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Home My WebLink About12-21-2011 Board Agenda Packet r� O RANGE COUNTY SANITATION DISTRICT We protect public health and the environment by providing effective wastewater collection,treatment,and recycling:. 9 f December 15, 2011 a N NOTICE OF MEETING w�$e�inng; ' $ BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT _�ad"y�aress a��tr��trey; �irtE,n ` Wednesday, December 21, 2011 — 6:30 P.M. Administration Building Beach 10844 Ellis Avenue ,re Fountain Valley, California 92708 i*<.a Palma Z�s.4�an�rtQs The Regular Meeting of the Board of Directors of the Orange County Sanitation District will be held at the above location, time and date. �8ntla Fllaech Clerk of We Board Stan�ati � z r �tUt#dn Operations Committee - Wednesday, February 1,2012 at 5:00 p.m. � $$ ` Administration Committee - Wednesday, February 8,2012 at 5:30 p.m. L7�,atr�et Steering Committee - Wednesday,January 25, 2012 at 5:00 p.m. annlr ;;range F h 10844 Ellis Avenue Fountain Valley,CA 92708-7018 + 1714)962-2411 .• www.ocsd.com T 0 BOARD MEETING DATES *December 21, 2011 January 25, 2012 February 22, 2012 March 28, 2012 April 25, 2012 May 23, 2012 June 27, 2012 July 25, 2012 August 22, 2012 September 26, 2012 October 24, 2012 November 28, 2012 *Meetings are being held on the third Wednesday of the month t s rorrA Wednesday, December 21, 2011 Orange County Sanitation District "p 6:30 P.M. Regular Meeting of the Board Room Board of Directors - ' 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7130 AGENDA INVOCATION AND PLEDGE OF ALLEGIANCE: (Jon Dumitru, City of Orange) DECLARATION OF QUORUM PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form (located at the table outside of the Board Room) and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CLAIMS: 1. Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 11/15/11 11/30/11 Totals $7,108,245.92 $12,662,720.80 DIRECTORS• Pursuant to Governmern`Code_Section 84308 you are required to disclose any campaign; coritributron greater than $250 receivedn the„past twelve months from any party to a contract rnvolvrng, 0050 This requires that you identify t y name Further, you may not participate rn athe` decision making prdcess:ta award a.contract to:such.:party, For reference,you aKe'directed to the Register; of Warrants,as ao all currentcontractors/vendors with OCSD For thepecrfics of Gavernmenf Cade 5ectipn 84 08,,please see your.Directoes Handbook or call-th office of Generat"Course%„ (Book Page 6) CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 2. Approve minutes for the Regular Board Meeting held on November 16, 2011 . (Book Page 25) 12/21/11 OCSD Board of Directors'Agenda Page 1 of 5 Book Page 1 3. A. Approve changing the Regular Board Meeting date from Wednesday, December 26, 2012 to Wednesday, December 19, 2012 (due to the Christmas Holiday); and B. Approve changing the Regular Operations Committee Meeting date from Wednesday, July 4, 2012 to Wednesday, August 1, 2012 (due to the Independence Day Holiday). (Book Page 32) 4. A. Consider, receive, and file the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for Phase 2 of the Santa Ana River Levee Repair Project for the Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58, prepared by Environmental Science Associates; B. Adopt Resolution No. OCSD 11-20, making certain findings and adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program pursuant to the California Environmental Quality Act. (Book Page 34) 5. Approve Amendment No. 1 to the Reimbursement Agreement with the City of Tustin for the construction of an additional portion of the Orange County Sanitation District's Gisler Redhill System Improvements, Reach B, Contract No. 7-37, for an additional amount of $150,000, increasing the total amount not to exceed $375,000, to be paid to the City of Tustin, in a form approved by General Counsel. (Book Page 40) 6. Adopt Resolution No. OCSD 11-21 Authorizing Submission of a Grant Application for Sludge Dewatering, Odor Control, and Primary Sludge Thickening Project at Plant NO. 1 to the Department of the Interior, Bureau of Reclamation, Policy and Administration. (Book Page 42) 7. Authorize the General Manager to enter into a lease of Orange County Sanitation District's real property at 7311 Doig Drive, Garden Grove in an as-is condition, subject only to minor repairs by the Sanitation District, in a form approved by General Counsel for a period of five years with the tenant having the one-time option to extend the lease for an additional five years. (Book Page 46) STEERING COMMITTEE: 8. Approve minutes of the November 16, 2011, Steering Committee Meeting. (Book Page 54) 9. Adopt Resolution No. OCSD 11-22, to Establish a Procedure to Take Final Action on Labor Agreements (Memoranda of Understanding) with Represented Employees. (Book Page 57) OPERATIONS COMMITTEE: 10. Approve Minutes of November 2, 2011, Operations Committee Meeting. (Book Page 59) 12/21/11 OCSD Board of Directors'Agenda Page 2 of 5 Book Page 2 11. A. Approve a Professional Design Services Agreement with Brown & Caldwell for engineering design services for Newport Force Main Rehabilitation, Project No. 5-60, for an amount not to exceed $1,944,364; and, B. Approve a contingency of $388,873 (20%). (Book Page 64) 12. A. Approve a budget increase of $784,542 for Digester Ferric Chloride System Rehabilitation, Project No. P2-105, for a total budget amount of $3,689,542; and, B. Authorize the General Manager to negotiate a Professional Construction Services Agreement with AECOM for engineering support services during construction of Digester Ferric Chloride System Rehabilitation, Project No. P2-105. (Book Page 67) 13. Authorize the General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-506BD, to the lowest responsible and responsive bidder, for a one-year period, March 1, 2012 through February 28, 2013, for a total annual amount not to exceed $750,000. (Book Page 69) 14. Approve Plans and Specifications on file at the office of the Clerk of the Board; A. Delegate authority to the General Manager to award the construction contract for Outfall Land Section and Ocean Outfall Booster Pump Station, Phase 1 - OOBS to Surge Tower No. 2, Contract No. J-112A, by authorizing the General Manager to: 1. Approve bid addenda to the plans and specifications; 2. Receive and file bid tabulation and recommendation; 3. Award a construction contract to the lowest responsive and responsible bidder for a total amount not to exceed $6,200,000; 4. Approve a contingency of $620,000 (10%); and, B. Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black and Veatch for construction support services for Outfall Land Section and Ocean Outfall Booster Pump Station Phase 1 — OOBS to Surge Tower No. 2, Contract No. J-112A. (Book Page 71) 12/21/11 OCSD Board of Directors'Agenda Page 3 of 5 Book Page 3 15. A. Authorize the General Manager to negotiate and award a sole source service agreement to University of California, Los Angeles to provide calibration services for the Regional Ocean Modeling System for an amount not to exceed $71,000; B. Approve a contingency of $7,100 (10%); C. Authorize the General Manager to negotiate and award a sole source service agreement to Remote Sensing Solutions, Inc. to provide development services for the Regional Ocean Modeling System for an amount not to exceed $150,000; and, D. Approve a contingency of $15,000 (10%). (Book Page 74) ADMINISTRATION COMMITTEE: 16. Approve Minutes of December 14, 2011, Administration Committee Meeting. (Book Page 76) 17. Establish an On-Call Services Contract with Project Partners Inc. and Psomas for Enterprise Information Management On-Call Staffing, Specification No. S-2011-50513D, for a one year period, with a total amount not to exceed $211,000 and an option of two additional one year renewals with a total amount not to exceed $211,000 per year. Approve a $21,100 contingency (10%) per year. (Book Page 79) 18. Authorize the General Manager to increase the current Temporary Employment Services (Specification No.CS-2009-421 BD) funding of $150,000 by $150,000 with temporary service firms for a new total amount not to exceed $300,000 for the remainder of the fiscal year (through June 30, 2012). (Book Page 82) 19. Receive and file the Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2011, prepared by staff and audited by McGladrey & Pullen, Certified Public Accountants, along with the following reports prepared by McGladrey & Pullen: A. Report to the Administration Committee; B. Compliance (Single Audit) Report; and C. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. (Book Page 85) 12/21/11 OCSD Board of Directors'Agenda Page 4 of 5 Book Page 4 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: Adjourn the Board meeting until the next regular Meeting on January 25, 2012, at 6:30 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Aaenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E.Ayala Clerk of the Board (714)593-7130 mayala@ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Ruth (714)593-7110 jruth@ocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 ighirelli@ocsd.com Assistant General Manager Jim Herberg (714)593-7300 jherberg@ocsd.com Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes@ocsd.com Director of Finance and Lorenzo Tyner (714)593-7550 Ityner@ocsd.com Administrative Services Director of Human Resources Jeff Reed (714)593-7144 freed@ocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres@ocsd.com 12/21/11 OCSD Board of Directors'Agenda Page 5 of 5 Book Page 5 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 12/21/11 AGENDA REPORT Item Number Item Number 1 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: PAYMENT OF CLAIMS OF THE ORANGE COUNTY SANITATION DISTRICT GENERAL MANAGER'S RECOMMENDATION Ratify Payment of Claims of the District by Roll Call Vote. CONFLICT OF INTEREST NOTIFICATION Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party to a contract involving the Orange County Sanitation District. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with the District. In general, you must disclose the basis of the conflict by identifying the name of the firm or individual who was the contributor. For the specifics of Government Code Section 84308, please see your Director's Handbook or call the office of General Counsel. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION See attached listing. ATTACHMENTS 1. Copies of Claims Paid reports from 11/01/11 — 11/15/11 and 11/16/11 — 11/30/11 Page 1 of 1 Book Page 6 Claims Paid From 11/01/11 to 11/15/11 Vendor Warrant No. Amount Description Accounts Payable Warrants A W Chesterton 43741 3,354.02 Repair&Maintenance Services and/or Supplies A-Check America,Inc. 43889 895.33 Human Resources Services Aerotek 43890 3,970.65 Professional Services/Temporary Services Agility Services West,Inc. 43776 4,650.66 Repair&Maintenance Services and/or Supplies Air Products&Chemicals,Inc. 43874 27,411.76 Chemicals,Water/Wastewater Treatment Airgas West 43891 2,199.24 Repair&Maintenance Services and/or Supplies Amazing Tents&Events 43742 104.50 GWRS/OCSD Joint Event-Canopy American Express TVL Related Svcs Co.,Inc. 43892 3,243.66 Purchasing Card Program for Miscellaneous Travel Expenses American Society of Civil Engineers 43743 255.00 Professional Organizations Meeting/Training/Membership Amtech Elevator Services 43893 1,035.00 Miscellaneous Services Archie Ivy,Inc. 43895 3,653.00 Repair&Maintenance Services and/or Supplies AT&T 43740 227.88 Telecommunications AT&T Long Distance. 43897 8.18 Telecommunications AT&T Mobility II,L.L.C. 43898 2,981.85 Telecommunications AT&T Universal Biller 43744 36.19 Telecommunications AT&T Universal Biller 43896 3,142.41 Telecommunications ATM AA,Inc. 43745 280.00 Lab Services Awards&Trophies Company 43746 23.71 Awards and Framing Services Bank of New York Mellon Trust 43747 20,090.53 Professional Services-Financial Battery Specialties 43748 758.53 Batteries,Various co Battery Specialties 43900 1,085.26 Batteries,Various O BioMerieux Vitek,Inc. 43901 1,091.15 Laboratory Services&Supplies 77 Black&Veatch Corporation 43731 271,088.19 Professional Services/Engineering Design Services -0 Black&Veatch Corporation 43875 291,029.80 Professional Services/Engineering Design Services tQ Bondlogistix L.L.C. 43902 2,250.00 Professional Financial Services CD Borden Decal Company 43903 595.18 Safety,Security,Health Equipment,Supplies,and Services ~ Brayan E.Blair 43865 132.00 Meeting/Training Expense Reimbursement Brown&Caldwell 43732 109,480.07 Professional Services/Engineering Design Services Brown&Caldwell 43904 4,229.87 Professional Services/Engineering Design Services BRW Safety and Supply,Inc. 43749 130.92 Safety,Security,Health Equipment,Supplies,and Services Bureau Veritas North America,Inc. 43750 2,059.00 Industrial Hygiene Services Burlington Safety Laboratory of CA,Inc. 43905 6,835.43 Safety,Security,Health Equipment,Supplies,and Services California Container Transport,Inc. 43751 2,649.38 Safety,Security,Health Equipment,Supplies,and Services California Dept.of Child Support 43752 1,859.98 Judgments Payable California Recreation Company 43753 3,214.86 Boat Slip Rental-Nerissa Ocean Monitoring Vessel California Relocation Services,Inc. 43754 247.50 Miscellaneous Services-Moving/Relocation California Relocation Services,Inc. 43906 540.00 Miscellaneous Services-Moving/Relocation Camali Corp. 43755 20,849.74 Repair&Maintenance Services and/or Supplies Carol Wafer 43756 542.77 Judgments Payable Carollo Engineers 43907 7,003.75 Professional Services/Engineering Design Services Cavanaugh Machine Works 43757 325.00 Repair&Maintenance Services and/or Supplies COW Government,Inc. 43758 209.41 Computers,Software/Hardware Chuck M.Forman 43869 231.43 Meeting/Training Expense Reimbursement City of Fountain Valley 43759 840.00 Water Use City of Huntington Beach 43793 13,962.02 Water Use City of Huntington Beach 43944 202.70 Water Use City of Tustin 43908 60.00 Water Use City of Westminster 43909 25.80 Water Use EXHIBIT A fin/210/mm Page 1 of 7 11/17/2011 Claims Paid From 11/01/11 to 11/15/11 Vendor Warrant No. Amount Description Clean Harbors Environmental Services 43910 12,904.16 Grit&Screenings;Hazard Waste Disposal Connell ChevroletlGEO 43760 988.97 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Consumers Pipe&Supply Co. 43911 101.29 Repair&Maintenance Services and/or Supplies Controlled Motion Solutions 43912 1,077.55 Repair&Maintenance Services and/or Supplies Copy Group Inc. 43913 598.69 Printing/Reprographics Services Corner Bakery Cafe(CBC) 43761 67.66 Catering Services Corporate Image Maintenance,Inc. 43762 270.00 Janitor&Household Service&Supplies County of Orange Auditor Controller 43763 855.00 Governmental Agency Fees&Charges County of Orange Auditor Controller 43764 825.00 Governmental Agency Fees&Charges County of Orange Auditor Controller 43914 675.00 Governmental Agency Fees&Charges County of Orange Auditor Controller 43915 975.00 Governmental Agency Fees&Charges County of Orange Auditor Controller 43916 855.00 Governmental Agency Fees&Charges County of Orange Auditor Controller 43917 1,635.00 Governmental Agency Fees&Charges County Wholesale Electric Co. 43765 78.44 Electrical/Electronic Equipment,Parts&Repairs Court Order 43801 2,179.38 Judgments Payable Court Order 43803 150.00 Judgments Payable Court Order 43827 108.00 Judgments Payable Court Order 43861 912.50 Judgments Payable Crane Veyor Corp. 43918 3,694.83 Repair&Maintenance Services and/or Supplies CS-AMSCO 43766 6,166.52 Repair&Maintenance Services and/or Supplies CWEA Membership 43767 132.00 Professional Organizations Meeting/Training/Membership co CWEA Membership 43919 528.00 Professional Organizations Meeting/Training/Membership O David's Tree Service 43768 2,800.00 Groundskeeping 77 DC Frost Associates,Inc. 43876 72,693.00 Mechanical Parts&Supplies DDB Engineering,Inc. 43921 1,620.00 Professional Services-Advocacy cQ De Voll,John&Diane 43920 3,052.31 Sewer User Refund (D DLT Solutions,Inc. 43922 13,656.76 Computer Applications&Services 00 Donald B.Van Voorst 44021 1,744.53 Meeting/Training Expense Reimbursement DWG Associates 43769 4,864.00 Professional Services Eagle Protection of California 43923 275.00 Safety,Security,Health Equipment,Supplies,and Services EHS International,Inc. 43770 1,595.00 Professional Organizations Meeting(Training/Membership EHS International,Inc. 43924 170.00 Professional Organizations Meeting/Training/Membership Employee Benefits Specialists,Inc. 43771 13,124.21 Reimbursed Prepaid Employee Medical&Dependent Care Employment Development Dept. 43925 2,525.00 Unemployment Insurance Enchanter,Inc. 43772 4,180.00 Vessel Services-Monitoring Vessel Nerissa Enertech Environmental 43877 324,543.01 Biosolids Management ENS Resources,Inc. 43773 7,500.00 Professional Services-Federal Advocacy Environ Strategy Consultants,Inc. 43774 3,350.00 Professional Services-Quarterly Sampling of Groundwater Monitoring Wells in the Auto Environmental Resource Associates 43926 1,053.07 Laboratory Services&Supplies Envirotech Pumpsystems,Inc. 43884 71,410.00 Repair&Maintenance Services and/or Supplies Ewing Irrigation 43775 498.75 Irrigation Repair&Maintenance Services and/or Supplies Ewing Irrigation 43927 131.67 Irrigation Repair&Maintenance Services and/or Supplies Fedex Corporation 43777 84.36 Freight Services Fedex Corporation 43928 84.26 Freight Services Flterline Corporation 43778 353.45 Repair&Maintenance Services and/or Supplies Fisher Scientific 43779 127.55 Laboratory Services&Supplies Fishing Boats Unlimited 43780 7,489.61 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Fleetmatics USA,LLC 43929 151.84 Professional Services-Legal/Employee Relations FLW,Inc. 43781 2,675.29 Electrical/Electronic Equipment,Parts&Repairs EXHIBIT A to/210rmm Page 2 of 7 11117/2011 Claims Paid From 11/01/11 to 11/15/11 Vendor Warrant No. Amount Description FLW,Inc. 43930 352.34 Electrical/Electronic Equipment,Parts&Repairs Fountain Valley AAA Auto Spa 43931 907.35 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Fountain Valley Paints,Inc. 43782 350.89 Facilities,Maintenance,Services&Supplies Franchise Tax Board 43783 6.99 Judgments Payable Franklin Covey 43784 103.27 Office Supplies Frys Electronics 43785 10.76 Computers,Software/Hardware Frys Electronics 43932 117.42 Computers,Software/Hardware George Rivera 43871 779.63 Meeting/Training Expense Reimbursement Glens Alignment&Brake Service 43786 110.00 Autos,Trucks&Marine Equipment,Parts,Accessories&Services GMR Transcription 43933 60.00 Professional Services-Transcription Golden State Overnight Delivery Service 43934 304.07 Courier Services Golden State Water Company 43787 200.52 Water Use Golden West Window Service 43788 1,360.00 Facilities,Maintenance,Services&Supplies Golden West Window Service 43935 1,262,00 Facilities,Maintenance,Services&Supplies Grainger,Inc. 43789 1,367.74 Repair&Maintenance Services and/or Supplies Grainger,Inc. 43936 72.33 Repair&Maintenance Services and/or Supplies Graybar Electric Company 43790 1,953.63 Electrical/Electronic Equipment,Parts&Repairs Graybar Electric Company 43937 1,369.07 Electrical/Electronic Equipment,Parts&Repairs GTE.NET,L.L.C.(Verizon Online) 44008 99.99 Telecommunications Haaker Equipment Company 43938 816.55 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Handy Hose Services 43939 572.19 Repair&Maintenance Services and/or Supplies 00 Harrington Industrial Plastics,Inc. 43940 317.01 Repair&Maintenance Services and/or Supplies O HDR Engineering,Inc. 43941 11,185.92 Professional Services/Engineering Design Services 77 Health Dimensions 43791 495.00 Miscellaneous Services Hill Brothers 517 51,486.33 Chemicals,Water/Wastewater Treatment v tQ Home Depot 43942 1,126.13 Miscellaneous Parts and Supplies cD Hub Auto Supply 43943 1,156.13 Autos,Trucks&Marine Equipment,Parts,Accessories&Services c Hughes Associates Inc. 43792 1,800.00 Professional Services/Flow Testing IEEE Institute of Electrical&Electron 43945 182.00 Professional Organizations Meeting/Training/Membership Indiana Child Support Bureau 43794 290.00 Judgments Payable Industrial Distribution Group 43795 26.61 Repair&Maintenance Services and/or Supplies Industrial Fabrics Corp. 43733 29,189.19 Repair&Maintenance Services and/or Supplies Industrial Safety Shoe Co. 43946 160.55 Safety,Security,Health Equipment,Supplies,and Services Industrial Threaded Products,Inc. 43947 1,132.13 Repair&Maintenance Services and/or Supplies Inorganic Ventures,Inc. 43796 143.35 Laboratory Services&Supplies Institute of Business Publications 43948 1,290.00 Books and Publications International Risk Management Inst. 43949 2,967.00 Books and Publications Intl.Union of Oper. Eng.AFL CIO Local 501 43797 5,029.61 Dues Deductions J R Filanc Construction 43739 544,822.20 Construction James D.Ruth 43872 609.82 Meeting/Training Expense Reimbursement James G.Tintle 44019 116.78 Meeting/Training Expense Reimbursement Jamison Engineering Contractors,Inc. 43798 5,454.50 Professional Services/Construction Support Services Jays Catering 43799 626.30 Catering Services Jays Catering 43950 1,252.60 Catering Services JCI Jones Chemicals,Inc. 516 21,769.23 Chemicals,Water/Wastewater Treatment JCI Jones Chemicals,Inc. 519 14,376.35 Chemicals,Water/Wastewater Treatment June Company 43800 1,489.34 Repair&Maintenance Services and/or Supplies Kelly Paper 43951 94.17 Office Supplies Kemira Water Solutions 514 91,282.89 Chemicals,Water/Wastewater Treatment EXHIBIT A fiN210/mm Page 3 of 7 11/17/2011 Claims Paid From 11/01/11 to 11/15/11 Vendor Warrant No. Amount Description Kemira Water Solutions 518 76,821.68 Chemicals,Water/Wastewater Treatment Kiewit Infrastructure West Co. 43886 450,851.00 Construction L.Johnson Painting 43952 2,235.00 Facilities,Maintenance,Services&Supplies Larry R.Crandall 43867 740.59 Meeting/Training Expense Reimbursement Lawson Products,Inc. 43953 133.64 Repair&Maintenance Services and/or Supplies Liberty Mutual Claims 43954 6,999.00 Insurance Liebert Cassidy 43802 55.00 Professional Services/Employee Relations Lillestrand and Associates 43955 739.19 Professional Services Lina Hsiao 44018 638.20 Meeting/Training Expense Reimbursement Mail Dispatch,LLC 43956 317.86 Mail Delivery Service Mainline Information Systems 43734 70,811.13 Computer Applications&Services Mantek 43957 435.03 Miscellaneous Parts and Supplies Marvac Electronics 43804 35.34 Electrical/Electronic Equipment,Parts&Repairs Mass Electric Construction CO 43887 75,600.00 Construction Material Control,Inc. 43958 900.42 Repair&Maintenance Services and/or Supplies Matt Chlor,Inc. 43805 3,949.00 Repair&Maintenance Services and/or Supplies Matt Chlor,Inc. 43959 5,659.51 Repair&Maintenance Services and/or Supplies Maxim Security Systems 43960 7,769.45 Safety,Security,Health Equipment,Supplies,and Services Maximo Utility Working Group(MUWG) 43806 475.00 Professional Organization&Meeting/Training Registration McGladrey&Pullen LLP 43735 29,100.00 Professional Services-Financial Auditing C3 McJunkin Red Man Corporation 43961 16,488.23 Repair&Maintenance Services and/or Supplies O McMaster-Carr Supply Co. 43807 486.91 Repair&Maintenance Services and/or Supplies O McMaster-Carr Supply Co. 43962 617.67 Repair&Maintenance Services and/or Supplies 7C � Mesa Muffler 43808 477.21 Autos,Trucks&Marine Equipment,Parts,Accessories&Services O Michael Asner Consulting 43963 1,440.00 Professional Services Mitchell Instrument Co. 43964 1,381.00 Tools&Supplies � Monjaras&Wismeyer Group,Inc. 43965 826.50 Professional Services-Legal O MSC Industrial Supply Co. 43966 590.12 Repair&Maintenance Services and/or Supplies NACE International 43809 130.00 Professional Organizations Meeting/Training/Membership NATEC International,Inc. 43810 625.00 Professional Organizations Meeting/Training/Membership NATEC International,Inc. 43967 25.00 Professional Organizations Meeting/Training/Membership National Seminars Group 43811 3,400.00 Training Registration National Water Research Institute 43968 2,500.00 Professional Organizations Meeting/Training/Membership Newark Electronics 43812 592.00 Electrical/Electronic Equipment,Parts&Repairs Newport Electronics,Inc. 43969 867.66 Electrical Parts&Supplies Nicholas J.Arhontes 43863 125.76 Meeting/Training Expense Reimbursement Ninyo&Moore 43813 12,108.00 Professional Services/Geotech&Material Testing NRG Engine Services,L.L.C. 43814 1,912.92 Repair&Maintenance Services and/or Supplies OC Media Group,LLC 43970 2,299.00 Notices&Ads OCB Reprographics 43894 14,064.56 Printing/Reprographics Services OCEA 43815 711.75 Dues Deductible Office Depot 43971 1,568.78 Office Supplies OI Analytical 43972 1,625.79 Laboratory Services&Supplies Olin Corporation 43816 19,738.71 Chemicals,Water/Wastewater Treatment Orange County Sanitation District 43873 1,013.97 Petty Cash Expense Orange County Sanitation District 44020 1,786.97 Petty Cash Expense Orange County United Way 43817 40.00 Employee Contributions Oxygen Service Company 43973 1,832.02 Laboratory Services&Supplies Pacific Mechanical Supply 43818 197.00 Repair&Maintenance Services and/or Supplies EXHIBIT A fin/210/mm Page 4 of 7 11/17/2011 Claims Paid From 11101/11 