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HomeMy WebLinkAbout03-16-2022 Operations Committee Minutes - Special MeetingOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, March 16, 2022 4:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 SPECIAL MEETING CALL TO ORDER A special meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chair Brooke Jones on Wednesday, March 16, 2022 at 4:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-08, due to the continued State of Emergency Order. Chair Jones announced the teleconference meeting guidelines and led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and John Withers ABSENT:Kim Nichols and Chad Zimmerman STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Marc Brown; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Tina Knapp; Rich Leon; Laura Maravilla; Joshua Martinez; Rob Michaels; Jeff Mohr; Wally Ritchie; Thomas Vu; and Eros Yong were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Anni Larkins, Jacobs; and James Clark, Black & Veatch, were in attendance telephonically. PUBLIC COMMENTS: OC San Supervisory and Professional Management Group (SPMG) President Marc Brown spoke in opposition to the continued use of supplemental engineering services referenced in Item No. 10. Page 1 of 7 OPERATIONS COMMITTEE Minutes March 16, 2022 REPORTS: Chair Jones reported that he recently participated in a CASA Workshop entitled: "Biosolids 101 for Agency Managers, Directors, and Staff" and highly recommended it for the Board Members. He stated the recording was available at casaweb.org. General Manager Jim Herberg did not provide a report CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2022-2150 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held February 2, 2022. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner and John Withers NOES:None ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman ABSTENTIONS:None 2.WASTE SIDESTREAM PUMP STATION VFD REPLACEMENTS AT PLANT NO. 1, PROJECT NO. FR1-0016 2021-1945 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Waste Sidestream Pump Station VFD Replacements at Plant No. 1, Project No. FR1-0016; B. Award a Construction Contract to Leed Electric, Inc. for Waste Sidestream Pump Station VFD Replacements at Plant No. 1, Project No. FR1-0016, for an amount not to exceed $344,889; and C. Approve a contingency of $51,733 (15%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner and John Withers NOES:None ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman Page 2 of 7 OPERATIONS COMMITTEE Minutes March 16, 2022 ABSTENTIONS:None 3.DIGESTERS REHABILITATION AT PLANT NO. 2, PROJECT NO. P2-137 2021-1969 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with CDM Smith, Inc. to provide engineering services for Digesters Rehabilitation at Plant No. 2, Project No. P2-137, for an amount not to exceed $2,700,000; and B. Approve a contingency of $270,000 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner and John Withers NOES:None ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman ABSTENTIONS:None 4.SURVEYING SERVICES, PSA2022-002 2022-2105 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call surveying services for collection system and treatment plant projects, PSA2022-002, for a three-year period effective May 1, 2022, for an amount not to exceed $200,000 per individual agreement ($800,000 total) with the following four firms: ·Michael Baker International, Inc. ·Stantec Consulting Services, Inc. ·Psomas ·D. Woolley & Associates, Inc. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner and John Withers NOES:None ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman ABSTENTIONS:None Page 3 of 7 OPERATIONS COMMITTEE Minutes March 16, 2022 5.COATING INSPECTION AND CORROSION TESTING SERVICES, PSA 2022-001 2022-2106 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call Coating Inspection and other Corrosion Testing Services for Collection System and Treatment Plant projects, PSA2022-001, for a three-year period effective May 1, 2022, for an amount not to exceed $300,000 per individual agreement ($600,000 total) with the following two firms: ·CSI Services, Inc. ·Diversified Project Services International (DPSI) AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner and John Withers NOES:None ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman ABSTENTIONS:None 7.POWER HEADS REPAIRS FOR CENTRAL GENERATION ENGINES AT PLANT NOS. 1 AND 2 2022-2143 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve additional funds of $60,300.60 to Sole Source Purchase Order 146032-OS, for Cooper Machinery Services to repair 16 spare Engine Power Heads for Engines at Central Generation for Plant Nos. 1 and 2, for a new total amount not to exceed $132,915 plus taxes and shipping; and B. Approve a contingency of $13,292 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner and John Withers NOES:None ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman ABSTENTIONS:None Page 4 of 7 OPERATIONS COMMITTEE Minutes March 16, 2022 8.REIMBURSEMENT AGREEMENT FOR ORANGE COUNTY SANITATION DISTRICT MANHOLE FRAME AND COVER ADJUSTMENTS ON EUCLID STREET IN THE CITY OF ANAHEIM 2022-2152 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Approve and authorize the General Manager to execute a Reimbursement Agreement with the City of Anaheim for an amount not to exceed $180,000 for Orange County Sanitation District manhole frame and cover adjustments on Euclid Street in the City of Anaheim in a form approved by General Counsel. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner and John Withers NOES:None ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman ABSTENTIONS:None Item No. 6 was pulled and heard separately. 6.MATERIALS TESTING, INSPECTION, AND OTHER GEOTECHNICAL TESTING SERVICES, PSA2022-003 2022-2119 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Professional Services Agreement to provide on-call Materials Testing, Inspection, and Other Geotechnical Testing Services for Collection System and Treatment Plant Projects, PSA2022-003, for a three-year period effective May 1, 2022, for an amount not to exceed $400,000 per individual agreement ($1,600,000 total) with the following four firms: ·Atlas Technical Consultants LLC ·Aesco Technologies ·MTGL, Inc. ·Koury Engineering and Testing, Inc. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner and John Withers NOES:None ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman ABSTENTIONS:None Page 5 of 7 OPERATIONS COMMITTEE Minutes March 16, 2022 Board Vice-Chair Wanke arrived at the meeting at approximately 4:15 p.m. Board Chair Withers appeared to be away during the vote on Item No. 9. NON-CONSENT: 9.SECONDARY TREATMENT VFD REPLACEMENTS AT PLANT NO. 2, PROJECT NO. FE19-08 2021-1785 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Secondary Treatment VFD Replacements at Plant No. 2, Project No. FE19-08; B. Receive and file Orange County Sanitation District’s Notice of Intent to Award dated January 27, 2022; C. Receive and file Award Protest from LEED Electric, Inc. dated February 2, 2022, concerning the award to ACS Engineering; D. Receive and file Orange County Sanitation District’s determination letter dated February 10, 2022 to LEED Electric, Inc. responding to award protest; E. Award a Construction Contract to ACS Engineering for Secondary Treatment VFD Replacements at Plant No. 2, Project No. FE19-08, for an amount not to exceed $1,433,000; and F. Approve a contingency of $143,300 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Donald Wagner and Chad Wanke NOES:None ABSENT:Kim Nichols, John Withers and Chad Zimmerman ABSTENTIONS:None INFORMATION ITEMS: 10.STAFFING STRATEGY TO DELIVER CAPITAL IMPROVEMENT PROGRAM 2022-2158 Originator: Kathy Millea Engineering Manager Jeff Mohr provided a PowerPoint presentation regarding the Capital Improvement Program Delivery Strategy which included the forecasted CIP expenditures; capital project delivery costs; forecasted staff, engineering, and programming workload; supplemental services contracts; and next steps to be taken. Page 6 of 7 OPERATIONS COMMITTEE Minutes March 16, 2022 ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the Special meeting adjourned at 4:36 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, April 6, 2022 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 7 of 7