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ORANGE COUNTY SANITATION DISTRICT
SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19�
AND ATTENDANCE AT PUBLIC MEETINGS
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as
a result of the threat of COVID-19. On March 12, 2020 and March 18, 2020, Governor
Newsom issued Executive Order N-25-20 and Executive Order N-29-20, which
temporarily suspend portions of the Brown Act which addresses the conduct of public
meetings.
The General Manager and the Chairman of the Board of Directors have determined that
due to the size of the Orange County Sanitation District's Board of Directors (25), and the
health and safety of the members, the Board of Directors will be participating in meetings
of the Board telephonically and Internet accessibility.
PUBLIC PARTICIPATION
Your participation is always welcome. The Board of Directors meeting will be available
to the public online at:
https://ocsd.legistar.com/Calendar.aspx
You may submit your comments and questions in writing for the Board's consideration
by sending them to OCSDClerk(o)-ocsd.com with the subject line "PUBLIC COMMENT
ITEM #" (insert the item number relevant to your comment) or "PUBLIC COMMENT
NON-AGENDA ITEM". Submit your written comments by 6:00 p.m. on Tuesday,
May 26, 2020. All public comments will be provided to the Board and may be read into
the record or compiled as part of the record.
Thank you.
Serving: Orange County Sanitation District
Anaheim 10844 Ellis Avenue, Fountain Valley,CA 92708
714.962.2411 • www.ocsd.com
Brea
Buena Park
Cypress May 20, 2020
Fountain Valley NOTICE OF
Fullerton REGULAR MEETING
Garden Grove
Huntington Beach BOARD OF DIRECTORS
Irvine ORANGE COUNTY SANITATION DISTRICT
La Habra
La Palma
Wednesday, May 27, 2020 — 6:00 P.M.
Los Alamitos
Newport Beach
ACCESSIBILITY FOR THE GENERAL PUBLIC
Orange
Due to the spread of COVID-19, the Orange County Sanitation District will
Placentia be holding all upcoming Board and Committee meetings by
Santa Ana teleconferencing and Internet accessibility. This meeting will be available
Seal Beach to the public online at:
Stanton https://ocsd.legistar.com/Calendar.aspx
Tustin
The Regular Meeting of the Board of Directors of the Orange County
Villa Park Sanitation District will be held in the manner indicated above on
County of Orange Wednesday, May 27, 2020 at 6:00 p.m.
Costa Mesa
Sanitary District
Midway City
Sanitary District
Irvine Ranch
Water District lerk ofiKe Ooard
Yorba Linda
Water District
Upcoming Meetings:
oJNty SANIt,
o Steering Committee - Wednesday, June 24, 2020 at 5:00 p.m.
9 Board Meeting - Wednesday, June 24, 2020 at 6:00 p.m.
1
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1"E ENv\P Our Mission: To protect public health and the environment by
providing effective wastewater collection, treatment, and recycling.
BOARD MEETING DATES
June 24, 2020
July 22, 2020
August 26, 2020
September 23, 2020
October 28, 2020
November 18, 2020
December 16, 2020
January 27, 2021
February 24, 2021
March 24, 2021
April 28, 2021
May 26, 2021
*Meeting will be held on the third Wednesday of the month
ORANGE COUNTY SANITATION DISTRICT Effective 02/19/2020
BOARD OF DIRECTORS
Complete Roster
ALTERNATE
AGENCY/CITIES ACTIVE DIRECTOR DIRECTOR
Anaheim Lucille Kring Denise Barnes
Brea Glenn Parker Cecilia Hupp
Buena Park Fred Smith Connor Traut
Cypress Mariellen Yarc Stacy Berry
Fountain Valley Steve Nagel Patrick Harper
Fullerton Jesus J. Silva Jan Flory
Garden Grove Steve Jones John O'Neill
Huntington Beach Erik Peterson Lyn Semeta
Irvine Christina Shea Anthony Kuo
La Habra Tim Shaw Rose Espinoza
La Palma Peter Kim Nitesh Patel
Los Alamitos Richard Murphy Dean Grose
Newport Beach Brad Avery Joy Brenner
Orange Mark Murphy Kim Nichols
Placentia Chad Wanke Ward Smith
Santa Ana Cecilia Iglesias David Penaloza
Seal Beach Sandra Massa-Lavitt Schelly Sustarsic
Stanton David Shawver Carol Warren
Tustin Allan Bernstein Chuck Puckett
Villa Park Robert Collacott Chad Zimmerman
Sanitary/Water Districts
Costa Mesa Sanitary District James M. Ferryman Bob Ooten
Midway City Sanitary District Andrew Nguyen Margie L. Rice
Irvine Ranch Water District John Withers Douglas Reinhart
Yorba Linda Water District Brooke Jones Phil Hawkins
County Areas
Board of Supervisors Doug Chaffee Donald P. Wagner
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Orange County Sanitation District
BOARD OF DIRECTORS
Regular Meeting Agenda
Wednesday, May 27, 2020 - 6:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the Sanitation District's Administration Building located
at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com
not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda
item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority
of the Board of Directors, are available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to
be considered or discussed. The recommended action does not indicate what action will be taken. The Board
of Directors may take any action which is deemed appropriate.
MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of
the meeting. Please contact the Clerk of the Board's office at(714) 593-7433 to request the audio file.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must
be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433/klore@ocsd.com at least
14 days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Jim Herberg,jherberg@ocsd.com/(714) 593-7300
Asst. General Manager: Lorenzo Tyner, Ityner@ocsd.com/(714)593-7550
Asst. General Manager: Rob Thompson, rthompson@ocsd.com/(714) 593-7310
Director of Human Resources: Celia Chandler, cchandler@ocsd.com/(714)593-7202
Director of Engineering: Kathy Millea, kmillea@ocsd.com/(714) 593-7365
Director of Environmental Services: Lan Wiborg, Iwiborg@ocsd.com/(714) 593-7450
BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 27, 2020
CALL TO ORDER
Board Chairman David Shawver
INVOCATION AND PLEDGE OF ALLEGIANCE
Mark Murphy, City of Orange
ROLL CALL AND DECLARATION OF QUORUM
Clerk of the Board
PUBLIC COMMENTS:
You may submit your comments and questions in writing for the Board of Directors' consideration by sending
them to the Clerk of the Board at OCSDClerk@ocsd.com with the subject line "PUBLIC COMMENT ITEM #"
(insert the item number relevant to your comment) or "PUBLIC COMMENT NON-AGENDA ITEM". Submit your
written comments by 6:00 p.m. on May 26, 2020. All public comments will be provided to the Board of Directors
and may be read into the record or compiles as part of the record.
SPECIAL PRESENTATIONS:
None.
REPORTS:
The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
ELECTIONS:
1. NOMINATIONS FOR CHAIRPERSON AND VICE CHAIRPERSON OF 2020-980
THE ORANGE COUNTY SANITATION DISTRICT BOARD OF
DIRECTORS
RECOMMENDATION:
A. Open nominations for Chairperson of the Board of Directors. (Election to be
held at the regular June Board of Directors meeting unless only one candidate is
nominated.)
B. Open nominations for Vice Chairperson of the Board of Directors. (Election to
be held at the regular June Board of Directors meeting unless only one
candidate is nominated.)
Originator: Kelly Lore
Attachments: Agenda Report
Page 1 of 7
BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 27, 2020
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Board of Directors, after one
motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be
considered in the regular order of business.
2. APPROVAL OF MINUTES 2020-1055
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Board of Directors held April 22, 2020.
Originator: Kelly Lore
Attachments: Agenda Report
04-22-2020 Board Meeting Minutes
RECEIVE AND FILE:
3. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2O20-907
OF APRIL 2020
RECOMMENDATION: Receive and file the following:
Report of the Investment Transactions for the month of April 2020.
Originator: Lorenzo Tyner
Attachments: Agenda Report
Investment Transactions for the Month of April 2020
4. COMMITTEE MEETING MINUTES 2020-1074
RECOMMENDATION: Receive and file the following:
A. Minutes of the Operations Committee Meeting held March 4, 2020
B. Minutes of the Administration Committee Meeting held March 11, 2020
C. Minutes of the Steering Committee Meeting held March 25, 2020
Originator: Kelly Lore
Attachments: Agenda Report
03-04-2020 Operations Committee Minutes
03-11-2020 Administration Committee Minutes
03-25-2020 Steering Committee Minutes
Page 2 of 7
BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 27, 2020
OPERATIONS COMMITTEE:
5. NEWPORT BEACH PUMP STATION PRESSURIZATION 2020-1069
IMPROVEMENTS, PROJECT NO. 5-68
RECOMMENDATION:
A. Approve a Professional Design Services Agreement with Dudek to provide
Engineering Services for Newport Beach Pump Station Pressurization
Improvements, Project No. 5-68, for an amount not to exceed $542,988; and
B. Approve a contingency of $54,299 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
5-68 Professional Design Services Agreement
6. SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 CENTRAL 2020-1070
GENERATION CARBON CHANGE-OUT, SPECIFICATION NO.
S-2020-113OBD
RECOMMENDATION:
A. Award a Service Contract to EnviroSupply & Service Inc. for Plant Nos. 1 and 2,
Central Generation Facility Fuel Gas Cleaning System, Carbon Change-Out
[replacement]; Specification No. S-2020-1130BD, for a total amount not to
exceed $240,702 for the period July 1, 2020 through June 30, 2021 , with four (4)
one-year renewal options; and
B. Approve a contingency of $24,071 (10%).
Originator: Rob Thompson
Attachments: Agenda Report
S-2020-113OBD FINAL CONTRACT
7. GRIT AND SCREENINGS REMOVAL, SPECIFICATION NO. 2020-1071
S-2020-1121 BD
RECOMMENDATION:
A. Approve a Service Contract to Denali Water Solutions for Grit and Screenings
Removal, Specification No. S-2020-1121 BD, for a total amount not to exceed
$551,482 for the period July 1, 2020 through June 30, 2021 , with four one-year
renewal options; and
B. Approve a contingency of $55,148 (10%).
Originator: Lan Wiborg
Page 3 of 7
BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 27, 2020
Attachments: Agenda Report
S-2020-1121 BD - Final
8. BUSHARD DIVERSION STRUCTURE REPAIR, PROJECT NO. MP-307 2020-1072
RECOMMENDATION:
A. Receive and file Bid Tabulation and Recommendation for Bushard Diversion
Structure Repair, Project No. MP-307; and
B. Reject the bid from Mehta Mechanical Company, Inc. and direct staff to reissue
the contract for bids with changes made to prolong the life of the repairs.
Originator: Kathy Millea
Attachments: Agenda Report
9. SEISMIC EVALUATION OF STRUCTURES AT PLANT NOS. 1 AND 2, 2020-1073
PROJECT NO. PS15-06
RECOMMENDATION:
Receive and file the Seismic Evaluation of Structures at Plant Nos. 1 and 2, Project No.
PS 15-06.
Originator: Kathy Millea
Attachments: Agenda Report
PS15-06 Geosvntec Project Report - FINAL - Volume 1
PS15-06 Geosvntec Protect Report - FINAL - Volume 2
PowerPoint Presentation
ADMINISTRATION COMMITTEE:
10. COSTA MESA SANITARY DISTRICT ALTERNATE DISTRICT 2020-1080
ENGINEER LENDING AGREEMENT
RECOMMENDATION:
Approve an employee lending agreement between the Orange County Sanitation
District and the Costa Mesa Sanitary District so the Orange County Sanitation District
can provide Alternate District Engineer services, effective May 25, 2020 through May
24, 2021 , with one 12-month extension as approved by the General Manager.
Originator: Kathy Millea
Attachments: Agenda Report
Employee Lending Agmt
Page 4 of 7
BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 27, 2020
11. ELECTRONIC RECORDING MEMORANDUM OF UNDERSTANDING 2020-1081
COUNTY OF ORANGE CLERK-RECORDER'S OFFICE
RECOMMENDATION:
A. Approve the 2020 SECURE G2G Memorandum of Understanding with the
counties of Los Angeles, Orange, Riverside, and San Bernardino, for the use of
the SECURE Government to Government (G2G) Portal for a term of five (5)
years; and
B. Authorize the Clerk of the Board, or designee, to transmit/record any and all
required Orange County Sanitation District real property documents in an
electronic format.
Originator: Kelly Lore
Attachments: Agenda Report
Final 2020 SECURE G2G MOU
12. CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER 2020-1082
ENDED MARCH 31, 2020
RECOMMENDATION:
Receive and file the Orange County Sanitation District Third Quarter Financial Report
for the period ended March 31, 2020.
Originator: Lorenzo Tyner
Attachments: Agenda Report
FY 2019-20 Third Quarter Financial Report
13. APPROVE A CONTINGENCY INCREASE TO EXISTING SERVICE 2020-1083
CONTRACT FOR HAZARDOUS WASTE DISPOSAL SERVICES
RECOMMENDATION:
Approve a contingency increase of $35,000 (in addition to the original contingency of
$19,200 for a total contingency of $54,200, in addition to the original contract amount
of $192,000) to the Service Contract with Clean Harbors Environmental Services, Inc.,
Specification No. S-2017-841 , for hazardous waste services, for the remainder of the
contract term ending June 30, 2020.
Originator: Celia Chandler
Attachments: Agenda Report
Page 5 of 7
BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 27, 2020
14. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO 2020-1084
THE PRE-APPROVED OEM SOLE SOURCE LIST
RECOMMENDATION:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager's authority for the period of January 1, 2020 to March 31,
2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for
the period of January 1, 2020 to March 31, 2020:
• EATON - Batteries and Replacement Services
• BR FROST COMPANY - Jaw Clutch Assemblies
• CLA-VAL - Valves, Repairs, Maintenance, and Start-up Services
• FRANKLIN MILLER - Taskmaster Grinders
• FLOWSERVE (incl. WORTHINGTON, INGERSOLL-DRESSER, DURCO,
PLEUGER, BYRON JACKSON, AND PACIFIC) - Pumps and Parts
• GROTH - Flame Arrestors and Parts
• IOPREDICT - Test Validation for Lead Instrumentation, Instrumentation
Technicians I & II
• OCECO - Flame Arrestors and Parts
• PCB PIEZOTRONICS - Vibration Sensors, Switches, and Instrumentation
for Vibration Analysis
• PENN PROCESS COMPRESSORS (PPC/PENN) - Pistons and Parts
• PUTZMEISTER - Equipment, Parts, Maintenance, Repairs, and Training
• VAUGHAN - Pump Maintenance and Repairs
Originator: Lorenzo Tyner
Attachments: Agenda Report
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
None.
STEERING COMMITTEE:
None.
NON-CONSENT:
None.
INFORMATION ITEMS:
None.
Page 6 of 7
BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 27, 2020
AB 1234 DISCLOSURE REPORTS:
This item allows Board members to provide a brief oral report regarding the disclosure of outside committees,
conferences, training, seminars, etc. attended at the Agency's expense, per Government Code§53232.3(d).
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Board members may request staff to place an item on a future agenda.
ADJOURNMENT:
Adjourn the Board meeting until the Regular Meeting of the Board of Directors on June 24,
2020 at 6:00 p.m.
Page 7 of 7
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
BOARD OF DIRECTORS (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-980 Agenda Date: 5/27/2020 Agenda Item No: 1.
FROM: James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
NOMINATIONS FOR CHAIRPERSON AND VICE CHAIRPERSON OF THE ORANGE COUNTY
SANITATION DISTRICT BOARD OF DIRECTORS
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Open nominations for Chairperson of the Board of Directors. (Election to be held at the
regular June Board of Directors meeting unless only one candidate is nominated.)
B. Open nominations for Vice Chairperson of the Board of Directors. (Election to be held at the
regular June Board of Directors meeting unless only one candidate is nominated.)
BACKGROUND
As provided in the Board of Directors' Rules of Procedures, nominations for the Chairperson and Vice
Chairperson are made at the regular May Board meeting, and the election will take place at the June
Board meeting.
The following is an excerpt from the current Rules of Procedures relative to the election of the
Chairperson and Vice Chairperson for the Board of Directors of Orange County Sanitation District-
"G. Chairperson and Vice Chairperson of the Board. A Chairperson and Vice Chairperson of the
Board shall be elected by a majority vote of Directors at the regular meeting in June of each year and
will assume office July 1 It. The nominations for Chairperson and Vice Chairperson shall be made at
the regular Board meeting in May of each year. Any person nominated for Chairperson shall be
deemed to be nominated for Vice Chairperson in the event the person is not elected as Chairperson.
Thereafter, the nominees shall prepare a statement setting forth their qualifications for the office
sought. The statements should be forwarded to the Clerk of the Board who will in turn mail to the
members of the Board of Directors with the Agenda and other meeting material for the June regular
meeting. If only one individual is nominated for Chairperson at the regular Board meeting in May,
that individual shall be deemed elected as Chairperson, no election shall be held in June, and the
individual shall assume office July 1St. If only one individual is nominated for Vice Chairperson at the
regular Board meeting in May, that individual shall be deemed elected as Vice Chairperson, no
election shall be held in June, and the individual shall assume office July 1 St
Orange County Sanitation District Page 1 of 2 Printed on 5/19/2020
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File #: 2020-980 Agenda Date: 5/27/2020 Agenda Item No: 1.
The Chairperson and Vice Chairperson shall serve at the pleasure of a majority of the Directors. In
the event the office of Chairperson becomes vacant due to resignation or retirement of the incumbent
prior to the expiration of the regular term, the Vice Chairperson shall automatically succeed to the
office of the Chairperson and shall continue to serve through the remainder of the regular term unless
sooner removed by action of a majority of the Directors. In the event the office of Vice Chairperson
becomes vacant prior to the expiration of the regular term, nominations and the election of a Director
to serve in that capacity shall be conducted at the next regular Board meeting. The person so
elected shall serve the balance of the regularly scheduled term unless sooner removed as a result of
action by a majority of the Directors.
The Chairperson shall not serve more than two consecutive one-year terms for which he/she has
been elected to the office of Chairperson. The Vice Chairperson shall not serve more than two
consecutive one-year terms for which he/she has been elected to the office of Vice Chairperson."
RELEVANT STANDARDS
• Resolution No. OCSD 19-19: Rules of Procedure for the Conduct of Business of the District
• Comply with transparency and communication requirements, including the Brown Act
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
Orange County Sanitation District Page 2 of 2 Printed on 5/19/2020
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oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
BOARD OF DIRECTORS (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1055 Agenda Date: 5/27/2020 Agenda Item No: 2.
FROM: James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Board of Directors held April 22, 2020.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
• Resolution No. OCSD 19-19
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Minutes of the Board of Directors meeting held April 22, 2020
Orange County Sanitation District Page 1 of 1 Printed on 5/19/2020
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ORANGE COUNTY SANITATION DISTRICT
MINUTES
BOARD OF DIRECTORS
AP RI L 221 2020
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Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
MEETING HELD TELEPHONICALLY IN ACCORDANCE WITH THE
GOVERNOR'S EXECUTIVE ORDER NO. N-29-20, DUE TO THE
CORONAVIRUS PANDEMIC (COVID-19)
BOARD OF DIRECTORS Minutes April 22, 2020
CALL TO ORDER
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on April 22, 2020 at 6:05 p.m. Director
Brad Avery delivered the invocation and led the Pledge of Allegiance. Chair Shawver
announced that the meeting was held telephonically and via audio/video teleconferencing in
accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus
Pandemic (COVID-19).
The Clerk of the Board announced the teleconference meeting guidelines and stated that
votes will be taken by roll call.
ROLL CALL AND DECLARATION OF QUORUM
The Clerk of the Board declared a quorum present as follows:
PRESENT: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
ABSENT: Cecilia Iglesias
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the
Board; Al Garcia, and Tyler Ramirez were present in the Board Room. Assistant General
Manager Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering
Kathy Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources
Celia Chandler, Tina Knapp, and Wally Ritchie participated telephonically.
OTHERS PRESENT: Brad Hogin (General Counsel) was present in the Board Room; Dennis
Mulqueeney (Alliant Services) participated telephonically.
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
None.
REPORTS:
Board Chair Shawver stated that due to COVID-19 restrictions, the Mandatory Sexual
Harassment Prevention training that would normally take place in person, will now only be
available online this year and the Clerk of the Board will email the details next week.
Chair Shawver also reminded the Board the May Legislative and Public Affairs Committee
meeting has been cancelled and that the regular meetings of the Operations and
Page 1 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
Administration Committees will be held telephonically in May.
General Manager Jim Herberg stated that OCSD's activities and updates related to
COVID-19 continue to be sent to the Board via email each week, and that he and the Board
Chair and Vice Chair have a weekly meeting regarding the pandemic. He stated that OCSD
continues to collect, treat, and reuse the 185 million gallons of wastewater that enters through
our collection system into OCSD with continued compliance with regulatory and permit
requirements being met during the pandemic.
Mr. Herberg reported that the Board Members will begin receiving general talking points
regarding OCSD activities for use in reporting to your Councils, boards, and community
groups. The Clerk of the Board will provide these suggested talking points via email on the
Thursday following the Board Meeting.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2020-1000
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Board of Directors held March 25,
2020.
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
2. PLANT NO. 2 CENTRAL GENERATION STEAM TURBINE 2019-796
REHABILITATION, PROJECT NO. MP-105
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
Page 2 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
A. Approve a Change Order to the Sole Source Purchase Order with Dresser-Rand
for the Central Generation Steam Turbine Rehabilitation at Plant No. 2, for an
additional amount not to exceed $238,796 plus applicable taxes and shipping,
for a total amount not to exceed $484,220 plus applicable taxes and shipping;
and
B. Decrease contingency from $49,085 (20%) to $12,271 (5%).
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
3. 12KV DISTRIBUTION B AND EAST RAS PUMP STATION ROOFING 2019-828
REPLACEMENT, PROJECT NO. FE18-19
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Bid Tabulation for 12kV Distribution B and East RAS Pump
Station Roofing Replacement, Project No. FE18-19;
B. Reject single low bid from H2M Construction, Inc. as non-responsive; and
C. Authorize the Purchasing Manager to conduct a Negotiated Procurement for a
construction contract for 12kV Distribution B and East RAS Pump Station
Roofing Replacement, Project No. FE 18-19, in accordance with Purchasing
Ordinance No. OCSD-52.
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
Page 3 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
4. TRUCKLINE SAMPLER POWER FEED AT PLANT NO. 2, PROJECT 2019-831
NO. FE18-17
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Bid Tabulation and Recommendation for Truckline Sampler
Power Feed at Plant No. 2, Project No. FE18-17;
B. Award a Construction Contract to M. Brey Electric, Inc. for Truckline Sampler
Power Feed at Plant No. 2, Project No. FE18-17, for an amount not to exceed
$101,050; and
C. Approve a contingency of $20,210 (20%).
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
5. GEOTECHNICAL TESTING SERVICES 2020-1002
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
Approve an amendment to the Professional Services Agreement with Ninyo and Moore
to provide on-call Materials Testing, Inspection, and Geotechnical Testing Services for
Collection System and Treatment Plant projects, PSA2019-003, for an additional
amount not to exceed $300,000, for a total contract amount of $600,000.
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
Page 4 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
6. SURVEYING SERVICES 2020-1003
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a Professional Services Agreement to provide on-call Surveying Services for
Collection System and Treatment Plant projects, PSA2019-002, effective May 1, 2020
through April 30, 2022, for an amount not to exceed $150,000 with Cannon
Corporation.
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
7. PLANT NO. 1 PEPS PUMP NO. 2 REPAIR 2020-959
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order for Cortech Engineering to rebuild
Primary Effluent Pump Station Pump No. 2 at Plant No. 1 for a total amount not
to exceed $150,888, plus applicable tax and shipping; and
B. Approve a contingency of $15,089 (10%).
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
8. PLANT NO. 2, REPLACE FOUR PUTZMEISTER HYDRAULIC 2020-988
CYLINDERS FOR TRUCKLOADING SLIDING FRAMES
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Page 5 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
A. Approve a Sole Source Purchase Order for Pumpaction Corp. to procure four
Putzmeister Hydraulic Cylinders on the Solid Storage and Truck Loading Bin
sliding frames for $355,254, plus applicable sales tax and shipping; and
B. Approve a contingency of $35,526 (10%).
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
9. APPROVE PURCHASE OF AN EPA 624.1 PURGE & TRAP GAS 2020-986
CHROMATOGRAPH-MASS SPECTROMETRY (GC-MS) SYSTEM
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a purchase order to VWR for a Purge & Trap Gas Chromatograph-Mass
Spectrometry (GC-MS) System in the amount of $115,226 plus applicable sales tax,
which includes the GC-MS system, freight, and three (3) additional years of service at a
discounted rate.
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
10. APPROVE THE ADDITION OF FUNDS TO EXISTING CONVENIENCE 2020-992
BLANKET PURCHASE ORDER - VWR
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
Page 6 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
Ratify the approval of additional funds of $15,000 to be added to existing convenience
blanket purchase order 104316 OA with VWR for the purchase of miscellaneous
laboratory supplies throughout the year for a total purchase order amount not to
exceed $110,000 to cover the cost of outstanding invoices.
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
11. PLANT NO. 2 TRICKLING FILTER SOLIDS RETURN SECONDARY 2020-1028
SLUDGE PUMP REPAIR
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a sole source purchase order contract for the repair of ten (10) Return
Secondary Sludge pumps at the Plant No. 2 Trickling Filter Clarifiers, for a total
amount not to exceed $194,234, plus applicable shipping and taxes, to
Vaughan's Industrial Repair Co., Inc.; and
B. Approve a contingency of $19,424 (10%).
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
12. ADDITION OF CONTRACTS TO THE BIOSOLIDS ACCOUNT POOL, 2020-1025
EFFECTIVE NOVEMBER 16, 2016
MOVED, SECONDED, AND DULY CARRIED TO:
Ratify the addition of Denali Water Solutions, Inland Empire Regional Composting
Authority, Liberty Composting Inc., and Nursery Products, LLC. biosolids contracts to
the Biosolids Account Pool, effective November 16, 2016.
Page 7 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
RECEIVE AND FILE:
13. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2O20-906
OF MARCH 2O20
Originator: Lorenzo Tyner
WITHOUT OBJECTION ACTION TAKEN TO RECEIVED AND FILE THE:
Report of the Investment Transactions for the month of March 2020.
14. COMMITTEE MEETING MINUTES 2020-1004
Originator: Kelly Lore
WITHOUT OBJECTION ACTION TAKEN TO RECEIVED AND FILE THE:
Minutes of the Steering Committee Meeting held February 26, 2020.
OPERATIONS COMMITTEE:
None.
ADMINISTRATION COMMITTEE:
None.
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
None.
STEERING COMMITTEE:
15. 2020-23 SPONSORSHIP OF THE CENTER FOR DEMOGRAPHIC 2020-1039
RESEARCH
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
Page 8 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
Approve a three-year Memorandum of Understanding with California State University
Fullerton Auxiliary Services Corporation for operation of the Center for Demographic
Research for the period July 1, 2020 through June 30, 2023, for a total amount not to
exceed $331,504.
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
16. ELECTRONIC SIGNATURES POLICY 2020-1040
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt a policy for the use of electronic signatures.
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
17. RATIFY AMENDMENTS TO PERSONNEL POLICIES AND 2020-1041
PROCEDURES IN RESPONSE TO COVID-19 PANDEMIC
Originator: Celia Chandler
MOVED, SECONDED, AND DULY CARRIED TO:
Pursuant to Resolution No. OCSD 20-01, ratify amendments to Orange County
Sanitation District Board of Directors' Personnel Policies and Procedures: 1.4
Recruitment & Selection, 1.11 - Temporary & Contract Worker, 1 .12 - Student
Internship Program, 3.1.2 - Hours of Work - Exempt Employees, 3.2 - Attendance, 3.3 -
Leave-of-Absence with Pay, and 3.4 - Leave-of-Absence Without Pay, effective March
25, 2020 through December 31, 2020 or as soon as the State emergency related to the
COVID-19 pandemic is lifted.
