HomeMy WebLinkAbout07-25-2018 Board Meeting Agenda Packet
07/25/2018 OCSD Board of Directors’ Agenda Page 1 of 6
AGENDA
CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE (Sal Tinajero, City of Santa Ana)
ROLL CALL (Clerk of the Board)
DECLARATION OF QUORUM (Clerk of the Board) PUBLIC COMMENTS: If you wish to address the Board of Directors on any item, please complete a
Speaker’s Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or
notify the Clerk of the Board the item number on which you wish to speak. Speakers will be recognized by
the Chairperson and are requested to limit comments to three minutes. SPECIAL PRESENTATIONS:
None. REPORTS: The Board Chairperson and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and require
no action by the Directors.
CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by
the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent Calendar
for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve the minutes of the Regular Meeting of the Board
of Directors held on June 27, 2018.
Orange County Sanitation District Regular Meeting of the BOARD OF DIRECTORS
Wednesday, July 25, 2018 6:00 P.M. Board Room 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433
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RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the
Board Chair.
2.COMMITTEE MINUTES (Clerk of the Board)
RECOMMENDATION: Receive and file the approved minutes of the following
committees:
A. Steering Committee Meeting of May 23, 2018 B. Operations Committee Meetings of June 6, 2018 C. Administration Committee Meeting of June 11, 2018
D. Legislative and Public Affairs Meeting of June 13, 2018
3.REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OFJUNE 2018 (Lorenzo Tyner)
RECOMMENDATION: Receive and file the report of the Investment Transactionsfor the month of June 2018.
OPERATIONS COMMITTEE:
4.EXTENSION FOR FISH TRACKING STUDY SOLE SOURCE CONTRACT WITHDR. CHRISTOPHER LOWE – CALIFORNIA STATE UNIVERSITY LONG BEACH(Jim Colston)
RECOMMENDATION: Ratify and approve a contract extension to Dr. ChristopherLowe of the California State University Long Beach for the period July 1, 2018through October 31, 2018 at a cost not to exceed $14,058 for a total contract costnot to exceed $214,058.
5.AGREEMENTS FOR THE PURCHASE OF SODIUM HYPOCHLORITE (BLEACHSOLUTION), SPECIFICATION NO. C-2018-939BD FOR ODOR CONTROL ANDPLANT WATER DISINFECTION IN THE TREATMENT PLANTS (Ed Torres)
RECOMMENDATION:
A.Award a Chemical Supplier Agreement to Olin Corporation, for the purchase of bulk Sodium Hypochlorite (Bleach Solution), Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for a
unit price of $0.698/gallon, delivered, plus applicable sales tax, for a total estimated annual amount of $910,890 with four (4) one-year renewal options;
B. Award a Contract Purchase Order to Waterline Technologies, Inc., for the
purchase of chemical totes of Sodium Hypochlorite, Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $1.16/gallon, delivered, plus applicable sales tax, for
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a total estimated annual amount of $4,996 with four (4) one-year renewal options; and
C. Approve a unit price contingency of 10% per year for General Manager’s Recommendation Items A and B. 6. CEQA PLAN 2017 – MASTER CONTRACT NO. CEQA PLAN2017-00
(Rob Thompson) RECOMMENDATION: A. Approve Amendments to Master Contracts for annual Professional Services
Agreements with HDR Engineering, Inc.; Michael Baker International, Inc.;
Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for on-call CEQA Master Contract No. CEQA PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to
$600,000 as established by Purchasing Ordinance No. OCSD-52 for each
Professional Services Agreement; and
B. Authorize the General Manager to approve amendments for the remaining
annual renewals of the Master Contracts with HDR Engineering, Inc.;
Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for on-call CEQA Master Contract No. CEQA PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance
No. OCSD-52 for each Professional Services Agreement.
7. ON-CALL PLANNING STUDIES MASTER CONTRACT NO. PLAN2017-00 (Rob Thompson)
RECOMMENDATION: A. Approve Amendments to Master Contracts for the annual Professional Services Agreements with Brown and Caldwell; AECOM Technical Services, Inc.; HDR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for on-call
Planning Studies Master Contract No. PLAN2017-00 to increase the
allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement; and
B. Authorize the General Manager to approve amendments for the remaining
annual renewals of the Master Contracts with Brown and Caldwell; AECOM Technical Services, Inc.; HDR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for on-call Planning Studies Master Contract No. PLAN2017-00 in an amount not to exceed the allowable maximum annual amount
established in Purchasing Ordinance No. OCSD-52 for each Professional
Services Agreement.
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ADMINISTRATION COMMITTEE:
8. ENTERPRISE DATA STORAGE UPGRADE (Lorenzo Tyner)
RECOMMENDATION: A. Authorize a Purchase Order Contract with Nth Generation Computing for
Nimble Equipment Upgrade and Support Specification Number E-2018-
953BD for a total amount not to exceed $568,127; and B. Approve a contingency of $113,625 (20%).
9. VMWARE ENTERPRISE LICENSE AGREEMENT FOR SERVER AND DESKTOP VIRTUALIZATION (Lorenzo Tyner) RECOMMENDATION:
A. Authorize a Purchase Order Contract with Nth Generation Computing for
VMware Licenses and Support, Specification Number S-2018-954BD-R, for a total amount not to exceed $595,272; and B. Approve a contingency of $119,054 (20%).
10. REVENUE REFUNDING CERTIFICATE ANTICIPATION NOTES, SERIES 2018A (Lorenzo Tyner) RECOMMENDATION: Authorize the General Manager to issue Revenue
Refunding Certificate Anticipation Notes, Series 2018A, as fixed-rate obligations maturing in February 2022, subject to market conditions, in an amount not to exceed $109,875,000 to replace the $109,875,000 Revenue Refunding Certificate Anticipation Notes, Series 2016B maturing on December 15, 2018.
11. 2019 BENEFITS INSURANCE RENEWAL (Celia Chandler) RECOMMENDATION: Approve the Orange County Sanitation District 2019 Benefits Insurance Renewal
for the not-to-exceed amounts specified below:
A. WORKTERRA, formerly Employee Benefit Specialists (medical, dental, and vision plans; Health Savings Accounts [HSA]; and Employee Assistance Program [EAP]) – Not to Exceed $10,983,125;
B. Life Insurance & Disability Carrier TBD* (basic life, short- and long-term disability) – Not to Exceed $709,394; C. The Standard (EMT & Manager disability) – Not to Exceed $30,000; and D. Approve a contingency of $1,172,251 (10%).
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*Prudential is the Sanitation District’s current carrier for life and disability insurance. However, there may be a change in carrier for the upcoming plan year, which would
result in a decrease in insurance premiums, pending renewal negotiation results.
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE: None. STEERING COMMITTEE:
12. LEASE AGREEMENT WITH CARL KARCHER ENTERPRISES (CKE) PROVIDING DISTRICT PARCEL FOR CKE PARKING AND/OR RELATED ACTIVITIES (Lorenzo Tyner)
RECOMMENDATION: Approve a one year and five-month lease agreement,
beginning August 2018, with Carl Karcher Enterprises, Inc (CKE), a California Corporation, to allow paving, striping, parking, and related improvements by CKE within the Orange County Sanitation District’s 4-foot wide utility corridor located at 21532 South Brookhurst Street, Huntington Beach.
13. LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE (Bob Ghirelli) RECOMMENDATION: Adopt Resolution No. OCSD 18-XX entitled, “A Resolution of the Board of Directors of Orange County Sanitation District establishing Rules of
Procedure for the Conduct of Business of the District; and repealing Resolution No.
OCSD 17-18”, which will amend the rules of procedure to provide for the appointment of a Chairperson and Vice Chairperson of the Legislative and Public Affairs Committee by the Chairperson of the Board of Directors.
