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11/02/11 Operations Committee Agenda Page 1 of 4
Orange County Sanitation District Regular Meeting of the
Operations Committee
Wednesday, November 2, 2011
5:00 P.M.
Administration Building Board Room
10844 Ellis Avenue Fountain Valley, CA 92708
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker’s Form and give it to the Clerk
of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous
matters of general interest to the Committee Members. These reports are for information only and require no
action by the Committee.
CONSENT CALENDAR:
1. Approve Minutes of October 5, 2011, Operations Committee meeting.
2. A. Award a contract to Tharsos for P-2 North Scrubber Complex Bleach Tank
Replacement, Contract No. FR11-001, for a total amount not to exceed $156,295; and, B. Approve a contingency of $31,260 (20%).
3. Recommend to the Board of Directors to:
A. Approve Plans and Specifications for CenGen Cooling Water System
Replacement, Project No. J-109, on file at the office of the Clerk of the
Board;
B. Approve Addendum Nos. 1, 2, 3, and 4 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Award a construction contract to Stanek Constructors, Inc. for CenGen Cooling Water System Replacement, Project No. J-109, for a total amount
not to exceed $5,658,000; and,
E. Approve a contingency of $452,640 (8%).
11/02/11 Operations Committee Agenda Page 2 of 4
4. Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with Malcolm Pirnie, The Water Division of ARCADIS, Inc. (Malcolm Pirnie) to provide
construction support services for CenGen Cooling Water System
Replacement, Project No. J-109, for an amount not to exceed $660,168;
and,
B. Approve a contingency of $99,025 (15%).
5. Recommend to the Board of Directors to:
A. Approve a budget increase of $263,000 for Fall Protection Improvements at Plant Nos. 1 and 2, Project No. J-123, for a total budget of $3,662,000; and,
B. Approve plans and specifications; and,
C. Authorize staff to advertise Invitations for Bid and solicit bids.
6. Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with Carollo Engineers
for engineering design services for Plant Water System Rehabilitation at Plant No. 2, Project P2-101, for an amount not to exceed $471,975; and,
B. Approve a contingency of $70,796 (15%).
7. Recommend to the Board of Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with HDR Inc. for engineering support services during construction of
Project No. P1-101, Sludge Dewatering and Odor Control at Plant No. 1.
8. Recommend to the Board of Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with MWH Americas, Inc. for engineering support services during
construction of Solids Thickening and Processing Upgrades, Job No. P2-89.
9. A. Approve Task Order with HDR Engineering, Inc., for engineering services for
the Air Jumper Study, Project No. SP-138; including On-Call Planning
Studies, Plan 2010-00 and Contract Plan 2010-04, for the amount not to
exceed $183,511; and,
B. Approve a contingency of $14,700 (8%).
11/02/11 Operations Committee Agenda Page 3 of 4
NON-CONSENT CALENDAR:
10. Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with Dudek for Southwest Costa Mesa Trunk, Project No. 6-19, providing for engineering
design services for an amount not to exceed $884,025; and,
B. Approve a contingency of $132,604 (15%). 11. Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with HH Fremer
Architects, Inc. to provide architectural and engineering design services for Operations Center Entrance and Building Repairs, Project No. J-122, for an amount not to exceed $187,800; and,
B. Approve a contingency of $28,170 (15%).
DEPARTMENT HEAD REPORTS
Influent Flow Update (Herberg)
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, December 7, 2011,
at 5:00 p.m.
11/02/11 Operations Committee Agenda Page 4 of 4
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of
accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to
each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting.
Maria E. Ayala Clerk of the Board
(714) 593-7130 mayala@ocsd.com
Page 1 of 2
OPERATIONS COMMITTEE Meeting Date 11/02/11 To Bd. of Dir.
AGENDA REPORT Item Number 2 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, P.E., Director of Facilities Support Services
SUBJECT: P2 NORTH SCRUBBER COMPLEX BLEACH TANK REPLACEMENT
FR11-001
GENERAL MANAGER'S RECOMMENDATION
A. Award a contract to Tharsos for P-2 North Scrubber Complex Bleach Tank
Replacement, Contract No. FR11-001, for a total amount not to exceed $156,295; and,
B. Approve a contingency of $31,260 (20%).
SUMMARY This project involves replacing the sodium hypochlorite storage tank at the North
Scrubber Odor Control Complex at Plant No. 2. The existing fiberglass-reinforced
plastic tank leaks and has been repaired multiple times. The latest repair was
unsuccessful in stopping the leaks on the 11-year-old tank. The plans and specifications for Project No. FR11-001 were completed by staff and five
bids were received by Contacts/Purchasing on August 16, 2011. Summary information
on the bid opening is as follows:
Tharsos $156,295 J.F. Shea Construction $156,694
PPC Construction, Inc. $161,250
Ancon Marine $172,803
4-Con Engineering, Inc. $203,000 Engineer’s Estimate $94,900
In house staff completed their project cost opinion in August of 2011. The lowest
responsible responsive bid by Tharsos was higher than the Engineer’s estimate by $61,440. The main cause of the difference is additional work incorporated by addendum during the bidding process. This additional work included the requirement to
tent the site and have a dust collection system for sand blasting of the concrete,
National Fire Protection Association placards were added, and stricter requirements for
concrete rehabilitation to meet District’s standards. Staff recommends the award to Tharsos.
