HomeMy WebLinkAbout05-23-2012 Board Meeting Agenda
05/23/12 OCSD Board of Directors’ Agenda Page 1 of 5
Orange County Sanitation District Regular Meeting of the
Board of Directors
Wednesday, May 23, 2012 6:30 P.M. Board Room
10844 Ellis Avenue Fountain Valley, CA 92708
(714) 593-7130
AGENDA
INVOCATION AND PLEDGE OF ALLEGIANCE: (Brad Reese, City of Villa Park)
DECLARATION OF QUORUM:
ROLL CALL:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker’s Form (located at the table
outside of the Board Room) and give it to the Clerk of the Board. Speakers are requested to limit
comments to three minutes.
REPORTS: The Chair and the General Manager may present verbal reports on miscellaneous matters
of general interest to the Directors. These reports are for information only and require no action by the Directors.
ELECTIONS:
1. A. Open nominations for Chair of the Board of Directors (Election to be held at the regular June Board Meeting, unless only one candidate is nominated).
B. Open nominations for Vice Chair of the Board of Directors (Election to be
held at the regular June Board Meeting, unless only one candidate is
nominated).
CLAIMS:
2. Ratify payment of claims of the District, by roll call vote, as follows:
Claims Paid for the Period Ending: 04/15/12 04/30/12
Totals $6,318,505.11 $7,039,374.85
05/23/12 OCSD Board of Directors’ Agenda Page 2 of 5
DIRECTORS: Pursuant to Government Code Section 84308, you are required to disclose any campaign
contribution greater than $250 received in the past twelve months from any party to a contract involving
OCSD. This requires that you identify the contributor by name. Further, you may not participate in the
decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with OCSD. For the specifics of Government Code
Section 84308, please see your Director’s Handbook or call the office of General Counsel.
CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted,
by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business.
3. Approve minutes for the Regular Board Meeting held on April 25, 2012.
4. A. Authorize the General Manager to enter into contracts for Temporary
Employment Services (Specification No.CS-2009-421BD) with temporary service firms for a total amount not to exceed $405,000 per year, for a
one-year period (July 1, 2012 through June 30, 2013), with a one-year
renewal option; and,
B. Approve an annual contingency of $45,000; and,
C. Authorize the General Manager to add or delete such firms as necessary
to meet work requirements as identified by the Human Resources
Department.
5. A. Approve Plans and Specifications for Contracts Administration Complex
Removal and Purchasing Area ADA Site Improvements, Project No.
FE10-03, on file at the office of the Clerk of the Board;
B. Approve Addendum No. 1 to the plans and specifications;
C. `Receive and file bid tabulation and recommendation;
E. Reject low bid from Roadway Engineering & Construction, Inc., as “Non- Responsive” due to its failure to provide a bid bond in the form required by
the Invitation for Bids;
F. Award a construction contract to De La Riva Construction, Inc., for
Contracts Administration Complex Removal and Purchasing Area ADA Site Improvements, Project No. FE10-03, for a total amount not to exceed
$309,463; and,
G. Approve a contingency of $46,419 (15%).
05/23/12 OCSD Board of Directors’ Agenda Page 3 of 5
STEERING COMMITTEE:
6. Approve minutes of the April 25, 2012, Steering Committee Meeting.
7. Adopt Resolution No. OCSD 12-06, Establishing Rules of Procedure for the
Conduct of Business of the District, and Repealing Resolution No. OCSD O7-10,
to include the banning of texting and emailing during noticed and open Board and Committee meetings.
OPERATIONS COMMITTEE:
8. Approve minutes of the May 2, 2012, Operations Committee Meeting.
9. A. Approve a Professional Consultant Services Agreement with HDR/Schiff, Inc. to provide construction support services for Interplant Gas Line
Rehabilitation, Project No. J-106, for an amount not to exceed $325,000;
and,
B. Approve a contingency of $22,750 (7.0%).
10. A. Approve a Professional Design Services Agreement with Atkins North
America, Inc., for Final Effluent Sampler and Building Area Upgrades,
Project No. J-110, providing for engineering design services for an amount not to exceed $1,764,022; and,
B. Approve a contingency of $176,402 (10%).
11. A. Approve a Professional Design Services Agreement with the Black &
Veatch Corporation for engineering design services for Central Generation
Emissions Control at Plant No. 1 and Plant No. 2, Project No. J-111, for an
amount not to exceed $1,988,683; and,
B. Approve a contingency of $198,868 (10%).
12. A. Approve a Task Order with Black & Veatch for Project No. SP-150, Uninterruptible Power System Study, On-Call Planning Studies, PLAN2010-00, Contract Plan2010-01, Task Order No. 2, for a not-to-
exceed amount of $199,853; and,
B. Approve a contingency of $19,985 (10%).
05/23/12 OCSD Board of Directors’ Agenda Page 4 of 5
13. A. Approve a contingency increase of $330,000 (15%) to the Professional
Design Services Agreement with The Austin Company for the Title 24
Access Compliance and Building Rehabilitation Project, Project No. P1-
115, for a total contingency of $550,000 (25%); and, B. Authorize the General Manager to negotiate a Professional Services
Agreement with The Austin Company to provide architectural services for
an Administrative Facilities Master Planning study for the Title 24 Access
Compliance and Building Rehabilitation Project, Project No. P1-115.
ADMINISTRATION COMMITTEE:
14. Approve minutes of the May 9, 2012, Administration Committee Meeting.
15. Award professional agreements with TDI Consulting and Brown and Caldwell for
Piping and Instrumentation Diagram (P&ID) Redrawing Project, Specification No.
CS-2012-518BD with an aggregate amount not to exceed $250,000.
16. A. Approve a Purchase Order contract with Scale Datacom, LLC, for the
purchase of the Storage Area Network (SAN), Specification No. S-2011-
511BD-R, for an amount not to exceed $389,790;
B. Approve a contingency in the amount of $19,490 (5%).
17. A. Approve Amendment No. 2 to the Professional Services Agreement for
Specification No. CS-2011-499BD, Purchase Order No. 104353-OA,
issued to Total Resource Management, Inc. (TRM, Inc.) for Phase 2 of the Implementation of IBM-Maximo Enterprise Asset Management System, for
an amount not to exceed $435,452;
B. Approve a contingency in the amount of $43,545 (10%).
18. Authorize the General Manager to issue new fixed rate Certificates of
Participation (COP), to be referred to as Wastewater Refunding Revenue
Obligations, in an amount sufficient to refund the outstanding $91,900,000 of
COP Series 2000-A and 2000-B
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
05/23/12 OCSD Board of Directors’ Agenda Page 5 of 5
ADJOURNMENT:
Adjourn the Board meeting until the next regular Meeting on June 27, 2012, at 6:30 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda
has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E. Ayala Clerk of the Board
(714) 593-7130 mayala@ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Ruth (714) 593-7110 jruth@ocsd.com Assistant General Manager Bob Ghirelli (714) 593-7400 rghirelli@ocsd.com
Assistant General Manager Jim Herberg (714) 593-7300 jherberg@ocsd.com Director of Facility Support Services Nick Arhontes (714) 593-7210 narhontes@ocsd.com Director of Finance and Administrative Services Lorenzo Tyner (714) 593-7550 ltyner@ocsd.com Director of Human Resources Jeff Reed (714) 593-7144 jreed@ocsd.com
Director of Operations & Maintenance Ed Torres (714) 593-7080 etorres@ocsd.com
Page 1 of 2
BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number
Item Number
1
Orange County Sanitation District
FROM: James D. Ruth, General Manager Originator: Maria E. Ayala, Clerk of the Board
SUBJECT: NOMINATIONS FOR CHAIR AND VICE CHAIR OF BOARD OF
DIRECTORS
GENERAL MANAGER'S RECOMMENDATION
A. Open nominations for Chair of the Board of Directors (Election to be held at the regular June Board Meeting unless only one candidate is nominated).
B. Open nominations for Vice Chair of the Board of Directors (Election to be held at
the regular June Board Meeting unless only one candidate is nominated).
SUMMARY
As provided in the Board’s Rules of Procedures, nominations for the Chair and Vice
Chair are made at the regular May meeting, and the election will take place at the June meeting.
The following is an excerpt from the current Rules of Procedures relative to the election
of the Chair and Vice Chair for the Board of Directors of Orange County Sanitation
District: “G. Chairperson and Vice Chairperson of the Board. A Chairperson and Vice
Chairperson of the Board shall be elected by a majority vote of Directors at the regular
meeting in June of each year, and will assume office July 1st. The nominations for
Chairperson and Vice Chairperson shall be made at the regular Board meeting in May of each year. Any person nominated for Chairperson shall be deemed to be nominated
for Vice Chairperson in the event the person is not elected as Chairperson. Thereafter,
the nominees shall prepare a statement setting forth their qualifications for the office
sought. The statements shall be mailed to members of the Board of Directors with the
Agenda and other meeting material for the June regular meeting. If only one individual is nominated for Chairperson at the regular Board meeting in May, that individual shall
be deemed elected as Chairperson, no election shall be held in June, and the individual
shall assume office July 1st. If only one individual is nominated for Vice Chairperson at
the regular Board meeting in May, that individual shall be deemed elected as Vice
Chairperson, no election shall be held in June, and the individual shall assume office July 1st.
The Chairperson and Vice Chairperson shall serve at the pleasure of a majority
of the Directors. In the event the office of Chairperson becomes vacant due to
Page 2 of 2
resignation or retirement of the incumbent prior to the expiration of the regular term, the
Vice Chairperson shall automatically succeed to the office of the Chairperson and shall
continue to serve through the remainder of the regular term unless sooner removed by
action of a majority of the Directors. In the event the office of Vice Chairperson becomes vacant prior to the expiration of the regular term, nominations and the election
of a Director to serve in that capacity shall be conducted at the next regular Board
meeting. The person so elected shall serve the balance of the regularly-scheduled term
unless sooner removed as a result of action by a majority of the Directors.
The Chairperson shall not serve more than two consecutive one-year terms for
which he/she has been elected to the office of Chairperson. The Vice Chairperson shall
not serve more than two consecutive one-year terms for which he/she has been elected
to the office of Vice Chairperson.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
ATTACHMENTS
N/A
Page 1 of 1
BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number Item Number 2
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: PAYMENT OF CLAIMS OF THE ORANGE COUNTY SANITATION
DISTRICT
GENERAL MANAGER'S RECOMMENDATION
Ratify Payment of Claims of the District by Roll Call Vote.
CONFLICT OF INTEREST NOTIFICATION
Pursuant to Government Code Section 84308, you are required to disclose any
campaign contribution greater than $250 received in the past twelve months from any
party to a contract involving the Orange County Sanitation District. Further, you may not participate in the decision making process to award a contract to such party.
For reference, you are directed to the Register of Warrants as to all current
contractors/vendors with the District.
In general, you must disclose the basis of the conflict by identifying the name of the firm or individual who was the contributor.
For the specifics of Government Code Section 84308, please see your Director’s
Handbook or call the office of General Counsel. PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
See attached listing.
ATTACHMENTS 1. Copies of Claims Paid reports from 4/01/12 – 4/15/12 and 4/16/12 – 4/30/12
fin/210/mm Page 1 of 6 EXHIBIT A
4/17/2012
Vendor Warrant No.Amount Description
Accounts Payable Warrants
A W Chesterton 47397 1,488.94 Repair & Maintenance Services and/or SuppliesAbsolute Standards, Inc.47285 1,505.00 Laboratory Services & SuppliesAce Restoration & Waterproofing 47398 4,359.00 Repair & Maintenance Services and/or Supplies
AECOM USA, Inc.47286 11,256.00 Professional Services/Engineering Design Services
Agilent Technologies, Inc.47399 655.10 Laboratory Services & Supplies
Air Liquide America Specialty Gases LLC 47400 170.90 Laboratory Services & SuppliesAir Products & Chemicals, Inc.47383 27,411.76 Chemicals, Water/Wastewater Treatment
Aire Inc.47401 3,673.19 Repair & Maintenance Services and/or Supplies
Airgas Safety, Inc.47287 4,149.00 Safety, Security, Health Equipment, Supplies, and Services
Airgas Safety, Inc.47402 4,733.08 Safety, Security, Health Equipment, Supplies, and ServicesAirgas West 47288 537.90 Repair & Maintenance Services and/or Supplies
Airgas West 47403 1,158.85 Repair & Maintenance Services and/or Supplies
All American Sewer Tools 47289 705.49 Repair & Maintenance Services and/or Supplies
Alliant Insurance Services 47290 3,961.00 InsuranceAllied Packing & Rubber, Inc.47404 159.90 Repair & Maintenance Services and/or SuppliesAmerican Express TVL Related Svcs Co., Inc.47405 4,887.40 Purchasing Card Program for Miscellaneous Travel Expenses
Amtech Elevator Services 47291 1,035.00 Miscellaneous Services
Applied Industrial Technology 47406 1,232.38 Repair & Maintenance Services and/or SuppliesArchie Ivy, Inc.47407 4,633.00 Repair & Maintenance Services and/or SuppliesArizona Instruments, L.L.C.47408 876.19 Electrical/Electronic Equipment, Parts & Repairs
AT & T Mobility II, L.L.C.47293 8,237.46 Telecommunications
AT & T Universal Biller 47292 3,260.66 TelecommunicationsATCC: Amer. Type Culture Collect 47409 314.50 Laboratory Services & SuppliesATM AA, Inc.47294 560.00 Lab Services
Austin Building and Design dba The Austin Company 47277 134,566.35 Professional Services/Engineering Design Services
Awards & Trophies Company 47295 80.81 Awards and Framing ServicesAwards & Trophies Company 47410 94.84 Awards and Framing ServicesBartel Associates, L.L.C.47411 2,250.00 Professional Services - Actuarial Services, Benefits Review and Cost Analy
Black & Veatch Corporation 47296 2,108.14 Professional Services/Engineering Design Services
Black & Veatch Corporation 47384 36,732.02 Professional Services/Engineering Design Services
Black & Veatch Corporation 47384 27,026.61 Professional Services/Engineering Design ServicesBNSF Railway Company 47412 600.00 Professional Services 2-41-04
Brian J. Tafolla 47540 457.32 Meeting/Training Expense Reimbursement
Brown & Caldwell 47278 43,526.47 Professional Services/Engineering Design Services
Brown & Caldwell 47385 212,198.14 Professional Services/Engineering Design ServicesBrown & Caldwell 47385 60,041.25 Professional Services/Engineering Design Services
Burlington Safety Laboratory of CA, Inc.47413 828.26 Safety, Security, Health Equipment, Supplies, and Services
Business Management Daily 47414 129.00 Subscription
Cal Ema Firescope 47415 95.41 Office SuppliesCalifornia Dept. of Child Support 47297 2,021.51 Judgments PayableCalifornia Relocation Services, Inc.47298 157.50 Miscellaneous Services - Moving/Relocation
Caltrol, Inc.47299 2,898.56 Electrical/Electronic Equipment, Parts & Repairs
Cameron Compression Systems 47300 4,430.85 Repair & Maintenance Services and/or SuppliesCameron Welding Supply 47301 1,554.90 Repair & Maintenance Services and/or SuppliesCarollo Engineers 47416 6,505.75 Professional Services/Engineering Design Services
Carollo Engineers 47386 50,480.77 Professional Services
CASA 47417 425.00 Professional Organizations Meeting/Training/MembershipCCH Incorporated 47418 406.63 Books & PublicationsCDN Isotopes 47419 190.00 Laboratory Services & Supplies
Claims Paid From 4/01/12 to 4/15/12
fin/210/mm Page 2 of 6 EXHIBIT A
4/17/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/01/12 to 4/15/12
CEPA Operations, Inc.47302 1,880.00 Repair & Maintenance Services and/or Supplies
Chem Search 47303 1,119.71 Repair & Maintenance Services and/or SuppliesChildren's Education Foundation of OC 47420 2,500.00 Donation - CEFOC Gift of History ProjectCity of Huntington Beach 47330 20,940.99 Water Use
Cole-Parmer Instrument Co.47304 416.69 Laboratory Services & Supplies
Cole-Parmer Instrument Co.47421 65.12 Laboratory Services & Supplies
Compressor Components of California 47422 9,051.00 Repair & Maintenance Services and/or SuppliesConnell Chevrolet\GEO 47305 312.14 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Connell Chevrolet\GEO 47423 123.04 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Consolidated Electrical Distributors 47424 222.89 Electrical/Electronic Equipment, Parts & Repairs
Consumers Pipe & Supply Co.47425 783.12 Repair & Maintenance Services and/or SuppliesControlled Motion Solutions 47306 128.34 Repair & Maintenance Services and/or Supplies
