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HomeMy WebLinkAbout04-04-2012 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, April 4, 2012 Regular Meeting of the 5:00 P.M. Operations Committee _ Administration Building Board Room 10a44 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7130 AGENDA PLEDGE OF ALLEGIANCE: DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak,please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chairand the General Managermaypresent verbalreports on miscellaneous matters ofgeneral interest to the Committee Members. These reports are for information only and require no action by the Committee. DEPARTMENT HEAD REPORT: ( CIP Budget Presentation CONSENT CALENDAR: 1. Approve Minutes of March 7, 2012, Operations Committee meeting. 2. Recommend to the Board of Directors to: A. Authorize the General Manager to negotiate and subsequently approve Amendment No.6 to extend the agreement with Air Products and Chemicals, Inc.,for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2, Purchase Order #43063-OB for an additional three (3) month period beginning May 1,2012,through July 31, 2012, at the current monthly rate of$27,411.76; and B. Amend the December21, 2011 Board action (Item No. 13)and authorizethe General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-50613D, to the lowest responsible and responsive bidder, for a one-year period, from the date of the Notice to Proceed (thereby rescinding original contract term dates), for a total annual amount not to exceed $750,000. 04/04/12 Operations Committee Agenda Page 1 of 4 3. Recommend to the Board of Directors to: Approve Amendment No. 4 to the Professional Design Services Agreement with HDR Engineering, Inc. for additional design engineering services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for an additional amount of$221,000, increasing the total amount not to exceed $14,466,856. 4. Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with HDR Engineering, Inc.to provide bid and construction support services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for an amount not to exceed $7,140,000; and, B. Approve a contingency of$571,200 (8%). 5. Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with AECOM to provide construction support services for Digester Ferric Chloride System Rehabilitation at Plant No. 2, Project No. P2-105, for an amount not to exceed $244,400; and, B. Approve a contingency of$24,440 (10%). 6. Recommend to the Board of Directors to: A. Approve Plans and Specifications for Solids Thickening and Processing Upgrades, Project No. P2-89, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 through 5 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to W. M. Lyles Companyfor Solids Thickening and Processing Upgrades, Project No. P2-89, for a total amount not to exceed $26,383;400; and, E. Approve a contingency of$2,107,472 (8%). 04/04/12 Operations Committee Agenda Page 2 of 4 7. Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with MWH Americas, Inc.to provide construction support services for Solids Thickening and Process Upgrades, Project No. P2-89, for an amount not to exceed $2,199,798; and, B. Approve a contingency of$110,550 (5%). NON CONSENT: 8. Recommend to the Board of Directors to: A. Approve our continued participation in the agency known as Southern California Coastal Waters Research Partnership(SCCW RP)Authority for the term July 1, 2013 through June 30, 2017. B. Approve annual funding in the amount of $400,000 per year for SCCWRP during the term of this agreement. C. Approve Resolution OCSD XX-XX. Eighth Amended Joint Powers Agreement Confirming the Creation of an Agency Known as Southern California Coastal Waters Research Partnership Authority. 9. Recommend to the Board of Directors to: A. Approve a budget increase of$981,961 for Replacement of the Rocky Point Pump Station, Contract No. 5-50,for a total budget amount of$21,928,961; and B. Approve a contingency increase of $502,980 (6%) to the construction contract with KiewiUMass, a Joint Venture, for Replacement of the Rocky Point Pump Station, Contract No. 5-50,for a total contingency of$1,676,600 (20%). OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: 04/04/12 Operations Committee Agenda Page 3 of 4 ADJOURNMENT: The next Operations Committee meeting is scheduled for Wednesday, May 2, 2012, at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been pasted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley,California,not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting,items must be submitted to the Clerk of the Board 14 days before the meeting. Made E.Ayala Clerk of the Board (714)593-7130 mavalaCdocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Ruth (714)593-7110 irathCdocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rohirell ctocsd.com Assistant General Manager Jim Herberg (714)593-7300 iherbereGDocsd.com Director of Facility Support Services Nick Amontes (714)593-7210 namontesrcDomd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etomes ocsd.com 04/04/12 Operations Committee Agenda Page 4 of 4 OPERATIONS COMMITTEE MeedngDale TOBd.OrDlr. 