Page 2 of 2
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Included in the project is the rehabilitation of the concrete foundation. A temporary bleach storage tank will also be provided by the contractor to maintain service to the
scrubbers during construction.
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of OCSD’s Delegation of Authority 07-04.
This item has been budgeted. (FY2011-12 Budget Line item: SP-34, Section 8, Page
113).
Date of Approval Contract Amount Contingency 11/02/11 $156,295 $31,260 (20%)
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Page 1 of 3
OPERATIONS COMMITTEE Meeting Date
11/02/11
To Bd. of Dir.
11/16/11
AGENDA REPORT Item Number
3
Item Number
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Victoria Pilko
SUBJECT: CENGEN COOLING WATER SYSTEM REPLACEMENT,
PROJECT NO. J-109
GENERAL MANAGER'S RECOMMENDATION
A. Approve Plans and Specifications for CenGen Cooling Water System
Replacement, Project No. J-109, on file at the office of the Clerk of the Board;
B. Approve Addendum Nos. 1, 2, 3, and 4 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Award a construction contract to Stanek Constructors, Inc. for CenGen Cooling
Water System Replacement, Project No. J-109, for a total amount not to exceed $5,658,000; and,
E. Approve a contingency of $452,640 (8%).
SUMMARY
CenGen Cooling Water System Replacement, Project No. J-109, provides plant water and cooling water system improvements at both treatment plants, including additional
plant water and cooling water pumps, 1,600 feet of replacement piping in the plant
tunnels, new plant water and cooling water strainers along with the valves and
instrumentation improvements to support these improved systems, and temporary
bypass piping systems to support the rehabilitation of the existing facilities.
The Orange County Sanitation District (Sanitation District) advertised for bids on July 1
and July 8, 2011. Ten sealed bids were received on August 24, 2011. The bids were
evaluated in accordance with the Sanitation District policies and procedures. Stanek
Constructors, Inc. was deemed the lowest responsive, responsible bidder. Staff recommends awarding a construction contract to Stanek Constructors, Inc. for CenGen
Cooling Water System Replacement, Project No. J-109, for a total amount not to
exceed $5,658,000.
Page 2 of 3
Summary information on the bid opening for CenGen Cooling Water System
Replacement, Job No. J-109, is as follows:
Project Budget $ 12,628,000
Construction Contract Budget $ 7,700,000
Engineer’s Estimate $ 7,669,763
Lowest Responsive, Responsible Bid $ 5,658,000
High Bid $ 7,988,750
Bidder Amount of Bid
Stanek Constructors, Inc. $5,658,000.00
J.R. Filanc Construction Company, Inc. $6,130,500.00 W.M. Lyles Company $6,293,251.00
Norman A. Olson Construction, Inc. $6,556,855.00
USS Cal Builders, Inc. $6,769,353.00
Environmental Construction, Inc. $6,819,012.28
J.F. Shea Construction, Inc. $6,833,600.00 Steve P. Rados, Inc. $6,875,700.00
Minako America Corporation (Minco Construction) $7,737,000.00
Metro Builders and Engineering Group $7,988,750.00
PRIOR COMMITTEE/BOARD ACTIONS March 2010 – Approved Amendment No. 1 to the Professional Services Agreement with
Malcolm Pirnie for $5,563, increasing the contract total amount not to exceed
$1,495,440. February 2009 – Approved Professional Services Agreement with Malcolm Pirnie for an
amount not to exceed $1,489,877.
ADDITIONAL INFORMATION Sole Source Findings
The Sanitation District has designated the following items by specific brand or trade
name pursuant to Public Contract Code §3400 (b)(2) in order to match other products in use:
Equipment Specification Manufacturer Model No. Qty. Estimated Unit Price
Estimated Total Price
1 SWGR-6B
Components 16429 General
Electric 1 $2,000 $2,000
2 MCC-PW
Components 16480 Cutler
Hammer 1 $6,000 $6,000
3 MCC-UTA Components 16480 General Electric 1 $8,000 $8,000
Page 3 of 3
4 MCC-PWA Components 16480 General Electric 1 $9,000 $9,000
5 MCC-PWB
Components 16480 General
Electric 1 $5,000 $5,000
6 PLC CPU 17405 Modicon 140 CPU 534-14B 1 $22,100 $22,100
7
PLC I/O and
Communication Modules 17405 Modicon 94 $1,000-$4,000 $216,000
8 RIO Fiber Optic Repeater 17405 Modicon 490 NRP 954 1 $5,400 $5,400
9 Optical Fiber Cable 16122 Sumitomo Electric 50 ft $5/LF $250
10 Ethernet witch 17405 N-Tron 2 $2,000 $4,000
11 Ethernet Comm. Module 17405 Modicon 140NOE 77111 2 $10,000 $20,000
CEQA
Notice of Exemption was filed on August 24, 2007.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District’s
Delegation of Authority. This item has been budgeted and the budget is sufficient for
the recommended action (Line Item: Item 64, Page A-10).