Page 9 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring,
Sandra Massa-Lavitt, Mark Murphy, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David
Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke,
John Withers and Mariellen Yarc
NOES: None
ABSENT: Cecilia Iglesias
ABSTENTIONS: None
NON-CONSENT:
None.
INFORMATION ITEMS:
18. COVID-19 FINANCIAL IMPACT UPDATE 2020-1034
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner provided a verbal report of the anticipated
financial impact of COVID-19.
ITEM RECEIVED AS AN:
Information Item.
19. FY 2020-21 PROPERTY - LIABILITY INSURANCE UPDATE 2020-1017
Originator: Lorenzo Tyner
Dennis Mulqueeney, Alliant Services provided a PowerPoint and responded to
questions from the Board.
ITEM RECEIVED AS AN:
Information Item.
20. FY 2020-21 AND FY 2021-22 OPERATING BUDGET UPDATE 2020-1015
Originator: Lorenzo Tyner
Mr. Tyner introduced Controller Wally Ritchie who provided an informative PowerPoint
presentation regarding the FY 2020-21 and FY 2021-22 Operating Budget.
ITEM RECEIVED AS AN:
Information Item.
Page 10 of 11
BOARD OF DIRECTORS Minutes April 22, 2020
AB 1234 DISCLOSURE REPORTS:
Director Ferryman reported on his recent attendance at the NWRI meeting.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
At 7:14 p.m., Chair Shawver adjourned the meeting until the Regular Meeting of the Board of
Directors to be held on May 27, 2020 at 6:00 p.m.
Submitted by:
Kelly A. Lore, MMC
Clerk of the Board
Page 11 of 11
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
BOARD OF DIRECTORS (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-907 Agenda Date: 5/27/2020 Agenda Item No: 3.
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF APRIL 2020
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Receive and file the following:
Report of the Investment Transactions for the month of April 2020.
BACKGROUND
The CA Government Code requires that a monthly report of investment transactions be provided to
the legislative body. Attached is the monthly report of investment transactions for the month ended
April 30, 2020.
RELEVANT STANDARDS
• CA Government Code Section 53607
PRIOR COMMITTEE/BOARD ACTIONS
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Report of the Investment Transactions for the Month of April 2020
Orange County Sanitation District Page 1 of 1 Printed on 5/19/2020
powered by LegistarTM
U.S. Bank
Transaction History
April 2020
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss,
ACQUISITIONS
04/02/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 11,137.8900 1.000000 -11,137.89 11,137.89 0.00
04/02/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,736.1800 1.000000 -1,736.18 1,736.18 0.00
04/02/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 7,016.1900 1.000000 -7,016.19 7,016.19 0.00
04/06/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 46,875.0000 1.000000 -46,875.00 46,875.00 0.00
04/08/2020 912796XG9 PURCHASED PAR VALUE OF U S TREASURY BILL 8/27/20/WELLS FARGO 3,500,000.0000 0.999565 -3,498,477.00 3,498,477.00 0.00
SECURITIES,LLC/3,500,000 PAR VALUE AT 99.95648571 %
04/09/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 4,000,000.0000 1.000000 -4,000,000.00 4,000,000.00 0.00
04/13/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 22,812.5000 1.000000 -22,812.50 22,812.50 0.00
04/14/2020 912796WY1 PURCHASED PAR VALUE OF U S TREASURY BILL 7/30/20/MORGAN STANLEY& 3,500,000.0000 0.999168 -3,497,087.22 3,497,087.22 0.00
CO. LLC/3,500,000 PAR VALUE AT 99.91677771 %
04/14/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,912.7800 1.000000 -2,912.78 2,912.78 0.00
04/14/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 36,250.0000 1.000000 -36,250.00 36,250.00 0.00
04/15/2020 459052E28 PURCHASED PAR VALUE OF INTL BK DISC NTS 8/31/20/JEFFERIES 5,000,000.0000 0.998697 -4,993,483.33 4,993,483.33 0.00
LLC/5,000,000 PAR VALUE AT 99.8696666%
04/15/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 382.2100 1.000000 -382.21 382.21 0.00
04/15/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,519,027.1900 1.000000 -1,519,027.19 1,519,027.19 0.00
04/17/2020 313384ZXO PURCHASED PAR VALUE OF F H L B DISC NTS 7/27/20/TD SECURITIES 2,500,000.0000 0.999495 -2,498,737.50 2,498,737.50 0.00
(USA)/2,500,000 PAR VALUE AT 99.9495%
04/20/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 628,239.8500 1.000000 -628,239.85 628,239.85 0.00
04/21/2020 78012UVJ1 PURCHASED PAR VALUE OF ROYAL BK OF C D 1.000% 2/19/21 /RBC CAPITAL 1,500,000.0000 1.000000 -1,500,000.00 1,500,000.00 0.00
MARKETS,LLC/1,500,000 PAR VALUE AT 100%
04/21/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,022,500.0000 1.000000 -2,022,500.00 2,022,500.00 0.00
04/21/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 268,300.7600 1.000000 -268,300.76 268,300.76 0.00
04/22/2020 459058JBO PURCHASED PAR VALUE OF INTL BK M T N 0.625% 4/22/25/TD SECURITIES 6,245,000.0000 0.996130 -6,220,831.85 6,220,831.85 0.00
(USA)/6,245,000 PAR VALUE AT 99.613%
04/23/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 80,000,000.0000 1.000000 -80,000,000.00 80,000,000.00 0.00
04/23/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 25,000,000.0000 1.000000 -25,000,000.00 25,000,000.00 0.00
04/24/2020 3135G03U5 PURCHASED PAR VALUE OF F N M A DEB 0.625% 4/22/25/CITIGROUP GLOBAL 7,580,000.0000 0.997940 -7,564,385.20 7,564,385.20 0.00
MARKETS INC./7,580,000 PAR VALUE AT 99.794%
04/24/2020 46625HNX4 PURCHASED PAR VALUE OF JPMORGAN CHASE CO 2.550% 10/29/20/PERSHING 1,000,000.0000 1.005900 -1,005,900.00 1,005,900.00 0.00
LLC/1,000,000 PAR VALUE AT 100.59%
04/24/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 346,704.1700 1.000000 -346,704.17 346,704.17 0.00
04/24/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,435,614.8000 1.000000 -2,435,614.80 2,435,614.80 0.00
04/27/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 20,006.7600 1.000000 -20,006.76 20,006.76 0.00
04/28/2020 89233GFSO PURCHASED PAR VALUE OF TOYOTA MOTOR CREDIT CO C P 6/26/20/DBTC 11,800,000.0000 0.998148 -11,778,147.06 11,778,147.06 0.00
AMERICAS/COMMERCIAL PAPER/11,800,000 PAR VALUE AT 99.81480559%
04/28/2020 89233GFSO PURCHASED PAR VALUE OF TOYOTA MOTOR CREDIT CO C P 6/26/20/DBTC 3,405,000.0000 0.998148 -3,398,694.13 3,398,694.13 0.00
AMERICAS/COMMERCIAL PAPER/3,405,000 PAR VALUE AT 99.81480558%
1 of 7
U.S. Bank
Transaction History
April 2020
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
04/29/2020 313384Q77 PURCHASED PAR VALUE OF F H L B DISC NTS 11/24/20/NOMURA SECURITIES 4,800,000.0000 0.999303 -4,796,656.00 4,796,656.00 0.00
INTERNATIONA/4,800,000 PAR VALUE AT 99.93033333%
04/29/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12,750.0000 1.000000 -12,750.00 12,750.00 0.00
04/30/2020 3133121-160 PURCHASED PAR VALUE OF F F C B DISC NTS 9/28/20/GOLDMAN SACHS&CO. 3,000,000.0000 0.999539 -2,998,615.83 2,998,615.83 0.00
LLC/3,000,000 PAR VALUE AT 99.953861 %
04/30/2020 313385AD8 PURCHASED PAR VALUE OF F H L B DISC NTS 1/04/21 /GOLDMAN SACHS&CO. 1,500,000.0000 0.998893 -1,498,340.00 1,498,340.00 0.00
LLC/1,500,000 PAR VALUE AT 99.88933333%
04/30/2020 313384ZZ5 PURCHASED PAR VALUE OF F H L B DISC NTS 7/29/20/CITIGROUP GLOBAL 5,000,000.0000 0.999750 -4,998,750.00 4,998,750.00 0.00
MARKETS INC./5,000,000 PAR VALUE AT 99.975%
04/30/2020 313384K57 PURCHASED PAR VALUE OF F H L B DISC NTS 10/13/20/NOMURA SECURITIES 6,500,000.0000 0.999447 -6,496,403.33 6,496,403.33 0.00
INTERNATIONA/6,500,000 PAR VALUE AT 99.94466662%
04/30/2020 3135G03U5 PURCHASED PAR VALUE OF F N M A DEB 0.625% 4/22/25/STIFEL, NICOLAUS& 6,420,000.0000 1.001920 -6,432,326.40 6,432,326.40 0.00
CO.,INC./6,420,000 PAR VALUE AT 100.192%
04/30/2020 912796UC1 PURCHASED PAR VALUE OF U S TREASURY BILL 1/28/21 /NOMURA SECURITIES 10,000,000.0000 0.998764 -9,987,639.17 9,987,639.17 0.00
INTERNATIONA/10,000,000 PAR VALUE AT 99.8763917%
04/30/2020 912796UC1 PURCHASED PAR VALUE OF U S TREASURY BILL 1/28/21 /NOMURA SECURITIES 10,000,000.0000 0.998863 -9,988,625.00 9,988,625.00 0.00
INTERNATIONA/10,000,000 PAR VALUE AT 99.88625%
04/30/2020 912796XE4 PURCHASED PAR VALUE OF U S TREASURY BILL 2/25/21 /NOMURA SECURITIES 5,000,000.0000 0.998829 -4,994,147.22 4,994,147.22 0.00
INTERNATIONA/5,000,000 PAR VALUE AT 99.8829444%
04/30/2020 912796XG9 PURCHASED PAR VALUE OF U S TREASURY BILL 8/27/20/WELLS FARGO 9,500,000.0000 0.999651 -9,496,687.01 9,496,687.01 0.00
SECURITIES,LLC/9,500,000 PAR VALUE AT 99.96512642%
04/30/2020 9127963Y3 PURCHASED PAR VALUE OF U S TREASURY BILL 9/15/20/GOLDMAN SACHS& 7,000,000.0000 0.999575 -6,997,021.50 6,997,021.50 0.00
CO. LLC/7,000,000 PAR VALUE AT 99.95745%
04/30/2020 912796TN9 PURCHASED PAR VALUE OF U S TREASURY BILL 10/08/20/NOMURA 5,000,000.0000 0.999497 -4,997,484.38 4,997,484.38 0.00
SECURITIES INTERNATIONA/5,000,000 PAR VALUE AT 99.9496876%
04/30/2020 912796257 PURCHASED PAR VALUE OF U S TREASURY BILL 10/22/20/CITIGROUP GLOBAL 5,000,000.0000 0.999473 -4,997,362.85 4,997,362.85 0.00
MARKETS INC./5,000,000 PAR VALUE AT 99.947257%
04/30/2020 912796TP4 PURCHASED PAR VALUE OF U S TREASURY BILL 11/05/20/GOLDMAN SACHS& 5,000,000.0000 0.999475 -4,997,375.00 4,997,375.00 0.00
CO.LLC/5,000,000 PAR VALUE AT 99.9475%
04/30/2020 912796TY5 PURCHASED PAR VALUE OF U S TREASURY BILL 12/31/20/NOMURA 5,000,000.0000 0.999074 -4,995,372.22 4,995,372.22 0.00
SECURITIES INTERNATIONA/5,000,000 PAR VALUE AT 99.9074444%
TOTAL ACQUISITIONS 251,132,266.2800 -251,010,815.48 251,010,815.48 0.00
DISPOSITIONS
04/08/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -3,498,477.0000 1.000000 3,498,477.00 -3,498,477.00 0.00
04/09/2020 912796TQ2 MATURED PAR VALUE OF U S TREASURY BILL 4/09/20 4,000,000 PAR VALUE AT -4,000,000.0000 1.000000 3,993,265.98 -3,993,265.98 0.00
100%
04/14/2020 9127962134 MATURED PAR VALUE OF U S TREASURY BILL 4/14/20 3,500,000 PAR VALUE AT -3,500,000.0000 1.000000 3,496,221.94 -3,496,221.94 0.00
100%
04/15/2020 31348SWZ3 PAID DOWN PAR VALUE OF F H L M C#786064 3.845% 1/01/28 MARCH FHLMC -16.5100 0.000000 16.51 -16.11 0.40
DUE 4/15/20
2 of 7
U.S. Bank
Transaction History
April 2020
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
04/15/2020 3133TCE95 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 4.025% 8/15/32 -362.4000 0.000000 362.40 -362.78 -0.38
04/15/2020 47788BAD6 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 1.820% 10/15/21 -38,812.8200 217.804016 38,812.82 -38,809.98 2.84
04/15/2020 477870AB5 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.280% 5/16/22 -316,250.7900 26.730647 316,250.79 -316,249.59 1.20
04/15/2020 47788CAC6 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.660% 4/18/22 -78,109.6100 108.227247 78,109.61 -78,103.99 5.62
04/15/2020 47789JAB2 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.850% 12/15/21 -253,881.5700 33.297368 253,881.57 -253,869.99 11.58
04/15/2020 47788EAC2 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 3.080% 11/15/22 -361,168.5200 23.406215 361,168.52 -361,141.14 27.38
04/15/2020 65478GAD2 PAID DOWN PAR VALUE OF NISSAN AUTO 1.750% 10/15/21 -145,625.8100 58.050067 145,625.81 -143,367.47 2,258.34
04/15/2020 89239AAB9 PAID DOWN PAR VALUE OF TOYOTA AUTO 2.830% 10/15/21 -270,675.6600 31.231431 270,675.66 -270,651.08 24.58
04/15/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -4,993,483.3300 1.000000 4,993,483.33 -4,993,483.33 0.00
04/17/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -2,498,737.5000 1.000000 2,498,737.50 -2,498,737.50 0.00
04/20/2020 36225CAZ9 PAID DOWN PAR VALUE OF G N M A 1 1#080023 3.125% 12/20/26 MARCH GNMA -156.7500 0.000000 156.75 -159.34 -2.59
DUE 4/20/20
04/20/2020 36225CC20 PAID DOWN PAR VALUE OF G N M A 1 1#080088 3.875% 6/20/27 MARCH GNMA -122.2500 0.000000 122.25 -124.92 -2.67
DUE 4/20/20
04/20/2020 36225CNM4 PAID DOWN PAR VALUE OF G N M A 1 1#080395 3.875% 4/20/30 MARCH GNMA -177.3200 0.000000 177.32 -175.71 1.61
DUE 4/20/20
04/20/2020 36225CN28 PAID DOWN PAR VALUE OF G N M A 1 1#080408 3.875% 5/20/30 MARCH GNMA -331.1300 0.000000 331.13 -327.77 3.36
DUE 4/20/20
04/20/2020 36225DCB8 PAID DOWN PAR VALUE OF G N M A 1 1#080965 3.250% 7/20/34 MARCH GNMA -638.0000 0.000000 638.00 -637.60 0.40
DUE 4/20/20
04/20/2020 43814PAC4 PAID DOWN PAR VALUE OF HONDA AUTO 1.790% 9/20/21 -145,811.9700 0.000000 145,811.97 -143,499.48 2,312.49
04/20/2020 43814WAB1 PAID DOWN PAR VALUE OF HONDA AUTO 2.750% 9/20/21 -348,402.9000 0.000000 348,402.90 -348,380.46 22.44
04/20/2020 43814UAG4 PAID DOWN PAR VALUE OF HONDA AUTO 3.010% 5/18/22 -120,233.1100 0.000000 120,233.11 -120,230.49 2.62
04/21/2020 06051GFN4 MATURED PAR VALUE OF BANK OF AMERICA MTN 2.250% 4/21/20 2,000,000 PAR -2,000,000.0000 1.000000 2,000,000.00 -2,001,960.00 -1,960.00
VALUE AT 100%
04/21/2020 43815HAC1 PAID DOWN PAR VALUE OF HONDA AUTO 2.950% 8/22/22 -258,668.4100 0.000000 258,668.41 -258,632.92 35.49
04/21/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -1,500,000.0000 1.000000 1,500,000.00 -1,500,000.00 0.00
04/22/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -6,220,831.8500 1.000000 6,220,831.85 -6,220,831.85 0.00
04/24/2020 62479LDQ5 MATURED PAR VALUE OF MUFG BANK LTD NY BRAN C P 4/24/20 1,365,000 PAR -1,365,000.0000 1.000000 1,353,689.46 -1,353,689.46 0.00
VALUE AT 100%
04/24/2020 62479LDQ5 MATURED PAR VALUE OF MUFG BANK LTD NY BRAN C P 4/24/20 10,000,000 PAR -10,000,000.0000 1.000000 9,917,138.89 -9,917,138.89 0.00
VALUE AT 100%
04/27/2020 31394JY35 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 6.500% 9/25/43 -2,778.4100 3,574.944918 2,778.41 -3,146.55 -368.14
04/27/2020 31371NUC7 PAID DOWN PAR VALUE OF F N M A#257179 4.500% 4/01/28 MARCH FNMA DUE -149.7400 0.000000 149.74 -158.36 -8.62
4/25/20
04/27/2020 31376KT22 PAID DOWN PAR VALUE OF F N M A#357969 5.000% 9/01/35 MARCH FNMA DUE -1,189.8400 0.000000 1,189.84 -1,279.08 -89.24
4/25/20
04/27/2020 31381PDA3 PAID DOWN PAR VALUE OF F N M A#466397 3.400%11/01/20 MARCH FNMA -721.7200 0.000000 721.72 -706.10 15.62
DUE 4/25/20
3 of 7
U.S. Bank
Transaction History
April 2020
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
04/27/2020 31403DJZ3 PAID DOWN PAR VALUE OF F N M A#745580 5.000% 6/01/36 MARCH FNMA DUE -1,258.7500 0.000000 1,258.75 -1,353.16 -94.41
4/25/20
04/27/2020 31403GXF4 PAID DOWN PAR VALUE OF F N M A#748678 5.000%10/01/33 MARCH FNMA -9.2500 0.000000 9.25 -9.94 -0.69
DUE 4/25/20
04/27/2020 31406PQY8 PAID DOWN PAR VALUE OF F N M A#815971 5.000% 3/01/35 MARCH FNMA DUE -569.5900 0.000000 569.59 -612.31 -42.72
4/25/20
04/27/2020 31406XWT5 PAID DOWN PAR VALUE OF F N M A#823358 3.674% 2/01/35 MARCH FNMA DUE -419.9200 0.000000 419.92 -416.64 3.28
4/25/20
04/27/2020 31407BXH7 PAID DOWN PAR VALUE OF F N M A#826080 5.000% 7/01/35 MARCH FNMA DUE -473.3700 0.000000 473.37 -508.87 -35.50
4/25/20
04/27/2020 31410F4V4 PAID DOWN PAR VALUE OF F N M A#888336 5.000% 7/01/36 MARCH FNMA DUE -1,643.0400 0.000000 1,643.04 -1,766.27 -123.23
4/25/20
04/27/2020 3138EG6F6 PAID DOWN PAR VALUE OF F N M A#AL0869 4.500% 6/01/29 MARCH FNMA DUE -164.6400 0.000000 164.64 -174.12 -9.48
4/25/20
04/27/2020 31417YAY3 PAID DOWN PAR VALUE OF F N M A#MA0022 4.500% 4/01/29 MARCH FNMA -298.5500 0.000000 298.55 -315.75 -17.20
DUE 4/25/20
04/27/2020 31397QREO PAID DOWN PAR VALUE OF F N M A GTD REMIC 2.472% 2/25/41 -2,375.4200 4,181.434319 2,375.42 -2,374.68 0.74
04/27/2020 78445JAA5 PAID DOWN PAR VALUE OF S L M A 3.33073% 4/25/23 -559.6100 17,749.258787 559.61 -557.34 2.27
04/28/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -3,398,694.1300 1.000000 3,398,694.13 -3,398,694.13 0.00
04/28/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -11,778,147.0600 1.000000 11,778,147.06 -11,778,147.06 0.00
04/29/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -4,796,656.0000 1.000000 4,796,656.00 -4,796,656.00 0.00
04/30/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -20,988,097.0100 1.000000 20,988,097.01 -20,988,097.01 0.00
04/30/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -56,455,726.5000 1.000000 56,455,726.50 -56,455,726.50 0.00
04/30/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -6,347,370.1500 1.000000 6,347,370.15 -6,347,370.15 0.00
TOTAL DISPOSITIONS -145,693,277.9100 145,588,594.18 -145,586,616.79 1,977.39
OTHER TRANSACTIONS
04/01/2020 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 0.0000 0.000000 11,137.89 0.00 0.00
3/31/2020 INTEREST FROM 3/1/20 TO 3/31/20
04/01/2020 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 0.0000 0.000000 7,016.19 0.00 0.00
3/31/2020 INTEREST FROM 3/1/20 TO 3/31/20
04/02/2020 525ESCOY6 Unknown LEHMAN BIRTH HLD ESC PARTIAL LIQUIDATING DISTRIBUTION PAID @ 0.0000 0.000000 1,334.43 -1,334.43 0.00
0.667213
04/02/2020 525ESCIB7 Unknown LEHMAN BIRTH MTN ES 0.00001% 1/24/13 PARTIAL LIQUIDATING 0.0000 0.000000 401.75 -401.75 0.00
DISTRIBUTION PAID @ 0.0669583
04/06/2020 3135GOT45 INTEREST EARNED ON F N M A 1.875% 4/05/22$1 PV ON 5000000.0000 0.0000 0.000000 46,875.00 0.00 0.00
SHARES DUE 4/5/2020
04/09/2020 912796TQ2 INTEREST EARNED ON U S TREASURY BILL 4/09/20$1 PV ON 4000000.0000 0.0000 0.000000 6,734.02 0.00 0.00
SHARES DUE 4/9/2020 4,000,000 PAR VALUE AT 100%
04/13/2020 912828WUO BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15808.00 UNITS 0.0000 0.000000 0.00 0.00 0.00
INCREASE TO ADJUST FOR CHANGE IN CPI
4 of 7
U.S. Bank
Transaction History
April 2020
Entry Date CUSIP Id Explanation Units Price Net Cash Arnt Cost Gain/Loss
04/13/2020 912828WUO FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15808.00 UNITS 0.0000 0.000000 0.00 15,808.00 0.00
INCREASE TO ADJUST FOR CHANGE IN CPI
04/13/2020 24422EUM9 INTEREST EARNED ON JOHN DEERE MTN 3.650% 10/12/23$1 PV ON 1250000.0000 0.0000 0.000000 22,812.50 0.00 0.00
SHARES DUE 4/12/2020
04/13/2020 912828WUO PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15808.0000 UNITS 15,808.0000 0.000000 0.00 0.00 0.00
INCREASE TO ADJUST FOR CHANGE IN CPI
04/13/2020 912828WUO STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15808.00 UNITS 0.0000 0.000000 0.00 0.00 0.00
INCREASE TO ADJUST FOR CHANGE IN CPI
04/14/2020 02665WCQ2 INTEREST EARNED ON AMERICAN HONDA MTN 3.625% 10/10/23$1 PV ON 0.0000 0.000000 36,250.00 0.00 0.00
2000000.0000 SHARES DUE 4/14/2020
04/14/2020 9127962134 INTEREST EARNED ON U S TREASURY BILL 4/14/20$1 PV ON 3500000.0000 0.0000 0.000000 3,778.06 0.00 0.00
SHARES DUE 4/14/2020 3,500,000 PAR VALUE AT 100%
04/15/2020 31348SWZ3 INTEREST EARNED ON F H L M C#786064 3.845% 1/01/28$1 PV ON 5.5400 SHARES 0.0000 0.000000 5.54 0.00 0.00
DUE 4/15/2020 FEBRUARY FHLMC DUE 4/15/20
04/15/2020 3133TCE95 INTEREST EARNED ON F H L M C MLTCL MTG 4.025% 8/15/32$1 PV ON 19.8100 0.0000 0.000000 19.81 0.00 0.00
SHARES DUE 4/15/2020$0.00335/PV ON 5,932.65 PV DUE 4/15/20
04/15/2020 43815NABO INTEREST EARNED ON HONDA AUTO 1.900% 4/15/22$1 PV ON 5589.1700 0.0000 0.000000 5,589.17 0.00 0.00
SHARES DUE 4/15/2020$0.00158/PV ON 3,530,000.00 PV DUE 4/15/20
04/15/2020 47788BAD6 INTEREST EARNED ON JOHN DEERE OWNER 1.820% 10/15/21 $1 PV ON 278.8800 0.0000 0.000000 278.88 0.00 0.00
SHARES DUE 4/15/2020$0.00152/PV ON 183,876.63 PV DUE 4/15/20
04/15/2020 477870AB5 INTEREST EARNED ON JOHN DEERE OWNER 2.280% 5/16/22$1 PV ON 5287.5700 0.0000 0.000000 5,287.57 0.00 0.00
SHARES DUE 4/15/2020$0.00190/PV ON 2,782,931.06 PV DUE 4/15/20
04/15/2020 47788CAC6 INTEREST EARNED ON JOHN DEERE OWNER 2.660% 4/18/22$1 PV ON 1843.7200 0.0000 0.000000 1,843.72 0.00 0.00
SHARES DUE 4/15/2020$0.00222/PV ON 831,754.27 PV DUE 4/15/20
04/15/2020 47789JAB2 INTEREST EARNED ON JOHN DEERE OWNER 2.850% 12/15/21 $1 PV ON 4464.6700 0.0000 0.000000 4,464.67 0.00 0.00
SHARES DUE 4/15/2020$0.00237/PV ON 1,879,859.75 PV DUE 4/15/20
04/15/2020 47788EAC2 INTEREST EARNED ON JOHN DEERE OWNER 3.080% 11/15/22$1 PV ON 11883.6700 0.0000 0.000000 11,883.67 0.00 0.00
SHARES DUE 4/15/2020$0.00257/PV ON 4,630,000.00 PV DUE 4/15/20
04/15/2020 58770FAC6 INTEREST EARNED ON MERCEDES BENZ AUTO 1.840% 12/15/22$1 PV ON 3143.3300 0.0000 0.000000 3,143.33 0.00 0.00
SHARES DUE 4/15/2020$0.00153/PV ON 2,050,000.00 PV DUE 4/15/20
04/15/2020 65478GAD2 INTEREST EARNED ON NISSAN AUTO 1.750% 10/15/21 $1 PV ON 1608.4900 0.0000 0.000000 1,608.49 0.00 0.00
SHARES DUE 4/15/2020$0.00146/PV ON 1,102,968.68 PV DUE 4/15/20
04/15/2020 65479JAD5 INTEREST EARNED ON NISSAN AUTO 1.930% 7/15/24$1 PV ON 6730.8700 0.0000 0.000000 6,730.87 0.00 0.00
SHARES DUE 4/15/2020$0.00161/PV ON 4,185,000.00 PV DUE 4/15/20
04/15/2020 65479GAD1 INTEREST EARNED ON NISSAN AUTO 3.060% 3/15/23$1 PV ON 9078.0000 0.0000 0.000000 9,078.00 0.00 0.00
SHARES DUE 4/15/2020$0.00255/PV ON 3,560,000.00 PV DUE 4/15/20
04/15/2020 89239AAB9 INTEREST EARNED ON TOYOTA AUTO 2.830% 10/15/21 $1 PV ON 4571.9900 0.0000 0.000000 4,571.99 0.00 0.00
SHARES DUE 4/15/2020$0.00236/PV ON 1,938,655.29 PV DUE 4/15/20
04/20/2020 36225CAZ9 INTEREST EARNED ON G N M A 1 1#080023 3.125% 12/20/26$1 PV ON 36.3700 0.0000 0.000000 36.37 0.00 0.00
SHARES DUE 4/20/2020 MARCH GNMA DUE 4/20/20
5 of 7
U.S. Bank
Transaction History
April 2020
Entry Date CUSIP Id Explanation Units Price Net Cash Arnt Cost Gain/Loss
04/20/2020 36225CC20 INTEREST EARNED ON G N M A 1 1#080088 3.875% 6/20/27$1 PV ON 37.5400 SHARES 0.0000 0.000000 37.54 0.00 0.00
DUE 4/20/2020 MARCH GNMA DUE 4/20/20
04/20/2020 36225CNM4 INTEREST EARNED ON G N M A 1 1#080395 3.875% 4/20/30$1 PV ON 18.5300 SHARES 0.0000 0.000000 18.53 0.00 0.00
DUE 4/20/2020 MARCH GNMA DUE 4/20/20
04/20/2020 36225CN28 INTEREST EARNED ON G N M A 1 1#080408 3.875% 5/20/30$1 PV ON 144.6200 0.0000 0.000000 144.62 0.00 0.00
SHARES DUE 4/20/2020 MARCH GNMA DUE 4/20/20
04/20/2020 36225DCB8 INTEREST EARNED ON G N M A 1 1#080965 3.250% 7/20/34$1 PV ON 109.1800 0.0000 0.000000 109.18 0.00 0.00
SHARES DUE 4/20/2020 MARCH GNMA DUE 4/20/20
04/20/2020 43814PAC4 INTEREST EARNED ON HONDA AUTO 1.790% 9/20/21 $1 PV ON 1692.1000 0.0000 0.000000 1,692.10 0.00 0.00
SHARES DUE 4/18/2020$0.00149/PV ON 1,134,368.60 PV DUE 4/18/20
04/20/2020 43814WAB1 INTEREST EARNED ON HONDA AUTO 2.750% 9/20/21 $1 PV ON 6262.1700 0.0000 0.000000 6,262.17 0.00 0.00
SHARES DUE 4/18/2020$0.00229/PV ON 2,732,580.80 PV DUE 4/18/20
04/20/2020 43814UAG4 INTEREST EARNED ON HONDA AUTO 3.010% 5/18/22$1 PV ON 4065.9100 0.0000 0.000000 4,065.91 0.00 0.00
SHARES DUE 4/18/2020$0.00251/PV ON 1,620,960.47 PV DUE 4/18/20
04/21/2020 06051GFN4 INTEREST EARNED ON BANK OF AMERICA MTN 2.250% 4/21/20$1 PV ON 0.0000 0.000000 22,500.00 0.00 0.00
2000000.0000 SHARES DUE 4/21/2020
04/21/2020 43815HAC1 INTEREST EARNED ON HONDA AUTO 2.950% 8/22/22$1 PV ON 9632.3500 0.0000 0.000000 9,632.35 0.00 0.00
SHARES DUE 4/21/2020$0.00246/PV ON 3,918,242.99 PV DUE 4/21/20
04/23/2020 CASH RECEIPT INCOMING WIRES RECEIVED FROM BANC OF CALIF 4/23/2020 0.0000 0.000000 80,000,000.00 0.00 0.00
04/23/2020 CASH RECEIPT INCOMING WIRES RECEIVED FROM BANC OF CALIF 4/23/2020 0.0000 0.000000 25,000,000.00 0.00 0.00
04/24/2020 62479LDQ5 INTEREST EARNED ON MUFG BANK LTD NY BRAN C P 4/24/20$1 PV ON 0.0000 0.000000 82,861.11 0.00 0.00
10000000.0000 SHARES DUE 4/24/2020 10,000,000 PAR VALUE AT 100%
04/24/2020 62479LDQ5 INTEREST EARNED ON MUFG BANK LTD NY BRAN C P 4/24/20$1 PV ON 0.0000 0.000000 11,310.54 0.00 0.00
1365000.0000 SHARES DUE 4/24/2020 1,365,000 PAR VALUE AT 100%
04/24/2020 46625HNX4 PAID ACCRUED INTEREST ON PURCHASE OF JPMORGAN CHASE CO 2.550% 0.0000 0.000000 -12,395.83 0.00 0.00
10/29/20