Corporate Image Maintenance, Inc.47279 36,005.00 Janitor & Household Service & Supplies
County of Orange Auditor Controller 47307 840.00 Governmental Agency Fees & Charges
County of Orange Auditor Controller 47426 630.00 Governmental Agency Fees & ChargesCourt Order 47340 2,179.38 Judgments PayableCourt Order 47345 150.00 Judgments Payable
Court Order 47359 108.00 Judgments Payable
Court Order 47381 912.50 Judgments PayableCSI Services, Inc.47308 1,962.50 Professional ServicesCulligan of Orange County 47427 57.55 Repair & Maintenance Services and/or Supplies
Cummins Allison Corp.47428 405.50 Computer Hardware & Software
CWEA Membership 47309 132.00 Professional Organizations Meeting/Training/MembershipCWEA Membership 47429 132.00 Professional Organizations Meeting/Training/MembershipDesert Pumps & Parts, Inc.47430 5,217.00 Repair & Maintenance Services and/or Supplies
Detection Instruments Corporation 47310 1,019.88 Electrical/Electronic Equipment, Parts & Repairs
Dudek & Associates, Inc.47431 6,316.37 Professional Services/Engineering Design ServicesDWG Associates 47432 6,232.00 Professional ServicesEdge Tech 47433 2,408.56 Laboratory Services & Supplies
EHS International, Inc.47311 375.00 Professional Organizations Meeting/Training/Membership
Embee Performance LLC 47312 991.30 Repair & Maintenance Services and/or Supplies
Employee Benefits Specialists, Inc.47284 822,860.68 Reimbursed Prepaid Employee Medical & Dependent CareEmployee Benefits Specialists, Inc.47313 13,821.23 Reimbursed Prepaid Employee Medical & Dependent Care
Environmental Engineering & Contracting 47434 3,300.00 Professional Services/Specialty Course Audits
Environmental Resource Associates 47314 713.45 Laboratory Services & Supplies
Environmental Resource Associates 47435 1,828.99 Laboratory Services & SuppliesEnvironmental Resource Center 47315 1,879.06 Safety, Security, Health Equipment, Supplies, and Services
Environmental Water Solutions, Inc.47436 19,610.50 Repair & Maintenance Services and/or Supplies
Fedex Corporation 47316 25.07 Freight Services
Fedex Corporation 47437 17.90 Freight ServicesFisher Scientific 47317 3,972.23 Laboratory Services & SuppliesFisher Scientific 47438 2,499.57 Laboratory Services & Supplies
Fishing Boats Unlimited 47439 412.33 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Fountain Valley AAA Auto Spa 47440 519.50 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesFranchise Tax Board 47318 972.75 Judgments PayableFranchise Tax Board 47441 14,183.00 Judgments Payable
Franklin Covey 47442 183.96 Office Supplies
Fuller Truck Accessories 47443 407.66 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesGalco Industrial Electronics 47319 1,239.46 Electrical/Electronic Equipment, Parts & RepairsGarland Manufacturing Co.47444 3,447.87 Repair & Maintenance Services and/or Supplies
fin/210/mm Page 3 of 6 EXHIBIT A
4/17/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/01/12 to 4/15/12
Garratt Callahan Company 47445 3,593.25 Chemicals, Water/Wastewater Treatment
George Yardley Co.47447 940.14 Repair & Maintenance Services and/or SuppliesGierlich-Mitchell, Inc.47448 14,929.42 Repair & Maintenance Services and/or SuppliesGina a. Tetsch 47541 101.22 Meeting/Training Expense Reimbursement
Glens Alignment & Brake Service 47320 478.00 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Glens Alignment & Brake Service 47449 145.00 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Global Environmental Network Inc.47321 3,150.00 Safety, Security, Health Equipment, Supplies, and ServicesGlobal Environmental Network Inc.47450 2,340.00 Safety, Security, Health Equipment, Supplies, and Services
Golden State Overnight Delivery Service 47451 11.24 Courier Services
Golden West Window Service 47322 6,100.00 Facilities, Maintenance, Services & Supplies
Golden West Window Service 47452 847.00 Facilities, Maintenance, Services & SuppliesGrainger, Inc.47323 2,538.72 Repair & Maintenance Services and/or Supplies
Grainger, Inc.47453 2,014.99 Repair & Maintenance Services and/or Supplies
Graybar Electric Company 47324 1,374.28 Electrical/Electronic Equipment, Parts & Repairs
Graybar Electric Company 47454 5,248.66 Electrical/Electronic Equipment, Parts & RepairsGT Hall Company 47446 258.60 Mechanical Parts & SuppliesHaaker Equipment Company 47325 5,605.07 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Hach c/o Ponton Industries 47455 5,154.76 Laboratory Services & Supplies
Hach Company 47326 5,044.72 Laboratory Services & SuppliesHach Company 47456 685.27 Laboratory Services & SuppliesHarrington Industrial Plastics, Inc.47327 3,600.79 Repair & Maintenance Services and/or Supplies
Harrington Industrial Plastics, Inc.47457 1,395.68 Repair & Maintenance Services and/or Supplies
Hasco Oil Co., Inc.47458 551.69 Fuel and LubricantsHDR Engineering, Inc.47387 33,476.50 Professional Services/Engineering Design ServicesHector R. Linares 47537 105.00 Meeting/Training Expense Reimbursement
Hill Brothers 597 44,228.21 Chemicals, Water/Wastewater Treatment
Hill Brothers 604 13,788.84 Chemicals, Water/Wastewater TreatmentHome Depot 47328 401.13 Miscellaneous Parts and SuppliesHome Depot 47459 68.86 Miscellaneous Parts and Supplies
Hope Health/IHAC 47460 561.19 Benefits
Hub Auto Supply 47329 829.73 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Hub Auto Supply 47461 145.06 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesHyatt Legal Plans 47331 1,729.00 Professional Services - Legal
Hydrocat Industries 47332 1,642.82 Miscellaneous Parts and Supplies - Standard Media Replacement
Indiana Child Support Bureau 47333 290.00 Judgments Payable
Industrial Safety Shoe Co.47462 160.55 Safety, Security, Health Equipment, Supplies, and ServicesIndustrial Threaded Products, Inc.47463 869.61 Repair & Maintenance Services and/or Supplies
Insight Public Sector, Inc.47464 3,333.12 Computers, Software/Hardware
Integrated Process Technologies, Inc.47465 188.57 Repair & Maintenance Services and/or Supplies
Interstate Batteries of Cal Coast 47466 990.91 Repair & Maintenance Services and/or SuppliesIntl. Union of Oper. Eng. AFL CIO Local 501 47334 4,904.68 Dues DeductionsIntratek Computer, Inc.47335 560.98 Network/Server/Printer Maintenance Services
Invensys Systems, Inc.47467 1,638.33 Electrical/Electronic Equipment, Parts & Repairs
Ironman Parts & Services 47336 151.28 Repair & Maintenance Services and/or SuppliesIrvine Pipe & Supply 47337 917.73 Repair & Maintenance Services and/or SuppliesJames D. Herberg 47535 388.97 Meeting/Training Expense Reimbursement
James D. Niswonger 47538 689.28 Meeting/Training Expense Reimbursement
James L. Burror 47533 379.19 Meeting/Training Expense ReimbursementJAMS/ENDISPUTE 47469 8,300.00 Legal Service - United TechnologiesJays Catering 47470 658.62 Catering Services
fin/210/mm Page 4 of 6 EXHIBIT A
4/17/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/01/12 to 4/15/12
JCI Jones Chemicals, Inc.600 12,701.16 Chemicals, Water/Wastewater Treatment
JCI Jones Chemicals, Inc.605 18,134.05 Chemicals, Water/Wastewater TreatmentJE Phillips Company, Inc.47468 3,852.06 Repair & Maintenance Services and/or SuppliesJensen Instrument Co.47339 2,440.27 Electrical/Electronic Equipment, Parts & Repairs
JG Tucker And Son, Inc.47338 689.60 Safety, Security, Health Equipment, Supplies, and Services
Johnstone Supply 47471 222.10 Repair & Maintenance Services and/or Supplies
Julian F. Sabri 47539 125.00 Meeting/Training Expense ReimbursementKanawha Insurance Company 47472 2,172.41 Voluntary Benefits - SSTD Insurance
Kasai Consulting 47473 555.00 Professional Organizations Meeting/Training/Membership
Kelvin L. Barwick 47532 519.65 Meeting/Training Expense Reimbursement
Kemira Water Solutions 598 111,589.64 Chemicals, Water/Wastewater TreatmentKemira Water Solutions 601 117,900.06 Chemicals, Water/Wastewater Treatment
Kiewit/Mass, A Joint Venture 47394 437,975.10 Construction
KTA-TATOR, Inc.47341 872.66 Maint. Consulting Service
L. Johnson Painting 47342 4,985.00 Facilities, Maintenance, Services & SuppliesLab Safety Supply, Inc.47474 288.34 Laboratory Services & SuppliesLabware, Inc.47344 13,361.00 Repair & Maintenance Services and/or Supplie
Laura A. Terriquez 47516 61.00 Meeting/Training Expense Reimbursement
Lien, Lai 47343 3,595.75 CFCC RefundMalcolm Pirnie, Inc.47475 11,713.24 Professional Services/Engineering Design ServicesMaria E. Ayala 47531 402.87 Meeting/Training Expense Reimbursement
Maxim Security Systems 47476 619.16 Safety, Security, Health Equipment, Supplies, and Services
Merlex Stucco Inc.47346 16,137.07 Septic Tank RefundMidway Mfg. & Machining Co.47477 9,422.74 Repair & Maintenance Services and/or SuppliesMJL Consulting 47388 67,202.23 Professional Services/Annual Contract Painting
Morrow Meadows Corp.47395 177,615.00 Construction
National Fire Protection Association 47347 340.33 Professional Organizations Meeting/Training/MembershipNeudesic, L.L.C.47478 1,305.76 Computer Applications & ServicesNPELRA Annual Training Conference 47479 50.75 Professional Organizations Meeting/Training/Membership
OCEA 47348 692.25 Dues Deductible
Office Depot 47349 1,188.92 Office Supplies
Olin Corporation 47480 4,169.65 Chemicals, Water/Wastewater TreatmentOneSource Distributors, Inc.47350 4,410.02 Electrical/Electronic Equipment, Parts & Repairs
OneSource Distributors, Inc.47481 1,459.08 Electrical/Electronic Equipment, Parts & Repairs
Operation Technology, Inc.47351 6,905.61 Repair & Maintenance Services and/or Supplies
Orange County Auto Parts 47482 419.35 Truck SuppliesOrange County Hose Company 47483 1,348.49 Miscellaneous Parts and Supplies
Orange County United Way 47353 40.00 Employee Contributions
Orange Courier 47484 23.31 Delivery Services
OSTS Inc.47354 950.00 Professional Organizations Meeting/Training/MembershipOxygen Service Company 47355 1,552.50 Laboratory Services & SuppliesOxygen Service Company 47485 1,633.69 Laboratory Services & Supplies
Pacific Mechanical Supply 47356 238.08 Repair & Maintenance Services and/or Supplies
Pamela A. Koester 47536 119.00 Meeting/Training Expense ReimbursementPC Mall Gov 47486 3,234.60 Software Maintenance AgreementPeace Officers Council of CA 47357 2,254.00 Dues Deductions, Supervisors & Professionals
Polydyne, Inc.599 61,903.73 Chemicals, Water/Wastewater Treatment
Polydyne, Inc.602 26,231.98 Chemicals, Water/Wastewater TreatmentPrimrose Ice Co., Inc.47487 315.00 Water & Ice ServicesProcare Work Injury Center 47488 492.34 Medical Services
fin/210/mm Page 5 of 6 EXHIBIT A
4/17/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/01/12 to 4/15/12
Project Management Institute 47489 174.00 Professional Organizations Meeting/Training/Membership
Prudential Insurance Company of America 47280 42,930.77 BenefitsPrudential Overall Supply 47358 4,021.37 UniformsPrudential Overall Supply 47490 2,802.30 Uniforms
Q Air - Calif. Div. Pump Engineering 47491 1,421.56 Repair & Maintenance Services and Supplies
Quickstart Intelligence 47492 1,625.00 Professional Organizations Meeting/Training/Membership
Quinn Power Systems 47493 1,602.49 Laboratory Services & SuppliesR. Y. Engineering Works, Inc. 47544 3,512.30 Repair & Maintenance Services and/or Supplies
Red Wing Shoes 47360 1,109.41 Safety, Security, Health Equipment, Supplies, and Services
Reliastar 47494 3,797.03 Voluntary Employee Life & Cancer Insurance
Remote Sensing Solutions Inc.47389 59,960.80 Professional Services/Regional Ocean Modeling System (ROMS) ReportsNow, Inc.47495 2,880.00 Computers, Software/Hardware
Risk & Insurance 47361 34.95 Books & Publications
Royale Cleaners 47496 156.20 Miscellaneous Services
RPM Electric Motors 47497 2,456.43 Repair & Maintenance Services and/or SuppliesRSA Soil Products 47498 2,251.13 Miscellaneous Parts and SuppliesRutan & Tucker, L.L.P.47499 60.00 Legal Services
Safety Max 47500 418.47 Safety, Security, Health Equipment, Supplies, and Services
San Diego/Orange Fluid System Technologies, Inc.47501 547.76 Repair & Maintenance Services and/or SuppliesSancon Engineering, Inc.47502 4,180.00 Repair & Maintenance Services and/or SuppliesSchwing Bioset 603 29,440.88 Repair & Maintenance Services and/or Supplies
Science Applications Intl. Corp.47362 21,843.00 Professional Services/Engineering Design Services
Shamrock Supply Co., Inc.47363 150.85 Repair & Maintenance Services and/or SuppliesShamrock Supply Co., Inc.47503 614.92 Repair & Maintenance Services and/or SuppliesShureluck Sales & Engineering 47504 478.96 Repair & Maintenance Services and/or Supplies
Siemens Energy, Inc.47364 9,839.73 Repair & Maintenance Services and/or Supplies
Siemens Water Technologies Corp.47505 1,362.88 Repair & Maintenance Services and/or SuppliesSigma-Aldrich, Inc.47506 160.68 Laboratory Services & SuppliesSkalar, Inc.47507 1,125.56 Laboratory Services & Supplies
SKC West, Inc.47365 205.00 Laboratory Services & Supplies
SMRP 47508 275.00 Professional Organizations Meeting/Training/Membership
So. Cal Gas Company 47509 12,058.47 UtilitiesSouth Coast Shipyard, Inc.47510 4,397.96 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Southern California Edison 47281 47,226.85 Utilities
Southern California Edison 47511 1,643.84 Utilities
Southern California Energy Services Inc 47512 4,989.00 Professional Services/NCY HVAC ReplacementSPEX Certiprep, Inc.47513 252.60 Laboratory Services & Supplies
St. Croix Sensory, Inc.47514 660.00 Olfactometry Testing Services
Staples 47366 363.53 Office Supplies
Summit Steel 47367 1,188.41 Repair & Maintenance Services and/or SuppliesSunset Industrial Parts 47368 1,406.09 Repair & Maintenance Services and/or SuppliesSunset Industrial Parts 47515 818.21 Repair & Maintenance Services and/or Supplies
Synagro West, Inc.47369 8,475.65 Biosolids Management
Tetra Tech, Inc.47370 18,004.41 Professional Services/Engineering Design ServicesSThe Orange County Register 47352 2,748.00 Notices & AdsThe Standard Insurance Company 47371 2,633.52 Disability Insurance
The Trane Company 47374 218.84 Repair & Maintenance Services and/or Supplies
Thompson Industrial Supply, Inc.47372 12,383.42 Repair & Maintenance Services and/or SuppliesThompson Industrial Supply, Inc.47517 2,869.08 Repair & Maintenance Services and/or SuppliesTiano Construction 47373 3,250.00 Facilities, Maintenance, Services & Supplies
fin/210/mm Page 6 of 6 EXHIBIT A
4/17/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/01/12 to 4/15/12
T-Mobile 47518 110.71 Telecommunications
Tony's Lock & Safe Service & Sales 47519 318.40 Repair & Maintenance Services and/or SuppliesToshiba Business Solutions USA Inc.47282 33,211.36 Computers, Software/Hardware & Managed ServicesToshiba Business Solutions USA Inc.47520 283.91 Computers, Software/Hardware & Managed Services
Townsend Public Affairs 47521 7,500.00 Professional Services - State Legislative Advocacy
Transcat 47522 196.86 Repair & Maintenance Services and/or Supplies
Tropical Plaza Nursery, Inc.47375 12,497.50 Landscape Maintenance ServicesTropical Plaza Nursery, Inc.47523 2,539.50 Landscape Maintenance Services
TW Telecom Holdings, Inc.47524 7,814.24 Telecommunications
Univar USA Inc 606 13,172.96 Chemicals, Water/Wastewater Treatment
University of Arizona 47376 3,000.00 Marine ResearchUPS Ground Freight, Inc.47377 687.04 Freight Services
US Peroxide, L.L.C.47283 154,512.77 Chemicals, Water/Wastewater Treatment
US Peroxide, L.L.C.47390 185,268.71 Chemicals, Water/Wastewater Treatment
Verizon California 47525 632.55 TelecommunicationsVerizon Wireless 47526 1,026.27 TelecommunicationsVerne's Plumbing 47543 13,066.48 Plumbing Services & Supplies
Vision Financial Corporation 47378 1,249.72 Employee Voluntary Benefits
Vortex Corp.47391 26,886.14 Repair & Maintenance Services and/or SuppliesVoyager Fleet Systems, Inc.47392 25,777.96 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesVWR Scientific Products 47527 17,084.87 Laboratory Services & Supplies
Water Environment Federation 47379 358.00 Professional Organizations Meeting/Training/Membership
Water Environment Federation 47528 220.00 Professional Organizations Meeting/Training/MembershipWells Fargo Bank Escrow 23518600 47396 48,663.90 Construction, RetentionWestern Blue/Insight/Hewlett Packard 47529 21,704.18 Computers, Software/Hardware
Woodruff Spradlin & Smart 47393 57,442.38 Professional Services - Legal
Workforce Software, Inc.47530 12,583.00 Computer Applications and ServicesYale/Chase Materials Handling, Inc.47380 390.46 Electrical/Electronic Equipment, & Electric Cart Parts & RepairsYeom Choi 47534 125.00 Meeting/Training Expense Reimbursement
Yu-Li Tsai 47542 743.09 Meeting/Training Expense Reimbursement
24 Hour Fire Protection, Inc.47382 5,058.07 Repair & Maintenance Services and/or Supplies
Total Accounts Payable - Warrants $ 3,981,371.18
Payroll Disbursements
Employee Paychecks 48994 - 49032 85,438.68$ Biweekly Payroll (4/04/12)*
Employee Paychecks 49041 1,724.95 Interim Payroll - Emp. Pay hrs. not on regular pay (4/04/12)
Employee Paychecks 49042 230.00 Interim Payroll - Reissue ARBA DD as check (4/03/12)Direct Deposit Statements 318604 - 319161 1,379,238.55 Biweekly Payroll (4/04/12)
Total Payroll Disbursements $ 1,466,632.18 *Check numbers 49033 - 49040 used in prior period, 3/31/12.
