HomeMy WebLinkAbout12-01-2010 Operations Committee Agenda Packet Orange County Sanitation District SA Wednesday, December 1, 2010
Regular Meeting of the 1" _ 5:00 P.M.
Operations Committee Administration Building
Engineering, Operations & Board Room
Maintenance, and Facilities Support 10844 Ellis Avenue
Services +, ,, py,°� Fountain Valley, CA
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak,please complete a Speaker's Form and give it to the Clerk
of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous
matters of general interest to the Committee Members. These reports are for information only and require no
action by the Committee.
CONSENT CALENDAR:
1. Approve minutes of the October 6, 2010, Operations Committee meeting.
2. Recommend to the Board of Directors to:
A. Award a sole source Professional Services Consultant Agreement with MWH
Americas, Inc. for an amount not to exceed $125,206 for developing a Plan of
Operation for Secondary Treatment; and,
B. Approve a contingency of $5,000 (4%).
3. Recommend to the Board of Directors to:
Approve a twelve-month real property lease, and subterranean license agreement
with an option to extend, with Brea Imperial Inc. and RV Storage Depot Brea to
allow mobilization of a chemical dosing station and injection of chemicals at 1225
West Imperial Highway in Brea, for a total cost of $2,500.00 per month, in a form
approved by General Counsel.
12/01/10 Operations Committee Agenda Page 1 of 4
CONSENT CALENDAR: (Cont'd)
4. Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with Black & Veatch
Corporation to provide construction support services for Power Monitoring and
Control Systems, Job No. J-33-3, for an amount not to exceed $689,008; and,
B. Approve a contingency of $48,231 (7%)
5. Recommend to the Board of Directors to:
A. Approve Amendment No. 3 to the Professional Services Agreement with M. J.
Schiff & Associates, Inc., providing for additional engineering services for
Interplant Gas Line Rehabilitation, Job No. J-106, for an additional amount of
$104,450, increasing the total amount not to exceed $361 ,976; and,
B. Approve a contingency of $18,099 (5%).
NON-CONSENT CALENDAR:
6. Recommend to the Board of Directors to:
A. Approve Professional Consultant Services Agreements with Black & Veatch
Corporation; Brown and Caldwell; Carollo Engineers, Inc.; HDR Engineering,
Inc.; and Malcolm Pirnie, Inc. to provide planning studies on a task order basis
for a two-year term, with a one-year optional renewal;
B. Authorize the General Manager to assign task orders throughout the contract
duration in accordance with the Delegation of Authority Resolution No. OCSD
07-04; and,
C. Approve exception to Resolution No. OCSD 07-04, Section 4.05, authorizing
the General Manager to select any single suitable firm in the Planning Studies
Program for a particular task order valued at$50,000 or less, without having to
solicit proposals from multiple firms.
7. Recommend to the Board of Directors to:
Approve Amendment No. 2 to the Agreement with EnerTech Environmental
California, LLC, providing for reimbursement of diverted biosolids to land
application.
INFORMATIONAL ITEMS:
8. Regulatory Initiatives Update
12/01/10 Operations Committee Agenda Page 2 of 4
DEPARTMENT HEAD REPORTS:
( Newport Force Main Condition Assessment Update
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, February 2, 2011,
at 5:00 p.m.
12/01/10 Operations Committee Agenda Page 3 of 4
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you
require any special disability related accommodations, please contact the Orange County Sanitation District
Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must
specify the nature of the disability and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted outside the main entrance of the Sanitation District not less than 72 hours prior to the
meeting date and time above. All public records relating to each agenda item, including any public records
distributed less than 72 hours prior to the meeting to all,or a majority of all,of the members of District's Board,
are available for public inspection in the office of the Clerk of the Board, located at 10844 Ellis Avenue,
Fountain Valley, California.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an
emergency item or because there is a need to take immediate action,which need came to the attention of the
Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the
manner as above, not less than 72 hours prior to the meeting date.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action
taken by the Committee except as authorized by Section 54954.2(b).
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting
held within five (5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda
may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government
Code Section 54955 (posted within 24 hours).
Notice to Committee Members:
For any questions on the agenda or to place any items on the agenda, Committee Members should contact
the Committee Chair or Clerk of the Board ten days in advance of the Committee meeting.
Committee Chair: Tom Beamish (562)905-9700
General Manager: James D. Ruth (714)593-7110
General Counsel: Brad Hogin (714)415-1006
Clerk of the Board: Donna Terrones (714)593-7130
E-mail: dterrones(o-)ocsd.com
12/01/10 Operations Committee Agenda Page 4 of 4
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
12/01/10 12/15/10
AGENDA REPORT Item Number Item Number
2
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
GENERAL MANAGER'S RECOMMENDATION
A. Approve a sole source Professional Services Consultant Agreement with MWH
Americas, Inc., for an amount not to exceed $125,206 for developing a Plan of
Operation for Secondary Treatment; and
B. Approve a contingency of $5,000 (4%).
SUMMARY
Orange County Sanitation District (OCSD) is currently constructing two new secondary
treatment facilities (one at each plant) in accordance with our Ocean Discharge permit
and Consent Decree requirements bringing the total number of secondary treatment
facilities to five.
Assuming that flow levels remain constant or continue to decline, it is evident that full
operation of all five of OCSD's secondary treatment facilities will not be routinely
necessary, at least until flow levels increase. The cost savings associated with not
operating all secondary treatment facilities could be substantial.
In 2010, MWH conducted a study to determine the staffing requirements needed to
operate, maintain, and support all OCSD completed facilities at required secondary
treatment standards. The development of a Plan of Operation for Secondary Treatment
(POST) was a recommendation that resulted from this recent study. The POST, which
is estimated to take 4 to 6 months to complete, will address which secondary treatment
facilities are operated considering staffing, O&M costs, discharge permit compliance,
Groundwater Replenishment System requirements and emerging issues such as
greenhouse gas emissions and endocrine disrupting chemicals.
Because of the significant effort involved in commissioning the two new secondary
treatment facilities and the new headwork at Plant 2, O&M does not have the resources
to develop the POST using existing staff. Therefore, consultant support is needed.
Form No.DW-102 Revised: 11/5/10
Page 1 of 2
SUMMARY (cont'd)
Staff feels that MWH is uniquely qualified to prepare the POST because through the
staffing study, MWH, and specifically James Stahl and Geoffrey Carthew of MWH,
gained an intimate understanding of the Sanitation District staffing requirements as well
as a strong understanding of the Sanitation District's secondary treatment facilities.
