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Home My WebLink AboutBoard Member Orientation-2 Final Final 3-12-15 New Board Member Orientation March 2015 `o Nth SANI)qJ pN We' re here for c 9 you. h Orange r�cT/N� THE NV�P�� County / Thursday, March 12, 2015 Orange County Sanitation District Thursday,March 12,2015 SPECIAL Meeting of the 3:00 P.M. Board of Directors r Board Room 10044 Ellis Avenue Fountain Valley,CA 92708 (714)593-7433 AGENDA SPECIAL MEETING-New Board Member Orientation 1. WELCOME&OPENING REMARKS Jim Herberg,General Manager 2. PUBLIC COMMENTS If you wish to speak,please ssaromte a Speakers Form(located at Me table outside of Me Board Room) and give it to Me Class of the Board Speakers are requested to limit commenta M Mee mMutes. 3. BOARD MEMBER ROLES&RESPONSIBILITIES Tom Beamish,Chair 4. BROWN ACT CONFLICT OF INTEREST Brad Hogin,General Counsel AND RULES OF ORDER 5. OCSD HISTORY AND FUTURE Jim Herberg,General Manager& Bob Ghirelli,Ant.General Manager 6. DISTRICT OPERATIONS Ed Torres,Director of Operations&Maintenance Nick Artlontes,Director of Facility Support Services 7. OCSD FINANCES Lorenzo Tyner,Director of Finance& Administrative Services 8. WORKFORCE PLANNING Richard Spencer,Human Resources Manager 9. CONCLUSION O&A 10. ADJOURNMENT: Adjourn the Special Board meeting until the Regular Board Meeting on March 25, 2015,at 6:00 p.m. Role of the Board Member f y � Presenter: Chair, Tom Beamish General Counsel • Board Rules of Procedure • Mandatory Ethics Training • Mandatory Sexual Harassment Training • Campaign Contributions ( Levine =^- Act) • Update on Technology, the _- Brown Act, and Public Records Presenter: Brad Hogin -10 Rules for • Debate • • • S[affReport Questions @om Diem ov Among Directors D rectors Motiov&Sewvd Vote ov Motiov Types of Motions TABLE T BOARD PROCEDURES AND ORGANIZATION SUMMARY OF MOTIONS A PRIVILEGED MOTIONS Mom Replied Debelable Amendable Rpuked Purque KMd of Saspond VOM Adpum Yee No No MalaKy To end tlw min" Notion Required DWwMbfa Amxga6N Required Purpose e To Table Yes No No Majority To discontinue TeTWe Ys No w MNorlry TO lneimpla aonaklemtion until Reosse memkN fora awn brought back by tiro.or to P.M.en Vote of the Board mlermisskm Rahn No NO w Nona Toabu.nacaon Take Yes No No Majority To bring before Duadbn d mmematey in an Motion die group a Pmilepe emeryanq from the motion previously Table tabled B. MAIN MOTION AND RELATED Limit or Yes No Yee Majodly To limit or extend SUBSIDUULY MOTIONS Extend limits of debate Ki".f Ssoond Vote Limits of Motion Required Debatable Anndndeble Raqubed N/Poae Debate Main Yes Yes Yes Majority To Is new Refer to a Yes Yes Yes Majority To place business Mown businen Committee In hands of a Amend Yee Yes Yes Majoriy To notify or alter Committee Main a rMbn Moron WiMdraw a No No No Nona To withdraw a Motion mown before it Is Sutoolote Yes Yes, Yes Mnjurfy To repo®the Voted on Motion meal mown or&* Reconsider Yes Yes No Majority To secure a new must be by a Vote on a motion Previous Yea No No Mejody To close debate Director W o previously Voted Due an the minor Voted for the upon amended motion prevailing Immedidey aide on the CadkaR ac Yr Yes Yes Mai Todeferscwn original a Grtein mown Task i _ Main • Subsidiary Motions Defeo Acrion Change theAdion Close Debate Mandatory Ethics Training • 2 Hours of Training Every 2 Years • Covers: • Conflicts of Interest • Receipt of Gifts • Misuse of Agency Resources jo • Bribes • Etc. Mandatory Sexual Harassment Training • Sexual Harassment Training ,Fm-. 