HomeMy WebLinkAbout04-04-2012 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, April 4, 2012
Regular Meeting of the 5:00 P.M.
Operations Committee _ Administration Building
Board Room
10a44 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak,please complete a Speaker's Form and give it to the Clerk
of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chairand the General Managermaypresent verbalreports on miscellaneous
matters ofgeneral interest to the Committee Members. These reports are for information only and require no
action by the Committee.
DEPARTMENT HEAD REPORT:
( CIP Budget Presentation
CONSENT CALENDAR:
1. Approve Minutes of March 7, 2012, Operations Committee meeting.
2. Recommend to the Board of Directors to:
A. Authorize the General Manager to negotiate and subsequently approve
Amendment No.6 to extend the agreement with Air Products and Chemicals,
Inc.,for Private Operation and Maintenance of Oxygen Generation System at
Plant No. 2, Purchase Order #43063-OB for an additional three (3) month
period beginning May 1,2012,through July 31, 2012, at the current monthly
rate of$27,411.76; and
B. Amend the December21, 2011 Board action (Item No. 13)and authorizethe
General Manager to competitively bid and subsequently award a contract for
liquid oxygen, Specification C-2011-50613D, to the lowest responsible and
responsive bidder, for a one-year period, from the date of the Notice to
Proceed (thereby rescinding original contract term dates), for a total annual
amount not to exceed $750,000.
04/04/12 Operations Committee Agenda Page 1 of 4
3. Recommend to the Board of Directors to:
Approve Amendment No. 4 to the Professional Design Services Agreement with
HDR Engineering, Inc. for additional design engineering services for Sludge
Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for an additional
amount of$221,000, increasing the total amount not to exceed $14,466,856.
4. Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with HDR
Engineering, Inc.to provide bid and construction support services for Sludge
Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for an
amount not to exceed $7,140,000; and,
B. Approve a contingency of$571,200 (8%).
5. Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with AECOM to
provide construction support services for Digester Ferric Chloride System
Rehabilitation at Plant No. 2, Project No. P2-105, for an amount not to
exceed $244,400; and,
B. Approve a contingency of$24,440 (10%).
6. Recommend to the Board of Directors to:
A. Approve Plans and Specifications for Solids Thickening and Processing
Upgrades, Project No. P2-89, on file at the office of the Clerk of the Board;
B. Approve Addendum Nos. 1 through 5 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Award a construction contract to W. M. Lyles Companyfor Solids Thickening
and Processing Upgrades, Project No. P2-89, for a total amount not to
exceed $26,383;400; and,
E. Approve a contingency of$2,107,472 (8%).
04/04/12 Operations Committee Agenda Page 2 of 4
7. Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with MWH
Americas, Inc.to provide construction support services for Solids Thickening
and Process Upgrades, Project No. P2-89, for an amount not to exceed
$2,199,798; and,
B. Approve a contingency of$110,550 (5%).
NON CONSENT:
8. Recommend to the Board of Directors to:
A. Approve our continued participation in the agency known as Southern
California Coastal Waters Research Partnership(SCCW RP)Authority for the
term July 1, 2013 through June 30, 2017.
B. Approve annual funding in the amount of $400,000 per year for SCCWRP
during the term of this agreement.
C. Approve Resolution OCSD XX-XX. Eighth Amended Joint Powers
Agreement Confirming the Creation of an Agency Known as Southern
California Coastal Waters Research Partnership Authority.
9. Recommend to the Board of Directors to:
A. Approve a budget increase of$981,961 for Replacement of the Rocky Point
Pump Station, Contract No. 5-50,for a total budget amount of$21,928,961;
and
B. Approve a contingency increase of $502,980 (6%) to the construction
contract with KiewiUMass, a Joint Venture, for Replacement of the Rocky
Point Pump Station, Contract No. 5-50,for a total contingency of$1,676,600
(20%).
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
04/04/12 Operations Committee Agenda Page 3 of 4
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, May 2, 2012, at
5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and
the type of accommodation requested.
Agenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda has
been pasted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue,
Fountain Valley,California,not less than 72 hours prior to the meeting date and time above. All public records relating to
each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or majority of
the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting,items must be submitted to the
Clerk of the Board 14 days before the meeting.
Made E.Ayala
Clerk of the Board
(714)593-7130
mavalaCdocsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager Jim Ruth (714)593-7110 irathCdocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rohirell ctocsd.com
Assistant General Manager Jim Herberg (714)593-7300 iherbereGDocsd.com
Director of Facility Support Services Nick Amontes (714)593-7210 namontesrcDomd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etomes ocsd.com
04/04/12 Operations Committee Agenda Page 4 of 4
OPERATIONS COMMITTEE MeedngDale TOBd.OrDlr.