04/27/2020 03215PFN4 INTEREST EARNED ON AMRESCO 2.07531% 6/25/29$1 PV ON 205.8400 0.0000 0.000000 205.84 0.00 0.00
SHARES DUE 4/25/2020$0.00173/PV ON 119,021.64 PV DUE 4/25/20
04/27/2020 31394JY35 INTEREST EARNED ON F H L M C MLTCL MTG 6.500% 9/25/43$1 PV ON 3430.6400 0.0000 0.000000 3,430.64 0.00 0.00
SHARES DUE 4/25/2020$0.00542/PV ON 633,348.65 PV DUE 4/25/20
04/27/2020 31371NUC7 INTEREST EARNED ON F N M A#257179 4.500% 4/01/28$1 PV ON 48.6600 SHARES 0.0000 0.000000 48.66 0.00 0.00
DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 31376KT22 INTEREST EARNED ON F N M A#357969 5.000% 9/01/35$1 PV ON 365.8700 0.0000 0.000000 365.87 0.00 0.00
SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 31381PDA3 INTEREST EARNED ON F N M A#466397 3.400% 11/01/20$1 PV ON 974.7000 0.0000 0.000000 974.70 0.00 0.00
SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 31403DJZ3 INTEREST EARNED ON F N M A#745580 5.000% 6/01/36$1 PV ON 349.0300 0.0000 0.000000 349.03 0.00 0.00
SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 31403GXF4 INTEREST EARNED ON F N M A#748678 5.000% 10/01/33$1 PV ON 7.1900 SHARES 0.0000 0.000000 7.19 0.00 0.00
DUE 4/25/2020 MARCH FNMA DUE 4/25/20
6 of 7
U.S. Bank
Transaction History
April 2020
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
04/27/2020 31406PQY8 INTEREST EARNED ON F N M A#815971 5.000% 3/01/35$1 PV ON 546.7800 0.0000 0.000000 546.78 0.00 0.00
SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 31406XWT5 INTEREST EARNED ON F N M A#823358 3.674% 2/01/35$1 PV ON 293.9400 0.0000 0.000000 293.94 0.00 0.00
SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 31407BXH7 INTEREST EARNED ON F N M A#826080 5.000% 7/01/35$1 PV ON 71.6700 SHARES 0.0000 0.000000 71.67 0.00 0.00
DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 31410F4V4 INTEREST EARNED ON F N M A#888336 5.000% 7/01/36$1 PV ON 684.5900 0.0000 0.000000 684.59 0.00 0.00
SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 3138EG6F6 INTEREST EARNED ON F N M A#AL0869 4.500% 6/01/29$1 PV ON 33.6200 SHARES 0.0000 0.000000 33.62 0.00 0.00
DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 31417YAY3 INTEREST EARNED ON F N M A#MA0022 4.500% 4/01/29$1 PV ON 54.6300 SHARES 0.0000 0.000000 54.63 0.00 0.00
DUE 4/25/2020 MARCH FNMA DUE 4/25/20
04/27/2020 31397QREO INTEREST EARNED ON F N M A GTD REMIC 2.472% 2/25/41 $1 PV ON 226.2200 0.0000 0.000000 226.22 0.00 0.00
SHARES DUE 4/25/2020$0.00136/PV ON 166,890.21 PV DUE 4/25/20
04/27/2020 78445JAA5 INTEREST EARNED ON S L M A 3.33073% 4/25/23$1 PV ON 101.5300 SHARES 0.0000 0.000000 101.53 0.00 0.00
DUE 4/25/2020$0.00833/PV ON 12,192.93 PV DUE 4/25/20
04/28/2020 912828WUO BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15496.00 UNITS 0.0000 0.000000 0.00 0.00 0.00
INCREASE TO ADJUST FOR CHANGE IN CPI
04/28/2020 912828WUO FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15496.00 UNITS 0.0000 0.000000 0.00 15,496.00 0.00
INCREASE TO ADJUST FOR CHANGE IN CPI
04/28/2020 912828WUO PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15496.0000 UNITS 15,496.0000 0.000000 0.00 0.00 0.00
INCREASE TO ADJUST FOR CHANGE IN CPI
04/28/2020 912828WUO STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15496.00 UNITS 0.0000 0.000000 0.00 0.00 0.00
INCREASE TO ADJUST FOR CHANGE IN CPI
04/29/2020 46625HNX4 INTEREST EARNED ON JPMORGAN CHASE CO 2.550% 10/29/20$1 PV ON 0.0000 0.000000 12,750.00 0.00 0.00
1000000.0000 SHARES DUE 4/29/2020
04/30/2020 912828T67 INTEREST EARNED ON U S TREASURY NT 1.250% 10/31/21 $1 PV ON 6000000.0000 0.0000 0.000000 37,500.00 0.00 0.00
SHARES DUE 4/30/2020
04/30/2020 9128281-99 INTEREST EARNED ON U S TREASURY NT 1.375% 10/31/20$1 PV ON 7000000.0000 0.0000 0.000000 48,125.00 0.00 0.00
SHARES DUE 4/30/2020
04/30/2020 3135G03U5 PAID ACCRUED INTEREST ON PURCHASE OF F N M A DEB 0.625% 4/22/25 0.0000 0.000000 -668.75 0.00 0.00
TOTAL OTHER TRANSACTIONS 31,304.0000 105,422,221.30 29,567.82 0.00
7 of 7
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
BOARD OF DIRECTORS (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1074 Agenda Date: 5/27/2020 Agenda Item No: 4.
FROM: James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
COMMITTEE MEETING MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Receive and file the following:
A. Minutes of the Operations Committee Meeting held March 4, 2020
B. Minutes of the Administration Committee Meeting held March 11, 2020
C. Minutes of the Steering Committee Meeting held March 25, 2020
BACKGROUND
In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting
RELEVANT STANDARDS
• Resolution No. OCSD 19-19
ADDITIONAL INFORMATION
The minutes of the Committee meeting are approved at their respective Committees and brought
forth to the Board of Directors for receive and file only.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Minutes of the Monthly Committee Meetings
Orange County Sanitation District Page 1 of 1 Printed on 5/19/2020
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Orange County Sanitation District JNj� SAN174r/O Wednesday, March 4, 2020
Minutes for the °° �a 5:00 PM
OPERATIONS COMMITTEE ? ��� Board Room
g Administration Building
0
10844 Ellis Avenue
9 : Fountain Valley, CA 92708
(714) 593-7433
�NQ THE
CALL TO ORDER
A regular meeting of the Operations Committee was called to order by Committee Chair Bob
Collacott on Wednesday, March 4, 2020 at 5:02 p.m. in the Administration Building. Alternate
Director Rose Espinoza led the Flag Salute.
DECLARATION OF QUORUM:
A quorum was declared present, as follows:
PRESENT: Robert Collacott, Mariellen Yarc, Brad Avery. Allan Bernstein. Doug
Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Jesus
Silva. Fred Smith, David Shawver, John Withers and Rose Espinoza
(Alternate)
ABSENT: Steve Jones
STAFF PRESENT: Jim Herberg, General Manager; Rob Thompson, Assistant General
Manager: Lorenzo Tyner, Assistant General Manager: Celia Chandler, Director of Human
Resources; Kathy Millea. Director of Engineering; Lan Wiborg, Director of Environmental
Services; Tina Knapp, Assistant Clerk of the Board: Jennifer Cabral; Ron Coss; Raul Cuellar;
Don Cutler: Mike Dorman; Brian Engeln; Justin Fenton, Dean Fisher; Lisa Frigo; Al Garcia;
Michelle Hetherington: Chris Johnson; Mark Kawamoto; Tom Meregillano; Jeff Mohr; Riaz
Moinuddin; Adam Nazaroff; Valerie Ratto; Wally Ritchie; Roya Sohanki: Don Stokes; Eros
Yong; and Ruth Zintun.
OTHERS PRESENT: Brad Hogin, General Counsel; Bob Ooten. Alternate Director (CMSD);
Jason Dadakis, Orange County Water District (OCWD): Steve Huff, Carollo Engineers; and
Austin Mejia (Supervisor Chaffee's office).
PUBLIC COMMENTS:
None.
REPORTS:
General Manager Jim Herberg indicated that the Directors were provided with a copy of an
internal memorandum regarding the Coronavirus in their blue folders.
Director Avery arrived at 5:04 p.m., during Mr. Herberg's report.
Page 1 of 6
OPERATIONS COMMITTEE Minutes March 4, 2020
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2020-937
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held on
February 5, 2020.
AYES: Robert Collacott, Allan Bernstein, Brooke Jones, Lucille Kring, Jesus
Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Mariellen Yarc, Doug Chaffee, Steve Jones and Sandra Massa-Lavitt
ABSTENTIONS: Brad Avery and Rose Espinoza (Alternate)
2. HEADWORKS EXPLOSIVE GAS MONITORING SYSTEMS AT PLANT 2019-632
NOS. 1 AND 2, PROJECT NO. FE18-11
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Headworks Explosive
Gas Monitoring Systems at Plant Nos. 1 and 2. Project No. FE18-11 ;
B. Ratify withdrawal of low bid from RP Controls at its request due to an inadvertent
bid error and omission made by RP Controls and its equipment supplier
regarding the contract design requirements and return of its bid security as
allowed under Public Contract Code §5100 et seq.:
C. Award Construction Contract to Baker Electric, Inc. for Headworks Explosive
Gas Monitoring Systems at Plant Nos. 1 and 2, Project No. FE18-11 . for a total
amount not to exceed $223,984, and
D. Approve a contingency of $22.398 (10%).
AYES: Robert Collacott, Brad Avery, Allan Bernstein, Brooke Jones. Lucille
Kring, Jesus Silva, Fred Smith, David Shawver, John Withers and
Rose Espinoza (Alternate)
NOES: None
ABSENT: Mariellen Yarc. Doug Chaffee, Steve Jones and Sandra Massa-Lavitt
ABSTENTIONS: None
Page 2 of 6
OPERATIONS COMMITTEE Minutes March 4, 2020
3. ELECTRICAL POWER DISTRIBUTION SYSTEM IMPROVEMENTS, 2019-789
PROJECT NO. J-98
Originator: Kathy Millea
Chair Collacott indicated there was a correction to accurately reflect the name of the
consultant to which this agreement was recommended for award from Schweitzer
Engineering Laboratories Engineering Services (Schweitzer) to SEL Engineering
Services, Inc. Corrected recommendation is below.
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with SEL Engineering Services, Inc.
to provide final design, programming, testing, commissioning, and training for a
load-shedding system and electrical power protective relay system for Electrical Power
Distribution System Improvements, Project No. J-98, for a total amount not to exceed
$1 ,296.878; and
B. Approve a contingency of$129,687 (10%).
A-
$1.296.878� and
AYES: Robert Collacott, Brad Avery, Allan Bernstein, Brooke Jones, Lucille
Kring, Jesus Silva, Fred Smith. David Shawver, John Withers and
Rose Espinoza (Alternate)
NOES: None
ABSENT: Mariellen Yarc. Doug Chaffee, Steve Jones and Sandra Massa-Lavitt
ABSTENTIONS: None
4. REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55, 2020-910
PROJECT NO. FE18-13
Originator: Kathy Millea
MOVED. SECONDED, AND DULY CARRED TO: Recommend to the Board of
Directors to:
Page 3 of 6
OPERATIONS COMMITTEE Minutes March 4, 2020
Approve Utility Agreement No. OCSD-1005 between the Orange County Sanitation
District and the Orange County Transportation Authority agreeing to specific terms,
conditions, and funding obligations regarding the relocation and protection of the
Redhill Relief Sewer at State Route 55 in the City of Santa Ana.
AYES: Robert Collacott, Brad Avery, Allan Bernstein, Brooke Jones, Lucille
Kring, Jesus Silva, Fred Smith, David Shawver, John Withers and
Rose Espinoza (Alternate)
NOES: None
ABSENT: Mariellen Yarc, Doug Chaffee, Steve Jones and Sandra Massa-Lavitt
ABSTENTIONS: None
NON-CONSENT:
5. OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING 2019-629
STUDY, PROJECT NO. PS18-09
Originator: Kathy Millea
Director Chaffee arrived at 5:06 p.m., Director Massa-Lavitt arrived at 5:08 p.m., and
Committee Vice-Chair Yarc arrived at 5:09 p.m.: all arrrived during the presentation on
Item Nc 5.
Director of Engineering Kathy Millea introduced Valerie Ratto, Project Manager, who
presented a PowerPoint that reviewed: what the Ocean Outfall is, extreme flow events,
outfali design and construction, diffuser ports. end structure, hardware. project
elements, selection process, negotiations, and project fee breakdown.
MOVED, SECONDED, AND DULY CARRED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with Carollo Engineers, Inc. to
provide engineering services for the Ocean Outfall Condition Assessment and
Scoping Study, Project No. PS18-09. for an amount not to exceed $2,744.000.,
and
B. Approve a contingency of $274,400 (10%).
AYES: Robert Collacott, Mariellen Yarc, Brad Avery. Allan Bernstein. Doug
Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Jesus
Silva, Fred Smith, David Shawver. John Withers and Rose Espinoza
(Alternate)
NOES: None
ABSENT: Steve Jones
ABSTENTIONS: None
Page 4 of 6
OPERATIONS COMMITTEE Minutes March 4, 2020
6. ORANGE COUNTY SANITATION DISTRICT ASSET MANAGEMENT 2020-871
PROGRAM
Originator: Kathy Millea
Ms. Millea introduced Eros Yong, Engineering Manager, who provided a PowerPoint
presentation that reviewed why asset management is important, the asset life cycle.
OCSD assets, a typical asset management program. OCSD's asset management
program, and the 20-year plan for all assets
ITEM WAS ACCEPTED AS:
Receive and file the Orange County Sanitation District Asset Management Program
report.
INFORMATION ITEMS:
7. ORANGE COUNTY SANITATION DISTRICT - ENVIRONMENTAL 2020-927
SERVICES
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg introduced OCSD Environmental
Services Department staff in attendance at the meeting and Jason Dadakis, OCWD.
Ms. Wiborg presented a PowerPoint that reviewed what per- and poly-fluoroalkyl
substances (PFAS) are, PFAS in everyday life and why they are contaminants of
emerging concern, potential human health effects of PFAS, reducing exposure.
USEPA's PFAS action plan, State action regarding drinking water and AB 756,
upcoming State actions, potential impacts to OCSD. OCSD current and future actions,
and key messages.
Mr. Dadakis provided a brief verbal report as to impacts to OCWD and efforts being
made.
Board Chair Shawver commented that a meeting dedicated to PFAS might be
warranted at some point in the future.
WITHOUT OBJECTION ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
Page 5 of 6
OPERATIONS COMMITTEE Minutes March 4, 2020
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Collacott declared the meeting adjourned at 6:36 p.m. to the meeting to be held on
Wednesday, April 1 , 2020 at 5:00 p.m.
Sub itted by:
Tin KW&erkof
As isto rd
Page 6 of 6
Orange County Sanitation District oNj� SAWTgT/O Wednesday, March 11, 2020
Minutes for the �o, 5:00 PM
ADMINISTRATION COMMITTEE z Board Room
t
P Administration Building
• 10844 Ellis Avenue
9 Fountain Valley, CA 92708
(714) 593-7433
FCTiHG THE ENv�Qo
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairman Chad Wanke on March 11 , 2020 at 5:05 p.m. in
the Administration Building of the Orange County Sanitation District. Director Iglesias led the
Flag Salute.
DECLARATION OF QUORUM:
A quorum was declared present as follows:
PRESENT: Chad Wanke, Richard Murphy, James Ferryman, Cecilia Iglesias,
Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Christina Shea, David Shawver, John Withers and Lyn
Semeta (Alternate)
ABSENT: None
STAFF PRESENT:
Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner,
Assistant General Manager; Celia Chandler, Director of Human Resources; Lan Wiborg,
Director of Environmental Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Ron Coss;
Brian Engeln; Lisa Frigo; Rhea de Guzman; Al Garcia; Mark Kawamoto; Cortney Light; Laura
Maravilla; Adam Nazaroff; John Preston; Wally Ritchie; Roya Sohanaki; and Eros Yong.
OTHERS PRESENT:
Brad Hogin, General Counsel; and Jason Dadakis, OCWD.
PUBLIC COMMENTS:
None.
REPORTS:
Assistant General Manager Lorenzo Tyner provided a brief update on the Coronavirus
Pandemic in regard to the Sanitation District's investments.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2020-896
Originator: Kelly Lore
Page 1 of 4
ADMINISTRATION Minutes March 11, 2020
COMMITTEE
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
February 19, 2020.
AYES: Chad Wanke, Richard Murphy, James Ferryman, Cecilia Iglesias,
Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Christina Shea and David Shawver
NOES: None
ABSENT: John Withers
ABSTENTIONS: Lyn Semeta (Alternate)
Vice-Chairman Withers arrived at the meeting at 5:06 p.m.
NON-CONSENT:
2. ORANGE COUNTY SANITATION DISTRICT ASSET MANAGEMENT 2020-954
PROGRAM
Originator: Kathy Millea
Engineering Manager Eros Yong provided an informative PowerPoint presentation
regarding the Sanitation District's Asset Management program including the life cycle,
value, and conditions.
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Orange County Sanitation District Asset Management Program
report.
AYES: Chad Wanke, Richard Murphy, James Ferryman, Cecilia Iglesias,
Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Christina Shea, David Shawver, John Withers and Lyn
Semeta (Alternate)
NOES: None
ABSENT: None
ABSTENTIONS: None
INFORMATION ITEMS:
3. ORANGE COUNTY SANITATION DISTRICT - ENVIRONMENTAL 2020-952
SERVICES
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg introduced OCSD Environmental
Services Department staff in attendance at the meeting and Jason Dadakis, OCWD.
Ms. Wiborg presented a PowerPoint that reviewed what per- and poly-fluoroalkyl
Page 2 of 4
ADMINISTRATION Minutes March 11, 2020
COMMITTEE
substances (PFAS) are, PFAS in everyday life and why they are contaminants of
emerging concern, potential human health effects of PFAS, reducing exposure,
USEPA's PFAS action plan, State action regarding drinking water and AB 756,
upcoming State actions, potential impacts to OCSD, OCSD current and future actions,
and key messages.
Mr. Dadakis provided a brief verbal report as to impacts to OCWD and efforts being
made.
RECEIVED AS AN.-
Information Item.
4. FY 2020-21 AND FY 2021-22 ORANGE COUNTY SANITATION 2020-951
DISTRICT BUDGET REVENUE OVERVIEW
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a PowerPoint presentation regarding revenues and
reserves for the next two fiscal years including the four major revenue categories, fees
and charges, general user fees, top ten industrial users, other income, debt proceeds
to support CIP program, and OCSD reserve criteria.
RECEIVED AS AN:
Information Item.
5. OVERVIEW OF PROPERTY - LIABILITY INSURANCE 2020-953
Originator: Lorenzo Tyner
Mr. Ritchie provided a PowerPoint presentation that included an overview of Property
Liability Insurance including excess General Liability, limits and retentions, excess
Workers' Compensation, property insurance and earthquake overview, and a break
down of the premiums for each.
RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
Page 3 of 4
ADMINISTRATION Minutes March 11, 2020
COMMITTEE
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
The next Administration Committee meeting is scheduled for Wednesday, April 8, 2020 at
5:00 p.m.
Submitted by:
Kel y A. L e, MM
Clerk of t e Board
Page 4 of 4
Orange County Sanitation District oNjV SANIrp/0 Wednesday, March 25, 2020
Minutes for the °° — do 5:00 PM
STEERING COMMITTEE Conference Room A
Administration Building
CD
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
FAT/NG THE
CALL TO ORDER
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on Wednesday, March 25, 2020 at 5:06
p.m. in the Administration Building of the Orange County Sanitation District. Chair Shawver
stated that the meeting was being held telephonically in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19).
The Clerk of the Board announced the teleconference meeting guidelines and stated that
votes will be taken by roll call.
DECLARATION OF QUORUM:
A quorum was declared present, as follows:
PRESENT: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker, Tim Shaw and Chad Wanke
ABSENT: None
STAFF PRESENT:
Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner,
Assistant General Manager; Kelly Lore, Clerk of the Board; Brian Engeln; and Tina Knapp.
OTHERS PRESENT:
Brad Hogin, General Counsel.
PUBLIC COMMENTS:
None.
REPORTS:
None.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2020-897
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Page 1 of 3
STEERING COMMITTEE Minutes March 25, 2020
Approve Minutes of the Regular Meeting of the Steering Committee held February 26,
2020.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker, Tim Shaw and Chad Wanke
NOES: None
ABSENT: None
ABSTENTIONS: None
NON-CONSENT:
2. RESOLUTION GRANTING EMERGENCY POWER TO THE GENERAL 2020-994
MANAGER IN THE EVENT THE PUBLIC HEALTH AND SAFETY IS
ENDANGERED DUE TO A DISRUPTION OF SEWER SERVICE
Originator: Lorenzo Tyner
Amended motion to include second paragraph was made as follows:
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 20-01 entitled, "A Resolution of the Board of Directors of
the Orange County Sanitation District, Granting Emergency Power to the General
Manager in the Event the Public Health and Safety is Endangered due to a disruption
of Sewer Service; and repealing Resolution No. 75-160", and
Instruct the General Manager to immediately notify the Board of Directors of any
changes that are made to Board-approved policies and procedures or resolution, and
to keep a running log of such changes.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES: None
ABSENT: Chad Wanke
ABSTENTIONS: None
As meeting was held telephonically, Director Wanke did not respond to the roll call vote on
Item No. 2 so was presumed absent.
INFORMATION ITEMS:
None.
Page 2 of 3
STEERING COMMITTEE Minutes March 25, 2020
CLOSED SESSION:
The Committee did not convene in Closed Session.
CS-1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(b)(1) 2020-973
DID NOT CONVENE IN CLOSED SESSION:
Public Employee Performance Evaluation
Number of Employees: 1
• General Counsel
CS-2 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED 2020-996
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(2)
DID NOT CONVENE IN CLOSED SESSION:
Number of Potential Cases: 1
Claim for damages from Ignacio Castro
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
Director Collacott requested a white paper or presentation regarding the effect that the
COVID-19 pandemic will have on the OCSD budget, including reserves. Vice-Chair Withers
also asked that the presentation include the effect on the OCERS unfunded liability.
ADJOURNMENT:
Chair Shawver declared the meeting adjourned at 5:25 p.m. to the next Steering Committee
meeting to be held on Wednesday, April 22, 2020 at 5:00 p.m.
ubmitted by:
Kell A. o e, C
CI k of Board
Page 3 of 3
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1069 Agenda Date: 5/27/2020 Agenda Item No: 5.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
NEWPORT BEACH PUMP STATION PRESSURIZATION IMPROVEMENTS, PROJECT NO. 5-68
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Approve a Professional Design Services Agreement with Dudek to provide Engineering
Services for Newport Beach Pump Station Pressurization Improvements, Project No. 5-68, for
an amount not to exceed $542,988; and
B. Approve a contingency of $54,299 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) operates seven pump stations in the City
of Newport Beach which, together with the sewer trunk lines and force mains, convey flows to Plant
No. 2. Air with significant concentrations of odorous, corrosive, and potentially hazardous gasses is
also transported in the trunk lines. These pump stations were designed 15-50 years ago by different
design consultants.
RELEVANT STANDARDS
• 12 or fewer odor complaints per year under normal operating conditions in the collections
system
• Operate and maintain facilities to minimize impacts on surrounding communities, including
odor, noise, and lighting
• Comply with Government Code Section 4526: Select the "best qualified firm" and "negotiate"
PROBLEM
The pump stations have inadequate venting, which can lead to the escape of odor and hazardous
gasses. At the Lido Pump Station, the gasses contributed to equipment failure that led to a sewage
spill. As an interim measure, staff has sealed all suspected leakage points, including bathroom
facilities, but there is a continuing risk of gas leakage and hazardous gas buildup. In addition, more
staff time is needed to monitor and address the buildup of hazardous gasses.
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File #: 2020-1069 Agenda Date: 5/27/2020 Agenda Item No: 5.
