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HomeMy WebLinkAbout04-13-2011 Administration Committee Agenda 4/13/11 Administration Committee Minutes Page 1 of 3 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, April 13, 2011, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on April 13, 2011, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Anderson, Chair Brad Reese, Vice Chair Joe Carchio Jon Dumitru Jeffrey Lalloway Prakash Narain Janet Nguyen John Nielsen Mark Waldman John Withers Troy Edgar, Board Vice Chair COMMITTEE MEMBERS ABSENT: Larry Crandall, Board Chair Sal Tinajero STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Lilia Kovac, Assoc. Clerk of the Board Jeff Reed, Director of Human Resources Rich Spencer, Human Resources Supv. Mike White, Controller Norbert Gaia Jim Burror Alexander Shaaban OTHERS PRESENT: Vicky West, Alliant Anna Destrempe, Alliant PUBLIC COMMENTS: There were none REPORT OF COMMITTEE CHAIR: Committee Chair Anderson did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, reported that there would be an official investigation on allegations of misconduct outlined in a letter sent to Board Members and will report findings. Director of Human Resources, Jeff Reed, reported findings on supplemental retirement plan analysis. 4/13/11 Administration Committee Minutes Page 2 of 3 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Engineering Supervisor, Jim Burror, presented an overview of the CIP program and the Sanitation District’s level of service, as approved by the Board with its relevance to the annual budget. Board Members recommended that staff pursue grants from various sources for current projects, as well as consider other sources of revenue using available capacity. CONSENT CALENDAR: 1. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve minutes of the the March 9, 2011, Administration Committee meeting. ACTION ITEMS: 2. A substitute motion was made to limit audit hours at maximum 550 hours, with a corresponding reduction in cost, and to bring item back to the Administration Committee if not accepted by McGladrey & Pullen. It was then, MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a consulting services agreement for External Financial Auditing Services, Specification No. CS-2011-473BD, with McGladrey & Pullen, for the period May 1, 2011 through April 30, 2012, with four one-year renewal options, for the following fiscal periods at the maximum annual fees: FY 2010-11 $60,800 FY 2011-12 62,700 FY 2012-13 64,600 FY 2013-14 66,500 FY 2014-15 68,600 INFORMATIONAL ITEMS: 3. FY 2011-12 Benefits Program Renewal Costs. Human Resources Supervisor, Rich Spencer, provided a verbal report on employee benefits costs and estimated increases based on current insurance market costs. 4. FY 2011-12 Budget Controller, Mike White, presented a comprehensive overview of the proposed budget, highlighting the major categories and its variances from the projected budget. 4/13/11 Administration Committee Minutes Page 3 of 3 CLOSED SESSION: There was no closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Nguyen proposed that vendors with existing contracts be approached to negotiate a discount on services or products in exchange for extensions. ADJOURNMENT The Chair declared the meeting adjourned at 6:44 p.m. Submitted by: ___________________________ Lilia Kovac, Committee Secretary