In addition, James Stahl, Vice President and Senior Technical Advisor for MWH will be
managing development of the POST. Mr. Stahl served as the General Manager of the
Los Angeles County Sanitation District (LACSD) for many years. As Mr. Stahl works on
this project, he brings not only his experience as a professional engineer and
consultant, but also the unique knowledge and experience gained while serving as the
General Manager with LACSD. Mr. Stahl understands the technical complexities of a
large and complex treatment system such as OCSD and he also understands the
regulatory and other special issues related to managing a large public wastewater
treatment.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
MWH has performed similar work at other large public agencies. In 2007, MWH
completed a detailed study for the City of Los Angeles —Public Works Department and
the Los Angeles Department of Water and Power. The study included exploring
optional future uses of the Terminal Island Treatment Plant and the Advanced
Wastewater Treatment Facility. The study produced a number of operation alternatives
and sub-alternatives based on stakeholder input.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Dept. 800 FY 2010/11 budget, line item
53230).
Form No.DW-102 Revised: 11/5/10
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
12/01/10 12/15/10
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Facility Support Services
Project Manager: Carla Dillon, Odor & Corrosion Control Supervisor
GENERAL MANAGER'S RECOMMENDATION
Approve a twelve month real property lease, and subterranean license agreement with
an option to extend, with Brea Imperial Inc. and RV Storage Depot Brea to allow
mobilization of a chemical dosing station and injection of chemicals at 1225 West
Imperial Highway in Brea for a total cost of $2,500 per month, in a form approved by
General Counsel.
SUMMARY
Orange County Sanitation District (OCSD) currently doses chemicals in its collection
facilities at six locations to control odors and corrosion as well as to reduce the level of
odors at the treatment plants. Where possible, OCSD has chemical dosing stations at
OCSD's pump stations; however these are not always the best practical location for
reducing odors throughout the service area. Real property for this purpose has been
sought in the past, but not acquired due to costs or availability of suitable site locations.
A location in Brea has been identified that would allow for treatment to minimize odors
in Buena Park, La Habra, La Palma, Anaheim, Stanton, Cypress, Garden Grove, and
Westminster with the potential to reduce chemical treatment further downstream on the
Knott sewer trunkline.
The business and property owners have agreed to allow OCSD to dose chemicals for a
test period of one year to determine the effectiveness. OCSD will pay a monthly rental
and license fee. Staff has investigated this type of rental by other wastewater agencies
and found the rates to be similar. In addition, the rental price was established based
upon the cost to rent the equivalent space for recreational vehicle (RV) storage.
PRIOR COMMITTEE/BOARD ACTIONS
None
Page 1 of 2
ADDITIONAL INFORMATION
Magnesium hydroxide, calcium nitrate, and ferrous chloride will be utilized in the trial.
The criteria for successful performance will be either decreased hydrogen sulfide levels
in the trunkline in the cities downstream of this dosing site, or a reduction in chemical
treatment costs downstream as a result of dosing in Brea. If the testing is successful,
staff would request to enter into a longer-term agreement. A test report will be
produced.
Staff continually optimizes the chemical dosing to ensure that the most suitable
chemical is applied utilizing best practices. Since conditions change over time in the
sewers, trials are periodically conducted to evaluate the most cost effective and also
new methods and technologies. If the trial is not successful, OCSD will demobilize the
chemical supplier's equipment and vacate the site at RV Storage Depot Brea.
The monthly rental fee for the space to locate equipment is $1,750.00 and the license
fee to access the site and sewer is $750.00 per month for a total of$2,500 per month.
CEQA
This project is exempt under CEQA Section 15306. The project consists of basic data
collection, research, and resource evaluation activities which do not result in a serious
or major disturbance to an environmental resource. This is strictly for information
gathering purposes leading to a future action which a public agency has not yet
approved, adopted, or funded.
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted in line items 58, 60, and 61. Funds will be
transferred from these line items to line item 130 for this purpose. Project contingency
funds will not be used for this.
ATTACHMENT
Real Property Lease and Subterranean License Agreement
http://sharepoint/gm/board/Agenda Report Form Library/Agenda Report for Brea RV(DILLON)11-16-10.doc
Page 2 of 2
REAL PROPERTY LEASE AND SUBTERRANEAN LICENSE AGREEMENT
THIS AGREEMENT is made and entered into as of_ , 2010 ("Effective Date")
between BREA IMPERIAL INC. ("OWNER"), RV STORAGE DEPOT BREA ("RVSDB"), and
ORANGE COUNTY SANITATION DISTRICT ("OCSD"). OWNER, RVSDB and OCSD are
individually or collectively referred to herein as the "Party" or the "Parties." This Agreement is
made with reference to the following facts:
A. OWNER is the fee interest owner of real property located at 1225 West Imperial
Highway, in the City of Brea, State of California 92821, commonly known as "Brea RV
Storage" ("Property"), which includes a private sewer line below the surface of the Property
("Sewer Line"); and
B. RVSDB manages and operates a self-service storage business on the Property;
and
C. OCSD is responsible for safely collecting, treating and disposing of wastewater
generated by more than 2.5 million people living and working within the County of Orange,
State of California; and
D. As of the date of this Agreement, OCSD has informed OWNER and RVSDB that
it intends to conduct a demonstration study to evaluate the effectiveness of utilizing the
following technologies (chemicals): magnesium hydroxide, ferrous chloride, and calcium nitrate
as applied to wastewater. OCSD has identified a manhole on the south west end of the storage
facility yard at the Property as an ideal location for this study (the "Demonstration Study"); and
D. OWNER and RVSDB intends to assist OCSD in carrying out the Demonstration
Study to the extent of providing land on which OCSD may conduct its activities in connection
with the Demonstration Study, to access the Sewer Line beneath the Property through said
manhole, and to install conduit through said manhole and Sewer Line through which OCSD
intends to transport the above-mentioned chemicals beneath the Property.
NOW, THEREFORE, in consideration of the mutual obligations, representations, and
promises contained in this License Agreement,the Parties hereby agree as follows:
1. Lease of Land. OWNER and RVSDB hereby leases to OCSD, and OCSD hereby
leases from OWNER and RVSDB, the portion of the Property set forth in the site layout in
Exhibit "A", attached hereto and incorporated herein, and upon the terms, conditions, promises
and provisions stated herein (hereinafter the "Leased Premises"). OWNER and RVSDB also
grants to OCSD the right of ingress to, and egress from, the Leased Premises over existing and
established traffic routes on the Property even though such areas o£,ingress andl egress are not
leased to OCSD hereunder. nr2D
2. Grant of License. OWNER and RVSDB hereby grants OCSD, and OCSD hereby
accepts from OWNER and RVSDB a temporary License, for tliew,pbrrpgsefjof Leo> ducting the
Demonstration Study, to access the Sewer Line beneath the Property through said manhole, to
install tubing through said manhole and Sewer Line, and to transplrough such conduit the
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above-mentioned chemicals beneath the Property.
