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HomeMy WebLinkAbout02-01-2012 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, February 1, 2012 Regular Meeting of the 5:00 P.M. Operations Committee _ Administration Building Board Room 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7130 AGENDA PLEDGE OF ALLEGIANCE: DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak,please complete a Speaker's Form and give if to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chairand the General Managermaypresent verbalreports on miscellaneous matters ofgenerel interest to the Committee Members. These reports are forinformation only and require no action by the Committee. CONSENT CALENDAR: 1. Approve Minutes of December 7, 2011, Operations Committee meeting. 2. A. Award a contract to Manley's Boiler Inc. for the refurbishing of two Central Generation Boilers for a total amount not to exceed $123,452; and, B. Approve a contingency of$12,000 (10%). 3. Recommend to the Board of Directors to: Approve Amendment No. 2 to the Professional Consultant Services Agreementwith Carollo Engineers Inc. for Phase 1 of Project No. P1-116, Primary Clarifiers 6-31 Evaluation and Optimization Study, authorizing services for an additional amount of $71,500, increasing the total amount not to exceed $385,445. 02/01/12 Operations Committee Agenda Page 1 of 3 4. Recommend to the Board of Directors to: A. Establish a budget for the Lakeview Grade Separation Project, Project No. 2- 75, in the amount of$250,000; and B. Approve a Reimbursement Agreement with the Orange County Transportation Authority for the entirety of project expenditures, in a form approved by General Counsel, for an estimated amount not to exceed $250,000. INFORMATION ITEM: 5. Procurement Procedures for Professional Design Services and Construction Contracts OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Operations Committee meeting is scheduled for Wednesday, March 7, 2012, at 5:00 p.m. 02/01/12 Operations Committee Agenda Page 2 of 3 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley,California,not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting,items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E.Ayala Clerk of the Board (714)593-7130 mavala(olocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Ruth (714)593-7110 iruthaocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rahirelli(rpocsd.com Assistant General Manager Jim Herberg (714)593-7300 iherbero(olocsd.com Director of Facility Support Services Nick Amontes (714)593-7210 narhontes(docsd.com Director of Operations 8 Maintenance Ed Tomes (714)593-7080 etonas(@,ocsd.com 02/01/12 Operations Committee Agenda Page 3 of 3 OPERATIONS COMMITTEE Meeting Date I To ad.ofDi,. ozror/i2 AGENDA REPORT Item Number Item Number z Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: REHABILITATION OF TWO CENTRAL GENERATION BOILERS GENERAL MANAGER'S RECOMMENDATION A. Award a contract to Manley's Boiler Inc. for the refurbishing of two Central Generation Boilers for a total amount not to exceed $123,452; and, B. Approve a contingency of$12,345 (10%). SUMMARY Each of the eight generators in the two Central Generation facilities has an exhaust gas heat recovery boiler to capture the waste heat from the engine. The steam is beneficially used to produce more power or for heating the digesters. These boilers have been in continuous service since the facilities were commissioned in 1993 and are in need of refurbishment to make them more efficient and reliable. This contract will remove, disassemble, clean, replace components, and reassemble two of the eight boilers. The remaining boilers will be refurbished in subsequent years. This procurement was competitively bid (Bid Invitation No. S-2011-51413D) with three companies submitting the following bids: Manley's Boiler, Inc. $123,452 SR&B Boilers, Inc. $165,950 Southern California Boiler $297,600 Manley's Boilers Inc. bid was deemed to be reasonable and responsive. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A CEQA Page 1 of 2 N/A BUDGET / DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted in Division 860 Operating Budget Line Item 54010. Date of Approval Contract Amount Contingency 02/01/12 $123,452 $12,345 Page 2 of 2 OPERATIONS COMMITTEE Meeting Date TOBf1.Of W. 02/01/12 0222/12 AGENDA REPORT Item Number Item Number 3 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager Project Manager: Gary Conklin SUBJECT: PRIMARY CLARIFIERS 6-31 EVALUATION AND OPTIMIZATION STUDY, PROJECT NO. P1-116 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 2 to the Professional Consultant Services Agreement with Carollo Engineers Inc. for Phase 1 of Project No. P1-116, Primary Clarifiers 6-31 Evaluation and Optimization Study, authorizing services for an additional amount of $71,500, increasing the total amount not to exceed $385,445. SUMMARY The Project No. P1-116 study has identified improvements needed to resolve solids handling limitations, minimize operational costs, and minimize future rehabilitation costs for the Reclamation Plant No. 1 (Plant No. 1) primary treatment facilities. This Amendment will develop a conceptual design basis for a future project to modify the sludge pumping system upgrades that were recommended in the project technical memoranda. The solids content of the Orange County Sanitation District's (Sanitation District) wastewater influent continues to increase steadily driving the need for these upgrades. In addition, these upgrades are critical to support additional Plant No. 1 flows associated with the Groundwater Replenishment System (GWRS) expansion in late 