HomeMy WebLinkAbout96.Item 5 PPP Admin Comm 10-11-17_Procurement ProcessMarc Dubois, C.P.M.
Contracts, Purchasing &
Materials Management
ORANGE COUNTY SANITATION DISTRICT’S
PROCUREMENT PROCESS
PROCUREMENT OVERVIEW
Three basic types:
Public Works -Construction
Public Works -Professional Design Services
Goods and Services
Each is governed by State Law and District policy
PUBLIC WORKS
Follows California Public Contract Code
Invitation for Bids (IFB) are advertised (twice)
Awarded to lowest Responsive & Responsible
bidder
CONSTRUCTION
PUBLIC WORKS
Follows California Government Code
Selection is based on qualifications only –cost not
a factor (Mini-Brooks Act)
Request for Proposals (RFP) are advertised (twice)
Evaluate & Rank Proposals
Negotiate “fair and reasonable fee” with top
ranked firm
PROFESSIONAL DESIGN SERVICES
GOODS AND SERVICES
Follows California Government Code 54202
Goods and services range from chemicals, information
technology, labor, operational and environmental
services, vehicles, maintenance equipment, and
consumables. Over 800 different classifications of
goods and services.
Bidding required for purchases > $5,000
•Award to lowest Responsive & Responsible bidder
GOODS AND SERVICES
Notice Inviting Bids (NIB)
The NIB is the procurement process for the purchase of
goods, services, and equipment.
Award is made solely on basis of the lowest Responsive
& Responsible bidder.
Negotiations are not permitted.
THE METHODS
Sole Source
Non-preferred option
Used when:
•Only one known source is available
•Matching existing system or architecture
•Unique product or service
•Emergencies
GOODS AND SERVICES
THE METHODS CONT.
Request for Proposals (RFP)
Used for sophisticated or complex, non-standard goods and
services.
Award is based on Best Value (experience, financial
standing, delivery, approach, cost).
Negotiations may be necessary.
GOODS AND SERVICES
THE METHODS CONT.
APPROVAL THRESHOLDS
Per Ordinance No. OCSD-47 Article 7, the following
delegations of authority to award purchases apply
to the following:
Sufficient Budget Available and Authorized
GM up to $100K
Board Committee over $100K up to $200K
Board Approval if over $200K
PROCUREMENT METHODS RECAP
Public Works -Construction
Lowest Responsive & Responsible Bid (IFB)
Public Works -Professional Design Services
Most Qualified Firm (RFP)
Goods and Services
Lowest Responsive & Responsible Bid (NIB)
Best Value (RFP)
PROCUREMENT ETHICS
The Procurement Ethics Policy can be found on OCSD’s external website:
https://www.ocsd.com/businesses/contracts-purchasing
QUESTIONS
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