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Home My WebLink About97.PPP 011415 Board Member Orientation.pdf 01/15/2015 New Board Member Orientation January 2015 We're here Wednesday,January 14,2015 AML 01/15/2015 Role of the Board Member Presenter:Chair,Tom Beamish Board Services Overview • Guidelines and Procedures �OC•_ ,.. • Calendar of Meetings � • Agenda and District Information Agenda Packets Cammunlcgnans Directors Webpage Presenter:Maria Ayala 2 01/15/2015 Board Services Overview • Compensation — Resolution No.OCSD 14-04 • AB1234, Mandated Ethics Training • AB1825, Mandated Sexual Harassment Training General Counsel • Board Rules of Procedure • Levine Act • Update on Technology,the Brown Act, and Public Records Presenter:Brad Hogin 3 of/is/2015 Rules for Discussion, Debate, & Deliberation Types of Motions DA AN -w. r _ � AND nGARy..o r D. 2,iipF11m,~ 4 01/15/2015 Main & Subsidiary Motions 1 Levine Act • Limits on Campaign Contributions From Parties Seeking Approval of Entitlements • "Entitlements" Include: • Contracts • Permits • Licenses • Exceptions: Competitively Bid & Labor Contracts 5 01/15/2015 Contributions Accepted in the Past • You Received >$250 in Contributions From a Proposed Contractor in the Last 12 Months • The Contract is Before the Board for Approval • You Must: • Disclose the Contribution on the Record; and • Disqualify Yourself Contributions While a Proceeding is Pending •District Solicits& Receives Competitive Sealed Proposals •Until 3 Months After Contract Award,You May Not: -Solicit or Receive Contributions>$250 From Any Proposers 6 01/15/2015 FPPC Enforcement of the Levine Act •Fines From $1,000-$3,000 per Count •Example: •San Bernardino County Supervisor •Appointed to the Inland Valley Development Agency •Voted to Award Contracts to IVDA Contractors Who Contributed to his Supervisor Campaign •Fined $12,500 for 10 Counts Technology & the Brown Act •Brown Act Prohibits "Serial Meetings" •Email Exchanges Involving a Majority of Board Members May Be Considered Serial Meetings •Examples: • One Broadcast Email to All Members, with Responses • "Hub &Spoke"—One Member Exchanges Emails with a Majority • "Daisy Chain"— Emails are Forwarded Among a Majority of Members 7 01/15/2015 Technology & the Public Records Act -Smith v. City of Son lose • Trial Court: Emails&Text Messages Concerning City Business on Councilmembers'Private Cell Phones & Computers are Public Records • Currently Before the Supreme Court A Sanitation District Board Member 4` is accused of wrongdoing. Where does this story appear in the newspaper? 8 01/15/2015 After a comprehensive, six-month investigation by a blue-ribbon panel,the Board Member is completely cleared of any wrongdoing. `s Where does this story appear in the '7 newspaper? /i� OCSD History and Future I Presenter:Jim Herberg and Bob Ghimili 9 01/15/2015 Our History OCSD Service Area 471 square miles 200 million gallons per day 2.5 2.5 million population 20 cities,4 special districts 15 O pumping stations 2 %treatment plants Reclamation a Plant No.1 OceanTreatnt =. Plantme No.2 \� 10 01/15/2015 Mission/Vision Statement IrI`t1 'a -V J y Strategic Planning Monitoring Strdt¢giC Neworaltered &Evaluationy Pld^ning Ifir,Levels of Service Board Strategic Board Approval of Planning Approval of Budget PfOCBSS Strategic Plan Budgeter Op¢rdtlOBdl Goals& Planning Obpaives 11 01/15/2015 Strategic Goals for FY2014-19 1. Legislative Advocacy and Public Outreach 2. Future Biosolids Management Options 3. Odor Control 4. Energy Efficiency 5. Future Water Recycling Options 6. Cessation of Disinfection of Ocean Discharge 7. Local Sewer Transfers 8. Workforce Planning and Workforce Development Legislative Advocacy and Public Outreach my min bIY1Y Y- mtii �1 12 Y 01/15/2015 Biosolids Odor 13 I Iq 01/15/2015 Energy Efficiency Future Water Recycling Options 6 F 1 YYYW 14 01/15/2015 Cessation