The URL can be used to link to this page

Home My WebLink About07-13-2022 Administration Committee Meeting Complete Agenda Packet ORANGE COUNTY SANITATION DISTRICT SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS Governor Newsom signed Assembly Bill (AB) 361 on September 16, 2021, which, in part, addresses the conduct of public meetings in light of the continued State of Emergency order. Effective October 1, 2021, AB 361 suspends the requirements located in California Government Code, Section 54953, Subdivision (b), Paragraph (3) specifically pertaining to the conduct of public meetings. As such, the Orange County Sanitation District (OC San) Board of Directors has determined that due to the size of OC San’s Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and via Internet accessibility. PUBLIC PARTICIPATION Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. ONLINE MEETING PARTICIPATION You may join the meeting live via Teams on your computer or similar device or web browser by using the link below: Click here to join the meeting We suggest testing joining a Teams meeting on your device prior to the commencement of the meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak during the public comment section of the meeting. The Clerk of the Board will call upon you by using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any items. Additionally, camera feeds may be controlled by the meeting moderator to avoid inappropriate content. OC ~SAN ORANGE COUNTY SANITATION DISTRICT HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455 When prompted, enter the Phone Conference ID: 890 811 428# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device. Please raise your hand to speak by using *5 during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. VIEW THE MEETING ONLINE ONLY The meeting will be available for online viewing only at: https://ocsd.legistar.com/Calendar.aspx HOW TO SUBMIT A COMMENT You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand as described above or alert the Clerk of the Board before or during the public comment period. You may also submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. TECHNICAL SUPPORT PRIOR TO AND DURING MEETINGS For technical assistance before and during the meeting, please call 714-593-7431. For any other questions and/or concerns, please contact the Clerk of the Board’s office at 714-593-7433. Thank you, in advance, for your patience in working with these technologies. We appreciate your interest in OC San! July 6, 2022 NOTICE OF REGULAR MEETING ADMINISTRATION COMMITTEE ORANGE COUNTY SANITATION DISTRICT Wednesday, July 13, 2022 – 5:00 P.M. ACCESSIBILITY FOR THE GENERAL PUBLIC Your participation is always welcome. Specific information as to how to participate in this meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. The Regular Meeting of the Administration Committee of the Orange County Sanitation District will be held at the above location and in the manner indicated on Wednesday, July 13, 2022 at 5:00 p.m. 0 ~SAN 10844 Ellis Avenue Fountain Valley, CA 92708 714.962.2411 ORANGE COUNTY SANITATION DISTRICT www.ocsan.gov Our Mission: To protect public health and the environment by providing effective wastewater collection, treatment, and recycling. Serving: Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park County of Orange Costa Mesa Sanitary District Midway City Sanitary District Irvine Ranch Water District Yorba Linda Water District ADMINISTRATION COMMITTEE MEETING DATE BOARD MEETING DATE 07/13/22 07/27/22 AUGUST DARK 08/24/22 09/14/22 09/28/22 10/12/22 10/26/22 11/09/22 11/16/22 * 12/14/22 12/21/22 * JANUARY DARK 01/25/23 02/08/23 02/22/23 03/08/23 03/22/23 04/12/23 04/26/23 05/10/23 05/24/23 06/14/23 06/28/23 * Meeting will be held on the third Wednesday of the month ROLL CALL ADMINISTRATION COMMITTEE Finance, Information Technology, Environmental Services and Human Resources Meeting Date: July 13, 2022 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (13) Glenn Parker, Chair Anthony Kuo, Vice-Chair Brad Avery Ron Bates Art Brown Kim Carr Rose Espinoza Patrick Harper Andrew Nguyen David Shawver John Withers Chad Wanke (Board Chair) Ryan Gallagher (Board Vice-Chair) OTHERS Brad Hogin, General Counsel STAFF Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Riaz Moinuddin, Director of Operations & Maintenance Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board ORANGE COUNTY SANITATION DISTRICT Effective 03/07/2022 BOARD OF DIRECTORS Complete Roster AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR Anaheim Stephen Faessel Gloria Ma’ae Brea Glenn Parker Cecilia Hupp Buena Park Art Brown Connor Traut Cypress Paulo Morales Anne Hertz-Mallari Fountain Valley Patrick Harper Ted Bui Fullerton Jesus J. Silva Nick Dunlap Garden Grove Steve Jones John O’Neill Huntington Beach Kim Carr Dan Kalmick Irvine Anthony Kuo Farrah N. Khan La Habra Rose Espinoza Steve Simonian La Palma Marshall Goodman Nitesh Patel Los Alamitos Ron Bates NONE Newport Beach Brad Avery Joy Brenner Orange Kim Nichols Chip Monaco Placentia Chad Wanke Ward Smith Santa Ana Johnathan Ryan Hernandez Nelida Mendoza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Ryan Gallagher Austin Lumbard Villa Park Chad Zimmerman Robert Collacott Sanitary/Water Districts Costa Mesa Sanitary District Bob Ooten Art Perry Midway City Sanitary District Andrew Nguyen Mark Nguyen Irvine Ranch Water District John Withers Douglas Reinhart Yorba Linda Water District Brooke Jones Ted Lindsey County Areas Board of Supervisors Donald P. Wagner Doug Chaffee ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, July 13, 2022 - 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations, please contact the Orange County Sanitation District (OC San) Clerk of the Board’s office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the OC San's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the OC San’s website at www.ocsan.gov not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board at (714) 593-7433. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days before the meeting. FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT: General Manager: Jim Herberg, jherberg@ocsan.gov / (714) 593-7300 Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550 Asst. General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7310 Director of Human Resources: Celia Chandler, cchandler@ocsan.gov / (714) 593-7202 Director of Engineering: Kathy Millea, kmillea@ocsan.gov / (714) 593-7365 Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450 Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269 OC ~SAN ORANGE COUNTY SANITATION DISTRICT ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, July 13, 2022 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL AND DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand (directions provided in the Special Notice attached to this agenda) or alert the Clerk of the Board before or during the public comment period. You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1.2022-2415APPROVAL OF MINUTES RECOMMENDATION: Approve Minutes of the Regular Meeting of the Administration Committee held June 8, 2022. Page 1 of 3 ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, July 13, 2022 Originator:Kelly Lore Agenda Report 06-08-2022 Administration Committee Minutes Attachments: 2.2022-2400MICROSOFT UNIFIED SUPPORT AGREEMENT FOR MICROSOFT ENTERPRISE SUPPORT RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Purchase Order for a two-year contract to purchase Microsoft Unified Support, payable annually and with a contract expiration date of December 31, 2024, for a total amount not to exceed $182,521; and B. Approve a contingency of $18,252 (10%). Originator:Lorenzo Tyner Agenda ReportAttachments: NON-CONSENT: 3.2022-24082023 BENEFITS INSURANCE RENEWAL RECOMMENDATION: Recommend to the Board of Directors to: Approve the Orange County Sanitation District 2023 Benefits Insurance Renewal for the amount of $12,387,614 for active employees and $1,559,844 for retiree-paid health premiums, for an overall not-to-exceed amount of $13,947,458, as specified below: A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance Program [EAP]) - Not to Exceed $11,827,618; B. The Standard (basic life, short- and long-term disability) - Not to Exceed $488,596; C. The Standard (EMT & Manager disability) - Not to Exceed $30,000; D. BenefitWallet (Health Savings Accounts [HSA]) - Not to Exceed $41,400; E. WORKTERRA (additional retiree costs, recouped from retirees through premium payments) - Not to Exceed $1,559,844; and F. Approve a contingency of $697,373 (5%). Originator:Celia Chandler Agenda ReportAttachments: Page 2 of 3 ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, July 13, 2022 INFORMATION ITEMS: 4.2022-2417ENVIRONMENTAL SERVICES: RESOURCE PROTECTION - PROTECTING WATER, BIOSOLIDS, AND GAS FOR REUSE RECOMMENDATION: Information Item. Originator:Lan Wiborg Agenda Report Presentation - Resource Protection Update Attachments: 5.2022-2418HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A - QUARTERLY UPDATE RECOMMENDATION: Information Item. Originator:Kathy Millea Agenda Report Presentation - Headquarters Update Attachments: DEPARTMENT HEAD REPORTS: CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. ADJOURNMENT: Adjourn the Committee meeting until the Regular Meeting of the Administration Committee on September 14, 2022 at 5:00 p.m. Page 3 of 3 ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2415 Agenda Date:7/27/2022 Agenda Item No:1. FROM:James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: APPROVAL OF MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve Minutes of the Regular Meeting of the Administration Committee held June 8, 2022. BACKGROUND In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. RELEVANT STANDARDS ·Resolution No. OC SAN 21-04 ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·Minutes of the Administration Committee meeting held June 8, 2022 Orange County Sanitation District Printed on 7/6/2022Page 1 of 1 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT Orange County Sanitation District Minutes for the ADMINISTRATION COMMITTEE Wednesday, June 8, 2022 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Glenn Parker on Wednesday, June 8, 2022 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-14, due to the continued State of Emergency Order. Chair Parker announced the teleconference meeting guidelines and led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers ABSENT:Art Brown STAFF PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Mo Abiodun; Jennifer Cabral; Sam Choi; John Frattali; Tina Knapp; Laura Maravilla; Rob Michaels; John Preston; Wally Ritchie; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, and Dennis Mulqueeny, Alliant Insurance, were in attendance telephonically. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore stated that Late Communication had been received regarding Item No. 7 which was delivered to the Committee and made available to the public today. REPORTS: Chair Parker and Assistant General Manager Lorenzo Tyner did not provide reports. Page 1 of 7 OC ~SAN ORANGE COUNTY SANITATION DISTRICT ADMINISTRATION COMMITTEE Minutes June 8, 2022 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2022-2343 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Administration Committee held May 11, 2022. AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Art Brown ABSTENTIONS:None 2.ENVIRONMENTAL REGULATORY REPORTS 2022-2221 Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file environmental regulatory reports: Annual Biosolids Management Compliance Report CY 2021, Annual Pretreatment Program Report FY 2021 (July 2020-June 2021), Semi-Annual Pretreatment Program Report (July-December 2021), Annual Mandatory Reporting of Greenhouse Gas Emissions Report CY 2021, Annual Emission Report CY 2021, Annual Marine Monitoring Annual Report FY 2021 (July 2020-June 2021), Quinquennial Sewer System Management Plan, and the Biannual Wastewater Discharge Requirements Sewer System Management Plan Audit. AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Art Brown ABSTENTIONS:None 3.GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 2022-2306 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 7 ADMINISTRATION COMMITTEE Minutes June 8, 2022 Adopt Resolution No. OC SAN 22-XX, entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2022-23 for the Orange County Sanitation District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code”. AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Art Brown ABSTENTIONS:None 4.AWARD ACCEPTANCE PROTOCOLS 2022-2320 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OC SAN 22-XX entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District Establishing Award Acceptance Protocols, and Repealing Resolution No. OCSD 08-19”. AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Art Brown ABSTENTIONS:None 5.FY 2022-23 USE CHARGES FOR SANTA ANA WATERSHED PROJECT AUTHORITY 2022-2339 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OC SAN 22-XX, entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District Establishing Use Charges for the 2022-23 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority (“SAWPA”).” AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None Page 3 of 7 ADMINISTRATION COMMITTEE Minutes June 8, 2022 ABSENT:Art Brown ABSTENTIONS:None 6.HAZARDOUS WASTE DISPOSAL, SPECIFICATION NO. S-2022-1304BD 2022-2348 Originator: Celia Chandler MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a service contract with Clean Harbors Environmental Services, Inc. (Clean Harbors) to provide Hazardous Waste Disposal Services, Specification No. S-2022-1304BD, for a total annual amount not to exceed $345,165 for the period beginning July 1, 2022, through June 30, 2023, with 4 one-year renewal options; and B. Approve an annual contingency of $34,516 (10%). AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Art Brown ABSTENTIONS:None NON-CONSENT: 7.2022-23 PROPERTY-LIABILITY INSURANCE RENEWALS 2022-2347 Originator: Lorenzo Tyner Mr. Tyner provided a brief introduction to the item and Controller Wally Ritchie provided an overview of the various renewals, current market, Property and Boiler & Machinery adjustment, and indicated staff will provide final numbers as soon as received. Dennis Mulqueeny, Alliant Insurance, responded to questions regarding Earthquake insurance coverage limits, premiums, and key structures analyzed for coverage. Mr. Mulqueeny stated that he will provide additional written information on Earthquake limits for building contents prior to the renewal. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 4 of 7 ADMINISTRATION COMMITTEE Minutes June 8, 2022 Approve the Orange County Sanitation District FY 2022-23 Property-Liability Insurance Renewals included in the FY 2022-23 and FY 2023-24 Budget for the not-to-exceed amounts specified below: Property and Boiler & Machinery - Not to Exceed $ 1,812,868 Excess General Liability Insurance - Not to Exceed $ 1,064,822 Excess Workers’ Compensation Insurance - Not to Exceed $ 343,000 Earthquake Insurance - Not to Exceed $ 131,927 TOTAL $ 3,352,617 AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Kim Carr, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Art Brown ABSTENTIONS:None 8.PROPOSED FY 2022-23 AND FY 2023-24 BUDGET 2022-2342 Originator: Lorenzo Tyner Mr. Tyner provided an introduction to the item and described the process for creating a two-year budget. Mr. Ritchie provided a PowerPoint presentation which included an overview of the sources of revenues, rate structure, operating expenses, Capital Improvement Program (CIP), debt service, and a budget summary. Mr. Ritchie and Mr. Tyner responded to questions regarding the upcoming Rate Study, Budget Update, and Financial & CIP Reporting. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the proposed Operating, Capital, Debt Service, and Self-Insurance Budgets for FY 2022-23 and FY 2023-24 as follows: FY 2022-23 FY 2023-24 Net Operating $ 201,144,702 $ 209,891,777 Self-Insurance - Workers’ Comp. $ 790,000 $ 810,000 Self-Insurance - Property & Gen. Liability $ 2,900,000 $ 3,040,000 Net Capital Improvement Program $ 268,167,501 $ 315,307,637 Debt/COP Service $ 68,568,134 $ 68,611,384 Intra-District Joint Equity Purchase/Sale(1) $ 3,500,000 $ 3,500,000 TOTAL $ 545,070,337 $ 601,160,798PP (1) Cash to/from Revenue Area 14 (RA14) in exchange for capital assets to/from Consolidated Revenue Area 15 (RA15) Page 5 of 7 ADMINISTRATION COMMITTEE Minutes June 8, 2022 AYES:Glenn Parker, Anthony Kuo, Brad Avery, Kim Carr, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:Ron Bates ABSENT:Art Brown ABSTENTIONS:None INFORMATION ITEMS: 9.