7- Required for "Supervisory _... Employees" • Applies to Elected Officials „ A A. Levine Act • Limits on Campaign Contributions From Parties Seeking Approval of Entitlements • "Entitlements" Include: ■ Contracts ■ Permits ■ Licenses • Exceptions: Competitively Bid & Labor Contracts Contributions Accepted in the Past • You Received >$250 in Contributions From a Proposed Contractor in the Last 12 Months • The Contract is Before the Board for Approval • You Must: ■ Disclose the Contribution on the Record; and • Disqualify Yourself Contributions While a Proceeding is Pending •District Solicits & Receives Competitive Sealed Proposals •Until 3 Months After Contract Award, You May Not: ■Solicit or Receive Contributions >$250 From Any Proposers FPPC Enforcement of the Levine Act •Fines From $ 1,000-$3,000 per Count •Example: ■San Bernardino County Supervisor ■Appointed to the Inland Valley Development Agency ■Voted to Award Contracts to IVDA Contractors Who Contributed to his Supervisor Campaign ■ Fined $12,500 for 10 Counts Technology and the Brown Act •Brown Act Prohibits "Serial Meetings" •Email Exchanges Involving a Majority of Board Members May Be Considered Serial Meetings •Examples: ■ One Broadcast Email to All Members, with Responses ■ "Hub & Spoke" — One Member Exchanges Emails with a Majority ■ "Daisy Chain" — Emails are Forwarded Among a Majority of Members Technology and the Public Records Act •Smith v. City of Son Jose ■ Trial Court: Emails & Text Messages Concerning City Business on Councilmembers' Private Cell Phones & Computers are Public Records ■ Currently Before the Supreme Court A Sanitation District Board Member is \ accused of wrongdoing. tss��tjsJ► Where does this story appear in the !��fi�!!► newspaper ? O After a comprehensive six-month investigation by a blue-ribbon panel, the I Board Member is completely cleared of any wrongdoing. Where does this story appear in the newspaper? ILI\ OCSD History and Future L I'll jllIlii am p 1. Presenter: Jim Herberg and Bob Ghirelli HistoryOur a Pump Room- 1960's OCSD Service Area 471 square miles 00 million gallons per dayOrange 2.5 million populationCou y specialdistricts15 0 pumping stations La Habra • Brea 2 treatment Fullerton• Yorba t plants Buena Placentia Park Anaheim Reclamati La Palma Anaheim Cypress Villa Park Stanton Los Orange • Alamitos Garden Grov •Seal Westminster ach• ants Ana Fauntai Tustin • Valley Huntington • • Beach Costa •Plant No' 1 Mesa • Irvine Ocean Plant No. i • • • wpoR • • each • • Statement Wiz{ i Strategic Planning Monitoring Strategic New or altered & Evaluation y Planning Ak� Levels of Service Board Strategic Board Approval of Planning Approval of Budget Process Strategic Plan Budget Operational F Goals & Planning objectives Strategic Goals for FY2014- 19 1. Legislative Advocacy and Public Outreach 2. Future Biosolids Management Options 3. Odor Control 4. Energy Efficiency 5. Future Water Recycling Options 6. Cessation of Disinfection of Ocean Discharge 7. Local Sewer Transfers 8. Workforce Planning and Workforce Development • • • • .W"le here for, J 1 II I , I TV4AMIRDL. r i • • • Il AN Odor Control ' r V I�f �I Energy Efficiency eat M hydrogen r� Maio �� i Rolsa Chica 04 State Beach Huntington �cm Beach wm Newport Beach 41@, Crystal Cove State Park Local Sewer Transfers ® Private N Lateral Manhole S4 �JJ33S333b�HRH��„�;'X.. Manhole City Sewer Ocean ---0 Pipelines Treatment Regional Plants Trunkline Sewer Ad Facility Support Services Department Presenter: Mark Esquer Fleet Services Predictive and ' "r Motor Pool & Equipment Preventive Maintenance ;' A Requests ti Heavy Fuel Cards Equipment & Pin# Operation 1 a Spec and Generators, ' . Replace Pumps, & — _I�. Vehicles & Compressors `, • . Equipment Outsource Services 1 Develop Reports Collection Facilities O & M 1AWW Wastewater Collection System ® Private Lateral Manhole Manhole City To OCWD Local Sewer Ocean Outfall Treatmen OCSD Plants Regional Trunkline Sewer Pipelines Owned and Operated by OCSD Up to 10 ft diameter regional sewer trunklines + 397 miles e Small diameter local sewers 175 miles Total . � 572 miles /— Levels of Service for Collections • Sanitary Sewer Overflows (SSOs) <13/year • Odor complaints < 12/year • Regulatory compliance — No NOVs • Respond to SSOs within 1 hour • Contain SSOs within 5 hours /— Collection System Asset Replacement Value = $ 3 . 