HomeMy WebLinkAbout06-23-2010 Board Agenda Packet AGENDA
BOARD OF DIRECTORS
ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATIVE OFFICE
REGULAR MEETING
June 23, 2010 — 6:30 P.M.
INVOCATION AND PLEDGE OF ALLEGIANCE - (David Shawver— Stanton)
ROLL CALL
PUBLIC COMMENTS
REPORTS: The Chair, General Manager and General Counsel may present verbal
reports on miscellaneous matters of general interest to the Directors. These reports are
for information only and require no action by the Directors.
1. Ratifying payment of claims of the District, by roll call vote, as follows:
ALL DISTRICTS 05/15/10 05/31/10
Totals $13,482,596.99 $12,396,413.50
DIRECTORS: Pursuant to Government Code Section 84308, you are required to disclose
any campaign contribution greater than $250 received in the past twelve months from any
party to a contract involving OCSD. This requires that you identify the contributor by name.
Further, you may not participate in the decision making process to award a contract to such
party. For reference, you are directed to the Register of Warrants as to all current
contractors/vendors with OCSD. For the specifics of Government Code Section 84308,
please see your Director's Handbook or call the office of General Counsel.
CONSENT CALENDAR
Consideration of motion to approve all agenda items appearing on the Consent
Calendar not specifically removed from same, as follows:
2. Approve the minutes for the regular meeting held on May 26, 2010.
06/23/10
Page 2
3. Adopt Resolution No. OCSD 10-06, Establishing Rules of Procedure for the
Conduct of Business of the District, and Repealing Resolution No. OCSD 07-10,
providing for Administration Committee change in meeting time to 5:30 p.m.
4. a) Withdraw award of a purchase order agreement with Global Connect LLC, in
an amount not to exceed $182,678 for Purchase of Cisco Parts, Specification
No. E-2010-453BD;
b) Approve a purchase order agreement with CDW-G, for Purchase of Cisco
Parts, Specification No. E-2010-453BD, for an amount not to exceed $182,678,
including tax; and,
c) Approve a contingency of$18,267 (10%).
5. a) Approve a purchase order agreement with Gamma Builders, Inc., for Plant 2
Digester "O" Repair, Specification No. FR-2010-455BD, for a total amount not to
exceed $496,300.00; and,
b) Approve a contingency of$74,445.00 (15%).
6. Adopt Resolution No. OCSD 10-07, Establishing the Annual Appropriations Limit
for Fiscal Year 2010-11, for the District in accordance with the Provisions of
Division 9 of Title 1 of the California Government Code.
STEERING COMMITTEE
7. Order Steering Committee Minutes for the regular meeting held on May 26, 2010
to be filed.
8. Adopt Resolution No. OCSD 10-08, Authorizing a Payment Deferral Option of
Capital Facility Capacity Charges (connection fees) through June 30, 2011, to
Builders of Large Housing Development Projects.
OPERATIONS COMMITTEE
9. Approve the minutes of the June 2, 2010 Operations Committee meeting.
10. Approve a contingency increase of$71,084 (6%) to the Professional Services
Design Agreement with Black & Veatch Corporation, for Power Monitoring and
Control Systems, Job No. J-33-3, for a total contingency of$378,472 (32%).
11. Approve Amendment No. 3 to Purchase Order No. 102907-OB issued to
Hampton-Tedder Technical Services providing for Electrical Acceptance Testing
Services for Collection System and Treatment Plant Projects, Specification No.
PSA-2007-003, extending the contract term to June 30, 2011.
06/23/10
Page 3
12. a) Authorize the General Manager to competitively bid and subsequently award a
facility repair contract to the lowest responsive and responsible bidder for the
Plant No. 1 Sunflower Pump Station Auger and Trough Rehabilitation, Project
No. FE08-14-R, for an amount not to exceed $625,000; and,
b) Approve a contingency of$125,000 (20%).
13. Approve a Sewer Transfer Agreement with the city of Orange, transferring
ownership and associated easement rights for local sewers in four formerly
unincorporated islands known as AD3A and AD6, which have been annexed by
the city of Orange, in a form approved by General Counsel.
14. Approve Amendment No. 1 to the Professional Consultant Services Agreement
with Project Partners, Inc. for Facilities Records Group Staffing Support,
Specification No. CS-2009-40813D, for a time extension from July 1, 2010
through December 31, 2010, and decreasing the contract by $200,000, for a total
amount not to exceed $679,000.
15. Approve a contingency increase of$115,530 (12%) to the construction contract
with LH Engineering Company, Inc., for Temporary Upgrades to Plant Security
Barriers, Job No. J-108, for a total contingency of$259,943 (27%).
16. a) Receive and file Recommendation for Award memorandum for Rehabilitation
of the Magnolia Trunk Sewer, Contract No. 3-58, constituting the Orange County
Sanitation District's basis of award pursuant to Public Contract Code §§ 20785
and 20133;
b) Receive and file letter dated May 4, 2010 from Instituform Technologies, Inc.
protesting award to Kiewit Pacific Company;
c) Receive and file letter dated May 20, 2010 to Instituform Technologies, Inc.
responding to the protest of award;
d) Reject award protest filed by Instituform Technologies, Inc.; and,
e) Award a Design-Build Contract Agreement with Kiewit Pacific Company for the
Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58, for a firm, fixed
price of$15,190,000; and,
f) Approve a contingency of $1,519,000 (10%).
06/23/10
Page 4
ADMINISTRATION COMMITTEE
17. Approve minutes of the June 9, 2010, meeting of the Administration Committee.
18. Adopt Resolution No. OCSD 10-09, Establishing Annual Use Charges for the FY
2010-11 Pursuant to the Wastewater Treatment and Disposal Agreement with
the Santa Ana Watershed Project Authority.
19. a) Renew the District's Excess General Liability for the period July 1, 2010
through June 30, 2011, in an amount not to exceed $351,450;
b) Renew the District's Excess Workers' Compensation Insurance for the period
July 1, 2010 through June 30, 2011, at a rate not to exceed .002853 of payroll
(approximately $185,429);
c) Renew the District's All-Risk Property and Flood for the period July 1, 2010
through June 30, 2011, in an amount not to exceed $436,740; and,
d) Renew the District's Boiler & Machinery Insurance Program for the period
July 1, 2010 through June 30, 2011, in an amount not to exceed $16,578.
20. Approve proposed Operating, Capital, Debt/COP Service and Self-Insurance
Budgets for FY 2010-11 and 2011-12 as follows:
2010-11 2011-12
Net Operations, Maintenance & Working $150,021,700 $156,090,770
Capital 1,005,000 550,000
Worker's Compensation Self Insurance 1,506,200 1,606,200
General Liability and Property Self-Insurance 180,136,000 122,423,000
Net Capital Improvement Program 89,735,040 97,052,940
Debt/COP Service 36,612,400 29,690,000
Intra-District Joint Equity Purchase/Sale(') 36,612,400 29,690,000
Joint Equity Payment to IRWD(2)
$495,628,740 $437,102,910
TOTAL
')Cash to Revenue Area 14 (RA14) in exchange for capital assets to
Consolidated Revenue Area 15 (RA15).
(2)Payment from RA 14 to the Irvine Ranch Water District, the agency
responsible for funding the capital requirements of RA14, and entitled to
the equity sale back proceeds noted in footnote (1).
GWRS SYSTEM STEERING COMMITTEE
21. Receive and file minutes of the Joint Groundwater Replenishment System
Steering Committee meeting held on May 10, 2010.
06/23/10
Page 5
NON-CONSENT CALENDAR
No items to be considered.
CLOSED SESSION
CLOSED SESSION: During the course of conducting the business set forth on this agenda
as a regular meeting of the Board, the Chair may convene the Board in closed session to
consider matters of pending real estate negotiations, pending or potential litigation, or
personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or
54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which
are exempt from public disclosure under the California Public Records Act, may be
reviewed by the Board during a permitted closed session and are not available for public
inspection. At such time as the Board takes final action on any of these subjects, the
minutes will reflect all required disclosures of information.
Convene in closed session, if necessary
22. CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54954.5 (f))
a. Agency Designated Representatives: James D. Ruth, General Manager;
Robert Ghirelli, Assistant General Manager; Lorenzo Tyner, Director of
Finance and Administrative Services; Jeff Reed, Human Resources and
Employee Relations Manager; and Paul Loehr, Human Resources
Supervisor.
b. Employee Organizations: a) Orange County Employees Association
representing employees in the Technical Services, Engineering, and
Administrative and Clerical Units; b) International Union of Operating
Engineers - Local 501 representing employees in the operations and
maintenance unit; and c) Peace Officers Council of California representing
employees in the Professional Group and Supervisor Group.
Reconvene in regular session
Consideration of action, if any, on matters considered in closed session
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY
ADJOURNMENT - The next Board of Directors regular meeting is scheduled for
July 28, 2010, at 6:30 p.m.
06/23/10
Page 6
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda
has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting
date and time above. All public records relating to each agenda item, including any public records distributed less
than 72 hours prior to the meeting to all, or a majority of all, of the members of District's Board, are available for
public inspection in the office of the Clerk of the Board, located at 10844 Ellis Avenue, Fountain Valley, California.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for
discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because
there is a need to take immediate action,which need came to the attention of the Board subsequent to the posting of
agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the
meeting date.
Public Comments: Any member of the public may address the Board of Directors on specific agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for
discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Board of Directors except as authorized by Section 54954.2(b). If you wish to speak, please complete a
Speaker's Form (located at the table outside of the Board Room)and give it to the Clerk of the Board.
Consent Calendar:All matters placed on the Consent Calendar are considered as not requiring discussion or further
explanation and unless any particular item is requested to be removed from the Consent Calendar by a Director, staff
member or member of the public in attendance, there will be no separate discussion of these items. All items on the
Consent Calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions
included on the consent calendar. All items removed from the Consent Calendar shall be considered in the regular
order of business.
Members of the public who wish to remove an item from the Consent Calendar shall, upon recognition by the Chair,
state their name, address and designate by number the item to be removed from the Consent Calendar.
The Chair will determine if any items are to be deleted from the Consent Calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting
held within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature
of the disability and the type of accommodation requested.
NOTICE TO DIRECTORS: To place items on the agenda for the Regular Meeting of the Board of
Directors, items shall be submitted to the Clerk of the Board no later than the close of business 14 days
preceding the Board meeting. The Clerk of the Board shall include on the agenda all items submitted by
Directors, the General Manager and General Counsel and all formal communications.
General Manager James D. Ruth (714)593-7110 jruth a(�ocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli ocsd.com
Clerk of the Board Penny Kyle (714)593-7130 pkyle(a-)ocsd.com
Director of Engineering Jim Herberg (714)593-7300 jherberg(@ocsd.com
Director of Fin. &Admin Services Lorenzo Tyner (714)593-7550 Ityner ocsd.com
Director of Operations& Nick Arhontes (714)593-7210 narhontes(LDocsd.com
Maintenance
Director of Technical Services Ed Torres (714)593-7080 etorres(o)ocsd.com
:...General Counsel.............................................Brad ... ...................................... ......bhoc in.. wss-law.com..................................
H:\dept\agenda\Board Agendas\2010 Board Agendas\20100623 agenda.docx
Orange County Sanitation District
MINUTES
BOARD MEETING
May 26, 2010
sANrrAT�o
N� THE 'E
ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708-7018
Minutes of Board Meeting
05/26/10
Page 2
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District
was held on May 26, 2010 at 6:30 p.m., in the Administrative Offices. Following the
Pledge of Allegiance and invocation, the roll was called and the Clerk of the Board
reported a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X Doug Davert, Chair John Nielson
X Larry Crandall, Vice Chair Steve Nagel
X John Anderson Jim Winder
X Charles Antos Gordon Shanks
X Tom Beamish Rose Espinoza
X Bill Dalton Andrew Do
X Jon Dumitru Denis Bilodeau
X Troy Edgar Ken Stephens
X James M. Ferryman Bob Ooten
X Cathy Green Jill Hardy
X Phil Luebben Prakash Narain
X Patsy Marshall Fred Smith
X Roy Moore Ron Garcia
X Joy Neugebauer Al Krippner
X Janet Nguyen VACANT
X Sharon Quirk-Silva Pam Keller
X Brad Reese Bill Mac Aloney
X David Shawver Carol Warren
A Christina Shea Steven Choi
X Harry Sidhu Lucille Kring
Sal Tinajero X David Benavides
X Constance Underhill Scott Nelson
X Mark Waldman Henry Charoen
X Don Webb Nancy Gardner
X John Withers Douglas Reinhart
STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant
General Manager; Penny Kyle, Clerk of the Board; Lilia Kovac, Associate Clerk of
the Board; Nick Arhontes; Jim Herberg; Ed Torres; Lorenzo Tyner; Jim Burror;
Michael Gold; Norbert Gaia; Juanita Skillman; Wendy Smith; Rob Thompson; Ryal
Wheeler; Paula Zeller
Minutes of Board Meeting
05/26/10
Page 3
OTHERS PRESENT: James Eggert, General Counsel; Gino Rapagna; Drew
Kolosky
PUBLIC COMMENTS
There were none.
REPORT OF THE CHAIR
Chair Davert announced that a resolution of commendation on behalf of OCSD was
to be presented to retiring Executive Officer Gerry Thibeault of Santa Ana Regional
Water Quality Control Board. The meeting schedule for the month of June was
reviewed.
General Manager, Jim Ruth, provided a status of agency agreements with SAWPA,
IRWD, SARI Line and GWRS, and a draft recycling agreement with the city of
Anaheim. Mr. Ruth also reported on the status of the budget, sewer transfers to
IRWD, Orange, Tustin and Newport Beach. He also reported that labor negotiations
with the Supervisory/Professional/Managers Team were underway.
1. a) This being the annual meeting fixed by the Board at which nominations
are to be made for the office of Chair and Vice Chair of the Orange
County Sanitation District, Board Chair Davert declared the
nominations open.
Director Larry Crandall was nominated as a candidate for the office of
Chair of the Orange County Sanitation District. Rules of Procedure for
the Conduct of Business allow for a vote the same day as nominations,
in the event there is only one nominee for each position. The vote was
polled and the Clerk of the Board cast the unanimous ballot for Director
Larry Crandall as the Chair of the Orange County Sanitation District.
b) Director Troy Edgar was nominated as a candidate for the office of
Vice Chair of the Orange County Sanitation District. A vote was polled
and the Clerk of the Board cast the unanimous ballot for Director Troy
Edgar as the Vice Chair of the Orange County Sanitation District.
RATIFICATION OF PAYMENT OF CLAIMS
2. MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims, as
set forth on Exhibits "A" and "B", attached hereto and made a part of these
minutes.
Minutes of Board Meeting
05/26/10
Page 4
ALL DISTRICTS 04/15/10 04/30/10
Totals $16,737,865.80 $9,443,362.63
Directors Dumitru, Nguyen, Sidhu and Benavidez abstained from discussion and
voting on all warrants; Director Nguyen abstained from discussion and voting on all
warrants. Abstentions were pursuant to California Government Code Section
84308.
CONSENT CALENDAR
3. MOVED, SECONDED AND DULY CARRIED: Approve the minutes for the
regular meeting held on April 28, 2010.
4. MOVED, SECONDED AND DULY CARRIED: Approve an Out of Service
Area Service Agreement with the Cities of La Habra and Whittier to accept
sewage flow from 10905 Valley Home Avenue, Whittier, in a form approved
by General Counsel.
5. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 2 to
Cooperative Projects Grants Program Contract No. 0502 with the City of
Newport Beach, providing for reallocation of grant funds to other tasks within
said contract with no additional funding, in a form approved by General
Counsel.
6. MOVED, SECONDED AND DULY CARRIED: a) Approve an Agreement with
Irvine Ranch Water District (IRWD) to transfer the Orange Park Acres area
from the Consolidated Revenue Area to Revenue Area 14; and,
b) Authorize a $274,681.24 credit to IRWD for past capacity and annexation
fees collected by the Orange County Sanitation District in the area transferred
to Revenue Area 14, in a form approved by General Counsel.
7. MOVED, SECONDED AND DULY CARRIED: Approve Flow Accommodation
Agreement with County Sanitation District No. 18 of Los Angeles County from
June 8, 2010 to June 7, 2011, incorporating by reference the terms of an
existing 50-year Agreement scheduled to expire, in a form approved by
General Counsel.
8. MOVED, SECONDED AND DULY CARRIED: Approve Flow Accommodation
Agreement with County Sanitation District No. 19 of Los Angeles County from
July 13, 2010 to July 12, 2011, incorporating by reference the terms of an
existing 50-year Agreement scheduled to expire, in a form approved by
General Counsel.
Minutes of Board Meeting
05/26/10
Page 5
9. MOVED, SECONDED AND DULY CARRIED: Approve the District's policy
on Continuing Compliance with Tax Law: Orange County Sanitation District
Wastewater Revenue Obligations, Series 2010A (Federally Taxable Build
America Bonds)
STEERING COMMITTEE
Chair Davert reported that the committee had received an update on state and
federal legislative activity; approved minutes,and met in closed session.
10. MOVED, SECONDED AND DULY CARRIED: Order Steering Committee
Minutes for the regular meeting held on April 28, 2010 to be filed.
11. MOVED, SECONDED AND DULY CARRIED: Approve Santa Ana River
Interceptor (SARI) Line Loan and Repayment Agreement No. D07-042 with
the Orange County Flood Control District (OCFCD), providing for:
a. A loan of up to 60% of the successful bid amount for improvements to the
SARI Line not to exceed $72,000,000;
b) No interest accruing until June 2018;
c) 3% interest on any unpaid balance through June 30, 2022 and the
complete repayment by July 1 , 2022; and,
d) Authorize the release of$36,000,000 to OCFCD immediately after the
award of the contract, and to allow the remaining balance to be released 12
months later.
OPERATIONS COMMITTEE
12. MOVED, SECONDED AND DULY CARRIED: Approve the minutes of the
May 5, 2010 Operations Committee meeting.
13. MOVED, SECONDED AND DULY CARRIED: a) Approve Professional
Services Agreements with Ninyo & Moore and Converse Consultants
providing for on-call Materials Testing, Inspection, and Other Geotechnical
Testing Services for Collection System and Treatment Plant Projects,
PSA2010-001, for a three-year period with an amount not to exceed $300,000
for each agreement ($600,000 total); and,
b) Approve a contingency for each agreement of $30,000 (10%).
Minutes of Board Meeting
05/26/10
Page 6
14. MOVED, SECONDED AND DULY CARRIED: a) Approve Professional
Services Agreements with Stantec Consulting and Bush and Associates
providing for on-call Surveying Services for Collections System and
Treatment Plant Projects, PSA2010-002, for a three-year period with an
amount not to exceed $200,000 for each agreement ($400,000 total); and,
b) Approve a contingency for each agreement of $20,000 (10%).
15. MOVED, SECONDED AND DULY CARRIED: a) Approve Professional
Services Agreements with V&A Consulting Engineers, Inc. and CSI Services,
Inc. providing for on-call Coatings Inspection, Corrosion Testing, and
Confined-Space Entry Services for Collections System and Treatment Plant
Projects, PSA2010-003, for a three-year period for each agreement for a total
amount not to exceed $400,000 for each agreement, ($800,000 total); and,
b) Approve a contingency for each agreement of $40,000 (10%).
16. MOVED, SECONDED AND DULY CARRIED: a) Approve request for transfer
of $30,500 from the Generator Truck item to the Jet Rodder item as shown in
the Proposed Capital Equipment Budget Detail on FY 2009-10 Budget
Update Section A, page 20; and,
b) Approve the purchase of one three-axle Combination Sewer Cleaning
Truck with Positive Displacement Blower, for an amount not to exceed
$414,400.
17. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 10
to the Professional Services Agreement with Integrated Program
Management Consultants, a joint venture of Parsons Water and
Infrastructure, Inc., and CH2M Hill, Inc., authorizing:
a) Establish an amount not to exceed $13,770,000 for year nine (Fiscal Year
2010-11) of the ten-year contract; and,
b) Increase the amount of the ten-year contract to a total amount not to
exceed $122,724,978.
Director Dumitru abstained.
Minutes of Board Meeting
05/26/10
Page 7
ADMINISTRATION COMMITTEE
18. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the
May 12, 2010, meeting of the Administration Committee.
GWRS SYSTEM STEERING COMMITTEE
19. MOVED, SECONDED AND DULY CARRIED: Receive and file minutes of the
Joint Groundwater Replenishment System Steering Committee meeting held
on April 12, 2010.
NON-CONSENT CALENDAR
20. Ordinance No. OCSD-40, An Ordinance of the Board of Directors of the
Orange County Sanitation District Establishing Capital Facilities Capacity
Charges; Adopting Miscellaneous Charges and Fees Relating to Industrial
Charges, Source Control Permittees and Wastehaulers; and Repealing
Ordinance No. OCSD-36:
a. OPEN PUBLIC HEARING: Chair Davert declared the public hearing
opened at: 7:03 p.m.
The Director of Finance and Administrative Services, Lorenzo Tyner,
announced the Sanitation District received one letter and six phone calls
supporting the ordinance.
b. CLOSE PUBLIC HEARING: Chair Davert declared the public hearing
closed at 7:07 p.m.
1. MOVED, SECONDED AND DULY CARRIED: Motion to read
Ordinance No. OCSD-40 by title only and waive reading of said entire
ordinance.
2. MOVED, SECONDED AND DULY CARRIED: Motion to adopt
Ordinance No. OCSD-40, An Ordinance of the Board of Directors of
the Orange County Sanitation District Establishing Capital Facilities
Capacity Charges; Adopting Miscellaneous Charges and Fees
Relating to Industrial Charges, Source Control Permittees and
Wastehaulers; and Repealing Ordinance No. OCSD-36.
Minutes of Board Meeting
05/26/10
Page 8
Ayes: Charles Antos, Tom Beamish, Larry Crandall, Bill Dalton, Doug Davert,
Jon Dumitru, Troy Edgar, Jim Ferryman, Cathy Green, Phil Luebben,
Patsy Marshall, Roy Moore, Joy Neugebauer, Janet Nguyen, Sharon
Quirk-Silva, Dave Shawver, David Benavides, Connie Underhill, Mark
Waldman, Don Webb, John Withers
Noes: John Anderson, Brad Reese, Harry Sidhu
Absent: Christina Shea
CLOSED SESSION
There was no closed session.
ADJOURNMENT: The Chair declared the meeting adjourned at 7:10 p.m.
Penny M. Kyle
Clerk of the Board
Orange County Sanitation District
BOARD OF DIRECTORS Meeting Date To Bd. of Dir.
06/23/10
AGENDA REPORT Item Number Item Number
1
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: PAYMENT OF CLAIMS OF THE ORANGE COUNTY SANITATION
DISTRICT
GENERAL MANAGER'S RECOMMENDATION
Ratify Payment of Claims of the District by Roll Call Vote.
CONFLICT OF INTEREST NOTIFICATION
Pursuant to Government Code Section 84308, you are required to disclose any campaign
contribution greater than $250 received in the past twelve months from any party to a contract
involving the Orange County Sanitation District. Further, you may not participate in the decision
making process to award a contract to such party.
For reference, you are directed to the Register of Warrants as to all current contractors/vendors
with the District.
In general, you must disclose the basis of the conflict by identifying the name of the firm or
individual who was the contributor.
For the specifics of Government Code Section 84308, please see your Director's Handbook or
call the office of General Counsel.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
See attached listing.
