HomeMy WebLinkAbout06-08-2022 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, June 8, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chair Glenn Parker on Wednesday, June 8, 2022 at 5:01
p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 22-14, due to the continued State of Emergency Order. Chair Parker
announced the teleconference meeting guidelines and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
ABSENT:Art Brown
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the
Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General
Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of
Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director
of Environmental Services; Mo Abiodun; Jennifer Cabral; Sam Choi; John Frattali; Tina
Knapp; Laura Maravilla; Rob Michaels; John Preston; Wally Ritchie; Thomas Vu; and Ruth
Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, and Dennis Mulqueeny, Alliant
Insurance, were in attendance telephonically.
PUBLIC COMMENTS:
None.
Clerk of the Board Kelly Lore stated that Late Communication had been received regarding
Item No. 7 which was delivered to the Committee and made available to the public today.
REPORTS:
Chair Parker and Assistant General Manager Lorenzo Tyner did not provide reports.
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ADMINISTRATION
COMMITTEE
Minutes June 8, 2022
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2343
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held May 11,
2022.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Art Brown
ABSTENTIONS:None
2.ENVIRONMENTAL REGULATORY REPORTS 2022-2221
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file environmental regulatory reports: Annual Biosolids Management
Compliance Report CY 2021, Annual Pretreatment Program Report FY 2021 (July
2020-June 2021), Semi-Annual Pretreatment Program Report (July-December 2021),
Annual Mandatory Reporting of Greenhouse Gas Emissions Report CY 2021, Annual
Emission Report CY 2021, Annual Marine Monitoring Annual Report FY 2021 (July
2020-June 2021), Quinquennial Sewer System Management Plan, and the Biannual
Wastewater Discharge Requirements Sewer System Management Plan Audit.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Art Brown
ABSTENTIONS:None
3.GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 2022-2306
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes June 8, 2022
Adopt Resolution No. OC SAN 22-XX, entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Establishing the Annual Appropriations Limit
for Fiscal Year 2022-23 for the Orange County Sanitation District in accordance with
the Provisions of Division 9 of Title 1 of the California Government Code”.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Art Brown
ABSTENTIONS:None
4.AWARD ACCEPTANCE PROTOCOLS 2022-2320
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 22-XX entitled, “A Resolution of the Board of Directors
of the Orange County Sanitation District Establishing Award Acceptance Protocols, and
Repealing Resolution No. OCSD 08-19”.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Art Brown
ABSTENTIONS:None
5.FY 2022-23 USE CHARGES FOR SANTA ANA WATERSHED
PROJECT AUTHORITY
2022-2339
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 22-XX, entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Establishing Use Charges for the 2022-23
Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the
Santa Ana Watershed Project Authority (“SAWPA”).”
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
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ADMINISTRATION
COMMITTEE
Minutes June 8, 2022
ABSENT:Art Brown
ABSTENTIONS:None
6.HAZARDOUS WASTE DISPOSAL, SPECIFICATION NO.
S-2022-1304BD
2022-2348
Originator: Celia Chandler
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a service contract with Clean Harbors Environmental Services, Inc.
(Clean Harbors) to provide Hazardous Waste Disposal Services, Specification
No. S-2022-1304BD, for a total annual amount not to exceed $345,165 for the
period beginning July 1, 2022, through June 30, 2023, with 4 one-year renewal
options; and
B. Approve an annual contingency of $34,516 (10%).
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Art Brown
ABSTENTIONS:None
NON-CONSENT:
7.2022-23 PROPERTY-LIABILITY INSURANCE RENEWALS 2022-2347
Originator: Lorenzo Tyner
Mr. Tyner provided a brief introduction to the item and Controller Wally Ritchie provided
an overview of the various renewals, current market, Property and Boiler & Machinery
adjustment, and indicated staff will provide final numbers as soon as received. Dennis
Mulqueeny, Alliant Insurance, responded to questions regarding Earthquake insurance
coverage limits, premiums, and key structures analyzed for coverage. Mr. Mulqueeny
stated that he will provide additional written information on Earthquake limits for
building contents prior to the renewal.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes June 8, 2022
Approve the Orange County Sanitation District FY 2022-23 Property-Liability Insurance
Renewals included in the FY 2022-23 and FY 2023-24 Budget for the not-to-exceed
amounts specified below:
Property and Boiler & Machinery - Not to Exceed $ 1,812,868
Excess General Liability Insurance - Not to Exceed $ 1,064,822
Excess Workers’ Compensation Insurance - Not to Exceed $ 343,000
Earthquake Insurance - Not to Exceed $ 131,927
TOTAL $ 3,352,617
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Art Brown
ABSTENTIONS:None
8.PROPOSED FY 2022-23 AND FY 2023-24 BUDGET 2022-2342
Originator: Lorenzo Tyner
Mr. Tyner provided an introduction to the item and described the process for creating a
two-year budget. Mr. Ritchie provided a PowerPoint presentation which included an
overview of the sources of revenues, rate structure, operating expenses, Capital
Improvement Program (CIP), debt service, and a budget summary. Mr. Ritchie and Mr.
Tyner responded to questions regarding the upcoming Rate Study, Budget Update,
and Financial & CIP Reporting.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the proposed Operating, Capital, Debt Service, and Self-Insurance Budgets
for FY 2022-23 and FY 2023-24 as follows:
FY 2022-23 FY 2023-24
Net Operating $ 201,144,702 $ 209,891,777
Self-Insurance - Workers’ Comp. $ 790,000 $ 810,000
Self-Insurance - Property & Gen. Liability $ 2,900,000 $ 3,040,000
Net Capital Improvement Program $ 268,167,501 $ 315,307,637
Debt/COP Service $ 68,568,134 $ 68,611,384
Intra-District Joint Equity Purchase/Sale(1) $ 3,500,000 $ 3,500,000
TOTAL $ 545,070,337 $ 601,160,798PP
(1) Cash to/from Revenue Area 14 (RA14) in exchange for capital assets to/from Consolidated
Revenue Area 15 (RA15)
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ADMINISTRATION
COMMITTEE
Minutes June 8, 2022
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Kim Carr, Rose Espinoza,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver,
Chad Wanke and John Withers
NOES:Ron Bates
ABSENT:Art Brown
ABSTENTIONS:None
INFORMATION ITEMS:
9.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL
SERVICES LABORATORY AND OCEAN MONITORING UPDATE
2022-2356
Originator: Lan Wiborg
Environmental Lab and Ocean Monitoring Manager Samuel Choi provided a
PowerPoint presentation regarding the Environmental Laboratory and Ocean
Monitoring Program which included an overview of the environmental services
department, environmental monitoring, accreditations, the laboratory and ocean
monitoring division, laboratory tests and instruments, ocean monitoring, the 2020-2021
OC Beach Report Card, research and innovation endeavors, partners, and community
outreach.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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ADMINISTRATION
COMMITTEE
Minutes June 8, 2022
ADJOURNMENT:
Chair Parker declared the meeting adjourned at 6:08 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, July 13, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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