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES LABORATORY AND OCEAN MONITORING UPDATE 2022-2356 Originator: Lan Wiborg Environmental Lab and Ocean Monitoring Manager Samuel Choi provided a PowerPoint presentation regarding the Environmental Laboratory and Ocean Monitoring Program which included an overview of the environmental services department, environmental monitoring, accreditations, the laboratory and ocean monitoring division, laboratory tests and instruments, ocean monitoring, the 2020-2021 OC Beach Report Card, research and innovation endeavors, partners, and community outreach. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. Page 6 of 7 ADMINISTRATION COMMITTEE Minutes June 8, 2022 ADJOURNMENT: Chair Parker declared the meeting adjourned at 6:08 p.m. to the next Regular Administration Committee meeting to be held on Wednesday, July 13, 2022 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 7 of 7 ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2400 Agenda Date:7/13/2022 Agenda Item No:2. FROM:James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: MICROSOFT UNIFIED SUPPORT AGREEMENT FOR MICROSOFT ENTERPRISE SUPPORT GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Purchase Order for a two-year contract to purchase Microsoft Unified Support, payable annually and with a contract expiration date of December 31, 2024, for a total amount not to exceed $182,521; and B. Approve a contingency of $18,252 (10%). BACKGROUND The Orange County Sanitation District (OC San) relies on various Microsoft products for key components of its software architecture; for example: Windows desktop and server operating systems, email and calendaring, Office suite, web servers, databases, and cyber security software. OC San previously purchased enterprise support from Microsoft on an annual basis using a standard requisition approval method for purchases under $100,000. To reduce administrative burden for managing annual renewals, we are proposing a multi-year contract that is co-termed to match OC San’s existing Microsoft Enterprise Licensing Agreement contract period. Benefits of the Microsoft Unified Support agreement include access to expert support, training resources, and proactive audit tools. Staff is requesting a contingency of 10% to cover any additional Microsoft support required during this two-year contract. Additional support may be required to enable new system implementations or to meet new security and compliance requirements. RELEVANT STANDARDS ·Protect OC San assets ·24/7/365 treatment plant reliability ·Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard ·Ensure the public’s money is wisely spent Orange County Sanitation District Printed on 7/6/2022Page 1 of 3 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2022-2400 Agenda Date:7/13/2022 Agenda Item No:2. PROBLEM Annual support agreement costs for Microsoft services were historically procured using standard requisition approval.Microsoft routinely raises support costs by a small percentage each year and it is projected that the annual cost will increase above the $100,000 threshold in the near future. Additionally,renewal of the Microsoft support agreement on an annual basis creates more administrative burden to manage renewal procurements within a different time period from OC San’s existing Microsoft Enterprise Licensing Agreement renewal, which is on a multi-year contract. PROPOSED SOLUTION Renew OC San’s Microsoft Unified Support agreement for two years,co-termed to the time period of OC San’s existing Microsoft Enterprise Licensing Agreement. Microsoft Unified Support (9/17/2022 - 12/31/2023)$ 82,635 Microsoft Unified Support (1/1/2024 - 12/31/2024)$ 99,886 Total $182,521 TIMING CONCERNS Renewal of the Microsoft Unified Support agreement should occur prior to September 16,2022 to prevent a lapse in coverage. RAMIFICATIONS OF NOT TAKING ACTION OC San would not be able to receive enterprise support from Microsoft after the existing term ends. Many OC San business processes rely on 25/7/365 reliability for Microsoft systems supported by this agreement. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been budgeted. Orange County Sanitation District Printed on 7/6/2022Page 2 of 3 powered by Legistar™ File #:2022-2400 Agenda Date:7/13/2022 Agenda Item No:2. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: N/A Orange County Sanitation District Printed on 7/6/2022Page 3 of 3 powered by Legistar™ ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2408 Agenda Date:7/13/2022 Agenda Item No:3. FROM:James D. Herberg, General Manager Originator: Celia Chandler, Director of Human Resources SUBJECT: 2023 BENEFITS INSURANCE RENEWAL GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Approve the Orange County Sanitation District 2023 Benefits Insurance Renewal for the amount of $12,387,614 for active employees and $1,559,844 for retiree-paid health premiums, for an overall not -to-exceed amount of $13,947,458, as specified below: A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance Program [EAP]) - Not to Exceed $11,827,618; B. The Standard (basic life, short- and long-term disability) - Not to Exceed $488,596; C. The Standard (EMT & Manager disability) - Not to Exceed $30,000; D. BenefitWallet (Health Savings Accounts [HSA]) - Not to Exceed $41,400; E. WORKTERRA (additional retiree costs, recouped from retirees through premium payments) - Not to Exceed $1,559,844; and F. Approve a contingency of $697,373 (5%). BACKGROUND In accordance with collective bargaining agreements, the Orange County Sanitation District (OC San) has a contractual obligation to provide healthcare and welfare insurance benefits to employees and eligible dependents. Over the years, Human Resources (HR) has implemented ongoing cost-containment measures to include: joining a risk-sharing pool under Public Risk Innovation, Solutions, and Management (PRISM)*, making plan design