0546 Pipes & Manholes ■ Pipes & MHs 90% ' ■ Structures 9% Billion Mechanical1% ■ Electrical <1% Instrumentation <1% Thru FY2011-12 Issues in the Collection System • Infiltration and inflow uses capacity • Odor and corrosion • Illegal discharges and pharmaceuticals • Blockages and spills • Fats, oils, and grease ( FOG ) • Rags, paper towels, wipes, food wrappers, solids, grit, etc. r Collection Facilities O& M Team • Manhole inspections and sewer cleaning • Pump station O&M • Dig Alert surface marking to protect assets and notify other contractors • Provide expert opinion on operability and maintainability and assess needs related to new designs and rehabs • Collaborate and coordinate with cities and sewering agencies • Respond to sewer spills and attempt to contain I Odor & Chemical Dosing team 1AWW Sewage Conditioning La MgNes Canty • Helps reduce corrosion, odors, and WWTP costs KNOTT EMM • 8 Dosing stations aANTq°H°RNEp MEWNOVE LACE« caau Continuous - 4 trunks BHA • Intermittent - 7 trunks " " M SUNFLOWER (SARI as needed) KNOTT • Using 4 different ° BEXn chemicals including sodium hydroxide AST BaREnyn (.KeAUj • Extends asset life Pacfic Ocean ammer me Cram^�,,,ry Odor Panel — Olfactometry to • A public panel — not staff • After training, public testers help determine odor threshold values • Also used to determine the compound causing the odor • Equipment located at P1 AN o-` - Source Inspection Source Inspection Program Source Inspection Wastewater � Treatment Ocean IRelease Residential 1 Commercial Industrial OCWD Water reclamation Biosolids recycling Sampling _ 1 • Inspections — 1,600 / year • Sampling — 3,600 / year • Enforcements — 120 actions / year Industrial and Commercial User Charges Provides Revenue 496 Permittees: % • Dye companies • Large food processors 4 L, • Textile companies • Circuit board shops ;.`.► • Metal plating / finishers (60%) • Oil wells • Linen washing services • Waste haulers Urban Runoff — Inspect Systems d +• I 7� a Easement Inspection and Enforcement II A. manhole i - � : AM "Flushables" 9 I °I r Greases / oils / debris ^urio in Paper t treatmen towels / plants wipes / rags illegal / food ? discharges wrappers Collections 0& M Support Services IANM Collections O& M Support Services • O&M related engineering and technical support for the pipelines and pump stations • Help ensure WDR Order and SSMP regulatory compliance • Dig Alert surface markings • Coordinate with cities and county on their street maintenance activities • Develop and manage Contracted Services Operation and Maintenance of Plant Facilities Presenter: Ed Torres Reclamation .. tY .. FountainPlant No. 1 71 Treatment 3_,t Plant No. 2 yf-S raJn -: F i� Huntington Beach Wastewater Treatment Process INCOMING water water water Residential, Industrial Preliminary Primary Secondary �� Treatment 16P"01 Treatment Treatment and Commercial Primary Sludge A ` Solids Processing Secondary GWRS Sludge or 11K Ocean Compost & Landfill _ Water Resource Recovery Processes or Water Recycling Im INCOMING PRELIMINARY PRIMARY SECONDARY Residential.Industrial Treatment Treatment Treatment ana eommeraai 48% of wastewater is recycled GWRS or Ocean : . � • • - - �� ) r� i� � �� t � � � � , ,, � ' ��,� � � r �iil,��, ._ o � ` . .,,. ,_��, " I o . . ._ ''t ��l � � �^� i it A Primary Treatment Process Ferric Chloride Rectangular Primary Clarifier Tank Clarified Primary Effluent Incoming Wastewater On to Secondary Treatment Anionic Polymer Sludge Particles Primary Sludge to Digesters , s t��r�en Secondary Treatment (Aerobic Biological Treatment) Aeration Tanks Trickling Filter y c Activated Sludge Trickling Filters Solids are Removed During Treatment Primary Secondary Raw Sewage Treated Effluent Treated Effluent Biosolids Recycling and Recovery Process Primary treatment Gas Recovery and Central Generation Facility Secondary treatment Trickling filter drys] die Anaerobic digester C I� Secondary sludge Il � . Aeration basins ' Biosolids truck loadi tation Dewatering operation lllllllw� ' mo _ Land application, compost, and landfill Anaerobic Sludge Digestion (no Oxygen) Digester Gas Product to be Use at Cen Gen Digester Gas gas gas gas gas Digested Sludge To Dewatering Anaerobic Bacteria t Y Anaerobic Bacteria Primary Sludge (food) Heating of Sludge Mi=Digesterudge—95 to 100 OF 15 to 20 days Anaerobic Bacteria Anaerobic Bacteria Thickened Secondary Sludge (food) Anaerobic - c a 04/08/= 16 : 33 Belt Filter Press y BBi�os7o�lids recycling IN fi RAW s ;,, , Ce�t�if .g� = r Biosolids Management Biosolids Policy Biosolids Program OCSD strives to recycle our biosol ids Schedule Based On: 210 Trucks perweek usinContractor Facilities publliicshealtha nld thelenvironment. ecting 750 Tons per day N A NV 33% Co Synagro- Kern 250 tmslday,7 Fail-Safe Baoils San Bernardino -10% Compost SD Com OSt Us range La Paz Synagro-Az Soils p up to 70 tons/day,up to 20 trucks/wk Yumau0% Landfill -50% Fertilizing Farm Fields Phecha-San Juan Capisvanoupday,up to 20 truckslwk Tule Ranch/Agtech- Yuma -400 tons/day,-110 hucks/wk Fail-Safe Backups:Fann-Dateland, Landfill-Yuma About 90% of the solids being reclaimed for beneficial use Energy Management will .� j- Currently generate 2/3rds of plant power needs �//� •- 'd • Improve emissions controls for additional power generation and ✓ heat recovery • Continuous energy monitoring • Build efficiency into new projects — savings by design Fuel cells - partnering with public and private agencies CPUC Funded Energy Audit Odor Control Clean Air Clean Air Pretreatment Scrubbers Scrubbers 1 I Fou'I Air Foul Air 000 Headworks Primary Secondary Solids li� Treatment Treatment Processing Collections Solids Storage & Disposal � 7 Reliability : Our Maintenance Objective Do Maintenance& u Condition Monitor Repair or Replace Equipment Unusable n ------------------ -------------- E P Change in o Performance The mission of the Maintenance r7 Detectable Organization is to ensure the best levels a moots •� F Impending on Running ; UJ l) }i Failure of service to our rate payers by ensuring e the efficient and effective operating o' I state of Mechanical, Electrical, 1 Instrumentation and Civil Assets I Inspection Frequency (me Chord of P F iMavap Failed Time lDepenon9 on the sauasun mu cee ne rmm hours to montns.t Asset Management Maturity Progression Enterprise Asset Management Enterprise ultimately closes the loop between d Reliability bewgn.a Operations, Engineering, and Predittlw """1e"" Maintenance through the life cycle of an planned �,�.> . asset from concept, design, operation Reactive _ „ and maintenance to decommissioning e.M4Re 4 rN, Maintenance Business Model Total Productive Maintenance This model allow us to: Target Agreement Systems B Target Tracking Systems — Eliminate Waste — Engage and Develop IITMm eWYncmv.