Loading...
HomeMy WebLinkAbout10-06-2010 Operations Committee Agenda Packet AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facility Support Services ORANGE COUNTY SANITATION DISTRICT Wednesday, October 6, 2010 – 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM PUBLIC COMMENTS REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER CONSENT CALENDAR 1. Approve the minutes of the September 1, 2010 Operations Committee meeting. 2. Recommend to the Board of Directors to: Adopt Resolution No. OCSD 10-XX, Adopting Updated Orange County Sanitation District Procedures for Implementing the California Environmental Quality Act; and Repeal Resolution No. OCSD 97-05. Operations Committee October 6, 2010 Page 2 of 5 CONSENT CALENDAR (cont’d) 3. Recommend to the Board of Directors to: Authorize the General Manager to approve and award a Sole Source Negotiation Contract for Ferric Chloride, Specification No. C-2010-466, to Kemira Water, at a unit price of $585.00 per dry ton delivered, plus tax, indexed to Iron Age Black Foundry Busheling benchmark of $385/ton and a pricing correction factor of 34% of the difference of the benchmark and index on a quarterly basis, for an estimated annual contract amount not to exceed $5,618,900 for the period December 1, 2010 through November 30, 2011 with four (4) additional one-year renewal options. 4. Recommend to the Board of Directors to: A. Approve Plans and Specifications for the P2 Plant Water Pump Station Variable Frequency Drive Upgrade, Project No. FE07-11, on file at the office of the Clerk of the Board; and, B. Approve Addendum Nos. 1 and 2 to the plans and specifications; and, C. Receive and file bid tabulation and recommendation; and, D. Award a construction contract to Mass Electric Construction Company for P2 Plant Water Pump Station Variable Frequency Drive Upgrade, Project No. FE07-11, for an amount not to exceed $587,800; and, E. Approve a contingency of $88,170 (15%). 5. Recommend to the Board of Directors to: A. Approve Plans and Specifications for the P1 Scrubbers 5 through 8 H2O2 Pump Replacements, Project No. FE07-18, on file at the office of the Clerk of the Board; and, B. Approve Addendum Nos. 1, 2, and 3 to the plans and specifications; and, C. Receive and file bid tabulation and recommendation; and, D. Award a construction contract to S. S. Mechanical Corporation for P1 Scrubbers 5 through 8 H2O2 Pump Replacements, Project No. FE07-18, for an amount not to exceed $279,000; and, E. Approve a contingency of $41,850 (15%). Operations Committee October 6, 2010 Page 3 of 5 CONSENT CALENDAR (cont’d) 6. Recommend to the Board of Directors to: Approve a contingency increase of $1,922,961 (1%) to the construction contract with J.F. Shea Construction, Inc. for Headworks Improvements at Plant No. 2, Job No. P2-66, for a total contingency of $6,730,363 (3.5%). NON-CONSENT CALENDAR 7. Recommend to the Board of Directos to: A. Approve a budget increase of $385,000 for Rehabilitation of Westside Pump Station,Contract No. 3-52, for a total budget amount of $12,053,000; and, B. Approve a contingency increase of $147,125 (2.5%) to the construction contract with Norm A. Olsson Construction, Inc., for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total contingency of $735,625 (12.5%). INFORMATIONAL ITEMS 8. Ocean Monitoring Program: Sediment Mapping Study. DEPARTMENT HEAD REPORTS · Change Order Management CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employee actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session and are not available for public inspection. At such time as the Committee takes final actions on any of these subjects, the minutes will reflect all required disclosures of information. Operations Committee October 6, 2010 Page 4 of 5 Convene in closed session Reconvene in regular session Consideration of action, if any, on matters considered in closed session. Other business and communications or supplemental agenda items, if any. ADJOURNMENT The next Operations Committee meeting is scheduled for Wednesday, November 3, 2010, at 5:00 p.m. Operations Committee October 6, 2010 Page 5 of 5 Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Committee Chair Tom Beamish (562) 905-9700 LaHabraTom@yahoo.com Committee Secretary: Lilia Kovac (714) 593-7124 lkovac@ocsd.com General Manager Jim Ruth (714) 593-7110 jruth@ocsd.com Assistant General Manager Bob Ghirelli (714) 593-7400 rghirelli@ocsd.com Director of Operations & Maint. Ed Torres (714) 593-7080 etorres@ocsd.com Director of Engineering Jim Herberg (714) 593-7300 jherberg@ocsd.com Director of Facility Support Svcs. Nick Arhontes (714) 593-7210 narhontes@ocsd.com Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District’s Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District’s Board, are available for public inspection in the office of the Clerk of the Board, located at 10844 Ellis Avenue, Fountain Valley, California. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director or staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five (5) days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 10/06/10 To Bd. of Dir. 10/27/10 AGENDA REPORT Item Number 2 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Jim Burror, Engineering Supervisor GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 10-XX, Adopting Updated Orange County Sanitation District Procedures for Implementing the California Environmental Quality Act, and Repeal Resolution No. OCSD 97-05. SUMMARY The California Environmental Quality Act (CEQA) requires governmental agencies at all levels to develop standards and procedures necessary to protect environmental quality. The State Office of Planning and Research regularly prepares, develops, and updates proposed Guidelines to be certified and adopted by the Secretary of the Resources Agency for implementation by public agencies. CEQA requires all public agencies to adopt, by ordinance, resolution, rule, or regulation, objectives, criteria, and procedures for the evaluation of projects and the preparation of environmental impact reports and negative declarations pursuant to CEQA. These procedures must be consistent with CEQA and with the CEQA Guidelines adopted by the Secretary of the Resources Agency. In adopting procedures to implement CEQA, a public agency may adopt the State CEQA Guidelines through incorporation by reference. A revised Manual of Practice and CEQA Guidelines and Procedures Manual were adopted in 1997 pursuant to Resolution No. OCSD 97-05. The current CEQA Guidelines became effective in March 2010. Sanitation District staff has prepared updated Procedures for Implementing the California Environmental Quality Act. PRIOR COMMITTEE/BOARD ACTIONS March 1997 – Adopt Resolution No. 97-05, authorizing adoption of the Manual of Practice and CEQA Guidelines. ADDITIONAL INFORMATION None. Page 2 of 2 CEQA The recommended action is statutorily exempt from the California Environmental Quality Act under Public Resource Code Section 21065 and State CEQA Guidelines Section 15378, because the action will not result in a direct or reasonably foreseeable indirect physical change in the environment. BUDGET / DELEGATION OF AUTHORITY COMPLIANCE N/A Date of Approval Contract Amount Contingency N/A N/A N/A ATTACHMENT 1. Resolution No. OCSD 10-XX 2. Procedure for implementing CEQA JB:sa http://sharepoint/gm/board/Agenda Report Form Library/02.Local CEQA Guidelines.docx 723669.1 RESOLUTION NO. OCSD 10-XX ADOPTING UPDATED ORANGE COUNTY SANITATION DISTRICT PROCEDURES FOR IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT, ADOPTING UPDATED ORANGE COUNTY SANITATION DISTRICT PROCEDURES FOR IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; AND REPEALING RESOLUTION NO. OCSD 97-05 *************** WHEREAS, the District constructs and operates major wastewater treatment works, including 600 miles of trunk stations, pump stations, and two major treatment plants and ocean disposal facilities; and, WHEREAS, the District protects public health and the environment by providing effective wastewater collection, treatment, and recycling; and, WHEREAS, CEQA requires governmental agencies at all levels to develop standards and procedures necessary to protect environmental quality; and, WHEREAS, the State Office of Planning and Research prepares, develops, and regularly updates proposed Guidelines to be certified and adopted by the Secretary of the Resources Agency for implementation by public agencies; and, WHEREAS, CEQA requires all public agencies to adopt, by ordinance, resolution, rule, or regulation, objectives, criteria, and procedures for the evaluation of projects and the preparation of environmental impact reports and negative declarations pursuant to CEQA, consistent with CEQA and with the CEQA Guidelines adopted by the Secretary of the Resources Agency; and, WHEREAS, on March 26, 1997, the Board of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County California adopted Resolution 97-05, authorizing adoption of the District's Manual of Practice and California Environmental Quality Act (CEQA) Guidelines; and, 723669.1 WHEREAS, in adopting procedures to implement CEQA, a public agency may adopt the State CEQA Guidelines through incorporation by reference; and, WHEREAS, the most recent CEQA Guidelines became effective in March 2010; and, WHEREAS, the District has prepared updated Procedures for Implementing the California Environmental Quality Act. NOW, THEREFORE, the Board of Directors of the Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: That the Orange County Sanitation District Procedures for Implementing the California Environmental Quality Act, which incorporates by reference the State CEQA Guidelines, is hereby adopted for the evaluation of projects and the preparation of environmental impact reports and negative declarations pursuant to CEQA. Section 2: That Resolution No. OCSD 97-05 is hereby repealed. PASSED AND ADOPTED at a regular meeting held October 27, 2010. ___________________________________ Chair ATTEST: ___________________________ Clerk of the Board 723668.1 ORANGE COUNTY SANITATION DISTRICT PROCEDURES FOR IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT October, 2010 723668.1 2 TABLE OF CONTENTS Section One. Introduction ............................................................................................................. 