of Disinfection Ocean Discharge Local Sewer Transfers ® Private C Lateral Manhole ,r city Manhole Sewer Ocean Pipelines _ .K Regional , Trunkline Sewer 15 01/15/2015 Facility Support Services Department a c� I - Presenter:Nick Arhontes Fleet Services and Motor Pool Ops. • Ensure regulatory compliance and safety • Planned and scheduled inspection, diagnostics and maintenance for high reliability and optimum asset life • Ensure high utilization by customers • Manage the automated vehicle location (AVL) and tracking system • Implement use of alternative fuels • Provide crane and rigging services for all OCSD customers and facilities • Develop equipment specs • Network with others to use Best Practices 16 yA i N Lifts, Generators, and Pumps .r T i I ,, Heavy Equipment and Cranes _ 0 with Certified Operators ,a f� 01/15/2015 Fleet Services Predictive and Motor Pool&Equipment Preventive Maintenance Requests Heavy E Fuel Cards Equipment Operation &Pin# Spec and Generators, Replace Pumps,& Vehicles& Compressors Equipment Outsource Services Develop Reports -fir * ' y15�i 19 Type Quantity pass 1 thru 8 Trucks Bicycles Electric Carts Elecric Vehicles Hybrid Sedans 12-Passenger Vans SUV Portable Equipment Flxed Generators Portable Generators Trailers and other Equipment InveMoryTotals646 Collection 01/15/2015 Wastewater Collection System ® Private Lateral Manhole Manhole City To OCWD Local Sewer ----- Ocean Outfall OCSD Regional Trunkline ."`61 Sewer Pipelines Owned and Operated by OCSD Up to 10 R diameter regional sewer trunklines 397 miles r Small diameter local sewers 175 miles Total -- 572 miles 21 01/15/2015 Levels of Service for Collections • Sanitary Sewer Overflows (SSOs) <13/year • Odor complaints< 12/year • Regulatory compliance— No NOVs • Respond to SSOs within 1 hour • Contain SSOs within 5 hours Collection System Asset Replacement Value = $3.05413 r- -7 Pipes & Manholes J' •Pipes&MMs 90% 9 0% •9tmctums 9% Billion •Mechanical 1% •Electrical<1% •Instrumentation<S% Thru F 2011-12 22 of/is/2ois Issues in the Collection System • Infiltration and inflow uses capacity • Odor and corrosion • Illegal discharges and pharmaceuticals • Blockages and spills • Fats, oils, and grease (FOG) • Rags, paper towels, wipes,food wrappers, solids, grit, etc. Inverted Siphon Cleaning No Water Needed 23 of/is/2ois Collections O&M Equipment r Collection Facilities O&M Team • Manhole inspections and sewer cleaning • Pump station O&M • Dig Alert surface marking to protect assets and notify other contractors • Provide expert opinion on operability and maintainability and assess needs related to new designs and rehabs • Collaborate and coordinate with cities and sewering agencies • Respond to sewer spills and attempt to contain 24 01/15/2015 Collections O&M Vehicles IL- Cable Rig.. Combo -� Truck �C r i,z 4. Odor & Chemical Dosing team 25 01/15/2015 Sewage Conditioning • Helps reduce corrosion, �� > odors,and WWTP costs ! • 8 Dosing stations --- • Continuous-4 trunks • Intermittent-7trunks (SARI as needed) • Using 4 different '^ l chemicals including sodium hydroxide • Extends asset life Continuous Dosing Sites and Chemicals Used Q Q Ferrous chloride 0 Calcium nitrate ❑ Magnesium hydroxide Ian 0.1 Not actively dosing Plan No. 2 26 01/15/2015 Odor Panel — Olfactometry • A public panel — not staff _ • After training, public testers --- help determine odor threshold values • Also used to determine the compound causing the odor • Equipment located at P1 Odor Team Support • Secondary Responders to complaints for detailed investigations • Assist OCSD cities and sewering agencies in identifying odor causes in their systems • Recommend solutions • Help train others in techniques used 27 01/15/2015 Source Inspection Source Inspection Program Source Inspection Wastewater n Treatment Ocean Release Residential Commercial Industrial OCWD Water reclamation an Biosolids recycling 28 01/15/2015 Enforce Federal, State and Local Pretreatment Standards G.'