HomeMy WebLinkAbout03-07-2012 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, March 7, 2012
Regular Meeting of the 5:00 P.M.
Operations Committee _ Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak,please complete a Speaker's Form and give it to the Clerk
of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chairand the General Managermaypresent verbalreports on miscellaneous
matters ofgenerel interest to the Committee Members. These reports are forinformation only and require no
action by the Committee.
CONSENT CALENDAR:
1. Approve Minutes of February 1, 2012, Operations Committee meeting.
2. A. Authorize purchases of maintenance tools and supplies from W.W. Grainger,
Inc., for a total amount not to exceed $200,000, in accordance with
Resolution No. OCSD 07-04, Section 3.08: Cooperative Procurement; and
B. Approve a contingency of$20,000 (10%).
3. Recommend to the Board of Directors to:
Approve the Sewer System Management Plan Update Volume I and II prepared by
staff dated March 28, 2012.
03/07/12 Operations Committee Agenda Page 1 of 2
NON CONSENT:
4. Recommend to the Board of Directors to:
Approve a Professional Services Agreement with Jacobs Project Management
Company for Supplemental Engineering and Support Staff Services, Specification
PSA2011-510, in an amount not to exceed $11,700,000 for the period of May 1,
2012 through June 30, 2015, with two one-year renewal options.
DEPARTMENT HEAD REPORT:
( CIP PROJECTS UPDATE
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, April 4, 2012, at
5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and
the type of accommodation requested.
Agenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda has
been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue,
Fountain Valley,California,not less than 72 hours prior to the meeting date and time above. All public records relating to
each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or majority of
the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting,items must be submitted to the
Clerk of the Board 14 days before the meeting.
Made E.Ayala
Clerk of the Board
(714)593-7130
mavalaCa�ocsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager Jim Ruth (714)593-7110 imth[/Docsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rehirelliaowd.com
Assistant General Manager Jim Herberg (714)593-7300 iherbem(ctocsd.com
Director of Facility Support Services Nick Amontes (714)593-7210 namontesGPocsd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etomes ocsd.com
03/07/12 Operations Committee Agenda Page 2 of 2
OPERATIONS COMMITTEE NeedngDate I To ad.of Di,
03,07,12
AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: COOPERATIVE PROCURMENT WITH W.W. GRAINGER
GENERAL MANAGER'S RECOMMENDATION
A. Authorize purchases of maintenance tools and supplies from W.W. Grainger, Inc.,
for a total amount not to exceed $200,000, in accordance with Resolution No. OCSD
07-04, Section 3.08: Cooperative Procurement; and
B. Approve a contingency of$20,000 (10%).
SUMMARY
In order to properly maintain and repair Orange County Sanitation District (OCSD)
facilities the Operations and Maintenance and Facilities Support Services departments
have a need to purchase parts and supplies. Many of these parts and materials are a
onetime purchase or are purchased so infrequently that it is not appropriate to stock
them in the OCSD's warehouse.
OCSD wishes to select W.W. Grainger, Inc. as the primary provider of Facilities
Maintenance, Lighting Products, Industrial Supplies and Tools due to W.W.
Grainger's Western States Contracting Alliance (WSCA) contract pricing, breadth of
product offerings, availability and the ease of their online ordering system.
Purchasing parts and materials from W.W. Grainger is not new to OCSD and until the
current fiscal year the yearly purchase amounts have been below $100,000 as OCSD
used other resources that provided similar parts and materials. W.W. Grainger has
changed the online ordering process that has resulted in a more effective and efficient
process for ordering parts and materials. This combined with the WSCA contract pricing
has resulted in an increase in purchasing parts and materials from W.W. Grainger.
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
The Western States Contracting Alliance (WSCA) agreements are available to all State
of Califomia govemmental entities (State agencies, cities, counties, special districts,
school districts, universities, etc.) that expend public funds for the acquisition of both
goods and services.
Page 1 of 2
The State of California purchases a wide variety of goods and services ranging from
pencils to temporary labor. Annual purchases total almost $10 billion. The
Procurement Division (PD) is the central purchasing authority for all State departments
and local government agencies. With a massive marketplace and billions of dollars in
purchasing power they are able to offer a lower procurement cost to California's State,
county, city, special district, education and other government entities through their
Leveraged Procurement Agreements (LPAs). LPAs allow entities/agencies to buy
directly from suppliers through existing contracts and agreements. One of the LPA's
that the state offers to California governmental agencies is the Western State
Contracting Alliance (WSCA) for Commodities, IT Goods & Services, and
Telecommunication Goods and Services.
Prior parts and material services have been divided between W.W. Grainger and
McMaster Carr. Below are the past two (2) fiscal year expenditures which have provided
the bases for requesting the annual purchase amount not to exceed $200,000. Many of
the purchases that were made through McMaster Carr are now being made because of
W.W. Grainger's WSCA contract pricing and streamlined online ordering system.
Corn an Name FY2009-2010 FY2010.2011
W.W. Grain er $92,850 $105,022
McMaster Carr $99,869 $97,904
Fiscal Year Total $192,719 $202,926
CEQA
N/A
BUDGET/ DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. The items purchased through the process are budgeted in the yearly Joint
Operating Budget for each division.
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date TOBd 011Di,.
03/07/12 03/28/12
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, P.E., Director of Facilities Support Services
Systems Manager: Mark Esquer, P.E., Facilities Support Services
Project Manager: Carla Dillon, P.E., Facilities Support Services
SUBJECT: Sewer System Management Plan Update
GENERAL MANAGER'S RECOMMENDATION
Approve the Sewer System Management Plan Update Volume I and II prepared by staff
dated March 28, 2012.
SUMMARY
On May 2, 2006, the State Water Resources Control Board (SWRCB) issued Order
No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements (WDR) for
Sanitary Sewer Systems. The Order required all public agencies owning more than one
mile in length of sanitary sewers to apply for coverage under the general WDR no later
than November 2, 2006 and to develop and implement a Sewer System Management
Plan (SSMP) in accordance with the requirements and deadlines stipulated in the
Order. OCSD has complied with the Order and created the SSMP that helps ensure
that OCSD's collections system provides consistently reliable services and protects our
local beaches by minimizing sanitary sewer overflows. In the event of an overflow, the
SSMP contains detailed response, containment, and reporting procedures.
OCSD has a team of 22 intemal stakeholders from all departments who meet on a
quarterly basis to discuss and implement updates with compliance regulations,
conformance, and other improvements to the SSMP. This provides an integrated
approach to managing our assets.
The Order requires biannual internal audits of the SSMP. The most recent consultant
supported staff driven audit was completed in October 2010. Results of the audit
identified 38 strengths and implementation accomplishments and 34 areas of
improvement. The improvements have been incorporated, as a staff-driven project, in
the revised draft of the SSMP. These changes in our written plan help to further clarify
roles and responsibilities and explain how we do our business. No increases in staffing
are needed and we continue to outsource many areas of our programs under staff
oversight. Levels of service remain the same. Budgets to accomplish our work are
reviewed annually. OCSD's approach to compliance and all documents are shared with
our member cities and agencies to assist them with their SSMPs.
Page 1 of 3
The revised draft SSMP was made available for public review and comments as
required by the Order. An informational article on the SSMP and a survey were
featured on OCSD's homepage spotlight from January 17 through February 6, 2012.
Notifications were also sent to OCSD's E-zine (electronic newsletter), Facebook, and
Twitter subscribers to solicit comments. Additional announcements were made at the
January General WDR Committee (comprised of member cities and sewering agencies)
and OCSD Board meetings. The public comments received have been noted and no
substantial changes were needed.
The final SSMP is now ready to be approved by the Board of Directors as required by
the Order. A copy of the SSMP Volume I and II is available at the Board meeting.
Once approved, the final SSMP will be available to the public on OCSD's website.
PRIOR COMMITTEE/BOARD ACTIONS
On May 20, 2009, the Board of Directors approved the Sewer System Management
Plan dated May 1, 2009.
On October 22, 2008, the Board of Directors received and filed the SSMP Compliance
Status Report dated September 24, 2008.
On July 18, 2007, the Board of Directors approved the SSMP Development Plan and
Schedule.
On October 25, 2006, the Board of Directors approved the development and
implementation of a compliance program with the Sanitary Sewer System WDR Order.
ADDITIONAL INFORMATION
The SSMP has been updated to address many of the audit findings and
recommendations, as well as modifications to reflect OCSD's current organizational
practices and structure. The SSMP also serves as a strategic plan for the collection
system. The SSMP Volume I and II is available electronically on OCSD's website for
the Board's review. Highlights of some of the updates include:
A. Expanded description of the Renewal and Replacement Process (Chapter 5 and
Appendix J),
B. Revised Asset Management Improvement Program (Appendix H),
C. Presentation of a concise program organization (Chapter 3 and Appendix C),
D. Further explanation of the Fats, Oil, and Grease Program, and the relationship
with member cities and agencies tributary to OCSD including SAWPA (Chapter 8
and Appendices G2 and G3),
E. Addition of procedures related to sewer maps and data maintenance
(Appendices K1, K2, and K3),
F. The addition of several methods to calculate sewer spills (Appendix R),
G. Added language on program monitoring and measurement (Chapter 10),
Page 2 of 3
H. Clarification of the requirements of the auditor and timing of the next audit
(Chapter 11 and Appendices X1 and X2),
I. Updates to the communication process due to changes in OCSD's website
(Chapter 12 and Appendix V), and
J. Inclusion of audit closeout memo (Appendix Y).
January 17 through February 6, 2012, the revised SSMP was made available for public
comment through OCSD's website, Facebook, and other social media sites. During the
posting period we received 12,195 visits to the website. Over 600 people were invited
to participate in the survey. Two official survey responses were received, one from a
member of the State Water Resources Control Board and the other from a staff member
at a local public works agency. Feedback included some updates to contact information
and general positive comments on details of reporting procedures. OCSD is one of the
few agencies in the state to conduct a self-audit, modify its SSMP, and conduct a public
comments process at this time.
Prior to the May 2, 2006, the California Regional Water Quality Control Board, Region 8,
issued Order No. R8-2002-0014 entitled "General Waste Discharge Requirements for
Sewage Collection Agencies in Orange County within the Santa Ana Region' in 2002.
That Order, now rescinded, required a Sewer System Management Plan which OCSD
produced on September 30, 2005. Order No. R8-2002-0014 was the first WDR to be
implemented in the State and was specific to OCSD and its satellite system. The new
Order No. 2006-0003-DWQ is a state-wide Order. The state continues to propose
changes in the Order, and should these occur, we will review and update our SSMP as
needed. No other states in the nation have a state-wide Order similar to California as
yet.
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
N/A
ATTACHMENTS
The SSMP Volume I and II is available for viewing under the complete published
Agenda Package for the 03/07/2012 Operations Committee Meeting at the following
link: http://www.ocsd.com/index.aspx?pane=193&recordid=443
Page 3 of 3
SEWER SYSTEM MANAGEMENT PLAN
for
Orange County Sanitation District
Volume II
Updated March 28, 2012
JN,
0i'repared b
ORANGE COUNTY SANITATION DISTRICT
10844 Err.Is AVENUE
F TAIN VALLEY,CA 9 7 8
HE
APPENDIX LIST & OWNER FOR VOLUME 11 -2011 AUDIT UPDATE
App. Document Title Owner Updated
A Order (SWRCB Order No. 2006-0003 DWQ) Carrillo 05/02/06
B Monitoring and Reporting Requirements (MRP 2006-0003 DWQ) Carrillo 05/02/06
C SSMP Organization Dillon 12/15/11
D reserved for future use -------- ---
E1 Ordinance No. OCSD-25 (FOG Control /FSEs) Seiler 09/30/05
E2 Ordinance No. OCSD-39 (Wastewater Discharge Regulations) Seiler 09/23/09
E3 Resolution No. OCSD-05-04 (FOG Program Fees) Seiler 09/30/05
F FOG Source Control Program and Enforcement Management Seiler 09/30/05
System
G11 I FOG Control Program Seiler 09/30/05
G2 OCHCA inspection agreement Seiler 01/10/06
G3 Orange County FOG Program Survey and Contact List Seiler 04/28/11
H Asset Management Improvement Program Burror 11/05/11
11 Preventative Maintenance Program Cassidy 11/30/11
12 Collection Facilities O&M Vehicle Inventory Cassidy 11/30/11
J CIP Renewal and Replacement Process Burror 05/25/11
K7 Facility Model Maintenance Management Plan Rulison 01/25/10
K2 Sewer Atlas Maintenance Rulison 02/03/10
K3 Field Discrepancy Form Rulison 12/01/08
L reserved for future use ------ ---
M Capacity Evaluation Plan Burror 04/15/11
N reserved for future use
O reserved for future use ------ ---
P1 SSO Response Flow Chart Carrillo 05/20/09
P2 Appendix EC Sanitary Sewer Overflow SOP Carrillo 02/10/11
P3 Appendix SSO Notification Procedures Carrillo 02/10/11
O SSO Emergency Response Plan Cassidy 12/19/11
R SSO Simulation and Calculation Training Cassidy 11/17/11
S Risk Management Program Kleinman New
T reserved for future use -------- ------
U CIP Budget Process Information Burror 11/07/11
V Sample Screen from OCSD Website Hellebrand 12/15/11
W reserved for future use
X1 OCSD Environmental Auditing Program Procedures Manual Farmer 12/2011
X2 OCSD Internal Audit Finding Forms Farmer 12/2011
Y SSMP Closeout Report for October 17, 2010 Audit Dillon 12/15/11
H:\dept\fss\...\2012 SSMP Audit UPDATE\...\Vol H TOC Maz h 2012
APPENDIX A
State Water Resources Control Board (SWRCB)
Order No 2006-0003-DWQ
Statewide General Waste Discharge Requirements
for Sanitary Sewer Systems
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006-0003-DWQ
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
The State Water Resources Control Board, hereinafter referred to as "State
Water Board", finds that:
1. All federal and state agencies, municipalities, counties, districts, and other public
entities that own or operate sanitary sewer systems greater than one mile in
length that collect and/or convey untreated or partially treated wastewater to a
publicly owned treatment facility in the State of California are required to comply
with the terms of this Order. Such entities are hereinafter referred to as
"Enrollees".
2. Sanitary sewer overflows (SSOs) are overflows from sanitary sewer systems of
domestic wastewater, as well as industrial and commercial wastewater,
depending on the pattern of land uses in the area served by the sanitary sewer
system. SSOs often contain high levels of suspended solids, pathogenic
organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil
and grease and other pollutants. SSOs may cause a public nuisance,
particularly when raw untreated wastewater is discharged to areas with high
public exposure, such as streets or surface waters used for drinking, fishing, or
body contact recreation. SSOs may pollute surface or ground waters, threaten
public health, adversely affect aquatic life, and impair the recreational use and
aesthetic enjoyment of surface waters.
3. Sanitary sewer systems experience periodic failures resulting in discharges that
may affect waters of the state. There are many factors (including factors related
to geology, design, construction methods and materials, age of the system,
population growth, and system operation and maintenance), which affect the
likelihood of an SSO. A proactive approach that requires Enrollees to ensure a
system-wide operation, maintenance, and management plan is in place will
reduce the number and frequency of SSOs within the state. This approach will in
turn decrease the risk to human health and the environment caused by SSOs.
4. Major causes of SSOs include: grease blockages, root blockages, sewer line
flood damage, manhole structure failures, vandalism, pump station mechanical
failures, power outages, excessive storm or ground water inflow/infiltration,
debris blockages, sanitary sewer system age and construction material failures,
lack of proper operation and maintenance, insufficient capacity and contractor-
caused damages. Many SSOs are preventable with adequate and appropriate
facilities, source control measures and operation and maintenance of the sanitary
sewer system.
State Water Resources Control Board Order No. 2006-0003-DWQ Page 2 of 20
Statewide General WDR For Wastewater Collection Agencies 512106
SEWER SYSTEM MANAGEMENT PLANS
5. To facilitate proper funding and management of sanitary sewer systems, each
Enrollee must develop and implement a system-specific Sewer System
Management Plan (SSMP). To be effective, SSMPs must include provisions to
provide proper and efficient management, operation, and maintenance of
sanitary sewer systems, while taking into consideration risk management and
cost benefit analysis. Additionally, an SSMP must contain a spill response plan
that establishes standard procedures for immediate response to an SSO in a
manner designed to minimize water quality impacts and potential nuisance
conditions.
6. Many local public agencies in California have already developed SSMPs and
implemented measures to reduce SSOs. These entities can build upon their
existing efforts to establish a comprehensive SSMP consistent with this Order.
Others, however, still require technical assistance and, in some cases, funding to
improve sanitary sewer system operation and maintenance in order to reduce
SSOs.
7. SSMP certification by technically qualified and experienced persons can provide
a useful and cost-effective means for ensuring that SSMPs are developed and
implemented appropriately.
8. It is the State Water Board's intent to gather additional information on the causes
and sources of SSOs to augment existing information and to determine the full
extent of SSOs and consequent public health and/or environmental impacts
occurring in the State.
9. Both uniform SSO reporting and a centralized statewide electronic database are
needed to collect information to allow the State Water Board and Regional Water
Quality Control Boards (Regional Water Boards)to effectively analyze the extent
of SSOs statewide and their potential impacts on beneficial uses and public
health. The monitoring and reporting program required by this Order and the
attached Monitoring and Reporting Program No. 2006-0003-DWQ, are necessary
to assure compliance with these waste discharge requirements (WDRs).
10.Information regarding SSOs must be provided to Regional Water Boards and
other regulatory agencies in a timely manner and be made available to the public
in a complete, concise, and timely fashion.
11.Some Regional Water Boards have issued WDRs or WDRs that serve as
National Pollution Discharge Elimination System (NPDES) permits to sanitary
sewer system owners/operators within their jurisdictions. This Order establishes
minimum requirements to prevent SSOs. Although it is the State Water Board's
intent that this Order be the primary regulatory mechanism for sanitary sewer
systems statewide, Regional Water Boards may issue more stringent or more
State Water Resources Control Board Order No. 2006-0003-DWQ Page 3 of 20
Statewide General WDR For Wastewater Collection Agencies 512106
prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of
a Regional Water Board's WDRs for a system subject to this Order, the Regional
Water Board shall coordinate its requirements with stated requirements within
this Order, to identify requirements that are more stringent, to remove
requirements that are less stringent than this Order, and to provide consistency
in reporting.
REGULATORY CONSIDERATIONS
12. California Water Code section 13263 provides that the State Water Board may
prescribe general WDRs for a category of discharges if the State Water Board
finds or determines that:
• The discharges are produced by the same or similar operations;
• The discharges involve the same or similar types of waste;
• The discharges require the same or similar treatment standards; and
• The discharges are more appropriately regulated under general discharge
requirements than individual discharge requirements.
This Order establishes requirements for a class of operations, facilities, and
discharges that are similar throughout the state.
13.The issuance of general WDRs to the Enrollees will:
a) Reduce the administrative burden of issuing individual WDRs to each
Enrollee;
b) Provide for a unified statewide approach for the reporting and database
tracking of SSOs;
c) Establish consistent and uniform requirements for SSMP development
and implementation;
d) Provide statewide consistency in reporting; and
e) Facilitate consistent enforcement for violations.
14.The beneficial uses of surface waters that can be impaired by SSOs include, but
are not limited to, aquatic life, drinking water supply, body contact and non-
contact recreation, and aesthetics. The beneficial uses of ground water that can
be impaired include, but are not limited to, drinking water and agricultural supply.
Surface and ground waters throughout the state support these uses to varying
degrees.
15.The implementation of requirements set forth in this Order will ensure the
reasonable protection of past, present, and probable future beneficial uses of
water and the prevention of nuisance. The requirements implement the water
quality control plans (Basin Plans)for each region and take into account the
environmental characteristics of hydrographic units within the state. Additionally,
the State Water Board has considered water quality conditions that could
reasonably be achieved through the coordinated control of all factors that affect
State Water Resources Control Board Order No. 2006-0003-DWQ Page 4 of 20
Statewide General WDR For Wastewater Collection Agencies 512106
water quality in the area, costs associated with compliance with these
requirements, the need for developing housing within California, and the need to
develop and use recycled water.
16.The Federal Clean Water Act largely prohibits any discharge of pollutants from a
point source to waters of the United States except as authorized under an
NPDES permit. In general, any point source discharge of sewage effluent to
waters of the United States must comply with technology-based, secondary
treatment standards, at a minimum, and any more stringent requirements
necessary to meet applicable water quality standards and other requirements.
Hence, the unpermitted discharge of wastewater from a sanitary sewer system to
waters of the United States is illegal under the Clean Water Act. In addition,
many Basin Plans adopted by the Regional Water Boards contain discharge
prohibitions that apply to the discharge of untreated or partially treated
wastewater. Finally, the California Water Code generally prohibits the discharge
of waste to land prior to the filing of any required report of waste discharge and
the subsequent issuance of either WDRs or a waiver of WDRs.
17.California Water Code section 13263 requires a water board to, after any
necessary hearing, prescribe requirements as to the nature of any proposed
discharge, existing discharge, or material change in an existing discharge. The
requirements shall, among other things, take into consideration the need to
prevent nuisance.
18.California Water Code section 13050, subdivision (m), defines nuisance as
anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an
obstruction to the free use of property, so as to interfere with the
comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any
considerable number of persons, although the extent of the annoyance or
damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
19.This Order is consistent with State Water Board Resolution No. 68-16 (Statement
of Policy with Respect to Maintaining High Quality of Waters in California) in that
the Order imposes conditions to prevent impacts to water quality, does not allow
the degradation of water quality, will not unreasonably affect beneficial uses of
water, and will not result in water quality less than prescribed in State Water
Board or Regional Water Board plans and policies.
20.The action to adopt this General Order is exempt from the California
Environmental Quality Act (Public Resources Code §21000 at seq.) because it is
an action taken by a regulatory agency to assure the protection of the
environment and the regulatory process involves procedures for protection of the
environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt
State Water Resources Control Board Order No. 2006-0003-DWQ Page 5 of 20
Statewide General WDR For Wastewater Collection Agencies 512106
this Order is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to
the extent that it applies to existing sanitary sewer collection systems that
constitute "existing facilities" as that term is used in Section 15301, and §15302,
to the extent that it results in the repair or replacement of existing systems
involving negligible or no expansion of capacity.
21.The Fact Sheet, which is incorporated by reference in the Order, contains
supplemental information that was also considered in establishing these
requirements.
22.The State Water Board has notified all affected public agencies and all known
interested persons of the intent to prescribe general WDRs that require Enrollees
to develop SSMPs and to report all SSOs.
23.The State Water Board conducted a public hearing on February 8, 2006, to
receive oral and written comments on the draft order. The State Water Board
received and considered, at its May 2, 2006, meeting, additional public
comments on substantial changes made to the proposed general WDRs
following the February 8, 2006, public hearing. The State Water Board has
considered all comments pertaining to the proposed general WDRs.
IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the
Enrollees, their agents, successors, and assigns, in order to meet the provisions
contained in Division 7 of the California Water Code and regulations adopted
hereunder, shall comply with the following:
A. DEFINITIONS
1. Sanitary sewer overflow (SSO) - Any overflow, spill, release, discharge or
diversion of untreated or partially treated wastewater from a sanitary sewer
system. SSOs include:
(i) Overflows or releases of untreated or partially treated wastewater that
reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do
not reach waters of the United States; and
(iii)Wastewater backups into buildings and on private property that are
caused by blockages or flow conditions within the publicly owned portion
of a sanitary sewer system.
2. Sanitary sewer system —Any system of pipes, pump stations, sewer lines, or
other conveyances, upstream of a wastewater treatment plant headworks used
to collect and convey wastewater to the publicly owned treatment facility.
Temporary storage and conveyance facilities (such as vaults, temporary piping,
construction trenches, wet wells, impoundments, tanks, etc.) are considered to
be part of the sanitary sewer system, and discharges into these temporary
storage facilities are not considered to be SSOs.
State Water Resources Control Board Order No. 2006-0003-DWQ Page 6 of 20
Statewide General WDR For Wastewater Collection Agencies 5/2/06
For purposes of this Order, sanitary sewer systems include only those systems
owned by public agencies that are comprised of more than one mile of pipes or
sewer lines.
3. Enrollee -A federal or state agency, municipality, county, district, and other
public entity that owns or operates a sanitary sewer system, as defined in the
general WDRs, and that has submitted a complete and approved application for
coverage under this Order.
4. SSO Reporting System — Online spill reporting system that is hosted,
controlled, and maintained by the State Water Board. The web address for this
site is http://ciwgs.waterboards.ca.gov. This online database is maintained on a
secure site and is controlled by unique usernames and passwords.
5. Untreated or partially treated wastewater—Any volume of waste discharged
from the sanitary sewer system upstream of a wastewater treatment plant
headworks.
6. Satellite collection system —The portion, if any, of a sanitary sewer system
owned or operated by a different public agency than the agency that owns and
operates the wastewater treatment facility to which the sanitary sewer system is
tributary.
7. Nuisance - California Water Code section 13050, subdivision (m), defines
nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an
obstruction to the free use of property, so as to interfere with the
comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any
considerable number of persons, although the extent of the annoyance or
damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
B. APPLICATION REQUIREMENTS
1. Deadlines for Application —All public agencies that currently own or operate
sanitary sewer systems within the State of California must apply for coverage
under the general WDRs within six (6) months of the date of adoption of the
general WDRs. Additionally, public agencies that acquire or assume
responsibility for operating sanitary sewer systems after the date of adoption of
this Order must apply for coverage under the general WDRs at least three (3)
months prior to operation of those facilities.
2. Applications under the general WDRs— In order to apply for coverage pursuant
to the general WDRs, a legally authorized representative for each agency must
submit a complete application package. Within sixty (60) days of adoption of the
general WDRs, State Water Board staff will send specific instructions on how to
State Water Resources Control Board Order No. 2006-0003-DWQ Page 7 of 20
Statewide General WDR For Wastewater Collection Agencies 512106
apply for coverage under the general WDRs to all known public agencies that
own sanitary sewer systems. Agencies that do not receive notice may obtain
applications and instructions online on the Water Board's website.
3. Coverage under the general WDRs — Permit coverage will be in effect once a
complete application package has been submitted and approved by the State
Water Board's Division of Water Quality.
C. PROHIBITIONS
1. Any SSO that results in a discharge of untreated or partially treated wastewater
to waters of the United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated wastewater
that creates a nuisance as defined in California Water Code Section 13050(m) is
prohibited.
D. PROVISIONS
1. The Enrollee must comply with all conditions of this Order. Any noncompliance
with this Order constitutes a violation of the California Water Code and is
grounds for enforcement action.
2. It is the intent of the State Water Board that sanitary sewer systems be regulated
in a manner consistent with the general WDRs. Nothing in the general WDRs
shall be:
(i) Interpreted or applied in a manner inconsistent with the Federal Clean
Water Act, or supersede a more specific or more stringent state or
federal requirement in an existing permit, regulation, or
administrative/judicial order or Consent Decree;
(ii) Interpreted or applied to authorize an SSO that is illegal under either the
Clean Water Act, an applicable Basin Plan prohibition or water quality
standard, or the California Water Code;
(iii) Interpreted or applied to prohibit a Regional Water Board from issuing an
individual NPDES permit or WDR, superseding this general WDR, for a
sanitary sewer system, authorized under the Clean Water Act or
California Water Code; or
(iv) Interpreted or applied to supersede any more specific or more stringent
WDRs or enforcement order issued by a Regional Water Board.
3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an
SSO does occur, the Enrollee shall take all feasible steps to contain and mitigate
the impacts of an SSO.
4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent
untreated or partially treated wastewater from discharging from storm drains into
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flood control channels or waters of the United States by blocking the storm
drainage system and by removing the wastewater from the storm drains.
5. All SSOs must be reported in accordance with Section G of the general WDRs.
6. In any enforcement action, the State and/or Regional Water Boards will consider
the appropriate factors under the duly adopted State Water Board Enforcement
Policy. And, consistent with the Enforcement Policy, the State and/or Regional
Water Boards must consider the Enrollee's efforts to contain, control, and
mitigate SSOs when considering the California Water Code Section 13327
factors. In assessing these factors, the State and/or Regional Water Boards will
also consider whether:
(I) The Enrollee has complied with the requirements of this Order, including
requirements for reporting and developing and implementing a SSMP;
(ii) The Enrollee can identify the cause or likely cause of the discharge event;
(!!!)There were no feasible alternatives to the discharge, such as temporary
storage or retention of untreated wastewater, reduction of inflow and
infiltration, use of adequate backup equipment, collecting and hauling of
untreated wastewater to a treatment facility, or an increase in the
capacity of the system as necessary to contain the design storm event
identified in the SSMP. It is inappropriate to consider the lack of feasible
alternatives, if the Enrollee does not implement a periodic or continuing
process to identify and correct problems.
(iv)The discharge was exceptional, unintentional, temporary, and caused by
factors beyond the reasonable control of the Enrollee;
(v) The discharge could have been prevented by the exercise of reasonable
control described in a certified SSMP for:
• Proper management, operation and maintenance;
• Adequate treatment facilities, sanitary sewer system facilities,
and/or components with an appropriate design capacity, to
reasonably prevent SSOs (e.g., adequately enlarging treatment or
collection facilities to accommodate growth, infiltration and inflow
(1/1), etc.);
• Preventive maintenance (including cleaning and fats, oils, and
grease (FOG) control);
• Installation of adequate backup equipment; and
• Inflow and infiltration prevention and control to the extent
practicable.
(vi)The sanitary sewer system design capacity is appropriate to reasonably
prevent SSOs.
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(vii)The Enrollee took all reasonable steps to stop and mitigate the impact of
the discharge as soon as possible.
7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps
and necessary remedial actions to 1) control or limit the volume of untreated or
partially treated wastewater discharged, 2)terminate the discharge, and 3)
recover as much of the wastewater discharged as possible for proper disposal,
including any wash down water.
The Enrollee shall implement all remedial actions to the extent they may be
applicable to the discharge and not inconsistent with an emergency response
plan, including the following:
(1) Interception and rerouting of untreated or partially treated wastewater
flows around the wastewater line failure;
(ii) Vacuum truck recovery of sanitary sewer overflows and wash down
water;
(ill) Cleanup of debris at the overflow site;
(iv) System modifications to prevent another SSO at the same location;
(v) Adequate sampling to determine the nature and impact of the release;
and
(vi) Adequate public notification to protect the public from exposure to the
SSO.
8. The Enrollee shall properly, manage, operate, and maintain all parts of the
sanitary sewer system owned or operated by the Enrollee, and shall ensure that
the system operators (including employees, contractors, or other agents) are
adequately trained and possess adequate knowledge, skills, and abilities.
9. The Enrollee shall allocate adequate resources for the operation, maintenance,
and repair of its sanitary sewer system, by establishing a proper rate structure,
accounting mechanisms, and auditing procedures to ensure an adequate
measure of revenues and expenditures. These procedures must be in
compliance with applicable laws and regulations and comply with generally
acceptable accounting practices.
10.The Enrollee shall provide adequate capacity to convey base flows and peak
flows, including flows related to wet weather events. Capacity shall meet or
exceed the design criteria as defined in the Enrollee's System Evaluation and
Capacity Assurance Plan for all parts of the sanitary sewer system owned or
operated by the Enrollee.
11.The Enrollee shall develop and implement a written Sewer System Management
Plan (SSMP) and make it available to the State and/or Regional Water Board
upon request. A copy of this document must be publicly available at the
Enrollee's office and/or available on the Internet. This SSMP must be approved
by the Enrollee's governing board at a public meeting.
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12.In accordance with the California Business and Professions Code sections 6735,
7835, and 7835.1, all engineering and geologic evaluations and judgments shall
be performed by or under the direction of registered professionals competent and
proficient in the fields pertinent to the required activities. Specific elements of the
SSMP that require professional evaluation and judgments shall be prepared by
or under the direction of appropriately qualified professionals, and shall bear the
professional(s)' signature and stamp.
13.The mandatory elements of the SSMP are specified below. However, if the
Enrollee believes that any element of this section is not appropriate or applicable
to the Enrollee's sanitary sewer system, the SSMP program does not need to
address that element. The Enrollee must justify why that element is not
applicable. The SSMP must be approved by the deadlines listed in the SSMP
Time Schedule below.
Sewer System Management Plan (SSMP)
(1) Goal: The goal of the SSMP is to provide a plan and schedule to properly
manage, operate, and maintain all parts of the sanitary sewer system.
This will help reduce and prevent SSOs, as well as mitigate any SSOs
that do occur.
(11) Organization: The SSMP must identify:
(a) The name of the responsible or authorized representative as
described in Section J of this Order.
(b) The names and telephone numbers for management,
administrative, and maintenance positions responsible for
implementing specific measures in the SSMP program. The
SSMP must identify lines of authority through an organization chart
or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a
complaint or other information, including the person responsible for
reporting SSOs to the State and Regional Water Board and other
agencies if applicable (such as County Health Officer, County
Environmental Health Agency, Regional Water Board, and/or State
Office of Emergency Services (OES)).
(iii) Legal Authority: Each Enrollee must demonstrate, through sanitary
sewer system use ordinances, service agreements, or other legally
binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system
(examples may include 1/1, stormwater, chemical dumping,
unauthorized debris and cut roots, etc.);
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(b) Require that sewers and connections be properly designed
and constructed;
(c) Ensure access for maintenance, inspection, or repairs for
portions of the lateral owned or maintained by the Public
Agency;
(d) Limit the discharge of fats, oils, and grease and other debris
that may cause blockages, and
(a) Enforce any violation of its sewer ordinances.
(iv) Operation and Maintenance Program. The SSMP must include those
elements listed below that are appropriate and applicable to the
Enrollee's system:
(a) Maintain an up-to-date map of the sanitary sewer system,
showing all gravity line segments and manholes, pumping
facilities, pressure pipes and valves, and applicable stormwater
conveyance facilities;
(b) Describe routine preventive operation and maintenance activities
by staff and contractors, including a system for scheduling regular
maintenance and cleaning of the sanitary sewer system with more
frequent cleaning and maintenance targeted at known problem
areas. The Preventative Maintenance (PM) program should have
a system to document scheduled and conducted activities, such
as work orders;
(c) Develop a rehabilitation and replacement plan to identify and
prioritize system deficiencies and implement short-term and long-
term rehabilitation actions to address each deficiency. The
program should include regular visual and TV inspections of
manholes and sewer pipes, and a system for ranking the
condition of sewer pipes and scheduling rehabilitation.
Rehabilitation and replacement should focus on sewer pipes that
are at risk of collapse or prone to more frequent blockages due to
pipe defects. Finally, the rehabilitation and replacement plan
should include a capital improvement plan that addresses proper
management and protection of the infrastructure assets. The plan
shall include a time schedule for implementing the short- and
long-term plans plus a schedule for developing the funds needed
for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer
system operations and maintenance, and require contractors to
be appropriately trained; and
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(e) Provide equipment and replacement part inventories, including
identification of critical replacement parts.
(v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the
installation of new sanitary sewer systems, pump stations and other
appurtenances; and for the rehabilitation and repair of existing
sanitary sewer systems; and
(b) Procedures and standards for inspecting and testing the installation
of new sewers, pumps, and other appurtenances and for
rehabilitation and repair projects.
(vi) Overflow Emergency Response Plan - Each Enrollee shall develop and
implement an overflow emergency response plan that identifies
measures to protect public health and the environment. At a minimum,
this plan must include the following:
(a) Proper notification procedures so that the primary responders and
regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure an appropriate response to all overflows;
(c) Procedures to ensure prompt notification to appropriate regulatory
agencies and other potentially affected entities (e.g. health
agencies, Regional Water Boards, water suppliers, etc.) of all SSOs
that potentially affect public health or reach the waters of the State
in accordance with the MRP. All SSOs shall be reported in
accordance with this MRP, the California Water Code, other State
Law, and other applicable Regional Water Board WDRs or NPDES
permit requirements. The SSMP should identify the officials who
will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor
personnel are aware of and follow the Emergency Response Plan
and are appropriately trained;
(a) Procedures to address emergency operations, such as traffic and
crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain
and prevent the discharge of untreated and partially treated
wastewater to waters of the United States and to minimize or
correct any adverse impact on the environment resulting from the
SSOs, including such accelerated or additional monitoring as may
be necessary to determine the nature and impact of the discharge.
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(vii) FOG Control Program: Each Enrollee shall evaluate its service area to
determine whether a FOG control program is needed. If an Enrollee
determines that a FOG program is not needed, the Enrollee must provide
justification for why it is not needed. If FOG is found to be a problem, the
Enrollee must prepare and implement a FOG source control program to
reduce the amount of these substances discharged to the sanitary sewer
system. This plan shall include the following as appropriate:
(a)An implementation plan and schedule for a public education
outreach program that promotes proper disposal of FOG;
(b)A plan and schedule for the disposal of FOG generated within the
sanitary sewer system service area. This may include a list of
acceptable disposal facilities and/or additional facilities needed to
adequately dispose of FOG generated within a sanitary sewer
system service area;
(c) The legal authority to prohibit discharges to the system and
identify measures to prevent SSOs and blockages caused by
FOG;
(d) Requirements to install grease removal devices (such as traps or
interceptors), design standards for the removal devices,
maintenance requirements, BMP requirements, record keeping
and reporting requirements;
(a)Authority to inspect grease producing facilities, enforcement
authorities, and whether the Enrollee has sufficient staff to inspect
and enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to
FOG blockages and establishment of a cleaning maintenance
schedule for each section; and
(g) Development and implementation of source control measures for
all sources of FOG discharged to the sanitary sewer system for
each section identified in (f) above.
(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall
prepare and implement a capital improvement plan (CIP) that will
provide hydraulic capacity of key sanitary sewer system elements for
dry weather peak flow conditions, as well as the appropriate design
storm or wet weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the
sanitary sewer system that are experiencing or contributing to an
SSO discharge caused by hydraulic deficiency. The evaluation
must provide estimates of peak flows (including flows from SSOs
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that escape from the system) associated with conditions similar to
those causing overflow events, estimates of the capacity of key
system components, hydraulic deficiencies (including components
of the system with limiting capacity) and the major sources that
contribute to the peak flows associated with overflow events;
(b) Design Criteria: Where design criteria do not exist or are
deficient, undertake the evaluation identified in (a) above to
establish appropriate design criteria; and
(c) Capacity Enhancement Measures: The steps needed to
establish a short- and long-term CIP to address identified
hydraulic deficiencies, including prioritization, alternatives
analysis, and schedules. The CIP may include increases in pipe
size, 1/1 reduction programs, increases and redundancy in
pumping capacity, and storage facilities. The CIP shall include an
implementation schedule and shall identify sources of funding.
(d) Schedule: The Enrollee shall develop a schedule of completion
dates for all portions of the capital improvement program
developed in (a)-(c) above. This schedule shall be reviewed and
updated consistent with the SSMP review and update
requirements as described in Section D. 14.
(ix) Monitoring, Measurement, and Program Modifications: The Enrollee
shall:
(a) Maintain relevant information that can be used to
establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate,
measure the effectiveness of each element of the
SSMP;
(c) Assess the success of the preventative maintenance
program;
(d) Update program elements, as appropriate, based on
monitoring or performance evaluations; and
(a) Identify and illustrate SSO trends, including:
frequency, location, and volume.
(x) SSMP Program Audits -As part of the SSMP, the Enrollee shall
conduct periodic internal audits, appropriate to the size of the system
and the number of SSOs. At a minimum, these audits must occur every
two years and a report must be prepared and kept on file. This audit
shall focus on evaluating the effectiveness of the SSMP and the
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Enrollee's compliance with the SSMP requirements identified in this
subsection (D.13), including identification of any deficiencies in the
SSMP and steps to correct them.
(xi) Communication Program —The Enrollee shall communicate on a
regular basis with the public on the development, implementation, and
performance of its SSMP. The communication system shall provide the
public the opportunity to provide input to the Enrollee as the program is
developed and implemented.
The Enrollee shall also create a plan of communication with systems that
are tributary and/or satellite to the Enrollee's sanitary sewer system.
14.Both the SSMP and the Enrollee's program to implement the SSMP must be
certified by the Enrollee to be in compliance with the requirements set forth
above and must be presented to the Enrollee's governing board for approval at a
public meeting. The Enrollee shall certify that the SSMP, and subparts thereof,
are in compliance with the general WDRs within the time frames identified in the
time schedule provided in subsection D.15, below.
In order to complete this certification, the Enrollee's authorized representative
must complete the certification portion in the Online SSO Database
Questionnaire by checking the appropriate milestone box, printing and signing
the automated form, and sending the form to:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
P.O. Box 100
Sacramento, CA 95812
The SSMP must be updated every five (5) years, and must include any
significant program changes. Re-certification by the governing board of the
Enrollee is required in accordance with D.14 when significant updates to the
SSMP are made. To complete the re-certification process, the Enrollee shall
enter the data in the Online SSO Database and mail the form to the State Water
Board, as described above.
15.The Enrollee shall comply with these requirements according to the following
schedule. This time schedule does not supersede existing requirements or time
schedules associated with other permits or regulatory requirements.
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Sewer System Management Plan Time Schedule
Task and Completion Date
Associated Section
Population > Population Population Population <
100,000 between 100,000 between 10,000 2,500
and 10,000 and 2,500
Application for Permit
Coverage 6 months after WDRs Adoption
Section C
Reporting Program 6 months after WDRs Adoption'
Section G
SSMP Development 15 months after 18 months after
Plan and Schedule 9 months after 2 12 months after WDRs WDRs
Nos specific Section WDRs Adoption WDRs Adoption Adoption 2 Adoption 2
Goals and
Organization Structure 12 months after WDRs Adoption 18 months after WDRs Adoption
Section D 13 i B ii
Overflow Emergency
Response Program
Section D 13 vl
Legal Authority
Section D 13 iii 36 months after 39 months after
Operation and 24 months 2 30 months afte 2 WDRs WDRs
Maintenance Program WDRs Adoptiodo n WDRs Adoption Adoption Adoption
Section D 13 iv
Grease Control
Program
Section D 13 vii
Design and
Performance
Section D 13 v
System Evaluation and
Capacity Assurance 36 months after 39 months after 48 months after 51 months after
Plan WDRs Adoption WDRs Adoption WDRs Adoption WDRs Adoption
Section D 13 viii
Final SSMP,
incorporating all of the
SSMP requirements
Section D 13
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1. In the event that by July 1, 2006 the Executive Director is able to execute a
memorandum of agreement (MOA)with the California Water Environment
Association (CWEA) or discharger representatives outlining a strategy and time
schedule for CWEA or another entity to provide statewide training on the adopted
monitoring program, SSO database electronic reporting, and SSMP development,
consistent with this Order, then the schedule of Reporting Program Section G shall
be replaced with the following schedule:
Reporting Program
Section G
Regional Boards 4, 8, 8 months after WDRs Adoption
and 9
Regional Boards 1, 2, 12 months after WDRs Adoption
and 3
Regional Boards 5, 6, 16 months after WDRs Adoption
and 7
If this MOU is not executed by July 1, 2006, the reporting program time schedule will
remain six (6) months for all regions and agency size categories.
2. In the event that the Executive Director executes the MOA identified in note 1 by
July 1, 2006, then the deadline for this task shall be extended by six (6) months.
The time schedule identified in the MOA must be consistent with the extended time
schedule provided by this note. If the MOA is not executed by July 1, 2006, the six
(6) month time extension will not be granted.
E. WDRs and SSMP AVAILABILITY
1. A copy of the general WDRs and the certified SSMP shall be maintained at
appropriate locations (such as the Enrollee's offices, facilities, and/or Internet
homepage) and shall be available to sanitary sewer system operating and
maintenance personnel at all times.
F. ENTRY AND INSPECTION
1. The Enrollee shall allow the State or Regional Water Boards or their authorized
representative, upon presentation of credentials and other documents as may be
required by law, to:
a. Enter upon the Enrollee's premises where a regulated facility or activity
is located or conducted, or where records are kept under the
conditions of this Order;
b. Have access to and copy, at reasonable times, any records that must
be kept under the conditions of this Order;
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c. Inspect at reasonable times any facilities, equipment (including
monitoring and control equipment), practices, or operations regulated
or required under this Order; and
d. Sample or monitor at reasonable times, for the purposes of assuring
compliance with this Order or as otherwise authorized by the California
Water Code, any substances or parameters at any location.
G. GENERAL MONITORING AND REPORTING REQUIREMENTS
1. The Enrollee shall furnish to the State or Regional Water Board, within a
reasonable time, any information that the State or Regional Water Board may
request to determine whether cause exists for modifying, revoking and reissuing,
or terminating this Order. The Enrollee shall also furnish to the Executive
Director of the State Water Board or Executive Officer of the applicable Regional
Water Board, upon request, copies of records required to be kept by this Order.
2. The Enrollee shall comply with the attached Monitoring and Reporting Program
No. 2006-0003 and future revisions thereto, as specified by the Executive
Director. Monitoring results shall be reported at the intervals specified in
Monitoring and Reporting Program No. 2006-0003. Unless superseded by a
specific enforcement Order for a specific Enrollee, these reporting requirements
are intended to replace other mandatory routine written reports associated with
SSOs.
3. All Enrollees must obtain SSO Database accounts and receive a "Username"
and "Password" by registering through the California Integrated Water Quality
System (CIWQS). These accounts will allow controlled and secure entry into the
SSO Database. Additionally, within 30days of receiving an account and prior to
recording spills into the SSO Database, all Enrollees must complete the
"Collection System Questionnaire", which collects pertinent information regarding
a Enrollee's collection system. The "Collection System Questionnaire' must be
updated at least every 12 months.
4. Pursuant to Health and Safety Code section 5411.5, any person who, without
regard to intent or negligence, causes or permits any untreated wastewater or
other waste to be discharged in or on any waters of the State, or discharged in or
deposited where it is, or probably will be, discharged in or on any surface waters
of the State, as soon as that person has knowledge of the discharge, shall
immediately notify the local health officer of the discharge. Discharges of
untreated or partially treated wastewater to storm drains and drainage channels,
whether man-made or natural or concrete-lined, shall be reported as required
above.
Any SSO greater than 1,000 gallons discharged in or on any waters of the State,
or discharged in or deposited where it is, or probably will be, discharged in or on
any surface waters of the State shall also be reported to the Office of Emergency
Services pursuant to California Water Code section 13271.
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H. CHANGE IN OWNERSHIP
1. This Order is not transferable to any person or party, except after notice to the
Executive Director. The Enrollee shall submit this notice in writing at least 30
days in advance of any proposed transfer. The notice must include a written
agreement between the existing and new Enrollee containing a specific date for
the transfer of this Order's responsibility and coverage between the existing
Enrollee and the new Enrollee. This agreement shall include an
acknowledgement that the existing Enrollee is liable for violations up to the
transfer date and that the new Enrollee is liable from the transfer date forward.
I. INCOMPLETE REPORTS
1. If an Enrollee becomes aware that it failed to submit any relevant facts in any
report required under this Order, the Enrollee shall promptly submit such facts or
information by formally amending the report in the Online SSO Database.
J. REPORT DECLARATION
1. All applications, reports, or information shall be signed and certified as follows:
(1) All reports required by this Order and other information required by the
State or Regional Water Board shall be signed and certified by a person
designated, for a municipality, state, federal or other public agency, as
either a principal executive officer or ranking elected official, or by a duly
authorized representative of that person, as described in paragraph (ii) of
this provision. (For purposes of electronic reporting, an electronic
signature and accompanying certification, which is in compliance with the
Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in
paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having
responsibility for the overall operation of the regulated facility or
activity.
K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS
1. The California Water Code provides various enforcement options, including civil
monetary remedies, for violations of this Order.
2. The California Water Code also provides that any person failing or refusing to
furnish technical or monitoring program reports, as required under this Order, or
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falsifying any information provided in the technical or monitoring reports is
subject to civil monetary penalties.
L. SEVERABILITY
1. The provisions of this Order are severable, and if any provision of this Order, or
the application of any provision of this Order to any circumstance, is held invalid,
the application of such provision to other circumstances, and the remainder of
this Order, shall not be affected thereby.
2. This order does not convey any property rights of any sort or any exclusive
privileges. The requirements prescribed herein do not authorize the commission
of any act causing injury to persons or property, nor protect the Enrollee from
liability under federal, state or local laws, nor create a vested right for the
Enrollee to continue the waste discharge.
CERTIFICATION
The undersigned Clerk to the State Water Board does hereby certify that the foregoing
is a full, true, and correct copy of general WDRs duly and regularly adopted at a
meeting of the State Water Resources Control Board held on May 2, 2006.
AYE: Tam M. Doduc
Gerald D. Secundy
NO: Arthur G. Baggett
ABSENT: None
ABSTAIN: None o
Song Her
Clerk to the Board
APPENDIX B
State Water Resources Control Board (SWRCB)
Monitoring & Reporting Program No. 2006-0003 DWQ
Statewide General Waste Discharge Requirements
for Sanitary Sewers
STATE WATER RESOURCES CONTROL BOARD
MONITORING AND REPORTING PROGRAM NO. 2006-0003-DWQ
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping,
reporting and public notification requirements for Order No. 2006-2003-DWQ,
"Statewide General Waste Discharge Requirements for Sanitary Sewer Systems."
Revisions to this MRP may be made at any time by the Executive Director, and may
include a reduction or increase in the monitoring and reporting.
A. SANITARY SEWER OVERFLOW REPORTING
SSO Categories
1. Category 1 - All discharges of sewage resulting from a failure in the Enrollee's
sanitary sewer system that:
A. Equal or exceed 1000 gallons, or
B. Result in a discharge to a drainage channel and/or surface water; or
C. Discharge to a storm drainpipe that was not fully captured and returned to
the sanitary sewer system.
2. Category 2—All other discharges of sewage resulting from a failure in the
Enrollee's sanitary sewer system.
3. Private Lateral Sewage Discharges — Sewage discharges that are caused by
blockages or other problems within a privately owned lateral.
SSO Reporting Timeframes
4. Category 1 SSOs —All SSOs that meet the above criteria for Category 1 SSOs
must be reported as soon as: (1) the Enrollee has knowledge of the discharge,
(2) reporting is possible, and (3) reporting can be provided without substantially
impeding cleanup or other emergency measures. Initial reporting of Category 1
SSOs must be reported to the Online SSO System as soon as possible but no
later than 3 business days after the Enrollee is made aware of the SSO.
Minimum information that must be contained in the 3-day report must include all
information identified in section 9 below, except for item 9.K. A final certified
report must be completed through the Online SSO System, within 15 calendar
days of the conclusion of SSO response and remediation. Additional information
may be added to the certified report, in the form of an attachment, at any time.
The above reporting requirements do not preclude other emergency notification
requirements and timeframes mandated by other regulatory agencies (local
Monitoring and Reporting Program No. 2006-0003-DWQ Page 2 of 5
Statewide General WDRs for Sanitary Sewer Systems 512I2006
County Health Officers, local Director of Environmental Health, Regional Water
Boards, or Office of Emergency Services (DES)) or State law.
5. Category 2 SSOs —All SSOs that meet the above criteria for Category 2 SSOs
must be reported to the Online SSO Database within 30 days after the end of the
calendar month in which the SSO occurs (e.g. all SSOs occurring in the month of
January must be entered into the database by March 1st).
6. Private Lateral Sewage Discharges —All sewage discharges that meet the above
criteria for Private Lateral sewage discharges may be reported to the Online SSO
Database based upon the Enrollee's discretion. If a Private Lateral sewage
discharge is recorded in the SSO Database, the Enrollee must identify the
sewage discharge as occurring and caused by a private lateral, and a
responsible party (other than the Enrollee) should be identified, if known.
7. If there are no SSOs during the calendar month, the Enrollee will provide, within
30 days after the end of each calendar month, a statement through the Online
SSO Database certifying that there were no SSOs for the designated month.
8. In the event that the SSO Online Database is not available, the enrollee must fax
all required information to the appropriate Regional Water Board office in
accordance with the time schedules identified above. In such event, the Enrollee
must also enter all required information into the Online SSO Database as soon
as practical.
Mandatory Information to be Included in SSO Online Reporting
All Enrollees must obtain SSO Database accounts and receive a "Llsername" and
"Password" by registering through the California Integrated Water Quality System
(CIWQS). These accounts will allow controlled and secure entry into the SSO
Database. Additionally, within thirty (30) days of receiving an account and prior to
recording SSOs into the SSO Database, all Enrollees must complete the "Collection
System Questionnaire", which collects pertinent information regarding an Enrollee's
collection system. The "Collection System Questionnaire" must be updated at least
every 12 months.
At a minimum, the following mandatory information must be included prior to finalizing
and certifying an SSO report for each category of SSO:
9. Category 2 SSOs:
A. Location of SSO by entering GPS coordinates;
B. Applicable Regional Water Board, i.e. identify the region in which the
SSO occurred;
C. County where SSO occurred;
D. Whether or not the SSO entered a drainage channel and/or surface
water;
E. Whether or not the SSO was discharged to a storm drain pipe that
was not fully captured and returned to the sanitary sewer system;
Monitoring and Reporting Program No. 2006-0003-DWQ Page 3 of 5
Statewide General WDRs for Sanitary Sewer Systems 512I2006
F. Estimated SSO volume in gallons;
G. SSO source (manhole, cleanout, etc.);
H. SSO cause (mainline blockage, roots, etc.);
I. Time of SSO notification or discovery;
J. Estimated operator arrival time;
K. SSO destination;
L. Estimated SSO end time; and
M. SSO Certification. Upon SSO Certification, the SSO Database will
issue a Final SSO Identification (ID) Number.
10.Private Lateral Sewage Discharges:
A. All information listed above (if applicable and known), as well as;
B. Identification of sewage discharge as a private lateral sewage
discharge; and
C. Responsible party contact information (if known).
11.Category 1 SSOs:
A. All information listed for Category 2 SSOs, as well as;
B. Estimated SSO volume that reached surface water, drainage
channel, or not recovered from a storm drain;
C. Estimated SSO amount recovered;
D. Response and corrective action taken;
E. If samples were taken, identify which regulatory agencies received
sample results (if applicable). If no samples were taken, NA must
be selected.
F. Parameters that samples were analyzed for (if applicable);
G. Identification of whether or not health warnings were posted;
H. Beaches impacted (if applicable). If no beach was impacted, NA
must be selected;
I. Whether or not there is an ongoing investigation;
J. Steps taken or planned to reduce, eliminate, and prevent
reoccurrence of the overflow and a schedule of major milestones for
those steps;
K. OES control number (if applicable);
L. Date DES was called (if applicable);
M. Time DES was called (if applicable);
N. Identification of whether or not County Health Officers were called;
0. Date County Health Officer was called (if applicable); and
P. Time County Health Officer was called (if applicable).
Reporting to Other Regulatory Agencies
These reporting requirements do not preclude an Enrollee from reporting SSOs to other
regulatory agencies pursuant to California state law. These reporting requirements do
not replace other Regional Water Board telephone reporting requirements for SSOs.
Monitoring and Reporting Program No. 2006-0003-DWQ Page 4 of 5
Statewide General WDRs for Sanitary Sewer Systems 512I2006
1. The Enrollee shall report SSOs to OES, in accordance with California Water
Code Section 13271.
Office of Emergency Services
Phone (800) 852-7550
2. The Enrollee shall report SSOs to County Health officials in accordance with
California Health and Safety Code Section 5410 et seq.
3. The SSO database will automatically generate an e-mail notification with
customized information about the SSO upon initial reporting of the SSO and final
certification for all Category 1 SSOs. E-mails will be sent to the appropriate
County Health Officer and/or Environmental Health Department if the county
desires this information, and the appropriate Regional Water Board.
B. Record Keeping
1. Individual SSO records shall be maintained by the Enrollee for a minimum of five
years from the date of the SSO. This period may be extended when requested
by a Regional Water Board Executive Officer.
3. All records shall be made available for review upon State or Regional Water
Board staffs request.
4. All monitoring instruments and devices that are used by the Enrollee to fulfill the
prescribed monitoring and reporting program shall be properly maintained and
calibrated as necessary to ensure their continued accuracy;
5. The Enrollee shall retain records of all SSOs, such as, but not limited to and
when applicable:
a. Record of Certified report, as submitted to the online SSO database;
b. All original recordings for continuous monitoring instrumentation;
C. Service call records and complaint logs of calls received by the Enrollee;
d. SSO calls;
e. SSO records;
f. Steps that have been and will be taken to prevent the SSO from recurring
and a schedule to implement those steps.
g. Work orders, work completed, and any other maintenance records from
the previous 5 years which are associated with responses and
investigations of system problems related to SSOs;
h. A list and description of complaints from customers or others from the
previous 5 years; and
I. Documentation of performance and implementation measures for the
previous 5 years.
6. If water quality samples are required by an environmental or health regulatory
agency or State law, or if voluntary monitoring is conducted by the Enrollee or its
agent(s), as a result of any SSO, records of monitoring information shall include:
Monitoring and Reporting Program No. 2006-0003-DWQ Page 5 of 5
Statewide General WDRs for Sanitary Sewer Systems 512I2006
a. The date, exact place, and time of sampling or measurements;
b. The individual(s) who performed the sampling or measurements;
C. The date(s) analyses were performed;
d. The individual(s) who performed the analyses;
e. The analytical technique or method used; and,
f. The results of such analyses.
C. Certification
1. All final reports must be certified by an authorized person as required by
Provision J of the Order.
2. Registration of authorized individuals, who may certify reports, will be in
accordance with the CIWQS' protocols for reporting.
Monitoring and Reporting Program No. 2006-0003 will become effective on the date of
adoption by the State Water Board.
CERTIFICATION
The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true,
and correct copy of a resolution duly and regularly adopted at a meeting of the State
Water Board held on May 2, 2006.
Song Her
Clerk to the Board
APPENDIX C
SSMP Organization Chart and Narrative
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 6/25/08 5
2 12/19/11 6
3 7
Orange County Sanitation District Sewer System Management Plan (SSMP)
Program Organizational Chart
12/19/11
General Manager
James Ruth
714593-7110
Assistant General Manager
James Herber,
]14-593-]400
*tmman�tlon
intenance Facilities Support Services Administrative Services Sewer Faes Planning Manager
s Nick Amenities Lorenzo Tyner
r Director Director Finance Rob Thompson
080 714-593-7210 ]14-593-]550 Risk Mgmt. ]14593-]240
tation& Executive Assistant Program Support Pr.Environ.Specialist Engineering Supv. Sys Evaluation
al Mgr. Peggy Echavarria SSMP Updates Michele Fanner Autlils John Burror &Capacitylverson I/E Support T14-593-]256 Oac ConVal 714-593-]132 ]14593-]335 Assessment3-]049
Collection Facilities Mgr. I.T.Systems&Operations Authorized Manager Eng&Construction Mgr. Design&Part
Mark Esquer Representative Rich Castilian Todd Haynes Provisions
]14593-]030 ]14593-]283 ]14593-]35]
0&M Z
Sr.I.T.Analyst
Engineering Supv. Environ Compliance Mgr.
Ovme Doug Rulison Mapping
William Cassidy Jim Colson
]14-593-]661 Eme ]id593]889 ]14593]450
Engineering Supv. Monitonng, Engineering Supv.
Carla Dillon Measuring, Jerry Evangelista
714-593-7371 Program Tid-593-]419
Modifications
Pc Environ.Specialist
Facilities Support Mgr. Merrill Seiler FOG
Equipment/Rebuild ]14-593-7436
Chuck Forman
714-593-]86]
7Ei
upv.
Sr.Public Irmo Specialist IngntlCommu]14-593-]115Speciaarrillo-1d16
H9dept'finn340\Groups\Odor and Corrosion Conlml\Common\SSMP Audit&Revision
Organizational Narrative
Job descriptions for the positions listed in the organizational charts are available from the
Human Resources Division. Primary responsibility for the day-to-day management and
O&M of the collection facility assets resides within the Facility Support Services
Department, and the daily field activities are managed by the Collection Facilities Division.
Specific roles are described below:
OCSD Position SSMP Responsibility
Legally Responsible Official— Overall
Engineering Manager- Collection responsibility for the SSMP, certify SSOs and
Facilities Division the SSMP, budgeting and staffing to comply with
Order and W DR
Engineering Supervisor- Collection Collection facility operation and maintenance
Maintenance Business Unit Collection facility Emergency Response
Engineering Supervisor, Collection Lead OCSD stakeholder meetings to review and
Facilities Division or designee of the LRO modify the program and measurement tools
Audit Closure
Executive Assistant— Facility Support Provide program support
Services Department Update SSMP documents and implement
document control
Director of Administrative Services Sewer Fees, Finance, Risk Management for
claims
Principal Environmental Specialist— SSMP audits
Management Services Team
Sr. IT Analyst OCSD Mapping Tools to support the SSMP
Rehabilitation and Replacement
Engineering Supervisor— Engineering Design and Performance
Department; Planning Division System Evaluation and Capacity Assessment
Budgeting and Planning for related capital
projects
Principal Environmental Specialist— FOG Program
Environmental Compliance Division
Sr. Environmental Specialist- SSO reporting
Environmental Compliance Division Legislative tracking
Sr. Public Information Specialist— Facility Responsible for liaising with the Public Affairs
Support Services Department division staff to ensure OCSD's SSMP is
available to the public and the public has input.
Engineering Manager— Instrumentation Designating resources for maintenance and
and Electrical Division repairs of electrical systems throughout the
OCSD Collection System.
CHAPTER LIST & CONTRIBUTORS FOR VOLUME 1 —2011 AUDIT UPDATE
Chapter Title Major Date
/Section Contributor Updated
Front Table of Contents, Acronyms Echavarria
matter
ES Executive Summary Esquer 12/2011
1 Prohibitions and Provisions Esquer 12/2011
2 Goal Esquer 12/2011
3 Description of Organization Dillon 12/2011
Esquer
4 Legal Authority Carrillo 12/2011
Seiler
Burror
5.1 Mapping Rulison 1212011
5.2 Preventive Maintenance Cassidy 12/2011
5.3 Rehabilitation and Replacement Burror 12/2011
5.4 Training Cassidy 12/2011
6 Design and Performance Haynes 12/2011
7 Overflow Emergency Response Plan Cassidy 12/2011
Carrillo
8 Fats, Oils, and Grease Control Program Seiler 12/2011
9 System Evaluation and Capacity Assurance Plan Burror 12/2011
10 Monitoring, Measurement, and Program Modifications Dillon 12/2011
11 Program Audits Farmer 12/2011
12 Communication Plan Hellebrand 12/2011
APPENDIX LIST& OWNER FOR VOLUME II — 2011 AUDIT UPDATE
App. Document Title Owner Updated
A Order (SWRCB Order No. 2006-0003 DWQ) Carrillo 5/2/06
B Monitoring and Reporting Requirements (MRP 2006-0003 DWQ) Carrillo 5/2/06
C SSMP Organization Dillon 12/15/11
D reserved for future use ------- ---
E1 Ordinance No. OCSD-25(FOG Control/ FSEs) Seiler 9/30/05
E2 Ordinance No. OCSD-39(Wastewater Discharge Regulations) Seiler 9/23/09
E3 Resolution No. OCSD-05-04 (FOG Program Fees) Seiler 9/30/05
F FOG Source Control Program and Enforcement Management Seiler 9/30/05
System
G1 FOG Control Program Seiler 9/30/05
G2 OCHCA inspection agreement Seiler 1/10/06
G3 Orange County FOG Program Survey and Contact List Seiler 4/28/11
H Asset Management Improvement Program Burror 11/5/11
11 Preventative Maintenance Program Cassidy 11/30/11
12 Collection Facilities O&M Vehicle Inventory Cassidy 11/30/11
J CIP Renewal and Replacement Process Burror 5/25/11
K1 Facility Model Maintenance Management Plan Rulison 1/25/10
K2 Sewer Atlas Maintenance Rulison 2/3/10
K3 Field Discrepancy Form Rulison 12/1/08
L reserved for future use
M Capacity Evaluation Plan Burror 4/15/11
N reserved for future use ------- ---
O reserved for future use
P1 SSO Response Flow Chart Carrillo 5/20/09
P2 Appendix EC Sanitary Sewer Overflow SOP Carrillo 2/10/11
P3 Appendix SSO Notification Procedures Carrillo 2/10/11
O SSO Emergency Response Plan Cassidy 12/19/11
R SSO Simulation and Calculation Training Cassidy 11/17/11
S Risk Management Program Kleinman New
T reserved for future use ------- -------
U CIP Budget Process Information Burror limit
V Sample Screen from OCSD Website Hellebrand 12/15/11
W reserved for future use ------- -------
X1 OCSD Environmental Auditing Program Procedures Manual Farmer 12/2011
X2 OCSD Internal Audit Finding Forms Farmer 12/2011
Y SSMP Closeout Report for October 17, 2010 Audit Dillon 12/15/11
APPENDIX E1
Ordinance No. OCSD-25
FOG Control / FSEs
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 5
2 6
3 7
ORDINANCE NO. OCSD-25
ADOPTING FATS. OILS AND GREASE CONTROL REGULATIONS
APPLICABLE TO FOOD SERVICE ESTABLISHMENTS
AN ORDINANCE OF THE BOARD OF DIRECTORS OF ORANGE
COUNTY SANITATION DISTRICT ADOPTING FATS, OILS AND
GREASE CONTROL REGULATIONS APPLICABLE TO FOOD SERVICE
ESTABLISHMENTS
WHEREAS, pursuant to the County Sanitation District Act, Health & Safety Code
§§4700 at seq., the Orange County Sanitation District ("District') has the authority to
adopt ordinances relating to the provision of sewer services and facilities, and
regulations of those services and facilities; and
WHEREAS, the Regional Water Quality Control Board ("RWQCB") for the Santa
Ana Region adopted Order R8-2002-0014, which prescribes general waste discharge
requirements prohibiting sanitary sewer overflows ("SSOs") by sewer collection
agencies; and
WHEREAS, in Order R8-2002-0014, the RWQCB found that one of the leading
causes of SSOs within the Santa Ana Region, which encompasses the District's service
area is "grease blockages;"and
WHEREAS, SSOs often caused by discharge of wastewater containing high
levels of fat, oils and grease ('FOG"), suspended solids, pathogenic organisms, and
other pollutants, may cause temporary exceedances of applicable water quality
objectives, pose a threat to the public health, adversely affect aquatic life, and impair the
public recreational use and aesthetic enjoyment of surface waters within the District's
service area; and
WHEREAS, the 2000-2001 Orange County Grand Jury ("Grand Jury") conducted
a survey among 35 wastewater collection and treatment agencies in Orange County and
concluded that one of the leading causes of SSOs and sewage spills is sewer lines
clogged from the accumulation of FOG discharged from Food Service Establishments;
and
WHEREAS, the Grand Jury further concluded that more effective methods of
minimizing grease discharges into the sewer system must be developed and
implemented to reduce the discharge of FOG to the sewer system in order to prevent
sewer blockages and SSOs; and
WHEREAS, Order No. RB-2002-0014 requires the District to monitor and control
SSOs and to develop a FOG Control Program by December 30, 2004; and
WS&S-0XS:pi:M189145:10/22/04 2
WHEREAS, in light of the overwhelming evidence that FOG is a primary cause of
SSOs, the District desires to implement a FOG Control Program to prevent SSOs; and
WHEREAS, Section 1014 of the 2001 California Plumbing Code, applicable to all
occupancies in the State pursuant to the California Building Standards Law, requires the
installation of grease traps or interceptors when in the opinion of the Building Official
waste pretreatment is required; and
WHEREAS, the foregoing findings indicate that a FOG Control Program is
required for Food Service Establishments within the District's jurisdiction to comply with
waste discharge regulations and prevent the harmful effects of SSOs; and
WHEREAS, the regulations adopted herein will require existing Food Service
Establishments to install grease control devices or interceptors no later than three years
from the effective date of this Ordinance, and the Board finds that three years is a
reasonable amortization period for existing Food Service Establishments that are
operating without a grease control device or grease interceptor; and
WHEREAS, the Board of Directors finds that specific enforcement provisions
must be adopted to govern discharges of wastewater to the District's system by Food
Service Establishments.
NOW, THEREFORE, the Board of Directors does hereby ordain as follows:
WS§S-OXS:pj:N1891A.10/22/(K 3
ARTICLE 1 -GENERAL PROVISIONS
1.1 PURPOSE AND POLICY
A. The purpose of this Ordinance is to facilitate the maximum beneficial
public use of the District's sewer services and facilities while preventing
blockages of the sewer lines resulting from discharges of FOG to the
sewer facilities, and to specify appropriate FOG discharge requirements
for Food Service Establishments.
B. This Ordinance shall be interpreted in accordance with the definitions set
forth in Section 1.2. The provisions of this Ordinance shall apply to the
direct or indirect discharge of all wastewater or waste containing FOG
carried to the sewer facilities of the District.
C. To comply with Federal, State, and local policies and to allow the District
to meet applicable standards, provisions are made in this Ordinance for
the regulations of wastewater or waste containing FOG discharges to the
sewer facilities.
D. This Ordinance establishes quantity and quality standards on all
wastewater and/or waste discharges containing FOG, which may alone or
collectively cause or contribute to FOG accumulation in the sewer
facilities causing or potentially causing or contributing to the occurrence of
SSOs.
1.2 DEFINITIONS
A. Unless otherwise defined herein, terms related to water quality shall be as
adopted in the latest edition of Standard Methods for Examination of
Water and Wastewater, published by the American Public Health
Association, the American Water Works Association and the Water
Environment Federation. The testing procedures for waste constituents
and characteristics shall be as provided in 40 CFR 136 (Code of Federal
Regulations).
B. Other terms not herein defined are defined as being the same as set forth
in the latest adopted applicable editions of the California Codes
applicable to building construction adopted pursuant to the California
Building Standards Law.
C. Subject to the foregoing provisions, the following definitions shall apply in
this Ordinance:
Ws -0xspj:arsvr4saa/zz/o4 4
Best Management Schedules of activities, prohibitions of practices,
Practices maintenance procedures and other management
practices to prevent or reduce the introduction of FOG
to the sewer facilities.
Board The Board of Directors of the District.
Change in Operations Any change in the ownership, food types, or
operational procedures that have the potential to
increase the amount of FOG generated and/or
discharged by Food Service Establishments in an
amount that alone or collectively causes or creates a
potential for SSOs to occur.
Composite Sample A collection of individual samples obtained at selected
intervals based on an increment of either flow or time.
The resulting mixture (composite sample) forms a
representative sample of the wastestream discharged
during the sample period. Samples will be collected
when a wastewater discharge occurs.
Discharger Any person who discharges or causes a discharge of
wastewater directly or indirectly to a public sewer.
Discharger shall mean the same as User.
District The Orange County Sanitation District.
Sewer Facility or Any property belonging to the District used in the
System treatment, reclamation, reuse, transportation, or
disposal of wastewater, or sludge.
Effluent Any liquid outflow from the Food Service Establishment
that is discharged to the sewer.
Fats, Oils, and Any substance such as a vegetable or animal product
Grease ("FOG") that is used in, or is a by product of, the cooking or
food preparation process, and that turns or may turn
viscous or solidifies with a change in temperature or
other conditions.
FOG Control Program The FOG Control Program required by and developed
pursuant to RWQCB Order No. R8-2002-0014, Section
(c)(12)(viii).
WS&5-OXS:pj:4189145:10/22/04 5
FOG Control Program The individual designated by the District to administer
Manager the FOG Control Program. The FOG Control Program
Manager is responsible for all determinations of
compliance with the program, including approval of
discretionary variances and waivers.
FOG Wastewater A permit issued by the District subject to the
Discharge Permit requirements and conditions established by the District
authorizing the permittee or discharger to discharge
wastewater into the District's facilities or into sewer
facilities which ultimately discharge into a District
facility.
Food Service Facilities defined in California Uniform Retail Food
Establishment Service Establishments Law (CURFFL) Section
113785, and any commercial entity within the
boundaries of the District, operating in a permanently
constructed structure such as a room, building, or
place, or portion thereof, maintained, used, or operated
for the purpose of storing, preparing, serving, or
manufacturing, packaging, or otherwise handling food
for sale to other entities, or for consumption by the
public, its members or employees, and which has any
process or device that uses or produces FOG, or
grease vapors, steam, fumes, smoke or odors that are
required to be removed by a Type I or Type II hood, as
defined in CURFFL Section 113785. A limited food
preparation establishment is not considered a Food
Service Establishment when engaged only in
reheating, hot holding or assembly of ready to eat food
products and as a result, there is no wastewater
discharge containing a significant amount of FOG. A
limited food preparation establishment does not include
any operation that changes the form, flavor, or
consistency of food.
Food Grinder Any device installed in the plumbing or sewage system
for the purpose of grinding food waste or food
preparation by products for the purpose of disposing it
in the sewer system.
Grease Control Any grease interceptor, grease trap or other
Device mechanism, device, or process, which attaches to, or
is applied to, wastewater plumbing fixtures and lines,
the purpose of which is to trap or collect or treat FOG
prior to it being discharged into the sewer system.
"Grease control device" may also include any other
proven method to reduce FOG subject to the approval
of the District.
WS&S-0XS:pj:N189145:10/M/04 6
Grease Disposal A fee charged to an Owner/Operator of a Food Service
Mitigation Fee Establishment when there are physical limitations to
the property that make the installation of the usual and
customary grease interceptor or grease control device
for the Food Service Establishment under
consideration, impossible or impracticable. The
Grease Disposal Mitigation Fee is intended to cover
the costs of increased maintenance of the sewer
system for inspection and cleaning of FOG and other
viscous or solidifying agents that a properly employed
grease control device would otherwise prevent from.
entering the sewer system.
Grease Interceptor A multi-compartment device that is constructed in
different sizes and is generally required to be located,
according to the California Plumbing Code,
underground between a Food Service Establishment
and the connection to the sewer system. These
devices primarily use gravity to separate FOG from the
wastewater as it moves from one compartment to the
next. These devices must be cleaned, maintained, and
have the FOG removed and disposed of in a proper
manner on regular intervals to be effective.
Grease Trap A grease control device that is used to serve individual
fixtures and have limited effect and should only be
used in those cases where the use of a grease
interceptor or other grease control device is
determined to be impossible or impracticable.
General Manager The individual duly designated by the Board of
Directors of the District to administer this Ordinance.
Grab Sample A sample taken from a waste stream on a one-time
basis without regard to the flow in the waste stream
and without consideration of time.
Hot Spots Areas in sewer lines that have experienced sanitary
sewer overflows or that must be cleaned or maintained
frequently to avoid blockages of sewer system.
Inflow Water entering a sewer system through a direct
stormwater/ runoff connection to the sanitary sewer,
which may cause an almost immediate increase in
wastewater flows.
Infiltration Water entering a sewer system, including sewer
service connections, from the ground through such
means as defective pipes, pipe joints, connections, or
manhole walls.
WSBS-OXS:pj:N18%45:10/22/04 7
Inspector A person authorized by the District to inspect any
existing or proposed wastewater generation,
conveyance, processing, and disposal facilities.
Interceptor A grease interceptor.
Interference Any discharge which, alone or in conjunction with
discharges from other sources, inhibits or disrupts the
District's sewer system, treatment processes or
operations; or is a cause of violation of the District's
NPDES or Waste Discharge Requirements or prevents
lawful sludge use or disposal.
Local Sewering Any public agency or private entity responsible for the
Agency collection and disposal of wastewater to the District's
sewer facilities duly authorized under the laws of the
State of California to construct and/or maintain public
sewers.
NPDES The National Pollutant Discharge Elimination System;
the permit issued to control the discharge of liquids or
other substances or solids to surface waters of the
United States as detailed in Public Law 92-500,
Section 402.
New Construction Any structure planned or under construction for which
a sewer connection permit has not been issued.
Permittee A person who has received a permit to discharge
wastewater into the District's sewer facilities subject to
the requirements and conditions established by the
District.
Person Any individual, partnership, firm, association,
corporation or public agency, including the State of
California and the United States of America.
Public Agency The State of California and/or any city, county, special
district, other local governmental authority or public
body of or within this State.
Public Sewer A sewer owned and operated by the District, or other
local Public Agency, which is tributary to the District's
sewer facilities.
WS&5-OXS:pj:M189145:10/22/W 8
Regulatory Agencies Regulatory Agencies shall mean those agencies
having regulatory jurisdiction over the operations of the
District, including, but not limited to:
a) United States Environmental Protection
Agency, Region IX, San Francisco and
Washington, DC (EPA).
b) California State Water Resources Control
Board (SWRCB).
c) California Regional Water Quality Control
Board, Santa Ana Region (RWQCB).
d) South Coast Air Quality Management District
(SCAQMD).
e) California Department of Health Services
(DOHS).
Remodeling A physical change or operational change causing
generation of the amount of FOG that exceed the
current amount of FOG discharge to the sewer system
by the Food Service Establishment in an amount that
alone or collectively causes or create a potential for
SSOs to occur; or exceeding a cost of $50,000 to a
Food Service Establishment that requires a building
permit, and involves any one or combination of the
following: (1) Under slab plumbing in the food
processing area, (2) a 300/6 increase in the net public
seating area, (3) a 30% increase in the size of the
kitchen area, or (4) any change in the size or type of
food preparation equipment.
Sample Point A location approved by the District, from which
wastewater can be collected that is representative in
content and consistency of the entire flow of
wastewater being sampled.
Sampling Facilities Structure(s) provided at the user's expense for the
District or user to measure and record wastewater
constituent mass, concentrations, collect a
representative sample, or provide access to plug or
terminate the discharge.
Sewage Wastewater.
Sewer Facilities or Any and all facilities used for collecting, conveying,
System pumping, treating, and disposing of wastewater and
sludge.
WS&S-OXS:p):#189145:10/22/04 9
Sewer Lateral A building sewer as defined in the latest edition of the
California Plumbing Code. It is the wastewater
connection between the building's wastewater facilities
and a public sewer system.
Sludge Any solid, semi-solid or liquid decant, subnate or
supernate from a manufacturing process, utility
service, or pretreatment facility.
Twenty-five percent Requirement for grease interceptors to be maintained
(25%) Rule such that the combined FOG and solids accumulation
does not exceed 25% of the design hydraulic depth of
the grease interceptor. This is to ensure that the
minimum hydraulic retention time and required
available hydraulic volume is maintained to effectively
intercept and retain FOG discharged to the sewer
system.
User Any person who discharges or causes a discharge of
wastewater directly or indirectly to a public sewer
system. User shall mean the same as Discharger.
Waste Sewage and any and all other waste substances,
liquid, solid, gaseous or radioactive, associated with
human habitation or of human or animal nature,
including such wastes placed within containers of
whatever nature prior to and for the purpose of
disposal.
Manifest That receipt which is retained by the generator of
wastes for disposing recyclable wastes or liquid wastes
as required by the District.
Waste Minimization Plans or programs intended to reduce or eliminate
Practices discharges to the sewer system or to conserve water,
including, but not limited to, product substitutions,
housekeeping practices, inventory control, employee
education, and other steps as necessary to minimize
wastewater produced.
Wastehauler Any person carrying on or engaging in vehicular
transport of waste as part of, or incidental to, any
business for that purpose.
Wastewater The liquid and water-carried wastes of the community
and all constituents thereof, whether treated or
untreated, discharged into or permitted to enter a
public sewer.
ws5-0xs:Pj:x1e9145a0/22/m 10
Wastewater The individual chemical, physical, bacteriological, and
Constituents and other parameters, including volume and flow rate and
Characteristics such other parameters that serve to define, classify or
measure the quality and quantity of wastewater.
D. Words used in this Ordinance in the singular may include the plural and
the plural the singular. Use of masculine shall mean feminine and use of
feminine shall mean masculine. Shall is mandatory; may is permissive or
discretionary.
WS&S-0Xs:pj:X189195:10/22/N IL
ARTICLE 2 - GENERAL LIMITATIONS, PROHIBITIONS, AND REQUIREMENTS ON
FATS, OILS, AND GREASE ("FOG") DISCHARGES
2.1 FOG DISCHARGE REQUIREMENT
No Food Service establishment shall discharge or cause to be discharged into
the sewer system FOG that exceeds a concentration level adopted by the Board
or that may accumulate and/or cause or contribute to blockages in the sewer
system or at the sewer system lateral which connects the Food Service
Establishment to the sewer system.
2.2 PROHIBITIONS
The following prohibitions shall apply to all Food Service Establishments:
A. Installation of food grinders in the plumbing system of new constructions
of Food Service Establishments shall be prohibited. Furthermore, all food
grinders shall be removed from all existing Food Service Establishments
within 180 days of the effective date of this Ordinance, except when
expressly allowed by the FOG Control Program Manager.
B. Introduction of any additives into a Food Service Establishment's
wastewater system for the purpose of emulsifying FOG or
biologically/chemically treating FOG for grease remediation or as a
supplement to interceptor maintenance, unless a specific written
authorization from the FOG Control Program Manager is obtained.
C. Disposal of waste cooking all into drainage pipes is prohibited. All waste
cooking oils shall be collected and stored properly in receptacles such as
barrels or drums for recycling or other acceptable methods of disposal.
D. Discharge of wastewater from dishwashers to any grease trap or grease
interceptor is prohibited.
E. Discharge of wastewater with temperatures in excess of 140°F to any
grease control device, including grease traps and grease interceptors, is
prohibited.
F. Discharge of wastes from toilets, urinals, wash basins, and other fixtures
containing fecal materials to sewer lines intended for grease interceptor
service, or vice versa, is prohibited.
G. Discharge of any waste including FOG and solid materials removed from
the grease control device to the sewer system is prohibited. Grease
removed from grease interceptors shall be wastehauled periodically as
part of the operation and maintenance requirements for grease
interceptors.
WS&S-0XRrj:#189195:10/22/W 12
H. Operation of grease interceptors with FOG and solids accumulation
exceeding 25% of the design hydraulic depth of the grease interceptor
(25% Rule)
2.3 FOG WASTEWATER DISCHARGE PERMIT REQUIRED
No person shall discharge, or cause to be discharged any wastewater from Food
Service Establishments directly or indirectly into the sewer system without first
obtaining a FOG Wastewater Discharge Permit pursuant to this Ordinance.
2.4 BEST MANAGEMENT PRACTICES REQUIRED
All Food Services Establishments shall implement Best Management Practices in
its operation to minimize the discharge of FOG to the sewer system. Detailed
requirements for Best Management Practices shall be specified in the permit.
This may include kitchen practices and employee training that are essential in
minimizing FOG discharge.
2.5 FOG PRETREATMENT REQUIRED
Food Service Establishments are required to install, operate and maintain an
approved type and adequately sized grease interceptor necessary to maintain
compliance with the objectives of this Ordinance, subject to the variance and
waiver provisions of Section 2.6. The grease interceptor shall be adequate to
separate and remove FOG contained in wastewater discharges from Food
Service Establishments prior to discharge to the sewer system. Fixtures,
equipment, and drain lines located in the food preparation and clean up areas of
Food Service Establishments that are sources of FOG discharges shall be
connected to the grease interceptor. Compliance shall be established as follows:
A. New Construction of Food Service Establishments
New construction of Food Service Establishments shall include and install
grease interceptors prior to commencing discharges of wastewater to the
sewer system.
B. Existing Food Service Establishments
1. For existing Food Service Establishments, the requirement to
install and to properly operate and maintain a grease interceptor
may be conditionally stayed, that is, delayed in its implementation
by the FOG Control Program Manager for a maximum period of
three years from the effective date of this Ordinance (3-year
Amortization Period). Terms and conditions for application of a
stay to a Food Service Establishment shall be set forth in the
permit. The Board finds that three years is a reasonable
amortization period for existing Food Service Establishments that
are operating without a grease interceptor.
Wsa s-0":e1e9145u0/22/04 13
2. Existing Food Service Establishments, which have caused or
contributed to grease-related blockage in the sewer system, or
which have sewer laterals connected to hot spots, or which have
been determined to contribute significant FOG to the sewer
system by the FOG Control Program Manager based on
inspection or sampling, shall be deemed to have reasonable
potential to adversely impact the sewer system, and shall install
grease interceptors within 180 days upon notification by the
District.
3. Existing Food Service Establishments or Food Service
Establishments that change ownership, that undergo remodeling
or a change in operations as defined in Section 1.2 of this
Ordinance, shall be required to install a grease interceptor.
2.6 VARIANCE AND WAIVER OF GREASE INTERCEPTOR REQUIREMENT
A. Variance from Grease Interceptor Requirements
An existing Food Service Establishment may obtain a variance from the
grease interceptor requirement to allow alternative pretreatment
technology that is, at least, equally effective in controlling the FOG
discharge in lieu of a grease interceptor, if the Food Service
Establishment demonstrates that it is impossible or impracticable to
install, operate or maintain a grease interceptor. The FOG Control
Program Manager's determination to grant a variance will be based upon,
but not limited to, evaluation of the following conditions:
1. There is no adequate space for installation and/or maintenance of
a grease interceptor.
2. There is no adequate slope for gravity flow between kitchen
plumbing fixtures and the grease interceptor and/or between the
grease interceptor and the private collection lines or the public
sewer.
3. The Food Service Establishment can justify that the alternative
pretreatment technology is equivalent or better than a grease
interceptor in controlling its FOG discharge. In addition, the Food
Service Establishment must be able to demonstrate, after
installation of the proposed alternative pretreatment, its
effectiveness to control FOG discharge through downstream
visual monitoring of the sewer system,for at least three months, at
its own expense. A Variance may be granted if the results show
no visible accumulation of FOG in its lateral and/or tributary
downstream sewer lines.
B. Conditional Waiver from Installation of Grease Interceptor
An existing Food Service Establishment may obtain a conditional waiver
from installation of a grease interceptor, if the Food Service
cases-OXS:pj:M189145:10/21/W 14
Establishment demonstrates that it has negligible FOG discharge and
insignificant impact to the sewer system. Although a waiver from
installation of grease interceptor may be granted, the Food Service
Establishment may be required to provide space and plumbing
segregation for future installation of grease interceptor. The FOG Control
Program Manager's determination to grant or revoke a conditional waiver
shall be based upon, but not limited to, evaluation of the following
conditions:
1. Quantity of FOG discharge as measured or as indicated by the
size of Food Service Establishment based on seating capacity,
number of meals served, menu, water usage, amount of on-site
consumption of prepared food and other conditions that may
reasonably be shown to contribute to FOG discharges.
2. Adequacy of implementation of Best Management Practices and
compliance history.
3. Sewer size, grade, condition based on visual information, FOG
deposition in the sewer by the Food Service Establishment, and
history of maintenance and sewage spills in the receiving sewer
system.
4. Changes in operations that significantly affect FOG discharge.
5. Any other condition deemed reasonably related to the generation
of FOG discharges by the FOG Control Program Manager.
C. Waiver from Grease Interceptor Installation with a Grease Disposal
Mitigation Fee
For Food Service Establishments where the installation of grease
interceptor is not feasible and no equivalent alternative pretreatment can
be installed, a waiver from the grease interceptor requirement may be
granted with the imposition of a Grease Disposal Mitigation Fee as
described in Section 2.8. Additional requirements may be imposed to
mitigate the discharge of FOG into the sewer system. The FOG Control
Program Manager's determination to grant the waiver with a Grease
Disposal Mitigation Fee will be based upon, but not limited to, evaluation
of the following conditions:
1. There is no adequate space for installation and/or maintenance of
a grease interceptor.
2. There is no adequate slope for gravity flow between kitchen
plumbing fixtures and the grease interceptor and/or between the
grease interceptor and the private collection lines or the public
sewer.
3. A variance from grease interceptor installation to allow alternative
pretreatment technology cannot be granted.
WS&S-OXS:pj:#189195:10/22/M 15
D. Application for Waiver or Variance of Requirement for Grease Interceptor
A Food Service Establishment may submit an application for waiver or
variance from the grease interceptor requirement to the FOG Control
Program Manager. The Food Service Establishment bears the burden of
demonstrating, to the FOG Control Program Managers reasonable
satisfaction, that the installation of a grease interceptor is not feasible or
applicable. Upon determination by the FOG Control Program Manager
that reasons are sufficient to justify a vadance or waiver, the permit will be
issued or revised to include the variance or waiver and relieve the Food
Service Establishment from the requirement.
E. Terms and conditions
A variance or waiver shall contain terms and conditions that serve as
basis for its issuance. A waiver or variance may be revoked at any time
when any of the terms and conditions for its issuance is not satisfied or if
the conditions upon which the waiver was based change so that the
justification for the waiver no longer exists. The waiver or variance shall
be valid so long as the Food Service Establishment remains in
compliance with their terms and conditions until the expiration date
specified in the variance or waiver.
2.7 COMMERCIAL PROPERTIES
Property owners of commercial properties or their official designee(s) shall be
responsible for the installation and maintenance of the grease interceptor serving
multiple Food Service Establishments that are located on a single parcel.
2.8 GREASE DISPOSAL MITIGATION FEE
Food Service Establishments that operate without a grease control interceptor
may be required to pay an annual Grease Disposal Mitigation Fee to equitably
cover the costs of increased maintenance of the sewer system as a result of the
Food Service Establishments' inability to adequately remove FOG from its
wastewater discharge. This Section shall not be interpreted to allow the new
construction of, or existing Food Service Establishments undergoing remodeling
or change in operations to operate without an approved grease interceptor
unless the District has determined that it is impossible or impracticable to install
or operate a grease control interceptor for the subject facility under the provisions
of Section 2.6 of this Ordinance.
A. The Grease Disposal Mitigation Fee shall be established by ordinance or
resolution of the Board of Directors, and shall be based on the estimated
annual increased cost of maintaining the sewer system for inspection and
removal of FOG and other viscous or solidifying agents attributable to the
Food Service Establishment resulting from the lack of a grease
interceptor or grease control device.
WS&S-0XS:pj:8189195:10/U/N 16
B. The Grease Disposal Mitigation Fee may be waived or reduced on a no
less than an annual basis when the discharger demonstrates to the
reasonable satisfaction of the FOG Control Program Manager that they
had used best management and waste minimization practices on a
regular basis that has significantly reduced the introduction of FOG into
the sewer system.
C. The Grease Disposal Mitigation Fee may not be waived or reduced when
the Food Service Establishment does not comply with the minimum
requirements of this Ordinance and/or its discharge into the sewer system
in the preceding 12 months has caused or potentially caused or
contributed alone or collectively, in sewer blockage or SSO in the sewer
downstream, or surrounding the Food Service Establishment prior to the
waiver request.
2.9 SEWER SYSTEM OVERFLOWS, PUBLIC NUISANCE, ABATEMENT ORDERS
AND CLEANUP COSTS
Notwithstanding the three-year amortization period established in Section 2.5,
Food Service Establishments found to have contributed to a sewer blockage,
SSOs or any sewer system interferences resulting from the discharge of
wastewater or waste containing FOG, shall be ordered to install and maintain a
grease interceptor, and may be subject to a plan to abate the nuisance and
prevent any future health hazards created by sewer line failures and blockages,
SSOs or any other sewer system interferences. SSOs may cause threat and
injury to public health, safely, and welfare of life and property and are hereby
declared public nuisances. Furthermore, sewer lateral failures and SSOs caused
by Food Service Establishments alone or collectively, are the responsibility of the
private property owner or Food Service Establishment, and individual(s) as a
responsible officer or owner of the Food Service Establishment. If the District
must act immediately to contain and clean up an SSO caused by blockage of a
private or public sewer lateral or system serving a Food Service Establishment ,
or at the request of the property owner or operator of the Food Service
Establishment, or because of the failure of the property owner or Food Service
Establishment to abate the condition causing immediate threat of injury to the
health, safety, welfare, or property of the public, the District's costs for such
abatement may be entirely borne by the property owner or operator of the Food
Service Establishment, and individual(s) as a responsible officer or owner of the
Food Service Establishment(s) and may constitute a debt to the District and
become due and payable upon the District's request for reimbursement of such
costs.
wsas-0xs:pj:#1M45:10/zz/04 17
ARTICLE 3 - FOG WASTEWATER DISCHARGE PERMITS FOR FOOD SERVICE
ESTABLISHMENTS
3.1 FOG WASTEWATER DISCHARGE PERMIT REQUIRED
A. Food Service Establishments proposing to discharge or currently
discharging wastewater containing FOG into the District's sewer system
shall obtain a FOG Wastewater Discharge Permit from the District.
B. FOG Wastewater Discharge Permits shall be expressly subject to all
provisions of this Ordinance and all other regulations, charges for use,
and fees established by the District. The conditions of FOG Wastewater
Discharge Permits shall be enforced by the District in accordance with
this Ordinance and applicable State and Federal Regulations.
3.2 FOG WASTEWATER DISCHARGE PERMIT APPLICATION
A. Any person required to obtain a FOG Wastewater Discharge Permit shall
complete and file with the District prior to commencing or continuing
discharges, an application in a form prescribed by the District. The
applicable fees shall accompany this application. The applicant shall
submit, in units and terms appropriate for evaluation, the following
information at a minimum:
1. Name, address, telephone number, assessor's parcel number(s),
description of the Food Service Establishment, operation, cuisine,
service activities, or clients using the applicant's services.
2. (Whichever is applicable) Name, address of any and all
principals/owners/major shareholders of the Food Service
Establishment; Articles of Incorporation; most recent Report of the
Secretary of State; Business License.
3. Name and address of property owner or lessor and the property
manager where the Food Service Establishment is located.
4. Any other information as specified in the application form.
B. Applicants may be required to submit site plans, floor plans, mechanical
and plumbing plans, and details to show all sewers, FOG control device,
grease interceptor or other pretreatment equipment and appurtenances
by size, location, and elevation for evaluation.
C. Other information related to the applicant's business operations and
potential discharge may be requested to properly evaluate the permit
application.
D. After evaluation of the data furnished, the District may issue a FOG
Wastewater Discharge Permit, subject to terms and conditions set forth in
Wsas-Oxs:pj:xrsvrasuo/x2/ss 18
this Ordinance and as otherwise determined by the FOG Control Program
Manager to be appropriate to protect the District's sewer system.
3.3 FOG WASTEWATER DISCHARGE PERMIT CONDITIONS
The issuance of a FOG Wastewater Discharge Permit may contain any of the
following conditions or limits:
A. Limits on discharge of FOG and other priority pollutants.
B. Requirements for proper operation and maintenance of grease
interceptors and other grease control devices.
C. Grease interceptor maintenance frequency and schedule.
D. Requirements for implementation of Best Management Practices and
installation of adequate grease interceptor and/or grease control device.
E. Requirements for maintaining and reporting status of Best Management
Practices
F. Requirements for maintaining and submitting logs and records, including
wastehauling records and waste manifests.
G. Requirements to self-monitor.
H. Requirements for the Food Service Establishment to construct, operate
and maintain, at its own expense, FOG control device and sampling
facilities.
I. Additional requirements as otherwise determined to be reasonably
appropriate by the FOG Control Program Manager to protect the District's
system or as specified by other Regulatory Agencies.
J. Other terms and conditions, which may be reasonably applicable to
ensure compliance with this Ordinance.
3.4 FOG WASTEWATER DISCHARGE PERMIT APPLICATION FEE
The FOG Wastewater Discharge Permit Application fee shall be paid by the
applicant in an amount adopted by ordinance or resolution of the Board of
Directors of the District. Payment of permit application fee must be received by
the District upon submission of the permit application. A permittee shall also pay
any delinquent invoices in full prior to permit renewal.
3.5 FOG WASTEWATER DISCHARGE PERMIT MODIFICATION OF TERMS AND
CONDITIONS
A. The terms and conditions of an issued permit may be subject to
modification and change by the sole determination of the FOG Control
Program Manager during the life of the permit based on:
WS&5-Oxs:pj:aisnas:io/zz/N 19
1. The dischargers current or anticipated operating data;
2. The District's current or anticipated operating data;
3. Changes in the requirements of Regulatory Agencies which affect
the District; or
4. A determination by the FOG Control Program Manager that such
modification is appropriate to further the objectives of this
Ordinance.
S. The Permittee may request a modification to the terms and conditions of
an issued permit. The request shall be in writing stating the requested
change, and the reasons for the change. The FOG Control Program
Manager shall review the request, make a determination on the request,
and respond in writing.
C. The Permittee shall be informed of any change in the permit limits,
conditions, or requirements at least forty-five (45) days prior to the
effective date of change. Any changes or new conditions in the permit
shall include a reasonable time schedule for compliance.
3.6 FOG WASTEWATER DISCHARGE PERMIT DURATION AND RENEWAL
FOG Wastewater Discharge Permits shall be issued for a period not to exceed
four(4)years. At least 60 days prior to the expiration of the permit, the user shall
apply for renewal of the permit in accordance with the provisions of this Article 3.
3.7 EXEMPTION FROM FOG WASTEWATER DISCHARGE PERMIT
A limited food preparation establishment is not considered a Food Service
Establishment and is exempt from obtaining a FOG Wastewater Discharge
Permit. Exempted establishments shall be engaged only in reheating, hot holding
or assembly of ready to eat food products and as a result, there is no wastewater
discharge containing significant amount of FOG. A limited food preparation
establishment does not include any operation that changes the form, flavor, or
consistency of food.
3.6 NON-TRANSFERABILITY OF PERMITS
FOG Wastewater Discharge Permits issued under this Ordinance are for a
specific Food Service Establishment, for a specific operation and create no
vested rights.
A. No permit holder shall assign, transfer, sell any FOG Wastewater
Discharge Permit issued under this Ordinance nor use any such permit
for or on any premises or for facilities or operations or discharges not
expressly encompassed within the underlying permit.
B. Any permit which is transferred to a new owner or operator or to a new
facility is void.
WS&S-OxS:p:a189145.10/22/W 20
3.9 FOG WASTEWATER DISCHARGE PERMIT CHARGE FOR USE
A charge to cover all costs of the District for providing the sewer service and
monitoring shall be established by Ordinance or Resolution of the Board of
Directors of the District.
WS S-OXS:pj:#189145:10/22/04 21
ARTICLE 4 - FACILITIES REQUIREMENTS
4.1 DRAWING SUBMITTAL REQUIREMENTS
Upon request by the District:
A. Food Service Establishments may be required to submit two copies of
facility site plans, mechanical and plumbing plans, and details to show all
sewer locations and connections. The submittal shall be in a form and
content acceptable to the District for review of existing or proposed
grease control device, grease interceptor, monitoring facilities, metering
facilities, and operating procedures. The review of the plans and
procedures shall in no way relieve the Food Service Establishments of
the responsibility of modifying the facilities or procedures in the future, as
necessary to produce an acceptable discharge, and to meet the
requirements of this Ordinance or any requirements of other Regulatory
Agencies.
B. Applicants may be required to submit site plans, floor plans, mechanical
and plumbing plans, and details to show all sewers, FOG control device,
grease interceptor or other pretreatment equipment and appurtenances
by size, location, and elevation for evaluation.
C. Food Service Establishments may be required to submit a schematic
drawing of the FOG control device, grease interceptor or other
pretreatment equipment, piping and instrumentation diagram, and
wastewater characterization report.
D. The District may require the drawings be prepared by a Calffomia
Registered Civil, Chemical, Mechanical, or Electrical Engineer.
42 GREASE INTERCEPTOR REQUIREMENTS
A. All Food Service Establishments shall provide wastewater acceptable to
the District, under the requirements and standards established herein
before discharging to any public sewer. Any Food Service Establishment
required to provide FOG pretreatment shall install, operate, and maintain
an approved type and adequately sized grease interceptor necessary to
maintain compliance with the objectives of this Ordinance.
B. Grease interceptor sizing and installation shall conform to the current
edition of the Uniform Plumbing Code. Grease interceptors shall be
constructed in accordance with the design approved by the FOG Control
Program Manager and shall have a minimum of two compartments with
fittings designed for grease retention.
C. The grease interceptor shall be installed at a location where it shall be at
all times easily accessible for inspection, cleaning, and removal of
accumulated grease.
WS&S-oxspf:xl&A4suD/22/04 22
D. Access manholes, with a minimum diameter of 24 inches, shall be
provided over each grease interceptor chamber and sanitary tee. The
access manholes shall extend at least to finished grade and be designed
and maintained to prevent water inflow or infiltration. The manholes shall
also have readily removable covers to facilitate inspection, grease
removal, and wastewater sampling activities.
4.3 GREASE TRAP REQUIREMENTS
A. Food Service Establishments may be required to install grease traps in
the waste line leading from drains, sink, and other fixtures or equipment
where grease may be introduced into the sewer system in quantities that
can cause blockage.
B. Sizing and installation of grease traps shall conform to the current edition
of the California Plumbing Code.
C. Grease traps shall be maintained in efficient operating conditions by
removing accumulated grease on a daily basis.
D. Grease traps shall be maintained free of all food residues and any FOG
waste removed during the cleaning and scraping process.
E. Grease traps shall be inspected periodically to check for leaking seams
and pipes, and for effective operation of the baffles and flow regulating
device. Grease traps and their baffles shall be maintained free of all
caked-on FOG and waste. Removable baffles shall be removed and
cleaned during the maintenance process.
F. Dishwashers and food waste disposal units shall not be connected to or
discharged into any grease trap.
4.4 MONITORING FACILITIES REQUIREMENTS
A. The District may require the Food Service Establishments to construct
and maintain in proper operating condition at the Food Service
Establishment's sole expense, flow monitoring, constituent monitoring
and/or sampling facilities.
B. The location of the monitoring or metering facilities shall be subject to
approval by the FOG Control Program Manager.
C. Food Service Establishments may be required to provide immediate,
clear, safe and uninterrupted access to the FOG Control Program
Manager or inspectors to the Food Service Establishment's monitoring
and metering facilities.
D. Food Service Establishments may also be required by the FOG Control
Program Manager to submit waste analysis plans, contingency plans, and
meet other necessary requirements to ensure proper operation and
WS&S-OXS:pi:#1891410/22/W 23
maintenance of the grease control device or grease interceptor and
compliance with this Ordinance.
E. No Food Service Establishment shall increase the use of water or in any
other manner attempt to dilute a discharge as a partial or complete
substitute for treatment to achieve compliance with this Ordinance and
the FOG Wastewater Discharge Permit.
4.5 REQUIREMENTS FOR BEST MANAGEMENT PRACTICES
A. All Food Service Establishments shall implement best management
practices in accordance with the requirements and guidelines established
by the District under its FOG Control Program in an effort to minimize the
discharge of FOG to the sewer system.
B. All Food Service Establishments shall be required, at a minimum, to
comply with the following Best Management Practices,when applicable:
1. Installation of drain screens. Drain screens shall be installed on
all drainage pipes in food preparation areas.
2. Seareoation and collection of waste cooking oil. All waste cooking
oil shall be collected and stored properly in recycling receptacles
such as barrels or drums. Such recycling receptacles shall be
maintained properly to ensure that they do not leak. Licensed
wastehaulers or an approved recycling facility must be used to
dispose of waste cooking oil.
3. Disposal of food waste. All food waste shall be disposed of
directly into the trash or garbage, and not in sinks. Double-
bagging food wastes that have the potential to leak in trash bins is
highly recommended.
4. Employee training. Employees of the food service establishment
shall be trained by ownership/management periodically as
specified in the permit, on the following subjects:
a) How to "dry wipe" pots, pans, dishware and work areas
before washing to remove grease.
b) How to properly dispose of food waste and solids in
enclosed plastic bags prior to disposal in trash bins or
containers to prevent leaking and odors.
c) The location and use of absorption products to clean under
fryer baskets and other locations where grease may be
spilled or dripped.
Ws -ox5:pj:#18%4s:to/22/u4 24
d) How to properly dispose of grease or oils from cooking
equipment into a grease receptacle such as a barrel or
drum without spilling.
Training shall be documented and employee signatures retained
indicating each employee's attendance and understanding of the
practices reviewed. Training records shall be available for review
at any reasonable time by the FOG Control Program Manager or
an inspector.
5. Maintenance of kitchen exhaust filters. Filters shall be cleaned as
frequently as necessary to be maintained in good operating
condition. The wastewater generated from cleaning the exhaust
filter shall be disposed property.
6. Kitchen sicnace. Best management and waste minimization
practices shall be posted conspicuously in the food preparation
and dishwashing areas at all times.
4.6 GREASE INTERCEPTOR MAINTENANCE REQUIREMENTS
A. Grease Interceptors shall be maintained in efficient operating condition by
periodic removal of the full content of the interceptor which includes
wastewater, accumulated FOG, floating materials, sludge and solids.
B. All existing and newly installed grease interceptors shall be maintained in
a manner consistent with a maintenance frequency approved by the FOG
Control Program Manager pursuant to this section.
C. No FOG that has accumulated in a grease interceptor shall be allowed to
pass into any sewer lateral, sewer system, storm drain, or public right of
way during maintenance activities.
D. Food Service Establishments with grease interceptors may be required to
submit data and information necessary to establish the maintenance
frequency grease interceptors.
E. The maintenance frequency for all Food Service Establishments with a
grease interceptor shall be determined in one of the following methods:
1. Grease interceptors shall be fully pumped out and cleaned at a
frequency such that the combined FOG and solids accumulation
does not exceed 25% of the total design hydraulic depth of the
grease interceptor. This is to ensure that the minimum hydraulic
retention time and required available hydraulic volume is
maintained to effectively intercept and retain FOG discharged to
the sewer system.
wS&S-oxs:rj:#uW14sao/M/m 25
2. All Food Service Establishments with a Grease Interceptor shall
maintain their grease interceptor not less than every 6 months.
3. Grease interceptors shall be fully pumped out and cleaned
quarterly when the frequency described in (1) has not been
established. The maintenance frequency shall be adjusted when
sufficient data have been obtained to establish an average
frequency based on the requirements described in (1) and
guidelines adopted pursuant to the FOG Control Program. The
District may change the maintenance frequency at any time to
reflect changes in actual operating conditions in accordance with
the FOG Control Program. Based on the actual generation of FOG
from the Food Service Establishment, the maintenance frequency
may increase or decrease.
4. The owner/operator of a Food Service Establishment may submit
a request to the FOG Control Program Manager requesting a
change in the maintenance frequency at any time. The Food
Service Establishment has the burden of responsibility to
demonstrate that the requested change in frequency reflects
actual operating conditions based on the average FOG
accumulation over time and meets the requirements described in
(1), and that it is in full compliance with the conditions of its permit
and this Ordinance. Upon determination by the FOG Control
Program Manager that requested revision is justified, the permit
shall be revised accordingly to reflect the change in maintenance
frequency.
5. If the grease interceptor, at any time, contains FOG and solids
accumulation that does not meet the requirements described in
(1), the Food Service Establishment shall be required to have the
grease interceptor serviced immediately such that all fats, oils,
grease, sludge, and other materials are completely removed from
the grease interceptor. If deemed necessary, the FOG Control
Program Manager may also increase the maintenance frequency
of the grease interceptor from the current frequency.
F. Wastewater, accumulated FOG, floating materials, sludge/solids, and
other materials removed from the grease interceptor shall be disposed off
site properly by wastehaulers in accordance with federal, state and/or
local laws.
W%c9-0M:pr#189145A0/2/04 26
ARTICLE 5 - MONITORING, REPORTING, NOTIFICATION, AND INSPECTION
REQUIREMENTS
51 MONITORING AND REPORTING CONDITIONS
A. Monitoring for Compliance with Permit Conditions and Reporting
Requirements
1. The FOG Control Program Manager may require periodic
reporting of the status of implementation of Best Management
Practices, in accordance with the FOG Control Program.
2. The FOG Control Program Manager may require visual
monitoring at the sole expense of the Permittee to observe the
actual conditions of the Food Service Establishmenfs sewer
lateral and sewer lines downstream.
3. The FOG Control Program Manager may require reports for
self-monitoring of wastewater constituents and FOG
characteristics of the Permittee needed for determining
compliance with any conditions or requirements as specified in the
FOG Wastewater Discharge Permit or this Ordinance. Monitoring
reports of the analyses of wastewater constituents and FOG
characteristics shall be in a manner and form approved by the
FOG Control Program Manager and shall be submitted upon
request of the FOG Control Program Manager. Failure by the
Permittee to perform any required monitoring, or to submit
monitoring reports required by the FOG Control Program
Manager constitutes a violation of this Ordinance and be cause for
the District to initiate all necessary tasks and analyses to
determine the wastewater constituents and FOG characteristics
for compliance with any conditions and requirements specified in
the FOG Wastewater Discharge Permit or in this Ordinance. The
Permittee shall be responsible for any and all expenses of the
District in undertaking such monitoring analyses and preparation
of reports.
4. Other reports may be required such as compliance schedule
progress reports, FOG control monitoring reports, and any other
reports deemed reasonably appropriate by the FOG Control
Program Manager to ensure compliance with this Ordinance.
B. Record Keeping Requirements
The Permittee shall be required to keep all manifests, receipts and
invoices of all cleaning, maintenance, grease removal of/from the grease
control device, disposal carrier and disposal site location for no less than
two years. The Permittee shall, upon request, make the manifests,
wsas-Oxs:N:u189145:10/22/04 27
receipts and invoices available to any District representative, or inspector.
These records may include:
1. A logbook of grease interceptor, grease trap or grease control
device cleaning and maintenance practices.
2. A record of Best Management Practices being implemented
including employee training.
3. Copies of records and manifests of wastehauling interceptor
contents.
4. Records of sampling data and sludge height monitoring for FOG
and solids accumulation in the grease interceptors.
5. Records of any spills and/or cleaning of the lateral or sewer
system.
6. Any other information deemed appropriate by the FOG Control
Program Manager to ensure compliance with this Ordinance.
C. Falsifvina Information or Tampering with Process
It shall be unlawful to make any false statement, representation, record,
report, plan or other document that is filed with the District, or to tamper
with or knowingly render inoperable any grease control device, monitoring
device or method or access point required under this Ordinance.
5.2 INSPECTION AND SAMPLING CONDITIONS
A. The FOG Control Program Manager may inspect or order the inspection
and sample the wastewater discharges of any Food Service
Establishment to ascertain whether the intent of this Ordinance is being
met and the Permittee is complying with all requirements. The Permittee
shall allow the District access to the Food Service Establishment
premises, during normal business hours, for purposes of inspecting the
Food Service Establishments grease control devices or interceptor,
reviewing the manifests, receipts and invoices relating to the cleaning,
maintenance and inspection of the grease control devices or interceptor.
B. The FOG Control Program Manager shall have the right to place or order
the placement on the Food Service Establishment's properly or other
locations as determined by the FOG Control Program Manager, such
devices as are necessary to conduct sampling or metering operations.
Where a Food Service Establishment has security measures in force, the
Permittee shall make necessary arrangements so that representatives of
the District shall be permitted to enter without delay for the purpose of
performing their specific responsibilities.
Ws&s-oxs:pI:x1ssrasao/2z/Dn 28
C. In order for the FOG Control Program Manager to determine the
wastewater characteristics of the discharger for purposes of determining
the annual use charge and for compliance with permit requirements, the
Permittee shall make available for inspection and copying by the District
all notices, monitoring reports, waste manifests, and records including,
but not limited to, those related to wastewater generation, and
wastewater disposal without restriction but subject to the confidentiality
provision set forth in this Ordinance. All such records shall be kept by the
Permittee a minimum of two (2)years.
5.3 RIGHT OF ENTRY
Persons or occupants of premises where wastewater is created or discharged
shall allow the FOG Control Program Manager, or District representatives,
reasonable access to all parts of the wastewater generating and disposal
facilities for the purposes of inspection and sampling during all times the
discharger's facility is open, operating, or any other reasonable time. No person
shall interfere with, delay, resist or refuse entrance to District representatives
attempting to inspect any facility involved directly or indirectly with a discharge of
wastewater to the District's sewer system. In the event of an emergency involving
actual or imminent sanitary sewer overflow, District's representatives may access
adjoining businesses or properties which share a sewer system with a Food
Service Establishment in order to prevent or remediate an actual or imminent
sanitary overflow.
5.4 NOTIFICATION OF SPILL
A. In the event a permittee is unable to comply with any permit condition due
to a breakdown of equipment, accidents, or human error or the Permittee
has reasonable opportunity to know that his/her/its discharge will exceed
the discharge provisions of the FOG Wastewater Discharge Permit or this
Ordinance, the discharger shall immediately notify the District by
telephone at the number specked in the Permit. If the material
discharged to the sewer has the potential to cause or result in sewer
blockages or SSOs, the discharger shall immediately notify the local
Health Department, City or County, and the District.
B. Confirmation of this notification shall be made in writing to the FOG
Control Program Manager at the address specified in the Permit no later
than five (5) working days from the date of the incident. The written
notification shall state the date of the incident, the reasons for the
discharge or spill, what steps were taken to immediately correct the
problem, and what steps are being taken to prevent the problem from
recurring.
C. Such notification shall not relieve the Permittee of any expense, loss,
damage or other liability which may be incurred as a result of damage or
loss to the District or any other damage or loss to person or property; nor
shall such notification relieve the Permittee of any fees or other liability
which may be imposed by this Ordinance or other applicable law.
Wses-0xs:rt:a189145:10/M/N 29
5.5 NOTIFICATION OF PLANNED CHANGES
Permittee shall notify the District at least 60 days in advance prior to any facility
expansion/remodeling, or process modifications that may result in new or
substantially increased FOG discharges or a change in the nature of the
discharge. Permittee shall notify the District in writing of the proposed expansion
or remodeling and shall submit any information requested by the District for
evaluation of the effect of such expansion on Permittee's FOG discharge to the
sewer system.
wsas-Ou:rj:#1M45:1o/zz/N 30
ARTICLE 6 - ENFORCEMENT
6.1 PURPOSES AND SCOPE
A. The Board of Directors finds that in order for the District to comply with
the laws, regulations, and rules imposed upon it by Regulatory Agencies
and to ensure that the District's sewer facilities are protected and are able
to operate with the highest degree of efficiency, and to protect the public
health and environment, specific enforcement provisions must be adopted
to govern the discharges to the District's system by Food Service
Establishments.
B. To ensure that all interested parties are afforded due process of law and
that violations are resolved as soon as possible, the general policy of the
District is that:
1. Any determination relating to a notice of violation and Compliance
Schedule Agreement (CSA) will be made by the FOG Control
Program Manager, with a right of appeal by the permittee to the
General Manager pursuant to the procedures set forth in Section
6.12.
2. A permittee, or applicant for a permit may request the Board of
Directors of the District to hear an appeal of the General
Managers decision pursuant to Section 6.13. Such request may
be granted or denied by the Board of Directors.
3. Any permit suspension or revocation recommended by the FOG
Control Program Manager will be heard and a recommendation
made to the General Manager or other person designated by the
General Manager with a right of appeal of the General Managers
order by the permittee to the Board of Directors pursuant to the
provisions of Section 6.13.
C. The District, at its discretion, may utilize any one, combination, or all
enforcement remedies provided in Article 6 in response to any permit or
Ordinance violations.
6.2 DETERMINATION OF NONCOMPLIANCE WITH FOG WASTEWATER
DISCHARGE PERMIT CONDITIONS
A. Inspection Procedures
1. Inspection of Food Service Establishments shall be conducted in
the time, place, manner, and frequency determined at the sole
discretion of the FOG Control Program Manager.
2. Noncompliance with Best Management Practices, 25% Rule for
grease interceptors, maintenance frequency requirements for
ws&s-ous:N:atsnasao/u/04 31
grease interceptors, permit discharge conditions, or any discharge
provisions of this Ordinance may be determined by an inspection
of the Food Service Establishment.
B. Sampling Procedures
1. Sampling of Food Service Establishments shall be conducted in
the time, place, manner, and frequency determined at the sole
discretion of the District.