ATTACHMENTS
1. Copies of Claims Paid reports from 05/01/10 - 05/15/10 and 05/16/10 - 05/31/10
Form No.DW-102-4 Agenda Report—Board
Revised: 12/06/06
Pagel
Claims Paid From 05/01/10 to 05/15/1C
Vendor Warrant No. Amount Description
Accounts Payable Warrants
Andy DaSilva 30447 $ 405.00 Meeting/Training Expense Reimbursement
Abel Pumps,L.P. 30477 5,479.31 Repair&Maintenance Services and/or Supplies
Able Scale Repair 30280 870.00 Repair&Maintenance Services and/or Supplies
AccuStandard,Inc. 30281 363.87 Laboratory Services&Supplies
Air Liquid America Specialty Gases 30478 8,666.74 Laboratory Services&Supplies
Airgas Safety 30282 653.45 Safety,Security,Health Equipment,Supplies,and Services
Airgas Safety 30479 3,604.36 Safety,Security,Health Equipment,Supplies,and Services
Allied Packing&Rubber,Inc. 30283 77.92 Repair&Maintenance Services and/or Supplies
American Air Filter,Inc. 30480 1,823.37 Air Filters
American Airlines 30284 3,500.80 Transportation
American Payroll Association 30481 450.00 Professional Organizations Meeting/Training/Membership
American Power 30285 1,296.86 Electrical/Electronic Equipment,Parts&Repairs
Amtech Elevator Services 30286 1,154.00 Miscellaneous Services
Amtech Elevator Services 30482 1,680.58 Miscellaneous Services
AON Risk Insurance Services West 30483 24,018.84 Insurance(Owner Controlled Insurance Program)
Applied Industrial Technology 30484 94.00 Repair&Maintenance Services and/or Supplies
Archie Ivy,Inc. 30485 4,910.00 Facilities,Maintenance,Services&Supplies
Arizona Instrument 30486 1,672.01 Instrument Repairs&Calibration Services and/or Supplies
ARS Enterprises,Inc. 30487 43.45 Laboratory Services&Supplies
AT&T Mobility II,L.L.C. 30287 74.90 Telecommunications
AT&T Mobility Il,L.L.C. 30288 27.58 Telecommunications
AT&T Mobility II,L.L.C. 30489 8,717.29 Telecommunications
AT&T Universal Biller 30488 6,039.65 Telecommunications
ATCC Amerrican Type Culture Collection 30289 442.00 Laboratory Services&Supplies
Awards&Trophies Company,Inc. 30290 247.35 Awards and Framing Services
Bakersfield Pipe&Supply,Inc. 30490 282.08 Repair&Maintenance Services and/or Supplies
Basic Chemical Solutions,L.L.C. 175 4,246.19 Chemicals,Water/Wastewater Treatment
Battery Specialties 30491 426.57 Batteries,Various
Bay Products,Inc. 30458 76,110.81 Professional Services/Plant 2 Truckloading Silo Foul Air Treatment
BC Wire Rope&Rigging 30291 124.19 Tools&Supplies
Bear Communications,Inc. 30492 128.82 Computer Hardware&Software
Ben Meadows Company,Inc. 30292 472.52 Laboratory Services&Supplies
Ben Meadows Company,Inc. 30493 145.18 Laboratory Services&Supplies
Bernardo DeAnda 30448 797.32 Meeting/Training Expense Reimbursement
Black&Veatch Corporation 30459 212,065.50 Professional Services/Engineering Design Services
Black Box Corporation 30494 134.14 Computers,Software/Hardware
Blue Cross of California 30260 556,750.84 Employee Benefits
BNI Building News 30293 70.10 Books&Publications
Boxwood Technology,Inc. 30495 400.00 Notices&Ads
Brithinee Electric 30496 2,164.12 Electrical/Electronic Equipment,Parts&Repairs
Brooks Instrument Div.Emerson Electric 30294 892.73 Instrument Parts&Supplies
Brown&Caldwell 30460 193,681.85 Professional Services/Engineering Design Services
California Barricade Rentals 30295 1,300.00 Miscellaneous Services
California Contract Commercial Designs 30296 2,585.81 Safety,Security,Health Equipment,Supplies,and Services
California Dept.of Child Support Services 30297 1,919.51 Judgments Payable
California Recreation Company 30298 2,975.68 Boat Slip Rental-Nerissa Ocean Monitoring Vessel
California Relocation Services,Inc. 30299 1,080.00 Miscellaneous Services-Moving/Relocation
EXHIBIT A
fini210nc Page 1 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1U
Vendor Warrant No. Amount Description
Camali Corp. 30300 4,108.14 Repair&Maintenance Services and/or Supplies
Camali Corp. 30497 2,450.00 Repair&Maintenance Services and/or Supplies
Campbell Window Tinting 30498 497.25 Miscellaneous Services
Capital Westward 30301 2,103.66 Repair&Maintenance Services and/or Supplies
Carla D.Dillon 30613 1,277.65 Meeting/Training Expense Reimbursement
Carollo Engineers 30261 149,327.18 Professional Services/Engineering Design Services
CASA 30302 5,000.00 Professional Organizations Meeting/Training/Membership Dues
CASQA-California Stormwater Quality 30499 145.00 Professional Organizations Meeting/Training/Membership
Cavanaugh Machine Works 30500 1,440.94 Repair&Maintenance Services and/or Supplies
CEPA Company 30303 245.00 Laboratory Services&Supplies
Charles P.Crowley Co. 30304 2,371.00 Repair&Maintenance Services and/or Supplies
Chloe D.Dao 30612 884.12 Meeting/Training Expense Reimbursement
Chris A.Cervellone 30446 593.21 Meeting/Training Expense Reimbursement
Circle,Inc. 30305 451.22 Copier Toner/Ink Supplies
City National Bank 30470 54,693.62 Construction,Retention
City of Huntington Beach 30348 57.97 Water Use
City of Huntington Beach 30533 11.46 Water Use
City of Newport Beach 30262 76,925.00 Water Use
Clean Harbors Environmental Services 30306 15,023.00 Grit&Screenings;Hazard Waste Disposal
Colich&Sons 30469 297,900.00 Construction
Compressor Components of California 30307 5,122.13 Repair&Maintenance Services and/or Supplies
Compressor Components of California 30501 2,198.00 Repair&Maintenance Services and/or Supplies
Computer Protection Technology,Inc. 30308 1,280.00 Electrical/Electronic Equipment,Parts&Repairs
Condition Monitoring Solutions 30309 547.36 Electrical/Electronic Equipment,Parts&Repairs
Connell Chevrolet\GEO 30310 894.97 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Consumers Pipe&Supply Co. 30311 1,392.00 Repair&Maintenance Services and/or Supplies
Consumers Pipe&Supply Co. 30502 1,796.20 Repair&Maintenance Services and/or Supplies
Control Factors Seattle,Inc. 30503 2,145.00 Repair&Maintenance Services and/or Supplies
Corporate Business Interiors 30504 275.00 Furniture/Fixtures
Cortech Engineering 30312 1,642.13 Repair&Maintenance Services and/or Supplies
Cosco Fire Protection 30505 2,625.00 Fire Extinguisher Maintenance
County of Orange Auditor Controller 30313 17.50 Governmental Agency Fees&Charges
County of Orange Auditor Controller 30506 425.95 Repair&Maintenance Services and/or Supplies
County Wholesale Electric Co. 30507 104.33 Electrical/Electronic Equipment,Parts&Repairs
Court Order 30358 2,179.38 Judgments Payable
Court Order 30361 150.00 Judgments Payable
Court Order 30368 225.00 Judgments Payable
Court Order 30391 108.00 Judgments Payable
Court Order 30441 912.50 Judgments Payable
Court Order 30553 225.00 Judgments Payable
Crystaluser.com 30314 1,095.00 Professional Organizations Meeting/Training/Membership
CS-AMSCO 30315 2,548.87 Repair&Maintenance Services and/or Supplies
CS-AMSCO 30508 325.77 Repair&Maintenance Services and/or Supplies
CSUF Auxiliary Services Corporation 30316 17,750.00 Professional Organization(Demographics)
Curley Wholesale Electric,Inc. 30509 828.63 Electrical/Electronic Equipment,Parts&Repairs
CWEA Membership 30317 349.00 Professional Organizations Meeting/Training/Membership
CWEA Membership 30510 132.00 Professional Organizations Meeting/Training/Membership
David R.Heinz 30614 319.29 Meeting/Training Expense Reimbursement
EXHIBIT A
fin/210/Ic Page 2 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1C
Vendor Warrant No. Amount Description
David Wheeler Pest Control,Inc. 30511 1,320.00 Pest Control
David's Tree Service 30318 14,115.00 Groundskeeping
David's Tree Service 30512 5,550.00 Groundskeeping
Deirdre E.Bingman 30443 126.36 Meeting/Training Expense Reimbursement
Delta Dental 30263 66,175.00 Employee Benefits
Delta Packaging Products,Inc. 30319 187.49 Laboratory Services&Supplies
Detection Instruments Corporation 30513 2,654.27 Electrical/Electronic Equipment,Parts&Repairs
Dindo A.Carrillo 30445 477.76 Meeting/Training Expense Reimbursement
DLT&V Systems Engineering,Inc. 30514 1,165.80 Repair&Maintenance Services and/or Supplies
Double D Painting 30320 7,595.00 Facilities,Maintenance,Services&Supplies
Douglas Kanis 30616 140.00 Meeting/Training Expense Reimbursement
Dunn-Edwards Corporation 30515 156.77 Facilities,Maintenance,Services&Supplies
Electra Bond,Inc. 30321 2,109.76 Repair&Maintenance Services and/or Supplies
Employee Benefits Specialists,Inc. 30322 13,222.48 Reimbursed Prepaid Employee Medical&Dependent Care
Enchanter,Inc. 30323 1,900.00 Vessel Services-Monitoring Vessel Nerissa
Enertech Environmental 30461 476,675.87 Biosolids Management
Environmental Resource Associates 30516 1,511.09 Laboratory Services&Supplies
Environmental Water Solutions,Inc. 30324 11,930.96 Repair&Maintenance Services and/or Supplies
Ewing Irrigation 30325 1,022.09 Irrigation Repair&Maintenance Services and/or Supplies
Express Lens Lab 30326 3,355.73 Safety,Security,Health Equipment,Supplies,and Services
Fedex Corporation 30517 722.81 Freight Services
Ferguson Waterworks 30327 2,128.73 Repair&Maintenance Services and/or Supplies
Fisher Scientific 30328 741.62 Laboratory Services&Supplies
Fisher Scientific 30518 489.40 Laboratory Services&Supplies
Flat&Vertical,Inc. 30519 208.00 Repair&Maintenance Services and/or Supplies
Fleming Environmental,Inc. 30520 7,051.05 Repair&Maintenance Services and/or Supplies
Flo Systems,Inc. 30329 174.00 Repair&Maintenance Services and/or Supplies
FLW,Inc. 30330 627.82 Electrical/Electronic Equipment,Parts&Repairs
Forkert Engineering&Surveying,Inc. 30521 6,495.75 Professional Services-Surveying
Fox Scientific Inc 30522 59.72 Laboratory Services&Supplies
Franchise Tax Board 30331 1,111.09 Governmental Agency Fees&Charges
Gardner-Denver,Inc. 30332 214.08 Repair&Maintenance Services and/or Supplies
Garratt Callahan Company 30333 2,688.17 Chemicals,Water/Wastewater Treatment
Gates Fiberglass Installers 30334 4,920.00 Repair&Maintenance Services and/or Supplies
George Yardley Co. 30335 2,505.60 Repair&Maintenance Services and/or Supplies
Glens Alignment&Brake Service 30336 220.00 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Global Awards,Inc. 30523 19.42 Repair&Maintenance Services and/or Supplies
Golden State Overnight Delivery Service 30337 11.98 Courier Services
Golden State Overnight Delivery Service 30524 22.84 Courier Services
Golden State Water Company 30338 151.08 Water Use
Golden West Window Service 30339 2,370.00 Facilities,Maintenance,Services&Supplies
Golden West Window Service 30525 5,930.00 Facilities,Maintenance,Services&Supplies
Grabber Construction Products,Inc. 30340 913.46 Repair&Maintenance Services and/or Supplies
Grainger,Inc. 30341 75.48 Repair&Maintenance Services and/or Supplies
Grainger,Inc. 30526 2,371.55 Repair&Maintenance Services and/or Supplies
Graybar Electric Company 30342 643.71 Electrical/Electronic Equipment,Parts&Repairs
GRM Information Management Services 30527 114.19 Miscellaneous Services&Supplies
GTE.NET,L.L.C.(Verizon Online) 30603 99.99 Telecommunications
EXHIBIT A
fin/210/Ic Page 3 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1C
Vendor Warrant No. Amount Description
Guarantee Records Management 30528 747.26 Professional Services-Document Storage&Shredding
Haaker Equipment Company 176 3,300.76 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Hach Company 30343 2,296.37 Laboratory Services&Supplies
Handy Hose Services 30529 4,135.86 Repair&Maintenance Services and/or Supplies
Hardy Diagnostics 30530 124.00 Laboratory Services&Supplies
Harrington Industrial Plastics,Inc. 30344 6,833.31 Repair&Maintenance Services and/or Supplies
Harrington Industrial Plastics,Inc. 30531 1,954.90 Repair&Maintenance Services and/or Supplies
HDR Engineering,Inc. 30264 59,829.07 Professional Services/Engineering Design Services
HDR Engineering,Inc. 30462 495,181.68 Professional Services/Engineering Design Services
Helix Electric,Inc. 30276 84,149.50 Construction
Hilti,Inc. 30345 294.80 Repair&Maintenance Services and/or Supplies
Home Depot 30346 1,562.76 Miscellaneous Parts and Supplies
Home Depot 30532 585.44 Miscellaneous Parts and Supplies
Hub Auto Supply 30347 1,249.29 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Idexx Laboratories,Inc. 30349 21.75 Laboratory Services&Supplies
Indiana Child Support Bureau 30350 290.00 Judgments Payable
Industrial Hearing&Pulmonary Mgmt. 30534 4,800.00 Employee Medical Surveillance Services
Industrial Threaded Products,Inc. 30351 4,596.96 Repair&Maintenance Services and/or Supplies
Industrial Threaded Products,Inc. 30535 919.14 Repair&Maintenance Services and/or Supplies
Innovative Net Systems 30536 1,560.00 Laboratory Services&Supplies
Insight Public Sector,Inc. 30537 21,779.47 Computers,Software/Hardware
Internal Revenue Service 30352 125.00 Judgments Payable
Internal Revenue Service 30449 5,061.85 Judgments Payable
Internal Revenue Service 30455 119.43 Judgments Payable
Interwest Technologies 30538 7,846.00 Computers Applications&Services
Intl.Union of Oper.Eng.AFL CIO Local 501 30353 4,789.28 Dues Deductions
Invensys Systems,Inc. 30539 2,870.06 Electrical/Electronic Equipment,Parts&Repairs
Ironman Parts&Services 30540 347.29 Repair&Maintenance Services and/or Supplies
Irvine Pipe&Supply 30355 826.78 Repair&Maintenance Services and/or Supplies
J F Shea Construction,Inc. 30463 137,224.00 Repair&Maintenance Services and/or Supplies-Sweep Mechanism
James E.Hauter 30454 609.89 Employee Computer Loan Program
Jamison Engineering Contractors,Inc. 30541 9,495.00 Repair&Maintenance Services and/or Supplies
Jays Catering 30356 587.41 Catering Services
JCI Jones Chemicals,Inc. 167 39,215.98 Chemicals,Water/Wastewater Treatment
JCI Jones Chemicals,Inc. 171 132,303.89 Chemicals,Water/Wastewater Treatment
Jensen Instrument Co. 30357 156.45 Electrical/Electronic Equipment,Parts&Repairs
John L.Hunter&Associates,Inc. 30542 1,900.00 Professional Services/FOG Inspections
Johnstone Supply 30543 116.89 Repair&Maintenance Services and/or Supplies
Joseph W.Park,Jr. 30450 364.43 Meeting/Training Expense Reimbursement
Kaiser Foundation Health Plan 30265 95,553.40 Employee Benefits
Kanawha Insurance Company 30544 3,779.02 Voluntary Benefits-SSTD Insurance
Kelly Paper 30545 55.14 Office Supplies
Kemira Water Solutions 168 110,014.00 Chemicals,Water/Wastewater Treatment
Kemira Water Solutions 172 72,521.93 Chemicals,Water/Wastewater Treatment
L.Johnson Painting 30546 6,790.00 Painting Services and Supplies
Lakes Environmental Software,Inc. 30547 530.00 Computer Applications&Services
LH Engineering Co. 30442 12,843.00 Construction
Liberty Mutual Claims 30266 75,322.42 Insurance
EXHIBIT A
fin/210/Ic Page 4 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1U
Vendor Warrant No. Amount Description
Liberty Mutual Claims 30548 4,116.73 Insurance
Liebert Cassidy 30359 2,376.00 Professional Services/Employee Relations
Lina Hsiao 30615 127.18 Meeting/Training Expense Reimbursement
Lisa A.Rothbart 30617 215.00 Meeting/Training Expense Reimbursement
Loggerhead Navigation,Inc. 30360 4,999.99 Computer Hardware&Software
Lombard Consulting Services,Inc. 30549 472.00 Damage Claim Inspection Services
Lorenzo Tyner 30451 226.86 Meeting/Training Expense Reimbursement
M.J.Schiff and Associates,Inc. 30362 4,000.00 Professional Services-Corrosion Testing
Mag Systems/Invensys Systems,Inc. 30354 1,335.49 Electrical/Electronic Equipment,Parts&Repairs
Mainline Utility Company 30550 2,550.00 Professional Services-Smoke Test Odor
Malcolm Pirnie,Inc. 30267 92,497.66 Professional Services/Engineering Design Services
Mandic Motors 30363 390.00 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Mandrick S.Taylor 30618 489.72 Meeting/Training Expense Reimbursement
Marc A.Brown 30444 223.40 Meeting/Training Expense Reimbursement
Marinus Scientific 30364 100.05 Laboratory Services&Supplies
Matthew T.Worthy 30457 855.48 Employee Computer Loan Program
McJunkin Red Man Corporation 30365 1,134.70 Repair&Maintenance Services and/or Supplies
McJunkin Red Man Corporation 30551 1,232.66 Repair&Maintenance Services and/or Supplies
McMaster-Carr Supply Co. 30366 806.88 Repair&Maintenance Services and/or Supplies
McMaster-Carr Supply Co. 30552 2,426.46 Repair&Maintenance Services and/or Supplies
Michael D.White 30453 245.86 Meeting/Training Expense Reimbursement
Mine Safety Appliance 30367 2,798.42 Electrical/Electronic Equipment,Parts&Repairs
Mladen Buntich Construction Company 30473 432,742.63 Construction
MSA c/o Geoff Cobbett 30554 175.00 Professional Organizations Meeting/Training/Memberships
MSC Industrial Supply Co. 30555 51.23 Repair&Maintenance Services and/or Supplies
MWH Americas,Inc. 30464 389,780.78 Professional Services/Engineering Design Services
National Bond&Trust 30369 1,967.51 U.S.Savings Bonds Payroll Deductions
Neal Supply Co. 30556 1,931.19 Repair&Maintenance Services and/or Supplies
Neutron Products,Inc. 30370 6,031.71 Chemicals,Water/Wastewater Treatment
Neutron Products,Inc. 30557 6,033.02 Chemicals,Water/Wastewater Treatment
Newark Electronics 30371 286.24 Electrical/Electronic Equipment,Parts&Repairs
OCB Reprographics 30558 66.34 Printing/Reprographics Services
OCEA 30372 652.75 Dues Deductible
Office Depot 30373 2,440.65 Office Supplies
OI Analytical 30559 2,171.43 Laboratory Services&Supplies
Olin Corporation 30374 4,123.83 Chemicals,Water/Wastewater Treatment
Olin Corporation 30560 3,899.78 Chemicals,Water/Wastewater Treatment
OneSource Distributors,Inc. 30375 3,180.73 Electrical/Electronic Equipment,Parts&Repairs
OneSource Distributors,Inc. 30561 8,970.31 Electrical/Electronic Equipment,Parts&Repairs
Orange County Health Care Agency 30562 7,364.50 Governmental Agency Fees&Charges
Orange County Hose Company 30376 71.78 Miscellaneous Parts and Supplies
Orange County Sanitation District 30456 1,084.75 Petty Cash Expense
Orange County Sanitation District 30621 1,370.45 Petty Cash Expense
Orange County United Way 30377 40.00 Employee Contributions
Orange County Vector Control District 30378 152.26 Pest Control
Orange County Water District 30563 15,268.82 Construction
Oxygen Service Company 30379 686.75 Laboratory Services&Supplies
Oxygen Service Company 30564 2,191.55 Laboratory Services&Supplies
EXHIBIT A
fin/210/Ic Page 5 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1U
Vendor Warrant No. Amount Description
Pacific 4 30382 1,568.61 Janitorial&Household Services and/or Supplies
Pacific Investment Management 30268 111,543.31 Professional Financial Services
Pacific Mechanical Supply 30380 55.30 Repair&Maintenance Services and/or Supplies
Pacific Mechanical Supply 30565 53.75 Repair&Maintenance Services and/or Supplies
Pacific Parts and Controls,Inc. 30381 1,241.93 Repair&Maintenance Services and/or Supplies
Parker Supply Company 30566 1,043.35 Miscellaneous Parts and Supplies
Patriot Video Productions 30383 130.00 Miscellaneous Services
Peace Officers Council of CA 30384 2,334.50 Dues Deductions,Supervisors&Professionals
Performance Pipeline Technologies 30385 10,967.55 Professional Services/CCTV Inspection
Perkinelmer Labs 30386 456.38 Laboratory Services&Supplies
PL Hawn Company,Inc. 30387 376.88 Repair&Maintenance Services and/or Supplies
PL Hawn Company,Inc. 30567 979.97 Repair&Maintenance Services and/or Supplies
Polydyne,Inc. 169 13,423.24 Chemicals,Water/WastewaterTreatment
Polydyne,Inc. 173 46,170.66 Chemicals,Water/WastewaterTreatment
Praxair Distribution,Inc. 30568 77.38 Laboratory Services&Supplies
Primary Source Office Furnishings,Inc. 30569 7,756.05 Minor Equipment/Furniture&Fixtures
Primrose Ice Co.,Inc. 30388 200.00 Water&Ice Services
Printing Connection,Inc. 30570 388.69 Printing/Reprographics Services
Projects Partners Oakbrook Plaza 30269 39,292.00 Professional Services/Temporary Employment Services
Propipe Professional Pipe Services 174 27,494.62 Professional Services/Sewerline Cleaning
Putzmeister America,Inc. 30389 2,155.04 Repair&Maintenance Services and/or Supplies
Putzmeister America,Inc. 30571 4,839.80 Repair&Maintenance Services and/or Supplies
Q Air-Calif.Div.Pump Engineering 30572 681.21 Repair&Maintenance Services and Supplies
R.T.Corporation 30390 210.00 Laboratory Services&Supplies
RBF Consulting 30392 9,809.74 Professional Services/Engineering Design Services
Retrofit Parts&Components,Inc. 30393 72.85 Repair&Maintenance Services and/or Supplies
Rexel Electrical&Datacom Supplies 30394 89.07 Electrical/Electronic Equipment,Parts&Repairs
RMS Engineering&Design,Inc. 30573 1,345.00 Professional Services/Engineering Design Services
Robert Bosch Tool Corporation 30395 1,563.64 Repair&Maintenance Services and/or Supplies
Roberto's Auto Trim Shop 30396 252.18 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Rockhurst University Continuing Education Center,Inc. 30397 249.00 Professional Organizations Meeting/Training/Membership
Royale Cleaners 30398 165.70 Miscellaneous Services
RPM Electric Motors 30399 8,271.25 Repair&Maintenance Services and/or Supplies
S&J Supply Co.,Inc. 30574 2,822.74 Repair&Maintenance Services and/or Supplies
Sachs Electric Company 30277 221,258.72 Professional Services/Central Generation Automation
San Diego/Orange Fluid System Technologies,Inc. 30400 2,555.93 Repair&Maintenance Services and/or Supplies
San Diego/Orange Fluid System Technologies,Inc. 30575 1,029.14 Repair&Maintenance Services and/or Supplies
Sancon Engineering,Inc. 30401 4,960.00 Repair&Maintenance Services and/or Supplies
SARBS 30622 250.00 Professional Organizations&Meeting/Training Registration
SCAMIT 30576 105.00 Professional Organizations Meeting/Training/Memberships
SCCWRP 30402 10,000.00 Professional Services-Strategic Process Study
Schwing Bioset 170 243.69 Repair&Maintenance Services and/or Supplies
Schwing Bioset 177 13,323.30 Repair&Maintenance Services and/or Supplies
Sea Bird Electronics,Inc. 30403 1,695.75 Laboratory Services&Supplies
Shamrock Supply Co.,Inc. 30404 1,817.00 Repair&Maintenance Services and/or Supplies
Shamrock Supply Co.,Inc. 30577 54.16 Repair&Maintenance Services and/or Supplies
Shimmick Construction Co.,Inc. 30278 194,309.15 Construction
Shureluck Sales&Engineering 30405 2,668.07 Repair&Maintenance Services and/or Supplies
EXHIBIT A
fin/210/Ic Page 6 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/1511C
Vendor Warrant No. Amount Description