..W„_R._5 Jn Sampling • Inspections—1,600/year • Sampling—3,600/year • Enforcements— 120 actions/year 29 of/is/zois Industrial and Commercial User Charges Provides Revenue 496 Permittees: • Dye companies • Large food processors • Textile companies • Circuit board shops • Metal plating/finishers (60%) • Oil wells • Linen washing services • Waste haulers Source Inspection Program Networks • OCSD Cities and Sewering • California Hazardous Materials Agencies, SAWPA, LACSD, Investigation Association(CHMIA) LBWD • State of California Water Resources • OC Health Care Agency Control Board • OC District Attorney Hazardous • Environmental Protection Agency Materials Strike Force 30 01/15/2015 Urban Runoff — Inspect Systems Primary Responder to Odor Complaints 31 01/15/2015 Easement Inspection and Enforcement 4 yid$ manhole i Common Investigative Activities Mum- MUTNS oils/debris U—nuft 32 01/15/2015 Collections 0&M Support Services Collections O&M Support Services • O&M related engineering and technical support for the pipelines and pump stations • Help ensure WDR Order and SSMP regulatory compliance • Dig Alert surface markings • Coordinate with cities and county on their street maintenance activities 33 of/is/2015 Collections O&M Support Services • Develop and manage Contracted Services for — Small diameter pipe sewer cleaning — CCTV inspections and investigations — Pipe and manhole repair and lining or coating — Manhole frame and cover replacements — Flow monitoring — Traffic Control for safe work zones for staff — Site Mitigation Monitoring and Maintenance — Hydraulic modeling support for pipeline cleaning and flow diversions — Root and roach abatement — Easement maintenance — Industrial cleaning services — Other services that are outsourced Operation and Maintenance of Plant Facilities Presenter:Ed Torres 34 01/15/2015 Reclamation Plant No. 1 _ Fountain Valley - Treatment Plant No. 2 _ - - Huntington Beach s Wastewater Treatment Process INCOMING water preliminary water Primary water Secondary Rea deCom In Commercial �1 Treatment 01 Treatment 0 1 Treatment and Commerdal Primary Sludge) �/ Solids Processing J4 io r Secondary G Sludge or or a, Ocean s Compost& Landfill 35 01/15/2015 Water Resource Recovery Processes or Water Recycling -► ,,..� M 48%of wastewater is recycled ewx........ Barscreen in Operation (Mechanical system) 36 01/15/2015 Primary Treatment Process Rectangular Primary Clarifier Tank . inry6luEg<to Mg¢pm Primary Clarifier 37 01/15/2015 Secondary Treatment (Aerobic Biological Treatment) ,Ckk..,lu, !Fool Activated Sludge Trickling Filters Solids are Removed During Treatment Primary Secondary Raw Sewage Treated Effluent Treated Effluent I ol. C 38 01/15/2015 Biosolids Recycling and Recovery Process ,- Primary treatment ' a Gas Recoveryand 1 CenVal Generation Facility Secondary vestment on _ 'ItickM1nP llry �ty'i4agr Pnaerohlc digester p ~ri W 000001�� ieramn daslns I- �y o,o,,lids turn lne n, an oewatermg operation Land application,compot and III Anaerobic Sludge Digestion (no Oxygen) .lia r Gn an...ro M irrecar Cen Gen fteler Gas sn t P say P OiR Autlee m oar man ImmaryWage ni Mixed Dlgeelerillmill 151.100F amz mv�ee. 1s.20 aqs anseasairill .xirte..a s.ro.mrvsil �"•a••••,• noom 39 01/15/2015 • HIMMI ICU- Belt Filter Orange CounrySani[a[ion Distract We're here for you. Press 3[osolids recycling 71 �res 40 01/15/2015 Biosolids Management Biosolids Policy Biosolids Program mmmadate l..'o- a, Contractor Facilities °"°"me°'"`need^"hlon "^ '10 a'nether da, ,al aent noun and the mmmemmt CA NV AZ 33%Compost small o — van aen--ain s h Compost oCac compost Us L.v., y .1.In s.. up to 10%Landfill -50%Fertilizing Farm Fieltla Pomro U••M1xM1•-sn—.