changes to align with best practices, bundling insurance coverages, and negotiating rate guarantees. * In June 2020, California State Association of Counties - Excess Insurance Authority (CSAC-EIA) Orange County Sanitation District Printed on 7/6/2022Page 1 of 5 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2022-2408 Agenda Date:7/13/2022 Agenda Item No:3. *In June 2020,California State Association of Counties -Excess Insurance Authority (CSAC-EIA) officially rebranded and changed their name to Public Risk Innovation,Solutions,and Management (PRISM). OC San,in conjunction with the health insurance broker,Alliant,began the renewal process for the agreed to benefits in April and received quotes in June.After negotiating with the insurance carriers, OC San was able to secure competitive rates without compromising the level of benefits provided to employees and eligible dependents. The cost of the active employee insurance coverage will increase by 8.4%overall for the 2023 Plan Year (actual costs from $11,431,548 to $12,387,614). The PRISM pool made a change to their methodology this year.Previously,each agency was eligible for an agency-specific increase or decrease to the PRISMHealth pooled renewal every year based on their plan utilization and claims history.This has worked in OC San’s favor in the past,as OC San typically has one of the lowest health insurance utilization rates in the pool,resulting in one of the largest decreases from the overall pooled renewal.Beginning this year,the PRISMHealth Board of Directors voted to implement these adjustments every other year rather than every year. OC San is not eligible for an adjustment for the 2023 plan year and will therefore receive the overall pooled renewal without an agency-specific adjustment.The significance of the PRISMHealth pooled increase for the 2023 plan year compared to prior years is due primarily to two factors.First,there was a downturn in utilization during the first two years of the COVID-19 pandemic,resulting in much smaller increases to premiums than typical years,and even significant decreases in premiums for some agencies such as OC San.OC San experienced an overall decrease of 10.7%($1,164,588) over the last two years.During the past year,there has been a rebound in utilization as more members are seeking services again,which has driven rates back up.Additionally,in the past year, there was a higher than expected number of high-cost claimants (i.e.,individuals with medical claims exceeding $1M) in the PRISMHealth pool as a whole. Although the past few years have seen larger swings in rates due to the lowered utilization during the first portion of COVID-19 and the resulting rebound,the pooled renewals over the last several years average out to the normal rate of approximately +4%per year that PRISMHealth has been accustomed to. Employees share in the cost of medical and dental insurance.For medical insurance coverage, employees contribute 20%of the premium costs,with the exception of those enrolled in employee- only HMO coverage who contribute 10%of the premium cost.For dental coverage,all employees contribute 20%of the premium costs.OC San covers the cost of vision insurance,basic life insurance,short-term disability,long-term disability (only for those employees with at least five years of service), EMT and Manager disability, and Employee Assistance Program services. In the 2022 plan year,OC San moved to a new carrier for Life and Disability insurance.This has resulted in a 23.8%decrease in premiums compared to the previous carrier,along with a rate guarantee through 2024. A contingency budget in the amount of $697,373,or 5%,of the total cost for employee and retiree benefits insurance,is requested.This contingency budget may be utilized in the event there are unforeseen additional costs due to fluctuations such as employees retiring/resigning,hiring of new employees,overall changes to staff numbers as employees are placed on and off plans throughoutOrange County Sanitation District Printed on 7/6/2022Page 2 of 5 powered by Legistar™ File #:2022-2408 Agenda Date:7/13/2022 Agenda Item No:3. employees,overall changes to staff numbers as employees are placed on and off plans throughout the year,changes in employee plan selection during the open enrollment period scheduled for October 2022 for the 2023 plan year,additions of dependents or spouse/partners,changes in employees’ eligibility, and other factors. OC San retirees have the option to remain on OC San’s medical and/or dental insurance.A majority of retirees opting to retain OC San insurance are responsible for 100%of their premiums.However, a portion of retirees hired prior to July 1,1988,receive a limited duration of OC San-paid medical insurance upon retirement.Retirees falling within this group receive 2.5 months of OC San-paid medical insurance for each year of continuous service.Employees hired after July 1,1988 are ineligible for this benefit.Therefore,the benefit will reduce and eventually expire over time as the remaining employees within this group retire and as the limited duration of each eligible retiree’s benefit is completed.Out of the $1,861,389 for retiree insurance coverage,the cost for retirees in this group is $301,545 and is factored into Item A of the Recommendation. Out of the $1,861,389 for retiree insurance coverage,$1,559,844 is expected to be reimbursed by the retirees.Although these costs are paid by the retirees themselves and are not expected to be paid by OC San,we are incorporating the item herein for transparency purposes and to ensure adequate funding as we pay in advance and are reimbursed at a later date by the retiree. In prior years,the