04/04/12 oa/zs/12
AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: PLANT NO. 2 OXYGEN SUPPLY SYSTEMS
GENERAL MANAGER'S RECOMMENDATION
A. Authorize the General Manager to negotiate and subsequently approve
Amendment No. 6 to extend the agreement with Air Products and Chemicals, Inc.,
for Private Operation and Maintenance of Oxygen Generation System at Plant No.
2, Purchase Order #43063-OB for an additional three (3) month period beginning
May 1, 2012, through July 31, 2012, at the current monthly rate of$27,411.76; and
B. Amend the December 21, 2011 Board action (Item No. 13) and authorize the
General Manager to competitively bid and subsequently award a contract for liquid
oxygen, Specification C-2011-506BD, to the lowest responsible and responsive
bidder, for a one-year period, from the date of the Notice to Proceed (thereby
rescinding original contract term dates), for a total annual amount not to exceed
$750,000.
SUMMARY
Air Products and Chemicals, Inc. (APCI) is currently upgrading OCSD's liquid oxygen
storage and delivery systems. Upon completion of these upgrades, the cryogenic
oxygen generation plant will be shut down and liquid oxygen will be delivered for use in
Plant No. 2's secondary treatment process.
The completion of the upgraded liquid oxygen system has been delayed due to
procurement issues related to a special valve used in this system. The term of the
agreement with APCI for the Operation and Maintenance of the Cryogenic Oxygen
Plant needs to be extended for an additional three month period, until the upgraded
liquid oxygen system is operational.
The effective date of the start of the one-year liquid oxygen supply contract is also
required to be moved from March 1, 2012 to the date of the issuance of Notice to
Proceed in order to align the start of this contract to the startup of the upgraded liquid
oxygen system.
Page 1 of 3
PRIOR COMMITTEE/BOARD ACTIONS
December 2011 — Authorize the General Manager to competitively bid and
subsequently award a contract for liquid oxygen, Specification C-2011-506131), to the
lowest responsible and responsive bidder, for a one-year period, March 1, 2012 through
February 28, 2013, for a total annual amount not to exceed $750,000.
July 2011 — Authorize the General Manager to negotiate and subsequently approve
Amendment No. 5 to the Agreement with Air Products and Chemicals, Inc., for Private
Operation and Maintenance of Oxygen Generation System at Plant No. 2, Purchase
Order No. 43063-OB to include the following:
A. Extend the agreement with Air Products and Chemicals, Inc. for an additional
three (3) month period beginning February 2, 2012, through April 30, 2012, at
the current monthly rate of$27,411.76, and,
B. Authorization for Air Products to refurbish the liquid oxygen storage and
delivery system, for a total amount not to exceed $1,300,000; and,
C. Approve a contingency of$260,000 (20%)for the liquid oxygen
refurbishment.
January 2010 — Amend the May 20, 2009 Board Minutes, Item No. 10, approving
Amendment No. 4 to the Agreement for Private Operation and Maintenance of Oxygen
Generation System at Plant No. 2 with Air Products and Chemicals, Inc., (P.O. 43063-
OB), extending the contract for a two-year period beginning February 2, 2010 to
February 1, 2012, for an annual amount not to exceed $328,941.12.
May 2009 — Approve Amendment No. 4 to extend the contract with Air Products for a
two-year period beginning February 2, 2010.
June 2004 — Approve Amendment No. 3 to extend the contract with Air Products for a
five-year period beginning February 2, 2005 and authorize a sole source rehabilitation
of the spare oxygen generation unit by Air Products for an amount not to exceed
$401,000.
June 1997 — Approve Amendment No. 2 to the Agreement for Private Operation and
Maintenance of Oxygen Generation System at Plant No. 2. This amendment reduced
the operating expenses by $215,000 annually.
August 1989 — Board Resolution No. 89-108. This Board action approved the original
contract.
Page 2 of 3
ADDITIONAL INFORMATION
N/A
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted in O&M Department's Division 840 Operating
Budget Line Item 53070 and CIP#SP-34.
Date of ADDroval Contract Amount Contlnaencv
04/25/12 $ 82,235.28 N/A
04/25/12 $750,000.00 N/A
DH:SSB:ysh
Page 3 of 3
OPERATIONS COMMITTEE Mewing Dare TOBd.Or Dlr.
