HomeMy WebLinkAbout04-13-2022 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, April 13, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chair Glenn Parker on Wednesday, April 13, 2022 at 5:00
p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 22-11, due to the continued State of Emergency Order. Chair Parker
announced the teleconference meeting guidelines and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim
Carr, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
ABSENT:Rose Espinoza
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mo Abiodun were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Lan Wiborg, Director of Environmental Services; Angela Brandt; Jennifer
Cabral; Thys Devries; Tina Knapp; Rob Michaels; Wally Ritchie; Don Stokes; Loc Trang; and
Thomas Vu were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
Clerk of the Board Kelly Lore announced that she received late communication after the
publication of the agenda pertaining to Item No. 5, including three additional attachments.
The information was made available to the Committee and to the public today.
REPORTS:
Chair Parker and General Manager Jim Herberg did not provide reports.
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ADMINISTRATION
COMMITTEE
Minutes April 13, 2022
Assistant General Manager Tyner provided a brief report on the process and selection of new
Internal Auditors, Farr-Davis LLP.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2236
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held March
9, 2022.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim
Carr, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Rose Espinoza
ABSTENTIONS:None
2.FINANCIAL INFORMATION SYSTEM PURCHASE ORDER RENEWAL 2022-2227
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a five-year Sole Source Purchase Order with Oracle America, Inc. for
an annual amount of $95,828, with a total not to exceed $479,140, commencing
July 1, 2022, through June 30, 2027; and
B. Approve a contingency in the amount of $47,914 (10%).
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim
Carr, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Rose Espinoza
ABSTENTIONS:None
NON-CONSENT:
3.SEWER SERVICE RATE STUDY 2022-2153
Originator: Lorenzo Tyner
Mr. Tyner provided a brief introduction to the item.
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Minutes April 13, 2022
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement to HDR Engineering,
Inc. to provide a Comprehensive Cost of Service Rate Study Specification No.
CS-2021-1287BD, for a total amount not to exceed $234,950; and
B. Approve a contingency of $23,495 (10%).
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim
Carr, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Rose Espinoza
ABSTENTIONS:None
4.REPLACE CAMPUS ACCESS NETWORK SWITCHES AND INDOOR
WI-FI ACCESS POINTS
2022-2226
Originator: Lorenzo Tyner
IT Manager Rob Michaels provided an introduction and explanation of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to Saitech Inc. for the procurement of campus
networking equipment hardware and software to update and replace end-of-life
equipment operating in the Orange County Sanitation District communications
and computing environment, Specification No. E-2022-1305BD, for a total
amount not to exceed $549,050 plus sales tax and freight; and
B. Approve a contingency in the amount of $54,905 (10%).
INFORMATION ITEMS:
5.FY 2022-23 AND FY 2023-24 OPERATING BUDGET EXPENDITURES 2022-2223
Originator: Lorenzo Tyner
Controller Wally Ritchie presented the item and responded to questions from the
Committee along with Assistant General Managers Rob Thompson and Mr. Tyner.
ITEM RECEIVED AS AN:
Information Item.
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ADMINISTRATION
COMMITTEE
Minutes April 13, 2022
6. OPERATIONS & MAINTENANCE: WASTEWATER 101 PART 1:
COLLECTIONS
2022-2245
Originator: Riaz Moinuddin
Maintenance Manager Don Stokes provided a PowerPoint presentation regarding the
wastewater collection system that included an overview of OC San's service area,
gravity systems, pipe sizes, inverted siphon, line cleaning types, line flushing, tire
mechanical cleaning, technology adoption, pressure systems, pump station
maintenance, goals to prevent sewer spills, pump station resiliency, underground line
locating, regional odor control, odor control chemicals, regional odor control efforts,
CCTV, and team-work and coordination efforts.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Parker declared the meeting adjourned at 6:10 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, May 11, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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