PROPOSED SOLUTION
Implement Newport Beach Pump Station Pressurization Improvements, Project No. 5-68, which will
install a passive venting system at each pump station to relieve the buildup of pressure. The odorous
air will be treated by adsorption media prior to being released into the atmosphere. Additionally,
provisions will be added at the 15th Street Pump Station for a vendor-operated and maintained
chemical feed system to mitigate the downstream generation of hydrogen sulfide in the Balboa Trunk
Sewer.
TIMING CONCERNS
If the project is delayed, the collections system and pump stations will continue to see pressure
buildup issues. This may cause the uncontrolled release of corrosive and hazardous gasses in the
pump stations and odor complaints from the surrounding areas.
RAMIFICATIONS OF NOT TAKING ACTION
The collections system and pump stations will continue to see pressure buildup issues. This may
cause the uncontrolled release of corrosive and hazardous gasses in the pump stations and odor
complaints from the surrounding areas.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Consultant Selection
The Sanitation District requested and advertised for proposals for Newport Beach Pump Station
Pressurization Improvements, Project No. 5-68, on January 14, 2020. The following evaluation
criterion were described in the Request for Proposals and used to determine the most qualified
Consultant.
Criterion Weight
Project Understanding and Approach 50%
Related Project Experience 20%
Project Team and Staff Qualifications 30%
Two proposals were received on February 18, 2020 and evaluated in accordance with the evaluation
process set forth in the Sanitation District's Purchasing Ordinance by a pre-selected Evaluation Team
consisting of the following Sanitation District staff: Senior Engineer (Project Manager), Principal
Environmental Specialist (Collections Staff), Engineering Supervisor, and Engineering Supervisor
(Non-voting member).
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File #: 2020-1069 Agenda Date: 5/27/2020 Agenda Item No: 5.
The Evaluation Team also included one non-voting representative from the Contracts Administration
Division.
The Evaluation Team scored the proposals based on the established criteria as summarized in the
table below.
Firm Approach Related Exper. Team (max Total Score
(max 50) (max 20) 30) (max 100)
1 Dudek 43 17 26 86
2 Hazen Sawyer 35 15 22 72
Based on the scoring shown above, Dudek was selected as the most qualified Consultant.
The selected firm presented a clear understanding of the project's risks and associated approaches
to address them in a simple manner. In addition, all their key staff are local, allowing for prompt and
cost-effective coordination. Members of the proposed team are familiar with these pump stations and
are experienced in odor control. The proposed team's experience, qualifications, and staff utilization
best matched the Sanitation District's needs for this project.
Review of Fee Proposal and Negotiations
Proposals were accompanied by sealed fee proposals. In accordance with Sanitation District's
Purchasing Ordinance, the fee proposal of only the highest-ranked firm was opened after approval of
the Evaluation Committee's recommendation by the Director of Engineering.
Multiple meetings were held with Dudek to review, in detail, each project element, the assumptions
regarding the project elements, the requirements of each task in the scope, and the basis for
estimating the associated level of effort. Dudek had proposed a higher level of effort for several
project elements. After meeting with the project stakeholders, staff, along with Dudek, determined
several of the original project elements were not needed such as utility investigation effort, permitting
assistance, equipment, instrumentation, and controls. Based on this review, assumptions were
agreed upon, the Scope of Work was clarified, and the estimated level of effort substantially reduced.
Total Hours Total Fee
Original Fee Proposal 7,040 $1,557,626
Negotiated Fee Proposal 2,801 $542,988
The Consultant's fringe and overhead costs, which factor into the billing rate, have been
substantiated. The contract profit is 9.91%, which is based on an established formula included in the
Sanitation District's standard design agreements.
Based on the above, staff has determined that the final negotiated fee is fair and reasonable for the
level of effort required for this project and recommends award of the Professional Design Services
Agreement to Dudek.
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File #: 2020-1069 Agenda Date: 5/27/2020 Agenda Item No: 5.
CEQA
This project is included in the Facilities Master Plan CEQA Program Environmental Impact Report,
which will be completed and presented to the Board of Directors in September for certification.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted. (Budget Update FY2019-20, Appendix A, Page A-7) and the project budget
is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Professional Design Services Agreement
TL:dm
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PROFESSIONAL DESIGN SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 27t" day of May, 2020
by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as
"SANITATION DISTRICT", and DUDEK, for purposes of this Agreement hereinafter referred to
as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a CONSULTANT for
Newport Beach Pump Station Pressurization Improvements, Project No. 5-68; and to
provide design services to address the ventilation issues that cause odorants to migrate to
unwanted areas at the pump stations in the City of Newport Beach and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in connection
with these requirements and has agreed to provide the necessary professional services; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the selection of
professional services and has proceeded in accordance with said procedures to select a
CONSULTANT to perform this work; and,
WHEREAS, at its regular meeting on May 27, 2020 the Board of Directors, by Minute
Order, accepted the recommendation of the Operations Committee pursuant to the
SANITATION DISTRICT's Purchasing Ordinance to approve this Agreement between the
SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional and technical services to
accomplish those project elements outlined in the Scope of Work attached hereto as
Attachment "A", and by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, completeness, and coordination of all design, drawings, specifications,
and other services furnished by the CONSULTANT under this Agreement,
including the work performed by its Subconsultants. Where approval by the
SANITATION DISTRICT is indicated, it is understood to be conceptual approval
only and does not relieve the CONSULTANT of responsibility for complying with
all laws, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall ensure that all work is performed to the standards of best
engineering practice for clarity, uniformity, and completeness. CONSULTANT
shall respond to all comments, suggestions, and recommendations on the
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SANITATION DISTRICT's review comment sheets (i.e. DS1, DS2 and DS3). All
comments shall be incorporated into the design prior to the next submittal
deadline or addressed, in writing, as to why the comment has not been
incorporated. CONSULTANT shall ensure that each submittal is one hundred
percent (100%) accurate for the level of work submitted (i.e. correct references,
terms, capitalization or equal status, spelling, punctuation, etc.)
C. In the event that work is not performed to the satisfaction of the SANITATION
DISTRICT and does not conform to the requirements of this Agreement or any
applicable industry standards, the CONSULTANT shall, without additional
compensation, promptly correct or revise any errors or deficiencies in its designs,
drawings, specifications, or other services within the timeframe specified by the
Project Engineer/Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. All CAD drawings, figures, and other work shall be produced by CONSULTANT
and Subconsultants using the SANITATION DISTRICT CAD Manual.
Conversion of CAD work from any other non-standard CAD format to the
SANITATION DISTRICT format shall not be acceptable in lieu of this
requirement.
Electronic files shall conform to the SANITATION DISTRICT specifications. Any
changes to these specifications by the CONSULTANT are subject to review and
approval of the SANITATION DISTRICT.
Electronic files shall be subject to an acceptance period of thirty (30) calendar
days during which the SANITATION DISTRICT shall perform appropriate reviews
and including CAD Manual compliance. CONSULTANT shall correct any
discrepancies or errors detected and reported within the acceptance period at no
additional cost to the SANITATION DISTRICT.
E. The CONSULTANT shall ensure that all plans and specifications prepared or
recommended under this Agreement allow for competitive bidding. The
CONSULTANT shall design such plans or specifications so that procurement of
services, labor or materials are not available from only one (1) source, and shall
not design plans and specifications around a single or specific product, piece of
major equipment or machinery, a specific patented design or a proprietary
process, unless required by principles of sound engineering practice and
supported by a written justification that has been approved in writing by the
SANITATION DISTRICT. The CONSULTANT shall submit this written
justification to the SANITATION DISTRICT prior to beginning work on such plans
and specifications. Whenever the CONSULTANT recommends a specific product
or equipment for competitive procurement, such recommendation shall include at
least two (2) brand names of products that are capable of meeting the functional
requirements applicable to the project.
F. All professional services performed by the CONSULTANT, including but not
limited to all drafts, data, correspondence, proposals, reports, and estimates
compiled or composed by the CONSULTANT, pursuant to this Agreement, are
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for the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT. This provision
does not apply to information that (a)was publicly known, or otherwise known to
the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, (b) subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed Five Hundred Forty-Two
Thousand Nine Hundred Eighty-Eight Dollars ($542,988). Total compensation to
CONSULTANT including burdened labor (salaries plus benefits), overhead,
profit, direct costs, and Subconsultant(s) fees and costs shall not exceed the sum
set forth in Attachment "E" - Fee Proposal.
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits) actually paid by CONSULTANT
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment "E" - Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (burdened labor and overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum profit shall be
ten (10%). Between $250,000 and $2,500,000, the maximum profit shall be
limited by a straight declining percentage between ten percent (10%) and five
percent (5%). For consulting or subconsulting services fees with a value greater
than $2,500,000, the maximum profit shall be five percent (5%). Addenda shall
be governed by the same maximum profit percentage after adding consulting
services fees.
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As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment "E" - Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment "E" - Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis and as specified in the Scope of Work. The SANITATION DISTRICT shall
pay to CONSULTANT the actual costs of Subconsultant fees and charges in an
amount not to exceed the sum set forth in Attachment "E" - Fee Proposal.
F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment "E" - Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, refer to Attachment "D" - Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 - COMPENSATION above.
G. Other Direct Costs
Other Direct Costs incurred by CONSULTANT and its Contractor due to
modifications in scope of work resulting from field investigations and field work
required by the Scope of Work. These items may include special equipment, test
equipment and tooling and other materials and services not previously identified.
Refer to attachment "D" -Allowable Direct Costs for payment information.
H. Reimbursable Direct Costs
The SANITATION DISTRICT will reimburse the CONSULTANT for reasonable
travel and business expenses as described in this section and further described in
Attachment "D" - Allowable Direct Costs to this Agreement. The reimbursement of
the above-mentioned expenses will be based on an "accountable plan" as
considered by the U.S. Internal Revenue Service (IRS). The plan includes a
combination of reimbursements based upon receipts and a "per diem" component
approved by the IRS. The most recent schedule of the per diem rates utilized by
the SANITATION DISTRICT can be found on the U.S. General Services
Administration (GSA) website at http://www.gsa.gov/portal/category/104711#.
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The CONSULTANT shall be responsible for the most economical and practical
means of management of reimbursable costs inclusive of but not limited to travel,
lodging and meals arrangements. The SANITATION DISTRICT shall apply the
most economic and practical method of reimbursement which may include
reimbursements based upon receipts and/or "per diem" as deemed the most
practical.
CONSULTANT shall be responsible for returning to the SANITATION DISTRICT
any excess reimbursements after the reimbursement has been paid by the
SANITATION DISTRICT.
Travel and travel arrangements —Any travel involving airfare, overnight stays or
multiple day attendance must be approved by the SANITATION DISTRICT in
advance.
Local Travel is considered travel by the CONSULTANT within the SANITATION
DISTRICT general geographical area which includes Orange, Los Angeles,
Ventura, San Bernardino, Riverside, San Diego, Imperial and Kern Counties.
Automobile mileage is reimbursable if CONSULTANT is required to utilize
personal vehicle for local travel.
Lodging — Overnight stays will not be approved by the SANITATION DISTRICT for
local travel. However, under certain circumstances overnight stay may be allowed
at the discretion of the SANITATION DISTRICT based on reasonableness of
meeting schedules and the amount of time required for travel by the
CONSULTANT. Such determination will be made on a case-by-case basis and at
the discretion of the SANITATION DISTRICT.
Travel Meals— Per-diem rates as approved by the IRS shall be utilized for travel
meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment"D" - Allowable Direct Costs of this Agreement.
I. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT's Proposal will exceed seventy-five percent (75%) of
the not-to-exceed amount of the Agreement, including approved additional
compensation, CONSULTANT shall notify the SANITATION DISTRICT
immediately, and in writing. This written notice shall indicate the additional
amount necessary to complete the services. Any cost incurred in excess of the
approved not-to-exceed amount, without the express written consent of the
SANITATION DISTRICT's authorized representative shall be at CONSULTANT's
own risk. This written notice shall be provided separately from, and in addition to
any notification requirements contained in the CONSULTANT's invoice and
monthly progress report. Failure to notify the SANITATION DISTRICT that the
services cannot be completed within the authorized not-to-exceed amount is a
material breach of this Agreement.
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3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the total compensation,
provided that the total compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period. CONSULTANT shall allocate costs
in the same manner as it would for payment requests as described in this section
of the Agreement. CONSULTANT shall warrant and certify the accuracy of these
costs and understand that submitted costs are subject to Section 11 - AUDIT
PROVISIONS.
B. CONSULTANT may submit monthly or periodic statements requesting payment
for those items included in Section 2 - COMPENSATION hereof in the format as
required by the SANITATION DISTRICT. Such requests shall be based upon the
amount and value of the work and services performed by CONSULTANT under
this Agreement and shall be prepared by CONSULTANT and accompanied by
such supporting data, including a detailed breakdown of all costs incurred and
project element work performed during the period covered by the statement, as
may be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent (100%) of the invoiced amount on a per-project-element basis.
If the SANITATION DISTRICT determines that the work under this Agreement or
any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director of
Engineering to be adequate for the protection of the SANITATION DISTRICT;
or
ii. The percentage of the work accomplished for each project element.
He or she may, at his or her discretion, retain an amount equal to that which
ensures that the total amount paid to that date does not exceed the percentage
of the completed work for each project element or the project in its entirety.
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 - COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's Director of Engineering determines that no satisfactory
progress has been made since the prior payment, or in the event of a delay in the
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work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by the SANITATION
DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for
such work, including any retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon
termination of this Agreement, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a
release of all claims against the SANITATION DISTRICT arising under or by
virtue of this Agreement other than such claims, if any, as may be specifically
exempted by CONSULTANT from the operation of the release in stated amounts
to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code Sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this Agreement
may be held liable for treble damages and up to a Ten Thousand Dollars
($10,000) civil penalty for each false claim submitted. This section shall also be
binding on all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes
to be presented to an officer or employee of the SANITATION DISTRICT a false
claim or request for payment or approval; b) knowingly makes, uses, or causes to
be made or used a false record or statement to get a false claim paid or approved
by the SANITATION DISTRICT; c) conspires to defraud the SANITATION
DISTRICT by getting a false claim allowed or paid by the SANITATION DISTRICT;
d) knowingly makes, uses, or causes to be made or used a false record or
statement to conceal, avoid, or decrease an obligation to the SANITATION
DISTRICT; or e) is a beneficiary of an inadvertent submission of a false claim to
the SANITATION DISTRICT, and fails to disclose the false claim to the
SANITATION DISTRICT within a reasonable time after discovery of the false claim.
5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION
AND RECORD OF WAGES
A. To the extent CONSULTANT's employees and/or Subconsultants who will
perform work during the design and preconstruction phases of a construction
contract for which Prevailing Wage Determinations have been issued by the DIR
and as more specifically defined under Labor Code Section 1720 et seq,
CONSULTANT and Subconsultants shall comply with the registration
requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section
1771.4, the work is subject to compliance monitoring and enforcement by the
DIR.
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B. The CONSULTANT and Subconsultants shall maintain accurate payroll records
and shall comply with all the provisions of Labor Code Section 1776 and shall
submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants
shall furnish a copy of all certified payroll records to SANITATION DISTRICT
and/or general public upon request, provided the public request is made through
SANITATION DISTRICT, the Division of Apprenticeship Standards or the
Division of Labor Standards Enforcement of the Department of Industrial
Relations.
D. The CONSULTANT and Subconsultants shall comply with the job site notices
posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulation Section 16461(e).
6. DOCUMENT OWNERSHIP — SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS
A. Ownership of Documents for the Professional Services performed.
All documents, including but not limited to, original plans, studies, sketches,
drawings, computer printouts and disk files, and specifications prepared in
connection with or related to the Scope of Work or Professional Services, shall
be the property of the SANITATION DISTRICT. The SANITATION DISTRICT's
ownership of these documents includes use of, reproduction or reuse of and all
incidental rights, whether or not the work for which they were prepared has been
performed. The SANITATION DISTRICT ownership entitlement arises upon
payment or any partial payment for work performed and includes ownership of
any and all work product completed prior to that payment. This section shall
apply whether the CONSULTANT's Professional Services are terminated: a) by
the completion of the Agreement, or b) in accordance with other provisions of this
Agreement. Notwithstanding any other provision of this paragraph or Agreement,
the CONSULTANT shall have the right to make copies of all such plans, studies,
sketches, drawings, computer printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the plans or specifications, where the subsequent changes
or uses are not authorized or approved by CONSULTANT, provided that the
service rendered by CONSULTANT was not a proximate cause of the damage.
7. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial
Rating of at least Class VIII, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept
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State Compensation Insurance Fund, for the required policy of Worker's
Compensation Insurance subject to the SANITATION DISTRICT's option to
require a change in insurer in the event the State Fund financial rating is
decreased below "B". Further, the SANITATION DISTRICT will require
CONSULTANT to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of
written notice to CONSULTANT, by the SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under this
Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage: One
Million Dollars ($1,000,000) per occurrence with Two Million Dollars ($2,000,000)
aggregate. Said insurance shall include coverage for the following hazards:
Premises-Operations, blanket contractual liability (for this Agreement), products
liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground) and Riggers/On Hook Liability must be included in the
General Liability policy and coverage must be reflected on the submitted
Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of General Liability and Automotive Liability Insurance
required, as set forth herein, shall be provided for through either a single policy of
primary insurance or a combination of policies of primary and umbrella excess
coverage. Umbrella excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits
for General Liability and Automotive Liability.
D. Automotive/Vehicle Liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of One Million Dollars ($1,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
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E. Drone Liability Insurance
If a drone will be used, Drone Liability Insurance must be maintained by
CONSULTANT in the amount of One Million Dollars ($1,000,000) in form
acceptable to the SANITATION DISTRICT.
F. Workers' Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
One Million Dollars ($1,000,000) per occurrence. Such Workers' Compensation
Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. A statement on an insurance certificate will not be
accepted in lieu of the actual endorsements unless the insurance carrier is State
of California Insurance Fund and the identifier"SCIF" and endorsement numbers
2570 and 2065 are referenced on the certificate of insurance. If an exposure to
Jones Act liability may exist, the insurance required herein shall include coverage
for Jones Act claims.
G. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence Errors and
Omissions Insurance coverage in an amount of not less than Two Million Dollars
($2,000,000) with limits in accordance with the provisions of this paragraph. If the
policy of insurance is written on a "claims made" basis, said policy shall be
continued in full force and effect at all times during the term of this Agreement,
and for a period of five (5) years from the date of the completion of the services
hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended "tail" coverage with the present or
new carrier.
In the event the present policy of insurance is written on an "occurrence" basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior acts
of CONSULTANT during the course of performing services under the term of this
Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10) days prior to the
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expiration of each policy term.
H. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
• Certificate of Insurance ACORD Form 25 (5/2010) or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of(ISO Forms)
CG 2010 1001 and CG 2037 1001
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
I. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days' prior written
notice. The Cancellation Section of ACORD Form 25 (5/2010) shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty (30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Risk Management,
and shall be received by the SANITATION DISTRICT not less than thirty (30)
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days prior to the effective date of the change(s) if the change would reduce
coverage or increase deductibles or SIR amounts or otherwise reduce or limit the
scope of insurance coverage provided to the SANITATION DISTRICT.
J. Primary Insurance
All liability policies shall contain a Primary and Non-Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
K. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
L. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
M. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self-insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
N. Defense Costs
Liability policies shall have a provision that defense costs for all insureds and
additional insureds are paid in addition to and do not deplete any policy limits.
O. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
P. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
then SANITATION DISTRICT requires and shall be entitled to coverage for the
higher limits maintained by CONSULTANT.
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8. SCOPE CHANGES
In the event of a change in the Scope of Work, requested by SANITATION DISTRICT,
the parties hereto shall execute an amendment to this Agreement setting forth with
particularity all terms of the new Agreement, including but not limited to any additional
CONSULTANT's fees.
9. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
Agreement, the names and full description of all Subconsultants and CONSULTANT's
project team members anticipated to be used on this project by CONSULTANT.
CONSULTANT shall include a description of the scope of work to be done by each
Subconsultant and each CONSULTANT's project team member. CONSULTANT shall
include the respective compensation amounts for CONSULTANT and each
Subconsultant on a per-project-element basis, broken down as indicated in Section 2 -
COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
10. ENGINEERING REGISTRATION
The CONSULTANT's personnel are comprised of registered engineers and a staff of
specialists and draftsmen in each department. The firm itself is not a registered engineer
but represents and agrees that wherever in the performance of this Agreement requires
the services of a registered engineer. Such services hereunder will be performed under
the direct supervision of registered engineers.
11. AUDIT PROVISIONS
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this Agreement. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this Agreement during the term of this Agreement
and for a period of three (3) years after its termination.
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C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the SANITATION
DISTRICT for review and audit, all project related accounting records and
documents, and any other financial data within fifteen (15) days after receipt of
notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
be available to assist SANITATION DISTRICT's auditor in obtaining all project
related accounting records and documents, and any other financial data.
12. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to make CONSULTANT an employee of the
SANITATION DISTRICT.
13. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid.
Notices shall be mailed to the SANITATION DISTRICT at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708
Attention: Larry Roberson, Senior Contracts Administrator
Copy: Tom Lam, Project Manager
Notices shall be mailed to CONSULTANT at:
Dudek
605 Third Street
Encinitas, CA 92024
Attention: Bob Ohlund
Copy: Russ Bergholz
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT's staff must be approved in
writing by the SANITATION DISTRICT's Project Manager prior to action from the
CONSULTANT.
14. TERMINATION
The SANITATION DISTRICT may terminate this Agreement at any time, without cause,
upon giving thirty (30) days written notice to CONSULTANT. In the event of such
termination, CONSULTANT shall be entitled to compensation for work performed on a
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prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30) days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT and/or
CONSULTANT in accordance with Section 13 - NOTICES.
15. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work. CONSULTANT
agrees to furnish to the SANITATION DISTRICT copies of all memoranda,
correspondence, computation and study materials in its files pertaining to the work
described in this Agreement, which is requested in writing by the SANITATION DISTRICT.
16. COMPLIANCE
A. Labor
CONSULTANT certifies by the execution of this Agreement that it pays
employees not less than the minimum wage as defined by law, and that it does
not discriminate in its employment with regard to race, color, religion, sex or
national origin; that it is in compliance with all Federal, State and local directives
and executive orders regarding non-discrimination in employment; and that it
agrees to demonstrate positively and aggressively the principle of equal
opportunity in employment.
B. Air Pollution
CONSULTANT and its Subconsultants and Subcontractors shall comply with all
applicable Federal, State and local air pollution control laws and regulations.
17. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly authorized to
execute agreements for that party.
18. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution services.
19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
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Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which it may be entitled.
20. PROGRESS REPORTS
Monthly progress reports shall be submitted for review by the tenth day of the following
month and must include as a minimum: 1) current activities, 2)future activities, 3)
potential items that are not included in the Scope of Work, 4) concerns and possible
delays, 5) percentage of completion, and 6) budget status.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
services fails to meet those standards, CONSULTANT shall, within the time prescribed
by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT's sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT's
officers, directors, employees, CONSULTANT's, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses, judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys' fees, disbursements and court costs,
and all other professional, expert or CONSULTANT's fees and costs and the
SANITATION DISTRICT's general and administrative expenses; individually, a "Claim";
collectively, "Claims") which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this Agreement to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT's suppliers, CONSULTANT,
Subconsultants, Subcontractors, and/or anyone employed directly or indirectly by any of
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
(A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C) the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT's supplier, CONSULTANT, Subconsultant, Subcontractor, nor
anyone employed directly or indirectly by any of them.
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Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT's liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances shall
the insurance requirements and limits set forth in this Agreement be construed to limit
CONSULTANT's indemnification obligation or other liability hereunder. The terms of this
Agreement are contractual and the result of negotiation between the parties hereto.
Accordingly, any rule of construction of contracts (including, without limitation, California
Civil Code Section 1654) that ambiguities are to be construed against the drafting party,
shall not be employed in the interpretation of this Agreement.
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the claim did not arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then the SANITATION DISTRICT will reimburse CONSULTANT for the reasonable costs
of defending the Indemnified Parties against such claims.
CONSULTANT's indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
24. CONSULTANT PERFORMANCE
The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT.
A copy of the evaluation shall be sent to the CONSULTANT for comment. The
evaluation, together with the comments, shall be retained by the SANITATION
DISTRICT and may be considered in future CONSULTANT selection processes.
25. COMPLIANCE WITH SANITATION DISTRICT POLICIES AND PROCEDURES
CONSULTANT shall comply with all SANITATION DISTRICT policies and procedures
including the OCSD Safety Standards, as applicable, all of which may be amended from
time to time.
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26. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
Agreement is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the Agreement is otherwise terminated or expires in
accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the
CONSULTANT written notice that the Agreement will be closed out. CONSULTANT
shall submit all outstanding billings, work submittals, deliverables, reports or similarly
related documents as required under the Agreement within thirty (30) days of receipt of
notice of Agreement closeout.
Upon receipt of CONSULTANT's submittals, the SANITATION DISTRICT shall
commence a closeout audit of the Agreement and will either:
i. Give the CONSULTANT a final Agreement Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT's cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative closeout efforts identified in this Agreement. Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the work, the non-completion of which were not disclosed to
the SANITATION DISTRICT (regardless of whether such nondisclosures were
fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under
all those provisions of the Agreement which expressly or by their nature extend beyond
and survive final Agreement Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT's request for final Agreement Acceptance as set forth above shall not be
deemed to be acceptance of the work by the SANITATION DISTRICT for any purpose
nor imply acceptance of, or agreement with, the CONSULTANT's request for final
Agreement Acceptance.
27. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the parties
and supersedes all previous negotiations between them pertaining to the subject matter
thereof.
PDSA PROJECT NO. 5-68
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IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION
DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year
first above written.
CONSULTANT: DUDEK
By
Date
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By
David John Shawver Date
Board Chairman
By
Kelly A. Lore Date
Clerk of the Board
By
Ruth Zintzun Date
Purchasing and Contracts Manager
Attachments: Attachment "A" — Scope of Work
Attachment "B" — Labor Hour Matrix
Attachment "C" — Not Attached
Attachment "D" —Allowable Direct Costs
Attachment "E" — Fee Proposal
Attachment "F" — Not Used
Attachment "G" — Not Attached
Attachment "H" — Not Used
Attachment "I" — Cost Matrix and Summary
Attachment "J" — Not Attached
Attachment "K" — Not Used
Attachment "L" — OCSD Safety Standards
LDR
PDSA PROJECT NO. 5-68
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oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1070 Agenda Date: 5/27/2020 Agenda Item No: 6.
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 CENTRAL GENERATION CARBON CHANGE-
OUT, SPECIFICATION NO. S-2020-113OBD
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Award a Service Contract to EnviroSupply & Service Inc. for Plant Nos. 1 and 2, Central
Generation Facility Fuel Gas Cleaning System, Carbon Change-Out [replacement];
Specification No. S-2020-113013D, for a total amount not to exceed $240,702 for the period
July 1, 2020 through June 30, 2021, with four (4) one-year renewal options; and
B. Approve a contingency of $24,071 (10%).
BACKGROUND
The Plant Nos. 1 and 2 Central Generation facilities are equipped with activated carbon vessels/filter
beds for cleaning digester gas prior to combustion in the engines. The activated carbon beds work in
series to protect the air emissions control catalysts that were installed to meet South Coast Air
Quality Management District (SCAQMD) permit requirements.
RELEVANT STANDARDS
• Maintain a proactive asset management program
• 24/7/365 treatment plant reliability
• Protect Orange County Sanitation District assets
PROBLEM
The digester gas cleaning system must run continuously in order to protect the Central Generation
engines and exhaust catalysts from hydrogen sulfide and siloxanes. Both hydrogen sulfide and
siloxanes are present in digester gas and will poison the exhaust catalysts. The activated carbon
beds have a limited capacity to adsorb these contaminants. When the carbon adsorption material is
fully consumed, it must be replaced.
Orange County Sanitation District Page 1 of 2 Printed on 5/17/2020
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File #: 2020-1070 Agenda Date: 5/27/2020 Agenda Item No: 6.