NON-CONSENT: None. AB 1234 DISCLOSURE REPORTS: This item allows Board members to provide a brief oral report
regarding the disclosure of outside committees, conferences, training, seminars, etc. attended at the
Agency’s expense, per Government Code §53232.3(d). CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY:
ADJOURNMENT: Adjourn the Board meeting until the Regular Meeting of the Board of Directors on August 22, 2018 at 6:00 p.m.
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Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board.
Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting.
Kelly A. Lore Clerk of the Board (714) 593-7433 klore@ocsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager Jim Herberg (714) 593-7300 jherberg@ocsd.com Assistant General Manager Bob Ghirelli (714) 593-7400 rghirelli@ocsd.com Assistant General Manager Rob Thompson (714) 593-7310 rthompson@ocsd.com Director of Environmental Services Jim Colston (714) 593-7450 jcolston@ocsd.com Director of Finance and Administrative Services Director of Human Resources
Lorenzo Tyner
Celia Chandler
(714) 593-7550
(714) 593-7202
ltyner@ocsd.com
cchandler@ocsd.com Director of Operations & Maintenance Ed Torres (714) 593-7080 etorres@ocsd.com
06/27/2018 Minutes of Board Meeting Page 1 of 15
Orange County Sanitation District
MINUTES
BOARD MEETING
June 27, 2018
Administration Building
10844 Ellis Avenue Fountain Valley, California 92708-7018
ITEM NO. 1
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ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman Greg Sebourn on June 27, 2018, at 6:03 p.m., in the Administration Building. Director Chad Wanke delivered the invocation and led the Pledge of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X Gregory Sebourn, Chair Jesus Silva
A Denise Barnes Lucille Kring
X Allan Bernstein Chuck Puckett
X Robert Collacott Robbie Pitts
X Ellery Deaton Sandra Massa-Lavitt
X James M. Ferryman Bob Ooten
X Phil Hawkins Brooke Jones
Steven Jones X Kris Beard
X Peter Kim Marshall Goodman
Charlie Nguyen X Al Krippner
X Richard Murphy Warren Kusumoto
A Steve Nagel Cheryl Brothers
X Glenn Parker Cecilia Hupp
A Scott Peotter Brad Avery
X Erik Peterson Mike Posey
X Tim Shaw Michael Blazey
X David Shawver Carol Warren
X Fred Smith Virginia Vaughn
X Teresa Smith Mark Murphy
A Michelle Steel Shawn Nelson
Sal Tinajero X David Benavides
X Donald Wagner Lynn Schott
X Chad Wanke Ward Smith
X John Withers Douglas Reinhart
X Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Rob Thompson, Assistant General Manager; Ed Torres, Director of Operations & Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services;
Kelly Lore, Clerk of the Board; Ron Coss; Mike Dorman; Dean Fisher; Alfredo Garcia; Tom Grant; Tina Knapp; Anni Larkins; Rebecca Long; Mark Manzo; Laura Maravilla; Kathy Millea; Jeff Mohr; Andrew Nau; and Ddaze Phuong.
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OTHERS PRESENT: Brad Hogin (General Counsel); Dan Fears, Payne & Fears; Jose Zepeda, IRWD; James Clark, Black & Veatch; Amy Omae, HDR; Tom Barnes, ESA; Gary Weisberg (Assistant General Counsel); and Alternate Director Bob Ooten (CMSD).
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
None.
REPORTS:
Chair Sebourn referenced Item No. 20 on tonight’s agenda which is approval of an application for the WaterSmart Title 16 grant and requested that each member city and agency send a letter of support for this Grant. He stated that the Clerk of the Board will email additional information.
Chair Sebourn also reminded the Board that the Operations Committee meeting has been moved to July 18 at 5:00 p.m. due to the holiday, and that the Committees will be dark in August.
General Manager James Herberg announced that OCSD Administrative Offices will be closed Wednesday, July 4 in observance of Independence Day. He then spoke of the recently released Heal the Bay Beach Report Card which gave Orange County beaches in the Sanitation District’s service area the highest rating of A or A+ grades during dry weather. Mr. Herberg stated that these results are reflective of our reliable operations in
our sewer system, with no spills in the last year and the District was in continuous compliance with its Ocean Discharge Permit.
Chair Sebourn stated that 9 out of 10 times a sewer spill is from a private sewer, and so in these cases he has asked the General Manager to devise a plan to promptly provide
information to the press that: 1) it is not our spill; and 2) that we standby to assist other
agencies should they need our assistance. At the suggestion of Director Withers, Chair Sebourn also requested that staff provide a press release or public outreach explaining our role in the protection of the beaches in regard to urban runoff.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the
Regular Meeting of the Board of Directors held on May 23, 2018.
AYES:Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker;
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Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None
ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the
Board Chair. 2. COMMITTEE MINUTES (Clerk of the Board) Received and filed the approved minutes of the following committees:
A. Steering Committee Meeting of April 25, 2018 B. Operations Committee Meeting of May 2, 2018 C. Administration Committee Meeting of May 9, 2018 D. Legislative and Public Affairs Meeting of May 14, 2018
3. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF MAY 2018 (Lorenzo Tyner) Received and filed the report of the Investment Transactions for the month of May
2018. OPERATIONS COMMITTEE:
4. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Approve the Sewer Transfer
Agreement between the Orange County Sanitation District and the City of Anaheim,
conveying existing sewer pipe and appurtenant facilities, located on State College Boulevard to the City of Anaheim, in conjunction with Newhope-Placentia Trunk Replacement, Segment B, Contract No. 2-72B and direct the Clerk of the Board to record the Agreement upon completion of the project.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc
NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
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5.SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126(Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO:
A.Award a Construction Contract to IQA Construction for the Safety Improvements Program, Contract No. J-126L, for a total amount not to exceed $212,700, to address identified roof safety and fall protection issues;
and B. Approve a contingency of $21,270 (10%).