to 11/15/11 Vendor Warrant No. Amount Description Pacific Mechanical Supply 43974 597.22 Repair&Maintenance Services and/or Supplies Pak-Sher 43975 764.69 Miscellaneous Parts and Supplies Parker Supply Company 43976 715.59 Miscellaneous Parts and Supplies Parkhouse Tire,Inc. 43819 286.46 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Parkhouse Tire,Inc. 43977 1,564.02 Autos,Trucks&Marine Equipment,Parts,Accessories&Services PBS&J 43899 5,259.65 Professional Services/Engineering Design Services PC Helps Support,LLC 43820 8,666.00 Professional Services Meeting/Training/Memebership Peace Officers Council of CA 43821 2,254.00 Dues Deductions,Supervisors&Professionals Peak Technologies 43978 467.75 Laboratory Services&Supplies Performance Pipeline Technologies 43822 2,000.00 Professional Services/CCTV Inspection/Sewerline Cleaning Performance Pipeline Technologies 43979 12,280.78 Professional Services/CCTV Inspection/Sewerline Cleaning PL Hawn Company,Inc. 43823 498.00 Repair&Maintenance Services and/or Supplies PL Hawn Company,Inc. 43878 26,308.19 Repair&Maintenance Services and/or Supplies Polydyne,Inc. 515 33,379.33 Chemicals,Water/WastewaterTreatment Polydyne,Inc. 520 21,500.41 Chemicals,Water/WastewaterTreatment Praxair Distribution,Inc. 43980 94.75 Laboratory Services&Supplies Primary Source Office Furnishings,Inc. 43981 6,345.56 Minor Equipment/Furniture&Fixtures Primrose Ice Co.,Inc. 43982 210.00 Water&Ice Services Procare Work Injury Center 43983 6,825.00 Medical Services Propipe Professional Pipe Services 521 13,739.61 Professional Services/CCTV Sewerline Inspections co Prudential Overall Supply 43824 3,473.22 Uniforms O PSOMAS 43825 11,000.00 Computer Applications&Services O Purvi R.Patel 43870 142.24 MeetingfTraining Expense Reimbursement 77 Quinn Power Systems 43826 1,227.23 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Rainbow Disposal Co. 43984 423.01 Waste Disposal Red Wing Shoes 43985 1,363.87 Safety,Security,Health Equipment,Supplies,and Services CD Rodney L.Collins 43866 629.63 Meeting/Training Expense Reimbursement -� Royale Cleaners 43828 175.50 Miscellaneous Services Safety-Kleen 43986 105.12 Repair&Maintenance Services and/or Supplies Sancon Engineering,Inc. 43987 18,452.00 Repair&Maintenance Services and/or Supplies Shabbir S.Basrai 43864 483.31 Meeting/Training Expense Reimbursement Shimmick Construction Co.,Inc. 43879 57,967.00 Construction Smardan Supply Company 43988 1,040.08 Repair&Maintenance Services and/or Supplies So.Cal Gas Company 43989 15,696.26 Utilities Southern California Edison 43736 94,063.98 Utilities Southern California Edison 43990 1,558.69 Utilities Southern California Gas Company 43991 1,735.00 Utilities Sparklett-Dallas 43829 3,534.12 Miscellaneous Services SPX Thermal Product Solutions 43830 16,982.05 Laboratory Instrument and Test Equipment St.Croix Sensory,Inc. 43992 2,185.50 Outside Laboratory Services Stantec Consulting Services,Inc. 43831 7,080.03 Professional Services/Surveying Staples 43993 592.83 Office Supplies Summit Training Source,Inc. 43994 9,530.00 Safety Training Supplies Synagro West,Inc. 43832 6,878.52 Biosolids Management Synagro West,Inc. 43880 681,264.84 Biosolids Management Technisource,Inc. 43995 5,720.00 Professional Services-MS Access Database Content Migration Project TekSystems 43996 2,916.00 Professional Services/Temporary Services Tektronix Service Solutions 43833 122.70 Laboratory Services&Supplies Terra Renewal,L.L.C. 43737 50,831.62 Grit&Screenings Disposal EXHIBIT A fin/2101mm Page 5 of 7 11/17/2011 Claims Paid From 11/01111 to 11/15/11 Vendor Warrant No. Amount Description TestAmerica Ontario 43834 1,074.00 Laboratory Services&Supplies TestAmerica Ontario 43997 1,111.50 Laboratory Services&Supplies The Bank of New York Mellon 43998 1,759.53 Quarterly Service Fee-Asset Administration The Clock Sales and Service Co.,Inc. 43837 306.98 Repair&Maintenance Services and/or Supplies The Integration Works,L.L.C. 43999 1,602.00 Repair&Maintenance Services and/or Supplies Theodore Robins Ford 43835 11.34 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Thomas D.Dodderer 43868 515.82 Meeting/Training Expense Reimbursement Thompson Industrial Supply,Inc. 43836 2,812.16 Repair&Maintenance Services and/or Supplies Time Warner Communications 43838 59.20 Telecommunications T-Mobile 44000 109.99 Telecommunications Tony's Lock&Safe Service&Sales 43839 58.83 Repair&Maintenance Services and/or Supplies Townsend Public Affairs 44001 7,500.00 Professional Services-State Legislative Advocacy Traffic Control Service,Inc. 43840 368.77 Safety,Security,Health Equipment,Supplies,and Services Tropical Plaza Nursery,Inc. 43841 1,012.60 Landscape Maintenance Services Tropical Plaza Nursery,Inc. 44002 12,497.50 Landscape Maintenance Services Truck&Auto Supply,Inc. 43842 448.34 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Tule Ranch/Magan Farms 43881 62,274.22 Biosolids Management TWTelecom Holdings,Inc. 43843 6,454.26 Telecommunications Tyco Valves&Controls LP 43844 2,732.29 Repair&Maintenance Services and/or Supplies UC Regents CPER 44003 145.56 Books&Publications co Ultra Scientific 44004 878.34 Laboratory Services&Supplies O United Parcel Service 43845 71.10 Freight Services O United Parcel Service 44005 76.65 Freight Services 77 United States Plastic Corp. 43846 28.55 Miscellaneous Parts and Supplies 0) Universal Flooring Systems,Inc. 44006 932.00 Facilities,Maintenance,Services&Supplies (D Urban Taco Catering 43847 3,599.60 Catering Services (D US Healthworks Medical Group,PC 43848 50.00 Medical Services N US Peroxide,L.L.C. 43738 27,890.97 Chemicals,Water/Wastewater Treatment US Peroxide,L.L.C. 43882 191,770.88 Chemicals,Water/WastewaterTreatment Valley Power Systems,Inc. 43849 159.02 Repair&Maintenance Services and/or Supplies Verizon California 43850 631.33 Telecommunications Verizon California 44007 1,711.36 Telecommunications Verizon Wireless 43851 1,102.29 Telecommunications Verne's Plumbing 43852 585.95 Plumbing Services&Supplies Verne's Plumbing 43883 28,513.58 Plumbing Services&Supplies Verne's Plumbing 43888 42,885.00 Plumbing Services&Supplies Vortex Corp. 43853 429.90 Repair&Maintenance Services and/or Supplies Vortex Corp. 44009 684.10 Repair&Maintenance Services and/or Supplies Voyager Fleet Systems,Inc. 43854 23,371.42 Autos,Trucks&Marine Equipment,Parts,Accessories&Services VPPPA 44010 450.00 Professional Organizations Meeting/Training/Membership VWR Scientific Products 43855 1,880.76 Laboratory Services&Supplies VWR Scientific Products 44011 5,531.29 Laboratory Services&Supplies Wastewater Technology Trainers 43856 2,080.00 Professional Organizations Meeting/Training/Membership Water Environment Federation 43857 537.00 Professional Organizations Meeting/Training/Membership Waters Corporation 44012 86.03 Laboratory Services&Supplies Waxie Sanitary Supply 44013 1,307.44 Janitor&Household Service&Supplies Weck Laboratories,Inc. 43858 608.00 Laboratory Services&Supplies Wells Fargo Bank 44017 23,729.00 Construction,Retention Westport Apparatus dba Breaker Supply 43859 74.35 Electrical/Electronic Equipment,Parts&Repairs EXHIBIT A fin/210/mm Page 6 of 7 11/17/2011 Claims Paid From 11/01/11 to 11/15/11 Vendor Warrant No. Amount Description Wondries Fleet Group 44014 17,842.45 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Woodruff Spradlin&Smart 43885 59,538.80 Professional Services-Legal Yale/Chase Materials Handling,Inc. 43860 239.86 ElectricaVElectronic Equipment,&Electric Cart Parts&Repairs Yale/Chase Materials Handling,Inc. 44015 267.98 Electrical/Electronic Equipment,&Electric Cart Parts&Repairs Zumwalt Hansen&Associates Inc. 43862 8,749.42 Professional Services-Consultant Biomanagement Survey 1-800-Conference(R) 44016 891.93 Telecommunications Total Accounts Payable-Warrants $ 4,717,383.02 Payroll Disbursements Employee Paychecks 41666 - 41692 $ 18,051.07 Interim Payroll-ARBA(11/01/11) Employee Paychecks 41693 - 41757 90,516.98 Biweekly Payroll(11/02/11) Employee Paychecks 41758 - 41758 650.67 Interim Payroll-Retro(11/01111)* Employee Paychecks 41758 - 41758 195.72 Interim Payroll-Adjust Director pay not included in original pay(11/15/11) Direct Deposit Statements 169660 -169752 34,358.74 Interim Payroll-ARBA(11/01/11) Direct Deposit Statements 169753 -170339 1,396,203.30 Biweekly Payroll(11/02/11) Total Payroll Disbursements $ 1,539,976.48 Check numbers 47924-47987 printed out of order for the next pay date(11116/11). Wire Transfer Payments OCSD Payroll Taxes&Contributions $ 807,466.01 Biweekly Payroll(11/02/11) Intercare Insurance Services 43,420.41 Workers'Compensation Services(11/10/11) CIO Total Wire Transfer Payments $ 850,886.42 0 0 Total Claims Paid 11/01/11 -11115/11 $ 7,108,245.92 a� c0 CD W EXHIBIT A fin/210/mm Page 7 of 7 11/17/2011 Claims Paid From 11/16/11 to 11/30/11 Vendor Warrant No. Amount Description Accounts Payable Warrants A W Chesterton 44220 $ 19,089.86 Repair&Maintenance Services and/or Supplies Abel Scale,Inc. 44043 4,483.40 Repair&Maintenance Services and/or Supplies Absolute Standards,Inc. 44221 955.00 Laboratory Services&Supplies ACCU Sludge 44385 803.66 Laboratory Services&Supplies Accurate Measurement Systems 44386 2,455.54 Repair&Maintenance Services and/or Supplies AccuStandard 44222 138.54 Laboratory Services&Supplies A-Check America,Inc. 44042 689.75 Human Resources Services ACR Systems,Inc. 44223 137.05 Instrument Parts&Supplies ADS LLC 44044 1,980.00 Professional Services/Engineering Design Services AECOM Technical Services,Inc. 44045 17,010.03 Professional Services/Engineering Design Services AECOM USA,Inc. 44022 101,381.09 Professional Services/Engineering Design Services Aerotek 44046 6,259.80 Professional Services/Temporary Services Agilent Technologies,Inc. 44047 4,453.86 Laboratory Services&Supplies Agilent Technologies,Inc. 44224 1,620.69 Laboratory Services&Supplies Agility Services West,Inc. 44268 465.00 Repair&Maintenance Services and/or Supplies Air Liquide America Corp. 44225 723.91 Laboratory Services&Supplies Air Liquide America Specialty Gases LLC 44226 160.30 Laboratory Services&Supplies Airgas Safety,Inc. 44048 6,110.84 Safety,Security,Health Equipment,Supplies,and Services Airgas Safety,Inc. 44227 10,919.59 Safety,Security,Health Equipment,Supplies,and Services co Airgas Safety,Inc. 44387 913.64 Safety,Security,Health Equipment,Supplies,and Services O Airgas West 44228 1,011.52 Repair&Maintenance Services and/or Supplies O Airgas West 44388 1,603.41 Repair&Maintenance Services and/or Supplies 77 -0 Alan's Lawn&Garden Center,Inc. 44049 173.93 Repair&Maintenance Services and/or Supplies 0 ALFA-LAVAL INC. 44050 4,137.86 Repair&Maintenance Services and/or Supplies CQ Alhambra Foundry Co.,Ltd. 44051 7,411.05 Repair&Maintenance Services and/or Supplies O_11 Alhambra Foundry Co,Ltd. 44229 2,456.70 Repair&Maintenance Services and/or Supplies -1h. All American Asphalt 44023 36,594.00 Repair&Maintenance Services and/or Supplies Allen J.White 44372 170.00 Meeting/Training Expense Reimbursement Allied Electronics,Inc. 44052 1,528.31 Electrical/Electronic Equipment,Parts&Repairs Allied Packing&Rubber,Inc. 44230 322.63 Repair&Maintenance Services and/or Supplies Allied Packing&Rubber,Inc. 44389 66.50 Repair&Maintenance Services and/or Supplies American Chemical Society 44053 160.00 Professional Organizations Meeting/Training/Membership American Express 44024 40,269.50 Purchasing Card Program for Miscellaneous Parts and Supplies American Society of Civil Engineers 44054 205.00 Professional Organizations Meeting/Training/Membership AppleOne Employment Service 44055 1,125.00 Professional Services/Temporary Services Applied Industrial Technology 44056 3,387.15 Repair&Maintenance Services and/or Supplies Applied Industrial Technology 44231 12,093.01 Repair&Maintenance Services and/or Supplies Applied Industrial Technology 44390 58.24 Repair&Maintenance Services and/or Supplies Aquatic Biosystems,Inc. 44057 696.00 Laboratory Services&Supplies Arizona Instruments,L.L.C. 44392 1,459.56 Electrical/Electronic Equipment,Parts&Repairs Association of Energy Engineers 44058 185.00 Professional Organization Astech Engineed Products,Inc.#3 44232 15,109.90 Reconciliation Industrial Discharger Program ASTM 44059 30.39 Books and Publications AT&T Long Distance. 44234 38.90 Telecommunications AT&T Mobility 11,L.L.C. 44060 8,417.29 Telecommunications AT&T Universal Biller 44233 118.19 Telecommunications Auma Actuators Inc USA 44393 72.85 Repair&Maintenance Services and/or Supplies Austin Building and Design dba The Austin Company 44376 36,185.24 Professional Services/Engineering Design Services EXHIBIT A fin/210/mm Page 1 of 11 12/6/2011 Claims Paid From 11/16/11 to 11/30/11 Vendor Warrant No. Amount Description Authentic Promotions.Com 44235 4,858.45 Professional Services Awards&Trophies Company 44394 82.35 Awards and Framing Services AWS] 44061 100.00 Professional Services-DOT Program Administration AWSI 44395 218.00 Professional Services-DOT Program Administration B&K Electric Wholesale 44236 154.09 Electrical/Electronic Equipment,Parts&Repairs Battery Specialties 44237 757.09 Batteries,Various Battery Systems,Inc. 44396 162.15 Repair&Maintenance Services and/or Supplies BC Wire Rope&Rigging 44238 43.10 Tools&Supplies BC Wire Rope&Rigging 44397 225.00 Tools&Supplies Beach Wire and Cable 44239 80.05 Telecommunications Bee Man Pest Control,Inc. 44398 175.00 Pest Control Services Bioexpress Corp 44240 115.17 Repair&Maintenance Services and/or Supplies BioMerieux Vitek,Inc. 44241 4,597.52 Laboratory Services&Supplies Biospherical Instruments,Inc. 44063 542.51 Repair&Maintenance Services and/or Supplies Black&Veatch Corporation 44026 69,007.06 Professional Services/Engineering Design Services Black&Veatch Corporation 44377 149,144.60 Professional Services/Engineering Design Services Brea Imperial,Inc. 44399 2,500.00 Miscellaneous Services Brewer,Margaret 44062 3,052.31 Sewer User Refund Brithinee Electric 44064 4,914.85 Electrical/Electronic Equipment,Parts&Repairs Brithinee Electric 44400 5,620.62 Electrical/Electronic Equipment,Parts&Repairs co Brown&Caldwell 44027 308,350.52 Professional Services/Engineering Design Services O Brown&Caldwell 44401 12,162.08 Professional Services/Engineering Design Services O Broker Daltonics Inc 44065 200.45 Laboratory Equipment-Gas Chromatograph -� Broker Daltonics Inc 44242 591.91 Laboratory Equipment-Gas Chromatograph !y Buchalter Nemer 44243 2,520.00 Professional Legal Services Burlington Safety Laboratory of CA,Inc. 44244 259.58 Safety,Security,Health Equipment,Supplies,and Services (D Bush&Associates,Inc. 44066 7,882.00 Professional Services/Surveying Services U1 California Barricade Rentals 44067 7,788.75 Miscellaneous Services California Barricade Rentals 44245 3,365.00 Miscellaneous Services California Department of Fish and Game 44402 224.00 Governmental Agency Fees&Charges California Dept of Child Support 44068 2,021.51 Judgments Payable California Dept of Child Support 44403 1,601.51 Judgments Payable California Recreation Company 44404 3,237.02 Boat Slip Rental-Nerissa Ocean Monitoring Vessel California Relocation Services,Inc. 44069 112.50 Miscellaneous Services-Moving/Relocation California Special District Association 44260 870.00 Professional Organizations Meeting/Training/Membership CALPELRA 44246 345.00 Professional Organizations,and Meeting/Training Registration Cameron Compression Systems 44070 433.76 Repair&Maintenance Services and/or Supplies Carl Warren&Co. 44071 515.06 Professional Services-Workers'Compensation Carol Wafer 44072 542.77 Judgments Payable Carol Wafer 44405 542.77 Judgments Payable Carollo Engineers 44028 73,206.08 Professional Services/Engineering Design Services Catherine M.Biele 44515 567.66 Meeting/Training Expense Reimbursement Centre for Organization Effectiveness 44073 1,550.00 Professional Services Chester Paul Company 44074 378.96 Repair&Maintenance Services and/or Supplies Chris A.Stacklin 44520 200.25 Meeting/Training Expense Reimbursement City of Fountain Valley 44029 50,965.96 Water Use City of Fountain Valley 44247 800.24 Water Use City of Fullerton 44274 45.33 Water Use City of Garden Grove 44248 289.94 Water Use EXHIBIT A fin/210/mm Page 2 of 11 12/6/2011 Claims Paid From 11/16/11 to 11/30/11 Vendor Warrant No. Amount Description City of Huntington Beach 44281 11.08 Water Use City of Newport Beach 44206 917.00 Water Use City of Seal Beach 44328 186.91 Water Use Coastal Ignition and Controls,Inc. 44249 1,333.68 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Compucom Systems,Inc. 44378 182,546.99 Computer Applications&Services Connell Chevrolet\GEO 44075 1,123.64 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Connell Chevrolet\GEO 44250 83.95 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Connell Chevrolet\GEO 44406 29.90 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Consolidated Electrical Distributors 44251 46.52 Electrical/Electronic Equipment,Parts&Repairs Constellation Newenergy Gas Division LLC 44030 53,952.82 Natural Gas Construction Management Services Co.LLC 44031 66,230.32 Professional Services/Consultant Secondary Activated Sludge Consumers Pipe&Supply Co. 44076 1,029.05 Repair&Maintenance Services and/or Supplies Consumers Pipe&Supply Co. 44252 563.75 Repair&Maintenance Services and/or Supplies Controlled Motion Solutions 44253 90.07 Repair&Maintenance Services and/or Supplies Converse Consultants 44407 1,565.00 Professional Services/Professional Services/Materials&Geotechnical Testing Corner Bakery Cafe(CBC) 44077 597.35 Catering Services Corner Bakery Cafe(CBC) 44254 77.51 Catering Services Corner Bakery Cafe(CBC) 44408 65.00 Catering Services Corporate Image Maintenance,Inc. 44078 464.00 Janitor&Household Service&Supplies CORRPRO Companies,Inc. 44255 10,508.50 Professional Services/Temporary Services Go Costa Mesa Sanitary District 44256 171.00 Water Use O County of Orange-Health Care Agency 44415 5,021.25 Governmental Agency Fees&Charges O County of Orange Auditor Controller 44079 975.00 Governmental Agency Fees&Charges -0 County of Orange Auditor Controller 44257 70.00 Governmental Agency Fees&Charges 03 County of Orange Auditor Controller 44258 1,095.00 Governmental Agency Fees&Charges (Q County of Orange Auditor Controller 44409 1,005.00 Governmental Agency Fees&Charges (D County of Orange Auditor Controller 44410 1,050.00 Governmental Agency Fees&Charges 0) County of Orange Auditor Controller 44411 945.00 Governmental Agency Fees&Charges County of Orange Auditor Controller 44412 735.00 Governmental Agency Fees&Charges County of Orange Auditor Controller 44413 705.00 Governmental Agency Fees&Charges County of Orange Auditor Controller 44414 585.00 Governmental Agency Fees&Charges County Wholesale Electric Co. 44259 758.17 Electrical/Electronic Equipment,Parts&Repairs Court Order 44119 2,179.38 Judgments Payable Court Order 44123 150.00 Judgments Payable Court Order 44158 108.00 Judgments Payable Court Order 44203 912.50 Judgments Payable Court Order 44454 2,179.38 Judgments Payable Court Order 44476 108.00 Judgments Payable CR&R,Inc. 44080 1,297.80 Waste Disposal CS-AMSCO 44081 2,502.89 Repair&Maintenance Services and/or Supplies Culligan of Orange County 44082 55.85 Repair&Maintenance Services and/or Supplies CWEA Membership 44083 528.00 Professional Organizations Meeting/Training/Membership CWEA Membership 44261 132.00 Professional Organizations Meeting/Training/Membership CWEA Membership 44416 132.00 Professional Organizations Meeting/Training/Membership Dapper Tire Co. 44417 2,233.31 Autos,Trucks&Marine Equipment,Parts,Accessories&Services David Andrade 44204 132.00 Meeting/Training Expense Reimbursement David Gutoff 44084 495.00 Laboratory Services&Supplies David Wheeler Pest Control,Inc. 44262 1,432.00 Pest Control Services David Wheeler Pest Control,Inc. 44418 1,350.00 Pest Control Services EXHIBIT A fin/2101mm Page 3 of 11 121612011 Claims Paid From 11/16/11 to 11/30/11 Vendor Warrant No. Amount Description David's Tree Service 44085 450.00 Groundskeeping DC Frost Associates,Inc. 44419 5,633.71 Mechanical Parts&Supplies DOB Engineering,Inc. 44263 2,848.88 Professional Services-Advocacy Deaver Manufacturing Co. 44264 265.82 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Desert Pumps&Parts,Inc. 44086 818.95 Repair&Maintenance Services and/or Supplies Desert Pumps&Parts,Inc. 44265 6,088.19 Repair&Maintenance Services and/or Supplies Desert Pumps&Parts,Inc. 44421 93.32 Repair&Maintenance Services and/or Supplies Dickson Company,The 44087 363.00 Sweeping Services DLT&V Systems Engineering,Inc. 44420 897.15 Computer Applications&Services Drake Controls-West,L.L.C. 44088 3,679.38 Electrical/Electronic Equipment,Parts&Repairs Dunn-Edwards Corporation 44089 24.43 Facilities,Maintenance,Services&Supplies Dunn-Edwards Corporation 44266 157.10 Facilities,Maintenance,Services&Supplies Eagle Protection of California 44422 100.00 Safety,Security,Health Equipment,Supplies,and Services Edward M.Torres 44205 125.00 Meeting/Training Expense Reimbursement EHS International,Inc. 44267 170.00 Professional Organizations Meeting/Training/Membership Electrical Power And Controls Inc 44423 1,434.15 Electrical/Electronic Equipment,Parts&Repairs Emerson Process Management,L.L.P. 44424 1,703.83 Repair&Maintenance Services and/or Supplies Employee Benefits Specialists,Inc. 44090 13,927.21 Reimbursed Prepaid Employee Medical&Dependent Care Employee Benefits Specialists,Inc. 44425 13,124.21 Reimbursed Prepaid Employee Medical&Dependent Care Enchanter,Inc. 44091 3,800.00 Vessel Services-Monitoring Vessel Nerissa co Enchanter,Inc. 44426 2,280.00 Vessel Services-Monitoring Vessel Nerissa O Enertech Environmental 44207 121,696.81 Biosolids Management O ENS Resources,Inc. 44427 7,500.00 Professional Services Federal Advocacy -� Environmental Engineering&Contracting 44428 20,000.00 Professional Services/Specialty Course Audits O Environmental Water Solutions,Inc. 44092 11,071.31 Repair&Maintenance Services and/or Supplies Envirosim Associates,Ltd. 44429 1,500.00 Computer Applications&Services (D Ewing Irrigation 44093 348.45 Irrigation Repair&Maintenance Services and/or Supplies -I Ewing Irrigation 44430 23.47 Irrigation Repair&Maintenance Services and/or Supplies Express Lens Lab 44431 2,318.65 Safety,Security,Health Equipment,Supplies,and Services Fedex Corporation 44094 527.73 Freight Services Fedex Corporation 44269 135.23 Freight Services Fedex Corporation 44432 60.78 Freight Services First American Corelogic 44271 605.67 Software Maintenance Agreement Fisher Scientific 44096 62.01 Laboratory Services&Supplies Fisher Scientific 44272 3,204.89 Laboratory Services&Supplies Fishing Boats Unlimited 44097 720.00 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Fleetmatics USA,LLC 44433 151.84 Professional Services-Legal/Employee Relations Flomax Products,Inc. 44098 7,601.48 Electrical/Electronic Equipment,Parts&Repairs Franchise Tax Board 44099 751.19 Judgments Payable Franchise Tax Board 44434 1,658.58 Judgments Payable Franklin Covey 44273 446.14 Office Supplies Franklin Covey 44435 199.39 Office Supplies Frys Electronics 44100 2,163.92 Computers,Software/Hardware Fuller Truck Accessories 44436 1,724.83 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Galco Industrial Electronics 44437 61.79 Electrical/Electronic Equipment,Parts&Repairs Garratt Callahan Company 44438 138.36 Chemicals,Water/Wastewater Treatment Gates Fiberglass Installers 44439 1,215.50 Repair&Maintenance Services and/or Supplies Genesis Technology Solutions Inc. 44440 587.00 Professional Services/CMMS Consultant George Weston Bakeries,Inc. 44101 5,063.52 Reconciliation User Fee Refund Program fin/210lmm Page 4 of 11 EXHIBIT6/20 1 Claims Paid From 11/16/11 to 11/30/11 Vendor Warrant No. Amount Description Golden State Overnight Delivery Service 44441 72.92 Courier Services Golden West Window Service 44275 5,320.00 Facilities,Maintenance,Services&Supplies Grainger,Inc. 44276 10,620.27 Repair&Maintenance Services and/or Supplies Grainger,Inc. 44442 1;925.25 Repair&Maintenance Services and/or Supplies Graybar Electric Company 44102 3,662.84 Electrical/Electronic Equipment,Parts&Repairs Graybar Electric Company 44443 3,668.09 Electrical/Electronic Equipment,Parts&Repairs GTE.NET,L.L.C.