04/04/12 oa/zs/12 AGENDA REPORT Item Number Item Number z Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: PLANT NO. 2 OXYGEN SUPPLY SYSTEMS GENERAL MANAGER'S RECOMMENDATION A. Authorize the General Manager to negotiate and subsequently approve Amendment No. 6 to extend the agreement with Air Products and Chemicals, Inc., for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2, Purchase Order #43063-OB for an additional three (3) month period beginning May 1, 2012, through July 31, 2012, at the current monthly rate of$27,411.76; and B. Amend the December 21, 2011 Board action (Item No. 13) and authorize the General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-506BD, to the lowest responsible and responsive bidder, for a one-year period, from the date of the Notice to Proceed (thereby rescinding original contract term dates), for a total annual amount not to exceed $750,000. SUMMARY Air Products and Chemicals, Inc. (APCI) is currently upgrading OCSD's liquid oxygen storage and delivery systems. Upon completion of these upgrades, the cryogenic oxygen generation plant will be shut down and liquid oxygen will be delivered for use in Plant No. 2's secondary treatment process. The completion of the upgraded liquid oxygen system has been delayed due to procurement issues related to a special valve used in this system. The term of the agreement with APCI for the Operation and Maintenance of the Cryogenic Oxygen Plant needs to be extended for an additional three month period, until the upgraded liquid oxygen system is operational. The effective date of the start of the one-year liquid oxygen supply contract is also required to be moved from March 1, 2012 to the date of the issuance of Notice to Proceed in order to align the start of this contract to the startup of the upgraded liquid oxygen system. Page 1 of 3 PRIOR COMMITTEE/BOARD ACTIONS December 2011 — Authorize the General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-506131), to the lowest responsible and responsive bidder, for a one-year period, March 1, 2012 through February 28, 2013, for a total annual amount not to exceed $750,000. July 2011 — Authorize the General Manager to negotiate and subsequently approve Amendment No. 5 to the Agreement with Air Products and Chemicals, Inc., for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2, Purchase Order No. 43063-OB to include the following: A. Extend the agreement with Air Products and Chemicals, Inc. for an additional three (3) month period beginning February 2, 2012, through April 30, 2012, at the current monthly rate of$27,411.76, and, B. Authorization for Air Products to refurbish the liquid oxygen storage and delivery system, for a total amount not to exceed $1,300,000; and, C. Approve a contingency of$260,000 (20%)for the liquid oxygen refurbishment. January 2010 — Amend the May 20, 2009 Board Minutes, Item No. 10, approving Amendment No. 4 to the Agreement for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2 with Air Products and Chemicals, Inc., (P.O. 43063- OB), extending the contract for a two-year period beginning February 2, 2010 to February 1, 2012, for an annual amount not to exceed $328,941.12. May 2009 — Approve Amendment No. 4 to extend the contract with Air Products for a two-year period beginning February 2, 2010. June 2004 — Approve Amendment No. 3 to extend the contract with Air Products for a five-year period beginning February 2, 2005 and authorize a sole source rehabilitation of the spare oxygen generation unit by Air Products for an amount not to exceed $401,000. June 1997 — Approve Amendment No. 2 to the Agreement for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2. This amendment reduced the operating expenses by $215,000 annually. August 1989 — Board Resolution No. 89-108. This Board action approved the original contract. Page 2 of 3 ADDITIONAL INFORMATION N/A CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted in O&M Department's Division 840 Operating Budget Line Item 53070 and CIP#SP-34. Date of ADDroval Contract Amount Contlnaencv 04/25/12 $ 82,235.28 N/A 04/25/12 $750,000.00 N/A DH:SSB:ysh Page 3 of 3 OPERATIONS COMMITTEE Mewing Dare TOBd.Or Dlr. 04/04/12 oa/zs/u AGENDA REPORT em Number Item Number 3 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Umesh Murthy SUBJECT: SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT NO. P1-101 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 4 to the Professional Design Services Agreement with HDR Engineering, Inc. for additional