— Tula Pen[MR I, v s,K About 90%of the solids being reclaimed for beneficial use Energy Management Currently generate 2/3rds of plant power needs • Improve emissions controls for additional power generation and heat recovery • Continuous energy monitoring • Build efficiency into new projects —savings by design _ Fuel cells- partnering with public and private agencies -- CPUC Funded Energy Audit 41 01/15/2015 Odor Control Clean Air Clean Alr Pretreatment Scrubbers Scrubbers 7 1 F-Ehm ro t OR Headwork PrimarylF—S.,dIT Treatmentreatment Processing Collections Solids Storage &Disposal Reliability: Our Maintenance Objective a•Ynwm aa��ur� e ^ The mission ojtbe Maintenance '�YLT or9onuotion is to ensure the best levels P r�rs ofsericetooarrate;a,,,sbYensonag a r 1 the efficient cient andeffective c,er i a I 'tote ofMechoniml,Electrical, I j Inrtrumentation and CivilAssets 42 01/15/2015 Asset Management Maturity Progression Enterprise Asset Monagemen t r ultimately closes the loop heMxen Ote'a• ' Open i Ihn Engineering,and maintenance lrs,Engthe17eryde of an sset—from ncept,desigq op.tan and maintenance,to decommissioning Maintenance Business Model Tom waamw:mentec:nce This model allow us to: Lnsass..m.M sra.�...Tsa mnmsar...�' _7 — Eliminate Waste _ — Engage and Develop Staff ••~ — Drive Continuous ew_--....,. • .>�-� Improvement r - - - " �- — Ensure Consistency and Discipline 43 01/15/2015 Planning and Scheduling • Together Planning and Scheduling will allow us to: — Fix equipment right the first time — Maximize Maintenance •Ear I F- Resource Utilization — Reduce impact to plant Operations — Match Staff, Resources, and Methods to Tasks Predictive Maintenance Includes:Equipment Vibration Analysis,Oil Analysis,Thermal Imaging 44 O1/15/2015 Civil Asset Maintenance r4 a Civil Assets Include:Process Concrete and Metallic Structures,Buildings, Landscape,Roads and Piping O & M Expenditures $51.4 million awwmmi n.smb.v Icw.ry w.n uwu..x.t.wt< sa°i0�^L s.woa.rvsoiId, ca.. CbinlMbn. unwm onww4 zasz W.nronsaz z.ux FY 2013-14 45 of/is/2015 OCSD Ocean Monitoring Ocean Bottom Health MN Nerlssa Water Quality I - tv Oceanography Fish Health Levels of Service Ta NI331�Resuh tlAmlonnytlaVZaRa [ ean 2Z, mo b Il[ mb—,In efllumtahtlnNal a]WO 6E0 m MeN semntla t s1aMaMs mom wtm<ptmpaameass M1 <so Dam mml.mtreao tvlam..lmm t hm„ Lross wus Otlwmm lalnl rea Dose:(nlle[Yons mwXXln]woIXln as m umbe,ofaao,[mmplalnb:Pe[Iamatloo Plant No.LNew lwpet'D"uMe[ 0 ]I wmpi [ppeR�wN^ umbe,o(a�m,mmplzt..i t—t Plain No.z New tlg L"unee, o xs maeem,w^ eae. pamrorFnava4 ps'sXa* ,m Remmrvswma:x aexarwaarewata,NRa Ug...salas la put Po,r bmaemause l, �emealloa pmaum.1/Rbawrme plain.pwwar.aaa 46 01/15/2015 OCSD Financial Summary EXECUTIVE SUMMARY nmir..rmwe.a m[sre Proposed Budget Im �I Presenter: Lorenzo Tyner General Information • Fiscal Year July l—June 30 • $400M—$500M in annual revenues &expenditures • Approved Staffing of 626 Full-Time Equivalents (FTEs) 47 01/15/2015 Budget Summary Fees and Charges $314 M (74%) $322 M (73%) Property Taxes $ 78 M (18%) $ 82 M (19%) Other Assessments $ 22 M ( 5%) $ 21 M ( 5%) Interest $ 13 M ( 3%) $ 15 M ( 3%) Total Revenues $427 M $440 M Outlays �14-15IIMBML15-16 Operating $152 M (35%) $155 M (34%) Capital Improvements $189 M (44%) $207 M (46%) Debt Service $ 86 M (20%) $ 87 M (19%) Other $ 2 M ( 1%) $ 2 M ( 1%) Total Outlays $429 M $451 M Major Revenue Components Include Fees/Charges and General Income Fees 8 Charges7income eneral $314 M IA 74% 97 M $22 M 224 %General �Income$91 M 21% Revenues Revenues FV 14-15=$427 Million FV 15-16=$"0 Million 48 01/15/2015 Most OCSD Revenue is Related to Broad-based User Fees It FY 14-15 FY 15-16 General User Fees $ 289 M $ 296 M Permit User Fees $ 14 M $ 14 M �<#� Capital Facilities Capacity Charges $ 11 M $ 12 M Total Fees&Charges $314 M $322 M The Ten Largest Industrial Users Represent only 2% of OCSD User Fees Company Fee %of Total House Foods America $1,096,791 0.36% Kimberly-Clark Worldwide 1,059,850 