04/04/12 oa/zs/u
AGENDA REPORT em Number Item Number
3
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Umesh Murthy
SUBJECT: SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1,
PROJECT NO. P1-101
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 4 to the Professional Design Services Agreement with HDR
Engineering, Inc. for additional design engineering services for Sludge Dewatering and
Odor Control at Plant No. 1, Project No. P1-101, for an additional amount of $221,000,
increasing the total amount not to exceed $14,466,856.
SUMMARY
This project replaces existing sludge dewatering and solids area odor control systems
and installs primary sludge and waste activated sludge (WAS) thickening systems at the
Orange County Sanitation District's (Sanitation District) Plant No. 1. The construction
cost is estimated at$102.2 million.
As the plans and specifications were completed, design changes required additional
efforts by the consultant to secure permits including coordination with the County of
Orange; the City of Fountain Valley Building, Planning, and Fire Departments; South
Coast Air Quality Management District; and the Orange County Healthcare Agency.
There were also design changes caused by other Sanitation District projects that
resulted in increased efforts including coordination with other projects including J-109,
J-33-3, J-106, P1-100, and the new Fuel Cell Facility. While every effort was made to
anticipate this work, some of this coordination was not foreseeable and late design
changes in those projects resulted in some minor design rework. The additional
detailed design effort in proposed Amendment No. 4 will reduce potential for change
orders in construction.
PRIOR COMMITTEE/BOARD ACTIONS
November 2011 — Authorized staff to enter into negotiations with HDR for construction
support services for the Sludge Dewatering and Odor Control at Plant No. 1, Project
No. 131-101.
May 2005 — Approved a contingency increase of $2,003,323 (18%) to the Professional
Design Services Agreement with HDR.
Page 1 of 3
April 2007 -- Approved a contingency of $1,112,958 (10%) to the Professional Design
Services Agreement with HDR.
May 2005 — Approved a Professional Design Services Agreement with HDR for an
amount not to exceed $11,129,575.
ADDITIONAL INFORMATION
The additional tasks included in Amendment 4 and the associated fee are summarized
below.
Many of the additional permitting tasks were a result of value engineering changes that
reduced the overall construction cost, but resulted in addition design and permitting
efforts. In other cases the permitting design effort exceeded estimated amounts.
Grading and Rip Rap Requested by County $11,700
City of Fountain Valley permitting $41,900
Orange County Flood Control District $21,800
Fire Protection Permitting $49,200
Fuel Tank Permitting (Existing Facility) $5,000
Additional AQMD Permitting $38,100
Additional design changes resulted in coordination of other projects or coordination with
the Plant facility that was not previously known. Many of these evolved as the design
was finalized and were incorporated to reduce potential change orders.
J-109 Plant Water Pipe $5,300
High Pressure Gas Line Relocation (Fuel Cell) $9,100
Potable Water Booster Station $21,300
Storm Drain System Changes $8,100
Resurface Plant Roads $9,500
CEQA
The recommended action is within the scope of the Subsequent Environmental Impact
Report for the Secondary Treatment and Plan Improvement Project, dated March 2005.
The Subsequent Environmental Impact Report for the Secondary Treatment and Plan
Improvement Project supplements the Sanitation District's Strategic Plan Program
Environmental Impact Report (PEIR) was certified in October 1999. Pursuant to CEQA
Guidelines section 15168(c) (4), the Sanitation District has used a written checklist to
document its evaluation of the recommended action, and has determined that the
recommended action is still within the scope of program EIR.
In addition, the project was determined to be eligible for a categorical exclusion under
the National Environmental Pollution Act (NEPA) in June 2006.
Page 2 of 3
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9),
and the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contineencv
05/25/2005(Orig. PDSA) $11,129,575
0 4/2 512 0 0 7 $1,112,958 (10%)
11/18/2008(Amend. No. 1) $ 562,917
05/28/2008 $2,003,323 (18%)
05/18/2010(Amend. No. 2) $ 2,394,000
04/19/2011 (Amend. No. 3) $ 159,364
SUBTOTAL $14,245,856
0 4/2 512 01 2(proposed Amend. No.4) $ 221,000
TOTAL $14,466,856 $3,116,281 (28%)
JH:DF:UM:dm:gc
Page 3 of 3
OPERATIONS COMMITTEE Mewing Dare TOBd.Or DIl.