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker;
Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
6.LIGHTING SYSTEMS INSPECTIONS, MAINTENANCE, AND REPAIRSERVICES FOR OCCUPIED BUILDINGS (Ed Torres)
MOVED, SECONDED, AND DULY CARRIED TO:
A.Approve a Service Contract with Inter-Pacific, Inc., Specification No. S-2018-907BD, to provide lighting systems inspections, maintenance, and repair services at Plant Nos. 1 and 2, for one 3-year period from August 1, 2018 through July 31, 2021, for an amount not to exceed $560,200, with one 3-
year renewal option; and B. Approve a contingency of $112,040 (20%) for each 3-year contract period.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker;
Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
7.AWARD AN AGREEMENT FOR LIQUID OXYGEN PURCHASE ANDASSOCIATED VAPORIZATION SYSTEM MAINTENANCE – SPECIFICATIONNO. C-2018-926BD (Ed Torres)
MOVED, SECONDED, AND DULY CARRIED TO:
A.Award a Chemical Supplier Agreement to Airgas USA, LLC for the purchase of liquid oxygen, Specification No. C-2018-926BD, for the period beginning August 21, 2018 through August 20, 2019 for a unit price of $0.2345 per
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centum cubic feet (ccf) delivered, plus applicable sales tax, for a total estimated annual amount of $404,278; with four (4) one-year renewal options;
B. Authorize the General Manager to approve price adjustments based upon indices from Southern California Edison’s Rate Time-of-Use (TOU)-8 Base Interruptible Program (BIP) and Bureau of Labor Statistics’ Employment Cost Index for subsequent agreement periods; and C. Authorize services related to routine and emergency maintenance of the
Orange County Sanitation District’s liquid oxygen storage and vaporization equipment for the period beginning August 21, 2018 through August 20, 2019 a total estimated annual amount of $20,000; with four (4) one-year renewal options.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None
ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
8.PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO.FE14-05 (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Reject the bid from Engineering/Remediation Resources Group, Inc. (ERRG) as “Non-Responsive” due to its failure to comply with the Invitation for Bids requirements.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None
ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
9.BIOSOLIDS MASTER PLAN, PROJECT NO. PS15-01 (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Consider, receive, and certify the Final Program Environmental Impact Report for the Biosolids Master Plan, Project No. PS15-01, dated May 2018; and
B. Adopt Resolution No. OCSD 18-07, entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District Certifying the Program Environmental Impact Report for the Biosolids Master Plan, Project No. PS15-01; Adopting a Statement of Facts and Findings; Adopting a
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Mitigation Monitoring and Reporting Program; and Approving the Biosolids Master Plan, Project No. PS15-01.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None
ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
10.BIOGAS SCRUBBING PROCESS IMPROVEMENT, PROJECT RE17-02(Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO:A.Approve a sole source Professional Consultant Services Agreement to provide Biogas Scrubber Evaluation, Phase 3 Pilot Testing Services, with Carollo Engineers, Inc. for an amount not to exceed $656,783;
B. Approve a contract contingency of $98,517 (15%); and
C. Approve a royalty agreement with Carollo Engineers, Inc., to affirm Carollo’s obligation to provide the Orange County Sanitation District with 20% of the net revenue from licensing.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None
ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
11.ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENTS, CONTRACTNO. FE18-00-XX (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO:
A.Approve Annual Professional Design Services Agreements with the following firms for professional engineering design and construction support
services commencing July 1, 2018 with a maximum annual fiscal year contract limitation not to exceed $600,000 for each Professional Design Services Agreement:
1.AECOM Technical Services, Inc., Contract No. FE18-00-01
2.Black & Veatch Corporation, Contract No. FE18-00-02
3.Dudek, Contract No. FE18-00-034.GHD, Inc., Contract No. FE18-00-045.HDR Engineering, Inc., Contract No. FE18-00-056.IDS Group Inc., Contract No. FE18-00-06
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7.Infrastructure Engineering Corporation, Contract No. FE18-00-078.Michael Baker International, Inc., Contract No. FE18-00-08; and
B. Approve two additional one-year optional extensions for each PDSA.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith;
Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
12.HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCEREALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO:
A.Designate the currently owned property at 18475 Pacific Street and
18484 Bandilier Circle as the preferred location for the Headquarters Building, with a pedestrian bridge to Plant No. 1; and B. Direct staff to re-evaluate options for the rehabilitation or replacement of the Laboratory Building.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc
NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
13.SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT
NO. P1-101 (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Approve a contingency increaseof $5,076,400 (4%) to the construction contract with W.M. Lyles Company forSludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for a total
contingency of $14,594,400 (11.5%).
AYES:Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith;
Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
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ADMINISTRATION COMMITTEE:
14.LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) UPGRADE
AND ENHANCEMENTS (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO:
A.Approve a Professional Services Agreement to LabWare for the upgrade of
LIMS to the latest version and the implementation of enhancements for
facilitating compliance with changing regulations, Specification No. S-2017-893, for a total amount not to exceed $629,000; and B. Approve a contingency of $125,800 (20%).
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None
ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
15.FY 2018-19 USE CHARGES FOR SANTA ANA WATERSHED PROJECTAUTHORITY (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD18-08, entitled: “A Resolution of the Board of Directors of the Orange CountySanitation District Establishing Use Charges for the 2018-19 Fiscal Year Pursuantto the Wastewater Treatment and Disposal Agreement with the Santa Ana
Watershed Project Authority (“SAWPA”).”
AYES:Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith;
Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
16.ADOPTION OF INTEGRATED REGIONAL WATER MANAGEMENT PLAN ANDMOU (Jim Colston)
MOVED, SECONDED, AND DULY CARRIED TO:
A.Adopt The OC Plan for Integrated Regional Water Management in North and
Central Orange County dated March 2018; B.Approve participation in a Memorandum of Understanding between the Orange County Sanitation District, the Orange County Water District, and
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the County of Orange for Integrated Regional Water Management in North and Central Orange County Watershed Management Areas; and C. Authorize staff to submit applications for State Integrated Regional Water
Management Grants under California Proposition 1 for projects prioritized within the Plan.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker;
Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
17.GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2018-19(Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
18-09, entitled: “A Resolution of the Board of Directors of the Orange CountySanitation District Establishing the Annual Appropriations Limit for Fiscal Year2018-19 for the District in accordance with the Provisions of Division 9 of Title 1 ofthe California Government Code.”
AYES:Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None
ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE:
None.
STEERING COMMITTEE:
18.IRVINE RANCH WATER DISTRICT OUT OF AREA SERVICE FOR LOS ALISOSADDITION (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD18-10 entitled: “A Resolution of the Board of Directors of the Orange County
Sanitation District supporting Irvine Ranch Water District’s Local Agency Formation
Commission application to expand Orange County Sanitation District’s serviceboundary to include Portola Hills and Baker Ranch per the May 8, 2017 Agreementwith Irvine Ranch Water District.”
06/27/2018 Minutes of Board Meeting Page 11 of 15
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith;
Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
19.GENERAL MANAGER’S FY 2017-2018 WORK PLAN YEAR-END UPDATE(Jim Herberg)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and File the General
Manager’s FY 2017-2018 Work Plan Year-End Update.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith;
Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
20.TITLE XVI BUREAU OF RECLAMATION FUNDING OPPORTUNITY FOREFFLUENT REUSE PROJECT UNDER THE WATER INFRASTRUCTUREIMPROVEMENTS FOR THE NATION (WIIN) ACT (Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
18-11 entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District approving and authorizing the grant application for the Title XVI Water Recycling Projects under the Water Infrastructure Improvements for the Nation (WIIN) Act including Orange County Sanitation District’s Effluent Reuse Project; and the Execution of Grant Documents with the United States Department
of the Interior, Bureau of Reclamation.”
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith;
Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
Chair Sebourn recessed the Orange County Sanitation District Board of Directors Meeting at 6:12 p.m.
06/27/2018 Minutes of Board Meeting Page 12 of 15
ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION
CALL TO ORDER:
Chair Sebourn called the Board of Directors, Orange County Sanitation District Financing Corporation meeting to order at 6:13 p.m.
Kelly Lore, Secretary of the Financing Corporation, declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X Gregory Sebourn, Chair Jesus Silva
A Denise Barnes Lucille Kring
X Allan Bernstein Chuck Puckett
X Robert Collacott Robbie Pitts
X Ellery Deaton Sandra Massa-Lavitt
X James M. Ferryman Bob Ooten
X Phil Hawkins Brooke Jones
Steven Jones X Kris Beard
X Peter Kim Marshall Goodman
Charlie Nguyen X Al Krippner
X Richard Murphy Warren Kusumoto
A Steve Nagel Cheryl Brothers
X Glenn Parker Cecilia Hupp
A Scott Peotter Brad Avery
X Erik Peterson Mike Posey
X Tim Shaw Michael Blazey
X David Shawver Carol Warren
X Fred Smith Virginia Vaughn
X Teresa Smith Mark Murphy
A Michelle Steel Shawn Nelson
Sal Tinajero X David Benavides
X Donald Wagner Lynn Schott
X Chad Wanke Ward Smith
X John Withers Douglas Reinhart X Mariellen Yarc Stacy Berry
Kelly Lore, Secretary of the Financing Corporation, announced that the members of the
Orange County Sanitation District Board of Directors are each being compensated
$212.50 for the Board of Directors Meeting; there is no additional compensation for the Financing Corporation Meeting.
06/27/2018 Minutes of Board Meeting Page 13 of 15
APPROVAL OF MINUTES:
FC-1. APPROVAL OF MINUTES (Secretary of the Financing Corporation)
Hearing no corrections or amendments made, the minutes for the meeting held on June 28, 2017 were deemed approved as so ordered by the Chair.