(Verizon Online) 44192 99.99 Telecommunications Guarantee Records Management 44103 1,073.15 Professional Services-Document Storage&Shredding Hach c/o Ponton Industries 44277 302.65 Laboratory Services&Supplies Hach Company 44278 2,720.23 Laboratory Services&Supplies Handy Hose Services 44104 1,001.51 Repair&Maintenance Services and/or Supplies Hardy Diagnostics 44444 849.04 Laboratory Services&Supplies Harrington Industrial Plastics,Inc. 44105 7,572.28 Repair&Maintenance Services and/or Supplies Harrington Industrial Plastics,Inc. 44279 4,135.88 Repair&Maintenance Services and/or Supplies Harrington Industrial Plastics,Inc. 44445 5,006.31 Repair&Maintenance Services and/or Supplies Hasler,Inc. 44106 193.95 Postage Meter Rental Hello Direct 44446 372.67 Telephone Headsets Hi Standard Automotive,L.L.C. 44280 2,465.28 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Hill Brothers 526 96,610.06 Chemicals,Water/Wastewater Treatment Home Depot 44107 162.58 Miscellaneous Parts and Supplies W Home Depot 44447 336.23 Miscellaneous Parts and Supplies O Hub Auto Supply 44448 819.05 Autos,Trucks&Marine Equipment,Parts,Accessories&Services O Hyatt Legal Plans 44282 1,748.00 Professional Services-Legal X, -0 IDEXX Distribution,Inc. 44108 4,008.30 Laboratory Services&Supplies O IDEXX Distribution,Inc. 44283 7,111.50 Laboratory Services&Supplies (0 Indiana Child Support Bureau 44109 290.00 Judgments Payable Indiana Child Support Bureau 44449 290.00 Judgments Payable 00 Industrial Fabrics Corp. 44284 4,592.31 Repair&Maintenance Services and/or Supplies Industrial Threaded Products,Inc. 44110 1,496.62 Repair&Maintenance Services and/or Supplies Industrial Threaded Products,Inc. 44450 607.62 Repair&Maintenance Services and/or Supplies Inland Litho 44111 1,373.81 Printing and Delivery Services Inorganic Ventures,Inc. 44451 58.75 Laboratory Services&Supplies Intercare Holdings Insurance Svcs.,Inc. 44112 2,916.67 Workers'Compensation Service International Institute of Municipal Clerks 44452 75.00 Professional Organizations Meeting/Training/Membership Interstate Batteries of Cal Coast 44285 1,486.37 Repair&Maintenance Services and/or Supplies Interstate Batteries of Cal Coast 44453 3,963.64 Repair&Maintenance Services and/or Supplies Intl.Union of Oper.Eng.AFL CIO Local 501 44113 5,029.61 Dues Deductions Intratek Computer,Inc. 44286 2,893.32 Network/Server/Printer Maintenance Services Invensys Systems,Inc. 44114 4,027.74 Electrical/Electronic Equipment,Parts&Repairs Invensys Systems,Inc. 44287 1,629.68 Electrical/Electronic Equipment,Parts&Repairs IPMC c/o Parsons 44032 830,871.00 Professional Services/Temporary Services Irvine Ranch Water District 44115 8.75 Water Use Irvine Ranch Water District 44288 57.61 Water Use J F Shea Construction,Inc. 44038 527,058,51 Construction J R Filanc Construction 44208 26,856.00 Construction J R Filanc Construction 44384 374,847.93 Construction J.F.Shea Construction,Inc. 44367 17,535.54 Construction James L.Burror 44516 323.04 Meeting/Training Expense Reimbursement Jamison Engineering Contractors,Inc. 44116 989.00 Professional Services/Construction Support Services EXHIBIT A fin/210/mm Page 5 of 11 1262011 Claims Paid From 11/16/11 to 11/30111 Vendor Warrant No. Amount Description Jamison Engineering Contractors,Inc. 44379 161,492.69 Professional Services/Construction Support Services JCI Jones Chemicals,Inc. 523 21,824.44 Chemicals,Water/Wastewater Treatment ICI Jones Chemicals,Inc. 528 14,024.72 Chemicals,Water/Wastewater Treatment JCI Jones Chemicals,Inc. 531 34,340.86 Chemicals,Water/Wastewater Treatment Jeffrey L.Armstrong 44370 124.84 Meeting/Training Expense Reimbursement Jensen Instrument Co. 44117 4,674.38 Electrical/Electronic Equipment,Parts&Repairs Johnstone Supply 44118 86.63 Repair&Maintenance Services and/or Supplies Johnstone Supply 44289 302.00 Repair&Maintenance Services and/or Supplies Joseph W.Park,Jr. 44519 1,111.14 Meeting/Training Expense Reimbursement Kanawha Insurance Company 44290 7,225.44 Voluntary Benefits-SSTD Insurance Kasai Consulting 44120 220.00 Professional Organizations Meeting/Training/Membership Kelly Paper 44455 64.42 Office Supplies Kemira Water Solutions 522 112,463.05 Chemicals,Water/Wastewater Treatment Kemira Water Solutions 532 190,580.75 Chemicals,Water/Wastewater Treatment Kiewit Infrastructure West Co. 44217 105,711.25 Construction Kiewit/Mass,A Joint Venture 44218 211,680.90 Construction Kiewit/Mass,A Joint Venture 44219 216,180.22 Construction Kirk Key Interlock Compan 44291 489.62 Repair&Maintenance Services and/or Supplie Kirk Key Interlock Company 44200 135.00 Repair&Maintenance Services and/or Supplies La Habra Plating Co 44121 265.22 Reconciliation Industrial Discharger Prgm W Labware,Inc. 44292 16,642.13 Repair&Maintenance Services and/or Supplie O Labware,Inc. 44456 3,879.00 Repair&Maintenance Services and/or Supplie O LECO Corporation 44293 580.67 Laboratory Services&Supplies _13 Lee&Ro,Inc. 44380 1,434.66 Professional Services/Engineering Design Services Lee&Ro,Inc. 44380 50,316.61 Professional Services/Engineering Design Services Liberty Mutual Claims 44033 25,386.59 Insurance (D Liberty Mutual Claims 44294 10,049.37 Insurance (fl Liebert Cassidy 44122 55.00 Professional Services/Employee Relations M&M Control Service Inc. 44295 4,768.04 Repair&Maintenance Services and/or Supplie Magnolia School District 44124 58.00 Refund Overpayment User Fee Charges Mark S.Boyd 44375 1,346.13 Meeting/Training Expense Reimbursement Mass Electric Construction CO 44039 89,625.78 Construction Maxim Security Systems 44125 215.00 Safety,Security,Health Equipment,Supplies,and Services Maxim Security Systems 44296 331.00 Safety,Security,Health Equipment,Supplies,and Services Mc Fadden-Dale Hardware Co. 44457 391.07 Repair&Maintenance Services and/or Supplies McJunkin Red Man Corporation 44126 24.08 Repair&Maintenance Services and/or Supplies McJunkin Red Man Corporation 44297 309.74 Repair&Maintenance Services and/or Supplies McMaster-Carr Supply Co. 44127 897.46 Repair&Maintenance Services and/or Supplies McMaster-Carr Supply Co. 44298 1,789.96 Repair&Maintenance Services and/or Supplies McMaster-Carr Supply Co. 44458 2,153.56 Repair&Maintenance Services and/or Supplies MCR Technologies,Inc. 44299 4,564.44 Repair&Maintenance Services and/or Supplies Mesa Consolidated Water District 44128 97.80 Water Use Michael Asner Consulting 44129 1,600.00 Professional Services Midway Mfg.&Machining Co. 44130 7,865.75 Repair&Maintenance Services and/or Supplies Midway Mfg.&Machining Co. 44459 13,818.94 Repair&Maintenance Services and/or Supplies Mid-West Associates,Inc. 44300 12,372.40 Repair&Maintenance Services and/or Supplies Miele,Inc. 44131 59.30 Laboratory Services&Supplies Mine Safety Appliance 44460 1,616.25 Electrical/Electronic Equipment,Parts&Repairs Mission Abrasive&Janitorial Supplies 44301 640.43 Janitorial&Household Services&Supplies EXHIBIT A fin/210/mm Page 6 of 11 1202011 Claims Paid From 11/16111 to 11/30111 Vendor Warrant No. Amount Description MTM Recognition Corporation 44132 285.33 Service Awards NACE International 44133 380.00 Professional Organizations Meeting/Training/Membership Neal Supply Co. 44134 415.91 Repair&Maintenance Services and/or Supplies Neal Supply Co. 44302 26.55 Repair&Maintenance Services and/or Supplies Neal Supply Co. 44461 3,828.73 Repair&Maintenance Services and/or Supplies NetworkFleet,Inc. 44303 1,885.44 Software Maintenance Agreement Newark Electronics 44304 950.67 Electrical/Electronic Equipment,Parts&Repairs Ninyo&Moore 44462 20,088.00 Professional Services/Geotech&Material Testing Noren Products 44135 722.73 Repair&Maintenance Services and/or Supplies O.C.Business Journal 44136 58.00 Subscription OCB Reprographics 44391 105.86 Printing/Reprographics Services OCEA 44137 721.50 Dues Deductible OCEA 44463 721.50 Dues Deductible Office Depot 44138 685.61 Office Supplies Office Depot 44464 2,652.80 Office Supplies Olin Corporation 44139 11,805.51 Chemicals,Water/Wastewater Treatment Omega Industrial Supply,Inc. 44305 445.47 Janitor&Household Service&Supplies OneSource Distributors,Inc. 44140 6,833.58 Electrical/Electronic Equipment,Parts&Repairs OneSource Distributors,Inc. 44306 6,196.77 Electrical/Electronic Equipment,Parts&Repairs Orange County Auto Parts 44141 400.74 Truck Supplies 03 Orange County Auto Parts 44465 398.19 Truck Supplies OOrange County Sanitation District 44523 518.96 Petty Cash Expense 0 Orange County United Way 44143 40.00 Employee Contributions T Orange County United Way 44466 40.00 Employee Contributions Orange County Water District 44034 285,019.37 GAP Water OSTS Inc. 44144 480.00 Professional Organizations Meeting/Training/Membership (D N OSTS Inc. 44467 560.00 Professional Organizations Meeting/Training/Membership O Oxygen Service Company 44145 302.34 Laboratory Services&Supplies Oxygen Service Company 44307 1,182.39 Laboratory Services&Supplies Pacific Investment Management 44209 132,119.64 Professional Financial Services Pacific Mechanical Supply 44146 290.53 Repair&Maintenance Services and/or Supplies Pacific Mechanical Supply 44308 1,068.82 Repair&Maintenance Services and/or Supplies Pacific Mechanical Supply 44468 1,095.89 Repair&Maintenance Services and/or Supplies Paragon Plastics Company 44147 113.94 Miscellaneous Parts and Supplies Parker Supply Company 44309 889.97 Miscellaneous Parts and Supplies Parkhouse Tire,Inc. 44148 535.19 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Parkhouse Tire,Inc. 44310 2,452.14 Autos,Trucks&Marine Equipment,Parts,Accessories&Services PARMA 44311 100.00 Professional Organizations Meeting/Training/Membership Paula A.Zeller 44522 208.22 Meeting/Training Expense Reimbursement PC Mall Gov 44149 1,010.27 Software Maintenance Agreement PC Mall Gov 44312 726.49 Software Maintenance Agreement PC Mall Gov 44469 3,226.04 Software Maintenance Agreement PCS Express,Inc. 44150 192.46 Courier Services Peace Officers Council of CA 44151 2,254.00 Dues Deductions,Supervisors&Professionals Peace Officers Council of CA 44470 2,254.00 Dues Deductions,Supervisors&Professionals Peak Technologies 44152 2,218.26 Laboratory Services&Supplies Performance Pipeline Technologies 44313 18,650.31 Professional Services/CCTV Inspection/Sewerline Cleaning Performance Pipeline Technologies 44471 16,158.03 Professional Services/CCTV Inspection/Sewerline Cleaning Perkinelmer Labs 44314 270.52 Laboratory Services&Supplies EXHIBIT A fin/210/mm Page 7 of 11 12/6/2011 Claims Paid From 11/16/11 to 11/30/11 Vendor Warrant No. Amount Description PL Hawn Company,Inc. 44153 614.82 Repair&Maintenance Services and/or Supplies PL Hawn Company,Inc. 44472 517.46 Repair&Maintenance Services and/or Supplies Polydyne,Inc. 524 18,134.66 Chemicals,Water/Wastewater Treatment Polydyne,Inc. 527 85,564.38 Chemicals,Water/Wastewater Treatment Polydyne,Inc. 533 21,394.92 Chemicals,Water/Wastewater Treatment Pongsakdi Cady 44517 821.66 Meeting/Training Expense Reimbursement Power Bros.Machine,Inc. 44154 900.00 Repair&Maintenance Services and/or Supplies PR Electronics,Inc. 44155 1,352.26 Electrical/Electronic Equipment,Parts&Repairs Primrose Ice Co.,Inc. 44315 105.00 Water&Ice Services Primrose Ice Co.,Inc. 44473 105.00 Water&Ice Services Procare Work Injury Center 44156 1,316.00 Medical Services Procare Work Injury Center 44316 219.68 Medical Services Projectline Technical Services,Inc. 44474 2,664.00 Professional Services/Engineering Design Services Projects Partners 44035 34,180.00 Professional Services/Temporary Employment Services Propipe Professional Pipe Services 534 648.45 Professional Services/CCTV Sewerline Inspections Prudential Insurance Company ofAmerica 44210 43,030.79 Benefits Prudential Overall Supply 44157 3,102.95 Uniforms Prudential Overall Supply 44475 2,943.20 Uniforms Q Air-Calif.Div.Pump Engineering 44317 493.84 Repair&Maintenance Services and Supplies Quayle Consulting Inc. 44036 292,217.00 Computer Applications&Services W Quinn Power Systems 44318 511.78 Autos,Trucks&Marine Equipment,Parts,Accessories&Services O Rainbow Disposal Co. 44159 3,493.81 Waste Disposal O Red Wing Shoes 44160 146.54 Safety,Security,Health Equipment,Supplies,and Services Red Wing Shoes 44319 415.67 Safety,Security,Health Equipment,Supplies,and Services !v Reliastar 44320 7,793.26 Voluntary Employee Life&Cancer Insurance Rentacrate,L.L.C. 44321 166.17 Facilities,Maintenance,Services&Supplies O Restek Corp. 44161 1,659.13 Laboratory Services&Supplies Restek Corp. 44322 53.84 Laboratory Services&Supplies Restek Corp. 44477 191.43 Laboratory Services&Supplies RM Automation c/o RM Controls 44323 208.58 Paper&Office Supplies Roberto's Auto Trim Shop 44324 293.49 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Ronald L.Wade 44521 290.72 Meeting/Training Expense Reimbursement Royale Cleaners 44162 56.80 Miscellaneous Services Royale Cleaners 44478 344.90 Miscellaneous Services RPM Electric Motors 44479 4,010.63 Repair&Maintenance Services and/or Supplies RSA Soil Products 44163 2,251.13 Miscellaneous Parts and Supplies Ruben Gomez 44518 809.72 Meeting/Training Expense Reimbursement Russell Sigler,Inc.dba Sigler Wholesale 44164 2,629.10 Electrical/Electronic Equipment,Parts&Repairs Rutan&Tucker,L.L.P. 44480 56.00 Legal Services Sachs Electric Company 44040 36,570.13 Professional Services/Central Generation Automation Safety Environmental Consulting 44165 315.00 Safety,Security,Health Equipment,Supplies,and Services San Diego/Orange Fluid System Technologies,Inc. 44166 4,789.39 Repair&Maintenance Services and/or Supplies San Diego/Orange Fluid System Technologies,Inc. 44325 4,587.93 Repair&Maintenance Services and/or Supplies San Diego/Orange Fluid System Technologies,Inc. 44481 9,160.21 Repair&Maintenance Services and/or Supplies Sancon Engineering,Inc. 44482 21,856.50 Repair&Maintenance Services and/or Supplies Santa Ana Reg.Water Quality Control 44524 2,771.00 Governmental Agency Fees&Charges SCAP 44326 70.00 Professional Organizations Meeting/Training/Membership Dues Schwing Bioset 525 4,825.76 Repair&Maintenance Services and/or Supplies Schwing Bioset 529 14,070.32 Repair&Maintenance Services and/or Supplies EXHIBIT A finI210lmm Page 8 of 11 12/6/2011 Claims Paid From 11/16/11 to 11/30/11 Vendor Warrant No. Amount Description Schwing Bioset 535 8,755.41 Repair&Maintenance Services and/or Supplies Science Applications Intl.Corp. 44483 2,280.00 Professional Services/Engineering Design Services Scientific Refrigeration 44484 1,280.50 Repair&Maintenance Services and/or Supplies Sea Bird Electronics,Inc. 44167 1,325.00 Electrical/Electronic Equipment,Parts&Repairs Securitas Security Services USA,Inc. 44211 31,028.74 Safety,Security,Health Equipment,Supplies,and Services Seton Name Plate 44168 403.35 Signage Supplies Seton Name Plate 44485 4.50 Signage Supplies Shamrock Supply Co.,Inc. 44169 2,863.60 Repair&Maintenance Services and/or Supplies Shamrock Supply Co.,Inc. 44329 3,277.43 Repair&Maintenance Services and/or Supplies Shepard Brothers,Inc. 44330 6,126.63 Chemicals,Water/Wastewater Treatment Sherwin-Williams Company 44170 374.26 Painting Services and Supplies Shureluck Sales&Engineering 44171 2,313.59 Repair&Maintenance Services and/or Supplies Shureluck Sales&Engineering 44331 1,937.10 Repair&Maintenance Services and/or Supplies Siemens Energy,Inc. 44212 27,036.57 Repair&Maintenance Services and/or Supplies Siemens Industry Inc 44172 145.46 Tools&Supplies Siemens Water Technologies Corp. 44332 1,336.15 Repair&Maintenance Services and/or Supplies Siemens Water Technologies Corp. 44486 67.51 Repair&Maintenance Services and/or Supplies Sigma-Aldrich,Inc. 44333 222.70 Laboratory Services&Supplies Smith Pipe&Supply,Inc. 44334 161.08 Facilities,Maintenance,Services&Supplies So.Cal Gas Company 44335 1,716.32 Utilities co South Coast Environmental Co. 44327 6,747.11 Professional Services-Air Quality Monitoring O Southern California Edison 44213 319,960.78 Utilities 0 Southern Counties Lubricants 44173 4,749.83 Fuel and Lubricants -0 Southland Electrical Supply Co.,Inc. 44336 1,850.00 Electrical Parts&Supplies lv Southland Envelope Company,Inc. 44337 634.43 Office Supplies tQ Sparling Instruments,Inc. 44174 4,289.96 Instrument Parts&Supplies tD N Sparling Instruments,Inc. 44487 3,743.39 Instrument Parts&Supplies N SPEX Certiprep,Inc. 44338 727.82 Laboratory Services&Supplies St.Croix Sensory,Inc. 44339 328.80 Outside Laboratory Services Stantec Consulting Services,Inc. 44488 17,425.00 Professional Services/Surveying Staples 44175 480.35 Office Supplies Staples 44340 283.14 Office Supplies State Chemical Mfg Co. 44489 175.48 Janitorial Supplies Stephen M.Markus 44371 170.00 Meeting/Training Expense Reimbursement Summit Steel 44490 3,746.50 Repair&Maintenance Services and/or Supplies Sunset Industrial Parts 44176 12,218.23 Repair&Maintenance Services and/or Supplies Sunset Industrial Parts 44341 73.27 Repair&Maintenance Services and/or Supplies Sunset Industrial Parts 44491 310.16 Repair&Maintenance Services and/or Supplies Systea Scientific,L.L.C. 44492 162.08 Laboratory Services&Supplies Technisource,Inc. 44178 1,430.00 Professional Services-MS Access Database Content Migration Project Technisource,Inc. 44493 780.00 Professional Services-MS Access Database Content Migration Project TekSystems 44179 1,458.00 Professional Services/Temporary Services Tektronix Service Solutions 44494 122.92 Laboratory Services&Supplies Terra Renewal,L.L.C. 44381 54,447.95 Grit&Screenings Disposal TestAmerica Ontario 44342 4,084.00 Laboratory Services&Supplies Tetra Tech,Inc. 44495 1,958.33 Professional Services/Engineering Design ServicesS The Boeing Company 44025 269,178.84 Reconciliation User Fee Refund Program The Fire X-Tinguisher Service Co. 44095 710.83 Safety,Security,Health Equipment,Supplies,and Services The Fire X-Tinguisher Service Co. 44270 185.00 Safety,Security,Health Equipment,Supplies,and Services EXHIBIT A fiN210/mm Page 9 of 11 12/6i201 i Claims Paid From 11/16/11 to 11/30/11 Vendor Warrant No. Amount Description The Orange County Register 44142 1,196.00 Notices&Ads The Standard Insurance Company 44343 2,546.15 Disability Insurance The Training Clinic 44349 8,152.70 Professional Organizations Meeting/Training/Membership The Walking Man,Inc. 44344 385.00 Miscellaneous Services Thompson Industrial Supply,Inc. 44180 11,354.15 Repair&Maintenance Services and/or Supplies Thompson hndustrial Supply,Inc. 44345 10,081.55 Repair&Maintenance Services and/or Supplies Thompson Industrial Supply,Inc. 44496 2,423.31 Repair&Maintenance Services and/or Supplies Tiano Construction 44346 5,250.00 Facilities,Maintenance,Services&Supplies Time Warner Communications 44497 59.20 Telecommunications Titus Industrial Group,Inc. 44347 2,491.36 Repair&Maintenance Services and/or Supplies Tony's Lock&Safe Service&Sales 44181 270.88 Repair&Maintenance Services and/or Supplies Tony's Lock&Safe Service&Sales 44498 37.71 Repair&Maintenance Services and/or Supplies Toshiba International Corp. 44348 300.00 Electrical/Electronic Equipment,Parts&Repairs Toshiba International Corp. 44499 300.00 Electrical/Electronic Equipment,Parts&Repairs Total-Western,Inc. 44182 3,240.48 Repair&Maintenance Services and/or Supplies Traffic Control Service,Inc. 44183 224.01 Safety,Security,Health Equipment,Supplies,and Services Tropical Plaza Nursery,Inc. 44184 1,148.00 Landscape Maintenance Services Tropical Plaza Nursery,Inc. 44500 12,497.50 Landscape Maintenance Services Truck&Auto Supply,Inc. 44185 74.76 Autos,Trucks&Marine Equipment,Parts,Accessories&Services Truck&Auto Supply,Inc. 44350 110.40 Autos,Trucks&Marine Equipment,Parts,Accessories&Services co Tule Ranch/Magan Farms 44037 183,413.88 Biosolids Management O Tule Ranch/Magan Farms 44214 173,099.16 Biosolids Management O Tustin,City of Water Service 44177 2,403.20 Reconciliation Industrial Discharger Prgm U S Bank 44351 4,000.00 Annual COP Administrative Fee O Ultra Scientific 44352 224.20 Laboratory Services&Supplies Ultra Scientific 44501 458.17 Laboratory Services&Supplies CD N Underground Service Alert of So.Calif 44186 1,345.50 Professional Services-Dig Alert Notification Service W Union Bank of California 44353 905.24 Banking Services Union Bank of California 44368 922.92 Construction,Retention Union Bank of California 44502 1,978.00 Annual Administrative Fee for Series 2007A Certificates of Participation Union Bank of California Escrow 44041 27,739.93 Construction,Retention United Parcel Service 44187 43.51 Freight Services United Parcel Service 44354 30.48 Freight Services United Parcel Service 44354 266.44 Freight Services United Parcel Service 44503 61.44 Freight Services Univar USA Inc 530 12,412.76 Chemicals,Water/Wastewater Treatment UPS Ground Freight,Inc. 44504 1,649.19 Freight Services US Peroxide,L.L.C. 44215 193,797.47 Chemicals,Water/Wastewater Treatment US Peroxide,L.L.C. 44382 60,483.33 Chemicals,Water/Wastewater Treatment USA Mobility Wireless,Inc. 44188 415.47 Telecommunications USC 44355 17,951.85 Professional Services/Surveying Valin Corporation 44190 2,050.11 Repair&Maintenance Services and/or Supplies Valin Corporation 44505 1,858.06 Repair&Maintenance Services and/or Supplies Vapex Products,Inc. 44191 4,420.36 Electrical/Electronic Equipment,Parts&Repairs Verizon California 44506 42.43 Telecommunications Verne's Plumbing 44193 70.00 Plumbing Services&Supplies Verne's Plumbing 44507 1,994.45 Plumbing Services&Supplies Vision Financial Corporation 44356 1,118.32 Employee Voluntary Benefits Vision Internet Providers,Inc 44194 16,758.00 Professional Services/Web Design Services EXHIBIT A fin/210/mm Page 10 of 11 1202011 Claims Paid From 11/16/11 to 11/30/11 Vendor Warrant No. Amount Description Vortex Corp. 44195 1,222.00 Repair&Maintenance Services and/or Supplies Vortex Corp. 44357 449.95 Repair&Maintenance Services and/or Supplies Vortex Corp. 44508 2,688.60 Repair&Maintenance Services and/or Supplies Vuong,Phong 44189 908.75 Sewer User Refund VWR Scientific Products 44196 3,272.29 Laboratory Services&Supplies VWR Scientific Products 44358 1,413.38 Laboratory Services&Supplies VWR Scientific Products 44509 1,274.47 Laboratory Services&Supplies Water Education Foundation 44360 201.00 Professional Organization&Meeting/Training Registration Water Environment Federation 44197 292.00 Professional Organizations Meeting/Training/Membership Water Environment Federation 44510 399.00 Professional Organizations Meeting/Training/Membership Water Environment Research Foundation 44216 81,328.00 Capital Research Project Charter-(Trace Organic Chemicals) Waters Corporation 44361 2,959.72 Laboratory Services&Supplies Waters Corporation 44511 387.90 Laboratory Services&Supplies Waxie Sanitary Supply 44198 639.92 Janitor&Household Service&Supplies Waxie Sanitary Supply 44362 300.44 janitor&Household Service&Supplies Wayne Perry Incorporated 44359 1,500.00 Refund Permit Renewal Fee Wells Fargo Bank Esc 80556300 Kiewit 44369 5,563.75 Construction,Retention Wells Fargo Bank Escrow 23518600 44373 23,520.10 Construction,Retention Wells Fargo Bank Escrow 23861100 Kiewit 44374 10,870.00 Construction,Retention Weston Solutions,Inc. 44383 51,681.00 Laboratory Services&Supplies W Westport Apparatus dba Breaker Supply 44199 52.80 Electrical/Electronic Equipment,Parts&Repairs O WetLabs,Inc. 44512 1,270.00 Electrical/Electronic Equipment,Parts&Repairs O Xerox Corporation 44201 106.98 Computers,Software/Hardware&Managed Services Xpedx,An International Paper Company 44202 1,798.67 Miscellaneous Supplies 0) Xyon Business Solutions,Inc. 44363 6,400.00 Professional Services/Temporary Services 0a Xyon Business Solutions,Inc. 44513 4,000.00 Professional Services/Temporary Services (D N Yale/Chase Materials Handling,Inc. 44514 194.79 Electrical/Electronic Equipment,&Electric Cart Parts&Repairs �i 1-800-Conference(R) 44364 1,335.52 Telecommunications 24 Hour Fire Protection,Inc. 44365 1,500.00 Repair&Maintenance Services and/or Supplies 41mprint Inc. 44366 136.82 Printing/Reprographics Services-Outreach Program Total Accounts Payable-Warrants $ 7,945,896.59 Payroll Disbursements Employee Paychecks 47924 - 47987 $ 103,435.19 Biweekly Payroll(11/16/11)* Employee Paychecks 47989 - 48044 97,535.95 Biweekly Payroll(11/30/11) Employee Paychecks 48045 - 48062 18,337.04 Interim Payroll-Retro(11/29/11) Direct Deposit Statements 212236 -212824 1,413,778.39 Biweekly Payroll(11/16/11) Direct Deposit Statements 211666 -212235 1,477,795.87 Biweekly Payroll(11/30/11) Total Payroll Disbursements $ 3,110,882.44 *Check number 47988 printed out of order and used in prior period(11/15111). Wire Transfer Payments OCSD Payroll Taxes&Contributions $ 1,605,941.77 Biweekly Payroll(11/02/11) Total Wire Transfer Payments $ 1,605,941.77 Total Claims Paid 11/16/11 -11/30111 $ 12,662,720.80 EXHIBIT A fin/210/mm Page 11 of 11 12/8/2011 Orange County Sanitation District MINUTES BOARD MEETING November 16, 2011 o � � Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 i r i i i 11/16/11 Minutes of Board Meeting Page 1 of 7 f i Book Page 25 i I ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on November 16, 2011, at 6:30 p.m., in the Administration Building. Following the invocation and Pledge of Allegiance, a quorum was declared present by the Clerk of the Board as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Larry Crandall, Chair Steve Nagel X Troy Edgar, Vice Chair Ken Stephens X John Anderson Jim Winder X Tom Beamish Rose Espinoza X Joe Carchio Matthew Harper X Bill Dalton Andrew Do X Jon Dumitru Denis Bilodeau X James M. Ferryman Bob Ooten X Michael Levitt Gordon Shanks X Jeffrey Lalloway Steven Choi X Roy Moore Ron Garcia X Prakash Narain Doug Bailey X Joy Neugebauer Al Krippner X Janet Nguyen Shawn Nelson X John Nielsen Jerry Amante X Sharon Quirk-Silva Pat McKinley X Brad Reese Robert Fauteux X Steven Rosansky Nancy Gardner X David Shawver Carol Warren A Harry Sidhu Gail Eastman X Fred Smith Steve Berry i X Sal Tinajero David Benavides X Constance Underhill Joseph Aguirre X Mark Waldman Steven Hwangbo i X John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of I Facilities Support Services; Ed Torres, Director of Operations and Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Maria Ayala, Clerk of the Board; Lilia Kovac, Associate Clerk of the Board; Cindie Ambrose; Shelly Durieux; Dean Fisher; Norbert Gaia; Michael Gold; Laura Maravilla; Sonja Morgan; Alex Shaaban; Rob Thompson; and Paula Zeller. i OTHERS PRESENT: Brad Hogin, General Counsel; Bob Ooten; and Denis Bilodeau. 