2014. PRIOR COMMITTEE/BOARD ACTIONS December 2011 — General Manager authorized Amendment No. 1 to the Professional Consultant Services Agreement with Carollo Engineers Inc. for Project No. P1-116, providing for engineering services for an additional amount of$28,500, increasing the total amount not to exceed $313,945. November 2010—Approved a Professional Consultant Services Agreement with Carollo Engineers Inc. providing engineering services for Phase 1 of Project No. P1-116, for an amount not to exceed $285,445 with a contingency of$28,545 (10%). ADDITIONAL INFORMATION The December 2011 technical memoranda for this project confirmed that the Primary Clarifiers 16-31 thick sludge pumps should be replaced with larger units. Page 1 of 2 These upgrades are needed to meet the solids handling capacity needs that will occur when the GWRS expansion is expected to be completed in 2014. The primary solids pumps are currently running continuously at maximum capacity. They were not designed for this mode of operation, and are experiencing a high rate of wear. The main cause of the problem is that the plant wastewater influent rate has decreased and the total solids have increased. Since 1998, the total influent flow rate has decreased from 255 mgd to 207 mgd, while the suspended solids loading has increased from 480,600 Ibs/day to 533,500 Ibs/day. This has resulted in a more concentrated wastewater stream. To bring enough water to Plant No. 1 to meet the current needs of the GWRS, a greater portion of the total inflow and associated solids is being routed to Plant No. 1. As a result, the Plant No. 1 primary treatment facilities are handling a far greater volume of solids than their original design anticipated. The project that will provide final design and construction of the pumping system must be expedited to meet the GWRS expansion schedule, providing this conceptual design as a part of Project No. P1-116 will expedite the schedule and improve the scope of work for the future project. The current project team will complete this work before the final design/construction project starts (Estimated start date is June 2012). CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (FY 2011-12 Budget Update, Line item 42, Page A-9). Project contingency funds will not be used for this amendment. Date of Approval Contract Amount Contineencv 11/17/10 $285,445 $28,545 01/11/12 $ 28,500 $-28,500 02/22/12 71,500 $ 0 $383,445 $ 45 GC:sa:gc Page 2 of 2 OPERATIONS COMMITTEE Meeth,Date TOBd 0111 ,. 02/01/12 02/22/12 AGENDA REPORT Item Number Item Number a Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Wendy Smith SUBJECT: LAKEVIEW GRADE SEPARATION PROJECT REIMBURSEMENT AGREEMENT GENERAL MANAGER'S RECOMMENDATION A. Establish a budget for the Lakeview Grade Separation Project, Project No. 2-75, in the amount of$250,000; and B. Approve a Reimbursement Agreement with the Orange County Transportation Authority for the entirety of project expenditures, in a form approved by General Counsel, for an estimated amount not to exceed $250,000. SUMMARY In conjunction with the City of Anaheim and the City of Placentia, the Orange County Transportation Authority (OCTA) is performing the Lakeview Grade Separation Project, Project No. 2-75 (Project). The project consists of raising the grade of Lakeview Boulevard so it passes over the Burlington Northern and Santa Fe (BNSF) railroad tracks at the intersection of Orangethorpe Avenue. The location of the foundation of the bridge structure will necessitate the relocation of Orange County Sanitation District's (OCSD) facilities in Orangethorpe Avenue. OCSD's facilities consist of a 24-inch VCP pipe that conveys flow from east to west along the Orangethorpe Avenue public right of way. The project will be constructed by OCTA to OCSD standards and OCSD has the right to have an on-site inspector at the construction site to oversee the work. Project Construction is scheduled to begin in April 2013. The entirety of OCSD's pipeline is located in the City of Anaheim and City of Placentia public right of way (Orangethorpe Avenue). OCSD has the right to use the public right of way within our service boundary to construct, operate, and maintain facilities for wastewater transportation (CA Health and Safety Code Section 4759 and 4759.1); however, the right is considered a statutory franchise right and as such the principle of "prior in time, prior in right" applies. The public right of way existed before OCSD's facility; therefore, it is OCSD's responsibility to pay for the Project. Per the terms of the Reimbursement Agreement, OCSD will reimburse OCTA for the construction costs of the Project. The estimated amount of construction is $250,000. Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A CEQA The City of Placentia is the lead agency for the project and certified the Project on November 17, 2008. A Notice of Determination was filed on November 18, 2008. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has not been budgeted. Date of ADDroval Contract Amount Contincencv N/A N/A N/A WS:gc Page 2 of 2 OPERATIONS COMMITTEE Meeting Date To ad.of Di, ozror/iz AGENDA REPORT Item Number Item Number s Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager SUBJECT: Procurement Procedures for Professional Design Services and Construction Contracts GENERAL MANAGER'S RECOMMENDATION Information only item SUMMARY Staff will present an overview of OCSD's procedures for procurement of professional design services and construction contracts. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A CEQA N/A BUDGET / DELEGATION OF AUTHORITY COMPLIANCE N/A Page 1 of 1