04/04/12 oats/ 2
AGENDA REPORT Item Number Item Number
4
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Umesh Murthy
SUBJECT: SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1,
PROJECT NO. P1-101
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Consultant Services Agreement with HDR Engineering, Inc.
to provide bid and construction support services for Sludge Dewatering and Odor
Control at Plant No. 1, Project No. P1-101, for an amount not to exceed $7,140,000;
and,
B. Approve a contingency of$571,200 (8%).
SUMMARY
This project replaces existing sludge dewatering and solids area odor control systems
and installs primary sludge and waste activated sludge (WAS) thickening systems at the
Orange County Sanitation District's (Sanitation District) Plant No. 1. The construction
cost is estimated at$102.2 million.
The design was completed in January 2012 and the project is scheduled to be awarded
for construction in May 2012. Construction support services are needed as it moves
into the construction phase. The scope of services during construction includes the
preparation of conformed drawings and bid review, review of submittals and requests
for information, preparation of requests for proposals and change orders, and
assistance with the startup and commissioning of the new equipment.
HDR Engineering, Inc. (HDR) has satisfactorily furnished engineering services for the
design and is in the best position to provide engineering support services during
construction, commissioning, and closeout phases of this project.
Staff negotiated with HDR for these support services in accordance with the Sanitation
District's adopted policies and procedures. A review of the proposed price was
conducted using estimated quantities of documents, meetings, change order review and
design revisions, as well as the level of effort for commissioning and record drawings.
Based on this review and considering the complexity of construction, staff determined
the negotiated fee to be fair and reasonable for these services. Staff recommends
awarding a Professional Consultant Services Agreement to HDR for an amount not to
exceed $7,140,000 and approving a contingency of$571,200 (8%).
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
November 2011 — Authorized staff to enter into negotiations with HDR for construction
support services for the Sludge Dewatering and Odor Control at Plant No. 1, Project
No. P1-101.
ADDITIONAL INFORMATION
N/A
CEQA
The recommended action is within the scope of the Subsequent Environmental Impact
Report for the Secondary Treatment and Plan Improvement Project, dated March 2005.
The Subsequent Environmental Impact Report for the Secondary Treatment and Plan
Improvement Project supplements the Sanitation District's Strategic Plan Program
Environmental Impact Report (PEIR) was certified in October 1999. Pursuant to CEQA
Guidelines section 15168(c) (4), the Sanitation District has used a written checklist to
document its evaluation of the recommended action, and has determined that the
recommended action is still within the scope of program EIR.
In addition, the project was determined to be eligible for a categorical exclusion under
the National Environmental Pollution Act (NEPA) in June 2006.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9),
and the budget is sufficient for the recommended action.
Date of ADDroval Contract Amount Continaencv
04/25/12 $7,140,000 $571,200 (8%)
JH:DF:UM:dm:gc
Page 2 of 2
OPERATIONS COMMITTEE Mewing Dare TOBd.Of DIl.
04/04/12 oats/ 2
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Umesh Murthy
SUBJECT: DIGESTER FERRIC CHLORIDE SYSTEM REHABILITATION,
PROJECT NO. P2-105
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Consultant Services Agreement with AECOM to provide
construction support services for Digester Ferric Chloride System Rehabilitation at
Plant No. 2, Project No. P2-105, for an amount not to exceed $244,400; and,
B. Approve a contingency of$24,440 (10°/%).
SUMMARY
Digester Ferric Chloride System Rehabilitation project will replace the existing ferric
chloride station and associated pipelines at Plant No. 2. The project also includes
upgrades to the instrumentation and control systems that are currently operated
manually. AECOM is providing engineering design services for this project.
The design was completed in January 2012 and the construction contract is scheduled
to be awarded for construction in June 2012. Construction support services are needed
as the project moves into the construction phase. The scope of services includes the
review of submittals, requests for information, preparation of requests for proposals,
change orders, and assistance with the startup and commissioning of the new
equipment.
AECOM has satisfactorily furnished engineering services for the design and is in a good
position to provide engineering support services during construction, commissioning,
and closeout phases of this project.
Staff negotiated with AECOM for these support services in accordance with the Orange
County Sanitation District's (Sanitation District) adopted policies and procedures. A
review of the proposed price was conducted using estimated quantities of documents,
meetings, change order review, and design revisions, as well as the level of effort for
commissioning and record drawings. Based on this review and considering the
complexity of construction, staff determined the negotiated fee to be fair and reasonable
for these services. Staff recommends awarding a Professional Consultant Services
Agreement to AECOM for an amount not to exceed $244,400, and approving a
contingency of$24,440 (10%).
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
December 2011 — Authorized the General Manager to negotiate a Professional
Construction Services Agreement with AECOM for engineering support services during
construction of Digester Ferric Chloride System Rehabilitation, Project No. P2-105.
