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HomeMy WebLinkAbout06-27-2012 Board Meeting Agenda 06/2712 OCSD Board of Directors’ Agenda Page 1 of 8 Orange County Sanitation District Regular Meeting of the Board of Directors Wednesday, June 27, 2012 6:30 P.M. Board Room 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7130 AGENDA INVOCATION AND PLEDGE OF ALLEGIANCE: (John Anderson, City of Yorba Linda) DECLARATION OF QUORUM: ROLL CALL: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker’s Form (located at the table outside of the Board Room) and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CLAIMS: 1. Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 05/15/12 05/31/12 Totals $8,950,330.60 $12,160,772.73 DIRECTORS: Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party to a contract involving OCSD. This requires that you identify the contributor by name. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with OCSD. For the specifics of Government Code Section 84308, please see your Director’s Handbook or call the office of General Counsel. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 06/2712 OCSD Board of Directors’ Agenda Page 2 of 8 2. Approve minutes for the Regular Board Meeting held on May 23, 2012. 3. Approve a Reimbursement Agreement with the County of Orange for the adjustment and replacement of the Orange County Sanitation District manhole frame and covers within the 2012 – 2013 Asphalt Overlay Project limits, in an amount not to exceed $135,300, in a form approved by General Counsel. 4. Approve a Flow Accommodation Agreement with County Sanitation District No. 18 of Los Angeles County, from July 1, 2012 to June 30, 2042, in a form approved by General Counsel. 5. Approve a Flow Accommodation Agreement with County Sanitation District No. 19 of Los Angeles County, from July 1, 2012 to June 30, 2042, in a form approved by General Counsel. 6. Approve an equipment Pre-Selection Agreement with GEA Westfalia Separator, Inc. for a total amount not to exceed $14,665,007, in a form approved by General Counsel. 7. Reject all bids for the construction of Digester Ferric Chloride System Rehabilitation, Project No. P2-105, and direct staff to readvertise. 8. A. Award a contract to Golden West Corporation (primary) and Tiano Construction, Inc. (secondary) for labor services, Specification No. S-2012- 526, for the period July 1, 2012 through June 30, 2013, for a combined total annual amount not to exceed $200,000 with four one-year renewal options; and B. Approve an annual contingency of $20,000 (10%). 9. A. Approve Plans and Specifications for P2 City Water Pump Station Standby Power, Project No. FE07-19, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 through 3 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to Minco Construction for P2 City Water Pump Station Standby Power, Project No. FE07-19, for a total amount not to exceed $487,000; and, E. Approve a contingency of $73,050 (15%). 06/2712 OCSD Board of Directors’ Agenda Page 3 of 8 10. A. Approve Plans and Specifications for Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 through 3 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to J.F. Shea Construction, Inc. for Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, for a total amount not to exceed $5,367,470; and, E. Approve a contingency of $805,121(15%). STEERING COMMITTEE: 11. Approve minutes of the May 23, 2012, Steering Committee Meeting. 12. Recommend to the Board of Directors to: A. Declare Enertech in immediate and material default of the 2006 Agreement based on Enertech's failure to complete the Interim Technical Plan by the deadline of June 11, 2012 as set forth in the Third Amendment. B. Direct staff to cease all shipments of biosolids to Enertech's Rialto facility pursuant to the 2006 Agreement, effective immediately. C. Direct the General Manager to provide notice to Enertech of Enertech's immediate and material default and the District's decision to cease all shipments of biosolids to the Rialto facility effective immediately. OPERATIONS COMMITTEE: 13. Approve Minutes of June 6, 2012, Operations Committee meeting. 14. Authorize staff to negotiate a Professional Design Services Agreement with Brown and Caldwell to provide engineering services for the Santa Ana Trunk Sewer Rehabilitation, Project No. 1-17. 15. Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black & Veatch to provide construction support services for the Bitter Point Force Main Rehabilitation, Contract No. 5-58, to support the Phase 2 Santa Ana River Levee Repairs and In-Plant Restoration. 06/2712 OCSD Board of Directors’ Agenda Page 4 of 8 16. Approve an increase to the contingency to the Professional Services Agreement with TetraTech, Inc. for additional engineering services for Gisler-Redhill System Improvements, Reach B, Contract No. 7-37, for an additional amount of $81,520 (9%), increasing the total contingency amount not to exceed $172,098 (19%). 17. A. Approve annual Professional Design Services Agreements with Lee & Ro; Dudek; RMC Water and Environment; Tran Consulting Engineers; RBF Consulting; IDS Group; Psomas; GHD; RMS Engineering and Design; and Harris and Associates for engineering design and construction support services necessary in supporting Facilities Engineering and Facilities Repair projects, commencing July 1, 2012, with a maximum annual fiscal year contract limitation not to exceed $200,000 for each Agreement, for a total amount not to exceed $2,000,000; and, B. Approve up to two additional one-year optional renewals. 18. A. Approve Plans and Specifications for P2 Power Building A, B, D & CENGEN HVAC Addition, Project No. FE07-32, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 and 2 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Find that the two lowest bids are non-responsive and reject the two lowest bids; E. Award a construction contract to the lowest responsive and responsible bidder, Bon Air, Inc., for P2 Power Building A, B, D & CENGEN HVAC Addition, Project No. FE07-32, for a total amount not to exceed $472,000; and, F. Approve a contingency of $47,200 (10%). 19. A. Approve a Sole Source Service Agreement with Dr. Burton Jones of the University of Southern California to provide continuous water quality monitoring during the rehabilitation of the five-mile outfall under Phase 2 - Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B for an amount not to exceed $179,000; and B. Approve a contingency of $17,900 (10%). 20. A. Approve a Professional Consultant Services Agreement with Black & Veatch, to provide construction support services for Phase 2 – Surge Tower to Beach Junction Box, Contract No. J-112B, for an amount not to exceed $740,998; and, B. Approve a contingency of $111,150 (15%). 06/2712 OCSD Board of Directors’ Agenda Page 5 of 8 21. Ratify Change Order No. 2 to Plant 2 Digester “O” Liner Repair Project, Specification No. FR-2010-455BD, with J.R. Filanc Construction Company (Filanc) authorizing an addition of $572,656 and 513 days, increasing the total contract amount to $1,103,113 and extending the contract completion to August 31, 2012. 22. A. Award a contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for ferrous chloride and dosing services, at the unit price of $850/dry ton, $100 freight delivered plus tax; for magnesium hydroxide and dosing services, at a unit price of $385/dry ton, $385 freight delivered plus tax; for an estimated total annual amount of $4,757,619; and additional program services for dose site development mobilization and demobilization for an annual amount not to exceed $200,000; for the period July 1, 2012 through June 30, 2013, with four one-year renewal options; and, B. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for calcium nitrate and dosing services, at the unit price of $2.20/gallon, delivered plus tax; for hydrogen peroxide (27%) and dosing services at the unit price of $1.41/gallon, delivered plus tax; for an estimated annual amount of $716,132; and additional program services for dose site development mobilization and demobilization for an annual amount not to exceed $200,000; for the period July 1, 2012 through June 30, 2013, with four one-year renewal options; and, C. Award contracts to Hill Brothers Chemical Company for $200/day per ferrous chloride station and $250/day per magnesium hydroxide site; and US Peroxide, LLC, for $365/day per hydrogen peroxide site and $75/day per calcium nitrate station for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for field services for an approximate amount total of $577,500 per year; for the period July 1, 2012 through June 30, 2013, with four one-year renewal options; and, D. Award contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for emergency and backup services, for calcium nitrate, unit price $3.35/ gallon delivered plus tax and service fee $1,500 per site; for magnesium hydroxide at a unit price of $580/dry ton delivered plus tax and service fee $1,500 per station, for the period of July 1, 2012 through June 30, 2013, with four one-year renewal options, and E. Approve an annual unit price and program price contingency of 15%, per contract. 06/2712 OCSD Board of Directors’ Agenda Page 6 of 8 ADMINISTRATION COMMITTEE: 23. Approve minutes of the June 13, 2012, Administration Committee Meeting. 24. Adopt Resolution No. OCSD 12-07, Establishing the Annual Appropriations Limit for Fiscal Year 2012-13, for the Sanitation District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code. 25. Adopt the final renewal insurance quotes for the Sanitation District’s major operational insurance programs for FY 2012-13 as follows: 1) Excess General Liability Insurance $356,540 2) Excess Workers’ Compensation .002732 rate (estimated premium $172,000*) 3) All-Risk Property and Flood insurance $524,000 4) Boiler & Machinery insurance $ 18,571 *Excess Workers Comp is priced by “rate” since the actual premium is based on final payroll which can’t be known until 2013. 26. Adopt Resolution No. OCSD 12-08, Establishing Use Charges for the FY 2012-13 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority (SAWPA). 27. Approve proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2012-13 and 2013-14 as follows: 2012-13 2013-14 Net Operations, Maintenance & Working Capital Worker's Compensation Self Insurance General Liability and Property Self-Insurance Net Capital Improvement Program Debt/COP Service Intra-District Joint Equity Purchase/Sale(1) TOTAL $151,606,620 679,500 1,391,200 137,255,000 82,615,000 4,250,000 $377,797,320 $155,761,100 700,000 1,512,200 174,421,000 97,576,000 - $429,970,300 (1)Cash to Revenue Area 14 (RA14) in exchange for capital assets to Consolidated Revenue Area 15 (RA15). 06/2712 OCSD Board of Directors’ Agenda Page 7 of 8 NON-CONSENT ITEMS: 28. Approve a contract with Tule Ranch to manage the Orange County Sanitation District’s biosolids from Reclamation Plant No. 1 and Treatment and Plant No. 2 for land application and/or landfill disposal (Specification No. S-2011-513BD), for the period commencing on January 1, 2013 through December 31, 2017, with one five-year renewal option, for the unit price of $54.50 per ton for land application and $69.00 per ton for landfill disposal for a total annual amount not to exceed $19,000,000, which includes the cost for the excess management capacity (failsafe) for managing the Orange County Sanitation District’s daily biosolids production of approximately 750 tons per day as required by the Request for Proposal. CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. Convene in closed session. (1) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Cases: Santa Ana Watershed Protection Agency v. Orange County Sanitation District, Judicial Arbitration and Mediation Services, Reference No. 1210030062 Mladen Buntich v. Orange County Sanitation District, Riverside County Superior Court, Case No. RIC 1201005 Orange County Sanitation District v. Liberty Mutual, United States District Court, Central District of California, Case No. 8:12-cv-00854-AG-AJW Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. 06/2712 OCSD Board of Directors’ Agenda Page 8 of 8 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: Adjourn the Board meeting until the next regular Meeting on July 25, 2012, at 6:30 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E. Ayala Clerk of the Board (714) 593-7130 mayala@ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Ruth (714) 593-7110 jruth@ocsd.com Assistant General Manager Bob Ghirelli (714) 593-7400 rghirelli@ocsd.com Assistant General Manager Jim Herberg (714) 593-7300 jherberg@ocsd.com Director of Facility Support Services Nick Arhontes (714) 593-7210 narhontes@ocsd.com Director of Finance and Administrative Services Lorenzo Tyner (714) 593-7550 ltyner@ocsd.com Director of Human Resources Jeff Reed (714) 593-7144 jreed@ocsd.com Director of Operations & Maintenance Ed Torres (714) 593-7080 etorres@ocsd.com Page 1 of 1 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number Item Number 1 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: PAYMENT OF CLAIMS OF THE ORANGE COUNTY SANITATION DISTRICT GENERAL MANAGER'S RECOMMENDATION Ratify Payment of Claims of the District by Roll Call Vote. CONFLICT OF INTEREST NOTIFICATION Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party to a contract involving the Orange County Sanitation District. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with the District. In general, you must disclose the basis of the conflict by identifying the name of the firm or individual who was the contributor. For the specifics of Government Code Section 84308, please see your Director’s Handbook or call the office of General Counsel. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION See attached listing. ATTACHMENTS 1. Copies of Claims Paid reports from 5/01/12 – 5/15/12 and 5/16/12 – 5/31/12 fin/210/mm Page 1 of 8 EXHIBIT A 5/24/2012 Vendor Warrant No.Amount Description Accounts Payable Warrants A W Chesterton 47904 5,711.23$ Repair & Maintenance Services and/or SuppliesA W Chesterton 48061 2,984.47 Repair & Maintenance Services and/or SuppliesA-Check America, Inc.48062 221.00 Human Resources Services Adam P. Newsom 48142 250.00 Meeting/Training Expense Reimbursement Aerotek 48063 7,245.30 Professional Services/Temporary ServicesAgilent Technologies, Inc.48064 2,394.80 Laboratory Services & SuppliesAir Liquide America Specialty Gases LLC 47905 5,722.45 Laboratory Services & Supplies Air Liquide America Specialty Gases LLC 48065 173.84 Laboratory Services & Supplies Airgas Safety, Inc.47906 4,523.07 Safety, Security, Health Equipment, Supplies, and ServicesAirgas Safety, Inc.48066 4,542.24 Safety, Security, Health Equipment, Supplies, and ServicesAirgas West 47907 1,248.37 Repair & Maintenance Services and/or Supplies Airgas West 48067 414.90 Repair & Maintenance Services and/or Supplies Allied Packing & Rubber, Inc.47908 58.68 Repair & Maintenance Services and/or Supplies Aloma Shim and Manufacturing Co.47909 234.63 Repair & Maintenance Services and/or SuppliesAlta-Robbins, Inc.47910 645.20 Electrical/Electronic Equipment, Parts & Repairs American Society of Civil Engineers 48068 255.00 Professional Organizations Meeting/Training/Membership AMS Acoustical material Services 48069 2,638.76 Repair & Maintenance Services and/or Supplies Amtech Elevator Services 48070 1,035.00 Miscellaneous ServicesAnn Crafton 48209 212.45 Meeting/Training Expense Reimbursement APC Sales & Service 47911 1,322.50 Repair & Maintenance Services and/or Supplies AppleOne Employment Service 48071 5,843.75 Professional Services/Temporary Services Applied Industrial Technology 48072 72.70 Repair & Maintenance Services and/or SuppliesArgus-Hazco 47913 3,131.23 Repair & Maintenance Services and/or SuppliesArizona Instruments, L.L.C.47914 21.16 Electrical/Electronic Equipment, Parts & Repairs Ashbrook Simon Hartley Operations, L.P.48073 757.52 Repair & Maintenance Services and/or Supplies Association of California Cities 47915 160.00 Professional Organizations, Meeting/Training/Membership DuesAT & T Mobility II, L.L.C.47917 99.99 TelecommunicationsAT & T Mobility II, L.L.C.47918 8,038.37 Telecommunications AT & T Mobility II, L.L.C.48074 199.99 Telecommunications AT & T Universal Biller 47916 3,294.93 TelecommunicationsAustin Building and Design dba The Austin Company 48043 82,519.83 Professional Services/Engineering Design ServicesAwards & Trophies Company 47919 47.95 Awards and Framing Services Awards & Trophies Company 48075 26.53 Awards and Framing Services AWSI 48076 1,500.00 Professional Services - DOT Program AdministrationBattery Specialties 48077 422.04 Batteries, VariousBattery Systems, Inc.47920 1,300.47 Repair & Maintenance Services and/or Supplies Battery Systems, Inc.48078 4,799.19 Repair & Maintenance Services and/or Supplies Bently Nevada Inc.48079 122.73 Repair & Maintenance Services and/or Supplies BioMerieux Vitek, Inc.48080 1,333.93 Laboratory Services & SuppliesBlack & Veatch Corporation 48044 566,906.49 Professional Services/Engineering Design Services Bonterra Consulting, L.L.C.47921 2,609.00 Professional Services/Engineering Design Services Brithinee Electric 47922 12,143.18 Electrical/Electronic Equipment, Parts & Repairs Brown & Caldwell 47895 32,314.19 Professional Services/Engineering Design ServicesCalifornia Dept. of Child Support 47923 2,021.51 Judgments Payable California Recreation Company 47924 3,224.72 Boat Slip Rental - Nerissa Ocean Monitoring Vessel Cameron Compression Systems 48081 1,026.62 Repair & Maintenance Services and/or Supplies CAPPO, Inc.47925 330.00 Professional Organizations Meeting/Training/MembershipCARBON ACTIVATED CORPORATION 47926 20,193.00 Repair & Maintenance Services and/or Supplies Claims Paid From 5/1/12 to 5/15/12 fin/210/mm Page 2 of 8 EXHIBIT A 5/24/2012 Vendor Warrant No.Amount Description Claims Paid From 5/1/12 to 5/15/12 Carl Warren & Co.48082 300.00 Professional Services - Workers' Compensation CDW Government, Inc.47896 102,187.67 Computers, Software/HardwareCDW Government, Inc.48045 268,523.06 Computers, Software/HardwareCentre for Organization Effectiveness 47927 775.00 Professional Services Centre for Organization Effectiveness 48083 798.00 Professional Services Certified Truck Bodies 48084 4,994.21 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesCG Systems, Inc. dba CA Gate & Entry Sys.48085 127.08 Facilities, Maintenance, Services & SuppliesCity of Fullerton 48110 14.00 Water Use City of Huntington Beach 47966 12,913.27 Water Use City of Newport Beach 47981 925.67 Water UseCity of Westminster 47928 25.80 Water UseCole-Parmer Instrument Co.48086 577.54 Laboratory Services & Supplies Connell Chevrolet\GEO 47929 252.57 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Consumers Pipe & Supply Co.47930 172.82 Repair & Maintenance Services and/or Supplies Consumers Pipe & Supply Co.48087 1,033.07 Repair & Maintenance Services and/or SuppliesControlled Motion Solutions 48088 2,588.18 Repair & Maintenance Services and/or Supplies Cooperative Personnel Services 48093 471.50 Human Resources Services Corner Bakery Café (CBC)48089 99.14 Catering Services County of Orange Auditor Controller 47931 20,250.00 Governmental Agency Fees & ChargesCounty of Orange Auditor Controller 48090 1,716.00 Governmental Agency Fees & Charges County of Orange Auditor Controller 48091 363.00 Governmental Agency Fees & Charges County of Orange Auditor Controller 48092 330.00 Governmental Agency Fees & Charges Court Order 47973 2,179.38 Judgments PayableCourt Order 47977 150.00 Judgments PayableCourt Order 47997 108.00 Judgments Payable Court Order 48033 912.50 Judgments Payable CR&R, Inc.48094 1,297.80 Waste DisposalCrane Veyor Corp.48095 18,205.28 Repair & Maintenance Services and/or SuppliesCSI Services, Inc.48096 7,718.50 Professional Services CSUF Auxillary Services Corporation 48097 19,309.50 Professional Organizations Meeting/Training/Membership (Demographics) Culligan of Orange County 48098 60.40 Repair & Maintenance Services and/or SuppliesCWEA Membership 47932 396.00 Professional Organizations Meeting/Training/MembershipCWEA Membership 48099 528.00 Professional Organizations Meeting/Training/Membership D. R. McNatty & Associates 47933 1,260.00 Professional Organizations Meeting/Training/Membership Dapper Tire Co.48100 502.61 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesDavid Wheeler Pest Control, Inc.48101 2,610.00 Pest Control ServicesDesert Pumps & Parts, Inc.47934 211.20 Repair & Maintenance Services and/or Supplies Desert Pumps & Parts, Inc.48046 25,721.00 Repair & Maintenance Services and/or Supplies Dudek & Associates, Inc.47935 24,896.90 Professional Services/Engineering Design Services Dunn-Edwards Corporation 47936 62.65 Facilities, Maintenance, Services & SuppliesDunn-Edwards Corporation 48102 145.72 Facilities, Maintenance, Services & Supplies Edge Tech 47937 9,830.29 Laboratory Services & Supplies Embee Performance LLC 47938 926.65 Repair & Maintenance Services and/or Supplies Employee Benefits Specialists, Inc.47939 13,833.91 Reimbursed Prepaid Employee Medical & Dependent CareEmployee Benefits Specialists, Inc.48047 824,273.66 Reimbursed Prepaid Employee Medical & Dependent Care Employment Development Dept.47940 99.99 Unemployment Insurance Enchanter, Inc.47941 1,140.00 Vessel Services - Monitoring Vessel Nerissa Enchanter, Inc.48103 2,280.00 Vessel Services - Monitoring Vessel NerissaEnvironmental Water Solutions, Inc.47942 6,599.69 Repair & Maintenance Services and/or Supplies fin/210/mm Page 3 of 8 EXHIBIT A 5/24/2012 Vendor Warrant No.Amount Description Claims Paid From 5/1/12 to 5/15/12 Environmental Water Solutions, Inc.48104 1,263.57 Repair & Maintenance Services and/or Supplies Envirotech Pumpsystems, Inc.48031 5,118.12 Repair & Maintenance Services and/or SuppliesErnesto Castro 48208 190.00 Meeting/Training Expense ReimbursementEwing Irrigation 48105 141.12 Irrigation Repair & Maintenance Services and/or Supplies Express Lens Lab 47943 2,173.87 Safety, Security, Health Equipment, Supplies, and Services Faviola Miranda 48212 108.28 Meeting/Training Expense ReimbursementFedex Corporation 47944 173.98 Freight ServicesFedex Corporation 48106 85.92 Freight Services Fisher Scientific 47945 2,513.07 Laboratory Services & Supplies Fisher Scientific 48107 7,641.95 Laboratory Services & SuppliesFlo Systems, Inc.47946 964.37 Repair & Maintenance Services and/or SuppliesFLW, Inc.47947 530.13 Electrical/Electronic Equipment, Parts & Repairs Forensic Analytical 47948 80.00 Outside Laboratory Services Fountain Valley AAA Auto Spa 48108 717.40 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Franchise Tax Board 47949 1,172.75 Judgments PayableFrys Electronics 48109 95.83 Computers, Software/Hardware G&B Creative Solutions LLC 47950 4,458.75 Event Supplies G&B Creative Solutions LLC 48111 2,283.75 Event Supplies Ganahl Lumber Company 47951 555.24 Facilities, Maintenance, Services & SuppliesGarratt Callahan Company 48112 2,105.45 Chemicals, Water/Wastewater Treatment George S Titiriga 47952 4,800.00 Inventory of P2 Cryogenic Plant George Yardley Co.47953 1,176.89 Repair & Maintenance Services and/or Supplies George Yardley Co.48113 1,227.92 Repair & Maintenance Services and/or SuppliesGolden State Overnight Delivery Service 47954 246.10 Courier ServicesGolden State Overnight Delivery Service 48114 24.90 Courier Services Golden State Water Company 47955 150.24 Water Use Golden West Machine, Inc.47956 4,990.00 Repair & Maintenance Services and/or SuppliesGolden West Window Service 47957 5,530.00 Facilities, Maintenance, Services & SuppliesGolden West Window Service 48115 432.00 Facilities, Maintenance, Services & Supplies Grainger, Inc.47958 1,179.15 Repair & Maintenance Services and/or Supplies Grainger, Inc.48116 3,411.08 Repair & Maintenance Services and/or SuppliesGraybar Electric Company 47959 4,170.40 Electrical/Electronic Equipment, Parts & RepairsGraybar Electric Company 48117 9,689.94 Electrical/Electronic Equipment, Parts & Repairs Great Western Sanitary Supplies 47960 139.81 Janitor & Household Service & Supplies Hach c/o Ponton Industries 47897 37,223.54 Laboratory Services & SuppliesHach Company 47961 1,028.46 Laboratory Services & SuppliesHach Company 48118 13,878.41 Laboratory Services & Supplies Harrington Industrial Plastics, Inc.47962 2,355.95 Repair & Maintenance Services and/or Supplies Harrington Industrial Plastics, Inc.48119 3,280.69 Repair & Maintenance Services and/or Supplies HDR Engineering, Inc.47963 16,962.85 Professional Services/Engineering Design ServicesHewlett