HomeMy WebLinkAbout02-01-2012 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, February 1, 2012
Regular Meeting of the 5:00 P.M.
Operations Committee _ Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak,please complete a Speaker's Form and give if to the Clerk
of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chairand the General Managermaypresent verbalreports on miscellaneous
matters ofgenerel interest to the Committee Members. These reports are forinformation only and require no
action by the Committee.
CONSENT CALENDAR:
1. Approve Minutes of December 7, 2011, Operations Committee meeting.
2. A. Award a contract to Manley's Boiler Inc. for the refurbishing of two Central
Generation Boilers for a total amount not to exceed $123,452; and,
B. Approve a contingency of$12,000 (10%).
3. Recommend to the Board of Directors to:
Approve Amendment No. 2 to the Professional Consultant Services Agreementwith
Carollo Engineers Inc. for Phase 1 of Project No. P1-116, Primary Clarifiers 6-31
Evaluation and Optimization Study, authorizing services for an additional amount of
$71,500, increasing the total amount not to exceed $385,445.
02/01/12 Operations Committee Agenda Page 1 of 3
4. Recommend to the Board of Directors to:
A. Establish a budget for the Lakeview Grade Separation Project, Project No. 2-
75, in the amount of$250,000; and
B. Approve a Reimbursement Agreement with the Orange County
Transportation Authority for the entirety of project expenditures, in a form
approved by General Counsel, for an estimated amount not to exceed
$250,000.
INFORMATION ITEM:
5. Procurement Procedures for Professional Design Services and Construction
Contracts
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, March 7, 2012, at
5:00 p.m.
02/01/12 Operations Committee Agenda Page 2 of 3
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and
the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has
been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue,
Fountain Valley,California,not less than 72 hours prior to the meeting date and time above. All public records relating to
each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or majority of
the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting,items must be submitted to the
Clerk of the Board 14 days before the meeting.
Maria E.Ayala
Clerk of the Board
(714)593-7130
mavala(olocsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager Jim Ruth (714)593-7110 iruthaocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rahirelli(rpocsd.com
Assistant General Manager Jim Herberg (714)593-7300 iherbero(olocsd.com
Director of Facility Support Services Nick Amontes (714)593-7210 narhontes(docsd.com
Director of Operations 8 Maintenance Ed Tomes (714)593-7080 etonas(@,ocsd.com
02/01/12 Operations Committee Agenda Page 3 of 3
OPERATIONS COMMITTEE Meeting Date I To ad.ofDi,.
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AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: REHABILITATION OF TWO CENTRAL GENERATION BOILERS
GENERAL MANAGER'S RECOMMENDATION
A. Award a contract to Manley's Boiler Inc. for the refurbishing of two Central
Generation Boilers for a total amount not to exceed $123,452; and,
B. Approve a contingency of$12,345 (10%).
SUMMARY
Each of the eight generators in the two Central Generation facilities has an exhaust gas
heat recovery boiler to capture the waste heat from the engine. The steam is
beneficially used to produce more power or for heating the digesters.
These boilers have been in continuous service since the facilities were commissioned in
1993 and are in need of refurbishment to make them more efficient and reliable. This
contract will remove, disassemble, clean, replace components, and reassemble two of
the eight boilers. The remaining boilers will be refurbished in subsequent years.
This procurement was competitively bid (Bid Invitation No. S-2011-51413D) with three
companies submitting the following bids:
Manley's Boiler, Inc. $123,452
SR&B Boilers, Inc. $165,950
Southern California Boiler $297,600
Manley's Boilers Inc. bid was deemed to be reasonable and responsive.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
CEQA
Page 1 of 2
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted in Division 860 Operating Budget Line Item
54010.
Date of Approval Contract Amount Contingency
02/01/12 $123,452 $12,345
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date TOBf1.Of W.
02/01/12 0222/12
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
Project Manager: Gary Conklin
SUBJECT: PRIMARY CLARIFIERS 6-31 EVALUATION AND OPTIMIZATION
STUDY, PROJECT NO. P1-116
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 2 to the Professional Consultant Services Agreement with
Carollo Engineers Inc. for Phase 1 of Project No. P1-116, Primary Clarifiers 6-31
Evaluation and Optimization Study, authorizing services for an additional amount of
$71,500, increasing the total amount not to exceed $385,445.
SUMMARY
The Project No. P1-116 study has identified improvements needed to resolve solids
handling limitations, minimize operational costs, and minimize future rehabilitation costs
for the Reclamation Plant No. 1 (Plant No. 1) primary treatment facilities.
This Amendment will develop a conceptual design basis for a future project to modify
the sludge pumping system upgrades that were recommended in the project technical
memoranda. The solids content of the Orange County Sanitation District's (Sanitation
District) wastewater influent continues to increase steadily driving the need for these
upgrades. In addition, these upgrades are critical to support additional Plant No. 1 flows
associated with the Groundwater Replenishment System (GWRS) expansion in late
2014.