3. Scope of Demonstration Study. Such Demonstration Study will consist of no
more than two storage tanks above ground, and a conduit that will run through the subterranean
Sewer Lines beneath the land of the Property, through which conduit OCSD will transport the
following technologies (chemicals): magnesium hydroxide, ferrous chloride, and calcium nitrate
for delivery within OCSD's lines downstream of the Property. OCSD represents that that the
Sewer Lines beneath the Property will be used only as the transportation conduit beneath the
Property, that the conduit will be completely enclosed, and that no hydrogen peroxide will be
allowed to escape such conduit into the Sewer Lines beneath the Property.
4. Cooperation. OWNER and RVSDB will cooperate with OCSD to provide access
to areas of the Property as may be reasonably necessary to allow OCSD to conduct the
Demonstration Study, so long as the same does not interfere with OWNER or RVSDB's
operations or interfere with, or cause inconvenience to, OWNER or RVSDB's customers.
5. Term. This Agreement shall expire twelve months from the Effective Date or
December 31, 2011, whichever is later, unless extended, in writing, by the Parties.
6. OCSD Promise To Pay — Utilities. RVSDB will bill OCSD for electricity and
water under the applicable Tariff, quarterly or annually. OCSD agrees to reimburse RVSDB for
the actual costs of water, electricity, and other utility services, if any, as used by OCSD.
OCSD's proposed deviation requires the rates and charges billed to OCSD must not exceed those
that would apply if OCSD were purchasing such utilities directly from SCE and the City of Brea.
OCSD shall pay such charges to RVSDB within 30 days of OCSD's receipt thereof.
7. OCSD Promise To Pay — Rent. RVSDB will bill OCSD on a monthly basis for
monthly rent in the sum of $1,750.00 (one thousand fifty dollars) for each monthly period,
commencing on the Effective Date, and OCSD shall pay said rent within 30 days of OCSD's
receipt thereof.
8. OCSD Promise To Pay—License. RVSDB will bill OCSD on a monthly basis for
the License Fee in the sum of $750.00 (seven hundred fifty dollars) for each monthly period,
commencing on the Effective Date, and OCSD shall pay said License Fee within 30 days of
OCSD's receipt thereof, together with the Rent, as stated herein above.
9. Machinery & Equipment. OWNER and RVSDB understands and thereby
authorizes OCSD (or its authorized subcontractors or representatives, as may be necessary to
conduct the Demonstration Study) to bring onto the Leased Premises such equipment and/or
machinery as may be reasonably necessary to conduct the Demonstration Study, so long as such
activity is consistent with the terms and conditions stated herein and does not interfere with
OWNER or RVSDB's operations and does not interfere with, or cause inconvenience to,
OWNER or RVSDB's customers.
10. Unreasonable Interference; Prior Notice. In conducting the Demonstration Study,
OCSD shall not interfere with OWNER or RVSDB's operations. OCSD shall give RVSDB no
less than three (3) business days' notice prior to initiating the Demonstration Study. OCSD
personnel authorized to have access to the Property under this Agreement shall include OCSD
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staff and OCSD's primary contractor, if any, upon presentation of proper identification and
written authorization from OCSD to RVSDB personnel. OWNER, RVSDB and their employees
and agents shall not interfere with, or obstruct, the Demonstration Study or such entry by
authorized OCSD personnel or agents, and OWNER and RVSDB shall not cause, or permit
others to cause, any such interference or obstruction.
11. Restoring Condition of Property. OCSD agrees: (1) to minimize, to the extent
practicable, interference with the activities of OWNER or RVSDB's employees, guests,
customers, tenants, occupants and invitees on, and ingress to, and egress from, the Leased
Premises; (2) to maintain its machinery and/or equipment, hazards and other materials in an
orderly manner while they are located on the Leased Premises; and (3) immediately, upon
completion of the Demonstration Study or earlier termination of this Agreement, to remove from
the Leased Premises and the Property all debris, trash, machinery, equipment and other materials
and items used by OCSD or caused by it to be on the Leased Premises or on the Property.
Additionally, OCSD agrees that at the completion of each day OCSD utilizes the Leased
Premises, it shall restore the Leased Premises and the Property to as close to the same condition
as it existed at the commencement of that day, to the maximum extent possible. Upon
completion of the Demonstration Study, at its sole cost OCSD shall restore the Leased Premises
and the Property to as close to the same condition as before OCSD's first access to the Property
and/or the Leased Premises and before the commencement of the Demonstration Study, to the
maximum extent possible, to the reasonable satisfaction of OWNER or RVSDB. At its sole cost,
OCSD shall be responsible for the proper lawful disposal of all chemicals, compounds, and other
products and materials it brings onto, or causes to be on, the Leased Premises or the Property.
Enclosed hereto and incorporated herein as Exhibit "B" is a closed circuit of the Sewer Line
evidencing the condition of the Sewer Line prior to OCSD's use thereof.
12. OCSD's Acceptance As-Is, Release. In entering onto the Leased Premises and the
Property, OCSD accepts the Leased Premises and the Property in the condition as it now exists
and as may hereafter exist, from time to time, during the term of this Agreement, and without
any representation or warranties by OWNER or RVSDB as to the condition thereof, and without
any duty of OWNER or RVSDB to warn of any conditions thereon or thereunder. Accordingly,
OCSD represents that it has inspected the Leased Premises, the Property in general, and the
subterranean area beneath the Leased Premises and beneath the Property which may be involved
in OCSD's Demonstration Study, or activities related thereto, and agrees to assume all risks
associated with its entry onto the Property and the Leased Premises, its subterranean activities,
and its presence on the Leased Premises and the Property in general, and its invasion of the
subterranean areas beneath the Leased Premises and beneath the Property, and hereby fully, and
generally, releases OWNER and RVSDB from any and all legal liability as might, but for this
release, legally arise from the condition of the Leased Premises, the Property in general, or the
subterranean areas beneath the Leased Premises or beneath the Property.
13. Preparatory Activities. At its sole cost, OCSD agrees to assume full responsibility
for determining the presence, or absence, of subterranean utilities, structures and improvements,
prior to conducting subterranean work at the Leased Premises, and to perform all other relevant
preparatory work as it deems necessary to conduct the Demonstration Study. OCSD also agrees
to provide appropriate notification to, and to obtain all required permits from, all applicable
regulatory authorities including, without limitation intended, the City of Costa Mesa for the
performance of the Demonstration Study, including, but not limited to, building permits,
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engineering permits and fire prevention permits prior to commencing any activities at, and prior
to bringing materials or chemicals onto, the Leased Premises and the Property.