3 Section Two. Incorporation of the State CEQA Guidelines by Reference ................................... 3 Section Three. Responsibilities for Implementing CEQA .............................................................. 3 3.01 The General Manager ......................................................................................................... 4 3.02 Advisory Bodies.................................................................................................................. 5 3.03 The Board of Directors ....................................................................................................... 5 Section Four. List of Projects Found to Be Categorically Exempt ............................................... 6 Section Five. Definitions............................................................................................................... 7 723668.1 3 Section One. Introduction This document sets forth the Orange County Sanitation District's objectives, criteria and specific procedures for implementing the California Environmental Quality Act (CEQA), as required by Section 15022 of the State CEQA Guidelines. The document is referred to herein, and may generally be cited as, the "OCSD CEQA Procedures." All terms set forth in Initial Capitals in these OCSD CEQA Procedures are defined in Section Five below. Section Two. Incorporation of the State CEQA Guidelines by Reference The State CEQA Guidelines, 14 California Code of Regulations section 15000 et seq., are incorporated herein by reference. The balance of this document describes only those procedures necessary to tailor the State CEQA Guidelines' general provisions to the District's specific operations. To the extent that these OCSD CEQA Procedures appear to conflict with the State CEQA Guidelines, the State CEQA Guidelines shall prevail. Any portion of these OCSD CEQA Procedures held invalid by a court of competent jurisdiction shall be severed and such decision shall not invalidate the remainder of these Procedures. Section Three. Responsibilities for Implementing CEQA The District provides regional wastewater treatment services to its customers. The District constructs and operates many different types of facilities, including the following: · a wastewater collection system consisting of pipelines and “lift” pumping stations; · two advanced wastewater treatment plants for treating wastewater; and · administrative offices, including the District’s Fountain Valley headquarters. Depending on the circumstances, activities relating to the acquisition, construction, leasing and operation of District facilities may result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, and are thus potentially subject to CEQA. In addition, certain planning and funding activities for particular activities may be subject to CEQA. District Staff, advisory bodies and the Board of Directors all play a role in implementing CEQA. 723668.1 4 3.01 The General Manager As permitted by Section 15025 of the State CEQA Guidelines, the Board of Directors has delegated to the District's staff most of CEQA's environmental review functions. The District’s General Manager shall provide overall management of the District's CEQA compliance program. In providing this management, the General Manager may delegate authority to perform specific tasks to staff working under his direction. The General Manager may also employ and consult with such legal counsel and/or outside consultants as he or she deems necessary or desirable to ensure compliance with CEQA. In providing overall management of the District's CEQA compliance program, the General Manager or his or her designee shall: (a) conduct preliminary review of the activities to determine whether they are subject to CEQA, as described in State CEQA Guidelines Section 15060(c); (b) determine whether proposed activities subject to CEQA are exempt from CEQA under statutory exemptions and/or Categorical Exemptions; (c) determine whether District activities subject to CEQA are exempt where it can be said with certainty that there is no possibility of a Significant Effect on the Environment; (d) determine the appropriate timing of CEQA review; (e) prepare Initial Studies, either in-house or by contract with outside consulting firms; (f) consult with and obtain