2. Non-compliance with mass emission rate limits, concentration
limits, permit discharge conditions, or any discharge provision of
this Ordinance may be determined by an analysis of a grab or
composite sample of the effluent of a user. Noncompliance with
mass emission rate limits shall be determined by an analysis of a
composite sample of the user's effluent, except that a grab sample
may be used to determine compliance with mass emission rate
limits when the discharge is from a closed (batch) treatment
system in which there is no wastewater flow into the system when
the discharge is occurring, the volume of wastewater contained in
the batch system is known, the time interval of discharge is
known, and the grab sample is homogeneous and representative
of the discharge.
3. Any sample taken from a sample point is considered to be
representative of the discharge to the public sewer.
C. Noncompliance Fees
Any permittee determined to be in noncompliance with the terms and
conditions specified in its permit or with any provision of this Ordinance
shall pay a noncompliance fee. The purpose of the noncompliance fee is
to compensate the District for costs of additional inspection and follow-up,
sampling, monitoring, laboratory analysis, treatment, disposal, and
administrative processing incurred as a result of the noncompliance, and
shall be in addition to and not in lieu of any penalties as may be assessed
pursuant to Sections 6.10 and 6.11. Noncompliance fees shall be in the
amount adopted by ordinance or resolution by the District's Board of
Directors.
6.3 COMPLIANCE SCHEDULE AGREEMENT(CSA)
A. Upon determination that a permittee is in noncompliance with the terms
and conditions specified in its permit or any provision of this Ordinance, or
needs to construct and/or acquire and install a grease control device or
grease interceptor, the FOG Control Program Manager may require the
permittee to enter into a CSA.
B. The issuance of a CSA may contain terms and conditions including but
not limited to requirements for installation of a grease control device,
WS&S-0xs:pj:#18%a:10/u/04 32
grease interceptor and facilities, submittal of drawings or reports, audit of
waste hauling records, best management and waste minimization
practices, payment of fees, or other provisions to ensure compliance with
this Ordinance.
C. The FOG Control Program Manager shall not enter into a CSA until such
time as all amounts owed to the District, including user fees,
noncompliance sampling fees, or other amounts due are paid in full, or
an agreement for deferred payment secured by collateral or a third party,
is approved by the FOG Control Program Manager.
D. If compliance is not achieved in accordance with the terms and conditions
of a CSA during its term, the FOG Control Program Manager may issue
an order suspending or revoking the discharge permit pursuant to Section
6.4 or 6.5 of this Ordinance.
6.4 PERMIT SUSPENSION
A. The General Manager may suspend any permit when it is determined that
a permittee:
1. Fails to comply with the terms and conditions of a CSA order.
2. Knowingly provides a false statement, representation, record,
report, or other document to the District.
3. Refuses to provide records, reports, plans, or other documents
required by the District to determine permit terms or conditions,
discharge compliance, or compliance with this Ordinance.
4. Falsifies, tampers with, or knowingly renders inaccurate any
monitoring device or sample collection method.
5. Refuses reasonable access to the permittee's premises for the
purpose of inspection and monitoring.
6. Does not make timely payment of all amounts owed to the District
for user charges, permit fees, or any other fees imposed pursuant
to this Ordinance.
7. Causes interference, sewer blockages, or SSOs with the District's
collection, treatment, or disposal system.
B. Violates grease interceptor maintenance requirements, any
condition or limit of its discharge permit or any provision of the
District's Ordinance.
B. When the FOG Control Program Manager has reason to believe that
grounds exist for permit suspension, he/she shall give written notice
thereof by certified mail to the permittee setting forth a statement of the
facts and grounds deemed to exist, together with the time and place
wso-s-0xs:pj:4189145:10/22/04 33
where the charges shall be heard by the General Manager or his/her
designee. The hearing date shall be not less than fifteen (15) calendar
days nor more than forty-five (45) calendar days after the mailing of such
notice.
1. At the suspension hearing, the permittee shall have an opportunity
to respond to the allegations set forth in the notice by presenting
written or oral evidence. The hearing shall be conducted in
accordance with procedures established by the General Manager
and approved by the District's General Counsel.
2. If the General Manager designated a hearing officer, after the
conclusion of the hearing, the hearing officer shall submit a written
report to the General Manager setting forth a brief statement of
fads found to be true, a determination of the issues presented,
conclusions, and a recommendation.
3. Upon receipt of the written report of a hearing officer or conclusion
of the hearing, if the General Manager conducted the hearing, the
General Manager shall make his/her determination and should
he/she find that grounds exist for suspension of the permit, he/she
shall issue his/her decision and order in writing within thirty (30)
calendar days after the conclusion of the hearing. The written
decision and order of the General Manager shall be sent by
certified mail to the permittee or its legal counsel/representative at
the permittee's business address.
C. Effect
1. Upon an order of suspension by the General Manager becoming
final, the permittee shall immediately cease and desist its
discharge and shall have no right to discharge any wastewater
containing FOG directly or indirectly to the District's system for the
duration of the suspension. All costs for physically terminating
and reinstating service shall be paid by the permittee.
2. Any owner or responsible management employee of the permittee
shall be bound by the order of suspension.
3. An order of permit suspension issued by the General Manager
shall be final in all respects on the sixteenth (16th) day after it is
mailed to the permittee unless a request for hearing is filed with
the Board of Directors of the District pursuant to Section 6.13. no
later than 5:00 p.m. on the fifteenth (15th) day following such
mailing.
6.5 PERMIT REVOCATION
A. The General Manager may revoke any permit when it is determined that a
permittee:
casks-0xs:n:a189145a0/22/N 34
1. Knowingly provides a false statement, representation, record,
report, or other document to the District.
2. Refuses to provide records, reports, plans, or other documents
required by the District to determine permit terms, conditions,
discharge compliance, or compliance with this Ordinance.
3. Falsifies, tampers with, or knowingly renders inaccurate any
monitoring device or sample collection method.
4. Fails to comply with the terms and conditions of permit suspension
or CSA.
5. Discharges effluent to the District's sewer system while its permit
is suspended.
6. Refuses reasonable access to the permittee's premises for the
purpose of inspection and monitoring.
7. Does not make timely payment of all amounts owed to the District
for user charges, permit fees, or any other fees imposed pursuant
to this Ordinance.
8. Causes interference, sewer blockages, or SSOs with the District
collection, treatment, or disposal system.
9. Violates grease interceptor maintenance requirements, any
condition or limit of its discharge permit or any provision of the
District's Ordinance.
B. Approval. When the FOG Control Program Manager has reason to
believe that grounds exist for the revocation of a permit, he/she shall give
written notice by certified mail thereof to the permittee setting forth a
statement of the facts and grounds deemed to exist together with the time
and place where the charges shall be heard by the General Manager or
his/her designee. The hearing date shall be not less than fifteen (15)
calendar days nor more than forty-five (45) calendar days after the
mailing of such notice.
1. At the hearing, the permittee shall have an opportunity to respond
to the allegations set forth in the notice by presenting written or
oral evidence. The revocation hearing shall be conducted in
accordance with the procedures established by the General
Manager and approved by the District's General Counsel.
2. If the General Manager designated a hearing officer, after the
conclusion of the hearing, the hearing officer shall submit a written
report to the General Manager setting forth a brief statement of
facts found to be true, a determination of the issues presented,
conclusions, and a recommendation.
ws416-0xs:Pj:a1e910:10/M/04 35
3. Upon receipt of the written report by the hearing officer, or
conclusion of the hearing, if the General Manager conducted the
hearing, the General Manager shall make his/her determination
and should he/she find that grounds exist for permanent
revocation of the permit, he/she shall issue his/her decision and
order in writing within thirty(30)calendar days after the conclusion
of the hearing. The written decision and order of the General
Manager shall be sent by certified mail to the permittee or its legal
counsel/representative at the permittee's business address.
In the event the General Manager determines to not revoke the
permit, he/she may order other enforcement actions, including, but
not limited to, a temporary suspension of the permit, under terms
and conditions that he/she deems appropriate.
C. Effect
1. Upon an order of revocation by the General Manager becoming
final, the permittee shall permanently lose all rights to discharge
any wastewater containing FOG directly or indirectly to the
District's system. All costs for physical termination shall be paid
by the permittee.
2. Any owner or responsible management employee of the permittee
shall be bound by the order of revocation.
3. Any future application for a permit at any location within the
District by any person associated with an order of revocation will
be considered by the District after fully reviewing the records of
the revoked permit, which records may be the basis for denial of a
new permit.
4. An order of permit revocation issued by the General Manager
shall be final in all respects on the sixteenth (16th) day after it is
mailed to the permittee unless a request for hearing is filed with
the Board of Directors pursuant to Section 6.13 no later than 5:00
p.m. on the fifteenth (15th)day following such mailing.
6.6 DAMAGE TO FACILITIES OR INTERRUPTION OF NORMAL OPERATIONS
A. Any person who discharges any waste which causes or contributes to any
sewer blockage, SSOs, obstruction, interference, damage, or any other
impairment to the District's sewer facilities or to the operation of those
facilities shall be liable for all costs required to clean or repair the facilities
together with expenses incurred by the District to resume normal
operations. A service charge of twenty-five percent (25%) of District's
costs shall be added to the costs and charges to reimburse the District for
miscellaneous overhead, including administrative personnel and record
keeping. The total amount shall be payable within forty five (45) days of
invoicing by the District.
Ws s-0X :Pj:N18914:10/22/04 36
B. Any person who discharges a waste which causes or contributes to the
District violating its discharge requirements established by any Regulatory
Agency incurring additional expenses or suffering losses or damage to
the facilities, shall be liable for any costs or expenses incurred by the
District, including regulatory fines, penalties, and assessments made by
other agencies or a court.
6.7 PUBLIC NUISANCE
Discharge of wastewater in any manner in violation of this Ordinance or of any
order issued by the FOG Control Program Manager or General Manager, as
authorized by this Ordinance, is hereby declared a public nuisance and shall be
corrected or abated as directed by the FOG Control Program Manager or
General Manager. Any person creating a public nuisance is guilty of a
misdemeanor.
6.6 TERMINATION OF SERVICE
A. The District, by order of the General Manager, may physically terminate
sewer service to any property as follows:
1. On a term of any order of suspension or revocation of a permit; or
2. Upon the failure of a person not holding a valid FOG Wastewater
Discharge Permit to immediately cease the discharge, whether
direct or indirect, to the Districts sewer facilities after the notice
and process in Section 6.5 herein.
B. All costs for physical termination shall be paid by the owner or operator of
the Food Service Establishment or permittee as well as all costs for
reinstating service.
6.9 EMERGENCY SUSPENSION ORDER
A. The District may, by order of the General Manager, suspend sewer
service when the General Manager determines that such suspension is
necessary in order to stop an actual or impending discharge which
presents or may present an imminent or substantial endangerment to the
health and welfare of persons, or to the environment, or may cause
SSOs, sewer blockages, interference to the District's sewer facilities, or
may cause the District to violate any State or Federal Law or Regulation.
Any discharger notified of and subject to an Emergency Suspension
Order shall immediately cease and desist the discharge of all wastewater
containing FOG to the sewer system.
B. As soon as reasonably practicable following the issuance of an
Emergency Suspension Order, but in no event more than five (5)
business days following the issuance of such order, the General
Manager shall hold a hearing to provide the Food Service Establishment
or Permittee the opportunity to present information in opposition to the
issuance of the Emergency Suspension Order. Such a hearing shall not
WS&S-OxS:pj:n189145a0/22/m 37
stay the effect of the Emergency Suspension Order. The hearing shall be
conducted in accordance with procedures established by the General
Manager and approved by the District's General Counsel. The General
Manager shall issue a written decision and order within two (2) business
days following the hearing, which decision shall be sent by certified mail
to the Food Service Establishment or its legal counsel/representative at
that Food Service Establishment's business address. The decision of the
General Manager following the hearing shall be final and not appealable
to the Board, but may be subject to judicial review pursuant to Section
6.16.
6.10 CIVIL PENALTIES
A. All users of the District's system and facilities are subject to enforcement
actions administratively or judicially by the District, U.S. EPA, State of
California Regional Water Quality Control Board, the County of Orange or
District Attorney. Said actions may be taken pursuant to the authority and
provisions of several laws, including but not limited to: (1) Federal Water
Pollution Control Act, commonly known as the Clean Water Act (33
U.S.C.A. Section 1251 at seq.); (2) California Porter-Cologne Water
Quality Control Act (California Water Code Section 13000 at seq.); (3)
California Hazardous Waste Control Law (California Health & Safety
Code Sections 25100 to 25250); (4) Resource Conservation and
Recovery Act of 1976 (42 U.S.C.A Section 6901 et seq.); and (5)
California Government Code, Sections 54739-54740.
B. In the event the District is subject to the payment of fines or penalties
pursuant to the legal authority and actions of other regulatory or
enforcement agencies based on a violation of law or regulation or its
permits, and said violation can be established by the District, as caused
by the discharge of any user of the District's system which is in violation
of any provision of the District's Ordinance or the user's permit, the
District shall be entitled to recover from the user all costs and expenses,
including, but not limited to, the full amount of said fines or penalties to
which it has been subjected.
C. Pursuant to the authority of California Government Code Sections 54739
- 54740, any person who violates any provision of this Ordinance; any
permit condition, prohibition or effluent limit; or any suspension or
revocation order shall be liable civilly for a sum not to exceed $25,000.00
per violation for each day in which such violation occurs. Pursuant to the
authority of the Clean Water Act, 33 U.S.C. Section 1251 at seq., any
person who violates any provision of this Ordinance, or any permit
condition, prohibition, or effluent limit shall be liable civilly for a sum not to
exceed $25,000.00 per violation for each day in which such violation
occurs. The General Counsel of the District, upon request of the General
Manager, shall petition the Superior Court to impose, assess, and recover
such penalties, or such other penalties as the District may impose,
assess, and recover pursuant to Federal and/or State legislative
authorization.
ws&s-oxs:pl:N1a91A510/zz/0n 38
D. Administrative Civil Penalties
1 Pursuant to the authority of California Government Code Sections
54740.5 and 54740.6, the District may issue an administrative
complaint to any person who violates:
a) any provision of this Ordinance;
b) any permit condition, prohibition, or effluent limit; or
C) any suspension or revocation order.
2. The administrative complaint shall be served by personal delivery
or certified mail on the person and shall inform the person that a
hearing will be conducted, and shall specify a hearing date within
sixty (60)days following service. The administrative complaint will
allege the act or failure to act that constitutes the violation of the
District's regulations, the provisions of law authorizing civil liability
to be imposed, and the proposed civil penalty. The matter shall
be heard by the General Manager or his/her designee. The
person to whom an administrative complaint has been issued may
waive the right to a hearing, in which case a hearing will not be
conducted.
3. At the hearing, the person shall have an opportunity to respond to
the allegations set forth in the administrative complaint by
presenting written or oral evidence. The hearing shall be
conducted in accordance with the procedures established by the
General Manager and approved by the District's General Counsel.
4. If the General Manager designated a hearing officer, after the
conclusion of the hearing, the hearing officer shall submit a written
report to the General Manager setting forth a brief statement of
the facts found to be true, a determination of the issues presented,
conclusions, and a recommendation.
5. Upon receipt of the written report by the hearing officer, or
conclusion of the hearing if the General Manager conducted the
hearing, the General Manager shall make his/her determination
and should he/she find that grounds exist for assessment of a civil
penalty against the person, he/she shall issue his/her decision and
order in writing within thirty (30)calendar days after the conclusion
of the hearing .
6. If, after the hearing or appeal, If any, it is found that the person
has violated reporting or discharge requirements, the General
Manager or Board of Directors may assess a civil penalty against
that person. In determining the amount of the civil penalty, the
General Manager or Board of Directors may take into
consideration all relevant circumstances, including but not limited
to the extent of harm caused by the violation, the economic benefit
WS&S—0XR-peNIM :10/22/04 39
derived through any non-compliance, the nature and persistence
of the violation, the length of time over which the violation occurs,
and corrective action, if any, attempted or taken by the person
involved.
7. Civil penalties may be assessed as follows:
a) In an amount which shall not exceed two thousand dollars
($2,000.00) for each day for failing or refusing to fumish
required reports;
b) In an amount which shall not exceed three thousand
dollars ($3,000.00) for each day for failing or refusing to
timely comply with any compliance schedules established
by the District;
c) In an amount which shall not exceed five thousand dollars
($5,000.00) per violation for each day of discharge in
violation of any waste discharge limit, permit condition, or
requirement issued, reissued, or adopted by the District;
d) In any amount which does not exceed ten dollars ($10.00)
per gallon for discharges in violation of any suspension,
revocation, cease and desist order or other orders, or
prohibition issued, reissued, or adopted by the District;
8. An order assessing administrative civil penalties issued by the
General Manager shall be final in all respects on the thirty-first
(31st) day after it is served on the person unless an appeal and
request for hearing is filed with the Board of Directors pursuant to
Section 6.13 no later than the thirtieth (30th) day following such
mailing. An order assessing administrative civil penalties issued
by the Board of Directors shall be final upon issuance.
9. Copies of the administrative order shall be served on the party
served with the administrative complaint, either by personal
service or by registered mail to the person at his/her/its business
or residence address, and upon other persons who appeared at
the hearing and requested a copy of the order.
10. Any person aggrieved by a final order issued by the Board of
Directors, after granting review of the order of the General
Manager, may obtain review of the order of the Board of Directors
in the superior court, pursuant to Govemment Code Section
54740.6, by filing in the court a petition for writ of mandate within
thirty (30) days following the service of a copy of the decision or
order issued by the Board of Directors.
11. Payment of any order setting administrative civil penalties shall be
made within thirty (30) days of the date the order becomes final.
wsmS-oxS:Pgaisn45:10/n/N 40
The amount of any administrative civil penalties imposed shall
constitute a debt to the District.
12. No administrative civil penalties shall be recoverable for any
violation for which the District has recovered civil penalties
through a judicial proceeding fled pursuant to Government Code
Section 54740.
6.11 CRIMINAL PENALTIES
Any person who violates any provision of this Ordinance is guilty of a
misdemeanor, which upon conviction is punishable by a fine not to exceed
$1,000.00, or imprisonment for not more than 6 months, or both. Each violation
and each day in which a violation occurs may constitute a new and separate
violation of this Ordinance and shall be subject to the penalties contained herein.
6.12 APPEALS TO GENERAL MANAGER
A. Any Food Service Establishment, permit applicant or permittee affected
by any decision, action or determination made by the FOG Control
Program Manager or notice of violation issued by any District inspector
may file with the General Manager a written request for an appeal
hearing. The request must be received by the District within fifteen (15)
days of mailing of notice of the decision, action, or determination of the
FOG Control Program Manager to the appellant. The request for hearing
shall set forth in detail all facts supporting the appellant's request.
B. The General Manager shall, within fifteen (15) days of receiving the
request for appeal, designate a Department Head or other person to hear
the appeal and provide written notice to the appellant of the hearing date,
time and place. The hearing date shall not be more than thirty (30) days
from the mailing of such notice by certified mail to the appellant unless a
later date is agreed to by the appellant. If the hearing is not held within
said time due to actions or inactions of the appellant, then the staff
decision shall be deemed final.
C. At the hearing, the appellant shall have the opportunity to present
information supporting its position conceming the FOG Control Program
Manager's decision, action or determination. The hearing shall be
conducted in accordance with procedures established by the General
Manager and approved by the District's General Counsel.
D. Aker the conclusion of the hearing, the Department Head (or other
designee) shall submit a written report to the General Manager setting
forth a brief statement of facts found to be true, a determination of the
issues presented, conclusions, and a recommendation whether to uphold,
modify or reverse the FOG Control Program Manager's original decision,
action or determination. Upon receipt of the written report, the General
Manager shall make his/her determination and shall issue his/her
decision and order within thirty (30) calendar days of the hearing by
his/her designee. The written decision and order of the General Manager
WB -OX&pj:k189145:10/Yl/04 41
shall be sent by certified mail to the appellant or its legal
counsel/representative at the appellant's business address.
The order of the General/City Manager shall be final in all respects on the
sixteenth (16th) day after it is mailed to the appellant unless a request for
hearing is filed with the Board of Directors pursuant to Section 6.13, no
later than 5:00 p.m. on the fifteenth day following such mailing.
6.13 APPEALS TO THE BOARD OF DIRECTORS
A. Any Food Service Establishment, permit applicant, or permittee adversely
affected by a decision, action, or determination made by the General
Manager may, prior to the date that the General Managers order
becomes final, file a written request for hearing before the Board of
Directors accompanied by an appeal fee in the amount established by a
separate resolution of the District's Board of Directors. The request for
hearing shall set forth in detail all the issues in dispute for which the
appellant seeks determination and all facts supporting appellant's
request.
No later than sixty (60) days after receipt of the request for hearing, the
Board of Directors shall either set the matter for a hearing, or deny the
request for a hearing.
A hearing shall be held by the Board of Directors within sixty-five (65)
days from the date of determination granting a hearing, unless a later
date is agreed to by the appellant and the Board of Directors. If the
matter is not heard within the required time, due to actions or inactions of
the appellant, the General Manager's order shall be deemed final.
B. The Board of Directors shall grant all requests for a hearing on appeals
concerning permit suspension, revocation, or denial. Whether to grant or
deny the request for a hearing on appeals of other decisions of the
General Manager shall be within the sole discretion of the Board of
Directors.
C. The appeal fee shall be refunded if the Board of Directors denies a
hearing or reverses or modifies, in favor of the appellant, the order of the
General Manager. The fee shall not be refunded if the Board of Directors
denies the appeal.
D. After the hearing, the Board of Directors shall make a determination
whether to uphold, modify, or reverse the decision, action, or
determination made by the General Manager.
The decision of the Board of Directors shall be set forth in writing within
sixty-five (65) days after the close of the hearing and shall contain a
finding of the facts found to be true, the determination of issues
presented, and the conclusions. The written decision and order of the
Board of Directors shall be sent by certified mail to the appellant or its
legal counsel/representative at the appellant's business address.
WS&S-OxS:pj:41M45:10/U/04 42
The order of the Board of Directors shall be final upon its adoption. In the
event the Board of Directors fails to reverse or modify the General
Manager's order, it shall be deemed affirmed.
6.14 PAYMENT OF CHARGES
A. Except as otherwise provided, all fees, charges and penalties established
by this Ordinance are due and payable upon receipt of notice thereof. All
such amounts are delinquent if unpaid forty-five (45) days after date of
invoice.
B. Any charge that becomes delinquent shall have added to it a penalty in
accordance with the following:
1. Forty-six (46) days after date of invoice, a basic penalty of ten
percent (10%) of the base invoice amount, not to exceed a
maximum of$1,000.00; and
2. A penalty of one and one-half percent (1.5%) per month of the
base invoice amount and basic penalty shall accrue from and after
the forty-sixth (46th)day after date of invoice.
C. Any invoice outstanding and unpaid after ninety (90) days shall be cause
for immediate initiation of permit revocation proceedings or immediate
suspension of the permit.
D. Penalties charged under this Section shall not accrue to those invoices
successfully appealed, provided the District receives written notification of
said appeal prior to the payment due date.
E. Payment of disputed charges is still required by the due date during
District review of any appeal submitted by permittees.
Collection of Delinquent Accounts
Collection of delinquent accounts shall be in accordance with the Districfs policy
resolution establishing procedures for collection of delinquent obligations owed to
the District, as amended from time to time by the Board of Directors. Any such
action for collection may include an application for an injunction to prevent
repeated and recurring violations of this Ordinance.
6.15 FINANCIAL SECURITY/AMENDMENTS TO PERMIT
A. Delinquent Accounts
The District may require an amendment to the permit of any Permittee
who fails to make payment in full of all fees and charges assessed by the
District, including reconciliation amounts, delinquency penalties, and
other costs or fees incurred by the Permittee.
W6 -0x5:pj:k189145:10/22/W 4
B. Bankruptcy
Every Permittee filing any legal action in any court of competent
jurisdiction, including the United States Bankruptcy Court, for purposes of
discharging its financial debts or obligations or seeking court-ordered,
protection from its creditors, shall, within ten (10) days of filing such
action, apply for and obtain the issuance of an amendment to its permit.
C. Security
An amendment to a waste discharge permit issued, may be conditioned
upon the Permittee depositing financial security in an amount equal to the
average total fees and charges for two (2) calendar quarters during the
preceding year. Said deposit shall be used to guarantee payment of all
fees and charges incurred for future services and facilities furnished by
District and shall not be used by the District to recover outstanding fees
and charges incurred prior to the Permittee filing and receiving protection
from creditors in the United States Bankruptcy Court.
D. Return of Security
In the event the Permittee makes payment in full within the time
prescribed by this Ordinance of all fees and charges incurred over a
period of two (2) years following the issuance of an amendment to the
permit, the District shall either return the security deposit posted by the
Permittee or credit their account.
6.16 JUDICIAL REVIEW
A. Pursuant to Section 1094.6 of the California Code of Civil Procedure, the
District hereby enacts this part to limit to ninety (90) days following final
decisions in adjudicatory administrative hearings the time within which an
action can be brought to review such decisions by means of
administrative mandamus.
B. Definitions
As used in this Section, the following terms and words shall have the
following meanings:
1. Decision shall mean and include adjudicatory administrative
decisions that are made after hearing, or after revoking,
suspending, or denying an application for a permit.
2. Complete Record shall mean and include the transcript, if any
exists, of the proceedings, all pleadings, all notices and orders,
any proposed decision by the District's officers, agents, or
employees, the final decision, all admitted exhibits, all rejected
exhibits in the possession of the District or its officers, agents or
employees, all written evidence, and any other papers in the case.
wsas-oxs:pi:aiannsuo/22/W 44
C. Time Limit for Judicial Review. Judicial review of any decision of the
District or its officer or agent may be made pursuant to Section 1094.5 of
the Code of Civil Procedure only if the petition for writ of mandate is filed
not later than the ninetieth (90th) day following the date on which the
decision becomes final. If there is no provision for reconsideration in the
procedures governing the proceedings or if the date is not otherwise
specified, the decision is final on the date it is made. If there is provision
for reconsideration, the decision is final upon the expiration of the period
during which such reconsideration can be sought; provided that if
reconsideration is sought pursuant to such provision the decision is final
for the purposes of this Section on the date that reconsideration is
rejected.
D. The complete record of the proceedings shall be prepared by the District
officer or agent who made the decision and shall be delivered to the
petitioner within ninety (90) days after he/she has filed written request
therefor. The District may recover from the petitioner its actual costs for
transcribing or otherwise preparing the record.
E. If the petitioner files a request for the record within ten (10) days after the
date the decision becomes final, the time within which a petition, pursuant
to Section 1094.5 of the Code of Civil Procedure, may be filed shall be
extended to not later than the thirtieth (30th) day following the date on
which the record is either personally delivered or mailed to the petitioner
or the petitioner's attorney of record, if appropriate.
F. In making a final decision, the District shall provide notice to the party that
Section 1094.6 of the Code of Civil Procedure governs the time within
which judicial review must be sought.
G. Notwithstanding the foregoing in this Section 6.16, and pursuant to
Government Code Section 54740.6, judicial review of an order of the
Board of Directors imposing administrative civil penalties pursuant to
Section 6.10.D may be made only if the petition for writ of mandate is filed
not later than the thirtieth (30th) day following the day on which the order
of the Board of Directors becomes final.
cases-oxs:p1:#18%n :t0/zz/0a 45
ARTICLE 7 - SEVERABILITY
If any section, subsection, subdivision, sentence, clause or phrase of this Ordinance is
for any reason held to be unconstitutional or otherwise invalid, such invalidity shall not
affect the validity of this entire Ordinance or any of the remaining portions hereof. The
Board of Directors hereby declares that it would have passed this Ordinance, and each
section, subsection, subdivision, sentence, clause or phrase hereof, irrespective of the
fact that any one or more sections, subsections, subdivisions, sees, clauses or phrases
be declared unconstitutional or otherwise invalid.
wsas-oxs:rt:xiMv :10/M/04 46
ARTICLE 8 -EFFECTIVE DATE
This Ordinance shall take effect January 1, 2005, and a summary shall be published in a
newspaper of general circulation as provided by law.
PASSED AND ADOPTED by the Board of Directors of Orange County Sanitation District
this 17th day of November, 2004.
'V air, Board of Direcipts
9nge County Sanitfitiori District
Attest�/)
Secretary of tM Board of/9irectors
Oran County SanitatiolY District
/Thomas L. Woodruff, General e6unsel-
Orange County Sanitation District
WS&S-OXS:pj:#189145A:10/M/04 46
e
STATE OF CALIFORNIA )
)SS.
COUNTY OF ORANGE )
I, PENNY M. KYLE, Secretary of the Board of Directors of Orange County
Sanitation District, do hereby certify that the above and foregoing Ordinance No. OCSD-
25 was passed and adopted at a regular meeting of said Board on the 17" day of
November, 2004, by the following vote, to wit:
AYES: James M. Ferryman, Board Vice Chair; Don Bankhead; Patricia
Bortle; Carolyn Cavecche; Alberta Christy; John Collins; Doug
Davert; Mike Duvall; Norm Eckenrode; Cathy Green; Alice Jempsa;
Beth Krom; Shirley McCracken; Darryl Miller; Roy Moore; Joy L.
Neugebauer; Anna Piercy; Tod Ridgeway; Jim Silva; Paul Walker;
Paul Yost
NOES: None
ABSENT: Steve Anderson, Board Chair; Bill Dalton; Brian Donahue; Patsy
Marshall
IN WITNESS WHEREOF, I have hereunto set my hand this 17' day of
November, 2004.
Penny M. 4le / —
Secretary of the Boar L Of Directors
Orange County Sanitation District
%1LEAD\DATA2\WP.DTAIADMIMBS\ORDINANCES\ORDINANCE CERTIFICATION.DOC
APPENDIX E2
Ordinance No. OCSD-39
Establishing Wastewater Discharge Regulations
Revision Date Revision Date
No. Updated No. Updated
0 09/23/09 4
1 5
2 6
3 7
ORDINANCE NO. OCSD-39
AN ORDINANCE OF THE BOARD OF DIRECTORS OF
ORANGE COUNTY SANITATION DISTRICT ESTABLISHING
WASTEWATER DISCHARGE REGULATIONS,REVISING
ARTICLE 1, SECTION 104, AND REPEALING ORDINANCE
NO. OCSD-37
The Board of Directors of the Orange County Sanitation District (OCSD)
does hereby FIND:
A. That a comprehensive 30-year Master Plan of Capital Facilities, entitled
"Collection, Treatment and Disposal Facilities Master Plan — 1989", hereinafter
referred to as the "Master Plan", which includes detailed financial and
engineering reports, was prepared, approved, and adopted by the Boards of
Directors of the Predecessor Districts in 1989, setting forth and identifying the
required future development of OCSD Facilities, including the financial
projections for providing sewer service to all properties within the individual
service areas of each of the nine Predecessor Districts; and,
B. That the financial and engineering reports of the Master Plan were made
available to the public, both prior to and subsequent to the adoption of the Master
Plan, and were subject to noticed public hearings, all in accordance with the
provisions of the California Constitution and Government Code Section 66016,
and other provisions of law; and,
C. That the OCSD, in 1997, as part of its maintenance and updating of its
Master Plan, undertook a comprehensive evaluation and study of its operational
and financial needs for the next 20 years, including a detailed assessment of all
types and categories of users; the demands on the system and capacity needs of
the system to provide necessary service to the multiple categories of users; the
total costs of the existing and future facilities in the system; and alternate
methodologies for establishing fair and equitable charges to connect to and gain
access to the system. These comprehensive planning, engineering, and
financial studies led to the development of an updated Comprehensive Master
Plan of Capital Facilities, which was approved and adopted by OCSD Resolution
No. 99-21 of the Board of Directors on October 27, 1999; and,
D. That in June 2002 the OCSD completed the Interim Strategic Plan Update
(ISPU) which further updated these critical factors and developed revised cost
estimates and user fee projections for upgrading the OCSD's level of treatment
to secondary standards. On July 17, 2002, after reviewing: (1) the ISPU
treatment alternatives, (2) ocean monitoring data, (3) public input, (4) regulatory
issues, and (5) financial considerations, the Board of Directors made the decision
to upgrade our treatment to meet secondary treatment standards; and,
Page 1 of 80
E. That the OCSD is required by federal and state law, including the Clean
Water Act (33 U.S.C. 1251, et sea.), the General Pretreatment Regulations (40
C.F.R. 403), and the Porter-Cologne Water Quality Control Act (Water Code
Sections 13000 at sea.), to implement and enforce a program for the regulation
of wastewater discharges to the OCSD's sewers; and,
F. That the OCSD is required by federal, state and local law to meet
applicable standards of treatment plant effluent quality; and,
G. That the adoption of this Ordinance is statutorily exempt under the
California Environmental Quality Act pursuant to the provisions of Public
Resources Code Section 21080(b)(8) and California Code of Regulations Section
15273(a) and categorically exempt pursuant to California Code of Regulations
Sections 15307 and 15308.
NOW, THEREFORE, the Board of Directors of the Orange County
Sanitation District does hereby ORDAIN:
Section I: Wastewater Discharge Regulations governing the use of OCSD
sewerage facilities are hereby enacted to provide:
ARTICLE 1
GENERAL PROVISIONS
101. PURPOSE AND POLICY
This ordinance sets uniform requirements for Users of OCSD's facilities and
enables OCSD to comply with all applicable State and Federal laws, including
the Clean Water Act (33 United States Code [U.S.C.] section 1251 at seq.) and
the General Pretreatment Regulations (Title 40 of the Code of Federal
Regulations [CFR] Part 403). This Ordinance shall be interpreted in accordance
with the definitions set forth in Section 102. The provisions of the Ordinance
shall apply to the direct or indirect discharge of all liquid wastes carried to
facilities of the OCSD.
A. The purpose of this Ordinance is to provide for the maximum public
benefit from the use of the OCSD facilities. This shall be accomplished by
regulating sewer use and wastewater discharges, by providing equitable
distribution of costs, in compliance with applicable Federal, State and local
Regulations, and by supporting the proper disposal of Prescription Drugs
as noted in the guidelines published by the Office of National Drug Control
Policy. The revenues to be derived from the application of this Ordinance
shall be used to defray all costs of providing sewerage service by the
OCSD, including, but not limited to, administration, operation, monitoring,
Page 2 of 80
maintenance, financing, capital construction, replacement and recovery,
and provisions for necessary reserves;
B. This ordinance is meant to protect both OCSD personnel who may be
affected by wastewater, sludge, and biosolids in the course of their
employment and the general public;
C. To comply with Federal, State, and local policies and to allow the OCSD to
meet applicable standards of treatment plant effluent quality, biosolids
quality, and air quality, provisions are made in this Ordinance for the
regulation of wastewater discharges to the public sewer. This Ordinance
establishes quantity and quality limits on all wastewater discharges which
may adversely affect the OCSD's sewerage systems, processes, effluent
quality, biosolids quality, air emission characteristics, or inhibit the OCSD's
ability to beneficially reuse or dispose of its treated wastewater, biosolids
or meet biosolids discharge criteria.
It is the intent of these limits to improve the quality of wastewater being
received for treatment and to encourage water conservation and waste
minimization by all users connected to a public sewer. It is the OCSD's
intent to limit future increases in the quantity (mass emission) of waste
constituents being discharged. This Ordinance also provides for
regulation of the degree of waste pretreatment required, the issuance of
permits for wastewater discharge and connections and other
miscellaneous permits, and establishes penalties for violation of the
Ordinance.
D. Since the OCSD is committed to a policy of wastewater reclamation and
reuse in order to provide an alternate source of water supply, the
implementation of programs for reclamation through secondary and
tertiary wastewater treatment processes may necessitate more stringent
quality requirements on wastewater discharges. In the event that more
stringent quality requirements are necessary, the Ordinance will be
amended to reflect those changes.
E. Since the OCSD is committed to a policy for the beneficial use of
biosolids, the implementation of programs to land-apply or provide for the
marketing and distribution of biosolids may necessitate more stringent
quality requirements on wastewater discharges.
F. Since the OCSD is also committed to meet applicable air quality goals
established by the South Coast Air Quality Management OCSD, more
stringent quality requirements on wastewater discharges may be required
to meet such goals.
102. DEFINITIONS
Page 3 of 80
A. Unless otherwise defined herein, terms related to water quality shall be as
adopted in the latest edition of Standard Methods for the Examination of
Water and Wastewater, published by the American Public Health
Association, the American Water Works Association and the Water
Pollution Control Federation.
The testing procedures for waste constituents and characteristics shall be
as provided in 40 CFR 136 (Code of Federal Regulations; Title 40;
Protection of Environment; Chapter I, Environmental Protection Agency;
Part 136, Test Procedures for the Analyses of Pollutants), or as specified.
Other terms not herein defined are defined as being the same as set forth
in the International Conference of Building Officials Uniform Building
Code, Current Edition.
1. Best Management Practices (BMPs) shall mean schedules of
activities, prohibitions of practices, maintenance procedures,
operating procedures, practices to control spillage or leaks,
treatment requirements, and other management practices to
prevent or reduce pollution or to meet Article 2 standards.
2. Biochemical Oxygen Demand (BOD) shall mean a measurement of
oxygen utilized by the decomposition of organic material, over a
specified time period (usually 5 days) in a wastewater sample. It is
used as a measurement of the readily decomposable organic
content of wastewater.
3. Board shall mean the Board of Directors of the Orange County
Sanitation District.
4. Bypass shall mean the intentional diversion of wastestreams from
any portion of an industrial user's treatment facility.
5. Capital Facilities Connection Charge shall mean the payment of a
fee, imposed by the governing Board of the OCSD, to pay for the
future costs of constructing new sewerage collection, treatment,
and disposal facilities; and as a contributive share of the cost of the
existing facilities. This charge shall be paid by all property owners
at the time they develop the property and connect directly or
indirectly to the OCSD sewerage facilities as a new system user.
This charge, whose rates areas set forth in a separate Ordinance,
is expressly authorized by the provisions of California Health &
Safety Code Sections 5471 and 5474.
6. Charge For Use shall mean the OCSD's sanitary sewer service
Page 4 of 80
charge, a charge established and levied by the OCSD upon
residential, commercial and industrial users of the OCSD's system,
pursuant to Sections 302.6(F)2, or 303.6(F)2 of this Ordinance, in
proportion to the use of the treatment works by their respective
class, that provides for the recovery of the costs of operation and
maintenance expenses, capital facilities rehabilitation or
replacement, and adequate reserves for the sewage treatment
works. The minimum charge for use is the Annual Sewer Service
Fee Residential Users
7. Chemical Oxygen Demand (COD) shall mean a measure of the
oxygen required to oxidize all compounds, both organic and
inorganic, in wastewater.
8. Class I User shall mean any user who discharges wastewater that:
a) is subject to Federal Categorical Pretreatment Standards; or
b) averages 25,000 gallons per day or more of regulated
process wastewater; or
c) is determined to have a reasonable potential for adversely
affecting the OCSD's operation or for violating any
pretreatment standard, local limit, or discharge requirement;
or
d) may cause, pass through or interference with the OCSD
sewerage facilities
9. Class II User shall mean any industrial user whose charge for use
is greater than special assessment "OCSD Sewer User Fee"
included on the County of Orange secured property tax bill
exclusive of debt service, that discharges wastes other than
sanitary, and that is not otherwise required to obtain a Class I
permit.
10. Code of Federal Regulations (CFR) shall mean the codification of
the general and permanent regulations published in the Federal
Register by the executive departments and agencies of the Federal
Government.
11. Compatible Pollutant shall mean a combination of biochemical
oxygen demand, suspended solids, pH, fecal coliform bacteria, plus
other pollutants that the OCSD's treatment facilities are designed to
accept and/or remove. Compatible pollutants are non-compatible
when discharged in quantities that have an adverse effect on the
Page 5 of 80
OCSD's system or NPDES permit, or when discharged in qualities
or quantities violating any Federal Categorical Pretreatment
Standard, local limit, or other discharge requirement.
12. Composite Sample shall mean a collection of individual samples
obtained at selected intervals based on an increment of either flow
or time. The resulting mixture (composite sample) forms a
representative sample of the wastestream discharged during the
sample period.
13. Connection Permit shall mean a permit issued by the OCSD, upon
payment of a capital facilities connection charge, authorizing the
permittee to connect directly to a OCSD sewerage facility or to a
sewer which ultimately discharges into a OCSD sewerage facility.
14. Control Authority shall mean the Orange County Sanitation District.
15. Department Head shall mean that person duly designated by the
General Manager to direct the Technical Services Department,
including the Source Control Division and perform those delegated
duties as specified in this Ordinance.
16. Discharger shall mean any person who discharges or causes a
discharge of wastewater directly or indirectly to a public sewer.
Discharger shall mean the same as User.
17. District shall mean the Orange County Sanitation District.
18. Division Head shall mean that person duly designated by the
General Manager to implement the OCSD's Source Control
Program and perform the duties as specified in this Ordinance.
19. Domestic Septage shall mean the liquid and solid material removed
from a septic tank, cesspool, portable toilet, Type III marine
sanitation device, or similar treatment works that receives only
domestic wastewater.
20. Domestic Wastewater shall mean the liquid and solid waterborne
wastes derived from the ordinary living processes of humans of
such character as to permit satisfactory disposal, without special
treatment, into the public sewer or by means of a private disposal
system.
21. Downstream Sampling or Monitoring shall mean sampling or
monitoring usually conducted in a city or agency owned sewer for
the purpose of determining the compliance status of an industrial or
Page 6 of 80
commercial discharger.
22. Dry Weather Urban Runoff shall mean surface runoff flow that is
generated from any drainage area within OCSD's service area
during a period that does not fall within the definition of Wet
Weather. It is surface runoff that contains pollutants that interfere
with or prohibit the recreational use and enjoyment of public
beaches or cause an environmental risk or health hazard.
23. Enforcement Compliance Schedule Agreement (ECSA) shall mean
a mutual agreement between the OCSD and permittee requiring
implementation of necessary pretreatment practices and/or
installation of equipment to ensure permit compliance.
24. Federal Categorical Pretreatment Standards shall mean any
regulation containing pollutant discharge limits promulgated by the
U.S. EPA in accordance with Sections 307(b) and (c) of the Clean
Water Act (33 U.S.C. 1317) which apply to a specific category of
industrial users and which appear in 40 CFR Chapter I, Subchapter
N, Parts 405-471.
25. Federal Regulations shall mean any applicable provision of the
Federal Water Pollution Control Act, also known as the Clean
Water Act, as amended, Title 33, United States Code, Section 1251
and following, and any regulation promulgated by the United States
Environmental Protection Agency under Title 40 CFR implementing
that act.
26. Flow Monitoring Facilities shall mean equipment and structures
provided at the user's expense to measure, totalize, and/or record,
the incoming water to the facility or the wastewater discharged to
the sewer.
27. General Manager shall mean the individual duly designated by the
Board of Directors of the OCSD to administer this Ordinance
(REFER TO SECTION 107).
28. Grab Sample shall mean a sample taken from a waste stream on a
one-time basis without regard to the flow in the waste stream and
without consideration of time.
29. Industrial User shall mean any user that discharges industrial
wastewater.
30. Industrial Wastewater shall mean all liquid-carried wastes and
Page 7 of 80
wastewater of the community, excluding domestic wastewater and
domestic septage, and shall include all wastewater from any
producing, manufacturing, processing, agricultural, or other
operation.
31. Insoector shall mean a person authorized by the General Manager
to inspect any existing or proposed wastewater generation,
conveyance, processing, and disposal facilities.
32. Interference shall mean any discharge which, alone or in
conjunction with a discharge or discharges from other sources,
either:
a) inhibits or disrupts the OCSD, its treatment processes or
operations, or its biosolids processes, use, or disposal; or
b) is a cause of a violation of any requirement of the OCSD's
NPDES permit or prevents lawful biosolids or treated effluent
use or disposal.
33. LEL (Lower Exolosive Limit) shall mean the minimum concentration
of a combustible gas or vapor in air (usually expressed in percent
by volume at sea level) which will ignite if an ignition source
(sufficient ignition energy) is present.
34. Local Sewering Agency shall mean any public agency or private
corporation responsible for the collection and disposal of
wastewater to the OCSD's sewerage facilities duly authorized
under the laws of the State of California to construct and/or
maintain public sewers.
35. Me or Violation shall mean a discharge over the permitted
discharge limit, as determined by the result of a composite sample
analysis, as follows:
a) a discharge exceeding a mass emission limit by 20% or
more, or
b) a discharge exceeding a concentration limit by 20% or more,
or
c) a pH discharge less than 5.0.
36. Mass Emission Rate shall mean the weight of material discharged
to the sewer system during a given time interval. Unless otherwise
specified, the mass emission rate shall mean pounds per day of a
Page 8 of 80
particular constituent or combination of constituents.
37. Maximum Allowable Discharge Limit shall mean the maximum
quantity or concentration of a pollutant allowed to be discharged at
any period of time.
38. May shall mean permissive or discretionary.
39. Medical Waste shall mean the discharge of isolation wastes,
infectious agents, human blood and blood byproducts, pathological
wastes, sharps, body parts, fomites, etiologic agents, contaminated
bedding, surgical wastes, potentially contaminated laboratory
wastes, and dialysis wastes.
40. Milligrams Per Liter (mg/L) shall mean a unit of the concentration of
a constituent or compound that is found in water or wastewater. It
is 1 milligram of the constituent or compound in 1 liter of water or
wastewater.
41. Minor Violation shall mean a discharge over the permitted
discharge limit as determined by the result of a composite sample
analysis, as follows:
a) a discharge exceeding a mass emission limit by less than
20%, or
b) a discharge exceeding a concentration limit by less than
20%, or
c) a pH discharge equal to or greater than 5.0, but less than
6.0, or
d) a pH discharge greater than 12.0.
42. North American Industry Classification System (NAICS) shall mean
an industry classification system that groups establishments into
industries based on the activities in which they are primarily
engaged.
43. National Pollutant Discharge Elimination System Permit (NPDES
Permit) shall mean the permit issued to control the discharge to
surface waters of the United States as detailed in Public Law
92-500, Section 402.
44. New Source shall mean those sources that are new as defined by
40 CFR 403.3(k) as revised.
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45. Non-Compatible Pollutant shall mean any pollutant which is not a
compatible pollutant as defined herein.
46. Normal Working Day shall mean the period of time during which
production or operation is taking place or any period during which
discharge to the sewer is occurring.
47. OCSD shall mean Orange County Sanitation District.
48. OCSD Sewerage Facility or System shall mean any property
belonging to the OCSD used in the treatment, reclamation, reuse,
transportation, or disposal of wastewater, or biosolids.
49. Ordinance shall mean that document entitled "Wastewater
Discharge Regulations" containing OCSD requirements, conditions,
and limits for connecting and discharging to the sewer system, as
may be amended and modified.
50. pH shall mean both acidity and alkalinity on a scale ranging from 0
to 14 where 7 represents neutrality, numbers less than 7 increasing
acidity, and more than 7 increasing alkalinity, and is the logarithm
of the reciprocal of the quantity of hydrogen ions in moles per liter
of solution.
51. Pass Through shall mean discharge through the OCSD's sewerage
facilities to waters of the U.S. which, alone or in conjunction with
discharges from other sources, is a cause of a violation of the
OCSD's NPDES permit.
52. Permittee shall mean a person who has received a permit to
discharge wastewater into the OCSD's sewerage facilities subject
to the requirements and conditions established by the OCSD.
53. Person shall mean any individual, partnership, copartnership,
company, firm, association, corporation or public agency, joint stock
company, trust, estate, or any other legal entity; or their legal
representatives, agents, assigns, including all Federal, State, and
local governmental entities.
54. Pesticides shall mean those compounds classified as such under
Federal or State law or regulations including, but not limited to DDT
(dichlorodiphenyltrichloro-ethane, both isomers), DOE
(dichlorodiphenyl-ethylene), DDD (dichlorodiphenyldichloroethane),
Aldrin, Benzene Hexachloride (alpha [a], beta [p], and gamma
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isomers), Chlordane, Endrin, Endrin aldehyde,
2,3,7,8-tetrachlorodibenzo-p-dioxin (TCDD), toxaphene,
a-endosulfan, p-endosulfan, Endosulfan sulfate, Heptachlor,
Heptachlor epoxide, Dieldrin, Demeton, Guthion, Malathion,
Methoxychlor, Mirex, and Parathion.
55. Pollutant shall mean any constituent, compound, or characteristic of
wastewaters on which a discharge limit may be imposed either by
the OCSD or the regulatory bodies empowered to regulate the
OCSD.
56. Polychlorinated Biphenvls (PCB) shall mean those compounds
classified as such under Federal or State law including, but not
limited to Aroclors 1016, 1221, 1228, 1232, 1242, 1248, 1254,
1260, and 1262.
57. Pretreatment shall mean the reduction of the amount of pollutants,
the elimination of pollutants, or the alteration of the nature of
pollutant properties in wastewater to a level authorized by the
OCSD prior to, or in lieu of, discharge of the wastewater into the
OCSD's system. The reduction or alteration can be obtained by
physical, chemical or biological processes, by process changes, or
by other means.
58. Pretreatment Facility shall mean any works or devices that the
General Manager determines are appropriate to treat, restrict, or
prevent the flow of industrial wastewater prior to discharge into a
public sewer.
59. Priority Pollutants shall mean the most recently adopted list of toxic
pollutants identified and listed by EPA as having the greatest
environmental impact. They are classified as non-compatible
pollutants and may require pretreatment prior to discharge in order
to prevent:
a) interference with the OCSD's operation; or
b) biosolids contamination; or
c) pass through into receiving waters or into the atmosphere.
60. Public Aoencv shall mean the State of California and any city,
county, district, other local authority or public body of or within this
State.
61. Public Sewer shall mean a sewer owned and operated by the
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OCSD, a city or other local sewering agency which is tributary to
the OCSD's sewerage facilities.
62. RCRA shall mean Resource Conservation and Recovery Act of
1976 (42 U.S.C. 6901, at seq.) and as amended.
63. Regulatory Agencies shall mean those agencies having jurisdiction
over the operation of the OCSD including, but not limited to, the
following:
a) United States Environmental Protection Agency, Region IX,
San Francisco and Washington, DC (EPA).
b) California State Water Resources Control Board (SWRCB).
c) California Regional Water Quality Control Board, Santa Ana
Region (RWQCB).
d) South Coast Air Quality Management District (SCAQMD).
e) California Environmental Protection Agency (Cal-EPA).
64. Regulatory Compliance Schedule Agreement (RCSA) shall mean
an agreement between the OCSD and permittee requiring the
permittee to implement pretreatment practices and/or install
equipment to ensure compliance with future revised categorical
pretreatment standards or revised discharge limits.
65. Sample Point shall mean a location accepted by the OCSD, from
which wastewater ran be collected that is representative in content
and consistency of the entire flow of wastewater being sampled.
Page 12 of 80
66. Sampling Facilities shall mean structure(s) provided at the user's
expense for the OCSD or user to measure and record wastewater
constituent mass, concentrations, collect a representative sample,
or provide access to plug or terminate the discharge.
67. Sanitary Waste shall mean domestic wastewater, human
excrement and gray water (household showers, dishwashing
operations, etc).
68. Septic Waste shall mean any sewage from holding tanks such as
vessels, chemical toilets, campers, trailers, and septic tanks.
69. Service Area shall mean an area for which the OCSD has agreed
to either provide sewer service, or wastewater treatment, or
wastewater disposal
70. Sewage shall mean wastewater.
71. Sewerage Facilities or System shall mean any and all facilities used
for collecting, conveying, pumping, treating, and disposing of
wastewater or sludge or biosolids.
72. Shall mean mandatory.
73. Significant Non-Compliance (SNC) shall mean the compliance
status of an industrial user who is in violation of one or more of the
criteria as described in 40 CFR 403.
74. Slug Load shall mean a discharge that exceeds the prohibitions
stated in Section 201 and significantly exceeds the usual user flow
or pollutant loading, either mass or concentration.
75. Sludge shall mean any solid, semi-solid or liquid decant, subnate or
supemate from a manufacturing process, utility service, or
pretreatment facility.
76. Special Assessment Credit shall mean the portion of the secured
property tax bill that represents the regional special assessment
sewer user fee as defined by the OCSD.
77. Special Purpose Use shall mean any discharger who is granted a
Special Purpose Discharge Permit by the OCSD to discharge
unpolluted water, storm runoff, or groundwater to the OCSD's
sewerage facilities.
78. Spent Solutions shall mean any concentrated industrial wastewater.
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79. Spill Containment shall mean a protection system installed by the
permittee to prohibit the discharge to the sewer of non-compatible
pollutants.
80. Standard Methods shall mean procedures described in the current
edition of Standard Methods for the Examination of Water and
Wastewater, as published by the American Public Health
Association, the American Water Works Association and Water
Pollution Control Federation.
81. Suspended Solids shall mean any insoluble material contained as a
component of wastewater and capable of separation from the liquid
portion of said waste by laboratory filtration as determined by the
appropriate testing procedure and expressed in terms of milligrams
per liter.
82. Tax Credit shall mean the Annual Regional Sewer Service Charge
on the Secured Property tax bill.
83. Total Organic Carbon (TOC) shall mean the measure of total
organic carbon in domestic or other wastewater as determined by
the appropriate testing procedure.
84. Total Toxic Organics (TTO) shall mean the summation of all
quantifiable values greater than 0.01 milligrams per liter for the
organics regulated by the EPA or OCSD for a specific industrial
category.
85. Unpolluted Water shall mean water to which no pollutant has been
added either intentionally or accidentally.
86. User shall mean any person who discharges or causes a discharge
of wastewater directly or indirectly to a public sewer. User shall
mean the same as Discharger or Industrial User.
87. Waste shall mean sewage and any and all other waste substances,
liquid, solid, gaseous or radioactive, associated with human
habitation or of human or animal nature, including such wastes
placed within containers of whatever nature prior to and for the
purpose of disposal.
88. Waste Manifest shall mean that receipt which is retained by the
generator of hazardous wastes as required by the State of
California or the United States Government pursuant to RCRA, or
the California Hazardous Materials Act, or that receipt which is
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retained by the generator for recyclable wastes or liquid
non-hazardous wastes as required by the OCSD.
89. Wastehauler shall mean any person carrying on or engaging in
vehicular transport of waste as part of, or incidental to, any
business for the purpose of discharging said waste into the OCSD's
system.
90. Wastewater shall mean the liquid and water-carried wastes of the
community and all constituents thereof, whether treated or
untreated, discharged into or permitted to enter a public sewer.
91. Wastewater Constituents and Characteristics shall mean the
individual chemical, physical, bacteriological, and radiological
parameters, including volume and flow rate and such other
parameters that serve to define, classify or measure the quality and
quantity of wastewater.
92. Wet Weather shall mean any period of time during which
measurable rainfall occurs within of OCSD's service area. This
period shall include the time following the cessation of rainfall until
OCSD determines that the wet weather event is no longer
impacting OCSD's sewerage system.
B. Words used in this Ordinance in the singular may include the plural and
the plural the singular. Use of masculine shall mean feminine and use of
feminine shall mean masculine. Shall is mandatory; may is permissive or
discretionary.
103. CONFIDENTIAL INFORMATION
All user information and data on file with the OCSD shall be available to the
public and governmental agencies without restriction unless the user specifically
requests and is able to demonstrate to the satisfaction of the OCSD that the
release of such information would divulge information, processes or methods
which would be detrimental to the user's competitive position. The demonstration
of the need for confidentiality made by the permittee must meet the burden
necessary for withholding such information from the general public under
applicable State and Federal Law. Any such claim must be made at the
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time of submittal of the information by marking the submittal "Confidential
Business Information" on each page containing such information.
Information which is demonstrated to be confidential shall not be transmitted to
anyone other than a governmental agency without prior notification to the user.
Wastewater constituents and characteristics and other effluent data, as defined
in 40 CFR 2.302 shall not be recognized as confidential information and shall be
available to the public.
104. TRANSFER OF PERMITS
A. Permits issued under this Ordinance are for a specific user, for a specific
operation at a specific location or for a specific wastehauler, and create no
vested rights.
1. No permit may be transferred to allow a discharge to a public sewer
from a point other than the location for which the permit was
originally issued.
2. Except as expressly set forth herein, no permit for an existing
facility may be transferred to a new owner and/or operator of that
facility.
B. When the permittee is a legal entity (such as a corporation, partnership,
limited liability company, or other legal entity), the permittee is deemed to
have undergone a change of ownership when any other legal entity or
person acquires direct or indirect ownership or control of more than fifty
percent (50%) of the total ownership interest in the permittee.
C At least thirty (30) days prior to the sale or transfer of ownership of any
business operating under a permit issued by the OCSD, the permittee
shall notify the OCSD in writing of the proposed sale or transfer. The
successor owner shall apply to the OCSD for a new permit at least fifteen
(15) days prior to the sale or transfer of ownership in accordance with the
provisions of this Ordinance. A successor owner shall not discharge any
wastewater for which a permit is required by this Ordinance until a permit
is issued by the OCSD to the successor owner.
D. The written notification of intended transfer shall be in a form approved by
the OCSD and shall include a written certification by the new owner and/or
operator which:
1. States that the new owner or operator has no immediate intent to
modify the facility's operations and/or processes;
Page 16 of 80
2. Identifies the specific date on which the transfer is to occur; and
3. Acknowledges that the new owner or operator is fully responsible
for complying with the terms and conditions of the existing permit
and all provisions of this Ordinance.
105. EFFECT OF TRANSFER OF PERMITS
Except as expressly set forth in Section 104.C, any permit which is transferred to
a new owner and/or operator or to a new facility is void.
106. AUTHORITY
The OCSD is regulated by several agencies of the United States Government
and the State of California, pursuant to the provisions of Federal and State Law.
Federal and State Laws grant to the OCSD the authority to regulate and/or
prohibit, by the adoption of ordinances or resolutions, and by issuance of
discharge permits, the discharge of any waste, directly or indirectly, to the
OCSD's sewerage facilities. Said authority includes the right to establish limits,
conditions, and prohibitions; to establish flow rates or prohibit flows discharged to
the OCSD's sewerage facilities; to require the development of compliance
schedules for the installation of equipment systems and materials by all users;
and to take all actions necessary to enforce its authority, whether within or
outside the OCSD's boundaries, including those users that are tributary to the
OCSD or within areas for which the OCSD has contracted to provide sewerage
services.
The OCSD has the authority pursuant to California Health and Safety Codes
5471 and 5474 to prescribe, revise, and collect all fees and charges for services
and facilities furnished by the OCSD either within or without its territorial limits.
107. DELEGATION OF AUTHORITY
Whenever any power is granted to or a duty is imposed upon the General
Manager, the power may be exercised or the duty may be performed by any
person so authorized by the General Manager.
108. SIGNATORY REQUIREMENTS
Reports and permit applications required by this Ordinance shall contain the
following certification statement:
"I have personally examined and am familiar with the information submitted in the
attached document, and I hereby certify under penalty of perjury that this
information was obtained in accordance with the Federal Pretreatment
Requirements. Moreover, based upon my inquiry of those individuals
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immediately responsible for obtaining the information reported herein, I believe
that the submitted information is true, accurate, and complete. I am aware that
there are significant penalties not limited to fines and imprisonment for submitting
false information."
The statement shall be signed by an authorized representative of the industrial
user as defined in 40 CFR 403 or as defined and designated by the OCSD.
ARTICLE 2
GENERAL PROHIBITIONS, LIMITS AND REQUIREMENTS FOR DISCHARGE
201. PROHIBITED DISCHARGES
These prohibitions apply to all users of the OCSD facilities whether or not they
are subject to Federal Categorical Pretreatment Standards or any other National,
State, or local pretreatment standards or requirements.
A. General Prohibitions.
1. No user shall introduce or cause to be introduced into the OCSD
any pollutant, wastewater, or flow which causes pass through or
interference or would cause the OCSD to violate any Federal,
State, or local regulatory requirement.
2. No user shall increase the contribution of flow, pollutants, or
change the nature of pollutants where such contribution or change
does not meet applicable standards and requirements or where
such contribution would cause the OCSD to violate any Federal,
State, or local regulatory permit.
3. No person shall transport waste from one location or facility to
another for the purpose of treating or discharging it directly or
indirectly to the OCSD sewerage system without written permission
from the OCSD.
4. No person shall deliver by vehicular transport, rail car, or dedicated
pipeline, directly or indirectly to the OCSD sewerage facilities,
wastewater which contains any substance that is defined as a
hazardous waste by the Regulatory Agencies.
B. Specific Prohibitions. No user shall introduce or cause to be introduced
into the sewerage facilities, pollutants, substances, or wastewater which:
1. Creates a fire or explosive hazard in the sewerage facilities
including, but not limited to, wastestreams with a closed-cup
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flashpoint of less than 140 degrees F (60 degrees C) using the test
methods specified in 40 CFR 261.21; or produces a gaseous
mixture that is 10% or greater of the lower explosive limit (LEL).
2. Causes obstruction to the flow in the sewer system resulting in
interference or damage to the sewerage facilities.
3. Produces noxious or malodorous liquids, gases, solids, or other
wastewater which, either singly or by interaction with other wastes,
is sufficient to create a public nuisance or a hazard to life, or to
prevent entry into the sewers for maintenance or repair.
4. Results in toxic gases, vapors, or fumes within the sewerage
facilities in a quantity that may cause acute worker health and
safety problems.
5. Contains any radioactive wastes or isotopes except in compliance
with applicable regulations from other governmental agencies
empowered to regulate the use of radioactive materials.
6. Causes, alone or in conjunction with other sources, the OCSD's
treatment plant effluent to fail a toxicity test.
7. Caused the OCSD's effluent or any other product of the treatment
process, residues, biosolids, or scums, to be unsuitable for
reclamation, reuse or disposal.
8. Causes discoloration or any other condition which affects the
quality of the OCSD's influent or effluent in such a manner that
inhibits the OCSD's ability to meet receiving water quality, biosolids
quality, or air quality requirements established by Regulatory
Agencies.
9. Creates excessive foaming in the sewerage facilities.
10. Violates any applicable Federal Categorical Pretreatment Standard,
statute, regulation, or ordinance of any public agency or Regulatory
Agency having jurisdiction over the operation of or discharge of
wastewater through the sewerage facilities.
11. Has a temperature higher than 140 degrees Fahrenheit, (60
degrees Centigrade), or which causes the temperature at the
treatment plant to exceed 104 degrees Fahrenheit (40 degrees
Centigrade).
12. Has a pH less than 6.0 or greater than 12.0.
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13. Has a maximum Biochemical Oxygen Demand (BOD) greater than
15,000 pounds per day.
14. Is in excess of the permitted mass emission rates established in
accordance with: Section 212, or the concentration limits set forth in
Table I, or the discharge permit.
15. Contains material which will readily settle or cause an obstruction to
flow in the sewer resulting in interference, such as, but not limited
to, sand, mud, glass, metal filings, diatomaceous earth, cat litter,
asphalt, wood, bones, hair, and fleshings.
202. PROHIBITION ON DILUTION
No user shall increase the use of water or in any other manner attempt to dilute a
discharge as a partial or complete substitute for treatment to achieve compliance
with this Ordinance and the user's permit or to establish an artificially high flow
rate for permit mass emission rates.
203. PROHIBITION ON SURFACE RUNOFF AND GROUNDWATER
A. No person shall discharge groundwater, surface runoff, or subsurface
drainage directly or indirectly to the OCSD's sewerage facilities except as
provided herein. Pursuant to Section 304 or 305, at seq., the OCSD may
approve the discharge of such water only when no alternate method of
disposal is reasonably available or to mitigate an environmental risk or
health hazard.
B. The discharge of such waters shall require a Dry Weather Urban Runoff
Permit or a Special Purpose Discharge Permit from the OCSD.
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C. If a permit is granted for the discharge of such water into a public sewer,
the user shall pay the applicable charges established herein and shall
meet such other conditions as required by the OCSD.
204. PROHIBITION ON UNPOLLUTED WATER
A. No person shall discharge unpolluted water such as single pass cooling
water directly or indirectly to the OCSD's sewerage facilities except as
provided herein. Pursuant to Section 305, et seq., the OCSD may
approve the discharge of such water only when no alternate method of
disposal or reuse is reasonably available or to mitigate an environmental
risk or health hazard.
B. The discharge of such waters shall require a Special Purpose Discharge
Permit from the OCSD.
C. If a permit is granted for the discharge of such water into a public sewer,
the user shall pay the applicable charges established herein and shall
meet such other conditions as required by the OCSD.
205. RESERVED
206. PROHIBITION ON THE USE OF GRINDERS
A. Waste from industrial or commercial grinders shall not be discharged into
a public sewer, except wastes generated in packing or preparing food or
food products. Such grinders must shred the waste to a degree that all
particles will be carried freely under normal flow conditions prevailing in
the public sewer.
B. Waste from Food Service Establishments operating a grinder is prohibited
and shall not be discharged into a public sewer unless written
authorization from the OCSD General Manager or his designee is
obtained.
207. PROHIBITION ON POINT OF DISCHARGE
No person, except local sewering agencies involved in maintenance functions of
sanitary sewer facilities, shall discharge any wastewater directly into a manhole
or other opening in a sewer other than through an approved building sewer,
unless approved by the OCSD upon written application by the user and payment
of the applicable fees and charges established herein.
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208. PROHIBITION AND REQUIREMENTS FOR WASTEHAULER
DISCHARGES-TO THE OCSD SEWERAGE SYSTEM AND WASTEHAULER
STATION
A. No Wastehauler shall discharge to the OCSD sewerage system, domestic
septage or other approved waste or wastewater from a vacuum pumping
truck or other liquid waste transport vehicle, without first obtaining both a
valid Orange County Health Care Agency Permit and a OCSD
Wastehauler Permit as required by Section 306. Such wastewaters shall
be discharged only at locations designated by the OCSD, and at such
times as established by the OCSD. The OCSD may collect samples of
each hauled load to ensure compliance with applicable standards.
B. No Wastehauler shall discharge domestic septage or other approved
waste or wastewater constituents in excess of Limits in Table I.
C. The discharge of industrial wastewater by any Wastehauler is prohibited
unless written permission of the General Manager has been obtained, the
proper permits have been obtained, and the waste meets Federal and
State limits applicable to the user from which the waste was obtained; or
Maximum Local Discharge Limits as specified in Table I, whichever are
more stringent. The discharge of hauled industrial wastewater is subject
to all other requirements of this ordinance.
D. No Wastehauler shall discharge wastewater to sewers that are tributary to
the OCSD's sewerage facilities that are from a source that is not within the
OCSD's service area unless prior authorization is granted by the General
Manager or his designee.
E. No Wastehauler shall discharge directly or indirectly to the sewerage
facilities any material defined as hazardous waste by RCRA or 40 CFR
261.
F. Wastehaulers shall provide a waste-tracking form for every load. This
form shall include, at a minimum, the name and address of the industrial
waste hauler, permit number, truck identification, names and addresses of
sources of waste, and volume and characteristics of waste.
G. Discharge at the OCSD disposal station shall be through an appropriate
hose and connection to the discharge port. Discharging waste directly to
the surface area of the disposal station is prohibited.
H. Wastehauler hoses must be connected to the disposal station discharge
port when being cleaned.
I. Transferring loads between trucks or from portable toilets to trucks on
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OCSD property is prohibited unless permission from OCSD is obtained.
209. RESERVED
210. PROHIBITION ON MEDICAL WASTE
A. No person shall discharge solid wastes from hospitals, clinics, offices of
medical doctors, convalescent homes, medical laboratories or other
medical facilities to the sewerage system including, but not limited to,
hypodermic needles, syringes, instruments, utensils or other paper and
plastic items of a disposable nature except where prior written approval for
such discharges is given by the General Manager.
B. The OCSD shall have the authority to require that any discharge of an
infectious waste to the sewer be rendered non-infectious prior to
discharge if the infectious waste is deemed to pose a threat to the public
health and safety, or will result in any violation of applicable waste
discharge requirements.
211. PROHIBITION ON DISPOSAL OF SPENT SOLUTIONS AND SLUDGES
Spent solutions, sludges, and materials of quantity or quality in violation of, or
prohibited by this Ordinance, or any permit issued under this Ordinance must be
disposed of in a legal manner at a legally acceptable point of disposal as defined
by the OCSD or appropriate Regulatory Agency. All waste manifests shall be
retained for a minimum of three years, and made available to the OCSD upon
request.
212. MASS EMISSION RATE DETERMINATION
A. Mass emission rates for non-compatible or compatible pollutants that are
present or anticipated in the user's wastewater discharge may be set for
each user and made an applicable part of each user's permit. These rates
shall be based on Table I, Local Discharge Limits, or Federal Categorical
Pretreatment Standards, and the user's average daily wastewater
discharge for the past three years, the most recent representative data, or
other data acceptable to the General Manager or his designee.
B. To verify the user's operating data, the OCSD may require a user to
submit an inventory of all wastewater streams and/or records indicating
production rates.
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C. The OCSD may revise limits or mass emission rates previously
established in the discharger's permit at any time, based on: current or
anticipated operating data of the discharger or the OCSD; the OCSD's
ability to meet NPDES limits; or changes in the requirements of
Regulatory Agencies.
D. The excess use of water to establish an artificially high flow rate for mass
emission rate determination is prohibited.
TABLE
ORANGE COUNTY SANITATION DISTRICT
MAXIMUM ALLOWABLE LOCAL DISCHARGE LIMITS(a)
CONSTITUENT MILLIGRAMS/LITER
Arsenic 2.0
Cadmium 1.0
Chromium(Total) 2.0
Copper 3.0
Lead 2.0
Mercury 0.03
Nickel 10.0
Silver 5.0
Zinc 10.0
Cyanide(Total) 5.0
Cyanide(Amenable) 1.0
Polychlorinated Biphenyls 0.01
Pesticides 0.01
Total Toxic Organics 0.58
Sulfide(Total) 5.0
Suede(Dissolved) 0.5
Oil and grease of mineral or petroleum origin 100.0
Boo 15,000 Ibs/day
MAXIMUM ALLOWABLE DISCHARGE LIMITS FOR
WASTEHAULERS DISCHARGING DOMESTIC SEPTAGE
CONSTITUENT MILLIGRAMS/LITER
Cadmium 1.0
LN
omium 2.0
pper 25.0
d 10.0
kel 10.0
c 50.0
(a): Users subject to Federal Categorical Pretreatment Standards may be required to meet more
stringent limits.
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ARTICLE 3
DISCHARGE PERMITS, CHARGES, AND FEES
301. INTRODUCTION
A. To provide the maximum public benefit from the use of OCSD sewerage
facilities, written authorization to use said facilities is required. This written
authorization shall be in the form of a discharge permit. No vested right
shall be given by issuance of permits provided for in this Ordinance. The
OCSD reserves the right to establish, by Ordinance or in Wastewater
Discharge Permits, more stringent standards or requirements on
discharges to the OCSD sewerage facilities if deemed by the General
Manager appropriate to comply with the objectives presented in the
Introduction and Summary of this Ordinance and the prohibitions and
limitations in Article 2.
B. The discharge permit shall be in one of five forms and is dependent upon
the type of discharger, volume, and characteristics of discharge. The five
discharge permits are:
1. Class I Wastewater Discharge Permit.
2. Class II Wastewater Discharge Permit.
3. Dry Weather Urban Runoff Discharge Permit.
4. Special Purpose Discharge Permit.
5. Wastehauler Discharge Permit.
302. CLASS I WASTEWATER DISCHARGE PERMITS
A. No user requiring a Class I permit shall discharge wastewater without
obtaining a Class I Wastewater Discharge Permit.
B. Class I Wastewater Discharge Permits shall be expressly subject to all
provisions of this Ordinance and all other regulations, charges for use, and
fees established by the OCSD. The conditions of Wastewater Discharge
Permits shall be enforced by the OCSD in accordance with this Ordinance
and applicable State and Federal Regulations.
C. All Class I users proposing to discharge directly or indirectly into the
OCSD sewerage facilities shall obtain a Wastewater Discharge Permit by
filing an application pursuant to Section 302.1 and paying the applicable
fees pursuant to Section 302.3. For purposes of this Ordinance, a Class I
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user is any user:
1. Subject to Federal Categorical Pretreatment Standards; or
2. Discharging wastewater which averages 25,000 gallons per day or
more of regulated process water; or
3. Discharging wastewater determined by the OCSD to have a
reasonable potential for adversely affecting the OCSD's operation
or for violating any pretreatment standard, local limits, or discharge
requirement; or
4. Discharging wastewater which may cause, as determined by the
General Manager, pass through or interference with the OCSD
system.
302.1 Class I Wastewater Discharge Permit Application
A. Any person required to obtain a Class I Wastewater Discharge Permit
shall complete and file with the OCSD, prior to commencing discharge, an
application on the form prescribed by the OCSD. The applicant shall
submit, in units and terms appropriate for evaluation, the following
information:
1. Name, address, assessor's parcel number(s), NAICS number(s),
description of the manufacturing process or service activity.
2. (Whichever is applicable) name, address of any and all
principals/owners/major shareholders of company; Articles of
Incorporation; most recent Report of the Secretary of State;
Business License.
3. Volume of wastewater to be discharged.
4. Name of individual who can be served with notices other than
officers of corporation.
5. Name and address of property owner, landlord and/or manager of
the property.
6. Water supplier and water account numbers.
7. Wastewater constituents and characteristics as required by the
OCSD, including, but not limited to, those mentioned in Section
212, Mass Emission Rate Determination, and Table I, Local
Discharge Limits, of this Ordinance. These constituents and
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characteristics shall be determined by a laboratory selected by the
discharger and acceptable to the OCSD.
8. Time and duration of discharge.
9. Number of employees per shift and hours of work per employee
per day for each shift.
10. Waste minimization, best management practices, and water
conservation practices.
11. Production records, if applicable.
12. Waste manifests, if applicable.
13. Landscaped area in square feet, if applicable.
14. Tons of cooling tower capacity, if applicable.
15. EPA Hazardous Waste Generator Number, if applicable.
16. Any other information as specified.
B. Applicants may be required to submit site plans, floor plans, mechanical
and plumbing plans, and details to show all sewers, spill containment,
clarifiers, pretreatment equipment, and appurtenances by size, location,
and elevation for evaluation.
C. Applicants may also be required to submit information related to the
applicant's business operations, processes, and potential discharge as
may be requested by the OCSD to properly evaluate the permit
application.
D. After evaluation of the data, the OCSD may issue a Wastewater
Discharge Permit, subject to terms and conditions set forth in this
Ordinance and as otherwise determined by the General Manager to be
appropriate to protect the OCSD's sewerage facilities.
E. The permit application may be denied if the applicant fails to establish to
the OCSD's satisfaction that adequate pretreatment equipment is included
within the applicant's plans to ensure that the discharge limits will be met
or if the applicant has, in the past, demonstrated an inability to comply with
applicable discharge limits.
F. The permit application may be denied if the applicant has in the past
demonstrated an inability to keep current with OCSD invoices for items
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such as Permit Fees, Non-Compliance Fees, Civil Penalties,
Administrative Civil Penalties, Charges for Use, and Supplemental Capital
Facilities Capacity Charges.
302.2 Class I Permit Conditions. and Limits
A. A Class I permit shall contain all of the following conditions or limits:
1. Mass emission rates and concentration limits regulating
non-compatible pollutants.
2. Requirements to notify the OCSD in writing prior to modification to
processes or operations through which industrial wastewater may
be produced.
3. Location of the user's on-site sampling point.
4. Requirements for submission of self-monitoring reports, technical
reports, production data, discharge reports, compliance with
Pretreatment Standards, BMP-based Categorical Pretreatment
Standards and/or local limits, and/or waste manifests.
5. Requirements for maintaining, for a minimum of three years, plant
records relating to wastewater discharge, and waste manifests as
specified by OCSD.
6. Requirements to submit copies of tax and water bills.
B. A Class I permit may contain any of the following conditions or limits:
1. Requirements for the user to construct and maintain, at his own
expense, appropriate pretreatment equipment, pH control, flow
monitoring facilities, and sampling facilities.
2. Limits on rate and time of discharge or requirements for flow
regulation and equalization.
3. Requirements to self-monitor.
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4. Assumed values for BOD and suspended solids characteristics that
typify the discharger's effluent for determination of the charge for
use.
5. Other terms and conditions which may be appropriate to ensure
compliance with this Ordinance or determined by the General
Manager or his designee to be appropriate to protect the sewerage
system.
302.3 Class I Permit Fee
A. The Class I permit fee shall be in an amount adopted by Ordinance of the
Board of Directors. The permit fee shall be payable at the time a permit
application is submitted for the issuance of a new permit or a renewed
permit. Payment of permit must be received by the OCSD prior to
issuance of either a new permit or a renewed permit. Permittee shall also
pay any delinquent invoices in full prior to permit renewal.
B. Any permit issued for a location wherein the Permittee is not the property
owner may be conditioned upon depositing financial security to guarantee
payment of all annual fees and charges to be incurred, in accordance with
the provisions of Section 621.(E) of this Ordinance.
302.4 Class I Permit Modification of Terms and Conditions
A. The terms and conditions of an issued permit may be subject to
modification and change in the sole determination by the General
Manager during the life of the permit based on:
1. The discharger's current or anticipated operating data;
2. The OCSD's current or anticipated operating data;
3. Changes in the requirements of Regulatory Agencies which affect
the OCSD; or
4. A determination by the General Manager that such modification is
appropriate to further the objectives of this Ordinance.
B. New source indirect dischargers shall be required to install and start up
any necessary pollution control equipment before beginning discharge,
and comply with applicable Federal Categorical Pretreatment Standards
not to exceed thirty (30) days after the commencement of discharge.
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C. Permittee may request a modification to the terms and conditions of an
issued permit. The request shall be in writing stating the requested
change, and the reasons for the change. The OCSD shall review the
request, make a determination on the request, and respond in writing.
D. Permittee shall be informed of any change in the permit limitations,
conditions, or requirements at least forty-five (45) days prior to the
effective date of change. Any changes or new conditions in the permit
shall include a reasonable time schedule for compliance.
302.5 Class I Permit Duration and Renewal
Class I permits shall normally be issued for a period not to exceed two (2) years.
At least 45 days prior to the expiration of the permit, the user shall apply for
renewal of the permit in accordance with the provisions of this Article 3.
302.6 Class I Permit Charge for Use
A. The purpose of a charge for use is to ensure that each recipient of
sewerage service from the OCSD pays its reasonably proportionate share
of all the costs of providing that sewerage service. Charges for use to
recover the cost of conveying, treating, and disposing of sewage in OCSD
facilities are exclusive of any fees levied by local sewering agencies. The
charge for use shall be based on the total maintenance, operation, capital
expenditures, and reserve requirements for providing wastewater
collection, treatment, and disposal.
B. A discharger who is issued a Class I Wastewater Discharge Permit under
the provisions of this Ordinance shall pay a charge for use in accordance
with the formula contained herein and the unit charge rates adopted
annually by Ordinance of the Board of Directors. These fees shall be
invoiced on a quarterly basis. The quarterly invoice shall be based upon
an estimate of the annual use as determined by the OCSD. Annually, the
OCSD shall compute the charge for use based upon actual use for the
preceding 12-month period on an annual reconciliation statement.
The charge for use is payable within forty-five (45) days of invoicing by the
OCSD. A credit will be allowed for any regional sanitary sewer service
charge adopted by the Board of Directors by separate Ordinance and
levied against the permitted property.
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C. Current property tax bills shall be supplied by the permittee to the OCSD
by May 31 of each year for use in determining the regional sanitary sewer
service credit. If the tax bills are not supplied, the OCSD will endeavor to
obtain the data. Data obtained by the OCSD will be considered correct
and will not be adjusted before the next annual reconciliation statement.
There shall be a fee levied for the OCSD administrative costs when
regional sanitary sewer service charge data is obtained by the OCSD.
The amount of the fee shall be adopted by the OCSD's Board of Directors.
D. In order for the OCSD to determine actual annual water use, the user shall
provide to the OCSD copies of its water bills. If these water bill copies are
not received by July 31 of each year for the 12-month period ended
closest to June 30, the OCSD will endeavor to obtain the water use data.
Data obtained by the OCSD will be considered correct and will not be
adjusted before the next annual reconciliation statement. There shall be a
fee levied for OCSD administrative costs when the OCSD obtains water
use data. The OCSD's Board of Directors shall adopt the amount of the
fee.
E. The charge for use shall be computed by the following formula:
Charge for Use = VaV + BOB + SOS - Tax Credit
Where V = total annual volume of flow, in millions of gallons
B = total annual discharge of biochemical oxygen demand, in thousands of
pounds
S = total annual discharge of suspended solids, in thousands of pounds
Va,BO,SO = Unit Charge rates established and adopted by Ordinance of
the OCSD's Board of Directors, based upon the funding requirements of
providing sewerage service, in dollars per unit as described in Paragraph
F below:
F. The Unit Charge rates in the charge-for-use formula shall be determined
by the following method:
1. An Operations and Maintenance component of the Unit Charge for
the total annual operation and maintenance funding requirements
of the sewerage system shall be levied at a rate to be determined
from time to time by the Board of Directors. This Charge shall be
allocated among the three wastewater charge parameters of flow,
biochemical oxygen demand and suspended solids in accordance
with the General Manager's determination as to the costs
associated with each parameter and pursuant to applicable
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requirements of State and Federal Regulatory Agencies.
The operation and maintenance costs as distributed to flow,
biochemical oxygen demand and suspended solids shall be divided
by the projected annual total flow volume and weights of
biochemical oxygen demand and suspended solids to be treated by
the sewerage system in the budgeted year.
2. A Capital Facilities Replacement Service component of the Unit
Charge for capital replacement and capital improvement shall be
levied at a rate to be determined from time to time by the Board of
Directors. This charge shall be allocated among wastewater
charge parameters of flow, biochemical oxygen demand, and
suspended solids in accordance with the General Manager's
determination of which portion of the charge predominantly relates
to each parameter.
The capital facilities charge distributed to biochemical oxygen
demand, and suspended solids shall be divided by the projected
annual weights of biochemical oxygen demand and suspended
solids to be treated by the sewerage system in the budgeted year.
3. The Unit Charge rates for each respective wastewater component
in (1) and (2) above shall be summed. The Unit Charge rates so
determined will be expressed in dollars per million gallons for V.,
and in dollars per thousand pounds for Bo and So.
G. Other measurements of the organic content of the wastewater of a
discharger, such as COD or TOC, may be used instead of BOD.
However, the discharger must establish to the General Manager's
satisfaction a relationship between the BOD of the wastewater and the
parameter of measure. This relationship shall be used by the OCSD in
determining the charge for use.
When wastewater from sanitary facilities is discharged separately from the
other wastewater of a discharger, the charge for use for discharging the
sanitary wastewater may be determined by using the following:
1. 25 gallons per employee per eight-hour working day.
2. BOD and suspended solids to be calculated at domestic
wastewater strength per employee per year.
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The number of employees will be considered as the average number of
people employed full-time on a daily basis. This may be determined by
averaging the number of people employed at the beginning and end of
each quarter, or other period that reflects normal employment fluctuations.
303. CLASS II WASTEWATER DISCHARGE PERMITS
A. No user requiring a Class II permit shall discharge wastewater without
obtaining a Wastewater Discharge Permit.
B. Class II Wastewater Discharge Permits shall be expressly subject to all
provisions of this Ordinance and all other regulations, charges for use and
fees established by the OCSD. The conditions of Wastewater Discharge
Permits shall be enforced by the OCSD in accordance with this Ordinance
and applicable State and Federal Regulations.
C. All Class II users proposing to discharge directly or indirectly into the
OCSD sewerage facilities shall obtain a Wastewater discharge Permit by
filing an application pursuant to Section 303.1 and paying the applicable
fees pursuant to Section 303.3. For purposes of this Ordinance, a Class II
user is any user:
1. Whose charge for use is greater than the special assessment
"OCSD Sewer User Fee" included on the County of Orange
secured property tax bill exclusive of debt service, that discharges
wastes other than sanitary, and that is not otherwise required to
obtain a Class I permit, and
2. Discharging waste other than sanitary; and
3. Not otherwise required to obtain a Class I permit.
303.1 Class II Wastewater Discharge Permit Application
A. Any person required to obtain a Class II Wastewater Discharge Permit
shall complete and file with the OCSD, prior to commencing discharge, an
application on the form prescribed by the OCSD. The applicant shall
submit, in units and terms appropriate for evaluation, the following
information:
1. Name, address, assessor's parcel number(s) and NAICS
number(s); description of the manufacturing process or service
activity.
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2. (Whichever is applicable) Name, address of any and II
principals/owners/major shareholders of company; Articles of
Incorporation; most recent Report of the Secretary of State;
Business License.
3. Volume of wastewater to be discharged.
4. Name of individual who can be served with notices other than
officers of corporation.
5. Name and address of property owner, landlord and/or manager of
the property.
6. Water supplier and water account numbers.
7. Wastewater constituents and characteristics as required by the
OCSD, including, but not limited to, those mentioned in Section
212, Mass Emission Rate Determination, and Table I, Local
Discharge Limits of this Ordinance. These constituents and
characteristics shall be determined by a laboratory selected by the
discharger and acceptable to the OCSD.
8. Time and duration of discharge.
9. Number of employees and average hours of work per employee per
day.
10. Waste minimization, best management practices, and water
conservation practices.
11. Production records, if applicable.
12. Waste manifests, if applicable.
13. Landscaped area in square feet, if applicable.
14. Tons of cooling tower capacity, if applicable.
15. EPA Hazardous Waste Generator Number, if applicable.
16. Any other information as specified.
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B. Applicants may be required to submit site plans, floor plans, mechanical
and plumbing plans, and details to show all sewers, spill containment,
clarifiers, pretreatment systems, and appurtenances by size, location, and
elevation for evaluation.
C. Applicants may also be required to submit other information related to the
applicant's business operations, processes, and potential discharge as
may be requested to properly evaluate the permit application.
D. After evaluation of the data furnished, the OCSD may issue a Wastewater
Discharge Permit, subject to terms and conditions set forth in this
Ordinance and as otherwise determined by the General Manager to be
appropriate to protect the OCSD system.
E. The permit application may be denied if the applicant fails to establish to
the OCSD's satisfaction that adequate pretreatment equipment is included
within the applicant's plans to ensure that the discharge limits will be met
or if the applicant has, in the past, demonstrated an inability to comply with
applicable discharge limits.
303.2 Class II Permit Conditions and Limits
A. A Class II permit shall contain all of the following conditions or limits:
1. Applicable mass emission rates and concentration limits regulating
non-compatible pollutants.
2. Requirements to notify the OCSD in writing prior to modification to
processes or operations through which industrial wastewater may
be produced.
3. Location of the user's on-site sample point.
4. Requirements for submission of technical reports, production data,
discharge reports, and/or waste manifests.
5. Requirements to submit copies of tax and water bills.
B. A Class II permit may contain any of the following conditions or limits:
1. Requirements for the user to construct and maintain, at his own
expense, appropriate pretreatment equipment, pH control, flow
monitoring and/or sampling facilities.
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2. Limits on rate and time of discharge or requirements for flow
regulation and equalization.
3. Assumed values for BOD and suspended solids characteristics that
typify the discharger's effluent for determination of the charge for
use.
4. Requirements to self-monitor.
5. Requirements for maintaining, for a minimum of three years, plant
records relating to wastewater discharge, and waste manifests as
specified by OCSD.
6. Other provisions which may be appropriate to ensure compliance
with this Ordinance.
7. Other terms and conditions determined by the General Manager to
be appropriate to protect the OCSD's system.
303.3 Class II Permit Fee
A. The Class II permit fee shall be in an amount adopted by Ordinance of the
Board of Directors. The permit fee shall be payable at the time a permit
application is submitted for the issuance of a new permit or a renewed
permit. Payment of the permit fee must be received by the OCSD prior to
issuance of either a new permit or a renewed permit. Permittee shall also
pay any delinquent invoices in full prior to permit renewal.
B. Any permit issued for a location wherein the Permittee is not the property
owner may be conditioned upon depositing financial security to guarantee
payment of all annual fees and charges to be incurred, in accordance with
the provisions of Section 621.(E) of this Ordinance.
303.4 Class II Permit Modification of Terms and Conditions
A. The terms and conditions of an issued permit may be subject to
modification and change in the sole determination by the General
Manager during the life of the permit based on:
1. The discharger's current or anticipated operating data;
2. The OCSD's current or anticipated operating data;
3. Changes in the requirements of Regulatory Agencies which affect
the OCSD; or
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4. A determination by the General Manager that such modification is
appropriate to further the objectives of this Ordinance.
B. The permittee may request a modification to the terms and conditions of
an issued permit. The request shall be in writing stating the requested
change, and the reasons for the change. The OCSD shall review the
request, make a determination on the request, and respond in writing.
C. Permittee shall be informed of any change in the permit limitations,
conditions, or requirements at least forty-five (45) days prior to the
effective date of change. Any changes or new conditions in the permit
shall include a reasonable time schedule for compliance.
303.5 Class II Permit Duration and Renewal
Class II permits shall normally be issued for a period not to exceed three (3)
years. At least 45 days prior to the expiration of the permit, the user shall apply
for renewal of the permit in accordance with the provisions of this Article 3.
303.6 Class II Permit Charge for Use
A. The purpose of a charge for use is to ensure that each recipient of
sewerage service from the OCSD pays its reasonably proportionate share
of all the costs of providing that sewerage service. Charges for use to
recover the cost of conveying, treating, and disposing of sewage in OCSD
sewerage facilities are exclusive of any fees levied by local sewering
agencies. The charge for use shall be based on the total maintenance,
operation, capital expenditures, and reserve requirements for providing
wastewater collection, treatment, and disposal.
B. A discharger who is issued a Class II Wastewater Discharge Permit under
the provisions of this Ordinance shall pay a charge for use in accordance
with the formula contained herein and the Unit Charge rates adopted
annually by Ordinance of the Board of Directors. These fees shall be
invoiced on a quarterly basis. The quarterly invoice shall be based upon
an estimate of the annual use as determined by the OCSD.
Annually, the OCSD shall compute the charge for use based upon actual
use for the preceding 12-month period on an annual reconciliation
statement. The charge for use is payable within forty-five (45) days of
invoicing by the OCSD. A credit will be allowed for any regional sanitary
sewer service charge adopted by the Board of Directors by separate
Ordinance and levied against the permitted property.
C. Current property tax bills shall be supplied by the permittee to the OCSD
by May 31 of each year for use in determining the regional sanitary sewer
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service credit. If the tax bills are not supplied, the OCSD will endeavor to
obtain the data. Data obtained by the OCSD will be considered correct
and will not be adjusted before the next annual reconciliation statement.
There shall be a fee levied for OCSD administrative costs when sanitary
sewer service charge data is obtained by the OCSD. The amount of the
fee shall be adopted by the OCSD Board of Directors.
D. In order for the OCSD to determine actual annual water use, the user shall
provide to the OCSD copies of its water bills. If these water bill copies are
not received by July 31 of each year for the 12-month period ended
closest to June 30, the OCSD will endeavor to obtain the water use data.
Data obtained by the OCSD will be considered correct and will not be
adjusted before the next annual reconciliation statement.
There shall be a fee levied for OCSD administrative costs when water use
data is obtained by the OCSD. The amount of the fee shall be adopted by
the OCSD Board of Directors.
E. The charge for use shall be computed by the following formula:
Charge for Use = VaV + BOB + SOS - Tax Credit
Where V = total annual volume of flow, in millions of gallons
B = total annual discharge of biochemical oxygen demand, in thousands of
pounds
S = total annual discharge of suspended solids, in thousands of pounds
Va,B.,S. = Unit Charge rates adopted annually by Ordinance of the
OCSD's Board of Directors, based upon the funding requirements of
providing sewerage service, in dollars per unit as described in Paragraph
F below.
F. The unit charge rates in the charge for use formula shall be established
annually and shall be determined by the following method:
1. An Operations and Maintenance component of the Unit Charge for
the total annual operation and maintenance funding requirements
of the sewerage system shall be levied at a rate to be determined
from time to time by the Board of Directors. This charge shall be
allocated among the three wastewater charge parameters of flow,
biochemical oxygen demand and suspended solids in accordance
with the General Manager's determination as to the costs
associated with each parameter and pursuant to applicable
Page 38 of 80
requirements of State and Federal Regulatory Agencies.
The operation and maintenance costs as distributed to flow,
biochemical oxygen demand and suspended solids shall be divided
by the projected annual total flow volume and weights of
biochemical oxygen demand and suspended solids to be treated by
the sewerage system in the budgeted year.
2. A Capital Facilities Replacement component of the Unit Charge for
capital replacement and capital improvement shall be levied at a
rate to be determined from time to time by the Board of Directors.
This charge shall be allocated among the three wastewater charge
parameters of flow, biochemical oxygen demand and suspended
solids in accordance with the General Manager's determination of
which portion of the charge predominantly relates to each
parameter.
The capital facilities charge distributed to biochemical oxygen
demand and suspended solids shall be divided by the projected
annual weights of biochemical oxygen demand and suspended
solids to be treated by the sewerage system in the budgeted year.
3. The unit charge rates for each respective wastewater component in
(1) and (2) above shall be summed. The Unit Charge rates so
determined will be expressed in dollars per million gallons for V.,
and in dollars per thousand pounds for Bo and So.
G. Other measurements of the organic content of the wastewater of a
discharger, such as COD or TOC, may be used instead of BOD.
However, the discharger must establish to the General Manager's
satisfaction a relationship between the BOD of the wastewater and the
other parameter of measure. This relationship shall be used by the OCSD
in determining the charge for use. When wastewater from sanitary
facilities is discharged separately from the other wastewater of a
discharger, the charge for use for discharging the sanitary wastewater
may be determined by using the following:
1. 25 gallons per employee per eight-hour working day.
2. BOD and suspended solids to be calculated at domestic
wastewater strength per employee per year.
The number of employees will be considered as the average
number of people employed full-time on a daily basis. This may be
determined by averaging the number of people employed at the
beginning and end of each quarter, or other period that reflects
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normal employment fluctuations.
304. DRY WEATHER URBAN RUNOFF DISCHARGE PERMITS
A. No user shall discharge urban runoff directly to OCSD's sewerage system
without obtaining a Dry Weather Urban Discharge Permit.
B. OCSD shall determine whether the dry weather urban runoff proposed to
be discharged into OCSD's sewerage system may cause a potential
environmental risk and/or health hazard that cannot be economically or
practically control by alternative disposal methods.
C. Dry Weather Urban Runoff Permits shall be subject to all provisions of this
Ordinance and all other regulations, charges for use, and fees established
by OCSD.
D. All users required to obtain a Dry Weather Urban Runoff Permit proposing
to discharge directly or indirectly into OCSD's sewerage facilities shall file
an application pursuant to Section 304.1 and pay the applicable fees
pursuant to Sections 304.3 and 304.6.
Dry Weather Urban Runoff Discharge Permit Application
A. An applicant shall contact OCSD prior to any construction of facilities and
discharge of dry weather urban runoff into the sewerage system to
determine if the discharge of dry weather urban runoff to the OCSD
sewerage facilities is feasible.
B. Applicants shall complete and file with OCSD, prior to commencing
discharge, an application in the form prescribed by OCSD. This
application shall be accompanied by applicable fees, design plans, a
detailed analysis of other disposal alternatives, or other data as needed by
OCSD for review. The applicant shall provide justification that disposal
alternatives for the dry weather urban runoff are not economically or
practically feasible in lieu of sewer discharge.
C. In addition to the discharge permit, OCSD may require that the permit
applicant enter into an agreement setting forth the terms under which the
dry weather urban runoff discharge is authorized.
D. Applicants shall provide adequate pretreatment and/or best management
practices included within the applicants' plans to ensure that the
applicable discharge limits shall be met.
Dry Weather Urban Runoff Discharge Permit Condition and Limits
Page 40 of 80
The issuance of a Dry Weather Urban Runoff Discharge Permit may contain any
the following conditions or limits:
A. Mass emission rates and concentration limits regulating non-compatible
pollutants.
B. Requirements for the user to construct and maintain, at the user's
expense, appropriate pretreatment equipment, flow monitoring facilities,
and devices to prevent storm water discharge into OCSD's sewerage
system during a wet weather event (rain event).
C. Requirements for the user to provide OCSD with its operations and
maintenance plan, best management practices, and pollution prevention
strategies designed to minimize or eliminate dry weather urban runoff
pollutants.
D. Limits on rate and time of discharge or requirements for flow regulation
and equalization prior to discharge to the sewerage system.
E. Requirements to self-monitor the discharge to the sewerage system.
F. The General Manager, or his designees, may impose additional
requirements as may be appropriate to reduce the burden on OCSD's
collection, treatment, and disposal facilities.
G. Prohibitions on the discharge, which may cause OCSD's effluent,
biosolids, or any other product of its treatment process, to be unsuitable
for reclamation, reuse, or disposal.
Dry Weather Urban Runoff Discharge Permit Fee
A. The Dry Weather Urban Runoff Discharge Permit fee shall be paid by the
applicant in an amount established in the applicable Ordinance or
Resolution adopted by OCSD's Board of Directors. Payment of permit
fees must be received by OCSD prior to issuance of either a new permit or
a renewed permit. Each permittee shall also pay delinquent invoices in
full prior to permit renewal.
Dry Weather Urban Runoff Discharge Permit Modification of Terms and
Conditions
A. The terms and conditions of an issued permit may be subject to
modification and change in the sole determination by OCSD during the life
of the permit based on:
1. The discharger's current or anticipated operating data;
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2. OCSD's current or anticipated operating data;
3. Changes in the requirements of Regulatory Agencies, which affect
OCSD; or
4. A determination by the General Manager or his designee that such
modification is appropriate to further the objectives of this
Ordinance.
B. A permittee may request a modification to the terms and conditions of an
issued permit. The request shall be in writing stating the requested
changes and the reasons for the change. OCSD shall review the request,
make a determination on the request, and respond accordingly.
C. A permittee shall be informed of any changes in the permit at least forty-
five (45) days prior to the effective date change. Any changes or new
conditions in the permit shall include a reasonable time schedule for
compliance.
Dry Weather Urban Runoff Discharge Permit Duration and Renewal
Dry Weather Urban Runoff Permit shall normally be issued for a period not to
exceed two (2) years. At least 45 days prior to the expiration of the permit, the
user shall apply for renewal of the permit in accordance with the provisions of this
Article 3.
Dry Weather Urban Runoff Discharge Permit Charge for Use
A discharger who is issued a Dry Weather Urban Runoff Permit under the
provision of this Ordinance shall pay a charge for use in accordance with rates
established by Ordinance or Resolution adopted by OCSD's Board of Directors.
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305. SPECIAL PURPOSE DISCHARGE PERMITS
A. No user requiring a Special Purpose Discharge Permit shall discharge
wastewater without obtaining a Special Purpose Discharge Permit.
B. Special Purpose Discharge Permits shall be expressly subject to all
provisions of this Ordinance and all other regulations, charges for use, and
fees established by the OCSD. The conditions of Wastewater Discharge
Permits shall be enforced by the OCSD in accordance with this Ordinance
and applicable State and Federal Regulations.
C. All Special Purpose Discharge Permit users proposing to discharge
directly or indirectly into the OCSD's sewerage facilities shall obtain a
Wastewater Discharge Permit by filing an application pursuant to Section
305.1 and paying the applicable fees pursuant to Sections 305.3 and
305.6. This discharge permit may be granted when no alternative method
of disposal is reasonably available, or to mitigate an environmental risk or
health hazard.
305.1 Special Purpose Discharge Permit Application
A. Applicants seeking a special purpose wastewater permit shall complete
and file with the OCSD, prior to commencing discharge, an application in
the form prescribed by the OCSD. This application shall be accompanied
by the applicable fees, plumbing plans, a detailed analysis of the
alternatives for water disposal, or other data as needed by the OCSD for
review.
B. The permit application may be denied when the applicant has failed to
establish to the OCSD's satisfaction that adequate pretreatment
equipment is included within the applicants' plans to ensure that the
discharge limits will be met or that the applicant has, in the past,
demonstrated an inability to comply with applicable discharge limits.
305.2 Special Purpose Discharge Permit Conditions and Limits
A. Discharge conditions and limits shall be no less stringent than Section
201(A), General Prohibitions; 201(B), Specific Prohibitions; Section 212,
Mass Emission Rate Determination; and Table I, Local Discharge Limits.
B. Monitoring requirements for the discharge shall be for those
non-compatible pollutants known to exist in the discharge. At least one
set of baseline analysis prior to or upon sewer discharge may be required
for all constituents contained in the most current Environmental Protection
Agency (EPA) "Priority Pollutant" list, excluding asbestos.
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C. The OCSD may specify and make part of each Special Purpose
Discharge Permit specific pretreatment requirements or other terms and
conditions determined by the General Manager to be appropriate to
protect the OCSD's Sewerage Facility, the Local Sewering Agency, to
comply with Regulatory Agencies' requirements, to ensure compliance
with this Ordinance, and to assess a charge for use.
305.3 Special Purpose Discharge Permit Fee
The special purpose discharge permit fee shall be paid by the applicant in an
amount adopted by Ordinance of the Board of Directors. Payment of permit fees
must be received by the OCSD prior to issuance of either a new permit or a
renewed permit. Each permittee shall also pay delinquent invoices in full prior to
permit renewal.
305.4 Special Purpose Discharge Permit Modification of Terms and
Conditions
A. The terms and conditions of an issued permit may be subject to
modification and change in the sole determination by the OCSD during the
life of the permit based on:
t. The discharger's current or anticipated operating data;
2. The OCSD's current or anticipated operating data;
3. Changes in the requirements of Regulatory Agencies which affect
the OCSD; or
4. A determination by the General Manager that such modification is
appropriate to further the objectives of this Ordinance.
B. A permittee may request a modification to the terms and conditions of an
issued permit. The request shall be in writing stating the requested
change, and the reasons for the change. The OCSD shall review the
request, make a determination on the request, and respond in writing.
C. A permittee shall be informed of any changes in the permit at least
forty-five (45) days prior to the effective date of change. Any changes or
new conditions in the permit shall include a reasonable time schedule for
compliance.
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305.5 Special Purpose Discharge Permit Duration and Renewal
Special purpose discharge permits shall normally be issued for a period not to
exceed three (3) years, but may be renewed as determined by the General
Manager. Users seeking permit renewal shall comply with all provisions of this
Article 3.
305.6 Special Purpose Discharge Permit Charge for Use
The General Manager shall establish a charge for use to cover all costs of the
OCSD for providing sewerage service and monitoring. A deposit determined by
the General Manager to be sufficient to pay the estimated charges for use shall
accompany the Special Purpose Discharge Permit application, and said deposit
shall be applied to the charges for use.
306. WASTEHAULER DISCHARGE PERMIT
A. Wastehauler Discharge Permits shall be expressly subject to all provisions
of this Ordinance and all other regulations, charges for use, and fees
established by the OCSD. The conditions of Wastehauler discharge
permits shall be enforced by the OCSD in accordance with this Ordinance
and applicable State and Federal Regulations.
B. A Wastehauler proposing to discharge waste into the OCSD disposal
station shall obtain both a valid Orange County Health Department Permit
(where applicable), and a OCSD Wastehauler Permit.
306.1 Wastehauler Discharge Permit Application
A. No Wastehauler shall discharge wastewater without a Wastehauler
Discharge Permit.
B. Any person required to obtain a Wastehauler Discharge Permit shall
complete and file with the OCSD prior to commencing discharge, an
application in a form prescribed by the OCSD. This application shall be
accompanied by the applicable fees. The applicant shall submit, in units
and terms appropriate for evaluation, the following information:
1. Name, address, telephone number, and description of the
industries, or clients using the applicant's services.
2. (Whichever is applicable) Name, address of any and all
principals/owners/major shareholders of the company; Articles of
Incorporation; most recent Report of the Secretary of State;
Business License.
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3. Name and address of leaseholder of the vehicle or trailer, if
applicable.
4. Number of trucks and trailers and the license numbers and tank
hauling capacity of each.
5. A copy of the applicant's Orange County Health Department Permit,
where applicable.
C. Other information related to the applicant's business operations and
potential discharge may be requested to properly evaluate the permit
application.
D. After evaluation of the data furnished, the OCSD may issue a Wastehauler
discharge permit, subject to terms and conditions set forth in this
Ordinance and as otherwise determined by the General Manager to be
appropriate to protect the OCSD's system.
306.2 Wastehauler Discharge Permit Conditions and Limits
The issuance of a Wastehauler permit may contain any of the following
conditions or limits:
A. Limits on discharge of heavy metals and other priority pollutants.
B. Requirements for maintaining and submitting waste hauling records and
waste manifests.
C. Additional requirements as otherwise determined to be appropriate by the
General Manager to protect the OCSD's system or as specified by other
Regulatory Agencies.
D. Other terms and conditions which may be applicable to ensure compliance
with this Ordinance.
306.3 Wastehauler Discharge Permit Fee
The Wastehauler discharge permit fee shall be paid by the applicant in an
amount adopted by Ordinance of the Boards of Directors. Payment of permit
fees must be received by the OCSD prior to issuance of either a new permit or a
renewed permit. A permittee shall also pay any delinquent invoices in full prior to
permit renewal.
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306.4 Wastehauler Identification Decal and Access Card Transfer
A. The identification decal is non-transferable.
B. If a gate access card is issued, it shall be issued to a specific permitted
vehicle and is non-transferable unless previously authorized in writing by
the OCSD.
306.5 Wastehauler Discharge Permit Modification of Terms and Conditions
A. The terms and conditions of an issued permit may be subject to
modification and change in the sole determination by the OCSD during the
life of the permit based on:
1. The discharger's current or anticipated operating data;
2. The OCSD's current or anticipated operating data;
3. Changes in the requirements of Regulatory Agencies which affect
the OCSD; or
4. A determination by the General Manager that such modification is
appropriate to further the objectives of this Ordinance.
B. Permittee may request a modification to the terms and conditions of an
issued permit. The request shall be in writing stating the requested
change, and the reasons for the change. The OCSD shall review the
request, make a determination on the request, and respond in writing.
C. Permittee shall be informed of any change in the permit limits, conditions,
or requirements at least forty-five (45) days prior to the effective date of
change. Any changes or new conditions in the permit shall include a
reasonable time schedule for compliance.
306.6 Wastehauler Discharge Permit Duration and Renewal
Wastehauler discharge permits shall be issued for a period not to exceed one (1)
year. Upon expiration of the permit, the user shall apply for renewal of the permit
in accordance with the provisions of Article 3.
306.7 Wastehauler Discharge Permit Charge for Use
A charge for use to cover all costs of the OCSD for providing the disposal station
service and monitoring shall be established by Ordinance of the Board of
Directors.
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307. RESERVED
308. RESERVED
309. RESERVED
310. OUT OF DISTRICT PERMITS/DISCHARGERS
A. Industrial Wastewater Discharge Permits for dischargers located outside
the OCSD's boundaries but within the OCSD service area and tributary to
the OCSD's sewerage facilities, may be issued by a local sewering agency
after approval by the OCSD. The OCSD shall have the right of inspection
and sampling of the user's discharge to determine compliance with
industrial waste discharge regulations. Such inspection and sampling will
be performed under a coordinated plan developed with the local agency.
The more stringent of the industrial waste discharge regulations and
effluent limits of the OCSD and the local agency shall apply to the
discharger.
B. Pursuant to Article 6 herein, the OCSD shall have the right to enforce the
Federal Pretreatment Regulations, the provisions of this Ordinance, and
permit conditions and limits applicable to any person located outside of the
OCSD's service area, but whose discharge is tributary to the OCSD's
sewerage facilities.
C. The fees for use shall be determined by the OCSD and set forth in a use
agreement with the local sewering agency.
ARTICLE 4
FACILITIES REQUIREMENTS
401. DRAWING SUBMITTAL REQUIREMENTS
Upon request by the OCSD:
A. Applicants or users may be required to submit three copies of detailed
facility plans. The submittal shall be in a form and content acceptable to
the OCSD for review of existing or proposed pretreatment facilities, spill
containment facilities, monitoring facilities, metering facilities, and
operating procedures. The review of the plans and procedures shall in no
way relieve the user of the responsibility of modifying the facilities or
procedures in the future, as necessary to produce a discharge acceptable
to OCSD, and to meet the requirements of this Ordinance or any
requirements of other Regulatory Agencies.
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B. The drawing shall depict as a minimum the manufacturing process (waste
generating sources), spill containment, monitoring or metering facilities,
and pretreatment facilities.
C. The applicant or user shall submit a schematic drawing of the
pretreatment facilities, piping and instrumentation diagram, and
wastewater characterization report.
D. Users and applicants may also be required to submit for review site plans,
floor plans, mechanical and plumbing plans, and details to show all
sewers, spill containment, clarifiers, and appurtenances by size, location,
and elevation for evaluation.
E. The OCSD may require the drawings be prepared by a California
Registered Chemical, Mechanical, or Civil Engineer.
F. Permittee shall be required to submit updated detailed facility plans.
402. PRETREATMENT FACILITIES
A. All users shall provide wastewater treatment as necessary to comply with
this ordinance and shall achieve compliance with all Categorical
Pretreatment Standards, Table 1, Local Discharge Limits, and the
prohibitions set out in Sections 201 (A) & (B) of this ordinance within the
time limitations specified by EPA, the State, or OCSD, whichever is more
stringent. Any facilities necessary for compliance shall be provided,
operated by a qualified operator, and maintained in proper operating
condition at the user's expense.
B. All users may also be required by the OCSD to submit waste analysis
plans, contingency plans, and meet other necessary requirements to
ensure proper operation of the pretreatment facilities and compliance with
permit limits and this Ordinance.
C. No user shall increase the use of water or in any other manner attempt to
dilute a discharge as a partial or complete substitute for treatment to
achieve compliance with this Ordinance and the user's Permit.
403. SPILL CONTAINMENT FACILITIES/ACCIDENTAL SLUG CONTROL
PLANS
A. All users shall provide spill containment for protection against discharge of
prohibited materials or other wastes regulated by this Ordinance. Such
protection shall be designed to secure the discharges and to prevent them
from entering into the system in accordance with reasonable engineering
standards. Such facilities shall be provided and maintained at the user's
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expense.
B. The General Manager may require any industrial user to develop and
implement an accidental discharge/slug control plan. At least once every
two years the OCSD shall evaluate whether each significant industrial
user needs such a plan. Any user required to develop and implement an
accidental discharge/control slug plan shall submit a plan which
addresses, at a minimum, the following:
1. Description of discharge practices, including non-routine batch
discharges.
2. Description of stored chemicals.
3. Procedures for immediately notifying the POTW of any accidental
of slug discharge. Such notification must also be given for any
discharge which would violate any of the prohibited discharges in
Article 2 of this Ordinance.
4. Procedures to prevent adverse impact from any accidental or slug
discharge. Such procedures include, but are not limited to,
inspection and maintenance of storage areas, handling and transfer
of materials, loading and unloading operations, control of plant site
run-off, worker training, building of containment structures or
equipment, measures for containing toxic organic pollutants
(including solvents), and measures and equipment for emergency
response.
404. MONITORING/METERING FACILITIES
A. The OCSD may require the user to construct and maintain in proper
operating condition at the user's sole expense, Flow monitoring, constituent
monitoring and/or sampling facilities.
B Permittees may be required to install and maintain an appropriate effluent
flow monitoring device. Calibration of such flow monitoring device shall be
done annually or as specified in the wastewater discharge permit.
C. The monitoring or metering facilities may be required to include a security
closure that can be locked with a OCSD provided hasp lock during
sampling or upon termination of service.
D. The location of the monitoring or metering facilities shall be subject to
approval by the OCSD.
E. The user shall provide immediate, clear, safe and uninterrupted access to
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the OCSD to the user's monitoring and metering facilities.
F. For all industries permitted by the OCSD, domestic wastewaters shall be
kept segregated from all industrial wastewaters until the industrial
wastewaters have passed through any required pretreatment system or
device and the permittee's sample point.
405. WASTE MINIMIZATION REQUIREMENTS
A. The user shall provide waste minimization plans to reduce or eliminate
pollutant discharge to the sewerage system and conserve water. The
user shall investigate product substitution, housekeeping practices,
provide inventory control, implement employee education, and other steps
as necessary to minimize waste produced.
B. A user may certify that their facility does not discharge any type of
wastewater, containing pollutants that may directly or indirectly discharge
into the OCSD sewerage system as a form of Best Management Practice
(BMP), upon approval by the OCSD.
ARTICLE 5
MONITORING, REPORTING, NOTIFICATION,
AND INSPECTION REQUIREMENTS
501. MONITORING AND REPORTING CONDITIONS
A. Monitoring for Annual Charge for Use
The wastewater constituents and characteristics of a discharger needed
for determining the annual charge for use shall be submitted in the form of
self-monitoring reports by the user to the OCSD, if requested. The
frequency of analyses and reporting shall be set forth in the user's permit.
The analyses of these constituents and characteristics shall be by a
laboratory acceptable to the OCSD, and at the sole expense of the
permittee. Analyses performed by OCSD's personnel may used in the
determination of the annual charge for use.
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B. Monitoring for Compliance with Permit Conditions or Reporting
Reguirements
The OCSD may require reports for self-monitoring of wastewater
constituents and characteristics of the discharger needed for determining
compliance with any limit or requirements as specified in the user's permit,
Federal or State Regulations, or this Ordinance. These reports include:
(1) Baseline Monitoring Reports.
(2) Compliance Schedule Progress Reports.
(3) 90-Day Compliance Reports.
(4) Periodic Reports on continued compliance.
(5) Notification of the Discharge of Hazardous Waste.
(6) Other reports as required by the OCSD.
Monitoring reports of the analyses of wastewater constituents and
characteristics shall be in a manner and form approved by the OCSD and
shall be submitted upon request of the OCSD. When applicable, the self-
monitoring requirement and frequency of reporting may be set forth in the
user's permit as directed by the OCSD. The analyses of wastewater
constituents and characteristics and the preparation of the monitoring
report shall be done at the sole expense of the user.
If sampling performed by a user indicates a violation, the user must notify
the OCSD within twenty-four (24) hours of becoming aware of the
violation. The user shall also repeat the sampling and analysis and submit
the results of the repeat analysis to the OCSD within thirty (30) days after
becoming aware of the violation. Resampling by the industrial user is not
required if the OCSD performs sampling at the user between the time
when the initial sampling was conducted and the time when the user or
OCSD receives the results of this sampling, or if the OCSD has performed
the sampling and analysis in lieu of the industrial user. If the OCSD
performed the sampling and analysis in lieu of the industrial user, the
OCSD will perform the repeat sampling and analysis unless it notifies the
user of the violation and requires the user to perform the repeat sampling
and analysis.
Failure by the user to perform any required monitoring, or to submit
monitoring reports required by the OCSD constitutes a violation of this
Ordinance, may result in determining whether the permittee is in
significant non-compliance, and be cause for the OCSD to initiate all
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necessary tasks and analyses to determine the wastewater constituents
and characteristics for compliance with any limits and requirements
specified in the user's permit or in this Ordinance. The user shall be
responsible for any and all expenses of the OCSD in undertaking such
monitoring analyses and preparation of reports.
501.1 Inspection and Sampling Conditions
A. The OCSD may inspect and sample the wastewater generating and
disposal facilities of any user to ascertain whether the intent of this
Ordinance is being met and the user is complying with all requirements.
B. The OCSD shall have the right to place on the user's property or other
locations as determined by the OCSD, such devices as are necessary to
conduct sampling or metering operations. Other sampling locations may
include downstream manholes, usually in the sewerage system, for the
purpose of determining the compliance status of an industrial or
commercial discharger.