14. No Nuisance. OCSD agrees that it will not maintain any public or private
nuisance on the Leased Premises or the Property, and will not allow any odors, smoke, noise or
objectionable elements to unreasonably affect OWNER or RVSDB's employees, agents,
customers, visitors, or neighboring real property occupants or visitors.
15. Indemnity. OCSD hereby agrees to indemnify, defend, save and hold OWNER
and RVSDB, and its owners, partners, agents, officers, members, employees, representatives,
and affiliates harmless from, and against, all losses, costs, expenses, claims, causes of action, and
damages suffered or incurred by any of them, whether claimed to have been caused by OWNER
and RVSDB's approval of this Agreement, or by any of the activities of OCSD, or any of its
contractors, subcontractors, employees, agents and representatives on the Leased Premises
and/or on the Property .
16. Safety and Site Condition. OCSD shall conduct its operations in a safe manner in
compliance with all laws, including, but not limited to, environmental laws, and shall cooperate
in maintaining the site in a safe, clean and orderly condition.
17. Sole Cost of OCSD. OCSD agrees that any and all work performed at, and
activities conducted by OCSD near, beneath or related to the Leased Premises and/or the
Property shall be at the sole cost and expense of OCSD. OCSD agrees to keep the Property free
and clear of all liens by paying off all subcontractors before any debt to same becomes a matter
of a lien of record against the Property.
18. Insurance. During the term of this and at all times during which access is
available to OCSD, OCSD shall require all contractors or subcontractors, and their employees
and agents, to maintain insurance with the following minimum coverage:
(i) Workers Compensation with California minimum statutory limits;
(ii) Automobile Liability with$1,000,000 single limit, or equivalent; and,
(iii) Commercial General Liability, with$2,000,000 single limit, or equivalent
During and throughout the effective term of this Agreement, OCSD shall attempt to
continuously provide RVSDB with a Certificate of Insurance reflecting that Owner and RVSDB
is named as an "Additional Insured" on each contractor's and each subcontractor's Commercial
General Liability, or similar, liability insurance policy.
19. Limited Access. OCSD agrees that entry upon the Leased Premises and the
Property shall be limited to the extent necessary, or desirable, for the performance of the
Demonstration Study and/or for the purposes expressed in this Agreement.
20. Temporary License. This License granted herein is intended by the parties, and
shall be construed, as a temporary license to conduct the Demonstration Study upon, and
beneath, the Leased Premises on the Property, and not as a grant of an easement or of any other
legal or equitable interest in, or to, the Leased Premises or the Property. Except as expressly set
forth herein, no other rights are created in OCSD by this Agreement.
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21. Attorneys' Fees. If it becomes necessary for any Party to engage the services of
legal counsel to institute any civil action to enforce or confirm, or to defend against, or to
interpret or construe, any of provision(s) of this Agreement, the prevailing Party shall be entitled
to recover from the other Party or Parties therein all of such Party's attorneys' fees, expert
witness fees, other expenses and court costs as the prevailing party actually incurs in connection
therewith.
22. Binding on Successors. This Agreement shall be binding upon the Parties to this
Agreement, and upon their respective successors, representatives,heirs and assignees.
23. No Waiver. It is further understood and agreed that no failure or delay in
exercising any right,power or privilege hereunder shall operate as a waiver thereof, nor shall any
single or partial exercise thereof preclude any other, or further, exercise thereof, or the exercise
of any right, power or privilege hereunder. A waiver of any right by any one of the Parties
hereunder must be in writing, and signed by the Parry granting the waiver.
24. Assignability. OCSD shall not assign, or otherwise transfer, or attempt to
transfer, to any other person or entity, any of its rights herein stated, and shall not transfer, or
attempt to transfer, to any other person or entity, any of the duties or obligations herein stated,
without the prior written consent of OWNER or RVSDB, which may be given or withheld in
OWNER or RVSDB's sole and absolute discretion, and any other attempt to do so shall be void
and of no legal force or effect.
25. Choice of Law. The terms of this Agreement shall be interpreted and construed
according to the laws, regulations and ordinances of the United States of America, the State of
California, the County of Orange, and the City of Brea, as they may apply, from time to time.
26. Further Acts. For the duration of this Agreement, each Party shall, whenever
requested to do so by the other Party or Parties, execute, acknowledge and deliver, or cause to be
executed, acknowledged or delivered, any and all such further instruments and documents, and
do any and all other acts as may be reasonably necessary to accomplish the purpose and intent of
this Agreement.
27. Entire Agreement. This Agreement constitutes the entire agreement and
understanding between the Parties pertaining to the subject matter addressed herein, and
supersedes all prior, or contemporaneous, agreements and understandings, both written and oral,
pertaining to such subject matter
28. Interpretation. This Agreement will be interpreted according to the fair meaning
of its terms and not strictly for, or against, any Party hereto.
29. Modification. The provisions of this Agreement may only be amended or
modified by a written agreement executed by both Parties. Each person executing this
Agreement hereby warrants that he/she has legal authority to bind the Parry for whom he/she so
executes this Agreement.
30. Severability. If any provision of this Agreement is held by any court of law or
equity having proper jurisdiction over the matter to be void, invalid or unenforceable for any
062910BRV1 5
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reason, the remaining provisions of such provision and the remaining provisions of this
Agreement overall shall continue in full force and effect without being impaired or invalidated in
any way.
31. Notice. All notices or other documents (collectively "notices") given hereunder
shall be in writing and shall be addressed to the recipient and sent by personal delivery or by
overnight delivery service, such as by United States certified mail, postage prepaid, Federal
Express, United Parcel, or the like. Unless and until otherwise notified, the address of each of
the Parties for the giving of Notices shall be as follows:
If to OWNER:
John Saunders, President
BREA IMPERIAL INC.
C/o RV Storage Depot
1711 Pomona Avenue
Costa Mesa, Ca 92627
If to RVSDB:
Scott. Ramser, Manager
1711 Pomona Avenue
Costa Mesa, Ca 92627
If to OCSD:
Brian Reed,
Orange County Sanitation District
Facility Support Services
10844 Ellis Avenue
Fountain Valley, CA 92708
With Copy to:
Carla Dillon, Engineering Supervisor
Orange County Sanitation District
Facility Support Services
Collection Facilities Division
10844 Ellis Avenue
Fountain Valley, CA 92708
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IN WITNESS WHEROF, the parties have executed this Agreement on the date set forth below
their respective signatures.
