HomeMy WebLinkAbout10-10-2012 Administration Committee Agenda
NOTICE OF MEETING
ADMINISTRATION COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Wednesday, October 10, 2012 - 5:30 P.M.
Administration Building
10844 Ellis Avenue Fountain Valley, California 92708
www.ocsd.com
A regular meeting of the Administration Committee of the Orange County
Sanitation District will be held at the above location, date and time.
ADMINISTRATION COMMITTEE
MEETING DATES
Meeting Dates Board Meeting Dates
October 10, 2012 October 24, 2012
November 14, 2012 November 28, 2012
December 12, 2012 *December 19, 2012
January 2013 - Dark January 23, 2013
February 13, 2013 February 27, 2013
March 13, 2013 March 27, 2013
April 10, 2013 April 24, 2013
May 8, 2013 May 22, 2013
June 12, 2013 June 26, 2013
July 10, 2013 July 24, 2013
August 2013 - Dark August 28, 2013
September 11, 2013 September 25, 2013
*Meeting held the third Wednesday of the month.
10/10/12 Administration Committee Agenda Page 1 of 2
Orange County Sanitation District Regular Meeting of the
Administration Committee
Wednesday, October 10, 2012
5:30 P.M.
Administration Building Board Room
10844 Ellis Avenue
Fountain Valley, CA (714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker’s Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
· RFP and Bid Process Presentation
CONSENT CALENDAR:
1. Approve Minutes of the September 12, 2012, Administration Committee meeting.
2. Approve Change Order No. 2 to P.O. 104359-OA, a bridge contract issued to
Clean Harbors Environmental Service, for original contract on Specification No.
S-2006-300, for hazardous waste services, approving an increase of $7,048.00,
for a total contract amount not to exceed $102,234.90 for the contract period January 1, 2012 through June 30, 2012.
10/10/12 Administration Committee Agenda Page 2 of 2
ACTION ITEMS: None.
INFORMATIONAL ITEMS: 3. Workforce Development
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY:
ADJOURNMENT:
The next Administration Committee meeting is scheduled for Wednesday, November 14, 2012, at 5:30 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting.
Maria E. Ayala
Clerk of the Board (714) 593-7130 mayala@ocsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager Jim Ruth (714) 593-7110 jruth@ocsd.com
Assistant General Manager Bob Ghirelli (714) 593-7400 rghirelli@ocsd.com Assistant General Manager Jim Herberg (714) 593-7300 jherberg@ocsd.com Director of Finance and
Administrative Services
Lorenzo Tyner (714) 593-7550 ltyner@ocsd.com
Director of Human Resources Jeff Reed (714) 593-7144 jreed@ocsd.com
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
O&M Operations and Maintenance
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RWQCB Regional Water Quality Control Board
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
Glossary of Terms and Abbreviations
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater.
Biochemical Oxygen Demand (BOD) – The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids – Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater. Collections system – In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water. Certificate of Participation (COP) – A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) – Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D/T) – the dilution at which the majority of the people detect the odor
becomes the D/T for that air sample.
Greenhouse gases – In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
Glossary of Terms and Abbreviations
Groundwater Replenishment (GWR) System – A joint water reclamation project that proactively
responds to Southern California’s current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS) – Goals to support environmental and public expectations for performance.
NDMA – N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) – An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance. Publicly-owned Treatment Works (POTW) – Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line – A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer – Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) – Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry.
Secondary treatment – Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge – Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS) – The amount of solids floating and in suspension in wastewater. Trickling filter – A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff – Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater – Any water that enters the sanitary sewer.
Watershed – A land area from which water drains to a particular water body. OCSD’s service area is
in the Santa Ana River Watershed.
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ADMINISTRATION COMMITTEE Meeting Date 10/10/12 To Bd. of Dir. --
AGENDA REPORT Item Number 2 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance & Administrative Services
SUBJECT: HAZARDOUS WASTE DISPOSAL PROGRAM
GENERAL MANAGER'S RECOMMENDATION
Approve Change Order No. 2 to P.O. 104359-OA, a bridge contract issued to Clean
Harbors Environmental Service, for original contract on Specification No. S-2006-300, for
hazardous waste services, approving an increase of $7,048.00, for a total contract amount
not to exceed $102,234.90 for the contract period January 1, 2012 through June 30, 2012.
SUMMARY
Unforeseen service expenses have exhausted the purchase order. Therefore, the Risk Management Division is requesting an additional $7,048.00 be added to the purchase order to cover an outstanding invoice.
PRIOR COMMITTEE/BOARD ACTIONS
Approved in Fiscal Year 2011/2012 Budget.
