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HomeMy WebLinkAbout03-02-2011 Operations Committee Agenda Packets 03/02/11 Operations Committee Agenda Page 1 of 3 Orange County Sanitation District Regular Meeting of the Operations Committee Engineering, Operations & Maintenance, and Facilities Support Services Wednesday, March 2, 2011 5:00 P.M. Administration Building Board Room 10844 Ellis Avenue Fountain Valley, CA (714) 593-7130 AGENDA PLEDGE OF ALLEGIANCE: DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker’s Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee. CONSENT CALENDAR: Recommend to the Board of Directors to: 1. Approve Minutes of February 2, 2011, Operations Committee meeting. 2. A. Approve Plans and Specifications for the P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 and 2 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to Verne’s Plumbing Inc. for P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, for an amount not to exceed $115,500; and E. Approve a contingency of $9,471 (8.2%). 03/02/11 Operations Committee Agenda Page 2 of 3 CONSENT CALENDAR: (cont’d) 3. A. Authorize the General Manager to solicit proposals and subsequently award a Service Agreement for On-Call Traffic Control Services, Project No. FR11-008, for the period July 1, 2011 through June 30, 2012, for an annual amount not to exceed $105,000, with four one-year renewable options; and B. Approve a contingency of $21,000 (20%). NON-CONSENT CALENDAR: Recommend to the Board of Directors to: 4. Authorize the General Manager to negotiate an amendment to the Professional Services Agreement with Black and Veatch for additional design services for the Outfall Land Section and Ocean Outfall Booster Station Piping Rehabilitation, Project No. J-112. DEPARTMENT HEAD REPORTS: • CIP Performance Update • Source Inspection Program in the Regional Service Area • Local Sewer Services Transfers ADJOURNMENT: The next Operations Committee meeting is scheduled for Wednesday, April 6, 2011, at 5:00 p.m. 03/02/11 Operations Committee Agenda Page 3 of 3 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Clerk of the Board, Donna Terrones (714) 593-7130 dterrones@ocsd.com Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 03/02/11 To Bd. of Dir. AGENDA REPORT Item Number 2 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager Project Manager: Dean Fisher SUBJECT: P1 SOURCE CONTROL FUME HOOD IN LAB BLDG, PROJECT NO. FE07-13 GENERAL MANAGER'S RECOMMENDATION A. Approve Plans and Specifications for the P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 and 2 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to Verne’s Plumbing Inc. for P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, for an amount not to exceed $115,500; and E. Approve a contingency of $9,471 (8.2%). SUMMARY This project will provide a new fume hood for the Source Control wash down room in the Laboratory Building. Work tasks include: replacing existing surface-mounted light fixtures, installation of new ductwork, piping, and electrical work, rebalancing the air flow through the existing canopy hood duct, and replacing the existing epoxy floor coating system. To permit the project, disabled access improvements inside and outside of the Laboratory Building are required including ramp handrail, signage, concrete curb ramps, and disabled accessible parking stalls. The construction contract duration is 180 calendar days. The plans and specifications for P1 Source Control Fume Hood in Lab Bldg., Project No. FE07-13, were completed in November 2010. Two sealed bids were received on January 11, 2011. After evaluation of the bids by the Orange County Sanitation District (Sanitation District) Evaluation Team, Verne’s Plumbing, Inc. is deemed the lowest, responsive and responsible bidder. The Sanitation District Evaluation Team recommends awarding the contract to Verne’s Plumbing, Inc. Page 2 of 2 SUMMARY (cont’d) Summary information on the bid opening for P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, is as follows: Project Budget $302,395 Construction Contract Budget $125,000 Engineer’s Construction Estimate $ 78,000 Lowest, Responsive, Responsible Bid $115,500 High Bid $198,000 PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The variance between the received bids and the engineer’s construction estimate was analyzed. Staff reviewed the engineer’s estimate in detail and determined that the difference can be attributed to incorrect markups, bond and insurance costs, and other minor components. Additionally, the engineer’s estimate was based on 2008 labor rates and was not adjusted to the period of construction. The contractor selection was conducted in accordance with the Sanitation District’s adopted policies and procedures. Bidder Amount of Bid Verne’s Plumbing, Inc. $115,500 S. S. Mechanical Corporation $198,000 CEQA A Notice of Exemption was filed for this project on October 4, 2007. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (Budget Update Fiscal Year 2010-2011, Page No. 97, FE-P1) and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 03/02/11 $115,500 $9,471 (8.2%) JH:DF:aln:el:gc Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 03/02/11 To Bd. of Dir. AGENDA REPORT Item Number 3 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director, Facilities Support Services SUBJECT: ON-CALL TRAFFIC CONTROL SERVICES GENERAL MANAGER'S RECOMMENDATION A. Authorize the General Manager to solicit proposals and subsequently award a Service Agreement for On-Call Traffic Control Services, Project No. FR11-008, for the period July 1, 2011 through June 30, 2012, for an annual amount not to exceed $105,000, with four one-year renewable options; and B. Approve a contingency of $21,000 (20%) SUMMARY The purpose of the Service Agreement is to provide a firm to assist in on-call traffic lane closures and manage traffic so that Orange County Sanitation District (OCSD) staff can focus more on planned and scheduled inspections, repairs, routine operations, sewer line cleaning, and other activities. The service provider will also be responsible for preparing the traffic control plans and securing encroachment permits from our local cities and agencies that are requiring these items more often. In addition, the service provider is required to plan, furnish, install, maintain, and remove the traffic control signage and barricades. The proposed Service Agreement is for a one (1) year period, with authorization to renew. OCSD staff will use the service provider on an as-needed basis but not guaranteed. Payments will be based on a detailed fee schedule, as approved by OCSD Contracts/Purchasing staff. Qualified providers exist in the service area. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION Staff is asking for authority to solicit proposals and then evaluate and award a Service Agreement under one Board Action. This action will expedite obtaining these traffic and safety-related services for staff to perform their daily and evening work duties more easily. Page 2 of 2 ADDITIONAL INFORMATION (cont’d) The planning and performing of these types of services is increasing regionally. Time spent on this aspect of the work is also increasing as this service becomes more specialized and more heavily regulated. Setup and removal time may be longer than the actual maintenance task in some cases. Use of this type of service will allow staff to focus more direct labor on task completion and help reduce long range cycle times on regional maintenance activities. This also helps in providing system condition assessment data more quickly for better planning. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This Service Agreement has been budgeted in the Operating Funds, Division 340, Line Items 93, 109, and 110. No budget increase is being requested. Page 1 of 3 OPERATIONS COMMITTEE Meeting Date 03/02/11 To Bd. of Dir. 03/23/11 AGENDA REPORT Item Number 4 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Pamela Koester SUBJECT: OUTFALL LAND SECTION REHABILITATION, PROJECT NO. J-112 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to negotiate an amendment to the Professional Services Agreement with Black and Veatch for additional design services for the Outfall Land Section and Ocean Outfall Booster Station Piping Rehabilitation, Project No. J-112. SUMMARY Project No. J-112 was originally scoped to perform a corrosion evaluation of the Ocean Outfall Booster Station (OOBS) piping and portions of the ocean outfall pipeline within Treatment Plant No. 2, and to design needed repairs to these facilities. Staff has identified additional outfall evaluation and design efforts necessary to ensure reliable continued operation of the effluent conveyance system. It is recommended that the efforts representing the most risk to the Orange County Sanitation District (Sanitation District) be added to Project No. J-112 in order to mitigate the risk of an outfall system failure in a timely fashion. These efforts include the following: • Design and construct a temporary flow meter and sampling station on the one-mile outfall. • Design and construct repairs to Surge Tower No. 2 including recoating and instrumentation rehabilitation, installation of permanent flow meter, and repairs to the steel access risers on the five-mile (primary) outfall. • Design and construct repairs to the effluent junction structure located on the beach adjacent to the Santa Ana River. • Inspect, design, and construct appropriate rehabilitation measures for the on-shore segment of the five-mile outfall. • Prepare contingency plans for inspection and construction of the on-shore portion of the five-mile outfall and beach junction structure. Page 2 of 3 SUMMARY (cont’d) • Prepare environmental documentation for the rehabilitation of the beach junction structure. Black and Veatch has done an excellent job in inspecting the outfall segment downstream of OOBS, designing appropriate rehabilitation measures and preparing contingency plans for inspection and construction. They are in the best position to quickly address the rehabilitation of critical facilities that are at risk of failure via an amendment to their existing Professional Design Services Agreement (PDSA). PRIOR COMMITTEE/BOARD ACTIONS December 2009 – Approved a Professional Design Services Agreement with Black and Veatch for Outfall Land Section and Ocean Outfall Booster Station Piping Rehabilitation, Project No. J-112, providing for engineering design services for an amount not to exceed $1,271,814 with a contingency of $127,181 (10%). ADDITIONAL INFORMATION Since the inception of the Sanitation District Asset Management Division, considerable effort has been spent identifying the various outfall assets which should receive condition assessment and potential rehabilitation. These assets have been grouped into a series of Capital Improvements Program (CIP) projects. It is suggested that the assets posing the greatest risk to the continued reliable operation of the effluent conveyance system be addressed first. Project No. J-112 is currently addressing rehabilitation of the on-shore portion of the outfall pipeline between OOBS and Surge Tower No. 2. Staff believes that including the following asset condition assessment and rehabilitation efforts are logical and timely extensions of this project: • Install flow metering and sampling equipment on the one-mile outfall. This is necessary to allow the Sanitation District to meter and sample the effluent when the five-mile outfall is taken out of service for inspection. • Rehabilitate Surge Tower No. 2 components, provide a new permanent flow meter, and rehabilitate steel access risers on the five-mile outfall. The surge tower is over 25 years old and needs general rehabilitation. Taking the five-mile outfall out of service makes this effort possible. The current flow meter needs to be replaced with more current technology that is serviceable. It is important to inspect and rehabilitate the risers on the five-mile outfall to ensure integrity of the connections. • Rehabilitate the effluent junction structure on an interim basis to ensure integrity of the structure and minimize the risk of any unexpected discharges from the structure. • Inspect and rehabilitate the on-shore portion of the five-mile outfall. Page 3 of 3 ADDITIONAL INFORMATION (cont’d) • Provide appropriate contingency plans and environmental documents to support these rehabilitation efforts. Staff expects to complete the design and construction of the additional efforts by the end of 2012 along with the current scope of work for Project No. J-112. This is at least one year sooner than could be accomplished if the Sanitation District were to issue a Request for Proposal and select a new consultant for the additional work. Black and Veatch has done an excellent and thorough job in executing this project to date. Staff believes they are in the best position to perform the additional work in a timely fashion and reduce the overall risk exposure to the outfall discharge piping. CEQA This project has been determined to be categorically exempt in accordance with Section 15301 (b). A notice of exemption was filed on April 6, 2009. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 60). Date of Approval Contract Amount Contingency 12/16/09 $1,271,814 $127,181 JH:DF:PK:el:gc