Date of Approval Contract Amount Contingency
11/16/11 $5,658,000 $452,640 (8.0%)
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OPERATIONS COMMITTEE Meeting Date 11/02/11 To Bd. of Dir. 11/16/11
AGENDA REPORT Item Number 4 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Victoria Pilko
SUBJECT: CENGEN COOLING WATER SYSTEM REPLACEMENT,
PROJECT NO. J-109 GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Consultant Services Agreement with Malcolm Pirnie, The
Water Division of ARCADIS, Inc. to provide construction support services for CenGen Cooling Water System Replacement, Project No. J-109, for an amount not to exceed $660,168; and,
B. Approve a contingency of $99,025 (15%).
SUMMARY
CenGen Cooling Water System Replacement, Project No. J-109, provides plant water
and cooling water system improvements at both Orange County Sanitation District
(Sanitation District) treatment plants including additional pumps, replacement piping,
new plant water and cooling water strainers along with electrical and instrumentation improvements, and temporary bypass piping systems to support the construction.
The design was completed in March 2011 and the project is scheduled to begin
construction in January 2012. Construction support services are needed as it moves
into the construction phase. The scope of services during construction includes the review of submittals and requests for information; preparation of requests for proposals
and change orders; and assistance with the startup and commissioning of the new
equipment.
Malcolm Pirnie has satisfactorily furnished engineering services for the design and is in
the best position to provide engineering support services during construction,
commissioning, and closeout phases of this project.
Staff negotiated with Malcolm Pirnie for these support services in accordance with the Sanitation District’s adopted policies and procedures. A review of the proposed price
was conducted using estimated quantities of documents, meetings, change order
review and design revisions as well as the level of effort for commissioning and record
drawings. Based on this review and considering the complexity of construction, staff
determined the negotiated fee to be fair and reasonable for these services. Staff recommends awarding a Professional Construction Services agreement to Malcolm
Pirnie for an amount not to exceed $660,168, and approving a contingency of $99,025.
Page 2 of 2
PRIOR COMMITTEE/BOARD ACTIONS
September 2011 – Authorized staff to enter into negotiations with Malcolm Pirnie for
construction support services for the Cengen Cooling Water System Replacement,
Project No. J-109. March 2010 – Approved Amendment No. 1 to the Professional Services Agreement with
Malcolm Pirnie for $5,563, increasing the contract total amount not to exceed
$1,495,440.
February 2009 – Approved Professional Services Agreement with Malcolm Pirnie for an amount not to exceed $1,489,877.
ADDITIONAL INFORMATION
N/A
CEQA
Notice of Exemption was filed on August 24, 2007. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District’s
Delegation of Authority. This item has been budgeted (FY 2011-12, Page A-10, Item 64), and the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
11/16/11 $660,168 $99,025 (15%)
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OPERATIONS COMMITTEE Meeting Date 11/02/11 To Bd. of Dir. 11/16/11
AGENDA REPORT Item Number 5 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: James D. Herberg, Assistant General Manager CIP Project Manager: Dean Fisher
SUBJECT: Fall Protection Improvements at Plant Nos. 1 And 2, Project No. J-123
GENERAL MANAGER'S RECOMMENDATION
A. Approve a budget increase of $263,000 for Fall Protection Improvements at Plant
Nos. 1 and 2, Project No. J-123, for a total budget of $3,662,000; and,
B. Approve plans and specifications; and,
C. Authorize staff to advertise Invitations for Bid and solicit bids.
SUMMARY In June of 2010, Bickmore Risk Services & Consulting (BRS) completed a report
identifying potential fall hazards at Plant Nos. 1 and 2. Project No. J-123 was created to
incorporate several smaller fall protection projects and address some of the more urgent
issues identified in the BRS Report. This includes handrail, gates, and other fall protection devices at both treatment facilities including the primary clarifiers, central generation facilities, and Steve Anderson Lift Station.
The project was designed in-house by Orange County Sanitation District (Sanitation
District) staff. As the project advanced, it became clear that the addition of safety gates, handrails, and ship’s ladders beyond the original project scope were necessary. Some of these changes were due to changes to Occupational Safety and Health
Administration guidelines and some were due to work practice safety concerns.