Shureluck Sales&Engineering 30578 389.22 Repair&Maintenance Services and/or Supplies
Sigma-Aldrich,Inc. 30406 4,253.56 Laboratory Services&Supplies
Simon L.Watson 30452 670.73 Meeting/Training Expense Reimbursement
Skalar,Inc. 30579 53.27 Laboratory Services&Supplies
Smardan Supply Company 30580 576.81 Repair&Maintenance Services and/or Supplies
Smith Paint and Supply 30407 115.79 Painting Services and Supplies
Smith-Emery Company 30581 6,571.16 Professional Services/Geotech&Material Testing
So.Cal Gas Company 30465 30,337.73 Utilities
South Coast Shipyard,Inc. 30408 9,663.58 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Southern California Edison 30271 68,907.71 Utilities
Southern California Edison 30582 852.39 Utilities
Southern Counties Lubricants 30583 8,648.92 Fuel and Lubricants
Southern Counties Oil Co.dba SC Fuels 30270 59,937.96 Diesel Fuel
Sparkletts 30409 1,827.05 Miscellaneous Supplies
Sparkletts-Dallas 30584 1,393.20 Miscellaneous Services
SPEX Certiprep,Inc. 30410 390.95 Laboratory Services&Supplies
SPEX Certiprep,Inc. 30585 125.26 Laboratory Services&Supplies
SSPC The Society for Protective Coating 30411 95.00 Professional Organizations Meeting/Training/Membership
Stanley Steamer International,Inc. 30586 1,187.00 Janitor&Household Service&Supplies
Steve Bubalo Construction Co. 30279 277,800.65 Construction
Stratus Environmental,Inc. 30587 4,100.00 Professional Services/Engineering Design Services
Strictly Executive Portraits 30412 360.23 Photograph Services
Summit Steel 30413 615.85 Repair&Maintenance Services and/or Supplies
Summit Steel 30588 118.43 Repair&Maintenance Services and/or Supplies
Sunset Ford 30414 332.05 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Sunset Industrial Parts 30415 668.89 Repair&Maintenance Services and/or Supplies
Sunset Industrial Parts 30589 101.13 Repair&Maintenance Services and/or Supplies
Synagro West,Inc. 30272 310,712.88 Biosolids Management
Synagro West,Inc. 30466 295,061.80 Biosolids Management
Teldata Enterprise Networks 30416 912.98 Computers,Software/Hardware
Terra Renewal,L.L.C. 30417 17,860.89 Grit&Screenings Disposal
TestAmerica Ontario 30590 1,024.00 Laboratory Services&Supplies
The Integration Works,L.L.C. 30591 1,602.00 Repair&Maintenance Services and/or Supplies
The Light Brigade,Inc. 30592 900.00 Professional Organizations Meeting/Training/Memberships
The Standard Insurance Company 30593 2,592.67 Disability Insurance
The Trane Company 30420 5,090.00 Repair&Maintenance Services and/or Supplies
The Wackenhut Corporation 30435 6,500.16 Safety,Security,Health Equipment,Supplies,and Services
The Wackenhut Corporation 30607 6,498.60 Safety,Security,Health Equipment,Supplies,and Services
Thompson Industrial Supply,Inc. 30594 7,858.33 Repair&Maintenance Services and/or Supplies
Tiano Construction 30418 4,650.00 Facilities,Maintenance,Services&Supplies
Timberline Trees 30595 1,000.00 Facilities,Maintenance,Services&Supplies
T-Mobile 30596 108.77 Telecommunications
Tony's Lock&Safe Service&Sales 30419 776.14 Repair&Maintenance Services and/or Supplies
Townsend Public Affairs 30597 7,500.00 Professional Services-State Advocacy
Tremco Incorporated 30421 3,098.76 Repair&Maintenance Services and/or Supplies
Tremco Incorporated 30598 474.38 Repair&Maintenance Services and/or Supplies
Tropical Plaza Nursery,Inc. 30273 32,467.50 Landscape Maintenance Services
Truck&Auto Supply,Inc. 30422 136.60 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
EXHIBIT A
fin/210/Ic Page 7 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/10
Vendor Warrant No. Amount Description
Truck&Auto Supply,Inc. 30599 21.43 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Tule Ranch/Magan Farms 30274 80,796.46 Biosolids Management
Tule Ranch/Magan Farms 30467 136,132.11 Biosolids Management
TW Telecom Holdings,Inc. 30600 3,733.56 Telecommunications
Underground Service Alert of So.Calif 30423 1,822.50 Professional Services-Dig Alert Notification Service
Union Bank of California 30620 1,657.88 Construction
United Pacific Services,Inc. 30424 765.00 Groundskeeping
United Parcel Service 30425 215.15 Freight Services
United Parcel Service 30601 63.89 Freight Services
United Storm Water 30426 15,597.20 Repair&Maintenance Services and/or Supplies
US Peroxide,L.L.C. 30468 45,689.04 Chemicals,Water/WastewaterTreatment
Valin Corporation 30427 584.95 Repair&Maintenance Services and/or Supplies
Verizon California 30428 821.27 Telecommunications
Verizon California 30602 1,695.90 Telecommunications
Verizon Wireless 30429 720.18 Telecommunications
Verne's Plumbing 30604 22,378.75 Plumbing Services&Supplies
Villa Prep&Paint 30430 3,950.00 Facilities,Maintenance,Services&Supplies
Village Nurseries 30431 124.92 Repair&Maintenance Services and/or Supplies
Vision Service Plan CA 30432 9,428.70 Employee Benefits
Voided Check 30471 - -
Voided Check 30472 -
Voided Check 30475 -
Voided Check 30476 - -
Vortex Corp. 30605 658.00 Repair&Maintenance Services and/or Supplies
Vortex Corp.,Inc. 30433 588.87 Repair&Maintenance Services and/or Supplies
VWR Scientific Products 30434 4,298.26 Laboratory Services&Supplies
VWR Scientific Products 30606 789.70 Laboratory Services&Supplies
Water Environment Federation 30436 611.00 Professional Organizations Meeting/Training/Memberships
Waxie Sanitary Supply 30437 447.69 Janitor&Household Service&Supplies
Wells Fargo Bank 30619 16,680.00 Construction,Retention
Wells Fargo Bank Escrow 23518600 30474 115,431.80 Construction
West Coast Safety Supply Co. 30438 3,642.57 Safety,Security,Health Equipment,Supplies,and Services
West Lite Supply Company,Inc. 30439 619.67 Electrical/Electronic Equipment,Parts&Repairs
WetLabs,Inc. 30608 1,725.00 Electrical/Electronic Equipment,Parts&Repairs
Woodruff Spradlin&Smart 30275 77,161.36 Professional Services-Legal
WorldatWork 30609 1,125.00 Professional Organization&Meeting/Training Registration
Xerox Corporation 30610 89.64 Computers,Software/Hardware&Managed Services
Yale/Chase Materials Handling,Inc. 30440 9.80 Electrical/Electronic Equipment,&Electric Cart Parts&Repairs
1-800-Conference(R) 30611 232.13 Telecommunications
Total Accounts Payable-Warrants $ 7,376,178.74
Payroll Disbursements
Employee Paychecks 44560 - 44608 $ 103,738.86 Biweekly Payroll(05/04/10)
Employee Paycheck 44609 - 44609 334.75 Interim Payroll-IDEA(05/04/10)
Direct Deposit Statements 187361 -187927 1,396,507.36 Biweekly Payroll(05/04/10)
Total Payroll Disbursements $ 1,500,580.97
EXHIBIT A
fin/210/Ic Page 8 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1C
Vendor Warrant No. Amount Description
Wire Transfer Payments
OCSD Payroll Taxes&Contributions $ 817,841.32 Biweekly Payroll(05/04/10)
Chase Manhattan Bank 63,338.87 Series 2000 Refunding COPS Standby Purchase Agrmt.Com.Fee(02/01/10-04/30/10)
Merrill Lynch,Pierce,Fenner and Smith,Inc. 36,043.15 Series 2000 A&B Refunding COPs Remarketing Fee(01-01/10-03/31/10)
Intercare Insurance Services 32,321.20 Workers'Compensation Services(05/06/10)
J F Shea Construction,Inc. 2,410,405.62 Construction Progress Payment Re P2-90(05/13/10)
Kiewit/Mass,A Joint Venture 1,038,886.20 Construction Progress Payment Re 5-49(05/13/10)
Kiewit/Mass,A Joint Venture 150,120.00 Construction Progress Payment Re 5-50(05/13/10)
J F Shea Construction,Inc. 56,880.92 Construction Progress Payment Re 1-10B(05/13/10)
Total Wire Transfer Payments $ 4,605,837.28
Total Claims Paid 05/01/10-05/15/10 $ 13,482,596.99
EXHIBIT A
fin/210nc Page 9 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1C
Vendor Warrant No. Amount Description
Accounts Payable Warrants
Andy DaSilva 30447 $ 405.00 Meeting/Training Expense Reimbursement
Abel Pumps,L.P. 30477 5,479.31 Repair&Maintenance Services and/or Supplies
Able Scale Repair 30280 870.00 Repair&Maintenance Services and/or Supplies
AccuStandard,Inc. 30281 363.87 Laboratory Services&Supplies
Air Liquid America Specialty Gases 30478 8,666.74 Laboratory Services&Supplies
Airgas Safety 30282 653.45 Safety,Security,Health Equipment,Supplies,and Services
Airgas Safety 30479 3,604.36 Safety,Security,Health Equipment,Supplies,and Services
Allied Packing&Rubber,Inc. 30283 77.92 Repair&Maintenance Services and/or Supplies
American Air Filter,Inc. 30480 1,823.37 Air Filters
American Airlines 30284 3,500.80 Transportation
American Payroll Association 30481 450.00 Professional Organizations Meeting/Training/Membership
American Power 30285 1,296.86 Electrical/Electronic Equipment,Parts&Repairs
Amtech Elevator Services 30286 1,154.00 Miscellaneous Services
Amtech Elevator Services 30482 1,680.58 Miscellaneous Services
AON Risk Insurance Services West 30483 24,018.84 Insurance(Owner Controlled Insurance Program)
Applied Industrial Technology 30484 94.00 Repair&Maintenance Services and/or Supplies
Archie Ivy,Inc. 30485 4,910.00 Facilities,Maintenance,Services&Supplies
Arizona Instrument 30486 1,672.01 Instrument Repairs&Calibration Services and/or Supplies
ARS Enterprises,Inc. 30487 43.45 Laboratory Services&Supplies
AT&T Mobility II,L.L.C. 30287 74.90 Telecommunications
AT&T Mobility Il,L.L.C. 30288 27.58 Telecommunications
AT&T Mobility II,L.L.C. 30489 8,717.29 Telecommunications
AT&T Universal Biller 30488 6,039.65 Telecommunications
ATCC Amerrican Type Culture Collection 30289 442.00 Laboratory Services&Supplies
Awards&Trophies Company,Inc. 30290 247.35 Awards and Framing Services
Bakersfield Pipe&Supply,Inc. 30490 282.08 Repair&Maintenance Services and/or Supplies
Basic Chemical Solutions,L.L.C. 175 4,246.19 Chemicals,Water/Wastewater Treatment
Battery Specialties 30491 426.57 Batteries,Various
Bay Products,Inc. 30458 76,110.81 Professional Services/Plant 2 Truckloading Silo Foul Air Treatment
BC Wire Rope&Rigging 30291 124.19 Tools&Supplies
Bear Communications,Inc. 30492 128.82 Computer Hardware&Software
Ben Meadows Company,Inc. 30292 472.52 Laboratory Services&Supplies
Ben Meadows Company,Inc. 30493 145.18 Laboratory Services&Supplies
Bernardo DeAnda 30448 797.32 Meeting/Training Expense Reimbursement
Black&Veatch Corporation 30459 212,065.50 Professional Services/Engineering Design Services
Black Box Corporation 30494 134.14 Computers,Software/Hardware
Blue Cross of California 30260 556,750.84 Employee Benefits
BNI Building News 30293 70.10 Books&Publications
Boxwood Technology,Inc. 30495 400.00 Notices&Ads
Brithinee Electric 30496 2,164.12 Electrical/Electronic Equipment,Parts&Repairs
Brooks Instrument Div.Emerson Electric 30294 892.73 Instrument Parts&Supplies
Brown&Caldwell 30460 193,681.85 Professional Services/Engineering Design Services
California Barricade Rentals 30295 1,300.00 Miscellaneous Services
California Contract Commercial Designs 30296 2,585.81 Safety,Security,Health Equipment,Supplies,and Services
California Dept.of Child Support Services 30297 1,919.51 Judgments Payable
California Recreation Company 30298 2,975.68 Boat Slip Rental-Nerissa Ocean Monitoring Vessel
California Relocation Services,Inc. 30299 1,080.00 Miscellaneous Services-Moving/Relocation
EXHIBIT A
fini210nc Page 1 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1U
Vendor Warrant No. Amount Description
Camali Corp. 30300 4,108.14 Repair&Maintenance Services and/or Supplies
Camali Corp. 30497 2,450.00 Repair&Maintenance Services and/or Supplies
Campbell Window Tinting 30498 497.25 Miscellaneous Services
Capital Westward 30301 2,103.66 Repair&Maintenance Services and/or Supplies
Carla D.Dillon 30613 1,277.65 Meeting/Training Expense Reimbursement
Carollo Engineers 30261 149,327.18 Professional Services/Engineering Design Services
CASA 30302 5,000.00 Professional Organizations Meeting/Training/Membership Dues
CASQA-California Stormwater Quality 30499 145.00 Professional Organizations Meeting/Training/Membership
Cavanaugh Machine Works 30500 1,440.94 Repair&Maintenance Services and/or Supplies
CEPA Company 30303 245.00 Laboratory Services&Supplies
Charles P.Crowley Co. 30304 2,371.00 Repair&Maintenance Services and/or Supplies
Chloe D.Dao 30612 884.12 Meeting/Training Expense Reimbursement
Chris A.Cervellone 30446 593.21 Meeting/Training Expense Reimbursement
Circle,Inc. 30305 451.22 Copier Toner/Ink Supplies
City National Bank 30470 54,693.62 Construction,Retention
City of Huntington Beach 30348 57.97 Water Use
City of Huntington Beach 30533 11.46 Water Use
City of Newport Beach 30262 76,925.00 Water Use
Clean Harbors Environmental Services 30306 15,023.00 Grit&Screenings;Hazard Waste Disposal
Colich&Sons 30469 297,900.00 Construction
Compressor Components of California 30307 5,122.13 Repair&Maintenance Services and/or Supplies
Compressor Components of California 30501 2,198.00 Repair&Maintenance Services and/or Supplies
Computer Protection Technology,Inc. 30308 1,280.00 Electrical/Electronic Equipment,Parts&Repairs
Condition Monitoring Solutions 30309 547.36 Electrical/Electronic Equipment,Parts&Repairs
Connell Chevrolet\GEO 30310 894.97 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Consumers Pipe&Supply Co. 30311 1,392.00 Repair&Maintenance Services and/or Supplies
Consumers Pipe&Supply Co. 30502 1,796.20 Repair&Maintenance Services and/or Supplies
Control Factors Seattle,Inc. 30503 2,145.00 Repair&Maintenance Services and/or Supplies
Corporate Business Interiors 30504 275.00 Furniture/Fixtures
Cortech Engineering 30312 1,642.13 Repair&Maintenance Services and/or Supplies
Cosco Fire Protection 30505 2,625.00 Fire Extinguisher Maintenance
County of Orange Auditor Controller 30313 17.50 Governmental Agency Fees&Charges
County of Orange Auditor Controller 30506 425.95 Repair&Maintenance Services and/or Supplies
County Wholesale Electric Co. 30507 104.33 Electrical/Electronic Equipment,Parts&Repairs
Court Order 30358 2,179.38 Judgments Payable
Court Order 30361 150.00 Judgments Payable
Court Order 30368 225.00 Judgments Payable
Court Order 30391 108.00 Judgments Payable
Court Order 30441 912.50 Judgments Payable
Court Order 30553 225.00 Judgments Payable
Crystaluser.com 30314 1,095.00 Professional Organizations Meeting/Training/Membership
CS-AMSCO 30315 2,548.87 Repair&Maintenance Services and/or Supplies
CS-AMSCO 30508 325.77 Repair&Maintenance Services and/or Supplies
CSUF Auxiliary Services Corporation 30316 17,750.00 Professional Organization(Demographics)
Curley Wholesale Electric,Inc. 30509 828.63 Electrical/Electronic Equipment,Parts&Repairs
CWEA Membership 30317 349.00 Professional Organizations Meeting/Training/Membership
CWEA Membership 30510 132.00 Professional Organizations Meeting/Training/Membership
David R.Heinz 30614 319.29 Meeting/Training Expense Reimbursement
EXHIBIT A
fin/210/Ic Page 2 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1C
Vendor Warrant No. Amount Description
David Wheeler Pest Control,Inc. 30511 1,320.00 Pest Control
David's Tree Service 30318 14,115.00 Groundskeeping
David's Tree Service 30512 5,550.00 Groundskeeping
Deirdre E.Bingman 30443 126.36 Meeting/Training Expense Reimbursement
Delta Dental 30263 66,175.00 Employee Benefits
Delta Packaging Products,Inc. 30319 187.49 Laboratory Services&Supplies
Detection Instruments Corporation 30513 2,654.27 Electrical/Electronic Equipment,Parts&Repairs
Dindo A.Carrillo 30445 477.76 Meeting/Training Expense Reimbursement
DLT&V Systems Engineering,Inc. 30514 1,165.80 Repair&Maintenance Services and/or Supplies
Double D Painting 30320 7,595.00 Facilities,Maintenance,Services&Supplies
Douglas Kanis 30616 140.00 Meeting/Training Expense Reimbursement
Dunn-Edwards Corporation 30515 156.77 Facilities,Maintenance,Services&Supplies
Electra Bond,Inc. 30321 2,109.76 Repair&Maintenance Services and/or Supplies
Employee Benefits Specialists,Inc. 30322 13,222.48 Reimbursed Prepaid Employee Medical&Dependent Care
Enchanter,Inc. 30323 1,900.00 Vessel Services-Monitoring Vessel Nerissa
Enertech Environmental 30461 476,675.87 Biosolids Management
Environmental Resource Associates 30516 1,511.09 Laboratory Services&Supplies
Environmental Water Solutions,Inc. 30324 11,930.96 Repair&Maintenance Services and/or Supplies
Ewing Irrigation 30325 1,022.09 Irrigation Repair&Maintenance Services and/or Supplies
Express Lens Lab 30326 3,355.73 Safety,Security,Health Equipment,Supplies,and Services
Fedex Corporation 30517 722.81 Freight Services
Ferguson Waterworks 30327 2,128.73 Repair&Maintenance Services and/or Supplies
Fisher Scientific 30328 741.62 Laboratory Services&Supplies
Fisher Scientific 30518 489.40 Laboratory Services&Supplies
Flat&Vertical,Inc. 30519 208.00 Repair&Maintenance Services and/or Supplies
Fleming Environmental,Inc. 30520 7,051.05 Repair&Maintenance Services and/or Supplies
Flo Systems,Inc. 30329 174.00 Repair&Maintenance Services and/or Supplies
FLW,Inc. 30330 627.82 Electrical/Electronic Equipment,Parts&Repairs
Forkert Engineering&Surveying,Inc. 30521 6,495.75 Professional Services-Surveying
Fox Scientific Inc 30522 59.72 Laboratory Services&Supplies
Franchise Tax Board 30331 1,111.09 Governmental Agency Fees&Charges
Gardner-Denver,Inc. 30332 214.08 Repair&Maintenance Services and/or Supplies
Garratt Callahan Company 30333 2,688.17 Chemicals,Water/Wastewater Treatment
Gates Fiberglass Installers 30334 4,920.00 Repair&Maintenance Services and/or Supplies
George Yardley Co. 30335 2,505.60 Repair&Maintenance Services and/or Supplies
Glens Alignment&Brake Service 30336 220.00 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Global Awards,Inc. 30523 19.42 Repair&Maintenance Services and/or Supplies
Golden State Overnight Delivery Service 30337 11.98 Courier Services
Golden State Overnight Delivery Service 30524 22.84 Courier Services
Golden State Water Company 30338 151.08 Water Use
Golden West Window Service 30339 2,370.00 Facilities,Maintenance,Services&Supplies
Golden West Window Service 30525 5,930.00 Facilities,Maintenance,Services&Supplies
Grabber Construction Products,Inc. 30340 913.46 Repair&Maintenance Services and/or Supplies
Grainger,Inc. 30341 75.48 Repair&Maintenance Services and/or Supplies
Grainger,Inc. 30526 2,371.55 Repair&Maintenance Services and/or Supplies
Graybar Electric Company 30342 643.71 Electrical/Electronic Equipment,Parts&Repairs
GRM Information Management Services 30527 114.19 Miscellaneous Services&Supplies
GTE.NET,L.L.C.(Verizon Online) 30603 99.99 Telecommunications
EXHIBIT A
fin/210/Ic Page 3 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1C
Vendor Warrant No. Amount Description
Guarantee Records Management 30528 747.26 Professional Services-Document Storage&Shredding
Haaker Equipment Company 176 3,300.76 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Hach Company 30343 2,296.37 Laboratory Services&Supplies
Handy Hose Services 30529 4,135.86 Repair&Maintenance Services and/or Supplies
Hardy Diagnostics 30530 124.00 Laboratory Services&Supplies
Harrington Industrial Plastics,Inc. 30344 6,833.31 Repair&Maintenance Services and/or Supplies
Harrington Industrial Plastics,Inc. 30531 1,954.90 Repair&Maintenance Services and/or Supplies
HDR Engineering,Inc. 30264 59,829.07 Professional Services/Engineering Design Services
HDR Engineering,Inc. 30462 495,181.68 Professional Services/Engineering Design Services
Helix Electric,Inc. 30276 84,149.50 Construction
Hilti,Inc. 30345 294.80 Repair&Maintenance Services and/or Supplies
Home Depot 30346 1,562.76 Miscellaneous Parts and Supplies
Home Depot 30532 585.44 Miscellaneous Parts and Supplies
Hub Auto Supply 30347 1,249.29 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Idexx Laboratories,Inc. 30349 21.75 Laboratory Services&Supplies
Indiana Child Support Bureau 30350 290.00 Judgments Payable
Industrial Hearing&Pulmonary Mgmt. 30534 4,800.00 Employee Medical Surveillance Services
Industrial Threaded Products,Inc. 30351 4,596.96 Repair&Maintenance Services and/or Supplies
Industrial Threaded Products,Inc. 30535 919.14 Repair&Maintenance Services and/or Supplies
Innovative Net Systems 30536 1,560.00 Laboratory Services&Supplies
Insight Public Sector,Inc. 30537 21,779.47 Computers,Software/Hardware
Internal Revenue Service 30352 125.00 Judgments Payable
Internal Revenue Service 30449 5,061.85 Judgments Payable
Internal Revenue Service 30455 119.43 Judgments Payable
Interwest Technologies 30538 7,846.00 Computers Applications&Services
Intl.Union of Oper.Eng.AFL CIO Local 501 30353 4,789.28 Dues Deductions
Invensys Systems,Inc. 30539 2,870.06 Electrical/Electronic Equipment,Parts&Repairs
Ironman Parts&Services 30540 347.29 Repair&Maintenance Services and/or Supplies
Irvine Pipe&Supply 30355 826.78 Repair&Maintenance Services and/or Supplies
J F Shea Construction,Inc. 30463 137,224.00 Repair&Maintenance Services and/or Supplies-Sweep Mechanism
James E.Hauter 30454 609.89 Employee Computer Loan Program
Jamison Engineering Contractors,Inc. 30541 9,495.00 Repair&Maintenance Services and/or Supplies
Jays Catering 30356 587.41 Catering Services
JCI Jones Chemicals,Inc. 167 39,215.98 Chemicals,Water/Wastewater Treatment
JCI Jones Chemicals,Inc. 171 132,303.89 Chemicals,Water/Wastewater Treatment
Jensen Instrument Co. 30357 156.45 Electrical/Electronic Equipment,Parts&Repairs
John L.Hunter&Associates,Inc. 30542 1,900.00 Professional Services/FOG Inspections
Johnstone Supply 30543 116.89 Repair&Maintenance Services and/or Supplies
Joseph W.Park,Jr. 30450 364.43 Meeting/Training Expense Reimbursement
Kaiser Foundation Health Plan 30265 95,553.40 Employee Benefits
Kanawha Insurance Company 30544 3,779.02 Voluntary Benefits-SSTD Insurance
Kelly Paper 30545 55.14 Office Supplies
Kemira Water Solutions 168 110,014.00 Chemicals,Water/Wastewater Treatment
Kemira Water Solutions 172 72,521.93 Chemicals,Water/Wastewater Treatment
L.Johnson Painting 30546 6,790.00 Painting Services and Supplies
Lakes Environmental Software,Inc. 30547 530.00 Computer Applications&Services
LH Engineering Co. 30442 12,843.00 Construction
Liberty Mutual Claims 30266 75,322.42 Insurance
EXHIBIT A
fin/210/Ic Page 4 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1U
Vendor Warrant No. Amount Description
Liberty Mutual Claims 30548 4,116.73 Insurance
Liebert Cassidy 30359 2,376.00 Professional Services/Employee Relations
Lina Hsiao 30615 127.18 Meeting/Training Expense Reimbursement