Wire Transfer PaymentsOCSD Payroll Taxes & Contributions 870,501.75$ Biweekly Payroll (4/04/12)Intercare Insurance Services - Total Wire Transfer Payments $ 870,501.75
Total Claims Paid 4/01/12 - 4/15/12 6,318,505.11$
fin/210/mm Page 1 of 8 EXHIBIT A
5/8/2012
Vendor Warrant No.Amount Description
Accounts Payable Warrants
A W Chesterton 47559 4,014.51$ Repair & Maintenance Services and/or SuppliesAccident Investigation Solutions Inc.47560 947.50 Safety, Security, Health Equipment, Supplies, and ServicesAce Restoration & Waterproofing 47743 1,775.20 Repair & Maintenance Services and/or Supplies
A-Check America, Inc.47742 647.00 Human Resources Services
ACR Systems, Inc.47561 761.97 Instrument Parts & SuppliesAECOM Technical Services, Inc.47545 28,268.19 Professional Services/Engineering Design ServicesAerotek47562840.00 Professional Services/Temporary Services
Aerotek 47744 11,975.04 Professional Services/Temporary Services
Agilent Technologies, Inc.47563 1,227.09 Laboratory Services & SuppliesAgilent Technologies, Inc.47745 2,778.84 Laboratory Services & SuppliesAir Liquide America Corp.47746 1,255.15 Laboratory Services & Supplies
Air Liquide America Specialty Gases LLC 47564 2,805.71 Laboratory Services & Supplies
Airgas Safety, Inc.47565 10,219.65 Safety, Security, Health Equipment, Supplies, and Services
Airgas Safety, Inc.47747 5,176.91 Safety, Security, Health Equipment, Supplies, and ServicesAirgas West 47566 1,563.00 Repair & Maintenance Services and/or Supplies
Airgas West 47748 270.02 Repair & Maintenance Services and/or Supplies
All American Asphalt 47546 29,906.60 Repair & Maintenance Services and/or Supplies
Alta-Robbins, Inc.47749 600.66 Electrical/Electronic Equipment, Parts & RepairsAmerican Express 47547 42,098.90 Purchasing Card Program for Miscellaneous Parts and Supplies
Anantkumar R. Amin 47888 360.00 Meeting/Training Expense Reimbursement
AppleOne Employment Service 47567 5,958.34 Professional Services/Temporary Services
AppleOne Employment Service 47750 6,087.50 Professional Services/Temporary ServicesApplied Industrial Technology 47568 6,057.41 Repair & Maintenance Services and/or SuppliesApplied Industrial Technology 47751 1,249.53 Repair & Maintenance Services and/or Supplies
Arc Micro Optics 47752 4,865.00 Laboratory Services & Supplies
Argus-Hazco 47569 2,421.16 Repair & Maintenance Services and/or SuppliesAshbrook Simon Hartley Operations, L.P.47570 1,626.29 Repair & Maintenance Services and/or SuppliesAT & T 47741 230.87 Telecommunications
AT & T Mobility II, L.L.C.47572 349.98 Telecommunications
AT & T Mobility II, L.L.C.47753 399.96 TelecommunicationsAT & T Universal Biller 47571 121.83 TelecommunicationsAwards & Trophies Company 47754 53.88 Awards and Framing Services
AWSI 47573 134.00 Professional Services - DOT Program Administration
AWSI 47755 2,250.00 Professional Services - DOT Program AdministrationAWWA47756238.00 Professional Organizations Meeting/Training/MembershipBarragan Corp. International 47574 5,317.48 Professional Organizations Meeting/Training/Membership
Battery Specialties 47575 1,743.10 Batteries, Various
Battery Systems, Inc.47576 9,391.33 Repair & Maintenance Services and/or Supplies
Bee Man Pest Control, Inc.47757 294.00 Pest Control ServicesBently Nevada Inc.47577 2,051.92 Repair & Maintenance Services and/or Supplies
Berendsen Fluid Power 47578 1,146.87 Electrical/Electronic Equipment, Parts & Repairs
Bioexpress Corp 47579 393.13 Repair & Maintenance Services and/or Supplies
Black Box Corporation 47580 345.80 Computers, Software/HardwareBOC Edwards Inc.47780 2,472.41 Laboratory Services & Supplies
Brithinee Electric 47581 2,785.80 Electrical/Electronic Equipment, Parts & Repairs
Brooks Instrument Div. Emerson Electric 47582 830.47 Instrument Parts & Supplies
Brown & Caldwell 47548 57,658.43 Professional Services/Engineering Design ServicesBrown & Caldwell 47758 18,549.32 Professional Services/Engineering Design Services
Claims Paid From 4/16/12 to 4/30/12
fin/210/mm Page 2 of 8 EXHIBIT A
5/8/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/16/12 to 4/30/12
Bureau Veritas North America, Inc.47583 3,231.69 Industrial Hygiene Services
California Barricade Rentals 47585 9,350.00 Miscellaneous ServicesCalifornia Barricade Rentals 47760 2,700.00 Miscellaneous ServicesCalifornia Dept. of Child Support 47586 2,021.51 Judgments Payable
California Relocation Services, Inc.47587 405.00 Miscellaneous Services - Moving/Relocation
California Relocation Services, Inc.47761 420.00 Miscellaneous Services - Moving/RelocationCallan Associates, Inc.47588 4,231.75 Investment Advisory ServicesCaltrol, Inc.47762 1,723.95 Electrical/Electronic Equipment, Parts & Repairs
Carollo Engineers 47550 100,531.83 Professional Services/Engineering Design Services
Carollo Engineers 47549 33,376.16 Professional ServicesCASA47589850.00 Professional Organizations Meeting/Training/MembershipCCP Industries.47590 5,236.22 Janitor & Household Service & Supplies
Charles P. Crowley Co.47591 1,329.64 Repair & Maintenance Services and/or Supplies
Charles P. Crowley Co.47763 547.53 Repair & Maintenance Services and/or Supplies
City Clerk's Association of California 47592 550.00 Professional Organizations Meeting/Training/MembershipCity of Huntington Beach 47636 112.17 Water Use
Clean Harbors Environmental Services 47593 6,523.14 Grit & Screenings; Hazard Waste Disposal
Clean Harbors Environmental Services 47764 4,484.11 Grit & Screenings; Hazard Waste Disposal
CMAA 47765 70.00 Professional Organizations Meeting/Training/MembershipCole-Parmer Instrument Co.47766 1,239.02 Laboratory Services & Supplies
Compressor Components of California 47767 6,536.00 Repair & Maintenance Services and/or Supplies
COMSERCO, Inc. 47768 175.00 Professional Services/Information Technology
Connell Chevrolet\GEO 47769 419.32 Autos, Trucks & Marine Equipment, Parts, Accessories & ServicesConstellation Newenergy Gas Division LLC 47770 9,148.64 Natural GasConsumers Pipe & Supply Co.47594 1,973.30 Repair & Maintenance Services and/or Supplies
Consumers Pipe & Supply Co.47771 198.26 Repair & Maintenance Services and/or Supplies
Control Factors Seattle, Inc.47772 1,097.80 Repair & Maintenance Services and/or SuppliesControlled Motion Solutions 47595 979.33 Repair & Maintenance Services and/or SuppliesControlled Motion Solutions 47773 83.59 Repair & Maintenance Services and/or Supplies
Converse Consultants 47596 951.00 Professional Services/Professional Services/Materials & Geotechnical Testing
Cooperative Personnel Services 47599 845.25 Human Resources ServicesCORRPRO Companies, Inc.47732 37,705.50 Professional Services/Temporary ServicesCounty of Orange Auditor Controller 47598 600.00 Governmental Agency Fees & Charges
Court Order 47646 2,179.38 Judgments Payable
Court Order 47648 150.00 Judgments PayableCourt Order 47684 108.00 Judgments PayableCourt Order 47727 912.50 Judgments Payable
CR&R, Inc.47600 1,337.28 Waste Disposal
CS-AMSCO 47774 757.08 Repair & Maintenance Services and/or Supplies
C-Temp International 47584 63.88 Repair & Maintenance Services and/or SuppliesC-Temp International 47759 2,574.27 Repair & Maintenance Services and/or Supplies
Curtis Buonacorsi 47889 170.00 Meeting/Training Expense Reimbursement
CWEA Membership 47601 264.00 Professional Organizations Meeting/Training/Membership
CWEA Membership 47775 132.00 Professional Organizations Meeting/Training/MembershipDapper Tire Co.47602 1,698.59 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
David Wheeler Pest Control, Inc.47603 1,432.00 Pest Control Services
David Wheeler Pest Control, Inc.47776 1,432.00 Pest Control Services
DDB Engineering, Inc.47777 2,794.14 Professional Services - AdvocacyDeborah L. Lindel 47890 112.20 Meeting/Training Expense Reimbursement
fin/210/mm Page 3 of 8 EXHIBIT A
5/8/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/16/12 to 4/30/12
DeGuelle Glass Co., Inc.47604 2,833.55 Repair & Maintenance Services and/or Supplies
Delta Q, Inc.47605 4,772.03 Repair & Maintenance Services and/or SuppliesDesert Pumps & Parts, Inc.47606 10,596.33 Repair & Maintenance Services and/or SuppliesDesigner Stitch Embroidery 47778 5,352.38 Public Outreach Supplies
Detector Technology, Inc. 47607 1,198.00 Laboratory Services & Supplies
Don Wolf & Associates, Inc.47608 130.79 Instrument Parts & SuppliesDudek & Associates, Inc.47779 20,589.07 Professional Services/Engineering Design ServicesDunn-Edwards Corporation 47609 346.05 Facilities, Maintenance, Services & Supplies
Edge Tech 47610 610.56 Laboratory Services & Supplies
Electrabond 47781 15,370.55 Repair & Maintenance Services and/or SuppliesEmployee Benefits Specialists, Inc.47611 14,061.69 Reimbursed Prepaid Employee Medical & Dependent CareEmployee Benefits Specialists, Inc.47782 770.00 Reimbursed Prepaid Employee Medical & Dependent Care
Employment Development Dept.47783 100.00 Unemployment Insurance
Enchanter, Inc.47784 1,520.00 Vessel Services - Monitoring Vessel Nerissa
Enertech Environmental 47551 493,637.81 Biosolids ManagementENS Resources, Inc.47785 7,500.00 Professional Services - Federal Advocacy
Environmental & Occupational Risk Mgmt.47612 1,857.50 Professional Services - Indoor Air Quality Consulting
Environmental Resource Associates 47613 591.25 Laboratory Services & Supplies
Environmental Resource Associates 47786 2,378.33 Laboratory Services & SuppliesEnvironmental Resource Center 47614 417.57 Safety, Security, Health Equipment, Supplies, and Services
Envirosim Associates, Ltd.47615 140.00 Computer Applications & Services
Ewing Irrigation 47787 417.33 Irrigation Repair & Maintenance Services and/or Supplies
Fedex Corporation 47616 112.05 Freight ServicesFirst American Corelogic 47597 78.00 Software Maintenance AgreementFisher Scientific 47617 132.49 Laboratory Services & Supplies
Fisher Scientific 47788 7,131.02 Laboratory Services & Supplies
Fleetmatics USA, LLC 47618 150.00 Professional Services - Legal/Employee RelationsFluid Power Training Associates, LLC 47789 55.80 Professional Organizations Meeting/Training/MembershipFOPCO INCORPORATED 47619 2,149.00 Repair & Maintenance Services and/or Supplies
Franchise Tax Board 47620 972.75 Judgments Payable
Franchise Tax Board 47621 538.00 Judgments PayableFranklin Covey 47790 31.85 Office SuppliesGA Industries LLC 47622 4,057.67 Repair & Maintenance Services and/or Supplies
Garratt Callahan Company 47791 514.74 Chemicals, Water/Wastewater Treatment
Gates Fiberglass Installers 47623 2,638.75 Repair & Maintenance Services and/or SuppliesGeorge Yardley Co.47792 1,182.19 Repair & Maintenance Services and/or SuppliesGHD, L.L.C.47793 10,850.00 Professional Services/Engineering Design Services
Glens Alignment & Brake Service 47794 129.00 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Golden State Overnight Delivery Service 47624 135.44 Courier Services
Golden State Overnight Delivery Service 47795 48.01 Courier ServicesGolden West Window Service 47625 4,525.00 Facilities, Maintenance, Services & Supplies
Golden West Window Service 47796 2,700.00 Facilities, Maintenance, Services & Supplies
Government Fleet Expo & Conference 47797 495.00 Professional Organizations Meeting/Training/Membership
Grainger, Inc.47626 6,247.90 Repair & Maintenance Services and/or SuppliesGrainger, Inc.47798 1,166.89 Repair & Maintenance Services and/or Supplies
Graybar Electric Company 47627 1,742.39 Electrical/Electronic Equipment, Parts & Repairs
Graybar Electric Company 47799 9,887.13 Electrical/Electronic Equipment, Parts & Repairs
Great Western Sanitary Supplies 47800 58.03 Janitor & Household Service & SuppliesGuarantee Records Management 47628 479.76 Professional Services - Document Storage & Shredding
fin/210/mm Page 4 of 8 EXHIBIT A
5/8/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/16/12 to 4/30/12
H.H. Fremer Architects, Inc.47629 16,190.96 Construction
Hach c/o Ponton Industries 47801 1,085.64 Laboratory Services & SuppliesHach Company 47631 123.23 Laboratory Services & SuppliesHach Company 47802 4,723.22 Laboratory Services & Supplies
Harbor Distributing-Morgan Stanley 47630 6,318.25 Sewer User Refund
Hardy Diagnostics 47803 915.09 Laboratory Services & SuppliesHarrington Industrial Plastics, Inc.47804 2,781.00 Repair & Maintenance Services and/or SuppliesHasler, Inc.47632 64.65 Postage Meter Rental
HDR Engineering, Inc.47733 47,350.04 Professional Services/Engineering Design Services
Hewlett Packard Company 47633 11,725.56 Computers, Software/HardwareHill Brothers 607 42,146.85 Chemicals, Water/Wastewater TreatmentHill Brothers 611 13,246.74 Chemicals, Water/Wastewater Treatment
Hilti, Inc.47634 1,409.90 Repair & Maintenance Services and/or Supplies
Hilti, Inc.47805 993.48 Repair & Maintenance Services and/or Supplies
Home Depot 47635 3,865.92 Miscellaneous Parts and SuppliesHub Auto Supply 47806 1,048.08 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
ICC International Code Council 47807 150.00 Professional Organizations Meeting/Training/Membership
Indiana Child Support Bureau 47637 290.00 Judgments Payable
Industrial Fabrics Corp.47638 12,867.38 Repair & Maintenance Services and/or SuppliesIndustrial Threaded Products, Inc.47808 1,391.43 Repair & Maintenance Services and/or Supplies
Inorganic Ventures, Inc.47639 108.27 Laboratory Services & Supplies
Insight Public Sector, Inc.47640 144.88 Computers, Software/Hardware
Institute For Supply Management 47641 340.00 Professional Organizations Meeting/Training/MembershipIntercare Holdings Insurance Svcs., Inc.47642 5,316.67 Workers' Compensation ServiceInternational Business Machines 47809 6,135.21 Computer Applications & Services
Intl. Union of Oper. Eng. AFL CIO Local 501 47643 4,805.84 Dues Deductions
IPMC c/o Parsons 47552 490,221.00 Professional Services/Temporary ServicesIrvine Pipe & Supply 47810 149.61 Repair & Maintenance Services and/or SuppliesIrvine Ranch Water District 47811 67.58 Water Use
J F Shea Construction, Inc.47739 406,579.58 Construction
James E. Colston 47729 235.64 Meeting/Training Expense ReimbursementJamison Engineering Contractors, Inc.47734 32,692.60 Professional Services/Construction Support ServicesJays Catering 47644 626.30 Catering Services
Jays Catering 47813 707.11 Catering Services
JCI Jones Chemicals, Inc.608 31,385.52 Chemicals, Water/Wastewater TreatmentJCI Jones Chemicals, Inc.612 16,223.28 Chemicals, Water/Wastewater TreatmentJG Tucker And Son, Inc.47812 2,440.54 Safety, Security, Health Equipment, Supplies, and Services
Johnstone Supply 47645 358.57 Repair & Maintenance Services and/or Supplies
Jorge Menocal 47891 180.00 Meeting/Training Expense Reimbursement
Julian F. Sabri 47892 180.00 Meeting/Training Expense ReimbursementKanawha Insurance Company 47647 2,172.41 Voluntary Benefits - SSTD Insurance
Kemira Water Solutions 610 36,141.15 Chemicals, Water/Wastewater Treatment
Kenny/Jenks Consultants, Inc.47814 2,267.29 Professional Services 7-49
Kevin A. Schuler 47893 135.00 Meeting/Training Expense ReimbursementKiewit Infrastructure West Co.47740 409,039.60 Construction
Labware, Inc.47815 21,657.75 Repair & Maintenance Services and/or Supplie
Landscape Communications 47816 60.00 Professional Organizations Meeting/Training/Membership
Lionakis 47817 925.00 Professional Services/Architectural and Landscaping Consulting ServicesMail Dispatch, LLC 47818 314.70 Mail Delivery Service
fin/210/mm Page 5 of 8 EXHIBIT A
5/8/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/16/12 to 4/30/12
Mandic Motors 47819 425.00 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Marinus Scientific 47820 99.13 Laboratory Services & SuppliesMarvac Electronics 47821 50.47 Electrical/Electronic Equipment, Parts & RepairsMcMaster-Carr Supply Co.47649 2,410.18 Repair & Maintenance Services and/or Supplies
McMaster-Carr Supply Co.47822 1,634.90 Repair & Maintenance Services and/or Supplies
Mettler-Toledo 47650 390.34 Computer Applications & ServicesMichael Asner Consulting 47823 1,450.00 Professional ServicesMid-West Associates, Inc.47824 2,904.89 Repair & Maintenance Services and/or Supplies
Mission Abrasive & Janitorial Supplies 47651 224.23 Janitorial & Household Services & Supplies
Moore Medical Inc.47652 734.80 Medical SuppliesMoore Medical Inc.47825 24,464.64 Medical SuppliesMSC Industrial Supply Co.47653 930.90 Repair & Maintenance Services and/or Supplies
MTM Recognition Corporation 47654 2,026.58 Service Awards
MTM Recognition Corporation 47826 488.99 Service Awards
Myers & Sons Hi-Way Safety, Inc. 47655 77.53 Repair & Maintenance Services and/or SuppliesNASSCO/PACP 47656 250.00 Professional Organizations Meeting/Training/Membership
National Plant Service 47827 19,800.00 Repair & Maintenance Services and/or Supplies
NEAC Compressor Services USA Inc.47657 1,750.76 Repair & Maintenance Services and/or Supplies
Neal Supply Co.47658 2,869.18 Repair & Maintenance Services and/or SuppliesNetworkFleet, Inc.47828 1,759.90 Software Maintenance Agreement
Newark Electronics 47659 396.47 Electrical/Electronic Equipment, Parts & Repairs
Nickell Metal Spray 47660 1,315.00 Repair & Maintenance Services and/or Supplies
Nintex USA 47829 2,145.00 Computer Applications & ServicesNirve Sports LTD 47661 644.75 Bicycle PurchasesNRG Engine Services, L.L.C.47662 7,198.46 Repair & Maintenance Services and/or Supplies