PRIOR COMMITTEE/BOARD ACTIONS
December 2011 — General Manager authorized Amendment No. 1 to the Professional
Consultant Services Agreement with Carollo Engineers Inc. for Project No. P1-116,
providing for engineering services for an additional amount of$28,500, increasing the
total amount not to exceed $313,945.
November 2010—Approved a Professional Consultant Services Agreement with Carollo
Engineers Inc. providing engineering services for Phase 1 of Project No. P1-116, for an
amount not to exceed $285,445 with a contingency of$28,545 (10%).
ADDITIONAL INFORMATION
The December 2011 technical memoranda for this project confirmed that the Primary
Clarifiers 16-31 thick sludge pumps should be replaced with larger units.
Page 1 of 2
These upgrades are needed to meet the solids handling capacity needs that will occur
when the GWRS expansion is expected to be completed in 2014.
The primary solids pumps are currently running continuously at maximum capacity.
They were not designed for this mode of operation, and are experiencing a high rate of
wear.
The main cause of the problem is that the plant wastewater influent rate has decreased
and the total solids have increased. Since 1998, the total influent flow rate has
decreased from 255 mgd to 207 mgd, while the suspended solids loading has increased
from 480,600 Ibs/day to 533,500 Ibs/day. This has resulted in a more concentrated
wastewater stream.
To bring enough water to Plant No. 1 to meet the current needs of the GWRS, a greater
portion of the total inflow and associated solids is being routed to Plant No. 1. As a
result, the Plant No. 1 primary treatment facilities are handling a far greater volume of
solids than their original design anticipated.
The project that will provide final design and construction of the pumping system must
be expedited to meet the GWRS expansion schedule, providing this conceptual design
as a part of Project No. P1-116 will expedite the schedule and improve the scope of
work for the future project. The current project team will complete this work before the
final design/construction project starts (Estimated start date is June 2012).
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (FY 2011-12 Budget Update, Line item 42,
Page A-9). Project contingency funds will not be used for this amendment.
Date of Approval Contract Amount Contineencv
11/17/10 $285,445 $28,545
01/11/12 $ 28,500 $-28,500
02/22/12 71,500 $ 0
$383,445 $ 45
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Page 2 of 2
OPERATIONS COMMITTEE Meeth,Date TOBd 0111 ,.
02/01/12 02/22/12
AGENDA REPORT Item Number Item Number
a
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Wendy Smith
SUBJECT: LAKEVIEW GRADE SEPARATION PROJECT REIMBURSEMENT
AGREEMENT
GENERAL MANAGER'S RECOMMENDATION
A. Establish a budget for the Lakeview Grade Separation Project, Project No. 2-75, in
the amount of$250,000; and
B. Approve a Reimbursement Agreement with the Orange County Transportation
Authority for the entirety of project expenditures, in a form approved by General
Counsel, for an estimated amount not to exceed $250,000.
SUMMARY
In conjunction with the City of Anaheim and the City of Placentia, the Orange County
Transportation Authority (OCTA) is performing the Lakeview Grade Separation Project,
Project No. 2-75 (Project). The project consists of raising the grade of Lakeview
Boulevard so it passes over the Burlington Northern and Santa Fe (BNSF) railroad
tracks at the intersection of Orangethorpe Avenue.
The location of the foundation of the bridge structure will necessitate the relocation of
Orange County Sanitation District's (OCSD) facilities in Orangethorpe Avenue. OCSD's
facilities consist of a 24-inch VCP pipe that conveys flow from east to west along the
Orangethorpe Avenue public right of way. The project will be constructed by OCTA to
OCSD standards and OCSD has the right to have an on-site inspector at the
construction site to oversee the work. Project Construction is scheduled to begin in
April 2013.
The entirety of OCSD's pipeline is located in the City of Anaheim and City of Placentia
public right of way (Orangethorpe Avenue). OCSD has the right to use the public right
of way within our service boundary to construct, operate, and maintain facilities for
wastewater transportation (CA Health and Safety Code Section 4759 and 4759.1);
however, the right is considered a statutory franchise right and as such the principle of
"prior in time, prior in right" applies. The public right of way existed before OCSD's
facility; therefore, it is OCSD's responsibility to pay for the Project.
Per the terms of the Reimbursement Agreement, OCSD will reimburse OCTA for the
construction costs of the Project. The estimated amount of construction is $250,000.
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
CEQA
The City of Placentia is the lead agency for the project and certified the Project on
November 17, 2008. A Notice of Determination was filed on November 18, 2008.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has not been budgeted.
Date of ADDroval Contract Amount Contincencv
N/A N/A N/A
WS:gc
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date To ad.of Di,
ozror/iz
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
SUBJECT: Procurement Procedures for Professional Design Services and
Construction Contracts
GENERAL MANAGER'S RECOMMENDATION
Information only item
SUMMARY
Staff will present an overview of OCSD's procedures for procurement of professional
design services and construction contracts.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
N/A
Page 1 of 1