comments from other agencies, including Responsible Agencies, with regard to environmental Effects; (g) determine whether Projects' Significant Effects will be mitigated to a level of insignificance in Mitigated Negative Declarations; (h) determine whether Projects may have a Significant Effect on the Environment and therefore require preparation of an EIR; (i) prepare draft and final Negative Declarations, Mitigated Negative Declarations and EIRs, either in-house or by contract with outside consulting firms; (j) circulate and file environmental documents with appropriate agencies as required by law, including Negative Declarations, Mitigated Negative Declarations and EIRs; (k) assure adequate opportunity for public review and comment on Negative Declarations, Mitigated Negative Declarations and EIRs; (l) evaluate and respond to comments on environmental documents as required by law; 723668.1 5 (m) determine whether a Negative Declaration, Mitigated Negative Declaration or EIR is adequate and meets applicable CEQA requirements; (n) prepare mitigation monitoring or reporting programs pursuant to State CEQA Guidelines Section 15097 for Mitigated Negative Declarations and EIRs as required by law, either in-house or by contract with outside consulting firms; (o) designate District employees or other representatives to oversee the District's implementation of mitigation measures set forth in Mitigated Negative Declarations and EIRs pursuant to adopted mitigation monitoring or reporting programs; (p) file notices as may be required by law or otherwise deemed desirable, such as Notices of Exemption, Notices of Preparation and Notices of Determination; (q) assure that all activities under CEQA are completed within the time frames required by law; (r) review and comment upon, as appropriate, external planning documents circulated to the District under CEQA for Projects proposed to be approved or carried out by other agencies that may impose impacts on District facilities; and (s) perform such other tasks as are necessary or desirable in fulfilling the District's CEQA responsibilities, other than those reserved to Advisory Bodies or the Board of Directors below. 3.02 Advisory Bodies The Board of Directors has established certain standing advisory committees. From time to time, the Board of Directors also creates ad hoc advisory bodies on various matters. Where an advisory body is required to make a recommendation on a Project to the Board of Directors, the advisory body shall also review and consider any existing environmental documentation prior to making its recommendation, as required by State CEQA Guidelines Section 15025. 3.03 The Board of Directors The Board of Directors, the District's decision-making body, shall: (a) review, consider and certify final ElRs, Negative Declarations and Mitigated Negative Declarations prior to approving Projects; and (b) make the written EIR findings required by State CEQA Guidelines Sections 15091 and 15093 relating to, inter alia, mitigation measures, alternatives and statements of overriding considerations, as applicable. These tasks shall not be delegated to District staff. 723668.1 6 Section Four. List of Projects Found to Be Categorically Exempt Pursuant to Sections 15022(a)(1)(C) and 15061 of the State CEQA Guidelines, this section sets forth a list of specific types of Projects often handled by the District that have been found to be categorically exempt from CEQA in particular cases. Citations in parentheses are references to the State CEQA Guidelines. Under the State CEQA Guidelines, the District may only rely on Categorical Exemptions as long as none of the exceptions set forth in State CEQA Guidelines Section 15300.2 apply. (a) Operations at Existing Facilities (§ 15301). The District has performed a wide variety of operational, maintenance, repair and alteration activities at existing facilities that the District has found to be categorically exempt from CEQA, because the activities involved no or negligible expansion of use. Without limiting the foregoing, for example, the District has found the following activities to be exempt in specific circumstances: cleaning, repair and maintenance of pipelines and pump stations; minor interior and exterior alterations of buildings; restoration of damaged structures and equipment to meet current standards; small additions to existing structures; addition of new copy on existing on and off premise signs; maintenance of existing landscaping; and demolition of small structures including accessory structures such as fences. (b) Replacement and Reconstruction (§15302). The District has replaced and reconstructed existing structures and facilities where a new structure was located on the same site as a replaced structure, and the new structure had substantially the same purpose and capacity as the replace structure. Without limiting the foregoing, the