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HomeMy WebLinkAboutLate - Reports - Procurement Process Presentation 7-27-16Marc Dubois, C.P.M. Contracts, Purchasing & Materials Management ORANGE COUNTY SANITATION DISTRICT’S PROCUREMENT PROCESS PROCUREMENT OVERVIEW Three basic types: Public Works -Construction Public Works -Professional Design Services Goods and Services Each is governed by State Law and District policy PUBLIC WORKS Follows California Public Contract Code Invitation for Bids (IFB) are advertised (twice) Awarded to lowest Responsive & Responsible bidder CONSTRUCTION PUBLIC WORKS Follows California Government Code Selection is based on qualifications -not cost (Mini-Brooks Act) Request for Proposals (RFP) are advertised Evaluate & Rank Proposals Negotiate “fair and reasonable fee” with top ranked firm PROFESSIONAL DESIGN SERVICES GOODS AND SERVICES Follows California Government Code Goods and services range from chemicals, information technology, operational and environmental services, vehicles, maintenance equipment, and consumables. Over 680 different classifications of goods and services. Bidding required for purchases > $5,000 •Award to lowest Responsive & Responsible bidder GOODS AND SERVICES Notice Inviting Bids (NIB) Procurement process for the purchase of supplies, equipment and services. Award is made solely on basis of the lowest Responsive & Responsible bidder. Negotiations are not permitted. THE METHODS Sole Source Non-preferred option Used when: •Only one known source is available •Matching existing system/architecture •Unique qualification/commercial license Emergencies GOODS AND SERVICES THE METHODS CONT. Request for Proposals (RFP) Used for sophisticated/complex, non-standard goods and services. Award is based on best value (experience, financial standing, delivery, approach, cost). Negotiations may be necessary. GOODS AND SERVICES THE METHODS CONT. APPROVAL THRESHOLDS Per Ordinance No. OCSD-47 Article 7, the following delegations of authority to award contracts applies to the following: Sufficient Budget Available and Authorized GM up to $100K Board Committee up to $200K Board Approval if over $200K Contingencies for change orders RECAP Public Works -Construction Lowest Responsive & Responsible Bid (IFB) Public Works -Professional Design Services Most Qualified Firm (RFP) Fair & Reasonable Cost Goods and Services Lowest Responsive & Responsible Bid (NIB) Best Value (RFP) QUESTIONS ?