Packard Company 48120 63.57 Computers, Software/Hardware Hi-Line Industrial Saw & Supply Inc.48121 202.10 Small Tools Hill Brothers 616 12,980.38 Chemicals, Water/Wastewater Treatment Hill Brothers 620 13,520.61 Chemicals, Water/Wastewater TreatmentHome Depot 47964 318.38 Miscellaneous Parts and Supplies Home Depot 48122 575.27 Miscellaneous Parts and Supplies Hub Auto Supply 47965 546.27 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Hub Auto Supply 48123 587.68 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesHyatt Legal Plans 47967 1,691.00 Professional Services - Legal fin/210/mm Page 4 of 8 EXHIBIT A 5/24/2012 Vendor Warrant No.Amount Description Claims Paid From 5/1/12 to 5/15/12 Indiana Child Support Bureau 47968 290.00 Judgments Payable Industrial Electric Machinery LLC 47969 4,483.48 Repair & Maintenance Services and/or SuppliesIndustrial Electric Machinery LLC 48124 96.75 Repair & Maintenance Services and/or SuppliesIndustrial Fabrics Corp.48125 22,270.38 Repair & Maintenance Services and/or Supplies Inorganic Ventures, Inc.47970 51.23 Laboratory Services & Supplies Interstate Batteries of Cal Coast 48126 406.71 Repair & Maintenance Services and/or SuppliesIntl. Union of Oper. Eng. AFL CIO Local 501 47971 4,848.82 Dues DeductionsIntratek Computer, Inc.47972 980.91 Network/Server/Printer Maintenance Services IPMC c/o Parsons 48048 526,066.00 Professional Services/Temporary Services Ironman Parts & Services 48127 151.28 Repair & Maintenance Services and/or SuppliesJ F Shea Construction, Inc.47902 473,231.41 ConstructionJ F Shea Construction, Inc.48049 26,237.23 Construction J R Filanc Construction 47903 385,689.46 Construction James D. Niswonger 48213 1,030.00 Meeting/Training Expense Reimbursement Jamison Engineering Contractors, Inc.48050 29,219.63 Professional Services/Construction Support ServicesJays Catering 48129 1,478.87 Catering Services JCI Jones Chemicals, Inc.617 17,777.10 Chemicals, Water/Wastewater Treatment JG Tucker And Son, Inc.48128 452.55 Safety, Security, Health Equipment, Supplies, and Services Johnstone Supply 48130 607.77 Repair & Maintenance Services and/or SuppliesJohnstone Supply 48131 1,599.47 Repair & Maintenance Services and/or Supplies Joseph W. Park, Jr.48214 150.00 Meeting/Training Expense Reimbursement Kanawha Insurance Company 47974 2,172.41 Voluntary Benefits - SSTD Insurance Kemira Water Solutions 614 104,031.43 Chemicals, Water/Wastewater TreatmentKemira Water Solutions 618 186,904.60 Chemicals, Water/Wastewater TreatmentKen A. Sakamoto 48039 603.86 Meeting/Training Expense Reimbursement Kiewit/Mass, A Joint Venture 48206 24,922.00 Construction L. Johnson Painting 48132 1,200.00 Facilities, Maintenance, Services & SuppliesLakes Environmental Software, Inc.47975 1,120.00 Computer Applications & ServicesLarry R. Crandall 48210 610.38 Meeting/Training Expense Reimbursement Laura Maravilla 48035 100.00 Meeting/Training Expense Reimbursement Lawrence Ragan Communications, Inc.48165 139.00 Books and PublicationsLionakis481334,886.20 Professional Services/Architectural and Landscaping Consulting ServicesLiquid Breaker, LLC 47976 198.68 Janitor & Household Service & Supplies Mail Dispatch, LLC 48134 314.70 Mail Delivery Service Manley's Boiler, Inc.47898 66,202.00 Repair & Maintenance Services and SuppliesManley's Boiler, Inc.48135 807.50 Repair & Maintenance Services and SuppliesMark S. Boyd 48207 193.80 Meeting/Training Expense Reimbursement McJunkin Red Man Corporation 48136 521.80 Repair & Maintenance Services and/or Supplies McMaster-Carr Supply Co.48137 2,482.67 Repair & Maintenance Services and/or Supplies Mesa Muffler 47978 50.00 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesMichael J. Mengel 48037 418.71 Meeting/Training Expense Reimbursement Midway Mfg. & Machining Co.48139 2,392.05 Repair & Maintenance Services and/or Supplies Mid-West Associates, Inc.48138 10,115.61 Repair & Maintenance Services and/or Supplies Morgan Company (WRM, Inc)48140 612.24 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesMorrow Meadows Corp.48060 325,755.00 Construction MTM Recognition Corporation 48141 318.35 Service Awards MWH Americas, Inc.47899 128,294.13 Professional Services/Engineering Design Services National Fire Protection Association 47979 5,351.80 Professional Organizations Meeting/Training/MembershipNeal Supply Co.47980 1,109.59 Repair & Maintenance Services and/or Supplies fin/210/mm Page 5 of 8 EXHIBIT A 5/24/2012 Vendor Warrant No.Amount Description Claims Paid From 5/1/12 to 5/15/12 Neal Supply Co.48143 4,290.89 Repair & Maintenance Services and/or Supplies Newark Electronics 48144 133.80 Electrical/Electronic Equipment, Parts & RepairsNinyo & Moore 47982 16,520.00 Professional Services/Geotech & Material TestingNRG Engine Services, L.L.C.48051 75,161.70 Repair & Maintenance Services and/or Supplies OCB Reprographics 47912 4,869.94 Printing/Reprographics Services OCEA 47983 682.50 Dues DeductibleOffice Depot 47984 1,542.99 Office SuppliesOffice Depot 48145 1,541.17 Office Supplies Officemax Incorporated 48146 868.58 Furniture/Fixtures OneSource Distributors, Inc.47985 1,031.44 Electrical/Electronic Equipment, Parts & RepairsOneSource Distributors, Inc.48147 1,655.75 Electrical/Electronic Equipment, Parts & RepairsOracle America Inc.48148 2,076.75 Software Maintenance Agreement Orange County Auto Parts 48149 368.22 Truck Supplies Orange County Business Council 48150 5,000.00 Professional Organizations Meeting/Training/Membership Orange County United Way 47986 40.00 Employee ContributionsOxygen Service Company 47987 1,010.60 Laboratory Services & Supplies Oxygen Service Company 48152 1,313.07 Laboratory Services & Supplies Pacific Mechanical Supply 48153 207.71 Repair & Maintenance Services and/or Supplies Pamela A. Koester 48211 220.00 Meeting/Training Expense ReimbursementPatriot Video Productions 48154 480.60 Miscellaneous Services PBS & J 48042 44,330.45 Professional Services/Engineering Design Services PC Mall Gov 47988 305.11 Software Maintenance Agreement Peace Officers Council of CA 47989 2,242.50 Dues Deductions, Supervisors & ProfessionalsPerformance Pipeline Technologies 47990 5,800.00 Professional Services/CCTV Inspection/Sewerline CleaningPerkinelmer Labs 47991 2,098.59 Laboratory Services & Supplies Pivot Interiors Inc.48155 709.90 Office Supplies/Furniture PL Hawn Company, Inc.48156 448.28 Repair & Maintenance Services and/or SuppliesPolydyne, Inc.615 121,134.47 Chemicals, Water/Wastewater TreatmentPolydyne, Inc.619 37,694.33 Chemicals, Water/Wastewater Treatment Ponton Industries, Inc.48157 952.39 Laboratory Services & Supplies Precision Digital Corporation 48158 786.74 Repair & Maintenance Services and/or SuppliesPrecon Products 48159 511.81 Repair & Maintenance Services and/or SuppliesPrimrose Ice Co., Inc.47992 236.25 Water & Ice Services Procare Work Injury Center 48160 1,350.24 Medical Services Professional Equipment 48161 409.03 Small ToolsProject Management Institute 48162 164.00 Professional Organizations Meeting/Training/MembershipPrudential Insurance Company of America 48052 42,501.81 Benefits Prudential Overall Supply 47993 3,060.71 Uniforms PSOMAS 47994 8,800.00 Computer Applications & Services Public Resources Advisory Group 48163 150.00 Professional Services/Engineering Design ServicesPurvi R. Patel 48038 144.02 Meeting/Training Expense Reimbursement Quickstart Intelligence 47995 2,995.00 Professional Organizations Meeting/Training/Membership Quinn Power Systems 47996 188.66 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Quinn Power Systems 48164 717.47 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesRainin Instrument, L.L.C.48166 318.51 Laboratory Services & Supplies Raymond Handling solutions Inc.48167 4,951.11 Material Handling Tools & Equipment Regents of the University of Calif.48168 455.00 Meeting/Training Registration Reliastar 47998 3,727.09 Voluntary Employee Life & Cancer InsuranceRestek Corp.48169 1,373.28 Laboratory Services & Supplies fin/210/mm Page 6 of 8 EXHIBIT A 5/24/2012 Vendor Warrant No.Amount Description Claims Paid From 5/1/12 to 5/15/12 Rick J. Hannappel 48034 221.89 Meeting/Training Expense Reimbursement Robert C. Thompson 48040 396.70 Meeting/Training Expense ReimbursementRomatec Corp.48170 932.68 Repair & Maintenance Services and/or SuppliesRoyale Cleaners 47999 223.20 Miscellaneous Services RPM Electric Motors 48000 5,826.97 Repair & Maintenance Services and/or Supplies RSA Soil Products 48001 4,502.26 Miscellaneous Parts and SuppliesRyan McMullin 48036 365.98 Meeting/Training Expense ReimbursementSan Diego/Orange Fluid System Technologies, Inc.48171 1,427.13 Repair & Maintenance Services and/or Supplies Santa Ana College 48172 65.00 Professional Organizations Meeting/Training/Membership SARBS 48173 125.00 Professional Organizations Meeting/Training/MembershipSARBS48215375.00 Professional Organizations Meeting/Training/MembershipSchwing Bioset 621 1,147.64 Repair & Maintenance Services and/or Supplies Science Applications Intl. Corp.48053 39,693.00 Professional Services/Engineering Design Services Scientific Instrument Services, Inc.48174 4,042.13 Laboratory Services & Supplies Scientific Services Plus, LLC 48004 790.44 Laboratory Services & SuppliesSea Bird Electronics, Inc.48005 1,534.00 Electrical/Electronic Equipment, Parts & Repairs Shamrock Supply Co., Inc.48006 3,127.77 Repair & Maintenance Services and/or Supplies Shamrock Supply Co., Inc.48175 4,082.68 Repair & Maintenance Services and/or Supplies Shell Oil Products oob'd 6/30/11 48002 97.04 Overpayment of Permit Renewal FeeShureluck Sales & Engineering 48007 1,754.96 Repair & Maintenance Services and/or Supplies Shureluck Sales & Engineering 48176 759.64 Repair & Maintenance Services and/or Supplies Sigma-Aldrich, Inc.48008 334.23 Laboratory Services & Supplies Sigma-Aldrich, Inc.48177 732.70 Laboratory Services & SuppliesSimon L. Watson 48041 589.62 Meeting/Training Expense ReimbursementSo. Cal Gas Company 48178 12,883.16 Utilities South Coast Air Quality Management Dist.48009 113.88 Governmental Agency Fees & Charges South Coast Environmental Co.48003 1,769.77 Professional Services - Air Quality MonitoringSouthern California Edison 47900 82,425.19 UtilitiesSouthwest Valve & Equipment 48179 19,457.78 Repair & Maintenance Services and/or Supplies Sparklett-Dallas 48180 4,399.20 Miscellaneous Services SPEX Certiprep, Inc.48010 54.43 Laboratory Services & SuppliesSPEX Certiprep, Inc.48181 99.21 Laboratory Services & SuppliesSt. Croix Sensory, Inc.48011 1,320.00 Olfactometry Testing Services Stanley Steamer International, Inc.48182 4,073.22 Janitor & Household Service & Supplies Staples 48012 165.38 Office SuppliesStaples48183524.20 Office SuppliesSummit Steel 48013 38.87 Repair & Maintenance Services and/or Supplies Sunset Industrial Parts 48014 1,941.20 Repair & Maintenance Services and/or Supplies Sunset Industrial Parts 48184 17.00 Repair & Maintenance Services and/or Supplies Synagro West, Inc.48054 592,843.04 Biosolids ManagementTerra Renewal, L.L.C.48055 61,139.70 Grit & Screenings Disposal TestAmerica Ontario 48185 1,215.00 Laboratory Services & Supplies Tetra Tech, Inc.48015 2,182.76 Professional Services/Engineering Design ServicesS The Bank of New York Mellon 48186 1,750.59 Quarterly Service Fee - Asset AdministrationThe Creative Group 48187 4,779.50 Professional Services/Temporary Services The Orange County Register 48151 5,844.00 Notices & Ads The Standard Insurance Company 48016 2,472.50 Disability Insurance Theodore Robins Ford 48017 13.72 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesThompson Industrial Supply, Inc.48188 5,641.19 Repair & Maintenance Services and/or Supplies fin/210/mm Page 7 of 8 EXHIBIT A 5/24/2012 Vendor Warrant No.Amount Description Claims Paid From 5/1/12 to 5/15/12 T-Mobile 48189 110.69 Telecommunications Tony's Lock & Safe Service & Sales 48018 210.39 Repair & Maintenance Services and/or SuppliesTony's Lock & Safe Service & Sales 48190 170.19 Repair & Maintenance Services and/or SuppliesToshiba Business Solutions USA Inc.48019 108.52 Computers, Software/Hardware & Managed Services Toshiba Business Solutions USA Inc.48191 281.85 Computers, Software/Hardware & Managed Services Trenchless Technology Center 48192 45.00 Professional Organizations Meeting/Training/MembershipTropical Plaza Nursery, Inc.48020 12,497.50 Landscape Maintenance ServicesTropical Plaza Nursery, Inc.48193 2,180.00 Landscape Maintenance Services Truck & Auto Supply, Inc.48021 74.44 Autos, Trucks & Marine Equipment, Parts, Accessories & Services TSI Inc.48022 2,340.00 Safety, Security, Health Equipment, Supplies, and ServicesTule Ranch/Magan Farms 48056 216,810.86 Biosolids ManagementUltra Scientific 48194 1,640.50 Laboratory Services & Supplies US Peroxide, L.L.C.48057 102,661.26 Chemicals, Water/Wastewater Treatment USC 48023 7,834.64 Professional Services/Studies Vapex Products, Inc.48195 7,960.85 Electrical/Electronic Equipment, Parts & RepairsVerizon California 48196 632.45 Telecommunications Verizon Wireless 48197 1,026.27 Telecommunications Verne's Plumbing 48024 3,389.00 Plumbing Services & Supplies Verne's Plumbing 48198 1,192.68 Plumbing Services & SuppliesVillage Nurseries 48025 336.12 Repair & Maintenance Services and/or Supplies Vitec Inc.48026 262.64 Repair & Maintenance Services and/or Supplies Voyager Fleet Systems, Inc.48058 29,905.02 Autos, Trucks & Marine Equipment, Parts, Accessories & Services VWR Scientific Products 48027 4,284.33 Laboratory Services & SuppliesVWR Scientific Products 48199 343.53 Laboratory Services & SuppliesWater Environment Federation 48028 220.00 Professional Organizations Meeting/Training/Membership Water Environment Federation 48200 393.00 Professional Organizations Meeting/Training/Membership Waxie Sanitary Supply 48029 406.90 Janitor & Household Service & SuppliesWeber Scientific 48030 397.83 Laboratory Services & SuppliesWest Coast Safety Supply Co.48032 2,469.81 Safety, Security, Health Equipment, Supplies, and Services West Coast Safety Supply Co.48201 1,355.39 Safety, Security, Health Equipment, Supplies, and Services West Lite Supply Company, Inc.48202 552.08 Electrical/Electronic Equipment, Parts & RepairsWestern Blue/Insight/Hewlett Packard 47901 32,738.33 Computers, Software/HardwareWoodruff Spradlin & Smart 48059 68,481.27 Professional Services - Legal Xerox Corporation 48203 542.74 Computers, Software/Hardware & Managed Services 3CMA 48204 649.00 Professional Organizations Meeting/Training/Membership4Imprint Inc.48205 3,626.78 Printing/Reprographics Services Total Accounts Payable - Warrants $ 6,520,713.29 Payroll Disbursements Employee Paychecks 49101 - 49127 4,660.84$ Interim Payroll - ARBA (5/01/12) Employee Paychecks 49128 - 49169 92,353.05 Biweekly Payroll (5/02/12)Employee Paychecks 49170 - 49171 2,478.91 Interim Payroll - Direct Deposit Reissues (5/03/12)*Employee Paychecks 49229 - 49230 6,667.52 Interim Payroll - Retirements Regular Payouts (5/10/12) Employee Paychecks 49231 - 49232 17,801.51 Interim Payroll - Retirements Accrual Payouts (5/10/12) Employee Paychecks 49233 - 49234 2,759.60 Interim Payroll - Terminations (5/14/12)Direct Deposit Statements 319735 - 319892 27,174.74 Interim Payroll - ARBA (5/01/12)Direct Deposit Statements 319893 - 320454 1,388,756.40 Biweekly Payroll (5/02/12) Total Payroll Disbursements $ 1,542,652.57 *Check numbers 49172-49228 used in future period. fin/210/mm Page 8 of 8 EXHIBIT A 5/24/2012 Vendor Warrant No.Amount Description Claims Paid From 5/1/12 to 5/15/12 Wire Transfer PaymentsOCSD Payroll Taxes & Contributions 771,863.99$ Biweekly Payroll (5/02/12) Intercare Insurance Services 115,100.75 Workers' Compensation Services (4/02/12)** Total Wire Transfer Payments $ 886,964.74 **Wire completed for April activity Total Claims Paid 5/01/12 - 5/15/12 8,950,330.60$ fin/210/mm Page 1 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Accounts Payable Warrants Andy DaSilva 48711 298.00$ Meeting/Training Expense ReimbursementA W Chesterton 48469 3,319.60 Repair & Maintenance Services and/or SuppliesA W Chesterton 48620 10,667.21 Repair & Maintenance Services and/or Supplies Absolute Standards, Inc.48470 2,175.00 Laboratory Services & Supplies AccuStandard 48471 1,799.60 Laboratory Services & SuppliesAECOM Technical Services, Inc.48472 17,753.34 Professional Services/Engineering Design ServicesAero Compressor, Inc.48473 105.12 Mechanical Parts & Supplies Agilent Technologies, Inc.48474 2,966.29 Laboratory Services & Supplies Air Liquide America Corp.48229 1,072.62 Laboratory Services & SuppliesAir Liquide America Specialty Gases LLC 48230 4,132.59 Laboratory Services & SuppliesAir Products & Chemicals, Inc.48216 27,411.76 Chemicals, Water/Wastewater Treatment Airgas Safety, Inc.48231 1,033.76 Safety, Security, Health Equipment, Supplies, and Services Airgas Safety, Inc.48475 3,049.58 Safety, Security, Health Equipment, Supplies, and Services Airgas Safety, Inc.48621 51.22 Safety, Security, Health Equipment, Supplies, and ServicesAirgas West 48232 2,988.86 Repair & Maintenance Services and/or Supplies Airgas West 48232 3,482.90 Repair & Maintenance Services and/or Supplies Airgas West 48476 904.27 Repair & Maintenance Services and/or Supplies Airgas West 48476 40.41 Repair & Maintenance Services and/or SuppliesAirgas West 48622 571.23 Repair & Maintenance Services and/or Supplies Alan's Lawn & Garden Center, Inc.48233 415.35 Repair & Maintenance Services and/or Supplies ALFA-LAVAL INC.48623 3,826.71 Repair & Maintenance Services and/or Supplies American Chemical Society 48624 169.00 Professional Organizations Meeting/Training/MembershipAmerican Concrete Institute 48625 8,800.00 Books and PublicationsAmerican Express 48217 43,094.77 Purchasing Card Program for Miscellaneous Parts and Supplies American Express TVL Related Svcs Co., Inc.48234 2,360.20 Purchasing Card Program for Miscellaneous Travel Expenses American Public Works Association 48235 3,075.00 Professional Organizations Meeting/Training/MembershipAmerican Red Cross 48236 880.00 Professional Organizations Meeting/Training/MembershipAmerican Red Cross 48477 159.95 Professional Organizations Meeting/Training/Membership American Society of Civil Engineers 48237 30.00 Professional Organizations Meeting/Training/Membership AppleOne Employment Service 48238 2,500.00 Professional Services/Temporary ServicesApplied Industrial Technology 48478 622.28 Repair & Maintenance Services and/or SuppliesApplied Industrial Technology 48626 22.30 Repair & Maintenance Services and/or Supplies ASCO Services Inc. Switches 48479 2,000.00 Repair & Maintenance Services and/or Supplies Ashbrook Simon Hartley Operations, L.P.48240 596.87 Repair & Maintenance Services and/or SuppliesAT & T 48619 240.33 TelecommunicationsAT & T Long Distance.48480 139.47 Telecommunications AT & T Mobility II, L.L.C.48242 499.98 Telecommunications AT & T Universal Biller 48241 121.83 Telecommunications AT&T Teleconference Services 48481 123.38 TelecommunicationsAwards & Trophies Company 48243 29.01 Awards and Framing Services AWSI 48244 169.00 Professional Services - DOT Program Administration AWSI 48627 638.00 Professional Services - DOT Program Administration Battery Specialties 48245 53.88 Batteries, VariousBattery Systems, Inc.48246 1,361.74 Repair & Maintenance Services and/or Supplies Battery Systems, Inc.48628 1,232.60 Repair & Maintenance Services and/or Supplies BC Wire Rope & Rigging 48247 165.61 Tools & Supplies Bee Man Pest Control, Inc.48248 175.00 Pest Control ServicesBee Man Pest Control, Inc.48629 150.00 Pest Control Services Claims Paid From 5/16/12 to 5/31/12 fin/210/mm Page 2 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 Bell Pipe & Supply Co.48249 1,366.47 Repair & Maintenance Services and/or Supplies Bell Pipe & Supply Co.48630 3,764.35 Repair & Maintenance Services and/or SuppliesBennett Bowen Lighthouse 48250 730.93 Electrical/Electronic Equipment, Parts & RepairsBioquip Products 48251 1,694.29 Laboratory Services & Supplies Black & Veatch Corporation 48252 1,878.30 Professional Services/Engineering Design Services Black & Veatch Corporation 48252 19,755.65 Professional Services/Engineering Design ServicesBlack & Veatch Corporation 48451 48,693.68 Professional Services/Engineering Design ServicesBlack & Veatch Corporation 48612 46,010.20 Professional Services/Engineering Design Services BLX Group 48253 2,250.00 Professional Financial Services BREA IMPERIAL, INC. 48254 5,000.00 Miscellaneous ServicesBrooks Instrument Div. Emerson Electric 48255 3,503.09 Instrument Parts & Supplies Brown & Caldwell 48218 63,191.79 Professional Services/Engineering Design Services Brown & Caldwell 48452 179,070.81 Professional Services/Engineering Design Services Brown & Caldwell 48613 20,074.21 Professional Services/Engineering Design Services Brown & Caldwell 48613 94,643.67 Professional Services/Engineering Design ServicesBullex Digital Safety 48256 7,674.39 Safety, Security, Health Equipment, Supplies, and Services Bureau Veritas North America, Inc.48257 12,890.49 Industrial Hygiene Services Burlington Safety Laboratory of CA, Inc.48482 52.38 Safety, Security, Health Equipment, Supplies, and Services C.A. Short Company 48631 67.88 Safety, Security, Health Equipment, Supplies, and ServicesCalifornia Dept. of Child Support 48259 2,021.51 Judgments Payable California Dept. of Child Support 48632 1,717.47 Judgments Payable California Recreation Company 48633 3,209.28 Boat Slip Rental - Nerissa Ocean Monitoring Vessel California Relocation Services, Inc.48260 405.00 Miscellaneous Services - Moving/RelocationCaltrol, Inc.48261 4,863.20 Electrical/Electronic Equipment, Parts & RepairsCamali Corp.48634 12,271.60 Repair & Maintenance Services and/or Supplies CAPPO, Inc.48635 78.00 Professional Organizations Meeting/Training/Membership Carla D. Dillon 48423 853.05 Meeting/Training Expense ReimbursementCarollo Engineers 48219 52,261.21 Professional Services/Engineering Design ServicesCarollo Engineers 48483 13,094.45 Professional Services/Engineering Design Services Carollo Engineers 48614 31,852.94 Professional Services/Engineering Design Services Carollo Engineers 48453 27,024.60 Professional ServicesCatherine M. Biele 48599 170.00 Meeting/Training Expense ReimbursementCCWC 48262 1,050.00 Professional Organizations Meeting/Training/Membership Certified Laboratories 48263 439.88 Laboratory Services & Supplies CG Systems, Inc. dba CA Gate & Entry Sys.48484 191.14 Facilities, Maintenance, Services & SuppliesCG Systems, Inc. dba CA Gate & Entry Sys.48636 240.00 Facilities, Maintenance, Services & SuppliesChris A. Stacklin 48441 239.28 Meeting/Training Expense Reimbursement Christina M. Thomas 48443 750.34 Meeting/Training Expense Reimbursement City of Fountain Valley 48220 40,659.04 Water Use City of Fullerton 48510 45.33 Water UseCity of Huntington Beach 48313 14.93 Water Use City of Huntington Beach 48524 114.10 Water Use City of Huntington Beach 48672 10,098.02 Water Use City of Newport Beach 48264 1,450.00 Water UseCity of Seal Beach 48562 115.86 Water Use Clean Harbors Environmental Services 48637 7,573.56 Grit & Screenings; Hazard Waste Disposal CMF Corporation 48485 665.55 Laboratory Services & Supplies Coastal Training Technologies 48486 7,200.00 Web-based Safety TrainingCole-Parmer Instrument Co.48487 408.79 Laboratory Services & Supplies fin/210/mm Page 3 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 Compressor Components of California 48488 3,900.00 Repair & Maintenance Services and/or Supplies Connell Chevrolet\GEO 48265 81.45 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesConnell Chevrolet\GEO 48489 144.98 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesConnell Chevrolet\GEO 48638 134.78 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Consolidated Electrical Distributors 48266 46.99 Electrical/Electronic Equipment, Parts & Repairs Consolidated Plastics Company 48490 459.26 Boat Supplies - Ocean Monitoring Vessel NerissaConstellation Newenergy Gas Division LLC 48491 9,117.19 Natural GasConsumers Pipe & Supply Co.48267 2,129.06 Repair & Maintenance Services and/or Supplies Consumers Pipe & Supply Co.48492 82.74 Repair & Maintenance Services and/or Supplies Consumers Pipe & Supply Co.48639 466.56 Repair & Maintenance Services and/or SuppliesControlled Motion Solutions 48268 109.40 Repair & Maintenance Services and/or SuppliesControlled Motion Solutions 48493 781.74 Repair & Maintenance Services and/or Supplies Converse Consultants 48494 964.00 Professional Services/Professional Services/Materials & Geotechnical Testing Cooperative Personnel Services 48223 26,290.65 Human Resources