This requested budget increase raises the construction budget from $2,250,000 to $2,500,000 and provides a project contingency of $250,000 (10%).
PRIOR COMMITTEE/BOARD ACTIONS
February 2011 – Established a budget for Fall Protection Improvements at Plant Nos. 1 and 2, Project No. J-123.
Page 2 of 2
ADDITIONAL INFORMATION
Several locations in the process areas of Plant Nos. 1 and 2 require fall protection
systems to be improved to enhance worker safety. In some cases, no fall protection exists and needs to be installed to minimize staff exposure to potential fall hazards. Staff implements appropriate precautions to ensure worker safety when working in
these areas; however, the installation of active fall protection system would greatly
enhance worker safety, reduce staff costs, and bring the areas in compliance with
OSHA standards. This project incorporates fall protection improvements from several smaller projects into one larger project in order to save administrative costs and simplify installation.
During the design process, it was deemed prudent to add some additional safety items
such as more safety gates, handrail and caged ladders. Because of the similar nature and location of the new work items, adding these items to this project is more efficient
than starting a separate project.
CEQA
A notice of exemption was filed for this project on January 5, 2011.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted but the budget is insufficient. Funding for this
project will come from offset reductions within the CIP Budget.
Date of Approval Contract Amount Contingency
N/A N/A N/A
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Page 1 of 3
OPERATIONS COMMITTEE Meeting Date 11/02/11 To Bd. of Dir. 11/16/11
AGENDA REPORT Item Number 6 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Victoria Pilko
SUBJECT: PLANT WATER SYSTEM REHABILITATION AT PLANT NO. 2,
PROJECT NO. P2-101 GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Design Services Agreement with Carollo Engineers for engineering design services for Plant Water System Rehabilitation at Plant No. 2, Project P2-101, for an amount not to exceed $471,975; and,
B. Approve a contingency of $70,796 (15%).
SUMMARY
This project will rehabilitate or replace deteriorating plant water pipe and valves that are
in need of replacement due to corrosion. This project also includes temporary measures
to ensure that the treatment plant maintains continuous operations during the repairs.
The Professional Design Services Agreement (PDSA) includes professional engineering
services to prepare a Preliminary Design Report, Final Design, and construction bid
documents.
A Request for Proposal was sent to eight firms and seven proposals were received and
evaluated by staff. Pursuant to the results of the evaluation and negotiations, staff
recommends awarding a PDSA to Carollo Engineers as the most qualified consultant
for a total amount not to exceed $471,975 which was determined to be fair and
reasonable for the Scope of Work.
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
The evaluation and selection process of the recommended consultant is based on
procedures pursuant to California Government Code requiring the District to select ”the best qualified firm” for architectural and engineering services and to negotiate a “fair and
reasonable” fee with that firm for those services.
Page 2 of 3
A Request for Proposal (RFP) which outlined consultant qualification criteria required for this project was sent to eight engineering firms and seven proposals were received. A
panel consisting of four members of the Sanitation District’s staff which included
representatives from Operations, Maintenance and Engineering departments reviewed
and ranked each of the proposals in accordance with the evaluation process set forth in the Sanitation District Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated according to the following six criteria: (1) understanding of the Scope of Work,
(2) technical approach, (3) management approach, (4) staff qualifications, (5) related
project experience, and (6) schedule. Price was not included in the RFP for evaluation
purposes as required by State law. Once initial ranking was established, staff also conducted interviews with each of the
top four firms in order to meet the proposed key team members and further evaluate the
firm’s proposal. Pursuant to the results of the interview, staff selected Carollo
Engineers as the top-ranked firm as shown in Table 1. All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a top-ranked firm
was selected in accordance with Sanitation District Resolution No. OCSD 07-04,
Section 5.07. TABLE 1 PROPOSAL EVALUATION
Carollo Lee & Ro Atkins Dudek Arcadis RMC W&K Consultant
Evaluator
Reviewer A 74% 72% 66% 68% 66% 64% 59%
Reviewer B 90% 75% 70% 75% 60% 60% 60%
Reviewer C 80% 70% 50% 60% 40% 40% 40%
Reviewer D 100% 80% 90% 70% 60% 50% 40%
Overall Score 86% 74% 69% 68% 56% 53% 50%
Ranking 1 2 3 4 5 6 7
Proposal Fee $497,704 $636,498 $299,095 $294,170 $388,883 $643,146 $750,912
Negotiated Proposed Fee $471,975
Staff conducted negotiations with Carollo Engineers to clarify the requirements of the Scope of Work and to establish the final negotiated fee. The fee proposal was
evaluated as it relates to the negotiated Scope of Work and the required level of effort to
complete the project in accordance with the process as set forth in OCSD Resolution
07-04. Elements reviewed include total labor hours and labor-hour distribution by task
as related to the work items, labor overhead rates and profit calculations. These elements are compared to budgeted amounts, RFP requirements, industry standards,
historical data and Sanitation District guidelines.