Lisa A.Rothbart 30617 215.00 Meeting/Training Expense Reimbursement
Loggerhead Navigation,Inc. 30360 4,999.99 Computer Hardware&Software
Lombard Consulting Services,Inc. 30549 472.00 Damage Claim Inspection Services
Lorenzo Tyner 30451 226.86 Meeting/Training Expense Reimbursement
M.J.Schiff and Associates,Inc. 30362 4,000.00 Professional Services-Corrosion Testing
Mag Systems/Invensys Systems,Inc. 30354 1,335.49 Electrical/Electronic Equipment,Parts&Repairs
Mainline Utility Company 30550 2,550.00 Professional Services-Smoke Test Odor
Malcolm Pirnie,Inc. 30267 92,497.66 Professional Services/Engineering Design Services
Mandic Motors 30363 390.00 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Mandrick S.Taylor 30618 489.72 Meeting/Training Expense Reimbursement
Marc A.Brown 30444 223.40 Meeting/Training Expense Reimbursement
Marinus Scientific 30364 100.05 Laboratory Services&Supplies
Matthew T.Worthy 30457 855.48 Employee Computer Loan Program
McJunkin Red Man Corporation 30365 1,134.70 Repair&Maintenance Services and/or Supplies
McJunkin Red Man Corporation 30551 1,232.66 Repair&Maintenance Services and/or Supplies
McMaster-Carr Supply Co. 30366 806.88 Repair&Maintenance Services and/or Supplies
McMaster-Carr Supply Co. 30552 2,426.46 Repair&Maintenance Services and/or Supplies
Michael D.White 30453 245.86 Meeting/Training Expense Reimbursement
Mine Safety Appliance 30367 2,798.42 Electrical/Electronic Equipment,Parts&Repairs
Mladen Buntich Construction Company 30473 432,742.63 Construction
MSA c/o Geoff Cobbett 30554 175.00 Professional Organizations Meeting/Training/Memberships
MSC Industrial Supply Co. 30555 51.23 Repair&Maintenance Services and/or Supplies
MWH Americas,Inc. 30464 389,780.78 Professional Services/Engineering Design Services
National Bond&Trust 30369 1,967.51 U.S.Savings Bonds Payroll Deductions
Neal Supply Co. 30556 1,931.19 Repair&Maintenance Services and/or Supplies
Neutron Products,Inc. 30370 6,031.71 Chemicals,Water/Wastewater Treatment
Neutron Products,Inc. 30557 6,033.02 Chemicals,Water/Wastewater Treatment
Newark Electronics 30371 286.24 Electrical/Electronic Equipment,Parts&Repairs
OCB Reprographics 30558 66.34 Printing/Reprographics Services
OCEA 30372 652.75 Dues Deductible
Office Depot 30373 2,440.65 Office Supplies
OI Analytical 30559 2,171.43 Laboratory Services&Supplies
Olin Corporation 30374 4,123.83 Chemicals,Water/Wastewater Treatment
Olin Corporation 30560 3,899.78 Chemicals,Water/Wastewater Treatment
OneSource Distributors,Inc. 30375 3,180.73 Electrical/Electronic Equipment,Parts&Repairs
OneSource Distributors,Inc. 30561 8,970.31 Electrical/Electronic Equipment,Parts&Repairs
Orange County Health Care Agency 30562 7,364.50 Governmental Agency Fees&Charges
Orange County Hose Company 30376 71.78 Miscellaneous Parts and Supplies
Orange County Sanitation District 30456 1,084.75 Petty Cash Expense
Orange County Sanitation District 30621 1,370.45 Petty Cash Expense
Orange County United Way 30377 40.00 Employee Contributions
Orange County Vector Control District 30378 152.26 Pest Control
Orange County Water District 30563 15,268.82 Construction
Oxygen Service Company 30379 686.75 Laboratory Services&Supplies
Oxygen Service Company 30564 2,191.55 Laboratory Services&Supplies
EXHIBIT A
fin/210/Ic Page 5 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1U
Vendor Warrant No. Amount Description
Pacific 4 30382 1,568.61 Janitorial&Household Services and/or Supplies
Pacific Investment Management 30268 111,543.31 Professional Financial Services
Pacific Mechanical Supply 30380 55.30 Repair&Maintenance Services and/or Supplies
Pacific Mechanical Supply 30565 53.75 Repair&Maintenance Services and/or Supplies
Pacific Parts and Controls,Inc. 30381 1,241.93 Repair&Maintenance Services and/or Supplies
Parker Supply Company 30566 1,043.35 Miscellaneous Parts and Supplies
Patriot Video Productions 30383 130.00 Miscellaneous Services
Peace Officers Council of CA 30384 2,334.50 Dues Deductions,Supervisors&Professionals
Performance Pipeline Technologies 30385 10,967.55 Professional Services/CCTV Inspection
Perkinelmer Labs 30386 456.38 Laboratory Services&Supplies
PL Hawn Company,Inc. 30387 376.88 Repair&Maintenance Services and/or Supplies
PL Hawn Company,Inc. 30567 979.97 Repair&Maintenance Services and/or Supplies
Polydyne,Inc. 169 13,423.24 Chemicals,Water/WastewaterTreatment
Polydyne,Inc. 173 46,170.66 Chemicals,Water/WastewaterTreatment
Praxair Distribution,Inc. 30568 77.38 Laboratory Services&Supplies
Primary Source Office Furnishings,Inc. 30569 7,756.05 Minor Equipment/Furniture&Fixtures
Primrose Ice Co.,Inc. 30388 200.00 Water&Ice Services
Printing Connection,Inc. 30570 388.69 Printing/Reprographics Services
Projects Partners Oakbrook Plaza 30269 39,292.00 Professional Services/Temporary Employment Services
Propipe Professional Pipe Services 174 27,494.62 Professional Services/Sewerline Cleaning
Putzmeister America,Inc. 30389 2,155.04 Repair&Maintenance Services and/or Supplies
Putzmeister America,Inc. 30571 4,839.80 Repair&Maintenance Services and/or Supplies
Q Air-Calif.Div.Pump Engineering 30572 681.21 Repair&Maintenance Services and Supplies
R.T.Corporation 30390 210.00 Laboratory Services&Supplies
RBF Consulting 30392 9,809.74 Professional Services/Engineering Design Services
Retrofit Parts&Components,Inc. 30393 72.85 Repair&Maintenance Services and/or Supplies
Rexel Electrical&Datacom Supplies 30394 89.07 Electrical/Electronic Equipment,Parts&Repairs
RMS Engineering&Design,Inc. 30573 1,345.00 Professional Services/Engineering Design Services
Robert Bosch Tool Corporation 30395 1,563.64 Repair&Maintenance Services and/or Supplies
Roberto's Auto Trim Shop 30396 252.18 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Rockhurst University Continuing Education Center,Inc. 30397 249.00 Professional Organizations Meeting/Training/Membership
Royale Cleaners 30398 165.70 Miscellaneous Services
RPM Electric Motors 30399 8,271.25 Repair&Maintenance Services and/or Supplies
S&J Supply Co.,Inc. 30574 2,822.74 Repair&Maintenance Services and/or Supplies
Sachs Electric Company 30277 221,258.72 Professional Services/Central Generation Automation
San Diego/Orange Fluid System Technologies,Inc. 30400 2,555.93 Repair&Maintenance Services and/or Supplies
San Diego/Orange Fluid System Technologies,Inc. 30575 1,029.14 Repair&Maintenance Services and/or Supplies
Sancon Engineering,Inc. 30401 4,960.00 Repair&Maintenance Services and/or Supplies
SARBS 30622 250.00 Professional Organizations&Meeting/Training Registration
SCAMIT 30576 105.00 Professional Organizations Meeting/Training/Memberships
SCCWRP 30402 10,000.00 Professional Services-Strategic Process Study
Schwing Bioset 170 243.69 Repair&Maintenance Services and/or Supplies
Schwing Bioset 177 13,323.30 Repair&Maintenance Services and/or Supplies
Sea Bird Electronics,Inc. 30403 1,695.75 Laboratory Services&Supplies
Shamrock Supply Co.,Inc. 30404 1,817.00 Repair&Maintenance Services and/or Supplies
Shamrock Supply Co.,Inc. 30577 54.16 Repair&Maintenance Services and/or Supplies
Shimmick Construction Co.,Inc. 30278 194,309.15 Construction
Shureluck Sales&Engineering 30405 2,668.07 Repair&Maintenance Services and/or Supplies
EXHIBIT A
fin/210/Ic Page 6 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/1511C
Vendor Warrant No. Amount Description
Shureluck Sales&Engineering 30578 389.22 Repair&Maintenance Services and/or Supplies
Sigma-Aldrich,Inc. 30406 4,253.56 Laboratory Services&Supplies
Simon L.Watson 30452 670.73 Meeting/Training Expense Reimbursement
Skalar,Inc. 30579 53.27 Laboratory Services&Supplies
Smardan Supply Company 30580 576.81 Repair&Maintenance Services and/or Supplies
Smith Paint and Supply 30407 115.79 Painting Services and Supplies
Smith-Emery Company 30581 6,571.16 Professional Services/Geotech&Material Testing
So.Cal Gas Company 30465 30,337.73 Utilities
South Coast Shipyard,Inc. 30408 9,663.58 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Southern California Edison 30271 68,907.71 Utilities
Southern California Edison 30582 852.39 Utilities
Southern Counties Lubricants 30583 8,648.92 Fuel and Lubricants
Southern Counties Oil Co.dba SC Fuels 30270 59,937.96 Diesel Fuel
Sparkletts 30409 1,827.05 Miscellaneous Supplies
Sparkletts-Dallas 30584 1,393.20 Miscellaneous Services
SPEX Certiprep,Inc. 30410 390.95 Laboratory Services&Supplies
SPEX Certiprep,Inc. 30585 125.26 Laboratory Services&Supplies
SSPC The Society for Protective Coating 30411 95.00 Professional Organizations Meeting/Training/Membership
Stanley Steamer International,Inc. 30586 1,187.00 Janitor&Household Service&Supplies
Steve Bubalo Construction Co. 30279 277,800.65 Construction
Stratus Environmental,Inc. 30587 4,100.00 Professional Services/Engineering Design Services
Strictly Executive Portraits 30412 360.23 Photograph Services
Summit Steel 30413 615.85 Repair&Maintenance Services and/or Supplies
Summit Steel 30588 118.43 Repair&Maintenance Services and/or Supplies
Sunset Ford 30414 332.05 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Sunset Industrial Parts 30415 668.89 Repair&Maintenance Services and/or Supplies
Sunset Industrial Parts 30589 101.13 Repair&Maintenance Services and/or Supplies
Synagro West,Inc. 30272 310,712.88 Biosolids Management
Synagro West,Inc. 30466 295,061.80 Biosolids Management
Teldata Enterprise Networks 30416 912.98 Computers,Software/Hardware
Terra Renewal,L.L.C. 30417 17,860.89 Grit&Screenings Disposal
TestAmerica Ontario 30590 1,024.00 Laboratory Services&Supplies
The Integration Works,L.L.C. 30591 1,602.00 Repair&Maintenance Services and/or Supplies
The Light Brigade,Inc. 30592 900.00 Professional Organizations Meeting/Training/Memberships
The Standard Insurance Company 30593 2,592.67 Disability Insurance
The Trane Company 30420 5,090.00 Repair&Maintenance Services and/or Supplies
The Wackenhut Corporation 30435 6,500.16 Safety,Security,Health Equipment,Supplies,and Services
The Wackenhut Corporation 30607 6,498.60 Safety,Security,Health Equipment,Supplies,and Services
Thompson Industrial Supply,Inc. 30594 7,858.33 Repair&Maintenance Services and/or Supplies
Tiano Construction 30418 4,650.00 Facilities,Maintenance,Services&Supplies
Timberline Trees 30595 1,000.00 Facilities,Maintenance,Services&Supplies
T-Mobile 30596 108.77 Telecommunications
Tony's Lock&Safe Service&Sales 30419 776.14 Repair&Maintenance Services and/or Supplies
Townsend Public Affairs 30597 7,500.00 Professional Services-State Advocacy
Tremco Incorporated 30421 3,098.76 Repair&Maintenance Services and/or Supplies
Tremco Incorporated 30598 474.38 Repair&Maintenance Services and/or Supplies
Tropical Plaza Nursery,Inc. 30273 32,467.50 Landscape Maintenance Services
Truck&Auto Supply,Inc. 30422 136.60 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
EXHIBIT A
fin/210/Ic Page 7 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/10
Vendor Warrant No. Amount Description
Truck&Auto Supply,Inc. 30599 21.43 Autos,Trucks&Marine Equipment,Parts,Accessories&Services
Tule Ranch/Magan Farms 30274 80,796.46 Biosolids Management
Tule Ranch/Magan Farms 30467 136,132.11 Biosolids Management
TW Telecom Holdings,Inc. 30600 3,733.56 Telecommunications
Underground Service Alert of So.Calif 30423 1,822.50 Professional Services-Dig Alert Notification Service
Union Bank of California 30620 1,657.88 Construction
United Pacific Services,Inc. 30424 765.00 Groundskeeping
United Parcel Service 30425 215.15 Freight Services
United Parcel Service 30601 63.89 Freight Services
United Storm Water 30426 15,597.20 Repair&Maintenance Services and/or Supplies
US Peroxide,L.L.C. 30468 45,689.04 Chemicals,Water/WastewaterTreatment
Valin Corporation 30427 584.95 Repair&Maintenance Services and/or Supplies
Verizon California 30428 821.27 Telecommunications
Verizon California 30602 1,695.90 Telecommunications
Verizon Wireless 30429 720.18 Telecommunications
Verne's Plumbing 30604 22,378.75 Plumbing Services&Supplies
Villa Prep&Paint 30430 3,950.00 Facilities,Maintenance,Services&Supplies
Village Nurseries 30431 124.92 Repair&Maintenance Services and/or Supplies
Vision Service Plan CA 30432 9,428.70 Employee Benefits
Voided Check 30471 - -
Voided Check 30472 -
Voided Check 30475 -
Voided Check 30476 - -
Vortex Corp. 30605 658.00 Repair&Maintenance Services and/or Supplies
Vortex Corp.,Inc. 30433 588.87 Repair&Maintenance Services and/or Supplies
VWR Scientific Products 30434 4,298.26 Laboratory Services&Supplies
VWR Scientific Products 30606 789.70 Laboratory Services&Supplies
Water Environment Federation 30436 611.00 Professional Organizations Meeting/Training/Memberships
Waxie Sanitary Supply 30437 447.69 Janitor&Household Service&Supplies
Wells Fargo Bank 30619 16,680.00 Construction,Retention
Wells Fargo Bank Escrow 23518600 30474 115,431.80 Construction
West Coast Safety Supply Co. 30438 3,642.57 Safety,Security,Health Equipment,Supplies,and Services
West Lite Supply Company,Inc. 30439 619.67 Electrical/Electronic Equipment,Parts&Repairs
WetLabs,Inc. 30608 1,725.00 Electrical/Electronic Equipment,Parts&Repairs
Woodruff Spradlin&Smart 30275 77,161.36 Professional Services-Legal
WorldatWork 30609 1,125.00 Professional Organization&Meeting/Training Registration
Xerox Corporation 30610 89.64 Computers,Software/Hardware&Managed Services
Yale/Chase Materials Handling,Inc. 30440 9.80 Electrical/Electronic Equipment,&Electric Cart Parts&Repairs
1-800-Conference(R) 30611 232.13 Telecommunications
Total Accounts Payable-Warrants $ 7,376,178.74
Payroll Disbursements
Employee Paychecks 44560 - 44608 $ 103,738.86 Biweekly Payroll(05/04/10)
Employee Paycheck 44609 - 44609 334.75 Interim Payroll-IDEA(05/04/10)
Direct Deposit Statements 187361 -187927 1,396,507.36 Biweekly Payroll(05/04/10)
Total Payroll Disbursements $ 1,500,580.97
EXHIBIT A
fin/210/Ic Page 8 of 9 6/10/2010
Claims Paid From 05/01/10 to 05/15/1C
Vendor Warrant No. Amount Description
Wire Transfer Payments
OCSD Payroll Taxes&Contributions $ 817,841.32 Biweekly Payroll(05/04/10)
Chase Manhattan Bank 63,338.87 Series 2000 Refunding COPS Standby Purchase Agrmt.Com.Fee(02/01/10-04/30/10)
Merrill Lynch,Pierce,Fenner and Smith,Inc. 36,043.15 Series 2000 A&B Refunding COPs Remarketing Fee(01-01/10-03/31/10)
Intercare Insurance Services 32,321.20 Workers'Compensation Services(05/06/10)
J F Shea Construction,Inc. 2,410,405.62 Construction Progress Payment Re P2-90(05/13/10)
Kiewit/Mass,A Joint Venture 1,038,886.20 Construction Progress Payment Re 5-49(05/13/10)
Kiewit/Mass,A Joint Venture 150,120.00 Construction Progress Payment Re 5-50(05/13/10)
J F Shea Construction,Inc. 56,880.92 Construction Progress Payment Re 1-10B(05/13/10)
Total Wire Transfer Payments $ 4,605,837.28
Total Claims Paid 05/01/10-05/15/10 $ 13,482,596.99
EXHIBIT A
fin/210nc Page 9 of 9 6/10/2010
BOARD OF DIRECTORS Meeting Date To Ed. of Dir.
06/27/07
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Ruth, General Manager
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 10-06, Establishing Rules of Procedure for the Conduct of
Business of the District, and Repealing Resolution No. OCSD 07-10, providing for
Administration Committee change in meeting time to 5:30 p.m.
SUMMARY
Directors requested the procedures be modified to allow for the Administration
Committee start time to be changed to 5:30 p.m. The proposed resolution will allow the
requested change in meeting time.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
ATTACHMENT
Proposed Resolution No. OCSD 10-06
\\FILER-1\ocsd\dept\gmo\120\BS\Agenda\Archived-agenda\Board Agenda Reports\03.Rules of Procedure.docx
Revised: 8/20/98 Page 1
RESOLUTION NO. OCSD 10-06
ESTABLISHING RULES OF PROCEDURE FOR THE
CONDUCT OF BUSINESS OF THE DISTRICT
A RESOLUTION OF THE BOARD OF DIRECTORS OF
ORANGE COUNTY SANITATION DISTRICT FIXING AND
ESTABLISHING RULES OF PROCEDURE FOR THE
CONDUCT OF BUSINESS OF THE DISTRICT, AND
REPEALING RESOLUTION NO. OCSD 07-10
WHEREAS it is necessary to establish rules of procedure to facilitate the orderly
handling of business to come before the Orange County Sanitation District Board of
Directors and Standing, Steering, Special and Ad Hoc Committees.
NOW THEREFORE, the Board of Directors of the Orange County Sanitation
District (District),
DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1: Rules of Procedure. That the following rules of procedure be
adopted for the conduct of business of the District:
A. Regular Meetings. There shall be a regular monthly meeting of the Board
of Directors of the District on the fourth Wednesday of every month at 6:30 p.m., in the
Administrative Offices of the District, located at 10844 Ellis Avenue, Fountain Valley,
California; provided, however, if the fourth Wednesday of the month falls upon a legal
holiday, said monthly meeting shall be held on the next day thereafter, at the same time
and place, unless the Board adjourns to a different date and time.
The Board of Directors may adjourn any regular, special or adjourned special
meeting to a time and place certain, as specified in the order of adjournment.
B. Special Meetings. A special meeting of the Board of Directors may be
called in either one of the following ways:
(1) By the Chairperson of the Board of Directors; or
(2) By the written request of a majority of the Steering Committee
delivered to the Clerk of the Board.
The call or notice for special meeting shall be in writing and delivered personally
or by mail at least twenty-four (24) hours before the time of such meeting, as specified
in the notice. Any notice deposited in the regular mail addressed to a Director at the
address he or she has on file with the Clerk of the Board postage prepaid, sixty (60)
1
hours in advance of any such meeting as specified in the notice, shall be presumed to
have been delivered.
The call or notice shall specify the time and place of the special meeting, a
description of the business to be transacted, and copies of all pertinent written
materials.
Such written notice may be dispensed with as to any Director or Alternate
Director who, at or prior to the time the meeting convenes, files with the Clerk of the
Board a written waiver of notice. Such waiver may be given by facsimile or electronic
mail. Such written notice may also be dispensed with as to any member who is actually
present at the meeting at the time it convenes. The Clerk of the Board shall diligently
attempt to notify each Director personally of the time, place and purpose of said
meeting, not less than twenty-four (24) hours before the time of said meeting.
The call or notice shall be posted in the administrative offices' public lobby at
least twenty-four (24) hours prior to the special meeting.
C. Meetings Adjourned by Clerk of the Board. If at any regular, adjourned
regular, special, or adjourned special meeting, there is not a quorum of Directors
present, the Clerk of the Board may declare the meeting adjourned to a stated time and
place and shall cause written notice of the adjournment to be given in the same manner
as for a special meeting, unless such notice is waived as provided for in special
meetings. Within twenty-four (24) hours after the time of the adjournment, a copy of the
order or notice of adjournment shall be conspicuously posted on or near the door of the
place where the meeting was held.
D. Notices to News Media. When any local newspaper of general circulation,
radio or television station requests, in writing, notices of meetings of the Board of
Directors, the Clerk of the Board shall thereafter, until receipt of a notice terminating
said request, deliver notices of regular, regular adjourned, and special adjourned
meetings to such newspapers, radio or television stations. Delivery shall be made in
the same manner as delivery is made to the Directors.
E. Conduct of Meetings.
(1) Procedural Rules. The procedural rules for debate and action shall
be as set forth in Table 1, attached hereto and adopted herein by reference. Robert's
Rules of Order shall not be applicable or govern the procedures for the conduct of
Sanitation District business.
(2) Legal Officer. In any case of ambiguity or uncertainty in the
interpretation or application of these Rules to any procedure, the presiding officer may
direct such question for a ruling to the Board's General Counsel, who shall be the
parliamentarian of the Board.
2
(3) Obtaining the Floor and Making Motions. Any member of the Board
wishing to speak, or any member of the public wishing to address the Board, must first
be recognized by the Chairperson. The Chairperson must recognize any member of the
Board who seeks the floor when appropriately entitled to address the Board.
Any member of the Board, including the Chairperson, may bring a
matter of business properly before the Board by making a motion. Any member,
including the Chairperson, except the member making the motion, may second the
motion. Once a motion is seconded, it may be opened for discussion and debate, in
accordance with the procedures in Subsection (4) below.
(4) Rules for Discussion, Debate, and Deliberation by the Board. The
procedures for consideration and action on all matters to come before the Board shall
be in compliance with the terms of this Section, as follows:
(a) Each item on the Agenda will be introduced in a form of a
report by either Staff or Counsel.
(b) Upon completion of the report, the Chairperson will allow for
direct questions regarding the item, by Directors, each in turn, and in the order as
selected by the Chairperson.
(c) Upon completion of the question period, the Chairperson will
entertain a motion and second for consideration by the Board.
(d) Discussion among the Directors will follow. Each Director
will be recognized to address the Board in the order selected by the Chairperson, with a
five (5) minute time limit for each Member wishing to speak on the Agenda item, unless
the time limit is waived by the Chairperson. There will be no interruptions of the Director
who has been recognized. Attempted interruptions will be declared out-of-order, and
the Board Member attempting to interrupt will be asked to remain silent until recognized.