Services Corelogic Commercial 48258 12,167.08 Corelogic CommercialCorner Bakery Café (CBC)48270 121.24 Catering Services Corner Bakery Café (CBC)48495 453.08 Catering Services Corporate Image Maintenance, Inc.48221 36,005.00 Janitor & Household Service & Supplies Corporate Image Maintenance, Inc.48640 408.00 Janitor & Household Service & SuppliesCORRPRO Companies, Inc.48222 46,018.00 Professional Services/Temporary Services Counterpart Enterprises, Inc.48641 4,572.69 Repair & Maintenance Services and/or Supplies County of Orange - Health Care Agency 48275 179.00 Governmental Agency Fees & Charges County of Orange - Health Care Agency 48454 40,170.00 Governmental Agency Fees & ChargesCounty of Orange Auditor Controller 48271 35.00 Governmental Agency Fees & ChargesCounty of Orange Auditor Controller 48272 765.00 Governmental Agency Fees & Charges County of Orange Auditor Controller 48273 870.00 Governmental Agency Fees & Charges County of Orange Auditor Controller 48274 975.00 Governmental Agency Fees & ChargesCounty of Ventura (Contract Host)48642 21,033.00 Computer Applications & ServicesCourt Order 48321 2,179.38 Judgments Payable Court Order 48327 150.00 Judgments Payable Court Order 48367 108.00 Judgments PayableCourt Order 48414 912.50 Judgments PayableCourt Order 48680 2,179.38 Judgments Payable Court Order 48694 108.00 Judgments Payable CR&R, Inc.48276 324.45 Waste DisposalCrane Veyor Corp.48643 3,391.19 Repair & Maintenance Services and/or SuppliesCrestline Industries, Inc.48644 444.15 Laboratory Services & Supplies CS-AMSCO 48277 1,079.77 Repair & Maintenance Services and/or Supplies CS-AMSCO 48645 8,229.68 Repair & Maintenance Services and/or Supplies CSI Services, Inc.48278 460.00 Professional ServicesCSI Services, Inc.48496 4,846.50 Professional Services CWEA Membership 48279 132.00 Professional Organizations Meeting/Training/Membership CWEA Membership 48646 264.00 Professional Organizations Meeting/Training/Membership David N. Phillips 48436 1,437.03 Meeting/Training Expense ReimbursementDavid R. Heinz 48602 551.08 Meeting/Training Expense Reimbursement DDB Engineering, Inc.48497 540.00 Professional Services - Advocacy Dean M. Fisher 48425 567.26 Meeting/Training Expense Reimbursement Deaver Manufacturing Co.48498 591.78 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesDeborah L. Lindel 48605 220.00 Meeting/Training Expense Reimbursement fin/210/mm Page 4 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 DeGuelle Glass Co., Inc.48280 694.60 Repair & Maintenance Services and/or Supplies Dell and david Rodriquez 48610 1,960.60 Employee Computer Loan ProgramDesert Pumps & Parts, Inc.48281 5,332.26 Repair & Maintenance Services and/or SuppliesDindo A. Carrillo 48419 623.08 Meeting/Training Expense Reimbursement DLT&V Systems Engineering, Inc.48647 371.00 Computer Applications & Services Douglas Manufacturing Corporation 48648 210.16 Safety, Security, Health Equipment, Supplies, and ServicesDuane T. Smith 48440 170.00 Meeting/Training Expense ReimbursementDudek & Associates, Inc.48282 2,127.49 Professional Services/Engineering Design Services Dudek & Associates, Inc.48455 38,402.73 Professional Services/Engineering Design Services Dunn-Edwards Corporation 48283 49.26 Facilities, Maintenance, Services & SuppliesDWG Associates 48649 8,816.00 Professional ServicesELAP (Environmental Lab Accredition Pgm)48499 4,619.00 Lab Certification Embark Consulting, LLC 48284 2,201.26 Professional Services/SCADA Software Maintenance Support Employee Benefits Specialists, Inc.48285 14,742.80 Reimbursed Prepaid Employee Medical & Dependent Care Employee Benefits Specialists, Inc.48650 13,695.02 Reimbursed Prepaid Employee Medical & Dependent CareEmployment Development Dept.48286 13,445.00 Unemployment Insurance Employment Development Dept.48286 103.00 Unemployment Insurance Employment Development Dept.48651 100.00 Unemployment Insurance EMSL Analytical, Inc.48287 299.00 Safety, Security, Health Equipment, Supplies, and ServicesEnchanter, Inc.48288 2,280.00 Vessel Services - Monitoring Vessel Nerissa Enchanter, Inc.48500 1,140.00 Vessel Services - Monitoring Vessel Nerissa Enchanter, Inc.48652 1,140.00 Vessel Services - Monitoring Vessel Nerissa Enertech Environmental 48456 450,944.85 Biosolids ManagementENS Resources, Inc.48289 7,500.00 Professional Services - Federal AdvocacyEnvironmental & Occupational Risk Mgmt.48653 180.00 Professional Services - Indoor Air Quality Consulting Environmental Express, Inc.48501 481.14 Laboratory Services & Supplies Environmental Resource Associates 48290 1,053.07 Laboratory Services & SuppliesEnvironmental Resource Associates 48502 1,172.13 Laboratory Services & SuppliesErik D. Stratmoen 48442 981.03 Meeting/Training Expense Reimbursement Ernest S. Ruckman 48439 329.98 Meeting/Training Expense Reimbursement Ewing Irrigation 48503 167.06 Irrigation Repair & Maintenance Services and/or SuppliesExpress Lens Lab 48291 869.77 Safety, Security, Health Equipment, Supplies, and ServicesExpress Lens Lab 48654 1,547.37 Safety, Security, Health Equipment, Supplies, and Services Fedex Corporation 48504 40.66 Freight Services First American Commercial 48292 18,073.46 First American CommercialFirst American Corelogic 48269 546.50 Software Maintenance AgreementFisher Scientific 48293 2,715.44 Laboratory Services & Supplies Fisher Scientific 48506 725.31 Laboratory Services & Supplies Fisher Scientific 48655 3,909.33 Laboratory Services & Supplies Five Star Metals, Inc.48294 1,715.00 Miscellaneous Parts and SuppliesFleetmatics USA, LLC 48507 150.00 Professional Services - Legal/Employee Relations Fleming Environmental, Inc.48295 255.59 Repair & Maintenance Services and/or Supplies Forensic Analytical 48656 16.00 Outside Laboratory Services Fountain Valley Paints, Inc.48508 107.64 Facilities, Maintenance, Services & SuppliesFranchise Tax Board 48296 1,172.75 Judgments Payable Franchise Tax Board 48657 1,169.99 Judgments Payable Franklin Covey 48297 92.49 Office Supplies Franklin Covey 48658 129.91 Office SuppliesFreestyle Silkscreen 48659 2,963.14 Public Outreach Supplies fin/210/mm Page 5 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 Frys Electronics 48509 108.77 Computers, Software/Hardware GA Industries LLC 48298 2,059.69 Repair & Maintenance Services and/or SuppliesGA Industries LLC 48660 3,555.17 Repair & Maintenance Services and/or SuppliesGanahl Lumber Company 48299 66.37 Facilities, Maintenance, Services & Supplies Ganahl Lumber Company 48661 1,058.06 Facilities, Maintenance, Services & Supplies Garratt Callahan Company 48511 3,873.29 Chemicals, Water/Wastewater TreatmentGerardo Amezcua 48416 821.39 Meeting/Training Expense ReimbursementGetinge Castle 48512 973.54 Laboratory Services & Supplies Glens Alignment & Brake Service 48513 384.00 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Global Environmental Network Inc.48662 1,200.00 Safety, Security, Health Equipment, Supplies, and ServicesGolden State Overnight Delivery Service 48300 6.18 Courier ServicesGolden State Overnight Delivery Service 48514 18.54 Courier Services Golden State Overnight Delivery Service 48663 29.48 Courier Services Golden West Window Service 48301 895.00 Facilities, Maintenance, Services & Supplies Golden West Window Service 48515 415.00 Facilities, Maintenance, Services & SuppliesGolden West Window Service 48664 2,590.00 Facilities, Maintenance, Services & Supplies Government Finance Officers Association 48516 493.25 Professional Organizations Meeting/Training/Membership Govplace 48302 2,104.80 Computer Applications and Services Grainger, Inc.48303 1,570.16 Repair & Maintenance Services and/or SuppliesGrainger, Inc.48517 876.20 Repair & Maintenance Services and/or Supplies Grainger, Inc.48665 1,641.18 Repair & Maintenance Services and/or Supplies Graphic Products, Inc.48518 2,068.54 Miscellaneous Supplies Graybar Electric Company 48304 960.10 Electrical/Electronic Equipment, Parts & RepairsGraybar Electric Company 48666 2,702.31 Electrical/Electronic Equipment, Parts & RepairsGuarantee Records Management 48305 810.40 Professional Services - Document Storage & Shredding Hach Company 48306 232.68 Laboratory Services & Supplies Hach Company 48519 5,309.52 Laboratory Services & SuppliesHardy Diagnostics 48520 711.47 Laboratory Services & SuppliesHardy Diagnostics 48667 218.88 Laboratory Services & Supplies Harrington Industrial Plastics, Inc.48307 2,386.19 Repair & Maintenance Services and/or Supplies Harrington Industrial Plastics, Inc.48521 378.09 Repair & Maintenance Services and/or SuppliesHarrington Industrial Plastics, Inc.48668 445.34 Repair & Maintenance Services and/or SuppliesHasler, Inc.48308 64.65 Postage Meter Rental HDR Engineering, Inc.48669 7,141.00 Professional Services/Engineering Design Services Hi Standard Automotive, L.L.C.48309 98.19 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesHill Brothers 624 22,066.64 Chemicals, Water/Wastewater TreatmentHill Brothers 625 36,558.91 Chemicals, Water/Wastewater Treatment Home Depot 48310 297.89 Miscellaneous Parts and Supplies Home Depot 48522 47.48 Miscellaneous Parts and Supplies Home Depot 48670 530.41 Miscellaneous Parts and SuppliesHorizon Technology 48311 2,149.32 Laboratory Services & Supplies Hub Auto Supply 48312 402.60 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Hub Auto Supply 48523 1,072.81 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Hub Auto Supply 48671 163.38 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesI.D. Industries, Inc.48673 614.70 Repair & Maintenance Services and/or Supplies ICN/CAUCUS 48525 1,395.00 Professional Organizations Meeting/Training/Membership Igor Kim 48604 190.00 Meeting/Training Expense Reimbursement Image Apparel for Business Inc.48314 4,389.33 Uniform Logo ServicesImage Apparel for Business Inc.48526 719.87 Uniform Logo Services fin/210/mm Page 6 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 Indiana Child Support Bureau 48315 290.00 Judgments Payable Indiana Child Support Bureau 48674 290.00 Judgments PayableIndustrial Filter Manufacturers, Inc.48316 1,163.12 Repair & Maintenance Services and/or SuppliesIndustrial Metal Supply 48527 886.49 Repair & Maintenance Services and/or Supplies Industrial Threaded Products, Inc.48317 1,999.48 Repair & Maintenance Services and/or Supplies Industrial Threaded Products, Inc.48675 1,801.81 Repair & Maintenance Services and/or SuppliesIntercare Holdings Insurance Svcs., Inc.48318 4,116.67 Workers' Compensation ServiceIntl. Union of Oper. Eng. AFL CIO Local 501 48319 4,869.39 Dues Deductions Intl. Union of Oper. Eng. AFL CIO Local 501 48676 24.25 Dues Deductions Intratek Computer, Inc.48677 880.37 Network/Server/Printer Maintenance ServicesInvensys Systems, Inc.48320 8,548.50 Electrical/Electronic Equipment, Parts & RepairsIrvine Ranch Water District 48528 60.26 Water Use J F Shea Construction, Inc.48464 351,695.70 Construction J F Shea Construction, Inc.48618 945,828.14 Construction J R Filanc Construction 48465 1,001,859.35 Construction James E. Colston 48422 873.39 Meeting/Training Expense Reimbursement Jamison Engineering Contractors, Inc.48224 361,849.98 Professional Services/Construction Support Services Jamison Engineering Contractors, Inc.48615 92,127.24 Professional Services/Construction Support Services Jays Catering 48530 626.30 Catering ServicesJCI Jones Chemicals, Inc.622 44,528.79 Chemicals, Water/Wastewater Treatment JCI Jones Chemicals, Inc.628 8,270.20 Chemicals, Water/Wastewater Treatment JCI Jones Chemicals, Inc.629 15,879.00 Chemicals, Water/Wastewater Treatment Jensen Instrument Co.48678 590.93 Electrical/Electronic Equipment, Parts & RepairsJG Tucker And Son, Inc.48529 565.69 Safety, Security, Health Equipment, Supplies, and ServicesJohnson Matthey Inc 48679 1,700.00 Repair & Maintenance Services and/or Supplies Joseph W. Park, Jr.48435 299.55 Meeting/Training Expense Reimbursement Kars Advance Materials, Inc.48322 4,966.25 Repair & Maintenance Services and/or SuppliesKeith W. Criscuolo 48601 190.00 Meeting/Training Expense ReimbursementKemira Water Solutions 623 94,656.70 Chemicals, Water/Wastewater Treatment Kemira Water Solutions 626 108,457.42 Chemicals, Water/Wastewater Treatment Ken H. Wong 48446 190.00 Meeting/Training Expense ReimbursementKenny/Jenks Consultants, Inc.48323 1,066.05 Professional Services 7-49Kenny/Jenks Consultants, Inc.48531 842.03 Professional Services 7-49 Kiewit Infrastructure West Co.48466 158,861.85 Construction Koff & Associates, Inc.48324 430.00 Professional Services/Comp & Class StudyL. Johnson Painting 48681 1,520.00 Facilities, Maintenance, Services & SuppliesLaser Impressions, Inc.48532 328.90 Facilities, Maintenance, Services & Supplies Lee & Ro, Inc.48325 2,096.68 Professional Services/Engineering Design Services Liberty Mutual Claims 48326 157.26 Insurance Liebert Corporation 48682 3,819.63 Electrical Parts & SuppliesLisa A. Rothbart 48438 913.92 Meeting/Training Expense Reimbursement Lorman Education Services 48533 339.00 Professional Organizations Meeting/Training/Membership Lucci's Gourmet Foods, Inc.48534 132.75 Catering Services Ludolph T. Lorrimer 48606 175.22 Meeting/Training Expense ReimbursementM. J. Schiff and Associates, Inc.48683 1,018.91 Professional Services Malcolm Pirnie, Inc.48535 4,146.32 Professional Services/Engineering Design Services MarcoPolo S. Velasco 48712 140.00 Meeting/Training Expense Reimbursement Maria E. Ayala 48417 941.00 Meeting/Training Expense ReimbursementMarinus Scientific 48536 121.80 Laboratory Services & Supplies fin/210/mm Page 7 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 Mark A. Esquer 48424 619.83 Meeting/Training Expense Reimbursement Mass Electric Construction CO 48415 11,961.90 ConstructionMass Electric Construction CO 48447 20,985.30 ConstructionMaxim Security Systems 48328 2,945.18 Safety, Security, Health Equipment, Supplies, and Services Mayer Hoffman McCann, PC 48537 195.00 Professional Services - Financial Auditing McCrometer, Inc.48329 1,251.78 Instrument Parts & SuppliesMcGraw Hill Inc.48538 87.00 Books and PublicationsMcJunkin Red Man Corporation 48330 2,383.32 Repair & Maintenance Services and/or Supplies McMaster-Carr Supply Co.48331 6,470.93 Repair & Maintenance Services and/or Supplies McMaster-Carr Supply Co.48539 70.25 Repair & Maintenance Services and/or SuppliesMeasurement Control Systems, Inc.48332 652.79 Repair & Maintenance Services and SuppliesMesa Consolidated Water District 48540 35.10 Water Use Mesa Laboratories, Inc.48541 263.95 Lab Instruments & Supplies Mettler-Toledo 48684 6,980.00 Computer Applications & Services Michael Asner Consulting 48333 10,246.70 Professional ServicesMichael I. Gold 48428 499.12 Meeting/Training Expense Reimbursement Michael T. Haworth 48429 785.39 Meeting/Training Expense Reimbursement Michael Von Winckelmann 48444 825.84 Meeting/Training Expense Reimbursement Mid-West Associates, Inc.48334 17,338.75 Repair & Maintenance Services and/or SuppliesMiele, Inc.48335 284.87 Laboratory Services & Supplies Minako America Corporation 48467 52,740.00 Construction Mission Abrasive & Janitorial Supplies 48336 305.64 Janitorial & Household Services & Supplies MJL Consulting 48457 82,045.81 Professional Services/Annual Contract PaintingMSC Industrial Supply Co.48542 308.76 Repair & Maintenance Services and/or SuppliesMSDS Online, Inc.48337 3,599.00 Computer Applications & Services MTM Recognition Corporation 48338 378.04 Service Awards MTM Recognition Corporation 48543 516.48 Service AwardsMyers & Sons Hi-Way Safety, Inc. 48339 77.53 Repair & Maintenance Services and/or SuppliesNational Fire Protection Association 48544 693.90 Professional Organizations Meeting/Training/Membership NEAC Compressor Services USA Inc.48340 2,659.76 Repair & Maintenance Services and/or Supplies NEAC Compressor Services USA Inc.48545 12,812.85 Repair & Maintenance Services and/or SuppliesNeal Supply Co.48341 1,266.68 Repair & Maintenance Services and/or SuppliesNeal Supply Co.48546 8.02 Repair & Maintenance Services and/or Supplies Newark Electronics 48342 191.10 Electrical/Electronic Equipment, Parts & Repairs Nicholas Oswald 48434 491.08 Meeting/Training Expense ReimbursementNickell Metal Spray 48343 757.00 Repair & Maintenance Services and/or SuppliesNRG Engine Services, L.L.C.48344 15,463.46 Repair & Maintenance Services and/or Supplies NRG Engine Services, L.L.C.48616 243,942.14 Repair & Maintenance Services and/or Supplies OCB Reprographics 48239 16,509.53 Printing/Reprographics Services OCEA 48345 682.50 Dues DeductibleOCEA48685682.50 Dues Deductible Ocv Valve 48346 60.64 Valve Supplies Office Depot 48347 11.27 Office Supplies Office Depot 48547 3,655.05 Office SuppliesOlin Corporation 48348 8,107.23 Chemicals, Water/Wastewater Treatment OneSource Distributors, Inc.48349 1,321.77 Electrical/Electronic Equipment, Parts & Repairs OneSource Distributors, Inc.48548 2,702.31 Electrical/Electronic Equipment, Parts & Repairs Orange County Auto Parts 48350 216.84 Truck SuppliesOrange County Auto Parts 48549 24.16 Truck Supplies fin/210/mm Page 8 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 Orange County Chapter-ISCEBS 48351 30.00 Professional Organizations Meeting/Training/Membership Orange County Fire Authority 48550 309.00 Governmental Agency Fees & ChargesOrange County Sanitation District 48448 1,056.46 Petty Cash ExpenseOrange County United Way 48353 40.00 Employee Contributions Orange County United Way 48686 40.00 Employee Contributions Orange County Water District 48458 64,803.23 GAP WaterOxygen Service Company 48354 1,316.71 Laboratory Services & SuppliesOxygen Service Company 48551 583.79 Laboratory Services & Supplies Oxygen Service Company 48687 45.90 Laboratory Services & Supplies Pacific Mechanical Supply 48355 3,099.63 Repair & Maintenance Services and/or SuppliesParker Supply Company 48356 3,933.00 Miscellaneous Parts and SuppliesParkhouse Tire, Inc.48688 1,056.79 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Parkhouse Tire, Inc.48688 2,937.39 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Parkson Corporation 48357 6,675.02 Mechanical Parts & Supplies Peace Officers Council of CA 48358 2,219.50 Dues Deductions, Supervisors & ProfessionalsPeace Officers Council of CA 48689 2,265.50 Dues Deductions, Supervisors & Professionals Performance Pipeline Technologies 48359 4,850.00 Professional Services/CCTV Inspection/Sewerline Cleaning Peter H. Brown 48418 170.00 Meeting/Training Expense Reimbursement PL Hawn Company, Inc.48360 3,199.59 Repair & Maintenance Services and/or SuppliesPL Hawn Company, Inc.48552 562.37 Repair & Maintenance Services and/or Supplies PL Hawn Company, Inc.48690 271.92 Repair & Maintenance Services and/or Supplies Polydyne, Inc.627 54,905.04 Chemicals, Water/Wastewater Treatment Praxair Distribution, Inc.48361 841.67 Laboratory Services & SuppliesPraxair Distribution, Inc.48553 81.21 Laboratory Services & SuppliesPrecision Digital Corporation 48362 787.08 Repair & Maintenance Services and/or Supplies Precon Products 48363 549.53 Repair & Maintenance Services and/or Supplies Primrose Ice Co., Inc.48364 236.25 Water & Ice ServicesPrimrose Ice Co., Inc.48691 210.00 Water & Ice ServicesProjects Partners 48225 30,198.00 Professional Services/Temporary Employment Services Prudential Overall Supply 48554 1,448.15 Uniforms Prudential Overall Supply 48692 1,515.17 UniformsPSOMAS485558,800.00 Computer Applications & ServicesPublic Employer Labor Relations Assoc. CA 48556 225.00 Professional Organizations Meeting/Training/Membership Pump Action 48365 8,777.44 Oil Filters Q Air - Calif. Div. Pump Engineering 48693 2,353.83 Repair & Maintenance Services and SuppliesQ Air - Calif. Div. Pump Engineering 48693 8,676.54 Repair & Maintenance Services and SuppliesRainbow Disposal Co.48368 3,493.81 Waste Disposal Rang Krupa Inc 48366 2,207.71 Sewer User Refund Red Wing Shoes 48369 142.23 Safety, Security, Health Equipment, Supplies, and Services Rentacrate, L.L.C.48370 223.65 Facilities, Maintenance, Services & SuppliesRestek Corp.48371 826.42 Laboratory Services & Supplies Restek Corp.48557 1,450.84 Laboratory Services & Supplies Restek Corp.48695 183.82 Laboratory Services & Supplies Richard A. Castillon 48600 586.89 Meeting/Training Expense ReimbursementRichard Gallegos 48426 120.00 Meeting/Training Expense Reimbursement RMC Water and Environment 48372 7,398.70 Professional Services Robert M. Morris 48607 170.00 Meeting/Training Expense Reimbursement Robert P. Ghirelli 48427 265.96 Meeting/Training Expense ReimbursementRoberto's Auto Trim Shop 48558 1,469.99 Autos, Trucks & Marine Equipment, Parts, Accessories & Services fin/210/mm Page 9 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 Rockwell Engineering & Equipment Co.48373 9,940.55 Repair & Maintenance Services and/or Supplies Rodney L. Collins 48421 569.48 Meeting/Training Expense ReimbursementRoto Rooter NOC#11 48374 720.00 Repair & Maintenance Services and/or SuppliesRoy J. Reynolds 48437 169.00 Meeting/Training Expense Reimbursement Royale Cleaners 48375 211.30 Miscellaneous Services Royale Cleaners 48559 62.90 Miscellaneous ServicesRSA Soil Products 48376 2,251.13 Miscellaneous Parts and SuppliesRSC Equipment Rental 48377 3,617.97 Tools & Supplies San Diego/Orange Fluid System Technologies, Inc.48560 1,517.63 Repair & Maintenance Services and/or Supplies SARBS 48449 125.00 Professional Organizations Meeting/Training/MembershipSARBS48611375.00 Professional Organizations Meeting/Training/MembershipSCAQMD 48609 154.99 Governmental Agency Fees & Charges Schenck Trebel 48380 724.50 Repair & Maintenance Services and/or Supplies Scientific Instrument Services, Inc.48561 409.79 Laboratory Services & Supplies Seal Laboratories 48381 6,255.00 Repair & Maintenance Services and/or SuppliesSecuritas Security Services USA, Inc.48226 26,757.54 Safety, Security, Health Equipment, Supplies, and Services Sewer Equipment Company of America 48382 122.11 Repair & Maintenance Services and/or Supplies Sewer Equipment Company of America 48563 435.76 Repair & Maintenance Services and/or Supplies Shamrock Supply Co., Inc.48383 2,952.19 Repair & Maintenance Services and/or SuppliesShamrock Supply Co., Inc.48564 162.92 Repair & Maintenance Services and/or Supplies Shamrock Supply Co., Inc.48696 767.72 Repair & Maintenance Services and/or Supplies Shell Oil Products oob'd 6/30/11 48378 1,500.00 Refund of Permit Renewal Fee Shell Oil Products oob'd 6/30/11 48379 1,500.00 Refund of Permit Renewal FeeSherwin-Williams Company 48565 400.05 Painting Services and SuppliesShureluck Sales & Engineering 48384 1,477.75 Repair & Maintenance Services and/or Supplies Shureluck Sales & Engineering 48566 82.64 Repair & Maintenance Services and/or Supplies Siemens Water Technologies Corp.48385 1,431.74 Repair & Maintenance Services and/or SuppliesSigma-Aldrich, Inc.48697 2,366.45 Laboratory Services & SuppliesSimon L. Watson 48445 1,245.70 Meeting/Training Expense Reimbursement Skalar, Inc.48567 431.84 Laboratory Services & Supplies SKC West, Inc.48568 391.00 Laboratory Services & SuppliesSkillPath Seminars 48698 149.00 Professional Organization & Meeting/Training RegistrationSo. Cal Gas Company 48386 6,178.17 Utilities Sonja Wassgren Morgan 48433 756.54 Meeting/Training Expense Reimbursement South Coast Air Quality Management Dist.48450 150.00 Governmental Agency Fees & ChargesSouth Coast Air Quality Management Dist.48569 227.76 Governmental Agency Fees & ChargesSouthern California Edison 48227 157,379.50 Utilities Southern California Edison 48387 1,360.58 Utilities Southern California Edison 48459 166,958.37 Utilities Southern California Edison 48617 71,068.23 UtilitiesSouthern California User Group 48570 50.00 Professional Organizations Meeting/Training/Membership Southern Counties Lubricants 48571 675.55 Fuel and Lubricants Sparklett-Dallas 48699 3,631.44 Miscellaneous Services St. Croix Sensory, Inc.48388 5,280.00 Olfactometry Testing ServicesSt. Croix Sensory, Inc.48572 2,640.00 Olfactometry Testing Services Stantec Consulting Services, Inc.48389 15,311.00 Professional Services/Surveying Staples 48573 64.38 Office Supplies Staples 48700 339.71 Office SuppliesSTL Landscape, Inc.48468 40,327.50 Construction fin/210/mm Page 10 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 Stratus Environmental, Inc.48574 3,375.00 Professional Services/Groundwater Removal Stryper Technologies 48390 3,733.39 Computer Hardware & SoftwareStryper Technologies 48575 3,007.82 Computer Hardware & SoftwareSummit Steel 48391 942.81 Repair & Maintenance Services and/or Supplies Sunset Industrial Parts 48392 168.41 Repair & Maintenance Services and/or Supplies Sunset Industrial