District has replaced reaches of pipeline and buildings. (c) New Construction or Conversion of Small Structures (§15303). The District has constructed new small structures and converted other small structures, not involving use of significant amounts of hazardous substances, and found these projects to be exempt from CEQA. (d) Minor Alterations to Land (§15304). The District has implemented various minor alterations to land and determined them to be exempt from CEQA, such as minor trenching and backfilling, new landscaping, and filling of earth into previously excavated land with compatible material, where the surface was restored. (e) Inspections (§15309). The District has conducted inspection activities at existing and proposed facilities, and has determined that these inspections are exempt from CEQA. (f) Accessory Structures (§15311). The District has constructed minor structures accessory to existing facilities, such as small parking lots, and determined that these activities are exempt from CEQA. 723668.1 7 (g) Surplus Government Property Sales (§15312). The District has disposed of surplus property and determined that such disposal is exempt from CEQA in particular cases. (h) Educational or Training Programs Involving No Physical Changes (§15322). The District has implemented educational and training programs that involve no physical changes to the environment, and determined that the programs are exempt from CEQA. (i) Minor Actions to Prevent, Minimize, Stabilize, Mitigate or Eliminate the Release or Threat of Release of Hazardous Waste or Hazardous Substances (§15330). The District has conducted minor cleanup of hazardous waste and/or hazardous substances at various facilities. Where the requirements of State CEQA Guidelines Section 15330 are met, the District has determined that such minor cleanups are exempt from CEQA. This list is intended to be representative only, and is not an exhaustive listing of the many categorical exemptions that the District has relied on, or that may be available to the District in the future, under the State CEQA Guidelines. Section Five. Definitions As used in these OCSD CEQA Procedures, the following terms with Initial Capitals have the accompanying definition. Board of Directors: The Board of Directors of the Orange County Sanitation District CEQA: California Environmental Quality Act of 1970 as amended, Public Resources Code Section 21000 et seq. State CEQA Guidelines: California Resources Agency, "Guidelines for Implementation of the California Environmental Quality Act of 1970", Title 14, California Code of Regulations, Section 15000 et seq. General Manager: The District’s General Manager District: Orange County Sanitation District As used in these OCSD CEQA Procedures, the following terms with Initial Capitals shall have the meanings as defined in Article 20 of the State CEQA Guidelines, Section 15350 et seq.: Categorical Exemption Effects Environment Environmental Impact Report, or "EIR" Initial Study Lead Agency Mitigated Negative Declaration Mitigation 723668.1 8 Negative Declaration Notice of Determination Notice of Exemption Notice of Preparation Project Responsible Agency Significant Effect on the Environment Form No. DW-102 Revised: 01/11/10 Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 10/06/10 To Bd. of Dir. 10/27/10 AGENDA REPORT Item Number 3 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Operations and Maintenance GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to approve and award a Sole Source Negotiation Contract for Ferric Chloride, Specification No. C-2010-466 to Kemira Water, at a unit price of $585.00 per dry ton delivered, plus tax, indexed to Iron Age Black Foundry Busheling benchmark of $385/ton and a pricing correction factor of 34% of the difference of the benchmark and index on a quarterly basis, for an estimated annual contract amount not to exceed $5,618,900 for the period December 1, 2010 through November 30, 2011 with four (4) additional one-year renewal options. SUMMARY · Ferric chloride (ferric) is an iron salt, which is currently used to increase the solids removal efficiencies at both Plant 1 and Plant 2 in the primary treatment process and to control digester hydrogen sulfide to meet Air Quality Management District (AQMD) requirements. · Kemira Water is the only vendor in the Western Region capable of providing the 8,000 plus dry tons per year of ferric chloride required for District operations. Kemira has been the ferric supplier for over 10 years. · In the past month, Kemira has purchased a start-up ferric company named Water Elements Inc., thus successfully eliminating the only possible competitor in the region with no foreseeable competitor in the near future. · Historically, Kemira has demanded a substantial increase to their ferric costs to all municipalities that have ranged from 10 to 50 percent increase in unit price. · In the absence of any competition a bid process involving only one source could result in a substantive price escalation. The District is attempting to minimize this potential price escalation through a negotiated partnership approach targeting the current commodity index based pricing. Data suggests that iron indexed pricing which has been in effect since FY 2008-09 is reasonable and appropriate for this single-source market place. Form No. DW-102 Revised: 01/11/10 Page 2 of 2 SUMMARY (cont’d) · A survey of ferric pricing from other wastewater agencies with comparable ferric consumption establishes that the proposed pricing is competitive. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION In fiscal year 2005-06, Kemira Water was awarded a one-year contract to provide ferric chloride after competitive bidding. The contract included a provision for four (4) one-year contract extensions at the original bid price. The final one-year contract extension was awarded in fiscal year 2009-10 and this contract ends on November 30, 2010. CEQA N/A Form No. DW-102.2 Revised: 01/11/2010 Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 10/06/10 To Bd. of Dir. 10/27/10 AGENDA REPORT Item Number 4 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Derek E. Davis GENERAL MANAGER'S RECOMMENDATION A. Approve Plans and Specifications for the P2 Plant Water Pump Station Variable Frequency Drive Upgrade, Project No. FE07-11, on file at the office of the Clerk of the Board; and, B. Approve Addendum Nos. 1 and 2 to the plans and specifications; and, C. Receive and file bid tabulation and recommendation; and D. Award a construction contract to Mass Electric Construction Company for P2 Plant Water Pump Station Variable Frequency Drive Upgrade, Project No. FE07-11, for an amount not to exceed $587,800; and, E. Approve a contingency of $88,170 (15%). SUMMARY This project will replace three variable frequency drives at the Plant Water Pump Station located at Plant No. 2. The Work of this project includes upgrades to the existing control system for full automation and rerouting electrical motor cables and conduits. The plans and specifications for P2 Plant Water Pump Station Variable Frequency Drive Upgrade, Project No. FE07-11, were completed in June 2010. Eight sealed bids were received on August 31, 2010. After evaluation of the bids by the Orange County Sanitation District (Sanitation District) Evaluation Team, Mass Electric Construction Company is deemed the lowest, responsive and responsible bidder. The Sanitation District Evaluation Team recommends awarding the contract to Mass Electric Construction Company. Form No. DW-102.2 Revised: 01/11/2010 Page 2 of 2 Summary information on the bid opening for P2 Plant Water Pump Station Variable Frequency Drive Upgrade, Project No. FE07-11, is as follows: Project Budget $1,302,293 Construction Contract Budget (FE07-11) $ 723,400 Engineer’s Construction Estimate $ 636,600 Lowest, Responsive, Responsible Bid $ 587,800 High Bid $ 851,000 PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The contractor selection was conducted in accordance with the Sanitation District’s adopted policies and procedures. Bidder Amount of Bid Mass Electric Construction Company $587,800 Tamang Electric, Inc. $589,880 Miron Electric Construction Corporation $609,000 Minako America Corporation (dba Minco Construction) $639,000 Morrow-Meadows Corporation $644,884 California Electric Services $665,363 KDC Inc. (dba Dynalectric, dba KDC Systems) $799,754 Sachs Electric Company $851,000 CEQA A Notice of Exemption was filed for this project on August 24, 2007. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (Budget Update Fiscal Year 2010-2011, Line Item 98, FE-P2) and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 10/27/10 $587,800 $88,170 (15%) JH:DD:aln H:\dept\agenda\Operations Committee\Operations 2010\1010\07.FE07-11 AR Award Contractor.docx Form No. DW-102.2 Revised: 01/11/2010 Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 10/06/10 To Bd. of Dir. 10/27/10 AGENDA REPORT Item Number 5 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Derek E. Davis GENERAL MANAGER'S RECOMMENDATION A. Approve Plans and Specifications for the P1 Scrubbers 5 through 8 H2O2 Pump Replacements, Project No. FE07-18, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1, 2, and 3 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to S. S. Mechanical Corporation for P1 Scrubbers 5 through 8 H2O2 Pump Replacements, Project No. FE07-18, for an amount not to exceed $279,000; and, E. Approve a contingency of $41,850 (15%). SUMMARY This project will replace the existing hydrogen peroxide feed system with a new bleach feed system at the Plant No.1 Primary Scrubber Complex. The project consists of installing new chemical feed pumps and feed piping, a new chemical storage tank, and a new chlorine residual sample