INFORMATION ITEM:
FC-2. ANNUAL STATUS REPORT OF THE ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION (Lorenzo Tyner)
Director of Finance & Administrative Services Lorenzo Tyner provided a brief
overview of the item.
MOVED SECONDED AND DULY CARRIED TO: Receive and File the Annual Status Report of the Orange County Sanitation District Financing Corporation.
AYES: Beard (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None
ABSTENTIONS: None ABSENT: Barnes; Benavides (Alternate); Nagel; Peotter and Steel
Chair Sebourn adjourned the meeting of the Board of Directors, Orange County Sanitation
District Financing Corporation at 6:15 p.m.
**************************************
06/27/2018 Minutes of Board Meeting Page 14 of 15
Chair Sebourn reconvened the meeting of the Board of Directors, Orange County Sanitation District at 6:15 p.m.
Alternate Director Benavides arrived at the meeting at 6:15 p.m.
NON-CONSENT:
21.PROPOSED FY 2018-19 AND 2019-20 BUDGET (Lorenzo Tyner)
Mr. Herberg provided a PowerPoint slide and a brief update regarding the item.
MOVED, SECONDED, AND DULY CARRIED TO: Approve proposed Operating,Capital, Debt/COP Service, and Self-Insurance Budgets for FY 2018-19 and
2019-20 as follows:
2018-19 2019-20 Net Operations, Maintenance & Working Capital Worker's Compensation Self Insurance
General Liability and Property Self-Insurance
Net Capital Improvement Program Debt/COP Service Intra-District Joint Equity Purchase/Sale(1)
TOTAL
$161,173,160 760,000
1,700,000
174,541,876 80,464,000 3,700,000
$ 422,339,036
$160,204,370 780,000
1,750,000
137,027,258 79,956,000 3,500,000
$ 383,217,628
(1)Cash to/from Revenue Area 14 (RA14) in exchange for capital assets to/from Consolidated Revenue Area 15 (RA15).
AYES: Beard (Alternate); Benavides (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None
ABSTENTIONS: None ABSENT: Barnes; Nagel; Peotter and Steel
Director T. Smith requested information regarding the new bank handling the District’s funds.
AB 1234 DISCLOSURE REPORTS:
Director Ferryman reported on the following meetings: SARFC meeting tomorrow; OCCOG’s recent presentation on homeless efforts in the County; NWRI’s strategic
planning session; and the Border Committee regarding the bike trail project.
06/27/2018 Minutes of Board Meeting Page 15 of 15
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.8 & 54956.9(d)(1):
The Board convened in closed session at 6:21 p.m. to discuss two items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6:49 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION:
General Counsel Brad Hogin reported that the Board of Directors voted unanimously to
accept the offer of Sukut Properties to sell to the Orange County Sanitation District the three parcels identified in the agenda meeting notice (18429 Pacific Street; 18410-18436 Bandilier Circle; and 18368-18375 Bandilier Circle), for a total amount of $18,395,000; in accordance with the March 9, 2018 letter from Sukut Properties attorney (Bradford B. Kuhn); and authorize the General Manager to execute a Purchase & Sale agreement in a
form approved by General Counsel.
AYES: Beard (Alternate); Benavides (Alternate); Bernstein; Collacott; Deaton; Ferryman; Hawkins; Kim; Krippner (Alternate); R. Murphy; Parker; Peterson; Sebourn; Shaw; Shawver;
F. Smith; T. Smith; Wagner; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes; Nagel; Peotter and Steel
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY:
None.
ADJOURNMENT:
At 6:51 p.m., Chair Sebourn adjourned the meeting until the Regular Meeting of the Board of Directors to be held on July 25, 2018 at 6:00 p.m.
Submitted by:
____________________________ Kelly A. Lore, MMC Clerk of the Board
MINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, May 23, 2018 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Chair Sebourn on Wednesday, May 23, 2018 at
5:01 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
.COMMITTEE MEMBERS PRESENT:
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
Chad Wanke, Administration Committee
Chair
Ellery Deaton, Member-At-Large
Tim Shaw, Member-At-Large
John Withers, Operations Committee
Chair
Donald Wagner, Member-At-Large
COMMITTEE MEMBERS ABSENT:
None
PUBLIC COMMENTS:
No public comments were provided.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Assistant General
Manager
Celia Chandler, Director of Human
Resources
Jim Colston, Director of Environmental
Services
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Angela Brandt
Jennifer Cabral
Mike Dorman
Alfredo Garcia
Tom Grant
Chris Johnson
Tina Knapp
Jeff Mohr
Andrew Nau
Tyler Ramirez
OTHERS _pRESENT:
Kendra Carney, Assistant General
Counsel
05/23/2018 Steering Committee Minutes Page 1 of 3
ITEM NO. 2
REPORTS:
Chair Sebourn did not provide a report.
General Manager Jim Herberg provided an update on Orange County Local Agency
Formation Commission's (OC LAFCO) Municipal Service Review (MSR) process for
special districts and the steps our District has currently taken.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO:. Approve Minutes of the
Regular Meeting of the Steering Committee held on April 25, 2018.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Deaton ; Sebourn, Shaw; Shawver; Wanke; and Withers
None
None
Wagner
NON-CONSENT:
2. IRVINE RANCH WATER DISTRICT SOLIDS AGREEMENT EXTENSION
(Rob Thompson)
Assistant General Manager Rob Thompson provided a brief introduction to the
item.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board
of Directors to: Approve Amendment No. 2 to the Agreement for Transfer of
Wastewater Solids Residuals between the Irvine Ranch Water District (As
Successor to County Sanitation District No. 14) and the Orange County
Sanitation District, transferring solids from Irvine Ranch Water District's
Michelson Water Recycling Plant to the Orange County Sanitation District
Wastewater System and reimbursing the Orange County Sanitation District for
its costs, in a form approved by General Counsel.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Deaton; Sebourn, Shaw; Shawver; Wanke; and Withers
None
None
Wagner
INFORMAJION 'ITEMS;
None.
05/23/2018 Steering Committee Minutes Page 2 of 3
CLOSED SESSION:.
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTION 54956.8:
The Committee convened in closed session at 5:04 p.m. to discuss one item.
Confidential minutes of the Closed Session have been prepared in accordance with
the above Government Code Section and are maintained by the Clerk of the Board in
the Official Book of Confidential Minutes of Board and Committee Closed Session
Meetings.
Director Wagner arrived at 5:10 p.m. during Closed Session.
RECONVENED IN REGULAR SESSION:
The Committee reconvened in regular session at 5:18 p.m.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Chair Sebourn declared the meeting adjourned at 5: 19 p.m. to the next Steering
Committee meeting to be held on Wednesday, June 27, 2018 at 5:00 p.m.
Submitted by:
05/23/2018 Steering Committee Minutes Page 3 of 3
MINUTES OF THE
OPERATIONS COMMITTEE
SPECIAL MEETING
Orange County Sanitation District
Wednesday, June 6, 2018, 4:00 p.m.
A special meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, June 6, 2018 at 4:00 p.m. in the Administration Building.
A quorum was not declared but attendance was as follows:
BOARD MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Cheryl Brothers (Alternate)
Robert Collacott
Brooke Jones (Alternate)
Peter Kim
Scott Peotter
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Dean Fisher, Engineering Manager
Mike Dorman, Engineering Manager
Brian Bingman, Engineering Supervisor
OTHERS PRESENT:
None.
06/06/2018 Operations Committee Minutes -SPECIAL MEETING Page 1 of 2
'·
l.. '
WELCOME & OPENING REMARKS:
Assistant General Manager Rob Thompson welcomed the Directors and provided a brief
overview of today's tour.
TOUR:
1. TOUR OF PROJECT NO. P1-101 SLUDGE DEWATERING AND ODOR
CONTROL (Rob Thompson)
A detailed tour was provided of the Sludge Dewatering and Odor Control facility
which includes truck loading, biosolids storage, temporary loading facilities, sludge
thickening facilities, and biosolids dewatering facilities. The tour provided a
background for an upcoming contingency increase request.