PROPOSED SOLUTION
Enter into a service contract with a vendor to replace the activated carbon material used to clean
digester gas at Plant Nos. 1 and 2.
TIMING CONCERNS
The current contract for activated carbon replacement expires on June 30, 2020.
RAMIFICATIONS OF NOT TAKING ACTION
Siloxane and hydrogen sulfide break-through will take place if activated carbon replacement does not
occur. The Central Generation plants will be shut down due to air quality permit requirements when
break-through occurs.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Staff developed a scope of work and invited vendors to submit bids. Two bids were received as listed
below.
Bid Results
Company Bid Amount (include tax) Comments
EnviroSupply & Service Inc. $240,702 Bid Award - Responsive
Carbon Activated Corp. $252,791 Responsive
Staff has identified EnviroSupply & Service Inc. as the lowest responsive and responsible bidder.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Orange County Sanitation District's Purchasing
Ordinance. This item has been budgeted in Divisions 830 and 840, line item 65 Operating Budget
830.52050 and 840.52050.
Date of Approval Contract Amount Contingency
05/27/2020 $240,702 $24,071
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Service Contract
Orange County Sanitation District Page 2 of 2 Printed on 5/17/2020
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SERVICE CONTRACT
Provision, Installation and Disposal of Activated Carbon for the
Plants 1 & 2 Central Generation Facility Fuel Gas Cleaning System
Specification No. S-2020-113OBD
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and EnviroSupply & Service, Inc.
with a principal place of business at 1791 Kaiser Avenue, Irvine, CA 92614 (hereinafter referred
to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to temporarily retain the services of Contractor for provision,
installation and disposal of activated carbon for the plants 1 and 2 central generation facility fuel
gas cleaning system "Services" as described in Exhibit "A"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with Ordinance No.
OCSD-52; and
WHEREAS, on May 27, 2020, the Board of Directors of OCSD, by minute order, authorized
execution of this Contract between OCSD and Contractor; and
WHEREAS, Contractor is qualified by virtue of experience, training, and expertise to accomplish
such Services,
NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged
between the Parties, the Parties mutually agree as follows:
1. Introduction
1.1 This Contract and all exhibits hereto (called the "Contract") is made by OCSD and the
Contractor. The terms and conditions herein exclusively govern the purchase of Services
as described in Exhibit "A".
1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as
though fully set forth at length herein.
Exhibit "A" Scope of Work
Exhibit "B" Bid
Exhibit "C" Acknowledgement of Insurance Requirements
Exhibit "D" OCSD Safety Standards and
Safety SOP-304 Mobile Equipment Policy
Exhibit "E" Human Resources Policies
1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any
of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects
govern and control.
1.4 The provisions of this Contract may be amended or waived only by a writing executed by
authorized representatives of both Parties hereto.
1.5 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any paragraph or provision hereof.
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1.6 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.7 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.8 The term "hours", when used in this Contract, shall be as defined in Exhibit "A".
1.9 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under"Compensation" below.
1.10 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Compensation Compensation to be paid by OCSD to Contractor for the Services provided
under this Contract shall be a total amount not to exceed Two Hundred Forty Thousand
Seven Hundred Two Dollars ($240,702.00).
3. California Department of Industrial Relations(DIR) Registration and Record of Wages
3.1 To the extent Contractor's employees and/or its subcontractors who will perform Work
during the design and preconstruction phases of a construction contract or perform work
under a maintenance contract for which Prevailing Wage Determinations have been issued
by the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776, and shall submit payroll records
to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-
compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its subcontractors shall furnish a
copy of all certified payroll records to OCSD and/or general public upon request, provided
the public request is made through OCSD, the Division of Apprenticeship Standards or the
Division of Labor Standards Enforcement of the Department of Industrial Relations.
3.4 The Contractor and its subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments and Invoicin_p
4.1 OCSD shall pay, net thirty (30) days, upon receipt and approval, by OCSD's Project
Manager or designee, of itemized invoices submitted for Services completed in accordance
with Exhibit "A". OCSD, at its sole discretion, shall be the determining party as to whether
the Services have been satisfactorily completed.
4.2 Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(a_OCSD.com and "INVOICE" with the Purchase Order Number and S-2020-
1130BD shall be referenced in the subject line.
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5. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the Services
identified in Exhibit"A". Contractor shall perform said Services in accordance with generally
accepted industry and professional standards.
7. Modifications to Scope of Work Requests for modifications to the Scope of Work
hereunder can be made by OCSD at any time. All modifications must be made in writing
and signed by both Parties.
8. Contract Term The Services provided under this Agreement shall be for the period of one
(1) year commencing on July 1, 2020 and continuing through June 30, 2021.
9. Renewals
9.1 OCSD may exercise the option to renew this Contract for up to four (4) one-year periods
based upon the criteria set forth in Exhibit "A", under the terms and conditions contained
herein. OCSD shall make no obligation to renew nor give reason if it elects not to renew.
9.2 This Contract may be renewed by OCSD Purchase Order.
10. Extensions The term of this Contract may be extended only by written instrument signed
by both Parties.
11. Performance Time is of the essence in the performance of the provisions hereof.
12. Termination
12.1 OCSD reserves the right to terminate this Contract for its convenience, with or without
cause, in whole or in part, at any time, by written notice from OCSD of intent to terminate.
Upon receipt of a termination notice, Contractor shall immediately discontinue all work under
this Contract (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30)
days, pay Contractor for work performed (cost and fee)to the date of termination. Contractor
expressly waives any claim to receive anticipated profits to be earned during the
uncompleted portion of this Contract. Such notice of termination shall terminate this
Contract and release OCSD from any further fee, cost or claim hereunder by Contractor
other than for work performed to the date of termination.
12.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's determination
that Contractor is not complying with the Scope of Work requirements, if the level of service
is inadequate, or any other default of this Contract.
12.3 OCSD may also immediately cancel for default of this Contract in whole or in part by written
notice to Contractor:
■ if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or
■ if Contractor sells its business; or
■ if Contractor breaches any of the terms of this Contract; or
■ if total amount of compensation exceeds the amount authorized under this Contract.
12.4 All OCSD property in the possession or control of Contractor shall be returned by Contractor
to OCSD upon demand, or at the termination of this Contract, whichever occurs first.
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13. Insurance Contractor and all subcontractors shall purchase and maintain, throughout the
life of this Contract and any periods of warranty or extensions, insurance in amounts equal
to the requirements set forth in the signed Acknowledgement of Insurance Requirements
(attached hereto and incorporated herein as Exhibit "C"). Contractor shall not commence
work under this Contract until all required insurance is obtained in a form acceptable to
OCSD, nor shall Contractor allow any subcontractor to commence service pursuant to a
subcontract until all insurance required of the subcontractor has been obtained. Failure to
maintain required insurance coverage shall result in termination of this Contract.
14. Indemnification and Hold Harmless Provision Contractor shall assume all responsibility
for damages to property and/or injuries to persons, including accidental death, which may
arise out of or be caused by Contractor's services under this Contract, or by its
subcontractor(s) or by anyone directly or indirectly employed by Contractor, and whether
such damage or injury shall accrue or be discovered before or after the termination of the
Contract. Except as to the sole active negligence of or willful misconduct of OCSD,
Contractor shall indemnify, protect, defend and hold harmless OCSD, its elected and
appointed officials, officers, agents and employees, from and against any and all claims,
liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or
death of any person or damage to property or interference with the use of property, arising
out of or in connection with Contractor's performance under the Contract, and/or (b) on
account of use of any copyrighted or uncopyrighted material, composition, or process, or
any patented or unpatented invention, article or appliance, furnished or used under the
Contract, and/or (c) on account of any goods and services provided under this Contract.
This indemnification provision shall apply to any acts or omissions, willful misconduct, or
negligent misconduct, whether active or passive, on the part of Contractor of or anyone
employed by or working under Contractor. To the maximum extent permitted by law,
Contractor's duty to defend shall apply whether or not such claims, allegations, lawsuits, or
proceedings have merit or are meritless, or which involve claims or allegations that any of
the parties to be defended were actively, passively, or concurrently negligent, or which
otherwise assert that the parties to be defended are responsible, in whole or in part, for any
loss, damage, or injury. Contractor agrees to provide this defense immediately upon written
notice from OCSD, and with well qualified, adequately insured, and experienced legal
counsel acceptable to OCSD.
15. OCSD Safety Standards OCSD requires Contractor and its subcontractor(s) to follow and
ensure their employees follow all Federal, State, and local regulations as well as OCSD
Safety Standards and Safety SOP-304, Mobile Equipment Policy, while working at OCSD
locations. If during the course of the Contract it is discovered that OCSD Safety Standards
do not comply with Federal, State, or local regulations, then the Contractor is required to
follow the most stringent regulatory requirement at no additional cost to OCSD. Contractor
and all of its employees and subcontractors, shall adhere to all applicable OCSD Safety
Standards attached hereto in Exhibit "D" and the Human Resources Policies in Exhibit "E".
16. Warranties In addition to the warranties stated in Exhibit "A", the following shall apply:
16.1 Manufacturer's standard warranty shall apply. All manufacturer warranties shall commence
on the date of acceptance by the OCSD Project Manager or designee of the work as
complete.
16.2 Contractor's Warranty (Guarantee): If within a one (1) year period of completion of all work
as specified in Exhibit "A", OCSD informs Contractor that any portion of the Services
provided fails to meet the standards required under this Contract, Contractor shall, within
the time agreed to by OCSD and Contractor, take all such actions as are necessary to
correct or complete the noted deficiency(ies) at Contractor's sole expense.
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17. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
18. Freight (F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated with
delivery of all products deemed necessary under this Contract.
19. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has
investigated the work to be performed; 2)it has investigated the site of the work and is aware
of all conditions there; and 3) it understands the facilities, difficulties and restrictions of the
work under this Contract. Should Contractor discover any latent or unknown conditions
materially differing from those inherent in the work or as represented by OCSD, it shall
immediately inform OCSD of this and shall not proceed, except at Contractor's risk, until
written instructions are received from OCSD.
20. Regulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements including,
but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and
California Water Codes Division 2.
21. Environmental Compliance Contractor shall, at its own cost and expense, comply with all
Federal, State, and local environmental laws, regulations, and policies which apply to the
Contractor, its subcontractors, and the Services, including, but not limited to, all applicable
Federal, State, and local air pollution control laws and regulations.
22. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants to
OCSD that it has obtained all licenses, permits, qualifications, and approvals of whatever
nature that are legally required to engage in this work. Any and all fees required by Federal,
State, County, City and/or municipal laws, codes and/or tariffs that pertain to the work
performed under the terms of this Contract will be paid by Contractor.
23. Applicable Laws and Re_gulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
24. Contractor's Employees Compensation
24.1 Davis-Bacon Act — Contractor will pay and will require all subcontractors to pay all
employees on said project a salary or wage at least equal to the prevailing rate of per diem
wages as determined by the Secretary of Labor in accordance with the Davis-Bacon Act for
each craft or type of worker needed to perform the Contract. The provisions of the Davis-
Bacon Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00)
and when twenty-five percent (25%) or more of the Contract is funded by Federal
assistance. If the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon
Act to be complied with are incorporated herein as a part of this Contract and referred to by
reference.
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24.2 General Prevailing Rate — OCSD has been advised by the State of California Director of
Industrial Relations of its determination of the general prevailing rate of per diem wages and
the general prevailing rate for legal holiday and overtime work in the locality in which the
work is to be performed for each craft or type of work needed to execute this Contract, and
copies of same are on file in the Engineering Department. The Contractor agrees that not
less than said prevailing rates shall be paid to workers employed on this Contract as required
by Labor Code Section 1774 of the State of California. Per California Labor Code 1773.2,
OCSD will have on file copies of the prevailing rate of per diem wages at its principal office
and at each project site, which shall be made available to any interested party upon request.
24.3 Forfeiture For Violation—Contractor shall, as a penalty to OCSD, forfeit fifty dollars ($50.00)
for each calendar day or portion thereof for each worker paid (either by the Contractor or
any subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
24.4 Apprentices—Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California,
regarding the employment of apprentices are applicable to this Contract and the Contractor
shall comply therewith if the prime contract involves thirty thousand dollars ($30,000.00) or
more or twenty(20)working days or more; or if contracts of specialty contractors not bidding
for work through the general or prime Contractor are two thousand dollars ($2,000.00) or
more or five (5) working days or more.
24.5 Workday—In the performance of this Contract, not more than eight(8) hours shall constitute
a day's work, and the Contractor shall not require more than eight(8) hours of labor in a day
from any person employed by it hereunder. Contractor shall conform to Article 3, Chapter
1, Part 7 (Section 1810 et seq.) of the Labor Code of the State of California and shall forfeit
to OCSD as a penalty, the sum of twenty-five dollars ($25.00)for each worker employed in
the execution of this Contract by Contractor or any subcontractor for each calendar day
during which any worker is required or permitted to labor more than eight (8) hours in any
one (1) calendar day and forty (40) hours in any one (1) week in violation of said Article.
Contractor shall keep an accurate record showing the name and actual hours worked each
calendar day and each calendar week by each worker employed by Contractor in connection
with the project.
24.6 Record of Wages; Inspection — Contractor agrees to maintain accurate payroll records
showing the name, address, social security number, work classification, straight-time and
overtime hours worked each day and week, and the actual per diem wages paid to each
journeyman, apprentice, worker or other employee employed by it in connection with the
project and agrees to require that each of its subcontractors do the same. All payroll records
shall be certified as accurate by the applicable Contractor or subcontractor or its agent
having authority over such matters. Contractor further agrees that its payroll records and
those of its subcontractors shall be available to the employee or employee's representative,
the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards
and shall comply with all of the provisions of Labor Code Section 1776, in general. Penalties
for non-compliance with the requirements of Section 1776 may be deducted from project
payments per the requirements of Section 1776.
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25. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components or
structures, shall comply with the appropriate rules and regulations of the SCAQMD.
26. Governing Law This Contract shall be governed by and interpreted under the laws of the
State of California and the Parties submit to jurisdiction in the County of Orange, in the event
any action is brought in connection with this Contract or the performance thereof.
27. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate as
a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
28. Remedies In addition to other remedies available in law or equity, if the Contractor fails to
make delivery of the goods or Services or repudiates its obligations under this Contract, or
if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the Contract price,
together with any incidental or consequential damages.
29. Dispute Resolution
29.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights
or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute
by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the
dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted
in accordance with the Commercial Mediation Rules of the American Arbitration Agreement,
through the alternate dispute resolution procedures of Judicial Arbitration through Mediation
Services of Orange County ("JAMS"), or any similar organization or entity conducting an
alternate dispute resolution process.
29.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of agreement, each party shall select an arbitrator, and
those two (2)arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the laws
of the State of California. The arbitrator's decision and award shall be subject to review for
errors of fact or law in the Superior Court for the County of Orange, with a right of appeal
from any judgment issued therein.
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30. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
31. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
32. Severability If any section, subsection, or provision of this Contract, or any agreement or
instrument contemplated hereby, or the application of such section, subsection, or provision
is held invalid, the remainder of this Contract or instrument in the application of such section,
subsection or provision to persons or circumstances other than those to which it is held
invalid, shall not be affected thereby, unless the effect of such invalidity shall be to
substantially frustrate the expectations of the Parties.
33. Dama_ge to OCSD's Property Any of OCSD's property damaged by Contractor, any
subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
34. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from this project without the prior written consent from OCSD.
35. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers, employees,
and agents shall act in an independent capacity and shall not act as OCSD's officers,
employees, or agents. Contractor and its officers, employees, and agents shall obtain no
rights to any benefits which accrue to OCSD's employees.
36. Limitations upon Subcontracting and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
37. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits
to anyone other than OCSD and Contractor.
38. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
39. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
40. Authority to Execute The persons executing this Contract on behalf of the Parties warrant
that they are duly authorized to execute this Contract and that by executing this Contract,
the Parties are formally bound.
41. Entire Contract This Contract constitutes the entire agreement of the Parties and
supersedes all prior written or oral and all contemporaneous oral agreements,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
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42. Notices All notices under this Contract must be in writing. Written notice shall be delivered
by personal service or sent by registered or certified mail, postage prepaid, return receipt
requested, or by any other overnight delivery service which delivers to the noticed
destination and provides proof of delivery to the sender. Rejection or other refusal to accept
or the inability to deliver because of changed address for which no notice was given as
provided hereunder shall be deemed to be receipt of the notice, demand or request sent.
All notices shall be effective when first received at the following addresses:
OCSD: Darius Ghazi, Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Contractor: Joseph Hunter, Account Manager
EnviroSupply & Service, Inc.
1791 Kaiser Avenue
Irvine, CA 92614
Each party shall provide the other party written notice of any change in address as soon as
practicable.
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
David John Shawver
Chair, Board of Directors
Dated: By:
Kelly A. Lore
Clerk of the Board
Dated: By:
Ruth Zintzun
Purchasing & Contracts Manager
ENVIROSUPPLY & SERVICE, INC.
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1071 Agenda Date: 5/27/2020 Agenda Item No: 7.
FROM: James D. Herberg, General Manager
Originator: Lan C. Wiborg, Director of Environmental Services
SUBJECT:
GRIT AND SCREENINGS REMOVAL, SPECIFICATION NO. S-2020-1121 BD
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Approve a Service Contract to Denali Water Solutions for Grit and Screenings Removal,
Specification No. S-2020-1121 BD, for a total amount not to exceed $551,482 for the period
July 1, 2020 through June 30, 2021, with four one-year renewal options; and
B. Approve a contingency of $55,148 (10%).
BACKGROUND
This service provides bins for the collection of grit and screenings materials, the subsequent removal
of the full bins, related services such as moving bins on Sundays, and taking drying bed material and
disposing the materials at the Orange County Waste and Recycling's (OCWR's) Frank Bowerman
Landfill in Irvine. Grit and screenings materials are continually collected as part of the preliminary
treatment process at both Orange County Sanitation District (Sanitation District) Plant Nos. 1 & 2.
Drying bed material is similar to materials removed from sewer lines and plant processes, mixed with
sawdust. The Sanitation District pays OCWR separately for the disposal fees.
Effective July 2019, Sanitation District Compliance staff are now administering this contract because
of new CalRecycle online reporting requirements and necessary internal documentation required as
a result. However, the budget line item is still maintained by Operations & Maintenance (O&M),
similar to the biosolids budget line item in which Compliance does contract management for O&M's
budget.
RELEVANT STANDARDS
• 24/7/365 treatment plant reliability
• Comply with environmental permit requirements
• Operate and maintain facilities to minimize impacts on surrounding communities, including
odor, noise, and lighting
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File #: 2020-1071 Agenda Date: 5/27/2020 Agenda Item No: 7.
PROBLEM
The current contract for grit and screenings removal expires on June 30, 2020.
PROPOSED SOLUTION
Approve a new service contract for grit and screenings removal based on a competitive selection
process.
TIMING CONCERNS
A new contract must be in place prior to the expiration of the existing contract ending on June 30,
2020.
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District will be unable to dispose of grit and screenings which are removed
continuously from incoming wastewater.
PRIOR COMMITTEE/BOARD ACTIONS
May 2015 - Board approved a Service Contract to Denali Water Solutions for Grit and Screenings
Removal, Specification No. S-2015-66813D, for a total amount not to exceed $387,905 for the period
June 22, 2015 through July 31, 2016, with four one-year renewal options; and approved a
contingency of$38,790 (10%).
ADDITIONAL INFORMATION
The Sanitation District conducted a bid process based on the specifications developed by
Compliance staff. Bids closed on March 3, 2020. This contract was competitively bid with three (3)
prospective bidders and one (1) bid package being received by the Sanitation District. The bid was
evaluated to ensure that it was responsive and responsible. The incumbent company was the only
one to submit a bid. Denali Water Solutions has performed adequately over the previous contract
period. No price increases were requested during the last contract period of five years, so the total
not to exceed of this contract is about $170,000 higher. However, this cost also includes several
alternative contingency costs, such as alternative landfills, that the Sanitation District does not
anticipate needing to use.
Staff recommends Denali Water Solutions be awarded the contract as the lowest responsive and
responsible bidder.
Bidder Total Cost
Denali Water Solutions $551,482
CEQA
N/A
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File #: 2020-1071 Agenda Date: 5/27/2020 Agenda Item No: 7.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted in Division 830 and 840, Object 53020, line 79.
Date of Approval Contract Amount Contingency
05/27/2020 $551,482 $55,148 (10%)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Service Contract
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SERVICE CONTRACT
Grit & Screenings Removal
Specification No. S-2020-1121 BD
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708-7018 (hereinafter referred to as "OCSD") and Denali Water Solutions
with a principal place of business at 3031 Franklin Avenue, Riverside, CA 92507 (hereinafter
referred to as "Service Provider") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to temporarily retain the services of Service Provider for Grit &
Screenings Removal "Services" as described in Exhibit "A"; and
WHEREAS, OCSD has chosen Service Provider to conduct Services in accordance with
Ordinance No. OCSD-52; and
WHEREAS, on May 27, 2020, the Board of Directors of OCSD, by minute order, authorized
execution of this Contract between OCSD and Service Provider; and
WHEREAS, Service Provider is qualified by virtue of experience, training, and education and
expertise to accomplish such Services,
NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged
between the Parties, the Parties mutually agree as follows:
1. Introduction
1.1 This Contract and all exhibits hereto (called the "Contract") is made by OCSD and Service
Provider. The terms and conditions herein exclusively govern the purchase of Services as
described in Exhibit "A".
1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as
though fully set forth at length herein.
Exhibit "A" Scope of Work
Exhibit "B" Bid
Exhibit "C" Acknowledgement of Insurance Requirements
Exhibit "D" OCSD Safety Standards
Exhibit "E" Human Resources Policies
1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any
of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects
govern and control.
1.4 The provisions of this Contract may be amended or waived only by a writing executed by
authorized representatives of both Parties hereto.
1.5 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any paragraph or provision hereof.
1.6 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
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1.7 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving
Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.8 The term "hours", when used in this Contract, shall be as defined in Exhibit "A".
1.9 Service Provider shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under "Compensation" below.
1.10 Except as expressly provided otherwise, OCSD accepts no liability for any expenses, losses,
or action incurred or undertaken by Service Provider as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Compensation Compensation to be paid by OCSD to Service Provider for the Services
provided under this Contract shall be a total amount not to exceed Five Hundred Fifty-one
Thousand Four Hundred Eighty-two Dollars ($551,482.00).
3. California Department of Industrial Relations (DIR) Registration and Record of Wages
3.1 To the extent Service Provider's employees and/or its subcontractors who will perform Work
during the design and preconstruction phases of a construction contract or perform work
under a maintenance contract for which Prevailing Wage Determinations have been issued
by the DIR and as more specifically defined under Labor Code Section 1720 et seq, Service
Provider and its subcontractors shall comply with the registration requirements of Labor Code
Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to compliance
monitoring and enforcement by the DIR.
3.2 The Service Provider and its subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776, and shall submit payroll records
to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-
compliance with the requirements of Section 1776 may be deducted from progress payments
per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Service Provider and its subcontractors shall
furnish a copy of all certified payroll records to OCSD and/or general public upon request,
provided the public request is made through OCSD, the Division of Apprenticeship Standards
or the Division of Labor Standards Enforcement of the Department of Industrial Relations.
3.4 The Service Provider and its subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments and Invoicin_q
4.1 OCSD shall pay, net thirty(30)days, upon receipt and approval, by OCSD's Project Manager
or designee, of itemized invoices submitted monthly for Services rendered in accordance
with Exhibit"A". OCSD, at its sole discretion, shall be the determining party as to whether the
Services have been satisfactorily completed.
4.2 Invoices shall be emailed by the Service Provider to OCSD Accounts Payable at
APStaff(a),OCSD.com and "INVOICE"with the Purchase Order Number and S-2020-1121 BD,
shall be referenced in the subject line.
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5. Audit Rights Service Provider agrees that, during the term of this Contract and for a period
of three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Service Provider relating to the
invoices submitted by Service Provider pursuant to this Contract.
6. Scope of Work Subject to the terms of this Contract, Service Provider shall perform the
Services identified in Exhibit "A". Service Provider shall perform said Services in accordance
with generally accepted industry and professional standards.
7. Modifications to Scope of Work Requests for modifications to the Scope of Work
hereunder can be made by OCSD at any time. All modifications must be made in writing and
signed by both Parties.
8. Contract Term The Services provided under this Agreement shall be for the period of one
(1) year commencing on July 1, 2020 and continuing through June 30, 2021.
9. Renewals
9.1 OCSD may exercise the option to renew this Contract for up to four (4) one-year periods
based upon the criteria set forth in Exhibit "A", under the terms and conditions contained
herein. OCSD shall make no obligation to renew nor give reason if it elects not to renew.
9.2 This Contract may be renewed by OCSD Purchase Order.
10. Extensions The term of this Contract may be extended only by written instrument signed
by both Parties.
11. Performance Time is of the essence in the performance of the provisions hereof.
12. Termination
12.1 OCSD reserves the right to terminate this Contract for its convenience, with or without cause,
in whole or in part, at any time, by written notice from OCSD of intent to terminate. Upon
receipt of a termination notice, Service Provider shall immediately discontinue all work under
this Contract (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30)
days, pay Service Provider for work performed (cost and fee) to the date of termination.
Service Provider expressly waives any claim to receive anticipated profits to be earned during
the uncompleted portion of this Contract. Such notice of termination shall terminate this
Contract and release OCSD from any further fee, cost or claim hereunder by Service Provider
other than for work performed to the date of termination.
12.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's determination
that Service Provider is not complying with the Scope of Work requirements, if the level of
service is inadequate, or any other default of this Contract.
12.3 OCSD may also immediately cancel for default of this Contract in whole or in part by written
notice to Service Provider:
■ if Service Provider becomes insolvent or files a petition under the Bankruptcy Act; or
■ if Service Provider sells its business; or
■ if Service Provider breaches any of the terms of this Contract; or
■ if total amount of compensation exceeds the amount authorized under this Contract.
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12.4 All OCSD property in the possession or control of Service Provider shall be returned by
Service Provider to OCSD upon demand, or at the termination of this Contract, whichever
occurs first.
13. Insurance Service Provider and all subcontractors shall purchase and maintain, throughout
the life of this Contract and any periods of warranty or extensions, insurance in amounts
equal to the requirements set forth in the signed Acknowledgement of Insurance
Requirements (attached hereto and incorporated herein as Exhibit "D"). Service Provider
shall not commence work under this Contract until all required insurance is obtained in a form
acceptable to OCSD, nor shall Service Provider allow any subcontractor to commence
service pursuant to a subcontract until all insurance required of the subcontractor has been
obtained. Failure to maintain required insurance coverage shall result in termination of this
Contract.
14. Indemnification and Hold Harmless Provision Service Provider shall assume all
responsibility for damages to property and/or injuries to persons, including accidental death,
which may arise out of or be caused by Service Provider's services under this Contract, or
by its subcontractor(s) or by anyone directly or indirectly employed by Service Provider, and
whether such damage or injury shall accrue or be discovered before or after the termination
of the Contract. Except as to the sole active negligence of or willful misconduct of OCSD,
Service Provider shall indemnify, protect, defend and hold harmless OCSD, its elected and
appointed officials, officers, agents and employees, from and against any and all claims,
liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or
death of any person or damage to property or interference with the use of property, arising
out of or in connection with Service Provider's performance under the Contract, and/or(b) on
account of use of any copyrighted or uncopyrighted material, composition, or process, or any
patented or unpatented invention, article or appliance, furnished or used under the Contract,
and/or (c) on account of any goods and services provided under this Contract. This
indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent
misconduct, whether active or passive, on the part of Service Provider of or anyone employed
by or working under Service Provider. To the maximum extent permitted by law, Service
Provider's duty to defend shall apply whether or not such claims, allegations, lawsuits, or
proceedings have merit or are meritless, or which involve claims or allegations that any of
the parties to be defended were actively, passively, or concurrently negligent, or which
otherwise assert that the parties to be defended are responsible, in whole or in part, for any
loss, damage, or injury. Service Provider agrees to provide this defense immediately upon
written notice from OCSD, and with well qualified, adequately insured, and experienced legal
counsel acceptable to OCSD.