design engineering services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for an additional amount of $221,000, increasing the total amount not to exceed $14,466,856. SUMMARY This project replaces existing sludge dewatering and solids area odor control systems and installs primary sludge and waste activated sludge (WAS) thickening systems at the Orange County Sanitation District's (Sanitation District) Plant No. 1. The construction cost is estimated at$102.2 million. As the plans and specifications were completed, design changes required additional efforts by the consultant to secure permits including coordination with the County of Orange; the City of Fountain Valley Building, Planning, and Fire Departments; South Coast Air Quality Management District; and the Orange County Healthcare Agency. There were also design changes caused by other Sanitation District projects that resulted in increased efforts including coordination with other projects including J-109, J-33-3, J-106, P1-100, and the new Fuel Cell Facility. While every effort was made to anticipate this work, some of this coordination was not foreseeable and late design changes in those projects resulted in some minor design rework. The additional detailed design effort in proposed Amendment No. 4 will reduce potential for change orders in construction. PRIOR COMMITTEE/BOARD ACTIONS November 2011 — Authorized staff to enter into negotiations with HDR for construction support services for the Sludge Dewatering and Odor Control at Plant No. 1, Project No. 131-101. May 2005 — Approved a contingency increase of $2,003,323 (18%) to the Professional Design Services Agreement with HDR. Page 1 of 3 April 2007 -- Approved a contingency of $1,112,958 (10%) to the Professional Design Services Agreement with HDR. May 2005 — Approved a Professional Design Services Agreement with HDR for an amount not to exceed $11,129,575. ADDITIONAL INFORMATION The additional tasks included in Amendment 4 and the associated fee are summarized below. Many of the additional permitting tasks were a result of value engineering changes that reduced the overall construction cost, but resulted in addition design and permitting efforts. In other cases the permitting design effort exceeded estimated amounts. Grading and Rip Rap Requested by County $11,700 City of Fountain Valley permitting $41,900 Orange County Flood Control District $21,800 Fire Protection Permitting $49,200 Fuel Tank Permitting (Existing Facility) $5,000 Additional AQMD Permitting $38,100 Additional design changes resulted in coordination of other projects or coordination with the Plant facility that was not previously known. Many of these evolved as the design was finalized and were incorporated to reduce potential change orders. J-109 Plant Water Pipe $5,300 High Pressure Gas Line Relocation (Fuel Cell) $9,100 Potable Water Booster Station $21,300 Storm Drain System Changes $8,100 Resurface Plant Roads $9,500 CEQA The recommended action is within the scope of the Subsequent Environmental Impact Report for the Secondary Treatment and Plan Improvement Project, dated March 2005. The Subsequent Environmental Impact Report for the Secondary Treatment and Plan Improvement Project supplements the Sanitation District's Strategic Plan Program Environmental Impact Report (PEIR) was certified in October 1999. Pursuant to CEQA Guidelines section 15168(c) (4), the Sanitation District has used a written checklist to document its evaluation of the recommended action, and has determined that the recommended action is still within the scope of program EIR. In addition, the project was determined to be eligible for a categorical exclusion under the National Environmental Pollution Act (NEPA) in June 2006. Page 2 of 3 BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9), and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contineencv 05/25/2005(Orig. PDSA) $11,129,575 0 4/2 512 0 0 7 $1,112,958 (10%) 11/18/2008(Amend. No. 1) $ 562,917 05/28/2008 $2,003,323 (18%) 05/18/2010(Amend. No. 2) $ 2,394,000 04/19/2011 (Amend. No. 3) $ 159,364 SUBTOTAL $14,245,856 0 4/2 512 01 2(proposed Amend. No.4) $ 221,000 TOTAL $14,466,856 $3,116,281 (28%) JH:DF:UM:dm:gc Page 3 of 3 OPERATIONS COMMITTEE Mewing Dare TOBd.Or DIl. 04/04/12 oats/ 2 AGENDA REPORT Item Number Item Number 4 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Umesh Murthy SUBJECT: SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT NO. P1-101 GENERAL MANAGER'S RECOMMENDATION A. Approve a Professional Consultant Services Agreement with HDR Engineering, Inc. to provide bid and construction support services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for an amount not to exceed $7,140,000; and, B. Approve a contingency of$571,200 (8%). SUMMARY This project replaces existing sludge dewatering and solids area odor