ORANGE COUNTY SANITATION DISTRICT
Dated:
APPROVED AS TO FO
By: By-
Larry R. Crandall Bradley R. Hogin
Chair, Board of Directors General Counsel
ATTEST:
By:
Donna N. Terrones
Clerk of the Board
BREA IMPERIAL INC
Dated:
By:
John Saunders
Its: President
RVSDB
Dated:
By:
Scott Ramser
Its: Manager
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EXHIBIT A
ORANGE COUNTY FIRE AUTHORITY
Hazardous Materials Inventory Reporting Form—Business Owner/Operator Identification Page
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BUSINESS NAME DATE 8/4/10
RV Storage Depot
ADDRESS CITY ZIP
1225 W. Imperial Hwy Brea, CA 92821
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EXHIBIT "B"
SITE ACCESS AND LICENSE AGREEMENT
November 5, 2010 ROTO-
Attention: Brian Reed ROOTER.
PLUMBING &
OCSD- (Brea RV Storage) DRAIN SERVICE
1225 W. Imperial Highway
Brea, Ca. 92821
California contractors license#290688
Ref# an87704-roto-rooter
Roto-Rooter provided a video inspection at the above named
property for OCSD with details of the condition of an
underground sewer pipe as described in the specifications below.
Specifications and Pricing
Revised Price for
Description of Service Frequenc additional this job
y cost
1. A video inspection was performed, Ref# Camera $380.00 $380.00
an87704 at the above location. The purpose inspecti
was to assess the condition of a 4" clay pipe on
beneath ground which the customer would like
to make some modifications including but not
limited to: adding an above ground cleanout
and trenching a 15 foot area to allow for
some additional smaller pipe to be laid in
place.
2. the 4' clay pipe was found to be in good
condition and would allow for the necessary
additions including the cleanout to be added
without any distruption of the original
purpose of the line.
3. There is to follow a proposal from Roto-
rooter detailing the scope of work and any
parts labor and cost associated with this
service.
, Stephen Millar Business development Roto-Rooter
Sept. 15` 2010
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
12/01/10 12/15/10
AGENDA REPORT Item Number Item Number
4
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Wendy Sevenandt
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Consultant Services Agreement with Black & Veatch
Corporation to provide construction support services for Power Monitoring and
Control Systems, Job No. J-33-3, for an amount not to exceed $689,008; and
B. Approve a contingency of $48,231 (7%).
SUMMARY
Power Monitoring and Control Systems, Job No. J-33-3, installs electrical monitoring
and control equipment and a fiber network at Plant No. 1. These systems will protect
the plant from power outage problems and will reduce recovery time when problems do
occur.
The system will monitor and control the electrical distribution systems to better utilize
our generation capacity during Southern California Edison power outages which will
reduce the potential for wastewater permit violations and spills. The system will also
provide increased safety to electrical maintenance staff by allowing operation of medium
voltage and low voltage circuit breakers from a remote location.
Black & Veatch Corporation has satisfactorily furnished engineering services for the
design and is in the best position to provide support services during construction,
commissioning, and closeout phases of this project.
PRIOR COMMITTEE/BOARD ACTIONS
June 2009 — Authorized staff to enter into negotiations with Black & Veatch for
construction support services for Power Monitoring and Control Systems, Job No.
J-33-3.
February 2007 — Approved a Professional Design Services Agreement with Black &
Veatch to provide engineering services for Power Monitoring and Control Systems, Job
No. J-33-3.
Page 1 of 3
ADDITIONAL INFORMATION
The Scope of Services during construction includes the review of submittals, responses
to Requests for Information, preparation of change orders, assistance with development
of IP addressing scheme and assigning IP addresses, development of commissioning
procedures, input of data to the Electrical and Instrumentation Database (EID), creation
of the Operation Manual and Procedures, assistance with the startup and
commissioning, updates to the drawing backgrounds, record drawing preparation, and
project management.
The fees in the amount of $689,008 for the construction, commissioning, and close out
phases for the consultant services equates to 15% of the estimated construction cost of
$4,600,000. This percentage runs higher than most projects for a number of reasons:
( The construction duration will be over three years. This is a low construction dollar
project with a long duration. The long construction is due to having to sequence
outages to accomplish the work through all the electrical busses for all the power
buildings in Plant 1.
( This project is an information technology and electrical work project. There is not a
large construction value for excavation, concrete, heavy construction, materials, and
equipment that is typical in most projects. This project is predominately labor to pull
and terminate wire and fiber optics.
( The contractor typically prepares commissioning procedures. The consultant will be
preparing commissioning procedures for this project, so this cost is in the consultant's
fee rather than the construction cost.
( The contractor typically inputs data into the EID. The consultant will be inputting the
data for the EID for this project.
( The consultant will be developing an IP addressing scheme and assigning the IP
addresses for the network communications component of this project. This task is
not typical for construction phase work.
( Project complexity also adds to the estimated need for consultant services. This type
of project has not been completed by the Sanitation District before which could add
to the involvement of the consultant in responding to inquiries by the contractor.
Construction was recently completed for the Headworks Rehabilitation/Refurbishment,
Job No. P1-71, which was predominately an electrical project with no heavy
construction, but a complex sequencing plan to replace variable frequency drives one
outage at a time. The consultant fees for construction, commissioning and close out
Page 2 of 3
ADDITIONAL INFORMATION (cont'd)
phase of this project were 14% of construction cost. The consultant services are
running just under this budget for a very successful project. There were no
amendments to this agreement and the contingency was not used.
With Job No. P1-71 in mind, the value of 15% of the estimated construction cost for Job
No. J-33-3 is reasonable due to additional tasks, longer duration, and complexity.
The Consultant selection was conducted in accordance with the Orange County
Sanitation District's adopted policies and procedures.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (Line item: Section 8, Page 88), and the budget
is sufficient for the recommended action. Project contingency funds will be used for this
agreement.
Date of Approval Contract Amount Contingency
12/15/10 $689,008 $48,231 (7%)
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Page 3 of 3
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
12/01/10 12/15/10
AGENDA REPORT Item Number Item Number
5
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: James D. Herberg, Director of Engineering
CIP Project Manager: Martin Dix
GENERAL MANAGER'S RECOMMENDATION
A. Approve Amendment No. 3 to the Professional Services Agreement with M. J. Schiff
& Associates, Inc., providing for additional engineering services for Interplant Gas
Line Rehabilitation, Job No. J-106, for an additional amount of $104,450, increasing
the total amount not to exceed $361 ,976; and
B. Approve a contingency of $18,099 (5%).
SUMMARY
The purpose of this project is to rehabilitate the interplant gas pipeline that transfers
digester gas between the two plants allowing for optimal use of digester gas for power
production. The interplant pipeline suffered corrosion related failures and emergency
repairs were made in 2003. The pipe was eventually deemed noncompliant by
governing jurisdictions and removed from service in 2006.