15. OCSD Safety Standards OCSD requires Service Provider and its subcontractor(s)to follow
and ensure their employees follow all Federal, State, and local regulations as well as OCSD
Safety Standards while working at OCSD locations. If during the course of the Contract it is
discovered that OCSD Safety Standards do not comply with Federal, State, or local
regulations, then the Service Provider is required to follow the most stringent regulatory
requirement at no additional cost to OCSD. Service Provider and all of its employees and
subcontractors, shall adhere to all applicable OCSD Safety Standards attached hereto in
Exhibit "D" and the Human Resources Policies in Exhibit "E".
16. Warranties In addition to the warranties stated in Exhibit "A", the following shall apply:
16.1 Manufacturer's standard warranty shall apply. All manufacturer warranties shall commence
on the date of acceptance by the OCSD Project Manager or designee of the work as
complete.
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16.2 Service Provider's Warranty (Guarantee): If within a one (1) year period of completion of all
work as specified in Exhibit "A", OCSD informs Service Provider that any portion of the
Services provided fails to meet the standards required under this Contract, Service Provider
shall, within the time agreed to by OCSD and Service Provider, take all such actions as are
necessary to correct or complete the noted deficiency(ies) at Service Provider's sole
expense.
17. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected by
a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from
the Contract.
18. Freight (F.O.B. Destination) Service Provider assumes full responsibility for all
transportation, transportation scheduling, packing, handling, insurance, and other services
associated with delivery of all products deemed necessary under this Contract.
19. Familiarity with Work By executing this Contract, Service Provider warrants that: 1) it has
investigated the work to be performed; 2) it has investigated the site of the work and is aware
of all conditions there; and 3) it understands the facilities, difficulties and restrictions of the
work under this Contract. Should Service Provider discover any latent or unknown conditions
materially differing from those inherent in the work or as represented by OCSD, it shall
immediately inform OCSD of this and shall not proceed, except at Service Provider's risk,
until written instructions are received from OCSD.
20. Regulatory Requirements Service Provider shall perform all work under this Contract in
strict conformance with applicable Federal, State, and local regulatory requirements
including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 13,
22, 23, 27, and California Water Codes Division 2.
21. Environmental Compliance Service Provider shall, at its own cost and expense, comply
with all Federal, State, and local environmental laws, regulations, and policies which apply
to the Service Provider, its subcontractors, and the Services, including, but not limited to, all
applicable Federal, State, and local air pollution control laws and regulations.
22. Licenses, Permits, Ordinances and Re_gulations Service Provider represents and
warrants to OCSD that it has obtained all licenses, permits, qualifications, and approvals of
whatever nature that are legally required to engage in this work. Any and all fees required
by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to the
work performed under the terms of this Contract will be paid by Service Provider.
23. Applicable Laws and Re_gulations Service Provider shall comply with all applicable
Federal, State, and local laws, rules, and regulations. Service Provider also agrees to
indemnify and hold harmless from any and all damages and liabilities assessed against
OCSD as a result of Service Provider 's noncompliance therewith. Any permission required
by law to be included herein shall be deemed included as a part of this Contract whether or
not specifically referenced.
24. Service Provider's Employees Compensation
24.1 Davis-Bacon Act - Service Provider will pay and will require all subcontractors to pay all
employees on said project a salary or wage at least equal to the prevailing rate of per diem
wages as determined by the Secretary of Labor in accordance with the Davis-Bacon Act for
each craft or type of worker needed to perform the Contract. The provisions of the Davis-
Orange County Sanitation District 5 of 9 Specification No. S-2020-1121 BD
Version 080919
Bacon Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00)
and when twenty-five percent(25%)or more of the Contract is funded by Federal assistance.
If the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be
complied with are incorporated herein as a part of this Contract and referred to by reference.
24.2 General Prevailing Rate — OCSD has been advised by the State of California Director of
Industrial Relations of its determination of the general prevailing rate of per diem wages and
the general prevailing rate for legal holiday and overtime work in the locality in which the work
is to be performed for each craft or type of work needed to execute this Contract, and copies
of same are on file in the Engineering Department. The Service Provider agrees that not
less than said prevailing rates shall be paid to workers employed on this Contract as required
by Labor Code Section 1774 of the State of California. Per California Labor Code 1773.2,
OCSD will have on file copies of the prevailing rate of per diem wages at its principal office
and at each project site, which shall be made available to any interested party upon request.
24.3 Forfeiture For Violation - Service Provider shall, as a penalty to OCSD, forfeit fifty dollars
($50.00)for each calendar day or portion thereof for each worker paid (either by the Service
Provider or any subcontractor under it) less than the prevailing rate of per diem wages as set
by the Director of Industrial Relations, in accordance with Sections 1770-1780 of the
California Labor Code for the work provided for in this Contract, all in accordance with Section
1775 of the Labor Code of the State of California.
24.4 Apprentices — Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California,
regarding the employment of apprentices are applicable to this Contract and the Service
Provider shall comply therewith if the prime contract involves thirty thousand dollars
($30,000.00) or more or twenty (20) working days or more; or if contracts of specialty
contractors not bidding for work through the general or prime Service Provider are two
thousand dollars ($2,000.00) or more or five (5) working days or more.
24.5 Workday— In the performance of this Contract, not more than eight (8) hours shall constitute
a day's work, and the Service Provider shall not require more than eight (8) hours of labor in
a day from any person employed by it hereunder. Service Provider shall conform to Article
3, Chapter 1, Part 7 (Section 1810 et seq.) of the Labor Code of the State of California and
shall forfeit to OCSD as a penalty, the sum of twenty-five dollars ($25.00) for each worker
employed in the execution of this Contract by Service Provider or any subcontractor for each
calendar day during which any worker is required or permitted to labor more than eight (8)
hours in any one (1) calendar day and forty (40) hours in any one (1)week in violation of said
Article. Service Provider shall keep an accurate record showing the name and actual hours
worked each calendar day and each calendar week by each worker employed by Service
Provider in connection with the project.
24.6 Record of Wages; Inspection Service Provider agrees to maintain accurate payroll records
showing the name, address, social security number, work classification, straight-time and
overtime hours worked each day and week, and the actual per diem wages paid to each
journeyman, apprentice, worker or other employee employed by it in connection with the
project and agrees to require that each of its subcontractors do the same. All payroll records
shall be certified as accurate by the applicable Service Provider or subcontractor or its agent
having authority over such matters. Service Provider further agrees that its payroll records
and those of its subcontractors shall be available to the employee or employee's
representative, the Division of Labor Standards Enforcement, and the Division of
Apprenticeship Standards and shall comply with all of the provisions of Labor Code Section
1776, in general. Penalties for non-compliance with the requirements of Section 1776 may
be deducted from project payments per the requirements of Section 1776.
Orange County Sanitation District 6 of 9 Specification No. S-2020-1121 BD
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25. South Coast Air Quality Management District's (SCAQMD) Requirements It is Service
Provider's responsibility that all equipment furnished and installed be in accordance with the
latest rules and regulations of the South Coast Air Quality Management District (SCAQMD).
All Contract work practices, which may have associated emissions such as sandblasting,
open field spray painting or demolition of asbestos containing components or structures, shall
comply with the appropriate rules and regulations of the SCAQMD.
26. Governin_g Law This Contract shall be governed by and interpreted under the laws of the
State of California and the Parties submit to jurisdiction in the County of Orange, in the event
any action is brought in connection with this Contract or the performance thereof.
27. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any other
provision or of any subsequent breach or violation of this Contract or default thereunder. Any
breach by Service Provider to which OCSD does not object shall not operate as a waiver of
OCSD's rights to seek remedies available to it for any subsequent breach.
28. Remedies In addition to other remedies available in law or equity, if the Service Provider
fails to make delivery of the goods or Services or repudiates its obligations under this
Contract, or if OCSD rejects the goods or Services or revokes acceptance of the goods or
Services, OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase
price OCSD has paid, and/or(3)"cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Service Provider. In the event OCSD elects to "cover"
as described in (3), OCSD shall be entitled to recover from Service Provider as damages the
difference between the cost of the substitute goods or Services and the Contract price,
together with any incidental or consequential damages.
29. Dispute Resolution
29.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights
or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute
by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the
dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted
in accordance with the Commercial Mediation Rules of the American Arbitration Agreement,
through the alternate dispute resolution procedures of Judicial Arbitration through Mediation
Services of Orange County ("JAMS"), or any similar organization or entity conducting an
alternate dispute resolution process.
29.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues
in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure,
Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be
selected, or in the absence of agreement, each party shall select an arbitrator, and those two
(2) arbitrators shall select a third. Discovery may be conducted in connection with the
arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The
arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such
investigation as deemed appropriate and shall render a written decision on the matter in
question. The arbitrator shall decide each and every dispute in accordance with the laws of
the State of California. The arbitrator's decision and award shall be subject to review for
errors of fact or law in the Superior Court for the County of Orange, with a right of appeal
from any judgment issued therein.
Orange County Sanitation District 7 of 9 Specification No. S-2020-1121 BD
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30. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
31. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
32. Severability If any section, subsection, or provision of this Contract, or any agreement or
instrument contemplated hereby, or the application of such section, subsection, or provision
is held invalid, the remainder of this Contract or instrument in the application of such section,
subsection or provision to persons or circumstances other than those to which it is held
invalid, shall not be affected thereby, unless the effect of such invalidity shall be to
substantially frustrate the expectations of the Parties.
33. Damage to OCSD's Property Any of OCSD's property damaged by Service Provider, any
subcontractors or by the personnel of either will be subject to repair or replacement by
Service Provider at no cost to OCSD.
34. Disclosure Service Provider agrees not to disclose, to any third party, data or information
generated from this project without the prior written consent from OCSD.
35. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Service Provider an
OCSD employee. During the performance of this Contract, Service Provider and its officers,
employees, and agents shall act in an independent capacity and shall not act as OCSD's
officers, employees, or agents. Service Provider and its officers, employees, and agents shall
obtain no rights to any benefits which accrue to OCSD's employees.
36. Limitations upon Subcontracting and Assignment Service Provider shall not delegate
any duties nor assign any rights under this Contract without the prior written consent of
OCSD. Any such attempted delegation or assignment shall be void.
37. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits
to anyone other than OCSD and Service Provider.
38. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall be
personally liable to Service Provider, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Service Provider or to its
successor, or for breach of any obligation for the terms of this Contract.
39. Read and Understood By signing this Contract, Service Provider represents that he has
read and understood the terms and conditions of the Contract.
40. Authority to Execute The persons executing this Contract on behalf of the Parties warrant
that they are duly authorized to execute this Contract and that by executing this Contract, the
Parties are formally bound.
41. Entire Contract This Contract constitutes the entire agreement of the Parties and
supersedes all prior written or oral and all contemporaneous oral agreements,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
Orange County Sanitation District 8 of 9 Specification No. S-2020-1121 BD
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42. Notices All notices under this Contract must be in writing. Written notice shall be delivered
by personal service or sent by registered or certified mail, postage prepaid, return receipt
requested, or by any other overnight delivery service which delivers to the noticed destination
and provides proof of delivery to the sender. Rejection or other refusal to accept or the
inability to deliver because of changed address for which no notice was given as provided
hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices
shall be effective when first received at the following addresses:
OCSD: Darius Ghazi, Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Service Provider: Chris Marks, Manager
Denali Water Solutions
3031 Franklin Avenue
Riverside, CA 92507
Each party shall provide the other party written notice of any change in address as soon as
practicable.
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
David John Shawver
Chair, Board of Directors
Dated: By:
Kelly A. Lore
Clerk of the Board
Dated: By:
Ruth Zintzun
Purchasing & Contracts Manager
DENALI WATER SOLUTIONS
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
Orange County Sanitation District 9 of 9 Specification No. S-2020-1121 BD
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oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1072 Agenda Date: 5/27/2020 Agenda Item No: 8.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
BUSHARD DIVERSION STRUCTURE REPAIR, PROJECT NO. MP-307
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Receive and file Bid Tabulation and Recommendation for Bushard Diversion Structure Repair,
Project No. MP-307; and
B. Reject the bid from Mehta Mechanical Company, Inc. and direct staff to reissue the contract for
bids with changes made to prolong the life of the repairs.
BACKGROUND
The Bushard Diversion Structure is a below-grade concrete structure in the intersection of Bushard
Street and Ellis Avenue in the City of Fountain Valley. The structure is used to divert wastewater into
Plant No. 1 that would otherwise flow to Plant No. 2 to make more flow available for recycling through
the Groundwater Replenishment System.
RELEVANT STANDARDS
• Maintain a proactive asset management program
• Comply with California Public Contract Code Section 20103.8, award construction contract to
lowest responsive, responsible bidder
• Meet volume and water quality needs for the GWRS
PROBLEM
The corrosive atmosphere within the Bushard Diversion Structure has damaged conduits, wiring, and
hydraulic hoses for two large valve actuators. As a result, one of the two valves is inoperable, and
the other can only be operated manually. Manual operation involves setting up traffic control,
shutting down traffic lanes, opening the sewer, and performing a manned, confined-space entry.
Damage to concrete and the PVC liner has also been observed.
When bids were due on January 28, 2020, only a single bid was received, and that bid was 44
percent higher than the Engineer's estimate. The significantly higher cost and single bid prompted
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File #: 2020-1072 Agenda Date: 5/27/2020 Agenda Item No: 8.
staff to reconsider the previous decision to rebuild rather than replace the two large valve actuators.
Replacing the actuators would prolong the life of the facility compared to rebuilding them.
PROPOSED SOLUTION
Reject the bid received for Bushard Diversion Structure Repair, Project No. MP-307, and reissue the
Invitation to Bids to include replacement of the two actuators. To avoid delays, staff would separately
procure the valve actuators so that they would be ready for the contractor to install and shorten the
construction duration.
TIMING CONCERNS
Failure of valves during high, wet-weather flows could lead to flow obstructions and sewage spills
requiring a complex entry under emergency conditions. Staff is currently procuring parts to allow the
failed actuator to be manually operated until the project can be completed.
RAMIFICATIONS OF NOT TAKING ACTION
The reliable operation of the valves will remain compromised.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Orange County Sanitation District (Sanitation District) advertised Bushard Diversion Structure
Repair, Project No. MP-307, for bids on November 12, 2019. A single, sealed bid was received on
January 28, 2020.
Engineer's Estimate $661,000
Bidder Amount of Bid
Mehta Mechanical Company, Inc. dba MMC, Inc. $954,500
Sanitation District staff communicated with MMC and analyzed its bid price relative to the Sanitation
District's estimate and design requirements. The difference between the Engineer's estimate and
MMC is $293,500. The cost difference is due to the following reasons:
1. Higher hourly costs for electrical and instrumentation labor.
2. The single vendor for the PVC liner went out of business during the bid period. An alternative
material was specified in an addendum, but the change increased the cost.
3. The bidder indicated that $90,000 was included in the bid to account for perceived risks relating to
traffic control and confined space entry.
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File #: 2020-1072 Agenda Date: 5/27/2020 Agenda Item No: 8.
Based on attendance at two prebid conferences, staff had expected two bids. One likely reason for
the lack of interest is the difficult nature of the work with traffic control in a busy intersection and
confined-space entries. Another factor may have been the Thanksgiving, Christmas, and New Year's
holidays that occurred during the bid period. Staff believes that a requirement for the contractor to
remove a large and complex valve actuator, ship it to the East Coast for rebuilding, and reinstall
before the work could be completed put a schedule risk on the contractor that could not effectively be
managed.
CEQA
The project is exempt from CEQA under both a categorical exemption and statutory exemption set
forth in California Code of Regulation Section 15301 and the Public Resources Code section
21080.21 because the project is less than one mile in length within a public right-of-way for the
maintenance of an existing pipeline. A Notice of Exemption will be filed with the OC Clerk-Recorder
after the Sanitation District's Board of Directors award of the construction contract.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted in the FY19/20 Budget Update, Operations and Maintenance (Line Item:
Repairs and Maintenance, Page 47) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
SS:dm
Orange County Sanitation District Page 3 of 3 Printed on 5/17/2020
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oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1073 Agenda Date: 5/27/2020 Agenda Item No: 9.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
SEISMIC EVALUATION OF STRUCTURES AT PLANT NOS. 1 AND 2, PROJECT NO. PS15-06
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Receive and file the Seismic Evaluation of Structures at Plant Nos. 1 and 2, Project No. PS15-06.
BACKGROUND
Most of the process and occupied structures at the Orange County Sanitation District (Sanitation
District) Plant Nos. 1 and 2 were designed and built using codes prior to the 1997 Uniform Building
Code and 2001 California Building Code. For this reason, the Sanitation District recently completed
a planning-level study, Seismic Hazard Evaluation at Plant Nos. 1 and 2 (Project No. PS15-06),
which assessed the vulnerability of critical and occupied structures to damage or failure due to
shaking, liquefaction, and lateral spreading following an earthquake.
The results and recommendations from this study will be incorporated into the Sanitation District's 20
-year Capital Improvement Program to improve the resiliency and continued operation of critical and
occupied facilities within the treatment plants.
RELEVANT STANDARDS
• Maintain a proactive asset management program
• 24/7/365 treatment plant reliability
• Protect Orange County Sanitation District assets
• Sustain 1, 5, 20-year planning horizons
PRIOR COMMITTEE/BOARD ACTIONS
June 2017 - Approved a Professional Services Agreement with Geosyntec Consultants to provided
engineering services for the Seismic Hazard Evaluation at Plant Nos. 1 and 2, Project No. PS15-06,
for an amount not to exceed $2,578,028; and approved a contingency of $257,800 (10%).
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File #: 2020-1073 Agenda Date: 5/27/2020 Agenda Item No: 9.
ADDITIONAL INFORMATION
N/A
CEQA
The project is exempt from CEQA, under the Class 6 categorical exemptions set forth in California
Code of Regulations Section 15306 because the project consists of basic collection, research,
experimental management, and resource evaluation activities which do not result in a serious or
major disturbance to environmental resources. A Notice of Exemption was filed with the OC Clerk-
Recorder on December 21, 2015.
FINANCIAL CONSIDERATIONS
This item is informational and does not require any commitment of funds.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Seismic Evaluation of Structures at Plant Nos. 1 & 2
• PowerPoint Presentation Provided at Committee Meetings
EY:sa:gc
Orange County Sanitation District Page 2 of 2 Printed on 5/20/2020
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Seismic Evaluation
y of Structures at Plant
MIAy. l
Nos . 1 and 2
Project PS15-06
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Operations Committee
May 6, 2020
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SEISMIC EVALUATION OF STRUCTURES Orange County
AT PLANTS 1 AND 2
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Evaluated process Hazard Evaluation Nos. 1 and 2
facilities at Plant Quantify the Evaluated process
Nos. 1 and 2 vulnerability of facilities at Plant
relative to their Plant No. 2 Nos. 1 and 2
performance to digesters and constructed prior to
1991 Building Code associated facilities 2001 Building Code
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Seismic Risk SP-182: Plant No. 2 PS15-06: Seismic
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Evaluated process Hazard Evaluation Nos. 1 and 2
facilities at Plant Quantify the Evaluated process
Nos. 1 and 2 vulnerability of facilities at Plant
relative to their Plant No. 2 Nos. 1 and 2
performance to digesters and constructed prior to
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Separation of the roof element from Installation of wall anchorage
the wall caused roof to collapse
4W - -
ng W33X or w12X Roof Beam
Add Through-eons
to Connect Angle
to WaaAlaster
!S"enerRef: 1994 Northridge Earthquake. EERI, Earthquake _Lee with Stiff
Engineering Research Institute RetroWeldedwTtht olEx�istngee Beamr
Existing Concrete PRtaster
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. eotechn 'ical Mit 'igation
Vulnerability Mitigation
Soils became liquified during a Deep soil mixing is one alternative
seismic event, reducing the to stabilize soil by "cementing"
ground's ability to support the sand particles together
loads
1
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Seismic event causes soil to Installation of closely spaced piles
move laterally towards a free effectively creates a "wall" that is
surface of lower elevation designed to resist lateral soil
(river bed) movement
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Ref: Michael J. Crozier, 'Landslides- Hill country,
regolith and submarine landslides',Te Ara -the
Encyclopedia of New Zealand
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Summary of Seismic
4
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kMti t
63 Structures Evaluated 1110,
Designed to older Building Codes that do not consider
current seismic performance criteria
48 Structures Identified with Structural Structural $25 M $16 M
and/or Geotechnical Deficiencies Geotechnical $11 M $143 M
Deficiencies from design code changes that influence Lateral Spread $100 M $50 M
loading conditions and building performance during
seismic events
16 Structures Impacted by Lateral Spread
Caused by liquefiable soils and vertical separation
between the plant sites and the Santa Ana River or Talbert
Marsh
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oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
ADMINISTRATION COMMITTEE (714)5937433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1080 Agenda Date: 5/27/2020 Agenda Item No: 10.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
COSTA MESA SANITARY DISTRICT ALTERNATE DISTRICT ENGINEER LENDING AGREEMENT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve an employee lending agreement between the Orange County Sanitation District and the
Costa Mesa Sanitary District so the Orange County Sanitation District can provide Alternate District
Engineer services, effective May 25, 2020 through May 24, 2021, with one 12-month extension as
approved by the General Manager.
BACKGROUND
The Orange County Sanitation District (Sanitation District) currently provides ongoing sewer-related
project design and approval services to Costa Mesa Sanitary District (CMSD) by permitting an
employee to serve as Alternate District Engineer on an as-needed basis. The prior agreement for
these services will terminate on May 24, 2020. Services are limited to five hours per month,
performed at the Sanitation District location, and the Sanitation District invoices CMSD on a project-
basis.
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with regulators, stakeholders, and
neighboring communities
PROBLEM
The current CMSD District Engineer, Hamers & Associates, also provides professional consulting and
design of sewer services for private development within the City of Costa Mesa. Design reviews of
such plans would create a conflict of interest situation for CMSD since only the District Engineer
reviews private development sewer design submittals for CMSD.
PROPOSED SOLUTION
Enter into an employee lending agreement with CMSD so services of a Sanitation District engineer
can be provided to CMSD for up to 12 months.
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File #: 2020-1080 Agenda Date: 5/27/2020 Agenda Item No: 10.
TIMING CONCERNS
The Sanitation District can no longer provide existing services after May 24, 2020 since the current
agreement will expire.
RAMIFICATIONS OF NOT TAKING ACTION
No impacts to the Sanitation District, however CMSD would need to seek an Alternate District
Engineer elsewhere.
PRIOR COMMITTEE/BOARD ACTIONS
April 2018 - Approved an employee lending agreement between the Orange County Sanitation
District and the Costa Mesa Sanitary District so the Orange County Sanitation District can provide
Alternate District Engineer services, effective May 25, 2018 through May 24, 2019, with one (1) 12-
month extension as approved by the General Manager.
ADDITIONAL INFORMATION
On April 25, 2018, the Sanitation District Board of Directors authorized the contract of a Sanitation
District Engineer as the Alternate District Engineer to the CMSD for a period of up to 12 months, with
the option to extend the agreement for an additional 12 months. On March 25, 2019, the Sanitation
District and CMSD General Managers authorized the extension of this agreement for the allotted 12
months.
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Employee Lending Agreement
DL:dm
Orange County Sanitation District Page 2 of 2 Printed on 5/17/2020
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OCSD-CMSD Lending Agreement
Page 1 of 5
EMPLOYEE LENDING AGREEMENT
This Agreement is made this day of , 2020, by and between Orange County
Sanitation District, a special district, (hereinafter, "OCSD") with Costa Mesa Sanitary District, a special
district, (hereinafter, "CMSD").
A. CMSD is a special district formed under the Sanitary District Act of 1923 (Health& Safety Code §§
6400 et seq.). The District boundaries encompass all of the City of Costa Mesa and portions of
Newport Beach and unincorporated Orange County. The District provides wastewater collection and
transmission to Orange County Sanitation District facilities for treatment and disposal;
B. OCSD is a special district formed under the County Sanitation District Act of 1939(Health& Safety
Code §§ 4700 et seq.) that provides wastewater collection, treatment, and disposal services for
central and northwest Orange County.
C. CMSD and OCSD desire to enter into an agreement wherein OCSD will permit employee Daniel
Lee, RE ("Alternate") to serve as Alternate District Engineer ("Position") for CMSD on an as-
needed basis for up to 12 months as a workforce development opportunity;
D. The workforce development opportunity arrangement will provide a public benefit to both Parties as
it will allow CMSD to provide ongoing sewer-related project design and approval when conflicts of
interest exist with current CMSD employees as well as providing ongoing opportunities beneficial to
OCSD and its employees;and
E. The purpose of this Agreement is to set forth the terms and conditions governing the understanding
between the Parties.
THE PARTIES AGREE AS FOLLOWS:
I. GENERAL TERMS
A. This Agreement shall be effective for services performed by Alternate on behalf of CMSD from May
25,2020 through May 24,2021,unless terminated earlier or extended as provided below.
B. The beginning date and ending date of the Position shall be mutually agreed by the parties prior to
the Alternate beginning in the Position.
C. The Parties may mutually agree to extend the term of this Agreement for a subsequent 12 months.
The General Manager for OCSD shall have authority to exercise the 12-month extension on behalf
of OCSD. The General Manager of the CMSD shall have the authority to exercise the 12-month
extension on behalf of CMSD.
D. Either party may terminate this Agreement without cause for any reason at any time upon giving at
least thirty (30) days prior written notice to the other party. Such notice shall state the termination
date. The General Manager for OCSD shall have authority to terminate this Agreement on behalf of
OCSD. The General Manager for the CMSD shall have the authority to terminate this Agreement on
behalf of CMSD.
1297403.1
OCSD-CMSD Lending Agreement
Page 2 of 5
E. Either Party may immediately terminate this Agreement for cause including,but not limited to,the
failure of the other Party to satisfy its obligations under this Agreement. The General Manager for
OCSD shall have authority to terminate this Agreement on behalf of OCSD. The General Manager
of the CMSD shall have the authority to terminate this Agreement on behalf of CMSD.
F. In the event of termination of this Agreement,Alternate shall immediately cease all activities in
the Position or as provided in any termination date given. Additionally, any payments owed by
either party to the other will immediately become due and outstanding.
G. Both Parties agree not to subcontract, assign, or otherwise transfer the Agreement or any part of
the services to be performed under this Agreement without prior written consent and approval
from the other Party.
H. The Alternate shall provide services to CMSD through the OCSD on a project-basis and shall
be for all purposes, an independent contractor working through the OCSD to provide services
to CMSD. No employment relationship between Alternate and CMSD is expressed or implied
by this Agreement.
II. CMSD'S RIGHTS AND RESPONSIBILITIES
A. CMSD shall pay to OCSD based on the time worked by Alternate in the Position and at the rate of
$73.03 per hour and any fraction thereof. Should the Alternate's pay structure at OCSD increase,
CMSD agrees to engage in good faith discussions with OCSD to adjust the above pay rate to reflect
any increase to Alternate's OCSD-based wage rate. In no event shall Alternate provide services in the
Position in excess of five hours per month without the express written approval of OCSD.
B. OCSD shall be the sole and exclusive Party responsible for determining Alternate's rate of pay and
amount of salary,wages, and benefits payable to Alternate during the period Alternate works in the
Position. Should OCSD need to increase the rate of compensation due to increases in contractually
obligated cost increases (e.g. merit increases, cost of living, health benefits, etc.), CMSD agrees to
negotiate with OCSD on such matter upon receiving proper notice from OCSD of the need to
discuss increases to the reimbursement rate above$73.03 per hour.
C. OCSD shall serve as the location for Alternate to provide all services for CMSD in the
Position. CMSD shall not require Alternate to provide services at any CMSD location without
the express written approval of OCSD.
D. CMSD shall pay all invoices within thirty(30)days of invoice date.
E. CMSD agrees not to enter into any contract or agreement with any other party, agency, entity,
or person which may have the effect of obligating OCSD in any way, except with the prior
written consent of OCSD.