11/16/11 Minutes of Board Meeting Page 2 of 7 i Book Page 26 PUBLIC COMMENTS: None. REPORTS: Chair Crandall did not provide a report. General Manager, Jim Ruth, reported that the Sanitation District has received an offer for the Doig Street property. He will return with further information for the Board at a later time. The escrow process is underway for the sale of the Kern County property. Mr. Ruth encouraged the Board to review the Capital Improvement Program report that was recently distributed. CLAIMS: 1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 10/15/11 10/31/11 Totals $7,809,417.06 $10,316,912.48 Directors Dalton, Nguyen, and Nielsen abstained from discussion and voting on all warrants pursuant to California Government Code Section 84308. CONSENT CALENDAR: k 2. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the Special Board Meeting held on October 19, 2011, and the Regular Board Meeting held on October 26, 2011. 3. MOVED SECONDED, AND DULY CARRIED: Authorize the General Manager to f execute a Confidentiality and Non-Disclosure Agreement with Golden State Water Company. i i f STEERING COMMITTEE: k i 4. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the October 26, 2011 , Steering Committee meeting. i i 11/16/11 Minutes of Board Meeting Page 3 of 7 f I Book Page 27 i i Bob Ghirelli, Assistant General Manager, reported on the updates that were made to the new plan. 5. A. MOVED, SECONDED, AND DULY CARRIED: Approve the Five-Year Strategic Plan dated November 2011; and, B. Direct staff to implement the goals and levels of service contained in the Plan. OPERATIONS COMMITTEE: 6. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the November 2, 2011, Operations Committee Meeting. 7. A. MOVED, SECONDED, AND DULY CARRIED: Approve Plans and Specifications for CenGen Cooling Water System Replacement, Project No. J-109, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1, 2, 3, and 4 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to Stanek Constructors, Inc. for CenGen Cooling Water System Replacement, Project No. J-109, for a total amount not to exceed $5,658,000; and, E. Approve a contingency of $452,640 (8%). 8. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Consultant Services Agreement with Malcolm Pirnie, The Water Division of ARCADIS, Inc. (Malcolm Pirnie) to provide construction support services for CenGen Cooling Water System Replacement, Project No. J- r 109, for an amount not to exceed $660,168; and, B. Approve a contingency of $99,025 (15%). i f 9. A. MOVED, SECONDED, AND DULY CARRIED: Approve a budget increase f of $263,000 for Fall Protection Improvements at Plant Nos. 1 and 2, Project i I No. J-123, for a total budget of $3,662,000; and, f B. Approve plans and specifications; and, i i C. Authorize staff to advertise Invitations for Bid and solicit bids. i i i f i F 11/16/11 Minutes of Board Meeting Page 4 of 7 Book Page 28 10. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Design Services Agreement with Carollo Engineers for engineering design services for Plant Water System Rehabilitation at Plant No. 2, Project P2-101, for an amount not to exceed $471,975; and, B. Approve a contingency of $70,796 (15%). 11. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with HDR Inc. for engineering support services during construction of Project No. P1-101, Sludge Dewatering and Odor Control at Plant No. 1. 12. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with MWH Americas, Inc. for engineering support services during construction of Solids Thickening and Processing Upgrades, Job No. P2-89. 13. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Design Services Agreement with Dudek for Southwest Costa Mesa Trunk, Project No. 6-19, providing for engineering design services for an amount not to exceed $884,025; and, B. Approve a contingency of $132,604 (15%). 14. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Design Services Agreement with HH Fremer Architects, Inc. to provide architectural and engineering design services for Operations Center Entrance and Building Repairs, Project No. J-122, for an amount not to exceed $187,800; and, B. Approve a contingency of $28,170 (15%). Note: Director Quirk-Silva departed the meeting at 6:40 p.m. NON-CONSENT ITEMS: I Brad Hogin, General Counsel, reported on how he followed the incorrect procedure for a closed session item at the September Board Meeting. The following item is a result of the erroneous action taken at the prior Board Meeting. f i 15. A. MOVED, SECONDED, AND DULY CARRIED: Determine that corrective action is necessary relating to the prior Board action taken in closed session on September 28, 2011 approving labor contracts for the Executive Management Team, the Managers Group, and the Confidential Employees Group. f I Directors Nguyen and Lalloway stated that they were not present during the vote of this particular item during the September Board Meeting. f 11/16/11 Minutes of Board Meeting Page 5 of 7 i I C Book Page 29 i I B. MOVED, SECONDED, AND DULY CARRIED: Rescind the prior Board action taken in closed session on September 28, 2011 approving labor contracts for the Executive Management Team, the Managers Group, and the Confidential Employees Group. Note: Director Tinajero joined the meeting at 6:40 p.m. Mr. Ruth provided the Board with a brief overview of the following resolutions. C. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11-17 to Approve wage and benefit changes for Orange County Sanitation District (District) managers and retroactively apply the salary increases effective the first pay period in July 2011. The proposed salary increase is projected to be up to $53,000 over this one-year period. Directors Carchio, Dumitru, Edgar, Lalloway, Nguyen, Rosansky, and Tinajero opposed. D. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11-18 to Approve wage and benefit adjustments for Orange County Sanitation District (District) confidential employees. The proposed salary and leave increase is projected to be up to $35,600 over the two year period. Directors Carchio, Dumitru, Edgar, Lalloway, Nguyen, Rosansky, and Tinajero opposed. E. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11-19 to Approve salary adjustments for applicable Orange County Sanitation District (OCSD) Executive Management Team (EMT) members. Directors Carchio, Dumitru, Edgar, Lalloway, Nguyen, Rosansky, and Tinajero opposed. i CLOSED SESSION: f CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(b) Convene in closed session, if necessary. The Board convened in closed session at 7:29 p.m. to discuss three items. Confidential I Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official j Book of Confidential Minutes of Board and Committee Closed Meetings. 11/16/11 Minutes of Board Meeting Page 6 of 7 f Book Page 30 RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 7:40 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED ,IN CLOSED SESSION: The Board voted to deny the Vallejo Government Tort Claim. Director Rosansky recused himself from the Closed Session at the time the Vallejo Claim was presented and voted on. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: i The Board of Directors suggested that the following issues be considered to be brought to the Board as action and/or discussion items at a later date: Evaluation of General Counsel; Updated Code of Conduct; and a policy to require voting for all labor agreements to take place in open session. ADJOURNMENT: The Chair declared the meeting adjourned at 7:41 p.m. until the next regular Meeting on December 21, 2011, at 6:30 p.m. f Ma is E. AyalaK�d�� Cle k of the Board i E f i i i i I r t [i I i 11/16/11 Minutes of Board Meeting Page 7 of 7 I I Book Page 31 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 12/21/11 AGENDA REPORT Item Number Item Number 3 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Maria E. Ayala, Clerk of the Board SUBJECT: CHANGES TO 2012 REGULAR BOARD MEETING & OPERATIONS COMMITTEE MEETING DATES GENERAL MANAGER'S RECOMMENDATION A. Approve changing the Regular Board Meeting date from Wednesday, December 26, 2012 to Wednesday, December 19, 2012 (due to the Christmas Holiday); and B. Approve changing the Regular Operations Committee Meeting date from Wednesday, July 4, 2012 to Wednesday, August 1, 2012 (due to the Independence Day Holiday). SUMMARY The Board of Directors has established the fourth Wednesday of the month at 6:30 p.m. for the Regular Board Meetings, and the first Wednesday of the month at 5:00 p.m. for the Regular Operations Committee Meetings. In 2012, there are two conflicts: (1) Christmas holiday on December 24-25, 2012; and, (2) Independence Day Holiday on July 4, 2012. When these conflicts arise with the meeting schedules, the Board of Directors takes under consideration meeting on the third Wednesday of the month at 6:30 p.m.; Committee meetings are rescheduled accordingly. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A ATTACHMENTS 2012 Calendar http://sharepointtgm/board/Published Board Agenda Packages/04.00-AR 2012 Meeting Calendar.docx Revised: 8/10/98 Page 1 Book Page 32 2012 COMMITTEE/BOARD CALENDAR S M T W T F S S M T W T F S S M T W T F S 31 2 3 4 1 2 3 1 2; 3 4 5 6 7 5 6 7 9 10 11 4 5 6 8 9 10 8 9 10 11 12 13 14 12 13;', 14 15 16 17 18 11 12 13 15 16 17 15 16 17 18 19 20 21 19 20 21 23 24 25 18 19 20 21 22 23 24 22 23 24 25 27 28 26 27 28 29 25 26 27 29 30 31 29 30 31 Fri S M T W T F S S M T W T F S S M T W T F S 1 2 3 5 6 7 1 3 4 5 1 2 8 9 10 12 13 14 6 7 8 10 11 12 3 4 5 7 8 9 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 14 15 16 22 23 24 26 27 28 20 21 22 24 25 26 17 18 19 20 21 22 23 29 30 27 28__.' 29 30 31 24 25 26 28 29 30 S M T W T F S S M T W T F S S M T INT F S 1 2 3 4:;.`` 5 6 7 2 3 4 1 8 9 10 12 13 14 5 6 7 8 9 10 11 2 3 .' 4 6 7 8 15 16 17 18 19 20 21 12 13 14 15 16 17 18 9 10 11 13 14 15 22 23 24 26 27 28 19 20 21 23 24 25 16 17 L25 19 20 21 22 29 30 31 26 27 28 29 30 31 23 24 27 28 29 30 I S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 1 2 4 5 6 4 5 6 8 9 10 2 3 4 6 7 8 7 8 9 11 12 13 11 12 13 15 16 17 9 10 11 13 14 15 j 14 15 16 17 18 19 20 18 19 20 21 22 231 ; 24 16 17 18 20 21 22 777 21 22 23 25 26 27 25 26 27 29 30 23 245 ,; 26 27 28 29 28 29 30 31 30 31 f Steering/Board(Blue) Operations(Red) Administration(Green) OCSD Holidays Book Page 33 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 12/21/11 AGENDA REPORT Item Number Item Number 4 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager Project Manager: Jim Burror, Engineering Supervisor SUBJECT: PHASE 2 OF THE SANTA ANA RIVER LEVEE REPAIRS BITTER POINT FORCE MAIN REHABILITATION, CONTRACT NO. 5-58 GENERAL MANAGER'S RECOMMENDATION A. Consider, receive, and file the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for Phase 2 of the Santa Ana River Levee Repair Project for the Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58, prepared by Environmental Science Associates; B. Adopt Resolution No. OCSD 11-XX, making certain findings and adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program pursuant to the California Environmental Quality Act. SUMMARY Phase 2 of the Santa Ana River Levee Repair Project (Phase 2 Project) will complete repairs to the Santa Ana River levees near Treatment Plant No. 2 that were damaged as a result of the tunneling operations performed for the Newport Trunk Sewer and Force Mains Replacement Project (Original Project). The purpose of the Original Project was to build an additional pipeline connection from the Bitter Point Pump Station to Treatment Plant No. 2, in order to improve the reliability of the Orange County Sanitation District's (Sanitation District) force main systems in the City of Newport Beach. In November 2010, the Sanitation District completed Phase 1 of the levee repairs under an emergency permit from the California Coastal Commission. This Phase 2 Project will complete the repairs to the damaged levees and restore the levees to their pre- Original Project condition as required by the County of Orange and the United States Army Corps of Engineers. Pursuant to CEQA, a Mitigated Negative Declaration (MND) was prepared because the Phase 2 Project, with incorporated mitigation, cannot or will not have a significant effect on the environment. 1 of 3 Book Page 34 PRIOR COMMITTEE/BOARD ACTIONS September 2010 — Approved a budget increase of $5,506,800 for the Original Project; and adopted Resolution No. OCSD 10-16 Authorizing Emergency Repairs to the Santa Ana River Levees. August 2008 — Awarded a contract with Mladen Buntich Construction Co. for the construction of the Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract 5-58, for a total amount not to exceed $18,512,931 . July 2008 — Approved a Professional Consultant Services Agreement with Black & Veatch Corporation for Construction Support Services for an amount not to exceed $973,463. April 2007 - Approved Amendment No. 1 to the Professional Design Services Agreement with Black & Veatch Corporation for an additional amount of $120,082, increasing the total PSA contract to an amount not to exceed $1,138,989. April 2007 - Authorized staff to commence negotiations with Black & Veatch Corporation for support services during the construction; commissioning, and closeout phases of Contract No. 5-58. December 2003 - Approved Professional Design Services Agreement with Black & Veatch Corporation for an amount not to exceed $1,018,907. ADDITIONAL INFORMATION Mladen Buntich Construction Co., Inc. was awarded a construction contract for the Original Project. The Original Project was to build a pipeline from Bitter Point Pump Station to Treatment Plant No. 2. A portion of the contract work included a tunnel section of pipeline. The soil above this tunneled section of pipeline settled and created voids in the soil along the alignment, including in the Santa Ana River and on the levees. The soil settlement posed a risk to the levee system. Portions of the levees needed to be repaired as soon as possible to mitigate catastrophic risks, prior to the coming rainy season. The Sanitation District declared an emergency in September 2010. The emergency repairs were subject to review and approval by the California Coastal Commission. The California Coastal Commission staff limited the emergency work to only the portion that would eliminate an immediate risk of a levee failure. They did not allow the Sanitation District to restore the levees to pre-Sanitation District Original Project conditions. The concept of a necessary second phase to the levee repairs was presented to the Board of Directors (Board) along with the award of the initial emergency repairs in 2010. This MND is for Phase 2 of the repairs and will restore the levees to the pre-Original Project condition. Responsibility for the cost to repair the damages is still under dispute. The Sanitation District continues to pursue cost recovery for these incurred costs. 2 of 3 Book Page 35 CEQA Pursuant to CEQA, an Initial Study analyzing the Project's potential environmental impacts was prepared. Based on the Initial Study, it was determined that all of the Project's potential environmental impacts can be mitigated to a level of less than significance. On this basis, an MND and Mitigation Monitoring Program have been prepared. The Draft MND was submitted to the State Clearinghouse for a 30-day comment period. The Sanitation District received comments on the Draft Initial Study/ MND, which is attached as Appendix A to the MND. Responses to comments have also been included in Appendix A to the MND. The proposed Resolution making CEQA findings and adopting the MND and Mitigation Monitoring and Reporting Program is attached for the Board's consideration and approval. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A Date of Approval Contract Amount Contingency f N/A N/A N/A ATTACHMENT Exhibit A: OCSD Resolution No. 11-XX JB:sa:gc i f I I I I f f i i i I i f 3of3 Book Page 36 RESOLUTION NO. OCSD 11-20 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM FOR PHASE 2 OF THE SANTA ANA RIVER LEVEE REPAIR PROJECT FOR THE NEWPORT TRUNK SEWER AND FORCE MAINS REPLACEMENT PROJECT (CONTRACT NO. 5-58) WHEREAS, the Board of Directors of the Orange County Sanitation District ("District") certified the Final Environmental Impact Report (FEIR) for the Replacement of the Newport Trunk Sewer and Force Mains Project, Contract No. 5-58 (the "Project") on April 27, 2005; and WHEREAS, on April 28, 2005, a Notice of Determination was filed with the State Clearinghouse for the Project FEIR; and WHEREAS, during the construction of the Project, microtunneling operations created settlement in the soil and damage to the Santa Ana River levees and other areas along the Project alignment; and WHEREAS, in September 2010, the District declared an emergency, and completed repairs required to eliminate an immediate risk of a levee failure; and WHEREAS, the California Coastal Commission's approval for emergency repairs was limited to only that portion of work that would eliminate an immediate risk of levee failures ("Phase 1"); WHEREAS, the District needs to complete all repairs to the damaged levees near the District's Treatment Plant No. 2 in order to restore the levees to their pre- j Project condition as required by the County of Orange and the United States Army j Corps of Engineers ("Phase 2 Project"); and WHEREAS, pursuant to the California Environmental Quality Act, California Public Resources Code Section 21000 et seq., ("CEQA") and CEQA's implementing guidelines, California Code of Regulations, Title 14, Section 15000 et seq. ("CEQA Guidelines"), an initial study was prepared by the District, and it has been determined that the proposed Phase 2 Project qualifies for a Mitigated Negative Declaration ("MND") because the proposed Phase 2 Project with the proposed mitigation measures cannot, or will not, as mitigated, have a significant effect on the environment; and f I 795464.1 f I Book Page 37 j I i WHEREAS, a Mitigation Monitoring and Reporting Program has been prepared and is attached to the MND listing the mitigation measures to be monitored during the Phase 2 Project implementation; and WHEREAS, the MND was prepared and circulated in accordance with CEQA and the CEQA Guidelines; and WHEREAS, a duly noticed public meeting was held by the Board of Directors of the District on November 16, 2011, and all interested persons were given an opportunity to be heard; and WHEREAS, the Board of Directors gave due and careful consideration to the matter, including all written and oral comments, during its meeting of November 16, 2011. NOW, THEREFORE, in consideration thereof, the Board of Directors of the Orange County Sanitation District, does hereby resolve, declare, determine, and order as follows: Section 1: The foregoing recitals are true and correct. i Section 2: The Board of Directors has considered the proposed MND and Mitigation Monitoring and Reporting Program, together with all comments received during the public review process. Section 3: The Board of Directors finds on the basis of the evidence presented and the whole record before it, including the initial study, and comments received, that there is no substantial evidence that the Phase 2 Project, as mitigated, will have a significant effect on the environment. j Section 4: The Board of Directors further finds that the adoption of the MND reflects the Board of Directors' independent judgment and analysis. l Section 5: Therefore, the Board of Directors of the District does hereby adopt the MND and Mitigation Monitoring and Reporting Program for the Phase 2 Project. i Section 6: The record of proceedings on which the Board of Directors of the District's decision is based is located at the Orange County Sanitation District Administration Offices, located at 10844 Ellis Avenue, Fountain Valley, CA 92708-7018. The custodian of record of proceedings is the Clerk of the Board for the District. I Section 7: District staff is hereby authorized and directed to file a Notice of Determination within five working days as required by CEQA Guidelines Section 15075. i r f i i 795464.1 i Book Page 38 I PASSED AND ADOPTED at a regular meeting held November 16, 2011. Larry R. Crandall, Chair Board of Directors ATTEST: Maria Ayala Clerk of the Board f i I I I I i I i I f [fI I I f 795464.1 4 I Book Page 39 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 12/21/11 AGENDA REPORT Item Number item Number 5 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Hardat Khublall SUBJECT: GISLER-REDHILL SYSTEM IMPROVEMENTS, REACH B, CONTRACT NO. 7-37 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to the Reimbursement Agreement with the City of Tustin for the construction of an additional portion of the Orange County Sanitation District's Gisler Redhill System Improvements, Reach B, Contract No. 7-37, for an additional amount of $150,000, increasing the total amount not to exceed $375,000, to be paid to the City of Tustin, in a form approved by General Counsel. SUMMARY The City of Tustin (City) is extending its Annual Roadway and Public Infrastructure Maintenance Project located at Redhill Avenue to include an additional reach between Valencia Avenue and Edinger Avenue. The Orange County Sanitation District (Sanitation District) is also currently designing the Gisler-Redhill System Improvements, Reach B, located within the City's project limits.. The proposed Amendment No. 1 to the Reimbursement Agreement with the City provides that the City's Contractor for the Annual Roadway and Public Infrastructure Maintenance Project will also construct a portion of the Sanitation District's Gisler- Redhill System Improvements, Reach B, sewer project simultaneously. Performing the work in this manner will minimize public impact and save costs. The proposed Amendment No. 1 will also reimburse the City to cover construction and administrative costs, as well as any change orders associated with the Sanitation District's sewer project. Staff recommends approving Amendment No. 1 to the Reimbursement Agreement with the City for $150,000, increasing the total amount not to exceed $375,000. Page 1 of 2 Book Page 40 PRIOR COMMITTEE/BOARD ACTIONS On May 5, 2011 the Board of Directors approved the following: A. A Reimbursement Agreement with the City of Irvine for the construction of a portion of the Orange County Sanitation District's Gisler-Redhill System Improvements, Reach B, Contract No. 7-37, for an amount not to exceed $150,000 to be paid to the City of Irvine, in a form approved by General Counsel; B. A Reimbursement Agreement with the City of Tustin for the construction of a portion of the Orange County Sanitation District's Gisler-Redhill System Improvements, Reach B, Contract No. 7-37, for an amount not to exceed $225,000 to be paid to the City of Tustin, in a form approved by General Counsel; and, C. A Reimbursement Agreement with the City of Tustin for conducting sewer repairs for the Newport Avenue/SR55 Northbound Ramp Reconfiguration Project, for an amount not to exceed $55,000 to be paid to the Orange County Sanitation District, in a form approved by General Counsel. ADDITIONAL INFORMATION Upon completion of the street improvement project in the City, a street pavement moratorium will be implemented preventing the Sanitation District from performing sewer improvements involving pavement excavation. Performing the Sanitation District's sewer repairs now, utilizing the City's Contractor, will save costs and minimize road closures. The City has agreed to include a portion of the Sanitation District's work in their bid and have their Contractor construct the Sanitation District's facilities. CEQA This project was included in the 1999 Strategic Plan Program EIR, certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (Line item: FY 2010-2011 Update, Section 8, Page 32) and the budget is sufficient for the recommended action. Date of Approval Contract Amount 929tin9ma 05/25/11 $225,000 N/A 12/21/11 $150,000 N/A JH:HK:dm:gc Page 2 of 2 Book Page 41 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 12/21/2011 AGENDA REPORT Item Number Item Number 6 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Michael Gold, Public Affairs Manager SUBJECT: RESOLUTION AUTHORIZING FINANCIAL AND LEGAL COMMITMENT FOR FUNDING UNDER THE BUREAU OF RECLAMATION, WATER 2025: SUSTAINING AND MANAGING AMERICA'S RESOURCES FOR TOMORROW GENERAL MANAGER'S RECOMMENDATION Adopt Resolution OCSD 11-21 Authorizing Submission of a Grant Application for Sludge Dewatering, Odor Control, and Primary Sludge Thickening Project at Plant NO. 1 to the Department of the Interior, Bureau of Reclamation, Policy and Administration. SUMMARY Staff has identified a grant through the U.S. Bureau of Reclamation, known as Water 2025: Sustaining and Managing America's Resources for Tomorrow that may be used for our project P1-101 (Sludge Dewatering, Odor Control and Primary Sludge Thickening Protect at Plant 1). The purpose of the grant is to fund projects that projects that save water, improve energy efficiency, address endangered species and other environmental issues. Staff is applying to receive $1.5 million in Federal Grant funds. Project P1-101 will construct improvements at Reclamation Plant No. 1 that will increase the amount of treated wastewater available for water reclamation, supporting production of 31,000 acre-feet per year (afy) more purified recycled water for groundwater recharge. Expanded wastewater solids thickening and dewatering facilities are required to supply more secondary-treated wastewater as feedwater to the Groundwater Replenishment System, producing purified recycled water to replenish the Orange County groundwater basin. The P1-101 Project will construct a primary sludge/waste activated sludge (WAS) co-thickening system, odor control system, and centrifuge dewatering facilities that will increase digester gas production for more efficient power co-generation, yielding approximately 44,300 kilowatts (kW) per day of renewable energy. The P1-101 Project will optimize the use of existing infrastructure to increase local water supplies in an energy efficient manner, while minimizing environmental impacts and protecting endangered species. htip://sharepoinUgm/board/Published Board Agenda Packages/07.00•Dec 11 Board Water Grant Resolution.docx Page 1 Book Page 42 The attached resolution (required by the U.S. Bureau of Reclamation) authorizes staff to move forward with the application and formalizes our understanding of the grant requirements. The requirements of this grant are not significantly different from other grants received by OCSD so the cost impact would be minimal. There is no problem with the grant matching requirements either. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION None http://sharepoint/gm/board/Published Board Agenda Packages/07.00•Dec 11 Board Water Grant Resolution.dou Page 2 Book Page 43 RESOLUTION NO. OCSD 11-21 RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR SLUDGE DEWATERING, ODOR CONTROL,AND PRIMARY SLUDGE THICKENING PROJECT AT PLANT No. 1 TO THE DEPARTMENT OF THE INTERIOR, BUREAU OF RECLAMATION, POLICY AND ADMINISTRATION WHEREAS the Department of the Interior, Bureau of Reclamation, Policy and Administration (Reclamation) has released a Funding Opportunity Announcement to provide federal grant funding under the WaterSMART: water and Energy Efficiency Grants for Fiscal Year(FY) 2012; and WHEREAS Reclamation is seeking applications from eligible water or power delivery agencies to cost share 50 percent or more with Reclamation on projects that save water, improve energy efficiency, address endangered species and other environmental issues, and facilitate transfers to new uses; and WHEREAS the Orange County Sanitation District is eligible to submit an application for grant funding up to $1.5 million for its Sludge Dewatering, Odor Control, and Primary Sludge Thickening Project at Plant No. 1 Project with a cost share of 50 percent or more of the total project costs. NOW, THEREFORE, the Board of Directors of ORANGE COUNTY SANITATION DISTRICT DOES HEREBY RESOLVE, DETERMINE and ORDER as follows: Section 1. The General Manager of the Orange County Sanitation District or his/her designee is hereby authorized to submit an application to Reclamation for grant funding up to $1.5 million for the Sludge Dewatering, Odor Control, and Primary Sludge Thickening Project at Plant No. 1. 4 Section 2. The Board of Directors of the Orange County Sanitation District has reviewed and supports the application for a grant from Reclamation for the construction of the Sludge Dewatering, Odor Control, and Primary Sludge Thickening Project at Plant No. 1. j l Section 3. The Orange County Sanitation District hereby agrees and further confirms that it has the capability to provide its cost share funding (50 percent or more of the total project costs) as specified in the application's project funding plan. f Section 4. The General Manager or his/her designee is hereby authorized to enter into a I cooperative agreement and any amendments thereto with Reclamation on behalf of the Orange County Sanitation District. Section 5. The General Manager or his/her designee is hereby authorized to work with Reclamation to meet the established deadlines for entering into a cooperative agreement. i Book Page 44 Section 6. That the Secretary is hereby authorized to certify a copy of this resolution to accompany the grant application. ADOPTED, SIGNED AND APPROVED this_day of December 2011. Chair, Orange County Sanitation District ATTEST: Clerk of the Board i i r i k4kf I I I I Book Page 45 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 12/21/11 AGENDA REPORT Item Number Item Number 7 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: DOIG DRIVE PROPERTY LEASE GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to enter into a lease of Orange County Sanitation District's real property at 7311 Doig Drive, Garden Grove in an as-is condition, subject only to minor repairs by the Sanitation District, in a form approved by General Counsel for a period of five years with the tenant having the one-time option to extend the lease for an additional five years. SUMMARY In 2006, the Sanitation District purchased the property at 7311 Doig Drive in Garden Grove to accommodate the expansion of collection system staffing. However, due to the actual and anticipated transfer of local sewers to local service providers in the Cities of Costa Mesa, Newport Beach, Orange and Tustin and Unincorporated Orange County, it was later determined that this expansion was not necessary. Based on Board direction and its November 2010 action declaring the property surplus, staff has negotiated a lease agreement with a prospective tenant to lease the Sanitation District property at 7311 Doig Drive, Garden Grove. The initial lease rate would be 37 cents per square foot (NNN) with annual rate increases of 2%. Staff has received two independent analyses that show the market rate for similar properties to be 36-40 cents per square foot. The term of the lease would be five years with the tenant having the ability to exercise one five-year option to extend the lease to ten years with the same annual rate increase of 2%. In line with similar leases, the Sanitation District has negotiated a discount at the beginning of the lease. The first 8 months would be at a 50% discount rate (18.5 Cents). Page 1 of 3 Book Page 46 Additionally, the Sanitation District, will be responsible for the following repairs to the building: 1) Inspect the roof and complete any needed repairs $ 25,000 2) Slurry-seal the parking lot and restripe $ 30,000 3) Ensure electrical systems and HVAC are working $ 30,000 4) Pay a 3% broker commission 30,000 Total initial OCSD expenses would be $115,000 Total income from the first year will be $115,000. As a result, the Sanitation District's expenses and expected income for the lease would breakeven in Year 1. The lease would generate nearly $1 million over the five-year term. Currently, without a tenant, OCSD spends $20,000 per year to maintain the property. The income from the proposed lease should generate more income than interest received if the property were sold and the funds invested in the District portfolio. Additional Information Summary of OCSD Net Lease Income Year 1 $ 0 (Income of $115,000 less Expenses of $115,000) Year 2 $230,000 Year 3 $235,000 Year 4 $240,000 Year 5 $245,000 Total $990,000 Doig Drive Property Staff has reassessed and reduced the future staffing requirements from the projections anticipated in 2006. Staff is not anticipating the expansion of collection system staffing due to the actual and anticipated transfer of local sewers to local service providers in the City of Tustin, Unincorporated Orange County, the City of Orange, the City of Costa Mesa, and the City of Newport Beach. In addition, better logistical support is available for the collections crews at Plant No. 1, including proximity to cleaning beds for grit disposal and auto shop service for heavy equipment. The Operations Committee recommends offering real property at 7311 Doig Drive, Garden Grove for lease in an "as-is" condition, subject only to the repairs noted herein. Following the Board action in November 2010 declaring the real property at 7311 Doig Drive as surplus property, staff prepared and sent the required offers to lease and has otherwise complied with the requirements concerning surplus lands under Government Code section 54222, et seq. Page 2 of 3 Book Page 47 PRIOR COMMITTEE/BOARD ACTIONS November 2010 — Board of Directors declared the property at 7311 Doig Drive as surplus property. ATTACHMENTS 1. November 27, 2010 Agenda Report Adopting Resolution No. OCSD 10-20 2. Copy of Resolution No. OCSD 10-20 i 'I i Page 3 of 3 i Book Page 48 OPERATIONS COMMITTEE Meeting Date To Bd.of Dir. 11/03/10 11/27/10 AGENDA REPORT Item Number item Number 4 10 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering GENERAL MANAGER'S RECOMMENDATION A. Adopt Resolution No. OCSD 10-20 Declaring the Real Properties owned by Orange County Sanitation District (OCSD) at 7311 Doig Drive, Garden Grove, and the Kings County Property as Surplus Property; B. Authorize the General Manager to utilize the services of two Real Estate Brokers, selected through OCSD's procurement process to provide professional services related to the lease or sale of said properties with the sale service fee to be paid through the sale of the property, not to exceed five percent (5%) of the sale price; and C. Authorize the General Manager to offer for lease OCSD's real property at 7311 Doig Drive, Garden Grove in an as-is condition; and, D. Authorize the General Manager to offer for sale the Kings County property with i the sales commission to be paid by buyer, at a price approved by the Board of Directors, in a form approved by General Counsel SUMMARY Doig Drive Property Staff has reassessed and reduced the future staffing requirements from the projections anticipated in 2006. Staff is not anticipating the expansion of collection system staffing due to the actual and anticipated transfer of local sewers to local service providers in the City of Tustin, Unincorporated Orange County, the City of Orange, the City of Costa i Mesa, and the City of Newport Beach. In addition, better logistical support is available for the collections crews at Plant No. 1 including proximity to cleaning beds for grit disposal and auto shop service for heavy equipment. i In light of the reduced staffing projections for plant Operations and Maintenance, as well as the Collections staffing and the logistical advantages, staff believes current I maintenance facilities at Plant No. 1 should be reconfigured to accommodate moving f the Collections staff to Plant No. 1. The proposed modifications include added shower and locker room facilities in Building 6, reconfigured office areas in Shop A, reconfigured warehouse/storage space in Building 1, and reconfiguration of parking areas at Plant No. 1 to accommodate the collections crew's heavy equipment. The Pagel of 4 I I Book Page 49 i I affected buildings will require additional work for code compliance and general refurbishment. These modifications and refurbishments will be added to Project No. P1-115 for execution. SUMMARY (cont'd) The Operations Committee recommends offering real property at 7311 Doig Drive, Garden Grove for lease in an "as-is" condition. Kings County Property On June 5, 2000, OCSD purchased 1808.15 acres of farmland located at the Kings- Kern county line for a cost of $3,254,400. The primary use of the subject property was for the beneficial reuse of OCSD's Class B biosolids for agricultural purposes. Since the purchase, OCSD has land applied over 100,000 tons of biosolids to this property, returning significant value to the agency. In 2002, Kings County passed an ordinance banning the use of any form of biosolids other than biosolids compost on the property. An audit performed on behalf of OCSD by the accounting firm Arthur Anderson determined that OCSD has recouped its investment in the property through decreased costs or "cost avoidance" reflected in reduced per ton of biosolids management fees that were included as a condition of the land purchase contract. The property has been maintained as a failsafe backup for the management of biosolids f compost. With the successful marketing of our biosolids compost, OCSD no longer needs the acreage as a failsafe management site. i On March 28, 2008, the subject project was appraised at $2,350,000. In March 2009, OCSD placed the subject property in the market without procuring professional services of a Real Estate Broker. The property was posted in two farmland advisement web service providers: LandAndFarm.com and LandWatch.com. Subsequent to placing the property on the market, OCSD received 23 requests for information from prospective buyers; however, no activity has taken place beyond initial contact. E The Kings County Property has been in the market for approximately two years. In order to proceed with the sale of the property, staff seeks authorization to obtain the professional services of a Real Estate Broker with the experience and expertise in marketing, leasing, and selling of farmland within Kings and Kern Counties. The selection of a Real Estate Broker will be based on OCSD's standard procurement process. I i I f i Page 2 of 4 f i Book Page 50 i i PRIOR COMMITTEE/BOARD ACTIONS Doig Drive Property March 2010 — Approved a contingency increase of $76,050 (23%) to the Professional Design Services Agreement with MVA Architects, Inc. for North County Collections Yard, Contract No. 15-04, providing for design services for a total contingency of $125,648 (38%). February 2008 — Approved Amendment No. 2 to PDSA with MVA Architects, Inc. for an amount of $245,650, increasing the total amount not to exceed $330,650, including a contingency of $49,598 (15%). November 2007 — General Manager approved Amendment No. 1 to PDSA with MVA Architects, Inc. for an amount of $6,000, increasing the total amount not to exceed $85,000. March 2007 — General Manager approved PDSA with MVA Architects, Inc. for architectural services for an amount not to exceed $79,000, with a contingency of $6,000 to be used upon approval of the Project Manager. September 2006 — Executed the purchase of real property located at 7311 Doig Drive, Garden Grove for$6,200,000 for use as the North County Collections Yard. March 2006 — Authorized the Interim General Manager to pursue and select real property, within budgeted funds, on behalf of the Sanitation District for possible purchase, and the Interim General Manager and Board Chair to negotiate a Purchase and Sale Agreement to acquire the selected property for a purchase price not to exceed $10,500,000, contingent upon final approval by the Board of Directors, in a form acceptable to General Counsel to use in the future as the North County Yard. September 2005 — Approved and directed the Board Chair to execute on behalf of the Sanitation District a Purchase and Sales Agreement in a form acceptable to the General Counsel to acquire the property located at 7465 Lampson Avenue in Garden Grove, to be used in the future as the North County Collections Yard. However, the Sanitation District was unsuccessful in the acquisition. June 2005 — Approved the proposed budget for Fiscal Year 2005/06 establishing funds ($10,500,000) for the North County Collections Yard, Contract No. 15-04. Kings County Property i On November 17, 1999, the Board of Directors approved an agreement for the purchase of 1808.15 acres of a portion of Tule Ranch/Magan Ranch located in Kings Page 3 of 4 I i i Book Page 51 i County for an amount not to exceed $3,254,400 for the purposes of Class B biosolids land application. ADDITIONAL INFORMATION Staff has analyzed several options to house the collections personnel and has determined that reconfiguration of existing buildings at Plant 1 is the least cost option meeting all of the group's needs. An existing project, P1-115 Title 24 Access Compliance Improvements at Plant No. 1, is already tasked with upgrading the maintenance facilities and parking areas for code compliance at Plant No. 1 and is in the very early stages of project design. Staff will recommend that the project be re- scoped to incorporate the work on the maintenance buildings to accommodate the collections staff at Plant No. 1. An agenda item will be brought to the Operations Committee at a future date seeking approval for this work. It is anticipated that this change, coupled with the sale of property in Garden Grove, will reduce the upfront capital expenses to the District as well as provide for lower overall operating costs in the future. CEQA The recommended actions are exempt from CEQA under CEQA Guideline Section 15312 because (1) the properties do not have any significant values for wildlife habitat or other environmental purposes, and (2) the use of the properties and adjacent properties has not changed since the time of purchase. In addition, none of the exceptions set forth in CEQA Guideline 15300.2 apply. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 37). ATTACHMENT: OCSD Resolution No. 10-20 RT:gc:sa http://sharepoint/gm/board/Agenda Report Form Library/08.NorthCounty Yard_KingsCounty.docx i i f i 4 Page 4 of 4 i I i 4 Book Page 52 RESOLUTION NO. OCSD 10-20 DECLARING REAL PROPERTIES AT 7311 DOIG DRIVE, GARDEN GROVE AND KINGS COUNTY AS SUPLUS PROPERTY A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT (OCSD) DECLARING THE REAL PROPERTIES AT 7311 DOIG DRIVE IN GARDEN GROVE, AND KINGS COUNTY TO BE EXEMPT SURPLUS PROPERTY; AND FIND THE DISPOSAL OF THESE PROPERTIES EXEMPT FROM THE REQUIRMENTS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT ("CEQA") UNDER THE GUIDELINES OF 14 C.C.R. 15312. The Board of Directors of the Orange County Sanitation District does hereby find: A. The real properties at 7311 Doig Drive, Garden Grove and Kings County are in excess of the OCSD's foreseeable needs. B. The recommended actions are exempt from CEQA under CEQA Guideline Section 15312 because (1) the properties do not have any significant values for wildlife habitat or other environmental purposes, and (2) the use of the properties and adjacent properties has not changed since the time of purchase. In addition, none of the exceptions set forth in CEQA Guideline 15300.2 apply. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER: Section 1: That the Board of Directors determines that the real properties at 7311 Doig Drive in Garden Grove and Kings County are surplus property. Section 2: The Board of Directors determines that the sale or lease of surplus real property at 7311 Doig Drive in Garden Grove and Kings County are exempt from CEQA requirements under 14 C.C.R. 15312. PASSED AND ADOPTED at a regular meeting held November 17, 2010. Chair, Orange County Sanitation District ATTEST: Clerk of the Board 661060.1 Page 1 of 1 Book Page 53 MINUTES STEERING COMMITTEE MEETING Orange County Sanitation District The Steering Committee meeting convened on Wednesday, November 16, 2011, at 5:08 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS STAFF PRESENT: PRESENT: Jim Ruth, General Manager Larry Crandall, Chair Bob Ghirelli, Assistant General Manager Troy Edgar, Vice-Chair Jim Herberg, Assistant General Manager John Anderson, Administration Nick Arhontes, Director of Facilities Committee Chair Support Services Tom Beamish, Operations Committee Jeff Reed, Director of Human Resources Chair Ed Torres, Director of Operations & John Nielsen Maintenance John Withers Lorenzo Tyner, Director of Finance & Administrative Services Michael Gold, Public Affairs Manager COMMITTEE MEMBERS ABSENT: Maria Ayala, Clerk of the Board Brad Reese Cindie Ambrose Sonja Morgan Ken Hernandez Alex Shaaban I Rob Thompson I OTHERS PRESENT: Brad Hogin, General Counsel Sharon Quirk-Silva, OCSD Board Director PUBLIC COMMENTS: None. I COMMITTEE CHAIR REPORT: I Chair Crandall did not provide a report. i i Book Page 54 Minutes of the Steering Committee November 16, 2011 Page 2 of 3 GENERAL MANAGER REPORT: Assistant General Manager, Bob Ghirelli, gave a brief overview of the updates to the new Strategic Plan. The three new goals include: Ocean Protection/Disinfection; Full Cost Recovery for Urban Runoff; and a Five-Year Rate Plan. Staff will follow-up with the Steering Committee as well as with the Board of Directors on various issues that were brought up at the Strategic Planning Meeting. General Manager, Jim Ruth, provided an update on the Kern County property for sale. Assistant General Manager, Jim Herberg, provided an update on the Capital Improvement Program. CONSENT CALENDAR: 1. MOVED, SECONDED AND DULY CARRIED: Approve Minutes of the October 26, 2011 Steering Committee meeting. i ACTION ITEMS: 2. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve the Five-Year Strategic Plan dated November 2011; and I B. Direct staff to implement the goals and levels of service contained in the Plan j 4 INFORMATION ITEMS: 3. Public Affairs Report k Public Affairs Manager, Michael Gold, informed the Committee on the types of grants the Sanitation District is currently looking into applying for. Mr. Gold announced that the Sanitation District recently received $200,000 in grant funds from AQMD for generator equipment conversions. Mr. Gold also announced that the Sanitation District is making progress with Larry Miller on the `10% income rule' legislation. He also gave a brief updated on initiatives regarding pension reform for locally elected officials. i Book Page 55 Minutes of the Steering Committee November 16, 2011 Page 3 of 3 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(b) The Steering Committee convened in closed session at 5:21 p.m. to discuss three matters. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. CONVENE IN REGULAR SESSION: The meeting reconvened into regular session at 5:30 p.m. with no report from Closed Session. ADJOURNMENT: The Chair declared the meeting adjourned at 5:30 p.m. Submitted by: 7 . 9 _ Mari E. Ayal Cler of the Board C I f i E f I r I f l C i i I I i f Book Page 56 i F I BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 12/21/11 12/21/11 AGENDA REPORT Item Number Item Number 2 9 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jeff Reed, Director of Human Resources SUBJECT: Final Action on Labor Agreements (Memoranda of Understanding) with Represented Employees GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 11-22, Final Action on Labor Agreements (Memoranda of Understanding) with Represented Employees. SUMMARY The Brown Act allows the Board to hold closed sessions with the District's designated representatives regarding the compensation of represented and unrepresented employees, including salaries, salary schedules, and benefits. (Government Code Section 54957.6(a).) The Brown Act prohibits the Board from taking final action on the compensation of any unrepresented employees in closed session. (Ibid.) The Brown Act does not, however, prohibit the Board from taking final action on the compensation of represented employees in closed session. At the November Board meeting, the Board directed staff to develop a procedure requiring the Board to take final action on the compensation of represented employees in open session. Such a procedure would exceed the minimum requirements of the Brown Act as described above, thereby providing greater transparency and increased opportunities for public comment and participation. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A DW-102 Board AR,Rev 10/04/10 Page 1 of 1 Book Page 57 RESOLUTION NO. OCSD 11-22 RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ESTABLISHING A PROCEDURE TO TAKE FINAL ACTION ON LABOR AGREEMENTS WITH REPRESENTED EMPLOYEES WHEREAS, Government Code Section 54957.6(a), part of the Ralph M. Brown Act, allows the Board to hold closed sessions with the District's designated representatives regarding the compensation of represented and unrepresented employees, including salaries, salary schedules, and benefits; and, WHEREAS, Government Code Section 54957.6(a) prohibits the Board from taking final action on the compensation of any unrepresented employees in closed session, but allows the Board to take final action on the compensation of represented employees in closed session, including approving changes to Memoranda of Understanding; and WHEREAS, in order to maximize transparency and opportunities for public participation, the Board desires to establish a procedure whereby the Board is required to take final action on the compensation of represented employees in open session; NOW THEREFORE, the Board of Directors of the Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: The Board shall take final action on the compensation of represented employees in open session. PASSED AND ADOPTED at a regular meeting held this day of , 20 Chairman, Board of Directors Clerk of the Board I i i i 822099.1 1 Book Page 58 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on December 7, 2011, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Tom Beamish, Chair Jim Ruth, General Manager John Nielsen, Vice Chair Bob Ghirelli, Assistant General Manager Bill Dalton Jim Herberg, Assistant General Manager Michael Levitt Nick Arhontes, Director of Facilities Support Roy Moore Services Joy Neugebauer Jeff Reed, Director of Human Resources Sharon Quirk-Silva Ed Torres, Director of Operations & David Shawver Maintenance Harry Sidhu Lorenzo Tyner, Director of Finance & Fred Smith Administrative Services Constance Underhill Maria Ayala, Clerk of the Board Larry Crandall, Board Chair Dean Fisher, Engineering Manager Troy Edgar, Board Vice Chair Tod Haynes, engineering Manager Cindi Ambrose Operations Directors Absent: Jim Colston Steven Rosansky Carla Dillon Victoria Pilko Rob Thompson Others: i Brad Hogin, General Counsel i PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. I i i 12/07/11 Operations Committee Minutes Page 1 of 5 Book Page 59 REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of November 2, 2011, Operations Committee Meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Brown & Caldwell for engineering design services for Newport Force Main Rehabilitation, Project No. 5-60, for an amount not to exceed $1,944,364; and, B. Approve a contingency of $388,873 (20%). 