ADJOURNMENT:
Committee Chair Withers declared the meeting adjourned at 5:06 p.m. to the next
scheduled meeting of Wednesday, June 6, 2018 at 5:00 p.m.
06/06/2018 Operations Committee Minutes -SPECIAL MEETING Page 2 of 2
MINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, June 6, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, June 6, 2018 at 5:07 p.m. in the Administration Building. Director
Tim Shaw led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Kris Beard (Alternate)
Allan Bernstein
Robert Collacott
Brooke Jones (Alternate)
Scott Peotter
Fred Smith
Tim Shaw
Mariellen Yarc
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Denise Barnes
Greg Sebourn, Board Chair
Michelle Steel
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Cindi Ambrose
Natalia Bassett
Ron Coss
Dean Cutler
Mike Dorman
Dean Fisher
Alfredo Garcia
Lina Hsiao
Cortney Light
Rebecca Long
Mark Manzo
Kathy Millea
Jeff Mohr
Nasrin Nasrollahi
Adam Nazaroff
Giti Radvar
Roya Sohanaki
Steve Speakman
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director, CMSD
Cheryl Brothers, Alternate Director, City of Fountain
Valley
Al Krippner, Alternate Director, MCSD
James Clark, Black & Veatch
06/06/2018 Operations Committee Minutes Page 1 of 8
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the May 2,
. 2018 Operations Committee Meeting.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
2. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the Sewer Transfer Agreement between the Orange County
Sanitation District and the City of Anaheim, conveying existing sewer pipe and
appurtenant facilities, located on State College Boulevard to the City of Anaheim,
in conjunction with Newhope-Placentia Trunk Replacement, Segment B, Contract
No. 2-72B and direct the Clerk of the Board to record the Agreement upon
completion of the project.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
3. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
06/06/2018 Operations Committee Minutes Page 2 of 8
A. Award a Construction Contract to IQA Construction for the Safety
Improvements Program, Contract No. J-126L, for a total amount not to
exceed $212,700, to address identified roof safety and fall protection issues;
and
B. Approve a contingency of $21,270 (10%).
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
4. LIGHTING SYSTEMS INSPECTIONS, MAINTENANCE, AND REPAIR
SERVICES FOR OCCUPIED BUILDINGS (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract with Inter-Pacific, Inc., Specification No. S-
2018-907BD, to provide lighting systems inspections, maintenance, and
repair services at Plant Nos. 1 and 2, for one 3-year period from August 1,
2018 through July 31, 2021, for an amount not to exceed $560,200, with
one 3-year renewal option; and
B. Approve a contingency of $112,040 (20%) for each 3-year contract period.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
5. AWARD AN AGREEMENT FOR LIQUID OXYGEN PURCHASE AND
ASSOCIATED VAPORIZATION SYSTEM MAINTENANCE -SPECIFICATION
NO. C-2018-926BD (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Chemical Supplier Agreement to Airgas USA, LLC for the purchase
of liquid oxygen, Specification No. C-2018-926BD, for the period beginning
August 21, 2018 through August 20, 2019 for a unit price of $0.2345 per
centum cubic feet (ccf) delivered, plus applicable sales tax, for a total
estimated annual amount of $404,278; with four (4) one-year renewal
options;
B. Authorize the General Manager to approve price adjustments based upon
indices from Southern California Edison's Rate Time-of-Use (TOU)-8 Base
Interruptible Program (BIP) and Bureau of Labor Statistics' Employment
Cost Index for subsequent agreement periods; and
06/06/2018 Operations Committee Minutes Page 3 of 8
C. Authorize services related to routine and emergency maintenance of the
Orange County Sanitation District's liquid oxygen storage and vaporization
equipment for the period beginning August 21, 2018 through August 20,
2019 a total estimated annual amount of $20,000; with four (4) one-year
renewal options.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
Item No. 6 was pulled from consideration.
6. TRICKLING FILTER "A" PLANT NO. 2 REPAIR (Ed Torres)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Appro'Je a Sole Source Purchase Order to Ovi'Jo USA, LLC to refurbish and
repair Trickling Filter "A" rotary distributor and associated damaged
components for a total amount not to exceed $175,085; and
B. Approve a contingency of $35,017 (20%).
NON-CONSENT CALENDAR:
7. PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO.
FE14-05 (Rob Thompson)
Assistant General Manager Rob Thompson provided a brief description of the
project and the reason for the bid rejection.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Reject the bid from Engineering/Remediation Resources Group, Inc.
(ERRG) as "Non-Responsive" due to its failure to comply with the Invitation for
Bids requirements.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
8. BIOSOLIDS MASTER PLAN, PROJECT NO. PS15-01 (Rob Thompson)
Mr. Thompson provided a brief verbal description of the project.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
06/06/2018 Operations Committee Minutes Page 4 of 8
A. Consider, receive, and certify the Final Program Environmental Impact
Report for the Biosolids Master Plan, Project No. PS15-01, dated May 2018;
and
B. Adopt Resolution No. OCSD 18-XX, entitled: "A Resolution of the Board of
Directors of the Orange County Sanitation District Certifying the Program
Environmental Impact Report for the Biosolids Master Plan, Project
No. PS15-01; Adopting a Statement of Facts and Findings; Adopting a
Mitigation Monitoring and Reporting Program; and Approving the Biosolids
Master Plan, Project No. PS15-01.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
Director Bernstein arrived at the meeting at 5:14 p.m.
9. BIOGAS SCRUBBING PROCESS IMPROVEMENT, PROJECT RE17-02
(Rob Thompson)
Mr. Thompson provided information regarding the pilot project and responded to
questions from the Committee members.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a sole source Professional Consultant Services Agreement to
provide Biagas Scrubber Evaluation, Phase 3 Pilot Testing Services, with
Carollo Engineers, Inc. for an amount not to exceed $656,783;
B. Approve a contract contingency of $98,517 (15%); and
C. Approve a royalty agreement with Carollo Engineers, Inc., to affirm Carollo's
obligation to provide the Orange County Sanitation District with 20% of the
net revenue from licensing.
AYES: Beard (Alternate), Bernstein, Collacott, Deaton, B. Jones
(Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Sebourn and Steel
10. ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENTS, CONTRACT
NO. FE18-00-XX (Rob Thompson)
Mr. Thompson provided a brief description of the annual agreements.
06/06/2018 Operations Committee Minutes Page 5 of 8
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Annual Professional Design Services Agreements with the
following firms for professional engineering design and construction support
services commencing July 1, 2018 with a maximum annual fiscal year
contract limitation not to exceed $600,000 for each Professional Design
Services Agreement:
1. AECOM Technical Services, Inc., Contract No. FE18-00-01
2. Black & Veatch Corporation, Contract No. FE18-00-02
3. Dudek, Contract No. FE 18-00-03
4. GHD, Inc., Contract No. FE18-00-04
5. HOR Engineering, Inc., Contract No. FE18-00-05
6. IDS Group Inc., Contract No. FE18-00-06
7. Infrastructure Engineering Corporation, Contract No. FE18-00-07
8. Michael Baker International, Inc., Contract No. FE18-00-08; and
B. Approve two additional one-year optional extensions for each PDSA.
AYES: Beard (Alternate), Bernstein, Collacott, Deaton, B. Jones
(Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Sebourn and Steel
Director Barnes arrived at meeting at 5:23 p.m.
11. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
Mr. Thompson provided a PowerPoint Presentation regarding the general plan of
Project P1-128, the revised strategy of the Headquarters Building, and the need to
study Laboratory Building options due to the insufficient land available on the new
Ellis Avenue Property. Mr. Thompson then responded to questions regarding
current and potential zoning.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Designate the currently owned property at 18475 Pacific Street and
18484 Bandilier Circle as the preferred location for the Headquarters
Building, with a pedestrian bridge to Plant No. 1; and
B. Direct staff to re-evaluate options for the rehabilitation or replacement of the
Laboratory Building.
