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HomeMy WebLinkAbout06-01-2022 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, June 1, 2022 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chair Brooke Jones on Wednesday, June 1, 2022 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-14, due to the continued State of Emergency Order. Chair Jones announced the teleconference meeting guidelines and led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad Zimmerman ABSENT:Johnathan Ryan Hernandez STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Sam Choi; Tanya Chong; Raul Cuellar; Mike Dorman; Tina Knapp; Rob Michaels; Jeff Mohr; Adam Nazaroff; Wally Ritchie; Thomas Vu; Eros Yong; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Jones and General Manager Jim Herberg did not provide reports. Page 1 of 7 OC ~SAN ORANGE COUNTY SANITATION DISTRICT OPERATIONS COMMITTEE Minutes June 1, 2022 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2022-2299 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held May 4, 2022. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Johnathan Ryan Hernandez ABSTENTIONS:None 2.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2022-2203 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending March 31, 2022. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Johnathan Ryan Hernandez ABSTENTIONS:None 3.BUILDING B FLOOR REPLACEMENT, JIB CRANE AND FORKLIFT PAD, PROJECT NO. FR1-0012 2022-2262 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 7 OPERATIONS COMMITTEE Minutes June 1, 2022 A. Receive and file Bid Tabulation and Recommendation for Building B Floor Replacement, Jib Crane and Forklift Pad, Project No. FR1-0012; B. Award a Construction Contract to Vicon Enterprise for Building B Floor Replacement, Jib Crane and Forklift Pad, Project No. FR1-0012 for an amount not to exceed $220,000; and C. Approve a contingency of $22,000 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Johnathan Ryan Hernandez ABSTENTIONS:None 4.PLANT NO. 2 TRICKLING FILTER “A” ROTARY DISTRIBUTOR MAST REPLACEMENT 2022-2309 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order Contract to Ovivo USA, LLC (Ovivo) for a direct replacement Center Mast assembly for the Plant No. 2 Trickling Filter “A” solids contact, Secondary Treatment, in an amount not to exceed $461,500, plus applicable sales tax and shipping; and B. Approve a contingency of $46,150 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Johnathan Ryan Hernandez ABSTENTIONS:None 5.SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 CENTRAL GENERATION FACILITIES' CARBON MEDIA CHANGE-OUT 2022-2321 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 7 OPERATIONS COMMITTEE Minutes June 1, 2022 A. Approve a Service Contract to Carbon Bulk Sales LLC to install and dispose of activated carbon media for Plant Nos. 1 and 2 Cen-Gen Facilities, Specification No. S-2022-1289BD, for a total amount not to exceed $420,972 for the period beginning July 1, 2022 through June 30, 2023, with four (4) one-year renewal options; and B. Approve an annual contingency of $42,097 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Johnathan Ryan Hernandez ABSTENTIONS:None NON-CONSENT: 6.ENERGY AND DIGESTER GAS MASTER PLAN, PROJECT NO. PS21-04 2022-2230 Originator: Kathy Millea Engineering Manager Mike Dorman provided a PowerPoint presentation which included information on OC San's Energy Independence Policy; background on Central Generation, engine overhaul, and replacement options; study objectives; diagrams of Plant process flow; loads fed from standby power and from Cen Gen; energy independence; and the proposal selection process and negotiation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A Approve a Professional Services Agreement with Brown and Caldwell to provide engineering services for the Energy and Digester Gas Master Plan, Project No. PS21-04, for an amount not to exceed $1,438,037; and B. Approve a contingency of $143,804 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Johnathan Ryan Hernandez ABSTENTIONS:None Page 4 of 7 OPERATIONS COMMITTEE Minutes June 1, 2022 7.REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55, PROJECT NO. FE18-13 2021-1944 Originator: Kathy Millea Engineering Manager Jeff Mohr provided a brief introduction for the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Redhill Relief Sewer Relocation at State Route 55, Project No. FE18-13; B. Award a Construction Contract to SRK Engineering, Inc. for Redhill Relief Sewer Relocation at State Route 55, Project No. FE18-13 for an amount not to exceed $2,213,000; and C. Approve a contingency of $331,950 (15%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Johnathan Ryan Hernandez ABSTENTIONS:None 8.BUSHARD DIVERSION STRUCTURE REPAIR, PROJECT NO. MP-307 2022-2141 Originator: Kathy Millea Mr. Mohr provided a PowerPoint presentation which included a description of the project location, structure diversion of flows between the Plants, bid results, and factors affecting the bid price. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Bushard Diversion Structure Repair, Project No. MP-307; B. Award a Construction Contract to Abhe & Svoboda, Inc. for Bushard Diversion Structure Repair, Project No. MP-307 for an amount not to exceed $1,762,545; and C. Approve a contingency of $176,255 (10%). Page 5 of 7 OPERATIONS COMMITTEE Minutes June 1, 2022 AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Johnathan Ryan Hernandez ABSTENTIONS:None INFORMATION ITEMS: 9.FY 2022-23 AND FY 2023-24 BUDGET PRESENTATION 2022-2340 Originator: Lorenzo Tyner Controller Wally Ritchie provided a PowerPoint presentation regarding the proposed FY 2022-23 and 2023-24 Budget which included an overview of OC San's revenue, expenses, capital improvement program, and debt service. ITEM RECEIVED AS AN: Information Item. 10.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES LABORATORY AND OCEAN MONITORING UPDATE 2022-2193 Originator: Lan Wiborg Environmental Lab and Ocean Monitoring Manager Samuel Choi provided a PowerPoint presentation regarding the Environmental Laboratory and Ocean Monitoring Program which included an overview of the Environmental Services department, environmental monitoring, accreditations, the Laboratory and Ocean Monitoring division, laboratory tests and instruments, ocean monitoring, the 2020-2021 OC Beach Report Card, research and innovation endeavors, partners, and community outreach. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: Director of Engineering Kathy Millea acknowledged Mr. Mohr who is retiring after 10 years of service to OC San. CLOSED SESSION: None. Page 6 of 7 OPERATIONS COMMITTEE Minutes June 1, 2022 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: In response to a question from Director Ooten, Mr. Herberg stated that he would contact the General Manager of Costa Mesa Sanitary District regarding information on the new wastewater regulations. ADJOURNMENT: Chair Jones declared the meeting adjourned at 6:02 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, July 6, 2022 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 7 of 7