Page 3 of 3
Furthermore, during negotiations staff realized a design cost savings opportunity for optimizing the design which resulted in the reduction of $25,279 of the overall design
costs.
Based on the above, staff determined the final cost proposal to be fair and reasonable for the Scope of Work and recommends awarding the PDSA to Carollo Engineers for an amount not to exceed $471,975.
CEQA
A Notice of Exemption was filed and recorded on May 5, 2008.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (Line item: FY 2011-12 Update, Page A-10, Item 75) and the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
11/16/11 $471,975 $70,796 (15%)
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OPERATIONS COMMITTEE Meeting Date 11/02/11 To Bd. of Dir. 11/16/11
AGENDA REPORT Item Number 7 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: James D. Herberg, Assistant General Manager Project Manager: Umesh Murthy
SUBJECT: Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with HDR Inc. for engineering support services during construction of Project No. P1-101, Sludge Dewatering and Odor Control at Plant No. 1.
SUMMARY
HDR Inc. has satisfactorily furnished engineering services for the design of Project No. P1-101 and is in the best position to provide construction support services. The final design has been submitted and the contract documents are being prepared for the
Bid Phase for the project.
The services during construction will include reviewing equipment submittals, answering contractor Requests for Information, reviewing plan changes, preparing as-built drawings, and engineering support during commissioning and closeout of the project.
The award of the Professional Consultant Services Agreement will be presented to the
Board of Directors at a future meeting. PRIOR COMMITTEE/BOARD ACTIONS
May 2008 – Approved a contingency increase of $2,003,323 (18%) to the Professional
Design Services Agreement with HDR Inc.
May 2005 – Approved a Professional Design Services Agreement with HDR Inc. for an
amount not to exceed $11,129,575.
ADDITIONAL INFORMATION
This project replaces existing sludge dewatering, and solids area odor control systems
and installs primary sludge and waste activated sludge (WAS) thickening systems at the
Orange County Sanitation District’s (Sanitation District) Plant No. 1. Construction is expected to start in summer of 2012.
Page 2 of 2
CEQA
The recommended action is within the scope of the Subsequent Environmental Impact
Report for the Secondary Treatment and Plan Improvement Project, dated March 2005.
The Subsequent Environmental Impact Report for the Secondary Treatment and Plan Improvement Project supplements the Sanitation District’s Strategic Plan Program Environmental Impact Report (PEIR) was certified in October 1999. Pursuant to CEQA
Guidelines section 15168(c) (4), the Sanitation District will use a written checklist to
document its evaluation of the recommended action, and has determined that the
recommended action is still within the scope of program EIR. In addition, the project was determined to be eligible for a categorical exclusion under
the National Environmental Pollution Act (NEPA) in June 2006.
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of
Authority. This item has been budgeted. (Budget Update FY2011-12, Page A-9).
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DW-102 Board AR, Rev 10/04/10 Page 1 of 2
OPERATIONS COMMITTEE Meeting Date 11/02/11 To Bd. of Dir. 11/16/11
AGENDA REPORT Item Number 8 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: James D. Herberg, Assistant General Manager Project Manager: Dean Fisher
SUBJECT: Solids Thickening and Processing Upgrades, Job No. P2-89
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with MWH Americas, Inc. for engineering support services during
construction of Job No. P2-89, Solids Thickening and Processing Upgrades.
SUMMARY
MWH Americas, Inc. (MWH) has satisfactorily furnished engineering services for the
design of Job No. P2-89 and is in the best position to provide construction support services. The final design has been submitted and the contract documents are being
prepared for the Bid Phase for the project.
The scope of services during construction includes the review of submittals, responses
to Requests for Information, preparation of Requests for Proposals for change orders, and assistance with the start-up and commissioning of the new facility.
The construction contract is scheduled to be awarded in January 2012. Staff is
requesting authorization to negotiate the agreement now so that contractual documents
can be approved in conjunction with the award of the construction contract at a future meeting.
PRIOR COMMITTEE/BOARD ACTIONS
October 2008 – Approved a Professional Design Services Agreement with MWH
Americas to provide professional design services for the Solids Thickening and
Processing Upgrades, Job No. P2-89, in an amount not to exceed $6,983,999.
ADDITIONAL INFORMATION
This project will provide upgrades to existing sludge thickening treatment to handle the
current Activated Sludge Plant solids, as well as the additional solids that will be
generated from the new secondary Trickling Filter/Solids Contact (TF/SC) process.
Work includes upgrades to the existing Dissolved Air Flotation Thickeners (DAFTs) and conversion of the “holding” digesters into “working” digesters to also accommodate the
increased production of sludge coming from the new secondary TF/SC process. There
DW-102 Board AR, Rev 10/04/10 Page 2 of 2
will be a new electrical building near Digesters I and J and the existing DAFT odor control system will be replaced. Construction is expected to start in the summer of
2012.