control systems and installs primary sludge and waste activated sludge (WAS) thickening systems at the Orange County Sanitation District's (Sanitation District) Plant No. 1. The construction cost is estimated at$102.2 million. The design was completed in January 2012 and the project is scheduled to be awarded for construction in May 2012. Construction support services are needed as it moves into the construction phase. The scope of services during construction includes the preparation of conformed drawings and bid review, review of submittals and requests for information, preparation of requests for proposals and change orders, and assistance with the startup and commissioning of the new equipment. HDR Engineering, Inc. (HDR) has satisfactorily furnished engineering services for the design and is in the best position to provide engineering support services during construction, commissioning, and closeout phases of this project. Staff negotiated with HDR for these support services in accordance with the Sanitation District's adopted policies and procedures. A review of the proposed price was conducted using estimated quantities of documents, meetings, change order review and design revisions, as well as the level of effort for commissioning and record drawings. Based on this review and considering the complexity of construction, staff determined the negotiated fee to be fair and reasonable for these services. Staff recommends awarding a Professional Consultant Services Agreement to HDR for an amount not to exceed $7,140,000 and approving a contingency of$571,200 (8%). Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS November 2011 — Authorized staff to enter into negotiations with HDR for construction support services for the Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101. ADDITIONAL INFORMATION N/A CEQA The recommended action is within the scope of the Subsequent Environmental Impact Report for the Secondary Treatment and Plan Improvement Project, dated March 2005. The Subsequent Environmental Impact Report for the Secondary Treatment and Plan Improvement Project supplements the Sanitation District's Strategic Plan Program Environmental Impact Report (PEIR) was certified in October 1999. Pursuant to CEQA Guidelines section 15168(c) (4), the Sanitation District has used a written checklist to document its evaluation of the recommended action, and has determined that the recommended action is still within the scope of program EIR. In addition, the project was determined to be eligible for a categorical exclusion under the National Environmental Pollution Act (NEPA) in June 2006. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9), and the budget is sufficient for the recommended action. Date of ADDroval Contract Amount Continaencv 04/25/12 $7,140,000 $571,200 (8%) JH:DF:UM:dm:gc Page 2 of 2 OPERATIONS COMMITTEE Mewing Dare TOBd.Of DIl. 04/04/12 oats/ 2 AGENDA REPORT Item Number Item Number s Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Umesh Murthy SUBJECT: DIGESTER FERRIC CHLORIDE SYSTEM REHABILITATION, PROJECT NO. P2-105 GENERAL MANAGER'S RECOMMENDATION A. Approve a Professional Consultant Services Agreement with AECOM to provide construction support services for Digester Ferric Chloride System Rehabilitation at Plant No. 2, Project No. P2-105, for an amount not to exceed $244,400; and, B. Approve a contingency of$24,440 (10°/%). SUMMARY Digester Ferric Chloride System Rehabilitation project will replace the existing ferric chloride station and associated pipelines at Plant No. 2. The project also includes upgrades to the instrumentation and control systems that are currently operated manually. AECOM is providing engineering design services for this project. The design was completed in January 2012 and the construction contract is scheduled to be awarded for construction in June 2012. Construction support services are needed as the project moves into the construction phase. The scope of services includes the review of submittals, requests for information, preparation of requests for proposals, change orders, and assistance with the startup and commissioning of the new equipment. AECOM has satisfactorily furnished engineering services for the design and is in a good position to provide engineering support services during construction, commissioning, and closeout phases of this project. Staff negotiated with AECOM for these support services in accordance with the Orange County Sanitation District's (Sanitation District) adopted policies and procedures. A review of the proposed price was conducted using estimated quantities of documents, meetings, change order review, and design revisions, as well as the level of effort for commissioning and record drawings. Based on this review and considering the complexity of construction, staff determined the negotiated fee to be fair and reasonable for these services. Staff recommends awarding a Professional Consultant Services Agreement to AECOM for an amount not to exceed $244,400, and approving a contingency of$24,440 (10%). Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS December 2011 — Authorized the General Manager to negotiate a Professional Construction Services Agreement with AECOM for engineering support services during construction of Digester Ferric Chloride System Rehabilitation, Project No. P2-105. December 2011 — Approved a budget increase of $784,500 for Digester Ferric Chloride System Rehabilitation, Project No. 132-105, for a total budget amount of$3,689,500. February 2011 — Approved a Professional Design Services Agreement with AECOM for Digester Ferric Chloride System Rehabilitation, Project No. P2-105, providing for engineering design services for an amount not to exceed $478,548, and approve a contingency of$47,855 (10%). ADDITIONAL INFORMATION N/A CEQA The recommended action is categorically exempt pursuant to CEQA Guidelines, Sections 15301, because it consists of the operation, repair, maintenance, permitting and/or minor alteration of existing public structures, facilities, and/or mechanical equipment, involving no expansion of use beyond that currently existing. A Notice of Exemption has been filed with the County of Orange on August 3, 2010. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY 2011-12 Update, page A-9) and amended by the Board of Directors on December 21, 2011. Date of Approval Contract Amount Continaencv 04/25/12 $244,400 $24,440 (10%) JH:DF:UM:dm:gc Page 2 of 2 OPERATIONS COMMITTEE meeting Date TOBd.Or Dir. 04/09/12 Da/zs/l2 AGENDA REPORT Item Item Number 6 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher SUBJECT: SOLIDS THICKENING AND PROCESSING UPGRADES, PROJECT NO. P2-89 GENERAL MANAGER'S RECOMMENDATION A. Approve Plans and Specifications for Solids Thickening and Processing Upgrades, Project No. P2-89, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 through 5 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to W. M. Lyles Company for Solids Thickening and Processing Upgrades, Project No. 132-89, for a total amount not to exceed $26,383;400; and, E. Approve a contingency of$2,107,472 (8%). SUMMARY This project will provide sludge thickening treatment for secondary treatment solids, including the additional solids generated from the new Trickling Filter/Solids Contract (TF/SC) process at Plant No. 2. Work includes upgrades to the existing Dissolved Air Floatation Thickeners (DAFTs), conversion of the "holding" digesters into "working" digesters, addition of a new electrical building, and replacement of the existing DAFT odor control system. The Orange County Sanitation District (Sanitation District) advertised for bids on December 5, 2011. Nine sealed bids were received on February 23, 2012. The bids were evaluated in accordance with the Sanitation District policies and procedures. W. M. Lyles Company was deemed the lowest responsive, responsible bidder. Staff recommends awarding a construction contract to W. M. Lyles Company for Solids Thickening and Processing Upgrades, Project No. P2-89, for a total amount not to exceed $26,383,400. Page 1 of 2 Summary information on the bid opening for Solids Thickening and Processing Upgrades, Project No. P2-89, is as follows: Project Budget $57,796,000 Construction Contract Budget $35,953,036 Engineer's Estimate $35,153,333 Lowest Responsive, Responsible Bid $26,383,400 High Bid $35,932,488 Bidder Amount of Bid W. M. Lyles Company $26,383,400 USS Cal Builders $26,726,870 Stanek Constructors, Inc. $27,310,500 Monterey Mechanical Corporation $29,068,000 Shimmick Construction $30,258,500 J. R. Filanc $31,177,000 Archer Western Contractors $32,786,500 S. J. Amoroso Construction $32,977,000 J. F. Shea Construction, Inc. $35,932,488 PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION None. CEQA The project was determined to be exempt in accordance with Section 15301 (b). A Notice of Exemption filed on July 27, 2010. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9), and the budget is sufficient for the recommended action. Date of Auoroval Contract Amount Continaencv 04/25/12 $26,383,400 $2,107,482 (8.0%) JH:DF:SS:dm:gc Page 2 of 2 OPERATIONS COMMITTEE Mewing Dare TOBd.Or DIl. 0 4 /0 4 /12 oats/ 2 AGENDA REPORTItem Number Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher SUBJECT: SOLIDS THICKENING AND PROCESSING UPGRADES, PROJECT NO. P2-89 GENERAL MANAGER'S RECOMMENDATION A. Approve a Professional Consultant Services Agreement with MWH Americas, Inc. to provide construction support services for Solids Thickening and Process Upgrades, Project No. 132-89, for an amount not to exceed $2,199,798; and, B. Approve a contingency of$110,550 (5%). SUMMARY This