OCEA 47663 682.50 Dues Deductible
O'Connell Engineering & Construction, Inc.47553 33,264.77 Repair & Maintenance Services and/or SuppliesOffice Depot 47664 5,129.99 Office SuppliesOffice Depot 47830 428.72 Office Supplies
Olin Corporation 47665 12,218.86 Chemicals, Water/Wastewater Treatment
Omega Industrial Supply, Inc.47831 4,741.72 Janitor & Household Service & SuppliesOneSource Distributors, Inc.47666 6,457.65 Electrical/Electronic Equipment, Parts & RepairsOneSource Distributors, Inc.47832 598.92 Electrical/Electronic Equipment, Parts & Repairs
Oracle America Inc.47667 21,354.51 Software Maintenance Agreement
Orange County Chapter-ISCEBS 47668 30.00 Professional Organizations Meeting/Training/MembershipOrange County Hose Company 47833 835.28 Miscellaneous Parts and SuppliesOrange County Sanitation District 47730 1,556.58 Petty Cash Expense
Orange County United Way 47669 40.00 Employee Contributions
Orange County Vector Control District 47670 237.17 Pest Control
Oxygen Service Company 47671 585.15 Laboratory Services & SuppliesOxygen Service Company 47835 169.47 Laboratory Services & Supplies
Pacific Investment Management 47735 154,145.80 Professional Financial Services
Pacific Mechanical Supply 47672 1,314.94 Repair & Maintenance Services and/or Supplies
Pacific Mechanical Supply 47836 361.50 Repair & Maintenance Services and/or SuppliesParker Supply Company 47673 1,986.36 Miscellaneous Parts and Supplies
Parkhouse Tire, Inc.47674 1,459.09 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Parkhouse Tire, Inc.47674 700.78 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
PC Mall Gov 47837 10,308.92 Software Maintenance AgreementPeace Officers Council of CA 47675 2,242.50 Dues Deductions, Supervisors & Professionals
fin/210/mm Page 6 of 8 EXHIBIT A
5/8/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/16/12 to 4/30/12
Peerless Wiping Materials Co.47676 792.18 Janitor & Household Service & Supplies
Performance Pipeline Technologies 47554 33,822.76 Professional Services/CCTV Inspection/Sewerline CleaningPL Hawn Company, Inc.47677 473.07 Repair & Maintenance Services and/or SuppliesPlanet Associates 47838 20,000.00 Computer Applications & Services
PR Electronics, Inc.47678 4,068.91 Electrical/Electronic Equipment, Parts & Repairs
Praxair Distribution, Inc.47839 77.78 Laboratory Services & SuppliesPrecon Products 47679 1,400.75 Repair & Maintenance Services and/or SuppliesPrima Public Risk Management Assoc.47840 670.00 Professional Organizations Meeting/Training/Membership
Primary Source Office Furnishings, Inc.47680 4,521.19 Minor Equipment/Furniture & Fixtures
Primrose Ice Co., Inc.47841 606.43 Water & Ice ServicesProjectline Technical Services, Inc.47842 3,351.00 Professional Services/Engineering Design ServicesProjects Partners 47555 60,118.75 Professional Services/Temporary Employment Services
Propipe Professional Pipe Services 609 5,520.37 Professional Services/CCTV Sewerline Inspections
Prudential Overall Supply 47843 2,655.93 Uniforms
PSOMAS 47681 11,000.00 Computer Applications & ServicesPump Action 47682 399.28 Oil Filters
Q Air - Calif. Div. Pump Engineering 47683 8,676.54 Repair & Maintenance Services and Supplies
Rainbow Disposal Co.47844 3,493.81 Waste Disposal
Rentacrate, L.L.C.47845 229.08 Facilities, Maintenance, Services & SuppliesReportsNow, Inc.47685 5,520.00 Computers, Software/Hardware
RMS Engineering & Design, Inc.47846 14,505.00 Professional Services/Engineering Design Services
Roto Rooter NOC#11 47847 958.02 Repair & Maintenance Services and/or Supplies
Royale Cleaners 47686 78.10 Miscellaneous ServicesSafety-Kleen 47848 106.11 Repair & Maintenance Services and/or SuppliesSafway Services,L.P.47849 1,085.00 Repair & Maintenance Services and/or Supplies
San Diego/Orange Fluid System Technologies, Inc.47687 116.46 Repair & Maintenance Services and/or Supplies
San Diego/Orange Fluid System Technologies, Inc.47850 1,502.20 Repair & Maintenance Services and/or SuppliesSchwing Bioset 613 14,584.10 Repair & Maintenance Services and/or SuppliesSea Bird Electronics, Inc.47689 813.00 Electrical/Electronic Equipment, Parts & Repairs
Securitas Security Services USA, Inc.47556 31,705.51 Safety, Security, Health Equipment, Supplies, and Services
Sessions & Kimball Client Trust Account 47731 85,000.00 Professional Services - LegalShamrock Supply Co., Inc.47690 3,134.07 Repair & Maintenance Services and/or SuppliesShamrock Supply Co., Inc.47851 1,003.47 Repair & Maintenance Services and/or Supplies
Sherwin-Williams Company 47691 533.41 Painting Services and Supplies
Shureluck Sales & Engineering 47692 1,673.47 Repair & Maintenance Services and/or SuppliesShureluck Sales & Engineering 47852 616.39 Repair & Maintenance Services and/or SuppliesSiemens Water Technologies Corp.47693 68.86 Repair & Maintenance Services and/or Supplies
SKC West, Inc.47694 325.77 Laboratory Services & Supplies
Smardan Supply Company 47695 735.39 Repair & Maintenance Services and/or Supplies
Snap-On Equipment 47853 570.79 Repair & Maintenance Services and/or SuppliesSo. Cal Gas Company 47696 10,456.29 Utilities
South Coast Environmental Co.47688 3,427.55 Professional Services - Air Quality Monitoring
Southern Califoria Setac 47697 110.00 Professional Organization
Southern California Edison 47557 358,436.43 UtilitiesSouthern Counties Lubricants 47854 711.15 Fuel and Lubricants
Southern Counties Oil Co.47855 4,077.85 UST Diesel Fuel Transfer at Plt. 1
Sparling Instruments, Inc.47856 3,528.86 Instrument Parts & Supplies
SPEX Certiprep, Inc.47857 94.90 Laboratory Services & SuppliesSt. Croix Sensory, Inc.47858 660.00 Olfactometry Testing Services
fin/210/mm Page 7 of 8 EXHIBIT A
5/8/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/16/12 to 4/30/12
Stantec Consulting Services, Inc.47698 1,163.00 Professional Services/Surveying
State Water Resources Control Board 47859 466.00 Governmental Agency Fees & ChargesSummit Steel 47699 3,736.78 Repair & Maintenance Services and/or SuppliesSummit Steel 47860 2,065.18 Repair & Maintenance Services and/or Supplies
Sunset Industrial Parts 47700 1,055.31 Repair & Maintenance Services and/or Supplies
Sunset Industrial Parts 47861 5,404.03 Repair & Maintenance Services and/or SuppliesTait Environmental 47701 379.00 Professional Organizations Meeting/Training/MembershipTechstreet47862124.99 Books & Publications
Teledyne RD Instruments, Inc.47702 2,330.70 Laboratory Services & Supplies
Teledyne/ISCO 47863 2,529.39 Laboratory Services & SuppliesTestAmerica Ontario 47703 2,851.00 Laboratory Services & SuppliesTestAmerica Ontario 47864 2,558.00 Laboratory Services & Supplies
Tetra Tech, Inc.47865 12,785.98 Professional Services/Engineering Design ServicesS
The Creative Group 47704 3,024.00 Professional Services/Temporary Services
The Creative Group 47866 3,024.00 Professional Services/Temporary ServicesThe Orange County Register 47834 5,512.00 Notices & Ads
The Trane Company 47871 5,090.00 Repair & Maintenance Services and/or Supplies
The Unisource Corporation 47711 912.65 Paper & Office Supplies
The Walking Man, Inc.47705 360.00 Miscellaneous ServicesTheodore Robins Ford 47867 169.34 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
Thermo Electron North America, L.L.C.47706 196.08 Laboratory Services & Supplies
Thompson Industrial Supply, Inc.47707 7,647.15 Repair & Maintenance Services and/or Supplies
Thompson Industrial Supply, Inc.47868 5,322.38 Repair & Maintenance Services and/or SuppliesTiano Construction 47869 3,655.00 Facilities, Maintenance, Services & SuppliesTime Warner Communications 47870 59.17 Telecommunications
Transcat 47872 371.83 Repair & Maintenance Services and/or Supplies
Tremco Incorporated 47873 483.44 Repair & Maintenance Services and/or SuppliesTropical Plaza Nursery, Inc.47708 500.00 Landscape Maintenance ServicesTropical Plaza Nursery, Inc.47874 2,636.00 Landscape Maintenance Services
Truck & Auto Supply, Inc.47875 33.18 Autos, Trucks & Marine Equipment, Parts, Accessories & Services
TSG Enterprises, Inc.47876 11,306.00 Professional Services/Construction Support ServicesTule Ranch/Magan Farms 47558 232,046.72 Biosolids ManagementTule Ranch/Magan Farms 47736 171,612.79 Biosolids Management
Ultra Scientific 47709 133.25 Laboratory Services & Supplies
Underground Service Alert of So. Calif 47710 1,441.50 Professional Services - Dig Alert Notification ServiceUnion Bank of California Escrow 47886 21,398.92 Construction, RetentionUnited Parcel Service 47712 1,520.05 Freight Services
United Parcel Service 47877 2,885.98 Freight Services
United Power Service, Inc.47713 314.00 Electrical/Electronic Equipment, Parts & Repairs
United Power Service, Inc.47878 494.00 Electrical/Electronic Equipment, Parts & RepairsUniversal Flooring Systems, Inc.47714 932.00 Facilities, Maintenance, Services & Supplies
UPS Ground Freight, Inc.47715 69.08 Freight Services
US Peroxide, L.L.C.47737 186,416.39 Chemicals, Water/Wastewater Treatment
Valin Corporation 47716 4,087.55 Repair & Maintenance Services and/or SuppliesVapex Products, Inc.47717 5,163.37 Electrical/Electronic Equipment, Parts & Repairs
Verne's Plumbing 47718 4,240.00 Plumbing Services & Supplies
Verne's Plumbing 47879 1,410.00 Plumbing Services & Supplies
Vortex Corp.47719 4,604.30 Repair & Maintenance Services and/or SuppliesVortex Corp.47719 440.50 Repair & Maintenance Services and/or Supplies
fin/210/mm Page 8 of 8 EXHIBIT A
5/8/2012
Vendor Warrant No.Amount Description
Claims Paid From 4/16/12 to 4/30/12
Water Environment Federation 47720 839.00 Professional Organizations Meeting/Training/Membership
Water Environment Federation 47880 716.00 Professional Organizations Meeting/Training/MembershipWaxie Sanitary Supply 47721 334.74 Janitor & Household Service & SuppliesWCR Incorporated 47881 24,286.18 Miscellaneous Services
Weck Laboratories, Inc.47882 660.00 Laboratory Services & Supplies
Wells Fargo Bank 47887 21,528.40 Construction, RetentionWest Coast Safety Supply Co.47722 1,965.49 Safety, Security, Health Equipment, Supplies, and ServicesWest Lite Supply Company, Inc.47723 17.27 Electrical/Electronic Equipment, Parts & Repairs
Western Blue/Insight/Hewlett Packard 47724 21,704.18 Computers, Software/Hardware
Weston Solutions, Inc.47725 9,360.00 Laboratory Services & SuppliesWeston Solutions, Inc.47738 32,811.00 Laboratory Services & SuppliesWorldatWork47726245.00 Professional Organizations Meeting/Training/Membership
WRIPAC 47883 300.00 Professional Organizations Meeting/Training/Membership
Xerox Corporation 47884 20,149.45 Computers, Software/Hardware & Managed Services
Y.J. Shao 47894 125.00 Meeting/Training Expense ReimbursementYale/Chase Materials Handling, Inc.47885 566.98 Electrical/Electronic Equipment, & Electric Cart Parts & Repairs
24 Carrots 47728 248.04 Professional Organizations Meeting/Training/Membership
Total Accounts Payable - Warrants $ 4,730,105.92
Payroll Disbursements
Employee Paychecks 49043 - 49097 85,438.68$ Biweekly Payroll (4/18/12)Employee Paychecks 49098 - 49099 3,067.04 Interim Payroll - OT & FIT Corrections (4/1912)
Employee Paychecks 49100 2,649.69 Interim Payroll - Reissue Direct Deposit (4/24/12)
Direct Deposit Statements 319162 - 319733 1,396,906.43 Interim Payroll - ARBA (4/18/12)Direct Deposit Statements 319734 317.96 Biweekly Payroll (4/18/12)
Total Payroll Disbursements $ 1,488,379.80 Wire Transfer Payments
OCSD Payroll Taxes & Contributions 769,942.26$ Biweekly Payroll (4/18/12)
Intercare Insurance Services 17,064.29 Workers' Compensation Services (4/18/12)Bank of America/Merrill Lynch 33,882.58 Series 2000A & B Refunding COPs Remarketing Fee (4/26/12)
Total Wire Transfer Payments $ 820,889.13
Total Claims Paid 4/16/12 - 4/30/12 7,039,374.85$
DW-102 Board AR, Rev 10/04/10 Page 1 of 3
BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number Item Number 4
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: Jeff Reed, Director of Human Resources
SUBJECT: TEMPORARY EMPLOYMENT SERVICES
GENERAL MANAGER'S RECOMMENDATION
A. Authorize the General Manager to enter into contracts for Temporary Employment Services
(Specification No.CS-2009-421BD) with temporary service firms for a total amount not to
exceed $405,000 per year, for a one-year period (July 1, 2012 through June 30, 2013), with a one-year renewal option; and,
B. Approve an annual contingency of $45,000; and,
C. Authorize the General Manager to add or delete such firms as necessary to meet work requirements as identified by the Human Resources Department.
SUMMARY
· Orange County Sanitation District’s (OCSD) strategic staffing plan includes utilizing full-time
and part-time regular employees, contract employees, and temporary employees. This
report specifically focuses on temporary services employees who are utilized as a supplement to the regular workforce for accommodating workload demands and workflow
fluctuations.
· The key advantage associated with temporary staffing is flexibility, since temporary
employees are used for adjusting staffing levels quickly and for a limited timeframe. Temporary services are utilized for filling approved budgeted positions due to illness,
vacations, leaves of absence, and vacant open positions; in addition, temporary services are also used for approved special projects and budgeted capital improvement projects (CIP) that are non-engineering related.
· In June 2004, the Board of Directors awarded contracts for Temporary Employment
Services for a period of one year, renewable for a period of four years. The Board of Directors authorized staff to utilize a combination of several firms to supply temporary services to OCSD in order to provide staffing flexibility and to comply with the OCSD
Purchasing Resolution. These contracts expired on June 30, 2009.
Fiscal Year Amount
2012 – 2013 $450,000
2011 – 2012 $269,000
2010 – 2011 $424,200
2009 – 2010 $760,020
DW-102 Board AR, Rev 10/04/10 Page 2 of 3
2008 – 2009 $1,700,000
2007 – 2008 $1,700,000
PRIOR COMMITTEE/BOARD ACTIONS
· December 2011 – Board approved to increase the current Temporary Employment Services
(Specification No. CS-2009-421BD) funding of $150,000 by $119,000 with temporary
service firms for a new total amount not to exceed $269,000 for the remainder of the fiscal year (through June 30, 2012).
· June 2011 – Board approved entering into contracts for Temporary Employment Services
(Specification No. CS-2009-421BD) with temporary service firms for a total amount of $126,000 per year, for a one-year period (July 1, 2011 through June 30, 2012), with a one-year renewal option. A $24,000 increase had been added to the projected budget as a
contingency fund for unplanned staffing needs that adversely impacted OCSD staffing resources.
· June 2009 - Board approved entering into contracts for Temporary Employment Services (Specification No. CS-2009-421BD) with temporary service firms for a total amount of
$450,000 per year, for a one-year period (July 1, 2009 through June 30, 2010), with a one-year renewal option. A $50,000 increase had been added to the projected budget as a
contingency fund for unplanned staffing needs that adversely impacted OCSD staffing
resources.
· May 2004 – Board approved entering into contracts for Temporary Employment Services for: (1) Authorize staff to establish contracts for Temporary Employment Services, Specification No. S-2004-181BD, with temporary service firms for a one year period, July 1,
2004 through June 30, 2005, for a total amount not to exceed $1,700,000 per year; and (2) Authorize staff the option of four additional one year contract renewals, cancelable at any
time, for a total amount not to exceed $1,700,000 per year; and, (3) Authorize staff to enter
into these contracts with temporary service firms, as identified by the Human Resources Department, with the authorization to add or delete such firms as necessary to meet District
work requirements. ADDITIONAL INFORMATION
The proposed FY12/13 Operating budget for temporary services is $405,000. A $45,000
increase has been added to the projected budget as a contingency fund for unplanned staffing needs that adversely impact OCSD staffing resources such as Leaves of Absences (LOA’s),
promotions, and separations of employment. The contingency fund is being requested based
on prior committee actions mentioned above where staff had to request periodic increases for the use of temporary services for CIP projects. This was due to CIP projects being initiated and
approved by the Board during the fiscal year; however, appropriate staffing was not pre-planned
during the initial budget process.
There are approximately 4 temporary employees currently assigned to OCSD working predominantly on Information Technology, Engineering and Contracts assignments. Information Technology utilizes temporary staffing to support streamlining and automating of processes
throughout the agency so that budgeted headcount does not need to be increased; in addition,
DW-102 Board AR, Rev 10/04/10 Page 3 of 3
the appropriate technical specialists can be utilized to augment existing skill sets as needed and for a limited time. The Contracts division is utilizing temporary staffing to help support the full
time staff due to the high amount of CIP projects that OCSD currently has underway.