C. In order for the OCSD to determine the wastewater characteristics of the
discharger for purposes of determining the annual use charge and for
compliance with permit requirements, the user shall make available for
inspection and copying by the OCSD all notices, self-monitoring reports,
waste manifests, and records including, but not limited to, those related to
production, wastewater generation, wastewater disposal, and those
required in the Federal Pretreatment Requirements without restriction but
subject to the confidentiality provision set forth in Section 103 herein. All
such records shall be kept by the user a minimum of three (3) years.
D. If a discharger falsifies, tampers with, or knowingly renders inaccurate any
monitoring device or sample collection method, the discharger may be
subject to imposition of penalties, permit suspension or permit revocation.
501.2 Analytical Requirements
All pollutant analyses, including sampling techniques, to be submitted as part of a
wastewater discharge permit application or report shall be performed in
accordance with the techniques prescribed in 40 CFR Part 136 and amendments
thereto, unless otherwise specified in an applicable categorical Pretreatment
Standard. If 40 CFR Part 136 does not contain sampling or analytical techniques
for the pollutant in question, or where the EPA determines that the Part 136
sampling and analytical techniques are inappropriate for the pollutant in question,
sampling and analyses shall be performed by using validated analytical methods
or any other applicable sampling and analytical procedures, including procedures
suggested by the General Manager or other parties approved by EPA.
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501.3 Right of Entry
A. Persons or occupants of premises where wastewater is created or
discharged shall allow the OCSD, or its representatives, reasonable
access to all parts of the wastewater generating and disposal facilities for
the purposes of inspection and sampling during all times the discharger's
facility is open, operating, or any other reasonable time. No person shall
interfere with, delay, resist or refuse entrance to authorized OCSD's
personnel attempting to inspect any facility involved directly or indirectly
with a discharge of wastewater to the OCSD's sewerage system.
B. Where a user has security measures in force, the user shall make
necessary arrangements so that personnel from the OCSD shall be
permitted to enter without delay for the purpose of performing their specific
responsibilities.
501.4 Notification of Spill or Slun Loadina
A. In the event the discharger is unable to comply with any permit condition
due to a breakdown of equipment, accidents, or human error, or the
discharger has reasonable opportunity to know that his discharge will
exceed the discharge provisions of the user's permit, Sections 201(A) &
(B) or Table I, Local Discharge Limits, the discharger shall immediately
notify the OCSD by telephone. If the material discharged to the sewer has
the potential to cause or result in a fire or explosion hazard, the discharger
shall immediately notify the local fire department and the OCSD.
B. Confirmation of this notification shall be made in writing no later than five
(5) working days from the date of the incident. The written notification
shall state the date of the incident, the reasons for the discharge or spill,
what steps were taken to immediately correct the problem, and what steps
are being taken to prevent the problem from recurring.
C. Such notification shall not relieve the user of any expense, loss, damage
or other liability which may be incurred as a result of damage or loss to the
OCSD or any other damage or loss to person or property; nor shall such
notification relieve the user of any fees or other liability which may be
imposed by this Ordinance or other applicable law.
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501.5 Notification of Bypass
A. Bypass of industrial wastewater to the sewerage system is prohibited.
The OCSD may take enforcement action against the user, unless:
1. Bypass was unavoidable because it was done to prevent loss of
life, personal injury, or severe property damage;
2. There were no feasible alternatives to the bypass, such as the use
of auxiliary treatment facilities, retention of untreated wastes,
elective slow-down or shut-down of production units or
maintenance during periods of production downtime. This condition
is not satisfied if adequate backup equipment could have been
feasibly installed in the exercise of reasonable engineering
judgment to prevent a bypass which occurred during normal
periods of equipment downtime or preventative maintenance; and
3. The permittee submitted notices as required under Section
501.4(B).
B. If a permittee knows in advance of the need for a bypass, it shall submit a
written request to allow the bypass to the OCSD, if possible, at least ten
(10) days before the date of the bypass.
C. The OCSD may approve an anticipated bypass at its sole discretion after
considering its adverse effects, and the OCSD determines that the
conditions listed in Section 501.5(A)(1-3) are met.
D. A permittee shall provide telephone notification to the OCSD of an
unanticipated bypass that exceeds its permitted discharge limits within
four hours from the time the permittee becomes aware of the bypass. A
written report shall also be provided within five (5) days of the time the
permittee becomes aware or could reasonably have been aware of the
bypass. The report shall contain a description of the bypass and its
cause; the duration of the bypass, including exact dates and times, and, if
the bypass has not been corrected, the anticipated time it is expected to
continue; and steps taken or planned to reduce, eliminate, and prevent
recurrence of the bypass. Failure to submit oral notice or written report
may be grounds for permit revocation.
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ARTICLE 6
ENFORCEMENT
600. PURPOSE AND SCOPE
A. The Board finds that in order for the OCSD to comply with the laws,
regulations, and rules imposed upon it by Regulatory Agencies and to
ensure that the OCSD's sewerage facilities and treatment processes are
protected and are able to operate with the highest degree of efficiency,
and to protect the public health and environment, specific enforcement
provisions must be adopted to govern the discharges to the OCSD's
system by industrial discharge permittees.
B. To ensure that all interested parties are afforded due process of law and
that non-compliance and violations are resolved as soon as possible, the
general policy of the OCSD is that:
1. Any determination relating to a Probation Order, Enforcement
Compliance Schedule Agreement (ECSA), or Regulatory
Compliance Schedule Agreement (RCSA) will be made by the
Division Head of the Source Control Division, with a right of appeal
by the permittee to the General Manager pursuant to the
procedures set forth in Section 617.
2. A user, permittee, or applicant for a permit may request the
Steering Committee to hear an appeal of the General Manager's
decision pursuant to Section 618. Such request may be granted or
denied by the Steering Committee.
3. Any permit suspension or revocation recommended by the Source
Control Division Head will be heard and a recommendation made to
the General Manager by a OCSD Department Head or other
person designated by the General Manager with a right of appeal of
the General Manager's order by the permittee to the Steering
Committee pursuant to the provisions of Section 618.
4. Actions and decisions by the Division Head or Department Head
are made pursuant to a delegation of authority by the General
Manager as authorized by Section 107 of this Ordinance.
5. The Board of Directors may adopt rules of procedure to establish
the conduct of certain administrative proceedings.
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C. The OCSD, at its discretion, may utilize any one, combination, or all
enforcement remedies provided in Article 6 in response to any permit or
Ordinance violation.
601. DETERMINATION OF NON-COMPLIANCE WITH DISCHARGE LIMITS
A. Sampling Procedures
1. Sampling of all permittees shall be conducted in the time, place,
manner, and frequency determined at the sole discretion of the
OCSD.
2. Non-compliance with mass emission rate limits, concentration
limits, permit discharge conditions, or any discharge provision of
this Ordinance may be determined by an analysis of a grab or
composite sample of the effluent of a user. Non-compliance with
mass emission rate limits shall be determined by an analysis of a
composite sample of the user's effluent, except that a grab sample
may be used to determine compliance with mass emission rate
limits when the discharge is from a closed (batch) treatment system
in which there is no wastewater flow into the system when the
discharge is occurring, the volume of wastewater contained in the
batch system is known, the time interval of discharge is known, and
the grab sample is homogeneous and representative of the
discharge.
3. Any sample taken from a sample point is considered to be
representative of the discharge to the public sewer.
602. ENFORCEMENT PROCEDURES AND APPLICABLE FEES
A. Self-Monitoring Requirements as a Result of Non-Compliance
1. If analysis of any sample obtained by the OCSD or by a permittee
shows non-compliance with the applicable wastewater discharge
limits set forth in the Ordinance or in the permittee's discharge
permit, the OCSD may impose self-monitoring requirements on the
permittee.
2. A permittee shall perform required self-monitoring of constituents in
a frequency, at the specific location, and in a manner directed by
the OCSD.
3. All analyses of self-monitoring samples shall be performed by an
independent laboratory acceptable to the OCSD and submitted to
the OCSD in a form and frequency determined by the OCSD.
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4. All self-monitoring costs shall be borne by the permittee.
5. Nothing in this section shall be deemed to limit the authority of the
OCSD to impose self-monitoring as a permit condition.
B. Purpose of Non-Compliance Sampling Fees
The purpose of the non-compliance sampling fee is to compensate the
OCSD for costs of additional sampling, monitoring, laboratory analysis,
treatment, disposal, and administrative processing incurred as a result of
the non-compliance, and shall be in addition to and not in lieu of any
penalties as may be assessed pursuant to Sections 615 and 616.
C. Non-Compliance Sampling Fees for Composite Samples
1. Each violation of a permittee's permit limit or condition is a violation
of this Ordinance.
2. a) If analysis of any composite sample of a permittee's
discharge obtained by the OCSD shows a major violation by
the permittee of the mass emission rates or concentration
limits specified in the permittee's discharge permit or in this
Ordinance, then the permittee shall pay non-compliance
sampling fees to the OCSD pursuant to fee schedules
adopted by the OCSD's Board of Directors.
b) If analysis of any composite sample of a permittee's
discharge obtained by the OCSD shows a minor violation by
the permittee of the mass emission rates or concentration
limits specified in the permittee's discharge permit or in this
Ordinance, then the OCSD may impose non-compliance
sampling fees pursuant to fee schedules adopted by the
OCSD's Board of Directors.
3. The fees specified in subsection 602.C.2.(a), C.2.(b) and D herein
shall be imposed for each date on which the OCSD conducts
sampling as a result of a violation by a permittee.
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D. Non-Compliance Sampling Fees for Grab Samples and Self-Monitoring
Results
1. If analysis of any grab sample analysis of a permittee's discharge
shows non-compliance with any concentration limits as set forth in
the user's permit or in this Ordinance, the OCSD may impose non-
compliance sampling fees, pursuant to fee schedules adopted by
the OCSD Board of Directors, for sampling conducted by the OCSD
as a result of a violation by the permittee.
2. If any self-monitoring analysis of a permittee's discharge shows
non-compliance with any concentration limits or mass emission
rates as set forth in the user's permit or in this Ordinance, the
OCSD may impose non-compliance sampling fees, pursuant to fee
schedules adopted by the OCSD Board of Directors, for sampling
conducted by the OCSD as a result of a violation by the permittee.
602.1 Probation Order
A. Grounds
In the event the Division Head determines that a permittee has violated any
provision of this Ordinance, or the terms, conditions and limits of its discharge
permit, or has not made payment of all amounts owed to the OCSD for user
charges, non-compliance fees or any other fees, the General Manager may issue
a Probation Order, whereby the permittee must comply with all directives,
conditions and requirements therein within the time prescribed.
B. Provisions
The issuance of a Probation Order may contain terms and conditions including,
but not limited to, installation of pretreatment equipment and facilities,
requirements for self-monitoring, submittal of drawings or technical reports,
operator certification, audit of waste minimization practices, payment of fees,
limits on rate and time of discharge, or other provisions to ensure compliance
with this Ordinance.
C. Probation Order- Expiration
A Probation Order issued by the General Manager shall be in effect for a period
not to exceed ninety (90) days.
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602.2 Enforcement Compliance Schedule Agreement (ECSA)
A. Grounds
Upon determination that a permittee is in non-compliance with the terms,
conditions or limits specified in its permit or any provision of this Ordinance, and
needs to construct and/or acquire and install equipment related to pretreatment,
the General Manager may require the permittee to enter into an ECSA which will,
upon the effective date of the ECSA, amend the permittee's permit. The ECSA
shall contain terms and conditions by which a permittee must operate during its
term and shall provide specific dates for achieving compliance with each term
and condition for construction and/or acquisition and installation of required
equipment related to pretreatment.
B. Provisions
The issuance of an ECSA may contain terms and conditions including but not
limited to requirements for self-monitoring, installation of pretreatment equipment
and facilities, submittal of drawings or reports, operator certification, audit of
waste minimization practices, payment of fees, limits on rate and time of
discharge, deposit of performance guarantee, interim limits, or other provisions to
ensure compliance with this Ordinance.
C. ECSA- Payment of Amounts Owed
The OCSD shall not enter into an ECSA until such time as all amounts owed to
the OCSD, including user fees, non-compliance sampling fees, deposits, or other
amounts due are paid in full, or an agreement for deferred payment secured by
collateral or a third party, is approved by the General Manager. Failure to pay all
amounts owed to the OCSD shall be grounds for permit suspension or permit
revocation as set forth in Section 604 and 605.
D. ECSA- Permit Suspension/Revocation
If compliance is not achieved in accordance with the terms and conditions of an
ECSA during its term, the General Manager may issue an order suspending or
revoking the discharge permit pursuant to Section 604 or 605 of this Ordinance.
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603. REGULATORY COMPLIANCE SCHEDULE AGREEMENT (RCSA)
A. Grounds
If at any time subsequent to the issuance of a Wastewater Discharge Permit to
an industrial user, Federal Categorical Pretreatment Standards are adopted or
revised by the United States Environmental Protection Agency, or in the event
the OCSD enacts revised discharge limits, the General Manager, upon
determination that an industrial user would not be in compliance with the adopted
or revised limits, may require the industrial user to enter into a RCSA with the
OCSD under terms and conditions that would provide for achieving compliance
with all new standards by the industrial user on a specific date. The RCSA shall
have a maximum term of two hundred-seventy (270) days.
B. Provisions
The issuance of a RCSA may contain terms and conditions including but not
limited to requirements for installation of pretreatment equipment and facilities,
submittal of drawings or reports, waste minimization practices or other provisions
to ensure compliance with this Ordinance.
C. RCSA- Non-Compliance Sampling Fee
During the period said RCSA is in effect, any discharge by permittee in violation
of the RCSA will require payment of non-compliance sampling fees in
accordance with Article 6.
604. PERMIT SUSPENSION
A. Grounds
The General Manager may suspend any permit when it is determined that
a permittee:
1. Fails to comply with the terms and conditions of either an ECSA or
RCSA.
2. Knowingly provides a false statement, representation, record,
report, or other document to the OCSD.
3. Refuses to provide records, reports, plans, or other documents
required by the OCSD to determine permit terms, conditions, or
limits, discharge compliance, or compliance with this Ordinance.
4. Falsifies, tampers with, or knowingly renders inaccurate any
monitoring device or sample collection method.
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5. Fails to report significant changes in operations or wastewater
constituents and characteristics.
6. Violates a Probation Order.
7. Refuses reasonable access to the permittee's premises for the
purpose of inspection and monitoring.
8. Does not make timely payment of all amounts owed to the OCSD
for user charges, non-compliance sampling fees, permit fees, or
any other fees imposed pursuant to this Ordinance.
9. Violates any condition or limit of its discharge permit or any
provision of the OCSD's Ordinance.
B. Notice/Hearing
When the General Manager has reason to believe that grounds exist for
permit suspension, he shall give written notice thereof by certified mail to
the permittee setting forth a statement of the facts and grounds deemed to
exist, together with the time and place where the charges shall be heard
by the General Manager's designee. The hearing date shall be not less
than fifteen (15) calendar days nor more than forty-five (45) calendar days
after the mailing of such notice.
1. At the suspension hearing, the permittee shall have an opportunity
to respond to the allegations set forth in the notice by presenting
written or oral evidence. The hearing shall be conducted in
accordance with procedures established by the General Manager
and approved by the OCSD's General Counsel.
2. After the conclusion of the hearing, the General Manager's
designee shall submit a written report to the General Manager
setting forth a brief statement of facts found to be true, a
determination of the issues presented, conclusions, and a
recommendation.
Upon receipt of the written report, the General Manager shall make
his determination and should he find that grounds exist for
suspension of the permit, he shall issue his decision and order in
writing within thirty (30) calendar days after the conclusion of the
hearing by his designee. The written decision and order of the
General Manager shall be sent by certified mail to the permittee or
its legal counsel/representative at the permittee's business address.
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C. Effect
1. Upon an order of suspension by the General Manager becoming
final, the permittee shall immediately cease and desist its discharge
and shall have no right to discharge any industrial wastewater,
directly or indirectly to the OCSD's system for the duration of the
suspension. All costs for physically terminating and reinstating
service shall be paid by the permittee.
2. Any owner or responsible management employee of the permittee
shall be bound by the order of suspension.
3. An order of permit suspension issued by the General Manager shall
be final in all respects on the sixteenth (16th) day after it is mailed
to the permittee unless a request for hearing is filed with the
Steering Committee pursuant to Section 618 no later than 5:00 p.m.
on the fifteenth (15th) day following such mailing.
605. PERMIT REVOCATION
A. Grounds
The General Manager may revoke any permit when it is determined that a
permittee:
1. Knowingly provides a false statement, representation, record,
report, or other document to the OCSD.
2. Refuses to provide records, reports, plans, or other documents
required by the OCSD to determine permit terms, conditions, or
limits, discharge compliance, or compliance with this Ordinance.
3. Falsifies, tampers with, or knowingly renders inaccurate any
monitoring device or sample collection method.
4. Fails to report significant changes in operations or wastewater
constituents and characteristics.
5. Fails to comply with the terms and conditions of an ECSA, permit
suspension, or probation order.
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6. Discharges effluent to the OCSD's sewerage system while its
permit is suspended.
7. Refuses reasonable access to the permittee's premises for the
purpose of inspection and monitoring.
8. Does not make timely payment of all amounts owed to the OCSD
for user charges, non-compliance sampling fees, permit fees, or
any other fees imposed pursuant to this Ordinance.
9. Causes interference with the OCSD's collection, treatment, or
disposal system.
10. Fails to submit oral notice or written report of bypass occurrence.
11. Violates any condition or limit of its discharge permit or any
provision of the OCSD's Ordinance.
B. Notice/Hearing
When the General Manager has reason to believe that grounds exist for the
revocation of a permit, he shall give written notice by certified mail thereof to the
permittee setting forth a statement of the facts and grounds deemed to exist
together with the time and place where the charges shall be heard by the
General Manager's designee. The hearing date shall be not less than fifteen (15)
calendar days nor more than forty-five (45) calendar days after the mailing of
such notice.
1. At the hearing, the permittee shall have an opportunity to respond
to the allegations set forth in the notice by presenting written or oral
evidence. The revocation hearing shall be conducted in
accordance with the procedures established by the General
Manager and approved by the OCSD's General Counsel.
2. After the conclusion of the hearing, the General Manager's
designee shall submit a written report to the General Manager
setting forth a brief statement of facts found to be true, a
determination of the issues presented, conclusions, and a
recommendation.
Upon receipt of the written report, the General Manager shall make
his determination and should he find that grounds exist for
permanent revocation of the permit, he shall issue his decision and
order in writing within thirty (30) calendar days after the conclusion
of the hearing by his designee. The written decision and order of
the General Manager shall be sent by certified mail to the permittee
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or its legal counsel/representative at the permittee's business
address.
In the event the General Manager determines to not revoke the
permit, he may order other enforcement actions, including, but not
limited to, a temporary suspension of the permit, under terms and
conditions that he deems appropriate.
C. Effect
1. Upon an order of revocation by the General Manager becoming
final, the permittee shall permanently lose all rights to discharge
any industrial wastewater directly or indirectly to the OCSD system.
All costs for physical termination shall be paid by the permittee.
2. Any owner or responsible management employee of the permittee
shall be bound by the order of revocation.
3. Any future application for a permit at any location within the OCSD
by any person subject to an order of revocation will be considered
by the OCSD after fully reviewing the records of the revoked permit,
which records may be the basis for denial of a new permit.
4. An order of permit revocation issued by the General Manager shall
be final in all respects on the sixteenth (16th) day after it is mailed
to the permittee unless a request for hearing is filed with the
Steering Committee pursuant to Section 618 no later than 5:00 p.m.
on the fifteenth (15th) day following such mailing.
606. WASTEHAULER NON-COMPLIANCE WITH PERMIT CONDITIONS
A Wastehauler's non-compliance with permit requirements shall be determined
by an analysis of a sample of the discharge for any constituent or conditions
specified in the Wastehauler's discharge permit or this Ordinance. If the
discharge of a Wastehauler is found by the analysis to be in excess of the
concentration limits specified in the Wastehauler's discharge permit or in this
Ordinance, the Wastehauler shall, after receiving a demand from the OCSD,
identify in writing, all sources of the discharge.
Even if it is established to the satisfaction of the General Manager that the origin
of the discharge is domestic septage, or septic waste, the OCSD may still elect
not to accept waste from that particular source.
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If the discharge is industrial wastewater from an industrial source(s) and exceeds
permit concentration limits or limits specified in this Ordinance, the following shall
apply:
A. First Violation
1. The permittee shall pay a non-compliance sampling fee.
2. The Wastehauler permit for disposal privileges shall be suspended
for five (5) days.
B. Second Violation
1. The permittee shall pay a non-compliance sampling fee.
2. The Wastehauler permit for disposal privileges shall be suspended
for ten (10) days.
3. The Wastehauler permit may be revoked in accordance with
Section 606.
607. DAMAGE TO FACILITIES OR INTERRUPTION OF NORMAL
OPERATIONS
A. Any person who discharges any waste which causes or contributes to any
obstruction, interference, damage, or any other impairment to the OCSD
sewerage facilities or to the operation of those facilities shall be liable for
all costs required to clean or repair the facilities together with expenses
incurred by the OCSD to resume normal operations. Such discharge shall
be grounds for permit revocation. A service charge of twenty-five percent
(25%) of OCSD costs shall be added to the costs and charges to
reimburse the OCSD for miscellaneous overhead, including administrative
personnel and record keeping. The total amount shall be payable within
forty-five (45) days of invoicing by the OCSD.
B. Any person who discharges a waste which causes or contributes to the
OCSD violating its discharge requirements established by any Regulatory
Agency incurring additional expenses or suffering losses or damage to the
facilities, shall be liable for any costs or expenses incurred by the OCSD,
including regulatory fines, penalties, and assessments made by other
agencies or a court.
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608. INDUSTRIAL WASTE PASS THROUGH
Any person whose discharge results in a pass through event affecting the OCSD
or its sewerage facilities shall be liable for all costs associated with the event,
including treatment costs, regulatory fines, penalties, assessments, and other
indirect costs. The discharger shall submit to the OCSD plans to prevent future
recurrences to the satisfaction of the OCSD.
609. PUBLICATION OF VIOLATION
Upon a determination in a permit suspension, permit revocation, or civil penalty
proceedings that a user has discharged in violation of its permit or any provision
under this Ordinance, the OCSD may require that the user notify the public
and/or other users of the OCSD sewerage facilities of such violation, of actions
taken to correct such violation, and of any administrative or judicial orders or
penalties imposed as a result of such violation.
610. PUBLISHED NOTICES FOR SIGNIFICANT NON-COMPLIANCE
In accordance with Federal Regulations, the OCSD shall annually cause to be
published the names of all industrial users in significant non-compliance. Upon a
minimum of a thirty (30)-day notification to the user, said publication shall be
made in the newspaper of the largest daily circulation published in the OCSD
service area.
611. PUBLIC NUISANCE
Discharge of wastewater in any manner in violation of this Ordinance or of any
order issued by the General Manager, as authorized by this Ordinance, is hereby
declared a public nuisance and shall be corrected or abated as directed by the
General Manager. Any person creating a public nuisance is guilty of a
misdemeanor.
612. TERMINATION OF SERVICE
A. The OCSD, by order of the General Manager, may physically terminate
sewerage service to any property as follows:
1. On a term of any order of emergency suspension or revocation of a
permit; or
2. Upon the failure of a person not holding a valid discharge permit to
immediately cease discharge, whether direct or indirect, to the
OCSD sewerage facilities.
B. All costs for physical termination shall be paid by the user as well as all
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costs for reinstating service.
613. EMERGENCY SUSPENSION ORDER
A. The OCSD may, by order of the General Manager, suspend sewerage
service or Wastehauler discharge service when the General Manager
determines that such suspension is necessary in order to stop an actual or
impending discharge which presents or may present an imminent or
substantial endangerment to the health and welfare of persons, or to the
environment, or may cause interference to the OCSD sewerage facilities,
or may cause the OCSD to violate any State or Federal Law or
Regulation. Any discharger notified of and subject to an Emergency
Suspension Order shall immediately cease and desist the discharge of all
industrial wastewater to the sewerage system.
B. As soon as reasonably practicable following the issuance of an
Emergency Suspension Order, but in no event more than five (5) days
following the issuance of such order, the General Manager shall hold a
hearing to provide the user the opportunity to present information in
opposition to the issuance of the Emergency Suspension Order. Such a
hearing shall not stay the effect of the Emergency Suspension Order. The
hearing shall be conducted in accordance with procedures established by
the General Manager and approved by the OCSD General Counsel. The
General Manager shall issue a written decision and order within two (2)
business days following the hearing, which decision shall be sent by
certified mail to the user or its legal counsel/representative at that user's
business address. The decision of the General Manager following the
hearing shall be final and not appealable.
614. INJUNCTION
Whenever a discharger of wastewater is in violation of or has the reasonable
potential to violate any provision of this Ordinance, permit condition, or any
Federal Pretreatment Standard or requirement as set forth in 40 CFR Section
403.8 at seq., fails to submit required reports, or refuses to allow the OCSD entry
to inspect or monitor the user's discharge, the OCSD may petition the Superior
Court for the issuance of a preliminary or permanent injunction, or both, as may
be appropriate to restrain the continued violation or to prevent threatened
violations by the discharger.
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615. CIVIL PENALTIES
A. Author!
All users of the OCSD's system and facilities are subject to enforcement actions
administratively or judicially by the OCSD, U.S. EPA, State of California Regional
Water Quality Control Board, or the County of Orange District Attorney. Said
actions may be taken pursuant to the authority and provisions of several laws,
including but not limited to: (1) Federal Water Pollution Control Act, commonly
known as the Clean Water Act (33 U.S.C.A. Section 1251 et seq.); (2) California
Porter-Cologne Water Quality Control Act (California Water Code Section 13000
at seq.); (3) California Hazardous Waste Control Law (California Health & Safety
Code Sections 25100 to 25250); (4) Resource Conservation and Recovery Act
of 1976 (42 U.S.C.A Section 6901 et seq.); and (5) California Government Code,
Sections 54739-54740.
B. Recovery of Fines or Penalties
In the event the OCSD is subject to the payment of fines or penalties pursuant to
the legal authority and actions of other regulatory or enforcement agencies based
on a violation of law or regulation or its permits, and said violation can be
established by OCSD, as caused by the discharge of any user of the OCSD
system which is in violation of any provision of the OCSD Ordinance or the user's
permit, OCSD shall be entitled to recover from the user all costs and expenses,
including, but not limited to, the full amount of said fines or penalties to which it
has been subjected.
C. Ordinance
Pursuant to the authority of California Government Code Sections 54739 -
54740, any person who violates any provision of this Ordinance; any permit
condition, prohibition or effluent limit; or any suspension or revocation order shall
be liable civilly for a sum not to exceed $25,000.00 per violation for each day in
which such violation occurs. Pursuant to the authority of the Clean Water Act, 33
U.S.C. Section 1251 at seq., any person who violates any provision of this
Ordinance, or any permit condition, prohibition, or effluent limit shall be liable
civilly for a sum not to exceed $25,000.00 per violation for each day in which
such violation occurs. The General Counsel of the OCSD, upon order of the
General Manager, shall petition the Superior Court to impose, assess, and
recover such penalties, or such other penalties as the OCSD may impose,
assess, and recover pursuant to Federal and/or State legislative authorization.
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D. Administrative Civil Penalties
1. Pursuant to the authority of California Government Code Sections
54740.5 and 54740.6, the OCSD may issue an administrative
complaint to any person who violates:
a) any provision of this Ordinance;
b) any permit condition, prohibition, or effluent limit; or
c) any suspension or revocation order.
2. The administrative complaint shall be served by personal delivery
or certified mail on the person and shall inform the person that a
hearing will be conducted, and shall specify a hearing date within
sixty (60) days following service. The administrative complaint will
allege the act or failure to act that constitutes the violation of the
OCSD requirements, the provisions of law authorizing civil liability
to be imposed, and the proposed civil penalty. The matter shall be
heard by the General Manager or his designee. The person to
whom an administrative complaint has been issued may waive the
right to a hearing, in which case a hearing will not be conducted.
3. At the hearing, the person shall have an opportunity to respond to
the allegations set forth in the administrative complaint by
presenting written or oral evidence. The hearing shall be
conducted in accordance with the procedures established by the
General Manager and approved by the OCSD's General Counsel.
4. After the conclusion of the hearing, the General Manager's
designee shall submit a written report to the General Manager
setting forth a brief statement of the facts found to be true, a
determination of the issues presented, conclusions, and a
recommendation.
5. Upon receipt of the written report, the General Manager shall make
his determination and should he find that grounds exist for
assessment of a civil penalty against the person, he shall issue his
decision and order in writing within thirty (30) calendar days after
the conclusion of the hearing by his designee.
6. If, after the hearing or appeal, if any, it is found that the person has
violated reporting or discharge requirements, the General Manager
or Steering Committee may assess a civil penalty against that
person. In determining the amount of the civil penalty, the General
Manager or Steering Committee may take into consideration all
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relevant circumstances, including but not limited to the extent of
harm caused by the violation, the economic benefit derived through
any non-compliance, the nature and persistence of the violation,
the length of time over which the violation occurs, and corrective
action, if any, attempted or taken by the person involved.
7. Civil penalties may be assessed as follows:
a) In an amount which shall not exceed two thousand dollars
($2,000.00) for each day for failing or refusing to furnish
technical or monitoring reports;
b) In an amount which shall not exceed three thousand dollars
($3,000.00) for each day for failing or refusing to timely
comply with any compliance schedules established by the
OCSD;
c) In an amount which shall not exceed five thousand dollars
($5,000.00) per violation for each day of discharge in
violation of any waste discharge limit, permit condition, or
requirement issued, reissued, or adopted by the OCSD;
d) In any amount which does not exceed ten dollars ($10.00)
per gallon for discharges in violation of any suspension,
revocation, cease and desist order or other orders, or
prohibition issued, reissued, or adopted by the OCSD;
8. An order assessing administrative civil penalties issued by the
General Manager shall be final in all respects on the thirty-first
(31st) day after its is served on the person unless an appeal and
request for hearing is filed with the Steering Committee pursuant to
Section 618 no later than the thirtieth (30th) day following such
mailing. An order assessing administrative civil penalties issued by
the Steering Committee shall be final upon issuance.
9. Copies of the administrative order shall be served on the party
served with the administrative complaint, either by personal service
or by registered mail to the person at his business or residence
address, and upon other persons who appeared at the hearing and
requested a copy of the order.
10. Any person aggrieved by a final order issued by the Steering
Committee, after granting review of the order of the General
Manager, may obtain review of the order of the Steering Committee
in the superior court, pursuant to Government Code Section
54740.6, by filing in the court a petition for writ of mandate within
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thirty (30) days following the service of a copy of the decision or
order issued by the Steering Committee.
11. Payment of any order setting administrative civil penalties shall be
made within thirty (30) days of the date the order becomes final.
The amount of any administrative civil penalties imposed which
have remained delinquent for a period of sixty (60) days shall
constitute a lien against the real property of the discharger from
which the discharge resulting in the imposition of the civil penalty
originated. The lien shall have no effect until recorded with the
county recorder. The OCSD may record the lien for any unpaid
administrative civil penalties on the ninety-first (91st) day following
the date the order becomes final.
12. No administrative civil penalties shall be recoverable under Section
615.D for any violation for which the OCSD has recovered civil
penalties through a judicial proceeding filed pursuant to
Government Code Section 54740.
616. CRIMINAL PENALTIES
Any person who violates any provision of this Ordinance is guilty of a
misdemeanor, which upon conviction is punishable by a fine not to exceed
$1,000.00, or imprisonment for not more than thirty (30) days, or both. Each
violation and each day in which a violation occurs may constitute a new and
separate violation of this Ordinance and shall be subject to the penalties
contained herein.
617. APPEALS TO GENERAL MANAGER
A. General
Any user, permit applicant or permittee affected by any decision, action or
determination made by the Division Head may file with the General Manager a
written request for an appeal hearing. The request must be received by the
OCSD within fifteen (15) days of mailing of notice of the decision, action, or
determination of the OCSD to the appellant. The request for hearing shall set
forth in detail all facts supporting the appellant's request.
B. Notice
The General Manager shall, within fifteen (15) days of receiving the request for
appeal, and pursuant to Section 107, designate a Department Head or other
person to hear the appeal and provide written notice to the appellant of the
hearing date, time and place. The hearing date shall not be more than thirty (30)
days from the mailing of such notice by certified mail to the appellant unless a
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later date is agreed to by the appellant. If the hearing is not held within said time
due to actions or inactions of the appellant, then the staff decision shall be
deemed final.
C. Hearing
At the hearing, the appellant shall have the opportunity to present information
supporting its position concerning the Division Head's decision, action or
determination. The hearing shall be conducted in accordance with procedures
established by the General Manager and approved by the OCSD's General
Counsel.
D. Written Determination
After the conclusion of the hearing, the Department Head (or other designee)
shall submit a written report to the General Manager setting forth a brief
statement of facts found to be true, a determination of the issues presented,
conclusions, and a recommendation whether to uphold, modify or reverse the
Division Head's original decision, action or determination. Upon receipt of the
written report, the General Manager shall make his determination and shall issue
his decision and order within thirty (30) calendar days of the hearing by his
designee. The written decision and order of the General Manager shall be sent
by certified mail to the appellant or its legal counsel/representative at the
appellant's business address.
The order of the General Manager shall be final in all respects on the sixteenth
(16th) day after it is mailed to the appellant unless a request for hearing is filed
with the Steering Committee pursuant to Section 618, no later than 5:00 p.m. on
the fifteenth day following such mailing.
618. APPEALS TO THE STEERING COMMITTEE
A. General
Any user, permit applicant, or permittee adversely affected by a decision, action,
or determination made by the General Manager may, prior to the date that the
General Manager's order becomes final, file a written request for hearing before
the Steering Committee of the Joint Boards of Directors accompanied by an
appeal fee in the amount established by a fee ordinance of the OCSD Board of
Directors. The request for hearing shall set forth in detail all the issues in dispute
for which the appellant seeks determination and all facts supporting appellant's
request.
No later than sixty (60) days after receipt of the request for hearing, the Steering
Committee shall either set the matter for a hearing, or deny the request for a
hearing.
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A hearing shall be held by the Steering Committee within sixty-five (65) days
from the date of determination granting a hearing, unless a later date is agreed to
by the appellant and the Steering Committee. If the matter is not heard within the
required time, due to actions or inactions of the appellant, the General Manager's
order shall be deemed final.
B. Granting Request for Hearing
The Steering Committee shall grant all requests for a hearing on appeals
concerning permit suspension, revocation, or denial. Whether to grant or deny
the request for a hearing on appeals of other decisions of the General Manager
shall be within the sole discretion of the Steering Committee.
C. Appeal Fee Refund
The appeal fee shall be refunded if the Steering Committee denies a hearing or
reverses or modifies, in favor of the appellant, the order of the General Manager.
The fee shall not be refunded if the Steering Committee denies the appeal.
D. Written Determination
After the hearing, the Steering Committee shall make a determination whether to
uphold, modify, or reverse the decision, action, or determination made by the
General Manager.
The decision of the Steering Committee shall be set forth in writing within sixty-
five (65) days after the close of the hearing and shall contain a finding of the facts
found to be true, the determination of issues presented, and the conclusions.
The written decision and order of the Steering Committee shall be sent by
certified mail to the appellant or its legal counsel/representative at the appellant's
business address.
The order of the Steering Committee shall be final upon its adoption. In the
event the Steering Committee fails to reverse or modify the General Manager's
order, it shall be deemed affirmed.
618.1 Appeal of Charges and Fees
Any user, permit applicant, or permittee affected by any decision, action, or
determination by the OCSD, relating to fiscal issues of the OCSD in which the
user, applicant, or permittee is located, including but not limited to the imposition
and collection of fees, such as connection charges, sewer use charges, special
purpose discharge use charges and Wastehauler fees, may request that the
OCSD reconsider imposition of such fees or charges. Following review of such a
request, the OCSD shall notify the user, permit applicant, or permittee by certified
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mail of the OCSD's decision on the reconsideration request. Any user, permit
applicant, or permittee adversely affected by the OCSD's decision on the
reconsideration request may file an appeal which shall be heard by the Board of
Directors of the District in which the appellant's property is located. The notice of
appeal must be received by the OCSD within thirty (30) days of the mailing of the
OCSD's decision on the reconsideration request.
Notwithstanding the foregoing, appeals of non-compliance sampling fees shall be
made pursuant to the appeal procedures set forth in Sections 617 and 618.
619. PAYMENT OF CHARGES
A. Except as otherwise provided, all fees, charges and penalties established
by this Ordinance are due and payable upon receipt of notice thereof. All
such amounts are delinquent if unpaid forty-five (45) days after date of
invoice.
B. Any charge that becomes delinquent shall have added to it a penalty in
accordance with the following:
1. Forty-six (46) days after date of invoice, a basic penalty of ten
percent (10%) of the base invoice amount, not to exceed a
maximum of$1,000.00; and
2. A penalty of one and one-half percent (1.5%) per month of the base
invoice amount and basic penalty shall accrue from and after the
forty-sixth (46th) day after date of invoice.
C. Any invoice outstanding and unpaid after ninety (90) days shall be cause
for immediate initiation of permit revocation proceedings or immediate
suspension of the permit.
D. Penalties charged under this Section shall not accrue to those invoices
successfully appealed, provided the OCSD receives written notification of
said appeal prior to the payment due date.
E. Payment of disputed charges is still required by the due date during
OCSD review of any appeal submitted by permittees.
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619.1 Collection of Delinquent Accounts
Collection of delinquent accounts shall be in accordance with the OCSD's policy
resolution establishing procedures for collection of delinquent obligations owed to
the OCSD, as amended from time to time by the Board of Directors. Any such
action for collection may include an application for an injunction to prevent
repeated and recurring violations of this Ordinance.
620. RECOVERY OF COSTS INCURRED BY OCSD
In the event permittee fails to comply with any of the terms and conditions of the
OCSD's Ordinance, a probationary order, a permit suspension or revocation, an
ECSA, RCSA, or a permit issued hereunder, the OCSD shall be entitled to
reasonable attorney's fees and costs which may be incurred in order to enforce
any of said terms and conditions, with or without filing proceedings in court.
621. FINANCIAL SECURITY/AMENDMENTS TO PERMIT
A. Compliance Deposit
Permittees that have been subject to enforcement and/or collection proceedings
may be required to deposit with the OCSD an amount determined by the General
Manager as necessary to guarantee payment to OCSD of all charges, fees,
penalties, costs and expenses that may be incurred in the future, before
permission is granted for further discharge to the sewer.
B. Delinquent Accounts
The OCSD may require an amendment to the permit of any permittee who fails to
make payment in full of all fees and charges assessed by the OCSD, including
reconciliation amounts, delinquency penalties, and other costs or fees incurred
by Permittee.
C. Bankruptcy
Every Permittee filing any legal action in any court of competent jurisdiction,
including the United States Bankruptcy Court, for purposes of discharging its
financial debts or obligations or seeking court-ordered, protection from its
creditors, shall, within ten (10) days of filing such action, apply for and obtain the
issuance of an amendment to its permit.
D. Permit Amendments
The OCSD shall review and examine Permittee's account to determine whether
previously incurred fees and charges have been paid in accordance with time
requirements prescribed by this Ordinance. The OCSD may thereafter issue an
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amendment to the User's permit in accordance with the provisions of Article 3
and Section 621(E) of this Ordinance.
E. Security
An amendment to a waste discharge permit issued pursuant to Sections 621(B),
(C), and (D), may be conditioned upon the Permittee depositing financial security
in an amount equal to the average total fees and charges for two (2) calendar
quarters during the preceding year. Said deposit shall be used to guarantee
payment of all fees and charges incurred for future services and facilities
furnished by OCSD and shall not be used by the OCSD to recover outstanding
fees and charges incurred prior to the Permittee filing and receiving protection
from creditors in the United States Bankruptcy Court.
F. Return of Security
In the event the Permittee makes payment in full within the time prescribed by
this Ordinance of all fees and charges incurred over a period of two (2) years
following the issuance of an amendment to the permit pursuant to Sections
621(B), (C), and (D), the OCSD shall either return the security deposit posted by
the Permittee or credit their account.
622. JUDICIAL REVIEW
A. Purpose and Effect
Pursuant to Section 1094.6 of the California Code of Civil Procedure, the OCSD
hereby enacts this part to limit to ninety (90) days following final decisions in
adjudicatory administrative hearings the time within which an action can be
brought to review such decisions by means of administrative mandamus.
B. Definitions
As used in this Section, the following terms and words shall have the following
meanings:
1. Decision shall mean and include adjudicatory administrative
decisions that are made after hearing, or after revoking,
suspending, or denying an application for a permit or a license.
2. Complete Record shall mean and include the transcript, if any
exists, of the proceedings, all pleadings, all notices and orders, any
proposed decision by the General Manager, the final decision, all
admitted exhibits, all rejected exhibits in the possession of the
OCSD or its offices or agents, all written evidence, and any other
papers in the case.
Page 77 of 80
3. Party shall mean a person whose permit has been denied,
suspended, or revoked.
C. Time Limit for Judicial Review
Judicial review of any decision of the OCSD or its officer or agent may be made
pursuant to Section 1094.5 of the Code of Civil Procedure only if the petition for
writ of mandate is filed not later than the ninetieth (90th) day following the date
on which the decision becomes final. If there is no provision for reconsideration
in the procedures governing the proceedings or if the date is not otherwise
specified, the decision is final on the date it is made. If there is provision for
reconsideration, the decision is final upon the expiration of the period during
which such reconsideration can be sought; provided that if reconsideration is
sought pursuant to such provision the decision is final for the purposes of this
Section on the date that reconsideration is rejected.
D. Preparation of the Record
The complete record of the proceedings shall be prepared by the OCSD officer
or agent who made the decision and shall be delivered to the petitioner within
ninety (90) days after he has filed written request therefor. The OCSD may
recover from the petitioner its actual costs for transcribing or otherwise preparing
the record.
E. Extension
If the petitioner files a request for the record within ten (10) days after the date
the decision becomes final, the time within which a petition, pursuant to Section
1094.5 of the Code of Civil Procedure, may be filed shall be extended to not later
than the thirtieth (30th) day following the date on which the record is either
personally delivered or mailed to the petitioner or the petitioner's attorney of
record, if appropriate.
F. Notice
In making a final decision, the OCSD shall provide notice to the party that the
time within which judicial review must be sought is governed by Section 1094.6
of the Code of Civil Procedure.
Page 78 of 80
G. Administrative Civil Penalties
Notwithstanding the foregoing in Section 622, and pursuant to Government Code
Section 54740.6, judicial review of an order of the Steering Committee imposing
administrative civil penalties pursuant to Section 615.D may be made only if the
petition for writ of mandate is filed not later than the thirtieth (30th) day following
the day on which the order of the Steering Committee becomes final.
ARTICLE 7
SEWER SERVICE CHARGES - CONNECTION CHARGES
701. SANITARY SEWER SERVICE CHARGE
Every parcel of real property located within the OCSD which is improved with
structures designed for residential, commercial, or industrial use, and connected
to the OCSD system, shall pay a sanitary sewer service charge in an amount
adopted by the Board of Directors by separate Ordinance.
702. CAPITAL FACILITIES CONNECTION CHARGE
Every parcel of real property located within the OCSD which is improved with
structures designed for residential, commercial, or industrial use, and connected
to the OCSD system, shall pay a capital facilities connection charge in an amount
adopted by the Board of Directors by separate Ordinance.
ARTICLE 8
SEVERABILITY
801. SEVERABILITY
If any provision of these Regulations or the application to any or circumstances is
held invalid, the remainder of the regulations or the application of such provision
to other persons or other circumstances shall not be affected.
802. GENERAL APPLICATION
The provisions of this Ordinance shall apply to all properties within the OCSD
including those properties otherwise deemed exempt from payment of taxes or
assessments by provisions of the State Constitution or statute, including
properties owned by other public agencies or tax-exempt organizations.
Section II: This Ordinance is enacted in order to preserve the public
Page 79 of 80
health and safety, and in order to continue the provision of sewer services by the
OCSD. The fads requiring the public health and safety to be preserved are that
the regulation of the discharge of industrial and sanitary sewage is regulated by
Federal and State law, and protection of individuals' health and the environment
require that no discharges of untreated sewagelwastewater are allowed to occur
that are not in accord with technical specifications and requirements.
Section III: Effective Date. This Ordinance shall take effect October 1,
2009.
Section IV: Repeal. Ordinance No. OCSD-37 is hereby repealed.
Section V: The Clerk of the Board shall certify to the adoption of this
Ordinance and shall cause a summary to be published in a newspaper of general
circulation as required by law.
PASSED AND ADOPTED by a vote of not less than two-thirds of the
Board of Directors of the Orange County Sanitation District at a Regular Meeting
held the 23 day of September, 2009.
60-14e,�
Chair, Boa Boatd of Directors
Orang C unty Sanitation District
ATTEST:
Clerk of t& Boar
Orange County Sanitation District
. j
Bradl6y R. Hybirf Ge6eral cor
Page 80 of 80
APPENDIX E3
Ordinance No. OCSD-05-04
FOG Program Fees
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 5
2 6
3 7
RESOLUTION NO. OCSD 05-04
ESTABLISHING FATS, OIL, AND GREASE CONTROL
PROGRAM FEES APPLICABLE TO FOOD SERVICE
ESTABLISHMENTS
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE ORANGE COUNTY SANITATION DISTRICT,
ESTABLISHING FATS, OIL, AND GREASE CONTROL
PROGRAM FEES
....................
WHEREAS, the State of California Regional Water Quality Control Board
("RWQCB") for the Santa Ana Region adopted Order R8-2002-0014, which prescribes
general waste discharge requirements prohibiting sanitary sewer overflows ("SSOs") by
sewer collection agencies; and
WHEREAS, in Order R8-2002-0014, the RWQCB found that one of the leading
causes of SSOs within the Santa Ana Region, which encompasses the District's service
area is "grease blockages;" and
WHEREAS, SSOs often caused by discharge of wastewater containing high
levels of fat, oils and grease ('FOG"), suspended solids, pathogenic organisms, and
other pollutants, may cause temporary exceedances of applicable water quality
objectives, pose a threat to the public health, adversely affect aquatic life, and impair
the public recreational use and aesthetic enjoyment of surface waters within the
District's service area; and
WHEREAS, the 2000-2001 Orange County Grand Jury ("Grand Jury") conducted
a survey among 35 wastewater collection and treatment agencies in Orange County
and concluded that one of the leading causes of SSOs and sewage spills is sewer lines
clogged from the accumulation of FOG discharged from Food Service Establishments;
and
WHEREAS, the Grand Jury further concluded that more effective methods of
minimizing grease discharges into the sewer system must be developed and
implemented to reduce the discharge of FOG to the sewer system in order to prevent
sewer blockages and SSOs; and
WHEREAS, Orange County Sanitation District ("District"), together with 32 other
agencies, are collectively named as "Dischargers" in Order No. R8-2002-0014; and
WHEREAS, Order No. R8-2002-0014 requires the District to monitor and control
SSOs and to develop a FOG Control Program by December 30, 2004; and
WS&S-OM:PJ:197983:On7/05 t
WHEREAS, in light of the overwhelming evidence that FOG is a primary cause of
SSOs, the District desires to implement a FOG Control Program to prevent SSOs; and
WHEREAS, the foregoing findings indicate that a FOG Control Program is
required for Food Service Establishments within the District's jurisdiction to comply with
waste discharge regulations and prevent the harmful effects of SSOs; and
WHEREAS, on November 17, 2004, the Board of Directors adopted Ordinance
No. OCSD-25 adopting FOG control regulations applicable to Food Service
Establishments; and
WHEREAS, Ordinance No. OCSD-25 requires Food Service Establishments
subject to the regulations to obtain a FOG Wastewater Discharge Permit, and to pay an
application fee in the amount set by resolution of the Board; and
WHEREAS, Food Service Establishments who are found to be in noncompliance
with the terms and conditions of their FOG Wastewater Discharge Permit, Ordinance
No. OCSD-25 or other relevant regulations are required to pay a general
noncompliance fee, which includes the District's costs of additional monitoring activities
and administrative processing incurred resulting from the noncompliance.
NOW, THEREFORE, the Board of Directors of the Orange County Sanitation
District DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
Section 1: Annual Permit Fee. The fee for each FOG Wastewater Discharge
Permit issued pursuant to Ordinance No. OCSD-25 or its successors, is $100 per year.
For example, a permit for a two-year term is subject to a $200 fee.
Section 2: General Noncompliance Fee. The general noncompliance fee
is $100.00 per event for the District follow-up activities due to permit, ordinance or
regulatory noncompliance.
Section 3: Effective Date. This Resolution shall take effect on May 1, 2005.
PASSED AND ADOPTED at a regular meeting held March/23, 2005.
Chair
ATTEST:
f
Board SeVary
ii
WS&S-OXS:pi:197983:0&07/05 2
APPENDIX F
FOG Source Control Program
and Enforcement Management System
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 5
2 6
3 7
Fats, Oils, and Grease
Source Control Program and
Enforcement Management
System
A T
Orange County Sanitation District
4
Table of Contents
Prepared by: 1 INTRODUCTION 1
Jerry Evangelista 2 PRELIMINARY FOG CONTROL STUDIES 2
Contributors: 3 OCSD's FOG SOURCE CONTROL PROGRAM 3
Mahin Talebi 3.1 Legal Authority 3
Tom Gaworski 3.2 Systematic Identification and Inventory of FOG
Mark Kawamoto Sources 10
Tom Meregillano
Merrill Seiler 3.3 Permitting Program 12
Mike Zedek
3.4 Enforcement Program 14
Date: 3.5 Staffing Resources and Training 16
September 30,2005 3.6 FSE Outreach 17
3.7 Collaboration with Sewer Maintenance,Engineering
Design,Source Control,and Communication Groups 19
4 OVERVIEW OF OCSD'S FOG ENFORCEMENT
MANAGEMENT SYSTEM 20
5 CONTROL MECHANISMS 23
5.1 FOG Ordinance 23
5.2 FOG Wastewater Discharge Permit 23
6 MONITORING FSEs 26
6.1 Methods of Investigating Instances of Noncompliance 26
6.2 FSE Self-Monitoring 26
6.3 Inspections 27
6.4 Data Management 29
7 COMPLIANCE SCREENING 30
7.1 Screening for Violations Pertaining to Unauthorized
Discharges 31
7.2 Screening for Noncompliance with the BMP
Implementation Requirements 32
7.3 Screening for Violations of Grease Interceptor
Maintenance Requirements 33
7.4 Screening for Violations of Reporting Requirements 34
7.5 Screening for Violations of Administrative Mandates 34
7.6 Violations of Ordinance and Special Permit
Conditions Detected During Inspections 35
8 IMPLEMENTING ENFORCEMENT ACTIONS 36
8.1 Enforcement Responses 37
8.2 Criteria for Determining Appropriate Enforcement
Actions 43
Appendices 46
FOG Source Control Program and Enforcement Management System
1 INTRODUCTION
The Orange County Sanitation District(OCSD) is committed to complying
with the mandates set forth under the General Waste Discharge
Requirements for Sewage Collection Agencies in Orange County,
Order No. R8-2002-0014.As part of this mandate,OCSD is implementing
a Fats, Oils, and Grease (FOG) Source Control Program to Emit the
discharge of FOG and other debris that may cause sewerage collection
system blockages or Sanitary Sewer Overflows (SSOs). This is
accomplished through implementation and effective enforcement of
OCSD's FOG Ordinance OCSD-25(Appendix DI)by:
• Administering an extensive permuting program to control and regulate
FOG discharges from Food Service Establishments(FSEs);
• Requiring FSEs to implement Best Management Practices (BMPs) and
install grease interceptors,when applicable, to reduce FOG from their
wastewater prior to discharge to OCSD's sewerage system;
• Tracking compliance through inspection of FSEs, aggressive CCTV
monitoring of the sewer system to identify potential sources of sewer
blockages, and monitoring compliance with BMP requirements and
maintenance requirements for grease interceptors;
• Evaluating and screening the results of inspection and monitoring to
identify violations;and
• Consistently responding to all types of violations to ensure long-term
compliance.
OCSD's existing Wastewater Discharge Regulations OCSD-01 (Appendix
132) implements the general and specific prohibitions of the National
Pretreatment Program (40CFR403.5).
To achieve an effective and aggressive enforcement program, OCSD
established a FOG Enforcement Management System,which encompasses
the basic components required to cover all FOG control activities. In
developing the system, OCSD addressed the fundamental requirements
necessary to regulate FSEs,such as obtaining and evaluating information on
compliance of FSEs; identifying violations; and selecting appropriate
enfomement actions to resolve noncompliance in a timely, fair, and
consistent manner.
P.f d
FOG Source Control Program and Enforcement Management System
2 PRELIMINARY FOG CONTROL
STUDIES
&4 4 tm o(wcPoF;a.& 00—Z,4 F0q Sowuc
eas." pweAm,
During the development of OCSD's FOG Source Control Program,OCSD
and other WDR Co-Penn ittees needed to know the basic components of
such a program. Therefore, OCSD, on behalf of the WDR Co-Permittees
and in its role as regional facilitator, contracted the services of
Environmental Engineering&Contracting, Inc. (EEC),to conduct a FOG
Control Study. The final Phase I report was received in July 2003,and the
report fisted 12 potential `building blocks" for an effective FOG Source
Control Program, from which WDR Co-Pemvttees could develop
programs tailored in their site-specific conditions. A full copy of this study
is available from OCSD's Source Control Division.
OCSD also contracted EEC to conduct a Characterization Study of the hot
spots and FSEs in its area of jurisdiction to gather more specific
information for developing its FOG Source Control Program. The overall
aim was to determine the true came(s) of the hot spots. The study
encompassed visual observations of sewer lines using Closed Circuit
Television (CCTV) in the vicinity of the hot spots and inspecting and
cataloging each tributary FSE, including plotting the information in
Geographical Information System (GIS). The majority of the hot spots
were caused or exacerbated by structural issues and FOG discharges from
FSEs. Sometimes a repair effectively eliminated a hot spot caused by
structural issues, but in other cases, mitigation is not feasible and other
techniques must be employed to mitigate the hot spot With the data
gathered,OCSD is able to identify FSEs discharging FOG and is currently
prioritizing on those facilities discharging to hot spots. A copy of this study
is available from OCSD's Source Control Division.
As a result of these studies, OCSD has the data necessary for developing
the basis for its FOG Source Control Program.
P.f 2
FOG Source Control Program and Enforcement Management System
3 OCSD's FOG SOURCE CONTROL
PROGRAM
EW44+ d 404,%U 4 OLI. MV441'
OCSD established the following essential elements to implement an
effective FOG Source Control program for FSEs in die city of Tustin and
unincorporated areas within OCSD's jurisdiction:
3.1 Legal Authority
OCSD established a FOG Ordinance (OCSD-25) that provides the
legal authority necessary for implementing the FOG Source Control
Program. To prevent SSOs caused by FOG blockages of sewers,
OCSD's scope of authority includes:
• Authority to regulate all FSEs contributing FOG to the sewer
system
• Authority to require and issue Wastewater Discharge permits,
including:
• Authority to require FSEs to obtain permit
• Authority to require FSEs to submit pemdt applications
containing all data which OCSD deems relevant to permit
decisions and provisions for public access to data
• Authority to enter,Inspect,and sample to verify information
supplied by FSEs as well as to assess the FSEs'comphance
status
• Authority to incorporate local limits
• Authority to incorporate federal and state pretreatment
standards and requirements
• Authority to require self-monitoring record keeping,and
reporting by FSEs
• Authority to develop other appropriate permit conditions
• Authority to enforce permit violations.
OCSD's Board of Directors adopted the FOG Ordinance OCSD-25
on December 17, 2004, which was effective on ,January 1, 2005.
Subsequently, FOG Fee Resolution OCSD 05-04 (Appendix D3)
establishing FOG fees applicable to FSEs was passed and adopted
on March 23,2005,and was effective on May 1,2005.
P.f 3
FOG Source Control Program and Enforcement Management System
The following is a summary of the core requirements of the FOG
Ordinance:
Permit Requirement
• FSEs are required to obtain a FOG Wastewater Discharge
Permit to discharge wastewater into the sewer system.
Permit Exemptions
• A limited food preparation establishment is not considered an
FSE and is exempt from obtaining a FOG Discharge Permit.
Exempted establishments shall be engaged only in reheating,
hot holding,or assembly of ready-to-eat food products and,as a
result, there is no wastewater discharge containing a significant
amount of FOG. A limited food preparation establishment
does not include any operation that changes the form,flavor,or
consistency of food.
Permit Fee
• The Permit Fee is $100/year to cover permit issuance and
maintenance.There is no change in existing user fees specific to
FSEs.
Prohibitions
• Use of food grinders. Installation of food grinders in the
plumbing system of new constructions of FSEs is prohibited.
Furthermore, all food grinders shall be removed from all
existing FSEs within 180 days after notification, except when
expressly allowed by the FOG Source Control Program
Manager.
• Introduction of any additives into a FSE's wastewater system
for the purpose of emulsifying or biologically/chemically,
creating FOG for grease mmediation or as a supplement to
interceptor maintenance, unless a specific written authorization
from the FOG Source Control Program Manager is obtained.
• Disposal of waste cooking oil into drainage pipes. All waste
cooking oils shall be collected and stored properly in receptacles,
such as barrels or dorms, for recycling or other acceptable
methods of disposal.
• Discharge of wastewater from dishwashers to any grease crap or
grease interceptor.
• Discharge of wastewater with temperatures in excess of 140T
to any grease control device, including grease traps and grease
interceptors.
P.f4
FOG Source Control Program and Enforcement Management System
• Discharge of wastes from toilets,urinals,wash basins,and other
fixtures containing fecal materials to sewer lines intended for
grease interceptor service,or vice versa.
• Discharge of any waste including FOG and solid materials
removed from the grease control device to the sewer system.
Grease removed from grease interceptors shall be wastchauled
periodically as part of the operation and maintenance
requirements for grease interceptors.
• Operation of grease interceptors with FOG and solids
accumulation exceeding 25%of the total design hydraulic depth
of the grease interceptor(25%Rule).
Requirement to Implement Best Management Practices(BMPs)
• FSEs me required to implement BMPs in their operation to
rrtittimize the discharge of FOG to the sewer system.
General Requirement for FOG Pretreatment
• Service Establishments are required to preheat their wastewater
using grease interceptors to remove FOG prior to discharge to
the sewer system. Waivers or Variances are allowed when
applicable,but space and plumbing segregation are required for
future interceptor installation.
Implementation of FOG Pretreatment Requirement for New
Construction of FSE.
• New construction of FSEs is required to install grease
interceptors prior to commencing discharge of wastewater to
the sewer system.
Implementation of FOG Pretreatment Requirement for Existing
FSEs
• For existing FSEs in general, the requirement to install and to
properly operate and maintain a grease interceptor may be
conditionally delayed in its implementation (through a
conditional waiver) by the FOG Control Manager for a
maximum period of three years from the effective date of the
Ordinance.
• Installation of grease interceptors are required within 180 days
after notification for existing FSEs that have caused or
contributed to grease related blockage in the sewer system, or
which have sewer laterals connected to hotspots,or which have
been determined to have major impact to the sewer system by
the FOG Source Control Program Manager based on
inspection or sampling.
P.#s
FOG Source Control Program and Enforcement Management System
• Installation of grease interceptors is required for Existing FSEs
undergoing remodeling or a change in operations as defined in
the Ordinance,or for Existing FSEs that change ownership and
undergo remodeling or a change in operations as defined in the
Ordinance.
Variance from Grease Interceptor Requirement
• A variance may be issued to allow alternative pretreatment
technology that is, at least, equally effective in controlling the
FOG discharge in lieu of a grease interceptor, to FSEs
demonstrating that it is impossible or impracticable to install,
operate, or maintain a grease interceptor. The FOG Source
Control program Manager's determination to grant a variance
will be based upon, but not limited to, evaluation of the
following conditions:
1. There is no adequate space for installation and/or maintenance ofa
grease interceptor.
2. There is no adequate slope for gravity flow between kitchen
plumbing fixtures and the grease interceptor and/or between the
grease interceptor and the private collection lines or the public
sewer.
3. The FSE may justify that the alternative pretreatment technology
is equivalent or better than a grease interceptor in controlling its
FOG discharge.In addition,the FSE must be able to demonstrate,
after installation of the proposed alternative pretreatment, its
effectiveness to control FOG discharge through downstream
visual monitoring (Closed Circuit Television or CCTV) of the
sewer system, for at least duce months, at its own expense. A
Variance may be granted if the results show no visible
accumulation of FOG in its lateral and/or tributary downstream
sewer lines.
Conditional Wallace from Installation of Grease Interceptor
• Conditional Waivers from installation of grease interceptors
may be issued to FSEs that have been determined to have
negligible FOG discharge and insigridicant impact to the sewer
system.This waiver may also be issued to existing FSEs to delay
implementation of the requirement up to a maximum of three
years from the effective date of the Ordinance. The FOG
Source Control Progearn Manager's determination to grunt or
revoke a conditional waiver shall be based upon,but not limited
to,evaluation of the following conditions:
1. Quantity of FOG discharge as measured or as indicated by the sim
of FSE based m seating capacity,number of meals served menu,
water usage,etc.
Pay,6
FOG Source Control Program and Enforcement Management System
2. De minions discharge,i.e.,discharge volume that does not require
an interceptor size larger than 350 gallons.
3. Adequacy ofimplementation ofBMPs and compliance history.
4. Sewer size,grade,condition based on visual information(CCTV),
FOG deposition iu the sewer by the FSE, and history of
maintenance and sewage spills in the receiving sewer system.
5. Changes in operations that significantly affecr FOG discharge.
6. Any other condition deemed reasonably appropriate by the FOG
Source Control Program Manager.
Waiver from Grease Interceptor Installation with a Grease Disposal
Mitigation Fee
• For FSEs where the installation of a grease interceptor is not
feasible and no equivalent alternative pretreatment may be
installed,a waiver from the grease interceptor requirement may
be granted with the imposition of a Grease Disposal Mitigation
Fee as described in the Ordinance. The FOG Source Control
Program Manager's determination to grant the waiver with a
Grease Disposal Mitigation Fee will be based upon, but not
hunted to,evaluation of the following conditions:
1. There is no adequate space for installation and/or maintenance ofa
grease interceptor.
2. There is no adequate slope for gravity flow between Idtchm
plumbing fixtures and the grease interceptor atalbr between the
grease interceptor and the private collection lines or the public
sewer.
3. A variance from grease interceptor installation to allow alternative
pretreatment technology may not be granted.
Grease Interceptor Installation Requirements
• Any FSE required to provide FOG pretrearment shall install,
operate, and maintain an approved type and adequately sized
grease interceptor necessary to maintain compliance with the
objectives of the Ordinance. Grease interceptor sizing and
installation shall conform to the current edition of the Uniform
Plumbing Code.
Grease Interceptor Maintenance Requirements
• Grease Interceptors shall be maintained in efficient operating
condition by periodic removal of the full content of the
interceptor, which includes wastewater, accumulated FOG,
floating materials,sludge,and solids.
• All existing and newly installed grease interceptors shall be
maintained in a manner consistent with a maintenance
P.#7
FOG Source Control Program and Enforcement Management System
frequency approved by the FOG Source Control program
Manager pursuant to this section.
9 No FOG that has accumulated in a grease interceptor shall be
allowed to pass into any sewer lateral,sewer system,storm drain,
or public right of way during maintenance activities.
• FSEs with grease interceptors may be required to submit data
and information necessary to establish the maintenance
frequencies for the grease interceptors.
• The maintenance frequency for all FSEs with a grease
interceptor shall be determined in one of die following
methods:
1. Grease interceptors shall be fully pumped out and cleaned at a
frequency such that the combined FOG and solids accumulation
does not exceed 25% of the total design hydraulic depth of the
grease interceptor.This is to ensure that the minimum hydraulic
retention time and required available hydraulic volume are
maintained to effectively intercept and retain FOG discharged to
the sewer system.
2. All FSEs with a Grease Interceptor shall maintain their grease
interceptor not less than every 6 months.
3. Grease interceptors "I be fully pumped out and cleaned
quarterly when the frequency described m (1) has not been
established. The maintenance frequency shall be adjusted when
sufficient data have been obtained in establish an average
frequency based on the requirements described in (1) and
guidelines adopted pursuant to the FOG Source Control Program.
OCSD may change the maintenance frequency at any time to
reflect changes in actual operating conditions in accordance with
the FOG Source Control Program.Based on the actual generation
of FOG from the FSE,the maintenance frequency may increase or
decrease.
4. The onmes/operator of a FSE may submit a request to the FOG
Source Control Program Manager requesting a change in (be
rammtenance frequency at my time. The FSE has the burden of
responsibility to demonstrate that the requested change in
frequency reflects actual operating conditions based on the
average FOG accumulation over time and meets the requirements
described in (1), and that it is in full compliance wide the
conditions of its permit and this Ordinance. Upon determination
by the FOG Souuce Control Progreso Manager that requested
revision is justified, the pemtit shall be revised accordingly to
reflect the change m maintenance frequency.
5. If the grease interceptor, at my time, contains FOG and solids
accumulation that does not meets he requirements described in(1),
the FSE shall be required to have the grease interceptor serviced
immediately such that all fats, oils, grease, sludge, and other
materials are completely removed from the grease interceptor. If
deemed necessary, the FOG Source Control Program Manager
Nfa
FOG Source Control Program and Enforcement Management System
may also increase the maintenance frequency of the grease
interceptor from the current fequency.
• Wastewater, accumulated FOG, floating materials,
sludge/solids, and other materials removed from the grease
interceptor shall be disposed off-site properly by wastehaulers
in accordance with federal,state,and/or local laws.
Requirements for Best Management Practices(BMPs)
• Installation of drain screens. Drain screens shall be installed on
all drainage pipes in food preparation areas.
• Disposal of food waste. All food waste shall be disposed of
directly into the trash or garbage and not in sinks.
• Segregation and collection of waste cooking oil. Licensed
wastehaulen or an approved recycling facility must be used to
dispose of waste cooking of.
• Employee training. Employees of the ESE shall be teamed by
ownership within 180 days of notification, and twice each
calendar year thereafter,on the following subjects:
L How to "dry wipe"pots, pare,dishware, and work areas before
washing to remove grease.
2. How to properly dispose of food waste and solids in enclosed
plastic bags prior to disposal in[task bins or containers fo prevent
leaking and odors.
3. The location and use of absorption products to clean under fryer
baskets and other locations where grease may be spilled or
dripped.
4. How to properly dispose ofgrease or oils from cooking equipment
tom a grease receptacle such as a barrel or drum without spilling.
• Training shall be documented and employee signatures retained
indicating each employee's attendance and understanding of the
practices reviewed. Training records shall be available for
review at any reasonable time by OCSD or other authorized
inspector.
• Maintenance of kitchen exhaust filters. Filters shall be cleaned
as frequently as necessary to be maintained in good operating
condition. The wastewater generated from clearing the exhaust
filter shall be disposed of properly.
• Kitchen signage. Best management and waste minimization
practices shall be posted conspicuously in the food preparation
and dishwashing areas at all times.
Notification Requirements
• FSEs shall comply with the following notification requirements:
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FOG Source Control Program and Enforcement Management System
1. Notification of Spill
2. Notification Regarding Planned Changes
Recordkeeping Requirements
• FSEs shall keep records for at least two years and submit or
make available for review, the following documents to OCSD,
upon request:
1. A Reeord/Logbook of BMPs being implemented, including
employee training.
2. A Logbook of the grease interceptor,grease trap,or grease control
device cleaning and maimenance practices and activities.
3. Training Records.
For permutes with grease interceptors
4. Copies of records and manifests of wastehauling interceptor
contents.
5. Records of sampling data and/or sludge height monitoring for
FOG and solids accmniila[ion in the grease interceptors.
Reporting Requirements
• FSEs may be required periodic repotting of the status of
implementation of BMPs and maintenance of grease
interceptors.
• Other reports may be required such as compliance schedule
progress reports, FOG control monitoring reports, and any
other reports deemed reasonably appropriate to ensure
compliance with the Ordinance.
Drawing Submittals
• FSEs may be required to submit site plans, floor plans,
mechanical and plumbing plans, and derails to show all sewers,
schematic drawings of FOG control device,grease interceptors
or other pretreatment equipment and appurtenances by size,
location,and elevation for evaluation.
3.2 Systematic Identification and Inventory of FOG
Sources
3.2.1 Initial Inventory of FSEs
OCSD initially identified FSEs within its jurisdiction by inspecting
and characterizing each FSE and subsequently determined individual
Pay 1r
FOG Source Control Program and Enforcement Management System
potential to generate and discharge FOG to the sewer system. This
was done as part of the FOG Characterization Study conducted by
Environtnenral Engineering and Contracting, Inc. (EEC) on behalf
of OCSD.The purpose of the study was to provide key information
and program recommendations for the development of OCSD's
FOG Source Control Program to prevent FOG-related SSOs.
A total of 145 FSEs were initially identified to be significant FOG
dischargers and were issued penrtits on January 1, 2005, based on
inspection and evaluation of each FSE and the following
assessments:
• Problem areas in the sewer system(hot spots),as manifested by
more frequent deaning and maintenance, were identified and
inspected using Closed Circuit Television(CCTV).This enabled
OCSD to detemilne FSEs contributing to the existence of hot
spots and identify other potential sources of FOG.
• OCSD's service area was mapped out utilizing Geographic
Information System (GIS) software to georeference critical
information such as streets, sewer lines and flow, directions,
location of FSEs and hot spots,location of historical SSOs,etc.
This map enabled OCSD to better understand occurrence of
SSOs and evaluate potential impact of each ESE based on its
proxintity and relative location to hot spots.
Utilizing the results from the GIS findings,OCSD ranked FSEs that
have the probability of causing sewer blockages and impact to
downstream hotspots. This served as the basis to prioritize major
pemtit requirements, such as installation,operation and maintenance
of a grease interceptor.
3.2.2 Program Provisions to Update Inventory of FSEs
To ensure that all significant FOG dischargers are permitted and
regulated, OCSD established mechanisms to update its inventory of
FSEs on a routine basis. The following are implemented to identify
new or potential FSEs that are not currently on penrtit
• OCSD pattnered with the City of Tustin's Community
Development Departu ent- Building Division, to identify new
construction or major renovation of FSEs exceeding $50,000.
When a building permit is issued by the Building Division, the
prospective FSE is also given a FOG Wastewater Discharge
Permit Application.Upon notification by the Building Division,
OCSD staff conducts an inspection to collect the necessary
information needed to issue a new FOG Wastewater Discharge
Permit An Inspection Card, issued by the City of Tustin for
each building pemuq contains a sign off provision for OCSD to
provide the opportunity to inform the city's Building Division
that the ESE has met OCSD's requirements,including issuance
PV 11
FOG Source Control Program and Enforcement Management System
of a valid FOG Wastewater Discharge Permit This allows the
city to complete the business license procedure and issue the
certificate of occupancy to die FSE. This procedure ensures
that OCSD's FOG discharge requirements are satisfied prior to
discharge.
• OCSD obtains and reviews, on a periodic basis, a fist of FSEs
from the City of Tusdn's Business License Division to identify
new FSEs. This enables OCSD to identify new FSEs based on
change of ownership that did not go through the building
permit process.
• On an annual basis, OCSD reviews a comprehensive fist of
FSEs inspected by the Orange County Health Care Agency
(OCHCA) to identify FSEs that are not currently permitted by
OCSD.
• As a condition of the FOG prrnut, current FSEs are required
to notify OCSD of any changes to their company information,
such as changes in ownership. A Facility Information Update
Form,available in the FOG permit package,is provided for this
purpose. The update form will initiate the appropriate follow-
up response such as an inspection or the mailing of a permit
application(for new owners).
3.3 Permitting Program
In addition to the FOG Ordinance,OCSD utilizes FOG Wastewater
Discharge Permits as a control mechanism to effectively implement
FOG control requirements to FSEs. Competently staffed with
personnel well trained in the pretreatment program, OCSD
processes permits efficiently using established procedures and time
frames together with automation. This ensures timely issuance and
application of appropriate permit conditions.
3.3.1 Comprehensive Permit
A permit is effective only when it is comprehensive enough to
describe all requirements and control parameters required of a
permitter. To ensure that each FSE understands its unique
obligations, OCSD issues a permit that comprehensively defines the
FSEs'responsibilities;the regulations to which FSEs need to adhere;
and specific requirements in terms of self-monitoring frequency,
reporting requirements,etc.
The permit issued to an FSE authorizes the discharge of wastewater
to OCSD's sewerage system,and describes,in a single document,all
the duties and obligations of the FSE, including applicable FOG
pretreatment requirements. Permits allow for the systematic
Prat 12
FOG Source Control Program and Enforcement Management System
integration of all applicable requirements and greatly facilitate
enforcement of any noncompliance. An example of the FOG
Wastewater Discharge Perdt is shown in Appendix El.
3.3.2 Major Permit Requirements
Some of the major requirements of the permit that help ensure an
effective FOG control program include, but are not limited to, the
following:
• Mandatory implementation of Mtcbm BMPs for all FSEs.
• Installation, operation, and maintenance of grease interceptors,
when applicable.
Although all permits include die requirement for installation,
operation, and maintenance of grease interceptors, waivers are
initially issued to FSEs believed to have minor impact based on
current information. An ongoing identification and verification of
major FOG sources through FSE inspections and CCTV are integral
components of OCSD's FOG Source Control Program. This
enables OCSD to revoke waivers and pursue installation of grease
interceptor for FSEs that are known to have major impact. Of the
145 permits initially issued by OCSD on January 1,2005,about 20%
were required to install,operate and maintain a grease interceptor.
3.3.3 Permit Duration
FOG Wastewater Discharge Permits issued by OCSD are typically
for two years from the date of issuance and are updated, reviewed
and renewed bi-annually. Prior to expiration of the permit, die FSE
is required to complete and submit a permit renewal application to
allow for re-evaluation of its existing permit.
3.3.4 Permit Informational Materials
OCSD has taken extra efforts to provide each permittee with a
comprehensive permit binder that contains all die informational
materials necessary to understand and comply with OCSD's FOG
Source Control Program and the FOG discharge requirements.The
binder includes the following:
• FOG Wastewater Discharge Permit(Appendix El)
• Kitchen BMPs mining materials (Appendix E2) in the form of
a DVD video and reading material.A poster that is required to
be displayed in the kitchen area is also provided separately.
• Informational Fact Sheets (Appendix E3) on the following
subjects:
Prat 13
FOG Source Control Program and Enforcement Management System
FOG Or6.uncu Cott Element General Bese Wn Pes,us
Basic Informedon on FOG agemroe
FOG DeMltlons KMttbaseea dMn end, Pn<tices
• FOG Issues:Frequently Asked Questions F—dSM-ai Food MaeRede
Rtsu Service waste Re—Ren
• duce—
FOG Source Cmentl Programr Guests,Im Oil and Greaze Rmdenng
• FOG Source Cono-ol Progam:Frequmgy Greene Inrewe
Ask�ithm,Baines
Peu t
• Prohibitions Relatingw Discharge ofFOG ' Design ter, naz(or Grease
Inracepwrs
• FOG Ordinance(Appendix E4)
• Forms(Appendix E5)
• Logs (Appendix E6) including Employee BMP Training Logs,
Grease Interceptor Maintenance Log, Recyclable (yellow)
Grease Pickup/Disposal Log
3.4 Enforcement Program
3.4.1 Monitoring Program
The monitoring program is an integral part of OCSD's enforcement
program. OCSD performs routine and non-routine monitoring of
FSEs to enforce the provisions of the FOG Ordinance and their
FOG Wastewater Discharge Permits,and to identify noncompliance.
In general,the monitoring program encompasses:
• FSE Self Monitoring which provides feedback to OCSD on the
seams of die required BMP implementation and grease
interceptor maintenance;
• Routine Onsite Facility Inspections conducted by OCSD
staff/representative to monitor overall status of compliance;
• Follow-up Inspections and Verification to determine if FSE has
implemented required corrective actions;
• Compliance Audit to evaluate repeated violations;
• Inspections for Bi-Annual Permit Renewal to gather
information needed for establishing permit conditions during
permit renewal;and
• Downstream Sewer Dine Inspections using CCTV to provide
visual observation of FSE laterals and detect major FOG
contributors that are not apparent during routine inspections.
Details of the monitoring program are discussed in Section 6.
3.4.2 Enforcement Management System
PV 14
FOG Source Control Program and Enforcement Management System
OCSD believes that the success of its FOG Source Control Program
is highly dependent not only on its ability to administer extensive
permitting and to monitor FSEs through inspection,but also on die
implementation of an effective and aggressive enforcement program
that is capable of detecting violations and consistently responding to
all types of noncompliance. OCSD provides a comprehensive range
of enforcement options that are used to respond to violations within
the legal authority granted by OCSD's FOG Ordinance. The
following is a fist of available enforcement actions that have been
found to be effective in achieving and maintaining long-term
compliance:
Cmm.tiVe Action Notices Revocation of Waiver from Grease
Notices of Violation Inta.'aar Installation
Noncompliance Fees Revocation of Variance from Grease
• Compliance Follow-Up Inspection Interceptor Requhements
and Venfication Permit Suspension
Compliance Audit Permit Revocation
• Compliance Meetings Order to Terminate Discharge
• Increased Greces Intercept., • Emergency Suspension Order
Pumping/Maintenance Civil Action b Recover Civil
• Order to Cease Noncompliant Penalties
Gatherge Injunction
• Compliance Schedule Agreemm, • Physical Terminsdon of Service
• Administrative ComplaincFane Criminal Penalties
To achieve timely and effective implementation of the FOG Source
Control Program, OCSD established an Enforcement Management
System, which provides systematic procedures to identify
noncompliant FSEs and determine appropriate enforcement actions
that must be implemented within established time frames. OCSD's
Enforcement Management System includes procedures that are
applied to enforce the FOG control program requirements and to
track compliance. Through the Enforcement Management System,
OCSD is able to:
• Identify and investigate instances of noncompliance;
• Establish enforcement responses that are appropriate in relation
to the nature and severity of the violation and the overall degree
of noncompliance;and
• Provide uniform application of enforcement responses for
comparable levels and types of violations, and ensure adequate,
consistent,and timely enforcement actions.
OCSD's Enforcement Management System encompasses all die
facets of FOG source control activities from permitting to
enforcement. This enforcement management system is necessary to
effectively administer all the requirements of the FOG Source
Control Program. It provides a systematic way of determining
whether FSEs are complying with the FOG Ordinance through the
requirements specified in the control mechanisms and legal
authorities, and in determining how and when to respond to
noncompliance. A comprehensive discussion of OCSD's
Pate lS
FOG Source Control Program and Enforcement Management System
Enforcement Management System can be found in the following
sections.
3.5 Staffing Resources and Training
3.5.1 Staffing Resources
The effectiveness of the control mechanisms (permit and ordinance)
established for implementing the FOG Source Control Program is
enhanced by a well-qualified and competent staff. OCSD's Source
Control Division administers the FOG Source Control Program.
This program is staffed by five highly qualified Environmental
Specialists/Engineers with bachelor's/master's degrees in either
science or engineering and with years of experience in implementing
the National Pretreatment Program. In addition, OCSD utilizes the
services of Environmental Compliance Inspection Service (ECIS) to
conduct routine inspections for BMP and grease interceptors. The
continued success of OCSD's pretreatment program is enhanced by
the expertise, experience, and skills of the staff developing and
implementing the program. These resources are utilized both to
attain the goals of the FOG Source Control Program and to work in
cooperation with FSEs and the public to protect the environment.
3.5.2 Training
Training is an integral pare of OCSD's staff development program.
The need for a well-trained staff that is thoroughly familiar with the
pretreatment regulations, FOG Source Control Program, policies
and procedures, and computer applications cannot be over-
emphasized. Therefore, OCSD's Source Control Division has
established formal training programs for both new and existing staff
utilizing both internal and external resources.
3.5.2.1 Nev Stag'
The training of new staff is an intensive process lasting six months to
one year, starting with a formal introduction to the program under
the guidance of senior staff. A training schedule is developed,
tailored to the position and needs of the new staff,which involves
familiarization with materials on pretreatment regulations, FOG
Ordinance and policies and procedures, kitchen BMPs, and FOG
pretreatment equipment and waste management practices. After
completing the formal training program, the knowledge obtained is
further reinforced through on-the-job training.
P.g 16
FOG Source Control Program and Enforcement Management System
3.5.2.2 Existing Staff
The training of existing staff is on-going, and it involves both
technical and general training to maintain and augment skills and
knowledge needed to perform the job.
• On a continuous basis, staff receives training on both
commercial computer software and OCSD's programs created
in-house to enable the staff to effectively and efficiently
conduct their duties. Examples of these programs include
Excel,Word,Access, and OCSD's FOG software. Other types
of training include time management, project management,
budget development, performance assessment, confined space
entry, first aid, First Responder training, LEL detection,
defensive driving,and developing management and supervisory
skills. Continuous on-the-job training through regular staff
meetings is conducted to update staff on new regulations,
pollution prevention, pretreatment system, policies and
procedures,etc. OCSD also provides opportunities,in the form
of tuition reimbursement and flexible schedules, for staff to
increase their knowledge by taking courses at colleges and
universities that relate to the duties performed by staff.
• Staff also participates in conferences and training seminars
throughout the country to be kept knowledgeable on the latest
technologies and regulations. For example, staff regularly
attend the Cal FOG Work Group, California Water
Environment Association (CWFA), National Association of
Clean Water Agencies (NACWA, formerly AMSA), and Water
Environment Federation (WEF) conferences and training
seminars, and field staff have participated in conferences and
training seminars throughout the country to be up-to-date on
the latest technologies available in sampling and monitoring
equipment.
• When new programs are implemented,staff receives specialized
mining to execute and conduct the tasks required by the
program. For example, at the implementation phase of the
FOG Source Control program, OCSD's staff attended an
Advanced Training Course on the Control of Fats, Oils, and
Grease sponsored by EPA, WEF and CWEA. Such training
program instructs staff and familiarizes them with the issues,
technical aspects,and policies and procedures of the program.
3.6 FSE Outreach
OCSD recognizes that its ability to be proactive and effective is also
dependent upon public outreach and education. OCSD's basic
principle is working with FSEs to protect the environment and
public health. OCSD strives not only to keep the public involved,
Pay 17
FOG Source Control Program and Enforcement Management System
but also to become partners with FSEs in developing and
maintaining its environmental protection programs. It has been
OCSD's experience that the FOG Source Control Program is more
effective and successful if FSEs understand the purposes and goals
of the program, and if FSEs are active participants in developing a
practical and equitable program.
Interaction with FSEs occurs on a day-to-day basis, as part of the
daily operation of the FOG Source Control Program and through a
variety of formes and venues which bring together FSEs on the local
level. As part of OCSD's philosophy of service to the community
and of developing equitable, practical programs, its outreach
activities include working with other local agencies to bring about
regulations that"make sense"to FSEs,OCSD,and the community.
The following an, examples of the more important and unique
outreach activities and programs OCSD has undertaken:
3.6.1 FOG Ordinance Advocacy
Dating the initial development of the FOG Ordinance, OCSD
served as the lead agency in creating a model ordinance for Orange
County. OCSD worked with other co-pemdttees in Orange County
to solicit inputs in order to ensure that the regulations established are
comprehensive and can be practically implemented to achieve the
desired environmental results.The model ordinance served as a good
starting point for co-permitmes to develop and adopt a FOG
Ordinance that suits their local need. It was adopted by OCSD and
some of the co-pemuttees.
3.6.2 Stakeholder Involvement and Education
OCSD conducted outreach for FSEs within its jurisdiction through
workshops, printed materials mailed to FSEs, and the internet to
solicit active participation and feedback on the development of the
FOG Ordinance. Beginning August through December 2004, prior
to implementation of the FOG Source Control Program in]anuary 1,
2005, OCSD mailed informational materials to FSEs in the form of
Fact Sheets (Appendix E3), to promote awareness about the
problem associated with FOG,to educate them on what they can do
to help minimize the discharge of FOG,and to create a mindset that
the FOG discharge regulations is upcoming and will be implemented
through permits and enforcement.
PV is
FOG Source Control Program and Enforcement Management System
3.7 Collaboration with Sewer Maintenance,
Engineering Design, Source Control, and
Communication Groups
The FOG Source Control Program alone is insufficient to ensure
that FOG related SSOs will be eliminated. In order to be effective,it
is also necessary to work with the following.
• Engineering Department to prioritize and correct structural
defects
• Maintenance Department to eliminate mot infestation in the
sewer, track the emergence of trouble spots (hotspots) in the
collection system and take the necessary steps to establish
appropriate maintenance frequencies
1k Communications Department to provide public outreach to
minintize residential FOG discharge.
A collaborative effort is established between the Maintenance
Department, Engineering Department, Communications
Department, and the Source Control Division to develop a unifying
strategy in eliminating SSOs. It is important for the Source Control
Division to maiucain communication and logistical connectivity to
the work practices of the other workgmups. Information obtained
from the FOG Source Control Program during the course of its
implementation will be fed to the other groups to develop strategies
to optimize cleaning of sewer lines and eliminate roots, to identify
and fix sewer fine structural problems, and to further educate the
public.
OCSD is committed in implementing an effective and practical FOG
Source Control Program that considers the economic impact in
implementing requirements to FSEs as well as the benefits derived
towards achieving the desired environmental results. Although an
initial program has been established, ongoing efforts to further
improve the implementation of the FOG Source Control Program
will be pursued.
PV is
FOG Source Control Program and Enforcement Management System
4 OVERVIEW OF OCSD'S FOG
ENFORCEMENT MANAGEMENT
SYSTEM
Now 4 ,vim
OCSD's FOG Source Control Program is administered through the FOG
Enforcement Management System. The system is a network of four
interdependent components:
1. Control Mechanisms (FOG Ordinance and Permits) to establish authority for
regulating FSEs;
2. Monitoring Program to investigate instances of noncompliance;
3. Compliance Screening to identify violations;and
4. Implementation of Enforrement Actions.
Linked together, these components serve as the framework in effectively
enforcing OCSD's FOG Source Control Program. Each component is
comprised of procedures on how and when to conduct each activity,and is
established to define personnel responsibilities in administering the
program.
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pass 20
FOG Source Control Program and Enforcement Management System
Control mechanisms aze the foundation of the FOG Enforcement
Management System. OCSD regulates FSEs through the FOG Discharge
Permit (pemiit) and the FOG Ordinance. The permit and die FOG
Ordinance define the FSEs'responsibilities;the regulations to which FSEs
need to adhere;and specific discharge requirements.The existence of these
control mechanisms,however,is not enough to ensure compliance by FSEs
with die regulations. OCSD recognizes that it must be able to act upon and
effectively enforce the terms of these control mechanisms.
To determine and investigate instances of noncompliance, OCSD
administers a monitoring program by inspecting FSEs, tracking
implementation of BMPs, monitoring maintenance of grease interceptors,
and by tracking all other requirements imposed. Inspections include
evaluations and assessments of the FSEs' operations and grease
interceptors,and are documented by inspection reports.
Because of the large volume of information handled in maintaining and
evaluating pemiit and enforcement activities, database management
becomes an integral part of the FOG Enforcement Management System.
OCSD has a sophisticated computer network for this purpose, which
utilizes advanced database management softwares such as Oracle, to
enhance information storage, retrieval, processing, and evaluation. A
custom software specifically designed to administer the FOG Source
Control Program is in place, to ensure consistency and efficiency of
implementation. The software organizes and enhances monitoring and
tracking activities as well as implementation of enforcement actions.
Pertinent current information on FSEs is stored in the computer database;
similarly, hard copies of documents are stored in files. The FOG software
and database system are capable of storing inspection reports, BMP
reporting requirements,and grease interceptor maintenance reports among
others obtained by OCSD. In addition, the computer tracks due dates for
report submittals and requirements imposed on FSEs, and also generates
reminders to FSEs prior to the due dates.
With the FSEs' requirements and prohibitions established trough the
control mechanisms, and the data gathered from the monitoring and
tracking activities, violations are identified through systematic compliance
sueenvig. The compliance screening process involves review of available
information to sort out noncompliant dischargers for appropriate
enforcement response. This process automatically generates Notices of
Violation that are sent to FSEs. All other violations not amenable to
computer tracking are being determined manually, in a systematic manner,
in accordance with established policies and procedures.
The violations and discrepancies that are identified during the compliance
screening process are reviewed by the appropriate personnel to evaluate the
type of enforcement response needed. OCSD staff identifies types of
responses that are appropriate based on the nature of the violation, the
frequency of the violation, the magnitude of the violation, the duration of
the violation, the potential impact of the violation, and the good-faith
efforts of the violator to eliminate noncompliance. After selection of the
PV 21
FOG Source Control Program and Enforcement Management System
appropriate response, the enforcement action is implemented by specific
Personnel within a reasonable time frame.
The culmination of all of the above activities enables OCSD to maintain
internal coordination and management of the FOG Source Control
Program in a systematic and consistent manner. Through the FOG
Enforcement Management System, OCSD intends to implement
monitoring and enforcement responsibilities in a consistent, fah and timely
manner.
Prat 22
FOG Source Control Program and Enforcement Management System
5 CONTROL MECHANISMS
UP1G" 'e
The FOG Ordinance and the FOG Wastewater Discharge Permit are
control mechanisms that allow OCSD to implement the FOG Source
Control Program. These control mechanisms serve as the regulatory
foundation for providing OCSD with the legal authority to implement the
program.
5.1 FOG Ordinance
The FOG Ordinance adopted by OCSD sets forth uniform
requirements for all FSEs in OCSD's service area of responsibility,
to comply with the General Waste Discharge Requirements Order.
The Ordinance authorizes the issuance of FOG Discharge Permits
to limit FOG discharges to the sewer system; authorizes
inspection/monitoring and enforcement activities; establishes
adtrdnistrarive procedures; and provides for the setting of fees for
the equitable distribution of costs resulting from the implementation
of the FOG Source Control Program.
5.2 FOG Wastewater Discharge Permit
OCSD's FOG Ordinance prohibits the discharge of FOG from
FSEs without valid FOG Discharge Permits. Therefore, OCSD is
administering a permit program for FSEs utilizing procedures that
allow for the:
• Identification of new FSEs and characterization of their FOG
discharges,
• Identification of significant process and/or discharge changes at
existing FSEs,and
• Issuance of petmits to regulate FSEs'FOG discharges
FOG Wastewater Discharge Permits issued to FSEs contain:
S Discharge prohibitions and discharge limitations;
S Schedules for self-monitoring and reporting;
PV 23
FOG Source Control Program and Enforcement Management System
• Statements of duration and non-transferability;
• Legal authority of OCSD to revoke the sewer discharge
privileges and to modify the pemut;
• Penalties;
• Record keepingand notification requirements;
• Severability;and
• Permit conditions,as necessary.
5.2.1 Permit Processing and Issuance
OCSD implements an efficient permitting program through timely
processing and issuance of permits,comprehensive permit evaluation
to ensure application of correct permit conditions, and automated
permit generation. The following describe these aspects in detail:
5.2.1.1 Timeliness of Permit Processing and Issuance
Permit issuance is frequently delayed when the applicant does not
provide complete information and other requirements in the
application,or when there are no established internal procedures and
time table for processing and issuing a permit To resolve this
problem, OCSD established the following tools to ensure timely
issuance of a permit:
• A pemut application package (Appendix E7, which contains
comprehensive information on how to obtain a FOG
Wastewater Discharge permit and easy-to-follow guidelines on
how to fill-out an application form, is made available to all
permit applicants. The brochure describes OCSD's FOG
wastewater discharge penult program, permit requirements,
how to apply and obtain a permit, permit conditions, facilities
requirements,permit application review and evaluation process,
specific instructions on how to fill out an application, and
guidelines on drawings and information submittal requirements.
This information provides applicants with sufficient knowledge
necessary to be able to respond effectively in complying with all
the permit application requirements. A pemut application
package checklist is also provided to, ensure completeness of
submittal requirements.
• When a pemut application is received, OCSD follows
established permitting procedures to ensure issuance of an
accurate permit. Based on this, it is expected that new peones
will be issued within four weeks,and all existing pemdts will be
renewed prior to or by the expiration date.
PVU
FOG Source Control Program and Enforcement Management System
5.2.1.2 Comprehensive Permit Evaluation to Ensure Application of
Correct Permit Conditions
OCSD conducts a thorough review of the permit application and a
comprehensive evaluation of FOG sources through an inspection of
the facility,to determine applicable permit conditions. The adequacy
of the pretreatment system and BMPs in place are also evaluated to
ensure compliance. After final evaluation, the information is
summarized and processed quickly using a computer permit
generator program. Prior to issuance, QA/QC procedures are
followed to ensure accuracy of the permit.
5.2.13 Automated Permit Generation
To enhance management of permit information for each FSE,
OCSD maintains a relational database system that allows efficient
data storage and retrieval for a variety of applications. This has led
to the development of a computerized permit generator developed
in-house, which allows a permit document to be generated in
appeozlmately less than ten minutes.
After detailed evaluation of the pertinent information and the
applicable permit conditions as previously described, the final
information is summarized and entered in the pemut generator
program. The permit document,containing all pertinent information,
is quickly generated and is ready for issuance in a matter of minutes.
Past 26
FOG Source Control Program and Enforcement Management System
6 MONITORING FSEs
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6.1 Methods of Investigating Instances of
Noncompliance
OCSD's monitoring program is used to evaluate the compliance
scams of FSEs in relation to applicable permit and ordinance
requirements. The monitoring progrun consists of:
• Tracking compliance with permit and ordinance requirements
through facility inspections;
• Tracking status of implementation of BMPs and Grease
Control Device Operations and Maintenance through self-
monitoring program;
• Receiving and evaluating reports as specified in the FSEs'
permits or as required by any enforcement actions;
• Investigating instances of noncompliance,producing admissible
evidence through visual observation of sewer laterals and sewer
lines downstream using closed-circuit television (CCTV), as
necessary;and
6 Maintaining a computerized compilation of pertinent data
regarding all FSEs that is complete and accurate, in order to
facilitate the compliance screening process.
The following describes in derail the monitoring and tracking activities
performed by OCSD:
6.2 FSE Self-Monitoring
6.2.1 Self-Monitoring to Track Implementation of Required
Best Management Practices
OCSD requires all FSEs to implement BMPs and to report the status
of implementation every six months. Minimum requirements for
implementation of BMPs are specified in the FSE's pemut All self-
monitoring is required to be conducted in accordance with OCSD's
PVfs
FOG Source Control Program and Enforcement Management System
guidelines as specified in the FSEa' perilt, The self-monitoring
results sobrrutted w OCSD are evaluated and used as a means to
detemrine compliance. If the results show noncompliance, the FSE
is inspected to confirm the noncompliance and a Corrective Action
Notice is issued accordingly,to require immediate implementation of
corrective measures. A Notice of Violation with a Noncompliance
Fee is issued when die FSE fails to implement the required
correction during a follow-up verification inspection.
OCSD utilizes a computer system to administer the self-monitoring
program from the initial notification to final submittal of reports or
implementing required enforcement responses. FSEs are initially
notified at the beginning of the six-month reporting period to
implement BMPs and are also sent a reminder notice together with
the official Best Management Practices Monitoring Report Forms.
Submittals are tracked and late notices are sent when reports are not
submitted on time.The reports generated by this automated process
are manually verified and checked by responsible personnel prior to
final release. After final verification, the results become part of the
FSE's pemnanent file and compliance record in the computer
database.
6.2.2 Self-Monitoring to Track Implementation of Maintenance
Requirements for Grease Interceptors
OCSD also requires FSEs with grease interceptors to maintain their
grease interceptors at a specified frequency and to report these
activities every six months. The permit specifies the minimum
requirements for grease interceptor maintenance.Similar to the BMP
self-monitoring, FSEs are also required to submit self monitoring
reports to OCSD. Reports submitted to OCSD are evaluated and
used as a means to determine compliance. If the results show
noncompliance, the FSE is inspected to confirm the noncompliance
and a Corrective Action Notice is issued accordingly, to require
immediate implementation of corrective measures. A Notice of
Violation with a Noncompliance Fee is issued when the FSE fails to
implement the requited correction during a follow-up verification
inspection. Implementation procedures for the Grease Interceptor
self-monitoring requirement are similar to the BMP self-monitoring
requirement.
6.3 Inspections
OCSD conducts routine and non-routine inspections as a means of
verifying an FSE's compliance with its discharge permit and OCSD's
Ordinance. The following types of inspections are commonly done:
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FOG Source Control Program and Enforcement Management System
6.3.1 Routine Onsite Facility Inspections
On a routine basis, FSEs with grease interceptor requirements are
inspected periodically to verify proper maintenance and operation of
grease interceptors and compliance with the 25% rule. OCSD also
conducts inspections of FSEs to detemdne instances of
noncompliance with BMP requirements and other permit
requirements. The inspections may include interview with FSE
representative, inspection of grease removal devices, and visual
observation of kitchen practices as it relates to FOG generation.
6.3.2 Follow-up Inspection and Verification
When a Corrective Action Notice is issued, a follow-up inspection
and verification is conducted to determine if the FSE has complied
with die required corrective actions to resolve the noncompliance
problem. When an FSE fails to correct the problem based on the
findings of this inspection,a Notice of Violation is issued along with
the corresponding Noncompliance Fee.
6.3.3 Compliance Audit
This is a special inspection for FSEs with repeated violations to
identify and assess the cause of the recurring noncompliance
problems and to establish the required corrective actions. OCSD's
staff conducts a compliance audit of the facility, including a
thorough review of due kitchen practices, waste/wastewater-
generating sources, waste management practices, and adequary of
the pretreatment system.
6.3.4 Inspection for Bi-Annual Permit Renewal
This is a comprehensive inspection conducted every two years. It
provides a derailed compliance check as well as information needed
to re-evaluate the permit during permit renewal. These inspections
include evaluation of the kitchen pounces and grease interceptor,
review of waste manifests and other disposal documents,compliance
evaluation, and a review of applicable regulations, policies and
procedures for the implementation of the FOG program.
6.3.5 Downstream Sewer Line Inspections
To further confirm compliance with the requirements of the FOG
Source Control Program, OCSD conducts routine inspections of
downstream sewer lines and laterals from FSEs using Closed Circuit
Television (CCTV). This provides opportunity to pinpoint sources
of illegal FOG discharges not detected during onsite inspections.
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FOG Source Control Program and Enforcement Management System
With the visual observations obtained using CCTV,OCSD is able to
identify FSEs that have major impacts and, subsequently, require
them to install adequately sized grease interceptors to resolve the
problem. OCSD regularly conducts downstream monitoring and
uses it as an effective means to identify major FOG contributors and
further identify groups of dischargers that either collectively or
cumulatively impact the sewer. CCTV inspection has been
demonstrated to be a very useful tool in monitoring trouble spots to
prevent SSOs and eventually eliminating trouble spots.
6.4 Data Management
OCSD maintains a computer data management system for storage,
retrieval,and processing of information pertaining to all permit- and
enforcement-related activities. The data management system is
capable of handling and processing the following pemilt- and
enforcement related activities:
• Maintaining current FSE information, such as mailing and
service address, names of chief operating officer and contact,
telephone and facsimile numbers, number of employees,
operating hours,etc.
• Maintaining a database for permit-related information such as
GIS information, grease interceptor location, original date of
permit issuance,per nit expiration date,etc.
• Maintaining a database for storing inspection findings and
cracking Corrective Action Notices.
• Generating Notices of Violation,when applicable.
• Tracking self-monitoring requirements, generating reminder
letters to conduct self-monitoring, generating reminder letters
to submit self-monitoring reports, and generating self-
monitoring Corrective Action Notices.
Tracking all permit renewal applications and generation of new
and renewed pe rnits.
0 Tracking all submittal requirements such as progress reports,
Compliance Schedule Agreement submittals, permit condition
requirements,and any pertinent requirements.
• Generating reports such as compliance histories.
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FOG Source Control Program and Enforcement Management System
7 COMPLIANCE SCREENING
Now vzdAvom ti Z atpa4:u4
OCSD's compliance screening procedures involve the review of all available
information generated by monitoring activities in comparison with the
FSE's permit requirements,to soft out noncompliant dischargers.This step
is designed primarily to identify apparent violations and subsequently
determine the appropriate response in the next steps.
OCSD established standard compliance screening procedures for violations
pertaining to perm ing, grease interceptor maintenance requirements,
BMP implementation and reporting requirements,administrative mandates,
ordinance, and special permit conditions. With the aid of OCSD's data
management system, standand procedures are followed in systematically
identifying all violations and subsequently notifying FSHs of the violations.
The bulk of the compliance screening process deals with the identification
of grease interceptor maintenance requirement violations (25%rule),failure
to implement mandatory BMPs, reporting violations, and compliance
schedule violations. In an effort to conduct the compliance screening
process efficiently, OCSD developed computer programs for automatic
identification of these violations. Not only will the automated process
assist in developing a consistent response,it will also reduce the manpower
required to conduct the compliance screening process. The preliminary
review and evaluation are handled by the administrative support utilizing
the computerized data management system. Computerized compliance
screening applications include;
• Screening violations for failure to comply with the grease interceptor
maintenance requirements (25%Wile)and failure to implement required
BMPs;
• Screening for reporting violations based on computerized tracking for
all report subrnittal requirements;and
• Screening for violation of administrative mandates based on
computerized tracking of all administrative mandate requirements.
Because timing is an important element that needs to be considered when
conducting compliance screening, OCSD established procedures to review
the information on a "rolling" (as received) basis. The data are screened as
soon as they are received, which triggers generation of a Notice of
Violation when applicable,as an initial enforcement action.
OCSD has developed procedures for careful examination of monitoring
data to accurately determine the compliance status of each FSH. The
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FOG Source control Program and Enforcement Management System
following describes specifically what OCSD does to screen different types
of violations:
7.1 Screening for Violations Pertaining to Unauthorized
Discharges
7.1.1 Discharging Without a Pemtit
During the course of routine inspections of perrrtitted FSEs,
OCSD's inspectors conduct searches for FSEs discharging to the
sewer without a permit. OCSD identifies non-permitted FSES by:
• Working with the City of Tustin's Community Development
Department-Building Division,to identify new construction or
major renovation of FSEs exceeding$50,000.
• Obtaining and reviewing, on a periodic basis, a fist of FSEs
from the City of Tustin's Business License Division to identify
new FSEs.
Reviewing the list of FSEs inspected by the Orange County
Health Care Agency(OCHCA) on an annual basis.
Upon identification of an unpemtitted FSE, OCSD issues a Notice
to Apply for Permit; provides a Permit Application; and specifies
the deadline when to submit the application.
7.1.2 Failure to Inform Change of Ownership
This violation is usually detected by the inspectors in the course of
their routine inspection as they gather information from the contact.
Upon identification of the violation,the inspector issues a Notice to
Apply and provides a pemvt application. The inspector specifies the
deadline to submit the application and is responsible for the follow-
up.
7.1.3 Discharging with an Expired Permit
This violation is usually determined through the permit renewal
process with the aid of a computer. On a monthly basis, a list of
FSEs whose permits are about to expire is generated by the
computer. A designated person is responsible for following up the
fiction renewal process and identifying noncompliant FSEs. Proper
notification and sufficient time is provided to the FSE to ensure that
the permit is renewed prior to expiration.
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FOG Source Control Program and Enforcement Management System
7.1.4 Discharging with Suspended Permit or Discharging with
Revoked Permit
Since these violations do not happen frequently, FSEs with
Suspended Permits or Revoked Permits are closely monitored and
tracked down by inspectors through actual inspection of the FSE's
facility.
7.2 Screening for Noncompliance with the BMP
Implementation Requirements
7.2.1 Failure to Implement Required BMPs
This noncompliance is detected during submission of BMP Self-
Monitoring Reports and during routine onsite inspections. The Self
MonitoringReports indicate BMPs which are not implemented.
Information provided by FSE is entered in the computer which
automatically detects noncompliance and generates the Corrective
Action Notice. Further tmcking of the Corrective Action Notice
issued is integrated in the computer program which requires
subsequent input to indicate whether the FSE has met compliance or
a Notice of Violation needs to be issued.This noncompliance is also
detected during onsite inspection for which a Corrective Action
Notice is issued. Further tracking of the Corrective Action Notice is
also done by the computer which requires subsequent inpuS to
indicate whether the FSE has met compliance or a Notice of
Violation needs to he issued, after conducting a Follow-up
Inspection and Compliance Verification.
7.2.2 Failure to Keep Required Records for Implementing
BMPs
Record keeping, such as training logs, yellow grease disposal logs,
etc., is part of die BMP implementation requirement.
Noncompliance with this requirement is detected during onsite
inspection for which a Corrective Action Notice is issued. Further
tracking of the Corrective Action Notice is done by the computer
which requires subsequent input, to indicate whether the FSE has
met compliance or a Notice of Violation needs to be issued, after
conducting a Follow-up Inspection and Compliance Verification.
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FOG Source control Program and Enforcement Management System
7.3 Screening for Violations of Grease Interceptor
Maintenance Requirements
7.3.1 Violation of the 25%Rule
During inspection of grease interceptors, the depths of the
accumulated solids and FOG are measured to determine compliance
with the 25%rule.If noncompliance is detected,a Corrective Action
Notice is immediately issued requiring the FSE to immediately,pump
the full contents of the interceptor within a specked number of days.
A Follow-up Inspection and Compliance Verification is conducted
to determine if FSE has met compliance. Computer trucking for
these events will determine if a Notice of Violation needs to be
issued.
7.3.2 Failure to Maintain Pans of the Grease Interceptor in
Proper Operating Condition
As part of the grease interceptor inspection, the internal putts are
inspected to ensure that they are properly maintained and in good
operating condition. When a problem is detected, a Corrective
Action Notice is immediately issued requiring the FSE to
immediately fix the problem within a specified number of days.
Further tracking of the Corrective Action Notice is done by the
computer, which requires subsequent input, to indicate whether the
FSE has met compliance or a Notice of Violation needs to be issued,
after conducting a Follow-up Inspection and Compliance
Verification.
7.3.3 Failure to Keep Required Records for Grease Interceptor
Maintenance
Record-keeping, such as maintenance records and wastehauling
records, is put of the grease interceptor maintenance requirement.
Noncompliance with this requirement is detected during onsite
inspection for which a Corrective Action Notice is issued. Further
tracking of the Corrective Action Notice is done by the computer
which requires subsequent input, to indicate whether the FSE has
met compliance or a Notice of Violation needs to be issued, after
conducting a Follow-up Inspection and Compliance Verification.
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FOG Source Control Program and Enforcement Management System
7.4 Screening for Violations of Reporting
Requirements
7.4.1 Delinquent Reports
Most reporting violations are caused by delinquent reporting. For
purposes of compliance screening, OCSD has established a
computerized tracking system for all reporting requirements. When
requirements for a specific FSE are established, the information is
entered into the computer with a brief description of the
requirement and when the requirement is due. Upon submission,
the computer database is also updated to indicate that the report has
been received. On a weekly,basis, the computer generates a report
which summarizes all upcoming reports due and overdue reports.
Not only does this facilitate tracking and follow-up, but it also
provides compliance screening for FSEs who fail to satisfy the
repotting requitement Upcoming requirements which are soon due
are flagged by the computer; subsequently, OCSD sends reminders
to FSEs to inform them of the upcoming due date as a preventive
measure for reporting violation occurrences. Such reminders have
proven to be beneficial in preventing this type of violation.
7.4.2 Inaccurate Reports
Upon submission of required reports, the information is initially
screened by clerical staff for completeness and then reviewed by
technical staff for technical content. Compliance screening for
inaccurate reports is determined during this process.
7.5 Screening for Violations of Administrative
Mandates
All requirements of administrative mandates such as Compliance
Schedule Agreements are monitored tbmugh the computer for
compliance. When requirements are established, the information is
entered into the computer with the corresponding due date for
tracking purposes. Similarly, dte computer is updated when the
requirements are satisfied. Compliance screening is accomplished
through reports generated by the computer which summarize
overdue requirements. As a preventive measure, OCSD sends
reminders to FSE. to into. them of the requirements with
upcoming due dates.
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FOG Source Control Program and Enforcement Management System
7.6 Violations of Ordinance and Special Permit
Conditions Detected During Inspections
Compliance screening for violations occurring at the FSH's facility is
determined by inspectors during the course of routine on nonmoutine
inspections. When noncompliance is detected, a Corrective Action
Notice is immediately issued requiring the FSE to immediately
correct the problem within a specified number of days. Further
tracking of the Corrective Action Notice is done by the computer
which requites subsequent input, to indicate whether the FSE has
met compliance or a Notice of Violation needs to be issued, after
conducting a Follow-up Inspection and Compliance Verification.
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FOG Source Control Program and Enforcement Management System
8 IMPLEMENTING ENFORCEMENT
ACTIONS
Eqow'"'" ot*0040 "AjAuc
OCSD's first consideration in developing enforcement responses was to
anticipate as many types and patterns of violations as possible that are likely
to be encountered, as discussed in Section 7. This way, specific
enforcement responses may be formulated. The violations and
discrepancies that are identified during the compliance screening process
are reviewed to evaluate the type of enforcement response needed.
Guidelines are established to:
• Provide guidance in determining procedures to be followed to identify,
document and respond to the violations;
• Provide guidance in selecting initial and follow-up enforcement actions;
• Establish staff responsibilities for implementing enforcement actions;
and
• Designate suggested time frames for implementing enforcement
actions.
OCSD's second consideration was to provide a range of enforcement
options that can be used to respond to violations. OCSD uses a
comprehensive range of enforcement mechanisms within the legal
authorization granted by the Clean Water Act, the state legislature, and
OCSD's FOG Ordinance.
MOST SEVERE ACTION
AdmCirnimi n altiae
ls
Ci ties
Pe n
P Su s nit
ies
Enforcement Compliance Schedule Agreements
Probation Orders
Compliance Meetings
Notice of Violation
LEAST SEVERE ACTION
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FOG Source Control Program and Enforcement Management System
8.1 Enforcement Responses
The following describes the range of enforcement options used by
OCSD in responding to different types of violations:
8.1.1 Connective Action Notice (CAN)
Corrective Action Notices are informal notices used to initially
address and correct noncompliance to provide the FSE with an
opportunity to correct the problem before issuance of a formal
Notice of Violation with the associated Noncompliance Fees. The
Corrective Action Notice specifies the problem that need to be
corrected and a due date for completion. After the required
completion date, OCSD conducts a Compliance Follow-up
Inspection and Verification to determine if FSE is in full compliance.
Corrective Action Notices are tracked to ensure that appropriate
follow-up is consistently conducted.
8.1.2 Notices of Violation (NOV)
When a Corrective Action Notice for noncompliance with permit
conditions or Ordinance provisions is issued,a Follow-up Inspection
and Compliance Verification follows to Bete nine if FSE has met
compliance. When the FSE is found to have failed to correct the
problem, A Notice of Violation is issued together with a
Noncompliance Fee.The NOV describes the type of violation, and
specifies that corrective actions must be taken to preclude escalated
enforcement actions.
8.1.3 Noncompliance Fees
When a Notice of Violation is issued, a Noncompliance Fee is
typically imposed on the FSE. The fee recovers OCSD's
administrative and field costs in dealing with the noncompliance.
8.1.4 Compliance Follow-Up Inspection and Verification
Following issuance of a Corrective Action Notice as a result of
noncompliance, OCSD conducts a compliance follow-up inspection
to determine whether the FSE has implemented corrective measures
and has resolved problems. Based on this inspection, a Notice of
Violation is issued if the FSE is found to have failed to correct the
problem or the enforcement action is terminated if the
noncompliance problem has been resolved.
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FOG Source Control Program and Enforcement Management System
8.1.5 Compliance Audit
Compliance Audits are conducted by OCSD staff for FSEs who
have demonstrated continued or repeated violations. Compliance
Audits are performed in order to investigate the cause of the
recurring violations, and to assess the level of corrective measures
and enforcement actions needed to fully resolve the noncompliance
problem. A Compliance Audit is usually followed by a Compliance
Meeting.
8.1.6 Compliance Meetings
Compliance Meetings are held when an FSE has demonstrated
continued or repeated violations. A Compliance Meeting is usually
held after a Compliance Audit has been conducted. The meeting is
held at OCSD's administration office, and attendance by the
representatives of the FSE is mandatory. During the meeting, the
results of the Compliance Audit are discussed, and a plan is
developed to establish the corrective actions to be taken by the FSE
to achieve long-term compliance.
8.1.7 Increased Grease Interceptor Pumping/Maintenance
OCSD may impose more frequent grease interceptor
pumping/maintenance requirements if an FSE has demonstrated
continued or repeated violations of the 25%Rule.
8.1.8 Order to Cease Noncompliant Discharge
When OCSD finds that the FSE has continued to discharge
wastewater in violation of OCSD's Ordinance or the provisions of
its wastewater discharge permit, an Order to Cease Noncompliant
Discharge may be issued to stop noncompliant discharge.The Order
also notifies the FSE of subsequent enforcement actions that could
be taken should violations continue.
8.1.9 Compliance Schedule Agreement
Upon a determination that an FSE is in noncompliance with the
terms, conditions or limitations specified in its permit or any
provision of OCSD's Ordinance, and that it needs to construct
and/or acquire and install pretreatment equipment, OCSD may
require the FSE to enter into a Compliance Schedule Agreement.
The Compliance Schedule Agreement contains requirements and
conditions by which an FSE must operate during its term and
provides specific dates for construction and/or acquisition and
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FOG Source Control Program and Enforcement Management System
installation of requited equipment or implementation of corrective
actions.
8.I.10Administrative Complaint/Administrative Fines
Pursuant to the authority of California Government Code Sections
54740.5 and 54740.6,OCSD may issue an Administrative Complaint
to any FSE that violates any provision of OCSD's Ordinance; any
pernit condition, prohibition, or effluent limit; or any suspension,
revocation or other order. The Administrative Complaint describes
the violation, the provision of the law authorizing civil liability to be
imposed,and the proposed administrative fine.
The Adrnhtistmtive Complaint also provides notification of the date
and location of an administrative hearing regarding the complaint.
The hearing is held within 60 days after the complaint is transmitted.
The hearing is conducted by a staff member designated by OCSD's
General Manager. The FSE may waive its right to a hearing, in
which case the hearing is not conducted. At the heating,the FSE is
given an opportunity to respond to the allegations set forth in the
Administrative Complaint by presenting written or oral evidence.
After the conclusion of the heating, the heating officer submits a
written report to the General Manager setting forth a statement of
facts found to be true, a detemdnation of the issues presented,
conclusions and a recommendation. Should the General Manager
find that grounds exist for assessment of an administrative fine, his
decision and order are issued in writing within 30 days after the
conclusion of the hearing. The written decision is then constituted
to the FSE.
Administrative fines may be assessed as follows:
• In an amount not to exceed two thousand ($2,000.00) for each
day for failing or refusing to finish technical or monitoring
reports;
• In an amount not to exceed three thousand dollars ($3,000.00)
for each day for failing or refusing to timely comply with any
compliance schedules established by OCSD;
• In an amount not to, exceed five thousand dollars ($5,000.00)
per violation for each day of discharge in violation of any waste
discharge limit, permit condition, or requirement issued,
reissued,or adopted by OCSD;
• In any amount not to exceed ten dollars ($10.00) per gallon for
discharges in violation of any suspension,revocation,cease and
desist order or other orders, or prohibition issued, reissued, or
adopted by OCSD.
In determining the proposed administrative penalty, OCSD takes
into consideration such factors as environmental or physical harm to
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FOG Source Caroni Program and Enforcement Management System
the POTW, the good faith efforts of the FSE once it became aware
of the problem,the magnitude and frequency of violations,the FSE's
history of noncompliance,and economic benefit.