line. The plans and specifications for P1 Scrubbers 5 through 8 H2O2 Pump Replacements, Project No. FE07-18, were completed in July 2010. Six sealed bids were received on August 24, 2010. After evaluation of the bids by the Orange County Sanitation District (Sanitation District) Evaluation Team, S. S. Mechanical Corporation is deemed the lowest, responsive and responsible bidder. The Sanitation District Evaluation Team recommends awarding the contract to S. S. Mechanical Corporation. Form No. DW-102.2 Revised: 01/11/2010 Page 2 of 2 Summary information on the bid opening for P1 Scrubbers 5 through 8 H2O2 Pump Replacements, Project No. FE07-18 is as follows: Project Budget $ 900,000 Construction Contract Budget (FE07-18) $ 500,000 Engineer’s Construction Estimate $ 478,000 Lowest, Responsive, Responsible Bid $ 279,000 High Bid $ 431,000 PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The contractor selection was conducted in accordance with the Sanitation District’s adopted policies and procedures. Bidder Amount of Bid S. S. Mechanical Corporation $ 279,000 SCW Contracting Corporation $ 322,128 J. R. Filanc Construction Company, Inc. $ 334,061 Halcyon Electrical, Inc. $ 346,000 Tamang Electrical, Inc. $ 369,880 Humphrey Constructors $ 431,000 CEQA A Notice of Exemption was filed for this project on March 5, 2008. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (Budget Update Fiscal Year 2010-2011, Line Item 97, FE-P1) and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 10/27/10 $279,000 $41,850 (15%) JH:DD:aln H:\dept\agenda\Operations Committee\Operations 2010\1010\08.FE07-18 AR Award Contractor.docx Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 10/06/10 To Bd. of Dir. 10/27/10 AGENDA REPORT Item Number 6 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Pamela Koester GENERAL MANAGER'S RECOMMENDATION Approve a contingency increase of $1,922,961 (1%) to the construction contract with J.F. Shea Construction, Inc. for Headworks Improvements at Plant No. 2, Job No. P2-66, for a total contingency of $6,730,363 (3.5%). SUMMARY This project includes the design and construction of a new Headworks and demolition of the existing Headworks at Plant No. 2. The project was awarded on May 25, 2005 and a Notice to Proceed was issued to the Contractor on September 15, 2005. There have been significant additional costs incurred on this project from a variety of issues, the most significant of which include modifications to the main sewage pump reverse rotation mechanisms, medium voltage switchgear, process lighting, stop plate guides, distribution box replacement, odor control fan rotation, 84-inch bypass design, generator controls, site dewatering, wire tagging, grit chamber platforms, and unknown utility conditions. The project is 93% complete and in order to be able to cover any further unexpected field conditions or interferences, staff has determined that the contingency budget of 2.5% is inadequate and requests an additional contingency of $1,922,961 (1%) for a total project contingency of $6,730,363 (3.5%). PRIOR COMMITTEE/BOARD ACTIONS May, 2005 – Approved Plans and Specifications, and awarded construction contract to J.F. Shea Construction, Inc., for an amount not to exceed $192,296,073. ADDITIONAL INFORMATION None. Page 2 of 2 CEQA This project was included in the Final Subsequent Environmental Impact Report for the Treatment Plant No. 2 Headworks Replacement Project, dated April 2004, prepared by Environmental Science Associates (ESA), certified on April 28, 2004. A Notice of Determination was filed on April 30, 2004. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (FY 2010-12 Budget: Section 8, Page 9. Date of Approval Contract Amount Contingency 05/25/05 $192,296,073 $4,807,402 (2.5%) 10/27/10 $1,922,961 (1%) Total $6,730,363 (3.5%) JH:PK:cb:el:cb H:\dept\agenda\Operations Committee\Operations 2010\1010\09.P2-66 AR Contingency Increase 100610.docx Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 10/06/10 To Bd. of Dir. 10/27/10 AGENDA REPORT Item Number 7 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Alberto Acevedo GENERAL MANAGER'S RECOMMENDATION A. Approve a budget increase of $385,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of $12,053,000; and, B. Approve a contingency increase of $147,125 (2.5%) to the construction contract with Norm A. Olsson Construction, Inc., for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total contingency of $735,625 (12.5%). SUMMARY This project includes the design and construction of mechanical, electrical, instrumentation and controls, structural, landscape, and architectural improvements to bring the Westside Pump Station into compliance with Orange County Sanitation District (Sanitation District) Standards. The project was awarded on June 25, 2008 and a Notice to Proceed was issued to the contractor on August 26, 2008. There have been