December 2011 — Approved a budget increase of $784,500 for Digester Ferric Chloride
System Rehabilitation, Project No. 132-105, for a total budget amount of$3,689,500.
February 2011 — Approved a Professional Design Services Agreement with AECOM for
Digester Ferric Chloride System Rehabilitation, Project No. P2-105, providing for
engineering design services for an amount not to exceed $478,548, and approve a
contingency of$47,855 (10%).
ADDITIONAL INFORMATION
N/A
CEQA
The recommended action is categorically exempt pursuant to CEQA Guidelines,
Sections 15301, because it consists of the operation, repair, maintenance, permitting
and/or minor alteration of existing public structures, facilities, and/or mechanical
equipment, involving no expansion of use beyond that currently existing. A Notice of
Exemption has been filed with the County of Orange on August 3, 2010.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (FY 2011-12 Update, page A-9) and amended
by the Board of Directors on December 21, 2011.
Date of Approval Contract Amount Continaencv
04/25/12 $244,400 $24,440 (10%)
JH:DF:UM:dm:gc
Page 2 of 2
OPERATIONS COMMITTEE meeting Date TOBd.Or Dir.
04/09/12 Da/zs/l2
AGENDA REPORT Item Item Number
6
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Dean Fisher
SUBJECT: SOLIDS THICKENING AND PROCESSING UPGRADES,
PROJECT NO. P2-89
GENERAL MANAGER'S RECOMMENDATION
A. Approve Plans and Specifications for Solids Thickening and Processing Upgrades,
Project No. P2-89, on file at the office of the Clerk of the Board;
B. Approve Addendum Nos. 1 through 5 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Award a construction contract to W. M. Lyles Company for Solids Thickening and
Processing Upgrades, Project No. 132-89, for a total amount not to exceed
$26,383;400; and,
E. Approve a contingency of$2,107,472 (8%).
SUMMARY
This project will provide sludge thickening treatment for secondary treatment solids,
including the additional solids generated from the new Trickling Filter/Solids Contract
(TF/SC) process at Plant No. 2. Work includes upgrades to the existing Dissolved Air
Floatation Thickeners (DAFTs), conversion of the "holding" digesters into "working"
digesters, addition of a new electrical building, and replacement of the existing DAFT
odor control system.
The Orange County Sanitation District (Sanitation District) advertised for bids on
December 5, 2011. Nine sealed bids were received on February 23, 2012. The bids
were evaluated in accordance with the Sanitation District policies and procedures. W.
M. Lyles Company was deemed the lowest responsive, responsible bidder. Staff
recommends awarding a construction contract to W. M. Lyles Company for Solids
Thickening and Processing Upgrades, Project No. P2-89, for a total amount not to
exceed $26,383,400.
Page 1 of 2
Summary information on the bid opening for Solids Thickening and Processing
Upgrades, Project No. P2-89, is as follows:
Project Budget $57,796,000
Construction Contract Budget $35,953,036
Engineer's Estimate $35,153,333
Lowest Responsive, Responsible Bid $26,383,400
High Bid $35,932,488
Bidder Amount of Bid
W. M. Lyles Company $26,383,400
USS Cal Builders $26,726,870
Stanek Constructors, Inc. $27,310,500
Monterey Mechanical Corporation $29,068,000
Shimmick Construction $30,258,500
J. R. Filanc $31,177,000
Archer Western Contractors $32,786,500
S. J. Amoroso Construction $32,977,000
J. F. Shea Construction, Inc. $35,932,488
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
None.
CEQA
The project was determined to be exempt in accordance with Section 15301 (b). A
Notice of Exemption filed on July 27, 2010.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9),
and the budget is sufficient for the recommended action.
Date of Auoroval Contract Amount Continaencv
04/25/12 $26,383,400 $2,107,482 (8.0%)
JH:DF:SS:dm:gc
Page 2 of 2
OPERATIONS COMMITTEE Mewing Dare TOBd.Or DIl.
0
4
/0
4
/12 oats/ 2
AGENDA REPORTItem Number Item Number
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Dean Fisher
SUBJECT: SOLIDS THICKENING AND PROCESSING UPGRADES,
PROJECT NO. P2-89
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Consultant Services Agreement with MWH Americas, Inc. to
provide construction support services for Solids Thickening and Process Upgrades,
Project No. 132-89, for an amount not to exceed $2,199,798; and,
B. Approve a contingency of$110,550 (5%).
SUMMARY
This project will provide sludge thickening treatment for existing solids, as well as the
additional solids that will be generated from the new secondary treatment processes at
Treatment Plant No. 2. Work includes upgrades to the existing Dissolved Air Floatation
Thickeners (DAFTs), conversion of the "holding" digesters into "working" digesters, an
addition of a new electrical building, and replacement of the existing DAFT odor control
system. Construction is expected to start in the summer of 2012.