(e) As an additional courtesy to everyone, repetition of
comments will be discouraged in the interest of time, and at the discretion of the
Chairperson, can be declared out-of-order.
(f) After each Member who wishes to speak has been
recognized and completed his/her remarks, a single three (3) minute period of rebuttal
will be allowed any Director, unless the time limit is waived by the Chairperson.
(g) If it appears to the Chairperson that any Director is pursuing
a line of questioning or commentary due to lack of preparation or prior review with the
District's Staff, the Director's time will be declared to have been used up, and no further
inquiry will be allowed.
3
(h) Upon adoption of a motion on an Agenda item, there will be
no further discussion of that item.
(5) Decorum in Debate. All Members shall address their remarks to
the Chairperson and confine them to the business then pending and subject to
discussion before the Board, avoiding personalities and reflections upon anyone's
motives.
(6) Closing or Limiting Debate. At all times the Board shall endeavor to
allow free and open debate among Members of the Board. However, in the discretion
of the Chairperson, it may become necessary to close or limit debate, so that action can
be taken by the Board. An order by the Chairperson closing or limiting the debate can
only be set aside by a majority vote of the Board.
F. Quorum. A majority of the Directors shall constitute a quorum of the
Board.
G. Chairperson and Vice Chairperson of the Board. A Chairperson and Vice
Chairperson of the Board shall be elected by a majority vote of Directors at the regular
meeting in June of each year, and will assume office July 1st. The nominations for
Chairperson and Vice Chairperson shall be made at the regular Board meeting in May
of each year. Any person nominated for Chairperson shall be deemed to be nominated
for Vice Chairperson in the event the person is not elected as Chairperson. Thereafter,
the nominees shall prepare a statement setting forth their qualifications for the office
sought. The statements shall be mailed to members of the Board of Directors with the
Agenda and other meeting material for the June regular meeting. If only one individual
is nominated for Chairperson at the regular Board meeting in May, that individual shall
be deemed elected as Chairperson, no election shall be held in June, and the individual
shall assume office July 1st. If only one individual is nominated for Vice Chairperson at
the regular Board meeting in May, that individual shall be deemed elected as Vice
Chairperson, no election shall be held in June, and the individual shall assume office
July 1st
The Chairperson and Vice Chairperson shall serve at the pleasure of a majority
of the Directors. In the event the office of Chairperson becomes vacant due to
resignation or retirement of the incumbent prior to the expiration of the regular term, the
Vice Chairperson shall automatically succeed to the office of the Chairperson and shall
continue to serve through the remainder of the regular term unless sooner removed by
action of a majority of the Directors. In the event the office of Vice Chairperson
becomes vacant prior to the expiration of the regular term, nominations and the election
of a Director to serve in that capacity shall be conducted at the next regular Board
meeting. The person so elected shall serve the balance of the regularly-scheduled term
unless sooner removed as a result of action by a majority of the Directors.
The Chairperson shall not serve more than two consecutive one-year terms for
which he/she has been elected to the office of Chairperson. The Vice Chairperson shall
4
not serve more than two consecutive one-year terms for which he/she has been elected
to the office of Vice Chairperson.
H. Presiding Officer. The Chairperson of the Board shall preside during
meetings of the Directors. In the absence of the Chairperson, the Vice Chairperson
shall preside.
I. Clerk of the Board and Minutes. The Board of Directors shall have a
person designated to serve as Clerk of the Board. The Clerk of the Board will be
appointed to the position by the General Manager and shall report to the General
Manager or a Department Head as designated by the General Manager. The Clerk of
the Board will be a regular full time employee, subject to all the rules and policies
applicable to all regular full time employees. The Clerk of the Board shall attend all
meetings of the Board of Directors, unless excused by the Chairperson, and shall
prepare an accurate record of each meeting for submission to the Directors and
subsequent approval at the following meeting; provided, however, that when an
adjourned, special or special adjourned meeting of the Board of Directors immediately
precedes a regular meeting, Minutes of said meeting shall be submitted for approval at
the next meeting of the Board following said regular meeting.
In the preparation of Official Minutes of a meeting of the Board of Directors, the
Clerk of the Board will not record the name of the Director who moves or who seconds
the adoption of a motion or Resolution, except the vote of any individual Director shall
be recorded upon that Director's request. The Minutes will reflect the votes by name of
Director when required by provisions of state law.
In the absence of the Clerk of the Board, a Secretary Pro Tern shall be appointed
to exercise the duties of the Clerk of the Board.
J. Regular Business to Come Before the Board of Directors. Insofar as
practicable, all items of business to be taken up at a regular meeting of the Board shall
be submitted to the Clerk of the Board, who shall include on the Agenda all such items
submitted by Directors, the General Manager and General Counsel, and all formal
communications.
The Clerk of the Board shall mail to each Director a notice of such regular
meetings, together with a proposed Agenda, not later than the Friday immediately
preceding such regular meetings. Said Agenda, insofar as possible, shall include
copies of Resolutions, except as hereafter provided, and a description of all matters to
be considered, together with any pertinent written materials.
Agendas shall be posted in a location freely accessible to the public not less than
seventy-two (72) hours in advance of the meeting.
Resolutions designated as "standard" and adopted by the Board of Directors
from time to time, and approved as to form and content, need not be included with said
5
Agenda; provided, however, that the information completing said standard Resolutions
shall be set forth on the Agenda listing, and copies of said standard Resolutions shall be
on file with the Clerk of the Board at the meeting time and place.
Items of business not known at the time the regular Agenda is mailed as herein
provided, may be considered as supplemental Agenda items; provided that all
requirements of the Ralph M. Brown Act (California Government Code Sections 54950
et sec.) are satisfied.
No business, except with consent of two-thirds of the Directors present (a
majority of Directors present for emergency actions), and only if permitted by the Ralph
M. Brown Act, not appearing on the regular or supplemental Agendas may be brought
before the Board of Directors.
The meeting Agenda shall provide for an opportunity for members of the public to
address the Board on items on the Agenda and non-Agenda items of public interest. As
determined by the Chairperson, speakers may be deferred until the specific Agenda
item is taken for discussion, and remarks may be limited to three (3) minutes. Speakers
on non-Agenda items may address only items that are within the subject matter
jurisdiction of the Board of Directors. Time allotted for such presentations is limited to
three (3) minutes or less. Total time allotted for all public input on each non-Agenda
item is limited to thirty (30) minutes to one (1) hour, taking into consideration the number
of persons filing a request to address the Board. However, time allotments may be
waived by a majority vote of the Board.
K. Handling of Business and Voting. During the course of a Board meeting,
routine matters listed on the Agenda for consideration will be referred to by Agenda Item
Number only.
Voting on all Resolutions shall be by roll call, except if waived by unanimous
voice vote, in which event, the Chairperson may order a unanimous ballot cast in favor
of the motion or Resolution under discussion. The name of each Director shall be
called only once.
On matters of considerable interest or on which there appears to be a
controversy, the motion or Resolution shall be read by title or repeated by the
Chairperson. The Chairperson shall thereafter call for discussion of the motion or
Resolution, at which time any member may discuss the pending matter. Any person
other than a Director present at the meeting may speak on the motion if recognized by
the Chairperson. Sole discretion as to the extent of discussion outside of the
membership of the Board shall rest with the Chairperson. At the close of discussion,
the Chairperson may, at the Chairperson's discretion, repeat the motion or Resolution
pending, and thereafter, call for a vote.
6
The Clerk of the Board shall determine and state whether or not a motion or
Resolution is adopted by roll call vote. On all other matters, the Chairperson shall
determine the outcome of the voting.
L. Committees.
(1) Standing Committees.
(a) Steering Committee: There shall be a permanent Committee
designated as the Steering Committee, comprised of the Chairperson of the Board, the
Vice Chairperson of the Board, the Chairperson of each of the Standing Committees,
and three at-large members selected by the Chairperson of the Board. The Vice
Chairperson of each of the two Standing Committees shall serve as the designated
Alternate, in the absence or inability to serve by any Chairperson.
The Committee shall also conduct an annual performance
evaluation of the General Manager and submit recommendations on his/her
compensation to the Board of Directors. The Committee shall also review the General
Manager's evaluation and compensation of the executive management employees,
based on established criteria, and executive management's goals and objectives for the
following year.
The Committee shall also be authorized to assign new
subjects of significant importance to the appropriate Standing Committee for study,
evaluation and recommendation.
The Steering Committee shall meet on the fourth
Wednesday of each month at 5:30 p.m. preceding the Board's meeting, or at the call of
the Chairperson of the Board of Directors.
(b) Administration Committee: There shall be a permanent
Administration Committee (Finance, Human Resources and Information Technology) to
advise the Staff and make recommendations on matters related to the financial,
budgeting, administrative and personnel policies and programs of the District.
The Committee shall review with the Staff the procedures for
development, preparation and format of the annual budget and recommend appropriate
change, and counsel the Staff during the budget process to assure the proper
interpretation and implementation of the Board's policies and that the desired
procedures have been followed.
The responsibility for consideration and adoption of the
District budget rests with the Board of Directors.
The Committee shall periodically interview and recommend
the selection of outside auditors. The Committee shall review the result of the annual
7
audit of the District's accounts with representatives of the outside audit firm, including
any comments received recommending improvements. The Committee shall review
management's response to these comments and make appropriate recommendations
for implementation.
Periodically, the Committee shall recommend employment of
an outside firm to audit internal control procedures to safeguard the assets of the
District.
The Committee shall interview and make recommendations
on the employment of investment-banking firms, bond counsel, and if necessary or
desired, financial advisors to be used in connection with the District's financing
programs.
The Committee shall periodically coordinate
recommendations on personnel audits of the District's operations or segments of the
operations on an as-needed basis.
The Committee shall make recommendations on personnel
policies and procedures, labor negotiations, insurers and coverage, procurement
procedures, and such other related activities as may be needed or appropriate.
The Chairperson of the Board of Directors shall appoint a
Committee Chairperson and a Committee Vice Chairperson for the Administration
Committee. The Committee Chairperson and Committee Vice Chairperson shall serve
at the pleasure of the Chairperson of the Board of Directors.
The Administration Committee shall consist of thirteen
members, as follows:
(1) The Chairperson of the Board of Directors;
(2) The Vice Chairperson of the Board of Directors;
(3) The Committee Chair of the Administration Committee;
(4) The Committee Vice Chair of the Administration Committee; and
(5) Nine additional Board members appointed by the Chairperson of the Board of
Directors.
Other than the Board Chairperson and the Board Vice
Chairperson, no Director who serves on the Operations Committee shall be eligible to
serve on the Administration Committee.
8
The Administration Committee shall meet on the second
Wednesday of each month at 5:30 p.m., or at the call of its Chairperson.
(c) Operations Committee. There shall be a permanent
Committee designated the Operations Committee (Engineering, Operations &
Maintenance and Technical Services). With the goal of compliance with all public
health and environmental laws and regulations, the Operations Committee shall review
and submit appropriate recommendations on the matters pertaining to the operation of
the District Treatment Works, including such matters as current and projected
service/flow needs, level and quality of treatment, conservation, recycling and reuse
activities, and air quality issues.
The Committee shall also review issues pertaining to the
District's NPDES Ocean Outfall Discharge Permit, including annual review of the
contractor(s) performing the ocean monitoring and research programs required as a
condition of said permit, and related issues regarding protection of the marine waters off
metropolitan Orange County's coastline from impacts resulting from the District's
operations and discharge of treated wastewater.
The Committee shall also review matters pertaining to
contractual arrangements by the District to provide sewerage services to areas outside
the District's boundaries or approved spheres of influence.
The Committee shall review plans for the future needs of the
District, explore alternatives and make recommendations to the Board of Directors.
The Operations Committee shall also review and submit
appropriate recommendations on matters pertaining to capital projects which address
operational needs, including the selection of professional consulting services to assist in
studying, planning and designing needed District Treatment Works and support
facilities, including computerized systems, in accordance with the Board's established
policies and procedures for procuring such services; the Committee shall further review
construction projects for said facilities in accordance with applicable public works laws
and Board policies. Said oversight shall include the contracts for professional services
and public works construction projects and addenda or change orders thereto. In
carrying out its responsibilities, the Committee shall receive advance notice and regular
status reports on the projects from Staff, and monitor, visit and observe the District
Treatment Works' operational functions and major capital construction projects.
The Chairperson of the Board of Directors shall appoint a
Committee Chairperson and a Committee Vice Chairperson of the Operations
Committee. The Committee Chairperson and Committee Vice Chairperson shall serve
at the pleasure of the Chairperson of the Board of Directors.
The Operations Committee shall consist of fourteen
members, as follows:
9
(1) The Chairperson of the Board of Directors;
(2) The Vice Chairperson of the Board of Directors;
(3) The Committee Chair of the Operations Committee;
(4) The Committee Vice Chair of the Operations Committee; and
(5) Ten (10) additional Board members appointed by the Chairperson of the
Board of Directors.
Other than the Board Chairperson and the Board Vice
Chairperson, no Director who serves on Administration Committee shall be eligible to
serve on the Operations Committee. The Operations Committee shall meet on the first
Wednesday of each month at 5:00 p.m., or at the call of its Chairperson.
(2) Special and Ad Hoc Committees. In addition to the Standing
Committees, the Chairperson of the Board of Directors, or the Chairperson of a
Standing Committee, or a majority of the Directors, may appoint from time to time,
Special or Ad Hoc Committees to study and report on specific matters. Such
Committees shall be temporary in nature, and their assignments shall pertain to a
current, specific issue. Upon completion of the assigned task, the Ad Hoc or Special
Committee will be dissolved.
The Chairperson and Vice Chairperson of Special and Ad Hoc
Committees shall be appointed by the Chairperson of the appointing authority.
Each Special and Ad Hoc Committee shall meet at the call of its
Chairperson.
M. Motion to Refer to a Standing Committee. Any Director at a Board
meeting may move to have a policy or any other activity affecting the Sanitation District,
or any one of the member Agencies, referred to a Standing Committee for study and
report. This motion shall be a privileged motion, and when duly seconded, discussion
thereof shall be limited to Directors only. Said motion shall receive an affirmative vote
of a majority of the Directors for adoption.
Section 2: Procedure for Consideration of Demands for Corrective Action.
A. Requirement of Written Demand. Prior to any person commencing a
judicial action for injunction or mandamus to declare any action taken by the Board void
because of failure to observe Brown Act requirements, such person must first serve
upon the Clerk of the Board a written demand describing the alleged violation and
demanding corrective action. Such demand must be served upon the Clerk of the
10
Board within thirty (30) days of the complained of action. Failure to serve any such
demand within this thirty (30) day period shall result in the loss of any right to challenge
any action to have been taken in violation of Sections 54953, 54954.2, or 54956 of the
California Government Code.
B. Consideration of Corrective Action. Upon receipt of such a demand,
consideration of the demand shall immediately be placed on the Agenda for the next
meeting of the Board of Directors. If the demand is received less than seventy-two (72)
hours prior to the time set for the next meeting, the Board may determine that the notice
constitutes the initiation of litigation, and that the need to take action on the threatened
litigation arose subsequent to the posting of the Agenda, and may consider it at that
meeting pursuant to Section 1(J) above. A description of any item so placed on the
Agenda shall include both consideration of the demand, and the possibility of corrective
action by the Board.
In considering such demands, the Board shall first determine, by motion,
whether corrective action should be taken. If no motion to take corrective action is
carried, the Clerk of the Board shall inform the demanding party in writing of the Board's
decision not to cure or correct the challenged action.
C. Implementing Corrective Action. If a motion to take corrective action
passes, the Chairperson may entertain a motion implementing corrective action. Any
motion implementing corrective action shall address the concerns raised in the
consideration of corrective action. The motion implementing corrective action may
include a motion to rescind prior action taken, as appropriate. Passage of a motion to
rescind invalidates prior action only as of the time of the passage of the motion, and not
from the date of the initial action. A motion implementing corrective action resulting
from a written demand is out-of-order if the action complained of (a) was in connection
with the sale or issuance of notes, bonds, or other evidences of indebtedness, or any
contract, agreement, or incident thereto; or (b) gave rise to a contractual obligation upon
which a party has, in good faith, detrimentally relied. In any event, the Board shall notify
the party making the demand in writing of its decision to take corrective action, and shall
describe any corrective action taken. This notice shall be given to the demanding party
as soon as possible after the meeting, but in no event more than thirty (30) days after
receipt of the demand.
11
Section 3: Resolution No. OCSD 07-10 is hereby repealed.
Section 4: This Resolution shall become effective immediately.
PASSED AND ADOPTED at a regular meeting held June 23, 2010.
Board Chair
ATTEST:
Clerk of the Board
12
TABLE 1
BOARD PROCEDURES AND ORGANIZATION
SUMMARY OF MOTIONS
A. PRIVILEGED MOTIONS
Kind of Second Vote
Motion Required Debatable Amendable Required Purpose
Adjourn Yes No No Majority To end the meeting
To Take a Yes No No Majority To interrupt a
Recess meeting for a short
time or to provide an
intermission
Raise a No No No None To obtain action
Question of immediately in an
Privilege emergency
B. MAIN MOTION AND RELATED
SUBSIDIARY MOTIONS
Kind of Second Vote
Motion Required Debatable Amendable Required Purpose
Main Yes Yes Yes Majority To introduce new
Motion business
Amend Yes Yes Yes Majority To modify or alter
Main a motion
Motion
Substitute Yes Yes Yes Majority To replace the
Motion main motion
entirely
Previous Yes No No Majority To close debate
Question on the main or
amended motion
immediately
Continue to Yes Yes Yes Majority To defer action
a Certain
Time
13
Kind of Second Vote
Motion Required Debatable Amendable Required Purpose
To Table Yes No No Majority To discontinue
consideration until
brought back by
vote of the Board
Take a Yes No No Majority To bring before
Motion the group a
from the motion previously
Table tabled
Limit or Yes No Yes Majority To limit or extend
Extend limits of debate
Limits of
Debate
Refer to a Yes Yes Yes Majority To place business
Committee in hands of a
Committee
Withdraw a No No No None To withdraw a
Motion motion before it is
voted on
Reconsider Yes Yes No Majority To secure a new
must be by a vote on a motion
Director who previously voted
voted for the upon
prevailing
side on the
original
motion
14
C. INCIDENTAL RULES
NON-RANKING
Kind of Second Vote
Motion Required Debatable Amendable Required Purpose
Request to Yes No No Two-Thirds To facilitate
Suspend business
the Rules ordinarily contrary
to the rules of the
organization
Override Yes No No Majority To have Board
Order of majority rule on
the Chair the order
Point of No No No None To enforce the
Order rules of the
organization
15
BOARD OF DIRECTORS Meeting Date To Bd.of Dir.
06/23/10
AGENDA REPORT Item Number Item Number
4
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director, Finance and Administrative Services
GENERAL MANAGER'S RECOMMENDATION
1) Withdraw award of a purchase order agreement with Global Connect LLC, in an
amount not to exceed $182,678 for Purchase of Cisco Parts, Specification
No. E-2010-453BD;
2) Approve a purchase order agreement with CDW-G, for Purchase of Cisco Parts,
Specification No. E-2010-45313D, for an amount not to exceed $182,678,
including sales tax and freight; and,
3) Approve a contingency of$18,267 (10%).
SUMMARY
This procurement provides equipment to replace obsolete networking equipment
necessary to maintain OCSD's computer network. The bid was originally awarded
to Global Connect LLC. On June 9, 2010, Global Connect LLC rescinded their bid.
CDW-G is now the low responsive and responsible bidder.
PRIOR COMMITTEE/BOARD ACTIONS
05/12/2010 - Administration Committee rejected apparent low bid submitted by T3
Systems, Inc., as deemed non-responsible in accordance with specification
requirements for Purchase of Cisco Parts, Specification No. E-2010-45313D, and
approved a purchase order agreement with Global Connect LLC for an amount not
to exceed $169,319 and a contingency of $16,931 (10%).
04/24/1992 - Established Cisco Equipment as the District's standard networking
equipment.
Page 1
ADDITIONAL INFORMATION
Below is the tabulated bid result. CDW-G is the lowest responsive and responsible
bidder. In addition, CDW-G bid prices are in accordance with the National
Intergovernmental Purchasing Alignment Cooperative Agreement.
Purchase of Cisco Parts
Bid Date — 04/20/2010 @ 2:00 P.M.
Specification No. E-2010-453
Bidder Amount of Bid
T3 Systems Inc $148,464.41
Global Connect LLC $169,319.65
CDW-G $182,677.89
SIGMAnet, Inc $183,950.92
AT&T Datacomm $184,523.28
OM Office Supply Inc. $190,648.04
Better Direct $190,674.08
TekWorks $192,380.04
PC Mall Gov $202,400.14
Golden Star Technology $222,839.34
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted.
Date of Approval Purchase Order Amount Contingency
06/23/2010 $182,678 $18,267 (10%)
JDR:LT:RC:lc
Page 2
BOARD OF DIRECTORS Meeting Date To Bd. of Dir.
06/23/10
AGENDA REPORT Item Number Item Number
5
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
Project Manager: MarcoPolo Velasco
GENERAL MANAGER'S RECOMMENDATION
1. Approve a purchase order agreement with Gamma Builders, Inc. for Plant 2
Digester "O" Repair, Specification No. FR-2010-455BD, for a total amount not to
exceed $496,300.00; and,
2. Approve a contingency of $74,445.00 (15%).
SUMMARY
The Sanitation District currently performs routine digester cleaning on a five-year
frequency. This is done to remove materials that build up over time that uses up
process capacity and to assess the structural and mechanical conditions. Following the
cleaning of "O" Digester it was noted that the interior liner was torn and needed repairs.
Additional tasks under this contract will include a structural assessment, concrete repair,
pipe repairs, and interior coating. Digester "O" was constructed and placed into service
in October 1974. A formal bid process was conducted by the Contracts/Purchasing
Division. References provided by the contractor were checked and staff recommends
an award to the lowest responsive and responsible bidder.
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
The Sanitation District has a total of 26 process digesters and 4 holding digesters at
both plants. In addition, two more are permanently out of service at Plant No. 2 due to
seismic inadequacy. The interior dome surface of Digester "O" at Plant No. 2 was lined
with sheets of glued-on polyvinyl chloride (PVC). The PVC liner of the digester has
failed and needs to be replaced prior to placing the digester back into service.
In October 2008, a contractor entered Digester "O" to make a preliminary assessment of
the condition of the digester structure. Visual inspection showed that three large parts
of the lining were torn; the ductile iron pipe withdraw line with its coupling, bolts and
nuts were heavily corroded; and all ductile iron pipes penetrating through the concrete
structure were heavily corroded.
1
When the digester was completely cleaned in 2009, it was discovered that the existing
PVC liners had failed and were torn in several places. The digester is currently out of
service for the following reasons: a) pieces of the PVC liner could enter the piping
system and plug or damage the mechanical equipment; and b) concrete corrosion will
occur at the elevated rate due to acid attack without a protective coating. The asset will
be at risk for failure if not properly coated to our Engineering Standards.
Bid results per specifications are as follows:
Bidder Amount of Bid
Gamma Builders, Inc. $496,300.00
J.R. Filanc Construction Company $518,000.00
Abhe & Svoboda Inc. $571 ,962.00
CEQA
NA
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. Although this repair item was not budgeted, it will be funded through the
Small Capital Equipment Replacement Project SP-34. Budget Update Fiscal Year
2009-10 (Page A-11, Item No. 111) and the budget is sufficient for the recommended
action.
Date of Approval Contract Amount Contingency
6/23/10 $ 496,000.00 $ 74,445.00 (15%)
2
BOARD OF DIRECTORS Meeting Date To Bd. of Dir.
06/23/10
AGENDA REPORT Item Number Item Number
6
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 10-07, Establishing the Annual Appropriations Limit for
Fiscal Year 2010-11, for the District in accordance with the Provisions of Division 9 of
Title 1 of the California Government Code.
SUMMARY
This routine annual action adopts a resolution establishing the spending limit for
"proceeds of taxes" in accordance with Article XII B of the Constitution of the State of
California (Section 7910 of the Government Code). The District's annual appropriations
are well below the limit.