OCSD currently utilizes 8 temporary services agencies to provide temporary workers on an
as-needed basis to accomplish OCSD work requirements. The cost of a temporary employee includes the temporary’s hourly rate. A mark-up rate is the “payment” to the temporary agency to cover the benefits provided to the temporary worker and overhead costs of the temporary
agency. The mark-up rates for the current temporary agencies utilized by OCSD range from 30% to 70%.
OCSD anticipates utilizing additional technical agencies in the future to meet departmental needs; therefore, staff is requesting authorization to enter into similar temporary services
agreements with other providers without having to return to the Board to approve each
additional staffing agency. Human Resources staff interviews each temporary agency prior to entering into a contract for services to ensure administrative requirements are met for doing
business with OCSD. Temporary agencies work with Purchasing to sign applicable forms and
agree to the proper insurance and employment practices prior to entering into a contract with OCSD. The contract includes specific information related to work hours, billing rates, invoicing
and payment, confidentiality, etc. The following is a list of current Temporary Employment Agencies under contract with OCSD:
Aerotek Inc.: (General, Engineering, Laboratory) AppleOne Employment Services: (General) Material and Contract Services - Procurement Services Associates: (Contract Services)
On Assignment - Lab Support: (Laboratory)
TEG Staffing (Human Resources) TekSystems: (Technical)
Project Partners (Technical) Xyon Business Solutions:(Technical) Aquent (added 1/20/12)
Robert Half, Inc. (added 1/31/12)
Award Date: 06/24/09 Contract Amount: $450,000/year Contingency: $50,000/year (11%)
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
N/A
Page 1 of 3
BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number Item Number 5
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Wendy Sevenandt
SUBJECT: CONTRACTS ADMINISTRATION COMPLEX REMOVAL AND
PURCHASING AREA ADA SITE IMPROVEMENTS, PROJECT NO. FE10-03
GENERAL MANAGER'S RECOMMENDATION
A. Approve Plans and Specifications for Contracts Administration Complex Removal
and Purchasing Area ADA Site Improvements, Project No. FE10-03, on file at the
office of the Clerk of the Board;
B. Approve Addendum No. 1 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Reject low bid from Roadway Engineering & Construction, Inc., as “Non- Responsive” due to its failure to provide a bid bond in the form required by the
Invitation for Bids;
E. Award a construction contract to De La Riva Construction, Inc., for Contracts
Administration Complex Removal and Purchasing Area ADA Site Improvements, Project No. FE10-03, for a total amount not to exceed $309,463; and,
F. Approve a contingency of $46,419 (15%).
SUMMARY
This project removes the existing Contracts Administration Trailer with associated
utilities, upgrades various access walkways at Plant No. 1 to meet the requirements of
the Americans with Disabilities Act (ADA), which includes reconstruction of existing
parking, ramps and sidewalks, tree removal, and landscaping/irrigation repair.
The Orange County Sanitation District (Sanitation District) advertised for bids on
February 22 and February 29, 2012. Four sealed bids were received on April 3, 2012.
The bids were evaluated in accordance with the Sanitation District’s policies and procedures. De La Riva Construction, Inc., was deemed the lowest responsive, responsible bidder. Staff recommends awarding a construction contract to De La Riva
Construction, Inc. for Contracts Administration Complex Removal and Purchasing Area
ADA Site Improvements, Project No. FE10-03, for a total amount not to exceed
$309,463.
Page 2 of 3
Summary information on the bid opening for Contracts Administration Complex Removal and Purchasing Area ADA Site Improvements, Project No. FE10-03, is as
follows:
Project Budget $719,340 Construction Contract Budget $400,000 Engineer’s Estimate $400,000
Lowest Responsive, Responsible Bid $309,463
High Bid $384,000
Bidders Amount of Bid
Roadway Engineering & Contracting, Inc. $261,400
De La Riva Construction, Inc. $309,463
Minako America Corp. dba Minco Construction $377,000
AMKO Development, Inc. $384,000
ADDITIONAL INFORMATION
The lowest three bids received were evaluated for responsiveness and responsibility as
follows:
Bidder Amount of Bid Determination
1. Roadway Engineering
& Construction, Inc. $261,400 Non-Responsive
2. De La Riva
Construction, Inc. $309,463 Responsible, Responsive
3. Minako America Corporation dba Minco
Construction
$377,000 Responsible, Responsive
4. AMKO Development,
Inc. $384,000 Undetermined as only the three
lowest bidders were evaluated
Roadway Engineering & Construction, Inc. was deemed Non-Responsive for the
following reasons:
· This bidder did not submit the required Bidder's Security Bond [OCSD form BF-8] with its bid. This bidder substituted an alternate bid bond, which was structured as a
damages bond, rather than a forfeiture bond, as required by the Invitation for Bids
(IFB). This is a material defect in Roadway Engineering & Construction, Inc.'s
(Roadway's) bid. Roadway's bond obligates the bidder to reimburse the Sanitation District for only the actual damages it sustains, up to ten percent of the bid amount, in
the event the bidder fails to execute the contract, provide required insurance, or
provide required payment and performance bonds. The Sanitation District's required
bid bond form is structured as a forfeiture bond, under which the bidder automatically
forfeits the full ten percent of its bid amount should the bidder fail to execute the contract, and provide the required insurance and bonds. If the Sanitation District
were to accept Roadway's bid with the alternate bid bond form, the Sanitation District
Page 3 of 3
could be subject to a bid protest on the grounds that it allowed an unfair competitive advantage to Roadway since Roadway would suffer a lesser penalty than the other
bidders for failure to execute the contract, et al. as noted above.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
CEQA Notice of Exemption was filed on August 8, 2011.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted and the budget is sufficient for
the recommended action (FY2011-12 Update, Page A-11, Item108).
Date of Approval Contract Amount Contingency
05/23/12 $309,463 $46,419 (15%)
JH:WS:dm:gc
Page 1 of 1
STEERING COMMITTEE Meeting Date 05/23/12 To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number 2 Item Number 7
Orange County Sanitation District FROM: Larry R. Crandall, Board Chair SUBJECT: Ban on Texting and Emailing During Noticed Meetings
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 12-06, Establishing Rules of Procedure for the Conduct of
Business of the District, and Repealing Resolution No. OCSD O7-10, to include the
banning of texting and emailing during noticed and open Board and Committee
meetings. SUMMARY
It is necessary to establish rules of procedure to facilitate the orderly handling of
business to come before the Board and its subordinate committees. At this time, the Board of Directors wishes to revise its rules of procedure regarding the conduct of its meetings.
During noticed and open Board and Committee meetings to the public, pursuant to the
Brown Act, the use of computer hardware, including cell phones, iPads, notebooks, netbooks, desktop, and other devices, by Board members to send or receive text messages or email messages is not permitted.
PRIOR COMMITTEE/BOARD ACTIONS
June 2007 – The last formal revision to the Sanitation District’s Rules of Procedure for
the Conduct of Business was adopted by the Board of Directors at its regular Board
Meeting in June 2007. The Board adopted Resolution No. OCSD 07-10 (thereby
repealing previous Resolution No. OCSD 07-06).
ADDITIONAL INFORMATION
Within the Board’s adopted Resolution No. OCSD 07-10, Establishing Rules of Procedure for the conduct of Business of the District, is section “E. Conduct of Meetings”. This section shall be revised to include the following:
(7) Ban on Texting or Emailing. During Board and Committee
meetings noticed and open to the public pursuant to the Brown Act, the use of computer hardware, including cell phones, iPads, notebooks, netbooks, desktop, and other devices, by Board members to send or receive text messages or email messages is not
permitted.
Page 2 of 1
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE N/A
1
RESOLUTION NO. OCSD 12-06
ESTABLISHING RULES OF PROCEDURE FOR THE
CONDUCT OF BUSINESS OF THE DISTRICT
A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT FIXING AND
ESTABLISHING RULES OF PROCEDURE FOR THE
CONDUCT OF BUSINESS OF THE DISTRICT, AND
REPEALING RESOLUTION NO. OCSD 07-10
WHEREAS it is necessary to establish rules of procedure to facilitate the orderly
handling of business to come before the Orange County Sanitation District Board of
Directors and Standing, Steering, Special and Ad Hoc Committees. NOW THEREFORE, the Board of Directors of the Orange County Sanitation
District (“District”),
DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: Rules of Procedure. That the following rules of procedure be
adopted for the conduct of business of the District:
A. Regular Meetings. There shall be a regular monthly meeting of the Board of Directors of the District on the fourth Wednesday of every month at 6:30 p.m., in the Administrative Offices of the District, located at 10844 Ellis Avenue, Fountain Valley,
California; provided, however, if the fourth Wednesday of the month falls upon a legal
holiday, said monthly meeting shall be held on the next day thereafter, at the same time
and place, unless the Board adjourns to a different date and time certain. The Board of Directors may adjourn any regular, special or adjourned special
meeting to a time and place certain, as specified in the order of adjournment.
B. Special Meetings. A special meeting of the Board of Directors may be called in either one of the following ways:
(1) By the Chairperson of the Board of Directors; or
(2) By the written request of a majority of the Steering Committee delivered to the Clerk of the Board.
The call or notice for special meeting shall be in writing and delivered personally
or by mail at least twenty-four (24) hours before the time of such meeting, as specified
in the notice. Any notice deposited in the regular mail addressed to a Director at the address he or she has on file with the Clerk of the Board postage prepaid, sixty (60)
2
hours in advance of any such meeting as specified in the notice, shall be presumed to have been delivered.
The call or notice shall specify the time and place of the special meeting, a
description of the business to be transacted, and copies of all pertinent written materials.
Such written notice may be dispensed with as to any Director or Alternate
Director who, at or prior to the time the meeting convenes, files with the Clerk of the
Board a written waiver of notice. Such waiver may be given by facsimile or electronic mail. Such written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. The Clerk of the Board shall diligently
attempt to notify each Director personally of the time, place and purpose of said
meeting, not less than twenty-four (24) hours before the time of said meeting.
The call or notice shall be posted in the administrative offices’ public lobby at least twenty-four (24) hours prior to the special meeting.
C. Meetings Adjourned by Clerk of the Board. If at any regular, adjourned
regular, special, or adjourned special meeting, there is not a quorum of Directors present, the Clerk of the Board may declare the meeting adjourned to a stated time and place and shall cause written notice of the adjournment to be given in the same manner
as for a special meeting, unless such notice is waived as provided for in special
meetings. Within twenty-four (24) hours after the time of the adjournment, a copy of the
order or notice of adjournment shall be conspicuously posted on or near the door of the place where the meeting was held.
D. Notices to News Media. When any local newspaper of general circulation,
radio or television station requests, in writing, notices of meetings of the Board of
Directors, the Clerk of the Board shall thereafter, until receipt of a notice terminating said request, deliver notices of regular, regular adjourned, and special adjourned meetings to such newspapers, radio or television stations. Delivery shall be made in
the same manner as delivery is made to the Directors.
E. Conduct of Meetings. (1) Procedural Rules. The procedural rules for debate and action shall
be as set forth in Table 1, attached hereto and adopted herein by reference. Robert’s
Rules of Order shall not be applicable or govern the procedures for the conduct of
District business. (2) Legal Officer. In any case of ambiguity or uncertainty in the
interpretation or application of these Rules to any procedure, the presiding officer may
direct such question for a ruling to the Board’s General Counsel, who shall be the
parliamentarian of the Board.
3
(3) Obtaining the Floor and Making Motions. Any member of the Board wishing to speak, or any member of the public wishing to address the Board, must first
be recognized by the Chairperson. The Chairperson must recognize any member of the
Board who seeks the floor when appropriately entitled to address the Board.
Any member of the Board, including the Chairperson, may bring a matter of business properly before the Board by making a motion. Any member,
including the Chairperson, except the member making the motion, may second the
motion. Once a motion is seconded, it may be opened for discussion and debate, in
accordance with the procedures in Subsection (4) below. (4) Rules for Discussion, Debate, and Deliberation by the Board. The
procedures for consideration and action on all matters to come before the Board shall
be in compliance with the terms of this Section, as follows:
(a) Each item on the Agenda will be introduced in a form of a report by either Staff or Counsel.
(b) Upon completion of the report, the Chairperson will allow for
direct questions regarding the item, by Directors, each in turn, and in the order as selected by the Chairperson.
(c) Upon completion of the question period, the Chairperson will
entertain a motion and second for consideration by the Board.
(d) Discussion among the Directors will follow. Each Director will be recognized to address the Board in the order selected by the Chairperson, with a
five (5) minute time limit for each Member wishing to speak on the Agenda item, unless
the time limit is waived by the Chairperson. There will be no interruptions of the Director
who has been recognized. Attempted interruptions will be declared out-of-order, and the Board Member attempting to interrupt will be asked to remain silent until recognized.
(e) As an additional courtesy to everyone, repetition of
comments will be discouraged in the interest of time, and at the discretion of the
Chairperson, can be declared out-of-order. (f) After each Member who wishes to speak has been
recognized and completed his/her remarks, a single three (3) minute period of rebuttal
will be allowed any Director, unless the time limit is waived by the Chairperson.
(g) If it appears to the Chairperson that any Director is pursuing a line of questioning or commentary due to lack of preparation or prior review with the
District’s Staff, the Director’s time will be declared to have been used up, and no further
inquiry will be allowed.
4
(h) Upon adoption of a motion on an Agenda item, there will be no further discussion of that item.
(5) Decorum in Debate. All Members shall address their remarks to
the Chairperson and confine them to the business then pending and subject to discussion before the Board, avoiding personalities and reflections upon anyone’s motives.
(6) Closing or Limiting Debate. At all times the Board shall endeavor to
allow free and open debate among Members of the Board. However, in the discretion of the Chairperson, it may become necessary to close or limit debate, so that action can be taken by the Board. An order by the Chairperson closing or limiting the debate can
only be set aside by a majority vote of the Board.
(7) Ban on Texting or Emailing. During noticed and open Board and Committee meetings to the public pursuant to the Brown Act, the use of computer hardware, including cell phones, iPads, notebooks, netbooks, desktop, and other
devices, by Board members to send or receive text messages or email messages is not
permitted.
F. Quorum. A majority of the Directors shall constitute a quorum of the Board.
G. Chairperson and Vice Chairperson of the Board. A Chairperson and Vice
Chairperson of the Board shall be elected by a majority vote of Directors at the regular meeting in June of each year, and will assume office July 1st. The nominations for Chairperson and Vice Chairperson shall be made at the regular Board meeting in May
of each year. Any person nominated for Chairperson shall be deemed to be nominated
for Vice Chairperson in the event the person is not elected as Chairperson. Thereafter,
the nominees shall prepare a statement setting forth their qualifications for the office sought. The statements shall be mailed to members of the Board of Directors with the Agenda and other meeting material for the June regular meeting. If only one individual
is nominated for Chairperson at the regular Board meeting in May, that individual shall
be deemed elected as Chairperson, no election shall be held in June, and the individual
shall assume office July 1st. If only one individual is nominated for Vice Chairperson at the regular Board meeting in May, that individual shall be deemed elected as Vice Chairperson, no election shall be held in June, and the individual shall assume office
July 1st.
The Chairperson and Vice Chairperson shall serve at the pleasure of a majority of the Directors. In the event the office of Chairperson becomes vacant due to resignation or retirement of the incumbent prior to the expiration of the regular term, the
Vice Chairperson shall automatically succeed to the office of the Chairperson and shall
continue to serve through the remainder of the regular term unless sooner removed by
action of a majority of the Directors. In the event the office of Vice Chairperson becomes vacant prior to the expiration of the regular term, nominations and the election
5
of a Director to serve in that capacity shall be conducted at the next regular Board meeting. The person so elected shall serve the balance of the regularly-scheduled term
unless sooner removed as a result of action by a majority of the Directors.
The Chairperson shall not serve more than two consecutive one-year terms for which he/she has been elected to the office of Chairperson. The Vice Chairperson shall not serve more than two consecutive one-year terms for which he/she has been elected
to the office of Vice Chairperson.
H. Presiding Officer. The Chairperson of the Board shall preside during meetings of the Directors. In the absence of the Chairperson, the Vice Chairperson shall preside.
I. Clerk of the Board and Minutes. The Board of Directors shall have a
person designated to serve as Clerk of the Board. The Clerk of the Board will be appointed to the position by the General Manager and shall report to the General Manager or a Department Head as designated by the General Manager. The Clerk of
the Board will be a regular full time employee, subject to all the rules and policies
applicable to all regular full time employees. The Clerk of the Board shall attend all
meetings of the Board of Directors, unless excused by the Chairperson, and shall prepare an accurate record of each meeting for submission to the Directors and subsequent approval at the following meeting; provided, however, that when an
adjourned, special or special adjourned meeting of the Board of Directors immediately
precedes a regular meeting, Minutes of said meeting shall be submitted for approval at
the next meeting of the Board following said regular meeting. In the preparation of Official Minutes of a meeting of the Board of Directors, the
Clerk of the Board will not record the name of the Director who moves or who seconds
the adoption of a motion or Resolution, except the vote of any individual Director shall
be recorded upon that Director’s request. The Minutes will reflect the votes by name of Director when required by provisions of state law.
In the absence of the Clerk of the Board, a Secretary Pro Tem shall be appointed
to exercise the duties of the Clerk of the Board.
J. Regular Business to Come Before the Board of Directors. Insofar as practicable, all items of business to be taken up at a regular meeting of the Board shall
be submitted to the Clerk of the Board, who shall include on the Agenda all such items
submitted by Directors, the General Manager and General Counsel, and all formal
communications. The Clerk of the Board shall mail to each Director a notice of such regular
meetings, together with a proposed Agenda, not later than the Friday immediately
preceding such regular meetings. Said Agenda, insofar as possible, shall include
copies of Resolutions, except as hereafter provided, and a description of all matters to be considered, together with any pertinent written materials.
6
Agendas shall be posted in a location freely accessible to the public not less than
seventy-two (72) hours in advance of the meeting.
Resolutions designated as “standard” and adopted by the Board of Directors from time to time, and approved as to form and content, need not be included with said Agenda; provided, however, that the information completing said standard Resolutions
shall be set forth on the Agenda listing, and copies of said standard Resolutions shall be
on file with the Clerk of the Board at the meeting time and place.
Items of business not known at the time the regular Agenda is mailed as herein provided, may be considered as supplemental Agenda items; provided that all
requirements of the Ralph M. Brown Act (California Government Code Sections 54950
et seq.) are satisfied.