significant additional costs incurred on this project from a variety of issues, but most significantly from extensive damage to the concrete in the pump station structure requiring significantly more rehabilitation of the existing concrete than was originally known. Additional potential change orders include generator modifications necessary to meet Environmental Impact Report (EIR) requirements. The project is 92% complete and in order to be able to account for any further unexpected field conditions or interferences, staff has determined that the previously approved contingency is inadequate. The existing project budget is not sufficient to cover the requested additional contingency and additional time for inspection and technical support staff during the construction and commissioning phase. Page 2 of 2 PRIOR COMMITTEE/BOARD ACTIONS November 2009 – Approved a contingency increase of $117,700 (2%) for a total contingency of $588,500 (10%); and approved a budget increase of $250,000, for a total budget amount of $11,275,000. September 2009 – Approved a budget increase of $516,000 for a total budget amount of $11,025,000; and approved a contingency increase of $176,550 (3%), for a total contingency of $470,800 (8%). June 2009 – Approved a budget revision in CIP Budget or FY 2009-10, for a total budget amount of $10,509,000. June 2008 – Approved a budget increase of $700,000; awarded a contract to Norm A. Olsson Construction, Inc., for total amount not to exceed $5,885,000; and approved a contingency of $294,250 (5%). ADDITIONAL INFORMATION None. CEQA A Negative Declaration was filed for this project on March 9, 2005 and certified on May 25, 2005. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (FY 2010-12 Budget: Section 8, Page 8) but the budget is insufficient. The budget increases will be from offset from reductions on other capital projects. Date of Approval Contract Amount Contingency 06/25/08 $5,885,000 $294,250 (5%) 09/23/09 11/18/09 10/27/10 $176,550 (3%) $117,700 (2%) $147,125 (2.5%) $735,625 (12.5%) JH:AA:cb:gc H:\dept\agenda\Operations Committee\Operations 2010\1010\10.3-52.docx Form No. DW-102.2 Revised: 01/11/2010 Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 10/06/10 To Bd. of Dir. AGENDA REPORT Item Number 8 Item Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Operations and Maintenance GENERAL MANAGER'S RECOMMENDATION Information Only: Ocean Monitoring Program: Sediment Mapping Study SUMMARY The Ocean Monitoring Program is responsible for monitoring the receiving waters around our outfall and determining whether or not our effluent discharge is having an adverse impact on the marine ecosystem as well as the beneficial uses of the nearby recreation waters. In recent years, our monitoring efforts have been showing a change in the benthic (i.e. small animals that live in the sediments around the outfall). The cause of these changes is not known at this time, though several factors including initiation of effluent chlorination and de-chlorination in 2002 and increased brine discharge associated with GWRS in 2008 could be contributing factors. In addition, study efforts looking at endocrine disrupting compounds and other emerging pollutants of concern have shown some impacts on bottom dwelling fish. In response to these findings, staff has initiated a project that will strengthen our ability to detect changes in sediment quality in the receiving waters monitoring area. This project could also lower sampling and analysis costs associated with a more efficient station sampling array. The Phase I effort, completed in June 2010, consists of an analysis of OCSD’s historical benthic monitoring data to evaluate the effectiveness of the current sampling program specified in the NPDES permit. A new sampling program design will be proposed from the statistical analysis which will be field-tested in Phase II. The Phase II field sampling effort occurred in July 2010. The samples from the Phase II effort are being processed and analyzed by District staff. These results will be used by the Southern California Coastal Water Research Program staff to develop a refined second sampling program design, which will then be final field tested and analyzed. The result of this significant effort will be the production of a final map of the outfall footprint, and an optimized benthic sampling design that will be one of several tools used by the staff to determine the cause of the recent sediment eco-system changes that are seen around the outfall, as well as any future changes that may occur due to the addition of new chemicals or changes in treatment plant processes. Form No. DW-102.2 Revised: 01/11/2010 Page 2 of 2 A presentation will be provided to the Operations Committee on the project efforts and status. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A CEQA N/A BUDGET / DELEGATION OF AUTHORITY COMPLIANCE N/A