HomeMy WebLinkAbout03-09-2022 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, March 9, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chair Glenn Parker on Wednesday, March 9, 2022 at 5:00
p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 22-08, due to the continued State of Emergency Order. Chair Parker
announced the teleconference meeting guidelines and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Glenn Parker, Brad Avery, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver and John Withers
ABSENT:Anthony Kuo and Chad Wanke
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Riaz
Moinuddin, Director of Operations and Maintenance; Jennifer Cabral; Mortimer Caparas;
Tanya Chong; Brian Engeln; Tina Knapp; Laura Maravilla; Rob Michaels; Jeff Mohr; Wally
Ritchie; Loc Trang; and Thomas Vu were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Parker and General Manager Jim Herberg did not provide reports.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2151
Originator: Kelly Lore
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ADMINISTRATION
COMMITTEE
Minutes March 9, 2022
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
February 9, 2022.
AYES:Glenn Parker, Ron Bates, Art Brown, Kim Carr, Rose Espinoza,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver
and John Withers
NOES:None
ABSENT:Anthony Kuo and Chad Wanke
ABSTENTIONS:Brad Avery
2.STRATEGIC PROCESS STUDY FOR MEIOFAUNA BASELINE
ASSESSMENT
2022-2155
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement to Florida State
University to provide a Meiofauna Baseline Strategic Process Study
(Specification No. CS-2021-1266BD) for a total amount not to exceed $277,946;
and
B. Approve a contingency of 27,795 (10%).
AYES:Glenn Parker, Ron Bates, Art Brown, Kim Carr, Rose Espinoza,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver
and John Withers
NOES:None
ABSENT:Anthony Kuo and Chad Wanke
ABSTENTIONS:Brad Avery
3.UPDATE TO RECORDS MANAGEMENT PROGRAM PROCEDURES
AND RECORDS RETENTION SCHEDULE RESOLUTION
2022-2072
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 22-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Records Management Program
Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete
Records, and Repealing Resolution No. OC SAN 21-08”.
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ADMINISTRATION
COMMITTEE
Minutes March 9, 2022
AYES:Glenn Parker, Ron Bates, Art Brown, Kim Carr, Rose Espinoza,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver
and John Withers
NOES:None
ABSENT:Anthony Kuo and Chad Wanke
ABSTENTIONS:Brad Avery
NON-CONSENT:
4.REPLACE SERVER AND STORAGE INFRASTRUCTURE FOR PLANT
NO. 1 INDUSTRIAL CONTROL SYSTEM
2022-2160
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner introduced IT Manager Rob Michaels who
provided a brief update regarding this item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to ePlus Technology, Inc. for the purchase of
software, hardware, and services to implement and configure the Nutanix metro
clusters for Plant No. 1 Industrial Control System, Specification No.
E-2022-1300BD, for a total amount not to exceed $560,195, plus applicable
sales tax and shipping; and
B. Approve a contingency in the amount of $56,019 (10%).
AYES:Glenn Parker, Brad Avery, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver and John Withers
NOES:None
ABSENT:Anthony Kuo and Chad Wanke
ABSTENTIONS:None
INFORMATION ITEMS:
5.FY 2022-23 AND FY 2023-24 ORANGE COUNTY SANITATION
DISTRICT BUDGET REVENUES AND RESERVES OVERVIEW
2022-2159
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a presentation regarding revenues and reserves for
the next two-year budget including: four major revenue categories, fees and charges,
general user fees, top ten industrial users, other income, debt proceeds, reserve policy
summary for FY 2021-22, and OC San's reserve criteria summary.
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ADMINISTRATION
COMMITTEE
Minutes March 9, 2022
ITEM RECEIVED AS AN:
Information Item.
6. STAFFING STRATEGY TO DELIVER CAPITAL IMPROVEMENT
PROGRAM
2022-2178
Originator: Kathy Millea
Director of Engineering Kathy Millea introduced Engineering Manager Jeff Mohr who
provided a presentation for this item which included forecasted CIP expenditures;
capital project delivery costs; forecasted staff, engineering, and programming
workloads; supplemental services contracts; and next steps.
ITEM RECEIVED AS AN:
Information Item.
Board Chair Withers departed the meeting at approximately 5:29 p.m.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Parker declared the meeting adjourned at 5:37 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, April 13, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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