Parts 48576 66.80 Repair & Maintenance Services and/or SuppliesSunset Industrial Parts 48701 6,149.84 Repair & Maintenance Services and/or SuppliesSynagro West, Inc.48460 551,539.51 Biosolids Management Systea Scientific, L.L.C.48393 2,500.00 Laboratory Services & Supplies Tait Environmental 48395 379.00 Laboratory Services & SuppliesTenet Healthcare Corporation 48394 4,617.09 Reconciliation User Fee Refund ProgramTerra Renewal, L.L.C.48461 74,225.54 Grit & Screenings Disposal TestAmerica Ontario 48396 2,642.00 Laboratory Services & Supplies TestAmerica Ontario 48577 1,269.00 Laboratory Services & Supplies TestAmerica Ontario 48702 374.00 Laboratory Services & SuppliesThe Fire X-Tinguisher Service Co.48505 140.00 Safety, Security, Health Equipment, Supplies, and Services The Orange County Register 48352 262.00 Notices & Ads Theodore Robins Ford 48703 327.20 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Thermo Electron North America, L.L.C.48578 142.19 Laboratory Services & SuppliesThomas A. Hunt 48430 190.00 Meeting/Training Expense Reimbursement Thomas S. Hendy 48603 170.00 Meeting/Training Expense Reimbursement Thompson Industrial Supply, Inc.48397 696.06 Repair & Maintenance Services and/or Supplies Thompson Industrial Supply, Inc.48579 46.38 Repair & Maintenance Services and/or SuppliesThompson Industrial Supply, Inc.48704 2,752.56 Repair & Maintenance Services and/or SuppliesTime Warner Communications 48580 59.17 Telecommunications Tony S. Lee 48432 1,016.22 Meeting/Training Expense Reimbursement Toshiba Business Solutions USA Inc.48705 357.54 Computers, Software/Hardware & Managed ServicesTotal Resource Management, Inc.48462 98,491.00 Professional Services/Implementation of IBM Maxim Townsend Public Affairs 48398 7,500.00 Professional Services - State Legislative Advocacy Tran Consulting Engineers 48399 466.40 Professional Services/Engineering Design Services Troemner Inc.,48400 148.27 Repair & Maintenance Services and SuppliesTropical Plaza Nursery, Inc.48581 13,857.00 Landscape Maintenance ServicesTruck & Auto Supply, Inc.48582 4,489.97 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Truck & Auto Supply, Inc.48706 326.74 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Tule Ranch/Magan Farms 48463 146,533.14 Biosolids ManagementTW Telecom Holdings, Inc.48583 5,361.27 TelecommunicationsU Line 48401 1,507.31 Miscellaneous Parts and Supplies Umesh N. Murthy 48608 150.00 Meeting/Training Expense Reimbursement Union Bank of California 48585 829.09 Banking Services Union Bank of California Escrow 48597 18,510.30 Construction, RetentionUnited Interiors 48402 611.32 Minor Equipment/Furniture & Fixtures United Parcel Service 48403 1,190.14 Freight Services United Parcel Service 48586 841.34 Freight Services United Parcel Service 48707 93.33 Freight ServicesUnited States Postal Service 48584 5,000.00 Postage Universal Flooring Systems, Inc.48404 589.00 Facilities, Maintenance, Services & Supplies UPS Ground Freight, Inc.48405 361.60 Freight Services USA Mobility Wireless, Inc.48708 1,261.54 TelecommunicationsValin Corporation 48406 1,428.02 Repair & Maintenance Services and/or Supplies fin/210/mm Page 11 of 11 EXHIBIT B 6/6/2012 Vendor Warrant No.Amount Description Claims Paid From 5/16/12 to 5/31/12 Valin Corporation 48709 619.50 Repair & Maintenance Services and/or Supplies Vapex Products, Inc.48228 25,865.11 Electrical/Electronic Equipment, Parts & RepairsVerne's Plumbing 48407 4,386.27 Plumbing Services & SuppliesVerne's Plumbing 48587 7,963.72 Plumbing Services & Supplies Villa Ford 48588 271.14 Autos, Trucks & Marine Equipment, Parts, Accessories & Services Vladimir A. Kogan 48431 1,029.68 Meeting/Training Expense ReimbursementVortex Corp.48408 403.30 Repair & Maintenance Services and/or SuppliesVortex Corp.48589 1,374.95 Repair & Maintenance Services and/or Supplies Vossler & Company 48409 3,050.86 Repair & Maintenance Services and/or Supplies VWR Scientific Products 48410 636.84 Laboratory Services & SuppliesVWR Scientific Products 48590 4,218.05 Laboratory Services & SuppliesWaco Filter 48591 2,307.75 Repair & Maintenance Services and/or Supplies Water Environment Federation 48592 490.00 Professional Organizations Meeting/Training/Membership Water Environment Federation 48593 820.00 Meeting Registration Water Environment Federation 48710 220.00 Professional Organizations Meeting/Training/MembershipWaxie Sanitary Supply 48411 3,329.58 Janitor & Household Service & Supplies Weck Laboratories, Inc.48594 1,216.00 Laboratory Services & Supplies WELCOA 48595 365.00 Professional Organizations Meeting/Training/Membership Wells Fargo Bank 48598 8,361.15 Construction, RetentionWest Coast Arborists, Inc.48412 4,850.00 Landscape Maintenance Services West Lite Supply Company, Inc.48413 95.95 Electrical/Electronic Equipment, Parts & Repairs William D. Cassidy 48420 1,156.25 Professional Organizations Meeting/Training/Membership Xerox Corporation 48596 20,040.31 Computers, Software/Hardware & Managed ServicesTotal Accounts Payable - Warrants 7,475,767.18$ Payroll Disbursements Employee Paychecks 49172 - 49228 93,985.97$ Biweekly Payroll (5/16/12)*Employee Paychecks 49235 - 49273 93,095.82 Biweekly Payroll (5/31/12)Employee Paychecks 49274 255.66 Interim Payroll - Correction to Operator Pay (5/29/12)** Employee Paychecks 49302 809.34 Interim Payroll - Refund Taxes for new W-4 (5/31/12) Direct Deposit Statements 320455 - 321027 1,400,171.79 Biweekly Payroll (5/16/12)Direct Deposit Statements 321028 - 321590 1,464,593.45 Biweekly Payroll (5/31/12) Total Payroll Disbursements $ 3,052,912.03 *Check numbers 49229-49234 used in previous period. **Check numbers 49275-49301 used for future period.Wire Transfer Payments OCSD Payroll Taxes & Contributions 1,583,873.15$ Biweekly Payroll (5/16/12 & 5/31/12) Intercare Insurance Services 48,220.37 Workers' Compensation Services (5/24/12) Total Wire Transfer Payments $ 1,632,093.52 Total Claims Paid 5/16/12 - 5/31/12 12,160,772.73$ DW-102 Board AR, Rev 10/04/10 Page 1 of 2 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number Item Number 3 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager SUBJECT: Reimbursement Agreement with County of Orange for the 2012 – 2013 Asphalt Overlay Project GENERAL MANAGER'S RECOMMENDATION Approve a Reimbursement Agreement with the County of Orange for the adjustment and replacement of the Orange County Sanitation District manhole frame and covers within the 2012 – 2013 Asphalt Overlay Project limits, in an amount not to exceed $135,300, in a form approved by General Counsel. SUMMARY The proposed reimbursement agreement stipulates that the County of Orange’s (County) pavement contractor will raise and, when specified by the Orange County Sanitation District (OCSD), replace manhole frame and covers per OCSD standards. OCSD will reimburse the County for the entire cost of the manhole work. There are approximately 245 manholes within the project limits. The estimated cost per manhole is $450 ($110,250). OCSD is also responsible for paying for any agreed upon “extra work” which may include the repair of manhole PVC lining ($3,000). The County will provide inspection services in the field; however, pre and post inspections are performed by OCSD staff to determine the condition of and the manholes and whether or not the manhole work was completed to OCSD standards. OCSD will also pay the County 20% of the construction cost ($22,050) to accommodate the County for administration and inspection fees. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The County Road Maintenance Program for 2012 – 2013 consists of asphalt overlay resurfacing in numerous areas throughout Orange County of which OCSD has manholes located in Red hill, East Tustin, and North Tustin. The construction is scheduled to start in September 2012. DW-102 Board AR, Rev 10/04/10 Page 2 of 2 CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted. (Line item: Section 5 Page 4; Repairs and Maintenance). Date of Approval Contract Amount Contingency 06/27/12 $135,300 N/A JH:RT:WS:gc Page 1 of 2 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number Item Number 4 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: James Herberg, Engineering Director SUBJECT: FLOW ACCOMMODATION AGREEMENT WITH COUNTY SANITATION DISTRICT NO. 18 OF LOS ANGELES COUNTY GENERAL MANAGER'S RECOMMENDATION Approve a Flow Accommodation Agreement with County Sanitation District No. 18 of Los Angeles County, from July 1, 2012 to June 30, 2042, in a form approved by General Counsel. SUMMARY In 1960, the Orange County Sanitation District (Sanitation District) entered into a Flow Accommodation Agreement (Agreement) with County Sanitation District No. 18 of Los Angeles County (LACSD No. 18), governing the circumstances by which flow from one District could be discharged into the sewers of the adjacent District and outlines the procedures by which fees for these isolated areas along the border are exchanged. The Sanitation District has executed two, one-year extensions to the Flow Accommodation Agreement since 2010 to allow for more time to negotiate an Agreement with LACSD No. 18. The negotiations have been completed and a 30-year Agreement has been prepared for Board consideration. The Agreement continues to accommodate flow transfers similar to the past 50 years with the following new terms: • Updated agreement boundaries • Added references to current ordinances • Added California Environmental Quality Act (CEQA) notification strategies • Clarified and expanded terms for the oversight of industrial dischargers including permitting, inspection, and sampling privileges • Established parcel based fee system for existing and newly connected or upgraded connections to the sewer system • Updated agreement termination and reinstatement procedures The Flow Accommodation Agreement effective date is July 1, 2012; however, all terms and conditions are retroactive to July 1, 2011 allowing the Sanitation District to collect the fees for the 2011–2012 Fiscal Year. The total fees collected from LACSD for Fiscal Year 2010–2011 was $33,858. The estimated amount of service user fees that will be collected from LACSD for the 2011–2012 Fiscal Year is approximately $33,585. This amount does not include connection fees for newly connected users or fees for existing industrial dischargers. Connection fees will be based on development patterns reported Page 2 of 2 by LACSD No. 18 in October 2012 and addition sampling by LACSD No. 18 is necessary prior to determining industrial wastewater charges. PRIOR COMMITTEE/BOARD ACTIONS June 2011 – Executed Flow Accommodation Agreement extending the terms of a 50-year Agreement scheduled to expire, for one year. May 2010 – Executed Flow Accommodation Agreement extending the terms of a 50-year Agreement scheduled to expire, for one year. June 1960 – Approved Resolution No. 845-3 approving the execution of the Agreement with LACSD No. 18 for exchange of sewer services. ADDITIONAL INFORMATION The boundary between Los Angeles and Orange Counties follows a stair step pattern. This results in areas on the east side of Coyote Creek in Los Angeles County having wastewater flowing to sewers in the Sanitation District service area. This also results in areas on the west side of Coyote Creek in Orange County having wastewater flowing to sewers in the LACSD No.18 service area. Today there is more wastewater flow entering the Sanitation District’s system than exiting the Sanitation District’s system. Due to the discrepancy in rate structures, for parcels that are already connected to the sewer system, the exchange in service charges will be based on the net amount of wastewater that flows across service boundary lines. The net amount of wastewater can more easily be thought of as the amount of wastewater being treated by the Sanitation District above the amount of wastewater flowing from the Sanitation District service area to the LACSD No. 18 service area. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. ATTACHMENT Exhibit WA:sa:gc ² 00.51 Miles Orange County Sanitation District Los Angeles County Sanitation District No. 18 Exhibit Legend Coyote Creek County Boundary Buena Park County of Orange Fullerton La Habra Beach Blvd. Malvern Ave. Rosecrans Ave. Artesia Blvd. Wastewater Flows to Los Angeles County Wastewater Flows to County of Orange AREA A AREA 1 AREA 2 AREA C AREA D AREA B Page 1 of 2 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number Item Number 5 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: James Herberg, Engineering Director SUBJECT: FLOW ACCOMMODATION AGREEMENT WITH COUNTY SANITATION DISTRICT NO. 19 OF LOS ANGELES COUNTY GENERAL MANAGER'S RECOMMENDATION Approve a Flow Accommodation Agreement with County Sanitation District No. 19 of Los Angeles County, from July 1, 2012 to June 30, 2042, in a form approved by General Counsel. SUMMARY In 1960, the Orange County Sanitation District (Sanitation District) entered into a Flow Accommodation Agreement (Agreement) with County Sanitation District No. 19 of Los Angeles County (LACSD No. 19), governing the circumstances by which flow from one District could be discharged into the sewers of the adjacent District and outlines the procedures by which fees for these isolated areas along the border are exchanged. The Sanitation District has executed two, one-year extensions to the Flow Accommodation Agreement since 2010 to allow for more time to negotiate an Agreement with LACSD No. 19. The negotiations have been completed and a 30-year Agreement has been prepared for Board consideration. The Agreement continues to accommodate flow transfers similar to the past 50 years with the following new terms: • Updated agreement boundaries • Added references to current ordinances • Added California Environmental Quality Act (CEQA) notification strategies • Clarified and expanded terms from the oversight of industrial dischargers including permitting, inspection, and sampling privileges • Established parcel based fee system for existing and newly connected or Upgraded connections to the sewer system • Updated agreement termination and reinstatement procedures The Flow Accommodation Agreement effective date is July 1, 2012; however, all terms and conditions are retroactive to July 1, 2011, allowing the Sanitation District to collect the fees for the 2011–2012 Fiscal Year. The total fees collected from LACSD for Fiscal Year 2010–2011 were $27,213. The estimated amount of service user fees that will be collected from LACSD for the 2011–2012 Fiscal Year is approximately $260,489. This amount does not include any connection fees for newly connected users or fees for industrial dischargers. Connection fees will be based on development patterns reported Page 2 of 2 by LACSD No. 19 in October 2012 and addition sampling by LACSD No. 19 is necessary prior to determining industrial wastewater charges. PRIOR COMMITTEE/BOARD ACTIONS June 2011 – Executed Flow Accommodation Agreement extending the terms of a 50-year Agreement scheduled to expire, for one year. May 2010 – Executed Flow Accommodation Agreement extending the terms of a 50-year Agreement scheduled to expire, for one year. July 1960 – Approved Resolution No. 866-3, approving the execution of the Agreement with LACSD No. 19 for exchange of sewer services. ADDITIONAL INFORMATION The boundary between Los Angeles and Orange Counties follows a stair step pattern. This results in areas on the east side of Coyote Creek in Los Angeles County having wastewater flowing to sewers in the Sanitation District service area. This also results in areas on the west side of Coyote Creek in Orange County having wastewater flowing to sewers in the LACSD No.19 service area. Today there is more wastewater flow entering the Sanitation District’s system than exiting the Sanitation District’s system. Due to the discrepancy in rate structures, for parcels that are already connected to the sewer system, the exchange in service charges will be based on the net amount of wastewater that flows across service boundary lines. The net amount of wastewater can more easily be thought of as the amount of wastewater being treated by the Sanitation District above the amount of wastewater flowing from the Sanitation District service area to the LACSD No. 19 service area. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. ATTACHMENT Exhibit WA:sa:gc Orange County Sanitation District Los Angeles County Sanitation District No. 19 Exhibit ² Legend Coyote Creek Los Alamitos Channel County Boundary Buena Park County of Orange Cypress Garden Grove La Palma Los Alamitos Seal Beach 012 Miles Artesia Blvd. Orangethorpe Ave. La Palma Ave. Lincoln Ave. Ball Rd.Va l l e y V i e w S t . Kn o t t A v e . Moody St. Cerritos Ave. Katella Ave. Seal Beach Blvd. Los Alamitos Blvd. Wastewater Flows to Los Angeles County Wastewater Flows to Orange County AREA 1 AREA 2 AREA A AREA 3 AREA B AREA C AREA D AREA E AREA 4 AREA 5 AREA 6AREA F AREA 7AREA G Page 1 of 2 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number Item Number 6 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Umesh Murthy SUBJECT: SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT NO. P1-101 GENERAL MANAGER'S RECOMMENDATION Approve an equipment Pre-Selection Agreement with GEA Westfalia Separator, Inc. for a total amount not to exceed $14,665,007, in a form approved by General Counsel. SUMMARY The Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, replaces existing sludge dewatering and solids area odor control systems and installs sludge thickening systems at the Orange County Sanitation District (Sanitation District) Reclamation Plant No. 1. The construction cost is estimated at $102.2 million. The design was completed in January 2012 and the construction contract is scheduled to be awarded for construction in August 2012. The design of the P1-101 project includes three thickening centrifuges and three dewatering centrifuges. In July 2010, the Board of Directors adopted Resolution No. 10-10 in support of the sole source specification of the thickening centrifuges and of the limited source specification of the dewatering centrifuges. Based on the resolution, GEA Westfalia Separator, Inc. (Westfalia) is the approved sole source manufacturer for thickening centrifuges, and Westfalia, and Alfa Laval are the approved limited source manufacturers for dewatering centrifuges. In order to establish a firm price and to mitigate potential lead time for this major equipment in construction, staff is recommending a Pre-Selection Agreement for the three thickening centrifuges with Westfailia. The Sanitation District performed a price analysis of the Westfalia proposal based on the following major criteria: · Budget price point references provided by the Design Consultant in 2010; · Historical price analysis of similar procurements from other agencies including City of Los Angeles and City of Phoenix; and · Price analysis of additional components required by design specification for thickening centrifuges such as multiple specialty auxiliary equipment, specialty tools, and spares. Page 2 of 2 Using these criteria, staff has determined that the price negotiated with Westfalia for the three thickening centrifuges is fair and reasonable for this custom equipment. Therefore, it is staff's recommendation to execute a Pre-Selection Agreement with Westfalia for a total price not to exceed $14,665,007, in a form to be approved by General Counsel. In accordance with the Pre-Selection Agreement, the Sanitation District will subsequently assign the entire Agreement to the successful Contractor for the procurement and installation of thickening centrifuges as part of the P1-101 construction contract. Pursuant to the approval of this recommendation, the total price not to exceed $14,665,007 for the three thickening centrifuges will be published in the Schedule of Prices for the thickening centrifuges line item in the Project No. P1-101 bid documents. PRIOR COMMITTEE/BOARD ACTIONS January 2012 – Adopted Resolution No. OCSD 12-01 in support of the sole source specification of Sludge Cake Pumps. July 2010 – Adopted Resolution No. OCSD 10-10 in support of the sole source specification of Thickening and Dewatering Centrifuges. ADDITIONAL INFORMATION N/A CEQA The recommended action is within the scope of the Subsequent Environmental Impact Report for the Secondary Treatment and Plan Improvement Project, dated March 2005. The Subsequent Environmental Impact Report for the Secondary Treatment and Plan Improvement Project supplements the Sanitation District’s Strategic Plan Program Environmental Impact Report (PEIR) was certified in October 1999. Pursuant to CEQA Guidelines section 15168(c) (4), the Sanitation District has used a written checklist to document its evaluation of the recommended action, and has determined that the recommended action is still within the scope of program EIR. In addition, the project was determined to be eligible for a categorical exclusion under the National Environmental Pollution Act (NEPA) in June 2006. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9, Item 49), and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 06/27/12 $14,665,007 N/A JH:DF:dm:gc:cb Page 1 of 3 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number Item Number 7 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager Project Manager: Umesh Murthy SUBJECT: DIGESTER FERRIC CHLORIDE SYSTEM REHABILITATION, PROJECT NO. P2-105 GENERAL MANAGER'S RECOMMENDATION Reject all bids for the construction of Digester Ferric Chloride System Rehabilitation, Project No. P2-105, and direct staff to readvertise. SUMMARY Digester Ferric Chloride System Rehabilitation, Project No. P2-105, will replace the existing ferric chloride station and associated pipelines at Plant No. 2. The project also includes upgrades to the instrumentation and control systems that are currently operated manually. The Orange County Sanitation District (Sanitation District) advertised for construction bids on April 3, 2012. Seven sealed bids were received on May 10, 2012. Bids submitted ranged from $1,851,551 to $2,611,362. After evaluation of the bids by the Sanitation District’s Evaluation Team, the five lowest bids were deemed to be “non-responsive” bidders. Summary information on the bid opening for the Digester Ferric Chloride System Rehabilitation project is as follows: Project Budget $3,689,500 Construction Contract Budget $2,000,000 Engineer’s Construction Estimate $2,000,000 Lowest, Responsive, Bid $2,596,500 High Bid $2,611,362 PRIOR COMMITTEE/BOARD ACTIONS December 21, 2012 - Approved a budget increase of $784,500 for Digester Ferric Chloride System Rehabilitation, Project No. P2-105, for a total budget amount of $3,689,500. Page 2 of 3 ADDITIONAL INFORMATION The Contractor selection was conducted in accordance with the Sanitation District’s adopted policies and procedures. Bidder Amount of Bid MMC Inc. $1,851,551 ODC Engineering and Technology $1,947,000 WM Lyles Company $2,198,860 Stantek $2,390,000 JF Shea Construction $2,465,000 Metro Builders $2,596,500 USS Cal Builders Inc. $2,611,362 The apparent low bidder substantially exceeded the allowable Sanitation District’s safety accident frequency factor and was deemed non-responsive. Bidders 2-5 were deemed non-responsive because they failed to meet the minimum percentage of work self-performed by the Contractor. General Counsel has determined that the Sanitation District may not waive the Contractor’s self-performance requirement. The bid values of bidders 6 and 7 substantially exceeded the Construction budget by 30%. The Sanitation District typically includes 30% or more self-performance to ensure that the General Contractor has a well-founded stake in the project and manages the project appropriately. For this project, the self-performance of 60% was based on estimated costs for disciplines that would typically be performed by the General Contractor. Staff recommends the self-performance portion be decreased to 30% to ensure more competition and provide more flexibility for prospective Contractors to bid this project. Reducing the self-performance to 30% will still ensure proper management of the project by the successful Contractor. For the reasons stated above, staff recommends the following: · Reject all bids · Revise the minimum percentage of work self-performed by the Contractor · Re-bid the project in July 2012 CEQA The recommended action is categorically exempt pursuant to CEQA Guidelines, Sections 15301, because it consists of the operation, repair, maintenance, permitting and/or minor alteration of existing public structures, facilities, and/or mechanical equipment, involving no expansion of use beyond that currently existing. A Notice of Exemption has been filed with the County of Orange on August 3, 2010. Page 3 of 3 BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (FY2011-2012 Update, Line item 50, Page A-9). Date of Approval Contract Amount Contingency 06/27/12 N/A N/A JH:UM:dm:gc Page 1 of 2 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/2012 AGENDA REPORT Item Number Item Number 8 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: GENERAL AND SEMI-SKILLED LABOR CONTRACT GENERAL MANAGER'S RECOMMENDATION A. Award a contract to Golden West Corporation (primary) and Tiano Construction, Inc. (secondary) for labor services, Specification No. S-2012-526, for the period July 1, 2012 through June 30, 2013, for a combined total annual amount not to exceed $200,000 with four one-year renewal options; and B. Approve an annual contingency of $20,000 (10%). SUMMARY The District has a regular need for outside service to perform general and semi-skilled labor tasks. These types of services include, but are not limited to tunnel cleaning, clean out of storm and catch basins, power washing process areas to remove bird droppings, fence repair, trenching and asphalt repair, and concrete patching. In order to obtain the maximum economies of scale and significantly reduce administrative time and cost, staff developed a scope of work to competitively bid the estimated annual amount of work to include general and semi-skilled labor. 