MWH Americas, Inc. was the design Consultant and completed the design in October
2011. Construction support services are needed as the project moves into the
construction phase. The scope of services during construction includes the review of
submittals, Requests for Information, preparation of Requests for Proposals, Change
Orders, and assistance with the startup and commissioning of the new equipment.
MWH Americas, Inc. (MWH) has satisfactorily furnished engineering services for the
design and is in the best position to provide engineering support services during
construction, commissioning, and closeout phases of this project.
Page 1 of 2
Staff negotiated with MWH for these support services in accordance with the Orange
County Sanitation District's (Sanitation District) adopted policies and procedures. A
review of the proposed price was conducted using estimated quantities of documents,
meetings, change order review, and design revisions, as well as the level of effort for
commissioning and record drawings. Based on this review and considering the
complexity of construction, staff determined the negotiated fee to be fair and reasonable
for these services. Staff recommends awarding a Professional Consultant Services
Agreement to MWH, for an amount not to exceed $2,199,798, and approving a
contingency of$110,550 (5%).
PRIOR COMMITTEE/BOARD ACTIONS
November 2011 — Authorized staff to negotiate the Professional Design Services
Agreement with MWH Americas, Inc., for services during construction for Phases 4, 5,
and 6, Job No. P2-89.
October 2008 — Approved a Professional Design Services Agreement with MWH
Americas, Inc. to provide professional design services for the Solids Thickening and
Processing Upgrades, Job No. P2-89.
ADDITIONAL INFORMATION
N/A
CEQA
The project was determined to be exempt in accordance with Section 15301 (b). A
Notice of Exemption filed on July 27, 2010.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9),
and the budget is sufficient for the recommended action.
Date of Approval Contract Amount Continuencv
04/25/12 $2,199,798 $110,550 (5.0%)
JH:DF:SS:dm:gc
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date ToBd.ofDir.
04,04,12 oa/zs/t2
AGENDA REPORT Item Number Rem Number
a
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: Joint Powers Agreement, Southern California Coastal Waters Research
Partnership Authority (SCCWRP)
GENERAL MANAGER'S RECOMMENDATION
A. Approve our continued participation in the agency known as Southern California
Coastal Waters Research Partnership (SCCWRP) Authority for the term July 1,
2013 through June 30, 2017.
B. Approve annual funding in the amount of $400,000 per year for SCCWRP during
the term of this agreement.
C. Approve Resolution OCSD XX-XX. Eighth Amended Joint Powers Agreement
Confirming the Creation of an Agency Known as Southern California Coastal
Waters Research Partnership Authority.
SUMMARY
• This Agreement provides for the continuation of the Southern California Coastal
Waters Research Partnership (SCCWRP) a public entity separate and apart from
the Signatories.
• Significant changes to previous SCCWRP JPA:
➢ Changed the name of the Southern California Coastal Water Research
Project to the Southern California Coastal Waters Research Partnership.
This change is intended to more clearly reflect the on-going nature of
SCCWRP.
➢ Establishes a requirement of two-thirds (2/3) of SCCWRP Commission
representatives to vote to adopt changes to permanent representatives of
the SCCWRP Commission, the hiring of an Executive Director and approval
of salaries and benefits for SCCWRP staff.
➢ Associate Commission Members would change from non-voting status to
having a one-quarter (1/4) vote. The Ventura County Watershed Protection
District, the Los Angeles County Flood Control District, the County of
Orange and the County of San Diego are Associate members; each
Associate member provides $100,000 in funding to SCCWRP each year.
Form No.M 102 2 FeOs d OWI,07
bbp:I2MreePInVgn TaaolPublsY Agenda Rry aM Mlnulesl1001-SCCWRP JPA AR -
Page 1
PRIOR COMMITTEE/BOARD ACTIONS
September 2008 — OCSD Board of Directors adopted Resolution No. OCSD 08-16.
Approving Seventh Amended Joint Powers Agreement Reconfirming the Creation of an
Agency Known as the Southern California Coastal Water Research Project Authority
(SCCWRP)
ADDITIONAL INFORMATION
• The Southern California Coastal Water Research Project (SCCWRP) is a research
institute formed in 1969 as a Joint Powers Agency (JPA). The JPA agreement
results from the signatory agencies, the Orange County Sanitation District (OCSD),
the City of Los Angeles, the City of San Diego and the County Sanitation Districts
of Los Angeles County, pooling resources to address the scientific understanding
of linkages among human activities, natural events, and the health of the Southern
California coastal environment.