Staff began the rehabilitation design of the pipe in 2005. The project was put on hold in
2006, and restarted in 2009. Amendment No. 3 is necessary to complete the
rehabilitation design and includes the addition of revised piping details, permitting
efforts, and additional design review.
PRIOR COMMITTEE/BOARD ACTIONS
February 2010 — Authorized staff to enter into negotiations with M. J. Schiff &
Associates, Inc. for construction support services and approved a budget increase of
$751,734 for a total budget of $4,503,734.
December 2006 — Approved Amendment No. 2 to PSA with M. J. Schiff & Associates.
The General Manager approved this no cost amendment.
February 2006 — Approved Amendment No. 1 to PSA with M. J. Schiff & Associates and
a budget increase of $119,147, for a total budget of $257,526.
May 2005 —Approved Professional Services Agreement with M. J. Schiff & Associates.
Page 1 of 2
ADDITIONAL INFORMATION
The removal of all buried metal in the pipeline is the key change to the design. Buried
metal will corrode over time if not properly protected and maintained. Removing buried
metal and installing a completely non-metallic plastic pipeline eliminates some of the
more costly maintenance and internal inspection requirements like cathodic protection
and "Smart Pigging."
Besides the elimination of buried metal, the amended scope also includes the following
additional services: grouting of the host pipeline and casing crossings at Adams Avenue
and Hamilton Avenue to insure leaking gas cannot accumulate and concentrate in the
host pipeline annulus; adding ports at Plant 1 and Plant 2 to facilitate purging of the
pipeline if a gas leak is detected; adding flanged spools to facilitate the future
installation of automatic shut-off valves; expansion of the commissioning specification to
include gas leak detection survey, to improve safety and comply with federal guidelines;
constructability and safety review; site visits and replacement of buried gas warning
signs; meetings with cities and jurisdictional agencies to discuss project, provide
notification, and gather any work restrictions that may be imposed during construction.
The above tasks may be grouped as design changes ($39,500), design submittals
($40,000) and permitting ($24,900).
The recently introduced federal legislation, proposed after the San Bruno explosion,
removes the "gathering" line exemption so there will no longer be two pipeline
classifications. By removing the less strict "gathering" classification, the Sanitation
District's interplant gas pipeline must comply with tougher transmission restrictions
necessitating most of the changes listed above.
CEQA
This project rehabilitates existing facilities and is categorically exempt. A Notice of
Exemption was filed on January 19, 2006.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (FY 2010-12 Budget: Section 8, Page 65) and
the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
5/25/05 (Orig. PDSA) $138,379 $0
2/22/06 (Amend. No. 1) $257,526 $0
1/24/07 (Amend. No. 2) $257,526 $0
12/15/10 (Amend. No. 3) $361,976 $18,099 (5%)
JH:MD:el:gc
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OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
12/01/10 12/15/10
AGENDA REPORT Item Number Item Number
6
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Gary Conklin, Senior Engineer
GENERAL MANAGER'S RECOMMENDATION
A. Approve Professional Consultant Services Agreements with Black & Veatch
Corporation; Brown and Caldwell; Carollo Engineers, Inc.; HDR Engineering, Inc.;
and Malcolm Pirnie, Inc. to provide planning studies on a task order basis for a two-
year term with a one-year optional renewal;
B. Authorize the General Manager to assign task orders throughout the contract
duration in accordance with the Delegation of Authority Resolution No. OCSD 07-04;
and
C. Approve exception to Resolution No. OCSD 07-04, Section 4.05, authorizing the
General Manager to select any single suitable firm in the Planning Studies Program
for a particular task order valued at $50,000 or less, without having to solicit
proposals from multiple firms.
SUMMARY
Staff is requesting the Board of Directors (Board) to award contracts to five engineering
consulting firms to perform engineering planning studies on a task order basis. This
approach will reduce staff costs and consultant fees, and will accelerate project
schedules.
Task orders will be assigned throughout the contract duration, and will be subject to
approval through the Orange County Sanitation District (OCSD) Delegation of Authority
(DOA), Resolution No. OCSD 07-04, with an exception for studies under $50,000,
where the General Manager may select any single suitable firm.
Task orders that cost $50,000 to $100,000 will be subject to approval by the General
Manager. Task orders from $100,000 to $200,000 will require approval by the
Operations Committee. Approval by the Board of Directors will be required for studies
over $200,000.
The term of the agreements shall be for two years with an optional third year at the
discretion of the Purchasing Manager as described in the DOA under Section 4.08.
Page 1 of 5
Staff anticipates awarding up to $2 million in studies each year that will resolve issues
identified in the 2009 OCSD Facilities Master Plan and other similar planning issues.
These studies have been budgeted in the December 2009 OCSD Facilities Master Plan
SUMMARY (cont'd)
or are included in approved Divisional budgets under consulting services. The Planning
Studies Program (Program) will clarify a number of highly complex planning issues
which are critical to the future CIP, and require the diverse technical expertise that the
selected firms provide.
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
Program Overview
The 2009 OCSD Facilities Master Plan identified over 30 planning issues that are
critical to the CIP program. The Program was developed to execute the studies that will
resolve these issues and other ongoing planning issues.
The issues are highly complex and require the diverse technical expertise that the
selected firms have to offer. They involve the diagnosis of problems and decisions on
which future efforts will be based.
Program Approach
Staff is recommending a task order approach that is used by similar agencies. Although
the DOA addresses the task order type of contract only within the context of Facilities
Engineering Projects, the DOA does provide the Board authority pursuant to Section
4.08 of the DOA to exercise its discretion, when it appears in the best interest of OCSD,
to deviate from particular prescribed procedures in the negotiation and award of
contracts for services. For the purposes of the Program, implementation of this task-
order type of contract provides a number of benefits to OCSD, including cost and time
savings.
The consultants have been prequalified by a competitive process as described below,
which results in a short list of eligible firms. The terms (except for rates) and duration of
all the contracts are identical for each firm. Approval for the individual task orders will
generally follow the procedures and policies described in the DOA.
Task orders for specific studies will be issued to prequalified consultants on the list.
Rotation and budget thresholds will be established to manage this list and to ensure fair
and transparent access to upcoming opportunities for prequalified consultants. This
approach allows multiple projects to be performed under a single agreement rather than
having to issue individual solicitations. It results in administrative overhead savings of
Page 2 of 5
40 to 80 staff hours per project. This approach reduces project schedules by six months
and enables staff to focus on technical issues.