06/06/2018 Operations Committee Minutes Page 6 of 8
AYES: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Sebourn and Steel
Alternate Director Brooke Jones departed the meeting at 5:39 p.m.
12. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT
NO. P1-101 (Rob Thompson)
Engineering Manager, Dean Fisher provided an informative PowerPoint
presentation and responded to questions from the Committee regarding: the scope
of Project No. P1-101; current construction progress; project challenges and
delays, and various lessons learned from construction.
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $5,076,400 (4%) to the
construction contract with W.M. Lyles Company for Sludge Dewatering and Odor
Control at Plant No. 1, Project No. P1-101, for a total contingency of $14,594,400
(11.5%).
AYES: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: B. Jones (Alternate), Sebourn and Steel
INFORMATION ITEMS:
13. 2018-19 & 2019-20 BUDGET UPDATE PRESENTATION
(Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner distributed the hard
copy of the Proposed Budget to each Committee member and provided
information of its contents as well as the executive summary. He then provided a
PowerPoint presentation reviewing revenue and outlays, anticipated salaries and
the CIP program. Mr. Tyner then responded to questions from the Committee.
DEPARTMENT HEAD REPORTS:
Director of Environmental Services Jim Colston reported that on May 22 following an
inspection, AQMD issued two Notices of Violation (one each for Plant) and a Notice to
Comply (Plant 1 ). He stated the Notice to Comply addressed the emissions of four small
boilers located in the laboratory building, which when discovered, were immediately taken
out of service and are in the process of being replaced. The Notices of Violation were
issued for items related to testing and reporting requirements and digester gas venting
06/06/2018 Operations Committee Minutes Page 7 of 8
incidents. Mr. Colston stated that the internal issues have been addressed with
procedures to avoid future lapses. He further stated that OCSD staff take all compliance
events seriously, and we strive to maintain continuous compliance. We will keep the
Board of Directors apprised of further notifications.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
The Committee came to the consensus and instructed the Clerk of the Board to set the
next meeting date of the Operations Meeting to be held on July 18, 2018 at 5:00 p.m.
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 6:03 p.m. to the next meeting
of Wednesday, July 18, 2018 at 5:00 p.m.
06/06/2018 Operations Committee Minutes Page 8 of 8
MINUTES OF THE
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE
Orange County Sanitation District
Monday, June 11, 2018at12:00 p.m.
A meeting of the Legislative and Public Affairs Committee was called to order by
Chair Sebourn on Monday, June 11, 2018 at 12:00 p.m. in the Administration Building
of the Orange County Sanitation District. Director Wanke led the pledge of allegiance.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
Allan Bernstein, Member-At-Large
Chad Wanke, Member-At-Large
John Withers, Member-At-Large
COMMITTEE MEMBERS ABSENT:
Peter Kim, Member-At-Large
Donald P. Wagner, Member-At-Large
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Bob Ghirelli, Assistant General Manager
Rob Thompson , Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Jennifer Cabral
Tanya Chong
Daisy Covarrubias
Rebecca Long
Kelly Lore
Mark Manzo
Kelly Newell
OTHERS PRESENT:
Brad Hagin, General Counsel
Eric Sapirstein, ENS Resources (via
teleconference)
Eric O'Donnell, Townsend Public Affairs
Cori Williams, Townsend Public Affairs
Board Chair Sebourn did not provide a report.
06/11/2018 Legislative and Public Affairs Committee Minutes Page 1 of 4
REPORT OF GENERAL MANAGER:
Assistant General Manager Bob Ghirelli asked Jim Colston, Director of Environmental
Services, to provide information on the recent Heal the Bay water quality report card for
local beaches, harbors, and marinas. Mr. Colston indicated that all the coastal beaches
in OCSD's service area received A+/A ratings during the recent dry and wet weather
seasons (two separate seasons upon which the reports are done). Reports do not include
events immediately following a significant rain event.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve minutes for the
Committee meeting held on May 14, 2018.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Bernstein, Sebourn, Shawver, Wanke, and Withers
None
None
Kim and Wagner
In response to a question from the Committee, staff indicated that follow-up to the
microplastics/AB 2379 (Bloom) discussion at the May Committee meeting will be provided
at the July meeting.
NON-CONSENT CALENDAR:
None.
INFORMATION ITEMS:
2. PUBLIC AFFAIRS UPDATE (Jennifer Cabral)
Public Affairs Supervisor Jennifer Cabral gave an overview of recent tours provided
and an overview of recent events which OCSD attended. Ms. Cabral thanked the
Committee for their attendance at the Honor Walk. Ms. Cabral also reported that
Blais & Associates has been selected as the grant management firm for the
Sanitation District. The Committee requested that basic organizational information
on Blais & Associates be provided to the Committee.
Ms. Cabral also reported on the recent Water Summit, which was held on June 1.
Ms. Cabral indicated that she found the event discussion on conservation and
unintended consequences an interesting topic for wastewater agencies, including
the increase in wastewater treatment costs in light of water conservation and the
reduction in water recycling capabilities in light of conservation (which Assistant
General Manager Rob Thompson discussed in an interview with the "Los Angeles
Times"). Chair Sebourn requested staff make an informational presentation on the
impacts of conservation of Publicly Owned Treatment Works (POTW) to the full
06/11/2018 Legislative and Public Affairs Committee Minutes Page 2 of 4
Board in the near future. Director Withers indicated it would be of benefit to OCSD
to join the conversation currently occurring on this topic in the marketplace.
Ms. Cabral also reported that she recently attended the NACWA Conference
communications session and appreciated the outreach being done by other
agencies. Ms. Cabral will bring some of the information learned to the Committee
through the public affairs strategic plan. Ms. Cabral reported that she will be
speaking on transparency, as a result of the Little Hoover Commission report, at
the CSDA Conference at the General Manager's Summit later in June. Ms. Cabral
also reviewed the modifications made to the social media report provided in the
Committee agenda packet. Ms. Cabral distributed communication from one of the
Sanitation District's social media sites, which shows how social media is of benefit
in communication. Ms. Cabral also briefly reviewed the recently implemented
Project Ambassador program. Ms. Cabral indicated that she would provide the
biosolids social media graphic to Director Bernstein. Director Wanke asked that
staff continually look for new social media platforms on which to have a presence.
The Committee is interested in reviewing the costs of social media, in general and
specific to any given project.
3. LEGISLATIVE AFFAIRS UPDATE (Rebecca Long)
Rebecca Long, Senior Public Affairs Specialist, indicated that the Sanitation District
is applying for the second round of WllN funding. Eric Sapirstein, ENS Resources,
updated the Committee on the following items: Washington, DC policy activity,
including WRDA, namely S. 2800 and H.R. 8, State Revolving Fund (SRF) funding,
and climate resiliency grants that may become available; WIFIA; the 2019
appropriations process; funding for infrastructure improvements and desalination
projects; California WaterFix and Water Recycling Assistance; policy riders related
to the approval of WaterFix; and the possibility of tariffs on treatment technologies.
Director Wanke departed the meeting at 12:48 p.m.
Eric O'Donnell, Townsend Public Affairs (TPA), provided an informative PowerPoint
presentation that began with reviewing the current legislative session and bills. The
presentation also provided a review of Propositions of interest to the Sanitation
District and the primary election results of these Propositions; an update on long
term water conservation regulations [AB 1668 (Friedman) and SB 606 (Skinner)],
which have been signed by the Governor, and highlights of these regulations; an
update on the safe and affordable drinking water fund and cap and trade
expenditure plan; and a snapshot of the current status of bills and advocacy of
interest to OCSD.