No business, except with consent of two-thirds of the Directors present (a majority of Directors present for emergency actions), and only if permitted by the Ralph
M. Brown Act, not appearing on the regular or supplemental Agendas may be brought
before the Board of Directors.
The meeting Agenda shall provide for an opportunity for members of the public to address the Board on items on the Agenda and non-Agenda items of public interest. As
determined by the Chairperson, speakers may be deferred until the specific Agenda
item is taken for discussion, and remarks may be limited to three (3) minutes. Speakers
on non-Agenda items may address only items that are within the subject matter jurisdiction of the Board of Directors. Time allotted for such presentations is limited to three (3) minutes or less. Total time allotted for all public input on each non-Agenda
item is limited to thirty (30) minutes to one (1) hour, taking into consideration the number
of persons filing a request to address the Board. However, time allotments may be
waived by a majority vote of the Board. K. Handling of Business and Voting. During the course of a Board meeting,
routine matters listed on the Agenda for consideration will be referred to by Agenda Item
Number only.
Voting on all Resolutions shall be by roll call, except if waived by unanimous voice vote, in which event, the Chairperson may order a unanimous ballot cast in favor
of the motion or Resolution under discussion. The name of each Director shall be
called only once.
On matters of considerable interest or on which there appears to be a controversy, the motion or Resolution shall be read by title or repeated by the
Chairperson. The Chairperson shall thereafter call for discussion of the motion or
Resolution, at which time any member may discuss the pending matter. Any person
other than a Director present at the meeting may speak on the motion if recognized by the Chairperson. Sole discretion as to the extent of discussion outside of the
7
membership of the Board shall rest with the Chairperson. At the close of discussion, the Chairperson may, at the Chairperson’s discretion, repeat the motion or Resolution
pending, and thereafter, call for a vote.
The Clerk of the Board shall determine and state whether or not a motion or Resolution is adopted by roll call vote. On all other matters, the Chairperson shall determine the outcome of the voting.
L. Committees.
(1) Standing Committees.
(a) Steering Committee: There shall be a permanent Committee
designated as the Steering Committee, comprised of the Chairperson of the Board, the
Vice Chairperson of the Board, the Chairperson of each of the Standing Committees, and three at-large members selected by the Chairperson of the Board. The Vice Chairperson of each of the two Standing Committees shall serve as the designated
Alternate, in the absence or inability to serve by any Chairperson.
The Committee shall also conduct an annual performance evaluation of the General Manager and submit recommendations on his/her compensation to the Board of Directors. The Committee shall also review the General
Manager’s evaluation and compensation of the executive management employees,
based on established criteria, and executive management’s goals and objectives for the
following year. The Committee shall also be authorized to assign new
subjects of significant importance to the appropriate Standing Committee for study,
evaluation and recommendation.
The Steering Committee shall meet on the fourth Wednesday of each month at 5:30 p.m. preceding the Board’s meeting, or at the call of
the Chairperson of the Board of Directors.
(b) Administration Committee: There shall be a permanent Administration Committee (Finance, Human Resources and Information Technology) to advise the Staff and make recommendations on matters related to the financial,
budgeting, administrative and personnel policies and programs of the District.
The Committee shall review with the Staff the procedures for development, preparation and format of the annual budget and recommend appropriate change, and counsel the Staff during the budget process to assure the proper
interpretation and implementation of the Board’s policies and that the desired
procedures have been followed.
8
The responsibility for consideration and adoption of the District budget rests with the Board of Directors.
The Committee shall periodically interview and recommend
the selection of outside auditors. The Committee shall review the result of the annual audit of the District’s accounts with representatives of the outside audit firm, including any comments received recommending improvements. The Committee shall review
management’s response to these comments and make appropriate recommendations
for implementation.
Periodically, the Committee shall recommend employment of an outside firm to audit internal control procedures to safeguard the assets of the
District.
The Committee shall interview and make recommendations on the employment of investment-banking firms, bond counsel, and if necessary or desired, financial advisors to be used in connection with the District’s financing
programs.
The Committee shall periodically coordinate recommendations on personnel audits of the District’s operations or segments of the operations on an as-needed basis.
The Committee shall make recommendations on personnel
policies and procedures, labor negotiations, insurers and coverage, procurement procedures, and such other related activities as may be needed or appropriate.
The Chairperson of the Board of Directors shall appoint a
Committee Chairperson and a Committee Vice Chairperson for the Administration
Committee. The Committee Chairperson and Committee Vice Chairperson shall serve at the pleasure of the Chairperson of the Board of Directors.
The Administration Committee shall consist of thirteen
members, as follows:
(1) The Chairperson of the Board of Directors;
(2) The Vice Chairperson of the Board of Directors;
(3) The Committee Chair of the Finance and Administration Committee; (4) The Committee Vice Chair of the Finance and Administration Committee; and
(5) Nine additional Board members appointed by the Chairperson of the Board of
Directors.
9
Other than the Board Chairperson and the Board Vice Chairperson, no Director who serves on the Operations Committee shall be eligible to
serve on the Administration Committee.
The Administration Committee shall meet on the second Wednesday of each month at 5:00 p.m., or at the call of its Chairperson.
(c) Operations Committee. There shall be a permanent
Committee designated the Operations Committee (Engineering, Operations &
Maintenance and Technical Services). With the goal of compliance with all public health and environmental laws and regulations, the Operations Committee shall review and submit appropriate recommendations on the matters pertaining to the operation of
the District Treatment Works, including such matters as current and projected
service/flow needs, level and quality of treatment, conservation, recycling and reuse
activities, and air quality issues. The Committee shall also review issues pertaining to the
District’s NPDES Ocean Outfall Discharge Permit, including annual review of the
contractor(s) performing the ocean monitoring and research programs required as a
condition of said permit, and related issues regarding protection of the marine waters off metropolitan Orange County’s coastline from impacts resulting from the District’s operations and discharge of treated wastewater.
The Committee shall also review matters pertaining to
contractual arrangements by the District to provide sewerage services to areas outside the District’s boundaries or approved spheres of influence.
The Committee shall review plans for the future needs of the
District, explore alternatives and make recommendations to the Board of Directors.
The Operations Committee shall also review and submit appropriate recommendations on matters pertaining to capital projects which address
operational needs, including the selection of professional consulting services to assist in
studying, planning and designing needed District Treatment Works and support
facilities, including computerized systems, in accordance with the Board’s established policies and procedures for procuring such services; the Committee shall further review construction projects for said facilities in accordance with applicable public works laws
and Board policies. Said oversight shall include the contracts for professional services
and public works construction projects and addenda or change orders thereto. In
carrying out its responsibilities, the Committee shall receive advance notice and regular status reports on the projects from Staff, and monitor, visit and observe the District Treatment Works’ operational functions and major capital construction projects.
The Chairperson of the Board of Directors shall appoint a
Committee Chairperson and a Committee Vice Chairperson of the Operations
10
Committee. The Committee Chairperson and Committee Vice Chairperson shall serve at the pleasure of the Chairperson of the Board of Directors.
The Operations Committee shall consist of fourteen
members, as follows: (1) The Chairperson of the Board of Directors;
(2) The Vice Chairperson of the Board of Directors;
(3) The Committee Chair of the Engineering & Operations Committee;
(4) The Committee Vice Chair of the Engineering and Operations Committee;
and
(5) Ten (10) additional Board members appointed by the Chairperson of the Board of Directors.
Other than the Board Chairperson and the Board Vice
Chairperson, no Director who serves on Administration Committee shall be eligible to serve on the Operations Committee. The Operations Committee shall meet on the first Wednesday of each month at 5:00 p.m., or at the call of its Chairperson.
(2) Special and Ad Hoc Committees. In addition to the Standing
Committees, the Chairperson of the Board of Directors, or the Chairperson of a Standing Committee, or a majority of the Directors, may appoint from time to time, Special or Ad Hoc Committees to study and report on specific matters. Such
Committees shall be temporary in nature, and their assignments shall pertain to a
current, specific issue. Upon completion of the assigned task, the Ad Hoc or Special
Committee will be dissolved. The Chairperson and Vice Chairperson of Special and Ad Hoc
Committees shall be appointed by the Chairperson of the appointing authority.
Each Special and Ad Hoc Committee shall meet at the call of its Chairperson.
M. Motion to Refer to a Standing Committee. Any Director at a Board
meeting may move to have a policy or any other activity affecting the District, or any one
of the member Agencies, referred to a Standing Committee for study and report. This motion shall be a privileged motion, and when duly seconded, discussion thereof shall be limited to Directors only. Said motion shall receive an affirmative vote of a majority
of the Directors for adoption.
Section 2: Procedure for Consideration of Demands for Corrective Action.
11
A. Requirement of Written Demand. Prior to any person commencing a
judicial action for injunction or mandamus to declare any action taken by the Board void
because of failure to observe Brown Act requirements, such person must first serve
upon the Clerk of the Board a written demand describing the alleged violation and demanding corrective action. Such demand must be served upon the Clerk of the Board within thirty (30) days of the complained of action. Failure to serve any such
demand within this thirty (30) day period shall result in the loss of any right to challenge
any action to have been taken in violation of Sections 54953, 54954.2, or 54956 of the
California Government Code. B. Consideration of Corrective Action. Upon receipt of such a demand,
consideration of the demand shall immediately be placed on the Agenda for the next
meeting of the Board of Directors. If the demand is received less than seventy-two (72)
hours prior to the time set for the next meeting, the Board may determine that the notice constitutes the initiation of litigation, and that the need to take action on the threatened litigation arose subsequent to the posting of the Agenda, and may consider it at that
meeting pursuant to Section 1(J) above. A description of any item so placed on the
Agenda shall include both consideration of the demand, and the possibility of corrective
action by the Board. In considering such demands, the Board shall first determine, by motion,
whether corrective action should be taken. If no motion to take corrective action is
carried, the Clerk of the Board shall inform the demanding party in writing of the Board’s
decision not to cure or correct the challenged action. C. Implementing Corrective Action. If a motion to take corrective action
passes, the Chairperson may entertain a motion implementing corrective action. Any
motion implementing corrective action shall address the concerns raised in the
consideration of corrective action. The motion implementing corrective action may include a motion to rescind prior action taken, as appropriate. Passage of a motion to rescind invalidates prior action only as of the time of the passage of the motion, and not
from the date of the initial action. A motion implementing corrective action resulting
from a written demand is out-of-order if the action complained of (a) was in connection
with the sale or issuance of notes, bonds, or other evidences of indebtedness, or any contract, agreement, or incident thereto; or (b) gave rise to a contractual obligation upon which a party has, in good faith, detrimentally relied. In any event, the Board shall notify
the party making the demand in writing of its decision to take corrective action, and shall
describe any corrective action taken. This notice shall be given to the demanding party
as soon as possible after the meeting, but in no event more than thirty (30) days after receipt of the demand.
12
Section 3: Resolution No. OCSD 07-10 is hereby repealed.
Section 4: This Resolution shall become effective immediately.
PASSED AND ADOPTED at a regular meeting held May 23, 2012.
_______________________________ Chair
ATTEST:
_____________________________
Clerk of the Board
13
TABLE 1
BOARD PROCEDURES AND ORGANIZATION
SUMMARY OF MOTIONS
A. PRIVILEGED MOTIONS
Kind of
Motion
Second
Required
Debatable
Amendable
Vote
Required
Purpose
Adjourn
To Take a
Recess
Raise a Question of
Privilege
Yes
Yes
No
No
No
No
No
No
No
Majority
Majority
None
To end the
meeting
To interrupt a meeting for a
short time or to
provide an
intermission
To obtain action
immediately in
an emergency
B. MAIN MOTION AND RELATED
SUBSIDIARY MOTIONS
Kind of
Motion
Second
Required
Debatable
Amendable
Vote
Required
Purpose
Main
Motion
Amend
Main
Motion
Substitute Motion
Previous
Question
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
No
Majority
Majority
Majority
Majority
To introduce
new
business
To modify or
alter
a motion
To replace the main
motion entirely
To close debate
on the main or amended
motion
immediately
14
Continue to
a Certain
Time
To Table
Take a
Motion from the
Table
Limit or
Extend
Limits
of Debate
Refer to a
Committee
Withdraw a
Motion
Reconsider
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
No
No
No
Yes
No
Yes
Yes
No
No
Yes
Yes
No
No
Majority
Majority
Majority
Majority
Majority
None
Majority. Must be by a
Director who
voted for the
prevailing
side on the original
motion
To defer action
To discontinue
consideration
until
brought back by vote of the
Board
To bring before
the group a motion
previously
tabled
To limit or
extend
limits of debate
To place
business
in hands of a
Committee
To withdraw a
motion before
it is voted on
To secure a new vote on a motion
previously voted
upon
15
C. INCIDENTAL RULES
NON-RANKING
Kind of
Motion
Second
Required
Debatable
Amendable
Vote
Required
Purpose
Request to
Suspend
the
Rules
Override Order of
the
Chair
Point of
Order
Yes
Yes
No
No
No
No
No
No
No
Two-Thirds
Majority
None
To facilitate
business
ordinarily
contrary to
the rules of the
organization
To have
Board majority rule
on the order
To enforce
the rules of the
organization
Page 1 of 2
OPERATIONS COMMITTEE Meeting Date 05/02/12 To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number 2 Item Number 9
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Martin Dix
SUBJECT: INTERPLANT GAS LINE REHABILITATION, PROJECT NO. J-106
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Consultant Services Agreement with HDR/Schiff, Inc. to
provide construction support services for Interplant Gas Line Rehabilitation, Project No. J-106, for an amount not to exceed $325,000; and,
B. Approve a contingency of $22,750 (7%).
SUMMARY
The Orange County Sanitation District (Sanitation District) owns a pipeline that transfers
digester gas for power generation between the two plants. The pipeline falls under the
jurisdiction of the US Department of Transportation Pipeline and Hazardous Materials Safety Administration (PHMSA) regulations. The Office of PHMSA is the Federal safety authority under the US Department of Transportation for the transportation of hazardous
materials. Through PHMSA, the US Department of Transportation develops and
enforces gas pipeline regulations.
The Interplant Gas Pipeline was voluntarily taken out of service in 2006 because it did not meet the specifications in the PHMSA regulations. This project rehabilitates the
Interplant Gas Line and returns it to service as a PHMSA-regulated pipeline to maximize
the use of digester gas for energy production. In addition, by limiting the flaring of
excess digester gas, this project reduces air quality emissions thus providing a regulatory benefit.
HDR/Schiff satisfactorily furnished engineering services for the design of Project
No. J-106 and their engineering support during construction is needed to provide
continuity through the completion of the project. The proposed construction services include reviewing equipment submittals, answering Contractor requests for information, reviewing plan changes, preparing as-built drawings, engineering support during
commissioning, closeout of the project.
In addition, the Consultant will prepare the required plans and implement the necessary training to insure Sanitation District staff is qualified to operate and maintain the Interplant Gas Line according to PHMSA’s safety, operation, and maintenance
standards.
Page 2 of 2
ADDITIONAL INFORMATION
The Consultant will prepare the following PHMSA plans: Integrity Management Plan, Operations and Maintenance Plan, Operator Qualification Plan, and Emergency Response Plan. These manuals must meet all applicable requirements of PHMSA, and
these plans must be in place and implemented prior to operating the pipeline.
PRIOR COMMITTEE/BOARD ACTIONS
February, 2010 – Authorized staff to enter into negotiations with M.J. Schiff &
Associates, Inc. for construction support services for the Interplant Gas Line
Rehabilitation, Job No. J-106; and approved a budget increase of $751,734 for a total budget of $4,503,734.
February, 2006 – Approved Amendment No. 1 to Professional Services Agreement
(PSA) with M.J. Schiff & Associates and budget increase. May, 2005 – Approved Professional Services Agreement with M.J. Schiff & Associates.
CEQA
Notice of Exemption was filed on January 19, 2006.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District’s
Delegation of Authority. This item has been budgeted and the budget is sufficient for the recommended action (FY2011-12 Update, Page A-10, Item 63).
Date of Approval Contract Amount Contingency
05/23/12 $325,000 $22,750 (7%)
JH:MD:dm:gc
Page 1 of 4
OPERATIONS COMMITTEE Meeting Date
05/02/12
To Bd. of Dir.
05/23/12
AGENDA REPORT Item Number
3
Item Number
10
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Dean Fisher
SUBJECT: FINAL EFFLUENT SAMPLER AND BUILDING AREA UPGRADES,
PROJECT NO. J-110
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Design Services Agreement with Atkins North America,
Inc., for Final Effluent Sampler and Building Area Upgrades, Project No. J-110,
providing for engineering design services for an amount not to exceed $1,764,022;
and,
B. Approve a contingency of $176,402 (10%).
SUMMARY
The Final Effluent Sampler Building at Plant No. 2, located at the south-east corner of
the property site of the plant, houses equipment to collect samples of the final effluent
from the Ocean Outfall before being discharged into the ocean. Over the past 20 years,
several projects have been implemented to modify and rehabilitate the Final Effluent Sampler Building and equipment.
At this time, the useful life of the building and equipment cannot be extended any
further. Therefore, the purpose of this project is to construct a new building to provide
housing for the new sampling equipment.
The proposed Professional Design Services Agreement (PDSA) includes a Preliminary
Design Report (PDR), Final Design, and construction documents (plans and
specifications).
The Orange County Sanitation District (Sanitation District) advertised using a two-step
process. First, a Request for Qualifications (RFQ) was publically advertised to develop
a short list of consultants. Then a Request for Proposals (RFP) was sent to the short
list of consultants. Based on the overall qualifications and expertise, staff recommends
awarding a PDSA to Atkins North America, Inc. (Atkins) for an amount not to exceed $1,764,022.
ADDITIONAL INFORMATION
Project Scope of Work:
Page 2 of 4
This project will demolish and replace the final Effluent Sampler Building and the
associated final effluent sampler pumping system. Additionally, this project will remove
the two adjacent unused buildings (storage building and Ocean Monitoring trailer), and will provide for drainage and minor landscaping restoration in the areas adjacent to the
new Final Effluent Sampler Building. The Consultant will perform condition assessment
of the various land sections of the Standby Ocean Outfall and associated pipeline in
order to ensure reliability, prepare construction documents, and provide bid support
services, for all the recommendations from the condition assessment studies, and to correct surface drainage and landscaping improvements of the areas adjacent to the
new building.