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a budget increase of $784,542 for Digester Ferric Chloride System Rehabilitation, Project No. P2-105, for a total budget amount of $3,689,542; and, B. Authorize the General Manager to negotiate a Professional Construction Services Agreement with AECOM for engineering support services during construction of Digester Ferric Chloride System Rehabilitation, Project No. P2-105. .R.FeIaRG G00nRj�Gfi&n1 Gernpany (Filann), for PlantDigester "0" I finer Repair vrr�7 $472 , Item No. 4 was PULLED from the Agenda. i f i 12/07/11 Operations Committee Minutes Page 2 of 5 i Book Page 60 C 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-50613D, to the lowest responsible and responsive bidder, for a one-year period, March 1, 2012 through February 28, 2013, for a total annual amount not to exceed $750,000. NON-CONSENT CALENDAR: Jim Herberg informed the Committee that the work involved in this item is for repairs and rehabilitation of the Sanitation District's ocean outfall pipe. There is an urgency to get this work underway, as future work may not be performed until this work is completed. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve Plans and Specifications on file at the office of the Clerk of the Board; B. Delegate authority to the General Manager to award the construction contract for Outfall Land Section and Ocean Outfall Booster Pump Station, Phase 1 - OOBS to Surge Tower No. 2, Contract No. J-112A, by authorizing the General Manager to: 1. Approve bid addenda to the plans and specifications; 2. Receive and file bid tabulation and recommendation; 3. Award a construction contract to the lowest responsive and responsible bidder for a total amount not to exceed $6,200,000; 4. Approve a contingency of $620,000 (10%); and, I C. Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black and Veatch for construction support services for Outfall Land Section and Ocean Outfall Booster Pump Station Phase 1 — OOBS to Surge Tower No. 2, Contract No. J-112A. I f I I 12/07/11 Operations Committee Minutes Page 3 of 5 Book Page 61 I 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Authorize the General Manager to negotiate and award a sole source service agreement to University of California, Los Angeles to provide calibration services for the Regional Ocean Modeling System for an amount not to exceed $71,000; B. Approve a contingency of $7,100 (10%); C. Authorize the General Manager to negotiate and award a sole source service agreement to Remote Sensing Solutions, Inc. to provide development services for the Regional Ocean Modeling System for an amount not to exceed $150,000; and, D. Approve a contingency of $15,000 (10%). INFORMATION ITEM 8. Regulatory Update Jim Colston provided a PowerPoint presentation, Regulatory Advocacy Update. Topics of the presentation included Air Regulations to Reduce Emissions, and EPA and State Water Resource Control Board. CDEPARTMENT HEAD REPORTS � • Progress Report by FSSD: Knott Sewer System Odor Control Testing f Carla Dillon provided a PowerPoint presentation, Knott Sewer System Odor Control Testing: A Progress Report. Topics included in the presentation were Chemical Dosing Program Objectives. i t I Director Sidhu joined the meeting at 5:45 p.m. i • CIP Performance Dean Fisher provided a PowerPoint presentation, Capital Improvement Program Update. The presentation included information on Active Projects and Budget I Compliances. I f 12/07/11 Operations Committee Minutes Page 4 of 5 4 Book Page 62 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: • Ed Torres provided a brief update on the Steve Anderson Lift Station. • Director Sidhu informed the Committee this would be his last Operations Committee Meeting, as he would now be serving on the Water District Board. • Chair Beamish announced that the La Habra Lion's Club had a spokesperson from the Sanitation District. The presentation was well received. • Director Crandall congratulated Director Quirk-Silva (Fullerton) and Director Neilsen (Tustin) in being appointed mayor for their respective cities. ADJOURNMENT: The Chair declared the meeting adjourned at 6:00 p.m. Submitted by: Maria E Ayala, CI of the Board i 'i i f I l r i I i f I 12/07/11 Operations Committee Minutes Page 5 of 5 i k t F 4 Book Page 63 OPERATIONS COMMITTEE Meeting Date To Bd.of Dir. 12/07/11 12/21/11 AGENDA REPORT Item Number Item Number 2 11 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Victoria Pilko SUBJECT: NEWPORT FORCE MAIN REHABILITATION, PROJECT NO. 5-60 GENERAL MANAGER'S RECOMMENDATION A. Approve a Professional Design Services Agreement with Brown & Caldwell for engineering design services for Newport Force Main Rehabilitation, Project No. 5-60, for an amount not to exceed $1,944,364; and, B. Approve a contingency of $388,873 (20%). SUMMARY The purpose of this project is to rehabilitate the Newport Force Main system located on Pacific Coast Highway in Newport Beach between Bitter Point Pump Station and Dover Drive. The Professional Design Services Agreement (PDSA) includes professional engineering services to prepare a Preliminary Design Report, Final Design, and construction bid documents. In July 2010, staff requested authorization to negotiate with Malcolm Pirnie (Arcadis U.S.) for this work as a continuation of the assessment being performed by them. Subsequently, staff concluded that developing a new Request for Proposal (RFP) based on the revised Scope of Work is prudent to assure selection of the best design consultant team, and the best approach considering the magnitude and critical nature of the proposed work. An RFP was sent to seven firms and three proposals were received and evaluated by staff. Based on the results of the evaluation and negotiations, staff recommends awarding a PDSA to Brown & Caldwell as the most qualified consultant for a total amount not to exceed $1 ,944,364 which was determined to be fair and reasonable for the Scope of Work. PRIOR COMMITTEE/BOARD ACTIONS None. Page 1 of 3 Book Page 64 ADDITIONAL INFORMATION The evaluation and selection process of the recommended consultant is based on procedures pursuant to California Government Code requiring the Orange County Sanitation District (Sanitation District) to select "the best qualified firm" for architectural and engineering services and to negotiate a "fair and reasonable" fee with that firm for those services. An RFP which outlined consultant qualifications criteria required for this project to perform the Scope of Work was sent to seven engineering firms and three proposals were received. A panel consisting of five voting members and three advisory members of the Sanitation District's staff reviewed and ranked each of the proposals in accordance with the evaluation process set forth in the Sanitation District Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated according to the following six criteria: (1) understanding of the Scope of Work, (2) technical approach, (3) management approach, (4) staff qualifications, (5) related project experience, and (6) schedule. Price was not included in the RFP for evaluation purposes as required by State law. Once initial ranking was established, staff also conducted interviews with each of the firms in order to meet the proposed key team members and further evaluate the firm's proposal. Pursuant to the results of the interview, staff determined Brown & Caldwell was the top-ranked team which met the qualification requirements in the RFP, as shown in Table 1. All proposals were accompanied by a sealed fee proposal estimate. The fee proposal estimates were not opened until the proposals were evaluated and a top-ranked firm was identified. TABLE 1 PROPOSAL EVALUATION Brown & Arcadls U S. Consultant Evaluator ' ODM Caldwell ... Inc. Reviewer A 89% 80% 74% Reviewer B 72% 75% 54% Reviewer C 80% 75% 69% Reviewer D 82% 78% 63% Reviewer E 99% 90% 69% Overall Score 84% 79% 66% Ranking 1 2 3 Proposal Fee $1,996,658 $2,602,284 $1,496,792 Negotiated Proposed $1,944,364 Fee Page 2 of 3 Book Page 65 Staff conducted negotiations with Brown & Caldwell to clarify the requirements of the Scope of Work and to establish the final negotiated fee. The fee proposal was evaluated as it relates to the negotiated Scope of Work and the required level of effort to complete the project in accordance with the process as set forth in OCSD Resolution 07-04. Elements reviewed include total labor hours and labor-hour distribution by task as related to the work items, labor overhead rates, and profit calculations. These elements are compared to budgeted amounts, RFP requirements, industry standards, historical data, and Sanitation District guidelines. The proposed fee is $657,920 lower than the second-ranked proposer. Compared to the third-ranked and lowest cost proposal submitted by Arcadis U.S., Brown and Caldwell's proposal provides significant additional benefits. This is an inherently difficult project due to the type of work, permitting requirements, traffic restrictions and impacts to residents and businesses. Brown and Caldwell's proposal includes more elements to reduce this risk including increased utility investigation, traffic control, a more conservative approach to temporary flow handling, and significantly more drawings to support this effort (roughly 45% more). Based on experience working on these force mains and the recent Rocky Point Pump Station project, staff believes the approach exhibited in the negotiated proposal will significantly reduce potential change orders, delays and community impacts. Based on the negotiated proposal, staff determined the final cost proposal to be fair and reasonable for the Scope of Work and recommends awarding the design contract to Brown & Caldwell for an amount not to exceed $1,944,364. CEQA This project was included in the Collection Projects, Environmental Impact Report (EIR) prepared by Integrated Program Management Consultant on March, 2007. A Notice of Exemption was filed on June 8, 2010. The Addendum or Mitigated Negative Declaration to CEQA documents may be needed for the project. This work is included in the final negotiated contract. i BUDGET/DELEGATION OF AUTHORITY COMPLIANCE C This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (Line item: FY 2011-12 Update, Page A-7, Item 22), and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 12/21/2011 $1,944,364 $388,873 (20%) G F JH:VP:dm:gc j I i Page 3 of 3 i Book Page 66 OPERATIONS COMMITTEE Meeting Date To Dir. 12/07/11 12/2/21/11 AGENDA REPORT Item Number Item Number- 3 12 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: James D. Herberg, Assistant General Manager CIP Project Manager: Umesh Murthy SUBJECT: DIGESTER FERRIC CHLORIDE SYSTEM REHABILITATION, PROJECT NO. P2-105 GENERAL MANAGER'S RECOMMENDATION A. Approve a budget increase of $784,500 for Digester Ferric Chloride System Rehabilitation, Project No. P2-105, for a total budget amount of $3,689,500; and, B. Authorize the General Manager to negotiate a Professional Construction Services Agreement with AECOM for engineering support services during construction of Digester Ferric Chloride System Rehabilitation, Project No. P2-105. SUMMARY Digester Ferric Chloride System Rehabilitation, Project No. P2-105, will replace the existing ferric chloride station and associated pipelines at Plant No. 2. The project also includes upgrades to the instrumentation and control systems that are currently operated manually. AECOM is providing engineering design services for this project. The construction estimate at the conceptual phase of this project was $1,400,000. During the detailed design of this project, it was observed that the original construction estimate was low for some items in the proposed Scope of Work. Also, several design elements were added to improve safety and operability of the facility including additional piping, paving, guard posts, and a new canopy for the new pumps and control panels. The current revised construction estimate is $2,000,000. Staff requests an additional $784,500 in budget amendment to account for the increase in construction cost estimate, engineering support services during construction, and project contingency costs. AECOM has satisfactorily furnished engineering services for the design of this project and is in the best position to provide construction support services. The final design has been submitted and the contract documents are being prepared for the bid phase for the project. Staff proposes AECOM to provide engineering services for the construction of this project. The services during construction will include reviewing equipment submittals, answering Contractor requests for information, reviewing plan changes, preparing as-built drawings, and engineering support during commissioning and closeout of the project. Page 1 of 2 Book Page 67 The award of the Professional Construction Services Agreement will be presented to the Board of Directors at a future meeting. PRIOR COMMITTEE/BOARD ACTIONS February 2011 — Approve a Professional Design Services Agreement with AECOM for Digester Ferric Chloride System Rehabilitation, Project No. P2-105, providing for engineering design services for an amount not to exceed $478,548, and approve a contingency of $47,855 (10%). ADDITIONAL INFORMATION N/A CEQA The recommended action is categorically exempt pursuant to CEQA Guidelines, Sections 15301, because it consists of the operation, repair, maintenance, permitting and/or minor alteration of existing public structures, facilities, and/or mechanical equipment, involving no expansion of use beyond that currently existing. A Notice of Exemption has been filed with the County of Orange on August 3, 2010. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY 2011-12, page A-9) but the budget is insufficient. Funding for this project will come from offset reductions within the CIP Budget. Date of Approval Contract Amount Contingency N/A N/A N/A JDH:UM:dm:gc Page 2 of 2 Book Page 68 OPERATIONS COMMITTEE Meeting Date To Bd.of Dir. 12/07/11 12/21/11 AGENDA REPORT Item Number Item Number 5 13 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: PURCHASE OF LIQUID OXYGEN FOR PLANT No. 2 OXYGEN ACTIVATED SLUDGE PROCESS GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-50613D, to the lowest responsible and responsive bidder, for a one-year period, March 1, 2012 through February 28, 2013, for a total annual amount not to exceed $750,000. SUMMARY Staff is implementing a recommendation from the recently completed Plan of Operation for Secondary Treatment (POST) to discontinue use of the current cryogenic technology used to produce oxygen for Plant No. 2's oxygen activated sludge secondary treatment process and replace it short-term (3 to 7 years) with delivery of liquid oxygen and potentially long-term with a more cost effective technology. Staff estimates annual savings in excess of $800,000 by converting to liquid oxygen. The Board-approved upgrade of the liquid oxygen storage and delivery system is currently in progress and the upgraded system is expected to be in-service and providing a continuous supply of liquid oxygen beginning March 2012. At that point, the operation of the cryogenic oxygen generation plant will cease and the secondary facility will rely entirely on the liquid oxygen supply. PRIOR COMMITTEE/BOARD ACTIONS July 2011 — Authorization for Air Products to refurbish the liquid oxygen storage and delivery system, for a total amount not to exceed $1,300,000; and approval of a contingency of $260,000 (20%) for the liquid oxygen refurbishment. ADDITIONAL INFORMATION As a majority of the newly installed/upgraded components of the liquid oxygen system would be covered under warranty by Air Products, Inc. for a one-year period upon Page 1 of 2 Book Page 69 installation, only a one-year liquid oxygen supply contract with no additional renewals is proposed. The maintenance of the liquid oxygen system will be included as part of the future liquid oxygen supply contract. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted in Division 840 Operating Budget Line Item 53070. Date of Approval Contract Amount Contingency 12/21/2011 $750,000 DH:SSB:ys Page 2of2 Book Page 70 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, December 14, 2011, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on December 14, 2011, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: John Anderson, Chair Jim Ruth, General Manager Brad Reese, Vice Chair Bob Ghirelli, Assistant General Manager Denis Bilodeau Jim Herberg, Assistant General Manager Joe Carchio Lorenzo Tyner, Director of Finance Jim Ferryman & Administrative Services Jeffrey Lalloway Nick Arhontes, Director of Facilities Prakash Narain Support Services Janet Nguyen Jeff Reed, Director of Human Resources Mark Waldman Supervisor Larry Crandall, Board Chair Maria Ayala, Clerk of the Board Troy Edgar, Board Vice-Chair Mike White, Controller Rich Castillon COMMITTEE MEMBERS ABSENT: Rich Spencer Sal Tinajero f John Withers OTHERS PRESENT: Brad Hogin, General Counsel Peter George, Auditor Jeff Altshuler, Auditor PUBLIC COMMENTS: j There were none. I F REPORT OF COMMITTEE CHAIR: ! Committee Chair Anderson did not give a report. i i REPORT OF GENERAL MANAGER.: ' General Manager, Jim Ruth, did not give a report. f 12/14/11 Administration Committee Minutes Page 1 of 3 i i Book Page 76 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner provided an on the Sanitation District's two surplus properties. The King's County property is in escrow. The North County Yard property is being negotiated for lease. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the October 12, 2011, Administration Committee Meeting. ACTION ITEMS: 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Establish an On-Call Services Contract with Project Partners Inc. and Psomas for Enterprise Information Management On-Call Staffing, Specification No. S-2011-505BD, for a one year period, with a total amount not to exceed $211,000 and an option of two additional one year renewals with a total amount not to exceed $211,000 per year. Approve a $21,100 contingency (10%) per year. 3. Ren'+MMeRid to the BeaF d of Iliron+nrs4o Authorize 6taff tr-cv-=issue—a Request fnr Prep saI (R�scekiRg nn a io L e and to subsequently awaFd a GORtraGt f9F the best value to the most ' I C Item No. 3 was PULLED from the Agenda. 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: E r F Authorize the General Manager to increase the current Temporary Employment Services (Specification No.CS-2009-421 BD) funding of $150,000 by $119,000 with temporary service firms for a new total amount not to exceed $269,000 for I the remainder of the fiscal year (through June 30, 2012). Item No. 4 was approved contingent on a change of language to the agenda report to reflect the first bullet on Page 1 to read "Public Outreach", and a description of such to be added. ' i i Director Nguyen joined the meeting at 5:41 p.m. Director Reese joined the meeting at 5:47 p.m. 12/14/11 Administration Committee Minutes Page 2 of 3 Book Page 77 Director Waldman recused himself from the meeting and did not participate in the presentation, discussion, or vote for Item No. 5. Mike White, Controller, gave a PowerPoint presentation as an overview of the Comprehensive Annual Financial Report. Auditors, Peter George and Jeff Altshuler, reported to the Committee on their audit findings and results. 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Receive and file the Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2011, prepared by staff and audited by McGladrey & Pullen, Certified Public Accountants, along with the following reports prepared by McGladrey & Pullen: A. Report to the Administration Committee; B. Compliance (Single Audit) Report; and C. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: There were none. ADJOURNMENT The Chair declared the meeting adjourned at 6:00 p.m. 4 Submitted by: `Y `I ' I Maria . Ayala, CI k of the Board 12/14/11 Administration Committee Minutes Page 3 of 3 i Book Page 78 � ADMINISTRATION COMMITTEE Meeting Date To Bd.of Dir. 12/14/11 12/21/11 AGENDA REPORT Item Number Item Number 2 17 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director, Finance and Administrative Services SUBJECT: ESTABLISH AN ON-CALL SERVICES CONTRACT GENERAL MANAGER'S RECOMMENDATION A. Reject apparent low bid submitted by Sapphire Technologies, as deemed non- responsible in accordance with specification requirements for Enterprise Information Management On-Call Staffing, Specification No. S-2011-505BD; and, B. Approve Services Contracts with Project Partners, Inc. and Psomas for Enterprise Information Management On-Call Staffing, Specification No. S-2011-505BD, for a one year period, with a total amount not to exceed $211,000; and, C. Approve an option of two additional one year renewals with a total amount not to exceed $211,000 per year; and, D. Approve a $21,100 contingency (10%) per year. SUMMARY Enterprise Information Management (EIM), a business unit in OCSD's Information Technology Division, is responsible for facility records management and enterprise data quality and systems. The EIM group also provides Computer Assisted Drawing (CAD), Geographic Information System (GIS), and Engineering Library support at various stages throughout a project's lifecycle. As a result of cyclical workloads, outside on-call staffing support is required. The selected firms will provide specialized support to incorporate records received from Capital Improvement Program (CIP) projects into baseline models, drawings and the Engineering Library and to provide CAD and/or GIS support on a task based approach for in-house design work and general engineering support as needed to process information in a timely manner. The bid package was downloaded by 30 firms and six bids were received. Sapphire Technologies did not meet the minimum qualifications and were deemed non- responsible. The two lowest responsible bidders were chosen. The estimated contract amount for this period was derived by staff considering the average support hours anticipated in support of the CIP. District staff will use these Page 1 of 3 Book Page 79 firms on an as-needed basis only. The total agreement cost is not guaranteed nor is it paid to the firms if their services are not used. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION EIM is charged with receiving, validating, and maintaining the electronic facility records generated for completing CIP projects. These records include engineering drawings and databases, specifications, and sewer system and treatment plant atlas maps. EIM also provides CAD and GIS support for all OCSD and perform drafting and quality assurance services. Staff uses record drawings for completed projects, which are obtained from Contractors and Consultants, to update the official facility records. These records include all the constructed facilities owned by the Orange County Sanitation District (Sanitation District) and must be kept up-to-date to safely maintain and operate the treatment plants and sewers, and provide accurate information for future rehabilitation and improvement designs. The bid process used a baseline of 2,000 hours per year for both the CAD and GIS resources. Actual use of the firms will be on an as-needed basis. This item does not impact the overall CIP budget. Funds are included in the individual project budgets to cover the cost of the proposed professional services contract. Below is the tabulated bid result; Project Partners and Psomas were the lowest responsive bidders. ENTERPRISE INFORMATION MANAGEMENT ON-CALL STAFFING Bid Date — 11/3/2011 @ 2:00 PM S-2011-505BD STAFFING BIDDERS TYPE Getter Darnell Xtron Sapphire Project Technical Software Technologies Partners Psomas Engineering,Inc. Services, Services, Inc. Inc. GIS 70,000 = 112,000 = 116,000 220,000 = 119,600 = 99,960 = $35/hr $56/hr =$58/hr $110/hr $59.80/hr $49.98/hr CAD 105,000 = 99,000 = 120,000 150,000 = 112,200 = 149,960 = $54.5/hr $49.5/hr =$60/hr $75/hr $61.10/hr $74.98/hr Total $175,000 211,000 236,000 370,000 241,800 249,920 CEQA Page 2 of 3 Book Page 80 N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. Date of Approval Contract Amount Contingency 12/21/2011 $211,000.00 $21,100.00 (10%) I I I I i f f i Page 3 of 3 i Book Page 81 ADMINISTRATION COMMITTEE Meeting Date To 2/ Dir. 12/14/li 121/11 AGENDA REPORT item Number Item Number 4 18 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jeff Reed, Director of Human Resources SUBJECT: TEMPORARY EMPLOYMENT SERVICES GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to increase the current Temporary Employment Services (Specification No.CS-2009-421 BD) funding of $150,000 by $150,000 with temporary service firms for a new total amount not to exceed $300,000 for the remainder of the fiscal year (through June 30, 2012). SUMMARY Orange County Sanitation District's (OCSD) strategic staffing plan includes utilizing full-time and part-time regular employees, contract employees, and temporary employees. In an effort to reduce the OCSD budget and have staff focus on completing its tasks with existing resources, the budget was reduced to $150,000 from $1,700,000 incrementally over the last five years. However, the last incremental reduction was not effectively achievable and is negatively impacting the day-to-day operations of the departments. Therefore, staff is requesting that the current budget be increased from $150,000 to $300,000. There are five (5) temporary staffing requests: • Public Outreach (see "Additional Information") —$37,000 • Processing of Sewer Service Claim Fees—$7,000 • Maternity Leave Coverage—$45,000 • Extended Medical Leave Coverage (2 employees) —$30,000 • Easement Processing—$31,000 The additional funds will come as transfers from the requesting divisions Operating budgets; therefore, this results in no increase to the overall Board approved FY 11/12 budget. PRIOR COMMITTEE/BOARD ACTIONS June 02, 2011 Board Meeting — Entered into contracts for Temporary Employment Services (Specification No CS-2009-421 BayaD) with temporary service firms for a total amount of $126,000 per year, for a one-year period (July 1, 2011 through June 30, 2012), with a one-year renewal option. A $24,000 increase had been added to the projected budget as a contingency fund for unplanned staffing needs that adversely impacted OCSD staffing resources. Revised: 06/04/03 Page 1 Book Page 82 June 24, 2009 Board Meeting — Entered into contracts for Temporary Employment Services (Specification No CS-2009-421 BD) with temporary service firms for a total amount of $450,000 per year, for a one-year period (July 1, 2009 through June 30, 2010), with a one-year renewal option. A $50,000 increase had been added to the projected budget as a contingency fund for unplanned staffing needs that adversely impacted OCSD staffing resources. May 26, 2004 Board Meeting - Temporary Employment Services: (1) Authorize staff to establish contracts for Temporary Employment Services, Specification No. S-2004-181 BD, with temporary service firms for a one year period, July 1, 2004 through June 30, 2005, for a total amount not to exceed $1,700,000 per year; (2) Authorize staff the option of four additional one year contract renewals, cancelable at any time, for a total amount not to exceed $1,700,000 per year; and, (3) Authorize staff to enter into these contracts with temporary service firms, as identified by the Human Resources Department, with the authorization to add or delete such firms as necessary to meet District work requirements. ADDITIONAL INFORMATION This report specifically focuses on temporary services employees who are utilized as a supplement to the regular workforce for accommodating workload demands and workflow fluctuations. Graphic services support is needed for public education and outreach material updates. This would include information graphics for presentations and other materials to explain the complex processes involved in wastewater treatment and an updated plant schematic. The current graphics were designed close to 20 years ago and the District has experienced tremendous change with changes to our biosolids programs, GWR System and full secondary treatment. Graphics would also support the general manager and executive management team in designing presentation for the board of directors and public. The key advantage associated with temporary staffing is flexibility, since temporary employees are used for adjusting staffing levels quickly and for a limited timeframe. Temporary services are utilized for filling approved budgeted positions due to illness, extended leaves of absence, and vacant open positions; in addition, temporary services are also used for approved special projects and budgeted capital improvement projects (CIP) that are non-engineering related. In June 2004, the Board of Directors awarded contracts for Temporary Employment Services for a period of one year, renewable for a period of four years. The Board of Directors authorized staff to utilize a combination of several firms to supply temporary services to OCSD in order to provide staffing flexibility and to comply with the OCSD Purchasing Resolution. These contracts expired on June 30, 2010. Fiscal Year Amount 2011 —2012 $150,000 2010—2011 $424,200 2009-2010 $760,020 2008 —2009 $1,700,000 2007—2008 $1,700,000 The approved FY11/12 Operating budget for temporary services is $150,000. The Operating budget accounts for projected temporary services expenditures of $126,000. A $24,000 increase was added to the initial budget as a contingency fund for unplanned staffing needs that adversely impact OCSD staffing resources such as Leaves of Absences (LOA's), promotions, and separations of employment. The $24,000 contingency fund has been depleted. Revised: 06/04/03 Page 2 Book Page 83 OCSD currently utilizes 8 temporary services agencies to provide temporary workers on an as-needed basis to accomplish OCSD work requirements. The cost of a temporary employee includes the temporary's hourly rate. A mark-up rate is the "payment" to the temporary agency to cover the benefits provided to the temporary worker and overhead costs of the temporary agency. The mark-up rates for the current temporary agencies utilized by OCSD range from 30%to 70%. JDR:LT:JR:RS:lc I I f I f i I i i Revised: 06/04/03 Page 3 Book Page 84 ADMINISTRATION COMMITTEE Meeting Date To 2/ Dir. 12/14/11 121/il AGENDA REPORT Item Number Item Number 5 19 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: ORANGE COUNTY SANITATION DISTRICT COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE YEAR END JUNE 30, 2011 . GENERAL MANAGER'S RECOMMENDATION Receive and file the: Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2011, prepared by staff and audited by McGladrey & Pullen, Certified Public Accountants, along with the following reports prepared by McGladrey & Pullen: • Report to the Administration Committee; • Compliance (Single Audit) Report ; and • Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets SUMMARY The Sanitation District's independent auditors, McGladrey and Pullen, have completed their examination of the Sanitation District's financial statements for the year ended June 30, 2011, and have issued an unqualified opinion. Each year, the Administration Committee reviews the results of the audit and the corresponding Auditor's report. During their audit, McGladrey and Pullen, noted no matters involving the internal control over financial reporting and its operations that they consider to be material weakness. McGladrey and Pullen will attend the meeting to respond to any questions of Directors. Staff has prepared the Comprehensive Annual Financial Report, including the audited financial statements. As the Sanitation District has consistently earned the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA), this year's report will be submitted to GFOA for their review. Form No.DW-102.3 Revised:09/01/2009 Page 1 Book Page 85 PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION None. ATTACHMENTS 1. Comprehensive Annual Financial Report for the year ended June 30, 2011 . (separately bound document). 2. Report to the Administration Committee. 3. Compliance (Single Audit) Report. 4. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. JDR:LT:MW:jf Form No.DW-102.3 Revised:09/01/2009 Page 2 Book Page 86 _._..__ ._.. __.._....... Orange County Sanitation District E i Report to the Administration Committee F December 5, 2011 i I i r i f i McGladrey&Pullen,LLPMcGladrey I Certified Public Accountants f i Book Page 87 McGladrey&Pullen,LLP ,Certified public AccountantsMcGladrey December 5; 2011 Members of the Administration Committee Orange County Sanitation District Fountain Valley, CA We are pleased to present this report related to our audit of the financial statements and compliance of the Orange County Sanitation District(the District)for the year ended June 30, 2011. This report summarizes certain matters required by professional standards to be communicated to you In your oversight responsibility for the District's financial reporting process. This report is intended solely for the information and use of the Administration Committee, Board of Directors and management, and is not intended to be,and should not be,used by anyone other than these specified parties.it will be our pleasure to respond to any questions you have regarding this report.. We appreciate the opportunity to continue to be of service to the District. I i fi I i I i i f I i l k I i i i f 4 i i Mctladrey Is the grand under which RSM McGladrey,Inc:and McGladrey&Pullen,UP serve xllents`business needs: Member of PSM International network,a network of I The two firms operate as separate legal entities in an alternative practice struc independent;accounting,tax and consulting firms. Mok Page 88 Contents .Required Communications 1-2 Summary of Accounting Estimates 3-4 .Exhibit A—Certain Written Communications Between Management and Our Firm Representation'Letter I E l f i i i f i I i Book Page 89 Required Communications Statement on Auditing Standards No. 114 requires the auditor to communicate certain matters to keep those charged with.governance adequately informed about matters related to the financial statement audit that are, in our professional,judgment, significant and relevantto the responsibilities of those charged with governance in overseeing the financial reporting process. The following summarizes these. communications: Area Comments Auditor's Responsibility Under Our responsibility under auditing standards generally Professional Standards accepted in the United.States:of America; Government Auditing Standards, issued by the Comptroller General of the United States;the provisions of the Single Audit Act, OMB Circular A 133 and OMB's Compliance Supplement, has been described to you in our arrangement letter dated July 29, 2011. Accounting Practices Adoption of,.orChange in,Accounting Policies Management has the ultimate responsibility for the appropriateness of the accounting policies used by:the District. The District did not adopt any significant new accounting policies nor have there been any changes in existing significant accounting policies during the current period. Significant or Unusual Transactions We did not identify any significant or unusual transactions or significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. Alternative Treatments Discussed With i Management We did not discuss with management any alternative treatments within;generally accepted accounting principles for accounting policies and practices related i to material items during the current.audit period. j i i Management's Judgments and Summary information about the process used by Accounting Estimates management in formulating particularly sensitive accounting estimates and.about.our conclusions regarding the reasonableness of those estimates is in the attached Summary of Accounting Estimates. Financial Statement Disclosures In our meeting with you;we will discuss with you the. i following item as•it relates to the neutrality, consistency and clarity of the disclosures in the financial statements; • Debt issuances including amortization of costs of issuance, bond premium/discounts and deferred charges over the effective interest method 1 i Book Page 90 Area Comments Audit Adjustments There were no audit adjustments made by:usto the original trial balance presented to us to begin our audit. However, we were provided several adjustments by management during the course of the audit and those adjustments were evaluated by us as part of our audit. Uncorrected Misstatements Uncorrected misstatements are summarized in the attached Summary of Uncorrected Misstatements included within Exhibit Disagreements With Management We encountered no disagreements with management over the application of significant accounting principles,the basis for management's judgments on; any significant matters,the scope of the auditor significant disclosures to be included in the financial statements. Consultations With Other Accountants We are not aware of any consultations management had with other accountants about accounting or auditing matters. Significant issues Discussed With No significant issues arising from the audit were Management discussed or were the subject of correspondence with management. Difficulties.Encountered in Performing the We did not encounter any difficulties in dealing with Audit management during the audit. Letter Communicating internal Control We did not identify any material weaknesses or and Compliance Matters noncompliance during our.audit of the financial statements and major awards that are required to be i communicated in accordance with Govemment Auditing Standards and OMB Circular A 133. Certain Written Communications Between Copies of certain written communications between our Management and Our Firm Firm and the management of_the District are attached as Exhibit A. i i l f i i I Book Page 91 Orange County Sanitation District Summary of Accounting Estimates Year Ended June 30, 2011 Accounting estimates are an integral part of the preparation of financial statements and,are based upon management's current judgment. The process used by management encompasses its knowledge and experience about past and current events, and certain assumptions about future events. You may wish to monitor throughout the year the process used to compute and record these accounting estimates. The following describes'the significant accounting estimates reflected in the District's June 30,2011 basic financial statements.- Area Accounting Policy Estimation Process Comments Useful Lives of Long- The estimated useful Management reviews We tested the Lived Assets lives of assets for changes in the reasonableness of generally have the useful lives of long- information underlying following ranges: lived assets by management's estimate. sewage collection evaluating prominent Based on our procedures, facilities 50 years; events or changes in we concluded that the sewage treatment circumstances assigned useful lives of facilities 40 years, affecting capital assets capital assets are sewage disposal to,determine whether reasonable. facilities 40 years and impairment of a capital general plant and asset has occurred.A administrative facilities capital asset is 11.5 years. These considered impaired if assets are depreciated both the decline in the using the straight-line service utility of the method. Land and capital asset is large in construction in process magnitude and the is not depreciated until event or change in ready for service and circumstances is capitalized. outside the normal life cycle of the capital asset. Common indicators of impairment include evidence:of physical damage where effort is needed to restore service utility, enactment or approval l :of laws or regulations setting standards that the capital asset would not be able to meet, technological development or evidence of f obsolescence,a change in the manner or expected duration of use of a capital asset, or construction stoppage. t I Book Page 92 Area Accounting Policy Estimation Process Comments Pension Obligations Pension and For postemployment We tested the and Postemployment postemployment benefits other than reasonableness of the Benefits Other Than benefits other than pensions, management information underlying the Pensions pensions(OPEBs)are utilizes an actuarial actuarial evaluations. recorded at cost based consulting firm to Based on our procedures, on an estimated annual perform an evaluation we concluded that the contribution rate. A using the entry age pension and. pension or OPEB asset actuarial cost method. postemployment,benefits is recorded if Management reviewed other than pension costs contributions exceed and approved the recorded are reasonable. the annual required 'actuarial assumptions contribution. A pension and calculations used or OPEB liability is to determine the recorded if postemployment contributions are less benefit costs, than the annual required contribution. For pension obligations, management utilizes Orange County Employees' Retirement System (OCERS) actuaries for its defined benefit plan. Management reviewed and approved the actuarial assumptions and calculations used to determine the pension costs. For the Additional Retiree Benefit Account(AREA) tlefined benefit plan obligations, management utilizes .an actuarial consulting firm to perform an evaluation using the projected unit credit cost method.. Management reviewed F .and approved the actuarial assumptions and calculationsused 'to determine the ARBA costs. i 4 Book Page 93 Exhibit A Certain 11Vritten Communications i3etween'Management_arc! C�ur:Firm I I I f I I I f f i I i f f ff f f Book Page 94 9 ORANGE COUNTY SANITATION DISTRICT a • December 2,2011 McGladrey&Pullen, LLP 18401 Von Karman Ave.,'$'"Floor Irvine,CA 92612 cA In connection with your audit of the basic financial statements of the Orange County 7Q18 Sanitation District(the District)as of and for the year ended June.30,2011,we confirm that we are responsible for the fair presentation in the financial statements of financial E1cot e1977 position,changes in financial position,and cash flows in conformity with accounting 1, 2CA 7 principles generally accepted in the United States of America. �f Dion We confirm to the best of our knowledge and belief,as of December2,2011 the following representations made to you during your audit. 1, The financial statements referred to above are fairly presented in conformity with ..a accounting principles generally accepted in the United States of America. 2. We have identified for you,all organizations that are a part of this reporting entity yz or with which we have a relationship,as these organizations are defined in Section 2100 of the Governmental Accounting Standards Board's Codification of Governmental Accounting and Financial Reporting Standards,that are j component units in which we participated.in that regard,the Orange County Sanitation District Financing Corporation is a blended component unit of the District.There are no organizations for which the nature and significance of their relationship with the District are such that exclusion would cause the reporting i entity's financial statements to be misleading or incomplete or jointly governed organizations In which we participated. -+ 3. We have indicated to you that the District operates as a single proprietary fund. 4. We have properly classified all activities. 5. We are responsible for compliance with laws and regulations applicable to the District including adopting,approving, and amending budgets. 6. We have identified and disclosed to you all laws and regulations that have a direct and material effect on the determination of financial statement amounts ,A. including legal and contractual provisions for reporting specific activities. 7. We have made available to you: Ana a. All"financial records and related data of all activities in at any and, time during the period covered by your audit; b. All minutes of the meetings of the governing board and committees of r board members or summaries of actions of recent meetings for which minutes have not yet been prepared. cede 8. We have no knowledge of fraud or suspected fraud affecting the District involving: a. Management or employees who have significant roles in the internal Control. b. Others where the fraud could have a material effect on:the financial statements: 3 � �u+•.�� ail � I ft ct ubrb heath and the enftnmant pmiddin afteGve wastewater calAw ron,uvaune�and recycling.Proms P by 9 I i Book Page 95 9: We acknowledge our responsibility for the design and implementation of programs and-controls to provide reasonable assurance that fraud is.prevented and detected. 10. We have no knowledge of any allegations of fraud or suspected fraud affecting the District received in communications from employees,former employees,analysts,regulators,short sellers,or others. 11. We are aware of no significant deficiencies, including material weaknesses,in the design or operation of internal controls that could adversely affect the Districts ability to record,process,summarize,and report financial data. 12. There have been no communications from regulatory agencies concerning noncompliance with,or deficiencies'in,financial reporting practices. 13. We have no plans or intentions that may materially affect the carrying value or classification of assets and liabilities. 14. The following have been properly recorded and/or disclosed in the financial statements: a. Guarantees,whether written or oral, under which the District is contingently liable. b. Arrangements with financial institutions involving restrictionson cash balances.. c. Security agreements in effect under the.Uniform Commercial Code. d. Any other liens or encumbrances on assets or revenues or any assets or revenues which were pledged as collateral for any liability or which were subordinated in any way. e. The fair value of investments. i f. Amounts of contractual obligations for construction and purchase of real property or equipment not included in the liabilities or encumbrances recorded on the books. g. Debt issue repurchase options or agreements,or sinking fund debt repurchase ordinance requirements. h. Any liabilities which are subordinated in any way to any other actual or possible liabilities._ 1. Debt issue provisions. j, All significant estimates and material concentrations known to management which are required to be disclosed in accordance with the AICPNs Statement of Position No. 94.6,Disclosure of CertainSign/flcant Risks and Uncertainties. Significant estimates are estimates at the balance sheet date which could change materially within the next year. Concentrations refer to volumes of business, revenues,available sources of supply,or markets for which events could occur which would significantly disrupt normal finances within the next year; i k. Risk financing activities. 1. The effect on the financial statements of GASB:Statement No.67, OPES Measurements by Agent Employers and Agent Multiple-Employer Flans;GASS Statement No.60,Accounting and Financial Reporting tor Service Concession Arrangements;-GASB Statement No. 61, The Financial Reporting Entity. Omnibus--an amendment of GASS Statements No. 14 and No.34 GASS Statement No.62,Codfroadon of Accounting and Financial Reporting Guidance Contained In Pro-November 30, 1989 FASS and AICPA Pronouncements,GASS Statement No.,63, Financial Reporting of Deferred Outflows of Resources,Defenred.inflows of Resources,and Net Position;and GASS Statement No.64 Derivative Instruments:Application of Hedge Accounting rennination Provisions•.-an amendment of GASS Statement No. 53 which have been issued,but which we have not yet adopted. m. Deposits and investment securities category of custodial credit risk. n. Arbitrage rebate liabilities. o. Defined pension plan disclosures Book Page 96 15. We are responsible for making the accounting estimates included in the financial statements. Those estimates reflect our judgment based on our knowledge and experience about past and. current events and our assumptions about conditions we expect to exist and courses of action we expect to take. In that regard,adequate provisions have been made:: a. To reduce receivables to their estimated net collectable amounts. b. For risk retention, including uninsured losses or loss retentions(deductibles)attributable to events occurring through June 30,2011 and/or for expected retroactive insurance premium adjustments applicable to periods through June 30,2011. c. for pension obligations and post-retirement benefits other than pensions rendered through June 30,`2011. 