06/11/2018 Legislative and Public Affairs Committee Minutes Page 3 of 4
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Director Bernstein introduced the discussion of changing the structure of this Committee.
Based on the discussion that occurred, staff was directed to prepare options for the
Committee's consideration.
Vice-Chair Shawver inquired as to the feasibility of establishing an Orange County special
district Foundation or Sanitation District Foundation paralleling the District's mission, to be
privately funded, to advocate on behalf of water/wastewater issues. Vice-Chair Shawver
will discuss this further with Chair Sebourn and General Manager Herberg.
Chair Sebourn indicated that this Committee will not meet in August unless a need
necessitates a meeting be held.
ADJOURNMENT:
Chair Sebourn declared the meeting adjourned at 1 :19 p.m. to the next Legislative and
Public Affairs Committee meeting, Monday, July 9, 2018 at 3:30 p.m.
Submitted by:
TW-N {C-rt_ ~
Tina Knapp, CMC
Deputy Clerk of the Board
06/11/2018 Legislative and Public Affairs Committee Minutes Page 4 of 4
MINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, June 13, 2018 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Board Chairman Sebourn on June 13, 2018 at 5:08 p.m. in
the Administration Building of the Orange County Sanitation District. Director Tinajero
led the Flag Salute.
A quorum was declared present as follows:
COMMITTEE MEMBERS PRESENT:
James Ferryman
Peter Kim
Richard Murphy
Steve Nagel
Erik Peterson
Teresa Smith
Sal Tinajero
Greg Sebourn, Board Chairman
David Shawver, Board Vice-Chairman
COMMITTEE MEMBERS ABSENT:
Chad Wanke, Chairman
Donald P. Wagner, Vice-Chairman
Charlie Nguyen
Glenn Parker
PUBLIC COMMENTS:
None.
REPORTS:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Jennifer Cabral
Pongsakdi Cady
Rod Collins
Ron Coss
Al Garcia
Lina Hsiao
Randall Kleinman
Mark Manzo
Laura Maravilla
Ddaze Phuong
John Swindler
OTHERS PRESENT:
Brad Hogin, General Counsel
General Manager Jim Herberg reminded the Committee that there will not be a meeting
in the month of August.
Board Chair Sebourn did not provide a report.
06/13/2018 Administration Committee Minutes Page 1 of 5
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
May 9, 2018 Administration Committee Meeting.
AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and
Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke
2. LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) UPGRADE
AND ENHANCEMENTS (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A Approve a Professional Services Agreement to LabWare for the upgrade of
LIMS to the latest version and the implementation of enhancements for
facilitating compliance with changing regulations, Specification No.
CS-2017-893, for a total amount not to exceed $629,000; and
B. Approve a contingency of $125,800 (20%).
AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and
Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke
3. FY 2018-19 USE CHARGES FOR SANTA ANA WATERSHED PROJECT
AUTHORITY (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED_ TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 18-XX, entitled: "A Resolution of the
Board of Directors of the Orange County Sanitation District Establishing Use
Charges for the 2018-19 Fiscal Year Pursuant to the Wastewater Treatment and
Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")."
AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith , and
Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke
06/13/2018 Administration Committee Minutes Page 2 of 5
NON-CONSENT:
4. ADOPTION OF INTEGRATED REGIONAL WATER MANAGEMENT PLAN AND
MOU (Jim Colston)
Jim Colston, Director of Environmental Services, introduced this item and provided
background information about the plan and MOU.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A . Adopt The OC Plan for Integrated Regional Water Management in North
and Central Orange County dated March 2018;
B. Approve participation in a Memorandum of Understanding between the
Orange County Sanitation District, the Orange County Water District, and
the County of Orange for Integrated Regional Water Management in North
and Central Orange County Watershed Management Areas; and
C. Authorize staff to submit applications for State Integrated Regional Water
Management Grants under California Proposition 1 for projects prioritized
within the Plan.
AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and
Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke
Board Chair Sebourn called Item No. 6 out of order.
6. PROPOSED FY 2018-19 AND 2019-20 BUDGET (Lorenzo Tyner)
Director Kim arrived at 5:13 p.m.
Director of Finance & Administrative Services Lorenzo Tyner provided an
informative PowerPoint presentation on this item that reviewed the activity related
the following: budget presentations to the committees and Board of Directors,
proposed budget summary, major revenue components, comparison of single
family residential rates, property tax revenue, OCSD outlay categories, proposed
operating expense summary, biosolids removal decrease and power costs
increase due to centrifuge project coming online, major cost components,
chemicals as 85% of operating materials and supplies expenses, departmental
operating summary, salaries and benefits as percentage of total budget, four
distinct type of CIP components, and CIP program 10-year annual outlays.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve proposed Operating, Capital, Debt/COP Service, and Self-
Insurance Budgets for FY 2018-19 and 2019-20 as follows:
06/13/2018 Administration Committee Minutes Page 3 of 5
Net Operations, Maintenance & Working Capital
Worker's Compensation Self Insurance
General Liability and Property Self-Insurance
Net Capital Improvement Program
Debt/COP Service
Intra-District Joint Equity Purchase/Sale(1l
TOTAL
2018-19
$161,173,160
760,000
1,700,000
174,541,876
80,464,000
3,700,000
$ 422.339.03·6
(1lCash to/from Revenue Area 14 (RA14) in exchange for capital
assets to/from Consolidated Revenue Area 15 (RA 15).
2019-20
$160,204,370
780,000
1,750,000
137,027,258
79,956,000
3,500,000
$ 383.217.628
AYES: Ferryman, Kim, Murphy, Peterson, Sebourn, Shawver,
T. Smith, and Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Nagel, Nguyen, Parker, Wagner, and Wanke
5. GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2018-19
(Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 18-XX, entitled: "A Resolution of the
Board of Directors of the Orange County Sanitation District Establishing the Annual
Appropriations Limit for Fiscal Year 2018-19 for the District in accordance with the
Provisions of Division 9 of Title 1 of the California Government Code."
AYES: Ferryman, Kim, Murphy, Peterson, Sebourn, Shawver,
T. Smith, and Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Nagel, Nguyen, Parker, Wagner, and Wanke
Director Nagel arrived at 5:25 p.m.
INFORMATION ITEMS_:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
06/13/2018 Administration Committee Minutes Page 4 of 5
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.8:
The Committee convened in closed session at 5:26 p.m. to discuss one item. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Section and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Committee reconvened in regular session at 5:44 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hagin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT:
Board Chair Sebourn declared the meeting adjourned at 5:44 p.m. to the next regularly
scheduled meeting of Wednesday, July 11, 2018 at 5:00 p.m.
Submitted by:
I V'VL /0 F-VL ~
Tina Knapp, CMC
Deputy Clerk of the Board
06/13/2018 Administration Committee Minutes Page 5 of 5
Page 1 of 1
BOARD OF DIRECTORS Meeting Date -- To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number -- Item Number 3
Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
JUNE 2018 GENERAL MANAGER'S RECOMMENDATION Receive and file the report of the Investment Transactions for the month of June 2018.