8.1.11 Revocation of Waiver from Grease Interceptor Installation
Upon determination that an FSE is a major FOG contributor, any
existing Waiver from Grease Interceptor Installation may be revoked.
Upon revocation of the waiver, the grease interceptor installation
requirement is included in the permit and immediately implemented.
8.1.12 Revocation of Variance from Grease Interceptor
Requirements
Upon determination by OCSD that the Variance from Grease
Interceptor Requirements is no longer appropriate, OCSD may
revoke the variance and pursue installation of a standard grease
interceptor.
8.1.13 Permit Suspension
A perrnit may be suspended when it is determined that an FSE has:
• Failed to comply with the terms and conditions of a
Compliance Schedule Agreement.
• Knowingly provided a false statement, representation, record,
repog or other document to OCSD.
• Refused to provide records,reports,plans,or other documents
required by OCSD to deterudire permit terms, conditions,
discharge compliance,or compliance with the Ordinance.
• Falsified, tampered with, or knowingly rendered inaccurate any
monitoring device or sample collection method.
• Failed to report significant changes in operations or wastewater
constituents and characteristics.
• Refused reasonable access to the FSE's premises for the
purpose of inspection and monitoring.
• Failed to make timely payment of all amounts owed to OCSD
for user charges,non-compliance sampling fees,permit fees,or
any other fees imposed pursuant to this Ordinance.
• Violated any condition or Grit of a discharge permit or any
provision of OCSD's Ordinance.
Upon determination that there are reasonable grounds for permit
suspension, the FSE is provided a written more with the date and
location of the administrative hearing. The hearing is held within 15
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FOG Source Control Program and Enforcement Management System
45 days after the notice is transmitted. The hearing is conducted by
a staff member designated by OCSD's General Manager.
At the suspension hearing, the FSE is given an opportunity to
respond to the allegations set fonh in the notice by presenting
written or oral evidence. After the conclusion of the hearing, die
hearing officer submits a written report to the General Manager
setting forth a brief statement of facts found to be true, a
determination of the issues presented, conclusions, and a
recommendation. Should the General Manager fund that grounds
exist for suspension of the permit,his decision and order is issued in
writing within 30 days after the heating. The written decision is then
transmitted to the FSE.
8.1.14 Permit Revocation
A pemmt may be revoked when it is determined that an FSE:
• Knowingly provided a false statement, representation, record,
report,or other document to OCSD.
• Refused to provide records,reports,plans,or other documents
required by OCSD to deremnine pemtit terms, conditions,
discharge compliance,or compliance with the Ordinance.
• Falsified, tampered with, or knowingly rendered inaccurate any
monitoring device or sample collection method.
Failed to report significant changes in operations or wastewater
constituents and characteristics.
Failed to comply with the terms and conditions of a
Compliance Schedule Agreement or permit suspension.
• Discharged effluent to OCSD's sewerage system while its
permit was suspended.
• Refused reasonable access to the FSE's premises for the
purpose of inspection and monitoring.
• Failed to make timely payment of all amounts owed to OCSD
for user charges,non-compliance sampling fees,permit fees,or
any other fees imposed pursuant to the Ordinance.
• Caused interference or pass-through with OCSD's collection,
treatment,or disposal system.
• Violated any condition or limitations of its discharge permit or
any provision of OCSD's Ordinance.
Upon determination that there are reasonable grounds for permit
revocation, the FSE is provided a written notice with the date and
location of the administrative hearing. The hearing is held within 15
-45 days after the notice is transmitted. The hearing is conducted by
a staff member designated by OCSD's General Manager.
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FOG Source control Program and Enforcement Management System
At the revocation hearing, the ESE is given an opportunity to
respond to the allegations set forth in the notice by presenting
written or oral evidence. After the conclusion of the hearing, die
hearing officer submits a written report to the General Manager
setting forth a brief statement of facts found to be true, a
determination of the issues presented, conclusions, and a
recommendation. Should the General Manager find that grounds
exist for revocation of the pemut,his decision and order is issued in
writing within 30 days after the date of the heating. The written
decision is then transmitted to the FSE.
8.1.15 Order to Terminate Discharge
An Order to Terminate Discharge may be used to require an FSE to
physically terminate its sewerage service if the ESE has failed to
comply with an Emergency Suspension Order or Permit Revocation
Order,or if an FSE without a valid permit fails to immediately cease
and desist discharge.
8.1.16 Emergency Suspension Order
OCSD may suspend sewerage service by order of the General
Manager when it is determined that a suspension is necessary in
order to stop an actual or impending discharge which presents or
may present an imminent or substantial endangerment to the health
and welfare of persons, or to the environment, or may cause
interference with OCSD's sewerage facilities or operations, or may
cause OCSD to violate any Local, State or Federal Law Regulation.
Any discharger notified of and subject to an Emergency Suspension
Order is required to immediately cease and desist the discharge of all
wastewater to the sewerage system. Within five days of the issuance
of an Emergency Suspension Order, the General Manager holds a
hearing to provide the FSE with an opportunity to provide
information in opposition to the order. The General Manager then
issues a written decision within two business days following the
hearing,and the decision is transmitted to the FSE.
8.1.17 Civil Penalties (judicial)
pursuant to the authority of California Government Code Sections
54739 - 54740 and the Clean Water Act, 33 U.S.C. Section 1251 et
seq., any person who violates any provision of OCSD's Ordinance,
or any permit condition, prohibition or effluent limit is potentially
Gable civilly up to $25,000.00 per violation for each day in which
such violation occurs. This action is initiated by OCSD's General
Counsel, upon order of the General Manager, by petoonhrg the
Superior Court to impose,assess and recover such penalties,or such
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FOG Source Control Program and Enforcement Management System
other penalties as OCSD may impose, assess, and recover pursuant
to Federal and/or State legislative authorization.
8.1.18 Injunction
OCSD may petition the Superior Court for the issuance of a
preliminary of pertnanent injunction, or both, to restrain or prevent
continued or threatened violations of the Ordinance, an FSE's
permit,or any Federal Pretreatment Standard or requirement.
8.1.19 Physical Termination of Service
OCSD may physically terminate sewerage service to any property
pursuant to the terms of any order of emergency suspension or
revocation of a permit or upon the failure of a person not holding a
valid dischuge permit to immediately cease discharge,whether direct
or indirect,to OCSD's sewerage facilities.
8.1.20Criminal Penalties
Any person who violates OCSD's Ordinance is guilty of committing
a misdemeanor, and if convicted, is punishable by a fine up to
11,000.00, or imprisonment up to 30 days, or both. Each violation
and each day of violation may constitute a separate violation of the
Ordinance.
8.1.21 Financial Security
FSEs subject to enforcement or collection proceedings may be
required to provide financial security to guarantee performance or to
pre-pay charges before permission is granted to discharge to the
sewer.
8.2 Criteria for Determining Appropriate Enforcement
Actions
After identifying various types of violations and establishing a range
of available enforcement options, the specific enforcement response
most be selected. To ensure that the enforcement response selected
is appropriate in relation to the seriousness of the violation, the
following criteria are utilized:
• Magnitude of Violation
• Duration and Frequency of Violation
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FOG Source Control Program and Enforcement Management System
• Effect of Violation on Public Health and the Environment
• Effect of Violation on OCSD's Workers and Sewerage System
• Compliance Hammy y of the FSE
• Good Faith Efforts of the FSE to Eliminate Compliance
8.2.1 Magnitude of Violation
Some violations of an isolated or insignificant nature may be dealt
with by an informal enforcement action such as a reminder letter,
Corrective Action Notice or the issuance of a Notice of Violation.
However,violations of a significant nature,even a single occurrence,
can threaten the public health and the environment, or damage
OCSD's sewerage system. For this reason, the magnitude of
violation is an important factor in determining the appropriate level
of response.
8.2.2 Duration and/or Frequency of Violation
Regardless of the magnitude, the duration and/or frequency of
violation most be considered in determining an enforcement
response. All else being equal, violations which continue over
extended periods of time are subject to mote escalated levels of
response.
8.2.3 Effect of Violation on Public Health and the Environment
The actual or potential effect of a violation on public health and the
environment is a significant factor in determining the level of
response. In situations where there is an imminent threat to public
health and the environment, OCSD may immediately suspend
sewerage service. The level of response is related to the impact of
the violation, and is also devised to recover any costs incurred by
OCSD. For example, if the violation has resulted in SSO to a
penalty imposed on OCSD, the FSE would be responsible for the
penalty amount.
8.2.4 Effect of Violation on OCSD's Workers and Sewerage
System
Some discharge violations may result in adverse effects on OCSD's
workers and/or sewerage system. Adverse effects on the sewerage
system can include harm to equipment, processes, or operations;
contamination of wastewater or biosolids; and damage or
obstruction to the collection system. The level of response is related
to the impact of the violation, and is also devised to recover any
costs incurred by OCSD as a result of the violation.
pv ae
FOG Source Control Program and Enforcement Management System
8.2.5 Compliance History of the FSE
The compliance history of the FSE must be considered in
determining the appropriate level of response to a violation. In
addition, the various aspects of the compliance history should be
taken into consideration including the states of the FSE's
preureatment equipment, operation and maintenance efforts, waste
cauterization efforts,etc.
8.2.6 Good Faith Efforts of the FSE to Eliminate
Noncompliance
The good faith efforts of an FSE, once it is aware of a violation,
plays a role in determining the appropriate level of response to a
violation. Good faith efforts must be compared against the criteria
provided in the Clean Water Act-.
"The Act requires industry to take extraordinary efforts if the vital
and ambitious goals of the Congress are to be met This means that
business-as-usual is not enough. Prompt, vigorous, and in many
cases, expensive pollution control measures must be initiated and
completed as promptly as possible. In assessing the good faith of a
discharger, the discharger is to be judged against these criteria.
Moreover,it is an established principle,which applies to this act,that
administrative and judicial review are sought on the discharger's own
time."
Leeislutive History ofthe Clean Water Act No.95-14 Vol 3 p463
PV 46
FOG Source Control Program and Enforcement Management System
Appendices
PV 46
APPENDIX G1
FOG Control Program
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 5
2 6
3 7
Fats, Oils, and Grease
Control Program
Basis for Program Development, Program
Components, and Policies
Abstract
Identifying the guiding principles and developing program components for effectively controlling the discharge of fats,oils,
and grease(FOG)will define the implementation strategy necessary for a successful source control program. This is an
attempt to establish OCSUs FOG Control Program to determine policies/guidelines and associated regulations that need
to be in place to effectively enforce the program.In writing the Ordinance,the FOG Control program should be considered
to ensure Mat the regulations established are comprehensive and can be practically implemented to achieve the desired
end results.
JEIMT 1/04
CONTENTSPURPOSE.............................................................................................1
BASIS FOR DEVELOPING FOG CONTROL PROGRAM .........................2
Pursuing an Equitable FOG Control Program 2
FOG Control Essentials 3
Considerations for Developing OCSD's FOG Control Program 3
Practical Considerations for Establishing Requirements for FOG Control:
Balancing Cost and Benefits 4
Requirements for Installation of Grease Interceptors 5
Requirements for Implementation of BMPs 6
Regulatory Considerations 6
Use of Numerical Limits for Controlling FOG Discharge 6
Use of Performance Standards for Regulating FSEs 6
Use of Grease Interceptor Liquid Depth as an Action Level for Controlling
FOG Pass-through 7
Use of Visual Observations of FSEs' Lateral for Requiring Grease
Interceptors 8
Issuance of Waiver for Interceptor Requirement During the Three-year
Conditional Stay for Existing FSEs 8
Technical Considerations 9
Interceptor Sizing Consideration 9
Determining Interceptor Cleaning Frequency 9
BASIC REQUIREMENTS OF THE FOG CONTROL PROGRAM.............11
Backbone Requirements 11
Permit Requirements 12
Issuance of Variance and Waivers 13
Prohibitions 15
Facilities Requirements 15
Record-keeping and Reporting Requirements 18
PURPOSE The purpose of the Fats, Oils, and Grease (FOG) Control Program is to prevent
blockages of the sanitary sewer lines that can cause sanitary sewer overflows
(SSOs) by establishing control mechanisms that will establish regulations and
policies for the disposal of FOG from Food Service Establishments (FSEs). The
control mechanisms will comprise of the FOG Ordinance (Ordinance) and FOG
Wastewater Discharge Permit (permit), which shall define general prohibitions and
restrictions on discharges, facilities requirements, administrative requirements,
procedures for recovering costs associated with FOG discharges and blockages,
and enforcement tools for implementing the program.
In addition to establishing control mechanisms, the FOG Control Program will also
include an enforcement management system to address the fundamental
requirements necessary to regulate FSEs; obtain and evaluate information on FSE
compliance; identify violations;select appropriate enforcement action; establish time
frames for implementation; and resolve noncompliance in a timely, fair and
consistent manner.
The discharge of FOG to the sewer system from FSEs will be effectively controlled
through the FOG Control Program by:
Administering an extensive permitting program to regulate wastewater
discharges from FSEs;
Tracking compliance through inspection of FSEs,reviewing Kitchen Best
Management Practices(BMPs)and Grease Interceptor Maintenance Practices,
and monitoring wastewater discharges;
Evaluating and screening the results of inspection and reports to identify
violations;
Consistently responding to all types of violations to ensure long-term
compliance; and
Requiring FSEs,when applicable,to pretreat wastewater to reduce FOG prior
to discharge to the sewer system.
FOG Control Program 1
BASIS FOR Pursuing an Equitable FOG Control Program
DEVELOPING FOG
CONTROL PROGRAM A good FOG Control Program should consistently succeed in keeping FOG
discharges below acceptable levels to protect wastewater collection systems from
Gagging and causing sanitary system overflows (SSOs). Since the problem is
caused significantly by FSEs discharging FOG, FSEs share a major responsibility
for the consequences of their FOG discharges.
It is OCSD's objective to develop and implement a FOG Control Program that is
equitable by:
Requiring all FSEs to reduce the level of their FOG discharge through
implementation of Best Management Practices (BMPs) and installation of
appropriate/adequate grease interceptor/FOG control device, among other
requirements necessary for an effective FOG control
Establishing specific permit requirements for reducing FOG discharges by
considering the quantity of FOG generated by the FSE and its potential impact
to the collection system; establishing requirements that are effective to achieve
the desired environmental results while considering costs incurred by FSEs,
considering requirements with sound technical basis; establishing practical
requirements tailored individually to each FSE based on established criteria
versus a"one size fits all"set of requirements
Establishing basic user fees and any additional user fees that may be imposed
for discharges above acceptable levels to recover costs of additional
maintenance required beyond normal; imposing mitigation fees for FSEs where
installation of adequate grease interceptor/FOG control device is not feasible
Recovering cost of FOG Control Program, which includes inspections,
sampling, program administration and maintenance,educational outreach,etc.
Implementing a FOG Control Program that addresses all FSEs that are sources
of FOG and is consistent among all FSEs.
Sewer blockages are largely dependent on the quantity of FOG being discharged
from FSEs, but are also dependent on other factors such as the size of the sewer
line, pipe material, number of dischargers to the line, type of dischargers,
topography (slope), age and condition of the sewer lines, etc. Sewer conditions
contributing to blockages can be corrected by the sewer agency; however, any
capital improvement will take a longer time to implement. Although more frequent
sewer cleaning and maintenance is one of the solutions, a balance between the
frequency of cleaning and the public cost involved must also be maintained. In the
interest of protecting public health, the immediate burden is placed on significant
FOG dischargers (FSEs)to control and reduce their FOG discharges in conjunction
with a practical sewer cleaning and maintenance schedule by the sewer agency,
while capital improvements of the collections facilities are undertaken.
FOG Control Program 2
FOG Control Essentials
There are two essential elements for effectively controlling the discharge of
FOG:
Pretreatment through installation, operation, and maintenance of a properly
designed and adequately sized grease interceptor. The use of a property
maintained grease interceptor has been shown to be the most effective
conventional FOG control technology. However, because of space restrictions
and/or cost-prohibitive retrofits for existing FSEs, its implementation becomes a
complicated issue. While other FOG control devices may be used when the
installation of a grease interceptor is not feasible, an evaluation must be
conducted to ensure that its efficacy is, at least, equivalent to that of a
grease interceptor.
Implementation of Best Management Practices (BMPs). BMPs are practical
measures that when implemented will significantly reduce the quantities of
FOG released from FSEs. When practiced consistently, BMPs help reduce
FOG loading on the grease interceptor/FOG control device. As a result, the
performance of the grease interceptor/FOG control device is optimized and
improved, with its maintenance frequency reduced, as well. BMPS include
proper grease disposal and handling and proper kitchen practices for
minimizing the discharge of FOG at the source.
OCSD will implement the above as basic general requirements, among other
requirements that will facilitate enforcement of these essentials. When
appropriate, deviation from the pretreatment requirement will be considered, to
apply practicality while maintaining consistency.
Considerations for Developing OCSD's FOG Control Program
OCSD's long-term FOG Control Program will consist of full implementation of
the essential requirements as discussed above to all new and existing FSEs.
Although it is ideal to require all FSEs to install adequate grease interceptors or
equivalent FOG control devices, considerations should be made for existing
FSEs. Existing FSEs may have not been required to install an approved grease
interceptor when they first began operations, and therefore, it is anticipated that
retrofitting problems will be encountered. Because of this, it is an extremely
difficult and complex issue to initially deal with all dischargers on an equitable
and consistent basis and, at the same time, immediately accomplish the ideal
environmental improvement required. Clearly, there is a need for an interim
program that will evolve and mature towards the ideal goal. Initially, this will
involve a compromise between approaching the desired environmental results
and impending priorities, while being Flexible and practical in implementing the
FOG Control Program 3
immediate requirements for controlling significant FOG discharges.
OCSD will implement an interim FOG Control Program, which will occur during the
first three years of its inception. During this period, existing F$Es that meet
established criteria may be allowed to operate without a grease interceptor or
equivalent FOG control device. This is a delay in implementation (conditional stay)
to allow flexibility for existing FSEs to plan and schedule the required retrofit within a
three-year period. The interim program will focus particularly on the implementation
of requirements that will result in the most significant environmental improvements,
gradually maturing and progressing towards the ideal (long-term) program to
achieve the desired environmental results. Public costs will be incurred for high
frequency cleaning of the local sewers until the FOG control devices are installed by
FSEs.
Practical Considerations for Establishing Requirements for
FOG Control: Balancing Cost and Benefits
The interim FOG Control Program policies to be developed should facilitate the
maximum beneficial public use of the sewer system while at the same time
preventing blockages of the sewer system resulting from discharges of FOG. The
primary and bottom line concern for all FSEs is the cost of installing an effective
FOG control device and the cost associated with its operation and maintenance.
While it is ideal for every FSE to have an adequate grease interceptor or equivalent
FOG control device, it is important to weigh the costs and the benefits. This is
certainly a major consideration specifically for existing FSEs that were not required
to install an approved grease interceptor or FOG control device when they first
began operations, but now may be subjected to cost-prohibitive retrofits.
Current FOG pretreatment technology typically takes the form of grease traps or
grease interceptors. The grease trap is a smaller grease handling device found in
the kitchen area of the FSE, while a grease interceptor is usually a large, in-ground,
usually concrete, tankage found outside the facility. Due to their small size, grease
traps need to be emptied more often than grease interceptors to be effective.
Grease traps have very limited effect and should,therefore, be used to reduce FOG
loading on grease interceptors. A properly designed grease interceptor is a proven
and effective FOG collection device when properly maintained and is considered
the Best Conventional Technology (BCT) for FOG control. For this reason, the
installation of a grease interceptor is an ideal requirement for all FSEs to minimize
FOG discharges to the sewer. The cost to purchase and install a medium-sized
interceptor(1500 gallons)for a new FSE is approximately$8,000;for a retrofit in an
existing FSE,the cost ranges from$10,000 to$15,000.
In maintaining a balance between cost and benefit, the ideal requirement for all
FSEs to have an adequate FOG separation and removal device in the form of a
grease interceptor is a long-term goal, and will occur after the first three years from
FOG Control Progmm 4
the initial implementation of the program. Therefore,the initial thrust of the program
should focus on prioritization and identification of FSEs for which the full
requirements for a grease interceptor will be implemented. Immediate
implementation of a "one size fits all" requirement for installation of grease
interceptors is impractical; therefore, the extent of requirements to be implemented
should vary for each FSE based on a practical approach that considers cost, and
benefit. Immediate implementation of the grease interceptor requirement for existing
FSEs that have significant impacts on sewer blockages may entail a high cost but
the environmental benefits derived are significant. Delaying this requirement for
existing FSEs that have considerably low impact will be a lesser priority and will
allow FSEs to comply within a reasonable amount of time.
In developing the FOG Control Program, the following considerations are taken into
account and serve as the basis for developing policies.
Requirements for Installation of Grease Interceptors
Existing FSEs
For existing FSEs, the initial approach should consist of prioritization to require full
installation of adequate grease interceptors for those facilities that are discharging
to sewer lines known to be the source of SSOs or sewer lines where frequent
cleaning is required.This is a"site specific prioritization"based on specific locations
where the sewer lines have been identified as "hot spots". Because there are
potentials for developing new hot spots, a preventive approach is also necessary.
The approach should not be restricted to site specific prioritization but should also
be extended to prioritization based on the amount or quantity of FOG generation
from any ESE, as indicated by the nature and magnitude of the operation. Based
on this method of prioritization, the cost impact for those FSEs that are affected is
balanced by the apparent immediate benefit of preventing blockages and sewer
spills where it is a real concern.
Conditional waivers to install grease interceptors may be granted to FSEs that are
able to demonstrate that their FOG discharge is insignificant and has no impact to
the sewer system. This conditional waiver may also be granted to existing FSEs
during the three-year period of conditional stay. A conditional variance to allow
alternative pretreatment technology in lieu of a grease interceptor, but equivalent in
performance and effectiveness, may also be granted to FSEs demonstrating that
the installation of a grease interceptor is not feasible. When a conditional variance
cannot be granted, a Waiver with a Grease Disposal Mitigation Fee may be allowed.
The fee will be used to recover the additional cost of maintenance and cleaning
associated with the elevated FOG discharge due to the FSE's inability to install the
required grease interceptor or equivalent FOG control device. The Grease Disposal
Mitigation Fee should be established such that FSEs do not get an economic
advantage for opting to pay the mitigation fee rather than installing the grease
interceptor.Therefore, it should, at a minimum, be equivalent to the cost of installing
FOG Control Program 5
a new grease interceptor and associated costs for cleaning and maintenance.
New FSEs
For new FSEs, it is expected that the full requirement to install a grease interceptor
will be implemented, since there is a full opportunity to plan for the new installation
with the cost component being part of the facility's initial capital investment.
Because FSEs conducting a major remodeling have a similar opportunity, the same
requirement for new FSEs should be implemented. Details of the criteria for defining
remodeling should be addressed by the Ordinance.
Requirements for Implementation of BMPs
In addition to pretreatment, another basic component of the FOG control program is
the application of BMPs to control generation of FOG from the source. At a
minimum, all FSEs should be required to implement enforceable BMPs.Acceptable
BMPs should be defined in the policy.
Regulatory Considerations
Use of Numerical Limits for Controlling FOG Discharge
Numerical effluent limits have been used traditionally as a tool for monitoring
discharges for most of the pollutants. When federal limits have not been defned,
local limits that are technically based are developed. In the case of FOG where no
federal limit has been defined, a local limit is necessary. However, because of
difficulties associated in establishing a technically based limit for FOG at this time,
alternative methods for controlling FOG discharges that are also effective will be
adopted until such time that a technically based FOG limit can be established. As
discussed in the following sections, OCSD will implement alternative methods for
monitoring FOG discharges from FSEs that will primarily focus on establishing
performance standards, action levels as indicated by the depth of solids/FOG build-
up in the existing interceptor, and procedures for visual inspection of FOG build-up
through CCTV.
Use of Performance Standards for Regulating FSEs
1. BMP Performance Standards - The ability of FSEs to consistently implement
BMPs is an important aspect of the FOG control program. The effectiveness of
the efforts of FSEs to reduce their FOG discharges could have been easily
determined if the actual discharge level can be compared to an established
numerical limit (pretreatment standard). In the absence of a FOG numerical
FOG Control Progrem 6
limit, however, establishing performance standards based on consistent
implementation of enforceable BMPs can be utilized. This means that
compliance evaluations will be based on the FSEs' ability to meet established
performance standards for consistently implementing BMPs. As an example,
specific minimum BMPs will be required for each FSE,as specified in its permit,
which will be enforced. OCSD will monitor FSEs' compliance by requiring
periodic submittal of BMP implementation status reports (signed by the
responsible officer under penalty of perjury)and verifying submitted information
through inspections. Depending on available resources, OCSD will have the
flexibility to conduct thorough verification or spot checking of BMPs.Appropriate
enforcement procedures will be implemented when FSEs fail to comply with the
requirement.
2. Maintenance Performance Standards— Like the BMP Performance Standards,
establishing Performance Standards for ensuring proper maintenance of the
grease interceptor/FOG control device is also important. This ensures that
FSEs adhere to the established maintenance schedule. Compliance can be
monitored by implementing a notification requirement whenever maintenance is
performed in accordance with a predetermined schedule (performance
standard). This information may also be verified through wastehaulers. Notice
of Violations may be issued when an FSE fails to comply with the required
maintenance schedule and/or notification requirement.
Use of Grease Interceptor Liquid Depth as an Action Level for
Controlling FOG Pass-through
For FSEs with grease interceptors, an alternative indicator that can be used to
evaluate compliance with the required pretreatment equipment maintenance is by
measuring the level of solids and FOG accumulation in the grease interceptors.
Excessive levels of FOG and solids accumulation in grease interceptors diminishes
removal efficiency, eventually resulting in FOG passing through the equipment and
discharged to the sewer. Therefore, establishing an interceptor liquid depth action
level will provide another method for controlling FOG discharges. Based on a
minimum allowable liquid level established as a performance standard, compliance
monitoring and evaluation may be conducted by measuring the sludge height using
a sludge judge or an electronic height measuring device to obtain the solid-free
liquid level. It is suggested to establish the sludge height performance standard
based on the 25% rule which requires that grease interceptors be pumped-in-full
when the total accumulation of surface FOG (including floating solids) and settled
solids reaches 25%of the grease interceptors overall liquid depth. This provides an
alternative method for controlling the amount of FOG discharge other than actual
measurements of effluent concentration. With the use of an interceptor liquid depth
action level, compliance can be monitored and enforcement actions, which may
include escalation of interceptor maintenance frequency, may be imposed.
FOG Control Program 7
Use of Visual Observations of FSEs'lateral for Requiring Grease
Interceptors
Visual observation of the FSE's lateral is the most accurate indicator of a facility's
impact as a result of discharging FOG at significant levels that cause sewer
blockage. This can also be used to establish action levels that would trigger the
requirement for installation of grease interceptor.While this is accurate, it entails the
use of CCTV at the public's expense to actually get a photograph or video of the
FOG accumulation in the laterals and downstream. Depending on the availability of
resources, this monitoring method can prove to be useful in controlling FOG
discharge. There are occasions, however, when a clean lateral may not necessarily
represent the absence of FOG discharge. The use of additives or discharge of
solvents that emulsify grease can camouflage a significantly high FOG discharge.
Issuance of Waiver for Interceptor Requirement During the Three-year
Conditional Stay for Existing FSEs
As discussed above, the requirement for all FSEs to have a grease interceptor is an
ideal requirement that would most likely result in the maximum removal of grease
prior to discharge to the sewer. However, based on the considerations mentioned
above for existing FSEs and the need to balance cost versus benefit, the interim
FOG control program for requiring grease interceptor will initially focus on FSEs
which have significant impact to the sewer system. This does not mean, however,
that the rest of the FSEs are exempt from the requirement. Since the long-term goal
is to eventually have all FSEs install an adequate grease interceptor, the
requirement should remain but held in abeyance through a waiver.
From the implementation standpoint, it is more effective to impose the requirements
on all pennittees right at the beginning and issue/revoke conditional waivers as
needed than do the opposite. As changes in FSE operations impacting FOG
discharge are encountered such as business expansion, waivers may be revoked.
Revocation of waivers will be driven by changes in the criteria for issuing the
waiver, in response to a more stringent requirement to further control FOG due to
continuing SSOs and imminent threat to public health. The criteria for issuing
waivers will be set under OCSD's policy and waivers issued will be reviewed for re-
issuance based on a specific frequency that will be established in the FOG Control
Policies.The criteria for waiver issuance to existing FSEs may include:
Average daily FOG discharge less than prevailing FOG action level
Location of FSE is not considered a hot spot
Satisfactory compliance with required BMPs
Compliance with all permit requirements and prohibitions
Absence of indicators that the FSE's FOG discharge has significant impact
to the sewer
FOG Control Progrem 8
Technical Considerations
Interceptor Sizing Consideration
Currently, there are different methods available for sizing grease interceptors. The
sizes will vary considerably depending on the method used. It is suggested that until
an acceptable sizing method is adopted, the use of the Uniform Plumbing Code
(UPC)formula should be used. Although this may result in a larger interceptor, it is
conservative and is universally accepted. Deriving a new formula that is technically
justified will require a considerable amount of research and study, which should
include obtaining data for the local condition. A minimum size interceptor should be
established; 750 gallons minimum volume is recommended. Interceptor sizes from
375 to 750 gallons should require the minimum volume of 750 gallons. 375 gallons
is recommended as a de minimis value for requiring interceptors; i.e., installation
requiring less than 375 gal may be exempt. When the UPC sizing calculation
exceeds 1000 gallons, the calculation should be compared with other formulas to
ensure that the interceptor is not oversized. Engineering judgment should be used
when there are large discrepancies by also considering other factors such as menu,
frequency of use of drainage fixture units, etc., to determine the final size of the
interceptor.
Determining Interceptor Cleaning Frequency
The cleaning frequency should depend upon the FSEs' type of operation and is,
therefore, expected to vary. The frequency for cleaning interceptors is affected by a
lot of factors and varies from FSE to FSE. Although frequent grease interceptor
cleaning is desirable, a balance between cost and benefit should be maintained.
Because this is an important issue for FSEs due to the cost involved, as well as for
OCSD as it affects the success of the FOG control program, it is very important to
establish a cleaning frequency requirement that is practical and effective. Therefore,
this issue must be addressed appropriately. The use of a "one size fits all" cleaning
frequency may seem very easy to manage from the regulatory standpoint, but can
be either impractical and/or cost prohibitive for some FSEs or too lax for other
FSEs. Specifying a cleaning frequency for each FSE that reflects a representative
time when cleaning is actually needed is ideal but the determination for establishing
frequency may be more involved. The following procedure will be used for
establishing required cleaning frequency:
1. Grease interceptors should be pumped out (pumped-in-full) and cleaned at a
frequency such that the combined FOG and solids accumulation does not
exceed 25%of the total liquid depth of the grease interceptor. This is to ensure
that the minimum hydraulic retention time and required available volume is
maintained to effectively intercept and retain FOG discharged to the sewer
system.
2. Grease interceptors should be pumped out and cleaned quarterly when the
FOG Control Program 9
frequency described in (1) has not been established. This standard default
cleaning frequency was established based on the most common or typical
frequency found to be effective for most FSEs. This frequency is used only for
the purpose of establishing a default cleaning frequency initially, but will be
changed accordingly to reflect a more representative frequency based on actual
data. The maintenance frequency shall be adjusted when sufficient data have
been obtained to establish an average frequency based on the requirements
described in (1) and guidelines in the FOG Control Policies. OCSD may
change the maintenance frequency at any time to reflect changes in actual
operating conditions in accordance with the FOG Control Policies. Based on the
actual generation of FOG from the FSE, the maintenance frequency may
increase or decrease.
3. FSEs may submit a request to change the maintenance frequency at any time.
The FSE has the burden of responsibility to demonstrate that the requested
change in frequency reflects actual operating conditions based on the average
FOG accumulation over time and meets the requirements described in (1), and
that it is in full compliance with the conditions of its permit and the Ordinance.
Upon determination by the FOG Control Program Manager that requested
revision is justified, the permit will be revised accordingly to reflect the change
in maintenance frequency.
4. All FSEs with a grease interceptor will be required to maintain their grease
interceptor at least every 6 months.
Routine inspection to monitor liquid depth to verify the FSE's ability to maintain
liquid depth above the action level will serve as a check whether cleaning
frequencies previously established are still applicable or need to be re-adjusted.
FOG Control Progmm 10
BASIC Backbone Requirements
REQUIREMENTS OF
THE FOG CONTROL The following diagram depicts the flowchart for determining the basic requirements
PROGRAM that will be specified in the permit for the interim FOG Control Program(first three
years of implementation):
START
New Existing
New or Existing FSE?
Yes
Located in Hot Spot?
No
Yes OG Discharge has,,,,
reasonable potential to
impact sewer?
No
Require Grease Issue Waiver for
Interceptor Grease Intercepto
Requirement
Require
Entoroeable
Kitchen BMPs
By the end of the three-year interim period, all existing FSEs are expected to have
installed grease interceptors unless a waiver is obtained.
FOG Control Program 11
Permit Requirements
1. FOG Wastewater Discharge Permit Required. All FSEs shall be required to
obtain a permit and pay the associated permit processing fee. Permit duration
is four years. FSEs shall apply for renewal prior to permit expiration as specified
in the Permit. Permits are non-transferable.
2. BMPs Required. Permittees shall implement enforceable kitchen BMPs as a
standard basic requirement. BMP Implementation Status Reports shall be
submitted to OCSD periodically as specified in the permit in order to monitor
continuous and routine implementation of BMPs.
3. FOG Pretreatment Required. FSEs are required to install, operate and maintain
an approved type and adequately sized grease interceptor fixtures, equipment,
and drain lines located in the food preparation and clean up areas of FSEs that
are sources of FOG discharges shall be connected to the grease interceptor.
A. New FSEs
New FSEs shall install grease interceptors prior to commencing discharge
of wastewater to the sewer system.
B. Existing FSEs
For existing FSEs, the requirement to install and to property operate
and maintain a grease interceptor may be conditionally stayed, that is,
delayed in its implementation by the FOG Control Manager for a
maximum period of three years from the effective date of this
Ordinance (3-year Amortization Period). Terms and conditions for
application of a stay to an FSE shall be set forth in the permit.
Existing FSEs that have reasonable potential to adversely impact the
sewer system or have sewer laterals connected to hot spots, as
determined by the FOG Control Program Manager, shall install grease
interceptors.
Existing FSEs undergoing remodeling or a change in operation as
defined in the Ordinance, or FSEs which change ownership, shall be
required to install a grease interceptor.
FOG Control Program 12
Issuance of Variance and Waivers
1. Variance from Grease Interceptor Requirements
A variance to allow alternative pretreatment technology that is, at least,
equally effective in controlling the FOG discharge in lieu of a grease
interceptor may be granted to FSEs demonstrating that it is impossible or
impracticable to install, operate or maintain a grease interceptor. The FOG
Control Program Managers determination to grant a variance will be based
upon, but not limited to, evaluation of the following conditions:
There is no adequate space for installation and/or maintenance of a grease
interceptor.
There is no adequate slope for gravity flow between kitchen plumbing
fixtures and the grease interceptor and/or between the grease interceptor
and the private collection lines or the public sewer.
The FSE can justify that the alternative pretreatment technology is
equivalent or better than a grease interceptor in controlling its FOG
discharge. In addition, the FSE must be able to demonstrate, after
installation of the proposed alternative pretreatment, its effectiveness to
control FOG discharge through downstream visual monitoring (CCTV) of
the sewer system,for at least three months, at its own expense.A Variance
may be granted if the results show no apparent accumulation of FOG in its
lateral and/or tributary downstream sewer lines.
2. Conditional Waiver from Installation of Grease Interceptor
A conditional waiver from installation of a grease interceptor may be granted for
FSEs that have been determined to have negligible FOG discharge and
insignificant impact to the sewer system. The FOG Control Program Manager's
determination to grant or revoke a conditional waiver shall be based upon, but
not limited to, evaluation of the following conditions:
Quantity of FOG discharge as measured or as indicated by the size of
FSE based on seating capacity, number of meals served menu,water
usage,etc.
Adequacy of implementation of BMPs and compliance history
Sewer size,grade, condition based on visual information(CCTV), FOG
deposition in the sewer by the FSE,and history of maintenance and
blockages/sewage spills in the receiving sewer system
FOG Control Program 13
Changes in operation that significantly affects FOG discharge
Any other condition deemed appropriate by the FOG Control Program
Manager
3. Waiver from Grease Interceptor Installation with a Grease Disposal Mitigation
Fee
For FSEs where the installation of grease interceptor is not feasible and no
equivalent alternative pretreatment can be installed, a waiver from the
grease interceptor requirement may be granted with the imposition of a
Grease Disposal Mitigation Fee as described in the Ordinance. The FOG
Control Program Manager's determination to grant the waiver with a Grease
Disposal Mitigation Fee will be based upon, but not limited to, evaluation of
the following conditions:
There is no adequate space for installation and/or maintenance of a grease
interceptor.
There is no adequate slope for gravity flow between kitchen plumbing
fixtures and the grease interceptor and/or between the grease interceptor
and the private collection lines or the public sewer.
A variance from grease interceptor installation to allow alternative
pretreatment technology cannot be granted.
4. Application for Waiver or Variance of Requirement for Grease Interceptor
An FSE may submit an application for waiver or variance from the grease
interceptor requirement to the FOG Control Program Manager. The FSE
bears the burden of demonstrating, to the FOG Control Program Manager's
satisfaction, that the installation of a grease interceptor is not feasible or
applicable. Upon determination by the FOG Control Program Manager that
reasons are sufficient to justify a variance or waiver, the permit will be
issued or revised to include the variance or waiver and relieve the FSE from
the requirement. Terms and conditions for issuance of a variance to an FSE
shall be set forth in the permit. A waiver or variance may be revoked at any
time when any of the terms and conditions for its issuance is no longer
satisfied.
FOG Control Progmm 14
Prohibitions
The following prohibitions shall apply to all FSEs:
1. Installation of food grinders in the plumbing system of new FSEs shall be
prohibited. Furthermore, all food grinders shall be removed from all existing
FSEs within 180 days of the effective date of the Ordinance, except when
expressly allowed by the FOG Control Program Manager.
2. Introduction of any additives into an FSE's wastewater system for the
purpose of emulsifying FOG is prohibited, unless a specific written
authorization from the FOG Control Program Manager is obtained.
3. Disposal of waste cooking oil into drainage pipes is prohibited. All waste
cooking oils shall be collected and stored properly in receptacles such as
barrels or drums for recycling by the FSE.
4. Discharge of wastewater from dishwashers to any grease trap or grease
interceptor is prohibited.
S. Discharge of wastewater with temperatures in excess of 140°F to any FOG
control device, including grease traps and grease interceptors, is prohibited.
6. The use of biological additives for grease remediation or as a supplement to
interceptor maintenance, without prior authorization from the FOG Control
Program Manager, is prohibited.
7. Discharge of wastes from toilets, urinals, wash basins, and other fixtures
containing fecal materials to sewer lines intended for grease interceptor
service is prohibited.
8. Discharge of any waste including FOG and solid materials removed from
the FOG control device to the sewer system is prohibited. Materials
removed from grease interceptors shall be wastehauled periodically as part
of the operation and maintenance requirements.
Facilities Requirements
1. Grease Interceptor Requirements
Any FSE required to pretreat shall install, operate, and maintain an
approved type and adequately sized grease interceptor necessary to
FOG Control Program 15
maintain compliance with the objectives of the Ordinance.
Grease interceptor sizing and installation shall conform to the current
edition of the Uniform Plumbing Code. Grease interceptors shall be
constructed in accordance with the design approved by the FOG
Control Manager and shall have a minimum of two compartments with
fittings designed for grease retention.
The grease interceptor shall be installed at a location where it shall be
at all times easily accessible for inspection, cleaning, and removal of
accumulated materials.
Access manholes, with a minimum diameter of 24 inches, shall be
provided over each grease interceptor chamber and sanitary tee. The
access manholes shall extend at least to finished grade and be
designed and maintained to prevent water inflow or infiltration. The
manholes shall also have readily removable covers to facilitate
inspection,grease removal,and wastewater sampling activities.
2. Grease Trap Requirements
FSEs may be required to install grease traps in the waste line leading
from drains, sink, and other fixtures or equipment where grease may be
introduced into the sewer system in quantities that can cause blockage.
Sizing and installation of grease traps shall conform to the current
edition of the Uniform Plumbing Code.
Grease traps shall be maintained in efficient operating conditions by
removing accumulated grease on a daily basis.
Grease traps shall be maintained free of all food residues and any FOG
waste removed during the cleaning and scraping process.
Grease traps shall be inspected periodically to check for leaking seams
and pipes, and for effective operation of the baffles and flow regulating
device. Grease traps and their baffles shall be maintained free of all
caked-on FOG and waste. Removable baffles shall be removed and
cleaned during the maintenance process.
Dishwashers and food waste disposal unit shall not be connected to or
discharge into any grease trap.
FOG Control Progmm 16
3. Monitoring Facilities Requirements
FSEs may be required to construct and maintain in proper operating
condition at the FSEs' sole expense, flow monitoring, constituent
monitoring and/or sampling facilities.
4. Requirements for Best Management Practices
All FSEs shall be required, at a minimum, to comply with the following
BMPs,when applicable:
Installation of drain screens. Drain screens shall be installed on all
drainage pipes in food preparation areas.
Segregation and collection of waste cooking oil. All waste cooking oil
shall be collected and stored properly in recycling receptacles such as
barrels or drums. Such recycling receptacles shall be maintained
properly to ensure they do not leak. Licensed haulers or an approved
recycling facility must be used to dispose of waste cooking oil.
Disposal of food waste. All food waste shall be disposed of directly into
the trash or garbage, and not in sinks.
Employee training. Employees of the FSE shall be trained within 180
days of the effective date of the Ordinance, and twice each calendar
year thereafter, on the following subjects:
• How to "dry wipe' pots, pans, dishware and work areas before
washing to remove grease.
• How to properly dispose of food waste and solids in enclosed
plastic bags prior to disposal in trash bins or containers to prevent
leaking and odors.
• The location and use of absorption products to clean under fryer
baskets and other locations where grease may be spilled or
dripped.
• How to properly dispose of grease or oils from cooking equipment
into a grease receptacle such as a barrel or drum without spilling.
Training shall be documented and employee signatures retained
indicating each employee's attendance and understanding of the
practices reviewed. Training records shall be available for review at
any reasonable time OCSD or other authorized inspector.
FOG Control Program 17
Maintenance of kitchen exhaust filters. Filters shall be cleaned as
frequently as necessary to be maintained in good operating condition.
The wastewater generated from cleaning the exhaust filter shall be
disposed property.
Kitchen Signage. Best management and waste minimization practices
shall be posted conspicuously in the food preparation and dishwashing
areas at all times.
5. Grease Interceptor Maintenance Requirements
Grease Interceptors shall be maintained in efficient operating condition
by periodic removal of the full content of the interceptor which includes
wastewater, accumulated FOG,floating materials, sludge and solids.
All existing and newly installed grease interceptors shall be maintained
in a manner consistent with a maintenance frequency specified in the
permit.
No FOG that has accumulated in a grease interceptor shall be allowed
to pass into any sewer lateral, sewer system, stone drain, or public right
of way during maintenance activities.
FSEs with grease interceptors may be required to submit data and
information necessary to establish the maintenance frequency grease
interceptors.
Record-keeping and Reporting Requirements
FSEs shall be required to keep records and submit or make available for review,the
following documents to OCSD,upon request:
1. A logbook of grease interceptor or grease trap cleaning and maintenance
practices and BMPs implemented.
2. Copies of records and manifests of hauled waste FOG or hauled interceptor
wastewater.
3. Periodic BMP Reports and Grease Interceptor Maintenance Reports as
specified in the permit.
4. Any required self-monitoring reports or sampling data as specified in the permit.
5. Any other information deemed appropriate by the FOG Control Manager,
FOG Control Progmm 18
APPENDIX G2
OCHCA Inspection Agreement
Revision Date Revision Date
No. Updated No. Updated
0 11/21/05 4
1 5
2 6
3 7
I AGREEMENT FOR PROVISION OF
2 ENVIRONMENTAL HEALTH SERVICES
3 BETWEEN
4 COUNTY OF ORANGE
5 AND
6 ORANGE COUNTY SANITATION DISTRICT
7
8 THIS AGREEMENT entered into this 101h day of January 2006, which date is enumerated for
9 purposes of reference only, is by and between the COUNTY OF ORANGE , a political subdivision of
10 the State of California (COUNTY) and ORANGE COUNTY SANITATION DISTRICT, a special
11 district of the State of California(DISTRICT)
12
13 WITNESSETH:
14
15 WHEREAS, the California Regional Water Quality Control Board-Santa Ana Region, Region 8
16 ("RB8") has adopted Order No. R8-2002-0014, General Waste Discharge Requirements (the "Order"),
17 requiring cities and local wastewater agencies within its jurisdiction in northern and central Orange
18 County to develop site-specific sewer system management plans to reduce sewer system overflows
19 ("SSOs");
20
21 WHEREAS, the Order names OCSD as one of 31 Co-Permittees and as a facilitator agency to assist
22 in obtaining regional compliance with the Order by Co-Per mittees. The Co-Per mittees include 16 cities
23 and 13 local wastewater agencies, including 2 existing military bases, that provide sewer service in
24 northern and central Orange County(although the City of Los Alamitos is named in the Order, the RB8
25 is expected to remove it from the Order because it does not provide sewer service in its jurisdiction;
26 sewer service in Los Alamitos is provided by the Rossmoor-Los Alamitos Area Sewer District, a Co-
27 Pern ittee);
28
29 WHEREAS, the Co-Permittees are individually required by the Order to develop a Sewer System
30 Management Plan to provide the framework as well as specific management guidance to prevent,
31 control, mitigate, track, and report sewer spills including, but not limited to, funding, staffing, training
32 plans,and enforcement of site-specific Fats, Oils,and Grease(FOG)Control Programs when indicated;
33
34 WHEREAS, DISTRICT and Co-Permittees have established their own FOG Control Programs
35 applicable to food service establishments to comply with the Order;
36
37 //
I WHEREAS, the FOG Control Programs of most Co-Permittees closely follow the FOG Control
2 Program adopted by DISTRICT pursuant to DISTRICT's model FOG Control Ordinance;
3
4 WHEREAS, COUNTY serves as the Health Officer of the Cities within COUNTY, and contracts to
5 provide Environmental Health Services to the Cities, including inspections of food service
6 establishments;
7
8 WHEREAS, DISTRICT is the local sewer agency for County of Orange Unincorporated Area 7
9 north of the City of Tustin and the DISTRICT owned and operated parts of City of Tustin, and other
10 areas where parcels may be directly connected to the DISTRICT's regional collection system, and
11 wishes to contract with COUNTY for the provision of food service establishment inspection services
12 described herein;
13
14 WHEREAS, DISTRICT is coordinating the extension of such Kitchen Best Management Practices
15 (BMPs) screening inspection services to food service establishments within the jurisdiction of Co-
16 Permittees who wish to participate in a jointly coordinated effort to implement the RB8 Order and
17 monitor and control SSOs; and
18
19 WHEREAS, COUNTY is agreeable to the rendering of such services on the terms and conditions
20 hereinafter set forth with DISTRICT acting as the lead contracting agency for the participating Co-
21 Permittees:
22
23 NOW,THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
24
25
26
27
28
29 //
30
31
32
33 //
34
35
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FOG AgreemrnHbetwern Emironmrnml He.M Services and Orenge C.t,Sanitafi.Di,md
I CONTENTS
2 PARAGRAPH PAGE
3 I. Alteration of Terms.................................................................................................................. 4
4 B. Indemnification........................................................................................................................ 4
5 111. Notices...................................................................................................................................... 4
6 N. Payments................................................................................................................................... 5
7 V. Services..................................................................................................................................... 5
8 VI. Severability............................................................................................................................... 6
9 VB. Status of County....................................................................................................................... 6
10 VIII. Term......................................................................................................................................... 7
11 IX. Termination.............................................................................................................................. 7
12 X. Waiver of Default or Breach.................................................................................................... 8
13 Signature Page.......................................................................................................................... 9
14
15 EXHIBIT A
16 I. Field Functions......................................................................................................................... l
17 B. Administrative Functions......................................................................................................... 1
18 I1I. Training.................................................................................................................................... 2
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
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1 I. ALTERATION OF TERMS
2 This Agreement,together with Exhibit A attached hereto and incorporated herein by reference fully
3 expresses all understanding of COUNTY and DISTRICT with respect to the subject matter of this
4 Agreement, and shall constitute the total Agreement between the parties for these purposes. No
5 addition to, or alteration of, the terms of this Agreement,whether written or verbal, shall be valid unless
6 made in writing and formally approved and executed by the parties.
7
8 II. INDEMNIFICATION
9 A. MUTUAL INDEMNIFICATION
10 1. Each party agrees to indemnify and hold harmless the other party, its officers, agents, and
11 employees from all liability, claims, losses, and demands, including defense costs, whether resulting
12 from court action or otherwise, arising out of the acts or omissions of the indemnifying party, its
13 officers, agents, or employees, or the condition of property used in the performance of this Agreement.
14 2. Each party agrees to provide the indemnifying party with written notification of any claim
15 within thirty (30) days of notice thereof, to allow the indemnifying party control over the defense and
16 settlement of the claim, and to cooperate with the indemnifying party in its defense.
17 B. THIRD-PARTY INDEMNIFICATION
18 1. Prior to COUNTY extending the services hereunder within the jurisdiction of any Co-
19 Permittee, DISTRICT in its coordination function shall first secure an indemnification agreement
20 identical in the scope and form provided for herein from each such Co-Perrnittee indemnifying
21 COUNTY from all liability, claims, losses, and demands, including defense costs, arising out of each
22 such Co-Permittee's acts or omissions in the performance of services provided for in this Agreement.
23
24 III. NOTICES
25 A. Unless otherwise specified, all notices, claims, correspondence, and/or reports authorized or
26 required by this Agreement shall be effective when:
27 1. Written and deposited in the United States mail, first class postage prepaid and addressed as
28 follows:
29 DISTRICT: General Manager
30 Orange County Sanitation District
31 P.O. Box 8127
32 Fountain Valley, CA 92728-8127
33
34 COUNTY: Director Health Care Agency
35 County of Orange Health Care Agency
36 405 W. 5t" Street, 7a'Floor
37 Santa Ana,CA 92701
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1 2. Accepted by U.S. Postal Service Express Mail, Federal Express, United Parcel Service, or
2 other expedited delivery service; or
3 3. Faxed, transmission confirmed.
4 B. Termination Notices shall be effective when written and deposited in the United States mail,
5 certified, return receipt requested; when faxed, transmission confirmed; or when accepted by U.S. Postal
6 Service Express Mail, Federal Express, United Parcel Service, or other expedited delivery service and
7 addressed as specified in subparagraph A. above.
8 C. For the purposes of this Agreement, any notice to be provided by COUNTY may be given by
9 Health Care Agency Director or his/her authorized representative.
10
11 IV. PAYMENTS
12 A. In consideration of the services provided hereunder, including services which may be extended
13 to participating Co-Permittees, DISTRICT agrees to pay COUNTY the fees or rates adopted by the
14 Orange County Board of Supervisors in effect at the time that such services were rendered. It is
15 understood by the parties that such fees and rates are only for the purpose of meeting COUNTY'S cost
16 associated with providing the services.
17 1. COUNTY shall invoice DISTRICT for such services quarterly and payment to COUNTY
18 should be released by DISTRICT no later than thirty (30) days after receipt of the invoice, unless
19 DISTRICT requests clarification or correction of the invoice within the same period. Failure of
20 DISTRICT to reimburse COUNTY may be considered a breach of the terms of this Agreement and may
21 result in termination of this Agreement.
22 2. COUNTY shall give DISTRICT a minimum of thirty (30) days notice of any change in fees
23 or rates adopted by the Orange County Board of Supervisors.
24 B. All fees or rates collected by COUNTY from DISTRICT shall be paid to and deposited in the
25 County Treasury and become property of COUNTY.
26
27 V. SERVICES
28 A. DISTRICT shall designate the Health Care Agency Director or his/her designee as an Inspector
29 under DISTRICT's FOG Control Program applicable to food service establishments. DISTRICT agrees
30 that the Health Care Agency Director or his/her designee, shall have all the powers and authority
31 associated with the position of Inspector within DISTRICT and shall, at no cost to COUNTY, have
32 access to any and all information and records as well as assistance from officers and employees of
33 DISTRICT necessary to perform services to be provided pursuant to this Agreement. Where the
34 services hereunder are to be extended to any participating Co-Permittee, DISTRICT shall in its
35 coordination function secure a similar designation and delegation of authority to the Health Care Agency
36 Director or his/her designee,by the participating Co-Permittee.
37
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I Furthermore, DISTRICT shall ensure that the participating Co-Permittees' FOG Control Programs are
2 substantially similar to DISTRICT's FOG Control Program to ensure uniformity among participating
3 agencies.
4 B. The Health Care Agency Director or his/her designee shall perform all environmental health
5 services as described in Exhibit A related to the implementation of DISTRICT's and participating Co-
6 Permittees' FOG Control Programs applicable to food service establishments. DISTRICT and
7 COUNTY may amend this Agreement, in writing, to reflect any additions or deletions of DISTRICT
8 ordinances to be implemented by the Health Care Agency Director or his/her designee. In the event of
9 such additions or deletions, DISTRICT shall in its coordination function ensure that each participating
10 Co-Permittee adopt similar additions or deletions to ensure uniformity among participating agencies.
11 1. It is agreed that nothing in this Agreement shall be construed as binding DISTRICT to
12 demand of COUNTY, or as requiring COUNTY to perform any particular number of inspections or
13 visits except for the annual inspection identified in Exhibit A. Services under this Agreement may be
14 denied to DISTRICT if the Health Care Agency Director or his/her designee determines that appropriate
15 personnel or other resources are unavailable or the Health Care Agency Director or his/her designee
16 does not have legal capacity to act or perform a particular function or functions.
17 2. COUNTY shall furnish all necessary labor, supervision, equipment, communication services,
18 facilities, and supplies necessary to perform the scope of work and level of services to be provided.
19 3. The Health Care Agency Director or his/her designee shall not perform any code enforcement
20 functions and shall not enforce any building code, electrical code, or plumbing code and shall not
21 enforce any vector control functions assumed by the Orange County Vector Control District for which
22 these functions are provided pursuant to an agreement with COUNTY dated December 17, 1974.
23
24 VI. SEVERABILITY
25 If a court of competent jurisdiction declares any provision of this Agreement or application thereof
26 to any person or circumstances to be invalid or if any provision of this Agreement contravenes any
27 Federal, State, or County statute, ordinance, or regulation,the remaining provisions of this Agreement or
28 the application thereof shall remain valid, in full force and effect, and to that extent the provisions of this
29 Agreement are severable.
30
31 VII. STATUS OF COUNTY
32 COUNTY shall be wholly responsible for the manner in which it performs the services required of it
33 by the terms of this Agreement. COUNTY is entirely responsible for compensating staff and consultants
34 employed by COUNTY. This Agreement shall not be construed as creating the relationship of employer
35 and employee, or principal and agent, between COUNTY and DISTRICT or any of COUNTY's
36 employees, agents, or subcontractors. COUNTY assumes exclusively the responsibility for the acts of
37 its employees, agents, or subcontractors as they relate to the services to be provided during the course
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I and scope of their employment. COUNTY, its employees, agents, or subcontractors shall not be entitled
2 to any rights or privileges of DISTRICT employees and shall not be considered in any manner to be
3 DISTRICT employees. Where the services hereunder are to be extended to any participating Co-
4 Permittee, DISTRICT shall in its coordination function secure a similar stipulation by the participating
5 Co-Permittee.
6
7 VIII. TERM
8 A. The term of this Agreement shall commence on January 10,2006, and shall remain in effect until
9 such time as it is terminated in accordance with the Termination Paragraph of this Agreement; provided,
10 however, the parties shall be obligated to perform such duties as would normally extend beyond this
11 term including, but not limited to, obligations with respect to confidentiality, indemnification, audits,
12 reporting, and accounting.
13 B. In the event of termination of this Agreement, the Health Care Agency Director or his/her
14 designee shall have no obligation to implement environmental health services as described in Exhibit A
15 of DISTRICT or of any participating Co-Permittee. Where the services hereunder are to be extended to
16 any participating Co-Permittee, DISTRICT shall in its coordination function secure a similar stipulation
17 by the participating Co-Permittee.
18
19 IX. TERMINATION
20 A. TERMINATION WITHOUT CAUSE
21 1. Either party may terminate this Agreement, without cause, upon no less than one hundred
22 eighty(180)days written notice given the other party.
23 B. TERMINATION FOR CAUSE
24 1. Either party may terminate this Agreement upon five (5) days written notice given the other,
25 if either party fails to perform any of the terms of this Agreement,provided the allegedly breaching party
26 has been given written notice of the alleged breach and has failed to cure the alleged breach within thirty
27 (30) days.
28 C. CONTINGENT FUNDING
29 1. Any obligation of COUNTY under this Agreement is contingent upon the following:
30 a) The continued availability of Federal, State, or COUNTY funds for reimbursement of
31 COUNTY's expenditures, and
32 b) Inclusion of sufficient funding for the services hereunder in the applicable budget
33 approved by the Board of Supervisors.
34 2. In the event such funding is subsequently reduced or terminated, COUNTY may terminate
35 this Agreement, or reduce or eliminate services,upon thirty(30) days written notice given DISTRICT.
36
37
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I D. NON-EXCLUSIVE RIGHTS The rights and remedies of either party provided in this
2 Termination paragraph shall not be exclusive and are in addition to any other rights and remedies
3 provided by law or under this Agreement.
4
5 X.WAIVER OF DEFAULT OR BREACH
6 Waiver of any default by either party shall not be considered a waiver of any subsequent default
7 Waiver of any breach by either party of any provision of this Agreement shall not be considered a waiver
8 of any subsequent breach. Waiver of any default or any breach by either party shall not be considered a
9 modification of the terms of this Agreement.
10
11
12
13
14
15
16 //
17
18
19
20
21
22
23
24
25
26
27 //
28
29
30
31 //
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FOG AgreemrnHbetwern Fmironmrnml 11 a.M Services and Orenge C.ty Sanitafi.Di,md
I IN WITNESS WHEREOF, the parties have executed this Agreement, in the County of Orange,
2 State of California.
3
4 ORANGE COUNTY SANITATION DISTRICT
5
6
7 BY: DATED:
8
9 TITLE: Chairperson
10
11
12 COUNTY OF ORANGE
13
14
15 BY: DATED:
16 CHAIRMAN OF THE BOARD OF SUPERVISORS
17
18
19 SIGNED AND CERTIFIED THAT A COPY
20 OF THIS DOCUMENT HAS BEEN DELIVERED
21 TO THE CHAIRMAN OF THE BOARD.
22
23
24 DATED:
25 DARLENE L BLOOM
26 Clerk of the Board of Supervisors
27 of Orange County,California
28
29
30 APPROVED AS TO FORM
31 OFFICE OF THE COUNTY COUNSEL
32 ORANGE COUNTY, CALIFORNIA
33
34
35 BY: DATED:
36 DEPUTY
37
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I EXHIBIT A
2 SERVICES TO BE PROVIDED BY
3 COUNTY OF ORANGE,HEALTH CARE AGENCY
4 FOOD PROTECTION PROGRAM
5
6 I. FIELD FUNCTIONS
7 Conduct one food service establishment FOG Control Program Kitchen BMP screening inspection
8 annually. Inspections will be conducted at those facilities identified in the COUNTY Food Protection
9 Program inventory as unpackaged food facilities. Environmental Health Specialists will report
10 observations of noncompliance to DISTRICT; no FOG sepwafion/containment/interceptor equipment
11 inspections, follow up inspections, enforcement actions, additional inspection information, or joint
12 inspections will be made or required. COUNTY will provide DISTRICT with the inventory(names and
13 addresses) of unpackaged food facilities. DISTRICT will provide COUNTY the jurisdictional
14 boundaries of the participating agencies and provide a listing of the inventoried unpackaged food
15 facilities within the boundaries of each participating agency. Kitchen Best Management Practices
16 (BMPs) screening inspections shall:
17 1. Verify the removal of garbage disposals
18 2. Verify the use of drain screens (sinks, floor sinks, floor drains)
19 3. Review fats, oils, and grease maintenance logs or manifests
20 4. Verify the presence of kitchen signage outlining proper grease disposal and dry scraping of
21 dishes
22 5. Verify the presence of Kitchen BMP Training records
23 6. Verify use of FOG recycling containers (yellow grease and proof of recycling records)
24 7. Provide education and outreach that will consist of disseminating literature provided by the
25 DISTRICT
26 8. Observe evidence of improper FOG disposal within the food service establishments
27
28 II.ADMINISTRATIVE FUNCTIONS
29 COUNTY will report Kitchen BMPs observations to one centralized location agreed to between
30 COUNTY and DISTRICT. COUNTY will revise the Food Facility Inspection Report by adding fields
31 pertaining to Kitchen BMPs observations. COUNTY will create a database query that identifies all the
32 unpackaged food facilities that received Kitchen BMPs screening inspection and transfer to the
33 DISTRICT annually. COUNTY will perform quality assurance on Kitchen BMP data prior to transfer to
34 DISTRICT. However, DISTRICT may periodically audit COUNTY's records to ensure that all the
35 appropriate data is being procured, processed, and transferred. Kitchen BMP screening inspection
36 observation data will be provided no later than the 15°h of the month following an inspection. COUNTY
37 will transfer screening inspection data electronically to DISTRICT or other mutually agreed upon
1 Of 2 EXHBITA
FOG Agreentent bemeen Environmenul Health and Orange County sanitation District
I mechanism. COUNTY will perform program evaluations periodically to ensure that each facility
2 requiring an inspection has received one within the specified time period and to review time values.
3
4 I11. TRAINING
5 COUNTY will create a training presentation for COUNTY Food Protection Program staff.
6 COUNTY will provide training to the COUNTY Food Protection Program staff on Kitchen BMP
7 screening inspections and allow DISTRICT and their program-related designees and contracted Co-
b Permittees to observe. Refresher training will be left to the discretion of COUNTY. COUNTY will
9 incorporate Kitchen BMP screening components into the new Specialist-training program.
10
11 //
12
13
14
15
16 //
17
18
19
20
21
22
23
24
25
26
27 //
28
29
30
31 //
32
33
34
35 //
36
37
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FOG Agreennent bemeen Environmenul Health and Orange County sanitation District
APPENDIX G3
Orange County Fog Program Survey
and Contact List
Revision Date Revision Date
No. Updated No. Updated
0 12/19/11 4
1 5
2 6
3 7
Orange County Fog Program Survey
o z Fz z w c "z
y4"'� U a O U O O U H
AGENCY F 6 W W T W z V tj
o m wa O " O ,n w wC
w U � z O w �
Anandm x ✓ ✓ ✓ x ✓ ✓ ✓ ✓*
Brea ✓ ✓ ✓ ✓ x x ✓ ✓ ✓#
Buena Park ✓no-lk ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Costa Mesa Sanitary Diatdct ✓anmtal ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Cypress ✓annulI ✓ 1 ✓ x ✓ 1 x ✓ I ✓ ✓#
Fountain Valley x ✓ ✓ ✓ x ✓ ✓ ✓ ✓*
Fuuenon ✓annual ✓ ✓ ✓ ✓ x ✓ ✓ ✓*
Ganden Grove x ✓ ✓ ✓ x x ✓ ✓ ✓
Huntington Beach x ✓ ✓ ✓ x Y ✓ ✓ ✓#
Irvine See kvme Ranch Water District
Irvine Band.Ware,District ✓no-Ee ✓ ✓ ✓ ✓ x ✓ ✓ ✓*
La Habra - annual ✓ ✓ ✓ x ✓ ✓ ✓ ✓*
La Pahna ✓ ✓ ✓ ✓ ✓ It ✓ ✓ ✓
Loa Alamitos ✓annul ✓ ✓ x ✓ x ✓ x ✓*
Midway City Sanitary District x ✓ ✓ Y ✓ ✓ ✓ It x**
g.i
Newport Beach x ✓ ✓ A ✓ x ✓ ✓ ✓*
orange x ✓ ✓ ✓ A ✓ ✓ x ✓*
Orange County Sanitation al ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
District
Placentia ✓annual ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓*
Santa Ana xwaiuxr ✓ ✓ x ✓ ✓ ✓ ✓ ✓#
Seal Beach ✓ ✓ ✓ x ✓ It ✓ ✓ ✓
Stanton ✓no-Ee ✓ ✓ x ✓ x ✓ ✓ ✓#
Sunset Beach Sanitary District x ✓ ✓ x x ✓ ✓ It ✓*
Tustin See Orange County Sanitation DishiA/Irvine Ranch Water District
Villa Pack x x x x x ✓ x x ✓*
Yorba Linda ✓annual ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓*
Yorba Linda Water Disvlct ✓annual ✓ I ✓ ✓ x ✓ ✓ x ✓*
*New FSE or remodel only.
**Agency doesn't duplicate local city functions such as issuing building permits or plumbing code enforcement.
FOG Control Program Contact List
AGENCY CT��CT IL PHONE E-MA
Anaheim Jonathan Heffeman 714-765-6903 Iheffemanfalanaheim.net
(Contracts Specialist
Brea Bden IngalWtera 71¢990-7672 briardncityofhreanet
Assistant Pn ,m
Buena Park Doug Bmdowski 71¢562-3652 dbtod..kt@buenapazk com
Administrative Analyst)
Costa Mesa Sanitary Rob Hamers 949-631-1731 rbhinc(dpacbelLnet
District istrict En 'neer
Cypress Goazo Vazquez 714-229-6762 gyaay4^(d e pmss.ea.ut
(War uali Mav
Steve H.. et
Potmmin Valley 714593-4441 Breve.hauerwaas(dfounrainvalley.org
nvironmenW Services AdmiNsnator
FuBenon er ps ten 714.738-3350 bill.n i.f� II ry�y
Sewer Suu erintendent
Garden Grave AJ.Hohnon ]14741-5956 aih(al
nm and Environmental Man tt _ d.guLen m e.ca.
Huntington Beach Jun Mend 714-37¢1548 jmedd(dsurfip•_hhury
nyi onmental S eciabst
Irvine ;e Irvine Ranch Wier District
Irvine Ranh Water District Soha Vazimia 949-453-5852 rNanairwd.cnm
TOG Control Pto ect Mao
La Habra Brian on; 562-905-9792 briatf(dlahabmcitycom
Sewer Mav
Is pahm Douglas Dumhan 714690-3322 ddowjasdaadWtdIao3Im�nro
Commwti Develo ment Dueaor
Rosemoor/Los Alamitos Susan Bell 562-431-2223 sewetdistrictfWaol co
Sewer Distritt General Matra et - m
Midway City Sanitary Ken Robbins 714 893-3553 krobbire dmcsandstmm
Diatriet Assistant General Mava t
Ed Burt
Newport Beach tIDdes and O melons Matra 949-718-3432 eburt(a7d newpon-beach caul
Orange Gene Estrada 714 532-6480 eesnadaQcityofo=U
(Street Division Men r
Orange Canary Sanitarian Mettill Seilu 71¢593-7436 mseilet(a7ocsd co
Diatdct n dal Environm;nml Specialist) rn
Hacentia Robert Makowski 71¢993-8219 rmA,kaapla�en_u,,.
�Erivironrnental Com Hance Office
Santa Ma Cesaz Batrem
(Sera. �� 71¢647-3387 cbaaem(o),.ta-ana.org
r Civil En
Seal Beach David Spitz 562-431-2527 ddspitzaasealheachcaWv
Associate eer)
Stanton Nick Williams ine f Pblic Warks 71¢379-9222 nunlli�os(¢l.�=r+nron•a„r
ro ou
Sunset Beach Sanitary Jim Caslln 71¢330-3728 cpnaslalaokcom
District Su erintendent
Tustin (principal EM u S eciakst 714-593-7436 nseiIe_rQ •sd corn
Villa Park Alt.Hindlyeh 71¢998-1500 ahindiyeh/a7villapark.org
(Cry Eiiuie-)
Yorba Linda Matt Betmett 714-961-7170 rnb,,ttd&.ynrba-liridanro
e,wr Civil Ea eer
Yorba Linda Water District mtio Leene Matr Corya ]14]01-3122 k^rv(dvlwd.com
APPENDIX H
Asset Management Plan
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 11/05/11 5
2 6
3 7
I I fl
f'
Fiscal Year 2011-12
Asset Management Plan
Orange County Sanitation District
Making Every Day Possible
Orange County Sanitation District
Asset Management Plan
Fiscal Year 2011-12
o�JN11 S AN l rq ploy
= 9
Q
¢ ci
�E ENv\P��a
Vision Statement
"to maintain world-class leadership in wastewater and water resource management"
Asset Management Mission
"to plan, create, acquire, maintain, operate, rehabilitate, replace and dispose of assets in the most
cost-effective manner at the required level of service for present and future generations"
Orange County Sanitation District-Asset Management Plan FY 2011-12
Contents
ExecutiveSummary ............................................................................................................1
1. OCSD Overview............................................................................................................6
1.1 Service Area...........................................................................................................6
1.2 Overview of Existing System..................................................................................7
2. OCSD Levels of Service...............................................................................................9
3. Future Demand/Growth.............................................................................................. 12
3.1 Planning Assumptions.......................................................................................... 12
3.2 Wastewater Flow.................................................................................................. 12
4. Asset Summaries and Total Cost of Ownership........................................................... 18
4.1 Introduction........................................................................................................... 18
4.2 Asset Management System Summary Plans ....................................................... 18
4.3 Full Economic Cost of Infrastructure Service Delivery..........................................37
5. OCSD Asset Management Model .................................................................................41
5.1 Model Background................................................................................................41
5.2 The Asset Management System Summary Plans ................................................42
5.3 Model Structure....................................................................................................45
5.4 Data Sources and Collection ................................................................................46
5.5 Asset Register (Inventory)....................................................................................47
5.6 Asset Condition Determination.............................................................................49
5.7 Effective Lives ......................................................................................................50
5.8 Asset Valuation.....................................................................................................50
5.9 Operations and Maintenance Costs .....................................................................51
5.10 Predicted Failure Modes.......................................................................................51
5.11 Asset Criticality— Business Risk Exposure ..........................................................51
6. State of the Assets Summary.....................................................................................53
6.1 Asset Valuation.....................................................................................................53
6.2 State of the Assets ...............................................................................................56
6.3 Improvement Program..........................................................................................58
7. Long, Medium, and Short Term Asset Management..................................................59
7.1 Long Term Asset Replacement and Refurbishment Model ..................................59
Orange County Sanitation District-Asset Management Plan FY 2011-12
7.2 Long Term Cash Flow Model ...............................................................................62
7.3 Long Term Rate Implications................................................................................67
7.4 Long Term Sustainability......................................................................................67
7.5 Medium Term Sustainability— 1 to 15 Year Time Frame......................................68
7.6 Short Term— One Year Time Frame....................................................................69
8. Conclusions.................................................................................................................71
Figure Index
Figure1-1 Service Area......................................................................................................6
Figure 3-1 Service Area Population Projections................................................................ 14
Figure 3-2 Historical Influent Flows ................................................................................... 15
Figure 4-1 Asset Management Plan Hierarchy................................................................. 18
Figure 4-2 Asset Management System Summaries Hierarchy.........................................20
Figure 4-5 Life Cycle Costs...............................................................................................38
Figure 4-6 The Balancing Act ...........................................................................................39
Figure5-1 Data Sources...................................................................................................47
Figure5-2 Assets Overview..............................................................................................49
Figure 6-1 Collection System Asset Valuation..................................................................55
Figure 6-2 Treatment Plants Asset Valuation ...................................................................56
Figure 6-3 Collection System (Assets Consumption Distribution).....................................57
Figure 6-4 Treatment Plants (Assets Consumption Distribution)......................................57
Figure 7-1 Collection System (Weighted Average Age)....................................................60
Figure 7-2 Collection System (Predicted Future Renewal Expenditure)...........................60
Figure 7-3 Treatment Plants (Weighted Average Age).....................................................61
Figure 7-4 Treatment Plants (Predicted Future Renewal Expenditure).............................62
Figure 7-5 OCSD Assets and Current CIP (Predicted Future Renewal Expenditure).....63
Figure 7-6 New Levels of Service and Growth (Predicted Future Capital Expenditure)....64
Figure 7-7 0 & M (Predicted Future Expenditure) ...........................................................65
Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 7-8 OCSD Future Predicted Cash Flow Expenditures...........................................66
Table Index
Table 2-1 Organization Level of Services................................................................................. 9
Table 3-1 Service Area Population Projections....................................................................... 13
Table 3-2 Unit Flow Coefficients............................................................................................. 14
Table 3.3 Average Daily Influent Flow Projections.................................................................. 16
Table 5-1 Count of Asset Items against Hierarchy Tier as of March, 2008 ............................48
Table 6-1 2005 Asset Replacement Valuation and Depreciated Values................................. 53
Table 6-2 2006 Asset Replacement Valuation and Depreciated Values................................. 53
Table 6-3 2008 Asset Replacement Valuation and Depreciated Values................................. 53
Table 6-4 Collection System Asset Replacement Valuation and Depreciated Values............. 54
Table 6-5 Plants System Asset Replacement Valuation and Depreciated Values.................. 55
Appendices
A. Data sources for Asset Summaries..............................................................................72
B. Asset Condition Assessment Rating............................................................................75
C. OCSD Asset Management Program ............................................................................81
D. Plant 1 Process Flow Schematic...................................................................................83
Orange County sanitation District-Asset Management Plan FY 2011-12
Orange County Sanitation District-Asset Management Plan FY 2011-12
Executive Summary
The Orange County Sanitation District(OCSD) is committed to providing services for its rate
payers to reliably meet our regulatory mandates and levels of service approved by the Board of
Directors. OCSD will provide these services using sustainable engineering principles that result in
the lowest responsible lifecycle cost. OCSD installs, operates, maintains, refurbishes and
disposes of assets with lifecycles measured from years to decades, so an approach which
balances long, medium and short term needs is necessary.
Asset management at OCSD has evolved into a comprehensive decision making framework that
encompasses engineering planning, design and construction of quality facilities, optimized
operation, proper maintenance, and planned refurbishment and disposal that will meet OCSD's
changing needs. Asset management is not a project or a program. It is not software. It is the
coordinated decision making and action that lead to consistently meeting a Board of Directors
mandated level of service to the rate payers at the lowest lifecycle cost.
OCSD's previous Asset Management Plans have focused on the long term modeling of systems to
assure the proper rate structure is in place to support sustainable operations and to prioritize
condition assessment studies based on service life and service conditions. These are important
starting points and have yielded tangible benefits in reduced risk levels and an improved capital
planning approach. The results of the long term modeling are completely dependent on the data
quality of the databases supplying information to the TeamPlan Software. Staff will continue to
improve the data quality of the source systems to improve the accuracy of the long term model. A
key component will be the implementations of the Maximo Computer Maintenance Management
Software which will serve as OCSD's Asset Register. CMMS Technicians and the Asset
Engineers will work to update database information including installation date, asset cost, condition
and criticality in the new system.
It was recognized that improved planning and coordination of overall OCSD activities were
possible in the medium (1 -10 years) and short term (0-1 year)time frames. Some organization
structure changes have been made at OCSD to improve the coordination of facility management
activities. OCSD has tens of thousands of assets in various stages of their Iifecycles. A new
Division called Asset Management was formed in the Engineering Department to augment the
resources in Engineering Planning and aid in the coordination of various activities.
One of the key ideas is to make staff more accountable for specifically defined assets and areas.
Currently a senior engineer is responsible for the collection system including all sewer lines and
pump stations. An engineer is responsible for the headworks and effluent disposal systems at
each treatment plant. A senior engineer is responsible for all primary and secondary treatment
systems. A senior engineer is responsible for solids treatment and disposal systems at each
treatment plant. A utility management specialist is responsible for all non-process buildings,
pavement and roof management and maintenance of the long term modeling and written Asset
Management Plan. This responsibility includes understanding and documenting the service
function, criticality and condition of all assets in the assigned area. The deliverables each of these
individuals must maintain are: a detailed design level scope of work for all necessary work for their
assigned process unit; updated condition and criticality data for major or critical assets; and annual
maintenance planning items to control asset consumption or replacement of assets at the end of
their useful life.
These deliverables form the basis for the improved medium and short term management technics.
For the medium term, the asset engineers are tasked with assisting the Engineering Planning
Division with creating a fifteen year planning window for facility refurbishment or replacement.
1
Orange County Sanitation District-Asset Management Plan FY 2011-12
In addition, the Engineering Planning Division is responsible for scoping the facilities needed to
accommodate a changed level of service project elements, and Asset Management Division is
responsible for scoping and preliminary scheduling of necessary refurbishment or replacement
project elements. This medium term management is important for several reasons. By moving
away from narrowly focused projects to solve individual problems, to more comprehensive projects
refurbishing entire processes, OCSD benefits by having less operational disruption and more
efficient project delivery, better cash flow estimation, and better operations and maintenance
decision making framework. This is a huge undertaking based on the number of asset and
facilities, but over time the undefined future rehabilitation capital estimates within the fifteen year
window is expected to be drastically reduced and replaced by more specific estimated capital
needs.
Complementing the medium term planning are the short term efforts to coordinate maintenance
actions that can reduce OCSD risks, actively defer the larger refurbishment projects, and reduce
asset consumption rates to minimize the need for replacement of structures and conveyance
systems when projects are executed. The asset engineers are constantly reviewing their area
scopes of work, utilizing their criticality and condition information and engineering judgment, to
identify opportunities for operational adjustments or maintenance activities that cost effectively
extend the life of key assets which may allow for deferral of the larger overall project. This may be
a targeted equipment replacement or pipeline repair that is more urgent than the need of the
overall facility. The engineers may also identify opportunities to reduce asset consumption through
coating systems, atmosphere improvements or small structure repairs before major damage is
done. These actions can drastically reduce the cost of future projects by preventing the need to
demolish and replace entire structures. In addition, OCSD has created another division specifically
tasked with providing outsourced services to provide capacity to deliver these specialize
maintenance repair services. The asset engineers provide the basic scope and cost information to
maintenance for approval through the annual budget process which help maintenance develop
comprehensive maintenance planning and supports the medium term project scheduling. In
conclusion, OCSD is building on the effective long term asset management foundation it has been
developing since 2002.
OCSD is committed to continuous improvement of the process by which it manages the assets and
facilities that are required to reliably deliver its level of service commitments. The additional
resources and individual accountability for specific areas has improved, and will continue to
improve our capital planning, project packaging, project execution and delivery, plant operability
and maintenance planning.
Inventory of Assets
Understanding the characteristics of all of our assets is critical to our future success. Our assets
can generally be split between two main groups: Collection System —the assets responsible for
the collection and transfer of sewage from the cities to the treatment plants, and; Treatment and
Disposal—the assets that treat the sewage and dispose of the treated effluent and by-products.
The support facilities are contained in these groupings.
The following charts present the investment history in both of these systems and the age profile of
these assets.
2
Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure E1 - Collection System (Weighted Average Age)
Collection System Age Profile
$350 30
e
3_83W �
E
5$250 'a
____________________________________________ ______ ________________ a ae
$200 _________ __________________________ ___ _________________
�810L
__________ ___________ ________ _______ _______ ____ 15
10 ;
e
u$100 Al
$50 5
$0 0
m �' m m >n � s si
�Cum,e PaMRelpxmdCoel NEERRew,r CIPEyendium =Awrape Apa
Figure E2-Treatment Plants(Weighted Average Life)
Plant systan Age Pm le
"00 2s
E 2A
------------------------------------------
m
15
5300 1.
f
%uro ______________________ #
____ _ ______ __ ______ _______
u SO
rren Nwi Relpsene cw� �wwncPE,w�anon .ae.-+ee
This average age and value of the assets OCSD own is increasing steadily over time, and the
asset replacement obligation is rising, and as a consequence, OCSD needs to be planning for
decreased capital projects for capacity expansion and increased renewal expenditures in the future
relative to past expenditure levels. More focus will need to be given to ensure that appropriate
operation and maintenance strategies are being applied that consider the different ages of assets
being maintained.
3
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Valuation
The replacement valuation for all of OCSD's assets has been updated. The table below presents
the current replacement and depreciated values of OCSD's assets. The replacement value
represents the cost in December, 2007 dollars to completely rebuild all the assets to a new
condition. The depreciated value is the book value of the assets based on their age, which is a
prediction of their current condition.
The 2008 replacement value is estimated to be$6.26B. In 1998 the prediction was $2.03B, which
was based on original purchase cost. It is projected this will increase by December, 2012 to
approximately$7.1 B when the existing three billion dollar Capital Improvement Program (CIP) is
completed. The major reasons for this increase are all the new assets added to the asset register
and the increased replacement costs due to now having to performing construction in a more
urbanized Orange County than in the past.
Valuation Collection' Plants Total
Replacement Value 3.14 3.12 6.26
($B)
Depreciated Value 1.79 1.67 3.46
($B)
' Includes 406 miles of regional interceptor and trunk sewers, 28 miles of force main, 16 off-site
pumping facilities, and the 176-miles of local gravity sewers.
Planned Expenditure
A computer model was utilized to produce the future expenditure projections for the Asset
Management Plan. This model was used to perform a series of calculations on information related
to the current and future OCSD assets. The following chart is the result of the modeling work
undertaken, including current and predicted future CIP projects and operations (including
maintenance), improved understanding of asset condition and asset life. The model formulas were
reviewed and updated by staff to improve the model output of information.
The flat black line in Figure E3 is the average of all the future cash flows, which represents the
average expenditure ($406M current value worth) required by OCSD for each of the next 100
years. The actual annual expenditure will vary depending of the actual work required. At present
the expenditure is greater due to the accelerated CIP program thru December 2012, however,
additional income in the future will also be required to pay back the capital that is currently being
borrowed. With the addition of new assets and existing aging assets the O&M costs will continue
to rise.
4
Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure E3—OCSD Future (Predicted Cash Flow Expenditure)
Budget Adjusted Renewal and Operating Costs
$]4] $14,000
0
NOO ------------- _________________________________________________________ $izooa s
d
_ a
E —
9 U00
b$300 I I II I II I II 11� II I I $9 WO G
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�CIP-FUWn CmM� =CIP-F mLevab aSe
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dIM�CbnRen Pvmye Nnewal RorNart — m EyenElWn
—9oM Vtlue —R MmeM al s
Future Funding Requirements
The predicted overall expenditure in future years will not "drop off' as dramatically as previously
predicted in 2013 after the current CIP winds down. This means that pressures on rate increases
are likely to grow more than previously anticipated in the past. Fully funding the O&M replacement
and rehabilitation costs of the assets will mean that the likely scenario for OCSD rate increases will
necessitate greater-than-inflation rate increases over the next 20 years.
s
Orange County Sanitation District-Asset Management Plan FY 2011-12
1 . 00SD Overview
1.1 Service Area
OCSD is a regional wastewater agency service 2.5 million people in central and northern Orange
County, California. The 25-member Board of Directors is comprised of one representative from
each of the 21 cities, 3 special Districts and a representative from the County Board of Supervisors
that make up the service area. Figure 1-1 shows the OCSD service area.
Figure 1-1 Service Area
LOS.L,MEE3C NlV
_ OMNOE CpIHIY
LA BREA
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YORBA
° A
FULL N PLAC A LINDa
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GROV
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Plant 1
P h COS IRVINE LAKE
0,— OCSD Sp 1 r FOREST RAf
9eahnent '� ,;;
Plant No.2
emerrnryv me NEYNPoRT lA6UNA MISSION
0 5S 1u BEACH WOODS VIEJO
LAGUNA
Map HILLS
olanue cpmne LACUNA AUSO
n0ad.NeL..sm+es ioeoi BEACH VIEJO
—OCSD S"ce Area Boundary(463 sguare miles) 0 1.5 3 e
aau
—OCSD Regional n5 to(579 miles)
♦ OCSD Pump$lal*lan(1(15 bNl)
Uninoorporated Orange County(while)
6
Orange County Sanitation District-Asset Management Plan FY 2011-12
The annual influent flow of 211 million gallons per day(mgd) comes primarily from 11 sewer sheds
within the 479-square mile service area. OCSD also receives flow from the Santa Ana Watershed
Project Authority(SAW PA), Irvine Ranch Water District(IRWD), and treats urban runoff from within
the service area.
Treated wastewater is a major reclamation source in Orange County. The Orange County Water
District(OCW D) Groundwater Replenishment System (GWRS)treats OCSD effluent to drinking
water standards for groundwater recharge and irrigation uses.
1.2 Overview of Existing System
The OCSD sewer system collects wastewater through an extensive system of gravity sewers,
pump stations and force mains, with diversions installed between trunk sewer systems.
Wastewater is treated at two treatment facilities, and an ouffall system is available for ocean
disposal of treated wastewater. The treatment plants currently operate under a permit from the
Regional Water Quality Control Board, as established in National Pollutant Discharge Elimination
Systems (NPDES) that permits the discharge of treated wastewater through an ocean ouffall
system to the Pacific Ocean.
The following sections briefly describe the key systems under OCSD's management.
Section 5 includes the asset system summaries for the Treatment Plants and the Outfall
System.
Trunk Sewer Systems
OCSD's service area consists of eleven trunk sewer systems that are located throughout 479-
square miles of service area. The trunk sewer systems includes 406-mile long regional interceptor
and trunk sewers, 26 miles of force mains, 15 off-site pumping facilities, and the 176-mile long
local sewer system. The trunk sewer system also includes nine interconnections (to convey flow
between main trunks) and 103 manhole diversion structures (to convey flow between sewer pipes
within a trunk system). Operationally, OCSD is maximizing the diversion of wastewater to the
Plant 1 facility in Fountain Valley to make more reclamation water available to OCW D. A portion of
the raw wastewater containing industrial waste and brine tributary to Plant No. 1 is diverted to
Plant No. 2 via a 120-inch interplant pipeline.
Treatment Plant System
OCSD has two wastewater treatment plans. Plant No. 1 is located in the City of Fountain Valley,
approximately four miles inland off the Pacific Ocean and adjacent to the Santa Ana River. Influent
wastewater entering Plant No. 1 passes through the flow metering structure, mechanical bar
screens, grit chambers and the primary clarifiers, before going to one of two air activated sludge
plants or trickling filters. The activated sludge plants consist of aeration basins and secondary
clarifiers. The trickling filters consist of a pair of trickling filters and secondary clarifiers.
Approximately 135 mgd of secondary effluent can be diverted to the OCWD for tertiary treatment
before reuse. The remainder of the secondary effluent flows through the pipeline to Plant No. 2
and the ocean outfall for final disposal. Plant No. 2 is located in the City of Huntington Beach,
adjacent to the Santa Ana River and east of the Pacific Coast Highway. Untreated wastewater flow
entering Plant No. 2 passes through the flow metering structure, mechanical bar screens and grit
removal chambers. Flow then passes through the primary clarifiers before being split between the
oxygen activated sludge secondary treatment plant or solids contract trickling filters then
discharged directly to the ocean outfall pumping and outfall system.
Orange County Sanitation District-Asset Management Plan FY 2011-12
OCSD's current permit allows for discharge of some primary treated effluent into the ouffall
system, but this flexibility will be lost in 2012.Interconnections exist between Plant Nos. 1 and 2
including communications cables, Plant No. 1 effluent lines to the Ocean Outfall Booster Station, a
digester gas pipeline, and a raw wastewater interplant pipeline.
Solids treatment at both Plant No. 1 and 2 includes in-basin thickening of primary sludge, dissolved
air floatation thickening of waste activated sludge; anaerobic sludge digestion and belt filter press
dewatering. Both plants also have facilities for odor control, and chemical addition. And the
digester gas that is created is gathered, compressed, cleaned and distributed to the Central Power
Generation System at each plant as a renewable fuel for energy generation. See Chapter 4 Asset
Management System Summaries for flow diagrams and more detailed information.
Outfall System
The ocean ouffall system includes three discharge structures. The primary ocean outfall (Outfall
No. 2)was put in service in 1971 and is approximately 27,400 feet long including a 6,000-foot
diffuser section. The primary outfall is 120 inches in diameter and discharges treated wastewater
at a depth of approximately 200 feet some four miles offshore. The primary outfall has a rated
capacity of 480 mgd, but varies based on tide levels. The emergency ouffall (Outfall No. 1),
originally constructed in 1954 and modified in 1965, is approximately 7,000 feet long, including a
1,000-foot diffuser section. The emergency outfall is 78 inches in diameter and is located at a
depth of approximately 65 feet, a mile and a half offshore. The emergency outfall has a capacity of
approximately 245 mgd. OCSD's NPDES permit specifies that this outfall can be used for
emergencies only. The current permit submitted to the EPA for approval requests the ability to use
this ouffall for maintenance purposes. The Santa Ana River emergency overflow weirs discharges
directly to the Santa Ana River, and are also limited for emergency use only. For more specific
information see Chapter 4 Asset Management System Summaries, this has flow diagrams and
descriptions of the ouffall system.
8
Orange County Sanitation District-Asset Management Plan FY 2011-12
2. OCSD Levels of Service
OCSD has created an improved management system called the Strategic Framework. The
Strategic Framework is an annual business process that affirms corporate mission and vision, sets
District—wide prioritization, adjusts strategic goals, provides a disciplined budgeting process, sets
operational goals to the group operating level and holds individual units accountable for
performance. This annual process is key to developing agreed upon Levels of Service that OCSD
is committed to delivering.
The levels of service are affirmed or adjusted annually. A comprehensive Level of Service
discussion is included in the OCSD's Strategic Plan and the Budget documents. A summary of the
current levels of service are as follows:
Table 2.1 Organization Level of Services
Environmental Stewardship Levels of Service
FY 09-10 Level of Service
OCSD will protect public health and the environment Results Target
Accept dry weather urban runoff diversion flows without imposing 1.25 mgd Up to 4 mgd
fees.
Maximum off-site odor impact
• Reclamation Plant No. 1 42 D/T 14 D/T by 2016
• Treatment Plant No. 2 48 DfT 17 D/T by 2018
Air emissions health risk to community and employees, < 10 < 10
per one million people (for each treatment plant)
No Notices of Violation (NOVs)with air, land, and water permits 0 0
FY 09-10 FY 09-10
OCSD will be a good neighbor Results Target
Odor complaint response:
• Treatment Plants within 1 hour 100% 100%
• Collection System within 1 working day 100% 100%
Number of odor complaints:
• Reclamation Plant No. 1 8 32
• Treatment Plant No. 2 6 4
• Collection System 14 34
*These numbers do not reflect those odors listed as, "cannot
determine source." (added in FY 2009-10)
Respond to collection system spills within 1 hour 100% 100%
9
Orange County Sanitation District-Asset Management Plan FY 2011-12
Business Principles Levels of Service
FY 09-10 Level of Service
OCSD will exercise sound financial management Results Target
COP service principal and interest < O&M expenses < O&M expenses
Annual user fees Sufficient Sufficient to cover
all O&M
requirements
Actual collection, treatment, and disposal costs per 4.73% under 5 10% of budget
million gallons in comparison with the budget budget
Annual variance from adopted reserve policy 14.35% t Budgeted
reserves
OCSD will be responsive to our customers
Respond to public complaints or inquiries regarding 100% >90%
construction projects within 1 working day
New connection permits processed within 100% >90%
one working day
Workplace Environment Levels of Service
Level of
FY 09-10 Service
OCSD will take care of its people Results Target
Training hours per employee 58 45 per year
Employee injury incident rate—accidents per 100 employees 3.9 Industry
average
4.6
Meet mandatory OSHA training requirements 94% 100%
Hours worked since last lost work day 700,000 1,000,000
Achieve annual agency target of days away from work, days of 1.7 2.5
restricted work activity, or job transferred as a result of a work-
related injury or illness
10
Orange County Sanitation District-Asset Management Plan FY 2011-12
Wastewater Management Levels of Service
FY 09-10 Level of Service
OCSD will provide a safe reliable effluent for recycling Results Target
Concentration of emerging chemical constituents 41 NDMA< 150 ppt
of concern in Plant No. 1 secondary effluent 1.6 1,4-Dioxane <
5 ppb
Meet GW RS specification requirements for Plant 1 secondary
effluent 2.7 5 NTU
Thirty-day geometric mean of total coliform bacteria in effluent 62 < 1,000 mpn
after initial dilution of 180:1
Compliance with core industrial pretreatment requirements 100% 100%
Meet secondary treatment standards BOD 36 mg/L BOD 100 mg/L
BOD 30 mg/L by
TSS 33 mg/L 2012
TSS 55 mg/L
TSS 30 mg/L by
2012
OCSD will manage flows reliably
Frequency of use of emergency one-mile (78-inch diameter) 0 0 per year during
ouffall dry weather
less than once pe
3 years in peak
wet weather
Sanitary sewer spills per 100 miles 0.63 < 2.1
Contain sanitary sewer spills within 5 hours 100% 100%
OCSD's effluent will be recycled
Provide up to 104 mgd specification effluent to the 82 mgd 104 mgd
Groundwater Replenishment System
OCSD will implement a sustainable biosolids FY 09-10 Level of
management program Results Service Target
National Biosolids Partnership Certification for Biosolids 5 Year Maintain
Environmental Management System Recertification certification
July 2008
Percent of biosolids recycled 100% recycled > 95% recycled
0% landfill < 5% landfill
Respond to all biosolids contractor violations within a week of N/A 100%
violation notice (new goal)
11
Orange County Sanitation District-Asset Management Plan FY 2011-12
3. Future Demand/Growth
3.1 Planning Assumptions
Historical influent flows, population projections, and estimated future per capita usage are used to
project the future average daily flow rate. Peak and minimum flow rates, and daily flow rate curves
are estimated from applying peaking factors to the average daily flow. Future solids loadings are
projected from historical solids loadings, population projections, and future treatment changes.
Through interagency agreements, OCSD receives influent from SAWPA, IRWD, and Los Angeles
County. The influent from these agencies can impact both the quantity and quality of future
influent flows. Through agreement with the Orange County Water District (OCWD), OCSD
provides treated wastewater to the GW RS and GAP facilities for reclamation. That agreement
places requirements on the quantity and quality of treated effluent provided to OCWD.
Various regulatory requirements impact CIP planning. The primary requirements involve the
discharge of treated wastewater, the release of air emissions and odors, and biosolids
management. In addition to the regulatory requirements, the OCSD Board of Directors defines
goals and policies that often exceed the regulatory requirements.
Lastly, there are emerging issues and concerns which could impact the planning of future CIP
facilities. These issues will continue to be studied and the CIP will be adjusted as needed to meet
the level of service requirements.
3.2 Wastewater Flow
The flow projections presented in this section are applicable to the treatment plants only. Flow
projections and peaking factors for the collections system facilities are developed with a method
more appropriate for that system.
3.2.1 Service Area Population
Based on Orange County Projections (Center for Demographic Research [CDR], 2004), the 2005
OCSD service area population was approximately 2.5 million. Approximately 2.24 million people
reside in areas directly tributary to OCSD Plant Nos. 1 and 2. The remaining 260,000 people reside
within the area of IRWD tributary to the Michelson Water Reclamation Plant(MWRP). Table 3-1
lists projected populations for the OCSD service area between the years 2000 and 2030.
Projections from the OCSD 1999 Strategic Plan are shown for comparison.
12
Orange County Sanitation District-Asset Management Plan FY 2011-12
Table 3-1 Service Area Population Projections
TribularyArea 1995 2000 2005 2010 2015 2020 2025 2030
Plant No.1 902,091 942,924 987,446 1,009,924 1,026,960 1,036,272 1,038,807
Plant No.2 1,239,618 1,300,616 1,375,208 1,414,232 1,446,449 1,463,916 1,472,445
OCSD Plant 2,141.709 2,243,540 2,362,654 2,424,156 2.473,409 2,500,188 2,511.252
Subtotal
MWRP(IRWD SA 14) 191,417 262,761 290,476 312,746 321,766 327,341 328,437
Service Area 2,333,126 2,506,301 2,653,130 2,736,902 2,795,175 2,827,529 2,839,689
Total
1999 Strategic 2.265,745 2,449,879 2,595,192 2.696,458 2,768,202 2.859,331
Plan'
Source: CDR,2004.
'The Interim Strategic Plan Update(ISPU)flow projections were based on 1999 Strategic Plan data,because 2001 population
projections were less than 3 percent lower than the Strategic Plan pmjections(ISPU Vol. 1,pp.3.16)(OCSD,2002).
IRWD—INne Ranch Water District
Population increased approximately 7 percent in the OCSD service area (including the MWRP
tributary area) between 2000 and 2005. During the 25-year period between 2005 and 2030, the
population within the OCSD service area is projected to increase 13 percent. Population directly
tributary to Plant Nos. 1 and 2 is expected to increase 12 percent over the same period, whereas
population tributary to the MWRP is expected to increase 25 percent. Service area population
projections are shown in Figure 3-1.
3.2.2 Historical Influent Flow
Average daily influent flows to OCSD Plant Nos. 1 and 2 from 1992 to 2008 are shown in Figure 3-
2. Plant influent includes MWRP tributary area and Santa Ana Watershed Protection Authority
(SAWPA) discharges, as well as dry weather urban runoff diversions. From 1992 to 2008, total
influent flow ranged from 227 to 255 million gallons per day (mgd). Rainfall was relatively
abundant during 1993, 1995, 1998, and 2005.
3.2.3 Projected Flow
3.2.3.1 Unit Flow Coefficients
Wastewater flow projections are based on projected service area population and a unit flow
coefficient expressed in gallons per capita per day (gpcd). The coefficient characterizes an
average per capita usage in the service area. The ISPU completed in 2002 assumed unit flow
coefficients ranging from 104 gpcd in 2001 to 115 gpcd in 2020. However, in November 2004,
OCSD revised its 2020 flow projections for treatment capacity based on actual flows, using a unit
flow coefficient of 104 gpcd. For the purposes of this Master Plan, unit flow coefficients have been
further revised to Correspond with observed influent flow trends. They are shown in Table 3-2.
Note that the gpcd for 2006-07 was 91.6, which was an unusually dry year, and the beginning of
an economic recession. The unit flow coefficients are also applicable to the MWRP tributary area
and anticipate a reduced flow, which would result from increased reclamation in the MWRP
tributary area following expansion of the MWRP and completion of the Harvard Avenue Trunk
diversion project.
13
Orange County Sanitation District-Asset Management Plan FY 2011-12
Table 3-2 Unit Flow Coefficients
Year 2006 2009 2010 2015 2020 2025 2030
Unit Flow 91.6 88.9 94.5 101.5 102.0 102.5 104.0
Coefficients
Source: P1-101 Validation Presentation Series 2009.
Figure 3-1 Service Area Population Projections
Service Area Population Projections
>soo,00a
a,om,om
2,5M,000
2.OW.p
1.SDJ.D]J
1,OW.OW
SW.00J
O 1e&5 Mtl 2005 2010 anti 2. ID25 20.
�MWRP�PlAM N01—r RANT NORM.(—OC90TOTPL- - 1---- --
Sources: CDR, 2004; OCSD 1999 Strategic Plan.
14
Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 3-2 Historical Influent Flows
OCSD Plant Influent Flows
300
290
280
p^ 270
O1
E 260
T
p 250
240 Nil
e
230
A
C
220
O
210 +OCBD IrMueM flow
200
19M 1992 1994 19M 1908 2000 2002 2004 20W 2008 2010
Sources: OCSD 08M Annual Reports 2000,2004-05(OCSD,2005a);OCSD,Draft Master Plan,Volume 1 1989(OCSD,
1989
3.2.3.2 Average Daily Flow Projection
Average daily influent flow projections between 2007 and 2030 are based on projected populations
and other factors, including base groundwater infiltration. Rainfall in previous years has been
below average, and it is expected that the flow from base groundwater infiltration will return to
normal sometime in the future. The unit coefficients are presented in Table 3-2.
For planning purposes, SAWPA flows are assumed to increase from 9.6 mgd in 2005 to 20 mgd in
2030. Flows through the Main Street flume, which include flow from the MWRP, are assumed to
be 11.4 mgd in 2005 with an anticipated reduction to 3.0 mgd by 2015.
Despite population increases, flows to OCSD from the MWRP tributary area are expected to
decrease due to expanded reclamation at MWRP. Over the same time period, urban runoff
diversions are assumed to increase from 1.4 mgd in 2005 to 10.0 mgd in 2030. From 2005 to 2030,
flows tributary to Plant Nos. 1 and 2 are projected to increase as much as 17.66 percent.
Assuming increased flows from OCSD Plant Nos. 1 and 2 tributary areas, urban runoff, and
SAWPA, and reduced flows from the MWRP tributary area, total flows are projected to increase
approximately 20.38 percent(see Table 3-3).
15
Orange County Sanitation District-Asset Management Plan FY 2011-12
Table 3.3 Average Daily Influent Flow Projections
Actual
Flow
(mgd)' Projected Flow (mgd)
Source 2005 2010 J 2015 2020 2025 2030
OCSD Plant Tributary 222.0 211.6 246.1 252.3 256.3 261.2
Areas 2
SAW PA 3 9.6 16.0 17.0 18.0 19.0 20.0
Main Street Flume/ 11.4 3.0 3.0 5.0 3.0 3.0
MWRP Area (IRWD)4
Urban Runoffs 1.4 2.0 4.0 4.0 8.0 10.0
Total 244.4 232.6 270.1 279.3 286.3 294.2
' OCSD, Operational Data 2004-05 (OCSD, 2005a).
3 Based on Orange County population projections (CDR, 2004)and unit flow coefficients in
Table 2-2.
3 Based on OCSD staff estimates from reviewing various SAW PA reports prepared over
the past 5 years.
4 Based on IRWD HATS PS Diversion FEIR prepared by IRWD 2006.
5 Based on OCSD staff estimates from reviewing various UR reports prepared over the
past 5 years.
16
Onange County Sanitation District-Asset Management Plan FY 2011-12
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17
Orange County Sanitation District-Asset Management Plan FY 2011-12
4. Asset Summaries and Total Cost of Ownership
4.1 Introduction
The key objective in developing Asset Management System Summaries is to assemble a
comprehensive list of assets and to enable OCSD to start to filter and focus on those assets that
are most critical.
In the 2006 Asset Management Plan, OCSD commenced the process of including life cycle asset
management sections relating to the key asset types and key system groups. Section 4.2
discusses the development of the Treatment Plant Asset Management Plans. The relation of the
various plans to the Executive Management Team (EMT), managers and staff is shown below in
Figure 4.1.
Figure 4-1 Asset Management Plan Hierarchy
Audience Board and
ExecExecutive Manage Team
Summary Overview)
Audience EMT & Managers
(Analysis of Issues)
Asset Management
Plan (AMP)
Treatment PlantAMPs D & Staff
tStrategy _Managers vel„
CollectionSystemAMP
Asset Facility!Trunk Strategy Plans ' " '
at
lans .- . -. .
Of the documents noted in Figure 4-1 the Asset Management Plans Executive Summary and the
Asset Management Plan have been developed. An initial summary statement of the Treatment
Plant Asset Management Plans has been prepared and included in the Section 4.2.
Section 4.3 discusses best appropriate practices with regards to the full cost of infrastructure
service delivery. Section 4.3 is a discussion paper with respect to the future Asset Management
Plan (AMP); it is valuable information and should be read as part of this plan.
4.2 Asset Management System Summary Plans
This section of the Asset Management Plan is a second pass at outlining the status of key process
areas in the plants. It provides details of Reclamation Plant No. 1 and Treatment Plant No. 2 at an
area level, summarizing the assets' functions, key design features, capacity factors, current
performance assessment, key issues for further investigation, current program and a financial
summary of the plant area.
18
Orange County Sanitation District-Asset Management Plan FY 2011-12
At the end of each asset system summary is a full schematic showing the overall process flow for
each plant. This is to assist the management and operation of the assets at the agreed levels of
service (defined in this plan) while optimizing lifecycle costs.
4.2.1 Uses of Asset Strategy Plans
The Asset Strategy Plans have been developed as a tool to meet the various needs of
stakeholders. Potential uses for the following system level summaries include:
P Explaining the business process used to develop CIP projects and maintenance strategies;
P Providing context for explaining new CIP projects to the board;
r Educating supplement on how the collection and plants work;
P Reviewing drivers and condition of assets when reviewing CIP project business cases;
r Documenting condition and key issues for further investigation;
P Assisting with setting of division goals on a yearly basis;
o Summarizing operational strategies;
r Providing reference information for the current system and strategies and a structure for
communicating future strategies for assets.
4.2.2 Asset Management System Summaries
The following Asset summaries have been updated from the previous 2008 AMP. These are
based on the updated plant schematics for Plant 1 and 2.
P Preliminary Treatment;
o Primary Treatment;
P Secondary Treatment;
r Solid Handling;
r Utilities;
P Central Power Generation System;
r Ocean Outfall.
19
Orange County Sanitation District-Asset Management Plan FY 2011-12
4.2.3 Structure of Asset Management System Summaries
Each of the Asset Management System Summaries has been built around a common structure.
This structure provides a framework for the continued use and development of the summaries.
The key elements of the structure for each key process area of the plant are:
r Asset Profile-Description of the assets, its primary functions, and recent relevant history;
i Demand Profile and Performance- Describes the key capacity design values for assets in
terms of minimum, maximum, peak or average flow requirements, and where available, the
current performance
r Failure Mode- Data is provided when it is known. For each of the primary failure modes, a
summary score on a 1 -5 scale is provided, on how the asset is performing. The meaning of
these ratings are defined in Appendices E;
r Key Issues for Further Investigation- Issues are listed based on O&M staff member
comments, and identified issues from the Demand Performance and Failure Mode information;
r Current Program- Describe the current studies, planning, design and construction and
management strategy for that area of the plant;
r Investment Program-Defines funding summaries for the plant over the recent past and
several future periods.
It is expected that the flow of information should be developed so that Key Issues for Further
Investigation is maintained and the Current Program and Investment program reflect the agreed
works. Figure 4-2 shows the general flow of information through the summary. Staff member
input is to be solicited for all the elements.
Figure 4-2 Asset Management System Summaries Hierarchy
Asset Profile
Failure Key Issues10 Current Investment
Mode for Further program Program
Summary Investigation
Demand Profile
& Performance
4.2.4 Data, Sources and Data Collection Methodology
Data for the Asset Management System Summaries reside in numerous locations in OCSD.
Appendix A lists all the sources of information for these 2011 Asset Management System
Summaries
20
Omnge County Sanitation District-Asset Management Plan FY 2011-12
Scrubbers 5 Ir
1,2,3,4 Grit to ` Newly constructed Activated Sludge secondary
Landfill facilities currently in commissioning,final completion
estimated for November 2011 S
Scrubbers
S8
_ "} oum�o� Primary (recirralation line) Trickling Filter TFSE TFSE •90 p x
Effluent Seconds Junction Junction r C7
Headworks Gravity Grit ( Perym�ir Bo(coon Clarifiers (2) Box 1 Box 4 FO4 C Hr
Chambers ; '
No. 1 (2) TFE• t rev. 5/23/11
Pumps (2) '--
East t B Basin Box .
' Distributor, tic ling Filter Trickling , � Bleach I
Waste structure a 's 1-"5 Influent Pumps (3) Filters(2) `
Interplant Side Stream '°
a � , TFSE
— Trickling F rip Junction
Pum Station , P
BloBlter i Trunkline to ' �SpS , - -�-+-- - --- ------� Sludge u rips BoxS
' (3 um s) (overflow onlyT--- ,
Plant No. 2 , ( P P ) , .--- ....---••.......................... ......J
'- ------+------------------------------- - �- Primary ETflSent Plant 1 Water
Wastehauler Ferric Chlodtle& Redwood Pump laticp Pump Station
Station Hydrogen Peroxide , , Weir (PEPS)(3)
tseaamroiinesroeaon oox) , Faci lity Use SEJB
`^i n 84-inch line ' 84-inch line
Splilter ;;,
Hydrogen ------- , 66-inch line ' 66-inch line valve
Peroxide ,- , Box
Interplant ; SE Junction Box 1 TFSE
( . �- Line Junction Junction
Scrubbers 9, 10 , , b,F is i Box A Box 2
(10 Biotower) , Aerated Grit , Primary Effluent
Bar ' Chambers , oiC loritle Effluent Bleach
r oum , SE Junction
Hydrogen Hydrogen Screens' Headworks 1,2,3,4,5 wa , , oyme OCWDowned
Peroxide Perozide ' N0. 2 ' '���pl ul Bleach Box(PED13 scum Jgoxl5n Pump Station j:g • Box(EJB)
1,2,5,6 , , Aeration for GAP Water ••A
Pumps (5) .� Secondary ;,o ---� 84-inch Interplanl
Poly e, Basins
6lnfluent 120-inch Trunlclineto
Q 1 10 Junction O �. Plant No. 2
Trunkline s ' ; Box cAF 3 --"�66-inch Outfall
r Was. �� Backwash ';3
DiversioMetern (M&D) Sunflower Stteeve Screenings g & ioi Po (42'ROC/ Pumps Ju ctiion Bleach l0 OCSD „t
Pump Anderson to Landfill Grit to r o 24"urine (5) WAS Be.2 SE BE WSSPS I:o
Structure Station Lift Station Landfill r Junction Junction
Pumps (4) Box Soz
Influent ( Q/108-inch lines 7/108-inch lines
S.
Gas ( -cores rune,uoar,e Mawr, to Santa
Flares Ana River
Aeration Seconds oveyl) OCWD-owned Sum ru to
(3) Gas ; ,-:, Basins Clarifiers GWR System to OCSD 78-inch
Interplant High Pressure Compressor Bldg. , --- Facilities acme waste zlmes
to Plant N0. 2 Digester Gas Line Femc Chloride , to Plan,N.1 11-16 27-34 Interplant Trunkline
CenGen """""""""""""""------""4 (as required)o' mterploathu, to Plant No. 2 influent
tofa,'wa) k , OCWD-owned Owx.S
o r Scum BE GWRS stem W none, Backwash
Central Power Junction y BB'wl
g � RetUm-AC Valed Screenin sFacilil 141 ROC) ------
Generation
System Natwter Slud a Sludge RAS) Box 9 Y (z4 er;n) ---------------------
(3 engines,3 boilers) ea Heat Exchanger) g s( PUm S 12) Waste-Activated Polymer
to Cooling/Heating Cold Water Holdin Digesters `-
Admin.Bldg,Lab, 7-16 r - Sludge(WAS) o; � to OCSD to OCSD
sm uaTe,--------- Igester , Pum s 6 wore, PEDB Primary Clarifiers
Control Center P
ScrubbeDeonaderrs rat No. 5 i r. Floar Dissolved 6-31
Snubbers a Polymer
1,2,3 6 Junction Thickened waste-ArtivaredS[udge(Twos/ Ai;
hickners Flotation
r (DAFTS) (6)
unaeymwe
Junction
FilaindWashwater Filtrm�hwater Box .�
o
-""""""""""" -----"""""""""""" ,
* ` Process Flow Schematic
Interplant Be
LEGEND ----- Alternate Routing
Trunkline t Filtrate Press enter Presses (8) Cake Transf r Hoppers 1,2,3,4 2 ;
Plant No. 2 � Pump Station Storage Silos ' —� �Plant Influent Solids OCSD Reclamation Plant No. 1
Station (5 pumps) &Truckloading (1) Primary Influent Chemical Addition
10- Primary Effluent Foul Air
Biosolids m Secondary Effluent � Digester Gas Figure 4-3
Recycle r10. Plant Discharge from OCWD
,
i NOTE.Thicker lines denote main flow direction. 21
,
L------------------------------------"""-"-"-"-"-"-"-"-"-----'
Asset Management System Summary— Plant 1 2. Demand Profile and Performance 3. Failure Mode S. Current and Future Projects
Preliminary Treatment Tablet Failure Summa Current Asset Management Activities
Tablet Ce ael b $ Stem Rating Scale Prepare a comprehensive scope of work for the entire Plant 1 headwords1.Asset Profile a area that will define all necessary engineering studies,civil/mechanical,
Design Capacity 1=New,5 Failed System g' telecommunication,
irumentand a safely improvements,tlata and
(Min,max,peak Notes mW, �m Sub Systsm(s) < witdeth and any other necessary work.The scope of works
++ ,aria and/or average) Process e ° e � z.
O ' p _ u will define all the rehabilitation and renewal work necessary for Plant
Metering&Diversion Max.Flow rate 490 Ave. 110 m d " q a m Headworks to meet its necessary level of service for the next ten to
��} Structure mgd g u 6 C 'ly fifteen years.The information comes from operating and maintenance
iei Headworks No.2 350 MGD duty 0 O U LL d staff,corrosion assessments,physical inspections,and engineering
r 1w. .a•• cn.me.n, 0W m studies.The issues reported in the scope of works may result in
rv,�,Po 131 m 50 mgtl duty operational change recommendations,maintenance actions,non-public
Steve Anderson Lift Station Neal Metering& 10A 3 1 3 3 3 works roecis,public works roects,or inclusion in a wiling scopeof
10 mgd standby g P I P li j 9
vase Diversion Structure work for the next area rehabilitation project.
""""'" SuMlower Pump Station 40 mgtl duly Being
,
,
...+' nwu.m 1 40 mgd standby refurbished Headworks#1 10B 4 1 4 4 5
M W.f I Future Projects
♦ ,sr:C g Pum in only)
P emergency 9 capacity 9 peak wet
4 existing units total Evaluate the plants emer enc Flow handling ca act Burin
wsm �" +�• 2units standby Headworks#2 IOC 3 1 3 3 3 weather flows.
- -r q Bar Screens 2 additional units Perform a comprehensive grit study to determine the best possible grit
available for future removal rate by the purees system.This study will needed
if
zm use 4. Key Issues for Further Investigation modifications or service,
to system replacement are needed for mewing
nee.�i w"rrm future level of service.
�e.�• ",.a" s w ,mow , A 200 mgd duty Diversion BOe deterwr &Diversion Structures
Main Sewage Pumps g y New VFDs g Implement the Rehabilitation of Plans 1 Headworks Scope of Work
vsa I Ma�nt ]0 mgd standby Some concrete deterioration and T-lock and
damage have been old meter
There are concerns about the reliability antl accuracy le the old meters Elements developed by staffs.
s Ink Grit Removal 5 aerated chambers Only 3 due to past pertormanca. However,they are on a cycle for replacement.
Tru"all"" 4 grit hoppers each chambers used The condition of isolation gates and guides are poor and need Affected Planned Projects
o"e"°wool o"m 3 units with 5 replacement. Pi-105-Headworks Rehabilitation and Expansion
sew.. s""°.,, mi.ma rw Splitter Boxes variable weirs each p
�� Headworks No. This project aims to rehabilitate and refurbish process equipment and
Effluent Metering 3 units Underperforming The additional pumping capacity of he bypass
MGD may not justify used
infrastructure within the Plant 1 Headworks facility ensure d studies
the
keeping this 40-year flows
s in excess
The bypass channel can be used d. a facility continues to be operational. Several assessments and stutlies are
Grit System 5 aerated basins wet well to pump any flows in excess to the design capacity,lt needed. planned to ascertain the current limitations of the system and to c"nfim
Metering&Diversion Structure with 4 hoppers each specifications.
Headworks No.2
Six trunk lines bring influent into the Metering and Diversion structure at 17-42 mgtl design Air flow should Install bar screen systems with 5/8"bar spacing to#3 and#4 channels.