In addition, consultants will benefit from reduced costs related to solicitation(s)
participation and management, which improves competitive pricing of their proposals.
ADDITIONAL INFORMATION (cont'd)
The Program provides for fair and balanced competition between the firms, and pre-
negotiates staff assignments and labor rates, to insure that OCSD gets the best value.
RFP Selection Process
A Request for Proposal (RFP) was sent to seven nationally recognized engineering
firms who were satisfactorily performing similar services at OCSD. Each firm provided a
proposal. The proposals were evaluated by a team of five staff members.
Based on the initial evaluation, two firms were eliminated and interviews were arranged
for the remaining five firms. Following the interviews, the firms were evaluated
according to the following criteria:
( Qualifications of firm (20%)
( Qualifications of Staff (40%)
( Interviews (20%)
( Price (20%)
Based on the evaluation, staff recommends awarding contracts to the following firms:
Black & Veatch Corporation
Brown and Caldwell
Carollo Engineers, Inc.
HDR Engineering, Inc.
Malcolm Pirnie
Program Administration and Task Order Management Process
Individual task orders will be assigned throughout the duration of this contract. Board
approval will be required for each task order through the DOA, with an exception for
Category I tasks, as explained below.
The method of assigning tasks varies with the estimated task amount, as explained
below. Staff will evaluate scope modifications as needed. For all categories, selection
will be according to best value to OCSD.
Page 3 of 5
ADDITIONAL INFORMATION (cont'd)
Task Order Assignment Method
Category Task Cost Process
1 <$50,000 Negotiate with one firm at time.
Annual limit of $150,000 per firm, for projects
in this category.
II Over $50,000 to 200,000 3 proposals, by rotation.
III Over $200,000 to 700,000 Request proposals from all firms in the
program. Minimum of 3 proposals
IV Over $700,000 Traditional RFP process, outside the program.
CATEGORY I (SMALL TASKS)
Tasks in this category involve an exception to the DOA. The DOA dictates that
procurements for amounts less than $50,000 and over $5,000 provide at least three
bids, except for sole source agreements.
Section 4.08 of the DOA, however, provides that the Board of Directors may, when it
appears in the best interests of OCSD, authorize the Staff to negotiate and award a
contract for services, including Professional Service Consultants, without observing the
procedures prescribed.
In this instance, under Category I, it is in OCSD's best interest, based on cost and time
savings, to allow the General Manager, without having to obtain at least three bids, to
select any single firm in the Program for a particular task order based on the General
Manager's determination of the firm's suitability and qualification for the task order.
The amount of work in this category that can be assigned to any one firm is subject to
an annual limit.
CATEGORY 11 (MEDIUM TASKS)
Task order proposals will be requested from three firms based on rotation. The initial
list will be determined according the initial ranking. The RFP will be sent to the first
Page 4 of 5
three firms on the list. The successful firm will move to the end of the list, and the list
will be adjusted accordingly. The next task order RFP will be sent to the top three firms
on the list. If a firm declines to submit a proposal when requested, that firm will move to
the end of the list, and the proposal will be sent to the next firm on the list. The Project
Manager will attempt to obtain three bids for every proposal in this category.
CATEGORY III (LARGE TASKS)
Task order proposals in this category will be sent to all firms in the program. The
Project Manager will attempt to obtain three bids for every proposal in this category.
ADDITIONAL INFORMATION (cont'd)
CATEGORY IV (TASKS OUTSIDE THE CONTRACT)
Projects in this category will not be included in these contracts without special approval
of the Board. These projects will be procured according to a standard RFP procedure,
and could include firms which are not in this program.
CEQA
The project is Statutorily Exempt and will only involve feasibility studies for possible
future actions, which the agency has not approved, adopted, or funded, and will not
have a legally binding effect on later activities.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This action does not impact the Budget. The anticipated task order costs either have
individual project budgets or are identified within a Divisional budget under consulting
services. This authorization complies with authority levels of the OCSD's Delegation of
Authority, with the exception requested for approval to extend the General Manager's
authority for studies up to $50,000 to select any single suitable firm in the Program for a
particular task.
Date of Approval Contract Amount Contingency
N/A N/A N/A
ATTACHMENT
Project List
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Page 5 of 5
Planning Studies Program
Project List
ID# Project Name Description
P2 Criticality Table
Update Update the P2 Criticality Tables.
PB-3A Standby Evaluate and resolve potential PB-3A standby power
P1-111 Power Capacity deficiency.
SP-132 Fuel Cell Feasibility Evaluate the feasibility of installing fuel cells.
Evaluate EPSA motors need for cooling water,
SP-154 EPSA Cooling Water consider emergency override.
P1 Primary
Treatment Area Condition assessment of the P1 Primary Treatment
SP-137 Rehabilitation Study facilities.
Digester Gas
Facilities Condition Assessment of the P1/P2 Digester Gas
SP-141 Assessment Facilities (compressor, flares, gas holder).
Roof Condition
Assessment and
SP-142 Rehabilitation Study Facility-wide Roof Condition Assessment.
P2, 54-inch Primary
Effluent BFV Use Valve cleaning, inspection, and/or a study to
SP-144 Study evaluate needs and alternatives.
Facility Assets Condition assessment of civil and structural
SP-145 Assessment components in process areas.
Utility Water Update base maps, hydraulic model, evaluate code
SP-146 Systems Study compliance.
Administrative
Facilities Master Condition Assessment, code compliance evaluation,
SP-147 Plan space planning study.
Plant Air System Evaluate P1&2 Plant Air Systems, and P2 Air
SP-148 Master Plan Compressor Bldg.
Uninterruptible
Power System Provide a conceptual layout for the UPS System,
SP-150 (UPS) Study based 2007 Energy Master Plan.
Climate Change Evaluate facility impacts from global climate change
SP-152 Impact Study per Executive Order (EO) S-13-08.
P1 Holders 5&6
Conversion to Evaluate the feasibility of converting 2 holding
SP-172 Working Digesters digesters into working digesters.
P2 Soil Liquefaction Evaluate the liquefaction/settlement potential for
SP-177 Study older P2 solids structures.
Sidestream Update Plant 1 and Plant 2 sidestream tables,
Evaluation evaluate capacity of P1 WSSPS.
P2 WSSPS 2A Evaluate P2 WSSPS 2A tunnel flooding and access
Motor Location issues.
Http://Sharepoint/Gm/Board/Published Agenda Reports And Minutes/09.Plan 2010 PCSA_Att_1.Docx,11/23/2010 3:50 PM,page 1 of 2
Planning Studies Program
Project List
ID# Project Name Description
Implement findings of the NWRI study. Evaluate
Effluent Disinfection proximity of AS channel bleach feed point to EPSA
SP-156 Study feed point.