� RNnM [uM pjYralCI1 (IWH W.gtl K. MY111MM{t Y ! Staff NOMYIa MM E4. Timlry pIIM IOa Drive Continuous =men v r v- �- T . CanhrYous mprovementProoe� Improvement �Ckanhress Order Umuphnc — Ensure Consistency and Discipline Planning and Scheduling • Together Planning and Scheduling will allow us to: — Fix equipment right the PWn&SCUeUWe Strategy D t:xacufwn first time t — Maximize Maintenance Faogttles, Parts Labor m Resource Utilization Equiµ — Reduce impact to plant Operations — Match Staff, Resources, and Methods to Tasks Predictive Maintenance ` �E. J,.. AwIWE UnOUnME Wpnk Etryiwn F1'1416JULNw \ Rehm on InveaOneM FY1415 Julllm 9 m Mo.mO #tw AnPCosl, Moto am Co 170,750 roan R01 2:1 a (.n na n.�rr rr �..io.0 eprr Includes: Equipment Vibration Analysis, Oil Analysis, Thermal Imaging Civil Asset Maintenance IN • ' 4i wvxnxlx¢uars _II s u - sm wu Civil Assets Include: Process Concrete and Metallic Structures, Buildings, Landscape, Roads and Piping j � O & M Expenditures $51.4 million Odor control Preliminary (General Plant), Treatment,7.04% 7.33'c Utilities, 5.98% Primary Sedimentation, 12.96% Secondary Sedimentation, Solids Disposal, 13.95% 36.47% "- hiconda g, 1.13s Thickening, 1.13% Effluent ._Disinfection, 0.65% '-Effluent Disposal, Dewatering, 2.21% 7.25% Digestion, 5.04% FY 2013-14 blk\ OCSD Ocean Monitoring Ocean Bottom Health MIV Nerissa WaterQuality Eat, 1 � Oceanography Levels of Service Target 2013/14 Results Thirty-day geometric mean of total coliform bacteria in effluent after initial <1000 660 dilution of 250:1 m n <=25 .2 Meet seconds treatment standards Meet secondary treatment standards:TSS (mg/L) <=30 6 Odor complaint response:Treatment Plants within 1 hour 100% 100% 100% 100% Odor complaint response: Collections System within 1 working day Number of odor complaints: Reclamation Plant No. 1 -New target"0"under 0 11 "normal operating conditions" Number of odor complaints:Treatment Plant No. 2 -New target "0"under 0 25 "normal operating conditions" Budgeted expended for FY2013-14 95-100% .7% Resource Recovery Status: • 48%of wastewater is recycled • 90%of solids is put for beneficial reuse • Cogeneration produces 2/3rds of the plants'power needs OCSD Financial Summary Jul EXECUTIVE SUMMARY Fiscal Years 2014-15 and 2015-16 Proposed Budget — n Presenter: Lorenzo Tyner General Information • Fiscal Year July 1 — June 30 • $400M—$500M in annual revenues & expenditures • Approved Staffing of 626 Full-Time Equivalents ( FTEs) lk\\ 4P _ 1 Budget Summary Revenue FY 14-15 FY 15-16 Fees and Charges $314 M (74%) $322 M (73%) Property Taxes $ 78 M ( 18%) $ 82 M ( 19%) Other Assessments $ 22 M ( 5%) $ 21 M ( 5%) Interest $ 13 M ( 3%) $ 15 M ( 3%) Total Revenues $427 M $440 M Outl ' 4-1 Operating $152 M (35%) $155 M (34%) Capital Improvements $ 189 M (44%) $207 M (46%) Debt Service $ 86 M (20%) $ 87 M ( 19%) Other $ 2 M ( 1%) $ 2 M ( 1%) Total Outlays $429 M $451 M Major Revenue Components Include Fees/Charges and General Income Fees & Charges General $314 M Income IA 74 0 $97 M $22 M 22% 4% IA $21 M General (Fees & Charges 5% Income $322 M $91 M 73I �21 % Revenues Revenues FY 14-15 = $427 Million FY 15-16 = $440 Million O� Most OCSD Revenue is Related to Broad - based User Fees FY 14-15 FY 15-16 General User Fees $ 289 M $ 296 M (92%) Permit User Fees $ 14 M $ 14 M ( 4%) Capital Facilities Capacity Charges $ 11 M $ 12 M ( 4%) Total Fees & Charges $ 314 M $ 322 M The Ten Largest Industrial Users Represent only 2% of OCSD User Fees Company Fee % of Total House Foods America $1,096,791 0.36% Kimberly-Clark Worldwide 11059,850 0.35% Stremicks Heritage Foods 971,832 0.32% MCP Foods 898,925 0.30% Dean Foods 585,374 0. 19% Nor-Cal Beverage 577,261 0. 19% Jazz Semiconductor 475,299 0. 16% Ameripec Inc. 420,365 0. 14% Pepsi-Cola Bottling Group 402,513 0. 