In 1979, Proposition 4 (the Gann Initiative) was approved adding Article XIII B to the
State Constitution. The provisions of this article place limits on the amount of revenue
that can be appropriated by all entities of government. This initiative was designed to
constrain government expenditures by placing an annual limit on jurisdictions' revenue
and appropriation growth. The Appropriation Limit is based on actual appropriations
during the 1978-1979 fiscal year, as increased each year using specified population and
inflationary growth factors. This annual allowance growth is linked to changes in
population and cost of living. The passage of Proposition 111 in June 1990 amended
Article XIIIB, making changes in the base year upon which the appropriations limit is
based, establishing new cost of living factors and new population factors for use by local
governments, and increasing appropriations not subject to the limit (primarily qualified
capital outlay projects). The financial constraints of Article XIII B apply to the State, all
cities, counties, special districts and all other political subdivisions.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
Page 1
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
N/A
ATTACHMENTS
1. Resolution No. OCSD 10-07
Page 2
RESOLUTION NO. 10-07
ESTABLISHING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL
YEAR 2010-11 FOR THE ORANGE COUNTY SANITATION DISTRICT IN
ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1
OF THE CALIFORNIA GOVERNMENT CODE
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE
COUNTY SANITATION DISTRICT ESTABLISHING THE ANNUAL
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2010-11 FOR THE
DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9
OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE
* * * * * * * * * * * * * *
WHEREAS, Article XIII B of the Constitution of the State of California as
proposed by the Initiative Measure approved by the people at the special statewide
election held on November 6, 1979, provides that the total annual appropriations limit of
each local government agency shall not exceed the appropriations limit of such entity
for the prior year, adjusted for changes in the cost of living and population, except as
otherwise specifically provided for in said Article; and,
WHEREAS, the State Legislature added Division 9 (commencing with Section
7900) to Title 1 of the Government Code of the State of California to implement Article
XIII B of the California Constitution; and,
WHEREAS, Section 7910 of the Government Code provides that each year the
governing body of each local jurisdiction shall, by resolution, establish its appropriations
limit for the following fiscal year pursuant to Article XI I I B at a regularly-scheduled
meeting or a noticed special meeting and that fifteen (15) days prior to such meeting,
documentation used in the determination of the appropriations limit shall be available to
the public; and,
WHEREAS, Section 7902 (a) of the Government Code sets forth the method
for determining the appropriations limit for each local jurisdiction for the 2010-11 fiscal
year; and,
WHEREAS, the Board of Directors wishes to establish the appropriations limit
for fiscal year 2010-11 for the District.
NOW, THEREFORE, the Board of Directors of the Orange County Sanitation
District DOES HEREBY FIND, RESOLVE AND ORDER:
Section 1: That it is hereby found and determined that the documentation used
in the determination of the appropriations limit for the Orange County Sanitation District,
for fiscal year 2010-11, was available to the public in the Finance Department of said
District at least fifteen (15) days prior to this date.
-1-
Section 2: That the appropriations limit for fiscal year 2010-11 for the Orange
County Sanitation District, as established in accordance with Section 7902(b) of the
California Government Code is $79,329,000 which sum is within the maximum
authorized spending limitation for fiscal year 2010-11.
Section 3: That the Board of Directors of the Orange County Sanitation District,
has determined that the percent change in California per capita personal income from
the preceding year would be the cost of living factor to be used and the weighted
average population change of the cities within the District would be the population factor
to be used in calculating the Orange County Sanitation District's appropriations limit for
the Fiscal Year 2010-11.
Section 4: The determination of the appropriation limit is based upon the best
and most complete information available at this time. The District reserves the right to
review and re-establish a new and different limit in the event that it subsequently
determines that a modification of the limitation amount is appropriate.
PASSED AND ADOPTED at a regular meeting held June 23, 2010.
Chair
ATTEST:
Clerk of the Board
-2-
STEERING COMMITTEE Meeting Date To Bd. of Dir.
06/23/10 06/23/10
AGENDA REPORT Item Number Item Number
2 8
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 10-08, Authorizing a payment deferral option of Capital
Facility Capacity Charges (connection fees) through June 30, 2011, to builders of large
housing development projects.
SUMMARY
As a result of the continued downturn in the housing market, representatives of local
home builders associations have again requested relief related to the payment of their
capital facility capacity charges (connection fees).
Resolution No. OCSD 09-11 was adopted in July of 2009 allowing for the deferral of
capital facility capacity charges through June 30, 2010. Staff proposes that any deferral
of OCSD connection fees remain consistent with the deferral criteria used to defer the
sewer connection/sewer development fees of local agencies. Deferrals for large
developments, not individual applicants, would be made at the discretion of the local
agency and not mandated by OCSD. Cities would be required to provide a list of any
fee deferrals as part of its monthly reporting to the Sanitation District, along with a copy
of the plan approved by their governing body. During the 2009-10 fiscal year, OCSD
received three CFCC deferral plans in the amount of $878,463. This amount will be due
on June 30, 2010.
For cities and sanitary districts that have approved plans, the Sanitation District would
continue to allow the collection of OCSD connection fees to be deferred to coincide with
the collection of the city or sanitary district's local sewer connection/sewer development
fees. This would allow each city to determine when a deferral is warranted. These
cities would also be required to provide a list of any fee deferrals as part of its monthly
reporting to the Sanitation District.
This deferral option would remain in effect until June 30, 2011 , and would be reviewed
by the Sanitation District prior to its June 2011 Board meeting. All OCSD connection
fees deferred during this period due to the Sanitation District must be paid by June 30,
2011 , or as specified by the local agency approved plan, whichever comes first.
Page 1
PRIOR COMMITTEE/BOARD ACTIONS
June 2009: Adopted Resolution No. OCSD 09-11, Authorizing a payment deferral option
of Capital Facility Capacity Charges (connection fees) through June 30, 2010, to
builders of large housing development projects
July 2008: Adopted Resolution No. OCSD 08-12, Authorizing a payment deferral option
of Capital Facility Capacity Charges (connection fees) through July 31, 2009, to builders
of large housing development projects
ADDITIONAL INFORMATION
Prior to developing the proposal listed above, staff developed an initial deferral option
which would require that the staffs of OCSD and the individual cities maintain and
monitor a list of deferral criteria. These criteria included:
1. Deferral of fees would be optional at the discretion of each individual city.
2. Cities can suspend participation in the program at any time at their discretion.
3. Participating cities would need to revise their current agreements with OCSD.
4. Deferrals would apply only to connection fees in excess of $30,000.
5. Cities would be required to defer collection of the entire connection fee.
6. Cities would notify OCSD monthly of the any fee deferrals.
7. Cities would remit connection fees, less the 5% administrative charge, to OCSD
once collected from the developers.
8. Fees would be deferred until the earlier of the following: a) Issuance of the
Certificate of Occupancy; b) June 30, 2011.
Background
Current Sanitation District policy requires that all connection fees be paid prior to the
receipt of a new building permit. Payment is required at this time to reflect needed
system capacity and impact on the system.
1. Base CFCCs are determined by type of development and are calculated per 1,000
square feet of building for non-residential development and per unit for residential
development.
2. Three categories of Commercial connection fees have been developed: low
demand, average demand, and high demand.
3. Significant Industrial Users (Class I Permit Users) are charged demand-based
connection fees as a part of their ongoing annual use charges, in addition to the
one-time, up-front charge. These fees will include an interest component.
4. Residential fees are tiered based upon number of bedrooms for single-family
residential (SFR) and multi-family residential (MFR) development, as number of
bedrooms is the best available indicator of number of residents.
Page 2
5. Connection fees are collected by local sewering agencies at the time the building
permit is issued and they retain 5% of the fee.
6. Credit for demolished structures is granted as if fees for those structures were paid
under the current Ordinance.
7. Connection fees are charged for local agency facilities such as schools and libraries,
and for state and federal facilities.
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
N/A
ATTACHMENT
Letter from BIA dated June 9, 2010
JDR:LT:MW:AB
Page 3
LT
June 9,2010
James Ruth
General Manager
Orange County Sanitation District B,A
10844 Ellis Avenue,
Fountain Valley,CA 92708-7018
Orange County
Re: Fee Deferral Extension Request Chapter
Building Industry Association
Mr.Ruth, of Southern California
17744 Sky Park Circle
Suite 170
I am writing on behalf of the membership of the Building Industry Association of Irvine,California 92614
949.553.9500
Southern California,Orange County Chapter(BIA/OC)to formally request an extension fax 949.553.9507
to the Orange County Sanitation District(OCSD)developer fee deferral program. www.biaoo.00m
e•rvv+•.nee homesmatch.com
Your industry s comprehensive online guide
to ocw homes
It is no secret that the last couple of years have been extremely difficult for our industry.
This economy has been unforgiving to say the least. However,there have been some
bright spots. Many local government agencies like the OCSD have worked in partnership PRESIDENT
DAVE BARTLETT
with our association to partner in the recovery process. One of the most beneficial actions BROOKFIELD HOMES
by local agencies has been the development fee deferral program. VICE PRESIDENT
PAUL HERNANDEZ
IRVINE COMPANY
Statewide,over 75 individual jurisdictions have deferred fees. Locally, 13 individual 2Y0 VICE PRESIDENT
jurisdictions,including the first school district(AUHSD),have adopted temporary fee MICHAEL MCCANN
deferral rograms. The results have been better than ex I hi ected. n h rowth cities like TREASURER
p p g g CHRIS HAINES
Anaheim and Orange,construction has resumed putting local residents back to work. PULTE HOMESIDEL WEBB
Jurisdictions have realized the benefits of this stimulus by way of increased revenue to SECRETARY
DAVE BULLOCH
that
general funds. Agencies are now going through the process of extending programs STANDARD PACIFIC HOMES
that are'Set to expire. IMMEDIATE PAST PRESIIDENT
PAULJOHNSON
RANCHO MISSION VIEJO
Many of our builder members have expressed their appreciation of the OCSD deferral TRAM CONTRACTOR CCUNCI V P
program. The cumulative affect of local fee deferral programs has saved many jobs and JIMYATES
GOLDEN WEST PLUMBING
helped revitalize the ailing economy by bringing our sector back into the picture. Going
ASSOCIATE VICE PRESIDENT
forward,we expect construction to continue at a modest pace over the next 18 months; MARK HIMMELSTEIN
continuing the OCSD fee deferral program will accelerate this recovery process. It is for NEWMEYER 6 DILLION,LLP
this reason that the BIA✓OC formally requests that the OCSD consider extending the MEMBER-AT-LARGE
BILL LL WATT
original fee deferral program for an additional 18 months. BAYWOOD DEVELOPMENT
MEMBER-AT-LARGE
MIKE WINTER
We appreciate the willingness of OCSD to partner with our industry during these trying SARES•REGIS
times. The result will be a mutually beneficial path to local economic recovery. Thank KRISTINE THALMAN
you for your thoughtful consideration. CHIEF EXECUTIVE OFFICER
Sincerely,
Kristine E.Thalman
Chief Executive Officer
Cc: Doug Davert,Chairman
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
06/02/10 06/23/10
AGENDA REPORT Item Number Item Number
2 10
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Wendy Sevenandt
GENERAL MANAGER'S RECOMMENDATION
Approve a contingency increase of $71,084 (6%) to the Professional Services Design
Agreement with Black & Veatch Corporation, for Power Monitoring and Control
Systems, Job No. J-33-3, for a total contingency of $378,472 (32%).
SUMMARY
The Orange County Sanitation District's (Sanitation District) Power Monitoring and
Control Systems, Job No. J-33-3, will install electrical monitoring and control equipment
at Plant No. 1 . These systems will protect the plant from power outage problems and
will reduce recovery time when problems do occur.
Black & Veatch Corporation (Black & Veatch) is providing design and bidding services
for this project, for a total amount not to exceed $1,489,958.
Additional contingency funds are needed for an amendment to provide additional design
services to change the detailed shutdown sequence to reduce risks and construction
costs. A contingency increase of $71,084 (6%) of the original design cost ($1 ,184,736)
is needed for the added work effort for a total project contingency of$378,472 (32%).
PRIOR COMMITTEE/BOARD ACTIONS
February 2007 —Approved a Professional Design Services Agreement (PDSA) with
Black & Veatch to provide engineering services for an amount not to exceed $1,184,736
and approved a 20% contingency ($236,947).
June 2009 - Approved a contingency increase of 6% for the design PDSA. Authorized
staff to negotiate a Professional Construction Services Agreement with Black & Veatch
for construction support services.
ADDITIONAL INFORMATION
The purpose of this project is to provide a Power Monitoring and Control System which
will protect the plants from power outage problems and will reduce the recovery time
when problems do occur. The system will monitor and control the electrical distribution
systems to better utilize our generation capacity during Southern California Edison
power outages which will reduce the potential of spills. The system will provide
increased safety to electrical maintenance staff by allowing operation of medium voltage
and low voltage circuit breakers from a remote location.
Form No.DW-102.2 Agenda Report—Board
Revised: 09/01/2009
Page 1
This contingency increase will provide for additional design work, including revisions to
the contract documents to resequence power shutdown and programming to reduce the
construction costs. The design initially required the contractor to provide temporary
power for each of the many electrical shutdowns. After further detailed field
investigation, it was decided to have staff control the power feeds to allow outages for
construction while keeping critical processes and equipment running. In addition, it was
decided to have staff procure and configure additional software for the project instead of
the contractor.
The contingency for design is greater for this project because this type of project with
the complex array of software, hardware, and configuration components. Additional
changes occur as the project is defined and construction means and methods are
evaluated to improve the project. The extra design work will create clearer contract
documents lowering the potential change orders during construction.
CEQA
Notice of Exemption filed on November 30, 2007.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request for increase in the project contingency complies with authority levels of the
Sanitation District's Delegation of Authority. This item has been budgeted (FY 2009-10
Budget Update: Item 90, Page A-11) and the budget is sufficient for the recommended
action.
Date of Approval Contract Amount Continaencv
02/28/07 $1,184,736 $236,947(20%)
06/24/09 $ 70,441 (6%)
06/23/10 $ 71,084 (6%)
$378,472 (32%)Total
JH:WS:cb:eh:gc
H:\ntglobal\Agenda Draft Reports\Operations\J-33-3 Contingency Increase 060210.docx
Form No.DW-102.2 Agenda Report—Board
Revised: 09/01/2009
Page 2
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
06/02/10 06/23/10
AGENDA REPORT Item Number Item Number
3 li
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Terry Krie
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 3 to Purchase Order No. 102907-OB issued to Hampton-
Tedder Technical Services providing for Electrical Acceptance Testing Services for
Collection System and Treatment Plant Projects, Specification No. PSA-2007-003,
extending the contract term to June 30, 2011.
SUMMARY
The Orange County Sanitation District (Sanitation District) utilizes outside firms for
electrical system testing services in support of Capital Improvement Plan (CIP) projects
during the construction of facilities both inside the plants and for pump stations.
The term of the current agreement ends on June 30, 2010. In the past, the Sanitation
District has provided electrical acceptance testing for CIP projects. Contractor
commissioning schedules often change and it can be difficult to schedule the testing
services to support the projects. Contract requirements on new projects have been
revised to require these testing services to be provided by the contractor. This
amendment is necessary to support remaining contracts where the Sanitation District is
required to provide these services and the associated coordination responsibilities.
This amendment will extend the agreement for an additional one-year period with no
change to the existing contract amount.
PRIOR COMMITTEE/BOARD ACTIONS
March 25, 2009 - Approved Amendment Nos. 1 and 2 to the Professional Services
Agreement with Hampton-Tedder Technical Services for an additional $400,000 with a
contingency amount of $24,000, for an amount not to exceed $800,000.
May 23, 2007 - Approved Professional Services Agreements with Hampton-Tedder
Technical Services providing for on-call electrical system testing services supporting
CIP projects, Specification No. PSA-2007-003, for a three-year period for an amount not
to exceed $400,000.
Form No.DW-102.2 Revised: 01/11/2010
Page 1
ADDITIONAL INFORMATION
The current contract has sufficient funds authorized to complete the work but expires
June 30, 2010. This amendment will extend the contract through June 30, 2011. The
specific projects this will be used to complete include: Replacement of Bitter Point Pump
Station, Contract No. 5-49; Replacement of Rocky Point Pump Station, Contract
No. 5-50; Plant No. 2 Headworks Replacement, Job No. P2-66; and several smaller
projects requiring this electrical equipment testing.
The electrical testing on these projects is scheduled to be completed by June 30, 2011.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This Professional Services Agreement complies with the authority levels of the
Sanitation District's Delegation of Authority. These funds are included in the individual
project budgets that require these services.
Date of Approval Contract Amount Continaencv
05/23/07 $400,000 N/A
03/25/09 $150,000 N/A
03/25/09 $250,000 $24,000 (3%)
JH:TK:eh:cb:gc:cb
H:\ntglobal\Agenda Draft Reports\Operations\PSA2007-003 Electrical Services PSA Amend 3 Hampton Tedder- 060210.docx
Form No.DW-102.2 Revised: 01/11/2010
Page 2
OPERATIONS COMMITTEE Meeting Date To
06/02/10 06/26/23/10/10
AGENDA REPORT Item Number Item Number
4 12
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Steve Speakman
GENERAL MANAGER'S RECOMMENDATION
1. Authorize the General Manager to competitively bid and subsequently award a
facility repair contract to the lowest responsive and responsible bidder for the Plant
No. 1 Sunflower Pump Station Auger and Trough Rehabilitation, Project
No. FE08-14-R, for an amount not to exceed $625,000; and,
2. Approve a contingency of$125,000 (20%).
SUMMARY
The Orange County Sanitation District (Sanitation District) operates the Sunflower
Pump Station to bring wastewater into Plant No. 1.
While the Sanitation District maintenance staff was replacing the pump gear drives on
one of the two Sunflower pumps, staff discovered that the coating system on the steel
pump augers and pump troughs had failed. Discovering the failure, staff performed a
detailed inspection on both pumps and found the coating systems had failed on both
pumps.
The repair work will take several months and must be completed before the next rainy
season. In order to complete the repairs by October, we need to start work in early
July. The Sanitation District's normal procedures would not provide for completing the
work prior to the rainy season.
Staff considered two options that are allowed by District policy: declaring an emergency
or obtaining Board authority for the General Manager to make the award. Authorizing
the General Manager to award the Contract provides for competitive bids while meeting
a time-sensitive deadline. Therefore staff is recommending the General Manger be
authorized to competitively bid and award a contract.
The maintenance repairs are estimated between $550,000 and $625,000.
Form No.DW-102 Revised:01/11/10
Page 1
PRIOR COMMITTEE/BOARD ACTIONS
N/A
CEQA
None required; this is a maintenance repair on existing district plant facilities.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (FY 2009-10 Budget Update: Line item:
SP-34, A-11 and 2010-11 Budget Line item: SP-34, Section 8, Page 113).
Date of Approval Contract Amount Continaencv
06/23/10 $625,000 $125,000 (20%)
JDH:SS:an:gc
http://sharepoint/gm/board/Agenda Report Form Library/Item 04.FE08-14-R.docx
Form No.DW-102 Revised:01/11/10
Page 2
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
06/02/10 06/23/10
AGENDA REPORT Item Number Item Number
5 13
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
Project Manager: Ann Crafton, Principal Financial Analyst
GENERAL MANAGER'S RECOMMENDATION
Approve a Sewer Transfer Agreement with the city of Orange, transferring ownership
and associated easement rights for local sewers in four formerly unincorporated islands
known as AD3A and AD6, which have been annexed by the city of Orange, in a form
approved by General Counsel.
SUMMARY
Over the years, the city of Orange has annexed some of the contiguous unincorporated
islands within their sphere of influence into the City. When the annexations occurred,
following LAFCO's process, the local sewers were not included in the annexations and
ownership of the local sewers were never transferred. The city of Orange has
requested the transfer of ownership of the local sewers in these four formerly
unincorporated islands.
The assets to be transferred consist of 92 manholes and 93 separate sewer pipeline
segments between manholes, comprising a total of 23,283 linear feet of gravity sewer
pipes, all of which are vitrified clay pipe and 8-inches in diameter. This transfer
agreement frees up Orange County Sanitation District (OCSD) Operations &
Maintenance, Engineering and Finance staff to focus more time and resources on the
regional sewer system and allows a local city to provide local services. Transferring
local assets to local service providers is an element of OCSD's strategic plan. This also
helps eliminate regional sewer fees subsidizing facilities providing only local services.
PRIOR COMMITTEE/BOARD ACTIONS
December 2009 — Five-Year Strategic Plan, Business Principles Goal #7 Local Sewer
Services — Implement the Board's four recommendations based on the findings of
staff's revenue adequacy report. Continue to seek an asset transfer to other agencies.
Also transfer other local assets back to cities that are not serving a true regional
purpose.
Form No.DW-102.2 Revised: 01/11/2010
Page 1
ADDITIONAL INFORMATION
N/A
CEQA
N/A
ATTACHMENTS
N/A
Form No.DW-102.2 Revised: 01/11/2010
Page 2
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
06/02/10 06/23/10
AGENDA REPORT Item Number Item Number
6 14
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to the Professional Consultant Services Agreement with
Project Partners, Inc. for Facilities Records Group Staffing Support, Specification
No. CS-2009-408BD, for a time extension from July 1 , 2010 through December 31,
2010, and decreasing the contract by $200,000, for a total amount not to exceed
$679,000.
SUMMARY
The Engineering Department Asset Management Division is in charge of receiving,
validating, and maintaining the electronic facility records generated for completing
Capital Improvement Program (CIP) projects. These records include engineering
drawings and databases, specifications, and sewer system and treatment plant atlas
maps.
Staff uses record drawings for completed projects, which are obtained from Contractors
and Consultants, to update the official facility records. These records include all the
constructed facilities owned by the Orange County Sanitation District (Sanitation
District) and must be kept up-to-date to safely maintain and operate the treatment plants
and sewers, and provide accurate information for future rehabilitation and improvement
designs.
In July 2009, the Board approved the Professional Consultant Services Agreement
(PCSA) with Project Partners, Inc. for Facilities Records Group Staffing Support,
Specification No. CS-2009-408BD, for an amount not to exceed $879,000 for the period
through June 30, 2010.
To date, $367,900 of the original contract authorization amount of $879,000 has been
spent. This amounts to 42% of the original contract total. Staff projects expending
$429,000 through June 30, 2010.
Additional staffing is needed through December 31, 2010, at an estimated cost of
$250,000, for a total contract amount of $679,000, which is $200,000 less than the
current contract amount.
Form No.DW-102-2 Revised 03/01/07
Page 1
PRIOR COMMITTEE/BOARD ACTIONS
July 2009 - Approved the Professional Consultant Services Agreement with Project
Partners, Inc. for Facilities Records Group Staffing Support, Specification
No. CS-2009-40813D, for an amount not to exceed $879,000 for the period through
June 30, 2010.
ADDITIONAL INFORMATION
For Fiscal Year 2010-2011, the anticipated workload for updating our electronic records
to include completed CIP projects will require a total of three temporary staff through
December 2010.
Staff recommends approval of the extension of PCSA with Project Partners, Inc.
through December 31, 2010, and a contract decrease of$200,000 from the original
agreement amount, for an amount not to exceed $679,000.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted.
Date of Approval Contract Amount Contingency
07/22/09 $879,000 N/A
06/23/10 20( 8,000) N/A
$679,000 N/A
JFS:sa:gc
H:\dept\agenda\Board Agenda Reports\2010 Board Agenda Reports\06\14.CS-2009-408BD Project Prtnrs.docx
Form No.DW-102-2 Revised 03/01/07
Page 2
OPERATIONS COMMITTEE Meeting Date To
06/02/10 06/6/23/10
AGENDA REPORT Item Number Item Number
7 15
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Victoria Pilko
GENERAL MANAGER'S RECOMMENDATION
Approve a contingency increase of $115,530 (12%) to the construction contract with
LH Engineering Company, Inc., for Temporary Upgrades to Plant Security Barriers,
Job No. J-108, for a total contingency of $259,943 (27%).
SUMMARY
This project provides a new 1,300 foot long, 8 foot tall masonry block wall along the
north perimeter of Reclamation Plant No. 1, and other appurtenances including
improved signage and drought-tolerant landscaping.
There have been significant additional costs incurred on this project due to unknown
subsurface differing site conditions, requiring relocation of unknown utilities and footing
design changes due to soil conditions.