0.35% Stremicks Heritage Foods 971,832 0.32% MCP Foods 898,925 0.30% Dean Foods 585,374 0.19% Nor-Cal Beverage 577,261 0.19% Jazz Semiconductor 475,299 0.16% Ameripec Inc. 420,365 0.14% Pepsi-Cola Bottling Group 402,513 0.13% Pulmuone Wildwood 383,365 0.13% Total Fees&Charges $6,871,575 2.27% 49 01/15/2015 With Major Construction Completed, Rates Will Continue to Remain Level Single Family Residential(SFR)Fee Rate Increases Have Dropped Significantly Fee Increase History-Percent Is 50 01/15/2015 Comparison of SFR Rates (July 2013) $700 2 $600 `m$500 g$400 ,$s00 0 $200 $199 $1$0 0 Property Tax Revenue will rise with the Continuing Economic Recovery Interagency and Interest Income is Flat lllllllllllllllllllli-16 Property Tax $ 78 M $ 82 M Interest $ 13 M $ 15 M Total General Income $ 91 M $ 97 M Other/Interagency $ 22 M $ 21 M 51 01/15/2015 OCSD Outlays fall into these four categories. llllllllllllllllllll5-16 Operating Expenses $ 153 M $ 155 M Capital Improvement/RRR Outlays 188 M 207 M Debt Service 86 M 87 M Self-Insurance 2 M 2 M Total Outlays $ 429 M $451 M Operating Expense Summary 14-15 FY 15-16 Salaries and Wages $ 65 M $ 64 M $ 64 M Benefits 33 M 36 M 36 M Operating Mat'Is &Supplies 17 M 16 M 16 M Contractual Services 27 M 28 M 28 M Repairs and Maintenance 11 M 13 M 13 M Utilities 8 M 7 M 8 M Other 6 M 6 M 7 M Cost Allocation -18 M -17 M -17 M Net Operating Requirements $149 M $153 M $155 M Percentage Increase 2.7% 1.3% 52 O1/15/2015 CIP Consists of Four Distinct Areas FY 14-15 FY 15-16 Replacement/Rehabilitation $ 104 M $ 124 M Improved Treatment $ 59 M $ 54 M Additional Capacity $ 17 M $ 19 M Support $ 9M $ Illy! Capital Improvement Program $ 199 M $207 M Debt Financing • Continue to issue COPS as the primary method of financing the capital program • No additional "new money' debt issuance is scheduled for FY 2013-14 • OCSD maintains a AAA bond rating — Stated Key Factors include: — Strong Financial Performance — Moderate Debt Burden — Strong Management Practices — Rate Discipline 53 01/15/2015 No Additional Debt Issuances are Planned sm. OUTSTANDING DEBT SLm> SLR SLuo $L� 5� $WJ $em $uo Workforce Planning and Development 4 Presenter:Jeff Reed 54 01/15/2015 Organizational Structure EM EZKI Organizational Overview ADMINISTRATION UNITS OPERATING UNITS General Manager's Office Facilities Support Services • 16 Positions • 76 Positions Human Resources Engineering • 16 Positions • 123 Positions Administrative Services Operations& Maintenance • 111 Positions 284 Positions orange 55 01/15/2015 Recognized Employee Organizations • Six recognized bargaining units, and three exclusive representatives • Orange County Employees Association 3 Bargaining Units 98 Employees • International Union of Operating Engineers—Local 501 • 1Bargaining Unit • 197 Employees • Supervisory& Professional Management Group • 2 Bargaining Units • 255 Employees Unrepresented Employee Groups Three unrepresented groups • Executive Management Team • Managers • Confidential Group 56 01/15/2015 — ` OCSD Workforce How we plan for our workforce needs... Strategic Workforce Planning Workforce Planning Workforce Development 57 01/15/2015 Workforce Planning • Succession Planning • Resource Planning • Talent Readiness Assessment • Workforce Vulnerability Assessments • Vocational Internship Program Workforce Development • Individual Development Plans • Division Development Plans • Leadership Development(BLAST) • Inter-agency Resources Sharing 58 01/15/2015 Workforce Planning & Development Summary • Workforce Planning • Reinforces authorized staffing levels • Addresses future staffing needs • Deals with changing work requirements • Workforce Development • Strengthens the existing labor force • Prepares employees for future opportunities • Focuses efforts on developing technical skills to ensure staff is well-trained • Upcoming Comprehensive Board Presentation Questions 59