Plant 1. This structure contains magnetic Flow meters, H meters and flow each with a 56 Improve re washing and cambering system.Improve grit removal and J-714f—Headwork Scrubbing Replacement
9 P Grit Chambers Intl peak hour be 150 P 9 9 9 Ys P 9 This project aims to rehabilitate and upgrade the foul air collection and
condo vityrom one
with agates nother,
portiore f so g p y cfm/basin classification.Replace the flow meters to the primary,influent for treatment facilities for the headwork's and primary treatment areas at
move Flows from one meter to another,as necessary. A potion of the flca' adequate chemical dosing.Replace the gates and guides for adequate Plant 1. This includes rehabilitation of existing single-stage scrubbers,
influent can also be diverted to Plant 2 through an inteplant pipeline to 2units du isolation of systems.Add a power food to Power Bldg.3A directly from
( systems and appurtenances,which serve the primary treatment,as well
regulate flow into Plant 1.The SARI line is always diverted to Plant 2 to Grit Washers Overflow rat
e r the Electrical Service Center to avoitl loss of service if failure of the
Pe as replacement of existing scrubbers that,serve the headwork's facilities.
avoid using String fellow Superhard effluent in the Groundwater unit:18,000 gpd/ft2 Central Generation System occurs. The scope of this protect may be combined with she work planned by Pi-
Replenishment System. Trunk line Roughing Staff Summary of Condition 105.
Headworks#1  10,000 cm caustic Biotower not
Scrubbers 10,000 cfm biotower performing well Staff have olio ifi g e total of 358 critical attention,
assets in Plant l Headworks.of Engineering&Management Strategies
There are Nro mgd with at Plant 1,which have a total It has
pump which the following require special attention,as shown in Table 3.
capacity of 280 mgd with 130 mgd of standby capacity. Is has two power 4 units Consider combining future projects J-Ti-B and P1-105 into one
support generation units with a rating of 1000 KW each. Headworks#2 is Odor Control Scrubbers 72 000 cfm total Table 3 Critical assets with 5 years o!remaining life comprehensivelsystms project for designed
7 Headworks.In this way,adequate odor
the newest and the one in operation. Headworks#1 is the standby control systems can be designed for the actual process modifications,
system and is scheduled to be demolished. 3 @ 11.3 gph duty Critical Assets Total AssetslCond#ion refurbishments,or replacements approved for she headworks system.
Pump
Caustic Feed
Bar Screens 1 @ 20 gph standby
Flow from the Metering and Diversion Structure is routed through the inlet 1 @ 30 gpm duty Metering and Diversion 114 critical assets 6. Investment Program
channel for screening,which is done by mechanically operated rakes Muriatic Acid Cleaning 1 @ SO gpm 32 Gates and guides Coating failures,metal corrosion Table 4 5-Year Summary
over fixed bar screens. There are four active bar semen channels. Two Pumps standby
T Flow meters and transmitters 3 units need replacement
of the"parting scre Bleach Feed P New
ens have bar widths of 5/8'and the other two that m e
have 1"bar widths are standby. Pumps Structure failures,concrete carrosion ure and lining T- g S u T r n E b
85 gpm max.
Main Sewage Pumps Hydrogen Peroxide capacity Bar screens 61 critical assetsw
es Coating The screened wastewater flows into the Influent Pump Station wet well, 19 of 21 Gates and guides Cting failures,me oarosion metal u
Mich lifts it to the influent channel serving the grit chambers. There are Serving Headworks 6 duty Replaced with c
five(one in standby)70 mgd variable speed pumps as Headworks#2, Scrubbers 6 standby pumps bleach Influent Sewage Pumps 41 critical assets P1-105 a3,4oa o 0 445 2,748 20,382 13,n7
and two 30 mgtl standby constant speed pump at Headworks#1. Serving Spliffer Boxes 2 duty,2 standby 25 Gates and flap gales Coating failures,metal..on
Currently,a sluice gate in Headworks#2 wet well can be opened to allow Serving SUMlower/Interplant 4 duty,2 standby Grit Chambers/ClasaMen 61 critical assets J-71-8 d4,124 7,v0 1e8 6.8% 12,466 13183 g063
screened wastewater to flow to the Headworks#1 Influent Pump Station
wet well,if required under extreme wet weather conditions. Serving Inlet Channel 1 duty,2 standby 29 Gates and flap gales Coating failures,metal corrosion
Grit Removal System 2 Diesel engines 2 Grit conveyance and classifiers Not operefing adequately
There are five aerated Grit Chambers at Headworks 92.The Grit Backup Generators Power Rating 1,000 Power Bldg.3A Splitter BoxsslEMluent Meters 43 critical assets
Chambers remove unwanted inorganic solids from the wastewater,which kW each
helps prevent clogging in pipes,protects mechanical equipment from 20 Gates and guides Coating failures,metal corrosion
abrasion,and reduces the amount of material that collects in the sludge 3 Flow meters Technology malfunctioning
digesters. Each grit chamber contains four grit collection hoppers. Grit is
removed from the chambers continuously by gravity discharge to the SuMlower/SALS Pump Stations 48 critical assets
classifiers. Classifiers further separate the organic matter from the grit, 3 Gates and guides Coating failures,metal corrosion
Mich is then dumped into bins for off-site disposal. The de-grifted
wastewater fie"in an effluent channel that discharges to the Splitter
Boxes,
22
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management System Summary— Plant 1 PCB number 6 to 31 is equipped with independent Into chloride and FenicChlondefor 3@200gphduty addition prepare a scope of work of SP-1 37 for assessment all
Primary Treatment polymer feed facility to provide advanced primary treatment.The basins Primary 1@200gphstandby civil/mechanical,electriralMstrumentation,safety improvements ofthe
also am covered with air exhausted to an odor control system. Feed Pump
existing primary treatment facilities at Plant 1.
1.Asset Profile
2. Asset Capacity 3. Failure Mode Current Projects
"sU,eeers Table 1 Capacityb $ Stem Table 2 Failure Sum me P1-116-Primary Clarifiers 631 Evaluation and Optimization Study
a
P^^a'r System Design ei Notes This ro'ect will evaluate olentialo bons to improve process
emrm ya , k Rating Scale P 1 p p p P
�W dal (Min,max,peak antler m performance of the Primary Clarifier Basins 6 through 31 at Reclamation
Prime Sub Systems) 1 = New,5=Failed
average) Q t ) Plant#1. This will include further developing past process performance
k "n�,2Fifle Pretie35 p testing recommendations antl conducting those process performancewasre S Pdmary Clarifiers e Oside sue3m '� mps(3) A0 r:` O _ C tests. The results of the tests will be used to develop potential
aumcp S.. 'a O- ---"-------- m .. Y d m modifications and upgrades to the Prima Clarifiers to increase
1WSSPS) Primary Clarifiers() and 2@6mgd Standby Out O a m 1i M P9 Primary
r'°"v`r' -•"�" --- 2) ) of service J O m 3 d performance The costs and benefits associated with these
V...r/------1
r i �...;....... U V u K W improvements will be documented for future consideration in the Cl P.
•------- amaai primary Eayem Primary Clarifiers(3,4 3 @ 12 mgd Primary Clarifiers 1 & 11
(PE�s)(3 and 5 2(Out of Services) Future Project
i Primary Sedimentation 26 @ 6.25mgtl Based on the recommendations of P1.116 and SP-137 a new
Primary Clarfiers3,4, 11 4 1 3 3 3 rehabilitation project for rime treatment at Plant l will be determined
Basin(6-31) (5 basins standby) P 1 primary
k�nr &5 for next In to fifteen years for primary treatment at Plant 13
Waste Side stream Waste side pump 3@
°a E Station 3,500 gpm Primary Clarifiers 6-31 11 2 3 1 1 1
s eogvsoe -BOD, TSS P1-116-Primary Scrubber Rehabilitation
�r^aO11 This peti will rehabilitated the existing Peal Basin Sembbers 5.8 to
Submersible pumps 2 @voi+mar Basins ensure that the odor treatments stems comply wdh the Saturation
1-10 150 gpm Primary Clarifiers 6-31 11 2 3 4 4 4 y pr
-Sludge Density District's Odor Policy.
Primary Effluent Pump 2 @ 250 hp
Station 1@250 hp standby Engineering& Management Strategies
"„,;,o 4. Key Issues for Further Investigation Consider total primary treatment capacity at Plant 1 is over 200 MGD
r Polymer System(West) Primary Clarifiers(1 to 5) and the Sanitation District flow trends the capacity of primary treatment at
Primary Clarifier Basin Nos.1 to 5 PSB number 1 and 2 are not normally in service due to an excessive Plant 1 should not be an issue.The future projects should focus on
Primary Basins(PCB)numbers t to 5 consist of two rectangular basins Storage Tanks 2 @ 20,000 gal amount of operator time required too erate and um reasonable sludge PP t P 9 optimization and rehabilitation in the existing primary treatment facilities.
(Basin numbers 1 and 2)and three circular basins(Basin numbers 3 to Mix Tanks 1 @ 2,500 gal duty densities. Although designed as primary basins,the current functionality .00SD Strategic Plan
5).PCB Nos.1 and 2 are not normally in service due to an excessive serves emergency storm water overflow.
amount of operator time required to operate and pump reasonable sludge 1@ 2,500 gal standby -Engineering Master Plan
PSB numberr 3,4,and 5 needs its concrete structure to be rehabbed and
is out densities.These tanks are utilized when one of the PCB numbers 1 and 2 Transfer Pumps 2 @ 20 gpm effluent pipeline replacement due to corrosion. 6. Investment Program
is outservice. Table3 5-Year Summary
Currently,the average flow to PCB numbers 3 to 5 is 30 mgd.Their Feed Pumps 2 @ 2-8 gpm duty Primary Clarifier Basins(6 to 31)
original rated capacity is 36 mgd.Primary sludge from PCB Nos.1 to 5 is Wastewater flows from Headworks 2 through one of two 90-inch alines
pumped with progressive cavity pumps to the Plant No. 1 digesters. 2 @ 2-8 gpm standby 9 pipelines Eyy Y S n o
to PCB number 6 to 15.Only one pipe is the because at the torten[ g: S g
Sludge pumps are operated from adjustable timers with density meter Polymer System(East) Flow levels one pipe is sufficient to convey the flows.Even with only one -
override.
Storage Tanks 1 @ 12,000 gal pipe being used,velocity is estimated at greater than one foot per
Effluent flow from PCB No.3 to 5 is routed to the TriWling Filter Junction second.This may be causing settling problems in the pipe and causing Pl-
Box,which diverts the effluent two ways;to the trickling filters;or to the 114 41,]32 0 0 1,619 3,051 9,826 20,]B4
9 Mix Tanks 1 @ 2,630 gal duty sewage to be septic. The PCB performance regarding sludge density
PEPS,which lint primary effluent to the aeration basins. PI-N6 1,1T1 N5 ]56 -- — ---
1 @ 2,630 gal standby needs to be improved. The redundant sludge piping for PCB does not
The PCB No.1 to 5 is equipped with independent ferric chloride and allow for maintenance and steam cleaning of the line. Primary sludge
polymerfeed facilities to provide advanced primary treatment.The basins Transfer Pumps 1 @ 25 gpm pumps needs to be up sized to allow for optimum sludge removal.
are also covered and have air exhausted to an odor control facility.
Odor Control Facilities
Influent primary meters
Primary Cladfrer Basins Nos.6 to 31 Odor Control Scrubbers 4 @ 27,000 Gm duty There are operational issues with sonic meters,since they do not work
PCB number 6 to 31 are rectangular basins.They were constructed and (Caustic) and the Plant process was design to flow pace off these meters.
placed in service 1992 and 2004.Each of these 26 primary clarifiers is
formed by two tanks.Currently,the average flow is 65 mgd,which is their Caustic Feed Pumps 4 duty(See 111PMP120)
PEPS
original rated capacity.These basins receive How from Head effluent 4 standby If the PEPS are going to continue to be used than the discharge piping
diversion structure that routes flow to one of two places;directly to the should be rehabbed,since it is corroded and leaking.
Interplant Pipeline;or to the Plant#1 aeration basins by gravity Flow. Recirculation Pumps 4 duty(See 111Phill
Primary effluent from these basins is routed to the primary effluent 4 standby 5. Current and Future Projects
diversion structure that routes flow to one of two places;directly to the Current Asset Management Activities
Interplant Pipeline,which will end when full secondary treatment is Hydrochloric Acid 1 duty(See 111PMP101) Prepare a scope of work for P1-116 for process improvement in primary
completed in 2012;or to the Plant No. 1 aeration basins by gravity flow Scrubbing Cleaning 1 standby treatment at Plant 1.The project P1-116 will optimize primary sludge
where it is metered. Pumps density and establish an operational cost model for primary treatment
related to chemical additions,energy usage and hicsolids production.In
23
Orange County Sanitation District-Asset Management Plan FV 2011-12
Asset Management System Summary— Plant 1 2. Asset Capacity 3. Failure Mode Future Project
Secondary Treatment Table 1 Capacity b System Table 2 Failure Sum ma Activated sludge plant modification (P1-117)will be held
System Design Capacity Notes for further evaluation.
1.Asset Profile Sub System(s) (Min,max,peak Rating Scale
and/or average) Engineering & Management Strategies
1=New, 5=Failed 9 9 9 9
` s Trickling Filter Plant The total secondary treatment capacity at Plantl is 182
Process c �,
High Rate Trickling 2 @ 15 mgd R o y e MGD.The 2009 Master Plan estimated the flow at Plant 1
•�^-�^•Ta� °i g g avemge,37.5 mgd 30-45 MGD 9 A z 'ae d will be 165 MGD at year 2025. So the capacity of
.,. Filters peak c m C •m secondary treatment facilities at Plant 1 should meet the
2 @ 37.5 mgd duty Needs to be District needs in next 10 to 15 years.The CIP project PI-
Recirculation Pumps 117 should be further evaluated.
., 1 @ 37.5 mgd modified Trickling Filter Plant 12B 2 2 1 3 1
-OCSD Strategic Plan
standby
` m 2 @ 15 mgd Activated Sludge Plant 12C, 2 3 3 3 2 - Engineering Master Plan
�-- - Secondary Clarifier average,37.5 mgd 16-25 MGD 12D
peak
1 Activated Sludge Plant [Thickeners
lved Air Flotation 121 3 3 3 3 2 6. Investment Program
Table 5-year ummary
1m Aeration Basins 10 @ 9.2 mgd 92 MGD
aT Aeration Blowers 5 29,100 cfm Two m @ servicedary Clarifiers 12F 2 2 2 2 2 v p u e e
[ E�• --_ - " 20 @ 4.5 mgd duty
•� '�°'"^ Secondary Clarifiers 6 4.5 mgd 100 MGD S 9 01 a
standby 4. Key Issues for Further Investigation 1 D
Trickling Filter Plant
4 @ 11,800 gpm Premature corrosion issues with seal water piping feeding P1-102 255,644 245,266 8,911 1,467 ----
Trickling Filter Plant Returned Activated duty q5%of Flow sludge pumps. Trickling filter influent pumps need to be
OCSD operated two trickling filters and two trickling filter Sludge Pumps 1 @ 11,800 gpm rehabbed due to erosion and corrosion. There are odor
clarifier as part of the secondary treatment system of Plant standby issues, and nitrification issues which results in more
No. 1. Trickling filters 1 and 2 had been in service since 2 @ 760 gpm duty energy cost and bleach usage. Snail control needs to be
March 2006. With capital project P1-76 new trickling filter Waste Activated Sludge Critical for improved and the influent TF pumping needs to be
clarifiers replaced the existing trickling filter clarifiers, Pumps 4 @ 760 gpm BOD mode rehabbed with better materials.
which were being operated at 2.5 times the design-loading standby
rate. The new trickling filter facility produces better quality Dissolved Air Flotation
effluent than the old facility and allows the filters to be Thickeners S. Current and Future Projects
operated at higher flows if additional secondary treatment ritiCurrent Asset Management Activities
is necessitated by future permit requirements. Thickeners 6 @ 13,400 of BOO mode Prepare a scope of work for T/F treatment, such as odor
control, pumping upgrade, and snail control. The existing
Activated Sludge Plant TWAS Pumps 12 @ 100 gpm High activated sludge plant(P1-82) is a partial de-nitrification
Plant No. 1 was originally constructed as a trickling filter pressure plant. The nitrate in MLSS has not completely converted to
plant. When activated sludge(AS)was installed, it was Recycle Pumps 6 @ 1,100 gpm nitrogen gas and recovered energy. In order to convert the
constructed with the option of being converted from a Air Compressors 3 @ 20 his Pl-82 to a fully NDN plant it is needed to install ten MLSS
conventional air activated sludge plant to a high purity effluent return pumps and four additional return activated
oxygen activated sludge plant. The aeration basins are
WAS Polymer Mix Tank sludge( RAS)pumps. But project cost is over$50 million.covered with decks capable of supporting surface
3,000 galace Based on asset management analysis it is not worth to
aerators. The new system has an extremely high density WAS Polymer Mix Tank 670o al invest this$50 million to save$0.5 million a year
, g
of new, efficient diffusers and, combined with the new 2 operations cost.
variable speed blowers,should yield a very significant WAS Polymer Feed
energy savings over the old plant with 26 rectangular Pumps 5 @ 195 gph Current Projects
clarifiers. Out of PI.102 New Secondary Treatment System at Plant#1
Ventilator 2 @ 20,000 cfm service This project will construct 60 mgd of activated sludge
Dissolved Air Flotation Thickeners WAS Polymer Transfer secondary treatment facilities, including aeration basins,
Total six dissolved air floatation thickeners(DAFT)am Pump 2 clarifiers, a blower building, a RASNVAS pump station.
provided. They are designed to treat waste activated p When complete, Plant 1 will be enabled to treat 100% of
sludge flow from 80 MGD activated sludge system. Two WAS Polymer Storage 4,100 gal influent flows to full secondary standards by increasing
thickeners are used under NDN mode operation with four Tank secondary treatment capacity by 60 mgd.
units serving as standby.
24
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management System Summary— Plant 1 pumps. Then,Schwing cake transfer pumps transfer the system Design Actual P1.101 Sludge Dewatering and Odor Control at Plant 1
Solids Process dew Capacity Performance
(Min,max,peak atered sludge cake to any one of the four solids storage bins. sub syst.m(s) P1-101 provides new centrifuges to thicken the primary
The sludge cake weighs approximately 63 pounds per cubic foot. and/or average) Sludge feed to the digesters and increase their capacity. It
1.Asset Profile The cake is then pumped to the truck-loading hopper prior to Hoppers a tanks also replaces existing belt presses with centrifuges for
truck pickup. The sludge storage and loading facilities were biosolids dewatering to reduce biosolids hauling. It
constructed in 1991. rehabilitates or replaces odor control, sludge pumping,
3. Failure Mode cake conveyance, chemical feed, and ventilation
2. Demand Profile and Performance Table 2 Failure Summer equipment, and other structural, mechanical, electrical and
Table 1 Peak, Average and Standby Design Process Area Rating Scale control systems. P1-101 provides additional solids
ji,
Capacities 1=New,5=Failed handling and treatment rapacity to treat the additional
system Design Actual flows brought to Plant 1 for reclamation by the GWRS.
Capacity Performance
"1 Sub System(s) (Min,max,peak r
anNor average) ce D `o D P1-1 01A-Temporary Primary Sludge Diversion from
,W.. ,.� Anaerobic Digesters Tank capacky c n c 1p u P710 P2
Waking Capacity uj w' w The project constructed a primary sludge pipeline between
T riee ; "1O1°'�°t as rim wihout cone
the existing primary sludge lines (PS 1 and to 2) li the
Digester Nos.]and 8 2 @ 209,200 207,711 of Anaerobic Digesters(5-10) 15 e a a 3 s a interplant pipeline. Additionally, a new filtrate pipeline was
of1185,000 of 189,300 of constructed to route the P1 filtrate flows to Plant No.2 via
• • Anaerobic Digesters(11-16) 15 C 2 4 3 4 3
• • ••-- ( Digester Nos.9 and 10 2 @ 330,430 328,594 of/ the interplant pipeline. This was needed because with the
c0285,000 of 285,000 of Cake Loading 15 J 3 3 3 4 3 new SALS online, Plant No. 1 brings in more flow for
Digester Nos.11-16(1 5 @ 330,430 328,594 of/ reclamation through the GWRS. Thas dditional treatment
standby) cf/285,0D0 of 285,100 of Sludge Dewatering and Beg 15 G,H 4 4 4 5 3
II y) Press produces more solids at Plant No. 1, exceeding the P1's
+� Digester Gas Compressors 2 @ 1,550 okn current digestion and solids handling capacities.
duty 1 @ 1,550
cfm standby 4. Key Issues for Further Investigation Research Trial
Interplant gas line 27,900 d @ 65 After rehabilitation by P1-100 digestion systems will be Fuel Cell Demonstration
Anaerobic Digesters (Out of Samoa) psi(max 70 psi) reviewed. The Fuel Cell Demonstration Project is testing a fuel cell
There are twelve digesters at Plant No. 1. Six of these, Digester @ power plant using digester gas, and examines fuel
Waste Gas Flare 2 750 cfrn
Nos. 11 to 16,were constructed in 1992. Digester Nos.5 and 6 2 @peak Dewatering,Thickening, and Sludge Storage and cleaning, operating efficiency, maintenance requirements,
1 standby Loading Facilities and air emissions.This stud funded b OCSD, UCI's
are used as holding tanks for digested sludge prior to sludge Y Y is Y
dewatering. sludge Dewatering and Belt After rehabilitation by P1-101 dewatering, thickening and National Fuel Cell Research Center and others.
The anaerobic digestion tanks operate at similar ranges of Press truck loading systems will be reviewed.
primary sludge/TWAS combination percentages in the feed Holding Tanks(Digesters Nos. 1 @ 208,780 of 209,937 of Future
sludge flow stream. All digesters operate with a primary 5 and 6) 1 @ 208,780 of Gas Handling To be completed in the future.
sludge/TWAS mixture that is predominantly primary sludge. (standby) Gas treatment, compression and flaring facilities are being
The operating temperatures are maintained in the range of 98°F Digester Sludge Transfer 2 @ 800 gpm reviewed. 6. Investment Program
to 100°F Pumps Table 3 5-Year Summary
The as compressor building and the as holder were completed Sludge Feed Pumps 8 250 m 5. Current and Future Projects
9 P 9 9 P 9 P @ 9P e
Current Asset Management Activities y— n, T
in service
The gas Flares were also operational
da and placed in Belt Presses s st standby
gpm
service in 1992. the flares are operational daily. z siandby Asset management activities are focused on finding the
best way forward for collecting, treating, compressing and u R R R
Belt Filter Press Dewatering Facility Polymer Mix Tanks z @ s,000 gal flaring the biogas from the digesters. In conjunction with
Sludge at Plant No. 1 is dewatered using four to all eight of the Polymer Mix Tanks 1 @ 5,000 gal Planning a study is being Commissioned to examine these P1-100 W,515 1a,733 16,575 14,e80 5,10 332
plants belt f standby issues filter presses. There are two buildings,each housing w-101 147,270 1e,241 3,962 2e,e01 ee,116 17,614
four belt filter presses. Dewatering Building M was placed in Polymer Transfer Pumps 1 @ 25 gpm
1 standby Current Projects Pi-101A --- --- --- --- ---
service in 1983,and Dewatering Building C was placed in service P1-100-Sludge Digester Rehabilitation at Plant 1
in 1988. The presses are fed a blend of digested primary and Odor Control Scrubbers 3 duty This project rehabilitates Digesters 5-16 at Plant 1,
WAS from Digesters Nos.5 and 6,which serve as holding tanks including rehabilitation/replacement of associated sludge
for sludge from the other digesters. To enhance the dewatering Sludge Cake Handling pumping, heating, and other structural, mechanical,
process,cationic polymer is added to the sludge feed to Facilities electrical and control systems. This will improve reliability,
flocculate solids and enhance dewatering. After dewatering,the Cake Transfer Station C 2 @ 24 yd/hrea increase existing treatment capacity, and restore lost
sludge cake is transferred to storage bins prior to being loaded 1 standby capacity. It is needed to treat increased solids loading and
into trucks. Polymer Mix Tanks feed solids concentrations resulting from increased
Sludge Storage and Loading Facility Transfer Pumps 1 @ 25 gpm duty secondary treatment and P1-101
Dewstered sludge is transported from Dewatering Buildings C 1@ 25 gpm
and M to the cake storage facilities using conveyors and cake standby
transfer pumps. First,24-inch wide conveyors transport Sludge Cake Pumps
dewstered sludge from the belt filter presses to the cake transfer
25
Orange County Sanitation District-Asset Management Plan Fy 2011-12
Asset Management System Summary— Plant 1 Chemical Facilities 3. Failure Mode 5. Current and Future Projects
Utilities Chemicals are used throughout Plant No. 1 to aid Table 2 Failure Summary Current Asset management Activities
treatment performance and control odors. The chemicals Rating Scale No major activities.
1.Asset Profile used include hydrogen peroxide, caustic soda,ferric
Water System chloride, sodium hypochlorite, polymer, and hydrochloric m 1= New, 5= Failed Current Projects
OCSD's Plant No. 1 requires an average daily demand of discontinued The use
and the future chlorine
of chlorine at Process < o e D c Potable Water Assessment Study
approximately 5.7 mgd of in-plant water for domestic a 8 - a m This project will develop and provide a hydraulic model, a
service water, process water and irrigation applications. Plant No. 1 is not projected. Ferric chloride has been a c W "u hydraulic analysis, and assessment of the Plant 1 potable
The treatment requirements for in-plant water vary added to the digesters for hydrogen sulfide control, 0 0c K W water systems. Based on the analyses,the project will
depending on the service. Potable water(city water), plant replacing ferrous chloride since January 1994. Standby Power Multi. 2 4 3 3 1-4 update the ArcView shape files(Piping Map)and P&IDs of
water(secondary effluent), and reclaimed water(tertiary Other Assets: Generation the Plant 1 Potable Water System, and will recommend
effluent)are used at Plant No. 1. Potable water, plant o Fiber Optic Backbone; Chemical Facilities 4 2 4 4 3 improvements required for the system.
water and reclaimed water are conveyed to various o Plant Air; Odor Control 5 5 4-5 4 3
locations within Plant No. 1 through three separate piping This project
Sludge Dructs rim and Odor control at Plant 1
networks. o Fire Alarm; Plant Natural Gas 4 3 3 3 3 This project constructs primary sludge thickening facilities
o Plant Effluent Disinfection; System to improve solids handling capacity, replace sludge
City Water(Potable) o Compressed Natural Gas System; Water System dewatering facilities with aging equipment and reduce
OCSD purchases potable water for Plant No. 1 from the o Plant Natural Gas System; r City 17B 2 3 4 4 2 biosolids handling and disposal, rehabilitate solids
City of Fountain Valley and uses it primarily for domestic handling odor control equipment for aging equipment, and
service,steam boiler make-up,and g Tunnel System; r Plant 17C 4 3 3 1-4 3 temporarily expand sludge dewaterin facilities to
polymer es b and o Plant Pipes. 2 1 3 3 4 accommodateptemporary constructio nneeds.
dilution. The City Water Pump Station provides both P r Reclaimed
potable water and industrial water to locations throughout
Plant No. 1. 2. Asset Capacity P1-111 Power Building 3A Load Project
Table 1 Ca act b S stem 4. Key Issues for Further Investigation Ensure adequate standby generator capacity at the Plant
Standby Power Generators Plant Water System Design Capacity Notes There are concerns about the Standby Generators' No. 1, Power Building 3A(PB-3A) An initial study effort
Plant water i Plant No. l secondary effluent filtered Min, max, eak needser be conducted to determine the best option,
through on-site course filters strainers and disinfected Sub System(s) ( P reliability to provide backup to the Central Power considering cost and reliability.
9 (strainers) and/or average) Generation System.
with sodium hypochlorite. Plant water is used for activities Water S stem Power Building 3a Capacity is under rated. Currently
that do not result in direct contact with humans. At Plant P1-112 Plant 1 Water System Rehabilitation
being reviewed for electrical capacity under P1-111
No. 1, plant water is supplied to hose bibs and pump seal Potable Water Air— 1 @ 3,000 gal This project will rehabilitate or replace deteriorating plant
water, filter press belt sprays, scum sprays, and grit Break Tank 1 Q 6,400 gal Chemical Facilities water pipe that is in need of replacement due to corrosion.
washers. Plant water is also piped to provide backup potable Water Pumps 2 @ 25 hp, 230 This includes the valves that have become unserviceable
In general there is a concern over the remaining life span or have exceeded their useful lives. The project will need
service for central generation cooling loads. gam P J
of all the chemical storage tanks and they should be to install temporary measures to ensure that the treatment
Reclaimed Water 3 @ 30 his, inspected. Specifically,there is concern regarding the plant maintains continuous operations during the repairs.
OCSD uses reclaimed water from OCWD's Green Acres 2 0 ? hp, condition of the bulk cationic polymer tank and it being
Project(GAP)for services that do not require the quality of Standby Power able to last until it is replaced under project P1-101. Future
potable water. In Plant No. 1, these services include Generators Another concern is the bleach disinfection tank pressure To be completed in the future.
central generator engines(cooling water), central regulator prior to the flow meter. It continues to get
Blower Building 2 @ 800 kWh clogged requiring the bypass of the flow meter until it is Engineering & Management Strategies
generator absorption chillers(condenser water), pump Installed 1976 unclo ed. And downstream of the chemical storage 9 9 9 9
seal water,scrubbers, and polymer carrier water. y a 9 -OCSD Strategic Plan -Engineering Master Plan
Power Building—2 1 @ 1,000 kWh facility another issue is the hardness of the water which
Standby Power Generation Installed 1987 affects the pH of the polymer when mixed together. 6. Investment Program
Standby generators are located at various locations Power Building-3A 2 @ 1,000 kWh Odor Control Table 3 5-Year Summary
throughout Plant No. 1 for emergency service. The Blower Installed 1987 J-71-8 supposed to rectify issues with odor control
Building contains two 800 kW generators which provide Power Building-4 1 @ 1,000 kWh
backup power for the activated sludge process. Power Installed 1987 Water System A b
Building 3A contains two 1,000 kW Caterpillar diesel There is a concern if a fire hydrant is opened
Power Building-7 1 @ 1,500 kWh on the north R
generators for Headworks Nos. 1 and 2, and bar screens. Installed 2004 side of the Plant it will reduce the water pressure in the
Power Building 4 contains one 1000 kW Caterpillar diesel rest of the plant. Some believe it may result in zero water Pi-101 147,270 13.241 3,962 2a,901 53,116 17,514
generator for the rims scrubbers,the warehouse, Power Building -8 1@1,500 kWh
g primary pressure. portable water study is being performed that
personnel and the maintenance shops. Power building 2 Installed 2005 t will review this issue. v1-111 soz zoo 150 112 ---- ----
contains a 1000kw diesel generator which has been Pl-112 10,029 414 769 1,252 6,5033 1,091
decommissioned. Power Building 7 supports the primary
clarifiers 6 to 31, and Power Building 8 supports the
trickling filler. Each has a standby generator.
26
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management System Summary— Plant 1 2. Asset Capacity 3. Failure Mode powering the critical equipment.When the SCE power
Central Power Generation System Table 1 Capacity b S Firtern Table 2 Failure Su mary supply has stabilized, non-critical equipment can then
System Design Capacity Notes Rating Scale reconnect to the SCE supply.This project allows for the
1.Asset Profile Sub System(s) (Min,max,peak reconnection of equipment from one central location,
and/or averse) 1•New,5•Failed rather than at each process area.
al
Generators Process < c c ++' u J-106
rwa� Generators 2 @ 2,500 kW duty `- u •a° a ma. This project rehabilitates the Interplant Gas Line. The line
, ,r� n 131 ea,np�ya. _ ce•,cc•vae C 6 C R Y
z sy,.m, ----_� •� __ 1 2,500 kW Standby o n o d transports digester gas between Reclamation Plant No. 1
""c°"f--^°"• •• (Plant No. 1)and Treatment Plant No. 2(Plant No. 2). A
Engines 2 @ 2,471 hp duty Central Power 16 2 3 2 3 3 cxnv. sn�m. xw»�.• swore liner will be installed within the existing pipe to protect the
;;.9��,.'eor^� 1 2,471 h standbyGeneration
pipeline from corrosion, and to prevent future pipe failures.
Bailer Circulation 1 @ 0.25 hp,20 gpm
Pumps Future Projects
4. Key Issues for Further Investigation
Primary Heat Loop 2 @Shp,450 gpm Central Power Generation System Engineering& Management Strategies
Circulation Pump OCSD Strategic Plan and Engineering Master Plan
Significant improvements to the control systems of the
Waste Heat Exchanger 2 @ 3 hp,225 gpm engine generators have been completed. The original, The Master Plan has identified several projects related to
Circulation Pumps obsolete controls have been replaced with the Sanitation the digester as handling system including Darin
Central Power Generation System 9 9 9 Y 9
Heat Reservoir 3 @ 0.75 hp, 150 gpm District standard System. The new system provides treatment, and Compression systems. These systems
OCSD operates a central power generation systems at Circulation Pumps improved engine efficiency, lowered emissions, provided have a direct impact on operation of the Central
Plant No. 1 (CGS No. 1). CGS No. 1 consists of a Jacket Water Pumps 1 @ 15 hp,480 improved load management capabilities. In addition,the Generation Systems and will be coordinated to improve
dedicated power building that houses three 2,500 KW gas- m Parametric Emissions Monitoring System was replaced operability, reliability and safety.
fueled engine generators. The engines are 12 cylinder, Auxiliary Waste Heat 3 @ 7.5 hp,200 gpm with improved emissions monitoring technology that is
ol four stroke, turbo charged, intercoed Cooper Bessemer Lao Pumps integrated with the engine controls.
model LSVB 12 SGC reciprocating units which drive Ideal 6. Investment Program
Electric brand electrical generators at 12,470 Volts AC. Cooling Plant Water 2 @ 10 hp A research project has also been completed using two Table 3 5-Year ummary
CGS No. 1 operates primarily on digester gas. Pumps stage exhaust catalyst and urea injection that $
Chillers #1 @ 213 Refrigerator demonstrates the engines will be capable of meeting � R
The system also provides process heat, steam, and chilled tons,#2 @ 187 foreseeable future AOMD emission requirements. Q —bq .Q a S # n a R
water. Hot water is provided for digester heating from Refri erator tons n a m' - O a
engine cooling water with the ability to provide s There is a concern of corrosion within the cooling water
Supplemental Heat 450 gpm, Q=10.0 x10 9 J-111 30,279 0 2,897 1,116 13,57
supplemental heat from heat recovery boilers. The heat Exchangers B7U/HR lines (10-14')due l0 20 years of plant and GAP water
recovery boilers primarily provide steam to adsption usage. 9
or
chillers which creates chilled water for administrative Condensate Pumps 2 0.5 h g J-79-1 23,261 20,830 2,389 42
building HVAC systems. Submersible Sump 2 @ 20 hp J-109 12,628 2,445 2,657 6,653 873
Pumps 5. Current and Future Projects J-33-3 13,050 3,417 1,330 3,706 2,635
Waste Heat Recovery 3,8431bs/hr Current Asset Management Activities J-106 5,271 1,076 608 3,280 307
Units Current Projects J-79 11,596 11,584 12
Deserator 20,700 Ibs/hr See Plant J-111
additional This project will add urea injection and two stage catalyst
information technology to units 2 and 3 and improve the gas cleaning
system to protect the catalyst beds.
J-109
This project will change the cooling water supply from
purchased reclaimed water to plant water at both plants.
J333
This project installs electrical power monitoring and control
equipment at Plant No. 1 to protect the plant from power
outage problems and reduce the recovery time when
problems do occur.The control system will continuously
adjust the electrical system to prevent power variations
and outages from causing process failures. The new
system will allow the operation of critical electrical
equipment from a single location in the plant. The new
system will sense power variations and selectively
disconnect non-critical equipment, keeping Cengen
27
Orange County Sanitation District-Asset Management Plan FY 2011-12
8 ri
' Newly constructed Headworks facilities currently in
commissioning,final completion estimated for May 2013
South
Headworks Odor Control Scrubber
(13 Biotowers& Complex 'q t
8 Chemical Scrubbers) ud Facility
H�If-1�I �If-1�I Use Plant Water FOrr I� vx
u m s Ferric Chloride Pump Staton THE N
&Bleach '------------------------------------� Bleach rev. 5/31/11
Aeration Secondary '
Polymer Primary Basins 8 Clarifiers 'Rag Handlin Grit Hardin SBox oia Distribution O ;Bleacn
Santa Ana River
Clarifiers ,
Loading (4 &Loa ( Box wvm,V System D-G __ _________ A-L ' Overflow(SARO)
(Serial Pod
,_ ______________ F-�- _-..-..-..-� 0
� 03)
Trunkline ]T - -� Emergency
Hydmgun Odor Control Polymer Primaa : Primary Effluent Bleach
1 I lower 78-inch
Peroxide 3 Biotowers . Sodiudi 1 Oerial )
( ) u;� Distrib ion Clarifiers ; , Pump Station Effluent r (Serial Port 002
system B H-L (PEPS)(4) Return- Pump :Bisulsle
1 Welwell i Activated S on
Junction Annex
_y Sludge(RAS) Box EPSA
Pumps 6 (JBB) ; S3 pump)) i
Poly,ner Primary '
5 Influent Diversion Metering Bar Headworks D vortex ' 0.4 --""""""" % Sodium
cn.,e,,, Distrib 'on Clarifiers BIoflNer Junction
Trunklines Struture Structure Screens Pumps (7) Grit SystemC M-(] , Primary Effluent ABC Basin Boxq Meddle
including 78-Inch (6) Basins , Distrbution (emergenry (JBq) FInaBldampler
Interplant Trunkline (6) r Structure(PEDS) oveP) Welwell 1 g'
(Raw Sewage from Junction Box 1
, ( 120-inch
Plant No. 1 M&D ' ((osed Burin g owJlows/ urge
(Serial 001)
and Gwlzs - — -� Primary , �� Su e
wastestreams) Metering ' „ v; v; Ocean Outfall Na p
r Generation System ® Nort�cr Scrubber Trickling Scrubbers ~ e;,`-', Booster Station
Central Power r (GOBS)(5 pumps)
Gas (A-c) Solids Contact r
y 9 Re-aeration ,
( (5 engines.5 boilers, Flares(3) complex bbe ( Filters(ABC Basins(A-D) Interplant
r 1 steam turbine) * (O Biotower) runkllnes(fro
q Interplant High Pressure Gas "" ""----------j Plant No.1 EJB
° , Gfgeaier Gas Line from Compressor s,,, Return Secondar aacn
( Plant 1 (nr of:ervice) a Waste „- Tricklin Filter y
Bldg. Stream w� Influent Pum s Sludge RSS)
o Pump a (6) P Pumps�12)
( ,o Station o Q
r Dewalering
Scrubbers Carbon £
Scrubber Scrubbers F,G Secondary LEGEND ----- Alternate Routing
' C,D,K,J (G Biotower) Settling
(J Biotower) Sludge Sludge Blending 55 Clarifiers Plant Influent Solids
Digesters Facility P'IYmer 3�„ (A-F) Primary Influent Chemical Addition
Belt Filter p„�„o Waste Sa ndary
Presses(15) Polymer Ferric A B C wo,e,� °= Sludge(WSS) � Primary Effluent � Foul Air
Oi1u Chloride egme a me a me Float ° °' Pumps(3)
weer g g Secondary Effluent � Digester Gas
(F,G,H, (P,Q,R,S (C,qE, Thickened WastaAuivmed S/udge(TWAS)
o,T L, � Plant Discharge � Grit and Screenings
i_ Holdin DAFTD Nnacylowi
igester NOTE.Thickerlines denote..in flow direction.
Hoppers C, 7sct,t!
(I J K) , , , Dissolved Air Flotation Waste-Activated
PPI'n serer / .4...L.._._..a.._...._. Thicknerrs ((DAFTs) Sludge(WAS)
Pumps (4) Process Flow Schematic
Hoppers ScrubberL
A, a /nor;nse,v;ee/ ' Newly constructed Trickling Filter secondary OCSD Treatment Plant No. 2
and facilities currently in commissioning,final completion
Truckloading estimated for June 2011
Biosolids m
Recycle Figure -
000
28
Asset Management System Summary— Plant 2 Screenings Washing& Loading Design Condition of critical Assets
Preliminary Treatment (Commissioning) The screenings removed from the raw sewage at the Bar Screen System Capacity Notes Critical Assets Total Assets/Condition
Structure are muted to one of three washers and mixers and then to one Sub System(s) (Min,max,peak Diversion&Metering 33 critical assets
1.Asset Profile of three conveyors that transport the screenings to a final truck loading and/or averse) Structures
conveyor. Diversion Structure Bar Screen Structure 34 critical assets
Headworks Blotowent 188,300 don Influent Pump Station& 43 critical assets
Grit Handling& Loading (roughing) 40,000 ofin Discharge Channel
The grit removed from the arrested!sewage at the Grit Basins is routed . Trunkline Biotowers 32,000 ofin Grit Basins 26 critical assets
via one of four augers to one of four grit classifiers,which then dump it to . Grit Handling 72,100 efm Splinter ss er Boxes 24 critical swats
} " as s4•�� +• a hauling truck below. . Bar Screens/Influent 8,000 cfm Primary Influent Metering 9 critical assets
Pumps 11,800 cfin Screenings Washing& 22 crNcal assets
y . Odor Control Systems Screenings 24,400 don Leading
■ There are a total of 3 Trunkline Biatowers, 13 Headworks Biotowers,and Washing Grit Handling 8 Loading 16 critical assets
8 Headwodks Scrubbers to handle the foul air of all the treatment Screenings Loading Odor Control Systems 144 critical assets
:tee processes.All Biotowers are roughing scrubbers,that is,the outgoing . Slitter Boxes
Ta°en"ee'" e..�.. r m �M. -,:_i treated foul air is muted to the chemical scmbbers for further treatment Headworks Chemical 188,300 cfm
a ei before releasing the air into the abncephere.The biatowers each contain Scrubbers 6 units duty 31,400 c'm 5.Current and Future Projects
two separate packs of foam media in series kept moist through a 2 units standby ea. Current Work
constant rain of nutrient-rich water.The chemical scrubbers are of the Odor Control Chemicals The new Headworks D is currently undergoing the commissioning phase
recirculating liquid backed bed type using caustic as the scrubbing . Bleach Tank of the P2-66 project
solution and bleach as the micant.The chemical scrubbers are supplied . Caustic Tank
with chemicals from the Odor Control Chemical station that is equipped Muriatic Acid Tank Future Projects
with three separate tanks each containing bleach,caustic,and munatic Backup Generator Diesel engine None are envisioned.
acid solutions.Munatic mid is used to periodically de-scale the media of 2,000 kW
Diversion &Metering Structures chemical scrubbers. Affected Planned Projects
Four trunk lines bring influent into the Metering Structure through the P2.66 Headworks Improvements at Plant No. 2
Diversion Structure.The Metering Structure is equipped with magnetic 3. Failure Mode This project is responsible for the new improvements done at Plant 2
2. Asset Capacity Table 2 Failure Summa
flow meters with gates that can divert flows from one meter to another,as ry heatlwodes area and for the demolition of the old heatlworks.The
Table 1 Capacity b S stem Process Area Rating
necessary. Design different facilities are scheduled to be tested during 2011 and put into
operation in 2012.
Bar Screen Structure System Capacity Notes 1=New,Six Failed
Sub Systems) (Min, max, peak e r Engineering & Management Strategies
Flow from the Metering Structure is muted through the inlet channel for and/or average) O � e �' 0 9 9 9 9
screening,which is done by mechanically operated rakes over fixed bar O O y n An asset management strategy will be implemented from the start.All
Diversion&Metering Max.flowrate 430 Average O alrj q
screens.There are six active bar screens channels with bar widths o(5/8" e 2 e — u major assets for each of the facilities have already been identified and
Structures mgtl Flows: O is O d
each.The screenings are routed to the Screenings Handling Facility. U. C 111.1
inputted in the Asset Management Program.Future asset inspections will
Lin 0lnterylanl 131 mgtl capacity 45 mgtlmine the existing data for remaining life,consequence of failure,and
Line 178 mgtl capacity 50 mgtl Diversion&Inluent 20A 1 1 1 1 1 9 9 � q
Influent Pump Station & Discharge Channel Structures business risk exposure for management decisions of very high
The screened sewage flows into the Influent Pump Station we[well, � 108'0 Bushard 84 mgtl capacity 15 mgtl Bar Screen 8 Influent Pumps 20 D 1 1 1 1 1 confidence level.
which lifts it to the Discharge Channel.There are a total of seven pumps Line 59 mgtl capacity 20 mgtl
equipped with variable speed drive motors.There are also seven outlets a 78'0 Miller-Holder Grit Basins,Splitter Boxes 20 E 1 1 1 1 1 6. Investment Program
equipped with Flap gates that distribute the flow into the Discharge Line Odor Control System 20 1 1 1 1 1 Table 3 5-Year Summary
Channel. a 84 0 F&G
CoastiNew ort Line
Bar Screen Structure 6units total d 9
Grit Basins E .� o
57 all max.each 4. Ke Issues for Further Invests Investigation m w u w
The Discharge Channel distributes the flow to as many as six circular grit y II 17 N M V
N 9 e
basins equipped with mixers that separate grit by vortex.Pumps remove Influent Pump Station 7 units total Q 70 Diversion 8 Metering Structures � c O O � o m o 0 0 0
the accumulated grit,which Is sent to the Grit Handling Building, mgtl Bar Screen Structure — f A. t0 O 4 N N N N
350 mgtl duty Influent Pump Station&Discharge Channel P266 257,733 240,077 4,876 10,002 2,774 4
Splitter Boxes 140 n d standby Grit Basins
The de-gritted sewage is then muted to one of three Splitter Boxes.Each Discharge Channel 7 discharge valves S Plitter Boxes
Splitler Box is equipped with five variable weir gates that regulate the Flow Grit Basins 6units Q 70m d Primary Influent Metering
into the box. S litter Boxes 3 units a 140 red Screenings Washing&Loading
Primary Influent Metering 2 units @ 72"0 Grit handling&Loading
Primary Influent Metering 1 ul 66'0 Odor Control Systems
The Flow through each Stiffer Box routes the flow to one of three Primary Screenings Washing& 3units Summary of Conditions
Influent Meters.The meters monitor flows into specific primary basins Leading
Grit Handling&Loading4 units Stags have identified a total of 351 critical assets in Plant 2 Headworks,
through the Primary Distribution Boxes. Odor Control Stem 188,300 don total of which the following require special attention,as shown in Table 3:
Trundles Biotowers
(roughing) 40,000 cfm
29
Orange County Sanitation District-Asset Management Plan FV 2011-12
Asset Management System Summary— Plant 2 Primary Clarifier Basins C Side System Sub Systems) Peak Design Capacity Notes 4. Key Issues for Further Investigation
Primary Treatment PCB C Side consists of PCBs M to Q. PCB C Side receives wastewater Primary Clarifier Side A, B, &C and Distribution
from Clarifier Distribution Structure C discharges into the 108-inch Acid Fcetl Pumps 1 @ 2 hp,30 gpm duty Structure A, B, &C are deteriated
1.Asset Profile primary effluent line. 1 @ 2 hp,30 gpm standby All above facilities should be rehabilitated under P2.98.
Primary Effluent Pump Station
Sodium Hypochlonte 1 @ 41 gph Odor Control Facility Issues
swm. Feed Pumps 1 A 41 qPh standby
The PEPS lifts a portion the primary effluent a level that 8 can flow The current odor technology is 20 years old. The odor system should be
caw•
Odor Control Scrubbers 3 @ 40,000 cfin duty rehabilitated under P2-98.
,8„8, through the secondary treaatment process by gravity,
ity. There ere four
LJ LJ vertical mixed-flow type pumps. Pump No. 1,2,3 and 4 are driven by South Scooters 1 standby
electric motors with variable frequency drives. Each pump is identical in Foul Air Supply Fans 4 @ 15 hp,600 gpm 5. Current and Future Projects
Pr in : Aeration aasns le°t construction and has a nominal capacity of 50 mgd at 22 feet TORCurrent Work
o„nem ciadfiem
sn�nm x o-G ---------------- ..... Caustic Feed Pumps 4 @ 0.5 hp,11.1 gph duty Prepare a comprehensive scope of work for primary treatment at Plant 2
Odor Control Facility 4 @ 0.5 hp,11.1 gph under project P2-98.The scope of work has defined all necessary
standby engineering studies,civil/mechanical,electrlcallinstrumentation,safer
OCSD has a comprehensive odor control philosophy that consists of 9 9 Y
p„mary j P ary Fmuem ~ minimizin the formation of odorous gases where possible and Caustic Stora a Q000 al improvement and other necessary work for primary treatment at Plant
°s.„ b ci nfiem Pumy station 9 9 P 9 9
Hy (PEPS)p7 primates containing,collecting,and treating the odorous gases when they do to meet its level of service in next 10 to 15 years,including odor control,
slidga(IRAs) occur. Chemical pretreatment facilities are utilized to reduce the Hydrochloric Acid 2,000 gal structural rehabilitation,and electrical and instrumental updating.
...........
Pumps let formation and evolution of hydrogen sulfide(HiS)gas and other Storage Tank
Primary Future Projects
s Cianfien : ate,Val B°IIV compounds associated with wastewater. Acid Feed Pumps 2 2 h 30 m I
f4-O a,amv, Two maintenance decision packages have been sent out for primary
awmaalPsoal x.me.r Polymer System
xa++.w.�a..n 2. Asset Capacity distribution structural rehabilitation and primary clarifier battery C
aaaai Table 1 Capacity b $ stem Stooge Tanks 2 @ 11,400 gal Scaling structural rehabilitation.
nbll„p ♦ emae.a System Sub Systems) Peak Design Capacity Notes problem TBATBA
Fi e' lAB.C11 Mix Tanks 2 2,540&2.630 al
P2.98 Primary Treatment Rehab/Refurb
c-P.="o-T �� Primary Circular Transfer Pum 2 10 h 25 The project would rehabilitate all distribution structures, primary clarifiers,
rosin q
J Inn Puree 6) Clarifiers Feed Pumps 3 @ 3 hp, 1-10 give duty 1 and odor control facilities. All launders of primary clarifiers will be
Basins(D ihm Q) 14 @ 1.377 mg,12 mgd 18 MGD for
standby rehabilitated and recoated.
duty peak Ferrie Chloride
Primary Clarifier Basins A Side Sludge Pumps 12(D,E,F,G,H,I,J.K,L. After rehab Engineering & Management Strategies
Storage Tanks 2 @ 20,300 gal New under Consider the GW RS flow requirement and the Sanitation District Flow
PCB A Side consists of PCBs A to G. Formerly,PCBs A,B and C,which M.N,O,P,Q)@ 25 no 200 P2-80 trends the flow al Plant 2 will be less 70 MGD in the average dry weather
are rectangular basins,were used for primary clanfcation. All sludge gpm as P2-88
flow. It may be out of service for one side of primary clafflers for
withdrawal equipment has been removed,and the basins no longer act 2 IF,G)@ 20 hp,200 spin Feed Pumps 4 @ 2 hp,242 gph maintenance rehabilitation,
as clar'iem but serve as emergency wet weather storage. Approximately ea standby 4 @ 1 Inp so(standby) -OCSD Strategic Plan
700,000 gallons of storage is available from these basins. PCBs D,E,F Primary Effluent Pump 4 @ 300 hp,50 mgd -Engineering Master Plan
and G are circular basins. Scum Pumps 7(D/E,FIG,HA,J/K,UM, Station
All of the primary effluent from PCB A Side is normally muted to the N/O,P/C)@ 200 grim as 6. Investment Program
activated sludge plant. It is also possible to route the primary effluent to Collector Drives 14(1 w/each basin)@ 1.5 Rehab Table 3 5-Year Summary
Junction Box No.8,which can send Flow to the Santa Ana River Overflow h dui under P2-80 3. Failure Mode
Weir(Serial Port 003),Ocean Outfall Booster Station(GOBS)or Effluent Table 2 Failure Summer u
Pump Station Annex(EPSA). Sludge and scum from PCB A Side is sent Odor Control Facility E o
to the sludge digesters. Process Ana Ratingm o 33 tof■[ IL A m V a)Odor Control Scooters 5 @ 40,000 don peak 1=N9W, 5=Failetl c e F i 'a 19F N N N N N
Primary Clarifier Basins B Side (North Scrubbers) 5 @ 27,000 cfm —
1 standby(one at each P2.98 35,691 0 2,350 8,270 19,144
PCB B Side consists of PCBs H to M. PCBs H to M consist&six circular complex ° Z• o c
basins. PCB B Side receives wastewater from Primary Clarifier y m m m
Distribution Structure B. Foul Air Supply Fans 5 @ 100 hp peak e n C .Y IE
Primary effluent from PCB B Side flows primarily to Junction Box A. 5 @ 144 hp
From Junction Box A,flow normally enters a 108-inch pipe running 1 standby Primary Clarifiers Side A 21C 4 3 3 4 3
easterly,adjacent to OOBS,to a junction box which splits the flow to a Caustic Feed Pumps 6 @ 0.5 hp, 11.1 gph duty Primary Clarifiers Side B 21B 4 3 3 4 3
66-inch,and a 108-inch line into the OOBS wet well and a 144-inch to 6 standby
ESPA. Under low flow conditions,Bow is routed from the 108-inch line to Sodium Hypochlorile 1 tank-12,000 gal Needs Primary Clarfiem Side C 21B 4 3 3 4 3
the 54 inch PEPS influent line. Sludge and scum from PCB B Side are storage replacing Primary Effluent Pump 22B 2 2 2 3 2
sent to the sludge digesters. Station
Hydrochloric Acid 4000 gal
Storage Tank Odor Control System 211, 4 5 4 4 4
22J
30
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management System Summary— Plant 2 2. Asset capacity 4. Key Issues for Further Investigation Future Projects
Secondary Treatment Table 1 Caoacitv bv S stem Primary Effluent Pump Station Two maintenance decision packages have been sent out
system Design capacity Notes No issues for reactor structural rehabilitation and reactor deck cracks
Sub System(s) (Min,max,peak
1.Asset Profile and/or average) repairing in the fiscal year 2011-2012.TBA
Activated sludge Plant Activated Sludge Plant(Aeration Basins)
--..-.---.-� The Cryo units at P2 require significant refurbishment Engineering & Management Strategies
r °� Oxygen Reactors 8 139,656 d,90
.. Col to bring to an operating status. The decision has been Consider the GWRS flow requirement for Plant 1 the future
...............e...... awxsm sam„w'r m tltotal q
Beens j°ts Oxygen Generation Units 1 40,000 gal duty made by contracting VSA through SP-129 to replace Cryo. flow for Plant 2 after 2016 will be less 70 MGD. The
1 standby secondary treatment at Plant 2 may only need to operate
Aerators 32(4 per reactor) Dissolved Air Flotation Thickeners one T/F S/C facilities. Activated sludge plant may only
Es. DAFT(a;75 hp(per DAFT units (A, B, C, and D)are rehabilitated under project need to maintenance the current situation without further
'jv�rsi cn a,wm. ^ reactor)
2 @ 40 hp(per P2-89. The thickeners have major corrosion on the weirs, updating cryogenic facility or Construct new pure oxygen
s'i4e°� t reactor beeches, and rake arms. There is a 12—14 year age facility.
..........-R ' Air compressors 2 g 28,000 crm difference between the DAFTS: DAFTS A, B and C were
+.a,. '-___ 1 g 28,000 crm constructed in 1978, whereas DAFT D was constructed in -OCSD Strategic Plan
{ �I standby - Engineering Master Plan
Secondary Clarifiers 12 @ 182,250 cf, the early 1990s. P2-89 evaluated DAFT performance and
ass
currently no standby. it was decided no additional DAFT units needed for actual
_ o„n.n Waste Activated Sludge 6 @760 gpm
6-.S. 6. Investment Program
sludge from project P2-90.
Pumps waste activated Table 35-Year Summary
Odor Control
*^_"° s a--�•� � Et2 Eastrm°m U .q- e..a.le.o1 imrgem saoonaarY Sludge 1 @ lzsh P.1o,6zs
- l Pump,PAS gpm There are existing odor control issues and these will be e o
MIEA 2 125 hip,10,625 E y N
m standbyaddressed by P2-89. m u m
mmu rem, m
r.n,mni��,ev. wm Jr2W) t East Secondary Sludge 1 50 hp, 1,400 gpm m e .Q m m u w 07
I
jo Pump,WAS 1 @J 50 hp, 1,400 gpm C O F 6 m U
sem„r„t, standby5. Current and Future Projects
sew°r West Secondary Sludge 1@J 125 hp,10,625 P2-90 220,206 218,450 1,554 202 ------
�€ w°µ Ic ` Pump,PAS gpm Current Work
t °w'i°rm' t 2�gpm standby
125 hip,10,fi25 Prepare a comprehensive scope of work for the activated SP-129 2,500 174 306 168 1,852
West Secondary Sludge 1 @2 50 hp, 1,400 gpm sludge facilities at Plant 2. The scope of work has defined
Pump,WAS 1 @ 50 hp, 1,400 gpm all necessary works for civil/mechanical,
Primary Effluent Pump Station (PEPS) standby electrical/instrumentation, and safety improvement works.
The PEPS lifts a portion of the primary effluent to a level Channel Air Blowers 2 Q 10 hp The new T/F S/C project(P2-90)will start up in June 2011.
that it can flow through the secondary treatment process Thickeners 4 @j 6.5 fi depth,55 fi The hydraulic limitation has been further evaluated to
by gravity. The remaining primary effluent flows by gravity d1e prevent the possible spills to the EPSA.
directly to OOBS. The EPSA pump station can be utilized TWAS Pumps 6 Q 250 gpm
as an alternative to the GOBS. Recycle Pumps s @ IN hp,1.125
m 132.90 Trickling Filters at Plant No.2
Air Compressors 3 Q 20 hp This project expands secondary treatment facilities at
Activated Sludge Plant
The Activated Sludge(AS) Plant consists of eight pure- Treatment Plant No.2(Plant s 2)tomeet secondary
oxygen aeration basins,twelve secondary clarifiers, and 3. Failure Mode treatment standards by increasining secondary treatment
two cryogenic oxygen generation plants. Each aeration Table 2 Failure Summary capacity by 60 MGD. This project includes construction of
basin contains four individual stages. Each stage contains three trickling filters, a solids contact basin, and six
one surface aerator for mixing and mass transfer. In 1996, Process Area Rating clarifiers for additional secondary treatment capacity of 60
the P2-42-2 project extended the length of the secondary 1-New,6-Failed MGD at Plant No.2. This project is part of the Secondary
clarifiers from 171 feet to 225 feet. The quantity of flow Standards Program. The tricking filter/solids contact
receiving secondary treatment at Plant No.2 is a process o y, b' u process was chosen after preliminary design as the most
flow decision based on effluent quality and the overall v e _ W cost effective process to achieve secondary standards at
percentage of secondary treatment including the
LL 2 W Plant No. 2. The Consent Decree date has been complied
secondary treatment from Plant No. 1. Historically,the AS February 15, 2011.
plant has successfully treated flows ranging from 60 to 100 Activated Sludge Plant 22 2 2 2 4 4
mgd at Plant No. 2. (Aeration Basins) SP-129 Oxygen Plant Rehabilitation at Plant No.2
Dissolved Air Flotation 221 4 4 4 4 4 This will rehabilitate the deteriorating oxygen plant at Plant
Dissolved Air Flotation Thickeners Thickeners No.2.This may include constructing a new facility with new
The DAF thickeners are operated to thicken WAS prior to Vacuum Pressure Swing Adsorption technology and the
anaerobic digestion. There are four existing DAF's (A, B, Secondary Clarifiers 22G 3 3 3 3 3 (Pressure) 9 P gY
22F complete demolition of the existing facility OR general
C and D). repairs to the existing site and equipment and upgrades to
Odor control 22 4 4 4 4 4 the instrumentation and Controls and the oxygen plant
generating equipment.
31
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management System Summary— Plant 2 2. Demand Profile and Performance 3. Failure Mode Planning a study is being commissioned to examine these
Solids PrOCBSS Table 1 Peak, Average and Standby Design Ca acities Table 2 Failure Su sues.
System Design Capacity Notes Rating Scale Current Projects
1.Asset Profile Sub Systems) (Min, max, peak P2-89 Rehabilitation of Solids Storage Silos C 6 D
and/or averse m 1=New, 5=Failed Process p2_89 will convert digesters J&K to be used either as
C T T
Anaerobic Digesters < g D e e holders or working digesters, and rehabilitates and
j c m d upgrades the dissolved air floatation (DAF)sludge
Digesters A 8 B (out 190,800 cf peak c a —e thickeners.This project is needed to process increased
of service 190,800 cf averse LL m solids from the new P2-90 Trickling Filters.
Digesters C, D, E, F, 167,552 of with cone Anaerobic Digesters 25C
G, H 145,770(C, D, F, G) P2-91 Plant No. 2 Primary Sludge Feed System Project
and 140,744 E, H of • C, D 4 4 3 2 3 P2-91 provided piping and pumping to route rims
.. .�. "�� f clarifier P o n rb k. I
Digesters L, M,T 164,201 cf with cone E, H 2 3 3 3 3 d blends I before t so
fi^rr• ,•�,- _
sludge from any bank t any digester bank. t al
-,- 145,770 cf working mixes an ends primary sludge a ore is pumped.
»....moo ,,... .-a.......:._.....: + volume F, G 1 2 2 2 2
P2-91-1 Digester Rehabilitation of Plant No. 2
Digesters P, O, R, S 293,680 cf with cone 2 q q 3 q
L P2-91-1 will rehabilitate Plant 2 digester facilities at Plant
259,639 cf cylinder
.�e.w�• :d volume 251,111 cf • 2 4 4 3 4 No.2 to replace aging equipment, increase operational
M, N, O Flexibility, and restore solids handling capacity.
• • •• working volume This project is needed in order to reliably handle the
Sludge Blending 2 @ 3840 cf each • T 2 3 3 3 3 additional solids from the new P2-90 Trickling Filters.
Anaerobic Digesters Tank 2 3 3 3 3
There are eighteen digesters Plant No. 2. Digesters I,J, P, O, R, S P2-92 Sludge Dewatering and Odor Control at Plant 2
and K are used as holding tanks for digested sludge prior SBT Mixing Pumps 3 @ 67 cfm g 9
to sludge dewatering. Sludge digesters A and B are out of Sludge Dewatering 25H 3 P2-92 will provide new centrifuges for sludge de watering
Digester Feed 6 @ 93 cfm Belt Presses 3 3 2 3 facilities to replace aging equipment and reducc bioso
e biosolids
service, although J and K can also be used as working Pumps hauling and disposal. It will also rehabilitate or replace
digesters. Cake Transfer facilityodor control equipment,
At Plant No. 2, all the digesters receive a both blended Digester Gas High Pressure: 51,000 25J 4 1 4 4 4
f Station
primary sludge and TWAS via separate feed systems. Storage c 6. Investment Strategy
Operating temperatures are maintained in the range of 98° Low Pressure:25,000 Cake Loading 25J 2 1 1 1 1 Table 3 5-Year Summary
F to 100°F. cf
Digester Gas 3 @ 330 hp, 1,550 cfm Odor Control 251 3 3 3 3 3 t: s
Digester Gas System Compressors peak E — t 8
The gas system provides gas to the Central Genera on Waste Gas Flares 3 @ 1,550 cfm peak hoppe s
on System )C&D a
25J 2 1 1 1 1 e Y
generators.The compressor building,gas flares,and the gas _ u n n n S
holder were completed between 1984 and 1986. The flares are 3 Q 750 cfm averse P249 57,796 9.128 3,166 13,217 23,103 6,662
operational daily. Sludge Dewatering and Belt Press Boilers 25F 3 3 4 3 3
Belt Filter Press Dewatering Facility Holding Tanks(1,J, 166,630 cf as (I, J, K) Gas Compressor 25E 2 2 2 2 2 P2 91
At Plant No. 2, there are fifteen belt filter presses located K) Building
in the Dewatering Building that provide dewatered sludge J&K are convertible P2-91-1 a5,637 iba -- -- ass 492
to the Solids Storage and Loading Facility. Digested Sludge 3 @ 15, hp 1,600 glom 4. Key Issues for Further Investigation
Transfer Pumps peak Belt Filter Press Dewatering Facility P2-92 6a,666 1,741 2,943 3,206 2,664 18,031
Solids Storage and Loading Facility 3 @ 15 hp, 1,400 glom This facility is old and showing deterioration. Replacement
A new Solids Storage and Truck Loading Facility at Plant averse parts are becoming hard to obtain.
No. 2 were completed in 2006. The facility consists of six Sludge Feed Pumps 15 @ 25 hp, 250 glom
new dewatered sludge transfer pumps, two circular peak Gas Systems
storage bins (each with 600 cubic yards of capacity)and Sludge Grinders 3 5 h peak New parts for key compressor parts are not available and
four sludge cake pumps that convey biosolids from the compressors are frequently out of service. No low
Dewatering Building to the new truck loading facility. Belt Presses 15 @ 120 gpm pressure flaring ability. Gas driers break down frequently.
averse Gas cleaning may be appropriate.
Polymer Storage
Tanks 5. Current and Future Projects
Polymer Mix Tanks Current Asset Management Activities
Polymer Transfer Asset management activities are focused on finding the
Pumps best way forward for collecting, treating, compressing and
Odor Control 3 @ 37,375 ofm Out of flaring the biogas from the digesters. In conjuncflon with
Scrubbers C, D,J, K service
32
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management System Summary— Plant 2 2. Asset capacity 4. Key Issues for Further Investigation Design & Construction
Utilities Table 1 Ca acit b S stem Chemical Facilities J-33-IA Standby Power and Reliability Modifications
System Design Capacity Notes Area 21 has major issues. This project reconfigures and increases the capacity of
1.Asset Profile Sub System(s) (Min, max, peak and/or standby power systems at both treatment plants and
averse) Fire Alarm corrects deficiencies, within several major switchgear
The alarms need to be fixed since it is not operable(may assemblies and motor control centers, b replacement of
Wafer System Standby Power possibly g g ) undersized equipment.
y p
Y Generators ossibl be a programming issue
City Water(Potable) y
Power Building"C" 2 1,000 kW Tunnel System As a standby backup to power from Cen-Gen and the
Power Building"D" 10 1,000 kW Area 23 fans do not run anymore,which may be due to a utility, the Sanitation District uses diesel-fueled engine-
Plant Water Combustion 4 @ 800 kW maintenance issue. generators for critical loads throughout the treatment
Turbine Generator facilities. In order to increase the reliability and capacity of
Reclaimed Water Building Plant Pipes standby power systems,this project implements
Decommissioned pipes in tunnels require removal to more recommendation of multiple studies regarding standby
Standby Power Generation EPSA SPF 4 Q 2,000 kW as efficiently utilize tunnel space. Plant pipes in general need power needs, completed in 1994 and later.
a corrosion assessment to determine any repairs that are P2.101 Plant Water System Rehabilitation at Plant No.2
Chemical Facilities 3. Failure Mode needed. This project will rehabilitate or replace deteriorating plant
Table 2 Failure Summa water pipe that is in need of replacement due to corrosion.
Rating Scale City Water Pipes
Fiber Optic Backbone This includes the valves that have become unserviceable
1=New,5=Failed Pipelines require corrosion assessment. or have exceeded their useful lives. The project will need
Plant Air Process 4 `o to install temporary measures to ensure that the treatment
v m m m Chemical Facilities plant maintains continuous operations during the repairs.
Fire Alarm c o. c o C Headworks Ferric Chloride system needs to be
0 10 u w maintained until replaced under P2-66 (2012). Future
Plant Effluent Disinfection Water System Digester Ferric Chloride system requires rehab or TBA
r City Water 2 replacement.
Compressed Natural Gas System Potable 27 B Primary Basin Polymer System requires rehab or Engineering & Management Strategies
27 C 1-4 4 4 4 4 replacement. It was scheduled under P2-80 however it -OCSD Strategic Plan
Plant Natural Gas System r Plant Water - Engineering Master Plan
r Reclaimed Water 3 may have been removed/rescheduled.
Tunnel System GAP 5. Current and Future Projects 6. Investment Strategy
Standby Power 28 2 Current Asset Management Activities Table 35-Year Summary
Plant Pipes Generation TBA
Chemical Facilities 2-4 E m u m E
Plant Air 27 E 2 Current Projects w e a 0 m H er v
Project#08-12B Plant Water Piping Rehab at Plant#2 > o o o ro 0 0 0 0
Fire Alarm 27 F 5 A business risk model has been completed for the Plant c — F a m U a N N N N
Plant Effluent 27 G 3 Water Piping. Pipelines identify having a high likely hood 08-12B
Disinfection and consequence were selected for replacement since J-33-1A
Plant Natural Gas 27 K 2 3 3 2 2 they present a high business risk exposure to OCSD.
System P2-101 3,864 114 80 613 1,224 1,466
Tunnel System 27 L 3
Plant Pipes 27 Z 1-4
33
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management System Summary— Plant 2 2. Asset Capacity 3. Failure Mode P2-107
Central Power Generation System Table 1 Capacity bTStem Table 2 Failure Summa This project installs electrical power monitoring and control
ystem signNotesProcess Area Rating equipment at Plant No. 2 to protect the plant from power
1.Asset Profile S —]
ub System(s) pacity outage problems and reduce the recovery time when
n, max1•Now,5•Failed problems do occur. The control system will continuously
central Power akand/orc y, c adjust the electrical system to prevent power variations
Generation System cea
ro e o ° =y o and outages from causing process failures. The new
mnea. Flares(3) C C N o system will allow the operation of critical electrical
Generators o m o w iE equipment from a single location in the plant. The new
�nls wnr aqn P—m -1 ,., Gas Generators 5 3,000 kW u. w
bq^"'5°i1;^^"d^► @ Central Power 26 2 3 2 2 2 system will sense power variations and selectively
compressor as(including disconnect non-critical equipment, kee in Cen en
Bldg. standby) Generationkeeping 9
powering the critical equipment.When the SCE power
Engines 5 0 4,166 hp 4. Key Issues for Further Investigation supply has stabilized, non-critical equipment can then
A: Cooling Plant Water 2 @ 100 hp, J-109 will Significant improvements to the control systems of the reconnect to the SCE supply.This project allows for the
3 Pumps 2,250 m make the engine generators have been completed. The original, reconnection of equipment from one central location,
Sludge p glom 9 g p rather than at each process area.
Dlgeaters _ pumps VFD obsolete controls have been replaced with the Sanitation P
`e'°` A e C 150 m District standard system. The new system provides
Cn°'ne J-106
Condensate Pumps 2 m 1.5 hp,40 5 and a d improved engine efficiency, lowered emissions, provided
improved load management capabilities. In addition,the This project rehabilitates the Interplant Gas Line. The line
as
;d;;,a m ears old Parametric Emissions Monitoring System was replaced transports digester gas between Reclamation Plant No. 1
Submersible Sump 2 @ 10 hp,400 20 years old Plant No. 1 and Treatment Plant No. 2 Plant No. 2 . A
---I-------I- Pumps m with improved emissions monitoring technology that is ( ) ( )
"""""""' liner will be installed within the existing pipe to protect the
integrated with the engine controls. 9 P P
Boiler Feed Water 2 @ 7.5 hp,40 pipeline from corrosion,and to prevent future pipe failures.
Pumps rn A research project has also been completed using two
Central Power Generation System (CGS) Prima Heat Loop stage exhaust catalyst and urea injection that Future Projects
CGS No. 2 consists of a dedicated Power Building that Primary p 2 05 30 hp, 20 years old 9 Ys ) Boiler Rehab
Circulation Pumps 1,050 m demonstrates the engines will be capable of meeting
houses five 3,000
kW s kW gas-fueled engine generators and a Waste Heat foreseeable future AOMD emission requirements. Deareators Rehab
single 1,000 kW steam turbine generator. The engines are 2 @70 hp,450 20 years old
16 cylinders,four stroke,turbo charged, intercooled Exchanger Circ. gpm Engineering& Management Strategies
Cooper Bessemer model LSVB 16 SGC reciprocating Pumps A lot of auxiliaryequipment is failing (technologyis more OCSD Strategic Plan and Engineering Master Plan
units,which drive Ideal Electric brand electrical generators Waste Heat 5.3 million Full Load g g g
g Recovery Units BTU/HR than 20 years old),which is being handled case by case. The Master Plan has identified several projects related to
at 12,470 Volts AC. The steam turbine, which is powered the digester gas handling system including Flaring,
by thermal energy captured from the waste heat of the 150 psi @ Air filtration system replacement Items due to corrosion treatment, and compression systems. These systems
engine generators exhaust, also generates at 12,470 Volts I 50OF • Air Louvers have a direct impact on operation of the Central
AC. In addition,the plant produces useful process heat for Heat Reservoir Circ. 5 @ 10 hp, 280 1 per engine Generation Systems and will be coordinated to improve
digester heating from engine cooling water. CGS Nos. 1 Pumps m • Air Filtration system operability, reliability and safety.
and 2 are each classified as a"Small Power Production Jacket Water Pumps 25 hip,575 gpm 1 per engine • Supply fan blowers and housing
Facility,"which is a qualifying facility under PURPA Auxiliary Waste Heat 5 h 280
regulations. To qualify for this"Small Power Production LoopPum s p' gpm 1 per engine Start Air Compressors will require replacement,which is 6. Investment Program
Facility'classification,the plant must utilize a renewable planned under project#SP-34. Table 3 5-Year Summary
fuel, such digester gas for a minimum of 75 percent of Gas Compressor 1 @ 11000 kW
the total energy input. Building(trailer There is a concern of corrosion within the cooling water
mounted) lines (10-14")due to 20 years of plant and GAP water
9
Supplier Fans (5)30 hp fans 470 rpm for usage. _ d $ R
66,000 cfm the fan "o w $
Dearators 2
50 psi @297F Working 5. Current and Future Projects i is u
Pressure Current Asset Management Activities J-111 30,279 0 2,897 1,116 13,579
-Output 20,700 lbs/hr TBA J-79-1 23,261 20,830 2,389 42
-Heater Capacity 41.4 gpm from With 125 psig J-109 12,628 2,445 2,657 6 653 873
Current Projects P2-107 22,895 0 0 0 815
140E to 227E min. steam J-111
pressure This project will add urea injection and two stage catalyst J-106 5 271 1,076 608 3 280 307
-Feed pump @ 40 gpm technology to units 2 and 3 and improve the gas cleaning J-79 11,596 11,584 12 0 0
-Re-circular pump @ 50 GPM system to protect the catalyst beds.
-Makeup pump @ 20.7 gpm
J-109
This project will change the cooling water supply from
purchased reclaimed water to plant water at both plants.
34
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management System Summary— Plant 2 1-Mlle(78-Inch)Outfall system Design capacity Notes 5. Current and Future Projects
The NPDES Permit designates the 1-mile outfall as Discharge Serial Sub (Min,max,peak and/or
OceanOutfallSystem Number 002,which was the primary discharge point prior toconstruction syts average) Current Work
of the 5-mile outfall in 1971.This oudall has been used since then for ni J-112—Outfall and GOBS Piping Rehabilitation
emergencies,but its designation will be revised to include periodic Inspected and repaired the COBS wet wells,inspected the condition of
1.Asset Profile discharges during maintenance work on the 5-mile ouffall. The 1-mile Wells the 0068 intakes,inspected and repaired the 120"line between OOBS
outfall consists of approximately 7,000 feet of 78-inch diameter pipe with EPSA Pumps 2 @ 120 mgtl duty New pumps and Surge Tower 2,and designed an emergency fix for the groundwater
Facility a 1,000.fool long diffuser section at an average depth of 65 feel below 1 @ 120 mgd standby infiltration at the old flow metering station.
use �' parlped mean sea level.The capacity of this outfall is approximately 240 mgd. A comprehensive scope of well,for the entire outfall system that will
pump scid. EPSA Effluent 102"Line to Surge Tower 1 New lines define all necessary engineering studies,civil/mechanical,
-------------------- Lines 120"Line to Sure Tower 2 electricaldnstrumentation,safely improvements,data/lelecommunicaflon,
Santa Ana River Overflow Weirs 9
aac nfiers --- and any other necessary work is being prepared.The scope of work will
Two separate overflow weirs discharge into the Santa Ana River.They Surge Tower 1 26-ft diameter,98-ft height Needs
ciedrare define all the rehabilitation and renewal work necessary for n to 2 outfall
A_L Sanu nna Giver are used only in extreme emergencies. The 00B5 Overflow box refurbishing System to meet its necessary evedservice for the next ten to fifteen
' �- ---------ii,ove=�O includes a 501 overflow weir with two 72'flap gates.The Junction Box
wermry sA6al
_ includes a 50-fit overflow weir with two 66"flap gates. The combined Land side pipe Valve eon,2 manholes, Needs to be years.The information comes from operating and maintenance stall,
- {•�Bmarga"ry Transition Structure demolished corrosion assessments,physical inspections,and engineering studies.
f outfal� overflow capacity of both weirsisapproximately 2le mgd and under high
T ` may. The issues mmentl in the scope of works may result in operational
- omtao flow conditions in the Santa Ana River,it is possible that the water Surge Tower 2 26-ft diameter,88-ft height Needs
pmmern ise°a am wzi elevation in the river would prevent discharge from these overflow weirs refurbishing change recommendations,posed,,or
actions,non-public of work
p projects,public works projects,or inclusion in a rolling scope dwork for
x. seven without pumping.
T , Anrwx Land side pipe New Meter,Old Meter,2 Needs the next area rehabilitation project.
wee, � 'j=�t ;, 2. Asset Capacity Sample Points,Pressure Relief refurbishing
Valves Future Projects
Table 1 Capacity by System Several projects have been planned,such as:
ABC Basin : t.ryi s>.a• Beach Box 120"outfall begins Unknown condition P 1
rxsu ; aria System Design Capacity
Notes 78"outfall begins Pipe passes : J-110-New Sampler Building-project already started
;+2pmch Sub (Min,max,peak and/or J-113-Outfall Piping Evaluation
through the box
aunen Syste ..raga) J-114-OOBS Electrical Rehabilitation
m""°'.•, ts.w ova coo Ocean 120"Pipe@480 mgd J-117-OOBS Mechanical Rehabilitation
drive unan w.¢ m(s) Outhlls 78"Pipe @ 240 mgd standby J-119-OuHall Beach Box Evaluation
a, eoosur 9aaon Ocean Outfall 480 m d dui
H a looasl tsp.wo 9 Y It is being discussed how the scopes of work of these projects,along with
y
Booster 120 mgd standby other elements that also need to be accomplished,can be managed he
Station 3. Failure Mode fewer projects
eexected encompass everything required and meet the
^nteMem GOBS P 1 Pa rY< � 9 e9
la lX.,1 (OOBS) level of leserviceexpected.
unr N".t EJ Influent Lines 84"Line from Pi Overflow box Table 2 Failure Summary The elements of the work required include the following:
66" Complete the existing GOBS/EPSA hydraulic analysis by
Line from Pi Not used Process Ara. Rating including the Beach Box and possibly the Transition Structure,
120'Line from P1 Jundion Structure 1=New,s=Failed which reduces the pipe size from 120"to 78'
120'Line from P2 Trickling Junction Structure • Based on the results of the hydraulic analysis,develop a new
Effluent Discharge Facilities Filters u c D =' operating philosophy to determine gravity How and the GOBS
Treated effluent from OCSD's Plant Nos.1 and 2 is discharged to the Overflow Box 2-72"Flap Gates 10.25 ft elevation o '£ ° w i pump requirements
o Pacific Ocean through two alternate pump stations by way of tw Based on the OOSS pump requirements,evaluate the
alternate ocean curtails(the duly 5-mile 120.inch and the standby 1-mile Si Line can flow to JB-C Cs V LL rc W condition of the existing DOSS pumps and motors and
78-inch entails).In addition to the two outfalls,there are two overflow Junction 66'and 108'Lines can flow to Needs determine their needs
weirs at Plant that discharge directly into the Santa Ana River(two 72" Structure JB-1 and to JB-C refurbishing • Assess and repair the entire outfall lines,including Surge
System 24 J 3 2 2 2 2
Hex gates from GOBS Overflow Box and two flap
o 8ap gates from Junction 1-mile Ocean Outall Sy Towers,pipe risers,and old How meter vaults
Wet Wells ilsolation Gate to North Wet Recently
BoxAOverflow Weir). Installs new Sampling Building with the ability to sample either
Ocean outfall Booster Station OOBS Well good condshedition
and in 5-mile Ocean Oulfall System 24 J 3 2 2 2 2 oudall in service
The effluent from Plant 1 and from the net trickling fliers flow into the 2 Isolation Gates to South Will good condition • Install new How meters at both outfall lines
OOBS Overflow Box and Junction Structure.From these structures,flows Well Need replacement Beach Junction Box and Repair or replace the Beach Box and the Transition Strecture,
can be directed to the OOBS or to the EPSA or both simultaneously.The 5 gales into pumps Risers 24J 4 4 5 4 5 Implement the recommendations made by the evaluation of the
OOBS houses five pumps equipped with variable frequency drive motors COBS pumps and motors
00B5 Pumps 4 @ 120 mgtl duty Needs
and typically a the lead pump station,normally pumping the effluent 1(03 120 mgd standby refurbishing Ocean outfall Booster Station 24 G 3 2 2 2 2 • Assess the most adequate method for cooling the EPSA pump
through Surge Tower No,use
the Timor
outfall d t manipulating motors and implement the recommendations
valves,OOBS can also use Surge Tower No.1 and the i+nile oudall,d Line Effluent pipe Above ground steel outfall Recently Evaluate the grounds between the OOBS and the Sample
needed. Its has 79 critical assets. Line pipe to Surge Tower inspected/repaired Effluent Pump Station Annex 24H 2 3 3 2 1 Building and coned any faulty drainage and asphalt condition
Effluent Pump Station Annex(EPSA) Effluent Pump 240mgd duty Newstructure
Effluents from Plant l and the new trickling filters can also Dow into the Station Annex 120 mgd standby Issues with pump 4. Key Issues for Further Investigation 6. Investment Program
EPSA Junction Box and its wet well through Jundion Box A.Effluents (EPSA) motor cooling y g g
from Plant 2 activated sludge process also bow into EPSA wet well.The Beach Box Table 3 5-Year Summary
EPSA houses three pumps with variable frequency drive motors and can Influent Lines 14C Line from JB-A New lines This structure is in need or urgent care and a plan to repair and/or
also discharge to either ouffall by manipulating valves. It has 42 critical 102 x 102'Line from Secondary replace must have high priority given the environmental risks. c .O
assets. Ocean OuHali Booster Station N e
Effluent JB y Ve V Y1
Surge Towers Pump drives and electrical controls are becoming obsolete.Parts and .9 b _
g Jundion Be.0 144"Line mules flow from New line technical support for the existing equipment are becoming increasingly do era N sit 4
There are two independent surge towers located between the two pump .r$ '`L a
OOBS to JB-A difficult to retain. A new hydraulic study based on currendprojected flows > Ce O O as e e e e
stations and the ocean ouffels,which help overcome the oman's CCa H6m O9 w w w w
variable tidal hydrostatic pressure. Surge Tower No. 1 is tied to the 1- Junction Box 2-66"Flap Gates New structures that includes a refurbished Beach Box should be made to properly size —
mile ouffall and Surge Tower No.2 is tied to the 5-mile outfall. It's been antl lines the pump capacities.
r9 66"Line can flow to 1.2 mg Land-Side Outfall Pipes&Appurtenances J-110 12,585 156 933 992 1081 4,477
identified to have 27 critical assets. Storage Basins 10.25 ft weir The condition of the interior and exterior of most of the land-side oudall
5-Mile(120-ineh)Outfall 14C Line flows to EPSA JB is elevation to SAR piping is unknown.Inspection,testing,and repairs must be done.Pipe J-112 21,739 3,113 3,901 12,315 2,410
The NPDES Permit designates the Smile outfall as Discharge Serial JB-8 risers must be replaced,the old How metering station repaired,and faulty
Number 001,which is the only regularly used discharge outlet and butterfly valves replaced.
consists of approximately of 21,400 feet of 120-inch diameter reinforced EPSA Junction 2 gales into Primary Wet Well Nevestructure Summary of Condition J-117 15,402 ----- -- 208 1,202
----- ------
concrete pipe,plus a 6,000 foot-long diffuser section.The diffuser section Box 4 gales into Secondary Wet Stalls have identified a total of 246 critical assets in Plant 2 Oudall
Itself ranges in size from 120 inches to 72 inches in diameter and is at an WeII System,of which the following require special attention,as shown in
average depth of 183 feet. At high tide,the ouffall has a rated capacity of EPSA Wet 6 gales to pumps New structure Table 3.
480 mgd.
35
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management System Summary Pipe runs from Broadway at Edinger Ave. to Sixth St.then Greenville-Sullivan 2T'VCP Q=9.74 1952 Lower Main Broadwa
Collections Service Area 1 -Santa Ana, Costa to main St. at 6`"St. There are 2,663 feet of 27 inch VCP 24"VCP Q=7.6 1952 Main Dyer
Interce for
Mesa there are 6,181 feet of 24 inch VCP. Grand Ave. 2T'VCP Q=9.6 1966 Raitt Street
Main Street Trunk, Contract#1-8 24"VCP Q=9.6 1966
1. Asset Profile Pipe runs from 0'St.to Buffalo Ave. There are 2,138 feet Warner Ave. 21"VCP Q=4.67 1966 4. Key Issues for Further Investigations
_ of 21 inch VCP, 1,601 feet of 18 inch VCP, and 2,184 feel Broadway 2T'VCP Q=11.4 1966 • North Bristol trunk line ends and connects to Myrtle
of 10 inch VCP. 24"VCP Q+10.4 1966 Trunk which belongs to the City of Santa Ana. Thus
••••••••• •' _ - �_.- Main Street _ 1966 the questions becomes should the North Bristol trunk
21"VCP Q=7.6
Washington Ave Sub-Trunk,This was transferred to the be considered a city line or regional line. This needs
Cityof Santa Ana. Background information Part of 18"VCP Q=4.6
9 to be reviewed and based on a decision resolved if
i Contract#1-8 10"VCP Q=0.74 applicable.
I _ Pipe runs from Main St. to French St. There are 1,860 feet 17"St. Sub-Trunk I 15"VCP Q=3.0 1966 • Many of the trunk sewers in this service area do not
.`.....L •- ,, of 15 inch VCP. Fruit Street 21"VCP Q=5.17 1968 serve a regional purpose. Thus,transferring of these
17" Street Sub-Trunk, Part of Contract 1-8 18"VCP Q=5.17 1968 sewers to the City of Santa Ana should be reviewed
,..,, ._ .Id •- Pipe runs from main St. to Valencia St. There are 1,860 15"VCP 0=3.45 1968 and based on a decision resolved if applicable.
Or i feet of 15 inch VCP.
North Bristol 24"VCP Q=6.0 1968
..... .,,., •- Fruit Street Trunk, Contract#1-9 Lower Main 21"VCP Q=4.2 1968 5. Current and Future Projects
Pipe runs from 6i'St. and Main St.to 17`"St. and Grand Broadway 18" Current ssetana
VCP Q=3.8 1968 9
Ct A Management Activities
.•/`/
-J r • Ave. There are 2,571 feet of 21 inch VCP, 2,439 feet of 18 TBA
33"VCP Q=16.4 1969
- inch VCP and 2,743 feet of 15 inch VCP. 30"VCP 0=15.1 1969 Current Projects
_ -•• North Bristol Trunk, Contract#1-10 VCP Q=14.9 1969 01.17 Santa Ana Trunk Sewer Rehab.
27"
Pipe runs from Myrtle to Santa Clara. There are 1,310 feet Main Dyer 39"VCP Q=21.8 1971 This rehabilitates the existing Santa Ana Trunk sewer
•� =-- _ ® of 24 inch VCP, 7,026 feet of 21 inch VCP and 860 feel of Interceptor 36"VCP Q=20.1 1971 from the Sanitation District's Reclamation Plant 1 to
18 inch VCP. 24"VCP Q=6.9 1971 Bristol Street in the Cities of Fountain Valley, Costa
Santa Ana Trunk, Contract#1-1 Lower Main Broadway Trunk, Contract#1-11 18"VCP Q=3.2 1971 Mesa and Santa Ana.The project rehabilitates over 30
Pipe runs from Plant 1 to Bristol St. and Alton Ave. There Pipe runs from Dyer Rd. and Main St.to Broadway and Raiff Street 27"VCP 0=9.04 1976 concrete manholes, and approximately 17,000 feet of
are 11,222 feet of 48 inch RCP,434 feet of 60 inch RCP, Edinger Ave. There are 1,874 feet of 33 inch VCP, 1859 24"VCP Q=8.40 1976 42-inch and 48-inch unlined concrete pipe. This
and 5,642 feet of 42 inch RCP. feet of 30 inch VCP and 3,372 feet of 27 inch VCP. 21"VCP Q=8.40 1976 project will increase the life expectancy of the trunk
Dyer Road Trunk, Contract#1-2 Main-Dyer Interceptor, Contract#1-12 sewer by 25-30 years.
Pipe runs from Alton Ave. at Bristol St.to Dyer Rd. at Pipe runs from Sunflower St.to Dyer Rd. There are 2,197
Grand Ave. There are 5,679 feet of 33 inch VCP, 3,743 feet of 39 inch VCP, 3072 feet of 36 inch VCP, 2,564 feet 3. Failure Mode (To be Completed in the future) Future Projects
feet of 24 inch VCP, 1,308 feet of 27 inch VCP, and 3,640 of 24 inch VCP and 1,567 feet of 18 inch VCP. Table 2 Failure Summer 1-101 Raitt and Bristol Street Sewer Extension?
feet of 24 inch VCP. Raiff Street Trunk, Contract#1-14
Gravity Trunk Lines y
Bristol Street Trunk, Contract#1-3 Pipe runs from Sunflower St.to Myrtle St. There are 4,272 g c J Engineering I Management Strategies
Pipe runs from Alton Ave.to Warner Ave. There are 2,808 feet of 30 inch VCP, 7,268 feet of 27 inch VCP, 2,585 feet c ,� u-
m
feet of 30 inch VCP, and 1,716 feet of 24 inch VCP. of 24 inch VCP and 2,764 feet of 21 inch VCP. a 6. Investment Program
Greenville-Sullivan Trunk, Contract#1-4 c z L
Table 1 Profile mma E is Table 3 CIP Bud et 000's
Pipe runs from Alton Ave.to Myrtle. There are 8,719 feet 2. Asset Capacity by System U .�. a .�T. Project Total Cost 2011- 2012- 2013-
Su
of 27 inch VCP and 7,298 feet of 24 inch VCP. Santa Ana Projected to 2012 2013 2014
Grand Ave.Trunk, Contract#1-6 Gravity Trunk Lines Pipe Diameter and Pipe Age Budget date
Pipe runs from Grand Ave. at Dyer Rd. to Grand Ave. at Capacity Der Road
Bristol Street 01-17 21,156 1,513 518 1,303 534
Warner Ave. There are 780 feet of 27 inch VCP, and 2066 Q=MGD
Santa Ana 48"RCP Q=2416 1952,1993 Greenville-Sullivan
.
feet 24 inch VCP. Grand Ave.
Warner Ave.Sub-Trunk, Contract# 1-6-1 60"RCP 1964
Pipe runs from Warner Ave at Grand Ave. to Maywood 42"RCP Q=16.58 1952 Warner Ave.
Dyer Road 33"VCP Q=9.05 1952 Main Street
Ave. at Lyon Ave. There are 1,604 feet of 21 inch VCP. Washington Ave Sub-Trunk
Broadway Trunk, Contract#1-7 27"VCP Q=9.10 1952 �"
24"VCP Q=6.54 1952 17 St. Sub-Trunk
Bristol Street 30"VCP Q=8.79 1952 Fruit Street
24"VCP Q=8.52 1952 North Bristol
36
Orange County Sanitation District-Asset Management Plan FY 2011-12
4.2.5 Future Asset Summary Development
The Asset Management System Summaries will continue to be maintained and developed over the
coming years by the asset management program coordinator.
It is envisioned that the following Asset Summaries will be developed for OSCD assets with
assistance from various O&M divisions.
Collection System Service Areas:
• Gravity Sewer Lines
• Force Main Lines
• Pump Stations
Facilities:
• Stationary Assets
• Mobile Assets
Future development of the completed asset summaries will be achieved through building these
summaries electronically, and linking them to detailed asset management plans for each asset
summary with additional asset data.
Future development of the asset summaries will be based on further development of the following
plans. It is expected that these plans will be developed as support documents to the Asset
Management Plan.
4.3 Full Economic Cost of Infrastructure Service Delivery
4.3.1 Introduction
All owners of infrastructure need to understand the "true" economic cost of their infrastructure
assets. Understanding the bottom line or the point at which the assets become non-economic to
own and operate is important. This is one of the identified failure modes for an asset. This section
of the report outlines the latest approaches in this area.
It is intended that OCSD will transition to report cost of service in this manner over the next four
years. It will not displace the current cash or accounting processes but will provide management
with another source of information useful in optimized decision making.
There are different costs that occur in each phase of an asset's life. Depending on the level of
service intended, it is possible to provide service at vastly different cost levels.
OCSD will turn its focus from the initial capital costs of creation and acquisition to the overall
Iifecycle cost. For some short-lived or dynamic assets, recurrent expenditures for the operations
and maintenance of assets represent a significant proportion of the total life cycle costs of these
assets.
It is important to be able to attribute the costs to each phase in an asset's life cycle so that the total
life cycle costs (or total cost of ownership) can be established to enable better decision-making by
management.
37
Orange County Sanitation District-Asset Management Plan FY 2011-12
4.3.2 Cost Elements
The cost of infrastructure asset services is quite complex and it is vital to understand not only the
current costs but also the long-term life cycle costs and the current position of the asset in the
asset life cycle as shown in the following Figure 4-3.
Figure 4-5 Life Cycle Costs
c STS
CUMULATIVE COSTS
OVER ASSET LIFE
DISPOSAL AND
REPLACEMENT
CASH FLOW /
OF ASSETS
a } EFFECTIVE lolls
CREATE MAINTAIN REFURBISH
The key elements in asset costing for OCSD may include the following:
Financial costs;
Asset depreciation;
Asset operations including collection systems;
Asset maintenance;
Asset administration; and
Disposal costs.
Capital investments occur at asset creation or acquisition and can continue throughout the life of
the asset in the forms of major repairs, improvements, rehabilitation, renewal, expansion; the blend
of capital investment, and operations and maintenance activities will impact on the use of the asset
or its depreciation.
4.3.3 Quality of Outcome / Level of Service
The true costs of providing infrastructure services depend on the standard or level of service
required by OCSD and the community. While a high level of service is what every user may
desire, the full cost of providing that level of service must be shown so that a realistic level of
service is set and ties into the expectations of customers or stakeholders and appropriate annual
service fees.. OCSD should strive to provide the required level of service at the lowest appropriate
costs.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
4.3.4 Community Wealth
The intent of any good accounting standard should be to reflect the real condition of the entity in
terms of cash on hand, asset value or wealth and income/expenditure/liability factors.
Modem infrastructure accounting standards have tried to develop techniques for measuring and
reporting this better than in the past.
The Government Accounting Standard Board's Statement 34 attempted to do this; however,
several shortcomings in terms of historic cost and assets pre-1980 and real time condition have
severely weakened this objective. With long-lived infrastructure the key issue relates to each
asset's replacement cost and to the rate at which it is being consumed or used. By understanding
the true condition and performance of the assets, OCSD can also understand the individual wealth
of that community served by OCSD infrastructure.
This is similar to how most people think as home or car owners (except that they are market driven
values). The current property value is considered to be an "asset". It appears in their overall
'wealth' assessment and as such they can see how their family business is going from a total
financial position.
It is no different for the custodians of the community's assets. Best appropriate practices show that
the elected members, directors and managers all need to work towards managing this
infrastructure in a "sustainable" manner for present and future generations. Understanding the full
economic cost is a key part of this picture. Respecting the proposition of"community wealth" is
critical to adopting an OCSD site speck"best appropriate practice" in this area.
Figure 4-6 The Balancing Act
THE BALANCING ACT
Customer Sustainable Asset Residual
Expectations Cost of Service Performance Business Risk
Level of Service Exposure
OCSD
4.3.5 Conclusions
The true cost of infrastructure services is heavily dependent on both the valuation and
consumption of assets (depreciation) process and true operating and maintenance costs. They
are critically related to the links between asset standards or levels of service and the most
appropriate maintenance, capital investment and operating regimes. OCSD needs to understand
this relationship and its accurate cost of service (full economic). This is an asset cost based model
and the issue of cost versus price/value needs to be considered.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
To provide a clear picture of whether the ratepayers of today are meeting their share of the system
costs, it is necessary to look at the annuity of the future capital cash flow based on well-developed
and detailed Asset Management Plans.
This type of an Asset Management Plan has a high confidence level rating (CLR)through
maintenance plans and CIPs that consider the triple bottom line.
The benefits to OCSD of making a transition to a "full economic costs" model is that it will now
have a picture of life cycle cost where the increased costs in one area must be reflected in a
suitable reduction or trade off in another area. Capital investment reduces operating and
maintenance costs or business risk exposure or there is a beneficial improvement in the levels of
service offered. This type of model can then be shared with the OCSD member cities and
agencies as an example of best appropriate practices.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
5. OCSD Asset Management Model
5.1 Model Background
In 1998, OCSD commissioned a study with R.W. Beck to analyze future asset replacement needs
and to deliver a computer model that could be used to project alternative scenarios for funding
replacements. This study used two parallel efforts; the first was building a system inventory of both
existing and anticipated future assets with a method for estimating replacement costs.
The second effort used those estimated replacement costs to generate a future expenditure plan
and related user fees and rate to fund the expenditure plan. This work represented a significant
step forward for long-term asset expenditure planning for OCSD. The modeling work included
many best practice approaches including:
r An asset register based on financial project records;
r Indexed current replacement costs;
r Future costs escalated by construction cost indices;
r Asset useful lives for different asset types; and
r Estimated expenditures at set points in asset lives based on asset age.
As a financial planning tool this was a great improvement from previous processes. The approach
used to build the information is considered a "top down"view of the assets and necessarily makes
some broad assumptions about asset condition and performance in estimating the expected
expenditures. The model constructed was limited to a 20-year projection of asset expenditure
needs.
The Asset Management Plan 2005 approached the question of asset replacement needs from the
"bottom up" perspective by:
r Building a detailed asset register based on a complete asset hierarchy(an asset by asset
compilation);
r Populating the information in the model with more detailed data about each asset that was
used to make a more educated estimate of actual asset rehabilitation and replacement funding
needs.
The analysis was run for a 100-year projection, thereby more closely matching the actual needs of
many of OCSD's long-lived assets. The model attempted to improve on the R.W. Beck model by
considering the following issues:
r A comparison between the OCSD Computerized Maintenance Management System database
and the R.W. Beck asset register shows that some assets may not be accounted for(for
example, the ouffall, although mentioned in the report, does not appear in the database);
r Better asset data is now available since the R.W. Beck model was developed;
r The asset breakdown in the R.W. Beck model is too high a level to derive more accurate
renewal figures.
r This is due to the fact that the OCSD Financial Information System catalogues asset
information by CIP and not to actual assets. The Asset Management Plan constructed an
asset register to a lower hierarchical level for this application to be achieved.
r The replacement valuation has been completed at an asset project level and as such:
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Orange County Sanitation District-Asset Management Plan FY 2011-12
The component replacements have not made sufficient allowance for'component renewal factors'
necessary for fife extension models; and
The replacement valuations made allowance for the cost indices from the original date of
construction or used current replacement tables, but did not make the necessary adjustments for
the fact that many assets were built in an undeveloped environment and will now have to be
renewed or replaced in a developed environment.
P The average asset lives used in the R.W. Beck model was based solely on asset age. This
does not account for the various factors that will contribute to the typical decay of like assets. It
is vital that the knowledge of key staff is used to supplement this information in terms of known
performance or condition;
P The rehabilitation/renewal assumption are reasonable for mechanical /electrical assets;
however, they need to be adjusted to reflect the basis for civil structures and pipelines;
P To better understand the renewal dates it is vital to understand the criticality of an asset; there
is a need to include Business Risk Exposure allowances into the model;
P The model makes no allowance for maintenance allocations for new assets and assumes that
the assets will actually reach their effective lives;
r Assets whose lives are consumed are renewed or replaced but only for one cycle. To run a full
cost analysis over a 50 year timeframe it is essential that these assets are renewed and
commence again; and
r It is now believed that it is best to express all future cost models in current cost terms and not
to make assumptions for inflation or cost indices. Future customers and ratepayers should be
allowed for but costs should be expressed in 2006 dollars. This is believed to give a better
response from ratepayer surveys as it allows them to assess the impact in terms that they
know, "How do I feel about it in my financial environment today?"
For the first Asset Management Plan in 2005, after some review of the existing data and OCSD's
internal knowledge of the asset condition, it was decided that only data that was already available
in electronic format in the Computerized Maintenance Management System, the Geographic
Information System and the Facilities Atlas would be used for the analysis in this report.
5.2 The Asset Management System Summary Plans
To meet the objectives outlined in the previous sections of this Asset Management Plan, a series
of calculations was performed on the current and future OCSD assets. To facilitate this process, a
Future Expenditure Model was developed, which is designed to:
P Merge together a number of sources of data from across OCSD;
r Create and summarize management strategies for each asset type or individual asset;
r Estimate the treatment and associated costs by year for 100 years,
P Estimate an asset valuation for each asset; and
r Report on future expenditure and value of the asset portfolio.
The Future Expenditure Model can be used in several ways to better understand and make
decisions about the assets. Some of the existing uses include:
r Calculate the future expenditure profile of the organization, including capital, operations and
maintenance costs;
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Orange County Sanitation District-Asset Management Plan FY 2011-12
r Identify those assets that are approaching the end of life and require further analysis and
possible inclusion in the CIP;
P Prioritize the review of assets based on their risk profiles; and
o Optimize the management strategy for an asset, including the intervention points based on risk,
cost or condition.
This model draws together data from a number of sources across OCSD. Some of data was
extracted from the existing OCSD information systems, while other data was estimated for the
purposes of this Asset Management Plan.
The Future Expenditure Model considers the full life cycle of the assets, starting with construction
through to disposal. The model can be used to model any future time period; however, the
modeling has been projected over the next 100 years so that replacement of the longest effective
lives are incorporated into the planning period.
5.2.1 Asset Management Plan 2005 Development
The major steps undertaken in the Future Expenditure Model development for Asset Management
Plan 2005 were as follows:
r Development of the Asset Management Plan 2005 Future Expenditure Model
Methodology- Developed all the formulas and logic required to perform the necessary
calculations;
P Review of Existing Data Sources-The major data sources from OCSD were reviewed and
data was chosen and used in the Future Expenditure Model;
r Asset Register Population and Validation -A Complete asset register was developed for
OCSD and populated with the data discussed above;
i Asset Condition (CIP Projects)- Many of the existing assets are planned to be replaced in
the existing CIP. The replacement data from Engineering was gathered on all of the present
and future CIP projects and used to estimate future replacement dates;
i Asset Lives Estimation -An estimate of asset life (from new condition)was developed for all
major asset types;
P Asset Valuation Development-An estimate of cost for each major asset type was
developed;
P Failure Mode Prediction - Failure modes based on age, Cost effectiveness, and risk were
calculated for each major asset type;
r Residual Economic Asset Lives (Age and Condition)- Based on age and condition, the
remaining economic life by asset type was calculated;
i Asset Criticality—Based on probability and consequence of failure, high-risk assets were
identified;
P Asset Strategies-Where possible, management strategies were identified to reduce risk and
premature asset failure;
P Cash Flow Model -Annual replacement costs were estimated from the above information.
5.2.2 Asset Management Plan 2006 Development
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Orange County Sanitation District-Asset Management Plan FY 2011-12
The major steps undertaken in its development for Asset Management Plan 2006 were as follows:
o Asset Condition (CIP Projects)—The CIP had changed significantly since 2005 with some
projects being completed and many projects having been revised and reviewed due to financial
constraints. Many of the existing assets are still planned to be replaced in the revised CIP but
the available level of detail and confidence in the data has improved as projects have moved
through design stages. Updated replacement data from Engineering was gathered on all of the
present and future CIP projects and used to estimate future replacement dates;
P Asset Register Population and Validation -A revised hierarchical asset register was
developed for OCSD and populated with the data discussed above;
P Asset Lives Estimation -An estimate of asset fife (from new condition data)was updated for
several major asset types based on Delphi workshops and current performance of assets;
r Residual Economic Asset Lives (Age and Condition)- Based on age and additional
condition data, the remaining economic life by asset type was re-calculated;
r Asset Criticality—Based on probability and consequence of failure, high-risk collection assets
were identified; and
P Asset Valuation Development-An estimate of valuation for the portfolio and each major
asset type was developed; and
P Cash Flow Model -Annual treatment costs at the asset level were estimated from the above
information, and validated against 2006/2007 maintenance programs for major items.
5.2.3 Asset Management Plan 2008 Development
The major steps undertaken in the future Expenditure Model for the Asset Management Plan 2008
were as follows:
o Asset Register Population and Validation -A revised hierarchical asset register was
developed for OCSD and populated with data from GHD's TeamPlan 2006, GIS, Fleet MMS,
and CMMS;
P CIP Projects—Following discussion with Engineering, the adopted approach for CIP projects
is to use the existing CIP data and costs, run the model, review the Team Plan outputs and
cross check the model results against the current CIP programs;
P Asset Lives Estimation -An estimate of asset fife (from new condition data)was updated for
several major asset types based on Delphi workshops and the current performance of assets;
r Asset Valuation Development-An estimate of valuation for the portfolio and each major
asset type was developed based on the California Construction Cost Index between
September 2004 and November 2007. Many asset types had specific formulas developed to
calculate replacement costs across a range of asset sizes; and
P Implementation of Future Investment Modeling Software—TeamPlan version 3, developed
by GHD, was installed on the OCSD Terminal Server, Term1. The model was run for the full
asset register and results prepared on the OCSD server.
P Expenditure Validation—Preliminary results from Team—The preliminary expenditure
results were reviewed with key engineering and finance staff members and changes were
made to the final results based on identified resource and expenditure limits.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
5.2.4 Asset Management Plan 2011 Development
As part of the constant asset management improvement process OCSD periodically updates its
future funding requirements using the TeamPlan software model. This refines and builds upon
previous model runs by incorporating new enhanced asset information. However, for this year it
was determined that the asset register was not up to date in reference to completed capital
improvement projects. In addition the CMMS improvement project was still in progress. When the
new CMMS system is properly implemented it will provide better data for the TeamPlan model run.
For these reasons, to improve the long term model projection the effort changed. It now focused
on eliminating assets from the list of renewals forecasted by the TeamPlan model based on
competed CIP's, and recreating the future investment needs figures to reflect the modified forecast
renewal expenditures. This resulted in 63 CIP projects being reviewed in reference to the
TeamPlan model. Out of this list of CIP's not all contained physical assets, some were completed
and others cancelled. The result of this had a refinement of the TeamPlan output from the
previous model run.
5.3 Model Structure
The Future Expenditure Model has been structured around the existing OCSD data hierarchies
currently defined within OCSD's information systems. This has had several advantages, including:
r Reduces the need for large amounts of data manipulation;
P Allows for a critical analysis of the existing data hierarchies;
r Enables reports to be generated that are consistent across the organization; and
P Supports a direct link of the Future Expenditure Model into existing OCSD information systems
for updating of data.
Due to the existing structure of the data within the OCSD information systems, four separate
hierarchy structures have been supported within the model. These are listed below:
P Gravity Pipes (System -> Area ->Trunk-> Street->Type ->Asset);
r Force Mains (System->Area -> Force Main -> Street->Type -> Asset);
P Plant Pipes (System ->Area-> Pipe Location -> Structure-> Material Type-> Asset); and
r Plant Assets (System ->Area -> Location -> Master Loop-> Loop-> Loop Tag Number->
Asset Type -> Asset).
Apart from the hierarchical structure of the OCSD assets, the Future Expenditure Model supports
two other levels of data input. The first of these is at the Asset Type level (e.g., gravity pipes,
pumps, gearboxes etc) of which there are currently 142 within the database, while the second of
these is at the asset itself. The types of data that can be entered into the model through these two
levels include:
P Asset Type Level
Asset Type assumptions, e.g. effective lives, unit rates, failure curves (this information cannot be
entered at an asset level); and
Asset Specific Attributes Assumptions, e.g. size, length, location (applied to assets where data is
not available on individual assets).
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Orange County Sanitation District-Asset Management Plan FY 2011-12
r Asset Level
Asset specific attributes, for example, size, length, location.
There are a number of reasons why the Future Expenditure Model was structured this way,
including:
P It enables asset management strategies to be changed for a number of assets at a single time;
r It allows assumptions to be applied to assets where data is not currently available; and
P It allows for updates from the existing OCSD information systems to be easily downloaded to
the Future Expenditure Model.
5.4 Data Sources and Collection
There were several sources of data used to populate the Future Expenditure Model; however, the
major ones were the OCSD information systems(Computerized Maintenance Management
System), and staff("Delphi Group")workshops. Several workshops were conducted in order to fill
the data gaps with OCSD staff, chosen for their knowledge of the assets in question, when asset
information was not recorded in an existing OCSD computer system. This best appropriate
practice delivers the best"valued judgment" available to OCSD.
Figure 5-1 summarizes the sources of data that were used for the model. The data that was
required is listed down the left side, while the sources are displayed across the top. Not all the
sources of data were used when more accurate information was available from other sources.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 5-1 Data Sources
E
Q w
a o ro
o Q UUaK uwomm m _O@m
{n 'dEA
Omo
FL O o0 m
M .oto
c -a
ow r 0 LL o O O U
w' w' , .` . w` . w` w w >
Asset Register 99 Y 99 Y 1301 N 1901 V 40 N 30 N 5 P 50 40 Y V
Tiierarchy SO Y 99 Y 40 N 0 N 20 N 30 N 50 P 0 N 0 N V
Asset Types 99 Y 99 Y 20 N 0 N 0 N 30 N 50 P 0 N 0 N N N
Size(Length, Depth etc 30 Y 99 Y 0 N 0 N 30 N 20 N 30 P 0 N 30 Y N
Material 20 Y 99 Y 0 N 0 N 0 N 30 N 40 P 10 N 5 N N Y
Date of Construction 5 P 99 V O N 180 N O N 30 N 50 P 40 N 997 N Y
Condition 5 0 N 0 N 0 N 0 N 0 N 0 N 15 N 0 N Y P
Performance 0 N 0 N 40 N 0 N 301 N 0 N 0 N 15 N 0 N P N
Effective Lives 0 N 0 N 0 N 40 N O N 40 N 0 N 0 N 0 N Y
Difficult Multipliers 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N P V
Unit Rates 10 P 0 N 0 N 50 N 0 N N 0 N 0 N 0 N Y
Maintenance 80 N 0 N 0 N 0 N 40 N 0 N 0 N 0 N 20 N N Y
Operations 0 N 0 N 0 N 0 N 50 N 0 N 0 N 0 N 0 N N N
Level of Service 0 N 0 N 0 N $ON
0 N 0 N 0 N 30 N 30 N P N
Future Requirements 0 N 0 N 0 N 0 N 0 N 0 N O N P Y
Growth/Ca acit 0 N 0 N 0 N 0 N 0 N 0 N N Y
Renewal/Re lace O N 0 N 0 N 0 N 0 N N Y
Conse uence of Failure N 0 N 0 N 0 N 0 N 0 N 0 N P
Rates Info 0 N 0 N 0 N 0 N N 0 N 0 N 0 N N
0 No data exists
30 Data exists for less than 50%of the assets
60 Data exists for more than 50%of the assets
N Data will not be used as better data exists
V Data will only be used to verify other sources of data
P Data will be used for less than 50%of the assets
Y Data will be used for more than 50%of the assets
5.5 Asset Register (Inventory)
OCSD is working on improving its CMMS and inventory infonnation. This includes upgrading and
implementing MAXIMO CMMS software and improving the data quality and right sizing the
quantity. Once this is completed it is expected that the TeamPlan model output will be improved.
Currently the TeamPlan model contains more than 150,000 individual items collected from the data
sources listed above, which includes the fleet service assets. Not all of these items are considered
assets since they may be components of a larger asset. The relationships between the items are
set within the asset hierarchy. The majority of the items within the Future Expenditure Model are at
a level where maintenance activities are undertaken. Table 5-1 is an estimated breakdown of the
register against the main tiers of the asset register.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Table 5-1 Count of Asset Items against Hierarchy Tier as of March, 2008
Level of Hierarchy Number of Asset Items
Summary 2
System 6
Area 36
Location 275
Master Loop 1,000
Loop 26,000
Loop Tag Number 131,600
Asset 159,000
Figure 5-2 OCSD Assets Overview illustrates the distribution of the assets by its group, namely
mechanical, electrical, civil, or instrumentation. There is also a"not classified" category, which is
new for this year. In the previous Asset Management Plan this category was not included because
the dollar value was of nominal value and made up of trivial items. Examples of these items are
batteries, welders, bicycles, ice machine and electric carts to name a few. However, it
demonstrates the sheer number of all these assets that are tracked in the CMMS.
The first pie chart shows the distribution by asset groups, whereas the second pie chart shows the
distribution by the replacement value for these asset groups. The number of assets is dominated
by the mechanical type assets, whereas the replacement value of the assets is dominated by the
civil type assets. The civil assets, including sewers, structures, and roadways, generally have
much longer lives than the Mechanical/Electrical/Instrumentation assets and, therefore, even
though the value of the civil assets is greater, the overall expenditure on the assets will be more in
proportion. Since the civil assets comprise such a large proportion of the assets, they need to be
maintained and monitored closely to prevent premature replacement. However, civil assets such
as force mains and sewers can be more difficult to inspect.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 5-2 Assets Overview
Number of Assets by Group Replacement Value of Asset by Group
Mechanical
9% Nor Clenifird
Nor.aiiflrd IMrmmaMtlion 0%
1]X chal 0.5%
Zs% Electrical
1%
Mechanical EMctncal
]5X X X
Instrumentation .0%
5% 90X
The model contains two "states" of the assets in reference to the replacement and depreciated
value. The first state is the way the assets currently exist. The second state is the way the asset
will exist in the future after the existing CIP has been completed. This has enabled new assets
and asset renewals, both planned and under construction, to be included, allowing all the assets,
both present and future, to be modeled.
It is noted that several sets of assets have not yet been included in the inventory. These include
Information Technology. These asset sets should be included to improve the organization's
understanding of the asset base, and to ensure that appropriate management practice is being
applied to all assets.
5.6 Asset Condition Determination
The Asset Management staff is working on identifying OCSD's critical assets and their current
condition. As this information is generated and incorporated into OCSD's future MAXIMO CMMS
it will provide the TeamPlan model improved condition information. This condition data can be
used to determine the remaining life of existing assets. At the present time, approximately only 5%
of assets have condition data generated by the maintenance staff. Thus, the condition of OCSD
assets is based on its individual age, estimated effective life, and estimated decay curve. The
exact installation dates for many of the assets are not known and have been estimated based on
historical information from CIP projects. The collection system has very good information on the
installation dates due to the recent Trunk Sewer Mapping Project which researched record
drawings.
Each of the asset types is allocated a decay curve in the model, which determined the rate of
decay of the asset. Some assets were determined to decay at a constant rate throughout their life
such as cars, clarifier sweep arms, and bar screens, while other assets were determined to decay
quicker as they aged such as chemical mixers, fiber optic network and large civil structures.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset installation dates have been applied at the asset level, while the asset lives and decay
curves have been applied at the asset type level.