• SCCWRP is governed by a fourteen (14) member Commission composed of
representatives from the three (3) Regional Water Quality Control Boards (Santa
Ana, Los Angeles & San Diego), the California Ocean Protection Council, USEPA,
CA State Water Resources Control Board and a representative from each of the
four (4) signatory agencies as full voting members and representatives from the
Associate members as one-quarter (1/4) voting members. Assistant General
Manager, Robert Ghirelli, represents OCSD on the SCCWRP Commission.
• There are many benefits of OCSD's participation in SCCWRP's JPA including:
➢ SCCWRP provides opportunities for efficiency of scale and independent
research on regional issues of concern to member agencies, such as
development and testing of rapid microbial measurement techniques
(gPCR).
➢ SCCWRP affords venues for staff from member agencies, representatives
from regulatory agencies and environmental advocacy groups to participate
in open discussions and vetting of concerns to reach areas of agreement
and prioritization of research efforts outside of formal channels of
communication.
➢ SCCWRP also delivers objective review and comment on member agency
proposals, scientific support to assess environmental monitoring and
regulatory policy and an important outlet for information dissemination and
exchanges with environmental or policy advocacy groups and the public.
CEQA
N/A
BUDGET/ DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted.
Date of Aooroval Contract Amount Continaencv
04/25/2012 $1,600,000.00 N/A
F000 No.M 102 2 FeOs d OWI,07
bbp:l2ba,ePInVgn TaaolPublsi Agenda Repole aM Mlnulesl1001-SCCWRP JPAARdoe
Page 2
RESOLUTION NO. OCSD XX-XX
APPROVING EIGHTH AMENDED JOINT POWERS AGREEMENT
RECONFIRMING THE CREATION OF AN AGENCY KNOWN AS
SOUTHERN CALIFORNIA COASTAL WATER RESEARCH
PARTNERSHIP AUTHORITY ISCCWRPI
A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE
COUNTY SANITATION DISTRICT,APPROVING THE EIGHTH
AMENDED JOINT POWERS AGREEMENT CONFIRMING THE
CREATION OF AN AGENCY KNOWN AS SOUTHERN CALIFORNIA
COASTAL WATER RESEARCH PARTNERSHIP AUTHORITY
(SCCWRP), PROVIDING FOR CONTINUATION OF SCCWRP FOR
FOUR YEARS FROM JULY 1, 2013 THROUGH JUNE 30,2017
.................................„
The Board of Directors of Orange County Sanitation District,
DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1: That certain Eighth Amended Joint Powers Agreement Confirming the Creation
of an Agency Known as Southern California Coastal Water Research Partnership Authority(SCCWRP),
dated July 1, 2012, by and between Orange County Sanitation District and the City of Los Angeles,
County Sanitation District No. 2 of Los Angeles County, and the City of San Diego, providing for
continuation of SCCWRP for a four-year period from July 1, 2013 through June 30, 2017, is hereby
approved and accepted.
Section 2: That payment of the District's proportional share of the contribution by the
signatory agencies, in a total amount not to exceed $1,600,000.00,to be shared on the basis of annual
flow is hereby approved, as follows:
FY2013-2014 $ 400,000
FY2014-2015 $ 400,000
FY2015-2016 $ 400,000
FY2016-2017 $ 400,000
Section 3: That the Chair and Clerk of the Board of Orange County Sanitation District, are
hereby authorized and directed to execute said Agreement in a form approved by the General Counsel.
PASSED AND ADOPTED at a regular meeting held April 25, 2012.
Chair
ATTEST:
Clerk of the Board
OPERATIONS COMMITTEE NeebngDate Toaa.ofDi,.
041041 oa/zs/iz
AGENDA REPORT Item Item Number
9
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
Project Manager: Martin Dix
SUBJECT: REPLACEMENT OF THE ROCKY POINT PUMP STATION,
CONTRACT NO. 5-50
GENERAL MANAGER'S RECOMMENDATION
A. Approve a budget increase of $981,961 for Replacement of the Rocky Point Pump
Station, Contract No. 5-50, for a total budget amount of$21,928,961; and
B. Approve a contingency increase of $502,980 (6%) to the construction contract with
Kiewit/Mass, a Joint Venture, for Replacement of the Rocky Point Pump Station,
Contract No. 5-50, for a total contingency of$1,676,600 (20%).