Request for Qualifications (RFQ): The RFQ was advertised on October 31 and November 7, 2011, in the Orange County
Register. Furthermore, the advertising letter was sent to all engineering consultants in
the Sanitation District vendor database and to the consultants who previously
expressed an interest in receiving RFQ documents. As a result, six Statements of Qualifications (SOQ) were received on November 29, 2011. Three consultants declined to submit their SOQs.
SOQs were reviewed by a Staff Screening Committee that consisted of five
representatives from Engineering, and Maintenance & Operations Departments. A representative from the Contracts Administration Division and an IPMC Project Manager participated in the evaluation process as non-voting members. The evaluation period
was from December 6 to December 21, 2011. No formal interviews were conducted as
not required by the RFQ.
After reviewing and scoring the SOQs, the six consulting firms were ranked according to the score achieved. Below is the summary of the ranking results for the six firms:
1. Black & Veatch 87%
2. Atkins North America, Inc. (Atkins) 77%
3. Lee & Ro 75% 4. HDR 62% 5. Brady 56%
6. Austin 52%
Based on the ranking results, staff determined that Black & Veatch, Atkins, and Lee & Ro, were the top ranking firms.
Request for Proposals (RFP):
The evaluation and selection process is based on procedures pursuant to the California Government Code requiring the Sanitation District to select ”the best qualified firm” for architectural and engineering services and to negotiate a “fair and reasonable” fee with
that firm.
Page 3 of 4
An RFP which outlined Consultant Scope of Work and criteria required for this project
was sent to the top three Engineering firms and three proposals were received. A panel
consisting of five voting members and two advisory members reviewed and ranked each of the proposals in accordance with the evaluation process set forth in the
Sanitation District Resolution No. OCSD 07-04, Section 5.07. The proposals were
evaluated according to the following four criteria: (1) understanding of the Scope of
Work (2) technical approach, (3) management approach, and (4) proposed delivery
schedule.
Once initial ranking was established, staff also conducted interviews with each of the
top three firms to meet the proposed key team members and further evaluate the firm’s
proposal. Pursuant to the results of the interview, staff selected Atkins as the top-
ranked firm as shown in Table 1.
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a top-ranked firm
was selected in accordance with Sanitation District Resolution No. OCSD 07-04,
Section 5.07.
TABLE 1
PROPOSAL EVALUATION
Consultant Evaluator Atkins
(Rank)
Black & Veatch
(Rank)
Lee & Ro
(Rank)
Reviewer A 1 2 3
Reviewer B 1 2 3
Reviewer C 1 2 3
Reviewer D 1 2 3
Reviewer E 1 2 3
Average Rank 1 2 3
Overall Ranking 1 2 3
Proposal Fee $1,840,002 $1,942,387 $1,387,120
Negotiated Fee Proposal $1,764,022
Staff conducted negotiations with Atkins to clarify the requirements of the Scope of
Work and to establish the final negotiated fee. During these meetings, the project
Scope of Work and the design process were discussed and clarified reviewing total
labor hours and labor-hour distribution by task as related to the work items, labor
overhead rates, and profit calculations. These elements are compared to budgeted amounts, RFP requirements, industry standards, historical data, and Sanitation District
guidelines. As a result of these meetings, the proposal fee was decreased by $75,980.
There were no revisions to the RFP requirements.
Page 4 of 4
The proposed fee is $376,902 greater the third-ranked proposer. However, the final fee
to Atkins includes an allowance of $250,000 not in the Lee & Ro proposal for repairs to
the ocean outfall should there be any critical issues discovered during condition assessment activities. The balance of the negotiated fee provides an additional 1,153
labor hours contributing to a higher quality work product and reducing overall project
risk. Based on the above, staff determined the final cost proposal to be fair and
reasonable for the Scope of Work and recommends awarding the Professional Design
Services Agreement to Atkins for an amount not to exceed $1,764,022.
PRIOR COMMITTEE/BOARD ACTIONS
None.
CEQA
Notice of Exception was filed on May 5, 2008.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of
Authority. This item has been budgeted (FY 2011-12 Update, Page A-10, Item 57) and
the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
05/23/12 $1,764,022 $176,402 (10%)
JH:DF:AA:dm:gc
Page 1 of 3
OPERATIONS COMMITTEE Meeting Date 05/02/12 To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number 4 Item Number 11
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Dean Fisher
SUBJECT: CENTRAL GENERATION EMISSIONS CONTROL
PROJECT NO. J-111
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Design Services Agreement with the Black & Veatch
Corporation for engineering design services for Central Generation Emissions
Control at Plant No. 1 and Plant No. 2, Project No. J-111, for an amount not to exceed $1,988,683; and,
B. Approve a contingency of $198,868 (10%).
SUMMARY
This project will provide new emissions reduction systems for the central generation
engines at both plants, as well as provide recommendations to improve efficiency in the
heat recover and hot water systems. The Professional Design Services Agreement (PDSA) includes a Preliminary Design
Report (PDR), Final Design, and construction documents (plans and specifications).
The Orange County Sanitation District (Sanitation District) advertised a Request for Proposals (RFP) and four proposals were received. Based on the overall qualifications and expertise, staff recommends awarding a PDSA to Black & Veatch Corporation for
an amount not to exceed $1,988,683.
PRIOR COMMITTEE/BOARD ACTIONS None.
ADDITIONAL INFORMATION
The Sanitation District operates three central generation engines at Plant No.1 and five
central generation engines at Plant No. 2. The exhaust emissions from the engines are
regulated by the South Coast Air Quality Management District (SCAQMD) through Rule
1402 and Rule 1110.2. Proposed amendments to Rule 1110.2 will require reductions in specific emissions contaminates. The purpose of this project is to install emission
reduction equipment which will provide emission contaminate levels which comply with
Page 2 of 3
the requirements of Rule 1402 and the amended Rule 1110.2 and will result in an optimal and more flexible operation of the Central Generation Systems at both Plant
Nos.1 and 2. The deadline for compliance was established at July 1, 2012. This
deadline will be extended by SCAQMD; however, the revised compliance date will be
closely monitored by the SCAQMD. Staff Evaluation of Proposals:
The evaluation and selection process of the recommended consultant is based on
procedures pursuant to California Government Code requiring the District to select ”the best qualified firm” for architectural and engineering services and to negotiate a “fair and reasonable” fee with that firm for those services.
The Sanitation District advertised an RFP and four proposals were received by the
Sanitation District. A panel consisting of five members of the Sanitation District’s staff reviewed and ranked each of the proposals in accordance with Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated in the following six categories:
(1) understanding of the Scope of Work; (2) technical approach; (3) management
approach; (4) staff qualifications; (5) related project experience; and (6) schedule. Staff
also conducted interviews with each of the four firms to meet the key team members and further explore the firm’s proposal. The Black & Veatch Corporation was the top ranked team, as shown in Table 1.
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a firm was selected in accordance with Resolution No. OCSD 07-04, Section 5.07.
TABLE 1 PROPOSAL EVALUATION
Consultant
Evaluator
Black &
Veatch (Rank)
Carollo (Rank)
Arcadis (Rank)
Worley
Parsons (Rank)
Reviewer A 1 3 2 4
Reviewer B 1 3 2 4
Reviewer C 3 2 1 4
Reviewer D 2 1 3 4
Reviewer E 1 2 3 4
Average Ranking 1.6 2.2 2.2 4
Overall Rank 1 2 3 4
Proposal Fee $2,997,782 $1,173,585 $2,471,948 $3,073,265
Negotiated
Proposed Fee $1,988,683
Page 3 of 3
The Sanitation District staff met with the Black & Veatch Corporation to clarify the requirements of the Scope of Work and negotiate the final fee. During these meetings,
the project Scope of Work and the design process were discussed and clarified.
Elements reviewed include total labor hours and labor-hour distribution by task as
related to the work items, labor overhead rates, and profit calculations. These elements are compared to budgeted amounts, RFP requirements, industry standards, historical data, and Sanitation District guidelines. As a result of these meetings, the proposal fee
was decreased by $1,009,099 due to refinements in the understanding of the Scope of
Work, scheduling clarifications, and an improved understanding of the Sanitation
District’s project management procedures. There were no revisions to the RFP requirements.
The recommended Consultant is providing a total of 13,123 labor hours as compared to
the second ranked consultant with 5,254 labor hours. Although a qualified engineering
firm, the second ranked consultant’s proposal has a significantly reduced level of effort in the areas of thermal energy recovery studies, field investigations and detailed design. This increases risk for amendments during design and change orders during
construction on a retrofit project while trying to adhere to Sanitation District design
standards and providing assistance with SCAQMD air quality permitting.
The Black & Veatch proposed approach and project team provides the best assurance that the Sanitation District will meet the air quality goals of the SCAQMD in a timely
manner. Therefore, based on the above, staff determined the final cost proposal to be
fair and reasonable for the Scope of Work and recommends awarding the PDSA to the
Black & Veatch Corporation for an amount not to exceed $1,988,683. CEQA
A categorical Notice of Exemption will be filed for this project.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of
Authority. This item has been budgeted (FY2011-12 Update, Item 65, Page A-10) and the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
05/23/12 $1,988,683 $198,868 (10%)
JH:DF:DM:dm:gc
Page 1 of 3
OPERATIONS COMMITTEE Meeting Date 05/02/12 To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number 6 Item Number 12
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager Project Manager: Gary Conklin
SUBJECT: PROJECT NO. SP-150, UNINTERRUPTIBLE POWER SYSTEM STUDY
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Task Order with Black & Veatch for Project No. SP-150, Uninterruptible
Power System Study, On-Call Planning Studies, PLAN2010-00, Contract Plan2010-01, Task Order No. 2, for an amount not-to-exceed $199,853; and,
B. Approve a contingency of $19,985 (10%).
SUMMARY
Uninterruptable Power System (UPS) units provide power to equipment that is critical to monitoring and controlling the treatment plant process, reducing the impact of power outages and other power disturbances on the plant control system. The Orange County
Sanitation District (Sanitation District) currently has a number of non-standard small and
medium-sized UPS units in locations that can be difficult to access, and often are not
equipped to provide feedback on their operational status. This project will develop a conceptual design and implementation plan to replace the
existing systems with a limited number of larger units, as recommended in the 2007
Energy Master Plan. This consolidation and standardization will improve the reliability
of critical monitoring and control equipment, and reduce future maintenance costs. The proposed Task Order is being requested within the Planning Studies Program
(Program) that was approved by the Board of Directors on December 15, 2010.
Proposals were requested from all five firms in the program. Three proposals were
received and reviewed. Two firms, Black & Veatch and Brown and Caldwell, were interviewed.
Staff negotiated with the top-ranked firm, Black & Veatch, for these services in
accordance with the Sanitation District adopted policies and procedures. Through
negotiation, the fee estimate was reduced from $216,885 to $199,853. Based on the overall qualifications and expertise, staff recommends approving a Task Order to Black & Veatch for a total fee not to exceed $199,853, and approving a contingency of
$19,985 (10%).
Page 2 of 3
ADDITIONAL INFORMATION
This Task Order is being procured within the Program that was approved by the Board
of Directors on December 15, 2010.
The Program provides the services of five nationally recognized engineering firms in a variety of technical disciplines.
Selection Process
Proposals were requested from all five firms in the program, and three firms submitted
proposals. A staff selection team evaluated the proposals, interviewed the top two
proposers, Black & Veatch and Brown and Caldwell. Black & Veatch was the top- ranked proposer and through negotiation, the fee proposed was reduced from $216,885
to $199,853.
Basis for Selection
The key elements of this project include the conceptual design of the UPS system, selection of UPS facility locations, and the development of UPS design standards. In their proposal and interview, Black & Veatch clearly identified the key aspects of the
project, and demonstrated their qualifications. In particular, their key staff scored highly
on technical expertise and communication skills necessary for project success. The
Black & Veatch proposal also provides a good balance of hours between the various disciplines and tasks.
The method of assigning task orders within the Program is described in the
December 15, 2010 Agenda Report, which approved the Planning Studies Program.
Task orders are assigned to a category based on the estimated fee amount. This task order was assigned to Category III, in which proposals are requested from all firms in the Program, with a goal of having at least three proposals.
The results of the evaluation process are shown in the table below.
PROPOSAL EVALUATION TABLE
Consultant
Evaluator
Black & Veatch
(Rank)
Brown and Caldwell
(Rank)
Carollo
(Rank)
Reviewer A 1 2 3
Reviewer B 1 2 3
Reviewer C 1 2 3
Average Rank 1 2 3
Overall Ranking 1 2 3
Fee Proposed 216,885 201,655 199,827
Negotiated Fee 199,853
Page 3 of 3
CEQA
The project is Statutorily Exempt and will only be a feasibility study for possible future
actions, which the agency has not approved, adopted, or funded, and will not have a legally binding effect on later activities.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-11, Item No. 85) and the budget is sufficient for the recommendation action.
Date of Approval Contract Amount Contingency
05/23/12 $199,853 $19,985
GC:sa:gc
Page 1 of 3
OPERATIONS COMMITTEE Meeting Date 05/02/12 To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number 7 Item Number 13
Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Assistant General Manager CIP Project Manager: Wendy Sevenandt
SUBJECT: TITLE 24 ACCESS COMPLIANCE AND BUILDING REHABILITATION
PROJECT, PROJECT NO. P1-115 GENERAL MANAGER'S RECOMMENDATION
A. Approve a contingency increase of $330,000 (15%) to the Professional Design
Services Agreement with The Austin Company for the Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for a total contingency of $550,000 (25%); and,
B. Authorize the General Manager to negotiate a Professional Services Agreement with
The Austin Company to provide architectural services for an Administrative Facilities Master Planning study for the Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115
SUMMARY
This project will retrofit existing support buildings and trailers at Plant No. 1 to meet accessibility requirements and other code requirements, provide maintenance
replacements, and relocate Collections staff from Plant No. 2 to Plant No. 1. The Austin
Company (Austin) is providing architectural and engineering services for this project.
During building surveys for the preliminary design, additional deficiencies with the existing structures were discovered that need to be included in final design. The cost
estimate for the additional design services is approximately $365,000. Additional
contingency in the amount of $330,000 is needed for this additional work.
In addition to the building improvements described above, an Administration Facilities Master Plan study has been budgeted to determine the most cost-effective long-term
option for providing office space for the Orange County Sanitation District (Sanitation
District). Decisions on later phases of the Title 24 Access Compliance and Building
Rehabilitation Project will be dependent upon the outcome of the Administrative Facilities Master Plan. Since Austin has gained extensive detailed knowledge of the Sanitation District's existing buildings, and they have performed well on this phase of
work, staff recommends negotiation of a new separate Professional Service Agreement
(PSA) with Austin to perform the Administrative Facilities Master Plan. The study is
estimated at $175,000 and the approval of the PSA will be brought back to the Operations Committee in June.
Page 2 of 3
PRIOR COMMITTEE/BOARD ACTIONS
July 2011 – Approved a Professional Design Services Agreement with The Austin
Company to provide professional design services for Title 24 Access Compliance and
Building Rehabilitation Project, Project No. P1-115, for an amount not to exceed $2,200,000; and approved a contingency of $220,000 (10%).
ADDITIONAL INFORMATION
The purpose of this project is to provide Title 24 accessibility improvements to the support facilities stipulated in an agreement with the City of Fountain Valley. During the
development of the Scope of Work, staff developed a list of rehabilitation items that
were necessary to maintain the support facilities. These include such items as air
conditioning replacement, installation of cell phone repeaters, roof replacements, roof access and fall protection, lighting improvements, painting, and other miscellaneous upgrades to allow compliance with current building codes. This project also performs
the required tasks to relocate the Collections staff from Plant No. 2 to Plant No. 1.
In July 2011, Austin was awarded a Professional Design Services Agreement (PDSA) to conduct the preliminary design and final design for Project P1-115. For the preliminary design report (PDR), Austin made field investigations of all the facilities in their scope.
During these field investigations, additional deficiencies with the existing structures
were identified by Austin that related to code requirements, safety recommendations,
and building maintenance. Management met and agreed to have Austin describe, analyze, provide a solution, and provide construction cost estimates for these additional items in the PDR. The General Manager approved Amendment No. 1 in the amount of
$87,571, reducing the available PDSA contingency from $220,000 (10%) to $132,429
(6%).
The project is divided into five milestone packages. Austin was requested to submit a proposal for the final design of the additional items for the first milestone that were
identified during the development of the PDR. Additional contingency would be
allocated for these additional design costs. The estimated cost for the additional design
services for milestone one is approximately $365,000. The remaining four milestone packages may also have added design costs based on items discovered during development of the PDR. The Sanitation District is addressing only the first milestone
package at this time because these buildings will remain in place, and the Sanitation
District has obligations to meet in the agreement with the City of Fountain Valley.
Realizing that rehabilitating some of the existing buildings may not be the most cost-effective solution, the Planning Division developed a Scope of Work for the
Administrative Facilities Master Plan. The Planning Division sought interest from the five
on-call engineering firms to conduct this facilities planning work. With these five firms
specializing in civil and wastewater process engineering, they all expressed that this particular study was not their core line of work.
Page 3 of 3
The work Austin is performing under Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, is one of the options to be included in the
Administration Facilities Master Plan study and the direction of this project is contingent
on the outcome of this study. Austin has already accomplished the learning curve to
understand the Sanitation District’s existing buildings and administrative and maintenance functions, as well as the retrofits necessary to keep the existing buildings functioning over the 30-year duration to be used for the financial analysis in the planning
study.
CEQA A Notice of Exemption was filed for this project on January 5, 2011.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of Authority. This funds for the additional design work identified in the PDR for milestone
one are available in the project contingency under Project No. P1-115 Title 24 Access
Compliance and Building Rehabilitation Project. The funds for the Administration
Facilities Master Plan, SP-147 will be transferred to Project No. P1-115. There are sufficient funds available for the proposed work and additional program budget is not required. (FY2011-12 Update, Project No. P1-115, Page A-12, Item 114 and Project
No. SP-147, Page A-12, Item 122).