ADDITIONAL INFORMATION
OCSD is required to properly dispose of all hazardous waste generated. The requirements are based upon environmental regulations, specifically, the Resource Conservation and Recovery Act (RCRA). Clean Harbors Environmental Services was awarded the contract.
The vendor’s primary service is the transportation, treatment, and either recycling or
disposal of hazardous waste generated by OCSD. OCSD uses the vendor to provide the
following additional services:
· Hazardous waste profiling – sampling a waste and conducting lab analysis to
determine how the waste is supposed to be disposed of properly;
· Lab packs – sampling and properly packing small quantities of chemicals to ensure they are disposed of properly;
· Spill cleanup – provide the trained personnel, material, and equipment to clean up
spills caused by OCSD activities that are beyond the capabilities of OCSD staff to handle; and,
Page 2 of 2
· Hazardous waste storage yard inspections – examining all the different storage
areas at Plant 1 and Plant 2 to ensure they are compliant with regulations.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMP
N/A
KH:kt
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ADMINISTRATION COMMITTEE Meeting Date 10/10/12 To Bd. of Dir. --
AGENDA REPORT Item Number 3 Item Number
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: Jeff Reed, Director of Human Resources
SUBJECT: WORKFORCE PLANNING / DEVELOPMENT
GENERAL MANAGER'S RECOMMENDATION
Informational Item
SUMMARY
The wastewater industry is experiencing increased demand for qualified staff that are
trained and certified to operate and maintain Publicly Owned Treatment Works (POTW).
A review of the Orange County Sanitation District’s (OCSD) workforce indicates 40
percent of staff in core wastewater jobs will be eligible to retire in the next three years. This corresponds with a 2011 survey of southern California wastewater occupations,
which indicated that approximately 20 percent of the workforce is eligible for retirement.
These are challenging times for the wastewater industry with the increasing regulatory
demands, a changing workforce, and the lack of skilled workers in trade occupations. OCSD also faces a loss of leadership as the current workforce transitions into
retirement. The organization has experienced a significant number of retirements in
recent years. From March 2010 through March 2012, 88 employees departed OCSD,
taking 1,898 years of knowledge and experience with them.
Based on the anticipated knowledge and skills gaps, OCSD is taking significant steps to
develop talent in the community, and expand the skill base of existing workforce for
future staffing needs.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
In 2010, OCSD began to pilot a Vocational Internship Program. OCSD partnered with
Santiago Canyon College in Orange County, and identified the on-the-job learning
objectives that would work in conjunction with the Water Utility Science Program
curriculum established by the college. The program is offered as an opportunity for OCSD to give back to the communities it serves, while providing practical paid
experience to potential future wastewater employees. The intent is to offer a learning
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environment for students to develop workplace readiness skills, gain work experience, and learn about careers within the wastewater industry.
The 52-week program rotates vocational interns through five different career modules:
Wastewater Treatment, Mechanical Maintenance, Collections & Rebuild, Instrumentation Maintenance, and Electrical Maintenance. Students work 32-hours per week, while earning academic credit towards the technical certificate in the Water Utility
Science Program. The program has allowed students to explore opportunities at OCSD,
establish professional relationships, coaching and mentoring opportunities, and
provided OCSD with innovative ideas. Participation in the program also provides students with the prerequisites necessary to apply for wastewater certification exams. The two students initially selected to participate in the program were ultimately hired
through OCSD’s competitive recruitment and selection process. Based on the evident
success of the program, staff plans to expand the vocational internship program to
include an increased number of students based on organizational needs and capacity. Additionally, OCSD has established relationships with local educational institutions to
assist with developing a future labor force capable of meeting the needs of the
organization, the region, and the industry. Staff has participated on advisory boards with
Los Angeles Harbor College, Cerritos College, and the California Community College Chancellor’s Office to evaluate and provide feedback on curriculum being developed to address talent shortages and skills deficiencies.
Staff has identified the following opportunities that may provide a bench of qualified
applicants for careers in wastewater, including:
· San Bernardino Valley College – offers a Veterans Work Experience Program in
Water Supply Technology. The program provides a limited number of veterans
with paid work experience in local water/wastewater agencies. It also offers students curriculum designed to meet industry standards and the requirements
for State certification.
· Apprenticeship Program – a State-approved apprenticeship program combines
on-the-job training with related and supplemental school instruction, and in turn becomes an important part of the occupation and industry. Staff is exploring this
option for the skilled crafts, which operates under apprenticeship training
standards agreed to by labor and/or management in accordance with State and
Federal laws.
OCSD will continue to evaluate critical knowledge and skills gaps; and look for
opportunities to partner with local institutions and organizations to help address future
needs and support workforce planning and workforce development. Through a multi-
pronged approach, OCSD can ensure meeting the increased demand for highly
qualified staff to operate and maintain its POTW in the future.
CEQA - N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE – N/A