66-inch Interplant
Effluent Pipeline Evaluate best use and rehab for 66" Interplant
SP-164 Needs Assessment Effluent Pipeline, rehabilitation plan.
Wastehauler Odor Evaluate options for reducing off-site odors from
SP-140 Control wastehauler station.
Food Waste
Collection and Evaluate feasibility, costs, funding opportunities for
SP-171 Treatment Study OCSD to accept food waste.
P2 Effluent Reuse Identify beneficial uses for Plant 2 secondary
SP-173 Study effluent.
Potable Water Evaluate quality of Potable Water quality, feasibility
SP-175 Quality Study of possible water softening.
Electrical System
SP-149 Base Map GIS mapping of plant electrical conduits.
Standby Power
SP-158 Study Evaluate standby power demands and capacities.
Outage Recovery
SP-170 Plan Study potential impacts of SCE power outages.
Process SCADA Identify options to replace leased land line
SP-157 Pump Station Link communication to Pump Stations.
Uniform Level of Develop uniform Level-of-Service maintenance
SP-151 Service Standards standards for non-process facilities.
Plant Hydraulic Update the process flow hydraulic profiles for each
SP-168 Study treatment plant.
Odor Control Master Update June 2005 Odor Modeling and Control Plans
SP-166 Plan for Plants 1 & 2.
Stormwater Flow Update the 2005 Peak Flow Management
SP-167 Study Stormwater Master Plan.
Safety Assessment Survey for major items of concern
Misc Process Projects funded under approved division project
Studies budget.
Misc Asset Mgt Projects funded under approved division project
Studies budget.
Http://Sharepoint/Gm/Board/Published Agenda Reports And Minutes/09.Plan 2010 PCSA_Att_1.Docx,11/23/2010 3:50 PM,page 2 of 2
OPERATIONS COMMITTEE Meeting Date To Bd.of Dir.
12/01/10 12/15/10
AGENDA REPORT Item Number Item Number
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 2 to the Agreement with EnerTech Environmental California,
LLC, providing for reimbursement of diverted biosolids to land application.
SUMMARY
EnerTech Environmental California, LLC. (EnerTech) has obtained Bondholder approval
to implement an Interim Technical Plan (Plan) to correct all deficiencies and commission
the Rialto facility by March 2, 2012.
Since commissioning began and until completion of the Plan, EnerTech will have
diverted a portion of Orange County Sanitation District's (OCSD) biosolids to Arizona for
land application. This management option costs less than processing the biosolids to an
energy by-product at the Rialto facility.
OCSD staff is seeking Board approval for Amendment No. 2 to the original agreement
to reimburse OCSD for the cost difference OCSD pays EnerTech to divert biosolids for
land application against the contract rate. If OCSD elects to receive some
reimbursement in the form of non-cash "Diversion Credits," such reimbursement could
begin upon completion of the Plan. Cash reimbursement will begin 3 years after
completion of the Plan.
Amendment No. 2 to the agreement includes the following highlights:
( Reimburses OCSD $3.2 million for biosolids diversion that occurred between
February 2009 and October 2010;
( Reimburses OCSD an estimated amount of $2.4 million for biosolids diversion
that will occur between November 2010 and February 2012, which is the
estimated completion date for their Technical Plan;
( Provides that OCSD may, in its discretion, accept certain specified non-cash
"Diversion Credits" such as "Discount Capacity Credits" or "Environmental
Credits," in lieu of cash for some or all of the reimbursement amount; and
Page 1 of 2
SUMMARY (cont'd)
( Provides three (3) critical interim project milestones. If these milestones are not
met, OCSD may exercise its right to cease transporting biosolids to the Rialto
facility or after 30 days of missing any milestone, OCSD can initiate the process
for terminating the agreement.
PRIOR COMMITTEE/BOARD ACTIONS
11/15/06, adoption of Amendment No. 1 to Agreement with EnerTech Environmental
California, LLC, increasing the amount of Biosolids from 200 tons to 225 tons, and
increasing the contract period from 20 to 25 years, and to increase cost from $69.40 to
$72.40 per ton.
07/20/05, adoption of 10-year agreement with EnerTech Environmental California, LLC
with four five-year options at an initial cost of$69.40 per ton of biosolids managed.
ADDITIONAL INFORMATION
EnerTech began commissioning of the biosolids to energy facility in Rialto, California in
November 2008. They have been unable to complete the commissioning process to
date. This failure has been attributed to numerous start-up issues related to their
patented SlurryCarbTM process and engineering design deficiencies that eventually lead
to a sanitary sewer overflow and a "Cease and Desist Order" issued by the Santa Ana
Watershed Project Authority in December 2009, due to violations of their wastewater
discharge permit.
The EnerTech contract rate for management of biosolids is $72.40 per wet ton plus a
variable rate for the cost of natural gas, electricity, and CPI increases (currently at about
$6.30 per wet ton). A land application cost rate of $47.34 per wet ton is used for
determining the reimbursement amount.
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
N/A
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
12/oi�io
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg
Project Manager: Jim Colston
GENERAL MANAGER'S RECOMMENDATION
Regulatory Initiatives Update
SUMMARY
Staff will provide a brief presentation on several key proposed regulatory initiatives
facing OCSD that will have an immediate impact on the agency's operations, capital
program, or finances.
Key regulations that will be discussed:
( Assembly Bill 32 (2006): The California Air Resources Board (CARB) is continuing
with implementation of the approved Scoping Plan including modifications to the
current Mandatory Regulation for the Reporting of Greenhouse Gases, and the cap-
and-trade regulation which is scheduled to be approved at CARB's December 16,
2010 Board meeting.
( Proposition 23 (2010): On November 2, Proposition 23 was not approved by voters.
This initiative would have suspended implementation of AB 32 until California
unemployment rates dropped below 5.5%.
( EPA Greenhouse Gas Rule (Tailoring Rule): EPA's tailoring rule was approved in
May 2010; implementation dates begin in January 2011 and correspond to specified
greenhouse gas emission thresholds. Specific requirements related to greenhouse
gas emissions will be included in future renewals of OCSD's Title V air quality
permits.
( Wastewater Discharge Requirements — Holloway Mines and Westlake Farms
( EPA Sewage Sludge Incinerator Rule
( Constituents of Emerging Concern (CECs): The State Water Resources Control
Board (SWRCB) established two expert panels to evaluate CECs.
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
May 2010 — Information Item to Operations Committee
ADDITIONAL INFORMATION
None
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
N/A
JC:jb:gc
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