project will provide sludge thickening treatment for existing solids, as well as the additional solids that will be generated from the new secondary treatment processes at Treatment Plant No. 2. Work includes upgrades to the existing Dissolved Air Floatation Thickeners (DAFTs), conversion of the "holding" digesters into "working" digesters, an addition of a new electrical building, and replacement of the existing DAFT odor control system. Construction is expected to start in the summer of 2012. MWH Americas, Inc. was the design Consultant and completed the design in October 2011. Construction support services are needed as the project moves into the construction phase. The scope of services during construction includes the review of submittals, Requests for Information, preparation of Requests for Proposals, Change Orders, and assistance with the startup and commissioning of the new equipment. MWH Americas, Inc. (MWH) has satisfactorily furnished engineering services for the design and is in the best position to provide engineering support services during construction, commissioning, and closeout phases of this project. Page 1 of 2 Staff negotiated with MWH for these support services in accordance with the Orange County Sanitation District's (Sanitation District) adopted policies and procedures. A review of the proposed price was conducted using estimated quantities of documents, meetings, change order review, and design revisions, as well as the level of effort for commissioning and record drawings. Based on this review and considering the complexity of construction, staff determined the negotiated fee to be fair and reasonable for these services. Staff recommends awarding a Professional Consultant Services Agreement to MWH, for an amount not to exceed $2,199,798, and approving a contingency of$110,550 (5%). PRIOR COMMITTEE/BOARD ACTIONS November 2011 — Authorized staff to negotiate the Professional Design Services Agreement with MWH Americas, Inc., for services during construction for Phases 4, 5, and 6, Job No. P2-89. October 2008 — Approved a Professional Design Services Agreement with MWH Americas, Inc. to provide professional design services for the Solids Thickening and Processing Upgrades, Job No. P2-89. ADDITIONAL INFORMATION N/A CEQA The project was determined to be exempt in accordance with Section 15301 (b). A Notice of Exemption filed on July 27, 2010. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9), and the budget is sufficient for the recommended action. Date of Approval Contract Amount Continuencv 04/25/12 $2,199,798 $110,550 (5.0%) JH:DF:SS:dm:gc Page 2 of 2 OPERATIONS COMMITTEE Meeting Date ToBd.ofDir. 04,04,12 oa/zs/t2 AGENDA REPORT Item Number Rem Number a Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: Joint Powers Agreement, Southern California Coastal Waters Research Partnership Authority (SCCWRP) GENERAL MANAGER'S RECOMMENDATION A. Approve our continued participation in the agency known as Southern California Coastal Waters Research Partnership (SCCWRP) Authority for the term July 1, 2013 through June 30, 2017. B. Approve annual funding in the amount of $400,000 per year for SCCWRP during the term of this agreement. C. Approve Resolution OCSD XX-XX. Eighth Amended Joint Powers Agreement Confirming the Creation of an Agency Known as Southern California Coastal Waters Research Partnership Authority. SUMMARY • This Agreement provides for the continuation of the Southern California Coastal Waters Research Partnership (SCCWRP) a public entity separate and apart from the Signatories. • Significant changes to previous SCCWRP JPA: ➢ Changed the name of the Southern California Coastal Water Research Project to the Southern California Coastal Waters Research Partnership. This change is intended to more clearly reflect the on-going nature of SCCWRP. ➢ Establishes a requirement of two-thirds (2/3) of SCCWRP Commission representatives to vote to adopt changes to permanent representatives of the SCCWRP Commission, the hiring of an Executive Director and approval of salaries and benefits for SCCWRP staff. ➢ Associate Commission Members would change from non-voting status to having a one-quarter (1/4) vote. The Ventura County Watershed Protection District, the Los Angeles County Flood Control District, the County of Orange and the County of San Diego are Associate members; each Associate member provides $100,000 in funding to SCCWRP each year. Form No.M 102 2 FeOs d OWI,07 bbp:I2MreePInVgn TaaolPublsY Agenda Rry aM Mlnulesl1001-SCCWRP JPA AR - Page 1 PRIOR COMMITTEE/BOARD ACTIONS September 2008 — OCSD Board of Directors adopted Resolution No. OCSD 08-16. Approving Seventh Amended Joint Powers Agreement Reconfirming the Creation of an Agency Known as the Southern California Coastal Water Research Project Authority (SCCWRP) ADDITIONAL INFORMATION • The Southern California Coastal Water Research Project (SCCWRP) is a research institute formed in 1969 as a Joint Powers Agency (JPA). The JPA agreement results from the signatory agencies, the Orange County Sanitation District (OCSD), the City of Los Angeles, the City of San Diego and the County Sanitation Districts of Los Angeles County, pooling resources to address the scientific understanding of linkages among human activities, natural events, and the health of the Southern California coastal environment. • SCCWRP is governed by a fourteen (14) member Commission composed of representatives from the three (3) Regional Water Quality Control Boards (Santa Ana, Los Angeles & San Diego), the California Ocean Protection Council, USEPA, CA State Water Resources Control Board and a representative from each of the four (4) signatory agencies as full voting members and representatives from the Associate members as one-quarter (1/4) voting members. Assistant General Manager, Robert Ghirelli, represents OCSD on the SCCWRP Commission. • There are many benefits of OCSD's participation in SCCWRP's JPA including: ➢ SCCWRP provides opportunities for efficiency of scale and independent research on regional issues of concern to member agencies, such as development and testing of rapid microbial measurement techniques (gPCR). ➢ SCCWRP affords venues for staff from member agencies, representatives from regulatory agencies and environmental advocacy groups to participate in open discussions and vetting of concerns to reach areas of agreement and prioritization of research efforts outside of formal channels of communication. ➢ SCCWRP also delivers objective review and comment on member agency proposals, scientific support to assess environmental monitoring and regulatory policy and an important outlet for information dissemination and exchanges with environmental or policy advocacy groups and the public. CEQA N/A BUDGET/ DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. Date of Aooroval Contract Amount Continaencv 04/25/2012 $1,600,000.00 N/A F000 No.M 102 2 FeOs d OWI,07 bbp:l2ba,ePInVgn TaaolPublsi Agenda Repole aM Mlnulesl1001-SCCWRP JPAARdoe Page 2 RESOLUTION NO. OCSD XX-XX APPROVING EIGHTH AMENDED JOINT POWERS AGREEMENT RECONFIRMING THE CREATION OF AN AGENCY KNOWN AS SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PARTNERSHIP AUTHORITY ISCCWRPI A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT,APPROVING THE EIGHTH AMENDED JOINT POWERS AGREEMENT CONFIRMING THE CREATION OF AN AGENCY KNOWN AS SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PARTNERSHIP AUTHORITY (SCCWRP), PROVIDING FOR CONTINUATION OF SCCWRP FOR FOUR YEARS FROM JULY 1, 2013 THROUGH JUNE 30,2017 .................................„ The Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: That certain Eighth Amended Joint Powers Agreement Confirming the Creation of an Agency Known as Southern California Coastal Water Research Partnership Authority(SCCWRP), dated July 1, 2012, by and between Orange County Sanitation District and the City of Los Angeles, County Sanitation District No. 2 of Los Angeles County, and the City of San Diego, providing for continuation of SCCWRP for a four-year period from July 1, 2013 through June 30, 2017, is hereby approved and accepted. Section 2: That payment of the District's proportional share of the contribution by the signatory agencies, in a total amount not to exceed $1,600,000.00,to be shared on the basis of annual flow is hereby approved, as follows: FY2013-2014 $ 400,000 FY2014-2015 $ 400,000 FY2015-2016 $ 400,000 FY2016-2017 $ 400,000 Section 3: That the Chair and Clerk of the Board of Orange County Sanitation District, are hereby authorized and directed to execute said Agreement in a form approved by the General Counsel. PASSED AND ADOPTED at a regular meeting held April 25, 2012. Chair ATTEST: Clerk of the Board OPERATIONS COMMITTEE NeebngDate Toaa.ofDi,. 041041 oa/zs/iz AGENDA REPORT Item Item Number 9 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager Project Manager: Martin Dix SUBJECT: REPLACEMENT OF THE ROCKY POINT PUMP STATION, CONTRACT NO. 5-50 GENERAL MANAGER'S RECOMMENDATION A. Approve a budget increase of $981,961 for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total budget amount of$21,928,961; and B. Approve a contingency increase of $502,980 (6%) to the construction contract with Kiewit/Mass, a Joint Venture, for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total contingency of$1,676,600 (20%). SUMMARY This project replaces the existing 70-year old Rocky Point Pump Station with a new pump station on West Coast Highway in Newport Beach. The new pump station is operational. Final contract work items and closeout of all pending items must be complete prior to final completion and closeout In July 2011, the Board of Directors