HomeMy WebLinkAbout06-01-2022 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, June 1, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chair Brooke Jones on Wednesday, June 1, 2022 at 5:00 p.m.
in the Administration Building of the Orange County Sanitation District. Chair Jones stated
that the meeting was being held telephonically and via Internet accessibility in accordance
with new provisions in California Government Code Section 54953 and Resolution No. OC
SAN 22-14, due to the continued State of Emergency Order. Chair Jones announced the
teleconference meeting guidelines and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten,
Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad
Zimmerman
ABSENT:Johnathan Ryan Hernandez
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Sam Choi;
Tanya Chong; Raul Cuellar; Mike Dorman; Tina Knapp; Rob Michaels; Jeff Mohr; Adam
Nazaroff; Wally Ritchie; Thomas Vu; Eros Yong; and Ruth Zintzun were in attendance
telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Jones and General Manager Jim Herberg did not provide reports.
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OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
OPERATIONS COMMITTEE Minutes June 1, 2022
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2299
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held May 4,
2022.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten,
Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad
Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
2.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2022-2203
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending March 31, 2022.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten,
Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad
Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
3.BUILDING B FLOOR REPLACEMENT, JIB CRANE AND FORKLIFT
PAD, PROJECT NO. FR1-0012
2022-2262
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes June 1, 2022
A. Receive and file Bid Tabulation and Recommendation for Building B Floor
Replacement, Jib Crane and Forklift Pad, Project No. FR1-0012;
B. Award a Construction Contract to Vicon Enterprise for Building B Floor
Replacement, Jib Crane and Forklift Pad, Project No. FR1-0012 for an amount
not to exceed $220,000; and
C. Approve a contingency of $22,000 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten,
Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad
Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
4.PLANT NO. 2 TRICKLING FILTER “A” ROTARY DISTRIBUTOR MAST
REPLACEMENT
2022-2309
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order Contract to Ovivo USA, LLC (Ovivo) for
a direct replacement Center Mast assembly for the Plant No. 2 Trickling Filter
“A” solids contact, Secondary Treatment, in an amount not to exceed $461,500,
plus applicable sales tax and shipping; and
B. Approve a contingency of $46,150 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten,
Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad
Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
5.SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 CENTRAL
GENERATION FACILITIES' CARBON MEDIA CHANGE-OUT
2022-2321
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes June 1, 2022
A. Approve a Service Contract to Carbon Bulk Sales LLC to install and dispose of
activated carbon media for Plant Nos. 1 and 2 Cen-Gen Facilities, Specification
No. S-2022-1289BD, for a total amount not to exceed $420,972 for the period
beginning July 1, 2022 through June 30, 2023, with four (4) one-year renewal
options; and
B. Approve an annual contingency of $42,097 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten,
Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad
Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
NON-CONSENT:
6.ENERGY AND DIGESTER GAS MASTER PLAN, PROJECT NO.
PS21-04
2022-2230
Originator: Kathy Millea
Engineering Manager Mike Dorman provided a PowerPoint presentation which
included information on OC San's Energy Independence Policy; background on Central
Generation, engine overhaul, and replacement options; study objectives; diagrams of
Plant process flow; loads fed from standby power and from Cen Gen; energy
independence; and the proposal selection process and negotiation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A Approve a Professional Services Agreement with Brown and Caldwell to provide
engineering services for the Energy and Digester Gas Master Plan, Project No.
PS21-04, for an amount not to exceed $1,438,037; and
B. Approve a contingency of $143,804 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten,
Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad
Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes June 1, 2022
7.REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55,
PROJECT NO. FE18-13
2021-1944
Originator: Kathy Millea
Engineering Manager Jeff Mohr provided a brief introduction for the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Redhill Relief Sewer
Relocation at State Route 55, Project No. FE18-13;
B. Award a Construction Contract to SRK Engineering, Inc. for Redhill Relief Sewer
Relocation at State Route 55, Project No. FE18-13 for an amount not to exceed
$2,213,000; and
C. Approve a contingency of $331,950 (15%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten,
Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad
Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
8.BUSHARD DIVERSION STRUCTURE REPAIR, PROJECT NO. MP-307 2022-2141
Originator: Kathy Millea
Mr. Mohr provided a PowerPoint presentation which included a description of the
project location, structure diversion of flows between the Plants, bid results, and factors
affecting the bid price.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Bushard Diversion
Structure Repair, Project No. MP-307;
B. Award a Construction Contract to Abhe & Svoboda, Inc. for Bushard Diversion
Structure Repair, Project No. MP-307 for an amount not to exceed $1,762,545;
and
C. Approve a contingency of $176,255 (10%).
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OPERATIONS COMMITTEE Minutes June 1, 2022
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten,
Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad
Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
INFORMATION ITEMS:
9.FY 2022-23 AND FY 2023-24 BUDGET PRESENTATION 2022-2340
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a PowerPoint presentation regarding the proposed
FY 2022-23 and 2023-24 Budget which included an overview of OC San's revenue,
expenses, capital improvement program, and debt service.
ITEM RECEIVED AS AN:
Information Item.
10.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL
SERVICES LABORATORY AND OCEAN MONITORING UPDATE
2022-2193
Originator: Lan Wiborg
Environmental Lab and Ocean Monitoring Manager Samuel Choi provided a
PowerPoint presentation regarding the Environmental Laboratory and Ocean
Monitoring Program which included an overview of the Environmental Services
department, environmental monitoring, accreditations, the Laboratory and Ocean
Monitoring division, laboratory tests and instruments, ocean monitoring, the 2020-2021
OC Beach Report Card, research and innovation endeavors, partners, and community
outreach.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
Director of Engineering Kathy Millea acknowledged Mr. Mohr who is retiring after 10 years of
service to OC San.
CLOSED SESSION:
None.
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OPERATIONS COMMITTEE Minutes June 1, 2022
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
In response to a question from Director Ooten, Mr. Herberg stated that he would contact the
General Manager of Costa Mesa Sanitary District regarding information on the new
wastewater regulations.
ADJOURNMENT:
Chair Jones declared the meeting adjourned at 6:02 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, July 6, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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