147 vendors were notified and five competitive bids were received. Subsequently two bidders rescinded their bids. Staff is recommending awarding a primary and secondary service provider in the event that the primary provider is unable to meet the requirements of a request, thus a secondary provider can be used. The combined total of both service provides will not exceed $200,000 per year. This amount is based on past years’ service needs. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION Company Hourly Rate General Hourly Rate Semi-Skilled Golden West Corp. $30.00 $35.00 Tiano Construction, Inc. $28.50 $37.00 Innovative Engineering Corp. $56.00 $66.00 Page 2 of 2 CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This item has been budgeted in the Joint Operating budget. Page 1 of 2 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number Item Number 9 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher SUBJECT: P2 CITY WATER PUMP STATION STANDBY POWER, PROJECT NO. FE07-19 GENERAL MANAGER'S RECOMMENDATION A. Approve Plans and Specifications for P2 City Water Pump Station Standby Power, Project No. FE07-19, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 through 3 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to Minco Construction for P2 City Water Pump Station Standby Power, Project No. FE07-19, for a total amount not to exceed $487,000; and, E. Approve a contingency of $73,050 (15%). SUMMARY This project provides an emergency power feeder from Power Building D to the City Water Pump Station at Plant No. 2. The work includes the installation of approximately 600 linear feet of electrical ductbank, trench excavation, backfill, paving, installation of new cables in conduits, installation of new automatic transfer switches, precast vaults, pull boxes, cable terminations, and other miscellaneous related electrical work. It also includes the removal and replacement of existing concrete slab and implementation of on-site traffic control measures. The Orange County Sanitation District (Sanitation District) advertised for bids on March 23, 2012. Four sealed bids were received on May 8, 2012. The bids were evaluated in accordance with the Sanitation District’s policies and procedures. Minco Construction was deemed the lowest responsive, responsible bidder. Staff recommends awarding a construction contract to Minco Construction for P2 City Water Pump Station Standby Power, Project No. FE07-19, for a total amount not to exceed $487,000. Page 2 of 2 Summary information on the bid opening for P2 City Water Pump Station Standby Power, Project No. FE07-19, is as follows: Project Budget $ 1,242,000 Construction Contract Budget $ 650,000 Engineer’s Estimate $ 638,000 Lowest Responsive, Responsible Bid $ 487,000 High Bid $ 634,000 Bidder Amount of Bid Davis Electric, Inc. $ 634,180 Helix Electric, Inc. $ 567,000 Morrow Meadows, Corp. $ 492,777 Minco Construction $ 487,000 PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION None. CEQA Notice of Exemption was filed on March 5, 2018. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted and the budget is sufficient for the recommended action (FY 2011-12, Page A-12, Item 109). Date of Approval Contract Amount Contingency 06/27/12 $487,000 $73,050(15%) JH:DF:dm:gc Page 1 of 2 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number Item Number 10 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: James Herberg, Assistant General Manager CIP Project Manager: Pamela Koester SUBJECT: OUTFALL LAND SECTION AND OOBS PIPING REHABILITATION, PROJECT NO. J-112 GENERAL MANAGER'S RECOMMENDATION A. Approve Plans and Specifications for Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 through 3 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to J.F. Shea Construction, Inc. for Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, for a total amount not to exceed $5,367,470; and, E. Approve a contingency of $805,121(15%). SUMMARY This project includes the repair of the five-mile ocean outfall from Surge Tower No. 2 to the Beach Junction Box located on the beach, south of Pacific Coast Highway. Project elements include; rehabilitation of Surge Tower No. 2, replacement of a butterfly valve upstream of Surge Tower No. 2, rehabilitation of the five-mile outfall and associated risers, replacement of the effluent flow meter, demolition of two existing flow metering vaults, and rehabilitation of the Beach Junction Box. The Orange County Sanitation District (Sanitation District) advertised for bids on April 10, 2011. Two sealed bids were received on May 22, 2012. The bids were evaluated in accordance with the Sanitation District’s policies and procedures. J.F. Shea Construction, Inc. was deemed the lowest responsive, responsible bidder. Staff recommends awarding a construction contract to J.F. Shea Construction, Inc. for Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, for a total amount not to exceed $5,367,470. This project includes a higher requested contingency than a typical project of this size and type due to the potential unknown risks and critical timeline. All efforts have been made to identify and investigate potential risks but significant risks remain in the rehabilitation of the enclosed pipelines and structures. Page 2 of 2 Summary information on the bid opening for Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, is as follows: Project Budget $21,739,000 Construction Contract Budget $ 7,200,000 Engineer’s Estimate $ 7,200,000 Lowest Responsive, Responsible Bid $ 5,367,470 High Bid $ 7,454,200 Bidder Amount of Bid J.F. Shea Construction, Inc. $5,367,470 Abhe & Svoboda $7,454,200 PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION None. CEQA Phase 1 of Project No. J-112 related to the outfall between OOBS and Surge Tower No. 2 (Contract No. J-112A) was determined to be categorically exempt in accordance with Section 15301 (b). A Notice of Exemption was filed on April 14, 2011. An Environmental Impact Report (EIR) was prepared for Phase 2 of Project No. J-112 related to Surge Tower No. 2, the on-shore portion of the five-mile outfall and Beach Junction Box (Contract No. J-112B). BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted. (FY 2011-12 Update, Page A-10, Item 58) Date of Approval Contract Amount Contingency 06/27/12 $5,367,470 $805,121 (15%) JH:PK:dm:gc Page 1 of 3 STEERING COMMITTEE Meeting Date 06/27/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 2 Item Number 12 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager Env. Compliance: Jim Colston, Env. Compliance Manager SUBJECT: Termination of EnerTech Agreement GENERAL MANAGER'S RECOMMENDATION A. Declare EnerTech in immediate and material default of the 2006 Agreement based on EnerTech's failure to complete the Interim Technical Plan by the deadline of June 11, 2012 as set forth in the Third Amendment. B. Direct staff to cease all shipments of biosolids to EnerTech's Rialto facility pursuant to the 2006 Agreement, effective immediately. C. Direct the General Manager to provide notice to EnerTech of EnerTech's immediate and material default and the District's decision to cease all shipments of biosolids to the Rialto facility effective immediately. SUMMARY Since the start-up of EnerTech’s Rialto, California facility in November 2008, the facility has only processed one-third of its contractual commitment due to technical problems. In response to these problems and at EnerTech’s request, in February 2011, the Board approved an amendment to the Agreement allowing EnerTech to implement an Interim Technical Plan for modifications necessary to get the facility to full production. As specified in Amendment No. 2, the Interim Technical Plan shall be deemed complete when the facility achieves an average daily processing rate of at least 600 Wet Tons Per Day (WTPD) over thirty (30) consecutive days, with a minimum of 319 WTPD undergoing the SlurryCarb process (30-day Completion Test) no later than March 13, 2012. On February 14, 2012, EnerTech informed The Orange County Sanitation District (OCSD) that they are not able to complete performance of the Interim Technical Plan. Despite the complete installation of modifications defined in the Interim Technical Plan, EnerTech was confronted with multiple start-up issues with the new process equipment in place and needed additional time for commissioning and performance testing. As a result in March 2012, OCSD granted and adopted Amendment No. 3 for an extension to complete the Interim Technical Plan for a period of 90-days (March 13, 2012 to June 11, 2012). Page 2 of 3 As specified in Section D of Amendment No. 3, “it is the intent of the District to declare EnerTech in default under the 2006 Agreement if EnerTech does not successfully demonstrate operation of the facility by June 11, 2012.” Amendment No. 3 further states if the operational deadline is not met, “the District shall have the option to declare EnerTech in immediate and material default of its obligations” and removed the curing rights under the original Agreement, and providing a 30-day window for an abbreviated termination process. On June 5, 2012, EnerTech informed OCSD that they are not able to complete performance of the Interim Technical Plan due to multiple operational issues, and they are not able to complete the 30-day Completion Test. At this point, OCSD staff does not believe that EnerTech will successfully complete commissioning and long-term operation of the facility. Staff recommends that OCSD exercise its option under the Third Amendment to the 2006 Agreement to declare EnerTech in immediate and material default of the 2006 Agreement and cease all shipments of biosolids to the Rialto facility. PRIOR COMMITTEE/BOARD ACTIONS March 2012 – Adopted Amendment No. 3 with EnerTech which provides the following changes to the existing contract: (1) Extends the time for completion of the Interim Technical Plan from March 13, 2012 to June 11, 2012 (90 days); (2) Continues the reduced management fee and accumulation of rebates during the time of extension; and (3) Provides a mechanism to cease delivery of biosolids to EnerTech immediately after June 11, 2012 if EnerTech does not successfully complete commissioning of the facility, as defined. February 2011 – Adopted Amendment No. 2 to Agreement with EnerTech, implementing an Interim Technical Plan, which included performance measures to be completed no later than March 13, 2012. In addition, Amendment No. 2 include: (1) a reduce fee provision for diverted biosolids to alterative sties during the period of February 16, 2011 to March 13, 2013; (2) a partial reimbursement provision of past management fees for diverted biosolids in the amount of $1,047,501.55; and (3) a partial rebate provision of future management fees for diverted biosolids. November 2006 – Adopted Amendment No. 1 to Agreement with EnerTech, increasing the amount of Biosolids from 200 tons to 225 tons, and revising the contract period to 25 years with one (1) five-year option, and to increase cost from $69.40 to $72.40 per ton (plus other variable costs). July 2005 – Adopted 10-year Agreement with EnerTech Environmental California, LLC with four (4) five-year options at an initial cost of $69.40 per ton of biosolids managed. Page 3 of 3 ADDITIONAL INFORMATION The 2005 Agreement with EnerTech was intended to provide a long-term, reliable alternative to land application. The 2003 Long Range Biosolids Management Plan deemed land application not to be viable beyond 2010 and therefore, OCSD needed to pursue a long-term, reliable alternative. After almost four years of operation and fixes, EnerTech has not been able to demonstrate that this technology is reliable in the short or long-term. OCSD’s cost for this long-term, reliable alternative was higher than land application, but lower than other energy options. Since the facility started commissioning in late 2008, OCSD has paid approximately $1.4 million annually above the average cost of our land application and composting alternatives (about 8% of the annual biosolids budget). This additional cost can be viewed as insurance for the sustainability of our biosolids program. OCSD, based on the nature of its operations, must always be willing to invest money in research and development; such investments inherently have risk, and this particular technology was not successful. OCSD wisely did not build the EnerTech facility itself; it was the bondholders that took on the vast majority of the risk. In the short-term, OCSD has many options for the biosolids that previously had been sent to EnerTech - more than 10 times OCSD’s daily biosolids production. In the long-term, OCSD will continue to assess its biosolids needs and options. The Board will consider long-term strategy at the strategic plan workshop in the fall. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A ATTACHMENT EnerTech Timeline JH:JC:jb:gc JuneMarch20052007200820112006200020032004 EnerTech Timeline RFP Concerns •Scaling up from  pilot •Onsite treatment  of air and water  side streams  Feb 2011  Amendment •Technical Plan  milestones •Credit for  diversions  •Performance test  by 3/13/12 March 2012  Amendment •90‐day extension •Credits extended •Performance test  by 6/11/12 June 2012 Decision •Performance test  incomplete   •Continued problems  with treating side  streams •Reduced capacity  •Termination  procedures  recommended EnerTech Performance Feb. 2011 –May 2012 Total Tons: 111,200 Total Cost: $5,300,000 Diversion Credit: $1,083,818 Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 06/06/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 2 Item Number 14 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Martin Dix SUBJECT: SANTA ANA TRUNK SEWER REHABILITATION, PROJECT NO. 1-17 GENERAL MANAGER'S RECOMMENDATION Authorize staff to negotiate a Professional Design Services Agreement with Brown and Caldwell to provide engineering services for the Santa Ana Trunk Sewer Rehabilitation, Project No. 1-17. SUMMARY The Orange County Sanitation District (Sanitation District) entered into contract with Brown and Caldwell to complete the condition assessment of the Santa Ana Trunk Sewer Rehabilitation in July 2010. This study focused on 17,500 linear feet of 42-inch, 48-inch, and 60-inch diameter unlined reinforced concrete pipe and 39 manholes and junction structures which extends easterly from Plant No. 1 to the intersection of Alton Avenue and Bristol Street in Santa Ana, California. The assessment of the pipeline and manholes resulted in a better than expected condition of the pipeline. Additional concrete cores were taken to help ascertain the condition. Based upon the coring results and the low perceived rate of degradation of the Santa Ana Trunk Sewer piping, pipe rehabilitation in the near term is not necessary at this time. Instead of immediate rehabilitation, Brown and Caldwell recommends repeated coring in 5-year intervals to determine the appropriate time to perform the pipeline rehabilitation to minimize life cycle cost. Unlike the pipeline, manhole rehabilitation must proceed as planned and Sanitation District staff believes Brown and Caldwell is qualified to prepare the design and the construction documents for the rehabilitation of the manholes because they have the design expertise, and they performed the physical inspection of each manhole. Provided a fair and reasonable fee for their work can be negotiated, a Professional Design Services Agreement will be recommended for Board approval in the future. PRIOR COMMITTEE/BOARD ACTIONS July 2010 - Approved a Professional Design Services Agreement with Brown and Caldwell for Santa Ana Trunk Sewer Rehabilitation, Project No. 1-17, providing for engineering design services for an amount not to exceed $801,850; and approved a contingency of $80,185 (10%). Page 2 of 2 ADDITIONAL INFORMATION None CEQA The project is statutorily exempt from the California Environmental Quality Act pursuant to Public Resource Code Section 21080.21, and categorically exempt pursuant to CEQA Guidelines 15282(k) because it consists of actions less than one-mile in length within a public street or highway and other public right-of-ways for the installation of a new pipeline and/or the maintenance, repair, restoration, reconditioning, relocation, replacements, removal, and/or demolition of an existing pipeline. The project is also categorically exempt pursuant to CEQA Guidelines Sections 15301 because it consists of the operation, repair, maintenance, permitting and/or minor alternation of existing public structures, facilities, and/or mechanical equipment, involving no expansion of use beyond that currently existing. The recommended action is also categorically exempt pursuant to CEQA Guidelines Sections 15302 because it consists of replacement or reconstruction of existing (below-ground) structures and facilities where the new structure will be located on the same site (within the same right-of-way) as the structure replaced, and will have substantially the same purpose and capacity as the structure replaced. The project is also within the scope of the Program Environmental Impact Report for the 1999 Strategic Plan, dated October 1999. Pursuant to CEQA Guidelines Section 15168 (c)(4), the Sanitation District will use a written checklist to document its evaluation for the recommended action, and have determined that the recommended action is within the scope of the program EIR. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (FY 2011-12 Update, Page A-7, Item 2) and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 06/27/12 N/A N/A JH:MD:dm:gc Page 1 of 3 OPERATIONS COMMITTEE Meeting Date 06/06/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 3 Item Number 15 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher SUBJECT: BITTER POINT FORCE MAIN REHABILITATION, CONTRACT NO. 5-58 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black & Veatch to provide construction support services for the Bitter Point Force Main Rehabilitation, Contract No. 5-58, to support the Phase 2 Santa Ana River Levee Repairs and In-Plant Restoration. SUMMARY This project installed a new pipeline connection from the Bitter Point Pump Station to the Orange County Sanitation District (Sanitation District) Treatment Plant No. 2 in order to improve the reliability of the Sanitation District’s force main systems in the City of Newport Beach. A construction contract for this work was awarded to Mladen Buntich Construction Co., Inc., and the contract work is substantially complete. The contract included a tunnel under the Santa Ana River. The soil above this tunneled section of pipeline has settled, creating voids in the soil along the alignment, including the Santa Ana River levees. The soil settlement poses a risk to the levee system that must be repaired to mitigate these risks. Levee repairs were initiated in 2010 using a phased approach with the most critical work, Phase 1 - Emergency Repairs to the Santa Ana River, completed in early 2011. Phase 2 includes long-term Santa Ana River Levee Repairs and In-Plant Restoration work. This Phase will complete the repair of the Santa Ana River levees and will mitigate the impacted areas within Plant No. 2 along the tunnel alignment. The Phase 2 repairs are not considered an emergency. Implementation of this work required CEQA certification and the acquisition of permits from regulatory agencies with jurisdiction in the area. Phase 2 repairs are under design and will be ready to advertise for construction contracts once all regulatory permits are issued. Construction support services for this work are needed from the designer to provide design oversight during construction, for Page 2 of 3 construction monitoring and confirmation of success in the implementation of the design recommendation, and for closeout services. Responsibility for the costs associated with repairing the affected soils is under dispute with the Contractor. The Sanitation District has also notified the Sanitation District’s Owner Controlled Insurance Program (OCIP) insurance carrier that the property damage has occurred, but a determination regarding coverage has not yet been made. The Sanitation District will pursue cost recovery for all incurred costs. ADDITIONAL INFORMATION The design and construction restoration work has been implemented in a phased approach according with the following: 1. Phase 1 was issued for the design and construction support services under emergency purchasing authority to stabilize the Santa Ana River levees to provide flood protection during the 2010 rainy season. 2. Amendment No. 1 to the emergency agreement with Black & Veatch was issued to complete the design of the Santa Ana River Phase 2 repairs. 3. Early this year, the Scope of Work has changed to include the additional design of the In-Plant Restoration work in order to include all remaining repairs in the same construction project. 4. The new Professional Consultant Services Agreement (PCSA) requested in this action will provide for the construction oversight, construction monitoring and confirmation of success in the implementation of the design recommendation, and for closeout services for the Santa Ana River Levees and for the In-Plant work. PRIOR COMMITTEE/BOARD ACTIONS August 2011 – Approved a contingency increase of $480,000 to the Professional Design Construction Support Services Agreement with Black & Veatch Corporation to provide additional engineering design services for the Phase 2 Santa Ana Levees Restoration for a total contingency of $600,000. September 2010 – Received and filed Addendum No. 1 to the Final Environmental Impact Report for the Newport Trunk Sewer and Force Mains; approved a project budget increase of $5,506,800 to Newport Sewer and Force Mains, Bitter Point to Coast Trunk Sewer, Contract No. 5-58, for a total budget of $31,389,800; and Adopted Resolution No. OCSD 10-16, Authorizing Emergency Repairs to the Santa Ana River Levees and Ratifying the General Manager’s Use of Emergency Purchasing Authority Pursuant to Delegation of Authority Resolution 07-04 Section 6.03(J), and finding a continuing need to: Negotiate and Award a Professional Design Services Agreement to Black and Veatch to provide engineering services for said project, for an amount not to exceed $1,200,000 and approved a contingency of $120,000 (10%). Page 3 of 3 August 2008 – Awarded a contract with Mladen Buntich Construction Co. for the construction of the Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract 5-58, for a total amount not to exceed $18,512,931. July 2008 – Approved a Professional Consultant Services Agreement with Black & Veatch Corporation for Construction Support Services for an amount not to exceed $973,463. April 2007 – Approved Amendment No. 1 to the Professional Design Services Agreement with Black & Veatch Corporation for an additional amount of $120,082, increasing the total PSA contract amount not to exceed $1,138,989. April 2007 – Authorized staff to commence negotiations with Black & Veatch Corporation for support services during the construction, commissioning, and closeout phases of Contract No. 5-58. December 2003 – Approved Professional Design Services Agreement with Black & Veatch Corporation for an amount not to exceed $1,018,907. CEQA The Final Environmental Impact Report (EIR) for the Replacement of Newport Trunk Sewer and Force Mains, Contract No. 5-58, was certified by the Sanitation District’s Board of Directors on April 27, 2005. The Notice of Determination was filed with the State Clearinghouse on April 28, 2005. Addendum No. 1 to the Newport Sewer and Force Mains EIR, for the implementation of the Emergency Repairs to the Santa Ana River levees, is retained in the Sanitation District’s official files for internal reference. The Phase 2 restoration of the Santa Ana levees required preparation of a CEQA document to implement the work. The restoration measures, however, do not result in any new or substantially more severe significant impacts that were not previously considered or addressed in the 2005 EIR or in Amendment No. 1. Therefore, an Initial Study/Mitigated Negative Declaration document was prepared in accordance with the conditions described in Public Resources Code Section 21166 or CEQA Guideline Section 15162 requiring preparation of a subsequent EIR or negative declaration. The Initial Study/Mitigated Negative Declaration was certified by the Sanitation District’s Board of Director on December 21, 2011. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted and the budget is sufficient for the recommended action (FY2011-12 Update, Page A-7, Item 21). Date of Approval Contract Amount Contingency N/A N/A N/A JH:DF:AA:dm:gc Page 1 of 2 BOARD OF DIRECTORS Meeting Date 06/06/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 4 Item Number 16 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager Project Manager: Hardat Khublall SUBJECT: GISLER-REDHILL SYSTEM IMPROVEMENTS, REACH B, CONTRACT NO. 7-37 GENERAL MANAGER'S RECOMMENDATION Approve a contingency increase for the Professional Services Agreement with TetraTech, Inc. for additional engineering services for Gisler-Redhill System Improvements, Reach B, Contract No. 7-37, for an additional amount of $81,520 (9%), increasing the total contingency amount not to exceed $172,098 (19%). SUMMARY This project involves the rehabilitation of one mile of sewer line along Redhill Avenue within the Cities of Irvine, Tustin, and Santa Ana. The pipelines are proposed to be relined with cured-in-place pipe lining material requiring total bypass of the existing sewage flows to allow cleaning, installation and curing of the lining material. Very high volumes of sewage will be bypassed requiring the installation of a network of temporary above-ground pumping and piping in many phases to safely transport sewage flows and prevent a spill from occurring. Staff is requesting an increase to the Professional Services Agreement (PSA) with TetraTech, Inc. for additional engineering services for the design of the sewage bypassing system for the entire project. PRIOR COMMITTEE/BOARD ACTIONS August 2011 – Approved an increase in contingency for an additional amount of $45,289 (5%), increasing the total contingency amount not to exceed $90,578 (10%). April 2010 – Approved Amendment No. 3 to the Professional Services Agreement with Tetra Tech, Inc. for $350,000, increasing the total amount not to exceed $905,779. November 2005 – Approved Amendment No. 2 to the Professional Services Agreement with Tetra Tech, Inc. for $194,399, increasing the total amount not to exceed $555,779. Page 2 of 2 October 2003 – Approved Amendment No. 1 to the Professional Services Agreement with Tetra Tech, Inc. for $24,500, increasing the total amount not to exceed $361,380. November 2001 – Approved Professional Services Agreement with Tetra Tech, Inc. for a total amount not to exceed $336,880. ADDITIONAL INFORMATION Designing a sewage bypassing system will allow the Cities of Irvine, Tustin, and Santa Ana to issue a permit for the temporary system and require the Contractor during construction to implement the system as shown on the plans and specifications. This will safeguard against potential spills and reduce the potential impact to the surrounding community. CEQA This project was included in the 1999 Strategic Plan Program EIR, certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted and the budget is sufficient for the recommended action. (Line item: FY 2011/2012 Budget Update Page A-7, Item 28). Date of Approval Contract Amount Contingency 11/28/01 10/03/03 11/16/05 04/28/10 08/24/11 06/27/12 $336,880 $ 24,500 $194,399 $350,000 $905,779 $45,289 (5%) $45,289 (5%) $81,520 (9%) $172,098 (19%) JH:HD:dm:gc Page 1 of 4 OPERATIONS COMMITTEE Meeting Date 06/06/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 5 Item Number 17 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher SUBJECT: ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENTS FOR FACILITIES ENGINEERING AND FACILITIES REPAIR PROJECTS, PROJECT NO. FE12-00 GENERAL MANAGER'S RECOMMENDATION A. Approve annual Professional Design Services Agreements with Lee & Ro; Dudek; RMC Water and Environment; Tran Consulting Engineers; RBF Consulting; IDS Group; Psomas; GHD; RMS Engineering and Design; and Harris and Associates for engineering design and construction support services necessary in supporting Facilities Engineering and Facilities Repair projects, commencing July 1, 2012 with a maximum annual fiscal year contract limitation not to exceed $200,000 for each Agreement, for a total amount not to exceed $2,000,000; and, B. Approve up to two additional one-year optional renewals. SUMMARY Board Resolution No. 07-04 (Resolution) allows the Orange County Sanitation District (Sanitation District) to compile a master pre-approved list of between five and ten consulting firms for Facilities Engineering projects, and sets a maximum annual limitation of $200,000 for each firm. The Resolution also allows the Professional Design Services Agreements (PDSA) to be extended for up to two additional, one-year renewal periods following the original term of one year. The Resolution delegates to the General Manager and Director of Engineering authority to solicit proposals for design engineering services to complete Facilities Engineering projects and award individual Task Orders up to $100,000. A Request for Proposals (RFP) was developed and publicly advertised, and a notice was sent to all of the consultants in the Sanitation District’s purchasing database. The Sanitation District received 33 proposals. Staff recommends approval of PDSAs with the ten highest-ranked engineering consultants to provide engineering studies, design services, and construction support services on an as-needed basis through task-order authorization, in an amount not to exceed $200,000 annually for a period of one-year, with up to two additional one-year optional renewals. Page 2 of 4 PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION The Sanitation District generally executes engineering projects in one of two distinct ways, through the large project Capital Improvement Program (CIP) or through the smaller project Facilities Engineering Program. Facilities Engineering projects differ from the CIP projects in that there is an alternate method designated in the Delegation of Authority, Board Resolution No. OCSD 07-04 (Section 5.04), to procure engineering services if the cost of these design services is $100,000 or less. Based on this alternative process, up to ten pre-approved consulting firms provide engineering services for Facilities Engineering projects through a simplified proposal process. Proposal Evaluation The Sanitation District received proposals from 33 consulting firms. The proposals were independently reviewed by an in-house review committee of five senior staff. Proposals were rated in categories including relevant project experience, staff qualifications, and the firm’s ability to execute the work. The results of this rating process are shown in Table 1, below. Page 3 of 4 Table 1 - Consultant Firm Scoring and Ranking Consultant TOTAL PTS. RANKING LEE & RO, INC. 415 1 DUDEK 397 2 RMC WATER AND ENVIRONMENT 395.5 3 TRAN CONSULTING ENGINEERS 379.5 4 RBF CONSULTING 376 5 IDS GROUP 357 6 PSOMAS 357 7 GHD 324.5 8 RMS ENGINEERING & DESIGN, INC. 324 9 HARRIS & ASSOCIATES 317.5 10 ATKINS NORTH AMERICA, INC. 306.5 11 HALL & FOREMAN, INC. 304.5 12 DDB ENGINEERING, INC. 295.5 13 CAROLLO ENGINEERS, INC. 290 14 WILLDAN ENGINEERING 285 15 AKM CONSULTING ENGINEERS 282.5 16 PHOENIX CIVIL ENGINEERING, INC. 282 17 DGA CONSULTANTS 271 18 ARMSTRONG & BROOKS CONSULT ENGINEERS 268.5 19 SALAS O'BRIEN 263.5 20 DMC ENGINEERING 259.5 21 HUNSAKER & ASSOCIATES IRVINE, INC. 248.5 22 DELTA SYSTEMS ENGINEERING, INC. 247.5 23 LIONAKIS 244 24 DAHL, TAYLOR & ASSOCIATES, INC. 241.5 25 TMAD TAYLOR & GAINES 237.5 26 RRM DESIGN GROUP 213.5 27 JOHN M. CRUIKSHANK CONSULTANTS 201 28 HEIDEMAN ASSOCIATES, INC 200.5 29 D4A CONSULTING 190 30 PIERCE/COOLEY ARCHITECTS, INC. 173.5 31 DIAZ YOURMAN & ASSOCIATES 141.5 32 KDM MERIDIAN 125 33 Since the adoption of Resolution 07-04, the Sanitation District has re-organized to provide additional resources devoted to completing small repair projects, some of which require the services of Professional Design Consultants. Using this group of consultants with an adopted expedited proposal process provides an efficient procurement method; however, the total amount of the Agreement per consultant allowed by Resolution 07-04 may be insufficient to accommodate this expanded usage. Page 4 of 4 In the coming months, this resolution will be reviewed and if revisions are approved, a request for an amendment to these annual Agreements will be recommended for approval. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9, Item 35 and Page A-12, Items 107, 108, and 109), and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 06/27/12 $200,000 (per Agreement) $0 JH:DF:dm:gc Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 06/06/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 6 Item Number 18 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher SUBJECT: P2 POWER BUILDING A, B, D & CENGEN HVAC ADDITION PROJECT NO. FE07-32 GENERAL MANAGER'S RECOMMENDATION A. Approve Plans and Specifications for P2 Power Building A, B, D & CENGEN HVAC Addition, Project No. FE07-32, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 and 2 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Find that the two lowest bids are non-responsive and reject the two lowest bids; E. Award a construction contract to the lowest responsive and responsible bidder, Bon Air, Inc., for P2 Power Building A, B, D & CENGEN HVAC Addition, Project No. FE07-32, for a total amount not to exceed $472,000; and, F. Approve a contingency of $47,200 (10%). SUMMARY The P2 Power Building A, B, D & CENGEN HVAC Addition, Project FE07-32, provides for the installation of HVAC equipment at Power Building A, B, and D at Plant No. 2, and also provides for the installation of new roofing system on the same buildings. The Orange County Sanitation District (Sanitation District) advertised for bids for Project No. FE07-32 on March 20, 2012. Three sealed bids were received on May 1, 2012. The bids were evaluated in accordance with the Sanitation District’s policies and procedures. The two lowest bids were deemed non-responsive as described below. Bon Air, Inc. was deemed the only responsive, responsible bidder. Staff recommends awarding a construction contract to Bon Air, Inc. for Project No. FE07-32, for a total amount not to exceed $472,000. Page 2 of 2 Summary information on the bid opening for Project No. FE07-32 is as follows: Project Budget $ 900,000 Construction Contract Budget $ 425,000 Engineer’s Estimate $ 390,000 Lowest Bid $ 416,800 High Bid $ 472,000 Bidder Amount of Bid Scorpio Enterprises dba AirMaster Air Conditioning $ 416,800 RAN Enterprises, Inc. $ 460,000 Bon Air, Inc. $ 472,000 PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION The lowest bid submitted by Scorpio Enterprises dba AirMaster Air Conditioning was determined “non-responsive” because the bid failed to meet the self-performance requirement of 60% required in the invitation for bid (IFB) documents. The work to be performed by Scorpio was calculated at 52.5%. The second low bid submitted by RAN Enterprises, Inc. was determined “non- responsive” because the bid failed to meet the safety requirement included on the IFB regarding an experience modification rate (EMR) of 1.25 or lower. Ran Enterprises, Inc. confirms that their EMR was 1.29, which is above the requirements. CEQA Notice of Exemption was filed on May 5, 2008. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This recommendation complies with authority levels of the Sanitation District’s Delegation of Authority. The lowest responsive bid was $472,000, which is greater than the project construction budget of $425,000. However, there is sufficient contingency in the overall project budget to cover the contract amount of $472,000. (FY2011-12 Update, Page A-12, Item 109). Date of Approval Contract Amount Contingency 06/27/12 $472,000 $47,200 (10%) JH:DF:AA:dm:gc Page 1 of 3 OPERATIONS COMMITTEE Meeting Date 06/06/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 7 Item Number 19 Orange County Sanitation District FROM: James D. Ruth, General Manager Originators: Jim Herberg, Assistant General Manager CIP Project Manager: Pam Koester SUBJECT: OUTFALL LAND SECTION AND OOBS PIPING REHABILTATION, PROJECT NO. J-112 GENERAL MANAGER'S RECOMMENDATION A. Approve a Sole Source Service Agreement with Dr. Burton Jones of the University of Southern California to provide continuous water quality monitoring during the rehabilitation of the five-mile outfall under Phase 2 - Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, for an amount not to exceed $179,000; and B. Approve a contingency of $17,900 (10%). SUMMARY The Orange County Sanitation District (Sanitation District) plans to conduct an extensive ocean monitoring program in support of Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B. This program is being done in accordance with the required Environmental Impact Report (EIR) mitigation measures. One of the key mitigation measures is to monitor water quality in the ocean before, during, and after the construction work on the five-mile outfall. Staff has determined that an underwater glider is the best technology to measure water quality. The Sanitation District recommends approval of a Sole Source Service Agreement with Dr. Burton Jones at the University of California to perform the required water quality monitoring. They have previous and extensive experience: (1) using these gliders in our discharge area; (2) studying ocean outfall discharges (since the mid-1980s); and (3) providing data for assimilation into the west coast Regional Ocean Modeling System (ROMS). Staff is requesting this sole source contract because there are no known alternatives for obtaining this particular type of oceanographic monitoring. PRIOR COMMITTEE/BOARD ACTIONS None. Page 2 of 3 ADDITIONAL INFORMATION Water Quality Monitoring Phase 2 - Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, includes the rehabilitation of Surge Tower No. 2, the land portion of the five-mile outfall and the Beach Junction Box. In order to rehabilitate the outfall system, the five-mile outfall must be taken out of service and all effluent directed to the ocean via the standby one-mile outfall. One of the requirements of the Environmental Impact Report (EIR) prepared under Phase 2 - Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, is to monitor ocean water quality while the 78-inch outfall is being used. Glider technology is a proven method for water quality sampling as well as for plume detection and tracking. It also has an added benefit of optimizing the use of staff resources (e.g., staff time and vessel-sampling costs). Staff has concluded that use of gliders is the only viable way to cost-effectively provide near-continuous water quality sampling during the diversion to the one-mile outfall. Underwater gliders measure water quality and periodically send data to shore by radio or satellite. Having ready access on important environmental conditions will give staff and regulators information on the fate and transport of the effluent after it is discharged from the one-mile outfall and enhance decisions by basing them on the most recent data available (usually a few hours old). Vessel-based water sampling for bacteria will use glider data to identify areas affected by the discharged effluent in order to document the effectiveness of the Sanitation District’s enhanced disinfection process and evaluate any impacts to recreational bathing waters. Additionally, sensors on the gliders will track changes to phytoplankton as a response to the additional nutrients supplied to the system by the discharged effluent. Finally, the Regional Ocean Modeling System (ROMS) will assimilate glider data to improve model predictions and forecasting of plume transport. ROMS is an oceanographic circulation model used to study currents, ecosystems, biogeochemical cycles, and sediment movement in coastal regions. The University of California, Los Angeles (UCLA) and the Jet Propulsion Lab (JPL) were lead agencies in adapting ROMS to the west coast and southern California. Staff believes that Dr. Burton Jones at University of Southern California is uniquely qualified to provide these water quality monitoring services. Dr. Jones’ lab has previous and extensive experience: (1) using these gliders in our discharge area; (2) studying ocean outfall discharges (since the mid-1980s); and (3) providing data for assimilation into the west coast ROMS. Staff is requesting that a sole source contract be awarded to University of Southern California because of their experience and the fact that there are no known alternatives for obtaining this particular type of oceanographic monitoring. Page 3 of 3 Supporting Efforts The following table lists additional Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, ocean monitoring program Project Elements that are expected to be procured via a sole source based on the unique capabilities and expertise of each research group. This information is being provided as informational and no action by the Board is required at this time. Project Element Organization Cost Project Website Development and Hosting Entails establishing an ocean monitoring portal on the SCCOOS website for display of data and modeling results to inform Sanitation District staff and regulators on the relevant environmental conditions affecting the transport of the discharged plume and on plume transport and location. Southern California Coastal Ocean Observing System (SCCOOS) $25,000 Phytoplankton Response Entails sampling for nutrients and phytoplankton at the Newport Beach and Huntington Beach Piers to monitor potential stimulation of algal species to nutrients contained in the discharged effluent. University of Southern California Dr. David Caron Laboratory $73,989 Final Project Summary Report Entails providing a management level review document summarizing findings of the various field monitoring and modeling efforts. The report will include an analysis of the efficacy of each program component for use in planning future diversions to the 78-inch outfall. SCCOOS Central and Northern California Ocean Observing System (CeNCOOS) $100,000 BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted and the budget is sufficient for the recommended action (Line Item: FY 2011-12 Budget Update, Page A-10, Line 58). Date of Approval Contract Amount Contingency 06/27/2012 $179,000 $17,900 (10%) JH:PK:dm:gc Page 1 of 3 OPERATIONS COMMITTEE Meeting Date 06/06/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 8 Item Number 20 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Pam Koester SUBJECT: OUTFALL LAND SECTION AND OOBS PIPING REHABILITATION, PROJECT NO. J-112 GENERAL MANAGER'S RECOMMENDATION A. Approve a Professional Consultant Services Agreement with Black & Veatch, to provide construction support services for Phase 2 – Surge Tower to Beach Junction Box, Contract No. J-112B, for an amount not to exceed $740,998; and, B. Approve a contingency of $111,150 (15%). SUMMARY The Outfall Land Section and Ocean Outfall Booster Station (OOBS) Piping Rehabilitation, Project No. J-112, provides for rehabilitation of the 120-inch diameter outfall piping system between OOBS and the junction structure (beach box) located on the beach, south of Pacific Coast Highway, adjacent to the Santa Ana River. This project is being constructed in two phases in an effort to expedite critical work, as well as accommodate seasonal construction limitations. Black & Veatch has been awarded a design contract to design both phases of the project, but each phase will be bid and constructed separately. Phase 1 (J-112A) extends from OOBS to Surge Tower 2, and Phase 2 (J-112B) extends from Surge Tower 2 to the beach box. The consultant agreement referenced in this agenda report only pertains to the J-112B portion of the project. Black & Veatch has satisfactorily furnished engineering services for the design of Contract No. J-112B and their engineering support during construction is needed to provide continuity through the completion of the project. Construction support services are needed during the construction phase. The scope of services during construction includes the review of submittals and requests for information, preparation of request for proposals, change orders, and assistance with the startup and commissioning of the new equipment. The services also include inspection of the outfall to identify any additional corrosion that must be addressed by the Contractor; and specialized inspection services pertaining to high-performance pipe coatings and carbon fiber reinforced structural repairs that are unique to this project in order to supplement in- house inspection expertise. Page 2 of 3 Staff negotiated with Black & Veatch for these support services in accordance with the Orange County Sanitation District’s (Sanitation District) adopted policies and procedures. A review of the proposed price was conducted using estimated quantities of documents, meetings, change order review, and design revisions, as well as the level of effort for specialty inspection, commissioning, and record drawings. Based on this review and considering the complexity of construction, staff determined the negotiated fee to be fair and reasonable for these services and recommends awarding a Professional Consultant Services Agreement to Black & Veatch for an amount not to exceed $740,998, and approving a contingency of $111,150 (15%). PRIOR COMMITTEE/BOARD ACTIONS May 2012 - Authorized the General Manger to negotiate a Professional Consultant Services Agreement with Black & Veatch for construction support services for Contract J-112B. January 2012 - Approved a Professional Consultant Services Agreement with Black & Veatch for construction support services, Contract No. J-112A, for an amount not to exceed $594,891, with a contingency of $89,234 (15%). December 2011 - Authorized the General Manager to negotiate a Professional Consultant Services Agreement with Black & Veatch for construction support services for Contract No. J-112A. May 2011 - Approved Amendment No. 2 to the Professional Design Service Agreement with Black & Veatch providing additional design services for an additional amount of $2,073,316, increasing the total amount not to exceed $3,365,130, with an additional contingency of $207,332 (10%). The total contingency increased to $334,513 (9.94%). May 2011 - General Manager authorized Amendment No. 1 to the Professional Design Services Agreement with Black & Veatch providing additional design services, for an additional amount of $20,000 increasing the total amount not to exceed $1,291,814. December 2009 - Approved a Professional Design Services Agreement with Black & Veatch providing for engineering design services for an amount not to exceed $1,271,814, with a contingency of $127,181 (10%). ADDITIONAL INFORMATION N/A Page 3 of 3 CEQA Phase 1 of Project No. J-112 related to the outfall between OOBS and Surge Tower No. 2 (Contract No. J-112A) was determined to be categorically exempt in accordance with Section 15301 (b). A Notice of Exemption was filed on April 14, 2011. An Environmental Impact Report (EIR) was prepared for