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HomeMy WebLinkAbout09-07-2011 Operations Committee Agenda Packets 09/07/11 Operations Committee Agenda Page 1 of 3 Orange County Sanitation District Regular Meeting of the Operations Committee Wednesday, September 7, 2011 5:00 P.M. Treatment Plan No. 2 Operations Center 22212 Brookhurst Street Huntington Beach, CA (714) 593-7130 **********IMPORTANT NOTICE********** OPERATIONS COMMITTEE MEETING TO BE HELD AT DIFFERENT LOCATION. Meeting will be held at: OCSD, TREATMENT PLANT NO. 2 Operations Center 22212 Brookhurst Street Huntington Beach, CA AGENDA PLANT NO. 2 TOUR The Operations Committee will take a one-hour tour of Plant No. 2. This tour is scheduled to begin at 5 p.m. with the meeting convening thereafter. PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM PUBLIC COMMENTS: If you wish to speak, please complete a Speaker’s Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee. CONSENT CALENDAR: 1. Approve Minutes of July 6, 2011, Operations Committee meeting. 09/07/11 Operations Committee Agenda Page 2 of 3 2. Approve a contingency increase of $7,854 (6.8%) to the construction contract with Verne’s Plumbing Inc. for P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, for a total contingency of $17,325 (15%). 3. Recommend to the Board of Directors to: Authorize the General Manager to enter into negotiations with Malcolm Pirnie, The Water Division of ARCADIS , Inc., for construction support services for the CenGen Cooling Water System Replacement, Job No. J-109. 4. Recommend to the Board of Directors to: Approve a budget increase of $30,000 for Coast Trunk Sewer Rehabilitation, Contract No. 11-26R, for a total budget amount of $9,151,000. INFORMATIONAL ITEMS: 5. Plan of Operation for Secondary Treatment DEPARTMENT HEAD REPORTS: · High Voltage Program · Ocean Outfall Repairs Environmental Impact Report OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Operations Committee meeting is scheduled for Wednesday, October 5, 2011, at 5:00 p.m. 09/07/11 Operations Committee Agenda Page 3 of 3 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E. Ayala Clerk of the Board (714) 593-7130 mayala@ocsd.com Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 09/07/11 To Bd. of Dir. AGENDA REPORT Item Number 2 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher SUBJECT: P1 SOURCE CONTROL FUME HOOD IN LAB BLDG, PROJECT NO. FE07-13 GENERAL MANAGER'S RECOMMENDATION Approve a contingency increase of $7,854 (6.8%) to the construction contract with Verne’s Plumbing Inc. for P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, for a total contingency of $17,325 (15%). SUMMARY This project is providing a new fume hood for the Source Control wash down room in the Laboratory Building and installing Title 24 disabled person accessibility improvements in and around the Laboratory Building. The additional contingency is needed for modifications to improve access for disabled persons and allow for sufficient contingency to complete construction. The additional work involves reconfiguring the handicapped parking stalls and redirecting access paths to take advantage of recently improved walkways on the front side of the building. This avoids a more expensive potential change order to remove and replace the walkways on the side of the building due to code compliance issues discovered in construction. PRIOR COMMITTEE/BOARD ACTIONS March 2011 - Awarded a construction contract to Verne’s Plumbing Inc. for P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, for an amount not to exceed $115,500; and approved a contingency of $9,471 (8.2%). ADDITIONAL INFORMATION Interior work tasks include: Replacing existing surface-mounted light fixtures, installation of new ductwork, piping, and electrical work, rebalancing the air flow through the existing canopy hood duct, and replacing the existing epoxy floor coating system. External work tasks include: front entrance ramp handrails, signage, concrete curb ramps and sidewalks, and disabled accessible parking stalls in the west parking lot. There have been several changes to the project, but the highest risk portion of the work has passed involving the initial demolition. Many of the existing conditions have been verified which will minimize the potential for future changes. Page 2 of 2 The existing site conditions in the west side parking lot of the Laboratory Building that were to support the proposed campus walkway paths for disabled person accessibility were determined to be non-compliant for Title 24. The entire sidewalk along the west side of the Laboratory Building would have to be replaced. In addition, the proposed walkway at the north end of this sidewalk would have to be demolished and rebuilt. Fortunately, this was discovered early in the project before the majority of the work in this area had begun. To minimize cost and impact, the campus walkway path was relocated to include the previously installed accessibility improvements at the south end of the Human Resources parking lot. In addition, handicapped parking stalls were rearranged to include a paved area previously used only for backing vehicles. The new arrangement requires only limited new concrete work in addition to the access ramp improvements that were already in the work. The new arrangement also provides one new standard parking stall in the west parking lot for the Laboratory Building. CEQA A Notice of Exemption was filed for this project on October 4, 2007. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (Budget Update Fiscal Year 2011-2012, Page A-12, FE-J) Item 107, and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 03/02/11 $115,500 $9,471 (8.2%) Pending $7,854 (6.8%) $17,325 (15%) JH:DF:CM:aln:gc Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 09/07/11 To Bd. of Dir. 09/28/11 AGENDA REPORT Item Number 3 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Victoria Pilko SUBJECT: CENGEN COOLING WATER SYSTEM REPLACEMENT, JOB NO. J-109 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to enter into negotiations with Malcolm Pirnie, The Water Division of ARCADIS, Inc., for construction support services for the Cengen Cooling Water System Replacement, Job No. J-109. SUMMARY The design for Job No. J-109 is completed and was issued for public bid in July 2011. Bids were opened on August 23, 2011. Malcolm Pirnie, The Water Division of ARCADIS, Inc. has satisfactorily furnished engineering services for the design and is in the best position to provide engineering support services during construction, commissioning, and closeout phases of this project. The Scope of Services during construction includes the review of submittals, responses to Requests for Information, review of change orders, and assistance with the startup and commissioning of the new equipment. A new Professional Consultant Services Agreement for these construction support services will be recommended to the Board of Directors for award at a future meeting. PRIOR COMMITTEE/BOARD ACTIONS March, 2010 - Approved Amendment No. 1 to the Professional Services Agreement (PSA) with Malcolm Pirnie for $5,563, increasing the contract total amount not to exceed $1,495,440. February, 2009 - Approved Professional Services Agreement with Malcolm Pirnie for an amount not to exceed $1,489,877. Page 2 of 2 ADDITIONAL INFORMATION This project includes many Plant Water (PW) and Cooling Water system improvements at both plants including additional PW and Cooling Water pumps, 1,600 feet of replacement piping in the plant tunnels, new PW and Cooling Water strainers along with the valves and instrumentation improvements to support these improved systems. Project also includes temporary bypass piping systems to support the rehabilitation of the existing facilities. CEQA Notice of Exemption was filed on August 24, 2007. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (FY 2011-12, Page A-10), and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency N/A N/A N/A JH:DF:VP:el:gc Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 09/07/11 To Bd. of Dir. 09/28/11 AGENDA REPORT Item Number 4 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher SUBJECT: COAST TRUNK SEWER REHABILITATION, CONTRACT NO. 11-26R GENERAL MANAGER'S RECOMMENDATION Approve a budget increase of $30,000 for Coast Trunk Sewer Rehabilitation, Contract No. 11-26R, for a total budget amount of $9,151,000. SUMMARY This project rehabilitated the Coast Trunk Sewer in Huntington Beach between First Street and Brookhurst Street. Construction work is complete. The requested project budget increase was intended to be included in the Fiscal Year 2011-12 Budget Update, however it was inadvertently omitted. The additional project budget is needed for staff to complete the project closeout phase. This project was previously budgeted at $21 million and was significantly reduced over time as the scope was better defined and cost savings were realized through completion. PRIOR COMMITTEE/BOARD ACTIONS February 2010 – Approved a budget increase of $180,000 for Coast Trunk Sewer Rehabilitation, Contract No. 11-26R, for a total project budget of $9,121,000. ADDITIONAL INFORMATION N/A CEQA A Notice of Exemption was filed for this project on August 4, 2004. Page 2 of 2 BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District’s Delegation of Authority. This item has not been budgeted; the requested budget increase will be funded from offsets within the CIP Budget. Date of Approval Contract Amount Contingency N/A N/A N/A JH:DF:AA:aln:gc Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 09/07/11 To Bd. of Dir. AGENDA REPORT Item Number 5 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: Plan of Operation for Secondary Treatment GENERAL MANAGER'S RECOMMENDATION Information Only. SUMMARY In accordance with its Ocean Discharge permit and Consent Decree requirements, the Orange County Sanitation District (OCSD) is currently commissioning its new Trickling Filter Solids-Contact (TFSC) facility at Plant No. 2, and within the next few months will begin commissioning of its new Activated Sludge Plant (AS2) at Plant No. 1. When commissioning of these new secondary treatment facilities is complete, OCSD will have five secondary treatment facilities fully available for operation. Assuming that flow levels remain constant or continue to decline, it is evident that full operation of all five secondary treatment facilities will not be routinely necessary, at least until flow levels increase. The costs associated with fully operating or not operating all five secondary treatment facilities could be substantial. In August of 2011, MWH Americas, Inc. completed development of a Plan of Operation for Secondary Treatment (POST) for OCSD. The POST is necessary to assure a cost- effective and environmentally sound operation of OCSD secondary facilities and considers staffing issues, O&M costs, discharge permit compliance, wet weather concerns, Groundwater Replenishment System requirements and various emerging issues of concern. During the POST development process, MWH facilitated a series of workshops with OCSD staff to identify, develop, and evaluate operational options related to the secondary treatment facilities. The workshops included staff from all departments to assure that the full range of District knowledge, experience, and perspectives was captured. Each succeeding workshop moved toward refinement of the options and better definition of the impacts and risks related to each option. Upon completion of the POST development process, a number of conclusions and recommendations were made. · Staff will provide a brief presentation at the Operations Committee Meeting focusing on the key conclusions and recommendations. Page 2 of 2 PRIOR COMMITTEE/BOARD ACTIONS December 2010 – The Operations Committee approved a sole source Professional Services Consultant Agreement with MWH Americas, Inc., for the development of a Plan of Operation for Secondary Treatment. ADDITIONAL INFORMATION In 2010, MWH conducted a study to determine the staffing requirements needed to operate, maintain, and support all OCSD completed facilities at required secondary treatment standards. The development of a Plan of Operation for Secondary Treatment was a recommendation of the study. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A ATTACHMENT N/A