The project is 30% complete and in order to be able to cover any further unexpected
field conditions or interferences, staff has determined that the current approved
contingency is inadequate and requests an additional contingency of$115,530 (12%),
for a total project contingency of $259,943 (27%).
PRIOR COMMITTEE/BOARD ACTIONS
December, 2009 —Awarded a contract to LH Engineering Company, Inc., for the
construction of the Temporary Upgrades to Plant Security Barriers, Job No. J-108, for
an amount not to exceed $962,751 , and approved contingency of$144,413 (15%).
ADDITIONAL INFORMATION
The project was awarded on December 16, 2009. Notice to Proceed was issued to the
contractor on January 26, 2010.
Form No.DW-102-2 Revised 08/15/08
Page 1
The project is currently projected to expend the contingency approved in December
2009. Several unknown and deteriorated utilities have been discovered that require
relocation and/or repair. In addition, during the final review of the structural calculations
by the City of Fountain Valley during the contractor permitting process, it was noted that
the existing soils report may not be extensive enough to represent the structural design
calculations for the entire length of the footing. The Orange County Sanitation District
(Sanitation District) staff requested an additional soils investigation to verify existing soil
conditions which subsequently led to a change to increase the size of the wall footing.
CEQA
This project was determined to be categorically exempt in accordance with Section
15301 (b). A Notice of Exemption was filed on August 24, 2007.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request for increase in the project contingency complies with authority levels of the
Sanitation District's Delegation of Authority. This item has been budgeted (FY 2010-11
Project J-108 CIP Budget Line Item) and the budget is sufficient for the recommended
action.
Date of Approval Contract Amount Continaencv
12/16/09 $962,751 $144,413 (15%)
06/23/10 $115,530 (12%)
$259,943 (27%)Total
JH:VP:eh:gc
http://sharepoint/gm/board/Agenda Report Form Library/J-108 Contingency increase 062310.docx
Form No.DW-102-2 Revised 08/15/08
Page 2
OPERATIONS COMMITTEE Meeting Date To Bd.of Dir.
06/02/10 06/23/10
AGENDA REPORT Item Number Item Number
8 16
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Alberto Acevedo
GENERAL MANAGER'S RECOMMENDATION
1. Receive and file Recommendation for Award memorandum for Rehabilitation of the
Magnolia Trunk Sewer, Contract No. 3-58, constituting the Orange County
Sanitation District's basis of award pursuant to Public Contract Code §§ 20785 and
20133;
2. Receive and file letter dated May 4, 2010 from Instituform Technologies, Inc.
protesting award to Kiewit Pacific Company;
3. Receive and file letter dated May 20, 2010 to Instituform Technologies, Inc.
responding to the protest of award;
4. Reject award protest filed by Instituform Technologies, Inc.; and,
5. Award a Design-Build Contract Agreement with Kiewit Pacific Company for the
Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58, for a firm, fixed price
of $15,190,000; and,
6. Approve a contingency of$1,519,000 (10%).
SUMMARY
This project will completely rehabilitate the lower reaches of the Magnolia Trunk Sewer,
consisting of approximately five miles of 48-inch and 78-inch diameter PVC-lined
reinforced concrete pipe including 30 manholes and a 36-inch diameter siphon facility.
Pursuant to Public Contract Code § 20785, the Orange County Sanitation District
(Sanitation District) is authorized to issue a Design-Build contract.
Based on a qualifications review process, five Design-Build firms were qualified to
receive a Request for Proposal (RFP) to provide Design-Build services for Contract
No. 3-58. The five prequalified Design-Build firms were:
Insituform Technologies, Inc.
Kiewit Pacific Company
SAK Construction of CA LP
Spiniello Companies
Steve Bubalo Construction Co.
Form No.DW-102.2 Agenda Report—Board
Revised: 09/01/2009
Page 1
In November 2009, an RFP was sent to the five prequalified firms listed above and five
proposals were received on February 16, 2010.
The proposals were evaluated based on pre-defined scoring for technical and cost
considerations. The Design-Build firm with the highest score, representing the overall
best value, is Kiewit Pacific Company.
Insituform Technologies, Inc. sent a formal protest of the award to the Sanitation District
following the evaluation. The Sanitation District reviewed and responded to this protest
and the protest does not merit a change to the award recommendation.
PRIOR COMMITTEE/BOARD ACTIONS
September 2009 - Authorized the General Manager to issue an RFP for Design-Build
firm services to the five most qualified firms and authorized the General Manager to
negotiate Rehabilitation of Magnolia Trunk Sewer, Contract No. 3-58, a Design-Build
Contract Agreement with the Design-Build firm providing "best value," as defined by the
Public Contract Code, to be awarded by the Board of Directors at a future meeting.
ADDITIONAL INFORMATION
The proposals were ranked by an Evaluation Team of six members to determine the
proposal that provided the best value to the Sanitation District. Proposal scoring was
performed in a two step process. The first step evaluated and scored the technical
proposals and the second step evaluated and scored the cost proposals.
The first step of the evaluation of the proposals started on February 17, 2010, and was
completed on March 11 , 2010, and included the following:
1. The Evaluation Team reviewed the technical proposals and established a
preliminary scoring.
2. The Evaluation Team conducted interviews to obtain a better understanding of the
technical proposals and to clarify some of the technical aspects. The interviews
were conducted on March 9 and 10, 2010.
3. The Evaluation Team finalized their scoring of the technical portion.
A summary of the scoring of individual categories is attached for information. Kiewit
Pacific scored the highest in every major technical category, including having the best
construction approach, construction risk mitigation plan, and best safety record.
The second step consisted of the Evaluation Team opening and scoring the separate
cost proposals. Final ranking of the proposals was completed by adding the scoring of
the technical and cost portions of the proposals. Final scoring was completed in
accordance with the requirements of the RFP. The final score was calculated using a
weight scale of 50% on the technical portion and 50% on the cost portion.
Form No.DW-102.2 Agenda Report—Board
Revised: 09/01/2009
Page 2
Final evaluation was completed on March 22, 2010. The Evaluation Team prepared an
Award Recommendation Memorandum to recommend the award based on the Design-
Build firm proposal that provided the best value.
The results of the ranking process are summarized below:
Design-Build firm Tech. Score Cost Score Final Score Ranking
Kiewit Pacific Company 2,613 2,814 5,427 1
Steve Bubalo Construction Co. 2,308 2,826 5,134 2
SAK Construction of CA LP 2,310 2,634 4,944 3
Insituform Technologies, Inc. 2,251 2,634 4,885 4
Spiniello Companies 2,072 1,920 3,992 5
Kiewit Pacific is the recommended design-build firm based on overall scoring. Their
proposed firm, fixed price is $15,190,000. The Engineer's estimate for this work is
$14,000,000 - $20,000,000.
On May 4, 2010, Insituform Technologies sent a formal protest of the award. There
were several concerns cited regarding the validity of the technical and cost scoring of
the proposals. Each of these concerns was reviewed in detail. None of these merit a
change to the original evaluation or scoring of the proposals.
The Design-Build proposal selection was conducted in accordance with the Sanitation
District's adopted policies and procedures and the requirement of the California Public
Contract Code.
CEQA
The recommended action is also within the scope of the program Environmental Impact
Report (EIR) for the Collection System Improvement Plan, SCH #2006101018, dated
March, 2007. Pursuant to CEQA Guidelines Section 15168(c)(4), the Sanitation District
has used a written checklist to document its evaluation of the recommended action and
has determined that the recommended action is within the scope of the program EIR.
In addition, the recommended action is categorically exempt pursuant to CEQA
Guidelines Sections 15301 because it consists of the operation, repair, maintenance,
permitting, and/or minor alteration of existing public structures, facilities, and/or
mechanical equipment, involving no expansion of use beyond that currently existing.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request for increase in the project contingency complies with authority levels of the
Sanitation District's Delegation of Authority. This item has been budgeted (FY 2009-10
Budget Update: Item 13 — Page A-7) and the budget is sufficient for the recommended
action.
Form No.DW-102.2 Agenda Report—Board
Revised: 09/01/2009
Page 3
ATTACHMENTS
1. Recommendation for Award Memorandum
2. Formal Protest of Award from Instituform Technologies, Inc.
3. Response to Formal Protest of Award from Instituform Technologies, Inc.
4. Detailed Evaluation Sheet
Date of Approval Contract Amount Continclencv
05/26/10 $15,190,000 $1,519,000 (10%)
JH:AA:eh:gc:cb:eh:gc:cb:eh
http://sharepoint/gm/board/Agenda Report Form Library/Item 08.3-58 Kiewit DB.docx
Form No.DW-102.2 Agenda Report—Board
Revised: 09/01/2009
Page 4
o�Nt,I SANITATj
4
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ORANGE COUNTY SANITATION DISTRICT
o9or b p?•
FCr'N� EN`
Memorandum
E
DATE: April 29, 2010
TO: James D. Herberg, P.E.
Director of Engineering
FROM: Evaluation Team
SUBJECT: Recommendation for Award
Contract No. 3-58, Magnolia Trunk Sewer Rehabilitation
INTRODUCTION
OCSD, in an effort to minimize Public Works Construction schedule cost and risks, opted to utilize
the Design Build procurement and delivery method in accordance with Public Contract Code (PCC)
section 20133, as adopted by reference by PCC section 20785. California licensed General
Contractors, Architects, and Engineers who had an interest in participating in the Design Build
procurement were invited to register online. Industry comments were solicited and most were
incorporated.
Design Build procurement is a two step process. The first step consisted of soliciting eligible
proposers and ranking them from highest to lowest scores achieved. The second step is to issue a
Request for Proposals (RFP)to solicit proposals from the highest ranking firms, negotiate, price and
recommend award.
Following approval by OCSD's Board of Directors on September 23, 2009, the RFP was issued to
the 5 most qualified firms.
RECOMMENDATION
The following is a recommendation by the Evaluation Team for executing a Contract for the following
Scope of Work which includes both design and construction:
The project consists of the rehabilitation of the lower reach of the of Magnolia Trunk Sewer,
comprised of approximately 23,810 feet of 48 inch PVC lined Reinforced Concrete Pipe (RCP),
2,630 feet of PVC lined 78 inch RCP, 30 manholes, and a 2 barrel 36 inch siphon facility located at
the intersection of Magnolia Street and Edinger Avenue. The reach contains a total of 29 , 8 to 24
inch diameter laterals. The work is to take place in the cities of Fountain Valley, Garden Grove and
Westminster, California.
The period of performance for this work is 515 calendar days.
The Notice to Proceed is anticipated to be in June 2010.
Page 2
April 29, 2010
The Evaluation Team has determined that the proposal submitted by Kiewit Pacific provides the best
value to OCSD.
A recommendation is made to execute a contract with Kiewit Pacific in the amount of
$15,190,000.00. This amount is within the approved construction budget for the Project.
BACKGROUND OF PROCUREMENT
On November 16, 2009, OCSD issued an RFP to procure the Work and services outlined above.
Three Addenda were issued to modify RFP documents.
A mandatory pre-proposal conference was conducted on December 1, 2009 at OCSD facilities to
discuss the proposal submittal requirements, scope of work, schedule, key terms and conditions,
proposal preparation, submittal, and the evaluation process with potential proposers.
The Proposal Submittal Date was extended once to allow more time for reviewing Proposal
Documents and addenda contents. On February 16, 2010, five sealed proposals were received in
response to the RFP. The Proposals are valid through June 16, 2010. Proposals were submitted
by:
• Insituform Technologies, Inc.
• Kiewit Pacific Company
• SAK Construction of CA LP
• Spiniello Companies
• Steve Bubalo Construction Co.
Prior to receipt of submittals, an Evaluation Team was formed consisting of a Project Manager, an
Engineering Manager(PMO), the Senior Construction Inspector Supervisor, an OCSD Project
Engineer, a Resident Engineer, the Safety& Health Supervisor and a representative of OCSD's
Design Build Consultant(AECOM), with support from a Public Information Specialist and a second
representative from OCSD's Design Build Consultant(AECOM). The Evaluation Team was chaired
by an OCSD Contracts Administration representative.
Revision 072709
Page 3
April 29, 2010
EVALUATION RESULTS
The proposals were reviewed for responsiveness and responsibility, and scored using the criteria as
defined in the RFP. The results of the submittals received appear in the order of ranking as follows:
Proposers Total Score— Total Amount of Determination
All Evaluators Proposal
1• Kiewit Pacific 5427.16 $15,190,000.00 Responsive, Responsible
2. Steve Bubalo Responsive, Responsible
Construction 5133.52 $14,735,000.00
Co.
3. SAK 4944.28 $16,237,750.00 Responsive, Responsible
Construction
4. Insituform Responsive, Responsible
Technologies, 4884.68 $15,717,000.00
Inc.
5. Spiniello 3991.56 $20,943,738.00 Responsive, Responsible
Companies
Proposal Irregularities:
In evaluating the safety aspects of the five proposers and their teams, an anomaly has arisen
regarding subcontractors meeting the factor of 1.0 of the national average for their worker's
compensation experience modification rates (EMRs), and meeting the factor of 1.0 of the national
average for their total injury/illness rate (IIRs) and average lost work rate (ALW). Specifically, these
requirements, for subcontractors, are not mandated by statute, but only by the terms of the request
for proposals ("RFP") and each of the top five bidders has listed at least one subcontractor who does
not meet the RFP standard. Staff determined, with the consent of OCSD's General Counsel, that
these irregularities are waivable. Accordingly, the EMRs, IIRs, and ALWs for the subcontractors
which are not mandated by statute are waived at the 1.0 factor. Subcontractors' EMRs, IIRs, and
ALWs will be held to the standard OCIP factor of 1.25.
1. Kiewit Pacific Co
No irregularities observed.
2. Steve Bubalo
No irregularities observed.
3. SAK
No irregularities observed.
Revision 072709
Page 4
April 29, 2010
4. Insituform Technologies, Inc.
No irregularities observed.
5. Spiniello Companies
PF-3 Reciept of Addenda Acknowledgement. Spiniello Companies did not acknowledge
Addendum #3 in their submitted Proposal. Since Addendum #3 extended the Proposal due
date and subsequent Board award date, and the Proposer submitted its Proposal by the date
and time as extended in Addendum #3, the lack of acknowledgement on PF-3 was
determined to be a minor irregularity and was cured by the Proposer's timely submittal;
therefore, the minor irregularity was waived.
CONCLUSION
It is a standard practice for Contracts Administration to provide a debriefing to all Proposers
to ensure responsiveness on future Proposals. The debriefing letters will be issued after an
award is made.
It is recommended that the award be made to Kiewit Pacific Co. for a Firm Fixed Price of
$15,190,000.00 prior to the June 16, 2010 expiration date in order to secure current price.
Gary V. Prater
Evaluation Team Chairperson
Signature. Date: c�
Alberto Aceved
Project Mana r valuation Team Member
Signature: Date:
GVP:JK:
EDMS:003913670
cc: Contract File 7.4.4c
Revision 072709
H Douglas Thomas
VP Global Procurement www.insituform.com
JfjSjtUf jWM
Worldwide Pipeline 17988 Edison Avenue Tel: (636)530-8756
(6) Rehabilitation Chesterfield,MO 63005 Fax: (636)530-8701
May 4, 2010
Mr. Gary V. Prater via Fax(714)968-8851 &
Principal Contracts Administrator Email Construction@OCSD.com
Contract No. 3-58, Magnolia Trunk Sewer Rehabilitation Confirmation Receipt Requested
Orange County Sanitation District(OCSD)
10844 Ellis Avenue
Fountain City, CA 92708
RE: Contract No.3-58, Magnolia Trunk Sewer Rehabilitation
Dear Mr. Prater:
Please accept this letter as the formal bid protest of the I-DEK Team regarding the recent notification that
the Contract would be awarded to the Kiewit Team. In response to the I-DEK California Public Records
Act requests, I-DEK has reviewed the submittals of the Kiewit, Bubalo and SAK Teams, together with the
Proposal Evaluation Scoring documents. Based upon our review of the documents, I-DEK has identified
numerous deficiencies and/or discrepancies:
Proposers Ability to Comply with the OCIP and OCSD Safety Requirements: It should be noted that only
the Kiewit Team was awarded the 120 possible points for this item—the other four(4)Teams all received
scores of zero (0) points. I-DEK cannot understand how the scoring was done for this item because it
appears that this item was to evaluate the Team's gtj&to comply, not any actual compliance. The I-DEK
safety and insurance information should have been more than sufficient for OCSD to determine that I-DEK
could fully comply with both the OCIP and OCSD safety requirements. This item must be rescored.
Hydraulics: The I-DEK Team proposed to utilize CIPP technology for the rehabilitation of the existing
lines. In contrast, the Kiewit, Bubalo and SAK Teams proposed to primarily utilize slip-lining technology.
The I-DEK Team's CIPP technology should have received the maximum score of 120 points for hydraulics
since the CIPP technology will provide the highest flow capacity in the final, lined trunk sewer. This
additional capacity, 25% HIGHER (approximately 10 mgd additional capacity)than the Hobas slip-lining
alternative, provides a great value to OCSD for: 1)air flow to minimize odor complaints; and 2)to provide
capacity for operational flexibility to potentially bypass approximately 10 mgd into the Magnolia Sewer from
the Knott Trunk Sewer or other parts of the OCSD system. Furthermore, the I-DEK calculations indicate
that if a Manning's"n" roughness coefficient of 0.011 is used (as documented on Hobas'website for a
pipe in service after several years: http://www.hobaspipe.com/improve sewer hydraulics.asp), several
reaches of Kiewit's proposed Hobas slip-lining technology appear to not meet the OCSD flow
requirements. It is only by using a less conservative Manning's"n"coefficient of 0.010, contrary to Hobas'
website, would Kiewit's(and presumably Bubalo and SAK) method even arguably meet OCSD's design
criteria. Yet, incredibly from I-DEK's point of view, Kiewit was scored the highest on hydraulics (103)while
I-DEK scored the lowest(70). It is difficult for I-DEK to see this as fair scoring.
Structural: The I-DEK Team is concerned that Kiewit's proposed lengths of slip-lining appear overly
optimistic. Attempting to push the Hobas pipe beyond practical limits may very well cause structural
damage to the Hobas pipe, the existing host pipe, or both. It should be noted that Kiewit's technical
submittal states that a push of 5,100 feet is"optimistic"their proposal actually encompasses 8,000 feet
reaches. It would appear that the technical scoring for Kiewit's (and possibly SAK and Bubalo) technical
data for slip-lining should be reviewed in more detail. For example, although Kiewit, Bubalo and SAK all
contemplate using slip-lining as the basis of their proposals, the scoring for those 3 Teams ranged from
67 to 101, a variance that seems inexplicable.
Geotechnical: It appears that the I-DEK Team's choice of CIPP technology should have received the
maximum score of 60 points for Geotechnical since the use of CIPP eliminates the need for geotechnical
work altogether by minimizing the need for excavation. As detailed in I-DEK's submission, I-DEK will only
need limited shallow excavations, primarily within the road base zone and the manhole cone area in about
11 proposed locations. The I-DEK CIPP alternative eliminates the geotechnical unknown impact of
vibration associated with driving sheeting for shoring and excavating the large., deep pits needed for the
slip-lining alternative proposed by Kiewit, Bubalo and SAK. Groundwater dewatering, which has the risk of
ground settlement and the issues with proper disposal/permits, will also be required by Kiewit, Bubalo and
SAK to keep the slip-lining jacking pits dry during the work. Again, the scoring needs to be reviewed
because I-DEK scored the lowest on Construction Approach even though I-DEK's approach appears to be
clearly superior from a Geotechnical standpoint.
Price Proposal: In the scoring for pricing, Kiewit placed second to Bubalo even though it appears that
Kiewit's base bid pricing may have been non-responsive by including a non-conforming polyester resin
product that does not meet the chemical resistance requirements of the Greenbook, which was a
requirement of the RFP. One of Kiewit's Alternative Bid Items was an additive price of$250,000 to use
vinyl ester resin, which appears to be further indication that its base bid pricing was based upon polyester
resin products. In contrast, I-DEK's base bid pricing was for vinyl ester resin, as clearly required by the
RFP. I-DEK's submission then included an Alternative Bid Item for a deductive price of$1,100,000 if
OCSD would allow polyester resin. Thus, for the scoring to be fair and in compliance with the RFP, it
appears that I-DEK's scores for both the Base Bid and Alternatives should have been higher. (I-DEK is
currently reviewing the submissions and scoring of Bubalo and SAK with respect to resin choices).
Life Cycle Cost: It appears that the scoring for the I-DEK Team's choice of CIPP technology should have
received the highest score for Life Cycle Costs due to extending the maximum possible hydraulic capacity
of the final, lined pipe. Reducing the flow carrying capacity of the existing trunk sewer by slip lining or
spiral winding not only reduces operational flexibility, but it also would result in less return of the OCSD's
investment in the rehabilitation of the trunk lines. It is very reasonable to conclude that in the very near
future, OCSD may want to set up a major diversion from the Knott Trunk Sewer to the Magnolia Truck
Sewer due to increased flow requirements. It would be a tremendous asset to OCSD if the CIPP
technology chosen by the I-DEK Team had been utilized and in place instead of the flow limiting slip-lining
technology supported by Kiewit, Bubalo and SAK.
In conclusion, it appears that there may have been numerous scoring mistakes made that warrant either a
re-scoring or OCSD's rejection of all submittals and the issuance of a revised RFP.
Sincerely,
H. Douglas Thomas
Vice President-Global Procurement/Operations Support
Executive Officer for the I-DEK Design Build Team
°NtY 5A 47-,0 ORANGE COUNTY SANITATION DISTRICT
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May 20, 2010 Via Fax (636) 530-8701 &
Email dthomas(a-,)insituform.com
Confirm Receipt Requested
H. Douglas Thomas
Insituform Technologies, Inc.
17988 Edison Avenue
Chesterfield, MO 63005
Serving
Anaheim
SUBJECT: Magnolia Trunk Sewer Rehabilitation, Contract No. 3-58
Brea Re: Letter Dated May 4, 2010, Formal Protest
Buena Park
Cypress
The Orange County Sanitation District (OCSD) is in receipt of Insituform
Fountain Valley Technologies, Inc.'s (Team I-DEK) letter dated May 4, 2010, protesting staff's
Fullerton recommendation of award of the subject Contract to Kiewit Pacific Company, the
responsive and responsible Design build entity whose proposal provides the best
Garden Grave value to OCSD. This letter shall serve as staff's formal response to your firm's protest.
Huntington Beach
Irvine In sum, your protest does not present any colorable claims for awarding the Contract
to Team I-DEK. The protest is not based upon any alleged failure to comply with the
La Habra procedures set forth in the RFP, or any alleged failure to apply the prescribed
La Palma evaluation criteria. For the most part, the protest challenges the specific scores that
Los Alamitos OCSD's evaluators awarded to the various proposals during the evaluation process.
In effect, Team I-DEK seeks to substitute its own judgment for that of OCSD's
Newport Beach evaluators as to which of the proposals offers OCSD the "best value". This is simply
Orange not a legal basis for upholding a protest and awarding the Contract to Team I-DEK.
By presenting a proposal, Team I-DEK expressly acknowledged that "the
Placentia determination of Best Value may require subjective judgments by OCSD's evaluation
Santa Ana committee members within the framework of the specified evaluation criteria."
Seal Beach (Invitation for Proposals, Contract No. 3-58, "Basis for Selection", Section BS-5).
Stanton The remainder of this letter summarizes the alleged deficiencies and/or discrepancies
Tustin identified in the protest, and provides detailed responses:
Villa Park
Yorba Linda 1, Proposer's Ability to Comply with the OCIP and OCIP Safety Requirements:
Costa Mesa It should be noted that onlythe Kiit Team the 120 possible
Sanitary District ew eam was awarded
points for this item -the other four (4) Teams all received scores of zero (0)
Midway City points. I-DEK cannot understand how the scoring was done for this item
Sanitary District
because it appears that this item was to evaluate the Teams ability to comply,
Irvine Ranch not any actual compliance. The I-DEK safety and insurance information
Water District
should have been more than sufficient for OCSD to determine that I-DEK
County of Orange could fully comply with both the OCIP and OCSD safety requirements. This
item must be restored.
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OCSD response:
Proposers are responsible for compliance with the RFP as described in the
Instructions To Proposers. Proposers must also comply with OCSD's Owner
Controlled Insurance Program (OCIP) and OCIP Safety Requirements as
stated in the RFP, including but not limited to: Part 5 Basis For Selection;
Contract Agreement Exhibit B, Section Q Safety; and Exhibit C OCIP
Insurance Manual, Section 5 Safety Standards and Pre-Qualification.