Date of Approval Contract Amount Contingency
05/23/2012 $330,000 (15%)
07/27/2011 $2,200,000 $220,000 (10%) $550,000 (25%)
JDH:WS:dm:gc
Page 1 of 2
ADMINISTRATION COMMITTEE Meeting Date 05/09/12 To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number 5 Item Number 15
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: PIPING AND INSTRUMENTATION DIAGRAMS, REDRAW
GENERAL MANAGER'S RECOMMENDATION
Award professional agreements with TDI Consulting and Brown and Caldwell for Piping
and Instrumentation Diagram (P&ID) Redrawing Project, Specification No. CS-2012-
518BD-R with an aggregate amount not to exceed $250,000.
SUMMARY
Piping and Instrumentation Diagrams (P&IDs) are graphical representations that show the interconnections of process equipment and the instrumentation used to control
processes within the treatment plants. From 1995 until July 2010, OCSD has been
using Intergraph’s Plant Design System (PDS 2D) to create and manage approximately
1,400 P&IDs. The PDS 2D software is now obsolete and unsupported. OCSD replaced
PDS 2D with Autodesk’s AutoCAD P&ID system as the engineering standard for P&IDs. OCSD has an immediate need to convert existing PDS 2D P&ID drawings to AutoCAD
P&ID.
For each PDS 2D P&ID drawing, the drafter is to use a pre-defined redrawing process
to convert old drawings to corresponding AutoCAD P&ID drawings. In addition to redrawing each P&ID, the drafter is to provide data validation reports to identify errors in
data on the drawings and a daily log to document time spent to redraw each of the
drawings into the new AutoCAD P&ID format. OCSD staff will perform quality control
and review of the new drawings. The work will continue until all PDS 2D drawings have
been converted and/or the project budget has been exhausted.
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
Below is the tabulated bid result. TDI Consulting and Brown and Caldwell were the only
responsive bidders. Sun Engineering and Vertech Industrial Systems did not meet the minimum staffing requirements.
Page 2 of 2
Piping and Instrumentation Diagram (P&ID) Redrawing Project
Bid Date – 4/4/2012 @ 2:00 PM
CS-2012-518BD-R
TDI
Consultants
Brown and
Caldwell
Vertech Industrial
Systems
Sun Engineering
Drafter $50/hour $82/hour $74.17/hour $56/hour
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of Authority. This item has been budgeted as SP-103.
Date of Approval Contract Amount Contingency
05/23/12 $250,000 (aggregate) N/A
Page 1 of 2
ADMINISTRATION COMMITTEE Meeting Date 05/09/12 To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number 6 Item Number 16
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: STORAGE AREA NETWORK
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Purchase Order contract with Scale Datacom, LLC, for the purchase of
the Storage Area Network (SAN), Specification No. S-2011-511BD-R, for an amount
not to exceed $389,790;
B. Approve a contingency in the amount of $19,490 (5%).
SUMMARY
OCSD computer files are currently stored on a Hewlett Packard SAN that was installed
in 2006. The SAN is at capacity and has exceeded its anticipated five year life. This procurement replaces the existing SAN, allows for expected future data growth, and
establishes a disaster recovery location at Plant 2.
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
On December 28, 2011, OCSD issued a Request for Proposal (RFP) and on January
17, 2012, seven proposals were received from the following vendors:
· Scale Datacom LLC
· PC Mall Gov
· Integrated Archive Systems
· IMPEX Technologies
· GOVPLAVE
· Consiliant Technologies LLC
· Atomic Group
A panel consisting of seven OCSD staff reviewed and ranked each of the proposals in
accordance with Resolution No. OCSD 07-04, Section 5.07. This RFP used the
Page 2 of 2
consensus scoring method. During consensus scoring sessions, the evaluation facilitator directs the team's attention to each item in the specifications. The evaluation
team considers one proposal at a time, comparing the vendor's proposed offering
against the specifications in the underlying RFP. Consensus scoring sessions
encourage open discussions and questions among members of the evaluation team. Evaluators discuss the relative strengths and weaknesses of a vendor's proposal in each area.
After preliminary assessment and following the technical proposal evaluations, the
selection was narrowed down to three prospective vendors; interviews were conducted on February 14, 2012. Consideration was given to the power requirements and heat loads generated by the proposed hardware along with the current infrastructure’s
capacity to provide appropriate power and cooling. After these considerations, the
proposal review panel ranked Scale Datacom LLC as the most qualified firm.
Staff recommends awarding the professional agreement to Scale Datacom LLC in a not-to-exceed amount of $389,790.
PROPOSAL EVALUATION TABLE
Scale Datacom Integrated Archive
Systems
Impex Technologies
Consensus Score 785 685 542
Ranking 1 2 3
Proposal Fee $389,790 $259,124 $456,968
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District’s Delegation of
Authority. This item has been budgeted per CIP Project SP-163
Date of Approval Contract Amount Contingency
05/23/12 $389,790 $19,490 (5%)
Page 1 of 2
ADMINISTRATION COMMITTEE Meeting Date 05/09/12 To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number 7 Item Number 17
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: IMPLEMENTATION OF IBM-MAXIMO ENTERPRISE ASSET
MANAGEMENT SYSTEM, PHASE 2 GENERAL MANAGER'S RECOMMENDATION
A. Approve Amendment No.2 to the Professional Services Agreement for Specification
No.CS-2011-499BD, Purchase Order No. 104353-OA, issued to Total Resource Management, Inc. (TRM, Inc.) for Phase 2 of the Implementation of IBM-Maximo
Enterprise Asset Management System, for an amount not to exceed $435,452;
B. Approve a contingency in the amount of $43,545 (10%).
SUMMARY
The Orange County Sanitation District (OCSD) currently owns the IBM-Maximo
Enterprise Asset Management (Maximo) software that will replace the current CMMS
software. Phase 1 of the Enterprise Asset Management Project (EAMP) identifies the inventory and receiving functions to be a key success factor in the planning and
scheduling process. Phase II of the EAMP will be to migrate the inventory and receiving
functions from the current JD Edwards Enterprise One version into Maximo.
PRIOR COMMITTEE/BOARD ACTIONS
October 2011 – Awarded a purchase contract to Total Resource Management, Inc.
(TRM, Inc.) for Phase 1 for installation & Implementation of IBM-Maximo Enterprise Asset Management System and authorized the General Manager to select from
proposers TRM Inc., EMA or Starboard to negotiate and obtain the best value for the
implementation of subsequent phases.
ADDITIONAL INFORMATION
This migration will provide the following benefits: real-time inventory information for work
order planning/scheduling activities; ability to link parts to assets; ability for warehouse
to determine when maintenance parts are no longer required; and create new business process and workflow which will improve inventory coordination through the district.
Page 2 of 2
CEQA
N/A BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Orange County Sanitation District’s
Delegation of Authority. This item has been budgeted under SP-100, Asset Management/CMMS System Replacement.
Date of Approval Contract Amount Contingency
05/23/12 $435,452 $43,545 (10%)
Page 1 of 6
ADMINISTRATION COMMITTEE Meeting Date 05/09/12 To Bd. of Dir. 05/23/12
AGENDA REPORT Item Number 8 Item Number 18
Orange County Sanitation District FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: REFUNDING VARIABLE RATE DEBT
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to issue new fixed rate Certificates of Participation
(COP), to be referred to as Wastewater Refunding Revenue Obligations, in an amount sufficient to refund the outstanding $91,900,000 of COP Series 2000-A and 2000-B.
SUMMARY
The $91.9 million of outstanding COP 2000 Series is supported by a bank liquidity
facility which provides the Sanitation District access to the variable rate market. The
current bank facility expires on August 24, 2012 requiring the Sanitation District to
implement a replacement plan. After considering the financing options available
(discussed in “Additional Information” below), staff is proposing to issue fixed rate Wastewater Refunding Revenue Obligations to refund the COP 2000 Series.
Approval of the recommended actions above will direct staff to begin the process of
refunding the outstanding COP 2000 Series debt utilizing the assistance of Public
Resources Advisory Group (PRAG), as financial advisor, and the bond counsel firm of Fulbright & Jaworski.
PRIOR COMMITTEE/BOARD ACTIONS
February 2012 - Adopted Resolution No. OCSD 12-04, Authorizing the Execution and
Delivery by the Sanitation District of an Installment Purchase Agreement, a Trust
Agreement, an Escrow Agreement and a Continuing Disclosure Agreement in
connection with the Execution and Delivery of Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2012A, Authorizing the Execution
and Delivery of such Revenue Obligations Evidencing Principal in an Aggregate Amount
of Not to Exceed $110,000,000, Approving a Notice of Intention to Sell, Authorizing the
Distribution of an Official Notice Inviting Bids and an Official Statement in Connection
with the Offering and Sale of such Revenue Obligations and Authorizing the Execution of Necessary Documents and Related Actions.
Page 2 of 6
ADDITIONAL INFORMATION
The Sanitation District currently has eleven series of debt issuances outstanding in the
par amount of $1.34 billion. The following table lists each issuance, the outstanding amount, and the interest rate mode.
Outstanding Par Amount(1) Interest Rate Mode
Series 2012A Refunding(2) $ 100,645,000 Fixed Rate
Series 2011B(3) 143,205,000 Fixed Rate (one-year)
Series 2011A Refunding(2)(4) 147,595,000 Fixed Rate
Series 2010C(5) 157,000,000 Fixed Rate
Series 2010A(5) 80,000,000 Fixed Rate
Series 2009A Refunding(5) 191,265,000 Fixed Rate
Series 2008B Refunding(6) 26,550,000 Fixed Rate
Series 2008A Refunding(6) 25,710,000 Fixed Rate
Series 2007B(5) 279,250,000 Fixed Rate
Series 2007A Refunding(2) 92,845,000 Fixed Rate
Series 2000 Refunding(7) 91,900,000 Daily Variable Rate
Total : $1,335,965,000
(1) As of May 1, 2012 (2) Refunded a portion of Series 2003
(3) Series 2011B are fixed one-year certificate of anticipation notes (CANS), that refunded the Series 2010B CANS, that refunded the Series 2009B CANS, that refunded the 2008C CANS that were issued to refund the Series 2006 daily variable rate that were supported by a weak liquidity facility bank. (4) Refunded a portion of Series 2000
(5) New money debt issue (6) Series 2008B and Series 2008A refunded the Series 1993 and Series 1992 Synthetic Variable-to-Fixed Rate Debt issues that were supported by a failing insurance provider. Series 1993 and 1992 refunded the Series 1986 and a portion of the Series “B”. (7) Series 2000 refunded the Series A, B, and C issued between 1990 and 1992.
Background Information
The COP 2000 Series was originally issued to refund COPs issued between 1990 and
1992 and is currently outstanding in the amount of $91,900,000 with interest rates that
reset on a daily basis. The COP 2000 Series is supported by a bank liquidity facility provided by Lloyds TSB Bank plc (Lloyds Bank). Last year, Lloyds Bank announced it
was exiting the municipal credit market. While Lloyds Bank is still honoring its existing
commitments, it will not renew any municipal bank facilities, including the COP 2000
Series. The current bank liquidity facility with Lloyds Bank expires on August 24, 2012.
Page 3 of 6
The current COP 2000 Series principal repayment schedule is concentrated in 2018-2020 as shown in the table below:
Sinking Fund
Principal
Amount
08/01/18 $ 24,000,000
08/01/19 25,000,000
08/01/20 26,000,000
08/01/21 1,400,000
08/01/22 1,500,000
08/01/23 1,500,000
08/01/24 1,600,000
08/01/25 1,600,000
08/01/26 1,700,000
08/01/27 1,800,000
08/01/28 1,900,000
08/01/29 1,900,000
08/01/30 2,000,000
Total : $ 91,900,000
Financing Options As the Lloyds Bank liquidity facility expiration approaches in August, staff has been
exploring various financing options as it relates to the COP 2000 Series. Listed below
are three basic financing options available to the Sanitation District:
1. Maintain Variable Rate Exposure
The recent interest rate resets on the COP 2000 Series have been at historic
lows with the daily resets averaging 0.105% in 2012; however, the ancillary costs
required to support the variable rate program equal an additional 0.57% annually,
comprising of current bank support fees and remarketing fees. With the most recent reset of 0.23% (as of April 28, 2012), the COP 2000 Series all-in cost of
borrowing today is 0.80% (.23% interest rate reset plus 0.57% bank support and
remarketing fees).
Although, the variable rate program has served the Sanitation District well by providing a low cost of borrowing since 2000, there is the risk that short-term tax-
exempt interest rates will increase from the current historic low levels that are
nearly 0%. There are also market expectations that bank support fees will
become more costly in the near future due to financial reforms to be instituted on
banks as a result of the global financial crisis. The municipal bank support market has been relatively volatile with banks abandoning the business, such as
Lloyds Bank, and the unsteadiness of bank credit ratings. Moody’s Investors
Service (Moody’s) has recently released reports stating it may downgrade a
number of banks within the next two months, including Bank of America and
Citibank, two of the largest players in the municipal bank market. The potential action by Moody’s could dramatically reduce the amount of saleable variable rate
Page 4 of 6
paper backed by Bank of America and Citibank and it will likely to result in higher fees due to reduced bank competition. It is also important to note that bank
liquidity facilities are generally limited to three-year terms which require issuers to
renew with banks or find replacement banks every three years.
Instead of seeking a replacement bank, the Sanitation District could refund the COP 2000 Series with a non-liquidity backed variable rate financial product. Due
to the issues associated with bank supported variable rate paper, including high
cost, more onerous bank terms/conditions, fewer participating banks, and weak
bank credit ratings, municipal issuers have been utilizing other means to access the variable rate market, including interest rates swaps, self-liquidity, and new products that have been developed which avoid the need for bank support. Staff
has considered these types of products, but the limited widespread investor
acceptance is a concern. With a thin investor base, issuers risk that a failed
remarketing could result in the collapse of the entire market which would require immediate remedies that would likely be expensive. In addition, the associated remarketing fees and the administrative efforts are high for these non-liquidity
backed products.
2. Certificate Anticipation Notes Refunding The COP 2000 Series could be refinanced with an issuance of short-term fixed
rate Certificate Anticipation Notes (CANs) as an alternative means of maintaining
short-term rate (variable-like) exposure. Upon maturity, the Sanitation District
would need to refinance the CAN due to its short-term nature. Since 2008, the Sanitation District has been issuing CANs on an annual basis to mimic variable rates with the 2008C CANs that were issued to replace a downgraded bank
providing liquidity support for the variable rate COP 2006 Series. The most
recent CANs issuance by the Sanitation District in November 2011 resulted in a
0.399% all-in borrowing cost (inclusive of all costs/fees) for one year. The issuance of CANs can provide a low fixed rate for a pre-determined period of
time while insulating the District from the potential of higher variable rates during
the same period of time (unlike variable rate debt). Given that current variable
rates are already so low (at 0.23%), there is little reasonable expectation that rates could trend lower. The longer the CANs period, the longer the fixed rate will be locked-in, but the rate will also be higher. One important feature of the
CANs structure is the avoidance of paying high fees to liquidity banks and the
risks associated with bank downgrades.
The major risk with a CANs issuance is the inability of the issuer to refund the CANs upon maturity. Since CANS are a short-term financing vehicle, there is
roll-over risk at maturity. As the Sanitation District has the highest possible credit
ratings (AAA/AAA), the lack of market access to refinance is remote. The
Sanitation District has mitigated this unlikely lack of market access risk by refinancing its existing CANs in advance of the maturity date. As a worse case
Page 5 of 6
back-stop, the District could use its reserves to temporarily repay maturing CANs.
3. Fixed Rate Refunding
The COP 2000 Series could be refinanced with a fixed rate refunding issuance which would remove many of the risks associated with variable rate debt,
including interest rate, bank renewal, credit downgrades, and market access.
Long-term fixed rate borrowing costs for tax-exempt issuers are at, or near, all-
time lows as shown in the graphic below (AAA GO MMD is the most commonly referenced index for tax-exempt yields) :
In the current market, a fixed rate refunding would lock-in an all-in borrowing cost
of less than 2.0% for a refunding of the COP 2000 Series.
Cost Comparison
The following table shows a comparison of the current costs for each of the three financing options discussed above:
Financing Option
Interest
Rate
Costs/
Fees
Total
Cost
1) Maintain Variable Rates – Replace Bank 0.23%(a) 0.64%(b) 0.87%
2) Refund with CANs – 3 Year 0.50%(c) 0.11% 0.61%
3) Fixed Rate Refunding(d) 1.85% 0.10% 1.95%
(a) Assumes today’s variable rate for the COP 2000 Series will not change which could be an aggressive assumption.
(b) Assumes an estimate of current bank fees of 0.50%/year which could be an aggressive assumption. (c) Assumes current three-year fixed CANs rate. After three years rates could be higher. (d) Based on current market conditions. After pricing, rates/costs will not change and will not be subject to
other risks.
0%
1%
2%
3%
4%
5%
6%
7%
8%
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
AAA GO MMD
January 1, 1990 - Present
High
Average
Current Low
Page 6 of 6
Refunding Structure
If the Sanitation District wishes to continue the COP 2000 Series as a variable rate
obligation, a replacement bank must be secured (or a non-liquidity backed product). Alternatively, the Sanitation District could refund the variable rate COP 2000 series with low cost fixed rate debt. As bank risks remain elevated ever since the global financial
crisis and the costs to maintain variable rate debt is relatively high, staff is proposing to
avoid such risks and costs by refunding the COP 2000 Series with fixed rate
Wastewater Refunding Revenue Obligations. There is also the risk that short-term tax-exempt interest rates will rise from the current low levels and there are market expectations that bank support fees will begin to become more expensive in the near
future due to financial reforms to be instituted on banks as a result of the global financial
crisis. In addition, tax-exempt fixed rates are historically low levels and the Sanitation
District could currently fix out the COP 2000 Series at an all-in cost of less than 2%.
Timeline
Since the contemplated transaction is a fixed-rate debt financing, staff is proposing to
issue the refunding through a competitive sale because it is the most expeditious way to
access the market and it is expected to provide the lowest interest cost for this type of
structure.
July
Ø Board approval of legal and disclosure documents
Ø Financing Corporation approval of legal and disclosure
documents
Ø Rating agency discussions
Ø Publish Notice of Intention to Sell
August Ø Marketing and Sale through a Competitive Sale Process
Ø Closing
Ø Begin debt administration
All costs involved with the refunding, including costs for PRAG and Fulbright & Jaworski will be paid from the proceeds of the new refunding issue.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
N/A
JDR:LT:MW