Phase 2 of Project No. J-112 related to Surge Tower No. 2, the on-shore portion of the five-mile outfall and Beach Junction Box (Contract No. J-112B). BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (FY 2011-12 Update, Page 59, Item 58). Date of Approval Contract Amount Contingency 06/27/12 $740,998 $111,150 (15%) JH:PK:dm:gc Page 1 of 3 OPERATIONS COMMITTEE Meeting Date 06/06/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 11 Item Number 21 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, P.E., Director of Facilities Support Services Engineering Manager: Mark Esquer, P.E., FSSD SUBJECT: PLANT 2 DIGESTER “O” LINER REPAIR - JOB NO. FR-2010-455BD GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 2 to Plant 2 Digester “O” Liner Repair Project, Specification No. FR-2010-455BD, with J.R. Filanc Construction Company (Filanc) authorizing an addition of $572,656 and 513 days, increasing the total contract amount to $1,103,113 and extending the contract completion to August 31, 2012. SUMMARY This repair project is rehabilitating Digester “O” located at Plant 2, which was placed into operation in 1972 and is almost forty (40) years old. Repair work consists of replacing the existing poly vinyl chloride (PVC) plastic liner with a new spray-applied polyurethane plastic liner, sand-blasting and removing damaged concrete, and repairing the associated process piping. The project was competitively bid per plans and specifications and awarded to Filanc in July 2010. The Contractor started the repair work and discovered that the existing reinforced concrete dome interior was in worse condition than anticipated and indicated on the project drawings and specifications. The Contractor removed the contract specified amount (up to one inch) of unsound concrete in areas located inside the reinforced concrete dome and continued to find unsound concrete deeper than the contract specified amount. This material must be removed prior to the coating application, or the new lining system could fail prematurely by not adhering to a clean and sound surface. The additional surface preparation required to remove the damaged concrete has resulted in additional work elements that are needed to provide a proper repair. The latest requirements to properly manage these new risks include removing the protruding steel rebar support “chairs,” removing cables that were used to support the old PVC liner, and applying a new thicker liner system. Placing Digester “O” back in service as soon as possible is urgent because any additional Digesters cannot be taken out of service for cleaning and repair. Digesters O, M, and R are currently out of service. The upcoming P2-89 (Solids Thickening and Process Upgrades) Contractor is planning on taking two more digesters out of service in summer 2012. Returning Digester “O” to service before CIP Project P2-89 work begins is needed to maintain adequate sludge processing capacity. Page 2 of 3 The Contractor has completed most of the contract specified work. The aforementioned out of scope work, due to unknown conditions, has been completed by the Contractor as directed by staff through issuance of Field Change Orders (FCO’s). FCO’s were authorized by staff on a time and materials basis and negotiated with the Contractor in order to bring Digester “O” back into service as soon as possible. This approach was taken with the intent to ratify future formal change order(s) at future Board Meeting(s). PRIOR COMMITTEE/BOARD ACTIONS July 2010 – The Board rejected the low bid given to Gamma (non-compliance of the contract requirements) in an amount not to exceed $496,300 for Plant 2 Digester “O” Liner Repair, Specification No. FR-2010-455BD. Thereafter, the Board approved a purchase order agreement with Filanc for a total amount not to exceed $518,000; and approved a contingency of $77,700 (15%) for Plant 2 Digester “O” Liner Repair, Specification No. FR-2010-455BD. June 2010 – The Board approved a purchase order agreement with Gamma Builders, Inc., for Plant 2 Digester “O” Repair, Specification No. FR-2010-455BD, for a total amount not to exceed $496,300; and approved a contingency of $74,445 (15%). ADDITIONAL INFORMATION The contract documents were based on a limited amount of condition assessment work. Additional assessment work could not be conducted on the dome because the damaged liner was in place. Since a Contractor was required to remove the damaged liner, staff decided to move forward with the limited information as best available at the time. When the liner was removed additional damage was discovered during the sand- blasting process. Lessons learned after this work is completed will be compiled, evaluated, and discussed by a District wide team; including experienced consultants if needed. Recommended improvements to corrosion assessment in design, inspection methods during construction, bid specifications, plans, and schedules will be useful for future Digester repair projects. The Contractor requested $1,084,748 for the items included in Change Order No. 2 for Digester “O.” The final amount negotiated by OCSD and the Contractor was $572,656 for a net savings of $512,092. CEQA FINDINGS N/A Page 3 of 3 BUDGET / DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the OCSD’s Delegation of Authority. This repair was originally and will be funded through the Small Capital Equipment Replacement Project SP-34 (Budget Update Fiscal Year 2011-2012 Page A-12, Item No. 125). This Small Capital fund is used to pay for capital repairs and/or direct replacements. The SP-34 budget is adequate to cover these proposed change orders. Date of Approval Contract Amount Contingency 07/28/10 $ 518,000 $ 77,700(15%) 06/27/12 <$0>* Total Contingency $0(0%) * Contingency is surrendered and a ratification process will be used for all future contract changes. ATTACHMENTS 1. Change Order No. 2 Page 1 of 6 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two (2) Date: June 27, 2012 Job: Plant 2 Digester O Liner Repair, Job No. FR-2010BD Amount of this Change Order (Add) $572,656.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. FCO 0002.1 - ADDITIONAL BLASTING INTERIOR DOME This item is for labor, material, and equipment needed to abrasive blast additional concrete beyond the contract specified amount (ie., 1-inch). The Sanitation District’s inspection of Digester “O” dome indicated the presence of unsound concrete after the minimum 1-inch of concrete was removed as part of the base bid by the Contractor. The Contractor was required to remove an additional ¼-inch of concrete from the interior dome surface prior to application of the polyurethane coating system. The work associated with this change order item was accomplished by the Contractor’s force account in accordance with Field Change Order 0002.1. ADDED COST THIS CHANGE ORDER ITEM: $213,013.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 120 Calendar Days FCO 0003.1 - REMOVAL OF REINFORCING BAR CHAIRS This item is for labor, material, and equipment needed to cut/grind flush and remove over one thousand (1000) exposed steel reinforcing bar chairs from the interior of the dome. The Contractor was also required to apply a corrosion inhibitor to all exposed metal resulting from this work, and patch the uneven areas with a cement repair product. Abrasive blasting operations were conducted by the Contractor as part of the surface preparation phase required per Contract. In addition, additional abrasive blasting was required per Field Change Order #2 in order to remove additional unsound concrete beyond the Contract specified amount (ie., 1-inch). Following the abrasive blasting operations, it was discovered that over 1000 steel reinforcing bar chairs protruded from the interior of the dome surface. In an effort to prevent future liner failure in these locations, OCSD required application of a corrosion inhibitor on to all exposed metals to prevent/reduce corrosion and repair of the uneven areas as required prior to the polyurethane coating application. The work associated with this change order item was accomplished by the Contractor’s force account in accordance with Field Change Order 0003.1. ADDED COST THIS CHANGE ORDER ITEM: $122,955.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 120 Calendar Days Page 2 of 6 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two (2) Date: June 27, 2012 Job: Plant 2 Digester O Liner Repair, Job No. FR-2010BD FCO 0004.1 - REMOVAL OF STEEL SUPPORT CABLES This item is for labor, material, and equipment to cut flush and remove 140, 2-inch in length by 1/2-inch diameter, braided stainless steel cables from the interior of the dome. In an effort to prevent future liner failure in these locations, OCSD required application of a corrosion inhibitor on to all exposed metals to prevent/reduce corrosion and repair of the uneven areas as required prior to the polyurethane coating application. The work associated with this change order item was accomplished by the Contractor’s force account in accordance with Field Change Order 0004.1. ADDED COST THIS CHANGE ORDER ITEM: $33,841.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 30 Calendar Days FCO 0005.2 - REMOVAL OF ROCK POCKETS This item is for labor, material, and equipment to remove rock pockets at twenty locations on the interior of the Digester dome. The rock pockets appeared after the additional abrasive blasting was conducted per FCO #2. In an effort to prevent future liner failure in these locations, OCSD required application of a corrosion inhibitor on to all exposed metals to prevent/reduce corrosion and repair of the uneven areas as required prior to the polyurethane coating application. The work associated with this change order item was accomplished by the Contractor’s force account in accordance with Field Change Order 0005.2. ADDED COST THIS CHANGE ORDER ITEM: $32,000.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 20 Calendar Days FCO 0006 - INCREASE POLYURETHANE COATING THICKNESS This item is for labor, material, and equipment to increase the thickness of the contract specified liner system from 150 millimeters to 300 millimeters on the interior of the Digester “O” dome (8000 square feet). The additional abrasive blasting conducted per FCO #2 caused deeper peaks and valleys on the interior dome surface than anticipated per Contract. OCSD evaluated the alternatives, and determined a thicker liner system was the best alternative to address the new, unknown condition. The work associated with this change order item was negotiated with the Contractor in accordance Field Change Order 0006. ADDED COST THIS CHANGE ORDER ITEM: $67,000.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 30 Calendar Days Page 3 of 6 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two (2) Date: June 27, 2012 Job: Plant 2 Digester O Liner Repair, Job No. FR-2010BD FCO 0007.1 - REMOVAL OF CURING COMPOUND MATERIAL This item is for labor, material, and equipment to remove the curing compound from the concrete repair work conducted per Field Change Orders (FCO’s) 3, 4, & 5. Following an inspection of the interior of the dome, it was determined that the curing compound applied as part FCO’s 3,4, &5 needs to be removed prior to polyurethane coating application in order to prevent future liner failure. The work associated with this change order item was negotiated with the Contractor in accordance Field Change Order 0007.1. ADDED COST THIS CHANGE ORDER ITEM: $21,703.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 15 Calendar Days FCO 0008 - ADDITIONAL CONCRETE CLEAN-UP AND DISPOSAL This item is for labor, material, and equipment to remove and dispose of additional concrete debris that was generated per FCO’s 2, 3, 4, &5. The costs associated with removal of additional debris generated from the extra work associated with FCO’s 2,3,4, &5 was not included in the final FCO’s. The work associated with this change order item was negotiated with the Contractor in accordance Field Change Order 0008. ADDED COST THIS CHANGE ORDER ITEM: $22,144.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 30 Calendar Days Page 4 of 6 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two (2) Date: June 27, 2012 Job: Plant 2 Digester O Liner Repair, Job No. FR-2010BD FCO 0009 - ADDITIONAL BLASTING INTERIOR DOME This item is for labor, material, and equipment needed to abrasive blast additional concrete beyond the contract specified amount (ie., 1-inch). The Sanitation District’s inspection of Digester “O” dome indicated the presence of unsound concrete after the minimum 1-inch of concrete was removed as part of the base bid by the Contractor. The Contractor was required to remove additional concrete from the interior dome surface prior to application of the polyurethane coating system. OCSD agreed to issue Field Change Order #2 for additional abrasive blasting work required following removal of the Contract specified amount (up to 1-inch) as determined by OCSD. OCSD and the Contractor have not been able to reach agreement as to when the Contract specified amount (up to 1-inch) of concrete has been removed from the interior of the dome. The Contractor submitted Request for Changes (RFC's) for Abrasive Blasts 3 & 4, and associated costs of $191,267 and $261,349, respectively. OCSD and the Contractor have agreed to resolve the matter and have agreed to a $60,000 change order amount for the disputed work. With the exception of FCO's 2 & 9, OCSD and the Contractor further agree that all work conducted and associated with abrasive blasting of the interior of the dome was conducted as part of the Contract specified work. The work associated with this change order item was negotiated with the Contractor in accordance Field Change Order 0009. ADDED COST THIS CHANGE ORDER ITEM: $60,000.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 148 Calendar Days TOTAL ADDED COSTS THIS CHANGE ORDER: $572,656.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 513 Calendar Days Page 5 of 6 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two (2) Date: June 27, 2012 Job: Plant 2 Digester O Liner Repair, Job No. FR-2010BD The additional work contained within this change order was performed incidental to the prime work and within the time allotted for the original contract and any extensions to the contract time made by this and all previously issued change orders. The Sanitation District and Contractor agreed that the added costs described above constitutes full and equitable consideration for all the impacts occurred by the Contractor, and no other direct or indirect, incidental or consequential costs, expenses, losses, or damages have been or will be incurred by Contractor, except as expressly granted and approved by this change order. SUMMARY OF CONTRACT TIME Original Contract Date:September 8, 2010 Original Contract Time:210 Calendar Days Original Completion Date:April 6, 2011 Time Extension this C.O.:513 Calendar Days Total Contract Time Extension:513 Calendar Days Revised Contract Time:723 Calendar Days Revised Final Completion Due Date:August 31, 2012 Projected Completion Due Date:August 31, 2012 Time Subject to Liquidated Damages:N/A Actual Final Completion Date:N/A Original Contract Price $ 518,000 Prev. Authorized Changes $ 12,457 This Change (Add) (Deduct) $ 572,656 Amended Contract Price $ 1,103,113 Page 6 of 6 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two (2) Date: June 27, 2012 Job: Plant 2 Digester O Liner Repair, Job No. FR-2010BD Board Authorization Date: June 27, 2012 ORANGE COUNTY SANITATION DISTRICT Recommended by: ____________________________________________ Mark Esquer, P.E. Date Engineering Manager Approved by: Nick Arhontes, P.E. Date Director of Facilities Support Services Accepted by: J.R. FILANC CONSTRUCTION COMPANY, INC. _____________________________________________ Contractor Date Page 1 of 4 OPERATIONS COMMITTEE Meeting Date 06/06/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 12 Item Number 22 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, P.E., Director of Facilities Support Services Manager: Mark Esquer, P.E., Engineering Manager, Collection Facilities SUBJECT: REGIONAL ODOR AND CORROSION CONTROL SERVICES, SPECIFICATION NO. C-2012-524BD GENERAL MANAGER'S RECOMMENDATION A. Award a contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for ferrous chloride and dosing services, at the unit price of $850/dry ton, $100 freight delivered plus tax; for magnesium hydroxide and dosing services, at a unit price of $385/dry ton, $385 freight delivered plus tax; for an estimated total annual amount of $4,757,619; and additional program services for dose site development mobilization and demobilization for an annual amount not to exceed $200,000; for the period July 1, 2012 through June 30, 2013, with four one-year renewal options; and, B. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for calcium nitrate and dosing services, at the unit price of $2.20/gallon, delivered plus tax; for hydrogen peroxide (27%) and dosing services at the unit price of $1.41/gallon, delivered plus tax; for an estimated annual amount of $716,132; and additional program services for dose site development mobilization and demobilization for an annual amount not to exceed $200,000; for the period July 1, 2012 through June 30, 2013, with four one-year renewal options; and, C. Award contracts to Hill Brothers Chemical Company for $200/day per ferrous chloride station and $250/day per magnesium hydroxide site; and US Peroxide, LLC, for $365/day per hydrogen peroxide site and $75/day per calcium nitrate station for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for field services for an approximate amount total of $577,500 per year; for the period July 1, 2012 through June 30, 2013, with four one-year renewal options; and, D. Award contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for emergency and backup services, for calcium nitrate, unit price $3.35/ gallon delivered plus tax and service fee $1,500 per site; for magnesium hydroxide at a unit price of $580/dry ton delivered plus tax and service fee $1,500 per station, for the period of July 1, 2012 through June 30, 2013, with four one-year renewal options, and E. Approve an annual unit price and program price contingency of 15%, per contract. Page 2 of 4 SUMMARY The current contract expires on June 30, 2012, and OCSD has been using these types of services since 2003. These contracts provide continuous treatment for odor and corrosion control within the regional trunk system and major tributary sewers using a variety of staff-recommended chemical applications. This serves to reduce odors at both OCSD treatment plants, as well as member agencies. Staff maintains oversight and daily interaction with outsourced service providers. In addition to the chemicals, the Contractors will provide all necessary equipment including tanks, containment, pumps, piping, secure fencing, and equipment monitoring to determine tank levels, leaks, and pump rates. OCSD needs flexibility in these contracts as new odorous hot spots are identified. These contacts also allow for flexibility to adjust to changing field conditions and chemical unit prices, and enables mobilization and demobilization of equipment for testing as new products become available. Staff continually evaluates the most cost effective site-specific treatment approach, and anticipates conducting future trials for odor control based on changing conditions such as more stringent environmental regulations, costs, and other factors. During FY 12/13, there will be two sites planned for calcium nitrate, two for magnesium hydroxide, and five for ferrous chloride. Staff anticipates possible site start-ups or trials at two locations in Newport Beach and in Westminster. In addition, data shows that along OCSD’s Euclid trunk through Santa Ana and Garden Grove, there are high levels of hydrogen sulfide. If a site can be secured, dosing may begin in this trunk as well. The new contract provides equipment, chemical, services, and monitoring of the trunklines. This monitoring data provides information needed to adjust chemical dosing to meet levels of service for reducing odors and corrosion and prevent overdosing. The levels of service are: 1) Maintain an average of 25 parts per million (ppm) or less of hydrogen sulfide in the vapor headspace of the sewer trunks, and 2) Maintain 0.5 milligrams per liter (mg/L) of dissolved sulfides in the liquid phase of the wastewater. The emergency services will only be utilized with management approval in the event of a regional and national chemical supply shortage or delivery stoppage. In the past, this has been a rare occurrence (two times over a ten year period) caused by events such as hurricanes damaging production facilities or transit routes. PRIOR COMMITTEE/BOARD ACTIONS July 2010 – The Board approved change orders to contracts with U.S. Peroxide, LLC, and to Hill Brothers Chemical Company for Regional Odor and Corrosion Control Services, Specification No. C-2009-405BD, and approved a 15% annual unit price contingency. May 2009 – The Board approved contracts with US Peroxide, LLC, and to Hill Brothers Chemical Company for Regional Odor and Corrosion Control Services, Specification No. C-2009-405BD, and approved a 10% annual unit price contingency. Page 3 of 4 June 2008 – The Board approved a sole source contract with US Peroxide, LLC, for the application of a proprietary chemical process which uses hydrogen peroxide regenerated iron for odor and corrosion control, and approved a 10% unit cost escalation contingency. ADDITIONAL INFORMATION A Request for Proposal process was used for procurement. Proposals were received from only three (3) companies. The companies were Pencco Inc., Hill Brothers Chemical Company, and US Peroxide, LLC. Per Table 2, Pencco Inc. scored low and therefore, was not offered a contract. Providing treatment in the regional trunks offers OCSD a secondary benefit of reducing hydrogen sulfide and odors entering Reclamation Plant No. 1 and Wastewater Treatment Plant No. 2 and conditioning the wastewater by off-setting the amount of chemicals dosed at the treatment plants. Staff continually evaluates developing products and techniques to reduce costs. Through OCSD’s research program, a specialized application of oxygen is being considered to off-set chemical dosing needs, and a new modeling system will be tested to identify ideal dosing locations through modeling of liquid flows, chemical and biological reactions. Staff Evaluation of Proposals Under the guidance of the Finance Department’s Contracts, Purchasing, and Materials Management Division, the proposals were evaluated by a panel consisting of three staff members and selection of the companies was performed in accordance with OCSD policies and procedures. Per policy, an evaluation committee was established, the staff members evaluated each proposal and established their scores based upon predefined evaluation criteria and weighting as follows: · Qualifications and experience of firm (5%) · Proposed Staffing & Project Organization (5%) · Work Plan (50%) · Cost & Price (40%) Page 4 of 4 Table 1: Costs Hill Brothers Chemical Company US Peroxide, LLC Pencco Company Ferrous Chloride Product Cost $ 2,453,100.00 $ 2,453,100.00 $ 3,590,959.00 Service Cost $ 350,000 $ 673,750.00 $ 110,600.00 Subtotal $ 2,803,100.00 $ 3,126,850.00 $ 3,701,559.00 Magnesium Hydroxide Product Cost $ 1,354,045.00 $ $ Service Cost $ 175,000.00 $ $ Subtotal $ 1,529,045.00 $ $ Calcium Nitrate Product Cost $ 426,517.00 $ 417,039.00 $ Service Cost $ 122,500.00 $ 52,500.00 $ Subtotal $ 549,017.00 $ 469,539.00 $ Peroxide Product Cost $ $ 80,300.00 $ Service Cost $ $ 127,750.00 $ Subtotal $ $ 208,050.00 $ Table 2: RFP Points Score from Staff Evaluation: Total Points Hill Brothers US Peroxide Pencco Proposal 375 342 117 Cost 400 340 0 Total 775 682 117 1 Cost Scale - highest price equal to zero (higher than previous year’s costs), lowest price equal to total points possible (400). CEQA N/A BUDGET DELEGATION OF AUTHORITY This complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted in Division 340, line items 58, 60, 61. Funds will be transferred to line item, 55, if hydrogen peroxide is utilized during this contract period. Page 1 ADMINISTRATION COMMITTEE Meeting Date 06/13/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 2 Item Number 24 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-13 GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 12-07, establishing the Annual Appropriations Limit for Fiscal Year 