16.There are no: a. Communications from grantors, lenders, other funding sources,or regulatory agencies concerning noncompliance with: (1) "Statutory, regulatory, or contractual provisions or requirements. (2) Financial reporting practices that could have a material effect on the financial statements. b. Material transactions that have not been properly recorded in the accounting records underlying the financial statements. c. Violations or possible violations of laws or regulations whose effects should be considered for disclosure in the financial statements or as a basis for recording a loss contingency. In that regard,we specifically represent that we have not been designated as,or alleged to be,a "potentially responsible party'by the Federal Environmental Protection Agency or equivalent state agencies in connectionwith any environmental contamination. d. Other material liabilities or gain or loss contingencies that are required to be accrued or disclosed by Statement of Financial Accounting Standards No.5 and/orGASS Statement No. 10. e. Related-party transactions as defined in Section 2100 of the Governmental Accounting Standards Board's Codification of Governmental Accounting and Financial Reporting Standards. f. line of credit or similar arrangements. g. Significant leases or material amounts of rental obligations under long-term leases. h. Special and extraordinary items. 1. Obsolete,damaged,or excess inventories. j. Investments,intangibles or other assets which have permanently declined in value. k. Material losses to be sustained in the fulfillment of,or from the inability to fulfill,any service: commitments. I. Material losses to be sustained as a result of purchase commitments.. m. Environmental clean-up obligations. n. Arrangements with financial institutions involving compensating balances. o. Authorized but unissued bonds and/or notes. 17. There are no unasserted claims or assessments that our lawyer has advised us are probable of f assertion and must be disclosed in accordance with Statement of Financial Accounting Standards j No.5 and/or GASB Statement No.10. f l 18. We have no direct or indirect,legal or moral, obligation for any debt of any organization, public or private that is not disclosed in the financial statements. i i f I Book Page 97 19 We have satisfactory title to all owned assets. 20. We have complied with all aspects of contractual agreements that would have a material effecton the financial statements in the event of noncompliance. 21. Net asset components(invested in capital assets, net of related debt;restricted;and unrestricted)are properly classified and, if applicable,approved. 22. Capital assets,including infrastructure assets,are property capitalized, reported,and.depreciated, 23. Required supplementary information Is property measured and presented. 24. We have reviewed,approved, and are responsible for overseeing the preparation and completion of the basic financial statements and related notes. 25. The District incurs certain costs that relate to the construction of capital assets. The District capitalizes only those costs that are incremental to the construction of capital assets. In connection with your audit,conducted in accordance with Government Auditing Standards,we confirm 26. We are responsible for. a. Compliance with the laws, regulations,and provisions of contracts and grant agreements applicable to the District b. Establishing and maintaining effective internal control over financial reporting. 27. We have identified and disclosed to you all laws,regulations,and provisions of contracts and grant agreements that have a direct and material effect on the determinations of financial statement amounts or other financial data significant to audit objectives. 28. We have a process to track the status of audit findings and recommendations. In our meeting with you on September 1,2011 we discussed the accounting,treatment of certain transactions including, capitalizing preliminary studies costs not associated with specific projects versus expensing these costs; netting the BAB's interest subsidy against interest expense versus recording as non-operating revenue; recording the discount on the prepayment of the OCERS pension liability as other Income versus a reduction of pension expense;and recording the amortization of costs of issuance, premiums/discounts per the straight line method versus the effective rate method.We are committed to implementing your recommendations for accounting for these transactions going forward commencing in FY 2011/2012. 29. There have been no: a, Violations(and possible violations)of laws,regulations,and provisions of contracts and grant agreements whose effects should be considered for disclosure in the auditors report on noncompliance, b. Fraud,illegal acts,violations of provisions:of contracts orgrant agreements,or abuse that has I, been reported.. c Previous financial audits,attestation engagements, performance audits,or other studies related to the objectives of the audit being undertaken and the corrective action taken to address significant findings and recommendations. d. Reported findings,conclusions,or recommendations,as well as our planned corrective actions for the report. In connection with your audit of federal awards conducted In accordance with OMB Circular A 133 Audits of States,Local Governments,and Non-Profit Organizations,we confirm: 30. We are responsible for complying,and have complied,with the requirements of Circular A 133.. 31. We have prepared the schedule of expenditures of federal.awards in accordance with CircularA-133 :and have included expenditures made during the period being audited for all awards provided by 1 Book Page 98 federal agencies in the form of grants,federal cost-reimbursement contracts, loans, loan guarantees, property(including donated surplus property,cooperative agreements,interest subsidies,insurance,, food commodities,direct appropriations, and other assistance. 32. We are responsible for establishing and maintaining,and have established and maintained,effective Internal_control over compliance for federal programs that provides reasonable assurance that the District is managing federal awards in compliance with laws, regulations,and the provisions of contracts or grant agreements that could have a material effect on our federal program. 33.. We are responsible for complying with the requirements of laws, regulations,and the provisions of contracts and grant agreements related to the District's federal program and have complied,in all material respects,with those requirements. 34. We have identified and disclosed to you the requirements of laws, regulations,and the provisions of contracts and grant agreements that are considered to have a direct and material effect on the major program. 35. We are not aware of any compliance requirements that have varying interpretations. 36, We have made available all contracts and grant agreements(including amendments,if any)and any other correspondence that has taken place with federal agencies or pass.4hrough entities related to our federal program. 37.. We have charged costs to federal awards in accordance with applicable cost principles. - 38. We have made available to you all documentation related to the compliance requirements, Including information related to federal program financial reports and claims for advances,and reimbursements. j 39. Federal program financial reports and claims for advances and reimbursements are supported by the books and records from which the basic financial statements have been prepared. 40. The copies of federal program financial reports provided to you are true copies of the reports submitted,or electronically transmitted,10 the federal agency or pass-through entity,as applicable;. 41. We are responsible for and have accurately prepared the summary schedule of prior audit findings to Include all findings required to be included by Circular A-133. 42.We were not required to have a Single Audit performed for the,year ended June 30 2009 due to our federal expenditures for that year being less than the$500,000 threshold specified by Circular A 133. 43. We have accurately completed the appropriate sections of the data collection form 44. We have disclosed all contracts or other agreements with service organizations. 45. There have been no: a. Amounts questioned or known compliance with the requirements of federal awards,including those resulting from other audits or program reviews. I b. ;Suibrecipients'which receive.pass-through assistance as outlined in Circular,A-133.We have disdosed to you all communications from service organizations relatingz to,noncompliance at f those organizations. c. Prior audit findings by federal awarding agencies and pass-through entities,'Including all management decisions. d. Communications from service organizations relating to,noncompliance at those organizations. e. Instances of known noncompliance occurring subsequent to the period for which oomplIence is. audited. ` I f._ Changes in internal control over compliance or other factors that might:signifrcantiy affect internal control, including any corrective action.taken by management with regard to.significant f i f 1 Book Page 99 deficiencies(including material;weaknesses), have occurred subsequent of the date as of which compliance is audited. 46. in connection with your engagements to perform,in accordance with attestation;standards established by the American Institute:of Certified Public Accounts,specified agreed-upon procedures with respect to certain records and transactions of the District for the year ended June 30,2011 for the purpose of determining as to whether OCSD's appropriation limitation calculation was computed in accordance with Article XIIIB of the Constitution of the State of California and;_whether the District's net tangible worth is in compliance with the interconnection Facilities Agreementbetween the. Southern California Edison Company and the District,we confirm the following: a. We understand that we have the responsibility for determining the appropriation limitation calculation and the tangible net worth calculation and the selection of the criteria against which the calculations are capable of being evaluated. b. We understand that we'have the responsibility for determining that such criteria are appropriate l for our purposes. c. There are no known matters contradicting the calculations nor any communication from regulatory agencies affecting the calculations. d. We have made available to you all records and related data relevant to the subject matter and the agreed-upon procedures. e. We have responded fully to all inquiries made to us by you during your engagement. No events or transactions other than those disclosed In the financial statements have occurred subsequent to the balance sheet date that would require adjustment''to,or disclosure in,the financial statements. During the course of your audit,you may have accumulated records containing data which should be reflected in our books and records. All such data have been so reflected. Accordingly,copies of such records in your possession are no longer needed by us. I i r I i i C I f i i Book Page 100 As of and for the Year Ended June 30,2011 We believe that the effects of the uncorrected misstatements aggregated by you and summarized below are immaterial,both individually and in the aggregate to the financial statements taken as a whole. For purposes of this representation,we consider items to be material, regardless of their size, if they involve the misstatement or omission of accounting information that, in light of surrounding circumstances,makes it probable that the judgment of a reasonable person relying on the information would be changed or influenced by the omission or misstatement. Effect—Debit(C redit) Description Assets Liabilities Equity Revenue menses Current Year Misstatement • To expense the preliminary survey other assets accounts as they should be expensed as incurred $ (7,079,922) $ $11.501,640 $ $ (4,421,718) • To reclassify BAB s ubsidy rebate received from interest expense to otherincome - (1,607,125) 1,607.128 • ToreclassWOCERS discount recorded as other revenue to offset expense - - 1,129,795 ;(1129;795) • To adjust interest expense for the overaccrual of interest as of6/30/10 for the 2003 COps (1,935.500) 1,936,600 • To adjust COls`for the difference between straight-line and the effective Interest method (827,167) - e23.773 - 203`,394 • To adjust unamortized bond premiums forthe difference between straight-line and the effective interest method 2,357,036 (2,354,261) - (2,774) To adjust unamortized bond discounts and deferred charges for the difference between straight-line and the effective Interest method (3,506,648) 3,190,710 - 316,938 Total effect $ (71907,089) $ (1,149,613) 11,026.362 $ (477,330) $ (1,492,330) Current year effect of change in net assets $ (1.969,660) Effect on ending net assets $ 9,056,702 Orange County Sanitation District 1 Z4 )mos.D.Ruth,Gen ral Manager L renzo Tyner, irector of Finance and Admin. Services i 'Mike White, Controller Book Page 101 r .. rl, s SanitationOrange County District a ' "4 i Compliance Report Year Ended June 30, 2011 3'- ; >fz I I t I f Il I i i Book Page 102 Contents Schedule of Expenditures of Federal Awards 1 Notes to Schedule of Expenditures of Federal Awards 2 Independent Auditor's Report on: Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 3-4 j Compliance With Requirements that Could Have a Direct and Material Effect On Each Major Program and on Internal Control Over Compliance in Accordance With OMB Circular A-133 5-6 Schedule of Findings and Questioned Costs 7-8 I Summary Schedule of Prior Year Audit Findings 9 j Book Page 103 Orange County Sanitation District Schedule of Expenditures of Federal Awards Year Ended June 30, 2011 Catalog of Federal Domestic Pass-Through Assistance Entity Identifying/ Federal Federal Grantor/Pass-Through Grantor/Program Title Number Grant Number Expenditures U.S. Environmental Protection Agency Direct Program: Congressionally Mandated Projects Sludge Dewatering and Odor Control Project 66.202 XP-96924401-1 $ 597,355 Total U.S. Environmental Protection Agency $ 597,355 Total expenditures of federal awards $ 597,355 * Denotes major program See Notes to Schedule of Expenditures of Federal Awards. r I i i i k I f i I f i E l I f 1 � i Book Page 104 Orange County Sanitation District Notes to Schedule of Expenditures of Federal Awards Note 1. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal award programs of the Orange County Sanitation District (the District) for the year ended June 30, 2011. The Schedule includes federal awards received directly from federal agencies. The information in this Schedule is presented in accordance with the requirements of the Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Because the Schedule presents only a selected portion of the operations of the District, it is not intended to, and does not, present the financial position, changes in net assets or cash flows of the District. The District's reporting entity is defined in Note 1 to the District's basic financial statements. Note 2. Summary of Significant Accounting Policies Expenditures on the accompanying Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Note 3. Subrecipients Of the federal expenditures presented in the Schedule, the District did not provide any federal awards to subrecipients for the fiscal year ended June 30, 2011. i i f i I f f I i I i t I i f i 2 i i Book Page 105 c pdroy&Pull"Ien,LLf' �erti�ecl fxuf�lic i}4es�unt�ttYs M 'McGl ' , Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards To the Board of Directors Orange County Sanitation District Fountain Valley, CA We have audited the financial statements of the Orange County Sanitation District (the District) as of and for the year ended June 30, 2011, and have issued our report thereon dated December 2, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting II Management of the District is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered the District's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the District's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or combination j of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement j of the entity's financial statements will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not I identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether the District's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the l determination of financial statement amounts. However, providing an opinion on compliance with those j i i I i i 3 NUGiadreyIs the trralid under syhkhRS3VMcGladrey,Inc. LLPseiuecllcnts'bi€Mnesxttwk, netwafkanctworkof `t$Fe two firm 6 aperate'ds separaw-k9aal enudes in a€5 atte rnatWe pratiie4'Wt€CWm Independent a 6untltJay and g ionsulting Firms- Book Page 106 provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of the Board of Directors, management and federal awarding agencies, and is not intended to be, and should not be, used by anyone other than these specified parties. Irvine, CA December 2, 2011 I i k t k I f t i 4 i 4 I Book Page 107 MV Gtadrey&Pullen,LLt' Certift,d.Publk AccOntants< l J` Independent Auditor's Report on Compliance With Requirements that Could Have a Direct and Material Effect On Each Major Program and on Internal Control Over Compliance in Accordance With OMB Circular A-133 To the Board of Directors Orange County Sanitation District Fountain Valley, CA Compliance We have audited the Orange County Sanitation District's (the District) compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133, Compliance Supplement, that could have a direct and material effect on the District's major federal program for the year ended June 30, 2011. The District's major federal program is identified in the summary of auditor's results section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major federal program is the responsibility of the District's management. Our responsibility is to express an opinion on the District's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the District's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the District's compliance with those requirements. In our opinion, the District complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on its major federal program for the year ended June 30, 2011. Internal Control Over Compliance Management of the District is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the District's internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine the auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the District's internal control over ! compliance. I 5 i McGlaclrey is the brand moo der whlcda t{5M McGladrey;1pc,ah d I&C'ladrey,&Pullet),LLP erye divt4tts businm be,acts. Member of RSM Intentitfunal netvmrlt,a netutaek e[` 1 Ths,t4va firms uperow as separate 1pgA ont?Ctes In ana8ternasive practice a D�'V R Page I OV 6ndepeEnrdentaecomlting.tax and consulting firms. ` f A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. Schedule of Expenditures of Federal Awards I We have audited the basic financial statements of the District, as of and for the year ended June 30, 2011, and have issued our report thereon dated December2, 2011. Our audit was performed for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by OMB Circular A-133, and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. This report is intended solely for the information and use of the Board of Directors, management and federal awarding agencies, and is not intended to be, and should not be, used by anyone other than these specified parties. I r I Irvine, CA December 2, 2011 t i f t I i i i f I i 6 Book Page 109 i I Orange County Sanitation District Schedule of Findings and Questioned Costs Year Ended June 30, 2011 I. Summary of Auditor's Results Financial Statements f Type of auditor's report issued: Unqualified Internal control over financial reporting: • Material weakness(es) identified? Yes X No • Significant deficiency(ies) identified that are not considered to be material weakness(es)? Yes X None Reported Noncompliance material to financial statements noted? Yes X No Federal Awards Internal control over major programs: • Material weakness(es)identified? Yes X No • Significant deficiency(ies) identified that are not considered to be material weakness(es)? Yes X None Reported Type of auditor's report issued on compliance for major programs: Unqualified • Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of OMB Circular A-133? Yes X No Identification of major programs: CFDA Numbers Names of Federal Programs 66.202 Congressionally Mandated Projects k Dollar threshold used to distinguish between Type A and Type B programs: 300,000 Auditee qualified as low-risk auditee? Yes X No l i I t I I I i I 7 k Book Page 110 Orange County Sanitation District Schedule of Findings and Questioned Costs (Continued) Year Ended June 30, 2011 II. Financial Statement Findings A. Internal Control Deficiencies None reported. B. Compliance Findings None reported. III. Findings and Questioned Costs for Federal Awards A. Internal Control Deficiencies None reported. B. Compliance Findings None reported. i If I i i 1 I i If i i 8 i Book Page 111 Orange County Sanitation District Summary Schedule of Prior Year Audit Findings Year Ended June 30, 2011 There were no audit findings reported for the fiscal year ended June 30, 2010. r I k k i i r 9 i k Book Page 112 i it+iWCrltadrey&POW,Up rtiJaici Aaaltlic Acc,oUNwatt . ..._......_ . KOM Independent Accountant's Report on Applying Agreed-upon Procedures Board of Directors Orange County Sanitation District Fountain Valley, CA We have performed the procedures enumerated below to the accompanying Appropriations Limit Calculation of the Orange County Sanitation District (District) for the year ended June 30, 2011. These procedures, which were agreed to by the District and the League of California Cities(as presented in the publication entitled Agreed-upon Procedures Applied to the Appropriations Limitation Prescribed by Article XIII-B of the California Constitution), were performed solely to assist the District in meeting the requirements of Section 1.5 of Article XIII-B of the California Constitution. The District's management is responsible for the Appropriations Limit Calculation. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The procedures performed and our findings were as follows: 1. We obtained the completed internal calculations from management and compared the limit and annual adjustment factors included in those calculations to the limit and annual adjustment factors that were adopted by a resolution of the Board of Directors. We also compared the population and inflation options included in the aforementioned calculations to those that were selected by a recorded vote of the Board of Directors. Finding: No exceptions were noted as a result of our procedures. 2. For the accompanying Appropriations Limit Calculation, we added line A, last year's limit, to line E, total adjustments, and compared the resulting amount to line F, this year's limit. Finding: No exceptions were noted as a result of our procedures. j 3. We compared the current year information presented in the accompanying Appropriations Limit f Calculation to the supporting calculations described in item 1 above. k I Finding: No exceptions were noted as a result of our procedures. I i I MCC),ladroyIs the braildUnclo Which RRAMcGladrey,Inc.and Mc ladwy&Pullen.iLPsmverfientsUt.5lnessneed3. fbfiemta�rnfif5#rollnt�af*afitt>nalr�kva�rrk�rretruork��- ' tie two firms oa c rate as sepanat�legal entities i��n ?S,�r atau€practice indepetidentaecrsonlirig,tax and onsylllnq firms;. Book Page 113 Orange County Sanitation District Page 2 4. We compared the prior year Appropriations Limit presented in the accompanying Appropriations Limit Calculation to the prior year Appropriations Limit adopted by the Board of Directors during the prior year. Finding: No exceptions were noted as a result of our procedures. We were not engaged to, and did not, conduct an audit, the objective of which would be the expression of an opinion on the accompanying Appropriations Limit Calculation of the District. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. No procedures have been performed with respect to the determination of the appropriations limit for the base year, as defined by Article XIII-B of the California Constitution. This report is intended solely for the information and use of the Board of Directors and management of the District, and is not intended to be, and should not be, used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited. I Irvine, CA December 2, 2011 I I I i I r i f 4 f i I j Book Page 114 Orange County Sanitation District Appropriations Limit Calculation Year Ended June 30, 2011 Amount Source j A. Last year's limit $ 80,476,278 B. Adjustment factors: 1. Population change 1.0114363 State Finance 2. Per capita change 0.9746000 State Finance Total adjustments [(13.1 x 13.2)-1.0] (0.0142542) C. Annual adjustment (1,147,124) (BxA) D. Other adjustments: 1. Lost responsibility(-) - 2. Transfer to private(-) - 3. Transfer to fees(-) - 4.Assumed responsibility(+) - Subtotal - E. Total adjustments (1,147,124) (C+D) F. This year's limit $ 79,329,154 (A+E) i r I i f E r r f I i If f r I i Book Page 115 i ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018