F. CMSD, at its sole cost and expense, shall obtain, keep in force, and maintain any policy of
insurance necessary or appropriate to provide coverage, defense, or indemnification of OCSD as it
relates to Alternate or Alternate's performance during the period Alternate works in the Position.
G. CMSD shall inform Alternate of all CMSD policies,procedures,rules,and regulations applicable
to Alternate and notify Alternate that they are responsible for complying with CMSD's policies,
procedures,rules, and regulations during the period Alternate works in the Position.
1297403.1
OCSD-CMSD Lending Agreement
Page 3 of 5
H. CMSD agrees and covenants that they will maintain a work environment free from unlawful
discrimination and/or harassment in compliance with federal and state law.
I. CMSD may stop Alternate from serving in the Position in its sole discretion and for any reason.
Should CMSD remove Alternate from the Position prior to the agreed termination date, CMSD
shall notify OCSD of the removal and this Agreement will be deemed terminated upon said notice
and any payments owed by either party to the other will immediately become due and outstanding.
III. OCSD'S RIGHTS AND RESPONSIBILITIES
A. Alternate is an employee of OCSD and primarily engaged in work duties, tasks, and support for
OCSD. Alternate will provide contract services for CMSD in Position as time is available.
Should OCSD determine that CMSD's requests or demands of OCSD or Alternate unreasonably
interferes with Alternate's regular and expected work duties at OCSD, OCSD shall have the
authority to terminate the Agreement for cause.
B. OCSD shall assume sole and exclusive responsibility for the payment of Alternate's salary,
wages, and benefits during the period Alternate works in the Position. OCSD shall be the sole
and exclusive Party responsible for determining Alternate's rate of pay and amount of salary,
wages, and benefits payable to Alternate during the period Alternate works in the Position.
C. OCSD shall be solely responsible for the payment of any payroll taxes, withholdings, and any
other insurance premiums and benefits of any kind owed to Alternate.
D. OCSD shall invoice CMSD on a project-basis for all amounts incurred by Alternate for time
spent working in Position.
E. OCSD shall be responsible for counseling and disciplining Alternate. CMSD may provide input
on Alternate's performance to OCSD and may request OCSD take disciplinary action against
Alternate. OCSD shall maintain Alternate records, including but not limited to, personnel file,
medical file, and discipline file.
IV. INDEMNIFICATION.
A. CMSD agrees to defend all claims of loss, indemnify and hold harmless OCSD and its officers,
officials, agents, volunteers and employees from any and all claims for damage to property,
personal injury,wrongful death or other losses and costs, including but not limited to reasonable
attorney fees and defense costs, arising out of the negligent acts or omissions or willful
misconduct of CMSD or its agents, employees, officers, officials, or volunteers in the
performance of this Agreement.
B. OCSD agrees to defend all claims of loss, indemnify and hold harmless CMSD and its officers,
officials, agents, volunteers and employees from any and all claims for damage to property,
personal injury,wrongful death or other losses and costs, including but not limited to reasonable
attorney fees and defense costs, arising out of the negligent acts or omissions or willful
misconduct of OCSD or its agents, employees, officers, officials, or volunteers in the
performance of this Agreement.
C. No employee benefits shall be available to Alternate from CMSD in connection with work
performed under this Agreement. Except for the hourly rates paid by CMSD to OCSD as provided
1297403.1
OCSD-CMSD Lending Agreement
Page 4 of 5
in this Agreement,CMSD shall not pay any other form of compensation to OCSD or Alternate for
performing services hereunder. CMSD is not responsible for any taxes or government
withholdings on behalf of Alternate. OCSD agrees to defend, indemnify, and hold CMSD
harmless against any claims for wages, salary,benefits, or withholdings made by or on behalf of
Alternate or any government entity for work performed under this Agreement.
D. CMSD agrees to defend all claims of loss, indemnify, and hold harmless OCSD and its officers,
officials, agents, volunteers and employees from any and all claims for damage to property,
personal injury, wrongful death or other losses and costs, including but not limited to reasonable
attorney fees and defense costs, arising out of the negligent acts or omissions or willful
misconduct of the Alternate during the period Alternate works in the Position.
E. CMSD hereby releases, waives, and discharges OCSD its officers, officials, agents,volunteers and
employees from, and covenants not to sue OCSD for, any and all claims for damage to property,
personal injury, wrongful death or other losses and costs, including but not limited to reasonable
attorney fees and defense costs, arising out of the negligent acts or omissions or willful misconduct
of the Alternate during the period Alternate works in the Position.
F. In the event that it is determined by a Court or similar judicial body that Alternate was subjected to
discrimination, harassment, or retaliation under any local, state, or federal law during the time
Alternate was performing work in the Position, CMSD shall pay the costs of OCSD's legal defense
and fully indemnify OCSD against any and all claims asserted against OCSD or its officers,
officials, agents, volunteers or employees per the terms of all indemnification provisions in this
Agreement.
G. In the event that it is determined by a Court or similar judicial body that Alternate discriminated,
harassed, or retaliated against anyone in violation of any local, state, or federal law during the
time Alternate was performing work in the Position, OCSD shall pay the costs of CMSD's legal
defense and fully indemnify CMSD against any and all claims asserted against CMSD or its
officers, officials, agents,volunteers or employees per the terms of all indemnification provisions
in this Agreement
H. CMSD expressly agrees that the foregoing Indemnification and Release provisions are intended
to be as broad as possible and inclusive as is permitted by the laws of the State of California and
that if any portion is held invalid, it is agreed that the balance shall,notwithstanding,continue in
full legal force and effect.
I. In the event of inconsistency in Indemnification provisions, the more specific provision shall
control.
V. MISCELLANEOUS PROVISIONS
A. Captions and headings in this Agreement are solely for the convenience of the parties, are not a
part of this Agreement, and shall not be used to interpret or determine the validity of this
Agreement or any of its provisions.
B. This Agreement may be executed in any number of counterparts, each of which shall be deemed
an original,but all such counterparts together shall constitute one and the same instrument.
1297403.1
C. This Agreement is the entire agreement between the parties. No other agreements, oral or
written,have been entered into with respect to the subject matter of this Agreement.
1297403.1
OCSD-CMSD Lending Agreement
Page 5 of 5
D. The validity, interpretation, and performance of this Agreement shall be governed by and
construed in accordance with the laws of the State of California.
V 1. EXECUTION
By signing below,each of the following represent that they have authority to execute this Agreement and
to bind the parry on whose behalf their signature is made.
COSTA MESA SANITARY DISTRICT ORANGE COUNTY SANITATION
DISTRICT
By: S019 I1 a R(fifiy f By:
Name: � �� ��� ���� Name:
Title: ��1��rr� (h 1��PT f Title:
Date: _ _ ' �C Date:
1297403.1
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
ADMINISTRATION COMMITTEE (714)5937433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1081 Agenda Date: 5/27/2020 Agenda Item No: 11.
FROM: James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
ELECTRONIC RECORDING MEMORANDUM OF UNDERSTANDING COUNTY OF ORANGE
CLERK-RECORDER'S OFFICE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Approve the 2020 SECURE G2G Memorandum of Understanding with the counties of Los
Angeles, Orange, Riverside, and San Bernardino, for the use of the SECURE Government to
Government (G2G) Portal for a term of five (5) years; and
B. Authorize the Clerk of the Board, or designee, to transmit/record any and all required Orange
County Sanitation District real property documents in an electronic format.
BACKGROUND
The County of Orange Clerk-Recorder's Office accepts electronically recorded documents in lieu of
written paper documents. Orange County Sanitation District (Sanitation District) and the Clerk-
Recorder have determined that an electronic recordation system benefits both entities economically
and operationally. Valuable staff hours are saved in the transportation of documents to and from the
County with long waiting periods for recordation.
The Sanitation District's Clerk of the Board has been using the current SECURE G2G software for
the past five years, from a secure location in the Board Services Vault. The SECURE G2G System
computer workstation is exclusively dedicated to electronic recording and may only be used to
transmit documents to or receiving messages/confirmations from the Clerk-Recorder's Office. The
workstation cannot be used by Sanitation District staff for any other function. The recording takes a
few minutes and an answer is received within minutes to hours of either its successful recordation or
a notification of its failure and reason why.
There is no cost to the Sanitation District and the County provides all associated training to the
appropriate staff and maintains and updates the system free of charge. The minimal indirect costs of
Board Services staff time maintaining the system and recording documents is a substantial savings in
comparison to the existing indirect cost of other Sanitation District staff's travel time (to/from County
offices), postage costs, locating, routing, and/or transferring documents to other departments.
Orange County Sanitation District Page 1 of 2 Printed on 5/17/2020
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File #: 2020-1081 Agenda Date: 5/27/2020 Agenda Item No: 11.
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
• Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
• Comply with State and County regulations
PROBLEM
The Current Memorandum of Understanding (MOU) will expire in October of 2020.
PROPOSED SOLUTION
Approve the new 2020 SECURE G2G MOU, recently approved by the Orange County Board of
Supervisors. This new MOU was prepared in accordance with AB 2143 (County recorder: electronic
recording) chaptered September 2016, and the amended Department of Justice electronic recording
regulations effective January 1, 2020.
RAMIFICATIONS OF NOT TAKING ACTION
Without approval, the Sanitation District will be unable to record real property documents
electronically.
PRIOR COMMITTEE/BOARD ACTIONS
October 2015 - Approved the Electronic Recording Memorandum of Understanding (MOU) between
the County of Orange and Orange County Sanitation District for the use of the SECURE Government
to Government (G2G) Portal for a term of five (5) years; and authorized the Clerk of the Board, or her
designee, to transmit/record any and all required Orange County Sanitation District real property
documents in an electronic format.
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of the Sanitation District's Purchasing Ordinance. The
Sanitation District is exempt from recording costs. Any unforeseen, additional costs will be absorbed
within the existing Sanitation District's operation budget if the need arises.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Memorandum of Understanding - SECURE G2G Portal
Orange County Sanitation District Page 2 of 2 Printed on 5/17/2020
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MEMORANDUM OF UNDERSTANDING
BETWEEN OWNER COUNTIES AND GOVERNMENT PARTICIPANTS
FOR THE USE OF THE SECURE GOVERNMENT TO GOVERNMENT (G2G)
PORTAL
THIS MEMORANDUM OF UNDERSTANDING ("MOU" or"Agreement"), made and entered into
on is between the counties of Los Angeles, Orange, Riverside, and
San Diego (hereinafter collectively referred to as "Owners") that own the Statewide Electronic
Courier Universal Recording Environment("SECURE") with the Orange County Clerk-Recorder
acting on their behalf as the Lead County, and the submitting party
("Government Agency"), recording electronically through the SECURE Government to
Government (G2G) Portal. The Owners and Government Agency are collectively referred to as
the "Parties."
WHEREAS, California Government Code Section 27279(b) states "[t]he recorder of any
county may, in lieu of a written paper, accept for recording digitized images, digital images, or
both, of a recordable instrument, paper, or notice if[. . .] [t]he requester and addressee for delivery
of the recorded images are the same and can be readily identified as a local or state government
entity, or an agency, branch, or instrumentality of the federal government."
WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego are the
Owners of the SECURE G2G Portal; and
WHEREAS, the SECURE G2G Portal functions as a separate portal under the same
security framework as the existing SECURE system; and
WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego entered into
an agreement dated August 19, 2008 to share the ownership and ongoing maintenance of a multi-
county G2G electronic recording portal; and
WHEREAS, Orange County is the "Lead County" in supporting this SECURE G2G Portal
and is responsible for executing any agreements with participants with the approval of the other
Owners.
NOW THEREFORE, the Parties, for and in consideration of the mutual promises and
agreements herein continued, do agree to the following:
1. DEFINITIONS
A. Owners: means the Counties of Los Angeles, Orange, Riverside and San Diego Counties.
B. Lead County: means the County of Orange as the designated lead in developing and
supporting the multi-county system and responsible for handling the administrative
2020 SECURE 1
Government2Government MOU
functions, negotiating and executing any contract relating to the support and
maintenance of SECURE.
C. Partner County or Partner Counties: means non-owner counties that have contracted
to use SECURE.
D. SECURE G2G Portal: means the SECURE Government to Government Portal.
E. Government Agency: means a government entity, other government agency, or a
county department of the Owners that submits package(s) of documents electronically to
an Owner or Partner County using the SECURE G2G Portal for the purpose of
electronically recording under this MOU.
F. SECURE: means the Statewide Electronic Courier Universal Recording Environment
used by multiple counties to electronically receive and return documents for recording.
G. Government to Government: means the acts of a county recorder recording a document
for a Government Agency through the SECURE G2G Portal.
H. Operational Issues: means issues regarding the business rules that dictate what can be
recorded by an individual Owner county or Partner County.
I. Technical Issues: means issues regarding how the SECURE G2G Portal electronically
receives and returns recordable documents.
J. Infrastructure: means the non-software components used to electronically receive and
return recordable documents through the SECURE G2G Portal.
2. PURPOSE
The purpose of this MOU is to define the requirements, rules and policies needed for Parties
to share in the use of the SECURE G2G Portal to electronically record documents in a secure
electronic recording environment.
3. TERM
This Agreement shall become effective upon the signature of the Parties for a term of 5 years
unless terminated in writing by either party in accordance with this Agreement. The parties,
by written agreement, may extend the agreement for no more than one additional year.
4. FEES and COST
Government Agency is exempt from fees for SECURE G2G Portal system use, maintenance
and technical support. Government Agency may be held responsible to pay any other
applicable fees, taxes, and other charges, however denominated, for the recordation of
2020 SECURE 2
Government2Government MOU
documents. Government Agency is responsible for startup costs, which may include
reimbursements for setup and tokens if applicable.
5. Eligibility
Established Government Agencies at the local, state or federal level, as defined below, will be
allowed to submit legal documents for electronic recording through the SECURE G2G Portal
pursuant to California Government Code section 27279(b), which states in part"[t]he recorder of
any county may, in lieu of a written paper, accept for recording digitized images, digital images,
or both, of a recordable instrument, paper, or notice if [. . .] [t]he requester and addressee for
delivery of the recorded images are the same and can be readily identified as a local or state
government entity, or an agency, branch, or instrumentality of the federal government."
6. SECURE G2G Portal Recording Requirements
SECURE G2G Portal recording requirements and specifications are generally set forth in
Attachment A and Attachment B, incorporated herein by reference, to this Agreement.
6.1 Government Agency shall comply with any and all requirements and specifications of the
Agreement and in Attachments A and B (collectively Attachments).
6.2 Government Agency understands that the requirements and specifications may change
from time to time.
6.3 Government Agency understands that the requirements and specifications set forth in the
attachments could be specific to individual Owner or Partner Counties.
6.4 Government Agency acknowledges that the recording requirements and specifications
contained in the attachments may not be exhaustive of the recording requirements for the
individual Owners and Partner Counties.
6.5 Owners will provide written notice to the Government Agency within 30 days if there are any
changes to the requirements or specifications.
6.6 Attachment A — Provides the technical specifications including submission methods,
communication protocol security framework and imaging standards.
6.7 Attachment B — Contains the processing schedules, hours of operation, policies, sample
document types and authority, technical service contact and security incident contact
information for electronic recording with each individual Owner or Partner County.
7. Government Agency Acknowledgments and Responsibilities
7.1 Government Agency must supply all electronic recording equipment, i.e., computer, monitor,
scanner, printer, an internet connection and a token from the Lead County, if applicable.
2020 SECURE 3
Govern ment2Government MOU
7.2 The electronic documents or records shall be considered the "original" record of the
transaction in substitution for, and with the same intended effect as, paper documents or
records. In the case that such documents or records bear a digital or electronic signature,
those signatures shall have the same effect as paper documents or records bearing
handwritten signatures.
7.3 Government Agency is responsible for the accuracy, completeness and content of
documents submitted for recording through the G2G portal.
7.4 Government Agency shall immediately notify Lead County of any security incident,
including but not limited to attempts at or actual unauthorized access which could
compromise or otherwise adversely affect SECURE's data systems.
7.5 Government Agency shall ensure that all security measures and credentials implemented
are protected. Government Agency assumes all responsibility for documents submitted
through unique credentials provided to Government Agency for the purposes of engaging
in G2G recording.
7.6 Government Agency is responsible for receiving and verifying receipt of documents
recorded to ensure that the source of the receipt is the county where the document was to
be recorded.
7.7 Government Agency shall address all Operational Issues related to the electronic recording
process with the individual Owner or Partner Counties.
7.8 Government Agency shall notify the Lead County of all problems involving Technical Issues.
Government Agency shall work in good faith with the Lead County to resolve any Technical
Issues. Resolution of Technical Issues may require Government Agency to provide onsite
access to Lead County.
7.9 Government Agency shall comply with each county's individual recording requirements.
Government Agency's submission of a document via the SECURE G2G Portal for
transmission to a particular county for recording does not guarantee the document will be
recorded by that individual county. Each Owner or Partner County may have its own specific
requirements for the recordation of documents including, but not limited to, document types
authorized for recording and payment methods. Documents not meeting a county's specific
requirements for recording may be rejected by the respective county.
7.10 Following the electronic recordation of a document, Government Agency agrees to deliver
the original document and/or notify the real party in interest.
8. Lead County Responsibilities
8.1 Lead County shall conduct ongoing monitoring of the SECURE G2G Portal to protect the
integrity of the transmission process.
2020 SECURE 4
Govern ment2 Govern ment MOU
8.2 Lead County shall test and maintain the SECURE G2G Portal software and hardware.
8.3 If the SECURE G2G Portal experiences delays or power failures that interfere with the
normal course of business, the Lead County will work with the individual Owner or Partner
County and Government Agency until the problem has been remedied.
8.4 Lead County will coordinate the SECURE G2G Portal administration, training, policy
creation, access control and establishment of contracts required for Government Agency to
submit to Partner Counties.
8.5 Lead County shall facilitate communication between Government Agency and Owner or
Partner Counties.
9. SECURE G2G Portal Review
Government Agency's right to submit documents under this Agreement is subject to Owners
review and acceptance of Government Agency's standards and procedures. Such approval will
not be unreasonably withheld by Owners. This review is to confirm that all requirements of this
Agreement are met.
10. General Recordin+a Requirements
Submission, acceptance, recording and rejection of any document must comply with all applicable
federal, state and local laws. County specific recording requirements are generally set forth in
Attachment B.
11. Suspension
Lead County, with the concurrence of all the other Owners, may suspend Government Agency's
submission of documents to the SECURE G2G Portal, restrict access, or deny access to
Government Agency and any of Government Agency's individual staff members at any time in its
sole discretion as it deems necessary.
Notice of suspension will be immediately provided to Government Agency by Lead County on
behalf of Owners. Government Agency may resume submission upon satisfactory resolution of
the reason for suspension after notification from the Lead County. Whether a matter is resolved
is determined solely by the SECURE Owners.
The following is a non-exhaustive list of reasons for suspension:
11.1 To protect the public interest.
11.2 To protect the integrity of public records.
11.3 To protect real property owners from financial harm.
2020 SECURE 5
Government2 Govern ment MOU
11.4 To prevent fraud.
11.5 For Government Agency's violation of, or to prevent the violation of, any federal, state, or
local law.
11.6 For Government Agency's failure to notify Lead County of modifications which could
compromise or otherwise adversely affect SECURE's data systems.
11.7 For Government Agency's default of any provision of this Agreement.
12. Limitation of Liability
Owners and Partner Counties shall be held harmless from and not incur any liability for any
damages whatsoever caused either directly or indirectly for:
12.1 Information electronically transmitted by the Government Agency.
12.2 Any breach of security, fraud or deceit resulting from electronic recording.
12.3 Damages resulting from software, hardware, or other equipment failure.
12.4 Delays or power failures that interfere with the normal course of electronic recording.
12.5 Restricting or terminating Government Agency's ability to electronically record documents.
12.6 Claims, disputes or legal actions concerning an electronic transaction, including, but not
limited to, the accuracy, completeness or content of documents submitted for recording.
12.7 Government Agency, Owners and Partner Counties shall not be liable to each other for:
12.7.1 Any special, incidental, exemplary or consequential damages arising from or as
a result of any delay, omission or error in the electronic recording transmission
or receipt.
12.7.2 Any failure to perform processing of the transactions and documents where
such failure is beyond the party's reasonable control (including, without
limitation, any mechanical, electronic or communications failure, which
prevents the parties from transmitting or receiving the electronic recording
transactions).
12.7.3 Except for payment and indemnity obligations hereunder, any cessation,
interruption or delay in the performance of an obligation hereunder due to
earthquake, flood, fire, storm, natural disaster, act of God, war, armed conflict,
terrorist action, labor strike, lockout boycott, provided that the party relying
2020 SECURE 6
GovernmenQGovernment MOU
upon this paragraph: (a) shall have given the other party written notice thereof
promptly and, in any event within five (5) days of discovery thereof and, (b)
shall take all reasonable steps reasonably necessary under the circumstances
to mitigate the effects of the force majeure event upon which such notice is
based in the event the force majeure event described in this paragraph extends
for a period in excess of three (3) days.
13. Indemnification
13.1 Owners shall not be responsible for any damage or liability occurring by reason of any acts
or omissions on the part of Government Agency under or in connection with any work,
authority or jurisdiction delegated or determined to be the responsibility of Government
Agency under this Agreement. It is also understood and agreed that pursuant to
Government Code Section 895.4, Government Agency shall fully indemnify, defend, and
hold Owners and their respective officers, employees, and agents harmless from, and
against, any claims, demands, liability, damages, costs (including attorney's fees), and
expenses, including, without limitation,those involving bodily injury, death, or personal injury
of any person or property damage of any nature whatsoever(collectively "Claims"), arising
from, or related to, any acts or omissions on the part of the Government Agency under or in
connection with any work, authority or jurisdiction delegated to or determined to be the
responsibility of Government Agency under this Agreement, except to the extent caused by
the sole negligence or willful misconduct of the Owners. This provision shall survive
termination or expiration of this Agreement.
13.2 Notwithstanding section 13.1 above, in the event the Government Agency under this
Agreement is a county department of an Owner, such Government Agency's indemnification
obligations to each other Owner hereunder shall not exceed each Owner's indemnification
obligations under that certain Multi-County Agreement Between the Counties of Los
Angeles, Orange, Riverside, and San Diego for Shared Ownership and Ongoing
Maintenance of an Electronic Recording Delivery System (the "Multi-County Agreement").
13.3 In the event of fraud that arises directly or indirectly from Government Agency's submission
of a document through the SECURE G2G Portal for electronic recording that impacts the
value of or title to real estate, Government Agency shall defend and indemnify the Owners
against any Claims (as defined in section 13.1, above) for any G2G electronic recording
transaction in which the Government Agency engages.
14. Termination
14.1 Either party may terminate this Agreement for any reason by providing 30 calendar days'
written notice of termination.
14.2 Owners may terminate this Agreement immediately if Government Agency is in default of
any of the terms of this Agreement.
2020 SECURE 7
Govern ment2Government MOU
14.3 Notwithstanding any other provision of this Agreement, the Owners may terminate this
Agreement immediately at any time in its sole discretion as it deems necessary. The
following is a non-exhaustive list of reasons for termination:
14.3.1 To protect the public interest.
14.3.2 To protect the integrity of public records.
14.3.3 To protect real property owners from financial harm.
14.3.4 To prevent fraud.
14.3.5 For Government Agency's violation of, or to prevent the violation of, any federal,
state or local law.
14.4 The indemnification and limitation of liability provisions of this Agreement shall survive any
termination of this Agreement.
15. Dispute Resolution
Owners and Government Agency will attempt, in good faith, to resolve any controversy or claim
arising out of or relating to G2G electronic recording through either negotiation or mediation
prior to initiating litigation.
16. Governing Laws and Venue
This Agreement has been negotiated and executed in the State of California and shall be
governed by and construed under the laws of the State of California. In the event of any legal
action to enforce or interpret this Agreement, the sole and exclusive venue shall be a court of
competent jurisdiction located in Orange County, California.
17. Amendment
Any amendments or modifications to this Agreement shall be in writing duly executed by each
party's authorized official, which shall become effective at a time mutually agreed upon by the
Parties. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or Agreement not
incorporated herein shall be binding on either party.
18. Assignment
This Agreement shall not be assigned by a party, either in whole or in part, without prior written
consent of other party. Any assignment or purported assignment of this Agreement by a party
without the prior written consent of the other party will be deemed void and of no force or effect.
2020 SECURE 8
Government2 Govern ment MOU
19. Entire Agreement
This Agreement contains the entire and complete understanding of the Parties and supersedes
any and all other agreements, oral or written, with respect to the terms under this Agreement.
20. Parties in Interest
None of the provisions of this Agreement or any other document relating hereto provides any
rights or remedies to any person other than the Parties hereto and the Partner Counties and
their respective successors, transferees, assumers and assigns, if any.
21. Privileged and Confidential Information
The Government Agency agrees that all personal information, which is considered privileged
and confidential under state law contained within the documents submitted for recording will not
be released by the Government Agency to any individual or other legal entity who would not
otherwise have authorized access to such information. Any release of information by the
Government Agency to any unauthorized individual or other legal entity may result in the
Owners terminating this Agreement.
22. Waiver
No waiver of the breach of any of the covenants, agreements, restrictions, or conditions of this
Agreement by Owners shall be construed to be a waiver of any succeeding breach of the same
or other covenants, agreements, restrictions, or conditions of this Agreement. No delay or
omission of Owners, in exercising any right, power or remedy herein provided in the event of
default shall be construed as a waiver thereof or acquiescence therein, or be construed as a
waiver of a variation of any of the terms of this Agreement.
23. Severability
If any term or portion of this Agreement is held to be invalid, illegal, void or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall continue in full force and effect.
24. Sections and Attachments
All sections and attachments referred to herein are attached hereto and incorporated by
reference.
25. Headings
The Agreement captions, clause, section and attachment headings used in this Agreement are
inserted for convenience of reference only and are not intended to define, limit or affect the
construction or interpretation of any term or provision hereof.
2020 SECURE 9
Government2Government MOU
26. No Presumption Against Drafter
This Agreement is deemed to have been drafted jointly by the Parties. This Agreement shall be
construed without regard to any presumption or rule requiring construction against or in favor of
the party receiving a particular benefit under this Agreement. No rule of strict construction will
be applied against any party or person.
27. Notices
Any notice requirement set forth herein shall be in writing and delivered to the appropriate
party at the address listed in this subparagraph. Notice shall be given by electronic mail or
deposited in the United States mail, postage prepaid, to the parties listed below. Addresses for
notice may be changed from time to time by written notice to the other party. All
communications shall be effective when actually received; provided, however, that nonreceipt
of any communication as the result of a change in address of which the sending party was not
notified or as the result of a refusal to accept delivery shall be deemed receipt of such
communication. For reporting a security incident, the Government Agency shall also report the
incident to the Lead County at the email address specified below.
Government Agency
[GOVERNMENT AGENCY TO PROVIDE NOTICE CONTACT INFORMATION]
Lead County:
Orange County Clerk-Recorder
Attn: SECURE G2G Coordinator
601 N. Ross Street
Santa Ana, CA 92701
Email: SecureSupport@rec.ocgov.com
29. Signatures in Counterparts:
This MOU may be executed in counterparts by the parties. This MOU is in effect as to
any signatory party upon execution and, for purposes of enforcement, true copies of
signatures shall be deemed to be original signatures.
IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed and
attested to by their proper officers thereunto duly authorized and their official seals to be
hereto affixed, as of the day and year first above written.