In the past a series of"Delphi group"workshops have been conducted with the collections and
engineering team to validate the asset conditions being predicted by the model. The model has
also been through an initial validation trial for major plant process assets. Such validation provided
a basic confidence that the model is identifying assets that are either due to be decommissioned or
about to have maintenance tasks undertaken on them.
5.7 Effective Lives
Estimated asset lives allows for making an educated guess of the condition of an assets and
consequently the timing of asset renewals. Two lives have been allocated to each asset type, the
maximum potential life of the asset, which is the time from installation to replacement if it is
maintained and rehabilitated and the effective life, which is the interval between rehabilitations.
Effective lives were determined based on the knowledge of the OCSD staff of the assets and
validated through external sources. Several factors were considered when determining the lives of
the assets, including:
r Historic failure history;
P Historic construction practices;
r Planned obsolescence and support phase out by manufacturers;
r Location and operational environmental;
P Level of quality of installed assets; and
r Maintenance Management strategy.
5.8 Asset Valuation
The replacement cost of the assets is used to determine the future expenditure requirements of the
organization. The valuation of the assets includes both construction and estimated OCSD
overhead costs. The valuation of the assets is based on 2005 dollars which escalated by a total of
3%for 2006. From 2006 to 2008 it has escalated approximately 5% per year. These are not the
historical values as listed in the Financial Information System. This current plan is based on 2009
dollars.
In the past the majority of assets have been valued by assigning unit rates at the asset type level,
while a few individual assets were allocated individual replacement costs, where appropriate. The
asset replacement costs were developed by traditional "quantity surveying techniques' by OCSD
staff(cost estimators) and validated against recent projects. Several relationships have been
developed for many of the asset types, which relate asset size, length or location to the value of
the asset. For example, the value of the collection system pipes varied by location within the
system, depth, size and length.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
5.9 Operations and Maintenance Costs
In Asset Management Plan 2005 operations and maintenance costs were estimated by inflating
historical costs for OCSD. In 2006 and 2008 an improved methodology was used based on actual
budget figures for the initial year. The prediction of operations costs has been calculated as a
percentage of the estimated replacement value of the assets in a given year. The prediction of
maintenance costs has been calculated using an inverse function of the estimated written down
replacement value or depreciated over replacement value in a given year.
In future years this methodology will be modified to better predict these costs and to align with
OCSD budget components. This will result in a better correlation between the model results and
the budget. An example of an opportunity for improvement includes changing the categorization of
major mechanical equipment in the model to include expenditure in the maintenance budget rather
than the CIP budget.
5.10 Predicted Failure Modes
The failure mode of the asset determines the timing of the renewal of the asset and potentially how
the asset may eventually fail. For this Asset Management Plan, the following failure modes have
been considered for each asset.
P Asset Renewal(Replacement and Rehabilitation)—The timing of the replacement or
rehabilitation of the asset is determined by the condition of the asset, which is calculated based
on its age, expected lives and decay curve. The model uses a methodology, which optimizes
the timing of the asset replacement to minimize the life cycle cost;
r Future Levels of Service—If the service that the asset is providing is no longer adequate,
then it is considered to fail to meet the required level of service. This failure may be occurring
now or may be predicted to occur in the future. An asset can fail to meet the level of service by
falling below a required condition or performance level or it may fail when the required level of
service has been increased to a level beyond what the asset is capable of delivering;
r Growth/Demand—An asset can fail if the demand for the asset exceeds the existing
capacity.
This Asset Management Plan model has focused on the asset renewal failure model as the key
failure mode. The other two failure modes have been considered under the impact on the asset
due to the current CIP. For example, if an asset is to be replaced due to a level of service failure
under the CIP, then this is considered the first failure mode for the asset and is then renewed at a
set interval after this time.
5.11 Asset Criticality— Business Risk Exposure
The criticality of an asset(Business Risk Exposure) should be used to determine the strategy for
the management of an asset, since more critical assets should be managed /maintained to a
greater degree than less critical assets. Asset criticality is calculated from the multiplication of the
probability of a failure occurring and the resulting consequences of that failure.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Collection System
A sophisticated Business Risk Exposure model has been developed for the collection system, to
enable the prioritization of asset condition assessments and cleaning.
The outputs of this model will also be used to identify potential future CIP projects and will be used
in conjunction with capacity modeling currently being undertaken.
Two separate Business Risk Exposure models were developed for this Asset Management Plan,
the first for the structural failure sub mode (asset decay or collapse)for Asset Renewal failure and
the second for the operational failure sub mode (partial or complete blockage) of Level of Service
failure.
A number of factors were used to determine these criticalities, including the predicted condition of
the assets, capacity, location, depth, HzS, soil, land use and the pipe diameter and slope.
Plants
Another asset criticality model is being developed for the plant facility and process area assets and
is to be implemented over the next several years. This considers a limited number of factors in the
consequence and probability equation to enable a quick identification of assets that have a high
Business Risk Exposure, and that require additional condition assessment and management.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
6. State of the Assets Summary
6.1 Asset Valuation
The current replacement value has grown to be $6.26B, which compares to the 1998 RW Beck
study prediction of$2.03B and the 2004 GHD estimate of$5.38B. This is estimated to increase to
approximately$7.86B after the completion of the existing CIP in FY 2019-20.
Table 6.1 2005 Asset Replacement Valuation and Depreciated Values
Valuation 2005 Collection Plants Total
Replacement Value($B) 3.03 2.35 5.38
Depreciated Value($B) 1.70 1.43 3.13
Table 6-2 2006 Asset Replacement Valuation and Depreciated Values
Valuation 2006 Collection Plants Total
Replacement Value($B) 3.05 2.51 5.56
Depreciated Value ($B) 2.21 1.36 3.56
Table 6.3 2008 Asset Replacement Valuation and Depreciated Values
Valuation 2008(12107) Collection Plants Total
Replacement Value($B) 3.14 3.12 6.26
Depreciated Value ($B) 1.79 1.67 3.46
The current valuation has been based on:
P The asset register contains nearly all assets including:
o The entire gravity collection sewer system, split into individual sewer lengths and
manholes; force mains;
o All the collection sewer pump stations and other critical assets including the siphons
and associated assets;
o All structures and pipeline assets in the plants; and many plant infrastructure assets not
included originally.
r The fact that the asset register now has a hierarchical structure, which allows the drilling down
into each facility and asset to a level of component that was not previously available. There
are now over 150,000 line items in the register as compared with 5,000 assets in the original
RW Beck model;
r The asset replacement values are now based on the assets being rehabilitated or replaced in
developed areas rather than undeveloped which the majority were originally constructed. Most
future asset rehabilitation or replacement will be completed in the confines of the existing
plants, working inside office and shop buildings, assets that need to be kept operational, or in
right of ways with high levels of traffic resulting in customer and community inconvenience.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
In many cases, the existing asset would require demolition before the asset can be replaced
which might require temporary work to be put in place. All this results in a far higher
replacement cost than a simple escalated initial construction cost projection would indicate;
r A greater level of asset"breakdown" and classification has been achieved, which has
increased the accuracy of the asset valuation; and
r The replacement valuations of these components have been made by OCSD engineering
estimating and costing personnel using a modern equivalent asset approach.
The actual replacement value of the assets is an important tool in understanding sound asset
management; however, it is the money required to be spent on these assets in terms of capital,
operations and maintenance that represents the most critical issue from OCSD's perspective. This
is the prime purpose of this modeling and continues the work done by the Sanitation District in
previous Asset Management Plans.
6.1.1 Collection System
Table 6-4 Collection System Asset Replacement Valuation and Depreciated Values
Asset Group Replacement Value Book Value Book Value I
(Depreciated Value) Replacement Value
Civil $3,108,100,000 $1,779,400,000 57%
Electrical $6,700,000 $2,200,000 33%
Instrumentation $600,000 $100,000 17%
Mechanical $23,700,000 $9,000,000 38%
Total $3,139,100,000 $1,790,700,000 57%
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 6-1 Collection System Asset Valuation
instrumemanon
Electrical 9.92%
0.2% Nl cha"mW
ciw
99%
6.1.2 Plants
Table 6.5 Plants System Asset Replacement Valuation and Depreciated Values
Asset Group Replacement Value Book Value Book Value/
(Depreciated Value) Replacement Value
Civil $2,451,000,000 $1,464,000,000 60%
Electrical $72,400,000 $25,800,000 36%
Instrumentation $29,300,000 $1,300,000 4%
Mechanical $569,700,000 $180,800,000 32%
Total $3,122,400,000 $1,671,900,000 54%
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 6-2 Treatment Plants Asset Valuation
Mechanical
18%
■
Instrumentation
1%
Electrical
2%
Civil
79%
6.2 State of the Assets
Figure and illustrates where the OCSD assets are within their life cycle and how much they have
been consumed.
Figure shows that the bulk of the Collection assets are between 26% -60% consumed, which is
what would be expected due to the large proportion of the assets that have been constructed in the
last 50 years, and as expected the asset base being in generally good physical condition.
56
Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 6-3 Collection System (Assets Consumption Distribution)
soo
•conecuon system
500
s 400
E 300
E
W 200
100
0
Asset Consumption m
Figure 6-4 shows that the bulk of the plant assets are between 16%-55% consumed, which is what
would be expected due to the large proportion of the assets that have been constructed in the last
30 years.
Figure 6-4 Treatment Plants (Assets Consumption Distribution)
so0
�plem ann Disposal
500
400
>'
E 300
E
9
K 200
100
0
o m o u, o u, o m o u, o m o u, o m o m o
m m ry ry m m c v ua n m m r r m m m $
Meet consumolon
57
Orange County Sanitation District-Asset Management Plan FY 2011-12
This chart shows that a large group of assets modeled may potentially be nearing the end of their
useful lives. These assets need to be checked to see if they have been addressed in the current
CIP program.
In future Asset Management Plans, these types of chart will be used to demonstrate the changing
state of the assets over time; for example, this profile will be significantly different after the
completion of the current CIP approximately in the year FY 2019-2020. This type of chart will also
be used for scenario modeling to obverse the impact of differing levels of investment in
maintenance compared to CIP.
6.3 Improvement Program
The opportunity for improving asset management decisions rests in the quality and
comprehensiveness of information presented to, and understood by, the decision maker. To go
beyond an asset management model, requires a more labor intense effort, especially as it relates
to a Waste Water Treatment Plant and its large number and various types of assets. To
accomplish this OCSD has tasked highly knowledgeable engineers to be responsible for defined
systems. These asset management systems are identified in Chapter 4. The purpose of this effort
is to identify how best to cost effectively sustain the facilities with the minimum investment of
human and financial resources. In doing so the engineer's first step is to identify the critical assets
and evaluate their condition. This is planned to be done at a rate of 150 critical assets per month
and the condition assessment rankings are based on the definitions shown in Appendix B.
Even though the majority of these engineers are focused on the Plant systems there is still one
engineer dedicated to the Collection system. This is a large undertaking for just one engineer, but
the assets tend to have longer life and slower decay rates OCSD has a vast amount of information
available on the Collection system with existing CCTV video files and reports. In general some of
the engineering strategies for focusing on identifying sustainability and cost savings are: assets
with the highest probability of failure; assets with a high consequence of failure (for example, the
costs of the failure, environmental impacts, and regulatory violation if the event actually occurs);
and assets that are at a stage where rehabilitation in the near future would cost effectively extend
their lives. This approach provides adequate time for properly planning necessary rehabilitation
projects.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
7. Long, Medium, and Short Term Asset Management
This section of the Asset Management Plan describes the results of the modeling work described
in the previous section.
The results shown here are for a 100-year period. The confidence of the timing predictions in the
first 20 years is relatively high and reduces proportionately after this initial period; however, the
confidence of the actual renewal needs will remain higher. The 100-year forecast encompasses
the longest life of any of the assets, allowing the full life cycle of the assets to be modeled, thus
decreasing the chance of a future event that has not been considered. Mechanical and
instrument/electrical/computer type assets may be replaced many times in a 100-year period. Only
the first 20 years will be used for cash flow or rate modeling.
7.1 Long Term Asset Replacement and Refurbishment Model
7.1.1 Collection System
The collection system comprises slightly more than half the value of the OCSD assets; therefore,
its management has a large impact on the overall life cycle cost of the OCSD assets. The
collection system is not very visible, since the majority of it is buried, resulting in community and
external stakeholders often not understanding its importance or the costs associated with its
construction, operation, and maintenance.
Figure 7-1 provides a snapshot of the collection system by showing the average age of the gravity
pipes. There are two alternative methods of this calculation shown; the first weights the age of the
pipes based on the replacement value while the second method weights the age of the gravity
pipes based on the individual lengths of the pipe segments.
The figure clearly shows that the largest investment in the assets was during the 1960's and
1970's and that the average age of the system is steadily increasing with time. Based on the
predicted maximum potential lives of the assets, the maximum life that gravity pipes such as VCP
are expected to reach is 130 years old. Therefore, at any point in time in the future, the average
age of the collection system will be between 1 and 130 years, depending on the renewals work
that has recently been undertaken. It is important to note that just because an asset is decaying or
getting older, deterioration is not necessarily the result of poor management or insufficient
investment. In reality, all assets decay and when required they get replaced or rehabilitated after
they are no longer delivering the level of service that is required of them.
As the average age of the collection system increases, then it logically follows that in the near
future there will be considerable investment required to renew this system after the existing pipes
are no longer meeting the required level of service or when the business risk of the pipes failing is
too high to manage efficiently. Figure 7-2 is the future predicted expenditure for the existing
collection system, showing the considerable investment required in the near future.
59
Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 7-1 Collection System (Weighted Average Age)
Collecfion System Age Profile
$3`A — 30
c
$300 25
E
a _______________________________ _______ ________________ a
m$20 pQq
n
1$
.$180 _____________ ____________________ __________ _________ _______
E
m
$50 5
V
$0 0
W .
Oum,OPswl RelpacmdGos� �Rewr CIPEyenJgum �Aronge Age
Figure 7.2 Collection System (Predicted Future Renewal Expenditure)
$100
$90 _____________________________________________________________ ____________________
E $80 - - - - - - - - - - - - - - - - - --------- - - - - - - - - - - - - - - - - -
n
If $70
pe $60 ____________________________________ _____ _
F $50 _____________________________________ ___
$ $40
f $30 _____ __
n
82a —
rc 81a
$g
�Repeeemenb �RONMIM M �Renned CIP —Anmge ExpentltlUre
Figure 7-2 includes the gravity pipes and force mains as well as all the collection pump stations.
The initial investment phase is dominated by rehabilitation as the average age of the system is
reaching halfway through the average maximum potential lives; this is followed by a long period of
increasing replacement. On average, OCSD may need to invest potentially$43M (2009 dollars)
every year to sustain the existing collection system, though as can be seen from Figure 6-2 a
higher value may need to be invested in rehabilitation for several years prior to 2025.
60
Orange County Sanitation District-Asset Management Plan FY 2011-12
7.1.2 Plant Systems
Figure 7-3 provides a snapshot of the plant systems by showing the average age of the assets.
The figure shows a large investment in the assets was during the 1970's and 1980's, and that the
average age of the system is steadily increasing with time. Based on the predicted maximum
potential lives of the assets, the average maximum fife of the assets is 77 years. Therefore, at any
point in time in the future, the average age of the treatment and disposal systems will be between
1 and 77 years, depending on the renewals work that has recently been undertaken. This average
life is greatly influenced by the civil structures within the plants as they make up the large
proportion of the replacement value and they have much longer lives than the electrical,
mechanical and instrumentation type assets. It is expected that the weighted average age of the
plant will be reduced as a result of the current CIP.
Figure 7-3 Treatment Plants (Weighted Average Age)
Plant System Age Profile
Eeoo 25
0
Esau ______________________________________________ _____________ __________
E 20
C
n
15 E'
R a
z
10 a
gE20o ______________________ __ ______ _ ;
- u
a
u'
w s
. .
eeelD—rA.e.n.pm-..M EEE1r Oft C1rrxpeMWM �MWe Ne
The assets contained within the plants on average have shorter lives than the collection system
because of the significant proportion of mechanical, electrical and instrumentation type assets in
the mix of plant assets.
Figure 7-4 contains the future expenditure needs for the Plant 1 & 2 Assets. The future
expenditure on the Plant systems is generally more consistent than the collection system due to
the shorter lives of the assets in the plants.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 7-4 Treatment Plants (Predicted Future Renewal Expenditure)
Sego __ __ Plants System Renewal Projections
2$ta
a
E$16o
a$140
0
e
c
o >60
$60
n
S40
rc S2n
S6
11
�'8,'�^h`Y^0'�^0'�h1 hehp beryl ti°3o h003 h036'�A9 tieph'Vpe'V�hey^'��`Vy1'V60'��he�'�09�i•(y'V10 h010'�0^tie�'V01'��hey'f'��'��,rype'4 hee tie00
�Replumnent �Reh&lladom �Plenmd CIP —Awrege&pendRum
7.2 Long Term Cash Flow Model
This section details the long-term cash flows required providing sustainable assets to deliver the
required level of service for the customers. This section does not include the cash flows required
to finance this expenditure, such as interest costs, which are included in a later section.
The cash flows included here are for capital, operations and maintenance investments only.
7.2.1 Capital Cash Flows
Figure 7-5 shows the cash flows required to replace and rehabilitate the existing assets, which is
the combination of the charts in the previous sections. This chart also includes the existing OCSD
CIP, which is comprised of both capital to replace and rehabilitate existing assets and capital
money to increase the existing treatment levels of the service.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 7.5 OCSD Assets and Current CIP (Predicted Future Renewal Expenditure)
$250 All Assets Renewal Projections
`o
n Lin �H
0
a$150
$100
o'
6
Uo
rc
$0
101011 ah ay � e^ a° e de 1111e,4
h� ho ho h� '�1 M10 ho '�1 ho '�O '�1 'ho '�O '� h^ h^
eiiiiiiRepk .mN iiiiiiiiReh&lhtl Mnenned ClP —Average ExpendWm
The major reason for the high expenditures in the early years is the expansion of the existing
treatment from partial to full secondary treatment. The huge cost of the expansion to full
secondary treatment is a one-time event. Such a major change in level of service is unlikely to
occur again based on EPA NPDES requirements. The cost to replace and rehabilitate these new
assets (CIP) later in their lives has been included in the above cash flows.
Figure 7-6 models other possible future increases in level of service. It is predicted that in the next
100 years that there will be another two major changes in level of service (for example, conversion
to tertiary treatment or upgrade of the existing treatment processes). It also includes an allocation
for the replacement and rehabilitation of these future predicted assets.
Growth in the demand for the services provided by OCSD is also likely as the number of people
living within the service area increases. As the existing CIP already allows for future growth for the
next 15 years, no allocation for growth has been made for this period. It is assumed that the
demand for the services will increase for the next 50 years; however, the current growth rates will
not be sustained due to build-out of the drainage basins and decreasing water consumptions per
capita. Such reductions are likely from water use education programs and water saving
appliances. No assumptions were made in the modeling for increased risks due to increased
levels of water conservation and on-site reuse that would present added risks to the
regional sewers and plant process.
63
Orange County sanitation District-Asset Management Plan FY 2011-12
Figure 7.6 New Levels of Service and Growth (Predicted Future Capital Expenditure)
800
700
600
m
0
O
� 500
m
V
� 400
m
a 300
`m
n
w 200
00
0 �� IIIIIIIIIIIIIII IIIII�II�111111111111
2008 2013 2018 2023 2028 2033 2038 2043 2048 2053 2058 2063 2068 2073 2078 2083 2088 2093 2098 2103
■CIP-Future Gromh a CIP-Future Levels of Service
u CIP-Future Reneurel for New Service&GrovAh
7.2.2 Operations and Maintenance Cash Flows
The predicted long-term operations and maintenance cash flows are illustrated in Figure 7-7 this
chart also graphs the predicted total replacement value of the assets and the depreciated (book
value)value of the assets. These operations and maintenance budgets were estimated from the
existing budgets within OCSD; however, they are factored up or down to reflect the future state of
the assets. The operations budget has been linked directly to the replacement value of the assets
and increases as more assets are constructed. The operations budget will need to increase
significantly after the existing CIP is completed and for each future increase in levels of service.
This reflects increased requirements for more chemicals, electricity and operator, and also certain
maintenance labor needs, and specialized service providers.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Figure 7-7 O & M (Predicted Future Expenditure)
Operations and Maintenance Costs
nw -- — $14.000
ffiW $12.000 E
C
o faW - $10.0K,
e 2
Tg fM1W $8.0[0
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O
�.f3W $B.MO
a
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$100 8?000
S
�0o„nm,lm,ib�.ire) �0a•,an.{op•yb,) oa•am,la, reel —eed.vale. —aw•�m,mv,E,
The maintenance budget model varies depending on the ratio of the book value to the replacement
value of the assets and related back to the total value of the assets. This relationship reflects the
fact that as an asset decays it requires more maintenance. As the number of assets increases,
then a larger maintenance budget will be required; however, it may not change dramatically at first,
as most plant assets are still relatively new after the next ten-year period. The quantity of assets to
be managed was significantly increased.
Overhead is operating costs that cannot be directly attributed to an asset,for example, Accounting,
Public Information Office or Ocean Water monitoring. An allowance for overhead has been
provided and has been held constant.
7.2.3 Total Cash Flows
Figure 7-8 is the result when the cash flow estimates from the earlier sections are combined.
The flat black line is the average of all the future cash flows, which represents the average
expenditure ($406M) required by OCSD for each of the next 100 years. The exact yearly
expenditure will vary depending on the actual work required. At present, the expenditure is lower
due to the gap between expansion and rehabilitation CIP workload; however, additional income in
the future will also be required to pay back the capital that was borrowed to complete the full
secondary treatment level of service upgrades.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Budget Adjusted Renewaland Operating Costs
$700 - $14.000
N
N '
€ ry
:0 $600 $t 2,000 E
C
W 'OO N
x O1 _ __ __ q9.
e $500 $10,000 E CM
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? peal un¢(Me Menan ce) �Ope�alun¢(Ope�alun¢) Q`
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�CIP-FUNre Gmw[M1 CIP-FUNML Z-dSarnca
ly ClP-FUWre Renauelm Leatla of 5uaice&Gw.M� �Plan[Renewal P�gectiona
�Ctllectbn Renewal P,dedlone �A—e eAmuel Erz ntlW-
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7.3 Long Term Rate Implications
In the Asset Management Plan 2008, to determine the rate levels needed to support the
future expenditures modeled, a summary of all cash flows projected through to 2019-20
(including revenue sources as well as the capital and operations and maintenance
expenditures described above)was prepared in a rates model. This summary showed
that rate increases on the order of 10 percent per year would need to continue through to
2013-14, which is also the last year with new Certificates of Participation (debt) issuance
projected. Annual rate increases needed to continue beyond that point but projected at a
somewhat slower pace. It is expected that increasing levels of regulation including
climate change drivers will impact the current plan. At this time there is inadequate data
for what these changes may be for modeling purposes.
In early 2008, the summary of the rates model was updated in preparation for the FY 08-
09 and 09-10 two-year budget. This indicated that the revised rate profile needed to be
approximate 10% per year through to 2013-14. By 2019-20 annual single-family
residential user fees are projected at a nominal value of$440 per year. It should be
noted that in current dollars this rate is in line with the current state average. The rate
model was completed prior to the update of the Future Expenditure Model. The next
revision of the rate model should consider an updated version of this Future Expenditure
Model.
7.4 Long Term Sustainability
Sustainable Asset Management is critical to the long-term management of this complex
infrastructure.
Long-term sustainability is achieved by meeting the current costs applicable to current
users and predicting their future costs. Current costs include:
Capital (Interest and redemption);
Depreciation (the deterioration and consumption of assets);
Operations;
Maintenance; and
Administration.
OCSD is developing the processes to identify these costs more accurately. The rate of
deterioration is the greatest unknown. This is not unique to OCSD or other public utilities
managing assets of these types. These future costing issues have also been discussed
in Section 4.3 of this Asset Management Plan. The key area for improvement will be the
accuracy of the future predictions.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
7.5 Medium Term Sustainability— 1 to 15 Year Time Frame
The Sanitation District has been working to create a more definite capital plan in the
foreseeable future. The emphasis is to create much more detailed scopes of work, create
comprehensive scopes of work that maximize delivery efficiency, and create a clear
decision making framework for Operations and Maintenance management. Every major
process train in the treatment plants should have a refurbishment project in execution or
being planned as they tend to have more wear and tear related issues and more complex
control and electrical system requirements. Pump station and collection system assets
generally require less frequent refurbishment cycles. Project scheduling and prioritization
will be based on the condition and criticality of the various assets that make up the
process train.
The long term modeling does a good job of projecting the overall cash flow requirements
in future years. The model creates a Future Renewal on Existing CIP cash flow category
that generally projects future needs. While this is useful and generally accurate, we must
do a better job in the one to fifteen year time frame by creating much more speck project
plans. The overall cash flow requirements should be consistent with the modeling
predictions. The asset engineers, working with Engineering Planning, Operations and
Maintenance personnel are creating and constantly updating design level scopes of work
for all treatment plant process trains and collection system assets that are projected to
need refurbishment in the next fifteen to twenty years. These scopes of work are to be
sufficiently detailed to provide the Project Management Office with all of the work
elements necessary to create a construction package to refurbish the process train or
collection system to meet its level of service for fifteen years without another major
project. It is understood that individual assets may fail prematurely and that short term
actions like coatings and repairs will be necessary. These short term actions will be
discussed later in the document.
The scopes of work created and maintained by the asset engineer will be posted on the
Sanitation District's intranet and will be available to all staff for input. The scopes of work
are a gathering place for all required actions, research opportunities, and process study
ideas. On an annual basis the Sanitation District will send the scopes of work to its
estimators to create a +35%/-10% estimate for inclusion CIP. Projects will be sequenced
based upon the condition and criticality of the assets in the scope, projected capacity
shortfalls, changes to the required level of service, available cash flow, and available
resources to execute projects. Engineering planning maintains the current project
execution schedule looking forward.
The project sequencing is very important for several reasons. As projects are nearing
initiation in the PMO, all research on possible technology improvements must be
completed and must provide a recommendation in the scope of work.
All asset condition studies that are identified should be completed to the greatest extent
possible and the results included in the project scope. All process optimization or process
control upgrade studies should be complete with recommendations incorporated in the
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Orange County Sanitation District-Asset Management Plan FY 2011-12
scopes of work. The project sequencing of future projects is a bit fluid in the out years
based on new incoming information, but the work to be initiated in the near term should
be more complete and the estimates more accurate. Understanding the future project
sequencing will help to focus the efforts of planning, asset management, and research
engineers, as well as, help to focus input from Operations and Maintenance (O&M) staff
prior to the initiation of project activities. This will led to more accurate cash flow
projection, lower project execution cost, greater project delivery velocity, and reduced
change order percentages.
Operations and Maintenance will also benefit from this improved planning visibility. One
of the principle benefits will be the increased availability of process systems. It is
anticipated that there will be fewer projects requiring coordination and assets will have
longer cycles of availability to operations. Also, ideas and requests for improvements will
not be lost between submission and project start. Ideas are collected in the scope of
work, generally as a study or investigation item and are retained until resolved. Lastly,
having a very good understanding of when the next major refurbishment projects is
scheduled will allow maintenance personnel to make better replace versus refurbish
decisions on individual assets.
7.6 Short Term — One Year Time Frame
The asset engineers are actively working with Operations and Maintenance supervision to
gather and review performance and condition information on the assets they are
accountable for managing. The asset engineers are building and revising the scopes of
work that will become capital projects. In the process of reviewing their scopes of work,
asset engineers are responsible to looking for opportunities to manage risk, reduce
lifecycle costs, and looking for opportunities to defer larger projects when it makes sense.
Risk management is a primary concern for the Sanitation District. Asset engineers are
tasked with understanding the function of all their assigned assets and the process
systems they form, as well as the condition of assets. Knowing the consequences of
failure (system understanding)and the likelihood of failure (condition assessment) helps
to quantify risks. Asset Engineers use engineering judgment to provide Operations and
Maintenance with recommendations to manage risk more effectively. When possible the
asset engineer will identify operational changes to mitigate risk. This may take the form
of different operating set points or strategies that extend life or reduce stress on
equipment. If operating changes aren't adequate, the asset engineer will work with
maintenance to adjust maintenance activities to mitigate a risk. If that is insufficient and
the next future rehabilitation project is too far off, the asset engineer will work with
maintenance to budget the replacement or refurbishment of the asset or assets.
When replacement or refurbishment of individual assets or small systems is required,
maintenance will take the lead in getting the work done. If the required work is beyond
the capabilities or capacity of maintenance, maintenance can turn the work over to
Facilities Engineering. The Facilities Engineering Division was created in the Facilities
Support Service Department with engineers and subcontracting staff to provide this type
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Orange County Sanitation District-Asset Management Plan FY 2011-12
of support to maintenance. They have the ability to specify and procure equipment for
maintenance to install or to outsource the replacement or refurbishment in its entirety.
This division was created to address getting work done more quickly, effectively and
efficiently.
In the area of lifecycle cost reduction, the asset engineers are tasked with finding ways to
cost effectively minimize the consumption of long term assets. One of the greatest
opportunities is in the area of corrosion control. This is especially true for very long life
civil assets like concrete structures and pipes. These systems should have much greater
life spans than the electrical and mechanical systems around them. Allowing these long
life civil assets to degrade to the point of requiring replacement is generally a very costly
outcome. Maintenance of these systems and structures to repair and protect concrete
and embedded steel can greatly reduce future capital project costs. The asset engineers
will create specific budget items for maintenance to address these repairs.
As a part of the annual capital budgeting process, asset engineers will review the scope
of work for upcoming projects in their area to look for opportunities to defer large capital
projects through alternate operating strategies, different maintenance techniques, or
targeted equipment replacement. As the risk management activities and lifecycle cost
reduction activities described above are occurring it is possible that the priority of a
planned project might be changed. The annual capital budgeting process should
reassess the sequencing of projects annually to insure that only necessary projects are
moving to execution.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
8. Conclusions
The information contained within this AMP provides a basic understanding of OCSD's
asset makeup, its current asset replacement value, and its general asset condition. The
2008 TeamPlan software model run was updated in this AMP by including the capital
projects completed to date. Thus, there was a small change in the annual annuity
expenditure. It actually went down from the 2008 figure of$411 million to $406 million,
which was in 2009 dollars. This was expected to be lower, since the completion of capital
projects were not included in the 2008 model run. The OCSD Finance division continues
to rely on this asset management software model results information. They use it for their
expenditure predictions to derive the average likely rate increases that could be required
to meet future expenditure scenarios.
OCSD has demonstrated an increased commitment to asset management by increasing
the number of staff dedicated to asset management. Because of this OCSD believes the
future asset management opportunities are greater now for the medium and short term. It
is expected with this change that over the years the asset management effort will become
more balanced and comprehensive in regard to a long, medium, and short term action
planning.
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Appendix A -
Data sources for Asset Summaries
Link between other data sets and Asset Management
Plan Asset Summaries
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Orange County Sanitation District-Asset Management Plan FY 2011-12
Data Sources for Asset Summaries
Information Asset System Source
Summary Heading
Physical Parameters
General comments on assets Asset Profile Engr. Master Plan
Summary of total asset N/A
parameters in table or graph
format, (e.g. age distribution,
size)
Include an overall plan of asset Current Program Asset Management staff
system or network CIP reference
Data sources for part-by-part N/A CMMS (partial)
asset information (e.g. OCSD
databases available).
Asset Capacity/Performance
Design capacity, actual Demand Profile and O&M Reports, meetings
measured capacity, and current Performance with OCSD staff, and
utilization of assets Workshops
Odor Control Master Plan
NPDES Permit
Smart Plant Explorer
(PID's)
J-102 Documentation
Data location of detailed N/A
information (e.g. computer
models, calculations and
analyses)
Asset capacity deterioration N/A
graphs and failure modes and
timing
Asset Condition
Summary of current asset Asset Condition Delphi workshops with
condition based on best OCSD staff
information currently available
Brief details on how condition is N/A Condition Assessment
monitored Protocol 2006
Age and condition profile N/A CMMS
graphs (decay profiles)
73
Orange County Sanitation District-Asset Management Plan FY 2011-12
Information Asset System Source
Summary Heading
Key Issues Key Issues for Further OCSD staff
Investigation
Asset Valuations
Asset replacement valuation Current Program and CIP 2005-06
summary Investment Program (5-
Year Summary)
Depreciated asset replacement N/A
valuation summary
Description of valuation method N/A
Basis for determining effective N/A
physical and economic lives
used for valuation
Key assumptions made in N/A
preparing valuation
Details of historical valuations N/A
Historical Data
Summary of type of historical N/A
data available and location
Relevant financial information Investment Program OCSD Financial
(historical expenditure) (O&M Cost Summary) Information System
74
Orange County Sanitation District-Asset Management Plan FY 2011-12
Appendix B
Asset Condition Assessment Rating
Definition of the ratings for each of the Failure Modes
Pro 4ded by GHD in 2008
75
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Condition Assessment Rating Definitions
Asset Condition Assessment Rating Table
Condition Description Degree of Maintenance
Rating Replacement
1 New or Excellent 0% Normal Preventative Maintenance
Condition
2 Minor Defects Only 5% Normal Preventative Maintenance,
Minor Corrective Maintenance
3 Moderate 10-20% Normal Preventative Maintenance,
Deterioration Major Corrective Maintenance
4 Significant 20-50% Rehabilitate if Possible
Deterioration
5 Virtually 50-100% Replace
Unserviceable
Condition Rating 1 New or Excellent Condition
Only normal maintenance required. The asset is to be maintained in as-new condition,
with no blemishes or imperfections to any of its components
Outside features-The asset, if new, may still be under defects liability. The outside
features,finishes and fittings are in as new condition.
Inside features—All maintainable asset components are in as new condition. Less than
5% of the minor components have been upgraded or replaced due to wear and tear.
Condition Rating 2 Minor Defects Only
Minor maintenance required (5% asset value investment required). The asset is to be
maintained in near-new condition, with slight degradation of function or appearance to
less than 10% of its components, mainly its main features.
Outside features—The majority of its outside features are in new condition or, showing
only superficial marks to less than 10% of its surfaces.
Inside features—All main components are to be in near-new condition, performing well
within the requirements, with no failures reported to date. Less than 10%of the
components have been upgraded, repaired or replaced due to deterioration from normal
wear and tear.
76
Orange County Sanitation District-Asset Management Plan FY 2011-12
Condition Rating 3 Moderate Deterioration
Backlog maintenance required (10-20% asset value investment required). The asset is to
be maintained in average condition, with slight imperfections or minor problems to the
majority of the asset components.
Outside features—Between 25-50% of the outside features and finishes need to be
renewed due to normal wear and tear.
Inside features—Some of the inside features need to be renewed due to normal wear
and tear. More than 50% of the main parts are in good operating condition, although
some may have been through a major upgrade.
Condition Rating 4 Significant Deterioration
Significant renewal required (20-50% asset value investment required). The asset is to
be maintained in a degraded condition.
Outside features—50-75% of its outside features and finishing need to be replaced or
renewed. The structure is still sound, although aesthetically it requires attention.
Inside features— More than 50% of the minor components need to be replaced, while
the major components are in poor operating condition.
Condition Rating 5 Virtually Unserviceable
Major replacement required (over 50% of asset value investment required). This asset is
potentially a health and safety hazard, in terms of its physical or functional performance.
Outside features—the asset outside features and structures show significant damage
and require part demolition/reconstruction. A complete redevelopment is recommended
to bring it to statutory compliance.
Inside features—the internal services operate ineffectively and are evidently affecting its
functional duty
Asset Capacity Assessment Rating Table (Growth)
Capacity
Rating Description
1 Significantly Exceeds Design Capacity
2 Exceeds Design Capacity
3 Meets Design Capacity
4 Fails Design Capacity
5 Significantly Fails Design Capacity
The rating is the ability for the asset to deliver the required capacity today and into
the future.
n
Orange County sanitation District-Asset Management Plan FY 2011-12
Asset Functionality Assessment Rating Table (Level of Service)
Function
Description
Rating
1 Exceeds all Functional Requirements
2 Exceeds some Functional Requirements
3 Meets all Functional Requirements
4 Fails some Functional Requirements
5 Fails all Functional Requirements
The rating is the ability for the asset to meet the required levels of service intended
for the asset.
Asset Reliability Assessment Rating Table (Level of Service)
Reliability Failure Timing Probability Description
Rating of Failure
1 Never 0% As Specified by Manufacturer
2 Every 20 Years 5% Random Breakdown
3 Every 5 Years 20% Occasional Breakdown
4 Every 2 Years 50% Periodic Breakdown
5 Every 1 Year or 100% Continuous Breakdown
Less
The descriptive columns are not interdependent and can be used independently or
in conjunction with each other to assess the reliability rating for an asset.
7s
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Financial Efficiency Assessment Rating Table (Subset for Condition)
Efficiency Spare Parts Availability of Maintenance Description
Rating Availability Newer Levels
Technologies
1 Short lead No Low No more efficient asset
Time available
2 Lead Time> 1 Current Technology Average Asset is financially
Month is>5 Years Old efficiency is high
3 Lead Time>3 Current Technology Above Asset is financially
Months is> 10 Years Old Average efficiency is average
Special Order Current Technology High Asset is financially
4 and Non-OEM is>20 Years Old efficiency is low
Only
5 Not Available Current Technology Very High Asset should be replaced
is>50 Years Old
An asset fails due to financial efficiency if it is no longer economic to continue to
own and operate this asset. The descriptive columns are not interdependent and
can be used independently or in conjunction with each other to assess the financial
efficiency failure mode.
79
Orange County Sanitation District-Asset Management Plan FY 2011-12
80
Orange County Sanitation District-Asset Management Plan FY 2011-12
Appendix C
OCSD Asset Management Program
(2002-2008)
81
Orange County Sanitation District-Asset Management Plan FY 2011-12
Asset Management
Strategic Plan and -- CIP
Framework Analysis ___• Pilot ClP �' "' Validation
(2002) _----- Validation �, --= 102-74&
(2003) �� 132-80
J (2003)
Reliability Centered CIP Validation
Maintenance (RCM) (All Projects)
(2004) (2004-2005)
Corrosion
Overall Roadmap Asset Management Management
- -- plan
Asset Management Plan (2005) 2005
Improvement Plan
Risk Management Plan BRE Collections
(2006) and Plant
(2006-2008)
�., �J Projects
IW, II tiSl AMIP (2005)
- Full CIP Validation AMIS Strategy (2006)
2006-2008
IL
Uent6) (2005-
2007)
Tustin Sewer
Service Area 7
Cost Projection
- + Modeling (2007)
82
Orange County Sanitation District-Asset Management Plan FY 2011-12
Appendix D
Plant 1 Process Flow Schematic
Includes current Head Works Assets
Description located in 2008-2010 AMP
83
Orange County Sanitation District-Asset Management Plan FY 2011-12
8 r
Screenings
to Landfill North Scrubber �e9
i i Complex M-T Grit to
(Q Biotower) Landfill
Hytlrog. t p "z'
Peroxide Heatlworks C Facility x V
Discharge NE
��)�—cyn�a�nn�el-�� Use Plant Water
5 Influent wetwell `J Aerated Pump Station
Grit Chambers(8)
Trunklines
including 78-Inch r Bleach
In enrage hard ♦ Metering Bar HeadworksC r Aeration Secondary
-----
(Raw
Sewage from Pumps 8 '
r Structure Screens p ) South r Basins (8) Clarifiers ,Bleacn
Plant ry d 1 w&D , Santa Ana River Overflow(SARO)
and GWRS (5) complex A—L
wastestreams P f----------------�...__....
ll-2 t r -�- -- ---------- (Saiial Port 003)
r Heatlworke,B Ferric Chloride r
Discharge &Bleach fin rnowls � -� Emergency
j__"
Channel Surge 78-inch OUttal
_ ______ _--__� r Prime Effluent B,.: I Tower (Serial Pon 002)
(e'seney oayl r Primary : Effluent aod;umNo.1
Pump Station
r • r (PEPS)(4) Return- : Pump ;Blsulfite
r Splitter Poyme, Primary r
HPumps ks B ' Activated Junction ; Station
' Pumps 4 Box onwio" oi:tribu n Clarlfers r ; Annex
p ( ) Sludge s(6) Box) EPSA
' Pol mar Prima ' DisV bufioo Effluent Bioflter Pumps(6)--ABm� ------IJBB) JJBA) n�3 Pumps) Sodium
wale, du A D—G
iti
Sotlium
Primary BoxA tiro Final Sampler
y ry r Stucture(PEDS) owalon) wetwell , Bltlg.
ouu Distdbu n Clarifiers
' Junction Box 1
Water BtNchun B H—L (closed during lowJlows) 120-Inch Cull
(Serial Port 001)
Surge
To Distribution Structure B ' Oceanr Station
Tower
' Carbon - _ Booster Station No 2
Gas Polymer Primary Scmbb hs (OOBS)(5 pumps)
Central Power Flares(3) ouu~�Distribu an Clarlfers Trickling (A-C) Solids Contact _
vae�e� Structul C r Filter Influent Re-aeration e'^'
Generation System ® M—(1 ( Pumps(6) Basins(A-D) e.�.
(5 engines,5 boilers. Interplant
1 attend turbine) r runklines (fro
A ' Plant No.1 EJB
Interplant High Pressure Gas 1 Trickling
a ...............J/
Digester Gas Line from om C ress Filters(A,B,C)
3' Plant 1 (out ofsav;) p Waste Stream a`3
a Bldg. Pump Station �,? c Return Second.ryry
R o Sludge(RSS)
s Dawatering o Pumps(12 Q
Scrubbers Carbon o Scrubber £ Scrubbers F,G Secondary Bleach
C,D,K,J s p (G Biotower) Settling
(J Biotower) q Sludge Sludge Blending �,�, 0' Clarifiers
Digesters Polymer & " y (A-F)
Belt Filter 9 Facility all ewe, Waste Secondary
Presses(15) Polymer Fomc A B C wwl Sludge(WSS)
o � cnmrme egme egme egme Fmm ° 4 Pumps(3) LEGEND -----Alternate Routing
(P,Q,R,S (C,D,E, Thickened W oAcd.ddSludge(TWAS)
Holdin DAFTD(n�de now) Plant InfluentSolids
igeste Primary Influent � Chemical Addition
Cake Dissolved Air Flotation
Hoppers C, (I,J,K) . . r Waste-Activated Prima Effluent
_______x_______. Thickners DAFTs � Primary � Foul Air
(noun.err; Transfer �- ( ) Sludge (AS)
Station A—D Pumps(4) Secondary Effluent ---Nor Digester Gas
Hoppers I-0-I Scrubber L Plant Discharge � Grit and Screening
A, B u horn servi
and NOTE:Thicker lines denote main flow direction.
Truckloading " Newly constructed Trickling Filter secondary Current Process Flow Schematic
Biosolids m facilities currently in commissioning,final completion
Recycle estimated for June2011 OCSD Treatment Plant No. 2
rev.05/31/11
84
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, California 92708-7018
(714) 962-2411
www.ocsd.com
APPENDIX I1
Preventative Maintenance Program
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 12/19/11 5
2 6
3 7
Orange County Sanitation District
Preventive Maintenance Program
Background:
This PMP is prepared and implemented as required by the WDR Section 13.iv.(b).
The PMP covers the assets managed in OCSD's sanitary sewer system and is one
component of the overall. The PMP is based on an approach that combines preventive,
predictive and corrective maintenance strategies and established best management
practices.
Overview:
OCSD manages 552 miles of gravity sewers comprising of manhole structures and their
connecting pipeline segments. As of November 2011, OCSD operates and maintains 15
pumping facilities and 24 miles of force mains. The Engineering Department is
continuously updating maps and asset register, and the exact mileage numbers may
change as data is refined.
OCSD does not own or maintain any portion of the sewer laterals that drain each privately
owned parcel or property up to the point of connection to the local sewer; thus, they are not
a part of this plan nor are they catalogued.
We use both staff and/or contractors to perform the planned maintenance tasks at
scheduled frequencies as part of the asset level of care program. Frequencies are
established based on experience and attribute information to minimize risk of blockages or
equipment failures that could possibly lead to a SSO. Data from the work is recorded and
tracked through CMMS.
Hardcopy data files and paper records not recorded in our CMMS are available for review
and audit. SOPS and SMPs ensure consistency. These are available for some
maintenance tasks and are continuing to be developed for others. Mobile assets such as
service trucks, generators, and other equipment are not covered by this PMP but are
covered by plans developed by the Fleet Services unit of our Facilities Maintenance
Division.
Asset Inventory and Attribute Data:
Capital assets, minor components and their parts are catalogued in our paper records or
CMMS. Source or attribute data for each of these items is obtained from record drawings,
sewer maps, plans and specifications and/or supplier data. Levels of care for each item
are described in the tasks and frequencies information as catalogued in the CMMS or in
the interim, on lists or spreadsheets until the full CMMS implementation is completed.
1 of 4
Asset Level of Care Information
Preventive Maintenance Tasks:
OCSD developed and continues improving asset-specific maintenance tasks for the care of
each asset throughout its life cycle. Major PM task groupings are:
• Sewer inspection
• Condition assessment
• Sewer cleaning
• Pump station maintenance
• Chemical dosing for odor and corrosion control and wetwell grease mitigation
PM Frequencies:
As described above, the frequencies for preventive maintenance tasks are assigned to
each asset or groups of assets.
Gravity Sewers Program:
Experience has shown that smaller diameter gravity sewers (from 6-inches to 12-inches)
are more prone to blockages than larger diameter interceptor and trunk sewers. OCSD
established a 12 to 18-month schedule for production cleaning of smaller diameter sewers.
Higher-risk areas are on a 12-month cleaning schedule, while lower risk areas are on an
18-month schedule. Almost all of these small diameter sewers are located in the local
areas we manage: city of Tustin, Unincorporated Areas of Orange County within OCSD
Area 7.
OCSD uses combination cleaning trucks capable of hydraulically washing the pipe wall
followed by vacuum removal of the sewer debris at the next downstream manhole. Higher
frequency PM areas are on the Trouble Spot list. These line segments have a history of
blockages or SSOs mostly due to grease and roots. Trouble Spot areas are cleaned
weekly, monthly, quarterly, or in six or nine month periods as necessary, to prevent
blockages. Inverted siphons of all diameters are typically treated as trouble spots and
receive higher frequency care due to grease build up and/or debris settling.
Our medium and large diameter sewers are less prone to blockages thus receive a lower
level of inspection and cleaning. Our CCTV and manhole inspection programs are on
seven-year and five-year schedules, respectively. Each is also inspected before and after
any repairs done. Our cleaning schedule is as follows: Lines 42-inches diameter or less
are cleaned at least once every five years. Lines larger than 42-inches are cleaned as
required based on inspection or need (e.g. CIP projection, inspection).
Pressure Sewers and Pumping Facilities Program:
Isolation valves in the pressure sewers are exercised every three months to make sure
they are in good working order. Air/vacuum release valves are checked every six months.
The mechanical, electrical, and instrumentation equipment, and structural, landscape and
hardscape systems at the pumping facilities need various levels of care at regularly
scheduled frequencies. These schedules are shown in CMMS. Once work is completed, a
record is input and documented in CMMS.
2 of
Predictive Maintenance
Pd Tasks: (a subset of PM) are inspection and condition- assessment type tasks. These
are performed to determine if the planned preventive maintenance task should be done as
scheduled or rescheduled to a forward date if preventive maintenance, rehab or
replacement is not needed. PM tasks are therefore performed based on asset condition
and need rather than a strict time interval when maintenance may not be required. Pd
tasks include but are not limited to the following:
• CCTV video inspection of piping (NASSCO standards)
• Visual inspection of the manhole structures and their flow channels
• Trending of flow monitoring data
• Pump visual and dimensional inspection (impeller gap clearance for wear)
• Exercising of pump station equipment to verify correct function
• Thermal imaging of electrical systems
• Pump station pressure readings
• Vibration measurement of rotating equipment
• Ground surface inspection of rights of way and easements over the gravity sewers.
• Odor and corrosion assessment and monitoring programs.
The Pd program will continue to develop as technology expands.
Corrective Maintenance Tasks:
CM tasks are performed in response to a failure of an asset, component or part, or a
critical utility outage. Low-risk items, such as light bulbs, pressure gauges, sensors and
small non-critical valves are planned for run-to-failure, and as such are not part of the PM
Program. These items are replaced when they fail. When managed assets critical to the
process fail, they are scheduled for CM on an urgent or routine basis on a priority
schedule. Some of these repairs may be capitalized as a follow-up activity depending on
asset cost and life expectancy. These types of CM repairs include but are not limited to:
• Emergency cleaning to eliminate a pipe blockage
• Spot repair or replacement of a failed pipe
• Replacing a rattling or failed manhole cover
• Repairing or replacing a pump that has become clogged or damaged by debris
• Respond to, investigate and mitigate customer complaints and sewer overflows
• Repair of earthquake damage and
• Vandalism
Staff documents CM tasks on paper at the time of the event and then inputs them into our
CMMS database.
CCTV or other failure analysis may also be done by staff as a CM task after a problem
occurs to diagnose the cause of the problem and recommend changes if indicated.
Findings may lead to a spot repair of the pipe, root cutting, root foaming with an herbicide,
re-cleaning for grease or debris removal on a periodic preventive basis, or scheduling a
manhole-to-manhole pipe replacement or rehab in an urgent or lower priority planned
manner. Major replacement or rehab may be capitalized outside of the annual operating
budget.
3 of
Monitoring, Measurement and Program Modifications:
Findings related to scheduled or non-scheduled tasks and work order tracking will be
continually evaluated by staff to improve reliability and system performance. In assessing
the success of the PMP, changes in frequency or task activities, spare parts or
recommended stock levels will be reviewed by the Supervisor. Database changes and/or
new instructions to contractors will follow.
Items recommended for rehab or replacement through our CIP will be sent by the
Supervisor to the Staff Engineer for funding and planning by the Division or forwarded to
our Engineering Department for action in the agency wide CIP.
This program is subject to revision at any time with the goal of doing a better job more
efficiently. The process starts with suggestions from staff on possible ways to improve
tracking and managing of work.
4 of
APPENDIX I2
Collections Vehicle Inventory
Revision Date Revision Date
No. Updated No. Updated
0 11/30/11 4
1 5
2 6
3 7
Collections Vehicle Inventory 11/30/11
Num Dept 2011 EQ Co Year Make Model Description Utense
1 340 B0186 001 2010 ELECTRA BEACH CRU ISER V-xxm(Bicycle-Shop) N/A
2 340 B0187 001 2010 ELECTRA BEACH CRU ISER V-xxxx(Bicycle-Shop) N/A
3 340 E0521 001 1973 ELECTRIC EEL SEWER SNAKE V-xxxx(Sewer snake-Shop) UD
4 340 E0657 001 1981 INGERSOLL AIR COM PRESSOR V-xxn Adrmmmossortrailer mounted-Boneyard) 162879
5 340 E0901 001 1990 BIG TEX TRAILER V-xxxx (Hydraulic pump trailer-Shop) E914382
6 340 E0902 001 1993 HOGG-DAVIS DUMP TRAILER V-0584 (Construction trailer-Enc) X411172
] 340 E0903 001 1993 HOGG-DAVIS DUMP TRAILER V-0502 (Production trailer Don) X411169
8 340 E0904 001 1993 HOGG-DAVIS DUMPTRAILER V-0588 (Production trailer-Peter) 916766
9 340 E0924 001 1996 SOLAR ARROW BOARD V-xxm(Arrow boartl-Boneyard) SE454832
10 340 E0927 001 1996 INGERSOLL AIR COMPRESSOR V-0584 (Construction air compressor-Eric) N/A
11 340 E0928 001 1997 HONDA GENERATOR V-xxxx(STORED @ FLEET SERVICES) UD
12 340 E0952 001 1997 RGC CONST EQU I GATE OPENER V-xxxx (Hydraulic pump trailer-Shop) UD
13 340 E0970 001 1999 HONDA GENERATOR V-0588 (Production generator-Peter) UD
14 340 E0971 001 1999 HONDA GENERATOR UD
15 340 E0972 001 1999 HONDA GENERATOR V-0384 (11,000wattgenerstor-Boneyard) UD
16 340 E0987 001 20W INGERSOLL AIR COM PRESSOR V-0397 (Pump St service truck(large)-James) UD
11 340 E0996 001 20W INGERSOLL AIR COM PRESSOR V-xxxx(11.8 cfm@90 pi air comp-Shop) UD
18 340 E0999 001 20W HONDA GENERATOR V-05]6 (3,000 watt generator-Primary stdby) UD
19 340 E1006 001 2001 GODWIN PUMP V-xxxx (Self primingpump trailer Shop) N/A
20 340 E1027 001 2001 HONDA GENERATOR V-0397 (11,000 watt generator-Pump St service truck 56464
lar a -lames
21 340 E1028 001 2001 HONDA GENERATOR V-xxxx(STORED @ FLEET SERVICES) UD
22 340 E1052 001 2002 HONDA GENERATOR V-0580 (3,00 watt generator-2nd stdby) UD
23 340 E1053 001 2002 HONDA GENERATOR V-0399 (3,000 watt generator-Pump St service truck UD
mall -James
24 340 E1054 001 2002 TERREX SOLAR PANEL V-0502 (Arrow board-Boneyard) UD
25 340 E1065 001 2002 HONDA GENERATOR V-0502 (2,000 generator-Don) UD
26 340 E1070 001 2003 ELECTRIC EEL SEWER SNAKE V-xxxx(Misc.sewer snake Shop) UD
27 340 E1079 001 2004 HONDA GENERATOR V-0539 (Utility generator dig alerttruck Mike) UD
28 340 E1121 001 2005 HONDA GENERATOR V-0502 (Production generator-Don) UD
29 340 E1139 001 2007 MIKASASANGYO MVC-88VGHW V-0382(Construction tamper-Eric) N/A
30 340 E1142 001 HONDA GENERATOR V-xxxx (Misc.generator-non dedicated) N/A
31 340 E1154 001 2012 MIKASA MVH-206GH V-0584 (Construction tamper-Erik) N/A
32 340 E1155 001 2012 GENERATOR V-xxxx (Misc.generator-non dedicated) N/A
33 340 E1057 001 2011 MANCO ARROW BOARD V-0502 (Arrow board Don) UD
34 340 E1058 001 2011 MARCO ARROW BOARD V-0502 (Arrow board-Boneyard) UD
35 340 V0382 001 1994 GMC TOPKICK V-0382(Construction trailer rig-Eric) W2652
36 340 V0383 001 1994 GMC TOPKICK V-0383(Misc.trailer rig -non dedicated) W2653
37 340 V03M 001 1994 GMC TOPKICK V-0384(Misc.trailer rig -non dedicated) 0002654
38 340 V0385 001 1994 CIVIC TOPKICK V-0385(Production pull rig-Don) W02650
V0385A V-0385(Pull rig's rear engine-Don)
39 340 V0396 Wl 1995 VOLVO IIE42 FLUSH TRK V-06(Misc letter-non dedicated) 356619
40 340 V0397 001 1995 INTERNATIONAL TRUCK4]00 V039]39 (Pump St service truck(large)-James) 10214M
41 340 V0399 WI 1996 CIVIC TRUCK 3S00 HD V-0399 (Pump St service truck(smal0-James) W8998
42 840 V0438 Wl 1998 DODGE VAN 3500 V-0438(Supervisor van John) 1044682
H:\dept\fss\340\Clerical\SSMP-State WDR\2011 SSMP UPDATES\Vol 11
Collections Vehicle Inventory 11/30/11
43 340 V0481 001 2001 FORD TRUCK F150 V-0481(Supervisortmck-Jeff) 1097977
44 340 V0502 001 2001 GMC TRUCK 6500 V-0502 (Production Trailer Rig-Don) 1119834
45 340 V0524 001 2002 CHEVROLET TRUCK 2500HD V-0524 (Utility dig-alert truck small)-Mike) 1129176
46 340 V0537 001 2004 FORD TRUCK F150 V-0537 )Pump St runner truck-James) 1185454
47 340 V0539 001 2004 GMC TRUCKS500 V-0539 JUtility dig-alert truck(large)-Mike) 1172448
48 340 V0552 001 20W CIVIC TRUCK6500 V-0552(Production pull rig-Peter) 1189330
49 340 V0571 001 2007 FORD UTILITY BED V-0591 (SARI 4x4 truck-William) 1245182
50 340 V0576 W1 2008 FORD TRUCK F250 V-0576 (Primary standby truck) 1271925
51 340 V0580 001 2008 FORD TRUCK F250 V-0580 (Secondary standby truck) 1311503
52 340 V0584 I W1 1 2008 CIVIC TRUCK6500 V-0584 (Construction truck Erik) N/A
53 340 V0587 001 2009 INTERNATIONAL I 7600 V-058] (Production PO unit vector)-unassigned) 1191233
54 340 V0588 001 2009 JGMC ITRUCK 6500 V-0588 (Production Trailer Rig-Peter) n/a
55 340 V0599 1 001 1 2010 INTERNATIONAL WORK STAR 7500 V-0599(Production PD unit(yactor)- unassigned 1355985
H:\dept\fss\340\Clerical\SSMP-State WDR\20115SMP UPDATES\Vol 11
APPENDIX J
CIP Renewal and Replacement Process
Revision Date Revision Date
No. Updated No. Updated
0 09/30/05 4
1 05/25/11 5
2 6
3 7
4? ORANGE COUNTY SANITATION DISTRICT
Technical Memorandum
CJ �v
DATE: May 25, 2011
SUBJECT: Update the Orange County Sanitation District's Collection System
Capital Improvement Program for Short and Long-Term Renewal and
Replacement Model (Statewide General WDR Section D. Provisions, 13.
SSMP, iv. O&M Program, (c) R&R)
Purpose:
• Identify documents surveyed
• Review process used to select Capital Improvement Program (CIP) projects
• Review funding process (Finance Department)
• Review data sources for supporting CIP funding and project selection
Identify the documents surveyed:
1) 2006 Computerized Hydraulic Model
In early 2005, OCSD hired Montgomery Watson Harza (MWH)Americas to
develop a new computerized hydraulic model for the Collection System. The
model was based upon InfoWorks CS computer software by Wallingford Software.
In early 2006, MWH Americas completed the hydraulic model and trained specified
OCSD staff on its use. The model was tied into OCSD's Geographical Information
System (GIS) mapping system for the Collection System. The model is used to
evaluate the current and future average daily flow, and peak dry and wet weather
flow in the Collection System. It fully satisfies all State of California requirements
mentioned in the 2006 Statewide General Waste Discharge Requirements (WDR)
for the Sewer System Management Plan (SSMP).
2) 2009 Asset Management Plan
Coinciding with the two-year budget for Fiscal Year 2008-09 and 2009-10, OCSD
completed an Asset Management Plan (AMP) using a consultant from Gutterridge,
Haskins, and Daveys, Pty Ltd. (GHD)to run their TeamPlan software model. The
AMP was completed in June 2009. The modeling effort predicts the remaining
asset life for the Collection System and Plant Facilities. The results of the
computerized hydraulic model are also used to determine hydraulic deficiencies in
the Collection System and improve the confidence level rating in justification and
validation of necessary CIP projects.
3) 2009 Facilities Master Plan
In December 2009, OCSD published Volume 3 (Final Report) of the Collection
System portion of the 2009 OCSD Facilities Master Plan. Volume 3 was an update
to the 2006 Collection System Strategic Plan Update developed by MWH. The
Page 2 of 4
May 25, 2011
update utilized OCSD's computerized hydraulic model (InfoWorks software) by
taking sewer network information from OCSD's GIS. The GIS system is constantly
being updated by Engineering and Operations & Maintenance personnel. Out of
some 20 potential CIP projects identified in the 2006 Master Plan Update for the
Collection System, eight of those projects were removed as not being required due
to modeled capacity verification criteria; one project was significantly modified; and
one project was delayed due to a street construction moratorium imposed by an
Orange County city.
4) OCSD Budget
OCSD's Budget is adopted by the Board of Directors every two years. Prior to the
start of the second year it is updated by the staff. This comprehensive document
includes descriptions of all relevant policies, procedures, and processes. It
includes a financial summary, an operations overview, a description of all operating
divisions, an overview of the OCSD's self-insurance program, CIP details, and a
debt service summary.
5) OCSD Reserves Policy and Rate Setting Policy
The Board of Directors sets fiscal policy for OCSD which includes a policy for
reserves. OCSD's Budget lists the amount of reserves in eight separate
categories for the current fiscal year and projections out to 10 years. The Budget
"District Summary" (Section 4) lists all these eight categories for reserves and their
projected funding by fiscal year in Section 4, pages 16-17.
6) CIP Budget Process and Evaluation Documents
Each year the Engineering Department evaluates and certifies all of the existing
CIP projects and the projected CIP projects for the next 10 year period. The
Budget "Capital Improvements" (Section 6) lists a summary of the Plant Treatment
System as well as a summary of the Collection System Improvement Projects.
These projects are validated based upon various criteria of capacity, regulatory,
and condition assessment needs.
7) Facilities Support Services Department— Collection Facilities O&M Short and
Long-term Renewal & Replacement Maintenance Project Program
Every year the Collection Facilities O&M division updates and prepares an
operating budget to fund their activities and expenses during the year. Many of
these Repair and Replacement (R&R) activities are performed under contract by
specialty contractors. The Collection Facilities division has a closed-circuit
television (CCTV) pipeline inspection program and a manhole inspection program.
The Engineering Planning division inputs the digital CCTV data into a database
and provides additional support for condition assessments when required. The
Collection Facilities division initiates necessary repairs when there are structural or
other facility deficiencies requiring R&R, that are under$100,000. They work with
Page 3 of 4
May 25, 2011
both Engineering Planning division and Engineering Asset Management division to
coordinate major repairs or systematic repair on an asset in the Collection
Facilities using CIP funds.
8) Long-term Flow Monitoring Reports and Records
In 2002, OCSD hired the consultant ADS to perform a Long-term Flow Monitoring
Program. This program involved using 150 flow meters strategically placed
throughout the overall Collection System for a period of two years from May 2002
to May 2004. After which, the program was reduced to 75 flow meters from May
2004 to May 2007. This program was used to calibrate OCSD's computerized
hydraulic model and establish a baseline of flow measurements for each major
trunk and flow basin. Today, the long-term flow meters have been removed, and
each major flow basin or trunk has its flow metered by the permanent flow meters
located at the two treatment plants. Periodically, flow meters are placed for a
special project or study as needs arise, and new CIP projects are developed.
Review Process Used to Select CIP Projects:
1) For Fiscal Years 2008 through 2010, OCSD updated the AMP to better understand
its short and long-term business obligations related to the assets it currently owns
and will own as facilities needs change. The first AMP was developed in 2005 and
has gone through a number of refinements since then. This effort employs
international standards for asset management resulting in an "Overall State of the
Assets" document.
2) Annually, OCSD has a "Call for Projects" and solicits issues and concerns from the
entire agency. The proposed projects go through an asset management validation
process to help determine what projects are the right ones for the right reasons
and right time. When previously "unidentified but necessary" work is identified, the
Collection System manager will bring the project request to OCSD's Project
Clearinghouse Committee which prioritizes the work and allocates the necessary
resources. These projects are tracked by the Engineering Planning division until
completed.
3) OCSD uses a comprehensive asset management software program developed by
GHD. This software generates the information contained within OCSD's AMP and
provides useful information such as identifying what portions of the Collection
System and Treatment Facilities should be evaluated for rehabilitation
consideration.
4) OCSD reviews new and revises existing CIP projects annually. The effort
prioritizes projects based on need, risk, and overall cash flow of the agency. This
effort has been modified to utilize the principles of international standards of asset
management and business risk, which elevates the process to ensure future
repeatability.
Page 4 of 4
May 25, 2011
5) OCSD has specifically addressed replacement and rehabilitation in its AMP. The
AMP supports the effort of determining the OCSD's cash flow needs.
Review Funding Process (Finance Department):
1) The funding process for Joint Operations Fund projects is done through a biennial
budget process involving each division reporting their needs to their division
manager who in turn prepares an operating budget submission and negotiates with
the Finance Department for inclusion in the budget and summarized in the
"Operations Overview" (Section 5).
2) The funding process for CIP projects is done annually through a "Call for Projects"
process under the direction of the Engineering Planning division. This process is
now being supplemented with assistance from the Engineering Asset Management
division. The results of the "Call for Projects' process will be screened and
validated through the Engineering Department prior to being submitted to the
Finance Department. The final listing and summary of the CIP Budget for Capital
Requirements is listed in OCSD's Budget"Capital Improvements' (Section 8). This
section includes a summary as well as a detailed listing of each Collection System
CIP project with projected costs over a ten year period.
3) Funding in general is part of the budget process which is spelled out in OCSD's
Budget "Policies and Procedures' (Section 3).
Review Data Sources for Supporting CIP Funding and Project Selection:
1) Collection Facilities O&M Division CCTV data (ongoing program)
2) Collection Facilities 0&M Division Manhole Inspection data (ongoing)
3) GHD Asset Management Model of Collection System
If you have any questions please contact Jim Burror at 714-593-7335.
CFW/JLB:pe
Hitlept\fss\MOkCleric l\SSMP-State WDR\SSMP UPDATES
APPENDIX KI
2010 Facility Model Maintenance
Management Plan (Vol 1)
Revision Date Revision Date
No. Updated No. Updated
0 01/25/10 4
1 5
2 6
3 7
, I
All is
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Ie
HISTORY OF CHANGE
Version Author Date DescNpNon
A Marc Brown = Initial release of document
B Doug Rulison Feb.2010 Revised language
TABLE OF CONTENTS
SECTION 1 EXECUTIVE OVERVIEW ........................................... 1-1
1.0 General Overview.........................................................................................................................1-1
1.0.1 Document Mission.....................................................................................................................1-1
1.0.2 Audience....................................................................................................................................1-1
1.0.3 Assumptions...............................................................................................................................1-1
1.1 Document Organization...............................................................................................................1-1
SECTION 2 FACILITY MODEL CONCEPT ...................................2-1
2.0 Descriptions of Facility Models...................................................................................................2-1
2.0.1 Sewer Atlas/Electronic Map Book(EMB).................................................................................2-1
2.0.2 Facility Atlas/Drawing Access System......................................................................................2-1
2.0.3 Electronic Document Management System(EDMS)................................................................2-2
2.1 Change Management Approach.................................................................................................2-2
2.1.1 Capitol Improvement Program(CIP)Projects...........................................................................2-2
2.1.2 Field Discrepancies/Modifications to Existing System............................................................2-2
SECTION 3 STAFF ROLES AND RESPONSIBILITIES ................ 3-1
3.0 Overview.......................................................................................................................................3-1
3.0.1 GIS Administrator......................................................................................................................3-1
3.0.2 ERG Group Lead........................................................................................................................3-1
3.0.3 GIS Technician..........................................................................................................................3-1
3.0.4 CAD Technician........................................................................................................................3-1
3.0.5 Librarian.....................................................................................................................................3-1
3.0.6 Project Manager.........................................................................................................................3-1
3.0.7 Consultant..................................................................................................................................3-2
SECTION 4 SOFTWARE CONFIGURATION ................................4-1
4.0 Geographic Information Systems(GIS).....................................................................................4-1
4.1 Computer Aided Drafting(CAD)...............................................................................................4-1
4.2 Engineering Document Management System(EDMS)............................................................4-1
VOLUME 1 January 25, 2010
SECTION 1 EXECUTIVE OVERVIEW
The Vision Statement for the Orange County Sanitation District is to maintain world-class
leadership in wastewater and water resource management. This vision also applies to
the way the Sanitation District manages its assets and facilities-world-class. To this end,
the District and more specifically the Engineering-Planning Division has expended
significant resources—time and money—to create, manage, and share systems, or
facility models, that record the as-is state of the assets and facilities. In order to
manage these systems, which are in a constant state of change, a process has been
developed to ensure the data contained in the facility models reflects the actual
conditions in the field. This document describes the procedures, standards and tools
used in the process.
1.0 General Overview
1.0.1 Document Mission
The purpose of the facility model Maintenance Management Plan is to document
the process used to create, manage, and share the data contained within the
facility models. It also provides a high level understanding of the change
management process and provides a detailed understanding of the procedures,
standards and tools used by FRG staff. Not covered in this document are the
processes of adding new elements or features to the existing facility models or
creating new models.
1.0.2 Audience
The audience for this document consists of three distinct groups: regulators,
management, and editors. Regulators will see that there is a clearly documented
process, complete with procedures and standards, which ensure the Sanitation
District will remain in compliance with regulations. Management is assured that a
defined process is in place and is consistently applied. The editors will use the
document to follow the prescribed procedures, using the defined tools and
standards for day to day maintenance of the systems.
1.0.3 Assumptions
The process detailed in this document assumes the field staff personnel are the
ones who directly observe the accuracy and the correlation between the data in
the facility models and the actual observable conditions of OCSD facilities.
When the field staff submits discrepancy reports, the reports are accepted as the
as-is condition of the actual condition of the facility. However, if additional
information is required, the field staff may need to return to the location to collect
the necessary data.
1.1 Document Organization
This is Volume I of a 3 volume set of Engineering Department, Facilities Records
Group (FRG group) data maintenance process documentation. The purpose of
the documentation is to clearly detail the processes used by the FRG group to
maintain the facility models. The purpose of Volume I is to provide a general
overview and background on the FRG group and the facility model concept.
Page 1.1
VOLUME 1 January 25, 2010
Volumes II and III address the specific procedures and standards for the each
facility model.
Page 1.2
VOLUME I January 25, 2010
SECTION 2 FACILITY MODEL CONCEPT
A facility model is a complete and seamless representation of the current site conditions,
stored in a single location and intended for a particular use. These facility models are
used by OCSD staff, contractors and consultants to support the completion of work
activities, in support of the OCSD mission.
The facility model concept was developed to address the difficulties of managing a
growing volume of facilities information. A facility model provides a unique view of the
facilities for a specific purpose. As an example, the"Facility Atlas" (FA)facility model is
used to represent the physical location of process piping, equipment, and structures for
use in construction design and planning. The purpose of the "Plant Design System"
(PDS)facility model is to present schematic piping and instrumentation information for
use in process control and analysis.
2.0 Descriptions of Facility Models
2.0.1 Sewer Atlas/Electronic Map Book (EMB)
The Sewer Atlas Facility Model (SA) was completed in 2004 through Capital
Improvement Program project number 1-98. The SA is an electronic facility
model that includes all of the sewer lines, manholes, diversion structures, force
mains, siphons,force main valves and pump stations known to comprise the
OCSD sewer collection system. Data from the SA was used to populate the
current OCSD computerized maintenance management system (CMMS). These
systems are expected to remain synchronized.
The SA data can be viewed in a variety of methods. The SA is a GIS based tool
that is accessible through two web based applications, the Enterprise GIS and
the Electronic Map Book (EMB). The Enterprise GIS data used in the SA
provides read-only access to the assets for display and query purposes. The SA
is a seamless dataset; therefore tabular data on all stored assets is available as
needed. In addition, Record Drawings and Diversion Structures details are
linked and viewable directly from the assets.
The Map Books are a four-volume set of printed maps showing information
contained in the SA. These books are distributed to key locations and staff at
both plants and made available to crews working in the collection system.
The EMB is an online version of the printed map book Wth a means to link
directly to adjacent maps, Record Drawings and diversion structure details. The
EMB is also available in an of0ine format to be used on laptops not connected to
the District network.
2.0.2 Facility Atlas/Drawing Access System
The Facility Atlas (FA) is a powerful GIS-based tool for accessing "as-is"facility
information for both Plant 1 and Plant 2 through a map-based user interface.
The FA contains planimetric data; aerial photographs; design and construction
areas; and buried, above-ground, and in-tunnel utilities, and equipment.
The Drawing Access System (DAS) provides a means to link a map based
application directly to project information in the Electronic Document
Management System (EDMS). Users are able to select structures in either Plant,
VOLUME 1 January 25, 2010
and then query projects that built or affected that structure. Project details, such
as title and contract amount, and scanned engineering drawings may be viewed.
2.0.3 Electronic Document Management System (EDMS)
The Electronic Document Management System (EDMS) is a central repository
for all project-related documents including Record Drawings.
2.1 Change Management Approach
In general terms, there are two types of events that will trigger the Change Management
process: Capital Improvement Program (CIP) projects, and discrepancies. The following
is a high level description of the processes followed.
2.1.1 Capital Improvement Program (CIP) Projects
OCSD contracts with consultants and construction contractors to design and
build new facilities. These projects produce a set of construction drawings,
referred to as Conformed Drawings. Upon completion of the work described in
the drawings, Record Drawings are produced. The Record Drawings depict any
changes to the drawing set that occurred during construction. Those Record
Drawings are considered to be the final record of the work performed and the
current as-is condition of the facilities.
The Record Drawings have been deemed vital and historic documents and are
therefore maintained for the life of the facilities they constructed or modified. The
FRG group is responsible for their maintenance in both electronic and hardcopy
formats.
Upon completion of a project, Record Drawings are generally produced by the
design consultant. The plans are plotted on archival quality material (Mylar)and
forwarded to the Engineering librarian. There they are scanned, indexed, and
the images are loaded into the EDMS. The mylars are filed in the library for
future use.
Copies of the Record Drawings are then distributed to key individuals to
determine if changes or updates are required of the facility models. This starts
the change management process.
For users of the data management applications, it is important to determine if
changes to facility models occur after Record Drawings are produced (occasional
exceptions have been made). This may, at times, result in data appearing to be
missing from the model. Many times this is because the construction work was
completed several months or years before the completions of the contractual
project and the production of the Record Drawings.
2.1.2 Field Discrepancies/Modifications to Existing Systems
The second type of classification of changes is referred to as"discrepancies".
These occur when the field condition does not agree with the facility model.
Examples include: manholes not shown on the Sewer Atlas; project data not
shown correctly, etc. These errors or omissions occur for many reasons:
oversights when extracting data for Record Drawings; incomplete or inaccurate
Record Drawings or undocumented field staff modifications.
Page 2.2
VOLUME 1 January 25, 2010
Regardless of the reason, discrepancies detract from the accuracy of the model
and are therefore given high priority in regards to the change management
process. In short, the process consists of the OCSD staff filling out and
submitting a field discrepancy form. This form indicates the model in which the
discrepancy exists, and a description of the problem. This completed form, along
with any supporting information, Record Drawings, photos or sketches, etc. is
forwarded to the Facilities Records Group.
The discrepancy is logged, and evaluated. If the discrepancy meets the
deviation guidelines, it is processed and changes to the model are made. The
final outcome of the change is then forwarded to the requester to ensure we have
captured the discrepancy correctly as was seen in the field.
Page 2.3
VOLUME 1 January 25, 2010
SECTION 3 STAFF ROLES AND RESPONSIBILITIES
3.0 Overview
The Planning Division's Facilities Records Group (FRG)was established to be a
centralized group of personnel who perform various administrative, technical, design,
and program functions in support of the Engineering Department. The FRG Group is
responsible for maintaining certain features in the facility models. The mission statement
of this group is recording the"as-is" state of OCSD facilities by capturing, maintaining,
updating and sharing various engineering data sources.
Description of Staff Positions
3.0.1 GIS Administrator
The GIS Administrator will initiate and monitor the status of data versions and
perform quality assurance checks on work being performed by the GIS/CAD
Technicians. This staff member will also be responsible for posting final changes
to the Enterprise GIS, assisting in the resolution of data conflicts and upkeep of
the GIS based applications.
3.0.2 FRG Group Lead
3.0.3 GIS Technician
The main function of the GIS Technician is to prepare data to be incorporated
into a facility models. The GIS Technician will work under the direction of the GIS
Administrator and/or FRG Lead. The tools used by this staff member may include
both CAD and GIS applications.
3.0.4 CAD Technician
The main function of the CAD Technician is to prepare data to be incorporated
into a facility model. The CAD Technician will work under the direction of the GIS
Administrator and FRG Lead. The tool used by this staff member will primarily be
CAD applications.
3.0.5 Librarian
The Librarian is the individual responsible for the storage and safety of printed
original documents. In most cases these documents have been deemed vital and
historical and must be maintained in accordance with the Sanitation District
records retention policies. The Librarian will be the primary recipient of incoming
conformed and/or Record Drawings, specifications, reports, and final electronic
files.
3.0.6 Project Manager
The District Project Manager initiates requests for project data to begin a design
project, which also initiates a GIS data editing session. Once a database version
has been created, exported, and turned over to the District Project Manager, the
quality of the data edits are the District Project Manager's responsibility. The
District Project Manager must coordinate with Consultants, District Staff and
Contractors as necessary to ensure that edits returned to FRG at the closing of
the project, edit session, comply with the District CAD Manual.
Page 3.1
VOLUME 1 January 25, 2010
3.0.7 Consultant
Project consultants receive a district baseline model file to begin all CIP projects.
A data request is made through the PM for baseline model files and project
record drawing in the District EDMS. During the design phase of any project,
there are CAD standards reviews that must be completed in order to ensure
correct project data transfer. The consultant is to provide CAD files and hard
copy prints for review. CAD standards are enforced in order to assist in data
transfer and capture. Design data is converted from a CAD format to a GIS
format to be included in the facility models, which are then reused for future
project data requests.
Page 3.2
VOLUME I January 25, 2010
SECTION 4 SOFTWARE CONFIGURATION
A variety of software is used to implement and manage the Sewer Atlas/EMB and the
FA/DAS. The data for these systems is stored in an Oracle database and a file based
system that can be accessed by a variety of CAD and GIS client software packages.
4.0 Geographic Information Systems (GIS)
ArcGIS is the primary GIS client software used at the District and is distributed to
desktop viewers and editors. A middle-ware program called ArcSDE is used to
read/write the data to/from the Oracle database. The GIS client application that
publishes the FA, SA and DAS on the District Intranet is called ArcIMS. ArcIMS sends
data request to Oracle through ArcSDE. It is also possible to connect directly to the
Oracle/ArcSDE database using ArcGIS (which includes ArcMAP and ArcCATALOG).
4.1 Computer Aided Drafting (CAD)
Autodesk CAD applications are the preferred CAD design software at the District.
AutoCAD Map3D, Raster Design and Design Reviewer are a few of the software's that
are used for capturing and editing engineering data. Feature Data Object (FDO) is a
"middle-ware" that is used to allow CAD users to interface and edit GIS formatted data.
4.2 Engineering Document Management Systems (EDMS)
The Districts EDMS, FileNET, is a software application that is the central repository for
all engineering project related documents. EDMS is an application that manages and
stores documents that are linked or accessed through either the FA/DAS or SA/EMB.
Page 4.1
APPENDIX K2
OCSD Sewer Atlas Maintenance Vol. III
Revision Date Revision Date
No. Updated No. Updated
0 02/03/10 4
1 5
2 6
3 7
VOLUME III
SEWER ATLAS MAINTENANCE
o�JN�V S A N 1 Tg
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UPDATED: FEBRUARY 3, 2010
HISTORY OF CHANGE
Version Author Date Description
A Marc Brown 2005 Initial release of document
B Doug Rulison Feb. 2010 Revised language to include GIS based processes
SECTION 1 PROCEDURES FOR SEWER ATLAS MAINTENANCE............1-1
1.0 General Procedures Overview......................................................................................1.1
1.0.1 Document Organization............................................................................................1-1
1.0.2 About Sewer Atlas (briefly).......................................................................................1-1
1.0.3 Sewer Atlas Data Lifecycle.......................................................................................1-1
1.0.4 Sources of Edits........................................................................................................1-1
1.0.5 Alternate Data Collection Procedures ......................................................................1-2
1.0.6 Process Flowchart....................................................................................................1-3
1.1 Prepare Work Package...................................................................................................1.4
1.2 Locate and Print Record Drawings in EDMS...............................................................1.4
1.2.1 Locating EDMS drawings .........................................................................................1-4
1.2.2 Printing Drawings......................................................................................................1-4
1.3 Data Preparation.............................................................................................................1-5
1.3.1 Record Drawing Preparation....................................................................................1-5
1.3.2 Project Model Files...................................................................................................1-5
1.4 Establish Asset Numbers..............................................................................................1-6
1.4.1 Manhole Numbering .................................................................................................1-6
1.4.2 Gravity Sewer Line Numbering.................................................................................1-7
1.4.3 Bypass Line Numbering............................................................................................1-7
1.4.4 Force Main Numbering.............................................................................................1-7
1.4.5 Force Main Valves and Air Valves............................................................................1-8
1.4.6 Pump Station Number..............................................................................................1-8
1.5 Create Working File/Folder............................................................................................1.8
1.6 Create/Edit Features.......................................................................................................1.9
1.6.1 Digitizer Form ...........................................................................................................1-9
1.6.2 Spatial Update..........................................................................................................1-9
1.7 Abandoned Features....................................................................................................1-10
1.8 Demolished Features...................................................................................................1-11
1.9 Diversion and SPlitter Structure.................................................................................1.11
1.10 Data Exchange..............................................................................................................1-12
1.10.1 Exporting Data........................................................................................................1-12
1.10.2 Importing Data........................................................................................................1-12
1.11 Manhole Hyperlinks......................................................................................................1-12
1.12 Manhole Table Updates...............................................................................................1-13
1.13 Quality Assurance........................................................................................................1-14
1.13.1 Completeness Assessment....................................................................................1-14
1.13.2 Graphic Standards Review.....................................................................................1-15
1.13.3 CAD Review ...........................................................................................................1-15
1.13.4 CSV Data Review(future)......................................................................................1-15
1.13.5 DWF Review...........................................................................................................1-15
1.14 Commit Edits to Master File........................................................................................1-16
1.15 Data Transfer.................................................................................................................1-16
1.15.1 Export to GIS..........................................................................................................1-16
1.15.2 Export to CMMS .....................................................................................................1-17
1.15.3 Import into GIS........................................................................................................1-17
1.15.4 Import into Hydraulic Model....................................................................................1-17
1.16 EDMS Update.........................................................................Error! Bookmark not defined.
1.17 Print Map Book Pages..................................................................................................1-17
1.18 Publish...........................................................................................................................1.19
SECTION 2 ALTERNATE DATA COLLECTION PROCEDURES FOR SEWER
ATLAS MAINTENANCE ...................................................................................2-1
2.0 General Alternate Data Collection Overview...............................................................2.1
2.1 Permit Research Procedure ..........................................................................................2.1
2.2 Field Data Collection Procedure...................................................................................2.1
2.2.1 Create Field Discrepancy Form................................................................................2-1
2.2.2 Review Discrepancy Form........................................................................................2-1
2.2.3 Generate CMMS Service Request...........................................................................2-2
2.2.4 Create Work Order...................................................................................................2-2
2.2.5 Collect Data..............................................................................................................2-2
2.2.6 Review and Forward Documentation .......................................................................2-2
2.2.7 Quality Check...........................................................................................................2-3
2.3 Record Drawing Procedure...........................................................................................2-3
SECTION 3 STANDARDS FOR SEWER ATLAS MAINTENANCE ..............3-1
3.0 Standards Overview.......................................................................................................3-1
3.1 Deviation Guideline........................................................................................................3-2
3.1.1 Physical Location......................................................................................................3-2
3.1.2 Data..........................................................................................................................3-2
3.1.3 Omissions.................................................................................................................3-2
3.1.4 CIP Projects..............................................................................................................3-2
3.1.5 Miscellaneous...........................................................................................................3-2
3.2 Tracking Spreadsheet Column Descriptions and Expectations................................3-3
3.3 Minimum Data Required on Record Drawings............................................................3-5
3.4 Printing Standards for Large Format Drawings..........................................................3-6
3.5 Data Preparation Standard............................................................................................3-6
3.5.1 Standard Highlight Colors.........................................................................................3-6
3.5.2 Data Categories........................................................................................................3-7
3.5.3 INSTALLATION—DATE.............................................................................................3-8
3.5.4 OWNER CODE........................................................................................................3-8
3.5.5 STREET—CODE.......................................................................................................3-8
3.5.6 CROSS—STREET—CODE........................................................................................3-8
3.5.7 RIM—ELEVATION—CD..............................................................................................3-8
3.5.8 MH CNTR INV ELEV CD......................................................................................3-9
3.5.9 UPSTREAM INVERT ELEVATION CD.................................................................3-9
3.5.10 DOWNSTREAM INVERT ELEVATION CD...........................................................3-9
3.5.11 MANHOLE DEPTH........._....................._................................................................3-9
3.5.12 FIELD_216 (Doc ID).................................................................................................3-9
3.5.13 TIF NUM..................................................................................................................3-9
3.5.14 DATUM DESIGN .....................................................................................................3-9
3.5.15 YEAR RECONSTRUCTED.....................................................................................3-9
3.5.16 ORIGINAL CONTRACT NO...................................................................................3-9
3.6 Field Data Collection Standards .................................................................................3-10
3.6.1 Status......................................................................................................................3-10
3.6.2 Distance from Existing Manhole(s).........................................................................3-10
3.6.3 Manhole Depth .......................................................................................................3-10
3.6.4 Manhole Type.........................................................................................................3-10
3.6.5 Direction of Connection..........................................................................................3-10
3.6.6 GPS Data Collected................................................................................................3-10
3.6.7 Status......................................................................................................................3-11
3.6.8 Pipe Diameter.........................................................................................................3-11
3.6.9 Pipe Material...........................................................................................................3-11
3.6.10 Pipe Length.............................................................................................................3-11
3.6.11 Pipe ID....................................................................................................................3-11
3.7 Asset Numbering Convention.....................................................................................3-12
3.7.1 Manhole Number Convention.................................................................................3-12
3.7.2 Gravity Sewer Line Numbering...............................................................................3-13
3.7.3 Bypass Line Numbering...............................................Errorl Bookmark not defined.
3.7.4 Force Main Numbering...........................................................................................3-15
3.7.5 Trunk Sewer Abbreviations ....................................................................................3-18
3.8 FIIeIFolder Standards...................................................................................................3-19
3.8.1 CAD Template........................................................................................................3-19
3.8.2 CAD Standards File................................................................................................3-19
3.8.3 Working Folder Standards......................................................................................3-19
3.8.4 Working File Standards..........................................................................................3-19
3.8.5 Data Transfer Profile...............................................................................................3-20
3.8.6 Shapefile Standard.................................................................................................3-20
3.9 New Features ................................................................................................................3-20
3.9.1 Layer Convention....................................................................................................3-20
3.9.2 Block Library...........................................................................................................3-20
3.10 Abandoned Features....................................................................................................3-21
3.10.1 Layer Convention....................................................................................................3-21
3.10.2 Graphic Elements...................................................................................................3-21
3.10.3 Object Data.............................................................................................................3-22
3.11 Demolished Features...................................................................................................3-22
3.12 Annotation Guidelines.................................................................................................3-22
3.13 Balloon Blow Ups.........................................................................................................3-22
3.14 CA Reports....................................................................................................................3-23
SECTION 4 APPENDIX..................................................................................4-1
4.0 Field Lengths ..................................................................................................................4-2
4.1 CAD Layers Mapping......................................................................................................4-3
4.2 Sample Memorandum....................................................................................................4-4
4.3 CAD Layers .....................................................................................................................4-5
4.4 MPG Block Library..........................................................................................................4-6
4.5 Object Data Tables .........................................................................................................4-7
4.6 Change Management Checklist....................................................................................4-8
4.7 Field Discrepancy & Data Collection Sheets...............................................................4-9
4.8 OCB Standard Operating Procedure..........................................................................4-10
Volume III Sewer Atlas Maintenance
SECTION 1 PROCEDURES FOR SEWER ATLAS MAINTENANCE
1.0 General Procedures Overview
1.0.1 Document Organization
This is Volume III of a five volume set of Engineering Department, Engineering Data
Management Group(EDM group) data maintenance process documentation
(Document). The purpose of the document is to clearly detail the processes used by the
EDM group to maintain the facility models. The purpose of Volume III is to provide
background and detailed change management procedures for the Sewer Atlas Facility
Model. General discussion and background on the EDM group and the facility model
concept are presented in Volume I.
Volume III is divided into four sections. The first section lists the procedures required to
maintain the Sewer Facility Atlas Model. The second section provides Alternate Data
Collection Procedures if the required data is not available. The third section contains the
standards that are used to accurately perform the procedures. The Appendix in the
fourth section includes reference material such as forms and supporting documentation.
1.0.2 About Sewer Atlas (briefly)
The Sewer Atlas Facility Model (SA)was completed in 2004 through Capital
Improvement Program (CIP) project number 1-98. The SA is an electronic facility model
that includes all of the sewer lines, manholes, diversion structures, gravity pipes,
siphons, force main valves and pump stations known to comprise the OCSD sewer
collection system. For more detailed information on the SA, refer to Volume I, Facility
Model Maintenance Management Plan.
1.0.3 Sewer At/as Data Lifecycle
The sewer collection system is constantly undergoing change. As such,the SA requires
constant changes to accurately reflect the conditions in the field. When a change is
made to the physical collection system, or a discrepancy between the SA and the real
world is observed, a record of the changes or discrepancy is noted. Discrepancy
records are routed through the EDM group and, if necessary, changes are made to the
SA. Once changes are made to the SA, the corrected data must be published in a
variety of formats to provide access for OCSD staff. The details of the types of
discrepancies noted and the framework used to correct and publish updated information
is the focus of the remainder of this document.
1.0.4 Sources of Edits
Edits to the SA come from a variety of sources including CIP projects, discrepancies
noted in the field by collection systems staff and changes made to the system by
operations and maintenance staff. A brief description of these sources is included in this
section,for more detailed information, refer to Volume I, Facility Model Maintenance
Management Plan.
Capital Improvement Program (CIP) Project
A Capital Improvement Program (CIP) Project is a change to the collection system
managed by the Engineering department through the CIP project or Facility Engineering
project. For the purposes of this document, CIP projects and FE projects are referred to
1-1 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
as CIP only. When a CIP project is completed, engineering Record Drawings are
produced recording the locations, sizes, and nature of concealed items such as sewer
lines, manholes, and the like. These drawings that detail changes to the collection
system are submitted to the Engineering department and, in tum, to the EDM.
Field Discrepancies
A field discrepancy occurs when OCSD staff using SA data identifies a discrepancy
between the SA data and the actual facilities observed. By identifying and correcting
field discrepancies, the SA data becomes more accurate over time.
Closed Circuit TV(CCTV)
CCTV has been used to identify error in OCSD GIB data
Periodic Updates
Periodic updates occur when the data in which the Sewer Atlas was built, such as
parcels, street centedines, etc. are updated by the originating source.
1.0.5 Altemate Data Collection Procedures
Section 1 details the expected sequence of events to update the Sewer Atlas Facility
Model. Occasionally additional steps must be taken before the process outlined in this
section can occur. If the required data is not on the Record Drawing, then it will be
necessary to perform Permit Research or Field Data Collection. The results of which are
documented on the Record Drawing, using the Record Drawing Process. These
procedures are detailed in Section 2, Alternate Data Collection Procedures for Sewer
Atlas Maintenance.
1-2 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.0.6 Process Flowchart
The diagram below details the procedures, standards and tools used to manage and maintain the Sewer Atlas.
Sewer Atlas Change Management Vol III
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1-3 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.1 Prepare Work Package
When it is determined that the discrepancy or project does impact the Sewer Atlas and that the
required data is on the Record Drawing, then a work package is entered into the GIS Change
Management Tracking Spreadsheet and forwarded to the GIS Technician. The work package
consists of:
The completed discrepancy form or CIP Record Drawings.
A print of the map book page impacted.
A blank Sewer Atlas check list. Refer to Appendix 4.6, Change Management Checklist.
1.2 Locate and Print Record Drawings in EDMS
The first step for the GIS Technician is to locate, review and print the required Record Drawings
that are stored in the Electronic Document Management System (EDMS). Record Drawings will
contain the vast majority of the information required to make a change to the Sewer Atlas. To
extract this information it is necessary to print hardcopies. All Record Drawings are accessible
via the EDMS. If a Record Drawing is missing, it is imperative that the missing drawing be
brought to the attention of the Engineering Librarian. The following search methods are
available from the EDMS application:
1.2.1 Locating EDMS drawings
Some general guidelines for locating the drawings in EDMS are listed below. Refer to
the EDMS Desktop, Quick Reference Guide for details on locating documents in EDMS,
or Volume V, Tools for Facility Model Maintenance.
• Use Simple Search when the criteria required to locate a document are very
specific, such as Item ID.
• Use Advanced Search when multiple criteria are required to locate a document.
• Use Drawing Search when the search criteria are specific to engineering drawings.
1.2.2 Printing Drawings
Printing is allowed directly from the EDMS interface and is useful when printing a small
number of drawings (1 to 4). For larger numbers of drawings, it is recommended that the
AccXES Client Tool be used. Refer to Volume V, Tools for Facility Model Maintenance.
To print a single document:
• Using the search results, double-click the document title and select print.
Alternatively, select the title, right-click and select print.
To print multiple documents:
• Copy all documents from EDMS to a temporary location on the hard drive.
• Use AccXES Client Tool to submit the prints.
• Delete the files from the temporary directory when finished printing.
• Refer to Section 3.4, Printing Standards for Large Format Drawings.
1-4 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.3 Data Preparation
Data preparation is the process of reviewing the Record Drawings and project model files to be
used for the creation or modification of an OCSD asset or assets. The preparation of that data
improves the quality and efficiency of the data input process described in Section 1.6,
Create/Edit Features.
1.3.1 Record Drawing Preparation
This process consists of scrubbing or identifying information and data regarding an
OCSD asset or assets found on the Record Drawing. Items such as manhole location,
invert elevation, diameter, etc. are highlighted.
• If the Record Drawings have not been included in the work package or additional
drawings are required, refer to Section 1.2, Locate and Print Record Drawings in
EDMS.
• Review the work package to understand the work to be performed. It may be
necessary to review the CIP Record Drawing and/or the discrepancy form to get a
better understanding of the change(s)to be made.
• Highlight the asset information. Refer to Section 3.5, Data Preparation Standard.
• Some attributes are mandatory and therefore it may be necessary to calculate or
estimate the values.When doing so the attribute value must be written on the
Record Drawing and highlighted.
1.3.2 Project Model Files
If the work package consists of a CIP project, a project model file will be available. The
project model file will be used to locate the physical asset, while the Record Drawing will
be the source of the attribute information.
• Refer to the CAD Manual, Section 3.0 File Organization Techniques and Section 4.0
Directory Organization for a description and proper location of the project model file.
• Launch AutoCAD and open the project model file.
• Isolate the desired CAD features by turning off extraneous layers and/or deleting
unnecessary objects.
• When complete, save CAD the file to the working folder. Refer to Section 3.8.3,
Working Folder Standards and 3.8.4, Working File Standards.
1-5 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.4 Establish Asset Numbers
Each asset within the OCSD collection system requires an asset ID. The EDM group is
responsible for creating the assets and subsequently the asset ID. The following are the current
numbering conventions in use.
1.4.1 Manhole Numbering
Each manhole within the OCSD collection system is uniquely identified. The Manhole
Numbering Standard can be referenced in Section 3.7.1, Manhole Number Convention.
The following procedure is intended to prevent the duplication of manhole IDs.
Inserting manhole on trunk
Open the Master MPG Object Data database. Note: In order to keep the
' master MPG Object Data
• Open the Manhole table. database current, the GIS
• To reduce the number of records it may be helpful Administrator will be
to filter the manhole table by trunk abbreviation. required to periodically
• Sort the table by the STRUCT_1 column. export the contents of the
Master File.
• Find the highest trunk sequence number. Do not
rely on the current map book page to determine the highest trunk sequence number.
• Number the manhole by incrementing by 5, unless the new manhole is inserted
between two existing manholes.
Inserting manhole on a lateral
• Follow the steps listed above.
• Find highest lateral sequence for the entire lateral. Do not rely on the current map
book page to determine the highest lateral sequence number.
• Number the manhole by incrementing by 5, unless the new manhole is inserted
between two existing manholes.
Inserting manhole between two existing manholes
• Divide the space by 5.
• Identify the point closest to the new manhole location.
• Increment the manhole number accordingly.
BKR0290-0000 BKR0295-0000
BKR0293-0000
1-6 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.4.2 Gravity Sewer Line Numbering
Each sewer line within the OCSD collection system is uniquely identified within CMMS.
A sewer line is made up of a downstream manhole and an upstream manhole joined
together to establish the pipe id. EDM staff are not responsible for concatenating the
downstream and upstream manholes to form the pipe id. However, EDM staff are
responsible for populating the sewer table with the STRUCT_2 and STRUCT_1 values.
The Sewer Line Numbering Standard can be referenced in Section 3.7.2, Gravity Sewer
Line Numbering.
• Create the manholes. Refer to Section 1.6, Create/Edit Features.
• Draw the sewer line using the MPG. Refer to Section 1.6, Create/Edit Features. This
will create the sewer line but it does not establish the asset numbers.
• To populate the sewer table with the appropriate STRUCT_2 and STRUCT_1
values, the object data must be exported to the Object Data Database where a
series of queries are run and then imported back into the working file. It is not
necessary to perform this function right away; it can be done during the 1.10, Data
Exchange.
• Export the manhole table and sewer tables. Refer to Section 1.10.1, Exporting Data.
• Open the Object Data database and run queries qry-1, qry-2 and qry-3. These
queries will move the data from the manhole table to the sewer table to populate
STRUCT_2 and STRUCT_1 properties.
• Import the sewer table back into the working file. Refer to Section 1.10.2, Importing
Data.
• Caution: The definition of a sewer line is; a segment of pipe which has an asset at
each end. In other words the sewer line must have a manhole or pump station at
both ends. The procedure described above will, most likely, introduce bad data into
the working file. It is imperative this does not get introduced into the master file. This
can be avoided by closely following the procedure defined in Section 1.14, Commit
Edits to Master File.
1.4.3 Bypass Line Numbering
Each sewer line within the OCSD collection system is uniquely identified within CMMS.
There are however unique situations where two or more lines connect to the same
downstream and upstream manholes. Siphon and vent lines are examples of these
unique situations. EDM staff are not responsible for the creation of the pipe id for bypass
lines. However, EDM staff are responsible for correctly identifying a sewer line as a
siphon or vent. This information is used by CMMS to create the pipe id.
1.4.4 Force Main Numbering
A Force Main is a sewer pipeline carrying wastewater or treated effluent in which the
flow in the pipeline is dependent on and driven by a pump station. Each Force Main
within the OCSD collection system is uniquely identified within CMMS. The force main ID
changes when it encounters a physical asset such as a manhole or valve. Changes in
direction do not constitute a physical asset and therefore do not affect the force main ID.
The Force Main Numbering Standard can be referenced in Section 3.7.4, Force Main
Numbering.
1-7 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.4.5 Force Main Valves and Air Valves
Force Main Valves and Air Valves are numbered by CMMS. OCSD standard practice is
to request looptag numbers during the design phase of the project and document them
in the Record Drawings. If this has not been done, contact CMMS and request the
creation of the looptag number.
1.4.6 Pump Station Number
Pump Stations are numbered by CMMS. OCSD standard practice is to request Pump
Station numbers during the design phase of the project and document them in the
Record Drawings. If this has not been done, contact CMMS and request the creation of
the Pump Station number.
1.5 Create Working File/Folder
The working file is created by extracting elements from the Master File to be modified within a
map book page. It is necessary that all elements within the grid or grids to be included in the
working file. This extra information will be used later to update the manhole table and other
associated activities. The working folder contains all the files created during the update
process. Refer to Volume V, Tools for Facility Model Maintenance, for detailed information on
how to use the AutoCAD attach and query commands.
The process is as follows:
Create a new drawing file using the template defined in Section 3.8.1, CAD Template.
If the OCSD-GRID is not attached, attach it as an external reference file.
Attach the Master File using the AutoCAD Map command.
If the work is for a CIP project, attach the prepared project model file. Refer to Section 1.3.2,
Project Model Files.
Identify the map page and define the query parameters.
Save the working file. Refer to Section 3.8.3, Working Folder Standards and Section 3.8.4,
Working File Standards.
1-8 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.6 Create/Edit Features
This process utilizes a custom data "IUM11161111111
software raapplication to increase input the speed
and accuracy of the data input
The tools, referred to as the Map Product
Generator or MPG, were developed in
Visual Basic 6.0 and use Active X controls Spatial Update
to load attribute data from a simple user
interface into AutoCAD Map object data Digitizer Form
tables. A data dictionary is used to
populate drop down lists with allowable values and to validate entered data, with the intent to
reduce data input errors and eliminate duplicate data. Refer to Volume V, Tools for Facility
Model Maintenance, for detailed information on how to use the MPG tools.
1.6.1 Digitizer Form
The digitizer form is the primary input tool and will be used extensively. The tool controls
the creation of manholes, sewer lines, force mains and force main valves.
• When creating assets use coordinates, station and offsets, dimensions, etc. to locate
the proposed location of the asset. Use temporary construction elements as
necessary.
• If using a project model file, verify that the model aligns with the correct coordinate
system before creating assets.
• Manholes must be created first. Note: Never delete
assets. Cut and paste
1.6.2 Spatial Update them into the demo file.
The spatial update form is used to update or edit the
location of existing objects as well as object attributes.
1-9 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.7 Abandoned Features
An abandoned feature is a manhole, sewer line, etc. wherein the physical object remains in the
ground but is no longer in service. The GIS Technician is not responsible for determining
whether a feature can be returned to service or for evaluating the method used to take the
feature out of service. The Record Drawings are taken at face value and abandoned features
are modified as indicated.
The process to abandon a feature crosses several individual procedures. The following is an
overview with references to the individual procedures or standards as necessary.
Move the abandoned manholes and sewer lines to the appropriate abandoned layer. Refer to
Section 3.10.1, Layer Convention.
Modify the manhole and sewer object data table. Refer to Section 3.10.3, Object Data.
Delete the sewer label and flow arrow.
Hatch the abandoned sewer line. Refer to Section 3.10.2, Graphic Elements.
Add annotation "ABANDONED (project A, project B)'. Project A is the project that constructed
the sewer line and Project B is the project that abandoned the sewer line.
Export the manhole table and sewer table. Refer to Section 1.10.1, Exporting Data.
Open the Object Data database, open the manhole table, and sort the table by the Status
column. Highlight and delete the manholes with a STATUS value of ABAND, DEMO or
DELETE. This will prevent these manholes from being included in the manhole table.
Commit edits to the master File. Refer to Section 1.14, Commit Edits to Master File.
Export the data for use by the Enterprise GIS and CMMS. Refer to Section 1.15, Data Transfer.
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1-10 ene/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.8 Demolished Features
A demolished feature is a manhole, sewer line, etc. that has been physically removed and no
longer exists in the ground. The GIS Technician is not responsible for determining whether a
feature can be returned to service or for evaluating the method used to demolish the feature.
The Record Drawings are taken at face value and demolished features are deleted from the
Master File as indicated.
This process is also applied to errors made during the original capture of the collection system.
For example, manholes and sewer lines that were mistakenly added to the Sewer Atlas and
have been verified as not existing in the field.
The process to remove a feature is:
Identify assets to be removed.
Modify the manhole and sewer object data table. Refer to Section 3.10.3, Object Data.
Delete the sewer label and flow arrow.
Export the manhole table and sewer table. Refer to Section 1.10.1, Exporting Data.
Open the Object Data database, open the manhole table, and sort the table by the Status
column. Highlight and delete the manholes with a STATUS value of ABAND, DEMO or
DELETE. This will prevent these manholes from being included in the manhole table.
Commit edits to the master File. Refer to Section 1.14, Commit Edits to Master File.
Export the data for use by the Enterprise GIS and CMMS. Refer to Section 1.15, Data Transfer.
1.9 Diversion and Splitter Structure
Diversion Structures and Splitters are documented in two locations, the map books and a
separate Diversion Structure book. Diversion and Splitter structure edits will typically occur
during CIP projects when new features are being added. A diversion structure is one where
slots or adjustable gates are present and flow can be directed or redirected from one trunk line
to another to control flow or capacity. A Splitter Structure also contains slots or adjustable
gates, but flow remains within the same trunk.
The process is the same for each type of structure:
The GIS Technician draws the detail of the structure. Note: In order to keep
The detail is submitted to the EDM Group Lead to assign an existing i
alias number. functioninng,g, the general
rule is to not rename the
To assign an alias number, locate the highest number and add map book page filename.
1.
The EDM Group Lead convenes a meeting of the Diversion Structure committee and submits
the detail for approval.
Upon approval, the detail is distributed to the owners of the Diversion Structure book by the
EDM Group Lead.
The detail then gets routed back to the GIS Technician to be incorporated into the Map Book.
Insert into open location on existing map book page or create a new map book page as
necessary.
Add a hyperlink from the Diversion Structure to the diversion structure map book page.
1-11 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.10 Data Exchange
r 1 r
The Data Exchange command of the MPG
is used to move object data between ag I�, Sy
CAD file and an MS Access database. The hh�� ' `• a C� Y
exporting of data is a prerequisite for
several other activities such as updating of
the manhole table and updating the Data Exchange
hyperlinks on off-page connectors. The
importing of data is used to make global changes to data and to post-process certain attributes.
When exporting data, the contents of an object data table are written to a MS Access database.
The path to this file is preset and can not be changed. The primary key connecting the AutoCAD
objects with the database is the objects handle. AutoCAD controls the creation and modification
of the handles and they are subject to change.When planning to export and import data it is
imperative that special attention be given to the sequence of events. Refer to Volume V, Tools
for Facility Model Maintenance for additional information on exchanging data.
1.10.1 Exporting Data
• Drop all tables before exporting. This will delete any existing records in the table.
• Create the table and adjust the field lengths for manholes according to Appendix 4.0,
Field Lengths. For a manhole data exchange use the file located on the network;
J:\Facility Models\Sewer Atlas\Models\mh_field_sizes.xls
• Choose the data table to be exported and select the feature type.
• Export the data table.
• Repeat the process for additional data tables as necessary.
1.10.2 Importing Data
• If the data is to be modified and imported back into the object data tables, perform
the modifications or post-processing prior to closing the current AutoCAD session.
• Choose the data table to be imported.
• Import the data table.
1.11 Manhole Hyperlinks
The links between manholes and Record
Drawings are established by the very nature , r r
that the manhole is shown on the Record PM
Drawing. To add to the usability of theq ey Sy
electronic map book the manhole object is 4� z R• P
hypedinked to the Record Drawing. This is
done using a default path and the EDMS
Item ID or the scanned image filename (The Hyperlink Manhole
scanned image filename is used for an
offline version of the electronic map book).
The Hyperlink Manhole command of the MPG as well as the object data database is the most
convenient method to create and update the manhole hypedinks. Refer to Volume V, Tools for
Facility Model Maintenance for additional information on manhole hyperlinks.
Open the working file.
1-12 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
Select Hyperlink Manhole tool. This command will automatically reference the exported access
database from the previous step and prompt the user to select a table that contains the
manholes and select the attribute to use for the hyperlink.
Select the Manhole table in the Node Table.
Select Field 216 in the Link Field.
1.12 Manhole Table Updates
The Manhole Table command of the MPG
as well as the object data database is I
s � �
used to create and update the manhole
Pi
table. It is generally not recommended to 1
manually edit the manhole table. Manhole Table J
Open the Map Book Page from the
working folder. Note: The path to the
Select Manhole Table tool—this command will automatically object data database is
reference the exported access database from the previous hard coded. As a result it
step and generate a new table with all manholes within the is very important to
grid. conduct the data
If the manhole table conflicts with the sheet legend, it will be exchange immediately
necessary to create a second sheet and move the conflicting prior to the manhole
portion. update.
1-13 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.13 Quality Assurance
Quality Assurance (QA) is the process of reviewing the work performed to confirm that it
complies with the procedures and standards that have been established. The QA is conducted
primarily by the GIS Administrator. However, it is important that others involved in the updating
of the Sewer Atlas be aware of the quality expected.
The process to prepare and review a work package for QA is shown in the following diagram.
Quality Assurance Procedure
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1.13.1 Completeness Assessment
The completeness assessment is a visual inspection to determine if the original
discrepancy or CIP was addressed. For example, questions such as"Was the entire
project included? Did we capture every manhole? Is there a label for every manhole?"
must be asked. In addition, the QA provides a reality check by asking such questions as
"Is the direction of flow accurate? "Is the slope correct?" It may be necessary for the
GIS Administrator to go back to the original discrepancy or project and compare the
updates to the original source.
1-14 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.13.2 Graphic Standards Review
The Graphic Standards review verifies that the graphics follow general guidelines for
placement such as the location, direction and placement of labels and arrows to ensure
consistency and ease-of-use of the edited maps. Refer to Section 3.12,Annotation
Guideline.
Specific review comments are written directly on the item and global comments are
written on the side of the map. Post-it notes are avoided as are separate comments
sheets.
1.13.3 CAD Review
The CAD elements are verified by using the batch file checker in AutoCAD. The batch
checker will check layer names and fonts. The use of filters can verify whether the
symbols, blocks and layers meet standards. Refer to Section 3.8.2, CAD Standards File.
1.13.4 CSV Data Review(future)
The CSV data review utilizes an automated loading application and an Oracle database
to verify the accuracy of the data being loaded into CMMS. When an OD Database file is
placed in the bulkloader folder, an automated loading routine runs. This routine has been
designed not to load data that contains format errors. If errors are present, the
submission is rejected and returned to the GIS Technician for correction.
• Open the Evaluation Database.
• Check for load errors. Return to GIS Technician if necessary.
• Run the predefined content review reports. Investigate as necessary and return the
work package to GIS Technician if required. Refer to Section 3.14, QA Reports.
1.13.5 DWF Review
Before the final DWF file is copied to the server, the file must be reviewed. The review
verifies the following:
• The file was produced correctly.
• The map book page matches the printed copy.
• The off-page connectors are functioning.
• The manhole hyperlinks are functioning.
• The"last updated" date has been changed.
1-15 8/18/2010
Section 1 Procedures for Sewer Atlas Maintenance
1.14 Commit Edits to Master File
After the discrepancy or CIP has successfully completed the quality assurance procedure, it is
necessary to commit the edits to the Master File. These edits also need to be isolated for
preparation of data transfer tasks. Refer to Section 1.15, Data Transfer.
Open the working file.
Delete all elements that were not impacted by the work package. Save the file to a working edit
file. Refer to Section 3.8.4, Working File Standards.
Create a new working_demo file. Cut and paste all demolished or delete features into this file.
Refer to Section 3.8.4, Working File Standards.
Open the Master File.
Cut and Paste all assets to be replaced into the master demo file. It may be helpful to attach the
working_edit and working_demo file to the Master File to identify the assets to be replaced.
Copy and paste the contents of the working_edit file into the Master File.
Purge the Master File before saving and closing the file.
1.15 Data Transfer
Previously, the new and/or modified assets were isolated into working edit and working demo
files respectively. Refer to Section 1.14, Commit Edits to Master File.
The data contained in the working_edit file is exported to an ESRI shapefile format for use in the
enterprise GIS applications and CMMS. The data contained in the working_demo file is
exported to an MS Access database format for use in the district's CMMS application.
The import of data into the enterprise GIS application is the responsibility of the EDM group and
is included in this procedure. The importing of data into CMMS is the responsibility of the CMMS
group and is not included in this procedure.
1.15.1 Export to GIS
• Open the working edit file.
• Use AutoCAD Map export tool to export the contents to a series of shapefiles. Refer
to Section 3.8.6, Shapefi/e Standard for the appropriate grouping of information.
• Load the appropriate Saved Profile. Refer to Section 3.8.5, Data Transfer Profile and
to Appendix 4.1, CAD Layers to determine which profile file to use.
• Verify all parameters on Selection, Data, and Options tabs (i.e. object data, layers,
feature type, etc.)
• Export the data. Refer to Section 3.8.6, Shapefile Standard.
• These shapefiles can also be used for the Export to CMMS procedures; either as
individual dbf files or by importing into pGDB.
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Section 1 Procedures for Sewer Atlas Maintenance
1.15.2 Export to CMMS
• Locate the working directory of shapefiles exported from CAD format(see previous
step 1.15.1 Export to GIS).
• Make a copy of the dbf file(s)for import. Maintain taks code, is ADD, MOD, DEL.
• Import as table into SewerAtlasEdits.mdb.
• CMMS tech reviews periodically Sewer Atlas Tracking spreadsheet for updates.
1.15.3 Import into GIS
• Start ArcMap application with OCSD sewer geodatabase files loaded.
• Load and verify new data edits against existing data.
• Use Load Objects tool to import data into geodatabase.
• OC data load for accuracy and completeness, make additional edits as needed to
reflect as-is condition.
• Save and Close application.
1.15.4 Import Data into Hydraulic Model
• Refer to the J-101 Procedures Manual.
1.15.5 Import Data into Geometric Network
• Refer to Discrepancy spreadsheet and Sewer Atlas Master Edits database.
1.16 Print Map Book Pages
There are two methods of producing the necessary print files depending on the number of map
book pages to be printed. Printing directly from AutoCAD is available when printing a small
number of files (1 to 3). For larger numbers of files, it is recommended that the AutoCAD
Publish command be used. Refer to Volume V, Tools for Facility Model Maintenance.
To meet the needs of the various users, 3 printer outputs need to be produced; full size (22xl7),
half size (11x17)and AutoCAD DWF. In addition a final hardcopy check print is required. Within
the AutoCAD application several page setups have been created to ensure consistency of the
final output. The page setups are:
Fief[ Rixe GaieF PW to FJ. PF9d. Ges an HPGLA2 .. of file.
HahE Size GaIaF plats to a default e.e laF nteF.
Half Size DWF produces and AutoCAD DWF file for use Electronic Map Book and can be
printed to fit 11"x 1 T' map books.
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Section 1 Procedures for Sewer Atlas Maintenance
Printing a single map book page
Open the map book page to be printed.
Import the desired page setup from the appropriate template. It is recommended that the page
setup be imported every time a print is produced. This will ensure that the most current
configuration is being used. Refer to Section 3.8.1, CAD Template.
Place the print file in the print file folder. Refer to Section 3.8.3, Working Folder Standards.
Repeat the process for each of the 3 page setups.
Printing multiple map book pages
Open a blank file.
Start the Publish command.
Select the map book pages to be printed.
Import the desired page setup from the appropriate template. It is recommended that the page
setup be imported every time a print is produced. This will ensure that the most current
configuration is being used. Refer to Section 3.8.1, CAD Template.
Save the publish file list.
Place the print file in the print file folder. Refer to Section 3.8.3, Working Folder Standards.
Repeat the process for each of the 3 page setups.
Printing multiple DWF's
Open a blank file.
Start the Publish command.
Select the map book pages to be printed.
Import the desired page setup from the appropriate template. It is recommended that the page
setup be imported every time a print is produced. This will ensure that the most current
configuration is being used. Refer to Section 3.8.1, CAD Template.
Verify the following:
The Plot stamp is not activated.
The Publish to is set to the plotter named in Page Setup.
In the Publish Options verify:
The DWF Type is set to single-sheet.
The DWF Data is set to include.
Place the print file in the print file folder. Refer to Section 3.8.3, Working Folder
Standards.
Save the publish file list.
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Section 1 Procedures for Sewer Atlas Maintenance
1.17 Publish
Publishing consists of preparing and sending the print files for reproduction as well as
distributing the updated pages to the map book holders. The process consists of several
individual steps and may not need to be done in a specific order.
1.17.1 Printing Hardcopy Map Book Pages Note: The Library Books
Identify the number of sets to be made of each size and database contains a list of
paper type. See Appendix???for specific procedures the Map Book holders.