2012-13, for the Sanitation District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code. SUMMARY This routine annual action adopts a Resolution establishing the spending limit for “proceeds of taxes” in accordance with Article XIII B of the Constitution of the State of California (Section 7910 of the Government Code). The Sanitation District’s annual appropriations are well below the limit. In 1979, Proposition 4 (the Gann Initiative) was approved adding Article XIII B to the State Constitution. The provisions of this article place limits on the amount of revenue that can be appropriated by all entities of government. This initiative was designed to constrain government expenditures by placing an annual limit on jurisdictions' revenue and appropriation growth. The Appropriation Limit is based on actual appropriations during the 1978-1979 fiscal year, as increased each year using specified population and inflationary growth factors. This annual allowance growth is linked to changes in population and cost of living. The passage of Proposition 111 in June 1990 amended Article XIII B, making changes in the base year upon which the appropriations limit is based, establishing new cost of living factors and new population factors for use by local governments, and increasing appropriations not subject to the limit (primarily qualified capital outlay projects). The financial constraints of Article XIII B apply to the State, all cities, counties, special districts and all other political subdivisions. PRIOR COMMITTEE/BOARD ACTIONS N/A Page 2 ADDITIONAL INFORMATION N/A ATTACHMENTS 1. Resolution No. OCSD 12-07 -1- RESOLUTION NO. OCSD 12-07 ESTABLISHING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-13 FOR THE ORANGE COUNTY SANITATION DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT ESTABLISHING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-13 FOR THE DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE * * * * * * * * * * * * * * WHEREAS, Article XIII B of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held on November 6, 1979, provides that the total annual appropriations limit of each local government agency shall not exceed the appropriations limit of such entity for the prior year, adjusted for changes in the cost of living and population, except as otherwise specifically provided for in said Article; and, WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIII B of the California Constitution; and, WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly-scheduled meeting or a noticed special meeting and that fifteen (15) days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and, WHEREAS, Section 7902 (a) of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the 2012-13 fiscal year; and, WHEREAS, the Board of Directors wishes to establish the appropriations limit for fiscal year 2012-13 for the District. -2- NOW, THEREFORE, the Board of Directors of the Orange County Sanitation District DOES HEREBY FIND, RESOLVE AND ORDER: Section 1: That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the Orange County Sanitation District, for fiscal year 2012-13, was available to the public in the Finance Department of said District at least fifteen (15) days prior to this date. Section 2: That the appropriations limit for fiscal year 2012-13 for the Orange County Sanitation District, as established in accordance with Section 7902(b) of the California Government Code is $85,835,000 which sum is within the maximum authorized spending limitation for fiscal year 2012-13. Section 3: That the Board of Directors of the Orange County Sanitation District, has determined that the percent change in California per capita personal income from the preceding year would be the cost of living factor to be used and the weighted average population change of the cities within the District would be the population factor to be used in calculating the Orange County Sanitation District's appropriations limit for the Fiscal Year 2012-13. Section 4: The determination of the appropriation limit is based upon the best and most complete information available at this time. The District reserves the right to review and re- establish a new and different limit in the event that it subsequently determines that a modification of the limitation amount is appropriate. PASSED AND ADOPTED at a regular meeting held June 27, 2012. Chair ATTEST: Clerk of the Board Page 1 of 4 ADMINISTRATION COMMITTEE Meeting Date 06/13/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 3 Item Number 25 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director of Finance & Administrative Services SUBJECT: RENEWAL QUOTES FOR THE DISTRICT’S MAJOR OPERATIONAL INSURANCE PROGRAMS FOR FY 2012-13 GENERAL MANAGER'S RECOMMENDATION Adopt the final renewal insurance quotes for the Sanitation District’s major operational insurance programs for FY 2012-13 as follows: 1) Excess General Liability Insurance $356,540 2) Excess Workers’ Compensation .002732 rate (estimated premium $172,000*) 3) All-Risk Property and Flood insurance $524,000 4) Boiler & Machinery insurance $ 18,571 *Excess Workers Comp is priced by “rate” since the actual premium is based on final payroll which can’t be known until 2013. SUMMARY Historically, the Administration Committee has asked for status updates regarding the renewals of major insurance policies each year. The Risk Management Division and the Sanitation District’s operational insurance broker begin the process of renewal each January, and final quotes are typically received in June shortly before the beginning of the new fiscal year. The Administration Committee was presented with the following Not-to-exceed numbers for the renewal of the following four major insurances for the operations at their June 13, 2012 meeting: 1) Excess General Liability Insurance $367,000 2) Excess Workers’ Compensation .002732 rate 3) All-Risk Property and Flood insurance $524,000 4) Boiler & Machinery insurance $18,571 The Administration Committee, at that time, approved the not-to-exceed numbers for recommendation to the Board. Page 2 of 4 PRIOR COMMITTEE/BOARD ACTIONS June 2011 - The Board approved renewal of the above four policies for the period July 1, 2011 through June 30, 2012. ADDITIONAL INFORMATION 1) Excess General Liability Insurance Program The Sanitation District’s Excess General Liability Insurance Program is currently provided through the California Municipal Excess Liability Program (CAMEL) and its sister program, the Alliant National Municipal Liability Program (ANML). The Sanitation District has participated in the CAMEL program since FY 1996-97. This program currently provides the Sanitation District with a $30 million policy of comprehensive coverage for municipal liability, bodily injury and property damage, and personal injury. The program was structured to also include Employment Practices, and Public Officials Errors & Omissions coverage. The $30 million coverage has a self-insured deductible of $250,000 per occurrence and $500,000 deductible for employment practices claims. Since 1997, the Employment Practices portion of coverage has been enhanced from a $2 million sub-limit to the full $30 million policy limit. The actual insurance coverage currently consists of two separate layers. The first layer is the “Basic” $10 million program with self-insured retention of $250,000. The second layer consists of $20 million of coverage in excess of the first layer of $10 million. The premium for 2011-12 was $333,609, a decrease of about 4% from the previous year. With news reports full of articles about insurance costs being on the rise, staff recommends approving a “not-to-exceed” increase of 10% ($367,000 total), which is still below the approximately $400,000 paid in each of the years 2003-06. 2) Excess Workers’ Compensation Insurance The Excess Workers’ Compensation insurance coverage is with the California State Association of Counties Excess Insurance Authority (CSAC EIA). The Sanitation District has participated in this program or its predecessor since 2003. Excess Workers’ Compensation Program currently provides so-called “Statutory” (unlimited) coverage with a self-insured retention (SIR), or deductible, of $750,000. The use of Excess Workers’ Compensation Insurance dates back to the late 1980’s. At that time, the Fiscal Policy Committee approved an SIR, or deductible, of $250,000, for such coverage. Page 3 of 4 Due to the hardening of the workers’ compensation market, this deductible was raised to $500,000 beginning in FY 2002-03 through a policy with Employers Reinsurance Corporation (ERC) that provided coverage at the time of $25 million with a self-insured retention (SIR), or deductible of $500,000. Some additional risk may be associated with the CSAC EIA joint powers authority in that a premium surcharge can be assessed to individual members if an unusually large number of losses were to occur outside of the actuarial evaluation estimates. However, historically the CSAC EIA premiums for excess workers compensation have been so much less than competing quotes available to the Sanitation District that if even there were a surcharge, the cost might still continue to be cheaper. The renewal of the Excess Workers’ Compensation Insurance for the period July 1, 2011 through June 30, 2012 was at a rate of .00249 (approximately a 10% reduction compared to the previous year’s rate of .002763) partly due to the Sanitation District’s decision to increase its self-insured retention. This premium rate generated an estimated premium of $153,742 based on the estimated 2011-12 payroll. Since the premium itself is based on final payroll, the Sanitation District will not know the exact final premium until the 2011-12 year is over. With news reports full of articles about insurance costs being on the rise, staff recommends approving a “not-to-exceed” increase of approximately 11% in the rate (an increase to a rate of .002732), bringing the Sanitation District back to approximately the rate paid in 2010-11. 3) All-Risk Property and Flood Insurance All-Risk Property and Flood Insurance Program (Property Insurance) provides for comprehensive coverage for most of the Sanitation District’s real and personal property regarding virtually all perils including fire, flood, and business interruption. The Sanitation District previously carried earthquake insurance as part of its Property Insurance, but in the last few years earthquake insurance has been impossible to obtain or not cost-effective. Currently, the Sanitation District has earthquake insurance only in connection with some of its buildings under construction. Current Property Insurance limits are $1 billion for most perils other than flood and earthquakes, and $300 million for flood, with many sub-limits for various situations. In order to reach $1 billion in limits, the broker had to arrange for nearly a dozen different layers of insurers. The SIR is $250,000 per occurrence for most types of losses. Since the late 1990’s, the Property Insurance has been with a nationwide joint purchase property insurance program called Public Entity Property Insurance Program (PEPIP), one of the world’s largest property programs. It is important to note that this joint purchase property insurance program offers the purchasing power Page 4 of 4 of numerous large public entities without the pooling or sharing of coverage or losses. The renewal of All-Risk Property and Flood Insurance for the period July 1, 2011 through June 30, 2012 was at a premium of $449,441, approximately a 3% increase from the previous year, after a decrease of 5.8 percent the year before. With news reports full of articles about insurance costs being on the rise, staff recommends approving a “not-to-exceed” increase of approximately 16% ($524,000 total), which also includes coverage for over $60,000,000 of additional property value. The actual rate increase is 11.65% while the increase in additional property value is 4.29%. Since the Sanitation District paid over $600,000 annually for this insurance prior to 2007, this year’s increase is still well below that amount. 4) Boiler & Machinery Insurance The Boiler & Machinery insurance program provides comprehensive coverage for loss caused by machinery breakdown and explosion of steam boilers or other covered process equipment, including damage to the equipment itself and damage to other property caused by covered accident. The current Boiler & Machinery insurance program provides coverage ($100 million per occurrence/ with deductibles ranging from $25,000 to $350,000) for losses caused by covered machinery breakdown (e.g., motors, steam turbines, digesters, co-gen engines). Damages to the equipment, as well as damages to other property and improvements caused by the machinery breakdown, are covered by the boiler & machinery insurance. This program augments the Sanitation District’s all-risk property insurance that covers perils such as fire and flood. The renewal of the Boiler & Machinery Insurance Program for the period July 1, 2011 through June 30, 2012 was at $16,188, an increase of approximately 4%, after a decrease of about 9 percent the year before. With new reports full of articles about insurance costs being on the rise, staff recommends approving a “not-to-exceed” increase of approximately 15% ($18,571) which includes 4% additional property value along with the rate increase. This year’s increase is still well below the amount paid in 2006 (over $25,000). CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A Page 1 ADMINISTRATION COMMITTEE Meeting Date 06/13/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 4 Item Number 26 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: RATE CHARGES FOR SANTA ANA WATERSHED PROJECT (SAWPA) GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 12-08, Establishing Use Charges for the FY 2012-13 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority (SAWPA). SUMMARY Currently, OCSD invoices Santa Ana Watershed Project Authority on a quarterly basis for the wastewater discharge we receive from the (Santa Ana River Interceptor) SARI line. Annually, the rates for flow, biochemical oxygen demand (BOD), and total suspended solids (TSS) are calculated based upon the fiscal year budget for treatment and disposal costs and the 1996 Wastewater Treatment and Disposal agreement. The rates calculated for each constituent for FY 2012-13 for wastewater discharge are: FLOW $164.81 BOD $252.79 TSS $375.23 The FY 2012-13 rates are a 12.55% increase over the FY 2011-12 rates, due to a 12.55% increase in the treatment and disposal costs in the proposed FY 2012-13 Budget. These rates are separate from the rates charged for additional capacity purchases by SAWPA. PRIOR COMMITTEE/BOARD ACTIONS June 2011 – The Board adopted Resolution No OCSD 11-08 Establishing Use Charges for the FY 2011-12 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. June 2010 – The Board adopted Resolution No OCSD 10-09 Establishing Use Charges for the FY 2010-11 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. June 2009 – The Board adopted Resolution No OCSD 09-08 Establishing Use Charges for the FY 2009-10 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. Page 2 June 2008 – The Board adopted Resolution No OCSD 08-09 Establishing Use Charges for the FY 2008-09 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. June 2007 – The Board adopted Resolution No OCSD 07-15 Establishing Use Charges for the FY 2007-08 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. ADDITIONAL INFORMATION None. ATTACHMENTS 1. Resolution No. OCSD 12-08 CEQA N/A BUDGET / DELEGATION OF AUTHORITY COMPLIANCE N/A JDR:LT:MW:AB/jmf 1 RESOLUTION NO. OCSD 12-08 ESTABLISHING USE CHARGES FOR THE 2012-13 FISCAL YEAR PURSUANT TO THE WASTEWATER TREATMENT AND DISPOSAL AGREEMENT WITH THE SANTA ANA WATERSHED PROJECT AUTHORITY (“SAWPA”) A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ESTABLISHING USE CHARGES FOR THE 2012-13 FISCAL YEAR PURSUANT TO THE WASTEWATER TREATMENT AND DISPOSAL AGREEMENT WITH THE SANTA ANA WATERSHED PROJECT AUTHORITY (“SAWPA”) WHEREAS, the Board of Directors has approved the Wastewater Treatment and Disposal Agreement with the SANTA ANA WATERSHED PROJECT AUTHORITY (“SAWPA”); and, WHEREAS, said agreement provides for payment of Disposal Costs for the measured and sampled flow of Wastewater discharged from SAWPA’s SARI Service Area to Districts’ facilities; and, WHEREAS, said agreement provides for adjustment of said Disposal Costs on an annual basis. NOW, THEREFORE, The Board of Directors of the Orange County Sanitation District DOES HEREBY RESOLVE, DETERMINE, AND ORDER: Section 1. That pursuant to Section C4 of the Wastewater Treatment and Disposal Agreement, the 2012-13 fiscal year charges for Disposal Costs are hereby established as follows: For Flow: $ 164.81 per million gallons of flow For Biochemical Oxygen Demand: $ 252.79 per thousand pounds For Total Suspended Solids: $ 375.23 per thousand pounds PASSED AND ADOPTED at a regular meeting held June 27, 2012. ________________________________ Chair ATTEST: ___________________________ Clerk of the Board Page 1 of 2 ADMINISTRATION COMMITTEE Meeting Date 06/13/12 To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number 5 Item Number 27 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: BUDGET APPROVAL GENERAL MANAGER'S RECOMMENDATION Approve proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2012-13 and 2013-14 as follows: 2012-13 2013-14 Net Operations, Maintenance & Working Capital Worker's Compensation Self Insurance General Liability and Property Self-Insurance Net Capital Improvement Program Debt/COP Service Intra-District Joint Equity Purchase/Sale(1) TOTAL $151,606,620 679,5001,391,200 137,255,000 82,615,000 4,250,000 $377,797,320 $155,761,100 700,000 1,512,200 174,421,000 97,576,000 - $429,970,300 (1)Cash to Revenue Area 14 (RA14) in exchange for capital assets to Consolidated Revenue Area 15 (RA15). SUMMARY The FY 2012-13 and 2013-14 Proposed Budget is enclosed for the Committee's consideration. The Budget has been presented to the Operations Committee at the regular June meeting in order to allow each Standing Committee an opportunity to review the proposal prior to the June Board meeting. Although each Committee has had an opportunity to review the proposal, it remains the responsibility of the Administration Committee to recommend approval. The Administration Committee is requested to recommend the Board of Directors approve this budget. Page 2 of 2 PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION None. CEQA N/A BUDGET / DELEGATION OF AUTHORITY COMPLIANCE N/A ATTACHMENTS 1. Proposed FY 2012-13 and 2013-14 Budget JDR:LT:MW:jmf DW-102 Board AR, Rev 10/04/10 Page 1 of 3 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 06/27/12 AGENDA REPORT Item Number Item Number 28 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager Env. Compliance: Jim Colston, Env. Compliance Manager SUBJECT: Biosolids Management Contract Award Recommendation-Tule Ranch GENERAL MANAGER'S RECOMMENDATION Approve a contract with Tule Ranch to manage the Orange County Sanitation District’s biosolids from Reclamation Plant No. 1 and Treatment and Plant No. 2 for land application and/or landfill disposal (Specification No. S-2011-513BD), for the period commencing on January 1, 2013 through December 31, 2017, with one five-year renewal option, for the unit price of $54.50 per ton for land application and $69.00 per ton for landfill disposal for a total annual amount not to exceed $19,000,000, which includes the cost for the excess management capacity (failsafe) for managing the Orange County Sanitation District’s daily biosolids production of approximately 750 tons per day as required by the Request for Proposal. SUMMARY The Orange County Sanitation District (OCSD) currently has three biosolids management contractors. OCSD’s Tule Ranch contract is scheduled to expire on December 31, 2012. To replace this contract, OCSD released a Request for Proposals (RFP) on January 31, 2012, seeking proposals from qualified professional biosolids management contractors. Following the release of the RFP, a total of six proposals were submitted. As a result of an extensive RFP evaluation process, OCSD’s evaluation panel narrowed the proposals to one viable proposal, and recommends awarding the contract to Tule Ranch, the incumbent biosolids management contractor. PRIOR COMMITTEE/BOARD ACTIONS N/A DW-102 Board AR, Rev 10/04/10 Page 2 of 3 ADDITIONAL INFORMATION Request for Proposal Process and Outcome On January 31, 2012, OCSD issued an RFP and on April 17, 2012, six proposals were received from the following firms:  Avagro  McCarthy Family Farms  Nursery Products  Synagro  Terra Renewal  Tule Ranch OCSD acquired the consulting services of Michael Asner, Procurement Specialist, to facilitate and assist with the RFP to ensure that the process is kept fair, transparent, and could withstand legal challenge. An evaluation panel consisting of five OCSD staff members (Panel) was selected to review and rank each of the proposals in accordance with Resolution No. OCSD 07-04, Section 5.07. The Panel evaluated Proponents’ proposals to determine if each met minimum qualifications. Once the proposals met minimum qualifications, the Panel moved on to the next phase of the process and evaluated the proposals based on specific criteria (technical evaluations) as designated and described in the RFP. Under this RFP, OCSD used a consensus-scoring method. During the consensus- scoring sessions, the evaluation facilitator directed the team's attention to each item in the specifications. The Panel considered one proposal at a time, comparing the Proponent's proposed offering against the specifications in the underlying RFP. Consensus-scoring encouraged open discussions and questions among the Panel members, which provided open dialogue and analysis of relative strengths and weaknesses of Proponent’s proposal. Award Recommendation: Tule Ranch After preliminary assessment of proposals against the minimum qualifications, Synagro did not meet the minimum qualifications due to their failure to submit a Biosolids Management Plan. Five of the proposals made it to the technical proposal evaluation phase (see Proposal Evaluation Table below). Following this evaluation phase, the Panel narrowed the selections to the two highest scoring proposals submitted by: (1) Tule Ranch, and (2) McCarthy Family Farms. Interviews were conducted on May 23rd through May 24th. Following the interviews, McCarthy Family Farms formally and voluntarily withdrew their proposal from the RFP process for the following reasons: (1) they could not stand behind their initial offered price due to unknown operational costs associated with their experimental air emissions control technology, and (2) they have not yet secured a critical air permit. DW-102 Board AR, Rev 10/04/10 Page 3 of 3 Based on these considerations, the Panel moved to recommend the award of the professional service agreement to Tule Ranch. Tule Ranch has been providing OCSD with biosolids management services since 1994. Biosolids Management Cost: Failsafe Capacity OCSD requires excess capacity for each contractor to allow OCSD failsafe flexibility to manage OCSD’s daily biosolids production of approximately 750 tons per day (tpd). This excess capacity is needed to ensure long-term sustainability in circumstances where one or more of OCSD’s biosolids contractors have hauling constraints due to severe weather conditions or other situations, emergencies, or where a contractor is under performing. These circumstances require OCSD to redistribute loads to the remaining contractors. As a result, contract values need to include these failsafe provisions. The Tule Ranch contract total annual not-to-exceed amount of $19,000,000 was calculated based on the excess capacity requirement (failsafe provision of 750 tpd) at the rate of $69.00 per ton. This excess capacity requirement is included in the agreement and required by the RFP. During normal operations, OCSD anticipates Tule Ranch will manage approximately one-third to one-half of OCSD’s daily production at the rate of $54.50 per ton for land application. PROPOSAL EVALUATION TABLE Tule Ranch Terra Renewal Avagro Nursery Products McCarthy Family Farms Consensus Score 923/1000 460/1000 240/1000 140/1000 Withdrawn Ranking 1 2 3 4 CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted. (Line item: Section 5, Page 11). Date of Approval Contract Amount Contingency 06/27/12 $19,000,000 N/A JH:JC:jb:gc