CEQA A Notice of Exemption was filed for this project on August 3, 2010.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This complies with the authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (line Item 53, Page A-9).
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OPERATIONS COMMITTEE Meeting Date 11/02/11 To Bd. of Dir.
AGENDA REPORT Item Number 9 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, P.E., Director of Facilities Support Services Engineering Manager: Mark Esquer, P.E., Facilities Support Services
Project Manager: MarcoPolo Velasco, Facilities Support Services
SUBJECT: PHASE 2 STUDY OF AIR JUMPERS PROJECT NO. SP-138
GENERAL MANAGER'S RECOMMENDATION
A. Approve Task Order with HDR Engineering, Inc., for engineering services for the
Air Jumper Study, Project No. SP-138; including On-Call Planning Studies,
PLAN2010-00 and Contract Plan 2010-04, for the amount not to exceed $183,511;
and,
B. Approve a contingency of $14,700 (8 %).
SUMMARY
Inverted siphons are facilities commonly used in gravity sewer systems to convey wastewater under existing facilities in our path. These facilities owned and operated by
others can include rivers, flood control channels, storm drain pipes, or pressure
pipelines. As the inverted siphon is full of wastewater, there is no path for air movement.
The foul air cannot travel further and escapes. This can cause odor complaints. A means to provide for air conveyance is to install vent pipes connecting the upstream manhole headspace to the downstream manhole headspace. We call these vent pipes
“air jumpers.” Almost all of our newer facilities installed for the past 25 years are
designed with air jumpers. Since 2005, we began capital improvement projects to install
air jumpers in our older facilities. In October 2005, under Contract No. 2-68, the Sanitation District completed the rehabilitation project of 17 siphons out of a total of 87. These siphons were selected based on historical odor complaints.
The Phase 2 Study is built on the success of the previous project. This study will
specifically assess 19 air jumpers and associated siphon structures. The study will also assess a section of the Knott-Ellis trunk line located on Bushard Street and Ellis Avenue that flows into Plant No. 1 through the Steve Anderson Lift Station.
This Task Order is being procured using the District’s Planning Studies Program that
was approved by the Board of Directors on December 15, 2010. The Evaluation Team evaluated three proposals and recommends assigning the Task Order to HDR Engineering, Inc. for a not-to-exceed fee of $183,511.00. The Proposal Evaluation
Table is shown in the Additional Information Section.
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PRIOR COMMITTEE/BOARD ACTIONS
On December 15, 2010, the OCSD Board of Directors approved Professional
Consulting Services Agreements with five engineering firms to provide planning studies
on a Task Order basis, under the District’s Planning Studies Program. ADDITIONAL INFORMATION
The study deliverables will include the following:
1. An analysis report on the condition of the 20 areas investigated; identification of
structures requiring immediate corrective actions, and identification of areas
requiring additional investigation; and a status table of all air jumpers.
2. Provide cost estimates for repair or rehabilitation of all areas identified for
improvements, rehabilitations, and/or repairs; including a draft outline scope of work
for the design phase.
3. Submit a complete project final report that incorporate all technical memorandums, document abstracts and indexes, results from field inspections, cost estimates and
recommendations, and sketches as necessary to illustrate observations and
recommendations.
This study will help determine the next phase of needed capital improvements in inverted siphons that need air jumpers as well as in some of the older facilities that have
them where they do not perform well.
The method of assigning Task Orders within the District’s Planning Studies Program is
described in the December 15, 2010 Agenda Report. Task Orders are assigned to a
category based on the estimated amount. This Professional Design Services
Agreement Task Orders was assigned to Category III. This category means that
Proposals are requested from all firms in the District’s Planning Studies Program. Proposals were received from three firms and evaluated by the Evaluation Team.
Based on District’s evaluation criteria and final scores, Evaluation Team recommends
HDR Engineering, Inc., based on the following:
1. Providing the best understanding and approach to successfully complete the scope
of work.
2. Allocating the appropriate amount of labor hours and best resources and cost value. All labor rates were verified and are in compliance with the Task Order
Agreement.
3. Proposing the use of a comprehensive airflow modeling tool which will estimate
airflow rates.
The results of the evaluation process are shown in the table below.
Page 3 of 3
PROPOSAL EVALUATION TABLE
Evaluators
Proposer and Score
Black &
Veatch Carollo HDR
Reviewer A 355 325 455
Reviewer B 449 394 483
Reviewer C 455 415 520
Overall Score 1259 1134 1458
Ranking 2 3 1
Proposal Fee $229,836 $179,458 $183,511
CEQA
The Project is Statutorily Exempt and will only be a feasibility study for possible future actions, which the agency has not approved, adopted, or funded, and will not have a legally binding effect on later activities.