Specific requirements for a drug testing plan and a return to work program
are described in the OCIP Exhibit D OCIP Safety Standards, Section II
Responsibilities, Contractor's Overall Responsibilities, Site-Specific Safety
Program; and in General Requirements GR DB-25. Team I-DEK's Safety Plan
as submitted in its proposal did not include either a drug testing program or a
return to work program.
For the reasons stated above, staff recommends that the request to re-score
this item be determined to be without merit and rejected.
2. Hydraulics:
The I-DEK Team proposed to utilize CIPP technology for the rehabilitation
of the existing lines. In contrast, the Kiewit, Bubalo and SAK Teams
proposed to primarily utilize slip-lining technology. The I-DEK Team's CIPP
technology should have received the maximum score of 120 points for
hydraulics since the CIPP technology will provide the highest flow capacity
in the final, lined trunk sewer. This additional capacity, 25% HIGHER
(approximately 10 mgd additional capacity) than the Hobas slip-lining
alternative, provides a great value to OCSD for: 1) air flow to minimize odor
complaints; and 2) to provide capacity for operational flexibility to potentially
bypass approximately 10 mgd into the Magnolia Sewer from the Knott Trunk
Sewer or other parts of the OCSD system. Furthermore, the I-DEK
calculations indicate that if a Manning's "n" roughness coefficient of 0.011 is
used (as documented on Hobas' website for a pipe in service after several
years: http://www.hobaspipe.com/improve_sewer_hydraulics.asp). Several
reaches of Kiewit's proposed Hobas slip-lining technology appear to not
meet the OCSD flow requirements. It is only by using a less conservative
Manning's "n" coefficient of 0.010, contrary to Hobas' website, would
Kiewit's (and presumably Bubalo and SAK) method even arguably meet
OCSD's design criteria. Yet, incredibly from I-DEK's point of view, Kiewit
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Page 3
May 20, 2010
was scored the highest on hydraulics (103) while I-DEK scored the lowest
(70). It is difficult for I-DEK to see this as fair scoring.
OCSD response:
Evaluation and scoring of the hydraulic portion of the proposal included
several elements, overall capacity being only one factor. Other evaluation
factors included the proposer's ability to maintain minimum velocities in the
pipe and the siphon for maintenance purposes and provide the supporting
modeling and calculations requested in the RFP.
The Team I-DEK approach appeared to maximize capacity but did not
conform to the requirements of the Project Criteria and Performance
Requirements (PCPR) which specifically called for increased velocities and
minimum velocity criteria, as stated in Sections 2.2, 2.3, 2.5, 3.3 and 3.3.2.
The calculations provided in Team I-DEK's proposal did not show that a
minimum of 2.0 fps was maintainable along the entire reach as well as a
minimum of 4.0 fps for the self cleaning siphon at the prescribed Peak Dry
Weather Flows at year 2030. Additional capacity over what was required by
the PCPR did not receive additional points.
The Manning Value of n = 0.011 was required by the PCPR for all calculations
and technologies proposed. Kiewit's hydraulic calculations use the Manning's
"n" factor of 0.011 to demonstrate that the rehabilitated pipe was capable of
conveying year 2030 Peak Wet Weather Flows (PWWF) in accordance with
the RFP.
For the reasons stated above, staff recommends that the request to re-score
this item be determined to be without merit and therefore rejected.
3. Structural:
The I-DEK Team is concerned that Kiewit's proposed lengths of slip-lining
appear overly optimistic. Attempting to push the Hobas pipe beyond practical
limits may very well cause structural damage to the Hobas pipe, the existing
host pipe, or both. It should be noted that Kiewit's technical submittal states
that a push of 5,100 feet is "optimistic" their proposal actually encompasses
8,000 feet reaches. It would appear that the technical scoring for Kiewit's (and
possibly SAK and Bubalo) technical data for slip-lining should be reviewed in
more detail. For example, although Kiewit, Bubalo and SAK all contemplate
using slip-lining as the basis of their proposals, the scoring for those 3 Teams
ranged from 67 to 101, a variance that seems inexplicable.
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Page 4
May 20, 2010
OCSD response:
Section 3.1.2 of the PCPR established the structural design requirements for
the rehabilitated pipe regardless of the technology used. This section does
not define or limit the maximum distance for pushing a "slip lining" product.
Therefore, the distance is considered as a "means and methods" of the
Proposer and of the technology used.
The evaluation and scoring for this item was based on the proposer's ability to
show that their installed products meet the loading criteria as required by the
RFP. The variance in scoring among the various slip lining proposals is due to
missing structural documentation for different reaches using other lining
materials (CIPP, HDPE, RibLok) in the various proposals. As stated above,
proposed distances of slip lining reaches was not part of the established
evaluation criteria for this item.
For the reasons stated above, staff recommends that the request to re-score
this item be determined to be without merit and therefore rejected.
4. Geotechnical:
It appears that the I-DEK Team's choice of CIPP technology should have
received the maximum score of 60 points for Geotechnical since the use of
CIPP eliminates the need for geotechnical work altogether by minimizing the
need for excavation. As detailed in I-DEK's submission, I-DEK will only need
limited shallow excavations, primarily within the road base zone and the
manhole cone area in about 11 proposed locations. The I-DEK CIPP
alternative eliminates the geotechnical unknown impact of vibration associated
with driving sheeting for shoring and excavating the large, deep pits needed
for the slip-lining alternative proposed by Kiewit, Bubalo and SAK.
Groundwater dewatering, which has the risk of ground settlement and the
issues with proper disposal/permits, will also be required by Kiewit, Bubalo
and SAK to keep the slip-lining jacking pits dry during the work. Again, the
scoring needs to be reviewed because I-DEK scored the lowest on
Construction Approach even though I-DEK's approach appears to be clearly
superior from a Geotechnical standpoint.
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May 20, 2010
OCSD response:
The requirement was to identify the geotechnical needs and associated risks
for the particular rehabilitation technology(ies) proposed, not whether one
technology requires less geotechnical investigation than another.
The evaluation and scoring of Team I-DEK's proposal regarding geotechnical
elements reflects certain work items that were not sufficiently addressed: a
new manhole is being added; removal of the cones/caps of several other
manholes; and buried bypass piping. OCSD acknowledges that there is more
geotechnical work in the various other approaches, but significantly more
detail was provided in the other proposals in describing the geotechnical
considerations and in defining how identified risks were to be mitigated.
As identified in the RFP, Geotechnical and Construction Approach were each
separately evaluated and scored items within the Technical Proposal.
For the reasons stated above, staff recommends that the request to re-score
this item be determined to be without merit and therefore rejected.
5. Price Proposal:
In the scoring for pricing, Kiewit placed second to Bubalo even though it
appears that Kiewit's base bid pricing may have been non-responsive by
including a non-conforming polyester resin product that does not meet the
chemical resistance requirements of the Greenbook, which was a requirement
of the RFP. One of Kiewit's Alternative Bid Items was an additive price of
$250,000 to use vinyl ester resin, which appears to be further indication
that its base bid pricing was based upon polyester resin products. In
contrast, I-DEK's base bid pricing was for vinyl ester resin, as clearly
required by the RFP. I-DEK's submission then included an Alternative Bid
Item for a deductive price of $1 ,100,000 if OCSD would allow polyester
resin. Thus, for the scoring to be fair and in compliance with the RFP, it
appears that I-DEK's scores for both the Base Bid and Alternatives should
have been higher. (I-DEK is currently reviewing the submissions and scoring
of Bubalo and SAK with respect to resin choices).
OCSD's response:
Through the Request For Clarifications process, OCSD obtained clarification
from Kiewit and other Proposers utilizing Hobas materials that Hobas will
provide a 40-mil coating of vinyl-ester meeting the requirements of the
Standard Specifications for Public Works (Green Book) as part of their Base
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May 20, 2010
Proposal price. An alternative submitted by Kiewit was additional vinyl-ester
coating beyond the 40-mil amount (60 —mil); that alternative was not selected.
OCSD's Clarification Request and Kiewit's response were provided to your
firm in response to your Public Records Act request.
For the reasons stated above, staff recommends that the request to re-score
this item be determined to be without merit and therefore rejected.
6. Life-Cycle Cost :
It appears that the scoring for the I-DEK Team's choice of CIPP technology
should have received the highest score for Life Cycle Costs due to extending
the maximum possible hydraulic capacity of the final, lined pipe. Reducing the
flow carrying capacity of the existing trunk sewer by slip lining or spiral winding
not only reduces operational flexibility, but it also would result in less return of
the OCSD's investment in the rehabilitation of the trunk lines. It is very
reasonable to conclude that in the very near future, OCSD may want to set up
a major diversion from the Knott Trunk Sewer to the Magnolia Trunk Sewer
due to increased flow requirements. It would be a tremendous asset to OCSD
if the CIPP technology chosen by the I-DEK Team had been utilized and in
place instead of the flow limiting slip-lining technology supported by Kiewit,
Bubalo and SAK.
OCSD response:
As explained in OCSD's response to the hydraulics issue above, the PCPR
only required that the rehabilitated pipeline convey up to year 2030 PVVWF as
specified in Section 2.2 and 2.3. Therefore, additional capacity over what was
required by the PCPR did not receive additional points.
In fact, the reduced velocities of the pipeline may result in additional short-term
maintenance costs resulting from the build-up of solids; however, additional
costs associated with this were not included in Team I-DEK's life cycle cost.
The additional cost/benefits described for bypassing the Knott Trunk do not
pertain to life cycle costs associated with the Magnolia Trunk but rather are
costs attributable to another out-of-service pipeline, which was not part of the
evaluation criteria in the RFP.
For the reasons stated above, staff recommends that the request to re-score
this item be determined to be without merit and therefore rejected.
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Page 7
May 20, 2010
This concludes staff's response to your firm's letter of May 4, 2010. Staff's
recommendation is to reject the Award Protest of Insituform Technologies, Inc. for the
reasons stated in this response. Further, staff intends to recommend award of the
Contract to Kiewit Pacific Company, as the responsive and responsible Design build
entity whose proposal provides the best value at the June 23, 2010 meeting of the
OCSD Board of Directors.
A debriefing and discussion of OCSD's solicitation process and/or any other matters
can be held after Award of Contract.
Gary V. Prater
Principal Contracts Administrator
GVP:yp
EDMS: 003915472
cc: Contract File 7.4.4e
P. Kyle
A. Acevedo
D. Fisher
C. Ambrose
A IT
PROPOSAL EVALUATION SUMMARY OF SCORES
EVALUATOR:All Combined Scoring
Project: 3-58 Magnolia Trunk Sewer Rehabilitation
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Maximum SAK Bubalo
Points I-DEK Kiewit Construction Spiniello Construction
TECHNICAL PROPOSAL: MAXIMUM 500 POINTS(3000 Combined Score)
Design&Construction Expertise:Maximum 290 points(1740 Combined Score)
1 Summary Narrative 60 37 49 43 36 54
2 Design Basis for Useful Life 180 163 145 167 95 140
3 Structural 120 102 90 101 76 67
4 Hydraulics 120 70 103 99 89 94
5 Testing and Acceptance Requirements 60 54 59 26 57 33
6 Design Drawings 180 150 173 165 165 131
7 lGeotechnical 60 32 58 50 54 33
8 Survey 60 55 52 51 46 39
9 Permitting 60 43 49 44 29 49
10 Construction Risk Mitigation Plan 420 303 362 327 295 326
11 Construction Approach 180 106 152 130 120 140
12 Operations&Maintenance 120 91 105 62 57 97
13 Proposed Project Schedule 1 120 1 58 89 1 92 102 1 103
DESIGN&CONSTRUCTION EXPERTISE SUBTOTALI 1740 1 1264 1 1486 1 1357 1 1221 1 1306
Safety Record:Maximum 106 points(636 Combined Score)
1 EMR for the most recent three(3)year period 264 153.84 177 164.04 153.96 177.48
2(a) Average Total Recordable Injury/Illness Rate for recent 3 year period(OSHA) 126 98.7 52.92 81.9 31.2 88.74
2(b) Average Lost Work Rate for recent 3 year period(OSHA Logs/Summaries) 126 88.14 114.24 83.34 41.4 72.3
3 Proposer's ability to comply with the OCIP and OCSD Safety Requirements 120 0 120 0 0 0
SAFETY RECORD SUBTOTAL 636 340.68 464.16 329.28 226.56 338.52
Skilled Labor Force Availability:Maximum 104 points(624 Combined Score)
1 Lead constructor has agreement(s)with registered apprenticeship programs 252 252 252 252 252 252
2 Level of activity in producing graduates with registered apprenticeship 252 252 252 252 252 252
3 Proposer compliance with California apprenticeship laws and regulations 120 120 120 120 120 120
SKILLED LABOR FORCE AVAILABILITY SUBTOTAL 624 624 624 624 624 624
BASE TECHNICAL PROPOSAL SUBTOTAL 3000 2228.68 2574.16 2310.28 2071.56 2268.52
Alternate Proposals: Mamimum 40 Points(240 Combined Score)
1 Alternate Proposal No.1 60 0 39 0 0 0
2 Alternate Proposal No.2 60 22 0 0 0 0
3 Alternate Proposal No.3 60 0 0 0 0 0
4 Alternate Proposal No.4 60 0 0 0 0 39
ALTERNATE PROPOSALS SUBTOTAL 240 22 39 0 0 39
BASE TECHNICAL PROPOSAL WITH APPROVED ALTERNATES TOTAL 3240 2250.68 2613.16 2310.28 2071.56 2307.52
PRICE PROPOSAL: MAXIMUM 500 POINTS(3000 Combined Score)
a Lump Sum Price:Maximum 2370 2220 2298 2148 1668 2370
b ILife Cycle Cost 630 414 516 486 252 456
PRICE PROPOSAL SUBTOTAL 3000 2634 2814 2634 1920 2826
TECHNICAL PROPOSAL+PRICE PROPOSAL TOTAL 6240 1 4884.68 1 5427.16 1 4944.28 1 3991.56 1 5133.52
ADMINISTRATION COMMITTEE Meeting Date To Bd. of Dir.
06/09/10 06/23/10
AGENDA REPORT Item Number Item Number
2 1s
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 10-09, Establishing Annual Use Charges for the FY
2010-11 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa
Ana Watershed Project Authority.
SUMMARY
Currently, OCSD invoices Santa Ana Watershed Project Authority on a quarterly basis
for the wastewater discharge we receive from the SARI line. Annually, the rates for
flow, biochemical oxygen demand (BOD), and total suspended solids (TSS) are
calculated based upon the fiscal year budget for treatment and disposal costs and the
1996 Wastewater Treatment and Disposal agreement. The rates calculated for each
constituent for FY 2010-11 for wastewater discharge are:
FLOW $160.09
BOD $245.56
TSS $364.49
The FY 2010-11 rates are a 4.86% decrease over the FY 2009-10 rates, due to a 4.86%
decrease in the treatment and disposal costs in the proposed FY 2010-11 Budget.
These rates are separate from the rates charged for additional capacity purchases by
SAWPA.
PRIOR COMMITTEE/BOARD ACTIONS
June 25, 2009 - Adopted Resolution No OCSD 09-08 Establishing Use Charges for the
FY 2009-10 Pursuant to the Wastewater Treatment and Disposal Agreement with the
Santa Ana Watershed Project Authority.
June 25, 2008 - Adopted Resolution No OCSD 08-09 Establishing Use Charges for the
FY 2008-09 Pursuant to the Wastewater Treatment and Disposal Agreement with the
Santa Ana Watershed Project Authority.
June 27, 2007 - Adopted Resolution No OCSD 07-15 Establishing Use Charges for the
FY 2007-08 Pursuant to the Wastewater Treatment and Disposal Agreement with the
Santa Ana Watershed Project Authority.
ADDITIONAL INFORMATION
Page 1
None.
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
N/A
Date of Approval Contract Amount Contingency
N/A N/A N/A
JDR:LT:MW:AB
Page 2
ADMINISTRATION COMMITTEE Meeting Date To
06/09/10 06/6/23/10
AGENDA REPORT Item Number Item Number
3 19
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
GENERAL MANAGER'S RECOMMENDATION
1) Renew the District's Excess General Liability for the period July 1, 2010 through
June 30, 2011 , in an amount not to exceed $351,450;
2) Renew the District's Excess Workers' Compensation Insurance for the period
July 1, 2010 through June 30, 2011 , at a rate not to exceed .002853 of payroll
(approximately $185,429);
3) Renew the District's All-Risk Property and Flood Insurance for the period July 1 ,
2010 through June 30, 2011, in an amount not to exceed $436,740; and
4) Renew the District's Boiler & Machinery Insurance Program for the period July 1,
2010 through June 30, 2011, in an amount not to exceed $16,578.
SUMMARY
The District budget provides funds for the renewal of the following four major insurances
for the District's operations:
1) Excess General Liability Insurance
2) Excess Workers' Compensation
3) All-Risk Property and Flood insurance
4) Boiler & Machinery insurance
In total, the recommended renewals are a decrease of 2.7 percent from the prior year.
The District's broker will be present at the Committee meeting to give us the final
pricing, with the recommendations above based on "not to exceed" numbers which may
be improved upon by the time of the meeting.
PRIOR COMMITTEE/BOARD ACTIONS
June 2009 - The Board approved renewal of the above four policies for the period
July 1, 2009 through June 30, 2010.
Page 1
ADDITIONAL INFORMATION
1) Excess General Liability Insurance Program
The District's Excess General Liability Insurance Program is currently provided through
the California Municipal Excess Liability Program (CAMEL) and its new sister program,
the Alliant National Municipal Liability Program (ANMAL). The District has participated
in the CAMEL program since FY 1996-97.
This program currently provides the District with a $30 million policy of comprehensive
coverage for municipal liability, bodily injury and property damage, and personal injury.
The program was structured to also include Employment Practices, and Public Officials
Errors & Omissions coverage. The $30 million coverage is per occurrence, with a self-
insured deductible of$250,000 per occurrence and $500,000 deductible for
employment practices claims. Since 1997, the Employment Practices portion of
coverage was enhanced from a $2 million sub-limit, to the full $30 million policy limit.
The actual insurance coverage currently consists of two separate layers. The first layer
is the "Basic" $10 million program with self-insured retention of $250,000. The second
layer consists of$20 million of coverage in excess of the first layer of$10 million.
The proposed renewal of the District's Excess Liability insurance for the period
July 1, 2010 through June 30, 2011, in an amount not to exceed $ 351,450, is a
decrease of 2.5 percent from the prior year.
2) Excess Workers' Compensation Insurance
The District's Excess Workers' Compensation insurance coverage is with the California
State Association of Counties Excess Insurance Authority (CSAC EIA). The District has
participated in this program or its predecessor since 2003. The coverage expires on
June 30, 2010. The District's Excess Workers' Compensation Program currently
provides so-called "Statutory" (unlimited) coverage with a self-insured retention (SIR), or
deductible of $500,000.
Since the premium itself is based on final payroll, the District will not know the exact
final premium until the year is over.
The District's use of Excess Workers' Compensation insurance dates back to the late
1980's. At that time, the Fiscal Policy Committee approved a SIR, or deductible, of
$250,000, for such coverage.
Due to the hardening of the workers' compensation market, this deductible was raised
to $500,000 beginning in FY 2002-03 through a policy with Employers Reinsurance
Corporation (ERC) that provided coverage to $25 million with a self-insured retention
(SIR), or deductible of$500,000.
Some additional risk may be associated with the CSAC EIA joint powers authority in
that a premium surcharge can be assessed to individual members if an unusually large
number of losses were to occur outside of the actuarial evaluation estimates. However,
Page 2
historically the CSAC EIA premiums for excess workers compensation have been so
much less than competing quotes available to the District that if even there were a
surcharge, the cost might still continue to be cheaper.
The proposed renewal of the District's Excess Workers' Compensation Insurance for
the period July 1, 2010 through June 30, 2011, at a rate not to exceed .002853, is an
increase from the prior year of 7.3 percent. This premium rate would generate an
estimated premium of$185,429 based on the estimated 2010-11 payroll.
3) All-Risk Property and Flood Insurance
The District's All-Risk Property and Flood Insurance Program (Property Insurance)
expires June 30, 2010. The All-Risk insurance program provides for comprehensive
coverage for most of the District's real and personal property regarding virtually all perils
including fire, flood, and business interruption.
The District previously carried earthquake insurance as part of its Property Insurance,
but in the last few years earthquake insurance has been impossible to obtain or not
cost-effective. Currently, the District has earthquake insurance only in connection with
some of its buildings under construction.
The District's current Property Insurance limits are $1 billion for most perils other than
flood and earthquakes, and $175 million for flood, with many sub-limits for various
situations. In order to reach $1 billion in limits, the District's broker had to arrange for
nearly a dozen different layers of insurers. The SIR is $250,000 per occurrence for
most types of losses.
Since the late 1990's, the District's Property Insurance has been with a nationwide joint
purchase property insurance program called Public Entity Property Insurance Program
(PEPIP), one of the world's largest property programs. It is important to note that this
joint purchase property insurance program offers the purchasing power of numerous
large public entities without the pooling or sharing of coverage or losses.
The proposed renewal of the District's All-Risk Property and Flood Insurance for the
period July 1, 2010 through June 30, 2011, in an amount not to exceed $436,740, is a
decrease of 5.8 percent from last year.
4) Boiler & Machinery Insurance
Staff recommends the annual renewal of Boiler & Machinery insurance coverage for the
District covering the period from July 1, 2010 through June 30, 2011. The Boiler &
Machinery insurance program provides comprehensive coverage for loss caused by
machinery breakdown and explosion of steam boilers or other covered process
equipment, including damage to the equipment itself and damage to other property
caused by covered accident.
The District's current Boiler & Machinery insurance program provides coverage
($100 million per occurrence/ with deductibles ranging from $25,000 to $350,000) for
losses caused by covered machinery breakdown (e.g., motors, steam turbines,
digesters, co-gen engines). Damages to the equipment, as well as damages to other
Page 3
property and improvements caused by the machinery breakdown, are covered by the
boiler & machinery insurance. This program augments the District's all-risk property
insurance that covers perils such as fire and flood.
The proposed renewal of the District's Boiler & Machinery Insurance Program for the
period July 1, 2010 through June 30, 2011, in an amount not to exceed $16,578, is a
decrease of 5.6 percent from the prior year.
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted.
Date of Approval Contract Amount Contingency
N/A N/A N/A
JDR:LT:MW:RK
Page 4
ADMINISTRATION COMMITTEE Meeting Date To Bd.of Dir.
06/09/10 06/23/10
AGENDA REPORT Item Number Item Number
4 20
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
GENERAL MANAGER'S RECOMMENDATION
Approve proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets
for FY 2010-11 and 2011-12 as follows
2010-11 2011-12
Net Operations, Maintenance & Working Capital $150,021,700 $156,090,770
Worker's Compensation Self Insurance 1,005,000 550,000
General Liability and Property Self-Insurance 1,506,200 1,606,200
Net Capital Improvement Program 180,136,000 122,423,000
Debt/COP Service 89,735,040 97,052,940
Intra-District Joint Equity Purchase/Sale(') 36,612,400 29,690,000
Joint Equity Payment to IRWD(z) 36,612,400 29,690,000
TOTAL $495,628,740 $437,102,910
MCash to Revenue Area 14 (RA14) in exchange for capital assets to Consolidated
Revenue Area 15 (RA15).
(z)Payment from RA 14 to the Irvine Ranch Water District, the agency responsible for
funding the capital requirements of RA14, and entitled to the equity sale back
proceeds noted in footnote (1).
SUMMARY
The FY 2010-11 and 2011-12 Proposed Budget is enclosed for the Committee's
consideration. The Budget has been presented to the Operations Committee at the
regular June meeting in order to allow each Standing Committee an opportunity to review
the proposal prior to the June Board meeting.
Although each Committee has had an opportunity to review the proposal, it remains the
responsibility of the Administration Committee to recommend approval.
The Administration Committee is requested to recommend that the Board of Directors
approve this budget.
Page 1
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
N/A
Date of Approval Contract Amount Contingency
N/A N/A N/A
ATTACHMENTS
1. Proposed FY 2010-11 and 2011-12 Budget
JDR:LT:MW:Ic
Page 2