overall increase to insurance was 4.1%for Plan Year 2019,0.1%for Plan Year 2020, -1.4% for Plan Year 2021, and -8.8% for Plan Year 2022. RELEVANT STANDARDS ·Offer competitive compensation and benefits ·Comply with OC San Policy 4.1 - Insurance PROBLEM OC San has a contractual obligation to provide healthcare and welfare insurance benefits to employees and eligible dependents,and any benefit changes are subject to the meet and confer process with the unions.Additionally,OC San is required to hold an annual benefits open enrollment period every October to provide employees and eligible dependents the opportunity to make changes to their benefit elections,for an effective date of January 1 of the year thereafter.Insurance contracts are required to be finalized in August 2022, ahead of open enrollment. PROPOSED SOLUTION Approve the benefits insurance renewals with the respective carriers and the contingency,as described above, to ensure continued coverage for employees and eligible dependents. TIMING CONCERNS Insurance renewal deadlines are in August to finalize preparations for the October benefits open enrollment and for continued coverage for OC San employees and eligible dependents,in accordance with collective bargaining agreements and personnel policies. Orange County Sanitation District Printed on 7/6/2022Page 3 of 5 powered by Legistar™ File #:2022-2408 Agenda Date:7/13/2022 Agenda Item No:3. RAMIFICATIONS OF NOT TAKING ACTION Without Board approval,OC San cannot finalize the contracts with the insurance carriers in August for the 2023 Plan Year.A lapse in payment to the insurance carriers would result in the interruption of medical,dental,vision,EAP,life,and disability coverage and services to employees and eligible dependents;and OC San would not be meeting its obligation to provide these benefits as provided for in collective bargaining agreements and personnel policies. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION PRISM Risk Sharing Pool In May 2015,the Board of Directors approved moving OC San’s medical insurance from direct contracts with the carriers to joining the insurance risk sharing pool under PRISM.The association with PRISM resulted in immediate and future cost savings to OC San in medical insurance premiums and dictated a change from fiscal to calendar-based plan year,from January through December. Staff typically presents the benefits renewal information to the Board of Directors annually every July, for an effective date of January 1 of the year thereafter.The move to PRISM has proven to be beneficial based on the rate increases OC San has received in the past several years. Medical Insurance OC San’s medical benefits are designed to help maintain wellness and protect employees and their families from major financial hardship in the event of illness or injury.OC San offers a choice of medical plans through Anthem Blue Cross and Kaiser Permanente. HMO (Health Maintenance Organization)plans offer comprehensive coverage.Employees have a choice between the Anthem Blue Cross HMO or the Kaiser HMO plan.The PPO (Preferred Provider Organization)plan through Anthem Blue Cross offers a network of doctors and healthcare facilities that provide services to plan members at special discounted rates.OC San also offers two high deductible plans:a high deductible HMO plan through Kaiser and a high deductible PPO plan through Anthem Blue Cross to eligible employees. Dental Insurance OC San provides the Delta Dental plan to all benefit eligible employees. Vision Insurance OC San currently provides vision insurance to all benefit eligible employees through Vision Service Plan (VSP). Basic Life Insurance Life insurance provides protection for an employee’s beneficiary in the event of death.All benefit eligible full-time and part-time employees automatically receive Basic Life and Accidental Death & Dismemberment insurance coverage.The benefit amount is $50,000 for employees,and three times salary for managers and executives. Coverage is currently offered through The Standard. Orange County Sanitation District Printed on 7/6/2022Page 4 of 5 powered by Legistar™ File #:2022-2408 Agenda Date:7/13/2022 Agenda Item No:3. Short-Term Disability Insurance The short-term disability insurance plan protects employees when non-work related illness or injury makes it impossible for them to work for a short period of time.Under the plan,income may be continued for up to 26 weeks.OC San pays the entire cost of coverage for regular full-time and part- time employees. Coverage is currently offered through The Standard. Long-Term Disability Insurance The long-term disability insurance plan protects employees when an illness or injury makes it impossible for them to work for an extended period of time.Under the plan,employees who are disabled for more than 90 days are eligible to receive a benefit of 67%of their basic monthly pay up to $5,000/month.OC San pays the entire cost of coverage for regular full-time and part-time employees with five or more years of service. Coverage is currently offered through The Standard. Executive Disability This additional long-term disability insurance plan provides increased income protection for executives and managers.Under the plan,eligible employees who are disabled for more than 90 days due to a non-work related illness or injury are eligible to receive an additional benefit of $3,100/month.The first $5,000/month is covered by OC San group long-term disability plan benefit. Coverage is offered through The Standard. Health Savings Account Eligible employees who elect the Anthem High Deductible Health Plan (HDHP)are simultaneously enrolled in a Health Savings Account (HSA)which provides a method for the employee to save for health-related expenses.OC San currently makes an annual contribution to the HSA based on the increased deductible and the savings generated by employees electing the HDHP plan compared to the PPO plan. Employee Assistance Program The EAP plan protects employees and family members when they need help with personal problems such as marital and relationship problems;stress,anxiety,and depression;grief and loss;or substance abuse. Coverage is offered through ComPsych. CEQA N/A FINANCIAL CONSIDERATIONS The funds for the renewal of these insurances are derived from OC San Operating Budget. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: N/A Orange County Sanitation District Printed on 7/6/2022Page 5 of 5 powered by Legistar™ ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2417 Agenda Date:7/13/2022 Agenda Item No:4. FROM:James D. Herberg, General Manager Originator: Lan C. Wiborg, Director of Environmental Services SUBJECT: ENVIRONMENTAL SERVICES: RESOURCE PROTECTION - PROTECTING WATER, BIOSOLIDS, AND GAS FOR REUSE GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND Each month, staff provides an informational presentation on topics of interest to the Board of Directors. This month’s topic: Orange County Sanitation District Environmental Services Department’s Resource Protection Division. RELEVANT STANDARDS ·Protect OC San assets ·Comply with environmental permit requirements ·Listen to and seriously consider community input on environmental concerns ·Safe, beneficial reuse of Biosolids ·Make it easy for people to understand OC San’s roles and values to community ·Meet volume and quality needs for the GWRS ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·Presentation Orange County Sanitation District Printed on 7/6/2022Page 1 of 1 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT 7/6/2022 1 Resource Protection Division Protecting Reuse Initiatives Mark Kawamoto, Environmental Protection Manager Administration Committee July 13, 2022 Environmental Services Department Resource Protection Division (Pretreatment Program) Environmental Services Department Industrial Source Control Non‐Industrial Source Control Source Control Inspection Microbiology & General Chemistry Ocean Monitoring Environmental Laboratory and Ocean Monitoring Division Analytical ChemistryCompliance SCI ISC NISC 2 1 2 7/6/2022 2 3 SAWPA Pretreatment Program Area IEUA SBVMWD WMWD EMWD Esri, HERE, Gamin, FAO, USGS, NGA, EPA, NPS – downloaded from SAWPA’s website on May 10, 2022 (SAWPA GIS Layer Viewer) SOCWA LACSD Yucaipa Beaumont JCSD City of San Bernardino IRWD Agency Land Mass Population Brine Line SIU Permits OC San 480 sq miles 2.6 million 338 SAWPA >2,800 sq miles >4 million 57 Protecting Reuse Initiatives Blue arrow – not regulated via permit Red arrow – regulated 4 3 4 lndu1t"-1 OC ~SAN ORANGE COUNTY SANITATION DISTRICT 7/6/2022 3 Limiting Pollutants OC San Non‐Industrial Source Control, Public Affairs Office OC San Industrial Source Control Insert picture 5 6 •Federal, state, and local authority Regulatory Authority ORDINANCE NO. OCSD‐53 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT AMENDING WASTEWATER DISCHARGE REGULATIONS 5 6 lndustrt.l ~-,, ~-~~~-~!.~.~deral Regulations @ ---------------"' Title 40 ■ m ~-..a...,,.,-.... .,111,rm ,,....,_._. __ .,1= ·-·-.. -·-·--~ __ .. ___ _ _____ ....,_ ... f __ _ ·--°""'-..,,_ __ °""""' •------~ -•G--1117 __ _, ___ , ___ _,._ .01!0-'1TIII _ _, ·----------__ ..,...,..,,,_ __ ~ • -ti• , ____ '--Y t10•-••n1 ~~;:~~~:--::'.::~'.'.:·'.:, • -••• .......,q,.-,......,!l!rnt-&!e!!c.o.e, "\9' ·••un lMMl,H,C-0,IIIR-----• SARO.,\\'SOHJOJl.~~~Of'AlG.OollONS ~~E..7:._~a..- 0..-•?--I\·, ... -_,._,.,.,Ill, __ ... _..,__ (a)----.. -.... ---~---.. -(11·.o..v-~ .... ,,,.----.. -to)O, UOOI-• ei.-,l 111'Surllu_Sour<9...,__..._,.,,,.sws,,p-,... .. ____ ., __ ,.,=,,o1-•0.--l ~--...,__pp_.a~-~ot'SW'SN'PW5'""' .. ______ eollllr.20l-1 !'l"Si.looo_Sour<9....,,.._Ptqoa_~~•--·,...,.--•-"'---'tuol..,_, _, lb)Pn;w11;,_., ____ ,_.,._,.,&H$/#PWS __ _,___,.,,,, __ ......,_,,, __ _ _ _,_,.... __ ,SWSAP_,•--11>-«w0X11101ol,.._$lO.-,lT,-SWSo\PPWS--• -•-----11>-&oMQc)Q) __ ,,.,_,.._ .. .,.,..,..-.,,-_,. -ol~_,-...,_.,, __ ......,,,_ ____ ,,, __ IOt,o_lO_,_ ......,,,, ______ ,...... __ .. ____ ,,,. ___ ,,,. ______ ,,,,$WW 11, _____ ,.,.,._... ....... IOl!Olf•--·"' ..... -·--""----"' lll ___ ..,._,_.,._al_«wO'°"")"'-tlO.--l 7/6/2022 4 •Industrial survey •Significant dischargers •Businesses with potential to impact OC San •Control mechanisms •Permits and certifications Permitting 7 •OC San is a permittee and a regulator Reporting 7 8 i•• IQ: QJ ORANGE COUNTY SANITATION DISTRICT PROCESS METER READINGS -MONTHLY REPORT MotlitoringlO:- l"OtlllTNO!- C...Dm·l!fa!Glll o,,,,. ........ ""'Cllr9,w,d~-fdl_, PW_262117_LUT 2 o,,,,. .................... ~-... _, PW_ffl02ll03..}tlGHT ORANGE COUf(TY SAHrTATION OISTIUCT SMR No SELF..tilOHrTORING FORM SIM r,,__ sc.-i:I ~o.. -..tlJNJ•~ Siff,pp-flalll.LlC ~,__---FarC.....Mlt.S--Of,__, ,__NO .. ,_...,,_ --''!.L'-"''"-'"'""-'---- ....... ,. ,_.,.,. 4/5/2022 Snptas..n-I0100AM """"&4'---'-'""-'"'""'"''----~Pawol~ ~O.,...,.~btoead_,.N,..__fllN~ .....,_ .....,.,,.. l r11on9pfakev1e111i,1r111a.com 7/6/2022 5 •Permitted facilities, trunklines, wastehauler station, covert •>1,600 inspections last year Monitoring & Inspections 9 10 Can You Spot The Problem? 