SUMMARY
This project replaces the existing 70-year old Rocky Point Pump Station with a new
pump station on West Coast Highway in Newport Beach. The new pump station is
operational. Final contract work items and closeout of all pending items must be
complete prior to final completion and closeout
In July 2011, the Board of Directors authorized a 4% contingency increase bringing the
total construction contingency to 14%. At that time, much of the risky West Coast
Highway work, a roadway heavily congested with traffic and underground utilities, was
just beginning. As construction on West Coast Highway progressed, it became apparent
that the change order work to install the gravity and force main pipelines in the highway
was higher than anticipated back in July 2011.
Prior to receiving construction bids in 2009, the total project budget was $30,951,579.
The budget was reduced by $10 million after receiving favorable bids. With the
proposed budget increase, the revised total project budget will be $21,928,961 which is
still $9,022,618 less than the 2009 budget.
To cover any further unexpected Feld conditions or interferences, staff is requesting an
additional contingency of $502,980 (6%), for a total project contingency of $1,676,600
(20%), and $478,981 budget increase to cover engineering, inspection and project
management costs.
Page 1 of 3
PRIOR COMMITTEE/BOARD ACTIONS
July 2011 — Approved a budget increase of $196,000 for Replacement of the Rocky
Point Pump Station, Contract No. 5-50, for a total budget amount of $20,947,000; and
approved a contingency increase of $335,320 (4%) for a total contingency of
$1,173,620 (14%).
February 2011 — Approved a contingency increase of $335,320 (4%) for a total
contingency of$838,300 (10%).
August 2009 — Awarded a construction contract to Kiewit/Mass, a Joint Venture for
Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total amount
not to exceed $8,383,000; and, approve a contingency of$502,980 (13%).
ADDITIONAL INFORMATION
The highest cost portion of the change order work occurred while constructing the new
12-inch gravity sewer across West Coast Highway. This sewer is needed to route local
sewage flows from the old pump station to the new one across the highway. Both the
jacking and receiving pits (needed to tunnel the sewer under the highway) had to be
relocated due to unknown conditions. The relocation triggered other significant
construction issues including traffic control changes, casing revisions, jack and bore
foreign material removal, wet weather protection and cleanup, utility relocations,
exploratory excavation, potholing, and bypass pumping. In all, the change orders
incurred to install the 12-inch gravity sewer may be as much as $551,000, but not all of
the costs have been submitted or negotiated at this time. Furthermore, the cost to
install the gravity sewer may increase when Contractor time-related impacts are
submitted and reviewed for merit in April 2012.
After the 12-inch sewer was built, two new force main tie-ins were constructed to send
flow to the force main that terminates at Plant No. 2. Leaking Sanitation District valves
made the installation of the force main tie-ins more expensive than originally
anticipated. It took the Contractor three attempts to successfully make the south force
main connection, and as a result, the total change order costs incurred to install the
force main tie-ins could potentially be as high as $190,000.
The last of the highway work concluded with pipeline abandonment and paving. The
Caltrans paving requirements were not shown correctly on the plans, resulting in
$115,074 in additional costs. During the course of construction, the Sanitation District
obtained approval from Caltrans to reduce the paving section from 18 inches to 12
inches resulting in a $50,000 reduction in additional costs.
The aforementioned costs did not include Sanitation District labor costs needed to
mitigate construction issues, close valves, cleanup sewage, and provide 24/7
inspection. Sanitation District staff, aided by the Consultant, spent a considerable
amount of time working through the construction issues to prevent further delay. As a
Page 2 of 3
result of the issues described above, the ensuing delay, and the construction issues,
Consultant and Sanitation District staff charges exceeded the budget by $87,343 and
$640,000, respectively, during the construction phase.
CEQA
The Final Environmental Impact Report (EIR)for the Replacement of Rocky Point Pump
Station, Contract No. 5-50, was certified by the Sanitation District's Board of Directors
on August 25, 2004. The Notice of Determination was filed with the State
Clearinghouse on August 27, 2004.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request for increase in the project contingency complies with authority levels of the
Sanitation District's Delegation of Authority. This item has been budgeted (FY2011-12
Update, Page A-7, Item 20), but the budget is insufficient for the recommended action.
These funds will be offset by reductions within the CIP Budget.
Date of Approval Contract Amount Contingencv
08/26/09 $8,383,000 $502,980 (6%)
02/23/11 $335,320 (4%)
07/27/11 $335,320 (4%)
04/25/12 $502,980 (6%)
Total Contingency $1,676,600(20%)
JH:MD:dm:gc
Page 3 of 3