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of
Authority. The costs for this item have been identified within a divisional budget under
Consulting Services.
Date of Approval Contract Amount Contingency
November 2, 2011 $183,511 $14,700
Page 1 of 3
OPERATIONS COMMITTEE Meeting Date
11/02/11
To Bd. of Dir.
11/16/11
AGENDA REPORT Item Number
10
Item Number
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Victoria Pilko
SUBJECT: SOUTHWEST COSTA MESA TRUNK, PROJECT NO. 6-19
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Design Services Agreement with Dudek for Southwest
Costa Mesa Trunk, Project No. 6-19, providing for engineering design services for
an amount not to exceed $884,025; and,
B. Approve a contingency of $132,604 (15%).
SUMMARY
This project includes design and construction of a new trunk sewer connecting the west side of Costa Mesa to Treatment Plant No. 2 located in Huntington Beach.
The Costa Mesa Sanitary District and the City of Newport Beach have nine pumping
stations in this area. These pumping stations need to either be completely replaced or
abandoned. This project will eliminate a capacity shortage in the Sanitation District’s existing Fairview Trunk Sewer and allow the local agencies to abandon nine pump stations. The avoided Fairview Trunk Sewer project would have cost an estimated
$10.1 million. The proposed Southwest Costa Mesa Trunk Sewer will also increase the
overall system reliability.
The proposed Professional Design Services Agreement (PDSA) includes an alignment study and an Environmental Impact Report (EIR) which will provide the basis of the
design of the new Southwest Costa Mesa Trunk.
A Request for Proposal (RFP) was sent to eight firms and seven proposals were received and evaluated by staff. Pursuant to the results of evaluation and negotiations, staff recommends awarding a PDSA to Dudek as the most qualified consultant for a
total amount not to exceed $884,025, which was determined to be fair and reasonable
for the Scope of Work.
PRIOR COMMITTEE/BOARD ACTIONS
None.
Page 2 of 3
ADDITIONAL INFORMATION
The evaluation and selection process of the recommended consultant is based on
procedures pursuant to California Government Code requiring the District to select ”the
best qualified firm” for architectural and engineering services and to negotiate a “fair and
reasonable” fee with that firm for those services.
An RFP which outlined consultant qualification criteria required for this project was sent
to eight Engineering firms and seven proposals were received. A panel consisting of
five voting members and two advisory members reviewed and ranked each of the
proposals in accordance with the evaluation process set forth in the Sanitation District Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated according to
the following six criteria: (1) understanding of the Scope of Work, (2) technical
approach, (3) management approach, (4) staff qualifications, (5) related project
experience, and (6) schedule. Price was not included in the RFP for evaluation
purposes as required by State law.
Once initial ranking was established, staff also conducted interviews with each of the
top five firms to meet the proposed key team members and further evaluate the firm’s
proposal. Pursuant to the results of the interview, staff selected Dudek as the top-
ranked firm as shown in Table 1.
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a top-ranked firm
was selected in accordance with Sanitation District Resolution No. OCSD 07-04,
Section 5.07.
TABLE 1
PROPOSAL EVALUATION
Consultant Evaluator Dudek Brown & Caldwell Tetra Tech RMC Winzler & Kelly Aecom Atkins
Reviewer A 72% 82% 68% 67% 70% 68% 64%
Reviewer B 82% 75% 66% 59% 53% 56% 54%
Reviewer C 79% 67% 45% 48% 42% 41% 41%
Reviewer D 76% 72% 71% 71% 70% 18% 19%
Reviewer E 100% 90% 90% 80% 80% 70% 70%
Overall Score 82% 77% 68% 65% 63% 51% 49%
Ranking 1 2 3 4 5 6 7
Proposal Fee $884,025 $991,883 $2,832,206 $1,695,759 $1,299,243 $1,491,089 $1,155,650
Negotiated Proposed
Fee
$884,025
Page 3 of 3
Staff conducted negotiations with Dudek to clarify the requirements of the Scope of
Work and to establish the final negotiated fee. During these meetings, the project
Scope of Work and the design process were discussed and clarified as required for the completion of the Scope of Work for the project. Elements reviewed include total labor
hours and labor-hour distribution by task as related to the work items, labor overhead
rates and profit calculations. These elements are compared to budgeted amounts, RFP
requirements, industry standards, historical data and Sanitation District guidelines.
Therefore, based on the above, staff determined the final cost proposal to be fair and
reasonable for the Scope of Work and recommends awarding the PDSA to Dudek for
an amount not to exceed $884,025.
CEQA
This project includes preparation of documentation to comply with the California
Environmental Quality Act (CEQA).