This database can be
for creating map page distribution list.
used to determine the
It may be necessary to copies files for map book pages required number of
for service area 7 into a separate folder. copies.
Copy the files to a CD.
Complete an OCB work order and attach the OCB Standard Operating Procedure. Refer
to Section 4.8, OCB Standard Operating Procedure.
1.17.2 Produce an internal memorandum to the map book holders informing
them of the changes made and the number of copies they are receiving. Refer to
Appendix 4.2, Sample Memorandum.
1.17.3 Distribute sets via interoffice mail or email.
Update EMB and Other Miscellaneous Items
By default AutoCAD ands the layout name to the printed DWF filename. The layout name must
be removed prior to copying the files to the EMB server.
Copy the DWF files to the server. (\\magnesium\emb\keyplan)
Update GIS Change Management Tracking Spreadsheet. Refer to Section 3.2, Tracking
Spreadsheet Column Descriptions and Expectations.
• Once edits have been approved, dwg files should be move to ...\Facility Models\Sewer
Atlas\<volume ?>\...
This process will ensure that for next edit cycle of this page that latest edits will have already
been captured.
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Volume III Sewer Atlas Maintenance
SECTION 2 ALTERNATE DATA COLLECTION PROCEDURES FOR
SEWER ATLAS MAINTENANCE
2.0 General Alternate Data Collection Overview
Section 1 details the expected sequence of events to update the Sewer Atlas Facility Model.
Occasionally additional steps must be taken before the process outlined in Section I can occur.
If the required data is not on the Record Drawing, then it will be necessary to perform Permit
Research or Field Data Collection. The results of which are documented on the Record Drawing
using the Record Drawing Process.
2.1 Permit Research Procedure
Underdevelopment
2.2 Field Data Collection Procedure
The following procedures identify the tasks and the party(s) responsible during the change
management process of field discrepancies. This process can be initiated by the Collections
staff itself(start at 2.2.1) or by other OCSD staff and forwarded to Collections staff for data
collection/field investigation (start at 2.2.4). The procedures below describe the overall process.
2.2.1 Create Field Discrepancy Form
• Discrepancy Identified.
• Fill out Field Discrepancy Form.
o Enter General Information; date, name, extension #, map book page(s)/grid,
etc.
o Print Sewer Atlas Map Page from online Electronic Map Book (EMB).
o Locate and print project Record Drawing(s), use Sewer Atlas and/or EMB if
necessary.
o Enter Asset Information; manhole or pipe, manhole ID numbers, and Record
Drawing info.
o Enter Asset Location information; address and/or cross streets, and city.
o Provide brief description of action needed to correct discrepancy.
• Attach Record Drawing(s) and Sewer Atlas Map book page(s)to Field Discrepancy
form.
• Submit all documents for review and processing.
2.2.2 Review Discrepancy Form
• Determine K discrepancy has been previously identified.
• Review Discrepancy form for completeness and associated documentation (Atlas
page and Record Drawings), attach any missing information and provide any other
related info that may be helpful.
• Return to collections staff for missing information or forward to EDM (Engineering
Data Management)Administrator via inter-office mail for submittal.
If discrepancy can be processed without field data collection or GPS data collection then
work continues in Engineering for updates. If follow up survey or GPS data collection is
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Section 2 Alternate Data Collection Procedures for Sewer Atlas Maintenance
needed then field discrepancy is accepted and logged by EDM Administrator and
returned to Field Crew Supervisor for assignment of field crew personnel. Steps for this
process follow.
2.2.3 Generate CMMS Service Request
• Generate CMMS service request.
• Print&Attach Field Discrepancy Data Collection Sheet.
• Forward to Field Crew Supervisor.
2.2.4 Create Work Order
• Create Work Order.
• Print locator map.
• Highlight existing upstream and downstream manhole's to be used as reference for
data collection.
• Forward to field crew all Field Discrepancy documentation and maps.
2.2.5 Collect Data
• Prior to any field data collection, determine if latest GIS basemap data has been
loaded into Trimble. If not, upload latest GIS base map data and GPS Discrepancy
DB.mdb (Geodatabase)to Trimble unit; follow the attached Data Upload to GPS
procedures.
• Drive to location of discrepancy.
• Set up traffic control as necessary, use appropriate safety procedures to prepare
area for data collection.
• Collect Data. Determine the best method for collecting data, GPS or manual
collection.
Data can be collected both manually and with the handheld GPS unit. If the GPS unit is
not available or not necessary then all data will be entered onto the Field Discrepancy
Data Collection Sheet manually.
Refer to Section 3.6, Field Data Collection Standards for the standards used for both the
manual and GPS approach to collecting data. Both the manual approach and using
GPS require the data to be entered correctly. The manhole and sewer data lists below
define what the acceptable data should be. The GPS procedures follow the attached
Data Collection Process procedures.
• Follow Data Transfer From Trimble to PC procedures that follow to transfer collected
GPS data back to PC for incorporation into edit process.
• Return all work documentation back into Supervisor.
2.2.6 Review and Forward Documentation
• Review documents for completion.
• Forward all Field Discrepancy documentation back to EDM Administrator for
processing.
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Section 2 Alternate Data Collection Procedures for Sewer Atlas Maintenance
2.2.7 Quality Check
• Review Documentation for completeness
• Forward to appropriate personnel within EDM Group for edits.
2.3 Record Drawing Procedure
Underdevelopment
Include text regarding making sure the invert information and construction dates are included on
the record drawing when posting permits.
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Volume III Sewer Atlas Maintenance
SECTION 3 STANDARDS FOR SEWER ATLAS MAINTENANCE
3.0 Standards Overview
The Standards listed below are intended as a general rule of thumb. It is not possible to create
standards that will fit every possible scenario. Instead, the intent of the Standards is to provide
rules for most of the tasks and guidelines for the exceptions that will arise.
Each Standard is related to a step in the overall process of maintaining the Sewer Atlas. Refer
to Section 1.0.6, Process Flowchart. In addition, the procedures for each step may reference the
standard as a rule or guideline to be followed during the course of action outlined in the
procedure.
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Section 3 Standards for Sewer Atlas Maintenance
3.1 Deviation Guideline
The Deviation Guideline is used to determine what constitutes a change to the Sewer Atlas.
3.1.1 Physical Location
Changes to the physical location occur when district staff identify that an object
(manhole)shown in the Sewer Atlas is not in the correct planimetric location.
Changes will occur when one of the following criteria is met:
• A manhole located in field is not shown in the model.
• A manhole is shown in the model but does not exist in the field. The use of a metal
detector or other investigation may be required.
• Sewer line alignment in the field does not match the model and can be determined
with some level of accuracy.
• Pipe length measured by CCTV differs from the map books by more than 12 feet.
3.1.2 Data
Changes to attributes are made when data elements such as pipe diameter are deemed
to be incorrect. These attributes are considered to be absolute and all errors will be
corrected. The following is a list of attributes that are the most likely to be updated. The
remainder consists primarily of system related attributes. Refer to Appendix 4.5, Object
Data Tables.
• Manhole ID
• Station number
• Project number or Contract Number
• Rim Elevation
• Manhole Depth
• Diameter
3.1.3 Omissions
Omissions consist of layers already included in the Sewer Atlas that are missing objects.
Examples include labels for schools, parks, etc. Items that are not already included in
the Sewer Atlas are considered enhancements and will be added on a case by case
basis.
3.1.4 CIP Projects
Changes caused by CIP Projects are derived from Record Drawings. The time delay
between receiving Record Drawings and incorporation into the facility model may be
substantial. The time delay must be taken into consideration when submitting a change
request or discrepancy form.
3.1.5 Miscellaneous
Miscellaneous changes may occur from a variety sources such as: ownership
agreements, easements, boundary modifications and production errors or
improvements. These changes will be evaluated on a case by case basis.
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Section 3 Standards for Sewer Atlas Maintenance
3.2 Tracking Spreadsheet Column Descriptions and Expectations
The following table documents the column names, description and acceptable values for the
GIS Change Management Tracking Spreadsheet. The purpose of the spreadsheet is to track
the progress of a work package. Therefore, it is the responsibility to the GIS Administrator and
EDM Group lead to keep the spreadsheet current.
ategory Column Name Description/Expectation
General ID The discrepancy ID is a four digit sequential number
starting at 0000 and incremented by 1, or the CIP
project number.
Name of Name of the individual who submitted the discrepancy
Originator or the project manager of the CIP project.
Category • Addition- Changes that require an addition or
Modification modification of an asset.
• Attribute Changes that only modifies an
attributes value.
• CIP Changes that are a result of a CIP
Project.
• Diversion Changes that modify a diversion
structure or diversion structure detail.
• Easement Changes to or additions of easement
relation graphics.
• Graphic Changes related to printing,
annotation conflicts, etc.
• Other Changes that do not fall into one of
the other categories.
Problem A description of the issue being submitted as indicated
on the discrepancy form, including manhole IDs when
appropriate.
Date Entered The date when the discrepancy was entered into the
tracking spreadsheet.
Service Area The service area as indicated on the discrepancy form
or CIP cover sheet. Enter the primary service area if
the discrepancy or CIP crosses a service area
boundary.
Map Page(s) List all map book pages that will be revised, including
Affected "A" sheets in Service Area 7 and diversion structure
pages.
Permit Routed To Name of the individual assigned.
Research Date Routed The date when the discrepancy form was routed.
Date Returned The date the routed to returned the discrepancy forth.
Field Data Routed To Name of the individual assigned.
Collection Date Routed The date when the discrepancy form was routed.
Date Returned The date the routed to returned the discrepancy form.
Record Routed To Name of the individual assigned.
Drawing Date Routed The date when the discrepancy form was routed.
Process Date Returned The date the routed to returned the discrepancy form.
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Section 3 Standards for Sewer Atlas Maintenance
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Section 3 Standards for Sewer Atlas Maintenance
Utility File Routed To Name of the individual assigned.
Date Routed The date when the discrepancy form was routed.
Internal QC . Approved The work package is approved to
move onto the next step.
• Returned The work package is returned to the
individual working on the package.
Date Approved The date when the discrepancy work was approved.
Publish Sewer Atlas • NA No update is required.
Update . Blank An update has not yet occurred
• Date The date the update occurred.
CMMS Update • NA No update is required.
• Blank An update has not yet occurred
• Date The date the update occurred.
EMB Update . NA No update is required.
• Blank An update has not yet occurred
• Date The date the update occurred.
Map Page . NA No update is required.
Update . Blank An update has not yet occurred
• Date The date the update occurred.
Close-out Closed . Blank Work package has not been
completed.
• Yes Work package has been completed.
• Pending Work package will be complete when
the bi-annual distribution has been
completed.
Comments Information useful to describe the current status of the
work package.
3.3 Minimum Data Required on Record Drawings
The first step is to review the Record Drawing to determine if there is sufficient data to start the
process or if Alternate Data Collection is required. The table in Section 3.5.2, Data Categories
details the mandatory attributes required to process a change to the SA.
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Section 3 Standards for Sewer Atlas Maintenance
3.4 Printing Standards for Large Format Drawings
When printing large numbers of drawings (5+) it is recommended that AccXES Client Tool be
used along with the following standards. Refer to Volume V, Tools for Facility Model
Maintenance.
Option MW
Size ANSI D or ANSI B
Transform Scale to Fit
Labels Filename % , Date %d
Print order Reverse
3.5 Data Preparation Standard
Data preparation is the process of reviewing the Record Drawings and project model files to be
used for the creation or modification of an OCSD asset or assets. Even when using a project
model file, the majority of data will come from the printed Record Drawing. When calculating or
estimating attributes values the resulting value must be written on the Record Drawing. If an
attribute value is unavailable or can not be determined, a default value of-9999 will be used.
3.5.1 Standard Highlight Colors
The following highlight colors will be used.
ff-RrghTrght Color Cate o
Yellow General and Project
Green Location
Pink Physical
Blue Elevation
Purple Miscellaneous
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Section 3 Standards for Sewer Atlas Maintenance
3.5.2 Data Categories
The following table shows what attributes belong to what categories. Attributes that are
bold are mandatory.
Category Type Attribute Reference
General Manhole ORIGINAL CONTRACT NO Refer to Section 3.5.16
Project DATUM DESIGN Refer to Section 3.5.14
INSTALLATION DATE Refer to Section 3.5.3
YEAR RECONSTRUCTED Refer to Section 3.5.15
SERVICE AREA
OWNER CODE Refer to Section 3.5.4
TIF NUM Refer to Section 3.5.13
SHEET NO
STRUCT_1 Refer to Section 3.7.1
STA NUM W PLUS
TRUNK
STATUS Refer to Section 3.10.3
Sewer STRUCT 1 Refer to Section 3.7.1
STRUCT 2 Refer to Section 3.7.1
STATUS Refer to Section 3.10.3
DATUM DESIGN Refer to Section 3.5.14
Force Main STATUS Refer to Section 3.10.3
ORIGINAL CONTRACT NO
DATUM DESIGN Refer to Section 3.5.14
INSTALLATION DATE Refer to Section 3.5.3
OWNER CODE Refer to Section 3.5.4
Location Manhole STREET CODE Refer to Section 3.5.5
CROSS STREET CODE Refer to Section 3.5.6
STRUCTURE LOCATION CODE
FIELD 215 DIV#
Force Main STREET CODE Refer to Section 3.5.5
CROSS_STREET_CODE Refer to Section 3.5.6
Physical Manhole MANHOLE TYPE CODE
MANHOLE DIAMETER
MANHOLE LID TYPE CODE
WALL TYPE CODE
MH SHAPE DIMENSIONS
FIELD 216 DOC ID Refer to Section 3.5.12
Sewer DIAMETER
SLOPE
PIPE MATERIAL CODE
REAL LENGTH
Force Main DIAMETER
PIPE MATERIAL CODE
REAL LENGTH
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Section 3 Standards for Sewer Atlas Maintenance
Category Type Attribute Reference
Elevation Manhole RIM ELEVATION CD Refer to Section 3.5.7
MH_CNTR_INV_ELEV_CD Refer to Section 3.5.8
UPSTREAM INVERT ELEVATION CD Refer to Section 3.5.9
DOWNSTREAM INVERT ELEVATION CD Refer to Section 3.5.10
MANHOLE DEPTH Refer to Section 3.5.11
Sewer UPSTREAM INVERT ELEVATION CD Refer to Section 3.5.9
DOWNSTREAM INVERT ELEVATION CD Refer to Section 3.5.10
Force Main UPSTREAM INVERT ELEVATION CD Refer to Section 3.5.9
DOWNSTREAM INVERT ELEVATION CD I Refer to Section 3.5.10
3.5.3 INSTALLATION DATE
The installation date or date of construction may not always be annotated on the Record
Drawing. Therefore, the following order will be used to identify the installation date.
• Date of construction, if clearly annotated. (The construction date may also be shown
on the connection permit)
• Record Drawing date, also referred to as the"as-built' date.
• Design date taken from the title block.
• Project date taken from the project cover sheet.
3.5.4 OWNER CODE
The owner code determines which manhole symbol, OCSD or OCSD-maintained, is
used as well as the color of the sewer line. Use the owner code of the manhole
downstream of the new manhole location.When adding a completely new sewer line
and manholes, the project number can be used to determine the owner code. If the
contract number is an OCSD project number it is most likely an OCSD sewer.
3.5.5 STREET CODE
To avoid multiple spellings and misspellings of a street name, the MPG and CMMS
utilize a controlled value list (CVL)that contains numeric values for street names. The
MPG hides the CVL from the user and only presents the street name. However, the
value or code is written to the object data table. As a result, this attribute must be
entered using the MPG and can not be manually entered directly into the object data.
3.5.6 CROSS-STREET CODE
Refer to Section 3.5.5, STREET CODE.
3.5.7 RIM-ELEVATION-CD
The manhole rim elevation may not always be annotated on the Record Drawing.
Therefore the following order will be used to identify or calculate the rim elevation.
• If the manhole depth and center invert elevation are available, add the manhole
depth to the invert elevation.
• Use the profile grid to estimate the rim elevation.
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Section 3 Standards for Sewer Atlas Maintenance
3.5.8 MH CNTR INV ELEV CD
The manhole center invert elevation is the primary invert elevation for attribute data. The
invert elevation may not always be annotated on the Record Drawing. Therefore the
following order will be used to identify or calculate the center invert elevation.
• If the upstream invert elevation is annotated, use it for both the center invert
elevation field as well as the upstream invert field.
• If the downstream invert elevation is annotated, use it for both the center invert
elevation field as well as the downstream invert field.
• If the manhole depth and center invert elevation are available, subtract the manhole
depth from the rim elevation.
• Use the profile grid to estimate the manhole center invert elevation.
3.5.9 UPSTREAM INVERT ELEVATION CD
Refer to Section 3.5.8, MH_CNTR_INV_ELEV_CD
3.5.10 DOWNSTREAM INVERT ELEVATION CD
Refer to Section 3.5.8, MH CNTR INV ELEV CD.
3.5.11 MANHOLE DEPTH
The manhole depth is a mandatory attribute and must have a value. The depth will be
calculated using the rim elevation and manhole center invert elevation. Refer to Sections
3.5.7, RIM ELEVATION CD and 3.5.8, MH_CNTR_INV_ELEV_CD 3.5.8 respectfully.
3.5.12 FIELD_216 (Doc ID)
Field_216 is used to hold the EDMS document ID (Doc ID). The Attribute is mandatory
and must have a value. The value is determined by locating the document in EDMS and
identifying the ID. Refer to Section 1.2.1, Locating EDMS drawings.
3.5.13 TIF NUM
TIF_Num is used to store the scanned image filename. This attribute is currently missing
from the MPG interface and therefore must be added directly to the object data table.
This attribute is mandatory to support the of line version of the EMB.
3.5.14 DATUM DESIGN
If the datum is documented on the Record Drawings, the datum must be captured. The
datum annotation is stored in a separate database and a code is entered into the object
data.
3.5.15 YEAR RECONSTRUCTED
The year reconstructed is populated when the manhole or sewer have been modified by
a CIP project. Raising manhole covers to grade, district staff modifications, etc. do not
warrant a change to this property.
3.5.16 ORIGINAL-CONTRACT NO
The original contract no is populated with the project number field in EDMS. It is
important that the value entered into this property matches exactly the number in EDMS.
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Section 3 Standards for Sewer Atlas Maintenance
One exception to this rule exists. When working with drawings that are part of the TSI
(Tustin Sewer Index)the drawing number is used in place of the EDMS project number.
3.6 Field Data Collection Standards
Data can be collected both manually and with the handheld GPS unit. If the GPS unit is not
available or not necessary then all data will be entered onto the Field Discrepancy Data
Collection Sheet manually. Refer to Appendix 4.7, Field Discrepancy& Data Collection Sheets.
The following are field data collection standards used for both the manual and GPS approach to
collecting data. Both the manual approach and using GPS require the data to be entered
correctly. The manhole and sewer data lists below explain what values are acceptable.
Manhole Data
3.6.1 Status
Check"INSRV" or"ABND". In-service if observing flow in the manhole. Abandoned if
manhole is plugged or no longer in service.
3.6.2 Distance from Existing Manhole(s)
This consists of the physical location of the object as measured from an existing
upstream and/or downstream manhole, both preferred. GPS coordinate(s)with one
control point will be sufficient.
3.6.3 Manhole Depth
If profile data on record drawing isn't complete then field staff will estimate the depth by
using the laser range finder to determine distance to top of shelf or bench and adding in
pipe diameter to get total depth. The accuracy will be approximately+/- one foot.
3.6.4 Manhole Type
Choose Diversion, Standard, Drop, Siphon or Vent. For Diversion, please identify where
slots are located within manhole, is. north, south, east or west.
3.6.5 Direction of Connection
This is a visual observation of city owned assets as they connect to OCSD manholes.
N, S, E, W, NW, SE, etc. are acceptable.
3.6.6 GPS Data Collected
Manually check"yes"or"no" on data collection sheet, if all or a portion of the data
collected is with GPS then check "yes". If yes is checked many of these fields listed will
be held as attributes of GPS points. This is an alert to EDM staff to look for and use
GPS data in the editing process.
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Section 3 Standards for Sewer Atlas Maintenance
Sewer Data
3.6.7 Status
Check"INSRV" or"ABND". In service if observing flow in the pipe. Abandoned if no
flow observed in the pipe.
3.6.8 Pipe Diameter
The diameter of the pipe will be determined from record drawings. If a record drawing is
not available, the diameter will be estimated by field observation. Confined space entry
will not be conducted.
3.6.9 Pipe Material
The material of the pipe will be determined from record drawings. If a record drawing is
not available, the material will be estimated by field observation. Confined space entry
will not be conducted. (i.e. VCP, DIP, PVC, CIP, CIPP, CONPVC, RCB, RCP, etc.)
3.6.10 Pipe Length
Taken from ground measurement from upstream to downstream manholes. Ideally,
GPS coordinates will be used to calculate distance.
3.6.11 Pipe ID
When collecting data regarding a pipe segment, it is required that 2 manholes be located
and their location provided, either GPS or manually measuring from an existing
upstream and/or downstream manhole. Identify upstream and/or downstream manhole
and associated Manhole ID from GIS or Atlas.
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Section 3 Standards for Sewer Atlas Maintenance
3.7 Asset Numbering Convention
3.7.1 Manhole Number Convention
Trunk Abbreviation: Refer to Section 3.7.7
Trunk Sequence Number: 0000—9995 1 Start at zero 0000
Incrementing by five 5
Start at the downstream manhole
Lateral Sequence Number: 0005—4999 Used for laterals
(right) Right hand side of trunk,when
viewed towards upstream
Start at five 0005
Incrementing by five 5
Start at the downstream manhole
Continue along longest length of
sewer line
Repeat as necessary for
additional laterals
Lateral Sequence Number: 5005-9999 Used for laterals
(left) Left hand side of trunk, when
viewed towards upstream
Start at five 5005
Start at the downstream manhole
Continue along longest length of
sewer line
Repeat as necessary for
additional laterals
Examples: BKR0005-0000 Baker trunk
BKR0005-0005 Baker lateral right
BKR0005-5005 Baker lateral left
Trunk Abbreviation
Trunk Sequence Number
Lateral Sequence
Number
�A �A ❑A ® ® ® ® El
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Section 3 Standards for Sewer Atlas Maintenance
3.7.2 Gravity Sewer Line Numbering
Struct 2 AAA####- #### Refer to Section 3.7.1
(Downstream manhole) Downstream manhole number
shall always be located first.
Struct_1 AAA####-#### Refer to Section 3.7.1
(Upstream manhole)
Examples: BKR0005-0000:BKR0010-0000 Baker trunk sewer line
BKR0005-0005:BKR0005-0010 Baker lateral sewer line right
BKR0005-5005:BKR0005-5010 Baker lateral sewer line left
Struct_2
(Downstream manhole)
Struct_1
(Upstream manhole)
PIPE ID=STRUCT-2 :STRUCT 1
STRUCT-1 STRUCT-2
STRUCT 1
(Upstream manhole) STRUCT 2
(Downstream manhole)
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Section 3 Standards for Sewer Atlas Maintenance
3.7.3 Bypass Line Numbering
Struct 2: AAA####-#### Refer to Section 3.7.1
(Downstream manhole) Downstream manhole number
shall alwa s be located first.
Bypass Designator: A— E Used for siphons and parallel
lines.
Numbered from left to right, while
looking upstream.
Left most line segment will not use
bypass designator
F—Z Used for vent lines
Numbered from left to right, while
looking upstream.
Left most line segment will not use
bypass designator
Struct_1: AAA####-#### Refer to Section 3.7.1
Upstream manhole
Examples: BKR0005-OOOOA:BKR0010-0000 Baker trunk sewer line siphon
BKR0005-OOOOF:BKRO010-0000 Baker trunk sewer line vent
Struct_2
(Downstream manhole)
Bypass Designator
Struct_1
(Upstream manhole)
3-14 8/18/2010
Section 3 Standards for Sewer Atlas Maintenance
3.7.4 Force Main Numbering
Force Main Designator: FM Designates a force main
Pump Station Number: ##B Refer to Section 1.4.6
Sequence Number: 0000—9995 Start at zero 0000
Incrementing by five 5
Start at the downstream pump
station.
Increment at physical assets only,
ex: manhole, valve.
Examples: PS-58C:FMN5302-0005 Pump station force main
FMN5503-0130:SAR0345-0555 Force main Node to SARI line
manhole
Force Main Designator
Pump Station Number
-E Sequence Number
® ##B
PIPE ID=STRUCT 1 :STRUCT 2
STRUCT_1 STRUCT_
Plant
STRUCT_1
Upstream manhole STRUCT-2 Pump
Downstream manhole Station
3-15 8/18/2010
Section 3 Standards for Sewer Atlas Maintenance
3.7.5 Force Main Valve Numbering
Force Main Valve FMV Designates a force main Valve
Desi nator:
Sequence Number: 0000—9995 Start at zero 0000
Incrementing by five 10
Start at the downstream pump
station.
Increment at physical assets only,
ex: manhole, valve.
Examples: FM55C-0005 Lido pump station force main
FM55D-0005 14" Street pump station force
main
Force Main Designator
Pump Station Number
TSequence Number
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Section 3 Standards for Sewer Atlas Maintenance
3.7.6 Force Main Node Numbering
Force Main Node FMN Designates a force main Node
Desi nator:
Sequence Number: 5000—9995 Start at zero 0000
Incrementing by five 10
Start at the downstream pump
station.
Increment at physical assets only,
ex: manhole, valve.
Examples: FMV5506-0120
FMV5503-0060
Force Main Designator
Pump Station Number
Sequence Number
® #afB
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Section 3 Standards for Sewer Atlas Maintenance
3.7.7 Trunk Sewer Abbreviations
Abbreviation Trunk Name
14S 14' Street Pump Station
AST A Street Pump Station
BAY Bay Bridge Pump Station
BKR Baker-Main
BPT Bitter Point Pump Station
BUS Bushard
COL College Avenue Pump Station
CRY Crystal Cove Pump Station
CST Coast
EUA Euclid A
EUB Euclid B
HAT Hats Sewer Line
IPA Interplant A
IPB Interplant B
PC Interplant C
IPD Interplant D
KML Knott-Miller
KNIT Knott
LID Lido Pump Station
MLR Miller
NHP Newhope
NPT Newport
RED Redhill
RPT Rocky Point Pump Station
SAN Santa Ana
SAR Santa Ana River Interceptor
SUN Sunflower
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Section 3 Standards for Sewer Atlas Maintenance
3.8 File/Folder Standards
Working files and folders are considered temporary and will eventually be moved and/or
deleted. The following standards will be used.
3.8.1 CAD Template
A drawing template has been created that contains various standard settings such as
layers, text style names, external reference files, etc. The file is stored in the default
J:\OCSD CAD Standards\Templates folder.
The filename is OCSD-Sewer Atlas Template.dwt
3.8.2 CAD Standards File
A standards file has been created that contains a list of approved layer names and font
styles. The file is stored in the default J:1OCSD CAD Standards\Templates folder.
The filename is OCSD-Sewer Atlas Template.dws
3.8.3 Working Folder Standards
Working folders will be named according to the following standards
Type Format
Discrepancy Folders ID XXXX
CIP Folders CIP ##fNt
Plot Files— Full Size \Full
Plot Files— Half Size \Half
The network location for working folders is J:\_Field Discrepancy
The XXXX equals the discrepancy ID number. Refer to Section 3.2, Tracking
Spreadsheet Column Descriptions and Expectations.
The f equals the OCSD project number.
3.8.4 Working File Standards
Working files will be named according to the following standards.
ID XXXX—Task
Task Description
None Standard working file
EDIT Working file containing only new, modified or
abandoned features. (Status = INSRV,
ABAND)
DEMO Working file containing only demolished or
deleted features. (Status = DEMO, DELETE)
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Section 3 Standards for Sewer Atlas Maintenance
3.8.5 Data Transfer Profile
A data transfer profile consists of settings used repeatedly to map GIS attributes to
AutoCAD attributes. The default location is H:1appslgis.dtaV40_data\SA Data\CAD
export files.
3.8.6 Shapefile Standard
The Shapefile will be named according to the following standard:
IDW Task Classification where:
Description/Example
ID### Discrepancy ID Number
Task ADD
MOD
DEL
Classification FM (Force Main)
MH (Manhole)
SEW (Sewer Line)
FMV (Force Main Valve)
FMN (Force Main Node)
PS (Pump Station)
CON (Connection)
3.9 New Features
The MPG is designed to place assets with the correct layer, font style, color, etc. The following
standards are to be used as reference only.
3.9.1 Layer Convention
See Appendix 4.3, CAD Layers.
3.9.2 Block Library
See Appendix 4.4, MPG Block Library.
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Section 3 Standards for Sewer Atlas Maintenance
3.10 Abandoned Features
24-S0.0032
21p,SOpp9 10 DIP 1991 RED0215-0014
�Cp �g62 80-S0.0032
10 DIP 1991
RED0215-0016
ABANDONED 107-S0.004
(7-4B, 7-41 ) 10 KID 1991
RED0215-0012
3.10.1 Layer Convention
Layer Name Color Linetype Description
C-SSTR-OCSD-ABND 6 Continuous Abandoned OCSD manholes
C-SSTR-OTHR-ABND 6 Continuous Abandoned OCSD maintained
manholes
C-SSWR-OCSD-ABND 10 Continuous Abandoned OCSD sewer lines
C-SSWR-OTHR-ABND 170 Continuous Abandoned OCSD maintained
sewer lines
C-SSFM-ABND 4 Continuous Abandoned OCSD force mains
C-ABND-PATT 21 Continuous Abandoned hatch pattern
C-ANNO-TEXT 31 Continuous Annotation
C-ANNO-TEXT-BLWP 31 Continuous Annotation in balloon blow-up
3.10.2 Graphic Elements
To create the hatch boundary:
• Offset the sewer line or force main 20 feet to each side and create a closed shape.
• Do not overlap sewer lines that are in service.
• Hatch the boundary using the following pattern.
• Delete the boundary once the hatch pattern has been created.
• Make sure the hatch pattern is on the correct layer.
Pattern Angle Seale
ANS131 Varies 200
ANS131 Varies 80 (balloon blowup)
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Section 3 Standards for Sewer Atlas Maintenance
3.10.3 Object Data
Attribute Value Description
STATUS ABAND The physical object remains in the
ground but is no longer in service.
The asset remains in CMMS.
DEMO The physical object has been
removed and no longer exists.
The asset remains in CMMS.
DELETE The physical object never existed
and has been removed. The asset
will be removed from CMMS.
3.11 Demolished Features
A demolished or"delete"file has been created that contains OCSD assets that have been
removed from the Master File, this includes abandoned manholes.
The file is stored in the Ji facility models\model\folder.
The filename is OCSD_C-Demo.dwg
3.12 Annotation Guidelines
The items below are guidelines to be used placing annotation such as manhole id, pipe labels,
etc.
If flow arrow will not fit between manholes and the flow can be determined from either upstream
or downstream of the pipe, delete it.
Blocks are never to be scaled unless they are in a balloon blowup.
By default, the flow arrow is placed at the mid-point of the sewer line. If the flow arrow is moved,
the pipe annotation and/or leader must still point to the flow arrow.
When placing manhole ID#'s or leaders, do not cross over sewer lines or other assets. Place the
annotation on the same side as the asset.
Before printing a map book page check for overlapping elements i.e.; pipe annotation, leaders
crossing, manhole ID's, street names, etc.
Manhole ID's should be placed horizontal.
Pipe attributes should be placed parallel to pipe. If not possible, place horizontal and use leader
to mid-point of line.
Easement dimensions should follow (parallel)to boundary.
3.13 Balloon Blow Ups
Under Development
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Section 3 Standards for Sewer Atlas Maintenance
3.14 QA Reports
CIA Reports consist of a series of database reports, run in succession. The reports will examine
the CSV data for missing data and errors.
Report Description
Struct_1 Are there records that do not
have a valid STRUCT_1
Duplicate Struct_1 Are there duplicate IDs
Missing Inverts and manhole depth Are there any missing invert
elevations or manhole depths.
Constructed length Is the constructed length (record
drawing length)within 8'
plus/minus of the real length
Slope Using the inverts and
constructed length, is the slope
within tolerance
Invert match Does the manhole upstream and
downstream inverts match the
sewer line upstream and
downstream invert elevations?
3-23 8/18/2010
Volume III Sewer Atlas Maintenance
SECTION 4 APPENDIX
The items contained within the appendix are copies of the original documents. Where ever
possible the path to the original document has been provided. The original documents should
be used whenever specific detailed information is required.
4-1 8/18/2010
Section 4 Appendix
4.0 Field Lengths Attribute Name Field Length
TIF NUM 39
SHEET NO 7
IMAGE AVAILABLE 1
BC ID 12
STRUCT 1 12
OLD STRUCT 1 1
MH D7 NUM 12
MH NUM LTFM 1
STA NUM W PLUS 10
STATION EQ YN 1
TRUNK 3
STATUS 5
ORIGINAL CONTRACT NO 9
DATUM DESIGN 3
INSTALLATION DATE 10
YEAR RECONSTRUCTED 10
OWNER CODE 4
AREA DESIGNATOR CODE 3
STREET NAME 31
CROSS STREET 31
STRUCTURE LOCATION CODE 6
DRAINAGE BASIN CODE 6
MH STRATEGIC PLAN NUM 1
X GRID 1
Y GRID 1
MAP REFERENCE 4
CAD DRWG INDEX 4
MANHOLE TYPE CODE 5
MANHOLE LID TYPE CODE 6
WALL TYPE CODE 6
MH SHAPE DIMENSIONS 16
PIPE LAT1 DIR 3
PIPE LAT1 DROP 5
PIPE LAT2 DIR 5
PIPE LAT2 DROP 1
REHAB CROSREF CONTRACT 9
REHAB CROSREF SHEET 6
REHAB DESCRIBE 131
REHAB ISSUES 16
FIELD 201 10
FIELD 202 10
FIELD 216 9
FIELD 217 50
FIELD 218 1
FIELD 219 1
Attribute Name Field Length
TIF_NUM 39
SHEET NO 7
Knepc AVAll ARI F I
BC ID 4-2 8/18/2910
STRUCT-1 12
OLD STRUCT 1 1
Section 4 Appendix
4.1 CAD Layers Mapping
4-3 8/18/2010
Section 4 Appendix
4.2 Sample Memorandum
4-4 8/18/2010
Section 4 Appendix
4.3 CAD Layers
4-5 8/18/2010
Section 4 Appendix
4.4 MPG Block Library
4-6 8/18/2010
Section 4 Appendix
4.5 Object Data Tables
4-7 8/18/2010
Section 4 Appendix
4.6 Change Management Checklist
4-8 8/18/2010
Section 4 Appendix
4.7 Field Discrepancy & Data Collection Sheets
4-9 8/18/2010
Section 4 Appendix
4.8 OCB Standard Operating Procedure
4.9 CCTV video Files
\\Filer-1\sewermovies\
Although, securities have been set on this directory to a limited few, Administrators still have
modify and write permissions. Please ensure that your team does not add or edit files and
directories—as this will corrupt the relationship between this set of files and our CCTV
database.
The directory currently holds 12,236 video files. Files were originally stored in the
"TagNumbers" sub-directory organized by CD/DVD barcode number with the original filename
from the CCTV vendor. As we rename the original files, they are moved from the
"TagNumbers" sub-directory into the"SewerMovies" main directory by a batch program (which
also archives the original filename in our database). Over the next few days, all of the files that
remain in the "TagNumbers" directory(approx. 1000+)will be renamed and moved. The
naming convention for video files in the SewerMovies directory is outlined below.
Naming Convention
• Formerly videos had all sorts of names,some examples:
o MPEG_A_05242007_1206_1_1i.mpg
0 133+80_128+46_090430_ mpg
o KNT0455-0005_KNT0455-0000_091210_26.mpg
o PC-N_DS-C_06e401_1.mpg
o OCSD C69440 050609_9_1a.mpg
o Tape1A.mpg
• Although, renamingthe video files is not necessaryfor oursystem and a future Wincan system
to work, it does make it easier for a user to find a specific video without having to search our
database—he or she can simply scroll to or search fora file in Windows Explorer.
• The new file naming convention looks like this(example): RED0420-0160_RED0420-
0000_20040107_e853_00101502.mpg
o The first two items in the name are the nodes or assets,where the survey started and
where it was intended to end, in this example,the survey was started at Manhole
RED0420-0160 and is intended to end at Manhole RED0420-0000(the survey may be
abandoned before reaching its intended end). Please not that files are not named
according to upstream and downstream manhole—but named according to survey start
and survey end.
o The third item is the survey date, in this example 20040107 is January 7' ,2004.
o The fourth item is the survey time, in this example 0853 is 08:53 AM.
o The fifth and final item is the video identification number,#101502,which is used in our
database to track specific video files and as a relation to future Wincan survey numbers.
o It's possible for some of the above information to be unavailable,e.g.the start/end
assets,date or time-which can result in one of the following(note the video number is
always available, i.e.all videos have a number):
• --------------------------200401e7_e853_00181502.mpg (No
assets,i.e.the video location is unknown)
4-10 8/18/2010
Section 4 Appendix
RED0420-0160_RED0420-0000---------------00101502.mpg (No
date/time, i.e.the video date and time is unknown)
RED0420-0160_RED0420-0000_20040107------00101502.mpg (No
time)
----------- _ _20040107_----_00101502.mpg (No
assets or time)
____________ ____________ ________ _____00101502.mpg (No
assets or date/time)
4-11 8/18/2010
APPENDIX K3
Field Discrepancy Form & Data Collection Sheet
Revision Date Revision Date
No. Updated No. Updated
0 1/2011 4
1 5
2 6
3 7
ORANGE COUNTY SANITATION DISTRICT n
FIELD DISCREPANCY FORM & DATA COLLECTION SHEET
(ADDITIONS, DELETIONS OR MODIFICATIONS TO THE COLLECTIONS SYSTEM)
GENERAL INFORMATION Date:
CMMS W.O. No.: _ Discrepancy Form I.D. No.:
Name of Staff: Division No.: Extension No.:
Sewer Map Book Service Area No.: Page No.: _ Grid No.:_
DISCREPANCY ASSET INFORMATION: ❑ Manhole ❑ Line Segment
Existing Upstream Manhole I.D. No.:
Existing Downstream Manhole I.D. No.:
Is the Asset Currently Documented on an OCSD Record Drawing? ❑ Yes ❑ No
Contract No.: Sheet No.:
DISCREPANCY ASSET LOCATION
Approximate Address or Cross streets:
DESCRIBE ACTION NEEDED:
MANHOLEDATA
STATUS: IN-SERVICE ❑ or ABANDONED ❑ or OUT-SERVICE ❑ (Check One)
DISTANCE FROM EXISTING MANHOLE (MH): _ MANHOLE DEPTH:
MANHOLE TYPE(S): ❑ STANDARD ❑ DIVERSION ❑ DROP ❑ SIPHON
—] VENT ❑ JB ❑ METER ❑ C/O (If connection is present enter data on next line)
CONNECTION TO OCSD ASSET: ❑ Yes ❑ No DIRECTION OF CONNECTION(S):
GPS DATA COLLECTED: ❑ Yes ❑ No (Check One)
LINE SEGMENT DATA
STATUS: IN-SERVICE ❑ or ABANDONED ❑ or OUT-SERVICE ❑ (Check One)
PIPE DIAMETER: PIPE MATERIAL:
PIPE LENGTH:
Hitlel,MM340\GroupsWollectims Facilities O&M\Common\FORMS\FielODiscmpency-DaWColl Formpgl_RevMaiW Updated JAN 2011
HOW TO FILL OUT THE DISCREPANCY FORM
Before sending a completed Discrepancy Change Form, please check all of your information to see that it
is properly referenced to existing CMMS information, Sewer Atlas, Electronic Map Book and record
drawings. If it does not, you may need to gather some additional information from other locations or
reference documents. If you need help, please call the Engineering Data Management Group at EXT.
3733.
1) From your computer desktop select(approved path for location of Discrepancy Form)and select the
Discrepancy Change Form. The Discrepancy Change Form should now be open.
2) General Information— This section contains general contact, tracking and location information
related to the subject discrepancy.
a) Date, Enter the date the Discrepancy Change Form is filled out.
b) Time, Enter the time the Discrepancy change Form is filled out and circle either am or pm.
c) CMMS Work Order No. and Discrepancy Form ID No. Enter the CMMS work order number of
the work which was in progress when the discrepancy was discovered (if applicable). The
Discrepancy Form ID No. will be assigned by the Engineering Data Management Group after they
have received the completed form.
d) Name of Staff, Division Number and Phone Extension No. Name of Staff, Enter the name,
division number and phone extension number of the contact person if additional information is
required in processing the submitted Discrepancy Change Form.
e) Sewer Map Book Service Are No., Page No. and Grid No., Enter the service area the
discrepancy is located in and provide the map book page number and grid number.
3) Discrepancy Asset Information, this section contains information related to the specific asset(s)or
associated asset(s) and their location on OCSD record drawings (if applicable).
a) Manhole or Line Segment, Check the appropriate box for the asset being documented on the
Discrepancy Form.
b) Existing Upstream Structure ID No. (MH), Enter the closest upstream manhole number in the
provided field.
c) Existing Downstream Structure ID No. (MH), Enter the closest downstream manhole number in
the provided field.
d) Is the Asset Currently Documented on an OCSD Record Drawing, Check the appropriate box,
yes or no (if the answer is yes complete the next two items).
e) Contract Number, Enter the engineering contract number from the project record drawing.
f) Sheet Number, Enter the record drawing sheet number containing the subject asset.
4) Discrepancy Asset Location, This section addresses information necessary to determine the
approximate location of the subject asset.
a) Approximate Address, Enter the nearest property address located near the subject asset.
b) Nearest Cross Street, Enter the nearest cross street to the subject asset and the city it is located
in.
5) Describe Action Taken, Describe the general condition of the asset and provide additional details
related to the structures immediate surrounding area such as ease of access or traffic control
requirements.
a) Attached Manhole Inspection Sheet Required, If the discrepancy was discovered during or as a
result of a manhole inspection, a copy of the manhole inspection form must be attached to the
completed discrepancy form.
H:Wel,MM340\GroupsWollectims Facilities O&M\Common\FORMS\FielODiscmpency-DaWColl Formpg2_RevMaM7 Updated JAN 2011
APPENDIX M
Capacity Evaluation
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 4/24/09 5
2 4/15/11 6
3 7
Capacity Evaluation
April 15, 2011
This document is aligned with the 2002 RWQCB WDR. Although this version has not
been modified to align with Order 2006-0003-DWQ, the elements are addressed
through this evaluation.
Introduction:
This Capacity Evaluation Submittal follows the General Waste Discharge Requirements
(WDR) sequentially; that is, each section of the Capacity Evaluation Submittal follows
the WDR requirements so the reviewer and auditor can easily reference the WDR
language to the appropriate action item.
Orange County Sanitation District (Sanitation District) currently has an effective capacity
evaluation program in place that includes planning and monitoring capacity in the
collection system. The capacity evaluation program is a major element of the Sewer
System Management Plan (SSMP) and will be incorporated into the appropriate section
of the final SSMP.
Our goal is to develop user-friendly documents for staff use, regulator use, and public
review as required by the WDR order. More detailed information can be obtained from
the individually referenced documents, but this submittal is designed to specifically
identify how the requirements of Sections12.iv and 12.ix of the WDR are being met by
the Sanitation District.
Summary of Compliance by OCSD:
The Sanitation District has compiled with the above requirements of the WDR as is
documented in the following:
1) FY 2010 - 2012 Budget, Adopted June 2010 (This document contains the
sewer system's Capital Improvement Plan.) The document is located on OCSD's
website and is available by searching the document center.
2) 2009 Facilities Master Plan (This document contains the latest short term
and long term capacity evaluations, the design criteria related to capacity
planning, and information with respect to the urban runoff diversion program.)
The document is located on OCSD's website and is available by searching the
document center.
3) Operations and Maintenance Annual Report (This document contains the
sewer system's current performance including experience with capacity related
issues.) The document is located on OCSD's website and is available by
searching the document center.
4) Monthly Sanitary Sewer Overflows (SSOs) Report (This document is
prepared monthly and also contains the sewer system's current performance
including experience with capacity related issues.)The document is located at
OCSD's Administrative Office in Fountain Valley.
5) 2009 Asset Management Plan (This document contains longer term capital
and finance planning for the Sanitation District.)The document is located on
OCSD's website and is available by searching the document center.
Each of these documents are on-file with the Sanitation District's Board Secretary, and
available for review during business hours. The Operations and Maintenance Annual
Reports and the Monthly SSOs Reports have previously been submitted to the Regional
Water Quality Control Board.
Specific Demonstration of OCSD's Capacity Evaluation Compliance:
WDR Section 12.iv(E) Establish a program to assess the current capacity of the collection
system owned by the discharger or where the discharger has operational control; including
diversions of urban runoff to the sewer system during dry weather periods and control of
infiltration and intrusion during both wet weather events and dry weather periods:
The Sanitation District has a program that evaluates the capacity in the collection
system every five to ten years. This program is currently the responsibility of the
Sanitation District's Engineering Planning Division. The program includes
assessments of urban runoff, infiltration, and intrusion during both wet weather and
dry weather periods. This program is the basis for the capital improvement plan
budgeting and setting user fees.
The 2009 Facilities Master Plan includes both, assessments of infiltration and
intrusion during both wet weather and dry weather periods and capacity planning for
the agency to include urban runoff.
The Sanitation District administers dry weather urban runoff diversions to the
sanitary sewer system. Each dry weather connection must be approved by the
Board of Directors prior to connection. This is a permit based program and hydraulic
flow and capacity issues are assessed on a case-by-case basis as part of the permit
review and approval process.
WDR Section 12.ix. System Evaluation and Capacity Assurance Plan: Prepare and
implement a capital improvement plan that will provide hydraulic capacity of key sewer
system elements under peak Flow conditions.
The 2009 Facilities Master Plan is the basis for all hydraulic capacity planning in the
Capital Improvement Plan. The 2009 Facilities Master Plan models the sewer
systems under peak wet weather conditions. The resulting improvements identified
in the Sanitation District's Strategic Plans are contained in the agency's Budget that
is adopted by its' Board of Directors annually. The Capital Improvement Program is
contained in Section 8 of this Fiscal Year's 2010-2012 Budget Book.
WDR Section 12.ix(A) Evaluation: Steps to evaluate those portions of the collection
system which are experiencing or contributing to an SSO discharge caused by hydraulic
deficiency. The evaluation must provide estimates of peak flows (including flows from
SSOs that escape from the system) associated with conditions similar to those causing
overflow events, estimates of the capacity of key system components, hydraulic
2 of
deficiencies (including components of the system with limiting capacity) and the major
sources that contribute to the peak flows associated with overflow events;
The Sanitation District's 2009 Facilities Master Plan contains the steps and
assumptions for the evaluation of the sewer collection system. This document
includes the approach for estimating capacities, deficiencies, and a characterization
of the flow components contributing to the sewer system for the Years 2005, 2010,
2020, 2030, and Ultimate Build Out Conditions. The Sanitation District's evaluation
was done for dry weather and wet weather flow conditions. Where deficiencies were
found, improvements were recommended and prioritized for the Sanitation District's
Budget's Capital Improvement Plan. The program identified in the 2009 Facilities
Master Plan is validated annually using data collected each year, including flow
monitoring results, field inspections, and local agency development planning
information. This check is conducted to determine if projected flow increases are
materializing as planned. The attached map is our current capital improvement
projects for the collection system with their schedules. The capacity model was
calibrated using five years of continuously monitored flow meters in the collection
system. Capital improvements, or changes to the existing Capital Improvements
Plan, will be included in the annual budget for the Sanitation District and the Updated
Collection System Strategic Plan.
Much like the 2006 capacity evaluation, the 2009 capacity evaluation was based on
the National Permit Discharge Elimination System (NPDES) permit requirements to
eliminate the occurrence of SSOs. Sewers larger than 12 inches in diameter were
determined to be deficient where the model showed a surcharge of greater than two
(2)feet, unless the surcharging was at least 10 feet below the ground surface or the
system was designed to operate under a surcharged condition, without an SSO
occurring, during peak dry weather and peak wet weather flow conditions for 2005,
2010, 2020, or 2030. Smaller sewers were determined to be deficient when the ratio
of the peak depth of flow to pipe diameter(d/D) was equal to 1.0 (indicating that the
pipe was full). The trigger for capacity concerns is lower for smaller pipes because
they are generally more affected by blockages and hydraulic inefficiencies such as
offset joints. This allowed capital improvement projects to be scheduled and
completed before SSOs would occur due to capacity restrictions. Thus, the 2009
Facilities Master Plan is more conservative than the current regulations, but does
not specifically determine the volumes of SSOs from the system. The hydraulic
modeling currently under development has the ability to calculate the volume of
SSOs, if they are found during modeling. Implementation of strategic planning
efforts by the District, well before governmental regulation, has resulted in a Capital
Improvement Plan that has significantly limited SSOs from occurring due to capacity
issues.
Surcharging is predicted and overflows may be possible at several locations for
future peak wet weather flows. It should be noted that a 10-year design storm was
utilized which reflects OCSD's high level of service goals.
WDR Section 12A(8) Capacity Enhancement Measures: Establish a short-and long-
term capital improvement program to address identified hydraulic deficiencies including
prioritization, alternatives analysis, and schedules;
3 of
The Sanitation District's 2009 Facilities Master Plan identifies both short-term and
long-term capital improvements needed to address identified hydraulic deficiencies.
This includes a prioritization, alternatives analysis, and proposed schedules. These
projects are also contained in the Sanitation District's annual Budget Book's Capital
Improvement Program. The latest schedules through the Year 2030 are in the
Capital Improvement Program. During the final analysis of the capacity related
projects, if it was determined that size differences between the Year 2030 condition
and buildout conditions are less than one (1) diameter size in pipe, the larger pipe is
included in the Capital Improvement Plan.
The Sanitation District has also prepared an Asset Management Plan that is used for
longer term capital planning of facilities. This document includes estimates for the
capital program, but not specific projects, through the Year 2106.
WDR Section 12.fx(C) Plan updates: The plan must be updated, at a minimum annually,
to describe any significant change in proposed actions and/or implementation schedules.
The Capital Improvement Plan and the Sanitation District's budget is updated and
approved by its Board of Directors annually. The active projects in the Capital
Improvement Plan are described in detail in the budget book. Significant changes in
the project scope and/or implementation schedule are noted within the project's
justification within the budget book.
WDR Section 12.fx(C) Plan updates (cont'd): the updates should include available
information on the performance of measures that have been implemented."
The Sanitation District has a large wastewater program that requires several reports
to monitor capacity and the performance of all its' wastewater assets. The reports
are as follows:
1) Monthly SSO Report
2) Source Control Annual Report
3) Operations & Maintenance Annual Report
4) Asset Management Plan
Each of these documents are on-file with the Sanitation District's Board Secretary, and
available for review during business hours. These reports monitor the performance of the
entire wastewater treatment and collection system. Specific information on the capacity
performance of the collection system as it relates to SSOs is contained in the Monthly SSO
Reports and in the Operations & Maintenance Annual Report, Section 4.2. Both the
Operations & Maintenance Annual Report and the Monthly SSO Reports describe the
Sanitation District's problems and problem areas within the collections system.
JB:sa
H:\dept\eng\740 Planning\RWCOB\OCSD Capacity Eval Program.doc
Attachments:
OCSD CIP Plan Table
4 of
OCSD CIP Planning Table
TAM 1-3
Truck Serer Recanmended CIP P - C s
Proposed Cost
Project Name sm Date Change Comment
242 (new),Abandon yerba Linda PS 2020 New project. New pmiect.
249 SAR_02,Tan Branch 2030 Escalation Delay project
FUWm NHP_01,Rolling Hills Sub-trunk 2020 New project. Delay project
2-72 NHP_02,Cypress Ave Sub-trunk 2020 Transfer Create new project with
and Newhope-Placmta Trunk costs to nee portion of NHP_02 taken
project. from 2-65.
3-55 IIN7_01,Westside Relief Intercept/ 2030 Escalation Delay project-
Los Alarmlos MH Rehab
3.59 MLR_01,Miler-Holder Trunk 2030 Escalator, Delay prgecL
3-60 KNIT_02,Beach Trudg(rro0 20/7 155.1abon Delay protect
Intercept
7-60 HATS_01,Brpwnbg Sub? 2013 Escalation Delay project.
7-62 SUN_01,Van Kansan Trunk 2016 Escalation Delay project
11-25 KN703,Edifier/Bolsa Chica Trurat 2030 Escalabon Delay protect
5 of
APPENDIX P1
SSO Response Flow Chart
Revision Date Revision Date
No. Updated No. Updated
0 05/01/09 4
1 01/23/12 5
2 6
3 7
ORANGE COUNTY SANITATION DISTRICT
SSO RESPONSE FLOW-CHART
Problem Discovered and
Reported
Control Center Dispatcher
Documents and Contacts Starr
Internal to OCSD Stall Documents are C/C Problem External
Report and CMMS Service
Request
During Business Hours
Mon.thm Thum.
fi am.To 4:30 pm.
V S N
Collections Division Operations Supervisor
Supervisor
On-duty Staff and
Equipment Responds Primary Stand-by
Collections Division
Or
Secondary Stand-by
Dispatched
Survey Scene
*Attempt Containment YES Spill Located N
Contact Control Center
and Request More
Information from Problem
Advise Control Cenwrof Reporter
Responsibility
OCSD **** Spill Not Located
Responsible OCSD Not Responsible
v`fr Control Center Starts Sewage
External Notification Present Check Sewer System for
Process Normal Flow Conditions
*Request Additonal NO
NO Assistance&Equipment as S
Necessa
O ****
y g Notification of Notification of
Responsible Agency Private Property NO Private Property
Contact C/C to start Owner Not Owner and Local
Observe Overflow, process. Responsive Stormwater NPDES
take notes of size and path, 0 rotor
measurements,photos(Digital
*Control SSO Camera)&Mental Notes as Needed. y S
Eliminate Problem
****Contact Control
* *Assist as Center to Notify OC Private Property Owner
Once Additonal Eliminates Problem
Advise Control Center Staff Arrive and Requested Public Works or
Problem was Eliminated E ul ment Control One
Notification of Responsible
* Chedc Downstream of Spill Site to Agency or property owner.
Assess Flow Condition in Sewer Proper agency verify
location with Sphere of
Influence
'r`Initiate Clean-up
or sso
Remove Containment
*Wesh Down/
Vacuum Debris
*Remove Containment Advise Control Center
Material of Condition
Manager Sr.Engineer
Calculates Volume Report forli"
Field Report ***OCSD Responsible SSOs only. etch,Map Flow Prepare FieldPhotos Report antl LeaveSceneReview antlCompliance OFcer d Follow-upWrites/Submits Final dedReport to CIWQS SSO
DatabaseREFERENCE ITEMS
Debrief Starr,Re-stock Supplies,
and Prepare for Next Event. SSO Spill Procedure
Retrain Staff as Needed
Chain of Communications for Reporting SSO's
" Collections Facilities Problem Report Form
Private Property Procedure
H:\dept\fss\340\Echavarda\SSMP-Stake WDR\20I2 SSMP Audit UPDATE\Vol 11 Revised 01/23/12
APPENDIX P2
SSO Notification Procedures
Revision Date Revision Date
No. Updated No. Updated
0 09/30/05 4
1 01/16/09 5
2 02/10/11 6
3 7
Procedure No: EC-SOP-008
Orange County Sanitation District Path: H:\ dept\eng\790\ECRA\Water
Group\Spills&WDR\Spill Procedures\EC
SSO SOP\EC Sanitary Sewer Overflow
SOP_010411.doc
Environmental Compliance Sanitary Sewer Date: Februaqt 10, 2011
Overflow Response Procedure Approved by
PROCEDURE REVISION HISTORY
Rev. Date Approval
0 June 24, 2005 Edward M. Torres, ECS Manager
1 November 19, 2007 Michael D. Moore, ECRA Manager
2 May 28, 2008 Michael D. Moore, ECRA Manager
3 February 10, 2011 James E. Colston, EC Manager
1. PURPOSE AND SCOPE
The purpose of the Environmental Compliance (EC) Sanitary Sewer Overflow(SSO)
Response Procedure is to establish an efficient spill response plan and reporting
procedure to ensure prompt notification and documentation to appropriate public
agencies of an unauthorized release of wastewater(raw or treated sewage or
industrial wastewater). This procedure augments the existing Sanitary Sewer
Overflow Notification Procedures SOP by further clarifying EC staffs role in
responding to SSOs. It also clarifies general responsibilities of EC staff in regards to
spill response and reporting responsibilities.
2. DEFINITIONS
A. CaIEMA: Formerly State of California Office of Emergency Services
B. CASC: Countywide Area Spill Control Program
C. CC: Division 830, Operations— Plant No. 1: Control Center
D. CIWQS: California Integrated Water Quality System - SSO Reporting System
E. EC: Environmental Compliance
F. GWDR: Statewide General Waste Discharge Requirements for sanitary sewer
systems issued on May 2, 2006, by the SWRCB to all federal and state agencies,
municipalities, counties, districts, and other public entities that own or operate
sanitary sewer systems greater than one mile in length that collect and/or convey
untreated or partially treated wastewater to a publicly owned treatment facility.
EC Sanitary Sewer Overflow Response Procedure Page 1 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
G. Non-Working Hours: Hours when day-shift staff is not on-site. Monday—
Friday, 5:00 p.m. —6:30 a.m.; Saturday & Sunday
H. OC Public Works: Formerly County of Orange Resources and Development
Management Department
I. OCHCA: Orange County Health Care Agency
J. OCSD's Service Area: Includes corridors where the regional trunk sewers,
interceptor, and pump stations are located. Also includes local sewers where
OCSD has operations and maintenance responsibility.
K. Private Property SSO: Sewage discharges that are caused by blockages or
other problems within a privately owned lateral. SSOs that are caused by a
blockage in an OCSD-owned line are not considered private property per the
definition in OCSD's Statewide GWDR permit.
L. QA/QC: Quality Assurance/Quality Control
M. RWQCB: California Regional Water Quality Control Board, Santa Ana Region
N. SOP: Standard Operating Procedures
O. SSO: Sanitary Sewer Overflow; or sewage spill
P. SWRCB: State Water Resource Control Board
Q. Working Hours: Monday— Friday, 6:30 a.m. —5:00 p.m.
3. RESPONSIBILITIES of EC
A. Primary Spill Responder: Assure regulatory agency notifications are made and
make any additional necessary notifications during work hours and when the spill
is a significant threat. Visit OCSD SSO site when appropriate, which includes
communicating with regulatory agencies, documenting the actions performed,
and obtaining sewage samples as requested by OCHCA. QA/QC SSO reports
provided by Collections staff, compile SSO reports, and submit as a Category 1
or Category 2 report through the CIWQS SSO Reporting System. Upon request,
attend meetings to clarify compliance related issues and requirements. Provide
support by contacting CASC contractors to respond to SSOs that enter flood
control channels.
B. Back-up Spill Responder: Back-up to primary responder. Perform all duties of
primary responder when they are not present. CC will call primary responder
and if not reached will call through the EC Contact Information order until a spill
responder is contacted (Attachment A).
C. EC Manager: Oversight of SSO response. Approve SSO response procedures.
Ensure training and resources available for program. Visit OCSD SSO site when
deemed necessary. Respond and draft letters to regulatory agencies when a
EC Sanitary Sewer Overflow Response Procedure Page 2 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
request is made as necessary. Review Category 1 or Category 2 report through
the CIWQS SSO Reporting System as necessary.
4. EQUIPMENT
A. EC Spill Response Kit (located in Primary Spill Responder cubicle and vehicle)
• Documents and Forms
o Chain of Custody Form
o Contact Cards
o EC Sanitary Sewer Overflow SOP
o SSO Notification Procedures SOP
• Sampling Equipment
o Disposable Gloves
o Disposable Plastic Ziplock Bags
o Handwash Foam
o Paper Towels
o Sample Bottles
• Tools
o Black Sharpie Marker
o Black Pen
o Disposable Camera
o Field Notebook
o Flashlight
o Map (OC Water Quality Monitoring Locations)
5. PROCEDURE FOR PRIMARY SPILL RESPONSDER
NOTE: Regulatory and other affected agencies require initial notification as soon
as possible (no later than two hours).
A. SSO Notification Process (Working Hours and Non-Working Hours)
1. An SSO call is answered in the Control Center(CC). The CC will send an
email describing the SSO through the Spill Notification—Sewage
Distribution list.
• The RWQCB, OCHCA, and OC Public Works are always notified
through the Spill Notification —Sewage Distribution list.
The email should include:
• The location of the SSO.
• The size of the SSO as determined by Division 340 Collections.
o Small (<1,000 gallons), medium (>1,000 gallons), large (>10,000
gallons).
• If the SSO entered a storm drain.
• The responsible agency of the SSO and if they have been notified.
o OCSD, city, or private property.
o If they are in transit to SSO site.
2. Confirm SSO email by calling CC at x7025.
Confirm SSO email and request for updated information.
EC Sanitary Sewer Overflow Response Procedure Page 3 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
• If primary spill responder does not confirm receipt of email with CC,
they will contact primary responder by phone. If not reached CC will
call through the EC Contact Information order until a spill responder is
contacted (Attachment A).
3. If the SSO is not OCSD's responsibility,
• Confirm with CC that they have spoken with the responsible agency
and that they are responding to the SSO.
• OCSD does not need to complete a CIWQS SSO Reporting System
report.
4. If the SSO is OCSD's responsibility call appropriate regulatory agencies to
confirm they have received the email notification and update them with any
new information (Attachment B).
5. During non-working hours, CC will make the appropriate notifications.
• If the SSO is a significant situation then EC spill responder will take
over spill notification responsibilities if one or more occurs below.
o SSO volume greater than 10,000 gallons.
o The volume of sewage that entered the storm drain system was
greater than 1,000 gallons and occurred during working hours.
o Significant threat of impact to receiving waters.
o Significant threat to public health.
o OCSD requests assistance from Regulatory agencies.
B. SSO Field Visitation
1. Visit OCSD SSO site based on the following criteria.
• When CC states that an Incident Command System is implemented.
This is usually based on the following:
o SSO volume greater than 10,000 gallons.
o The volume of sewage that entered the storm drain system was
greater than 1,000 gallons and occurred during working hours.
o Significant threat of impact to receiving waters.
o Significant threat to public health.
• When OCHCA, RWQCB, CC Public Works or the media are on site or
have requested information that is not readily available from field staff.
• EC may, at their own discretion, visit other SSO sites.
2. Upon visiting an SSO site, communicate with the regulatory agencies that
are on site or by phone.
• Update regulatory agencies with new information.
o Person reporting SSO
o Agency responsible for SSO
o SSO start time and SSO end time
o Containment information
o SSO volume, SSO volume contained, SSO volume lost
o Component where spill occurred
o Cause of SSO
o Final destination of sewage
o Notifications made
EC Sanitary Sewer Overflow Response Procedure Page 4 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
• If the media is present and it is an OCSD spill, contact Public Affairs as
they are responsible for communicating with the media.
3. Use EC Spill Response Field Report to document observations and
discussions with regulatory agencies and media (Attachment C).
• Confirm the observations on the CIWQS SSO Reporting System report
with the EC spill response field report.
• This information is secondary to the information that Div. 340
Collections should also be collecting.
4. Contact OC Public Works to determine if SSO can be contained in the flood
control channel.
• If the SSO has entered a storm drain OC Public Works will be able to
assess if containment is feasible in the flood control channel.
• If requested contact CASC Contractors to contain and recover SSO in
flood control channel.
5. Using the maps (OC Water Quality Monitoring Locations Map or the online
map http://www.omatersheds.com/watersheds.aspx ), determines the path of the
SSO from the storm drain to the recreational water that it impacts.
If the SSO is proven to not enter recreational water then no beach
closure can be issued by OCHCA.
6. Obtain a recreational water sample if requested by OCHCA.
• If SSO occurred during normal working hours, notify Division 890
Environmental Lab and Ocean Monitoring (Microbiology section: (714)
593-7504)to take samples for analysis.
• If SSO occurred during after hours, take sample of requested
recreational water stations using spill kit contents in accordance with
lab guidelines and submit to Division 890 for analysis.
C. SSO Reports
1. A Category 1 or Category 2 report through the CIWQS SSO Reporting
System is required to be submitted after an SSO has occurred (Attachment
B).
• No SSO Occurred
o A No Spill Certification report through the CIWQS SSO Reporting
System is required to be submitted within 30 days after the end of
the calendar month in which no SSO occurred.
2. The designated SSO Collections staff will compile the Category 1 or
Category 2 report package and enter the information into the CIWQS SSO
Reporting System.
• The report package consists of these items.
o Problem report, field report, field sketches, maps, spill photos,
spill calculations, and pertinent email.
• Collection field staff completes the field report, photos,
maps, and sketches.
(http://sharepoint/apps/ecap/sso/default.asox )
• Collection engineering staff completes the spill calculations.
EC Sanitary Sewer Overflow Response Procedure Page 5 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
• For references of previous SSOs, the database problem
report and monthly spreadsheet report can be found at
(htto://sharepoint/aoos/ecao/sso/default.asox )
3. Receive the information required for the Category 1 or Category 2 report
from designated SSO Collections staff(Attachment D).
• Category 1 report package will be provided within 2 business days.
• Category 2 report package will be provided on the second week after
the end of the calendar month in which the SSO occurred.
4. Verify and update the information contained in the CIWQS SSO Reporting
System using the Category 1 or Category 2 report package.
If any information is missing, contact designated SSO Collections staff
for them to obtain the information from Collections Field Staff and enter
the information into the CIWQS Reporting System.
5. A Draft Report must be submitted through CIWQS within three business
days for all Category 1 reports using the "Submit Draft" button.
6. Once the final QA/QC of the Category 1 or Category 2 report has been
completed on the CIWQS SSO Reporting System, click on "Ready to
Certify' which will prompt the LRO that the report is completed.
7. If requested, meet with Director of Facilities Support Services Department,
or designee, for final certification of the report in the CIWQS SSO Reporting
System and to answer any questions.
8. In the event the CIWQS SSO Reporting System is not functional the SSO
report must be faxed to the Santa Ana Regional Water at fax (951) 781-
6288 according to the time schedules. Afterwards, the SSO report must be
entered into the CIWQS SSO Reporting System as soon as it is functional
again.
6. REFERENCES
A. California Code of Regulations, Title 23, Section 2250
B. California Fish and Game Code, Chapter 2, Article 1, Section 5650
C. California Health and Safety Code, Division 5, Chapter 6, Article 2, Sections
5410-5415, 5460-5462
D. California Water Code (Porter Cologne Act) Section 13271
E. Sanitary Sewer Overflow Notification Procedures SOP, EC-SOP-009
F. State Water Resources Control Board Order No. 2006-0003, Statewide General
WDR for Wastewater Collection Agencies
7. ATTACHMENTS
A. Spill Notification Contact
B. Sanitary Sewer Overflow Reporting Guidelines
C. EC Spill Response Field Report
EC Sanitary Sewer Overflow Response Procedure Page 6 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
Attachment A
Spill Notification Contacts
EC CONTACT INFORMATION
Back-Up Order
Name Internal Pager/Cell
Dindo Carrillo* 1 -EC 790 x 7476 (714)343-0333
Lisa Haney 2-EC 790 x 7404 (714)330-6827
Lisa Rothbart 3- EC 790 x 7405 (714)227-9886
Jim Colston 4- EC 790 x 7450 (714)803-1397
*EC Primary Spill Responderwill carry EC Spill cell phone(714-343-0333).
SSO NOTIFICATION CONTACTS
Normal Hours After Hours
OCHCA(Please call down the list until someone has been contacted)
(0�433-6419(Office Support Staff) Control 1: (714)628-7008(will contact
(2) Mike Fennessy(714)433-6280 OCHCA on-call staff)
(3)Dan Vokoyama (714)433-6288
(4)Larry Brander (714) 433-6284
ls1 Larry Hone bourne 714 433-6015
RWQCB -Santa Ana Region (951) 782-4130 RWQCB: (951) 782-4130(voice mail)
Najah Amin (951)320-6362 Cal EMA: (800)852-7550
Fax 951 781-6288
Cal EMA(California Emergency Management Agency) (800)852-7550 24 hours
OC Public Works
(714)955-0600 (storm drain/Flood channel facility owners) Control 1: (714)628-7008
877 89-SPILL 897-7455 24 HR Hotline
Caltrans(949) 724-2607 24 hours
California Highway Patrol (949)559-7888 24 hours
traffic control/road way hazard on highways and unincorporated areas
Carl Warren &Company Ed Garbo(Home): (714)283-8769
OCSD's Third Party Administrator Joan Week(Home): (714) 549-0703
(public/private property damage)
(800)572-6900
Ed Garbo(714)740-7999, x123
EC Sanitary Sewer Overflow Response Procedure Page 7 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
Attachment B
Sanitary Sewer Overflow Reporting Guidelines
Type of Spill Agency(s)to Notify by Notification Report Timeframe
Phone Timeframe
Category 1 — all discharges of RWQCB Immediate but Must report on CIWQS
sewage resulting from a failure in OCHCA no later than 2 within 3 business days.
the Enrollee's sanitary sewer Cal EMA hours.
system that: OC Public Works Submit final certified report within
A. z1000 gallons; or Additionally, 15 calendar days of the SSO
B. Result in a discharge to a certify to conclusion.
drainage channel and/or RWQCB that
surface water; or Cal EMA and
C. Discharge to a storm drainpipe OCHCA were
that was not fully captured and notified within
returned to the sanitary sewer 24 hours.
system.
Category 2—all other discharges of RWQCB per staff Immediate Must report and certify on CIWQS
sewage resulting from a failure in request. within 30 days after the end of the
the Enrollee's sanitary sewer OCHCA per staff request. calendar month in which the SSO
system. occurred.
Private lateral sewage discharges Governing city/county. Immediate Private lateral sewage discharges
that are caused by blockages or RWQCB per staff may be reported to the Online
other problems within a privately request. SSO Database based upon the
owned lateral. OCHCA per staff request. Enrollee's discretion. The
OC Public Works if Enrollee must identify the sewage
services are required. discharge as occurring and
caused by a private lateral, and a
responsible party should be
identified, if known.
'If a spill accurs after hours,notify Cal EMNContml 1 and they will make the necessary wntacts.
EC Sanitary Sewer Overflow Response Procedure Page 8 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
Attachment C
EC SPILL RESPONSE FIELD REPORT
(Questions to ask and document)
Note: Main role for EC is to be the regulatory liaison and contact person.
Control Center and Collections Field Staff should obtain the majority of the
information below. However, obtain this information from appropriate staff in
order to discuss with regulatory agencies and for reporting purposes.
Contact Information:
• Contact information of reporting party:
o Name/Agency:
o Phone number:
• Name/contact information of all the staff on site and contacted:
Time line:
• Time spill reported and to whom:
• Time spill started:
• Time of containment:
• Time spill stopped (flow stopped):
• Time of cleanup:
• Spill volume:
Spill Location (Collections should create a map and take photographs of the following):
• Address:
• Flow originated at what location (manhole, cleanout ) (GPS coordinates):
• Location spill entered a storm drain (GPS coordinates) [maybe multiple
locations]:
• Surface water was impacted (list which surface waters were impacted):
• Potential recreational water impacted:
• Document who took the photographs, date and times.
EC Sanitary Sewer Overflow Response Procedure Page 9 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
Bacteria Samples (General Rule: Take only in recreational waters in cooperation with
OCHCA; bacteria samples are not a tool to indicate the presence/absence of sewage in
storm channels.)
• Samples taken? How many?
• Location/time/date/name of sampler of samples taken:
• Chain of custody form used?
Notifications Made:
• Name of person contacted:
• Time:
• Discussions with Regulatory Agencies (who, what, when, corrective actions,
follow-up requests, contact information, times, full content of the discussion:
• Is there a beach closure?
• Name of person who decided to close the beach:
Preventative measures already in place (rubber mat, berm, containment boom, pump:
Corrective action taken (Demonstrate due diligence. Containment and cleanup
measures):
Long-term follow-up:
Outstanding questions/concerns to follow-up on:
Internal meetings held / coordination activities:
After meetings and documentation are complete, this information will be used for
reporting to the regulatory agencies.
EC Sanitary Sewer Overflow Response Procedure Page 10 of 11 Revised: 01-31-11
Procedure No. EC-SOP-008
APPENDIX P3
SSO Notification Procedures
Revision Date Revision Date
No. Updated No. Updated
0 09/30/05 4
1 01/16/09 5
2 02/10/11 6
3 01/23/12 7
Procedure No: EC-SOP-009
Orange County Sanitation District Path: HAntglobal\Control Center
Reports\Spill Procedures&Forms\SSO
Notification Procedures Offcial_01-23-12.doc
Sanitary Sewer Overflow Notification Date: January 23, 2012
Procedures Approved by: James Colston
PROCEDURE REVISION HISTORY
Rev. Date Approval
0 March 30, 2004 Robert P. Ghirelli, Technical Services Director
1 April 12, 2006 Robert P. Ghirelli, Technical Services Director
2 August 21, 2007 Edward M. Torres, Technical Services Director
3 January 16, 2009 Edward M. Torres, Technical Services Director
4 February 10, 2011 James E. Colston, Environmental Compliance
Manager
1. PURPOSE AND SCOPE
The purpose of the Sanitary Sewer Overflow (SSO) Notification Procedures is to
provide a procedure for prompt notification to Orange County Sanitation District
(OCSD) staff and appropriate public agencies of an unauthorized release of
wastewater (raw or treated sewage or industrial wastewater). It also clarifies the
roles of each division regarding SSO response and reporting responsibilities.
2. DEFINITIONS
A. Cal Ell California Emergency Management Agency
B. CASC: Countywide Area Spill Control Program
C. CIWQS: California Integrated Water Quality System - SSO Reporting System
D. GWDR: Statewide General Waste Discharge Requirements for sanitary sewer
systems issued on May 2, 2006, by the SW RCB to all federal and state agencies,
municipalities, counties, districts, and other public entities that own or operate
sanitary sewer systems greater than one mile in length that collect and/or convey
untreated or partially treated wastewater to a publicly owned treatment facility.
E. LRO: Legally Responsible Official that certifies SSO Reports in CIWQS
F. Non-Working Hours: Hours when day-shift staff are not on-site.
G. OCHCA: Orange County Health Care Agency
Sanitary Sewer Overflow Notification Procedures 1 Of 16 Effective 01-04-11
Procedure No. EC-SOP-009
H. OCSD's Service Area: Includes corridors where the regional trunk sewers,
interceptor, and pump stations are located. Also includes local sewers where
OCSD has operations and maintenance responsibility.
I. Private Property SSO: Sewage discharges that are caused by blockages or other
problems within a privately owned lateral. SSOs that are caused by a blockage in an
OCSD-owned line are not considered private property per the definition in the Statewide
GW DR permit.
J. OC Public Works: Orange County department that protects the public county-wide
from the threat of floods by constructing, operating and maintaining major flood control
channels, dams, retarding basins, pump stations.
K. RWQCB: California Regional Water Quality Control Board, Santa Ana Region
L. SSO: Sanitary Sewer Overflow; or sewage spill
M. SWRCB: California State Water Resource Control Board
N. Working Hours: Monday— Friday, 6:30 a.m. —5:00 p.m.
3. RESPONSIBILITIES OVERVIEW
A. Division 140, Public Affairs: Receive and respond to phone calls from the
media or general public related to SSOs. Visit an SSO site when media is
present. Notify cities, fire departments, police departments, etc. of SSOs when
public relations are warranted.
B. Division 250, Information Technology: Work with Division 340, 790, and 830
to resolve problems with Internet/Network connection when non-operational.
Once the Internet/Network is operational, relay the information to the appropriate
division.
C. Division 260, Risk Management: Responds to ensure that the safety of
responders and the public is not compromised while carrying our response
operations. Risk Management provides critical support with SSOs, and
emergency operations center activations including establishing an incident
command post in the field.
D. Division 340, Collections: Project manager and the division responsible for the
GWDR to develop, implement, maintain a preventative maintenance program,
and certify SSO reports. Respond to reports of possible SSOs from OCSD's
facilities; Contain and coordinate the cleanup of OCSD SSOs, including making
every effort to recover sewage from the storm drain system before it reaches a
surface water; Document actions taken using field reports, pictures, maps, etc.;
Assist member agencies when possible and document actions; Deal directly with
private property owners, this does not necessarily mean field staff but individuals
should be instructed to contact supervisors/management if they have specific
questions. The Manager is a designated LRO that can certify SSO Reports.
Also responds to reports of possible SSOs that may involve industrial process
waters and document actions taken.
Sanitary Sewer Overflow Notification Procedures 2 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
Designated Collections Office Staff(and back-up person)
• Compile all GWDR required SSO information, including field reports,
pictures, maps, sampling results, calculations, problem reports, and
submit package to Division 790 in a timely manner for review (i.e. For a
Category 1, report submit information by the second day. For a Category
2 report, submit information by the 15� of the following month). File in
appropriate directories;
• Coordinate with EC regarding CIWQS SSO Reporting System issues;
• Provide training for Division 340 CIWQS SSO Reporting System issues
and reporting responsibilities;
• Point of contact for Division 790. Relays information provided by 790 to
340 staff.
E. Division 790, Environmental Compliance (EC): Liaison with regulators and
GWDR compliance overseer. Assure regulatory agency notifications and any
additional necessary notifications are fulfilled. Visit SSO site as required in the
EC Sanitary Sewer Overflow Response Procedure, EC-SOP-008. Submits drafts
of the Category 1 and 2 SSOs to CIWQS for compliance with the GWDR.
Review SSO reports before certification by Legally Responsible Official. Assist
with SSO tracking and attend meetings to clarify compliance related issues and
requirements. Provide support by contacting CASC contractors to respond to
SSOs that enter flood control channels.
F. Division 830, Operations — Plant No. 1: Control Center: Coordinate SSO
response by receiving and processing preliminary information on possible SSOs.
Notify necessary divisions, member agencies, and regulatory agencies (after-
hours) by phone, radio, text (PNA) and numeric pagers, and e-mail as necessary.
Document actions by filling out the SSO report in the CIWQS SSO Reporting
System. If the CIWQS SSO Reporting System is down at the time of the SSO,
complete the SSO report on the appropriate CIWQS SSO Reporting System data
sheet found in the Collections System Binder and follow up by entering the data
into the CIWQS SSO Reporting System at a later time.
G. Division 890, Environmental Sciences Lab and Ocean Monitoring: If
deemed necessary by the OCHCA and the SSO occurs during working hours,
take sewage samples of SSO and runoff in designated areas. Perform analyses
on sewage samples. Report results to Divisions 340 and 790. If SSO occurs
during non-working hours, EC will take samples in accordance with lab
guidelines and coordinate with Division 890 staff for proper and timely analyses.
H. Member Agencies (Cities and Sanitation Districts): Respond to reports of
SSOs that may involve their Collections systems or private sewer systems that
may impact the municipal storm drain system. Contain and clean-up their
respective SSOs, protect their storm drains, and notify necessary regulatory
agencies.
I. OC Public Works and Stormwater Co-permitees: Protect County and co-
permittee stormwater conveyance facilities from illegal discharges (including
sewage). Coordinate response to SSOs or other illegal discharges from private
property that are impacting storm drains and code enforcement may be used if
Sanitary Sewer Overflow Notification Procedures 3 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
necessary (if property owner can not be reached or is uncooperative). Provide
support by contacting CASC contractors to respond to SSOs that enter flood
control channels.
J. Orange County Health Care Agency: Goal is to protect the public health from
an SSO including responding to SSOs and closing beaches and other
recreational waters.
K. Private Property Owner: Remove the blockage (e.g., call a plumber) and stop
using water that goes to the sewer until the blockage is removed. OCSD may
assist with containment and clean-up if sewage enters public right-of-way. Local
city or OC Public Works or OCHCA stormwater code/ordinance enforcement can
assist with uncooperative owners. OCSD is not authorized and will not
participate in the cleaning of any privately owned lateral lines.
4. SSO REPORTING AND NOTIFICATION PROCEDURES
NOTE: Regulatory and other affected agencies require initial notification as soon
as possible without jeopardizing the response process (no later than two
hours).
A. SSO Report Received
(1) Control Center staff shall initiate documentation of the reported SSO (who,
what, when, where, why) on a Spill Interview Form (Attachment A).
(2) Control Center staff shall determine whether the reported SSO is in the
OCSD's service area or is the responsibility of another agency using the
Sphere of Influence, Sewer Atlas, other available resources in the Control
Center, and/or with the assistance of Collections staff.
B. SSO from the OCSD's Facilities
(1) If the Control Center determines that the possible SSO may be related to the
OCSD's facilities, Control Center staff shall contact and relay the available
information for investigation and/or control of reported SSO to the on-duty
Collections Supervisor or Designee during the day shift or standby Collections
staff during after-hours.
(2) Control Center staff shall notify OCSD staff and regulators of the possible
SSO via an Outlook e-mail and provide the available information to the Spill
Notification - Sewage distribution list (see Attachment B for recipients—
includes internal, OCHCA, OC Public Works, and RWQCB staff). For small,
non-critical events (using the Operations supervisor's best judgment) when
reports are taken between 10 p.m. and 5 a.m., the control center staff may
utilize the Spill Notification - Sewage w/o PNA (Attachment B) (no pagers are
notified). The following information should be included in the preliminary e-
mail notification if available:
• Responsible city, agency, private property owner
• Date and time
• Incident location including address and city
Sanitary Sewer Overflow Notification Procedures 4 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
• Problem description
• Response status
• If it entered a storm drain
• Estimated volume
(3) Upon arrival on site and preliminary investigation of reported SSO,
Collections staff will confirm whether or not there is an SSO and the status of
their response and containment.
(4) Collections staff will make sketches and take photographs of the SSO, and
they will forward digital files or hard copies (if a traditional camera is used) to
the designated Collections Office staff responsible for compilation of SSO
reports. Collections staff will file all SSO documents on the electronic server
at: H:\dept\fss\340\Groups\Collections Facilities O&M\Common\Field
Photos\SPILL REPORTING PHOTOS.
(5) Control Center staff will send out intermittent updates as new information
becomes available to the Spill Notification - Sewage subscribers.
(6)The on-duty member of the EC staff(Control Center staff during evening
shifts and weekends or if EC staff can not be reached) shall notify RWQCB
and OCHCA staff with a phone call for any SSO volume (see Attachment C).
If the SSO is equal to or greater than 1,000 gallons also contact Cal EMA.
• During the night and weekend shifts: contact the County of Orange
Control 1 instead of OCHCA; contact Cal EMA instead of RWQCB.
• Responsible staff shall complete all applicable regulatory notifications
in accordance with the Decision Table in Attachment C.
• As revised by Order No. WQ 2008-0002-Exec Cal EMA, RWQCB, and
OCHCA must be notified immediately, but no later than 2 hours of an
SSO.
• Additionally, OCSD must certify to RWQCB through the SSO Database
or by phone that Cal EMA and OCHCA were notified within 24 hours.
(7) Collections staff or managers may request Control Center staff to contact
other staff that may be required (e.g., ESL, Public Affairs, EC, Contractors).
They may also request Control Center staff to determine the location and
direction of flow for storm drains in the SSO area. This information is located
on a set of 80 large County of Orange facility drawings in the Control Center
or online at OC Public Works website
hftp://www.ocwatersheds.com/watersheds.aspx
(8) Control Center staff shall create a service request number in the CMMS
System. Staff will then enter the SSO data into the CIWQS SSO Reporting
System or if it's non-operational on the appropriate CIWQS SSO Reporting
System data sheet found in the Collections System Binder and follow up by
entering the data into the CIWQS SSO Reporting System at a later time.
Documentation in either the CIWQS SSO Reporting System or data sheet will
Sanitary Sewer Overflow Notification Procedures 5 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
continue throughout the SSO response and related preliminary information
received during communications with the responding Collections staff.
Control Center staff shall confirm all field-related preliminary information on
Tabs 1 and 2 of the CIWQS SSO Reporting System with Collections staff and
send updates to the Spill Notification - Sewage distribution list as information
becomes available.
(9) When Collections staff and Control Center staff believe the preliminary
information is as complete as possible for the response and clean-up (usually
after Collections staff leaves the site), Control Center staff shall e-mail a final
report of the SSO to the Spill notification - Sewage distribution list.
(10) By the end of the reporting period, the designated Collections Office Staff
shall review the SSO report and any information provided by other divisions
including Collections, and Construction Management to verify the preliminary
information and to ensure accuracy. The designated Collections Office staff
will make any necessary changes and additions in the CIWQS SSO
Reporting System and submit the final report to EC staff in a timely manner
for their review. EC shall perform Quality Assurance/Quality Control of the
final report and make necessary corrections in the CIWQS SSO Reporting
System. When all changes are complete, EC staff will click on the Ready to
Certify button so that the LRO can certify the SSO report for compliance. (see
EC Sanitary Sewer Overflow Response Procedure, EC-SOP-008)
C. SSO from Private Property
(1) Control Center staff shall notify and/or dispatch Collections staff, especially in
Area 7, to determine if the OCSD sewer is causing the problem.
(2) See Section B above. Response is the same. However, no field pictures,
sketches or calculations are required. Control Center staff shall note in the
CIWQS SSO Reporting System that the problem was a Private Property
SSO. Information provided in the CIWQS SSO Reporting System will include
the following:
• Responsible private property owner
• Date and time
• Incident location including address, city and zip code
• Problem description
• If it entered a storm drain
• Estimated volume
(3) If Collections staff informs Control Center staff that the blockage is located in
the private property owner's lateral, they may request that Control Center staff
call the owner/property manager (if they are not onsite) and have the
owner/property manager relieve the blockage (including calling out a plumber
immediately if necessary). Due to liability concerns and the possibility of
damage to the property owner's line in OCSD trying to solve the situation, it is
against OCSD policy for Collections staff to work on private lines, although
supervisors or management may authorize this work on a case-by-case
basis.
Sanitary Sewer Overflow Notification Procedures 6 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
(4) /f the property owner or the occupant of the property can not be reached
or refuses to call a plumber AND the private property discharge is
entering the public right-of-way or a storm drain, Control Center staff
shall call OC Health Care (714-433-6419) (Control 1 after hours— 714-
628-7008) to request health codelordinance enforcement assistance.
Control Center staff can also request response from the City of Tustin Code
Enforcement Office during working hours (714-573-3106)for issues within the
City limits (NOT in Unincorporated OCSD 7). The County and the local cities
are required by their NPDES permit to not allow sewage to discharge to storm
drains, and they have the legal authority to enforce their requirements, which
may include shutting off the water supply and other measures.
(5) If none of these agencies can respond and assist with the enforcement
issues, the Orange County Health Care Agency can also be called for
assistance at either 714-433-6419 during business hours or through Control 1
(714-628-7008) after hours.
(6) If a member of the public calls to report a reoccurring or ongoing SSO on
private property or that we can not otherwise assist them, they can report the
problem by calling 24-Hour Water Pollution Problem Reporting Hotline
877-891-7455 or logging onto httn://www.ocwatershed.com/ and clicking
on Pollution Hotline. Staff can also use this mechanism, but official agency
calls should be made to Control Center.
(7) Control Center staff shall provide the completed SSO report through Spill
Notification - Sewage w/o PNA (Attachment B) as usual.
(8) EC staff will include the Private Property SSO report as part of the CIWQS
SSO Reporting submittal.
D. SSO NOT Located in the OCSD's Service Area or OCSD Staff Does Not
Respond to SSO Site
(1) Control Center staff shall:
a. Refer the problem to the correct agency.
b. Document the agency's name, contact person, time of contact, and
phone numbers on the internal Collections System Problem Report.
E. SSO NOT OCSD's Facility BUT Responsible Agency Requests Assistance
(1) Control Center staff shall notify and/or dispatch Collectionss Facilities staff, if
available.
(2) See Section B above. Response is the same. However, no field pictures,
sketches or calculations are required. Control Center staff shall note in the
internal Collections System Problem Report that the problem was not an
OCSD's SSO.
(3) Provide notification through Spill Notification - Sewage w/o PNA (Attachment
B) as usual.
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Procedure No. EC-SOP-009
5. REFERENCES
California Code of Regulations, Title 23, Section 2250
California Fish and Game Code, Chapter 2, Article 1, Section 5650
California Health and Safety Code, Division 5, Chapter 6, Article 2, Sections
5410-5415, 5460-5462
California Water Code (Porter Cologne Act) Section 13271
EC Sanitary Sewer Overflow Response Procedure, EC-SOP-008
State Water Resources Control Board Order No. 2006-0003, Statewide General
WDR for Wastewater Collection Agencies
6. ATTACHMENTS
A. Control Center Spill Interview Form
B. Spill Notification Contacts
C. Spill Notification Decision Matrix and Contact List
Sanitary Sewer Overflow Notification Procedures 8 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
Attachment A
Collection System Problem Report—Sample Form
Page 1 of 2
Orange County Sanitation District
CONTROL CENTER SPILL INTERVIEW FORM
Call Initiated: Date: Time: CMMS Work Order#:
PERSON REPORTING PROBLEM:
Name: Agency:
Spill Location:
City: Phone#
(Use Unincorporated County if applicable)
Nearest Cross Street: Thomas Guide Page&Coordinates:
IF A RESIDENT IS REPORTING PROBLEM: Notes:
Example Opening statement: We'll be dispatching our field crew momentarily. To help us most effectively respond to your call,
we need some additional information. These questions should only take a minute,but will help us tremendously In better
responding to your call.
For the field responders, is there a good reference
landmark? (shops, houses,etc.)
Did you see water flowing from a manhole? Yes ❑ No❑ Don't Know❑
If not,where is it coming from?
Why do you think it is sewage? (Is there an odor?/Does
the manhole say"OCSD"or"sewer?')
How fast is the water flowing?(Is it a small trickle out the
side or is it gushing through all outlets with force?)
Is the water flowing in or to the street gutter? Yes ❑ No❑ Don't Know❑
Do you know if a storm drain catch basin is nearby? Yes ❑ No❑ Don't Know❑
Is the water flowing to or about to get to that catch basin? Yes ❑ No❑ Don't Know❑
Appro dmately how wide and deep is the(flowing or wet)
w Deep:_ Wide:
water path?
Have you called any other agencies or did another agency
refer you to us?
IF ANOTHER AGENCY IS REPORTING PROBLEM: Notes:
If we find out the spill belongs to another city/agency always ask the question:"Is your agency handling all notifications&
documentation? If they are,OCSD only has to document our involvement.
Do you have a crew currently onsite? Yes ❑ No❑ Don't Know❑
If so,have they contained the spill and protected stone Yes ❑ No❑ Don't Know❑
drains?
If not,will your agency be responding? Yes ❑ No❑ Don't Know❑
Is the water flowing in or to the street gutter? Yes ❑ No❑ Don't Know❑
Is the water flowing to a storm draintcatch basin? Yes ❑ No❑ Don't Know❑
Approximately how wide and deep is the(flowing or wet) Deep: Wide:
water path?
Although we will be responding as quickly as possible,we request
If the answers to I and 1b.are NO,and 2 or 3Is YES, that your staff start protecting the storm drains,setting up
then you should state the following: containment and any necessary traffic control until we arrive onsits.
These measures are important to protect the environment and
possibly prevent a beach closure.
How fast is the water flowing?(Is it a small trickle out the
side or is it gushing through all outlets with force?)
Sanitary Sewer Overflow Notification Procedures 9 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
Attachment A
Collection System Problem Report—Sample Form 16
Page 2 of 2
Orange County Sanitation District
CONTROL CENTER SPILL INTERVIEW FORM
QUESTIONS FOR THE COLLECTIONS CREW: Notes:
Fill in the Blanks: If there are any blanks left on page one,ask Collections these questions when they arrive onsite.
General information:
Is this a District problem(i.e.,in,from,or caused by District's facilities)? Yes ❑ No❑
Type of spill: Sewage ❑ Chemical(I.W.)❑ Other❑
Size of line(not cleanout): inches Did any sewage reach storm drain? Yes❑ No❑
List receiving water(if known): Newport Bay❑ Santa Ana River❑San Gabriel River❑Other
Cause of spill: Grease❑ Roots❑ Other Debris❑ Rain-related Inflow❑ Line Break❑
Vandalism❑ Other❑
Initial Estimated volume: gallons Estimated amount recovered to sewer or vectored: gallons
Response:
Responding Personnel:
Responding Vehicles:
1.)Time Collections was first contacted: 2.)Time arrived onsite:
3.)Time containment set: 4.)Time blockage cleared:
5.)Time clean up complete/left site:
Sanitary Sewer Overflow Notification Procedures 10 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
Attachment B
Spill Notification Contacts
CONTACTS CONTAINED IN SPILL NOTIFICATION- SEWAGE
DISTRIBUTION LIST
Name Division I Agency Notified via E-mail or
PNA Pager?
James Ruth 110 E-mail
Bob Ghirelli 110 E-mail
Sonia ass ren Morgan 140 Both
Jeff Reed 160 E-mail
Wesley Bauer 260 Both
George Rivera 260 Both
Michele Farmer 260 Both
Nick Arhontes 310 Both
Mark Es uer 310 Both
William Cassidy 340 Both
Peter Chaffs 340 E-mail
Donald Cleveland 340 Both
John Gonzalez 340 Both
Jim Herberg 710 PNA
John Linder 740 E-mail
Hardat Khublall 750 E-mail
Tod Haynes 760 PNA
Terry Krie 760 E-mail
EC Spill Response Cell 790 PNA
Dindo Carrillo 790 Both
Lisa Hane 790 Both
Lisa Rothbarr 790 Both
Jim Colston 790 Both
Deirdre Bin man 790 Both
Tom Mere illano 790 E-mail
Jerry Evangelista 790 E-mail
Tom Gaworeki 790 E-mail
Merrill Seiler 790 Both
Mike Zedek 790 E-mail
Ed Torres 810 E-mail
Marc Larson 830 Both
Tony Lee 830 E-mail
Ted Mauter 830 Both
Peter McGrath 830 E-mail
Victoria Raymond 830 E-mail
Michael Vuon 830 Both
Frank Chavez 830 E-mail
Dave Heinz 830 E-mail
Ken Wong 830 Both
Simon Watson 850 Both
Superscript numbers indicate order of EC responders.
Sanitary Sewer Overflow Notification Procedures 11 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
CONTACTS CONTAINED IN SPILL NOTIFICATION— SEWAGE DISTRIBUTION —
EXTERNAL
Name Division /Agency Notified via E-mail or
PNA Pager?
Duc Nguyen OC Public Works E-mail
Chris Crompton OC Public Works E-mail
Grant Sharp OC Public Works E-mail
Larry Brander OCHCA E-mail
Mike Fennessy OCHCA E-mail
Larry Hone bourne OCHCA E-mail
Dan Yoko ama OCHCA E-mail
Najah Amin RWQCB E-mail
Steve Ma ville I RWQCB I E-mail
EC CONTACT INFORMATION
Back-Up
Name Order Internal Pager/Cell Home
Dindo Carrillo* 1-E 406 ( -0833
Z22 7 7144 - 3 NNAA
Lisa Haney 2-EC790 x744 0 Lisa Rothbart 3-EC 790 x 7405 (714)227-9886 NA
Jim Colston 4-EC 790 x 7450 (714)803-1397 NA
*EC Primary Spill Responders will carry EC Spill cell phone(714-343-0333).
NOTIFICATION CONTACTS
Normal Hours After Hours
OCHCA(Please call down the list until someone has been contacted)
(7 7�433-6419(Office Support Staff) Control 1: (714)628-7008(will contact
(2)Mike Fennessy(714)433-6280 OCHCA on-call staff)
(')Dan Yokoyama (714)433-6288
(4)Larry Brennler (714)433-6284
i'i Larry Hone bourne 714 433-6015
RWQCB—Water Board Santa Ana Region (951) 782-4130 24 hours: (951)782-4130
Najah Amin (951)320-6362 Cal EMA: (800)852-7550
CaIEMA (California Emergency Management Agency) (800)852-7550 24 hours
OC Public Works
(714)955-0600 (storm drain/flood channel facility owners) Control 1: (714)628-7008
877 89-SPILL 897-7455 24 Hr Hotline
Caltrans (949)724-2607 24 hours
California Highway Patrol OC Communications Center(949) 559-7888 24 hours
traffic control/road way hazard on highways and unincorponitted areas
Carl Warren &Company Ed Garbo(Home): (714)283-8769
OCSD's Third Party Administrator Joan Week(Home): (714)549-0703
(public/private property damage)
(800)572-6900
Ed Garbo(714)740-7999, x123
Sanitary Sewer Overflow Notification Procedures 12 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
CITY, SEWER, AND WATER AGENCY CONTACTS
CITY BUSINESS I OFF-HOURS NOTIFICATION E- COMMENTS
HOURS MAIL
PUBLIC WORKS/CITIES
Anaheim f714)765-6860 (714)765-6840 Ivechione(danaheim.net 24-hr Emergency Dispatch
714 765-3300 714 765-6860 Off-hrs.
Brea (714)990-7648 (714)990-7911 Jerrvm(alci.brea.ca.us Off-hours: Police Dept.
714 990-7691
biones(dbuenaoark.co
Buena Park (714)562-3655 (714)562-3902 m Off-hours: Police Dept.
rhunt buena ark.com
ovazouez(dci.cvoress.c
Cypress (949)724-7502 (562) 594-7232 ams, Off-hours: Police Dept.
(714)229-6760 (714)229-6600 Odickson(coci.cvoress.ca
US
Fountain Valle (714)593-4493 714 593-4483 Steve.hauerwaas(Woun Off-hours: Police De 1.
y 714 593-4600 ( ) tainvalley.ora p
dandO.ci.fullerton.ca.us,
PattvLadci.fullerton.ca.0
s(sewer spills),
(714)738-6715 BilIR(fti.fullerton.ca.us
Fullerton (714)738-6897 (714)738-6700 (sewer spills) Off-hours: Police Dept.
GeneVaci.fullerton.ca.
us(storm/hazmat),
DouaR(dci.fu Ilerton.ca.
us storm/hazmal
(714)960-8861 corav(dsurfcity-hb.om
Huntington Beach (714)960-8830 (714)960-8825 iiones(c),sur city-hb.om Off-hours: Police Dept.
714 536-5921
(949)453-5300 kilaniainvd.com Off-hours: Call IRW D or
Irvine (949)724-7516 (949)724-7000 p.d. Police Dept.
949 724-7600
(562)905-9708 carlo nafarrete(Mahabr
La Habra 562 905-9792 (562)905-9750 aci .cam Off-hours: Police Dept.
La Palma (714)523-1140 (714)690-3368 Ora
afikm(dcitvofiaoalma. Off-hours: Police Dept.
Laguna Beach (949)497-0765 (949)497-0717 Off-hours: Police Dept.
Hours:7am-3:30 m
Newport Beach (949)644-3011 (949)644-3717 eburta, itv.newoort- Off-hours: Police Dept.
beach.ca.us
Orange (714)744-5525 JLoertscher(rDcitvoforsn
714 532-6480 (714)538-1961 ge om
Placentia 714 993-8245 714 993-8164 N/A Off-hours: Police Dept.
San Clemente (949)366-1553 (949)366-1553
949 361-8224
San Juan (949)493-6363 „„ Off-hours:Answering
Capistrano 949 �,,,,,,� ,,43 443-1171 ("'T" T"' Service
Santa Ana
(714)647-3380/ (714)834-4211 p d Rick Strenberg cell: (714)
3344 402-7042 or Police Dept.
Seal Beach 562 431-2527 562 799-4100 N/A Off-hours: Police Dept.
t soza(dci.stanton.cam
(714)379-9222, (714)288-6742 s
Stanton x205 (Sheriffs) b doss(dci.stanton.ca.0 Off-hours: Sheriffs Dept.
s
(714)573-3150 rveeAtustinca.oro
Tustin (714)573-3200, (714)573-3225 aoonzales(dtustinca.ora Off-hours: Police Dept.
Field Service Police knouven(dtustinca.om
Cell (714)337-5214 citvhall(dvillaoark.ora Off-hours: Lead
Villa Park (714)998-1500 (714)497-7391 Maintenance Mike
Knowles and Ken Domer
Westminster 714 898-3311 714 898-3315 Off-hours: Jeff Howell,
Sanitary Sewer Overflow Notification Procedures 13 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
(0 for operator) x326 (police Public Works Manager,ext.
dispatcher)or 911 6290
Yorba Linda City 714 961-7170 714 990-7911 Off-hours: Police Dept.
SANITATION DISTRICTS
(949)631-1731 (714)754-5250 tomfauth0ci.costa-
Costa Mesa (714)393-4433 (714)393-4433/ mesa.ca.us Off-hours:Answering
714 337-3535 714 754-5252 Service/Police Dept.
Dana Point (949)499-4555 Ernie Garcia Off-hours:Answering
art of SCWD 949 496-9322 949 289-0137 Service at 949 499-4555
Garden Grove (714)741-5395 (714)741-5704 p.d. brenthf ci.carden- Off-hours: Police Dept.
rove.ca.us
L.A. Sanitation 562 699-7411
Midway City and (714)893-3553 (714)310-9004 Off-hours: Standby
Westminster Cellular phone
O.C.S.D. 714 962-2411 714 593-7025 Off-hours: Control Center
Rossmoor Los Off-hours: Standby Pager
Alamitos Sewering (562)431-2223 (562)708-1772 OR General Manager
District (562)400-4022 Susan Bell OR Melody
Hiller
(562)493-9932 (714)330-3728 Off-hours:Answering
Sunset Beach 714 330-3728 Service
WATER DISTRICTS
EOCWD 714 538-5815
El Toro (949)837-0660 (949)837-7050 Administration Center with
Answering Service
Irvine Ranch (949)453-5300 (949)453-5300 robertsairwd.com Off-hours:Answering
Service
Los Alamitos 562 431-2223 Los Alamitos
Los Alisos(IRWD) (949)830-0580 After hour—answer
service
Moulton Niguel'_ 949 831-2500 949 831-2500 24-hour service
(714)288-2475 (714)538-1961 Off-hours:Answering
Orange County 714 378-3200 Service
Santa Ma arita 949 459-6400 949 459-6581
Santiago County (714)649-2630 Off-hours:Answering
IRWD 949 453-5300 Service
South Coast' (949)499-4555 Off-hours:Answering
Service
(949)551-8580 Trash only
Trabuco Canyon (949)858-0277 (949)856-0277 Off-hours:Answering
Service
Yorba Linda (714)701-3050 Off-hours:Answering
Service
COUNTY OF ORANGE
OC Public Works (877)89-SPILL (877)89-SPILL Off-hours:Answering
897-7455 897-7455 Service
Daytime Secondary Number/Off-hours Answenng Service
'Cities served—Laguna Niguel,Aliso Viejo, Laguna Hills,Sections of Mission Viejo and North Dana Point
'Cities served—Dana Point,Capistrano Beach and South Laguna
Phone numbers last updated: 1/23/11
Sanitary Sewer Overflow Notification Procedures 14 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
Attachment C
Spill Notification Decision Matrix and Contact List
Page 1 of 1
Checklist Guidance If YES, Notify:
If a possible spill of any size is . Collections Supervisor, Designee, or Standby
reported to the District . Plant No. 1 Chief Operator or Designee
E-mail brief notification to internal staff, OCHCA,and RWQCB via
the Spill Notification-Sewage distribution list in Outlook.
Include the following information, if known and available:
. Responsible city, agency, private property owner
If a spill of any size is confirmed by . Notified date and time
Collections staff . Incident location including address and city
. Problem description
. Response status
. If it entered a storm drain
Estimated volume
If Collections staff confirm the spill Call the responsible Agency or City. See Contact City List above.
to be a non-District's line (This includes private property spills where the spill is on City
property.) Fill out Collections System Problem Report.
If the spill is estimated to be less Call: OCHCA*(714)433-6419/6015
than 1,000 gallons RWQCB*(951)782-4130
If the spill is estimated to be equal Call: OCHCA*(714)433-6419/6015
to or greater than 1,000 gallons RWQCB* 951)782-4130
CaIEMA(800)852-7550
If spill discharging to storm drains Call OCHCA* (714)433-6419/6015
flood control RWQCB*(951)782-4130
OC PUBLIC WORKS* (714)955-0600
If the private property owner is Call OC PUBLIC WORKS* (714)955-0600
uncooperative and public properly OCHCA*(714)433-6419/6015
and/or storm drains are impacted (After Hours Control 1, at(714)628-7008 and request storm water
ordinance enforcement .
If the spill possibly contains Call: Collections Division—Mike Larkin at(714)593-7372
industrial process water? OCHCA*(714)433-6419, and
RWQCB*(951)782-4130
If hazardous materials are a Notify the local police,fire, or sheriffs department, Collections—Mike
possible concern? Larkin at(714)593-7372, and Safety—Wesley Bauer at(714)263-
5304.
If local oversight or enforcement is Contact the local/governing city, especially for gutter and storm drain
needed response or if the spill is Flowing to city property.
Notify the local police or sheriffs department. OCHCA and/or the
If command and control authority is local city may also be of assistance. OC PUBLIC WORKS/Control 1
needed can enforce against illegal discharges to storm drains throughout the
county.
Sanitary Sewer Overflow Notification Procedures 15 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
Checklist Guidance If YES, Notify:
If traffic control is a concern Notify the local police or sheriffs department, California Highway
Patrol, (949)559-7888 or Caltrans (949)724-2607 as necessary
If the spill has the potential to As the District's management directs, notify the District's Third-Party
damage public or private property Administrator, Carl Warren &Company, to determine whether their
representative should respond to the scene at(800) 572-6900.
If an SSO occurs after hours,notify Cal EMPJControl 1 and they will make the necessary contacts.
Sanitary Sewer Overflow Notification Procedures 16 of 16 Effective 01-04-11
Procedure No. EC-SOP-009
APPENDIX Q
OCSD SSO Emergency Response Plan
Revision Date Revision Date
No. Updated No. Updated
0 09/30/05 4
1 05/20/09 5
2 12/19/11 6
3 7
SSO Emergency Response Plan
Description
December 19, 2011
Introduction:
This SSOERP follows the Statewide Waste Discharge Requirements (WDR).
After the State WDR was adopted on May 2, 2006, OCSD updated its existing SSMP
from the prior Santa Ana Regional Water Board WDR order to meet its new
requirements. OCSD currently has an effective SSO response program in place that
includes extensive notification procedures.
Volume 1 of the final SSMP includes a narrative summary of how OCSD complies with
the WDR or Monitoring and Reporting Program (M&RP). Volume 2 of the final SSMP
contains specific support documents referenced in Volume 1 needed for quick access
by staff or auditors.
Our goal is to develop user-friendly documents for staff use, regulator use, and public
review as required by the WDR order. This SSOERP also becomes a part of OCSD's
Integrated Emergency Response Plan (IERP)for major local or regional disasters.
OCSD has reviewed and updated its existing SSOERP. The SSOERP is illustrated in
the "OCSD SSO Response Flow Chart" (Appendix P1) that provides a step-by-step
description of the OCSD SSO emergency response procedures. The flow chart is also
designed to be used as a decision tool for responding to different types of events in
gravity sewers, force mains, and pump stations. Where appropriate, based on staff
input and professional judgment, more detailed flow charts, procedures, and other
referenced documents will be used as supplemental data.
OCSD SSOERP action items are as follows:
(1) Description of Organization:
(A) Administrative, Operations and Maintenance and Lines of Authority:
OCSD currently maintains organization charts that provide this information. Much of
this general information is available for review in our annual budget book. In addition,
an SSMP program organizational chart is maintained.
The Collection Facilities O&M Division staff have the lead role in SSO response
activities and retain current versions of SOPS for SSO Response and Spill Containment.
Other agency staff and contractors assist them as necessary.
(B) Chain of Communication for Reporting SSOs:
The chain of communication for reporting SSOs, from receipt of a complaint or other
information, including the person responsible for reporting SSOs to the RWQCB, the
1 of4
Orange County Health Care Agency (OCHCA), Orange County Public Works, and the
State Office of Emergency Services (OES), is contained in Appendix P, Volume 2.
These include the SSO Response flowchart that describes the OCSD Control Center
and Collection System staff procedures for reporting SSOs and response and
notification procedures.
(it) Overflow Emergency Response Plan (ERP)
OCSD has developed and implemented an overflow emergency response plan that
identifies measures to protect public health and the environment, and includes, at a
minimum, the following:
(A) Proper notification procedures so that the primary responders and regulatory
agencies are informed of all SSOs in a timely manner.
The OCSD SSO response flow chart illustrates the established procedures that are
followed when a problem is reported. The plan provides the following:
Reporting of a problem from internal and external sources
• Actions taken during normal (6:00 a.m. to 4:30 p.m., Monday thru Thursday)
and after normal OCSD business hours
• Staff and/or primary standby mobilization by the duty Operations Supervisor
or designee.
(B) A program to ensure an appropriate response to all overflows.
As shown in the OCSD SSO response flow chart, OCSD staff responds to all reported
problems, including those SSOs that do not discharge to waters of the state. OCSD
has a formal process to evaluate the jurisdictional responsibility and the cause of the
problem. This also includes a process in the event the reported event cannot be
located in the field. Once located, the following sequence occurs as outlined in the flow
chart:
• Attempt containment, using spill containment procedures
• If the SSO is OCSD's responsibility, initiate the spill notification process
• Control the SSO and eliminate the problem
• Recovery and cleanup
• Field documentation
• If the SSO is not OCSD's responsibility, the notification process includes
notification of responsible party, site assistance when requested, and field
documentation of the event.
(C) Procedures to ensure prompt notification to appropriate regulatory agencies
and other potentially affected entities (e.g., health agencies, Regional Water
Boards, water suppliers, etc.) of all SSOs that potentially affect public health or
reach the waters of the State in accordance with the MRP. All SSOs shall be
reported in accordance with the MRP, the
California Water Code, other State Law, and other applicable Regional Water
Board WDRs or NPDES permit requirements. The SSMP should identify the
officials who will receive immediate notification.
2 of
As shown in the OCSD SSO response plan flow chart, when a problem is reported, the
Control Center dispatcher notifies OCSD staff in accordance with established
procedures. The chain of communication for reporting is then implemented beginning
with a possible spill notification, and communicating with those on the spill notification
distribution list. OCSD staff responds and investigates, while the notification of SSOs
procedure provides notification processes for the following:
• Events that occur during normal (6:00 a.m. to 4:30 p.m., Monday thru Thursday)
and after normal business
• Non-OCSD service area events
• Internal notification for support from the OCSD Environmental Compliance (EC)
division
• OCSD laboratory staff or other appropriate OCSD divisions
• Evaluation on case-by-case basis to initiate monitoring, reporting and additional
control and elimination procedures as necessary.
(D) Procedures to ensure that appropriate staff and contractor personnel are
aware of and follow the Emergency Response Plan and are appropriately
trained.
OCSD has an existing formal training program for OCSD staff that requires mandatory
safety training, technical skills training and supervisory/management skills training. The
program also uses California Water Environment Association (CWEA) certification and
on-the-job training (OJT) as part of this program. The current program is being
supplemented with a multiyear focused training and validation program.
OCSD has use of an on-site SSO simulator that allows crews to practice SSO
response, containment procedures, and estimate overflow volume using metered
discharges from a manhole and cover. Documented SOPS are being developed for this
purpose. Contract specifications for Capital Improvement Projects (CIP) require that
contractors develop their own SSOERPs.
(E) Procedures to address emergency operations, such as traffic and crowd
control and other necessary response activities.
OCSD has existing traffic and safety control procedures that comply with Caltrans and
CalOSHA requirements. These include:
• Adherence to Work Area Traffic Control Handbook (WATCH) procedures
• Use of confined space entry/rescue certified personnel as necessary
• Use of personal protective equipment
• Site security
• Use of law enforcement agencies as necessary for site-specific needs. Events
requiring law enforcement assistance are evaluated on a case-by-case basis.
• Contractors are used to supplement agency staff as necessary
(F)A program to ensure that all reasonable steps are taken to contain and
prevent the discharge of untreated and partially treated wastewater to waters
of the US and to minimize or correct any adverse impact on the environment
3 of
resulting from the SSOs, including such accelerated or additional monitoring
as may be necessary to determine the nature and impact of the discharge.
The OCSD SSO response flow chart has steps identified that are specific to:
• Containment
• Control and elimination of the SSO
• Cleanup
• Failure analysis and debriefing
Standard procedures and materials have been developed for the specific steps in the
flow chart, and are available in OCSD vehicles. Equipment to assist in the containment,
control and elimination, and cleanup is also available.
Events are evaluated on a case-by-case basis. The need for monitoring is determined
based on possible impact to recreational waters, and in coordination with RWQCB and
OCHCA staff. OCHCA or the RWQCB have responsibility for sampling. OCSD may
provide assistance with sampling if requested.
OCSD staff worked with the County of Orange to develop a plan for containing and
recovering SSOs to surface waters, storm drains and channels. This may include hiring
an on-call contractor to assist in recovering SSOs that have reached storm drains or
channels. OC Public Works now manages and executes the Countywide Area Spill
Control (CASC) Program.
The OCSD Control Center is staffed with dispatchers 24 hours a day, 7 days a week.
OCSD has an on-call list with a primary contact. If the primary contact cannot be
dispatched, an assigned secondary staff person is contacted and dispatched. On-call
staff is authorized to mobilize additional staff and equipment as needed. A response
time of one hour or less is an established goal and measured performance metric.
OCSD has adequate staff and equipment to respond to historic normal service
requests, including SSOs. If additional resources are needed for extraordinary events,
OCSD maintains a contact list of contractors and suppliers, and has standing blanket
purchase orders to mobilize the additional resources rapidly and specific to the event,
whether it is a gravity sewer or pump station problem.
4 of
APPENDIX R
SSO Spill Estimation and Simulation Training
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 11/17/11 5
2 6
3 7
SPILL ESTIMATION
Not Just A Guess Anymore
SCAP
SOUTHERN CALIFORNIA ALLIANCE OF
PUBLICLY OWNED TREATMENT WORKS
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SPILL TIMATO
Under current regulations accurate spill
estimation has become critical to the
operation and maintenance of a sanitary
collection system
Reporting to State and Regional Boards
Reporting to local health care agency
Factor for determining spill category
Can be used in determining penalties
SPILL ISILMATION-
-- There are basically two types of systems where
sewage spills occur
The gravity system
Collection pipelines, manholes, wet wells, etc.
The pressure system
Force mains, pump and lift stations, etc.
SPILL ESTIMATION METHODS
x WAG Factor
x Flooding or ponding
x Flow velocity over time equals spill volume
x Area times depth for spills that are contained
x Charts for pick, vent and manholes
x Picture charts (San Diego and CWEA Southern
Section )
-- Take pictures and measurements
Who is doing the estimating?
SPILL ESTIMATION METHODS
-- Eyeball Estimate
To use this method imagine the amount of water
that would spill from a bucket or a barrel . A bucket
contains 5 gallons and a barrel contains 50 gallons.
If the spill is larger than 50 gallons, try to break the
standing water into barrels and then multiply by 50
gallons. This method is useful for contained spills
up to approximately 200 gallons.
SPILL ESTIMATI0N METHODS
-- Measured Volume
The volume of most spills that have been contained
can be estimated using this method . The shape,
dimensions, and the depth of the contained
wastewater are needed . The shape and
dimensions are used to calculate the area of the
spills and the depth is used to calculate the
volume.
SPILL ESTIMATION METHODS
Measured volume continued
Step 1 Sketch the shape of the sewage
containment area .
Step 2 Measure or pace off the dimensions ( length ,
width , diameter, etc. )
Step 3 Measure the depth at several locations and
calculate an average (total of the samples by the
number of samples) .
