HomeMy WebLinkAbout03-16-2022 Operations Committee Minutes - Special MeetingOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, March 16, 2022
4:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
SPECIAL MEETING
CALL TO ORDER
A special meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chair Brooke Jones on Wednesday, March 16, 2022 at 4:01
p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 22-08, due to the continued State of Emergency Order. Chair Jones
announced the teleconference meeting guidelines and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and John
Withers
ABSENT:Kim Nichols and Chad Zimmerman
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Lan Wiborg, Director of Environmental Services; Marc Brown; Jennifer Cabral;
Mortimer Caparas; Tanya Chong; Tina Knapp; Rich Leon; Laura Maravilla; Joshua Martinez;
Rob Michaels; Jeff Mohr; Wally Ritchie; Thomas Vu; and Eros Yong were in attendance
telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Anni Larkins, Jacobs; and James Clark,
Black & Veatch, were in attendance telephonically.
PUBLIC COMMENTS:
OC San Supervisory and Professional Management Group (SPMG) President Marc Brown
spoke in opposition to the continued use of supplemental engineering services referenced in
Item No. 10.
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OPERATIONS COMMITTEE Minutes March 16, 2022
REPORTS:
Chair Jones reported that he recently participated in a CASA Workshop entitled: "Biosolids
101 for Agency Managers, Directors, and Staff" and highly recommended it for the Board
Members. He stated the recording was available at casaweb.org.
General Manager Jim Herberg did not provide a report
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2150
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held February 2,
2022.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
ABSTENTIONS:None
2.WASTE SIDESTREAM PUMP STATION VFD REPLACEMENTS AT
PLANT NO. 1, PROJECT NO. FR1-0016
2021-1945
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Waste Sidestream
Pump Station VFD Replacements at Plant No. 1, Project No. FR1-0016;
B. Award a Construction Contract to Leed Electric, Inc. for Waste Sidestream
Pump Station VFD Replacements at Plant No. 1, Project No. FR1-0016, for an
amount not to exceed $344,889; and
C. Approve a contingency of $51,733 (15%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
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OPERATIONS COMMITTEE Minutes March 16, 2022
ABSTENTIONS:None
3.DIGESTERS REHABILITATION AT PLANT NO. 2, PROJECT NO.
P2-137
2021-1969
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with CDM Smith, Inc. to
provide engineering services for Digesters Rehabilitation at Plant No. 2, Project
No. P2-137, for an amount not to exceed $2,700,000; and
B. Approve a contingency of $270,000 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
ABSTENTIONS:None
4.SURVEYING SERVICES, PSA2022-002 2022-2105
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve Professional Services Agreements to provide on-call surveying services for
collection system and treatment plant projects, PSA2022-002, for a three-year period
effective May 1, 2022, for an amount not to exceed $200,000 per individual agreement
($800,000 total) with the following four firms:
·Michael Baker International, Inc.
·Stantec Consulting Services, Inc.
·Psomas
·D. Woolley & Associates, Inc.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes March 16, 2022
5.COATING INSPECTION AND CORROSION TESTING SERVICES, PSA
2022-001
2022-2106
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve Professional Services Agreements to provide on-call Coating Inspection and
other Corrosion Testing Services for Collection System and Treatment Plant projects,
PSA2022-001, for a three-year period effective May 1, 2022, for an amount not to
exceed $300,000 per individual agreement ($600,000 total) with the following two firms:
·CSI Services, Inc.
·Diversified Project Services International (DPSI)
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
ABSTENTIONS:None
7.POWER HEADS REPAIRS FOR CENTRAL GENERATION ENGINES
AT PLANT NOS. 1 AND 2
2022-2143
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve additional funds of $60,300.60 to Sole Source Purchase Order
146032-OS, for Cooper Machinery Services to repair 16 spare Engine Power
Heads for Engines at Central Generation for Plant Nos. 1 and 2, for a new total
amount not to exceed $132,915 plus taxes and shipping; and
B. Approve a contingency of $13,292 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes March 16, 2022
8.REIMBURSEMENT AGREEMENT FOR ORANGE COUNTY
SANITATION DISTRICT MANHOLE FRAME AND COVER
ADJUSTMENTS ON EUCLID STREET IN THE CITY OF ANAHEIM
2022-2152
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
Approve and authorize the General Manager to execute a Reimbursement Agreement
with the City of Anaheim for an amount not to exceed $180,000 for Orange County
Sanitation District manhole frame and cover adjustments on Euclid Street in the City of
Anaheim in a form approved by General Counsel.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
ABSTENTIONS:None
Item No. 6 was pulled and heard separately.
6.MATERIALS TESTING, INSPECTION, AND OTHER GEOTECHNICAL
TESTING SERVICES, PSA2022-003
2022-2119
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Professional Services Agreement to provide on-call Materials Testing,
Inspection, and Other Geotechnical Testing Services for Collection System and
Treatment Plant Projects, PSA2022-003, for a three-year period effective May 1, 2022,
for an amount not to exceed $400,000 per individual agreement ($1,600,000 total) with
the following four firms:
·Atlas Technical Consultants LLC
·Aesco Technologies
·MTGL, Inc.
·Koury Engineering and Testing, Inc.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes March 16, 2022
Board Vice-Chair Wanke arrived at the meeting at approximately 4:15 p.m.
Board Chair Withers appeared to be away during the vote on Item No. 9.
NON-CONSENT:
9.SECONDARY TREATMENT VFD REPLACEMENTS AT PLANT NO. 2,
PROJECT NO. FE19-08
2021-1785
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Secondary Treatment
VFD Replacements at Plant No. 2, Project No. FE19-08;
B. Receive and file Orange County Sanitation District’s Notice of Intent to Award
dated January 27, 2022;
C. Receive and file Award Protest from LEED Electric, Inc. dated February 2, 2022,
concerning the award to ACS Engineering;
D. Receive and file Orange County Sanitation District’s determination letter dated
February 10, 2022 to LEED Electric, Inc. responding to award protest;
E. Award a Construction Contract to ACS Engineering for Secondary Treatment
VFD Replacements at Plant No. 2, Project No. FE19-08, for an amount not to
exceed $1,433,000; and
F. Approve a contingency of $143,300 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Donald Wagner and Chad Wanke
NOES:None
ABSENT:Kim Nichols, John Withers and Chad Zimmerman
ABSTENTIONS:None
INFORMATION ITEMS:
10.STAFFING STRATEGY TO DELIVER CAPITAL IMPROVEMENT
PROGRAM
2022-2158
Originator: Kathy Millea
Engineering Manager Jeff Mohr provided a PowerPoint presentation regarding the
Capital Improvement Program Delivery Strategy which included the forecasted CIP
expenditures; capital project delivery costs; forecasted staff, engineering, and
programming workload; supplemental services contracts; and next steps to be taken.
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OPERATIONS COMMITTEE Minutes March 16, 2022
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Jones declared the Special meeting adjourned at 4:36 p.m. to the next Regular
Operations Committee meeting to be held on Wednesday, April 6, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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