authorized a 4% contingency increase bringing the total construction contingency to 14%. At that time, much of the risky West Coast Highway work, a roadway heavily congested with traffic and underground utilities, was just beginning. As construction on West Coast Highway progressed, it became apparent that the change order work to install the gravity and force main pipelines in the highway was higher than anticipated back in July 2011. Prior to receiving construction bids in 2009, the total project budget was $30,951,579. The budget was reduced by $10 million after receiving favorable bids. With the proposed budget increase, the revised total project budget will be $21,928,961 which is still $9,022,618 less than the 2009 budget. To cover any further unexpected Feld conditions or interferences, staff is requesting an additional contingency of $502,980 (6%), for a total project contingency of $1,676,600 (20%), and $478,981 budget increase to cover engineering, inspection and project management costs. Page 1 of 3 PRIOR COMMITTEE/BOARD ACTIONS July 2011 — Approved a budget increase of $196,000 for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total budget amount of $20,947,000; and approved a contingency increase of $335,320 (4%) for a total contingency of $1,173,620 (14%). February 2011 — Approved a contingency increase of $335,320 (4%) for a total contingency of$838,300 (10%). August 2009 — Awarded a construction contract to Kiewit/Mass, a Joint Venture for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total amount not to exceed $8,383,000; and, approve a contingency of$502,980 (13%). ADDITIONAL INFORMATION The highest cost portion of the change order work occurred while constructing the new 12-inch gravity sewer across West Coast Highway. This sewer is needed to route local sewage flows from the old pump station to the new one across the highway. Both the jacking and receiving pits (needed to tunnel the sewer under the highway) had to be relocated due to unknown conditions. The relocation triggered other significant construction issues including traffic control changes, casing revisions, jack and bore foreign material removal, wet weather protection and cleanup, utility relocations, exploratory excavation, potholing, and bypass pumping. In all, the change orders incurred to install the 12-inch gravity sewer may be as much as $551,000, but not all of the costs have been submitted or negotiated at this time. Furthermore, the cost to install the gravity sewer may increase when Contractor time-related impacts are submitted and reviewed for merit in April 2012. After the 12-inch sewer was built, two new force main tie-ins were constructed to send flow to the force main that terminates at Plant No. 2. Leaking Sanitation District valves made the installation of the force main tie-ins more expensive than originally anticipated. It took the Contractor three attempts to successfully make the south force main connection, and as a result, the total change order costs incurred to install the force main tie-ins could potentially be as high as $190,000. The last of the highway work concluded with pipeline abandonment and paving. The Caltrans paving requirements were not shown correctly on the plans, resulting in $115,074 in additional costs. During the course of construction, the Sanitation District obtained approval from Caltrans to reduce the paving section from 18 inches to 12 inches resulting in a $50,000 reduction in additional costs. The aforementioned costs did not include Sanitation District labor costs needed to mitigate construction issues, close valves, cleanup sewage, and provide 24/7 inspection. Sanitation District staff, aided by the Consultant, spent a considerable amount of time working through the construction issues to prevent further delay. As a Page 2 of 3 result of the issues described above, the ensuing delay, and the construction issues, Consultant and Sanitation District staff charges exceeded the budget by $87,343 and $640,000, respectively, during the construction phase. CEQA The Final Environmental Impact Report (EIR)for the Replacement of Rocky Point Pump Station, Contract No. 5-50, was certified by the Sanitation District's Board of Directors on August 25, 2004. The Notice of Determination was filed with the State Clearinghouse on August 27, 2004. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request for increase in the project contingency complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-7, Item 20), but the budget is insufficient for the recommended action. These funds will be offset by reductions within the CIP Budget. Date of Approval Contract Amount Contingencv 08/26/09 $8,383,000 $502,980 (6%) 02/23/11 $335,320 (4%) 07/27/11 $335,320 (4%) 04/25/12 $502,980 (6%) Total Contingency $1,676,600(20%) JH:MD:dm:gc Page 3 of 3