9 10 7/6/2022 6 11 Investigation 12 Enforcement Judicial Remedy (Criminal Penalty) Physical Termination of Service Permit Revocation Judicial Referral (OC District Attorney) Permit Suspension Administrative Complaint & Civil Penalties Fine Significant Noncompliance Publication & Cost Recovery Regulatory Compliance Schedule Agreement (RCSA) Enforcement Compliance Schedule Agreement (ECSA) Probation Orders Compliance Meetings Compliance Inspections Notices of Violation (NOV) & Cost Recovery Fines Notices (Late Reports, Missing Attachments, Verbal Warnings, etc.) •Goal ‐Return permittees to compliance •Approach ‐Progressive enforcement 11 12 7/6/2022 7 Key External Collaborators 13 14 2021 NPDES permit requirements: •Re‐evaluate local limits for contaminants •Contaminants of emerging concern •GWRS enhance source control •Urban runoff contaminant control Data management and reporting system revamp: •Optimize automation to minimize errors •EPA Cross‐Media Electronic Report Rule Talent recruitment and retention: •Highly specialized workforce •Unique combination of regulatory enforcement and technical skills Looking Ahead 13 14 ..:'t: DTSC ~ DepartmentofToxic ~ Substances Control 7/6/2022 8 Questions ? 15 ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2418 Agenda Date:7/13/2022 Agenda Item No:5. FROM:James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A - QUARTERLY UPDATE GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND Project No. P1-128A, Headquarters Complex, will construct a new Headquarters Building on the north side of Ellis Avenue to house administrative and engineering staff. The Headquarters Complex will also include a Board Room and a pedestrian/utility bridge over Ellis Avenue to Plant No. 1. Construction started in July 2021 and completion is scheduled for December 2023. Staff will present an update on the construction progress. RELEVANT STANDARDS ·Provide a safe and collegial workplace ·Ensure the public’s money is wisely spent ·Comply with current Building Codes ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·Presentation Orange County Sanitation District Printed on 7/6/2022Page 1 of 1 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT 7/6/2022 1 Headquarters Complex at Plant No. 1 Project No. P1‐128A Presented by: Kathy Millea Director of Engineering July 13, 2022 Administration Committee 2 Site Plan North Wing South Wing Board Room 1 2 I I I I I I I I I I ·--------------------------------------------' 7/6/2022 2 3 Building Layout Lobby North Wing South Wing Front Entrance Board Room Courtyard 4 Structural Steel 3 4 7/6/2022 3 5 Foundation 6 3‐D Modeling 5 6 7/6/2022 4 • Foundation work completed • Risk Management Trailer demolished • Site Utilities ongoing • FFE (furniture, fixtures and equipment) process ongoing Since Last Update 7 8 • Continue with Structural Steel • Mass Timber Beams • Concrete Floor Slab • Interior and Exterior Framing • Parallel Coordination Efforts • A/V Procurement • Educational Display Design • Move Management Specialist Upcoming Activities 7 8 7/6/2022 5 9 Live Camera Feed www.ocsan.gov/Headquarters One‐time registration to view camera footage 10 Questions? 9 10 -.I~ Jobs Aoportal'rCJIMm S-.tft< ConuctU. 0 0 00 0 9 suv,cn 8USINUSES •u•OtNTS (OUCATION A80U1 us I WANT TO Headquarters Administration Building Project Th<p,,,,tt!w.,,,.,,.hucta0<w_,_,,...•....,~~.,lh<Olyolf<uo..., Valley.Th<pro,<d.-.d.d«•l-s.,,,.,o!Hc~--._...iac,,1"'1on&-..-d,,.,..,,,.....,~ Elli,;A.,,,,..,,to!h<OCS.,,~No.11,dty. More Information l:!ift..liW.·Dk-.... -i. i.n.lWJ-S..,,ol--~-,.,,..,_l<d too!l«led_..,_ ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LOS Level Of Service RFP Request For Proposal APWA American Public Works Association MGD Million Gallons Per Day RWQCB Regional Water Quality Control Board AQMD Air Quality Management District MOU Memorandum of Understanding SARFPA Santa Ana River Flood Protection Agency ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor BOD Biochemical Oxygen Demand NEPA National Environmental Policy Act SARWQCB Santa Ana Regional Water Quality Control Board CARB California Air Resources Board NGOs Non-Governmental Organizations SAWPA Santa Ana Watershed Project Authority CASA California Association of Sanitation Agencies NPDES National Pollutant Discharge Elimination System SCADA Supervisory Control And Data Acquisition CCTV Closed Circuit Television NWRI National Water Research Institute SCAP Southern California Alliance of Publicly Owned Treatment Works CEQA California Environmental Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality Management District CIP Capital Improvement Program OCCOG Orange County Council of Governments SOCWA South Orange County Wastewater Authority CRWQCB California Regional Water Quality Control Board OCHCA Orange County Health Care Agency SRF Clean Water State Revolving Fund CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources Control Board EMT Executive Management Team OSHA Occupational Safety and Health Administration TDS Total Dissolved Solids EPA US Environmental Protection Agency PCSA Professional Consultant/Construction Services Agreement TMDL Total Maximum Daily Load FOG Fats, Oils, and Grease PDSA Professional Design Services Agreement TSS Total Suspended Solids gpd gallons per day PFAS Per- and Polyfluoroalkyl Substances WDR Waste Discharge Requirements GWRS Groundwater Replenishment System PFOA Perfluorooctanoic Acid WEF Water Environment Federation ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation IERP Integrated Emergency Response Plan POTW Publicly Owned Treatment Works WIFIA Water Infrastructure Finance and Innovation Act JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the Nation Act LAFCO Local Agency Formation Commission PSA Professional Services Agreement WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects. PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon). PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.