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of
Authority. This item has been budgeted (Line item: FY 2011-12 Update, Item 27, Page
A-7) and the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
11/16/2011 $884,025 $132,604 (15%)
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Page 1 of 3
OPERATIONS COMMITTEE Meeting Date 11/02/11 To Bd. of Dir. 11/16/11
AGENDA REPORT Item Number 11 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher
SUBJECT: OPERATIONS CENTER ENTRANCE AND BUILDING REPAIRS,
PROJECT NO. J-122 GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Design Services Agreement with HH Fremer Architects, Inc.
to provide architectural and engineering design services for Operations Center Entrance and Building Repairs, Project No. J-122, for an amount not to exceed $187,800; and,
B. Approve a contingency of $28,170 (15%).
SUMMARY
The purpose of this project is to investigate and rehabilitate differential settlement
issues around the entrance to the Plant 2 Operations Center Building (Operations
Center) that have damaged the front of the building. The project includes a plan to mitigate settlement by removing the foyer entrance structure and replacing with a new front façade and stairway, making soil/foundation improvements, and installing a new
at-grade entryway with an overhead covering. Additional project elements include
replacing the building roof and replacing the landscaping replacement around the front
entry area. The Professional Design Services Agreement (PDSA) includes professional engineering
services for a Preliminary Design Report and final engineering design. Preliminary
design elements include evaluation and recommendation of a plan to mitigate further
foundation settlement and preparation of architectural recommendations for review. Final design engineering will prepare the detailed engineering for construction bid documents including permitting assistance and bid support services.
Pursuant to the results of the evaluation and negotiations, staff recommends awarding a
PDSA to HH Fremer Architects, Inc. as the most qualified consultant for a total amount not to exceed $187,800 which was determined to be fair and reasonable for the Scope of Work.
PRIOR COMMITTEE/BOARD ACTIONS
October 2011 – Received direction for staff to renegotiate proposed costs.
Page 2 of 3
ADDITIONAL INFORMATION
The evaluation and selection process of the recommended consultant is based on
procedures pursuant to California Government Code requiring the District to select ”the best qualified firm” for architectural and engineering services and to negotiate a “fair and reasonable” fee with that firm for those services.
A Request for Proposal (RFP) which outlined consultant qualifications criteria required
for this project to perform Scope of Work was sent to four architectural firms and four proposals were received by the Orange County Sanitation District (Sanitation District). A panel consisting of four members of the Sanitation District’s staff which included
representatives from Operations and Engineering departments reviewed and ranked
each of the proposals in accordance with the evaluation process set forth in the
Sanitation District Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated according to the following six criteria: (1) understanding of the scope of work, (2) technical approach, (3) management approach, (4) staff qualifications, (5) related
project experience, and (6) schedule. Price was not included in the RFP for evaluation
purposes as required by State law.
Once initial ranking was established, staff also conducted interviews with each of the top four firms in order to meet the proposed key team members and further evaluate the
firm’s proposal. Pursuant to the results of the interview staff determined HH Fremer
Architects, Inc. was the top-ranked team which met the qualification requirements in the
RFP, as shown in Table 1. All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a highest ranked
firm was identified.
Table 1
PROPOSAL EVALUATION TABLE
EVALUATORS PROPOSERS & SCORE
BOA Fleming HH Fremer Stern
Reviewer A 69% 74% 87% 62%
Reviewer B 75% 63% 83% 65%
Reviewer C 79% 79% 90% 81%
Reviewer D 65% 51% 78% 53%
Overall Score 72% 67% 85% 65%
Ranking 2 3 1 4
Proposal Fee $125,000 $216,745 $298,534 $215,165
Negotiated Fee NA NA $187,800 NA
Page 3 of 3
The Sanitation District staff conducted negotiations with HH Fremer Architects to clarify
the requirements of the Scope of Work and to establish the final negotiated fee. The
fee proposal was evaluated as it relates to the negotiated Scope of Work and the
required level of effort to complete the project in accordance with the process as set forth in Sanitation District Resolution No. OCSD 07-04. Elements reviewed include total labor hours and labor-hour distribution by task as related to the work items, labor
overhead rates and profit calculations. These elements are compared to budgeted
amounts, RFP requirements, industry standards, historical data and Sanitation District
guidelines. Based on the direction received from the Operations Committee at the October 5, 2011
meeting, further negotiation with HH Fremer was conducted. Efficiencies in preparing,
reviewing and permitting the design were reviewed and evaluated in order to reduce the
level of effort needed while still maintaining the quality of the final product. After negotiations were concluded, staff determined the final cost proposal to be fair and reasonable for the Scope of Work and recommends awarding the design contract to
HH Fremer Architects, Inc. for an amount not to exceed $187,800.
CEQA A Notice of Exemption was filed for this project on April 14, 2011.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted under Project No. J-122, Operations Center
Entrance and Building Repairs, and the budget is sufficient for the recommended action
(Budget Update Fiscal Year 2011–12, Line item 113, Page A-12).
Date of Approval Contract Amount Contingency
11/16/11 $187,800 $28,170 (15%)
JDH:DF:sa