--Signatures Follow--
2020 SECURE 10
Government2 Govern ment MOU
OWNERS
THE COUNTY OF ORANGE AS LEAD COUNTY:
Approved By: Hugh Nguyen
Signature:
Orange County Clerk-Recorder
Date:
THE OFFICE OF THE ORANGE COUNTY COUNSEL
APPROVED AS TO FORM
Signature:
Title: Deputy Counf&ounsel
Dated:„ t-{ � '��C''
2020 SECURE Signature Page
Government2Government MOU
GOVERNMENT AGENCY
DEPARTMENT OF (Government Agency):
COUNTY:
Approved By:
Signature:
Title:
Date:
2020 SECURE Signature Page
Government2Government MOU
Attachment A -Technical Specifications
1. Submission Methods
SECURE G2G Portal User Interface (Ul) — Government Agencies who will be scanning
paper or uploading image files directly into the SECURE G2G Portal must use a token for
authentication. Government Agencies will receive recording confirmation via the Ul. The
Ul allows user to upload a pre-scanned 300 DPI TIFF Group IV image or use a browser
scanner TWAIN plugin.
SECURE G2G Portal Web API (API) — Government Agencies that directly connect to the
API must adhere to the XSD standard. The XML files that are uploaded must include
Base64 encoded 300 DPI TIFF Group IV image files. This process does not require a
user to be involved in the transfer; it is an automatic process that will be programmed by
the submitter in conjunction with the County. Government Agencies will receive recorded
information via XML return package.
2. Communications Protocol
HTTPS is required for the submission of instruments.
3. Security Framework
The required security framework is provided for in the SECURE G2G Portal software. The
SECURE G2G Portal software shall use a minimum of 128-bit file and image encryption.
Industry standard Secure Sockets Layer (SSL) and user login with password that is
encrypted shall be employed. User passwords are controlled by the Government Agency
and at a minimum changed at 90-day intervals to reduce security exposure.
a) Endpoint Security(Authentication Token)-Government Agencies will require one token
for each agency staff member that will be utilizing the Ul. For use of the token to submit
documents through the SECURE G2G Portal for recording electronically, please refer to
the SECURE G2G Portal User Manual.
b) Computers and User Accounts
Government Agency computer(s) connected to the SECURE G2G Portal must be
dedicated workstations for G2G recording only. Government Agency computers utilized
for such are required to comply with a workstation checklist provided by Lead County.
Computers that connect to SECURE G2G Portal will have system and application logging
enabled with a retention period of 3 months. Lead County may request reports of user
access and transaction activity.
2020 SECURE Attachment A
Govern ment2Government MOU
Workstations used to submit, retrieve, or, when applicable, return SECURE G2G Portal
payloads are protected from unauthorized use and access. As a minimum, workstations
shall meet all of the following requirements:
• Anti-malware software configured to start on system boot-up.
• All critical operating system patches applied within one month from when the patch
first becomes available.
a A hardware firewall installed and maintained.
Up to date virus scan software that shall check for definition updates every twenty-
four hours.
• A full virus scan configured to run weekly at a minimum.
• Installed applications shall be limited to the purpose of performing the necessary
operational needs of the recording process as defined by the County Recorder.
• Screen Lock must be configured for activation after 10 minutes of inactivity.
Shared user accounts may not be issued. At no time shall more than one person be
authorized access to SECURE G2G Portal using a single SECURE G2G Portal user
account or set of identity credentials. Each person shall be uniquely identified. If a user's
status changes, so that access to SECURE G2G Portal is no longer required, the user's
SECURE G2G Portal account and identity credentials shall be disabled and revoked, but
not deleted from the system. SECURE G2G Portal user accounts and identity credentials
are non-transferable.
c) Imaging Standards
The following imaging standards shall be complied with:
• Documents must be scanned or uploaded at 300 DPI TIFF Group IV image or use
a browser scanner TWAIN plugin.
• Documents will be scanned in portrait mode.
• All pages, including attachments, must be numbered sequentially.
• Documents must be scanned to original size.
• Document details, such as margins, font size and other similar requirements, must
meet all applicable state statutes as set out in Government Code Section 27361
et seq.
2020 SECURE Attachment A
Government2Government MOU
Attachment B
Additional Electronic Recording Requirements (Orange County)
Attachment B—Orange County
1. Hours of Operation
Recordable government documents may be submitted from 6:30 p.m. the previous day
(Pacific Time) Monday through Friday, excluding County Holidays, for next day recording.
Recordable government documents may be submitted from 12:00 a.m. to 4:00 p.m. (Pacific
Time) Monday through Friday, excluding County Holidays, for same day recording.
2. Turnaround Timeframes
Documents submitted will be recorded on a First In-First Out ("FIFO") basis, and will be
returned daily.
3. Concurrent Documents
Government Agency must identify concurrent documents. Documents shall be identified and
submitted in the proper recording order; i.e., 1 of 3, 2 of 3 etc. Concurrent documents shall
be submitted as one batch and shall not be combined with additional orders.
4. Processing Schedules
Corrections must be resubmitted within 30 minutes of return from Orange County.
Resubmission of rejected document(s)will only be accepted if they are submitted prior to 4:00
p.m. on the same day. Corrections not resubmitted timely will result in the return of the entire
batch.
5. Batch Submittals
Before submitting any document the Government Agency must be approved. Orange County
allows Government Agencies to use the batch name of their choice as long as it meets the
following requirements:
• Keep it simple. A good example of a simple batch name is ABCD1234.
• Batch name should be short and not contain any spaces.
Government Agency shall limit the size of each batch to a maximum of 25 documents.
6. Recording Fees
2020 SECURE Attachment B
Government2Government MOU Revised 2/24/2020
All fees shall be submitted according to the Orange County Clerk-Recorder Department's
approved Financial Services Unit accounting procedures.
Government Agencies identified as failing to submit proper fees will be blocked from
submitting documents until financial issues are resolved.
7. Return Options
Recorded documents will be returned to the Government Agency in electronic format after
recordation is complete. Recorded documents will contain the recording label, which includes
the fees associated with the document being recorded.
Orange County reserves the right to make changes to the indexing and/or Document Transfer
Tax information as necessary.
Submitted documents that are rejected either as a correction or a reject/pull will be returned
to the Government Agency in electronic format along with a description of the reason(s) for
rejection.
8. Illegible Documents
Government Agency is responsible for scanning at 300 dpi and performing quality assurance
on each page of all documents to ensure compliance with photographically reproducible
standards. Documents or page(s)not meeting this requirement will be rejected for rescanning
and submission.
9. Preliminary Change of Ownership Report(POOR)
PCOR's shall be scanned and submitted as a separate attachment to the document.
Documents containing PCOR's as part of the recordable document will be rejected and
returned to the Government Agency for correction.
10. Non-Disclosure Statements also known as Not for Public Record ("NPR"}
Non-Disclosure Statements shall be scanned and submitted as a separate attachment to the
document. Documents containing a Non-Disclosure Statement as part of the recordable
document will be rejected and returned to the Government Agency for correction.
Government Agency shall mask the applicable taxes on the face of the document.
11. Technical Service Help and Security Incident Contact Information
If assistance is needed for technical issues or a security issue needs to be reported, contact
(714) 478-9891 between the hours of 7:00 a.m. and 5:00 p.m. (Pacific Time).
12. Payment Options
2020 SECURE Attachment B
Govern ment2 Govern ment MOU Revised 2/24/2020
Government Agency is responsible for the recording fees of any document submitted for
recording.
13. Account Setup Procedures
The Government Agency must complete the applicable Memorandum of Understanding and
submit it for approval. Once approved a Customer ID for billing purpose will be created and
the account activated.
14. Reporting and Reconciliation
An invoice is sent daily to the Government Agency. Government Agency is responsible for
verifying the invoice and contacting the department if a discrepancy is found.
2020 SECURE Attachment B
Government2Government MOU Revised 2/24/2020
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
ADMINISTRATION COMMITTEE (714)5937433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1082 Agenda Date: 5/27/2020 Agenda Item No: 12.
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2020
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Receive and file the Orange County Sanitation District Third Quarter Financial Report for the period
ended March 31, 2020.
BACKGROUND
Included in this consolidated report are the following quarterly financial reports for the period ended
March 31, 2020:
• Third Quarter Budget Review
The Budget Review Summary provides the Directors, staff, and general public with a
comprehensive overview of the financial results of the Orange County Sanitation District
(Sanitation District) through the third quarter ended March 31, 2020.
• Quarterly Treasurer's Report
This section reports on financial portfolio performance with respect to the Sanitation District's
funds. Both Long-Term and Liquid Operating Monies Portfolios are summarized. A
performance summary table can be found in this agenda report. The report also contains
information on the U.S. and global economic outlook from the Sanitation District's investment
manager, Chandler Asset Management.
• Certificates of Participation Quarterly Report
The report includes a summary of each outstanding debt issuance and a comparative chart
illustrating the COP rate history.
RELEVANT STANDARDS
• Quarterly financial reporting
Orange County Sanitation District Page 1 of 3 Printed on 5/17/2020
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File #: 2020-1082 Agenda Date: 5/27/2020 Agenda Item No: 12.
ADDITIONAL INFORMATION
The quarterly treasurer's report contained within the Consolidated Financial Reports for the Third
Quarter Ended March 31, 2020 is being submitted in accordance with the Sanitation District's
investment policy that requires the report be submitted to the governing body following the end of
each quarter and includes the following information:
• Performance results in comparison with the ICE BAML 3-month treasury bill index for the liquid
operating portfolio; and the ICE BAML Corp./Govt. 1-5 Year Bond index for the long-term
portfolio as identified in the investment policy; and the time-weighted total rate of return for the
portfolio for the prior three months, six months, nine months, twelve months, and since
inception compared to the Benchmark returns for the same periods:
Portfolio Performance Summary
As of March 31,2020
Liquid Operating Monies(%) Long-Term Operating Monies(%)
Total Rate Benchmark Total Rate Benchmark
of Return of Return
3 Months 0.72 0.57 2.51 2.97
6 Months 1.23 1.04 3.01 3.42
9 Months 1.83 1.61 3.92 4.27
12 Months 2.53 2.25 5.68 6.20
Annualized Since Inception 30 Nov 2014 1.25 1.12 2.23 2.27
• A listing of individual securities held at the end of each reporting period (see the detailed
listings of each security contained within the report).
• Cost and market values of the portfolios:
Liquid Operating Long-Term
Cost $112.9 M $567.3 M
Market Value $113.5 M $590.3 M
• Modified duration of the portfolio compared to the Benchmark:
Liquid Operating Long-Term
District Policy < 0.50 < 5.00
Benchmark 0.16 2.54
Portfolio 0.22 2.47
• Dollar change in value of the portfolio for a one percent (1%) change in interest rates:
Liquid Operating - $246,644
Long- Term - $14,582,032
• None of the portfolios are currently invested in reverse repurchase agreements.
Orange County Sanitation District Page 2 of 3 Printed on 5/17/2020
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File #: 2020-1082 Agenda Date: 5/27/2020 Agenda Item No: 12.
• The percent of the Liquid Operating Monies portfolio maturing within 90 days: 67.1%
• Average portfolio credit quality:
Liquid Operating - AA+/Aaa
Long- Term - AA/Aa1
• Percent of portfolio with credit ratings below "A" by any rating agency and a description of
such securities:
Liquid Operating - no exceptions
Long- Term - Percent of portfolio - 0.5%
Cost Maturity Moody S&P Fitch
Date
SLMA 2008-9 A $12,143.46 4/25/2023 Baa3 B B
AMRESCO Residential Securities 1999-1 A $89,377.81 6/25/2029 NR A+ BBB
Morgan Stanley Note $3,200,848.00 7/28/2021 A3 BBB+ A
• All investments are in compliance with this policy and the California Government Code, except
for the following Lehman Brother holdings that the Sanitation District is pursuing collection
through the bankruptcy court:
Lehman Brothers Note-Defaulted $ 600,000 par value purchased 9/19/2008
Lehman Brothers Note-Defaulted $2,000,000 par value purchased 9/18/2008
• Sufficient funds are available for the Sanitation District to meet its operating expenditure
requirements for the next six months.
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Consolidated Financial Report for the Third Quarter Ended March 31, 2020
Orange County Sanitation District Page 3 of 3 Printed on 5/17/2020
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oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
ADMINISTRATION COMMITTEE (714)5937433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1083 Agenda Date: 5/27/2020 Agenda Item No: 13.
FROM: James D. Herberg, General Manager
Originator: Celia Chandler, Director of Human Resources
SUBJECT:
APPROVE A CONTINGENCY INCREASE TO EXISTING SERVICE CONTRACT FOR
HAZARDOUS WASTE DISPOSAL SERVICES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve a contingency increase of $35,000 (in addition to the original contingency of $19,200 for a
total contingency of $54,200, in addition to the original contract amount of $192,000) to the Service
Contract with Clean Harbors Environmental Services, Inc., Specification No. S-2017-841, for
hazardous waste services, for the remainder of the contract term ending June 30, 2020.
BACKGROUND
The Orange County Sanitation District (Sanitation District) utilizes Clean Harbors Environmental
Services, Inc. (CHES), a third-party California registered, EPA permitted, hazardous waste disposal
service provider, to perform routine collection, manifesting, off-site transportation, inspection,
recordkeeping, hazardous waste disposal, and emergency spill response for the two treatment plant
facilities. Services are provided weekly, with manifesting, transportation, and disposal services
provided quarterly in accordance with regulatory requirements.
The Hazardous Waste Disposal Services contract with CHES was approved by the Board in 2017 for
a one-year performance period, with up to four (4) one-year renewals. There are two (2) remaining
one-year renewal options available.
Staff requests approval of contingency to the service contract with CHES ending June 30, 2020, as
described herein, to ensure continued compliance with hazardous waste disposal requirements.
RELEVANT STANDARDS
• CA Government Code: Title 22, Division 4.5 Environmental Health Standards for Management
of Hazardous Waste
• Protect Orange County Sanitation District assets
• Commitment to safety & reducing risk in all operations
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File #: 2020-1083 Agenda Date: 5/27/2020 Agenda Item No: 13.
PROBLEM
The current contract term with CHES has a period of performance of July 1, 2019 through June 30,
2020. The annual amount allocated to the Hazardous Waste Disposal Services is $192,000, which
was budgeted based upon historical cost information. Unforeseen disposal costs, primarily due to
emergency spill response activities in Operations and Maintenance, has exhausted the annual
approved amount. The budgeted amount, previously approved by the Board, is not sufficient to cover
anticipated services through June 30, 2020.
PROPOSED SOLUTION
Approve a contingency increase of $35,000 (in addition to the original contingency of $19,200) for a
total contingency of $54,200, in addition to the contract amount of $192,000, to cover the cost of
services through June 30, 2020.
TIMING CONCERNS
Approval of the contingency increase is necessary to meet compliance requirements related to
hazardous waste disposal.
RAMIFICATIONS OF NOT TAKING ACTION
Without approval of the contingency increase for additional funds, the Sanitation District will not be
able to properly manage generated hazardous waste resulting in fines, violations, and potential
releases to the environment.
PRIOR COMMITTEE/BOARD ACTIONS
August 2017 - Approved a service contract with Clean Harbors Environmental Services, Inc.,
Specification No. S-2017-841, for the period of September 1, 2017 through June 30, 2018, for a total
annual amount not to exceed $192,000, with up to four (4) one-year renewal options; and an annual
contingency of $19,200.
ADDITIONAL INFORMATION
The Sanitation District is required to properly dispose of all hazardous waste generated. The primary
service CHES provides is the transportation, treatment, and either recycling or disposal of hazardous
waste generated by the Sanitation District, in addition to the following services:
• hazardous waste profiling - sampling a waste and conducting lab analysis to determine how
the waste is supposed to be disposed of properly
• lab packs - sampling and properly packing small quantities of chemicals to ensure they are
disposed of properly
• spill cleanup - providing the trained personnel, material, and equipment to clean up spills
caused by Sanitation District activities that are beyond the capabilities of Sanitation District
staff to handle
• hazardous waste storage yard inspections - examining all the different storage areas at Plant
Nos. 1 and 2 to ensure compliance with regulations
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File #: 2020-1083 Agenda Date: 5/27/2020 Agenda Item No: 13.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted. (Line item: Section 6, Page 20). Project contingency funds will be used for
this request.
Date of Approval Contract Amount Contingency
08/23/2017 $192,000 $19,200
05/27/2020 $35,000
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
Orange County Sanitation District Page 3 of 3 Printed on 5/17/2020
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oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
ADMINISTRATION COMMITTEE (714)5937433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-1084 Agenda Date: 5/27/2020 Agenda Item No: 14.
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED
OEM SOLE SOURCE LIST
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Receive and file Orange County Sanitation District purchases made under the General
Manager's authority for the period of January 1, 2020 to March 31, 2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of
January 1, 2020 to March 31, 2020:
• EATON - Batteries and Replacement Services
• BR FROST COMPANY - Jaw Clutch Assemblies
• CLA-VAL - Valves, Repairs, Maintenance, and Start-up Services
• FRANKLIN MILLER - Taskmaster Grinders
• FLOWSERVE (incl. WORTHINGTON, INGERSOLL-DRESSER, DURCO, PLEUGER,
BYRON JACKSON, AND PACIFIC) - Pumps and Parts
• GROTH - Flame Arrestors and Parts
• IOPREDICT - Test Validation for Lead Instrumentation, Instrumentation Technicians I &
11
• OCECO - Flame Arrestors and Parts
• PCB PIEZOTRONICS - Vibration Sensors, Switches, and Instrumentation for Vibration
Analysis
• PENN PROCESS COMPRESSORS (PPC/PENN) - Pistons and Parts
• PUTZMEISTER - Equipment, Parts, Maintenance, Repairs, and Training
• VAUGHAN - Pump Maintenance and Repairs
BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General
Manager approved and executed purchases between $50,000 and $100,000; maintenance and
repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM
Sole Source List.
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File #: 2020-1084 Agenda Date: 5/27/2020 Agenda Item No: 14.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment
manufacturers (OEM) added this quarter that require sole source procurement to maintain, service,
or replace equipment currently in operation at Orange County Sanitation District facilities, because
the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public's money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions
to the OEM Sole Source list on the General Manager's quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has
authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of
General Manager approved purchases, in amounts exceeding $50,000, for the third quarter of fiscal
year 2019-20:
Vendor Name Amount Department Description/Discussion
ALFA LAVAL INC $57,399.94 Operations & Service Technician for the Rebuild of 4-
Maintenance Alfa Laval MOPX 205 Separators
Centrifuges Board Award M.O. 2/26/20,
Item 7 and Board Approved OEM Sole
Source List 12/14/16, Item 12 (B)
ALFA LAVAL INC $90,000.00 Operations & Conduct One Year and Two Year Annual
Maintenance Services on the G3-125 Centrifuge Units at
Plant No. 2 3/3/20 to 3/2/21 Board
Approved OEM Sole Source List M.O.
/26/20, Item 13(B) and M.O. 12/14/16,
Item 12 (B)
BR FROST $71,627.46 Operations & Purchase of sixty three (63) Jaw Clutch
COMPANY Maintenance ssemblies with Sprockets /A-Plates
(Drawings are Proprietary) Sole Source
Justification 2213 Reason: Unique
Product/Service
CEMTEK $85,000.00 Operations & Ammonia Monitoring Technology Sole
ENVIRONMENTAL, Maintenance Source Justification 2233 Reason: Unique
INC. Product/Service
CHARLES KING CO $97,750.00 perations & Olive Sub-Trunk Siphon Assessment
INC Maintenance Specification No. S-2020-1127
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File #: 2020-1084 Agenda Date: 5/27/2020 Agenda Item No: 14.
CORPORATE IMAGE $51,300.00 Operations & Additional Janitorial Services Outside of
MAINTENANCE INC Maintenance the Existing Contract due to COVID-19
Outbreak 3/16/20 to 6/15/20 Sole Source
Justification 2245 Reason: Emergency and
consistency of service
CORTECH $76,764.64 Operations & Purchase of four (4) Seepex Model #
ENGINEERING Maintenance STAF0060300ORNNXOO Board Approved
OEM Sole Source List M.O. 12/14/16,
Item 12(B)
DIVERSIFIED $82,390.00 Operations & LOX Tank Repair- Cryogenic Oxygen
PROJECT Maintenance Tank Cleaning, Inspection Sole Source
SERVICES INT'L INC. Justification 2195 Reason: Time Sensitive /
Critical to Process and Lack of
Redundancy Without Repairs
INTERTECH $53,495.00 Operations & Modicon/Schneider Electric Proworx NXT
INCORPORATED Maintenance Technical Education - Three (3) One-Week
On-Site Training Sessions/PLC Technical
Training Sole Source Justification 2207
Reason: Unique Product/Service
MODERN $95,130.00 Administrative Consultant to provide upgrade to current
ICONCEPTS Services SAFS software application and develop
SAFS 2.0 Sole Source Justification 2217
Reason: Unique Product/Service
SEA BIRD $66,998.52 Environmental Ocean Acidification and Hypoxia Sensor
ELECTRONICS INC Services Packages Approved CORF Budget FY
19/20 Board Approved OEM Sole Source
List M.O. 12/14/16, Item 12(B)
CORTECH $74,729.00 Operations & Purchase of Seepex Pump to Replace
ENGINEERING Maintenance Sludge Feed Pump 4 at Plant No. 2 Board
Approved OEM Sole Source List M.O.
12/14/16, Item 12 (B)
E&M ELECTRIC AND $69,780.00 Information Annual Renewal of Wonderware Historian
MACHINERY INC. Technology Licenses with Premium Level Support
11/16/19 to 11/15/20 Board Approved OEM
Sole Source List M.O. 12/14/16, Item 12
(B)
EIDE BAILLY LLP $75,000.00 dministrative Internal Auditing Services 10/1/19 to
Services /16/20 Specification No. CS-2019-1053
GIERLICH MITCHELL$63,645.90 Dperations & Purchase of Gear Reducer for
INC Maintenance Emerson/Polychem Gearbox Board
Approved OEM Sole Source List M.O.
11/28/18, Item 15 (B)
HOWARD RIDLEY $56,274.00 Dperations & Repair Structural Deficiency of Walkway
CO Maintenance Between Digesters F & G ant Plant No. 2
(MP-688) Specification No. S-2019-1098
PUMPACTION CORP 58,469.16 Operations & Purchase of Putzmeister Pump Parts for
- SHG USA Maintenance Plant No. 2 Board Approved OEM Sole
Source List M.O. 12/14/16, Item 12 (B)
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File #: 2020-1084 Agenda Date: 5/27/2020 Agenda Item No: 14.
RJ NOBLE $58,160.00 Engineering Northwest Tustin Overlay OCSD Utility
COMPANY Adjustment Sole Source Justification 2194
Reason: Unique Product/Service used in
connection with City's contractor
VAUGHAN'S $52,017.50 perations & Repair Pump 1 at Plant No. 1 Primary
INDUSTRIAL REPAIR Maintenance Effluent Pump Station (PEPS)
CO. INC Ppecification No. S-2019-1097
Additionally, in accordance with Board purchasing policies, Ordinance No. OCSD-52, the General
Manager has authority to approve and execute maintenance and repair Services Task Orders
between $50,000 and $300,000. Below is a summary of General Manager approved maintenance
and repair Services Task Orders, in amounts exceeding $50,000, for the third quarter of fiscal year
2019-20:
Vendor Name Amount Department Description/Discussion
O'CONNELL $57,500.00 Operations & Air Compressor Installation - Blower
ENGINEERING & Maintenance Building Specification No. TOB-2020-
CONSTRUCTION 1132 of Master Service Contract No. S-
INC 018-942BD-6
INNOVATIVE $205,300.00 Operations & Provide Truck Loading Screw Conveyor
ENGINEERING AND Maintenance Installation at Plant No. 2 Specification
MAINTENANCE No. TOB-2020-1143 of Master Service
Contract S-2018-942BD-3
O'CONNELL $57,500.00 Operations & Air Compressor Installation - Blower
ENGINEERING & Maintenance Building Specification No. TOB-2020-
CONSTRUCTION 1132 of Master Service Contract No. S-
INC 018-942BD-6
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
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ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California LOS Level Of Service RFP Request For Proposal
Water Agencies
APWA American Public Works MGD Million Gallons Per Day RWQCB Regional Water Quality
Association Control Board
AQMD Air Quality Management MOU Memorandum of SARFPA Santa Ana River Flood
District Understanding Protection Agency
ASCE American Society of Civil NACWA National Association of Clean SARI Santa Ana River
Engineers Water Agencies Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy SARWQCB Santa Ana Regional Water
Act Quality Control Board
California Air Resources Non-Governmental Santa Ana Watershed
CARB Board NGOs Organizations SAWPA Project Authority
CASA California Association of NPDES National Pollutant Discharge SCADA Supervisory Control And
Sanitation Agencies Elimination System Data Acquisition
National Water Research Southern California
CCTV Closed Circuit Television NWRI Institute SCAP Alliance of Publicly Owned
Treatment Works
CEQA California Environmental O& M Operations&Maintenance SCAQMD South Coast Air Quality
Quality Act Management District
Capital Improvement Orange County Council of SOCWA South Orange County
CIP Program OCCOG Governments Wastewater Authority
CRWQCB California Regional Water OCHCA Orange County Health Care SRF Clean Water State
Quality Control Board Agency Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation SSMP Sewer System
District Management Plan
CWEA California Water Environment OCWD Orange County Water District SSO Sanitary Sewer Overflow
Association
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and TDS Total Dissolved Solids
Health Administration
US Environmental Protection Professional
EPA Agency PCSA Consultant/Construction TMDL Total Maximum Daily Load
Services Agreement
FOG Fats, Oils, and Grease PDSA Professional Design Services TSS Total Suspended Solids
Agreement
Per-and Polyfluoroalkyl Waste Discharge
gpd gallons per day PFAS Substances WDR Requirements
GWRS Groundwater Replenishment PFOA Perfluorooctanoic Acid WEF Water Environment
System Federation
Water Environment&
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Reuse Foundation
IERP Integrated Emergency POTW Publicly Owned Treatment WIFIA Water Infrastructure
Response Plan Works Finance and Innovation Act
Water Infrastructure
JPA Joint Powers Authority ppm parts per million WIIN Improvements for the
Nation Act
Local Agency Formation PSA Professional Services WRDA Water Resources
LAFCO Commission I Agreement I Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS—A secondary biological wastewater treatment process where bacteria reproduce at a high
rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS —The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also
known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) — The amount of oxygen used when organic matter undergoes decomposition by
microorganisms.Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS—A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS—Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process.
This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes
treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA—A group of bacteria found in the intestines of humans and other animals, but also occasionally found
elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM — In wastewater, it is the system of typically underground pipes that receive and convey sanitary
wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP)—A type of financing where an investor purchases a share of the lease revenues of
a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) — Pharmaceuticals, hormones, and other organic wastewater
contaminants.
DILUTION TO THRESHOLD (D/T) —The dilution at which the majority of people detect the odor becomes the D/T for that air
sample.
GREENHOUSE GASES (GHG) — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and
ozone gases that are considered the cause of global warming ("greenhouse effect").
GROUNDWATER REPLENISHMENT SYSTEM(GWRS)—Ajoint water reclamation project that proactively responds to Southern
California's current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS)—Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) — A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP(NBP)—An alliance of the NACWA and WEF,with advisory support from the EPA. NBP
is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond
regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved
communications that lead to public acceptance.
PER-AND POLYFLUOROALKYL SUBSTANCES (PFAS) — A large group (over 6,000) of human-made compounds that are
resistant to heat,water,and oil and used for a variety of applications including firefighting foam,stain and water-resistant clothing,
cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS)and perfluorooctanoic acid (PFOA)
have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including
developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression,thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) — An ingredient for several industrial applications including carpeting, upholstery,
apparel, floor wax, textiles, sealants,food packaging, and cookware(Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS)—A key ingredient in Scotchgard, a fabric protector made by 3M, and used in
numerous stain repellents.
PLUME—A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW)—A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE—A regional brine line designed to convey 30 million gallons per day of non-
reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal,after treatment.
SANITARY SEWER—Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) — Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT — Biological wastewater treatment, particularly the activated sludge process, where bacteria and
other microorganisms consume dissolved nutrients in wastewater.
SLUDGE—Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS(TSS)—The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER—A biological secondary treatment process in which bacteria and other microorganisms, growing as slime
on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF—Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and
oceans.
WASTEWATER—Any water that enters the sanitary sewer.
WATERSHED—A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River
Watershed.