Step 4 Convert the dimensions, including depth , to
feet.
SPILL ESTIMATION METHODS
Measured volume continued
Step 5 Calculate the area in square feet using the following
formulas:
Rectangle: Area = length (feet) x width (feet)
Circle: Area = diameter (feet) x diameter (feet) x 0.785
Triangle: Area = base (feet) x height (feet) x 0.5
Step 6 Multiply the area (square feet) times the depth (in
feet) to obtain the volume in cubic feet.
Step 7 Multiply the volume in cubic feet by 7.48 (number of
gallons in one cubic foot) to convert it to gallons.
SPIES ESTIMATION METHODS
-- Many times sewage spills do not pond at the
site but tend to flow into the storm water
system , creeks or water ways etc. For this type
of spill the flow volume or velocity must be
determined and the time duration of the spill
established .
SPILL ESTIMATION METHODS
-- Counting connections
Once the location of the spill is known , the number
of upstream connections can be determined from
the sewer maps. Multiply the number of
connections by 200 to 250 gallons per day per
connection or 8 to 10 gallons per hour per
connection .
SPILL ES ATIOWN METHQDS
-- For example :
22 upstream connections x 9 gallons per hour
per connection = 198 gallons per hour / 60
minutes per hour = 3 . 3 gallons per minute.
Multiply the gallons per minute times the
number of minutes the spill occurred for the
total volume of the spill .
SPILL ESTIMATION METHODS
-- Pictorial Reference
T Use a pictorial reference such as the San Diego or
CWEA Southern Section picture charts to determine
the flow velocity then multiply the gallons per
minute times the time duration of the spill in
minutes to obtain the total volume of the spill .
Reference Sheet for Estimating Sewer Spills _
City of San Diego from Overflowing Sewer Manholes Wastewater Collection DNlsion
Metropolitan Wastewater Department All estimates are calculated in gallons per minute(gprn) (619)6544160 k64
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SPILI. ESTIMATION METHODS
.. Open Channel Spill Estimation
+ For ditches, channels, gutters, etc.
+ Measure the cross sectional dimensions of the channel and
determine the velocity of the flow
+ Measure the velocity by dropping a floating object into the
flow and time over a measured distance
+ Flow (Q), ft3/sec = Velocity (V), ft/sec X Area (A),ft2
Flow times duration equals amount of spill
C--Urt�
se,,,•a9a I o.mr
SPILL-ESTIMATION METHS
Drop Bucket Method
Can be used for small spills where entire flow
stream can be captured in a bucket
Time how long it takes to fill the bucket
+ Dividing the volume of the bucket ( in gallons) by the
elapsed time to fill the bucket ( in minutes) equals
the flow rate in gallons per minute (gpm )
+ Example: If it takes 30 seconds to fill a 5-gallon
bucket and the spill has occurred for 20 minutes
the total spill volume would be 200 gallons
(5gal/. 5min = 10gpm X20min = 200gal . )
SPIES ESTIMATION METHODS
-- Calculating a spill based upon pipe size
Need to know the size of the pipe
Need a flow calculation chart
Measure the depth of the flow down stream of the
blockage
T Measure the depth of flow again after the blockage
has been cleared and flow stabilized
Flow 8 " PIPE 10" PIPE 12" PIPE 15" PIPE 18" PIPE 21" PIPE 24" PIPE
Depth
Inches
1 20 GPM 25 GPM 30 GPM 35 GPM 40 GPM 45 GPM 50 GPM
2 60 70 80 85 95 105 125
3 110 125 135 150 175 185 210
4 160 18O 200 235 260 285 320
5 190 240 280 315 360 380 445
6 260 310 355 415 455 500 555
7 290 370 425 F495 570 620 695
8 320 430 500 600 680 760 815
9 465 575 690 800 890 965
10 490 625 775 005 1005 1120
11 685 870 1020 1135 1275
12 715 935 1130 1260 1410
13 1020 124D 1415 1580
14 1070 1345 1520 1690
15 1105 1425 1650 1856
16 1495 1760 1990
17 1550 1880 2110
18 1595 1980 2285
19 2050 2410
20 2115 2530
21 2 2160 2630
2
23 2700
24 2765
2820
Note: the chart assumes V = 2.0 feet par second and n 0.013
1. Record the time that spill was reported.
2. Record the flow, in Inches, downstream of the spill or blockage. Record the pipe size in Inches.
Determine flow rate in gallons per minute (GPM) using chart above.
3. Re-establish flow and allow stabilizing. Record the time that flow stabilizes and the depth of flow,
In inches. Determine flow rate using chart above.
4. Subtract the now rate calculated in tit from the flow rate calculated in *3.
5. Multiply the result of 4 by the minutes elapsed from notification to stopping overflow.
S. Report total amount in ualions on the SSO Renort.
SPILL ESTIMATION METHQDS
-- Example :
T A Spill was reported at 3:50 pm and was corrected
at 6: 25 pm on the same day. Calculate the volume
of the spill for a 10 inch pipeline with 1 inch of
downstream flow before correction and 5 inches of
flow after correction and stabilization of flow.
VILL ESTIMATION METHODS
Time reported - 3 : 50 pm
.. Time Corrected - 6 : 25 pm
x Duration of spill - 2 : 35 or 155 minutes
c Depth of flow before - 1 inch
Depth of flow after - 5 inches
Flow 8 " PIPE 10" PIPE 12" PIPE 15" PIPE 18" PIPE 21" PIPE 24" PIPE
Depth
In s
1 20 GPM 25 GPM 30 GPM 35 GPM 40 GPM 45 GPM 60 GPM
60 80 85 95 105 125
3 110 125 135 150 175 185 210
160 200 235 260 285 320
5 190 240 280 315 360 380 445
260 355 415 455 500 555
7 290 370 425 495 570 620 695
8 320 430 500 600 680 760 815
9 465 575 690 800 890 965
10 490 625 775 005 1005 1120
11 685 870 1020 1135 1275
12 715 935 1130 1260 1410
13 1020 124D 1415 1580
14 1070 1345 1520 1690
15 1105 1425 1650 1850
16 1495 1760 1990
17 1550 1880 2110
18 1595 1980 2285
19 2050 2410
20 2115 2530
21 2160 2630
22
23 2700
24 2765
2820
Note: the chart assumes V = 2.0 feet par second and n 0.013
1. Record the time that spill was reported.
2. Record the flow, in Inches, downstream of the spill or blockage. Record the pipe size in Inches.
Determine flow rate in gallons per minute (GPM) using chart above.
3. Re-establish flow and allow stabilizing. Record the time that flow stabilizes and the depth of flow,
In inches. Determine flow rate using chart above.
4. Subtract the now rate calculated in tit from the flow rate calculated in *3.
5. Multiply the result of 4 by the minutes elapsed from notification to stopping overflow.
S. Report total amount in ualions on the SSO Renort.
SPILL ESTIMATION METHOD
-- From Chart
Flow after stabilization = 240 gpm
Flow downstream before = 25 gpm
Net Flow = 240 -25 = 215gpm
SPILL VOLUME = 215 (gpm ) X 155 ( m) _
33 ,325 gallons
SPILL ESTIMATION METHODS
To determine spill volume from vent or pick
holes
Count the number of holes
Measure the height of the water exiting from the
holes
HEIGHT TO BE MEASIJRE�
\v
n n
Refer to pick hole chart to determine the volume
from each hole
Multiply the number of holes times the flow rate
times the duration of the spill to determine spill
volume
Estimated Flows thru Manhole Cover Vent Holes and Pick Holes for SSO estimating
Hole Dia. Area Coeff.of Vel. Coeff. Of Cont. C Water Ht Water Ht Water Ht Q Q Q
inches sq.ft. Cv Cc Cv z Cc inches inches feet cfs 913m gph
Vent Hole
0.50 0.00136 0.945 0.70 0.662 1116 th 0.063 0.005 0.0005 0.23 14
0.50 0.00136 0.945 0.70 0.662 118 th 0.125 0.010 0.0007 0.33 20
0.50 0.00136 0.945 0.70 0.662 1/4th 0.250 0.021 0.0010 0.47 28
0.50 0.00136 0.945 0.70 0.662 one half 0.500 0.042 0.0015 0.66 40
0.50 0.00136 0.945 0.70 0.662 3/4 the 0.750 0.063 0.0018 0.81 49
0.50 0,00136 0.945 0.70 0.662 1 inch 1.ODD 0.083 0.0021 0.94 5C
Vent Hole,
0.75 0.00307 0.955 0.67 0.640 Ill 6lh 0.063 0.005 0.0011 0.51 31
0.75 0.00307 0.955 0.67 0.640 118 th 0.125 0.010 0.0016 0.72 43
0.75 0.00307 0.955 0.67 0.640 1/4 th 0.250 0.021 0.0023 1.02 61
0.75 0.00307 0.955 0.67 0.640 one half 0.500 0.042 0.0032 1.44 87
0.75 0.00307 0.955 0.67 0.640 314 the 0.750 0.063 0.0039 1.77 106
0.75 0.00307 0.955 0.67 0.640 1 inch 1.000 0.083 0.0045 2.04 122
Vent Hole l
1.00 0.00545 0.960 0.65 0.624 1116 th 0.063 0.005 0.0020 0.88 53
1.00 0.00545 0.960 0.65 0.624 l/8th 0.125 0.010 0.0028 1.25 75
1.00 0.00545 0.960 0.65 0.624 1/4th 0.250 0.021 0.0039 1.77 106
1.00 0.00545 0.960 0.65 0.624 one half 0.5w 0.042 0.0056 2.50 150
1.00 0.00545 0.960 0.65 0.624 3/4 the 0.750 0.063 0.0068 3.06 184
1.00 0.00545 0.960 0.65 0.624 1 inch 1.000 0.083 0.0079 3.54 212
Pick Hole semicircular area I
1.00 0.00273 0.960 0.65 0.624 1/16th 0.063 0.005 0.0010 0.44 27
1.00 0.00273 0.960 0.65 0.624 1/8th 0.125 0.010 0.0014 0.63 38
1.00 0.00273 0.960 0.65 0.624 1/4 th 0.250 0.021 0.0020 0.89 53
1.00 0.00273 0.960 0.65 0.624 one half 0.5m 0.042 0.0028 1.25 75
1.00 0.00273 0.960 0.65 0.624 3/4 the 0.750 0.063 0.0034 1.53 92
1.00 0.00273 0.960 0.65 0.624 1 inch 1.000 0.083 0.0039 1.77 106
1.00 0.00273 0.960 0.65 0.624 1-1/2 inch 1.500 0.125 0.0048 2.17 130
1.00 0.00273 0.960 0.65 0.624 2 inches 2.000 0.167 0.0056 2.51 150
SPIES ESTIMATION METHODS
To determine the spill volume of a spill from
around the rim of the manhole cover
Find the area of the gap (diameter of the cover from
the diameter of the inside of the ring)
rt Find the velocity (ft/sec) of the spill by measuring
the height of the sewage plume
+ Area times the velocity (ft/sec) times the duration
of the spill times (448.8 for gpm/cfs) equals the
total spill volume in gallons
SPIES ESTIMATION METHODS
-- One inch vertical plume = 2ft/sec
Two inch vertical plume = 3 . 3 ft/sec
Three inch vertical plume = 4. 0 ft/sec
Four inch vertical plume = 4 . 6 ft/sec
Five inch vertical plume = 5 . 2 ft/sec
Six inch vertical plume = 5 . 7 ft/sec
HEIGHT TO BE MEASU REO
TABLE 'A'
FCTIMATFBI SRf] FI nW n11T nF MIH WITH rf)VFR IN PI ACF
IA" myFR RB" CnVFR
Height of Min.Sewer Height of Min.Sewer
spout above S S O FLOA size in which spout above S S O FLOA size in whin
M/H rim a these flows MIH 0m these Bows
nllO
114 1 0.001 1/4 1 0.002
12 3 0.004 12 4 0.006
314 6 0.008 3/4 8 0.012
1 9 0.013 1 13 0.019
11/4 12 0.018 11/4 18 0.026
112 16 0.024 112 24 0.035
1314 21 0.030 1314 31 0.044
2 25 0.037 2 37 0.054
2114 31 0.045 2114 45 0.065
212 38 0.054 21/2 55 0.079
2 3/4 45 0.065 2 314 66 0.095
3 54 0.077 3 78 0.113
31/4 64 0.092 31/4 93 0.134
312 75 0.107 312 109 0.157
3 314 87 0.125 3 314 127 0.183
4 100 0.145 4 147 0.211
4 114 115 0.166 4 114 169 0 243
412 131 0.189 412 192 0.276
4 314 148 0.214 4 3/4 217 0.312 6'
5 106 0.240 5 243 0.350
51/4 185 0.258 51/4 270 0.389
512 204 0.294 51/2 299 0.430
5 3/4 224 0.322 S. 5 3/4 327 0.471
6 244 0.352 6 357 0.514
6114 205 0.382 8114 387 0.558 8'
812 286 0.412 612 419 0.603
6 314 308 0.444 6 3/4 451 0 849
7 331 0.476 7 483 0.695
7IA 354 0.509 71/4 517 0.744
712 377 0.543 71/2 551 0.794
7 314 401 0.578 8' 7 314 587 0.845 10'
8 426 0.613 8 622 0.896
81/4 451 0.649 81/4 659 0.949
812 476 0.688 812 697 1.003
8 3/4 502 0.723 8 3/4 734 1.057
9 $ 9 0.761 9 1 773 1.113
SPILL ES ATIOly METHODS
__ To determine the spill volume of a spill from a
manhole without a cover
Find the area of the manhole opening (Area = 3. 14
132)
Find the velocity (ft/sec) of the spill by measuring
the height of the sewage plume
C HEIGHT TO BE MEASURED
a
+ Area times the velocity (ft/sec) times the duration
of the spill times (448.8 gpm/cfs) equals the total
spill volume in gallons.
TABLE 'B'
FS'TIMATFn s-qn Fi (3W nl IT nF MIN WIT14 r-aym RPM VFn
2A" FRAMF 3R" FRAMF
Water Min.Sewer Water Min.Sewer
Height above S S O FLOW size in which Height above S S O FLOW size in which
M/H frame these lbws WH frame 0 these Bows
118 28 0.04 its 49 0.07
114 62 0.09 114 111 0.18
318 111 0.16 3I8 187 0.27 e'
12 160 0.23 12 271 0.39
5/3 215 0.31 6' 518 361 0.52 8'
3/4 354 0.51 8' 314 458 0.68
718 569 0.82 10' 718 556 0.8 10'
1 799 1.15 12' 1 660 0.95 12'
1 1R 1,035 1.49 1 118 1,035 1.49
1 114 1,340 1.93 15' 1 1/4 1,486 2.14 15'
13/8 1.860 2.39 1318 1.951 2.81
112 1.986 2.86 112 2.424 3.49 18'
1518 2,396 3.45 18' 15/8 2,903 4.18
1 3/4 2,799 4.03 1 314 3,382 4.87
1 718 3.132 4.51 1 7/8 3.917 5.64 21'
2 3,444 4.96 21' 2 4,458 6.42
2118 3,750 5.4 2113 5.000 7.2 24'
2114 3,986 574 2114 5,556 8
2318 4,215 6.07 23/8 6,118 8.81
212 4,437 6.39 212 6,764 9.74
2 5A 4,569 6.58 24' 2 518 7.403 10,66
23/4 4,687 6.75 2314 7,972 11.48 30'
2 7/8 4.799 6.91 2 718 8.521 12.27
3 9.062 13.05
3118 9,604 13.83
31/4 10,139 14.6
33/8 10,825 15.3 36'
312 11,097 15.98
35/8 11,569 16.86
3314 12.035 17.33
3 718 12,486 17.98
4 12,861 18.52
4118 13,076 18.83
4 1/4 13,285 19.13
4 134 19!
SPILL ESTIMATION METHODS
-- To calculate spills in a pressure system (force
main )
Flow meter
Pump capacity over time (constant run )
Volume pumped from wet well times number of
pump cycles (fill and draw)
+ Minus flow that reached destination if known
SPILL EST A-TION METHODS
-- Start time can be the most difficult to
determine
Time of initial notification
Witness statements
Knock on doors
T Telemetry alarms
Y Stop time should be accurately recorded by
field staff on site
SPILL ESTIMATION METHQDS
-- Conclusion
Accurate spill estimation is more important now
than ever before ( most spills are under estimated )
Field personnel gather the data
Measurements
photos
Time
t Engineer or supervisor makes the estimate
TEST
Sanitary Sewer Overflow
Response Training
Facility at OCSD
Nick Arhontes, P. E.
`� SANITq
Director of Facilities Support Services Dept.
4�JN T�N
op Orange County Sanitation District
Fountain Valley, California
9or�CfTN6 THE ENV�Qoa��?
Oran
• ' County Sanitation
Why an SSO Training Facility?
• Prepare for the real event
• Isolated from traffic hazards
• Environmentally safe
• Assess individual and team skills
• Evaluate methods , equipment and
materials
• Practice, Practice, Practice
AE
Orange County . . ,
What is It?
• Simulated manhole (vault with cover)
• Potable water supply
• Street surface
• Curb and gutter and catch basin
• Storm drainage only to the treatment plant
• Constructed at OCSD in 2002
IMF
AIL
We're here for you.
Orange County District
Learning Objectives
• How to respond
• How to contain sewage spills
• How to set up traffic control for worker safety
• How to estimate flows and volumes
• How to control flows
• How to clean up
• How to document for reporting purposes
AIL
We're here for you.
Orange County District
Facility Components
• Water supply and metering
• Manhole vault with cover
• Street surface , gutter, catch basin
Alk
Orange County . . ,
Water1 1
Water
_ w
1 �
Yqi�•]°
Fy.� nR
�� �,�,� Orange County Sanitation District We re here for you.
Manhole
Drain Valve
• i .:';,;cat �+!',.. .� •..
Manhole
�� �,�,� Orange County Sanitation District We re here for you.
�y,��� Orange County Sanitation District We're here for you.
� ,� Orange County Sanitation District We're here for you.
- � Z
a
_aFlows Down
� ,� Orange County Sanitation District We're here for you.
Containment
Containment Placement Spill •
Rubber Sheeting
i'
b
`� �,�' Orange County Sanitation District We re here for you.
i. NMI\�
• . 7-
Orange County Sanitation District We're here for you.
Combined Approx. Spill Rate 5.85 gpm
p1 ry hole
1 " Dia.
1 /2" high flow
_2.5 gpm
3 vent holes
1/2" Dia.
1/2" high flow— {
= 2. 1 gpm
?pry hole-semi circle
1 ' Dia.
1/27..hi9h flow. :..
F�0
� ;�,� Orange County Sanitation District We're here for you.
Practice Traffic Control
- ! j r►► ROAD
. FORK
AHEAD
- -ice
SSO 1WashDown Water Clean1
Combination vacuum truck removes ponded material
N Fa
P _
' yt-
_ a
�mny
��� �� Orange County Sanitation District We're here for you.
Clean Up - Actual Even t ccont'd,
Wash Down and Recover Prepare Field Report
"cleaner than you found it" "photograph / document"
4
Orange County Sanitation • for you.
SSO Staff Report Documentation
;31 0
��(} Coo• _ �. hM[ t+- yy,�,� �O
Orange County . District We're here for you.
y
i --
y.
;%Jib
Orange County Sanitation District We're here for you.
Closeout Activities
• Collect and document field data
• Assemble and complete the field staff report for
management
• Enter information into CIWQS
• Restock materials as needed
• Postmortem with supervision and management
on lessons learned
• Modify response procedures
• More actions if indicated
Questions?
Nick Arhontes, P. E.
jV SANITq
Director of Facilities Support Services Dept.
ON T
714.593. 7210
narhontes@ocsd .com
9or�CfiN• THE EN�`Q d��r
Oran
• ' County Sanitation
APPENDIX S
Risk Management Program
Revision Date Revision Date
No. Updated No. Updated
0 01/29/07 4
1 5
2 6
3 7
FINANCE DEPARTMENT POLICY AND PROCEDURE
Subject: Risk Management Index: Risk Management
Program Number., 201-4-1
Effective Date: January 1, 2005 Prepared by., Finance Administration
Supersedes: Approved By.,
1.0 PURPOSE.,
It is the expressed intent of the District to establish and operate a comprehensive
risk management program in order to protect District assets in as expeditious and
cost-effective manner as possible and to reduce to the maximum extent feasible,
adverse risk to citizens and employees.
2.0 ORGANIZATIONS AFFECTED:
All District departments and employees.
3.0 REFERENCE:
Addendum A: Insurance Glossary for OCSD.
4.0 POLICY.,
The risk management program includes general liability, workers compensation,
employee benefits and safety and is developed to support the following objectives:
4.1 The District balances risk against the premium cost for insurance coverage
for property, including construction, general liability, workers' compensation,
performance bond, and boiler& machinery.
4.2 Coverage limits, deductible levels and claims procedures shall be
recommended by the risk manager and approved by the Board of Directors.
4.3 Minimize municipal risk and exposure wherever possible.
4.4 Provide the broadest insurance protection reasonably available.
4.5 Finance the cost of risk at the lowest possible level through a combination of
education, risk retention and risk sharing.
4.6 Establish and operate an aggressive internal safety program includes
provisions wherein each District employee is aware of potential risk
exposures and is accountable through the organization for losses the District
might incur.
4.7 Wherever possible and practical, continually transfer District liabilities to the
other party to the contract and take steps to assure that party is adequately
insured.
4.8 Establish a "firm, but fair' policy of handling claims brought against the
District.
5.0 DEFINITIONS:
For the purpose of this policy statement, several terms are defined below:
5.1 Claims Coordinators: The individuals responsible for processing claims
brought against the District. Individuals in the Human Resources Division
will be assigned responsibilities for processing workers' compensation
claims. Individuals within the Finance Department will be assigned
responsibilities for processing all other types of claims against the District.
5.2 Risk Management Program: A comprehensive plan, including
procedures, insurance coverage, funding mechanisms, safety programs,
contractual liability transfer programs, all of which are combined and
coordinated to both protect the District against unexpected losses and
provide a sound financial base for funding routine exposures.
5.3 Risk Manager: The individual responsible for managing all insurance-
related matters.
5.4 Risk Retention: The dollar amount of risk assumed by the District.
5.5 Risk Sharing: Transfer of risk to other entities either by purchasing
coverage or executing appropriate hold harmless agreements.
5.6 Self-Insurance: Assumption of the cost of losses incurred by the District.
5.7 Self-Insured Retention: A large deductible paid by the District.
6.0 PROCEDURE:
6.1 Risk Management Program Structure: Risk management will systematically
and continuously identify loss exposures, including but not limited to
property, general liability, workers compensation, employee benefits, and
safety. These exposures will be analyzed in terms of frequency and
severity probabilities and the application of sound risk financing and risk
control procedures will be applied so as to deal effectively with these
exposures.
6.2 Claim and Incident Reporting
6.2.1 Workers' Compensation Claims - Please refer to Human Resources
staff for detailed instructions as to how workers' compensation
claims should be reported.
6.2.2 Accident of Property Loss Claims - Within 24 hours or at the start of
the next business day after an accident, the appropriate accident
report form should be completed and forwarded to the Finance
Department. The forms must be completed as carefully and
accurately as possible with attention to detail. Information reported
will be vital in determining how a claim is adjusted and/or paid and
what the District's exposure may or may not be.
6.2.3 Medical and Dental Claims - These claims and coverage limits will
be submitted directly to the insurance carrier by the employee in
accordance with the plan booklets available in the Human
Resources Department.
6.3 Responsibilities
6.3.1 Human Resources - As it pertains to employee coverage and
workers' compensation, it is the responsibility of the Human
Resources Department to (1)ensure the District is property protected
against losses; (2) work with brokers to secure employee coverage
needed by the District; (3) audit and monitor broker and claims
services; and (4) recommend coverage changes and premium levels
to the Board of Directors. It is also the Human Resources
Department's responsibility to develop and administer the employee
safety programs, (medical and dental plans), coordinate accident
and claim reporting requirements, and ensure compliance with state
workers' compensation self-insurance laws, and another areas as
might involve education or orientation of employees regarding proper
use and utilization for the establishment and operation of the
District's Safety Committee.
6.3.2 Risk Manager—As it pertains to general liability, all-risk property, and
boiler and machinery. It is the responsibility of the Risk Manager to
(1) ensure the District is properly protected against losses; (2) work
with brokers to secure any property/casualty need by the District; (3)
audit and monitor broker and claims services; and (4) recommend
coverage changes and premium levels to the Board of Directors.
6.3.3 General Counsel - It is the responsibility of General Counsel to
maintain a continual awareness of claims filed against the District
and to provide legal counsel and/or legal defense as might be
appropriate.
6.3.4 Contracts/Purchasing Manager is responsible for the review of
contracts the District may enter into to ensure hold harmless and
subrogation clauses are included where appropriate.
6.3.5 Other Department Directors - Other department directors are
responsible to:
6.3.5.1 Be aware of the structure of the District's insurance pro-
gram;
6.3.5.2 Actively promote the benefits of an aggressive safety
program to minimize losses paid directly by the District
from its Insurance Funds;
6.3.5.3 Recommend coverage changes or modifications wherein
insurance coverage are not felt to be adequate or special
coverage are required;
6.3.5.4 Aggressively pursue the assignment of risk to parties the
District is contracting with wherever possible and reason-
able;
6.3.5.5 Report claims as soon as possible. Investigate claims as
indicated or requested;
6.3.5.6 Maintain a general sense of awareness of the risk
exposures the District has and the potential high cost of
lawsuits that may be being experienced by public entities
here and everywhere.
6.3.6 Employees - All employees are required to be aware of District
safety programs, accident and incident reporting procedures, hazard
reporting procedures, and to be cognizant of the necessity to
minimize the risk of loss involved in all District operations.
6.4 Purchasing Insurance Requirements
6.4.1 The District maintains four different levels of purchasing insurance
requirements, each requiring the District to be named as additional
insured, as follows:
6.4.1.1 Level 1 — Required Insurance Coverage for Service
Contracts under$50,000:
6.4.1.1.1 Workers' Compensation Coverage- $1.0 million
minimum, including a waiver of subrogation
against the District;
6.4.1.1.2 General Liability- $500,000 minimum per
occurrence with a $1.0 million minimum
aggregate, or $500,000 aggregate separate for
an individual contract;
6.4.1.1.3 Auto/Vehicle Liability Insurance- Combined
single limit of $1.0 million or alternatively,
$500,000 per person for bodily injury and
$500,000 per accident for property damage;
6.4.1.1.4 Errors & Omission Insurance (as applicable to
design work, technical specifications, and any
service provided whereby faulty information
could result in bodily injury, personal injury,
and/or property damage to the District)- $1.0
million minimum per occurrence.
6.4.1.2 Level 2 — Required Insurance Coverage for Service
Contracts over $50,000 and all contracts related to
Maritime/Watercraft services:
6.4.1.2.1 Workers' Compensation Coverage- $1.0 million
minimum, including a waiver of subrogation
against the District and, on contracts for
maritime/watercraft services, the standard form
policy of coverage is to be used as provided for
under the U.S. Longshore and Harbor Workers'
Compensation Act and the Jones Act;
6.4.1.2.2 General Liability- $1.0 million minimum per
occurrence with a $2.0 million minimum
aggregate, or $1.0 million aggregate separate
for an individual contract and, on contracts for
maritime/watercraft services, the insurance shall
include coverage for each of the following
hazards:
6.4.1.2.2.1 Broad form property damage;
6.4.1.2.2.2 Severability of interest or cross-
liability;
6.4.1.2.2.3 Personal injury- with the
,.employee" exclusion deleted.
6.4.1.2.3 AutoNehicle Liability Insurance- Combined
single limit of $2.0 million or alternatively, $1.0
million per person for bodily injury and $1.0
million per accident for property damage.
6.4.1.2.4 Errors & Omission Insurance (as applicable to
design work, technical specifications, and any
service provided whereby faulty information
could result in bodily injury, personal injury,
and/or property damage to the District)- $1.0
million minimum per occurrence.
6.4.1.2.5 Hull and Machinery, including collision liability
Insurance (on Maritime/Watercraft agreements)-
in an amount not less than the market value of
the watercraft;
6.4.1.2.6 Protection and Indemnity Insurance (on
Maritime/Watercraft agreements)- In an amount
not less than the market value of the watercraft,
or$300,000, whichever is greater.
6.4.1.3 Level 3 — Required Insurance Coverage for Service
Contracts covering hazardous materials removal, such as
chemicals, and non-hazardous services such as bio-solids
and grit and bar screen residual removal:
6.4.1.3.1 Workers' Compensation Coverage- $1.0 million
minimum, including a waiver of subrogation
against the District;
6.4.1.3.2 General Liability- Combined single minimum
limit of $2.0 million ($5.0 million for removal of
hazardous chemicals), or $1.0 million ($2.0
million for removal of hazardous chemicals)
minimum per occurrence for bodily injury,
including death, personal injury, property
damage, and products liability, with $2.0 million
minimum general policy aggregate, or
alternatively, $1.0 million aggregate separate for
an individual contract, and the insurance shall
include coverage for each of the following
hazards:
6.4.1.3.2.1 Broad form property damage;
6.4.1.3.2.2 Severability of interest or cross-
liability;
6.4.1.3.2.3 Personal injury- with the
"employee" exclusion deleted;
6.4.1.3.2.4 Premises-Operations for removal
of hazardous materials;
6.4.1.3.2.5 Products Liability for removal of
hazardous materials.
6.4.1.3.3 Products Liability Insurance (for the removal of
hazardous chemicals)- in the minimum amount
of $1.0 million. This coverage can be provided
either as part of or separate from the General
Liability Insurance policy.
6.4.1.3.4 AutoNehicle Liability Insurance- Combined
single limit of $2.0 million ($5.0 million for the
removal of hazardous chemicals) or,
alternatively $2.0 million per person for bodily
injury, including death, personal injury and
property damage;
6.4.1.3.5 Errors & Omission Insurance (as applicable to
design work, technical specifications, and any
service provided whereby faulty information
could result in bodily injury, personal injury,
and/or property damage to the District)- $1.0
million minimum per occurrence.
6.4.1.4 Level 4 — Required Insurance Coverage for Personal
Service Agreements (PSA's) and Construction Contract
Agreements.
6.4.3 In consultation with the General Counsel, the Contracts/Purchasing
Manager may issue a hold harmless agreement in favor of the
contractor if the contractor posts professional liability insurance at a
level twice that required by the Contracts/Purchasing Manager.
6.4.4 All coverage and insurance certificates, including endorsements to
the policy, shall be issued on forms approved by the District. The
District shall be listed as "additional insured".
APPENDIX U
CIP Budget Process Information
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 4/2009 5
2 11/07/11 6
3 7
Budget Calendar
Tasks Responsibility Event/Due Date
PHASE I-BUDGET PREPARATION
CIP—Call for Projects Issued Engineering 10/17/11
CIP—Project Description/Justification and CLR Forms CIP Budget 11/14/11
Submitted to Engineering Planning Coordinators
CIP—Training for FY 2012-13 CIP Business Case Jim Burror As Needed
Preparation
CIP—Project Business Case Preparation CIP Budget 11/14/11 — 11/28/11
Coordinators
CIP—Business Cases Submitted to Engineering CIP Budget 11/28/11
Planning Coordinators
CIP—Review Project Submittals & Make "Go/No Go" Supervisors/ Managers 12/12/11 — 12/29/11
Decision
CIP—Review Project Submittals & Finalize EMT 01/03/12—02/03/12
Preliminary Budget Assumptions Identified Financial Planning 01/06/12
Preliminary Budget Assumptions Presented to EMT Financial Planning 01/09/12
Draft Budget Calendar Presented to EMT Financial Planning 01/09/12
Update to Strategic Initiatives Finalized MT& EMT 01/16/12
Preparation for Budget Kickoff/Training Session: Financial Planning 01/19/12
• Salary and benefits downloaded to Excel worksheets
• Develop line item worksheets with mid-year actual
expense
• Prepare/update budget instruction manual
CIP—CIP Database Opened for Input Financial Planning 01/23/12
CIP - Budget Preparation Training (CIP Database) Financial Planning As Needed
Budget Kickoff/Training Session: Financial Planning 01/24/12
• Distribute budget manual update
• Conduct budget training session
• Distribute budget worksheets for each division
including - Prior year actual, Current year budget,
and Six months of current year actual amounts
Operating Divisional Budgets: New Position/Additional Divisional Budget 02/06/12
Employee Decision Packages Due to Financial Coordinators
Planning (Edith Smith, Ext. 7568)
Operating Divisional Budgets: Equity Adjustment& Divisional Budget 02/06/12
Position Reclassification Decision Packages Due to Coordinators
Human Resources (Richard Spencer, Ext. 7164)
1
FY 2012-13 & 2013-14 Budget
Tasks Responsibility Event/Due Date
Operating Budget: Training Request Forms Due to Divisional Budget 02/06/12
Human Resources (Richard Spencer, Ext. 7164) Coordinators
Capital Equipment Budget: Vehicle Capital Equipment Divisional Budget 02/06/12
Decision Packages Due to Fleet Services (Chuck Coordinators
Forman, Ext. 7647)
Capital Equipment Budget: Computer Capital Divisional Budget 02/06/12
Equipment Decision Packages Due to Information Coordinators
Technology (Rich Castillon, Ext. 7283)
Budget Assumptions Presented to Admin Committee Budget Team 02/08/12
Mid-Year Financial Report to Administration Admin Services 02/08/12
Committee Department
CIP—Project Request with Project Information Entered CIP Budget 02/21/12
in CIP Database Completed Coordinators
CIP—Request Review—On-Line Supervisors/ Managers 02/21/12—02/24/12
& Department Heads
Division Budget Packages Due to Financial Planning: Divisional Budget 02/21/12
• Projection of current year actual operating costs Coordinators
• Proposed operating costs for 2012-13 & 2013-14
• Operating Budget Expense Detail
• Preliminary Contractual Material & Services Form
• Capital equipment decision Packages (other than
computer and vehicle decision packages which
were due on 02106/12)
• New program decision packages
(Financial Planning will collate and bind these items—
along with salary information - into the Preliminary
Division Budget Document for use during the budget
review process.)
Critical Goals, Strategic Planning and Five Year EMT 02/22/12
Staffing Plan—Steering Committee Meeting
Mid-Year Financial Report to Board Finance Department 02/22/12
CIP—Request Finalization and Division Manager Division Managers 02/23/12
Review Completed
Complete the Compilation of the Preliminary Division Financial Planning 02/24/12
Budget Document
CIP—Request Finalization and Department Approval Department Heads 02/24/12
CIP—New Project Numbers Assigned Planning Division 02/24/12
2
Budget Calendar
Tasks Responsibility Event/Due Date
CIP—Completed CIP Budget Delivered to Finance CIP Budget 02/27/12
Coordinators
PHASE 11 -BUDGET REVIEW
Divisional Budgets - Distribution of Preliminary Line Financial Planning 02/27/12
Item Requested Budgets to Department Heads and
Managers along with Analysis/Questions for Review
CIP- Resource Availability Review Engineering &O&M 02/27/12
CIP- Review Workshop Financial Planning & 02/27/12
Department Heads
CIP- Committee Review Operations Committee 03/07/12
Operating Budget- Budget Review Meetings with Financial Planning & 02/29/12—03/07/12
Finance and Department Representatives Department
Representatives
CIP—General Manager and Designee(s)Approval General Manager 03/08/12
Operating Budget—Recommendations to General Financial Planning 03/12/12
Manager
Final Operating Budget—General Manager Review of Financial Planning, 03/14/12—03/20/12
Budget Recommendations GM, & Department
Heads
Divisional Budgets—Performance Budget Documents Divisional Budget 03/16/12
Due to Financial Planning (Edith Smith): Coordinators
• Organization Charts
• Performance Results (2011-12)
• Performance Measures (2012-13 &2013-14)
CIP Schedules Through 2022 Completed Engineering 03/22/12
Divisional Budgets -Completion of Preliminary Budget Financial Planning 03/23/12
and Compilation into Departmental Budgets
PHASE III -BUDGET PRESENTATION
CIP- Final CIP Budget Document Preparation and Financial Planning 04/12/12
Incorporation into Final Budget Document
Initial - Proposed Budget finalized Financial Planning 04/26/12
Initial - Proposed 2012-13 & 2013-14 Budget Financial Planning Ops—06/02/12
Presented to Committees Admin—05/09/12
General Manager's Budget Message Completed General Manager/ 05/02/12
Financial Planning
Approval of General Manager's Budget Message General Manager 05/07/12
Final - Proposed Budget to Printer Financial Planning 05/09/12
3
FY 2012-13 & 2013-14 Budget
Tasks Responsibility Event/Due Date
PHASE IV-BUDGET DELIBERATIONS
Final Draft- Proposed 2012-13 &2013-14 Budget Financial Planning Ops—06/06/12
Presented to Committees Admin—06/13/12
Public Hearing & Board Adoption Board of Directors 06/27/12
PHASE V-DISTRIBUTION OF BUDGET Alk,
Final line item budget and equipment budgets posted Financial Planning 07/06/12
in H:\ntglobal
PHASE VI -BUDGET DEBRIEFING
Budget Debriefing E-mail Message Financial Planning 07/13/12
• Global changes that occurred in this year's
budget.
• Changes since the Departments' original
submittal.
• Changes that occurred as a result of Board action.
• Results of Budget Survey.
• Overview of Budget Monitoring with Oracle (JD
Edwards) One World Xe Software and review of
Budget Coordinator's Responsibility.
• Overview of CIP Budget Monitoring.
• Suggestions for Budget Process Improvements.
4
APPENDIX V
Sample Screen OSCD Website
Revision Date Revision Date
No. Updated No. Updated
0 9/30/05 4
1 5/1/09 5
2 12/19/11 6
3 7
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APPENDIX X1
SOP Procedure for
Environmental Audit Program
Revision Date Revision Date
No. Updated No. Updated
0 08/22/11 4
1 5
2 6
3 7
a Orange County Procedure No: TS-ECRA-SOP-011
Sanitation District Path:
http://sharepoint/apps/eca p/audit/default
.aspx
Title: Original Approved by:
Division 610: Ed Torres
Environmental Auditing Division 620: Jim Colston
Program Procedures Division 620: Lisa Rothbart
Procedure Revision History
Revision Date Approval Reason
0 9/10/08 Original
1 8/17/10 Draft • Updated roles and responsibilities.
• Created an Environmental Auditing
Program Share Point site.
Eliminated audit finding form and
replaced it with audit findings
spreadsheet
2 8122/11 Draft • Updated roles and responsibilities
1. PURPOSE AND SCOPE
Purpose:
• Provide independent verification that all divisions and outside contractors
are complying with required environmental laws, regulations, and policies.
• Determine that permit requirements and standard operating procedures
are adhered to.
• Provide regulatory information and best management practices (BMPs)to
appropriate staff, when requested, during the audit process and audit
findings follow-up period.
• Help obtain a favorable viewpoint from regulatory agencies and the public.
• Reduce liability for non-compliance issues.
• Provide management the status of the compliance and conformance with
environmental programs.
Scope:
1
• Environmental audits shall encompass federal, state, and local regulations
and Orange County Sanitation District (Sanitation District) BMPs relating
to the environmental field.
• Environmental Audits include:
o Air Quality—TitleV
o Air Quality— Contractor
o Hazardous Waste
o NPDES Permit
o NPDES Monitoring & Reporting Program
o Ocean Monitoring
o Storm Water
o Underground Storage Tanks (UST)
o Waste Discharge Requirements (WDR)
o Environmental Compliance Awareness Program (ECAP)
2. OBJECTIVES
A. Determine whether the organization is in compliance with environmental
regulations including permits, reporting requirements, and company
directives, policies, standards and procedures.
B. Evaluate the effectiveness of management systems that are in place to
manage the organization's risks and ensure compliance.
C. Identify opportunities where waste can be minimized and pollution eliminated
atthe source.
D. Review the means of protecting physical assets through loss prevention
measures such as management of change and preventative and predictive
maintenance.
3. DEFINITIONS
A. Audit: A formal, discrete (snapshot) examination of the agency's compliance
and conformance status in a defined program area. It includes interviews
with staff, investigation and inspection of equipment, records, environmental
control systems, testing and analysis procedures, and any other aspect that
affects compliance and conformance.
B. Audit Finding: Audit Findings require correction or resolution and shall be
documented using the Audit Findings Spreadsheet in the Environmental
Auditing Program (EAP) Share Point site. Final verification of the response to
the audit finding shall be the responsibility of the the Division Manager
2
responsible for the area covered in the finding. Audit findings shall be
presented to appropriate management and staff.
C. Audit Findings Spreadsheet: A spreadsheet used to document findings or
concerns discovered during any audit and record resolutions of those
findings. This spreadsheet is included in the EAP Share Point site listed
within the ECAP Share Point site.
D. BMP: Action or prohibition based on strength of experience, professional
recommendation or other non-compliance related source designed to improve
specific program area.
E. Compliance: Actions mandated or prohibited by permit, regulation or other
act of an executive branch governmental agency.
F. Conformance: Action or prohibition determined by Sanitation District
policies, procedures or practices that are not compliance related.
G. EAR: Environmental Auditing Roundtable, a nationally recognized
organization involved in the professional advancement of environmental audit
programs.
H. ECAP — Environmental Compliance Awareness Program
I. EMS: Environmental Management System
J. EMT: Executive Management Team. The EMT consists of the Sanitation
District's Directors, Assistant General Manager and General Manager.
K. Internal Audit: An internal audit is an independent appraisal of the Sanitation
District's environmental compliance and conformance functions. The objective
of an internal audit is to assist District staff in performing their responsibilities
more effectively. It is conducted by a third party certified lead auditor.
L. Program Manager (PrgMr): An OCSD employee in charge of the Auditing
Program and manages third-party auditors contracted by the District to
conduct audits.
N. Policy: An operating procedure or management directive established by the
District. Policies may be written or unwritten.
O. Professional Conduct: Environmental audits shall be conducted following
the Professional Conduct Code of Ethics set forth by the Environmental
Auditing Roundtable (EAR).
3
P. Questionnaire: A set of questions prepared by the auditor before the audit is
conducted.
Q. Subject Matter Expert (SME): Person in charge of a specific compliance
program or area to be audited.
R. Task Owner: Person responsible to resolve the finding and post in the Audit
Findings Spreadsheet in the Auditing Program Share Point site.
S. Third Party Auditor: An outside contractor who is a certified environmental
auditor experienced in conducting environmental audits. The third party
auditor is in charge of conducting audits and is managed by the OCSD PrgMr.
4. OCSD ROLES AND RESPONSIBILITIES
A. Executive Management: Executive management shall support the EAP and
the timely approval of funds and staff resources necessary to resolve
compliance and conformance findings.
B. PrgMr: The PrgMr shall be responsible for finalizing the Scope of Work
(SOW)for the audit by coordinating comments from appropriate staff.
Manages third-party auditors contracted to perform environmental audits.
Determines who is to be interviewed by asking appropriate personnel.
Makes request to the ECRA administrative assistant, or Division requesting
audit, to schedule interviews and create purchase requisition. The PrgMr shall
be responsible for notifying responsible parties, tracking and posting results
on the EAP Share Point site. When the PrgMr suspects a potentially serious
risk, the manager of the division as well as in ECRA shall be informed. The
determines if the third party auditor possesses the necessary knowledge,
skills, ability, and certification to perform the assignment.
C. SME: Schedules audit interviews or request Administrative Assistant to
schedule interviews. Assures meeting invites are accepted. Sends e-mail to
staff to be interviewed with an explanation of pending audit.
D. Division 620 Administrative Assistant: Schedules meetings and
interviews, when requested.
E. Third Party Auditor: While conducting an audit, the auditor will provide
analyses, appraisals, recommendations, and information concerning the
activities reviewed.
F. Audited Divisions: Audited divisions are expected to review, edit and
comment on the Scope of Work or Request for Proposals (RFPs). Answer
questions posed by the auditor and to comply with information requests to
provide records, documentation and equipment for review. The audited
4
divisions will verify the accuracy of any audit findings received and implement
resolutions to the problems identified and notify the PrgMr once the findings
have been resolved.
G. Task Owner: Accepts or does not accept findings. If accepts, informs the
PrgMr of his/her schedule to resolve the findings. Task owner posts root
cause analysis, corrective action and date of resolution into the
Environmental Auditing spreadsheet and closes task in the EAP Share Point
site. If the task owner does not accept a finding, post reasons in
Environmental Auditing Findings spreadsheet and closes task in EAP Share
Point site.
H. Division Managers: Follows up with their staff, who has been designated a
task owner, to assure he/she has resolved a finding, populated it into the EAP
Share Point site and closed the task. The responsible manager may ask for
clarification, resolve the issue immediately, or propose a schedule for
resolution.
I. Division 230, Purchasing: Finalize the SOW or RFP, send out the Request
for Bid or Request for Proposals to appropriate contractors, maintains list of
contractors, check references and checks for appropriate certifications.
Procures the third party auditor/CONTRACTOR.
J. Legal: Legal review of audit documents or findings will only occur under
exceptional circumstances on an "as needed" basis.
5. PROCEDURES FOR THIRD PARTY AUDIT
Task Task Responsible
No.
I Reviews the Audit Schedule and determine what audits Audit Program Manager
should be completed. Confirms decision with ECRA (PrgMr)
management.
2 Notifies appropriate division's manager of pending audit and PrgMr
request them to notify appropriate staff.
3 Notifies Purchasing of pending audit and whether it will be a PrgMr
Request for Bid,Request for Proposal,or Sole Source. It is
usually a RFB.
4 Create Draft SOW and sends to appropriate people PrgMr
(including manager,supervisor and SME). Provide 2 week
turnaround. Works with Purchasing as needed.
5 Reviews and edits SOW. Sends comments back to Audit SME,Supervisor,Manager
Program Manager
6 Consolidates comments into SOW PrgMr
7 Finalizes SOW and sends to Division being audited PrgMr
Administrative Assistant. Requests Administrative Assistant
5
to complete Purchase Re uisition (PR.
8 Completes PR and obtains approval Division being audited
Administrative Assistant
9 Approves PR Su ervisor or mana er
10 Sends PR and final SOW to Purchasing Administrative Assistant
11 Notifies PrgMr that PR and SOW has been submitted to Administrative Assistant
Purchasing.
12 Kees Supervisor and SME updated on bid/RFP progress PrgMr
13 Reviews findings from previous audit(if one exists.) PrgMr,SME
14 Procures third party auditor and notifies PrgMr. Purchasing
15 Notifies appropriate staff that third party auditor has been PrgMr
hired
16 Sets up kick off meeting with staff and third party auditor. PrgMr
17 Sets up interviews with staff,third party auditor and PrgMr SME
18 Attends all interviews. PrgMr
19 Manages third party auditor to assure SOW is being adhered PrgMr
to within budget and signs off on invoices.
20 Puts findings spreadsheet(from CONTRACTOR)into PrgMr
SharePoint site,confirms task owners(person responsible to
resolve the finding)and asks task owners to provide a date
they expect in resolve finding. If none provided by task
owner,will give them anticipated deadline.
21 Inputs root cause analysis,the corrective action,and date Task Owner
that corrective action completed.
22 Closes task Task Owner
23 Assures findings are resolved,tasks are completed and Manager,supervisor or
closed. SME
24 Populates finding spreadsheet with resolution,dates, SME or task owner
corrective action,and root cause analysis.
6. CONTRACTOR for a third-party audit should normally include the following
Components:
• Kick off meeting with Appropriate Personnel
• Orientation tour (if required)
• Records/documentation review
• Developing questionnaires
• Staff interviews
• Physical inspection of facilities and site
• End of day summary reviews with PrgMr
• Filling out Audit Findings Spreadsheet
• Final closing meeting to present findings, agree to responsible
division(s), and a schedule to resolve findings/recommendations
• Draft Audit Report and draft findings spreadsheet.
• Final Audit Report and final finding spreadsheet that includes
comments from District staff.
6
6. RELATED DOCUMENTS (included in EAP Share Point site)
A. Audit Findings Spreadsheet
B. Audit Schedule
C. Final Audit Reports
D. SOWs
7. REFERENCES
A. Professional Conduct Code of Ethics by the Environmental Auditing
Roundtable
K. Cahill, Lawrence B., Environmental Audits, 1996
C. BEAC Performance and Program Standards for the Professional Practice of
Environmental, Health and Safety Auditing.
APPENDIX X2
Audit Finding Spreadsheet Template
Revision Date Revision Date
No. Updated No. Updated
0 08/22/11 4
1 5
2 6
3 7
ORANGE COUNTY SANITATION DISTRICT
AUDIT FINDINGS SPREADSHEET
Audit Title
MARCH,2011
AUDIT PERFORMED BY: Auditor,Organization
contact
(person *005D
Finding Type: Optionsars: 1) Previous Third Party Auditor responsible Manager *Estimated *Date Corrective *Date Corrective
Compliance 2)Conformance or Finding? Recommended Correction Name of *Responsible for or cause/reason for *OCSD Corrective Action Expected to Action Actually
No. Descripton of Finding 31 Management System quote the Requirement (yes or no) Action Auditor Division resolution) Supervisor finding Action(CA) be Completed Completed
*To be filled out by OCSD Task Owner
APPENDIX Y
Audit Closeout Memo
Revision Date Revision Date
No. Updated No. Updated
0 12/19/11 4
1 5
2 6
3 7
4? ORANGE COUNTY SANITATION DISTRICT
Memorandum
DATE: December 19, 2011
SUBJECT: Memo Closing Out the October 17, 2010 Audit of OCSD's Sewer System
Management Plan
On October 17, 2010, OCSD received the findings from the audit of the Sewer System
Management Plan (SSMP) by RMC, the contracted audit firm. OCSD has drafted revisions to the
SSMP. In January, the draft will be made available to the public for comment, and the final version
will be presented to the OCSD Board of Directors for approval.
The SSMP has been updated to address many of the audit findings and recommended changes,
as well as modifications to reflect OCSD's current organizational practices and structure. Some of
the more significant changes include:
• Expanded description of the Renewal and Replacement Process (Chapter 5 and
Appendix J),
• Revised Asset Management Improvement Program (Appendix H)
• Presentation of a concise program organization (Chapter 3 and Appendix C),
• Further explanation of the Fats, Oil, and Grease Program, and the relationship with
member cities and agencies (Chapter 8 and Appendices G2 and G3),
• Addition of procedures related to sewer maps and data maintenance (Appendices K1,
K2, and K3),
• The addition of several methods to calculate SSOs (Appendix R),
• Added language on program monitoring and measurement (Chapter 10),
• Clarification of the requirements of the auditor and timing of the next audit(Chapter 11
and Appendices X1 and X2),
■ Updates to the Communication process due to changes in OCSD's website (Chapter
12 and Appendix V), and
• Inclusion of audit closeout memo (Appendix Y).
The following section summarizes OCSD's response and action for each finding. For
additional information on the referenced regulatory section and corrective action
completion date, a more detailed spreadsheet is available.
Page 2 of 10
December 19, 2011
1. OCSD is not in compliance with all requirements of the WDR.
Both items (Organizational Chart and Rehabilitation and Replacement Plan) have been
updated. The revised SSMP will be approved by the OCSD Board of Directors on March 28,
2012.
2. The organization charts referred to in the document and included in Appendix C do not
sufficiently identify names, numbers, and responsibilities for implementing specific measures of
the SSMP program.
The organizational chart has been revised and narrative added better show specific
responsibilities.
3. Section 5.3 of the SSMP refers to a memorandum of the R&R process in Appendix J. This
document is only included in outline form and is incomplete. It should be written to address all
of the requirements of the WDR regarding the development of a Rehabilitation and
Replacement Plan.
The Rehabilitation and Replacement Plan has been updated and included in Appendix J. The
revisions address the issues raised by the auditor.
4. Contractors performing work in the Tustin area were found to have quality issues based on
quality control performance and collection system performance (occurrence of SSOs and
blockages in the Tustin area on sewers cleaned on 12-month and 18-month schedule). This
implies a potential lack of technical skills and abilities in performing sewer cleaning.
The current OCSD sewer cleaning contract does not require the contractor sewer crew leader
to have any certification or proof of proficiency at performing sewer cleaning. The contract
asks for a minimum two-pass cleaning at a maximum 40 feet per second using a standard
nozzle. If a pipe with heavy roots or hardened grease is not required to be addressed using
special tools, then it is possible for the contractor crew to perform two passes using the
standard nozzle and upon seeing no roots, grease, or debris can mark the sewer as cleaned
according to the contract. This is a potential source of poor cleaning quality.
The specific contractor performance problem was addressed and the contractor was replaced.
Current regulations do not require CWEA certification, and OCSD believes that the contract
terms allowed for us to address issues of quality or performance. Terms of the contract may be
revised at the time of contract renewal. The State Water Resources Control Board recently
declined to require CWEA certification for operators of collection systems. OCSD plans to
follow the State's lead. Lack of performance is addressed under current contract terms. OCSD
may revisit the issue as contract terms end and new contracts entered.
5. The Collection System O&M Division is currently responsible for several near-term initiatives
(within next 5 years)to improve business processes, information systems, SSMP updates, and
SSMP implementation. These initiatives represent a significant technical workload beyond the
current technical resource capability of the Collection System O&M Division.
For near-term needs, resources have been secured to complete assigned projects or tasks to
address referenced initiatives including outside contractors (e.g. Maximo). OCSD constantly
evaluates & addresses staffing needs as workloads change, and it is part of OCSD's annual
budget process. During fiscal year 2012-13, OCSD has a goal of transferring local sewers to
member agencies. Since this will impact staffing for the Collection Facilities O&M staff, an
outside consultant will likely be hired to conduct this evaluation in two to three years. (Note:
D.13 iv(b)does not match this requirement perhaps it is D.9).
Page 3 of 10
December 19, 2011
6. The sewer cleaning and sewer inspection schedules currently set up in Cassworks are not in
alignment with strategy and priority that the Collection System O&M Division wants to perform
this work. This is causing work order management and documentation issues.
Sewer cleaning and inspection schedules have been realigned to match the Collection
Facilities O&M strategy/priority. Work orders within CMMS were redone to align cleaning and
inspection schedules with the goals of the Collection Facilities O&M Division. Procedures to
manage and track work orders have also been revised to improve control and efficiency. Both
will be carried over into the Maximo software.
7. Sewer cleaning contractor work activities are not currently tracked by asset in the CMMS.
Identification of which contractor performed work,date work performed, and outcomes of the
cleaning activity are not documented in the CMMS by asset.
Contractor sewer cleaning is now tracked using CMMS. Work orders covering contractor sewer
cleaning are issued and tracked following the same procedures used for Collections staff.
8. SSO response documents do not address overflows from pump stations and force mains.
Overflows from these locations can create significant volumes of sewage in a short amount of
time and benefit from having contingency plans in place in the event of a failure.
There is no difference in response plan for pump station spills other than the cause is different.
Separate SSO emergency response plans for each pump station or force main are not needed.
OCSD's standard station emergency response procedures includes OCSD's SSO Emergency
Response Plan. Each station has been profiled as to its criticality. Factors include upstream
storage, staff response time, station capacity, surrounding environment, etc. Features were
included in its design, construction &operation to minimize the risk of a SSO.
9. SSO emergency response documents do not include protocols for water quality sampling,
dealing with claims,and protocols for performing and documenting failure analysis. The
procedure for estimating SSO volume is also incomplete and should include at least three
methods for estimating SSO volume along with guidance for taking measurements when
needed. The documents do not include a summary or list of emergency response equipment
available.
COMPLETE:
1) Sampling protocol are not required as OC Health Care Agency is responsible.
2) SSO volumes are estimated by 3 methods: Geometric size(WxLxD), Flowrate (QxT), and
Simulation (OCSD's training facilities). Multiple methods are included in the SSMP appendices.
3) The list of emergency equipment in now included in Appendix 12. Collection Facilities O&M
work group does not have any dedicated emergency response equipment.All vehicles and
equipment are available at anytime for emergency response. Maintenance is according to
Fleet Service Division's regular schedule.
10. The SSMP does not document the agreements between OCSD and cities performing FOG
control inspections on behalf of OCSD and whether the approach utilized by other entities
performing FOG control inspections differs from OCSD's program documented in the SSMP.
In the SSMP, OCSD will better document the relationships with cities and other entities
performing FOG inspections,however, OCSD's Environmental Compliance Division disagrees
with the premise that cities are performing FOG control inspections on its behalf. OCSD does
not rely on the FOG control inspections of other cities or sewer agencies to implement its FOG
control strategy. The FOG Control Program stands alone as an effective control effort, without
the contribution of individual city or sewer agency FOG control inspections. A Food Service
Establishment(FSE) that discharges directly to a large OCSD trunkline, and is not having an
Page 4 of 10
December 19, 2011
impact on the collection system, is not a concern or cause for alarm. It is coincidental to OCSD
if a city or sewer agency happens to include a direct OCSD discharger in any of their FOG
control efforts. The rationale for not regulating all direct FOG dischargers outside of the primary
area of responsibility is fourfold:
1) Since the inception of the FOG Control Program, there have been no SSO incidents or
trouble spots on large trunklines attributed to FSEs.
2) Permitting FSEs in any city that already has a FOG program creates a two tiered program
with different requirements/permit fees within the same city. This uneven regulatory
burden is confusing to the business community, can lead to a duplication of effort and
jurisdictional conflicts, and can create animosity within the regulated community.
3) The majority of member cities and agencies have already implemented FOG control
programs as apart of their WDR plans. Their programs have implemented many of the
OCSD FOG control elements, and most have included the entire FSE population of their
respective jurisdiction in their regulatory efforts.
4) The Orange County Health Care Agency(OCHCA)has an "all or nothing participation
approach"to their inspection program. If in the OCHCA program, a city is not allowed to
exclude individual FSEs from the inspection requirement. With no way to separate
individual FSEs in their jurisdiction, a OCHCA inspection participant would ultimately be
billed for inspecting OCSD permittees. Subsequently, an FSE may end up being double
billed when duplicate agencies pass their inspection costs along to the permittee in the
form of a permit fee or user charge.
The majority of trunklines maintained by OCSD are larger than 12"and designed for higher
flow, therefore, these lines generally exhibit less FOG accumulation. The small laterals that
OCSD owns and maintains are primarily in the City of Tustin and the adjacent unincorporated
areas. With few if any large lines being identified as FOG trouble spots, OCSD's
Environmental Compliance Division has focused its commercial FOG program on the service
area where it has direct responsibility for small lateral maintenance.
In order to assist the cities and sewer agencies comply with the FOG control component of the
WDR, OCSD worked with the County of Orange to contract the services of the Orange County
Health Care Agency(OCHCA)specialists to conduct kitchen BMPs screening inspections as
part of their normal duties. OCSD has developed two agreements:a service agreement with
the County of Orange/OCHCA and a funding agreement with the participating WDR Co-
Permittees. Both agreements are in effect.
11. A District staff member should be assigned to be responsible for the Communication Program
of the SSMP, especially with regards to providing the public the opportunity to provide input as
the program is implemented or as significant updates are developed.
Agreed. Ingrid Hellebrand, Sr. Public Information Specialist, has been assigned to liaise with
the Public Affairs Division to ensure needs are met. The public will be solicited for input.
12. The District website does not provide an easy way for a user to find contact information in the
case of an SSO. The website does not include a link or page discussing the SSMP and a
means for the public to provide input into the SSMP.
OCSD is transitioning to a new website and this will be incorporated into the new site when it
goes live. This is anticipated to occur by 12131111.
13. The SSMP refers to the Region 4 WDR in several locations.
Agreed. These changes have been made to the next revision of the SSMP.
Page 5 of 10
December 19, 2011
14. The annual budget development process provides a mechanism for communicating and
justifying staffing, equipment, contracting, and other needs to District management for
consideration and adoption into the next year's budget. Based on review of the O&M
Department Staffing Plan Update 2008-09 through 2011-12, there does not appear to be
detailed or sufficient documentation of the analysis leading to the identification of staffing
needs identified in the plan. The analysis appears to be performed incrementally for specific
activities requiring additional support yet does not take into account the overall allocation of
resources within competing programs within Division 870.
Agreed that this will be a useful tool for better understanding resource needs and realistic work
completion. OCSD will work to establish this in the next budget cycle (by March 31, 2012) to
incorporate a holistic analysis including PMs, PDs, CMs, training profiles, overtime to
determine Collections staffing requirements. OCSD has a goal to work with cities and sanitary
districts to transfer all local sewer facilities to the appropriate city or sanitary district within the
next one to two years. Since this will change the staffing needs, OCSD will seek the assistance
of a consultant to evaluate staging needs over the next two to five years. The consultant will
also address the evaluation identified as Audit Finding No. 5,
15. The organization charts in Appendix C include several organization charts spread throughout
the Appendix making it difficult to understand the overall SSMP organization, roles, and
responsibilities of staff involved with SSMP elements.
This is related to items#1 and#2 and the org chart has been revised to include names, phone
numbers, titles, and area of responsibility. The org chart will be reviewed and updated at
quarterly SSMP internal stakeholder meetings.
16. Section 4.1(c)of the SSMP states"To ensure access for maintenance, inspection, or repairs
for portions of the lateral owned or maintained by the Public Agency OCSD adopted Resolution
No. OCSD 07-14: 'Adopting a Policy Regarding Maintenance of Unobstructed Access to
District Easements'on June 27, 2007." This statement implies that OCSD owns portions of the
laterals.
The SSMP has been updated he clarify ownership, and includes the language, "While OCSD
does not permit direct lateral connection to its regional sewers, if has been District practice to
accept responsibility for maintaining the first four feet of local agency pipelines connecting to
OCSD sewers. "
17. Chapter 4 of the SSMP includes a summary of requirements for legal authority. Chapter 4(c)
of the SSMP includes a verbiage stating that"The legally binding documents will also ensure
that the testing is conducted,and baseline condition assessment is completed for sewer
system construction projects...." In Section 4.1(c)of the SSMP it states that"The construction
and inspection of new lateral connections and bypass piping facilities is legally enforced
through OCSD's connection permit program...:'. It appears that this language is more aligned
with Chapter 4(b)and Section 4.1(b)of the SSMP which relate to connections.
Agreed. The referenced sections have been moved.
18. Ordinance No. OCSD-25 still references Order R8-2002-0014.
Agreed. This will be updated by the Environmental Compliance Division during the next
Ordinance revision in fiscal year 2012-13.
Page 6 of 10
December 19, 2011
19. The current version of the SSMP refers to Ordinance No. OCSD-37"Establishing OCSD
Wastewater Discharge Regulations". This Ordinance has since been repealed and replaced
by Ordinance No. OCSD-39. Section 4.1(a)also states that"This Ordinance complies with and
meets the minimum legal authority for OCSD required by the General WDR". This statement
implies that OCSD intends to only meet minimum requirements.
Agreed. This has been updated.
20. The last sentence in Section 4.1(d)of the SSMP states that"These ordinances meet the
minimum requirements of the WDR for limiting and/or prohibiting FOG and debris from entering
into the OCSD sewer collection system." This sentence implies that the District intends to
meet minimum requirements for FOG ordinances and therefore FOG control. This is not a
strong message.
The text has been modified to more clearly state the message.
21. The statement in Section 4.1(e)of the SSMP does not address the WDR requirement. This
section should focus on OCSD's legal authority to enforce to enforce the ordinances and not
the means for performing enforcement. The means for performing enforcement should be
discussed in other sections of the SSMP or after the legal authority for enforcement of
violations are discussed in Section 4.1(e)of the SSMP.
Agreed. This has been updated.
22. The SSMP does not document OCSD's process to maintain an up-to-date map of the sanitary
sewer system and who is responsible for map updates. It also does not discuss how this
information is shared with the Collection System O&M Division and how often the information
shared with the O&M Division is updated (i.e., process and timeliness of map book updates if
maps are printed).
Agreed. Additional information about the roles and responsibilities for electronic mapping have
been added to the SSMP appendices.
23. The Preventative Project Maintenance document in Appendix 11 does not:
•Specify a timeframe for system-wide cleaning and/or inspection of the entire system, in
particular for medium and large sewers.
• Discuss the approach of using sonar to determine large diameter sewer cleaning needs.
• Include a discussion of the manhole inspection program.
• Document the process currently used to plan,schedule, track,and manage sewer cleaning
contractor activities.
The revised Preventative Project Maintenance(Appendix/1)incorporates the following
changes and addresses the finding.,
1) Tmmeframe for system-wide cleaning and/or inspection covered.
2) Contractor management covered.
3) Manhole inspection program covered
4) CCTV&manned inspection are the methods used to determine if large diameter line need
clean. Sonar maybe used in the future if current methods are inconclusive.
24. Inspection standards are not documented in the SSMP (e.g., standards for performing CCTV
inspection).
OCSD utilizes NASSCO standards. This is documented in Appendix 11.
Page 7 of 10
December 19, 2011
25. Criteria and resources responsible for identification and selection of assets requiring repair,
rehabilitation,and replacement are not documented.
Appendix J, "CIP Renewal and Replacement Process"has been updated to more thoroughly
document the process used to select assets for repair or replacement.Appendix J relays the
process used to select assets for repair or replacement. The process includes numerous
departments&individuals which can vary with the location of the asset. The criteria can also
vary with asset.
26. The SSMP does not include a description of how OCSD manages the performance of entities
performing FOG inspections on behalf of OCSD.
Chapter 8 of the SSMP has been updated to include responsibilities of each member city. In
addition, the agreement between OCSD and OCHCA will be included in the SSMP as an
appendix. See Audit finding#10 for further explanation of relationship between OCSD and
others performing FOG inspections.
27. Performance indicators for collection system operation and maintenance are focused primarily
on production.
A new tool, the Safety Scorecard, is now used for all divisions to monitor safety indicators.
This, however, is monitored outside of the SSMP and does not need to be incorporated.
Checking in-house work by an internal audit team is not feasible at this time due to limited
resources. The stakeholders will review indicators on a quarterly basis and propose new ones
to meet or improve program objectives.
28. SSOs were not presented in a manner indicating that trends are being identified and illustrated
by frequency, location, and volume.
SSOs are mapped through the California reporting system. OCSD may incorporate this
through in-house mapping in the future and stakeholders will review at recurring team
meetings.
29. Update terminology used in Section 6.3 of SSMP.
Agreed. Wording has been modified.
30. Add reference to Engineering Department Advisory Council (EDAC) in Section 6.3 of the
SSMP.
Agreed. Wording has been modified.
31. The current version of the SSMP references older versions of SSO Response documents. The
current write-up on the Overflow Emergency Response Plan in Volume I of the SSMP is
inadequate. The document simply states the requirements for compliance and then references
several outdated documents. The current version of the SSMP is May 2009 yet the latest
version of both the ECRA SOP and O&M SOPS are from January 2009 and did not make it into
the May 2009 update.
The most current Environmental Compliance Division response documents have been included
in the SSMP Appendix P.
Page 8 of 10
December 19, 2011
32. SSMP does not describe the process used by District to review major development proposals,
apply the model as needed to evaluate impact on hydraulic capacity, and update the model
and its flows as new information becomes available.
The WDR section is specific and requires action(s)for portions of the sanitary sewer system
that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency.
OCSD is not experiencing SSO discharges caused by hydraulic deficiencies. Therefore, OCSD
staff feels that no corrective action should be taken as suggested.
33. The District has invested significant funds to assist member agencies with their 1/1 reduction
efforts, but does not monitor the effectiveness of those efforts or attempt to quantify trends in III
over time. It is important to the District that peak 1/1 be controlled by the member agencies.
Significant increases in peak III could result in additional hydraulic deficiencies that have not
yet been identified in the District's trunk sewers, as well as in the District's treatment plants and
ocean outfalls.
In past evaluations, it has been determined that Rain Dependent Inflow and Infiltration (RDII) is
generated within the local sewer systems. OCSD has been proactive to try to reduce RDII to
minimize treatment plant expansion needs. This was not in response to SSO's as described in
the WDR. OCSD's Cooperative Projects Program attempted to reduce RDII by providing grant
funds to local agencies. The program had minimal success reducing RDII and was formally
discontinued. OCSD stall can consider funding RDII projects where the will reduce actual
OCSD costs. This is because OCSD would be willing to apply a portion of the actual savings
towards a grant. No grants have been given since the local agencies were notified of this
change in policy.
OCSD staff continues to review the local agency SSMP's and sewer master plans. This review
includes a review of the local agency activities to monitor and address RDII that OCSD
originally identified in the local agencies systems. OCSD flows have dropped over 20% since
2006. OCSD staff believes that this is primarily due to the extended drought and poor
economic conditions. Until these conditions are reversed, OCSD staff believes that it would be
very difficult, expensive, if not impossible, to find and monitor RDII noted in the past. RDII
impacts will likely be reviewed again if flows recover to historic levels.
It should be noted that the WDR only requires minimal communication between the local and
regional sewer agencies. This communication is conducted through the local WDR working
group for OCSD. This group meets monthly and discusses many issues including RDII.
Again, the WDR section is specific and requires action(s) for portions of the sanitary sewer
system that are experiencing or contributing to an SSO discharge caused by hydraulic
deficiency. OCSD is not experiencing SSO discharges caused by hydraulic deficiencies.
Therefore, OCSD feel that no corrective action should be taken as suggested.
Page 9 of 10
December 19, 2011
34. Based on the work performed for the 2009 Facilities Plan, some of the capacity projects
recommended in 2006 have been eliminated or deferred indefinitely on the basis of revisions to
flow projections or corrections/changes to the modeled network. However, some projects that
were determined in 2006 to present a risk of overflows under current development conditions
during a 10-year wet weather event have been deferred indefinitely, even though subsequent
modeling analysis has confirmed the original hydraulic deficiency.Although the 2009 Facilities
Master Plan calls for those potential deficiencies to be monitored, there is no documentation
that any monitoring is being performed.
The WDR sections are applicable to OCSD and require long-term planning to avoid future SSO
problems due to capacity constraints and will be included in the updated SSMP.As noted,
OCSD did conduct a new assessment of 2006 work done by MWH within the 2009 Facilities
Master Plan. This update of the model is documented in Volume 3. OCSD staff believes that
the updated plan is in compliance with the requirements of the WDR System Evaluation and
Capacity Assurance Plan. This is because the report identified hydraulic deficiencies, including
pdodtizatfon, alternatives analysis, and schedules.
The audit comment about the differences between the 2006 and 2009 report are described in
detail in Volume 3 of the 2009 Facilities Master Plan. Please refer to Sections 1.2.1.2 and
1.2.1.3 for the detailed review, system changes, and staff findings for project recommended in
the 2006 report. In general, OCSD staff found the following about the projects recommended
in the 2006 report.,
1)Potential sewer diversion setting could be changes to avoid several of the recommended
projects.
2) Sewers surcharging above 2 feet were assumed to need upsizing in the 2006 report and
upon further review either surcharging above 2 feet was acceptable or the sewer was designed
to operate that way. Thus, a project was not needed.
3) Changes have occurred in the system capacity or operational planning that have eliminated
the need for the project.
OCSD staff feels that the auditor may not have reviewed this section of the 2009 Facilities
Master Plan, as provided. As required, all new information will be included with any update of
the SSMP.
35. SSMP and referenced documents are not up to date in documenting the status of capacity
enhancement projects that were recommended in the 2006 Strategic Plan Update. In
particular, several of these projects have been deferred or eliminated on the basis of additional
analysis performed as part of the 2009 Facilities Plan.
OCSD has a plan to update the SSMP every 5 years. The last SSMP was prepared on April
24, 2009 and the 2009 Facilities Plan was not yet completed so the most current plan was the
2006 Strategic Plan. This reference has been updated as well as the System Evaluation and
Capacity Assurance Plan.
36. Section 11.3 of the SSMP states that audits are conducted by a certified environmental auditor.
This audit is not being performed by a certified environmental auditor.
Qualifications have been changed to state the auditor needs to be either 1) certified or 2)can
demonstrate sufficient expertise in the field being audited, at the discretion of OCSD. Additional
updates have been made to the appendices related to audit procedures.
Page 10 of 10
December 19, 2011
37. The preventive maintenance work order documentation does not currently have a field and
codes for documenting code-based cleaning findings (e.g., heavy, moderate, or light roots,
grease, or debris)when sewers are cleaned on a preventive maintenance scheduled work
order.
No action is required. The PM/WO/CMMS paperwork provides for input as to type and
severity of material found during sewer cleaning activities.
38. Collection Facilities O&M Division supervisors are not currently using existing GIS-based tools
available for analyzing sewer system maintenance issues.
Collections supervisors, leads and senior mechanics are making use of GIS-based tools as
they gain experience in their use.
39. Collection System O&M Division is currently collecting manhole inspection data on fors that
are not supported by the existing information system processes and condition assessment
approach.
Better alignment is on-going. CCTV contracts are up for renewal. The requests for proposals
will be revised to include manhole inspections. Following this change, manhole data will be
collected and recorded in the same manner as pipelines. Manual inspections will continue&
the data collected entered into CMMS.
40. SSMP implementation activities and program performance do not appear to be monitored
centrally making it difficult to monitor the overall progress and effectiveness of SSMP
implementation. Simon Watson shared the Monthly Indicators report and Strategic Plan
indicators report for Division 870-Collection Facilities Operations and Maintenance. Although
the Monthly Indicators report and Strategic Plan indicators report have performance indicators
and monitoring of important indicators of SSMP performance, performance goals for SSMP
implementation do not appear to exist for each of the SSMP elements
OCSD will begin having quarterly stakeholder meetings for the SSMP. Part of the agenda will
address additional needs for performance indicators and review of SSMP documents to
determine if updates are needed.
41. SSO response activities are currently documented in two main documents. One plan does not
exist for documenting all SSO emergency response activities in an integrated document which
has led to several activities missing documentation of protocols.
The current OCSD approach is that the IERP(integrated emergency response plan)is the
overarching document and it references many sub documents such as the SSO ERP.
42. The District has effectively used the dynamic hydraulic model, but most of the in-house
expertise resides with a single individual who no longer works in Engineering Planning.
Three people at OCSD are trained and an additional license has been obtained.Additional
people skilled in this software would be beneficial as resources permit.
APPENDIX X1
SOP Procedure for
Environmental Audit Program
Revision Date Revision Date
No. Updated No. Updated
0 08/22/11 4
1 5
2 6
3 7
a Orange County Procedure No: TS-ECRA-SOP-011
Sanitation District Path:
http://sharepoint/apps/eca p/audit/default
.aspx
Title: Original Approved by:
Division 610: Ed Torres
Environmental Auditing Division 620: Jim Colston
Program Procedures Division 620: Lisa Rothbart
Procedure Revision History
Revision Date Approval Reason
0 9/10/08 Original
1 8/17/10 Draft • Updated roles and responsibilities.
• Created an Environmental Auditing
Program Share Point site.
Eliminated audit finding form and
replaced it with audit findings
spreadsheet
2 8122/11 Draft • Updated roles and responsibilities
1. PURPOSE AND SCOPE
Purpose:
• Provide independent verification that all divisions and outside contractors
are complying with required environmental laws, regulations, and policies.
• Determine that permit requirements and standard operating procedures
are adhered to.
• Provide regulatory information and best management practices (BMPs)to
appropriate staff, when requested, during the audit process and audit
findings follow-up period.
• Help obtain a favorable viewpoint from regulatory agencies and the public.
• Reduce liability for non-compliance issues.
• Provide management the status of the compliance and conformance with
environmental programs.
Scope:
1
• Environmental audits shall encompass federal, state, and local regulations
and Orange County Sanitation District (Sanitation District) BMPs relating
to the environmental field.
• Environmental Audits include:
o Air Quality—TitleV
o Air Quality— Contractor
o Hazardous Waste
o NPDES Permit
o NPDES Monitoring & Reporting Program
o Ocean Monitoring
o Storm Water
o Underground Storage Tanks (UST)
o Waste Discharge Requirements (WDR)
o Environmental Compliance Awareness Program (ECAP)
2. OBJECTIVES
A. Determine whether the organization is in compliance with environmental
regulations including permits, reporting requirements, and company
directives, policies, standards and procedures.
B. Evaluate the effectiveness of management systems that are in place to
manage the organization's risks and ensure compliance.
C. Identify opportunities where waste can be minimized and pollution eliminated
atthe source.
D. Review the means of protecting physical assets through loss prevention
measures such as management of change and preventative and predictive
maintenance.
3. DEFINITIONS
A. Audit: A formal, discrete (snapshot) examination of the agency's compliance
and conformance status in a defined program area. It includes interviews
with staff, investigation and inspection of equipment, records, environmental
control systems, testing and analysis procedures, and any other aspect that
affects compliance and conformance.
B. Audit Finding: Audit Findings require correction or resolution and shall be
documented using the Audit Findings Spreadsheet in the Environmental
Auditing Program (EAP) Share Point site. Final verification of the response to
the audit finding shall be the responsibility of the the Division Manager
2
responsible for the area covered in the finding. Audit findings shall be
presented to appropriate management and staff.
C. Audit Findings Spreadsheet: A spreadsheet used to document findings or
concerns discovered during any audit and record resolutions of those
findings. This spreadsheet is included in the EAP Share Point site listed
within the ECAP Share Point site.
D. BMP: Action or prohibition based on strength of experience, professional
recommendation or other non-compliance related source designed to improve
specific program area.
E. Compliance: Actions mandated or prohibited by permit, regulation or other
act of an executive branch governmental agency.
F. Conformance: Action or prohibition determined by Sanitation District
policies, procedures or practices that are not compliance related.
G. EAR: Environmental Auditing Roundtable, a nationally recognized
organization involved in the professional advancement of environmental audit
programs.
H. ECAP — Environmental Compliance Awareness Program
I. EMS: Environmental Management System
J. EMT: Executive Management Team. The EMT consists of the Sanitation
District's Directors, Assistant General Manager and General Manager.
K. Internal Audit: An internal audit is an independent appraisal of the Sanitation
District's environmental compliance and conformance functions. The objective
of an internal audit is to assist District staff in performing their responsibilities
more effectively. It is conducted by a third party certified lead auditor.
L. Program Manager (PrgMr): An OCSD employee in charge of the Auditing
Program and manages third-party auditors contracted by the District to
conduct audits.
N. Policy: An operating procedure or management directive established by the
District. Policies may be written or unwritten.
O. Professional Conduct: Environmental audits shall be conducted following
the Professional Conduct Code of Ethics set forth by the Environmental
Auditing Roundtable (EAR).
3
P. Questionnaire: A set of questions prepared by the auditor before the audit is
conducted.
Q. Subject Matter Expert (SME): Person in charge of a specific compliance
program or area to be audited.
R. Task Owner: Person responsible to resolve the finding and post in the Audit
Findings Spreadsheet in the Auditing Program Share Point site.
S. Third Party Auditor: An outside contractor who is a certified environmental
auditor experienced in conducting environmental audits. The third party
auditor is in charge of conducting audits and is managed by the OCSD PrgMr.
4. OCSD ROLES AND RESPONSIBILITIES
A. Executive Management: Executive management shall support the EAP and
the timely approval of funds and staff resources necessary to resolve
compliance and conformance findings.
B. PrgMr: The PrgMr shall be responsible for finalizing the Scope of Work
(SOW)for the audit by coordinating comments from appropriate staff.
Manages third-party auditors contracted to perform environmental audits.
Determines who is to be interviewed by asking appropriate personnel.
Makes request to the ECRA administrative assistant, or Division requesting
audit, to schedule interviews and create purchase requisition. The PrgMr shall
be responsible for notifying responsible parties, tracking and posting results
on the EAP Share Point site. When the PrgMr suspects a potentially serious
risk, the manager of the division as well as in ECRA shall be informed. The
determines if the third party auditor possesses the necessary knowledge,
skills, ability, and certification to perform the assignment.
C. SME: Schedules audit interviews or request Administrative Assistant to
schedule interviews. Assures meeting invites are accepted. Sends e-mail to
staff to be interviewed with an explanation of pending audit.
D. Division 620 Administrative Assistant: Schedules meetings and
interviews, when requested.
E. Third Party Auditor: While conducting an audit, the auditor will provide
analyses, appraisals, recommendations, and information concerning the
activities reviewed.
F. Audited Divisions: Audited divisions are expected to review, edit and
comment on the Scope of Work or Request for Proposals (RFPs). Answer
questions posed by the auditor and to comply with information requests to
provide records, documentation and equipment for review. The audited
4
divisions will verify the accuracy of any audit findings received and implement
resolutions to the problems identified and notify the PrgMr once the findings
have been resolved.
G. Task Owner: Accepts or does not accept findings. If accepts, informs the
PrgMr of his/her schedule to resolve the findings. Task owner posts root
cause analysis, corrective action and date of resolution into the
Environmental Auditing spreadsheet and closes task in the EAP Share Point
site. If the task owner does not accept a finding, post reasons in
Environmental Auditing Findings spreadsheet and closes task in EAP Share
Point site.
H. Division Managers: Follows up with their staff, who has been designated a
task owner, to assure he/she has resolved a finding, populated it into the EAP
Share Point site and closed the task. The responsible manager may ask for
clarification, resolve the issue immediately, or propose a schedule for
resolution.
I. Division 230, Purchasing: Finalize the SOW or RFP, send out the Request
for Bid or Request for Proposals to appropriate contractors, maintains list of
contractors, check references and checks for appropriate certifications.
Procures the third party auditor/CONTRACTOR.
J. Legal: Legal review of audit documents or findings will only occur under
exceptional circumstances on an "as needed" basis.
5. PROCEDURES FOR THIRD PARTY AUDIT
Task Task Responsible
No.
I Reviews the Audit Schedule and determine what audits Audit Program Manager
should be completed. Confirms decision with ECRA (PrgMr)
management.
2 Notifies appropriate division's manager of pending audit and PrgMr
request them to notify appropriate staff.
3 Notifies Purchasing of pending audit and whether it will be a PrgMr
Request for Bid,Request for Proposal,or Sole Source. It is
usually a RFB.
4 Create Draft SOW and sends to appropriate people PrgMr
(including manager,supervisor and SME). Provide 2 week
turnaround. Works with Purchasing as needed.
5 Reviews and edits SOW. Sends comments back to Audit SME,Supervisor,Manager
Program Manager
6 Consolidates comments into SOW PrgMr
7 Finalizes SOW and sends to Division being audited PrgMr
Administrative Assistant. Requests Administrative Assistant
5
to complete Purchase Re uisition (PR.
8 Completes PR and obtains approval Division being audited
Administrative Assistant
9 Approves PR Su ervisor or mana er
10 Sends PR and final SOW to Purchasing Administrative Assistant
11 Notifies PrgMr that PR and SOW has been submitted to Administrative Assistant
Purchasing.
12 Kees Supervisor and SME updated on bid/RFP progress PrgMr
13 Reviews findings from previous audit(if one exists.) PrgMr,SME
14 Procures third party auditor and notifies PrgMr. Purchasing
15 Notifies appropriate staff that third party auditor has been PrgMr
hired
16 Sets up kick off meeting with staff and third party auditor. PrgMr
17 Sets up interviews with staff,third party auditor and PrgMr SME
18 Attends all interviews. PrgMr
19 Manages third party auditor to assure SOW is being adhered PrgMr
to within budget and signs off on invoices.
20 Puts findings spreadsheet(from CONTRACTOR)into PrgMr
SharePoint site,confirms task owners(person responsible to
resolve the finding)and asks task owners to provide a date
they expect in resolve finding. If none provided by task
owner,will give them anticipated deadline.
21 Inputs root cause analysis,the corrective action,and date Task Owner
that corrective action completed.
22 Closes task Task Owner
23 Assures findings are resolved,tasks are completed and Manager,supervisor or
closed. SME
24 Populates finding spreadsheet with resolution,dates, SME or task owner
corrective action,and root cause analysis.
6. CONTRACTOR for a third-party audit should normally include the following
Components:
• Kick off meeting with Appropriate Personnel
• Orientation tour (if required)
• Records/documentation review
• Developing questionnaires
• Staff interviews
• Physical inspection of facilities and site
• End of day summary reviews with PrgMr
• Filling out Audit Findings Spreadsheet
• Final closing meeting to present findings, agree to responsible
division(s), and a schedule to resolve findings/recommendations
• Draft Audit Report and draft findings spreadsheet.
• Final Audit Report and final finding spreadsheet that includes
comments from District staff.
6
6. RELATED DOCUMENTS (included in EAP Share Point site)
A. Audit Findings Spreadsheet
B. Audit Schedule
C. Final Audit Reports
D. SOWs
7. REFERENCES
A. Professional Conduct Code of Ethics by the Environmental Auditing
Roundtable
K. Cahill, Lawrence B., Environmental Audits, 1996
C. BEAC Performance and Program Standards for the Professional Practice of
Environmental, Health and Safety Auditing.
APPENDIX X2
Audit Finding Spreadsheet Template
Revision Date Revision Date
No. Updated No. Updated
0 08/22/11 4
1 5
2 6
3 7
ORANGE COUNTY SANITATION DISTRICT
AUDIT FINDINGS SPREADSHEET
Audit Title
MARCH,2011
AUDIT PERFORMED BY: Auditor,Organization
contact
(person *005D
Finding Type: Optionsars: 1) Previous Third Party Auditor responsible Manager *Estimated *Date Corrective *Date Corrective
Compliance 2)Conformance or Finding? Recommended Correction Name of *Responsible for or cause/reason for *OCSD Corrective Action Expected to Action Actually
No. Descripton of Finding 31 Management System quote the Requirement (yes or no) Action Auditor Division resolution) Supervisor finding Action(CA) be Completed Completed
*To be filled out by OCSD Task Owner
APPENDIX Y
Audit Closeout Memo
Revision Date Revision Date
No. Updated No. Updated
0 12/19/11 4
1 5
2 6
3 7
4? ORANGE COUNTY SANITATION DISTRICT
Memorandum
DATE: December 19, 2011
SUBJECT: Memo Closing Out the October 17, 2010 Audit of OCSD's Sewer System
Management Plan
On October 17, 2010, OCSD received the findings from the audit of the Sewer System
Management Plan (SSMP) by RMC, the contracted audit firm. OCSD has drafted revisions to the
SSMP. In January, the draft will be made available to the public for comment, and the final version
will be presented to the OCSD Board of Directors for approval.
The SSMP has been updated to address many of the audit findings and recommended changes,
as well as modifications to reflect OCSD's current organizational practices and structure. Some of
the more significant changes include:
• Expanded description of the Renewal and Replacement Process (Chapter 5 and
Appendix J),
• Revised Asset Management Improvement Program (Appendix H)
• Presentation of a concise program organization (Chapter 3 and Appendix C),
• Further explanation of the Fats, Oil, and Grease Program, and the relationship with
member cities and agencies (Chapter 8 and Appendices G2 and G3),
• Addition of procedures related to sewer maps and data maintenance (Appendices K1,
K2, and K3),
• The addition of several methods to calculate SSOs (Appendix R),
• Added language on program monitoring and measurement (Chapter 10),
• Clarification of the requirements of the auditor and timing of the next audit(Chapter 11
and Appendices X1 and X2),
■ Updates to the Communication process due to changes in OCSD's website (Chapter
12 and Appendix V), and
• Inclusion of audit closeout memo (Appendix Y).
The following section summarizes OCSD's response and action for each finding. For
additional information on the referenced regulatory section and corrective action
completion date, a more detailed spreadsheet is available.
Page 2 of 10
December 19, 2011
1. OCSD is not in compliance with all requirements of the WDR.
Both items (Organizational Chart and Rehabilitation and Replacement Plan) have been
updated. The revised SSMP will be approved by the OCSD Board of Directors on March 28,
2012.
2. The organization charts referred to in the document and included in Appendix C do not
sufficiently identify names, numbers, and responsibilities for implementing specific measures of
the SSMP program.
The organizational chart has been revised and narrative added better show specific
responsibilities.
3. Section 5.3 of the SSMP refers to a memorandum of the R&R process in Appendix J. This
document is only included in outline form and is incomplete. It should be written to address all
of the requirements of the WDR regarding the development of a Rehabilitation and
Replacement Plan.
The Rehabilitation and Replacement Plan has been updated and included in Appendix J. The
revisions address the issues raised by the auditor.
4. Contractors performing work in the Tustin area were found to have quality issues based on
quality control performance and collection system performance (occurrence of SSOs and
blockages in the Tustin area on sewers cleaned on 12-month and 18-month schedule). This
implies a potential lack of technical skills and abilities in performing sewer cleaning.
The current OCSD sewer cleaning contract does not require the contractor sewer crew leader
to have any certification or proof of proficiency at performing sewer cleaning. The contract
asks for a minimum two-pass cleaning at a maximum 40 feet per second using a standard
nozzle. If a pipe with heavy roots or hardened grease is not required to be addressed using
special tools, then it is possible for the contractor crew to perform two passes using the
standard nozzle and upon seeing no roots, grease, or debris can mark the sewer as cleaned
according to the contract. This is a potential source of poor cleaning quality.
The specific contractor performance problem was addressed and the contractor was replaced.
Current regulations do not require CWEA certification, and OCSD believes that the contract
terms allowed for us to address issues of quality or performance. Terms of the contract may be
revised at the time of contract renewal. The State Water Resources Control Board recently
declined to require CWEA certification for operators of collection systems. OCSD plans to
follow the State's lead. Lack of performance is addressed under current contract terms. OCSD
may revisit the issue as contract terms end and new contracts entered.
5. The Collection System O&M Division is currently responsible for several near-term initiatives
(within next 5 years)to improve business processes, information systems, SSMP updates, and
SSMP implementation. These initiatives represent a significant technical workload beyond the
current technical resource capability of the Collection System O&M Division.
For near-term needs, resources have been secured to complete assigned projects or tasks to
address referenced initiatives including outside contractors (e.g. Maximo). OCSD constantly
evaluates & addresses staffing needs as workloads change, and it is part of OCSD's annual
budget process. During fiscal year 2012-13, OCSD has a goal of transferring local sewers to
member agencies. Since this will impact staffing for the Collection Facilities O&M staff, an
outside consultant will likely be hired to conduct this evaluation in two to three years. (Note:
D.13 iv(b)does not match this requirement perhaps it is D.9).
Page 3 of 10
December 19, 2011
6. The sewer cleaning and sewer inspection schedules currently set up in Cassworks are not in
alignment with strategy and priority that the Collection System O&M Division wants to perform
this work. This is causing work order management and documentation issues.
Sewer cleaning and inspection schedules have been realigned to match the Collection
Facilities O&M strategy/priority. Work orders within CMMS were redone to align cleaning and
inspection schedules with the goals of the Collection Facilities O&M Division. Procedures to
manage and track work orders have also been revised to improve control and efficiency. Both
will be carried over into the Maximo software.
7. Sewer cleaning contractor work activities are not currently tracked by asset in the CMMS.
Identification of which contractor performed work,date work performed, and outcomes of the
cleaning activity are not documented in the CMMS by asset.
Contractor sewer cleaning is now tracked using CMMS. Work orders covering contractor sewer
cleaning are issued and tracked following the same procedures used for Collections staff.
8. SSO response documents do not address overflows from pump stations and force mains.
Overflows from these locations can create significant volumes of sewage in a short amount of
time and benefit from having contingency plans in place in the event of a failure.
There is no difference in response plan for pump station spills other than the cause is different.
Separate SSO emergency response plans for each pump station or force main are not needed.
OCSD's standard station emergency response procedures includes OCSD's SSO Emergency
Response Plan. Each station has been profiled as to its criticality. Factors include upstream
storage, staff response time, station capacity, surrounding environment, etc. Features were
included in its design, construction &operation to minimize the risk of a SSO.
9. SSO emergency response documents do not include protocols for water quality sampling,
dealing with claims,and protocols for performing and documenting failure analysis. The
procedure for estimating SSO volume is also incomplete and should include at least three
methods for estimating SSO volume along with guidance for taking measurements when
needed. The documents do not include a summary or list of emergency response equipment
available.
COMPLETE:
1) Sampling protocol are not required as OC Health Care Agency is responsible.
2) SSO volumes are estimated by 3 methods: Geometric size(WxLxD), Flowrate (QxT), and
Simulation (OCSD's training facilities). Multiple methods are included in the SSMP appendices.
3) The list of emergency equipment in now included in Appendix 12. Collection Facilities O&M
work group does not have any dedicated emergency response equipment.All vehicles and
equipment are available at anytime for emergency response. Maintenance is according to
Fleet Service Division's regular schedule.
10. The SSMP does not document the agreements between OCSD and cities performing FOG
control inspections on behalf of OCSD and whether the approach utilized by other entities
performing FOG control inspections differs from OCSD's program documented in the SSMP.
In the SSMP, OCSD will better document the relationships with cities and other entities
performing FOG inspections,however, OCSD's Environmental Compliance Division disagrees
with the premise that cities are performing FOG control inspections on its behalf. OCSD does
not rely on the FOG control inspections of other cities or sewer agencies to implement its FOG
control strategy. The FOG Control Program stands alone as an effective control effort, without
the contribution of individual city or sewer agency FOG control inspections. A Food Service
Establishment(FSE) that discharges directly to a large OCSD trunkline, and is not having an
Page 4 of 10
December 19, 2011
impact on the collection system, is not a concern or cause for alarm. It is coincidental to OCSD
if a city or sewer agency happens to include a direct OCSD discharger in any of their FOG
control efforts. The rationale for not regulating all direct FOG dischargers outside of the primary
area of responsibility is fourfold:
1) Since the inception of the FOG Control Program, there have been no SSO incidents or
trouble spots on large trunklines attributed to FSEs.
2) Permitting FSEs in any city that already has a FOG program creates a two tiered program
with different requirements/permit fees within the same city. This uneven regulatory
burden is confusing to the business community, can lead to a duplication of effort and
jurisdictional conflicts, and can create animosity within the regulated community.
3) The majority of member cities and agencies have already implemented FOG control
programs as apart of their WDR plans. Their programs have implemented many of the
OCSD FOG control elements, and most have included the entire FSE population of their
respective jurisdiction in their regulatory efforts.
4) The Orange County Health Care Agency(OCHCA)has an "all or nothing participation
approach"to their inspection program. If in the OCHCA program, a city is not allowed to
exclude individual FSEs from the inspection requirement. With no way to separate
individual FSEs in their jurisdiction, a OCHCA inspection participant would ultimately be
billed for inspecting OCSD permittees. Subsequently, an FSE may end up being double
billed when duplicate agencies pass their inspection costs along to the permittee in the
form of a permit fee or user charge.
The majority of trunklines maintained by OCSD are larger than 12"and designed for higher
flow, therefore, these lines generally exhibit less FOG accumulation. The small laterals that
OCSD owns and maintains are primarily in the City of Tustin and the adjacent unincorporated
areas. With few if any large lines being identified as FOG trouble spots, OCSD's
Environmental Compliance Division has focused its commercial FOG program on the service
area where it has direct responsibility for small lateral maintenance.
In order to assist the cities and sewer agencies comply with the FOG control component of the
WDR, OCSD worked with the County of Orange to contract the services of the Orange County
Health Care Agency(OCHCA)specialists to conduct kitchen BMPs screening inspections as
part of their normal duties. OCSD has developed two agreements:a service agreement with
the County of Orange/OCHCA and a funding agreement with the participating WDR Co-
Permittees. Both agreements are in effect.
11. A District staff member should be assigned to be responsible for the Communication Program
of the SSMP, especially with regards to providing the public the opportunity to provide input as
the program is implemented or as significant updates are developed.
Agreed. Ingrid Hellebrand, Sr. Public Information Specialist, has been assigned to liaise with
the Public Affairs Division to ensure needs are met. The public will be solicited for input.
12. The District website does not provide an easy way for a user to find contact information in the
case of an SSO. The website does not include a link or page discussing the SSMP and a
means for the public to provide input into the SSMP.
OCSD is transitioning to a new website and this will be incorporated into the new site when it
goes live. This is anticipated to occur by 12131111.
13. The SSMP refers to the Region 4 WDR in several locations.
Agreed. These changes have been made to the next revision of the SSMP.
Page 5 of 10
December 19, 2011
14. The annual budget development process provides a mechanism for communicating and
justifying staffing, equipment, contracting, and other needs to District management for
consideration and adoption into the next year's budget. Based on review of the O&M
Department Staffing Plan Update 2008-09 through 2011-12, there does not appear to be
detailed or sufficient documentation of the analysis leading to the identification of staffing
needs identified in the plan. The analysis appears to be performed incrementally for specific
activities requiring additional support yet does not take into account the overall allocation of
resources within competing programs within Division 870.
Agreed that this will be a useful tool for better understanding resource needs and realistic work
completion. OCSD will work to establish this in the next budget cycle (by March 31, 2012) to
incorporate a holistic analysis including PMs, PDs, CMs, training profiles, overtime to
determine Collections staffing requirements. OCSD has a goal to work with cities and sanitary
districts to transfer all local sewer facilities to the appropriate city or sanitary district within the
next one to two years. Since this will change the staffing needs, OCSD will seek the assistance
of a consultant to evaluate staging needs over the next two to five years. The consultant will
also address the evaluation identified as Audit Finding No. 5,
15. The organization charts in Appendix C include several organization charts spread throughout
the Appendix making it difficult to understand the overall SSMP organization, roles, and
responsibilities of staff involved with SSMP elements.
This is related to items#1 and#2 and the org chart has been revised to include names, phone
numbers, titles, and area of responsibility. The org chart will be reviewed and updated at
quarterly SSMP internal stakeholder meetings.
16. Section 4.1(c)of the SSMP states"To ensure access for maintenance, inspection, or repairs
for portions of the lateral owned or maintained by the Public Agency OCSD adopted Resolution
No. OCSD 07-14: 'Adopting a Policy Regarding Maintenance of Unobstructed Access to
District Easements'on June 27, 2007." This statement implies that OCSD owns portions of the
laterals.
The SSMP has been updated he clarify ownership, and includes the language, "While OCSD
does not permit direct lateral connection to its regional sewers, if has been District practice to
accept responsibility for maintaining the first four feet of local agency pipelines connecting to
OCSD sewers. "
17. Chapter 4 of the SSMP includes a summary of requirements for legal authority. Chapter 4(c)
of the SSMP includes a verbiage stating that"The legally binding documents will also ensure
that the testing is conducted,and baseline condition assessment is completed for sewer
system construction projects...." In Section 4.1(c)of the SSMP it states that"The construction
and inspection of new lateral connections and bypass piping facilities is legally enforced
through OCSD's connection permit program...:'. It appears that this language is more aligned
with Chapter 4(b)and Section 4.1(b)of the SSMP which relate to connections.
Agreed. The referenced sections have been moved.
18. Ordinance No. OCSD-25 still references Order R8-2002-0014.
Agreed. This will be updated by the Environmental Compliance Division during the next
Ordinance revision in fiscal year 2012-13.
Page 6 of 10
December 19, 2011
19. The current version of the SSMP refers to Ordinance No. OCSD-37"Establishing OCSD
Wastewater Discharge Regulations". This Ordinance has since been repealed and replaced
by Ordinance No. OCSD-39. Section 4.1(a)also states that"This Ordinance complies with and
meets the minimum legal authority for OCSD required by the General WDR". This statement
implies that OCSD intends to only meet minimum requirements.
Agreed. This has been updated.
20. The last sentence in Section 4.1(d)of the SSMP states that"These ordinances meet the
minimum requirements of the WDR for limiting and/or prohibiting FOG and debris from entering
into the OCSD sewer collection system." This sentence implies that the District intends to
meet minimum requirements for FOG ordinances and therefore FOG control. This is not a
strong message.
The text has been modified to more clearly state the message.
21. The statement in Section 4.1(e)of the SSMP does not address the WDR requirement. This
section should focus on OCSD's legal authority to enforce to enforce the ordinances and not
the means for performing enforcement. The means for performing enforcement should be
discussed in other sections of the SSMP or after the legal authority for enforcement of
violations are discussed in Section 4.1(e)of the SSMP.
Agreed. This has been updated.
22. The SSMP does not document OCSD's process to maintain an up-to-date map of the sanitary
sewer system and who is responsible for map updates. It also does not discuss how this
information is shared with the Collection System O&M Division and how often the information
shared with the O&M Division is updated (i.e., process and timeliness of map book updates if
maps are printed).
Agreed. Additional information about the roles and responsibilities for electronic mapping have
been added to the SSMP appendices.
23. The Preventative Project Maintenance document in Appendix 11 does not:
•Specify a timeframe for system-wide cleaning and/or inspection of the entire system, in
particular for medium and large sewers.
• Discuss the approach of using sonar to determine large diameter sewer cleaning needs.
• Include a discussion of the manhole inspection program.
• Document the process currently used to plan,schedule, track,and manage sewer cleaning
contractor activities.
The revised Preventative Project Maintenance(Appendix/1)incorporates the following
changes and addresses the finding.,
1) Tmmeframe for system-wide cleaning and/or inspection covered.
2) Contractor management covered.
3) Manhole inspection program covered
4) CCTV&manned inspection are the methods used to determine if large diameter line need
clean. Sonar maybe used in the future if current methods are inconclusive.
24. Inspection standards are not documented in the SSMP (e.g., standards for performing CCTV
inspection).
OCSD utilizes NASSCO standards. This is documented in Appendix 11.
Page 7 of 10
December 19, 2011
25. Criteria and resources responsible for identification and selection of assets requiring repair,
rehabilitation,and replacement are not documented.
Appendix J, "CIP Renewal and Replacement Process"has been updated to more thoroughly
document the process used to select assets for repair or replacement.Appendix J relays the
process used to select assets for repair or replacement. The process includes numerous
departments&individuals which can vary with the location of the asset. The criteria can also
vary with asset.
26. The SSMP does not include a description of how OCSD manages the performance of entities
performing FOG inspections on behalf of OCSD.
Chapter 8 of the SSMP has been updated to include responsibilities of each member city. In
addition, the agreement between OCSD and OCHCA will be included in the SSMP as an
appendix. See Audit finding#10 for further explanation of relationship between OCSD and
others performing FOG inspections.
27. Performance indicators for collection system operation and maintenance are focused primarily
on production.
A new tool, the Safety Scorecard, is now used for all divisions to monitor safety indicators.
This, however, is monitored outside of the SSMP and does not need to be incorporated.
Checking in-house work by an internal audit team is not feasible at this time due to limited
resources. The stakeholders will review indicators on a quarterly basis and propose new ones
to meet or improve program objectives.
28. SSOs were not presented in a manner indicating that trends are being identified and illustrated
by frequency, location, and volume.
SSOs are mapped through the California reporting system. OCSD may incorporate this
through in-house mapping in the future and stakeholders will review at recurring team
meetings.
29. Update terminology used in Section 6.3 of SSMP.
Agreed. Wording has been modified.
30. Add reference to Engineering Department Advisory Council (EDAC) in Section 6.3 of the
SSMP.
Agreed. Wording has been modified.
31. The current version of the SSMP references older versions of SSO Response documents. The
current write-up on the Overflow Emergency Response Plan in Volume I of the SSMP is
inadequate. The document simply states the requirements for compliance and then references
several outdated documents. The current version of the SSMP is May 2009 yet the latest
version of both the ECRA SOP and O&M SOPS are from January 2009 and did not make it into
the May 2009 update.
The most current Environmental Compliance Division response documents have been included
in the SSMP Appendix P.
Page 8 of 10
December 19, 2011
32. SSMP does not describe the process used by District to review major development proposals,
apply the model as needed to evaluate impact on hydraulic capacity, and update the model
and its flows as new information becomes available.
The WDR section is specific and requires action(s)for portions of the sanitary sewer system
that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency.
OCSD is not experiencing SSO discharges caused by hydraulic deficiencies. Therefore, OCSD
staff feels that no corrective action should be taken as suggested.
33. The District has invested significant funds to assist member agencies with their 1/1 reduction
efforts, but does not monitor the effectiveness of those efforts or attempt to quantify trends in III
over time. It is important to the District that peak 1/1 be controlled by the member agencies.
Significant increases in peak III could result in additional hydraulic deficiencies that have not
yet been identified in the District's trunk sewers, as well as in the District's treatment plants and
ocean outfalls.
In past evaluations, it has been determined that Rain Dependent Inflow and Infiltration (RDII) is
generated within the local sewer systems. OCSD has been proactive to try to reduce RDII to
minimize treatment plant expansion needs. This was not in response to SSO's as described in
the WDR. OCSD's Cooperative Projects Program attempted to reduce RDII by providing grant
funds to local agencies. The program had minimal success reducing RDII and was formally
discontinued. OCSD stall can consider funding RDII projects where the will reduce actual
OCSD costs. This is because OCSD would be willing to apply a portion of the actual savings
towards a grant. No grants have been given since the local agencies were notified of this
change in policy.
OCSD staff continues to review the local agency SSMP's and sewer master plans. This review
includes a review of the local agency activities to monitor and address RDII that OCSD
originally identified in the local agencies systems. OCSD flows have dropped over 20% since
2006. OCSD staff believes that this is primarily due to the extended drought and poor
economic conditions. Until these conditions are reversed, OCSD staff believes that it would be
very difficult, expensive, if not impossible, to find and monitor RDII noted in the past. RDII
impacts will likely be reviewed again if flows recover to historic levels.
It should be noted that the WDR only requires minimal communication between the local and
regional sewer agencies. This communication is conducted through the local WDR working
group for OCSD. This group meets monthly and discusses many issues including RDII.
Again, the WDR section is specific and requires action(s) for portions of the sanitary sewer
system that are experiencing or contributing to an SSO discharge caused by hydraulic
deficiency. OCSD is not experiencing SSO discharges caused by hydraulic deficiencies.
Therefore, OCSD feel that no corrective action should be taken as suggested.
Page 9 of 10
December 19, 2011
34. Based on the work performed for the 2009 Facilities Plan, some of the capacity projects
recommended in 2006 have been eliminated or deferred indefinitely on the basis of revisions to
flow projections or corrections/changes to the modeled network. However, some projects that
were determined in 2006 to present a risk of overflows under current development conditions
during a 10-year wet weather event have been deferred indefinitely, even though subsequent
modeling analysis has confirmed the original hydraulic deficiency.Although the 2009 Facilities
Master Plan calls for those potential deficiencies to be monitored, there is no documentation
that any monitoring is being performed.
The WDR sections are applicable to OCSD and require long-term planning to avoid future SSO
problems due to capacity constraints and will be included in the updated SSMP.As noted,
OCSD did conduct a new assessment of 2006 work done by MWH within the 2009 Facilities
Master Plan. This update of the model is documented in Volume 3. OCSD staff believes that
the updated plan is in compliance with the requirements of the WDR System Evaluation and
Capacity Assurance Plan. This is because the report identified hydraulic deficiencies, including
pdodtizatfon, alternatives analysis, and schedules.
The audit comment about the differences between the 2006 and 2009 report are described in
detail in Volume 3 of the 2009 Facilities Master Plan. Please refer to Sections 1.2.1.2 and
1.2.1.3 for the detailed review, system changes, and staff findings for project recommended in
the 2006 report. In general, OCSD staff found the following about the projects recommended
in the 2006 report.,
1)Potential sewer diversion setting could be changes to avoid several of the recommended
projects.
2) Sewers surcharging above 2 feet were assumed to need upsizing in the 2006 report and
upon further review either surcharging above 2 feet was acceptable or the sewer was designed
to operate that way. Thus, a project was not needed.
3) Changes have occurred in the system capacity or operational planning that have eliminated
the need for the project.
OCSD staff feels that the auditor may not have reviewed this section of the 2009 Facilities
Master Plan, as provided. As required, all new information will be included with any update of
the SSMP.
35. SSMP and referenced documents are not up to date in documenting the status of capacity
enhancement projects that were recommended in the 2006 Strategic Plan Update. In
particular, several of these projects have been deferred or eliminated on the basis of additional
analysis performed as part of the 2009 Facilities Plan.
OCSD has a plan to update the SSMP every 5 years. The last SSMP was prepared on April
24, 2009 and the 2009 Facilities Plan was not yet completed so the most current plan was the
2006 Strategic Plan. This reference has been updated as well as the System Evaluation and
Capacity Assurance Plan.
36. Section 11.3 of the SSMP states that audits are conducted by a certified environmental auditor.
This audit is not being performed by a certified environmental auditor.
Qualifications have been changed to state the auditor needs to be either 1) certified or 2)can
demonstrate sufficient expertise in the field being audited, at the discretion of OCSD. Additional
updates have been made to the appendices related to audit procedures.
Page 10 of 10
December 19, 2011
37. The preventive maintenance work order documentation does not currently have a field and
codes for documenting code-based cleaning findings (e.g., heavy, moderate, or light roots,
grease, or debris)when sewers are cleaned on a preventive maintenance scheduled work
order.
No action is required. The PM/WO/CMMS paperwork provides for input as to type and
severity of material found during sewer cleaning activities.
38. Collection Facilities O&M Division supervisors are not currently using existing GIS-based tools
available for analyzing sewer system maintenance issues.
Collections supervisors, leads and senior mechanics are making use of GIS-based tools as
they gain experience in their use.
39. Collection System O&M Division is currently collecting manhole inspection data on fors that
are not supported by the existing information system processes and condition assessment
approach.
Better alignment is on-going. CCTV contracts are up for renewal. The requests for proposals
will be revised to include manhole inspections. Following this change, manhole data will be
collected and recorded in the same manner as pipelines. Manual inspections will continue&
the data collected entered into CMMS.
40. SSMP implementation activities and program performance do not appear to be monitored
centrally making it difficult to monitor the overall progress and effectiveness of SSMP
implementation. Simon Watson shared the Monthly Indicators report and Strategic Plan
indicators report for Division 870-Collection Facilities Operations and Maintenance. Although
the Monthly Indicators report and Strategic Plan indicators report have performance indicators
and monitoring of important indicators of SSMP performance, performance goals for SSMP
implementation do not appear to exist for each of the SSMP elements
OCSD will begin having quarterly stakeholder meetings for the SSMP. Part of the agenda will
address additional needs for performance indicators and review of SSMP documents to
determine if updates are needed.
41. SSO response activities are currently documented in two main documents. One plan does not
exist for documenting all SSO emergency response activities in an integrated document which
has led to several activities missing documentation of protocols.
The current OCSD approach is that the IERP(integrated emergency response plan)is the
overarching document and it references many sub documents such as the SSO ERP.
42. The District has effectively used the dynamic hydraulic model, but most of the in-house
expertise resides with a single individual who no longer works in Engineering Planning.
Three people at OCSD are trained and an additional license has been obtained.Additional
people skilled in this software would be beneficial as resources permit.
OPERATIONS COMMITTEE Meeth,Dale TOBd 011Di,.
03/07/12 03/28/12
AGENDA REPORT Item Number Item Number
a
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Dean Fisher
SUBJECT: SUPPLEMENTAL ENGINEERING AND SUPPORT STAFF SERVICES
GENERAL MANAGER'S RECOMMENDATION
Approve a Professional Services Agreement with Jacobs Project Management
Company for Supplemental Engineering and Support Staff Services, Specification
PSA2011-510, in an amount not to exceed $11,700,000 for the period of May 1, 2012
through June 30, 2015, with two one-year renewal options.
SUMMARY
The Orange County Sanitation District (Sanitation District) is in the final year of a
ten-year contract with Integrated Program Management Consultants (IPMC) providing
integrated staffing and program management services. IPMC is currently providing an
average of 28 contracted staff positions for Fiscal Year 2011-12. The contract is
scheduled to end June 30, 2012, at which time all remaining IPMC staff will have
transitioned off the Sanitation District's Capital Improvement Program (CIP).
IPMC has provided program management services over the last decade, and also
assisted in developing skills and tools so that the Sanitation District no longer has the
need for a program management consultant. However, existing permanent staffing
levels are not sufficient for the planned CIP work over the next five years.
The CIP planning process has identified 103 active projects with a total budget of $1.9
billion that will be in progress over the next three years. Detailed resource forecasting
has identified the need for up to 15 additional staff to complete these projects. The
proposed Professional Services Agreement (PSA) will provide additional consultant
staffing services to meet resource shortfalls. The budgeted cost for the proposed
staffing contract is contained within the approved CIP project budgets and no additional
funding is necessary.
The benefits provided from a staff augmentation approach, as opposed to hiring full-
time staff or limited-term employees, include rapid mobilization of highly skilled/technical
staff, flexibility to change the mix of staff positions on an immediate and as-needed
basis, the ability to reduce staff as workloads decrease, access to technical experts to
support special tasks, and access to staff with wastewater project experience.
Page 1 of 3
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
The evaluation and selection process of the recommended consultant is based on
procedures pursuant to California Government Code requiring the Sanitation District to
select "the best qualified firm" for architectural and engineering services and to
negotiate a "fair and reasonable" fee with that firm for those services.
A Request for Proposal (RFP) which outlined consultant qualification criteria required for
this project was publicly advertised on November 15, 2011. On December 21, 2011,
the Sanitation District received nine proposals. One proposal was disqualified as a
result of a late submission.
The procurement process was led by the Contracts, Purchasing, & Materials
Management Division. An evaluation panel facilitated by a Senior Contracts
Administrator and comprised of Engineeing Department managers and supervisors
reviewed, evaluated, and ranked the eight written proposals in accordance with the
evaluation process set forth in the Sanitation District Resolution No. OCSD 07-04,
Section 5.07. The proposals were evaluated based upon the following three categories:
(1) Understanding of the Scope of Work (25%); (2) Staff Qualifications (35%); and
(3) Related Project Experience (40%).
Once initial ranking was established, the evaluation panel selected the top four firms to
continue in the selection process with further evaluation. Interviews with the top
selected firms were conducted on January 25, 2012, in order to meet the proposed key
team members and further evaluate the firm's proposal. Pursuant to the results of the
interview, staff selected Jacobs Engineering as the top-ranked firm as shown in Table 1.
TABLE 1
PROPOSAL EVALUATION
Consultant Jacobs MWH Project
Evaluator Engineering CH2MHill America's Partners
Reviewer 98% 95% 89% 94%
Reviewer B 90% 88% 82% 84%
Reviewer C 92% 100% 100% 87%
Reviewer D 94% 87% 69% 66%
Reviewer E 95% 85% 85% 85%
Reviewer F 95% 65% 73% 73%
Overall Score 94% 87% 83% 81%
Ranking 1 2 3 4
Page 2 of 3
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a top-ranked firm
was selected in accordance with Sanitation District Resolution No. OCSD 07-04,
Section 5.07.
All firms proposing were required to submit a range of salaries for all proposed
positions, as well as proposed billing overhead rates. The Sanitation District fixed the
profit at five percent. The most significant cost difference between the firms was the
labor burden/overhead rates (as a percentage of the employee salary). For this
proposal, two overhead rates were proposed, one for employees working long-term at
the Sanitation District (Field Rate), and one for employees working part-time from the
consultant's office (Home Office). Those percentages are shown in Table 2.
TABLE 2
RATE EVALUATION
Overhead Jacobs MWH Project
Rate Engineering CH2MHi11* America's* Partners*
Field Rate 93.07% 156.6% 152.37% 108.7%
Home Office 122 88% 164.4% 173.2% 125.7%
Rate
Ranking 1 2 3 4
(*) Note: Rates include prime consultant rate only and does not include rates for subconsultants.
Each person assigned to work on Sanitation District projects will be approved by
Sanitation District management with respect to education, experience, and salary. An
anticipated cost-of-living adjustment of not more than three-percent (based on the
Consumer Price Index for Los Angeles/Orange County), will be made to the fee
structure each year for the initial three-year contract. Staff has reviewed the proposed
positions, rates, and terms and believes that the proposed fee is fair and reasonable.
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. Funds for the proposed PSA are included in individual CIP project budgets in
the Sanitation District's annual budget.
Date of Auoroval Contract Amount Continoencv
03/28/12 $11,700,000 N/A
JH:DF:dm:gc
Page 3 of 3