HomeMy WebLinkAbout05-11-2022 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, May 11, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chair Glenn Parker on Wednesday, May 11, 2022 at 5:00
p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 22-13, due to the continued State of Emergency Order. Chair Parker
announced the teleconference meeting guidelines and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim
Carr, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
ABSENT:Rose Espinoza
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Jennifer Cabral; Raul Cuellar; Mike Dorman; Brian Engeln; John Frattali; April
Frost; Tina Knapp; Laura Maravilla; Rob Michaels; Jeff Mohr; Adam Nazaroff; Wally Ritchie;
Thomas Vu; Eros Yong; and Ruth Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, and Robert Lowe, Alliant Insurance
Services, were in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Parker and General Manager Jim Herberg did not provide reports.
Page 1 of 6
ADMINISTRATION
COMMITTEE
Minutes May 11, 2022
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2292
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held April 13,
2022.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Art Brown, Kim Carr,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver
and John Withers
NOES:None
ABSENT:Ron Bates, Rose Espinoza and Chad Wanke
ABSTENTIONS:None
2.CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER
ENDED MARCH 31, 2022
2021-2013
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Third Quarter Financial Report
for the period ended March 31, 2022.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Art Brown, Kim Carr,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver
and John Withers
NOES:None
ABSENT:Ron Bates, Rose Espinoza and Chad Wanke
ABSTENTIONS:None
3.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2022-2297
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 2 of 6
ADMINISTRATION
COMMITTEE
Minutes May 11, 2022
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of January 1, 2022 to March 31,
2022; and
B. Approve the following additions to the pre-approved OEM Sole Source List for
the period of January 1, 2022 to March 31, 2022:
·CARRIER CORPORATION - Carrier Corporation HVAC Products
·COOPER BESSEMER - LSVB Engine Training
·GATES FIBERGLASS INSTALLERS - On-site/Field Fiberglass Tank &
Ducting Repairs
·TPC Training - TPC Online Training and Certification Program
·TRIMBLE WATER - Trimble Unity Software License
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Art Brown, Kim Carr,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver
and John Withers
NOES:None
ABSENT:Ron Bates, Rose Espinoza and Chad Wanke
ABSTENTIONS:None
4.IBM TIVOLI MAXIMO AND WEBSPHERE (ENTERPRISEONE)
ANNUAL SUBSCRIPTION AND SUPPORT, SPECIFICATION NO.
S-2019-1045BD
2022-2271
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a contingency increase of $10,472 (6.03%) to the IBM Tivoli Maximo
and Websphere (EnterpriseOne) Annual Subscription and support contract with
Dataskill, Specification No. S-2019-1045BD, for the period July 1, 2022 through
June 30, 2023, for a new total contingency amount not to exceed $36,538
(21.03%); and
B. Approve an annual contingency of $34,754 (20%) for one remaining renewal
period.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Art Brown, Kim Carr,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver
and John Withers
NOES:None
ABSENT:Ron Bates, Rose Espinoza and Chad Wanke
ABSTENTIONS:None
Page 3 of 6
ADMINISTRATION
COMMITTEE
Minutes May 11, 2022
5.PURCHASE OF SCBA AND SUPPLIED AIR SYSTEMS 2022-2258
Originator: Celia Chandler
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order with Mallory Safety and Supply LLC for
the purchase of self-contained breathing apparatus (SCBA) and supplied air
systems, using the OMNIA Partners, Public Sector Cooperative Contract
No.159498, for a total amount not to exceed $169,000; and
B. Approve a contingency of $5,070 (3%).
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Art Brown, Kim Carr,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver
and John Withers
NOES:None
ABSENT:Ron Bates, Rose Espinoza and Chad Wanke
ABSTENTIONS:None
NON-CONSENT:
None.
Director Ron Bates arrived at the meeting at 5:09 p.m. and Board Vice-Chair Chad Wanke
arrived at the meeting at 5:12 p.m.
INFORMATION ITEMS:
6.INSURANCE RENEWAL MARKET OVERVIEW 2022-2289
Originator: Lorenzo Tyner
Controller Wally Ritchie introduced Robert Lowe, Alliant Insurance Services, who
provided a presentation regarding the state of the public entity insurance market and
OC San renewal expectations which included key highlights and industry metrics; the
impact of natural catastrophes, wildfires, and earthquakes; the new normal in the
insurance landscape, workforce, and society; risk manager's concerns; cyber facts
including minimum privacy and security standards; aging infrastructure; liability,
property, and cyber renewal outlook and workers compensation outlook; an overview of
OC San's insurance program; and the 2022 renewal expectations.
ITEM RECEIVED AS AN:
Information Item.
Page 4 of 6
ADMINISTRATION
COMMITTEE
Minutes May 11, 2022
7.CAPITAL IMPROVEMENT PROGRAM (CIP) PROPOSED BUDGET
FOR FY 2022-23 & 2023-24
2022-2303
Originator: Kathy Millea
Engineering Manager Eros Yong provided a presentation regarding the Capital
Improvement Program (CIP) proposed budget for FY2022-23 and 23-24 which included
the FY2021-22 CIP activities, performance, and 10-year net CIP outlay; the total CIP
budget authority; new projects; the top budget increases and decreases; the projected
FY2022-23 net CIP outlay; the 20-year net CIP outlay; proposed staff positions in
construction management; increased operating expenses with inflation; and expense
and projected rates overview.
ITEM RECEIVED AS AN:
Information Item.
8.OPERATIONS & MAINTENANCE: WASTEWATER 101 PART 2:
TREATMENT AND RECYCLING
2022-2304
Originator: Riaz Moinuddin
Plant No. 1 Chief Plant Operator April Frost provided a presentation regarding OC
San's wastewater treatment which included an overview of the water reclamation
process; the metering and diversion structure; the preliminary, primary, and secondary
treatment processes; the effectiveness of water treatment; the solids recovery process;
the dewatering operation process; information regarding truckloading and central
generation engines; a review of the evolution of ocean discharge; agency partnerships;
environmental compliance and reporting governance; and a review of the FY2020-21
operating costs.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
Page 5 of 6
ADMINISTRATION
COMMITTEE
Minutes May 11, 2022
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Parker declared the meeting adjourned at 6:52 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, June 8, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 6 of 6