13% Pulmuone Wildwood 383,365 0. 13% Total Fees & Charges $6,871,575 2.27% ML\ With Major Construction Completed, Rates Will Continue to Remain Level Single Family Residential (SFR) Fee 400 350 300 250 200 150 100 50 0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Rate Increases Have Dropped Significantly Fee Increase History - Percent 12% 10% 8% 6% 4% 2% 0% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Comparison of SFR Rates (July 2013 ) $700 $701 $600 $500 a $400 c $300 $200 $195 $100 $0 - Property Tax Revenue will rise with the Continuing Economic Recovery Interagency and Interest Income is Flat FY 14-15 FY 15-16 Property Tax $ 78 M $ 82 M Interest $ 13 M $ 15 M Total General Income $ 91 M $ 97 M Other / Interagency $ 22 M $ 21 M /A IAAI /I /- OCSD Outlays fall into these four categories . FY 14-15 FY 15-16 Operating Expenses $ 153 M $ 155 M Capital Improvement/RRR Outlays 188 M 207 M Debt Service 86 M 87 M Self-Insurance 2 M 2 M Total Outlays $ 429 M $ 451 M Operating Expense Summary Description FY 13-14 FY 14-15 Salaries and Wages $ 65 M $ 64 M $ 64 M Benefits 33 M 36 M 36 M Operating Mat'ls & Supplies 17 M 16 M 16 M Contractual Services 27 M 28 M 28 M Repairs and Maintenance 11 M 13 M 13 M Utilities 8 M 7 M 8 M Other 6 M 6 M 7 M Cost Allocation -18 M -17 M -17 M Net Operating Requirements $149 M $153 M $155 M Percentage Increase 2.7% 1.3% CIP Consists of Four Distinct Areas FY 14-15 FY 15-16 Replacement/Rehabilitation $ 104 M $ 124 M Improved Treatment $ 59 M $ 54 M Additional Capacity $ 17 M $ 19 M Support $ 9M $ 11 M Capital Improvement Program $ 189 M $ 207 M Debt Financing • Continue to issue COPS as the primary method of financing the capital program • No additional "new money" debt issuance is scheduled for FY 2013-14 • OCSD maintains a AAA bond rating — Stated Key Factors include: — Strong Financial Performance — Moderate Debt Burden — Strong Management Practices — Rate Discipline No Additional Debt Issuances are Planned $looms OUTSTANDING DEBT $1,600 $1,400 $1,200 $1,000 $800 $600 $400 $200 $o 2010 2015 2020 2025 2030 2035 2040 Workforce Planning and Development Presenter: Richard Spencer Organizational Overview ADMINISTRATION UNITS OPERATING UNITS General Manager's Office Facilities Support Services 16 Positions 76 Positions Human Resources Engineering • 16 Positions 123 Positions Administrative Services Operations & Maintenance • 111 Positions 284 Positions Recognized Employee Organizations • Six recognized bargaining units, and three exclusive representatives • Orange County Employees Association • 3 Bargaining Units • 98 Employees • International Union of Operating Engineers — Local 501 • 1 Bargaining Unit • 197 Employees • Supervisory & Professional Management Group • 2 Bargaining Units • 255 Employees �•. eMMiSN � _ HORNxwaYNfS - _ 0 � � I L 1 LYI -® A ■ lei ii v1 o _. ram' OCSD E Workforce -- How we plan for our workforce needs . . . Strategic Workforce Planning Workforce Planning Workforce Development Workforce Planning • Succession Planning • Resource Planning • Talent Readiness Assessment • Workforce Vulnerability Assessments • Vocational Internship Program Workforce Development • Individual Development Plans • Division Development Plans • Leadership Development ( BLAST) • Inter-agency Resources Sharing Workforce Planning & Development Summary • Workforce Planning • Reinforces authorized staffing levels • Addresses future staffing needs • Deals with changing work requirements • Workforce Development • Strengthens the existing labor force • Prepares employees for future opportunities • Focuses efforts on developing technical skills to ensure staff is well-trained • Upcoming Comprehensive Board Presentation ML\ Questions