BACKGROUND The CA Government Code requires that a monthly report of investment transactions be provided to the legislative body. Attached is the monthly report of investment transactions
for the month ended June 30, 2018. RELEVANT STANDARDS
• CA Government Code Section 53607
PRIOR COMMITTEE/BOARD ACTIONS N/A
FINANCIAL CONSIDERATIONS N/A ATTACHMENT
The following attachment(s) is included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• Report of the Investment Transactions for the month ended June 30, 2018
U.S. Bank
Transaction History
06/01/2018 Thru 06/30/2018
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
ACQUISITIONS
06/01/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,006,000.0000 1.000000 -1,006,000.00 1,006,000.00 0.00
06/01/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 64,769.8000 1.000000 -64,769.80 64,769.80 0.00
06/04/2018 590188JF6 PURCHASED PAR VALUE OF BANK OF AMERICA 6.500% 7/15/18 /BONY/TORONTO
DOMINION SECURITI/XNYS 1,000,000 PAR VALUE AT 100.452 %
1,000,000.0000 1.004520 -1,004,520.00 1,004,520.00 0.00
06/04/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 35,906.9300 1.000000 -35,906.93 35,906.93 0.00
06/05/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,000,000.0000 1.000000 -1,000,000.00 1,000,000.00 0.00
06/05/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 8,750.0000 1.000000 -8,750.00 8,750.00 0.00
06/06/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 10,000,000.0000 1.000000 -10,000,000.00 10,000,000.00 0.00
06/06/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 8,000,000.0000 1.000000 -8,000,000.00 8,000,000.00 0.00
06/08/2018 69353RFL7 PURCHASED PAR VALUE OF PNC BANK NA 3.500% 6/08/23 /J.P. MORGAN
SECURITIES LLC/2,605,000 PAR VALUE AT 99.886 %
2,605,000.0000 0.998860 -2,602,030.30 2,602,030.30 0.00
06/11/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 37,500.0000 1.000000 -37,500.00 37,500.00 0.00
06/12/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 43,750.0000 1.000000 -43,750.00 43,750.00 0.00
06/13/2018 69353RFL7 PURCHASED PAR VALUE OF PNC BANK NA 3.500% 6/08/23 /MORGAN STANLEY
& CO. LLC/2,395,000 PAR VALUE AT 99.845 %
2,395,000.0000 0.998450 -2,391,287.75 2,391,287.75 0.00
06/13/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,855,000.0000 1.000000 -1,855,000.00 1,855,000.00 0.00
06/13/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 5,847,548.0100 1.000000 -5,847,548.01 5,847,548.01 0.00
06/14/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 46,760,000.0000 1.000000 -46,760,000.00 46,760,000.00 0.00
06/14/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 28,125.0000 1.000000 -28,125.00 28,125.00 0.00
06/15/2018 62479MKF9 PURCHASED PAR VALUE OF MUFG BANK LTD NY BRAN C P 10/15/18 /MUFG UNION
BK NA/MMI/PIMS/IPA/3,100,000 PAR VALUE AT 99.207 %
3,100,000.0000 0.992070 -3,075,417.00 3,075,417.00 0.00
06/15/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,500,000.0000 1.000000 -2,500,000.00 2,500,000.00 0.00
06/15/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 652,642.4500 1.000000 -652,642.45 652,642.45 0.00
06/15/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 19,245.6600 1.000000 -19,245.66 19,245.66 0.00
06/18/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 92,738.9000 1.000000 -92,738.90 92,738.90 0.00
06/19/2018 24422ESF7 PURCHASED PAR VALUE OF JOHN DEERE MTN 1.950% 12/13/18 /PERSHING
LLC/1,000,000 PAR VALUE AT 99.75 %
1,000,000.0000 0.997500 -997,500.00 997,500.00 0.00
06/19/2018 912796NV7 PURCHASED PAR VALUE OF U S TREASURY BILL 9/13/18 /J.P. MORGAN
SECURITIES LLC/5,000,000 PAR VALUE AT 99.5485 %
5,000,000.0000 0.995485 -4,977,425.00 4,977,425.00 0.00
06/19/2018 912828B33 PURCHASED PAR VALUE OF U S TREASURY NT 1.500% 1/31/19 /MORGAN
STANLEY & CO. LLC/5,000,000 PAR VALUE AT 99.578125 %
5,000,000.0000 0.995781 -4,978,906.25 4,978,906.25 0.00
06/20/2018 06371ERK5 PURCHASED PAR VALUE OF BANK OF MONTREAL C D 1.750% 11/13/18 /CITIGROUP
GLOBAL MARKETS INC./1,950,000 PAR VALUE AT 99.7516841 %
1,950,000.0000 0.997517 -1,945,157.84 1,945,157.84 0.00
06/20/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,733.0700 1.000000 -1,733.07 1,733.07 0.00
1 of 9
U.S. Bank
Transaction History
06/01/2018 Thru 06/30/2018
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
06/21/2018 313385ZE9 PURCHASED PAR VALUE OF F H L B DISC NTS 7/11/18 /WELLS FARGO
SECURITIES, LLC/5,000,000 PAR VALUE AT 99.8961112 %
5,000,000.0000 0.998961 -4,994,805.56 4,994,805.56 0.00
06/21/2018 313385ZN9 PURCHASED PAR VALUE OF F H L B DISC NTS 7/19/18 /WELLS FARGO
SECURITIES, LLC/5,000,000 PAR VALUE AT 99.8537778 %
5,000,000.0000 0.998538 -4,992,688.89 4,992,688.89 0.00
06/21/2018 313385A55 PURCHASED PAR VALUE OF F H L B DISC NTS 8/03/18 /JEFFERIES
LLC/1,300,000 PAR VALUE AT 99.77305538 %
1,300,000.0000 0.997731 -1,297,049.72 1,297,049.72 0.00
06/21/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 138,974.0300 1.000000 -138,974.03 138,974.03 0.00
06/22/2018 313385ZU3 PURCHASED PAR VALUE OF F H L B DISC NTS 7/25/18 /MIZUHO SECURITIES
USA FXD INC/2,300,000 PAR VALUE AT 99.82675 %
2,300,000.0000 0.998268 -2,296,015.25 2,296,015.25 0.00
06/22/2018 313385ZW9 PURCHASED PAR VALUE OF F H L B DISC NTS 7/27/18 /CITIGROUP GLOBAL
MARKETS INC./1,600,000 PAR VALUE AT 99.81819437 %
1,600,000.0000 0.998182 -1,597,091.11 1,597,091.11 0.00
06/22/2018 313385ZW9 PURCHASED PAR VALUE OF F H L B DISC NTS 7/27/18 /MIZUHO SECURITIES
USA FXD INC/1,300,000 PAR VALUE AT 99.81722231 %
1,300,000.0000 0.998172 -1,297,623.89 1,297,623.89 0.00
06/22/2018 74005PBH6 PURCHASED PAR VALUE OF PRAXAIR INC 1.250% 11/07/18 /PERSHING
LLC/500,000 PAR VALUE AT 99.498 %
500,000.0000 0.994980 -497,490.00 497,490.00 0.00
06/22/2018 89113X3W2 PURCHASED PAR VALUE OF TORONTO DOMINION C D 2.700% 6/07/19 /BANK OF
NEW YORK (THE)/IPA/1,000,000 PAR VALUE AT 100 %
1,000,000.0000 1.000000 -1,000,000.00 1,000,000.00 0.00
06/22/2018 912796NV7 PURCHASED PAR VALUE OF U S TREASURY BILL 9/13/18 /J.P. MORGAN
SECURITIES LLC/5,000,000 PAR VALUE AT 99.5683308 %
5,000,000.0000 0.995683 -4,978,416.54 4,978,416.54 0.00
06/22/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 37,500.0000 1.000000 -37,500.00 37,500.00 0.00
06/25/2018 02587AAJ3 PURCHASED PAR VALUE OF AMERICAN EXPRESS 1.930% 9/15/22 /J.P. MORGAN
SECURITIES LLC/3,970,000 PAR VALUE AT 98.45312494 %
3,970,000.0000 0.984531 -3,908,589.06 3,908,589.06 0.00
06/25/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 938,524.9400 1.000000 -938,524.94 938,524.94 0.00
06/25/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 25,650.8600 1.000000 -25,650.86 25,650.86 0.00
06/27/2018 313385C87 PURCHASED PAR VALUE OF F H L B DISC NTS 8/22/18 /GOLDMAN SACHS &
CO. LLC/5,000,000 PAR VALUE AT 99.706 %
5,000,000.0000 0.997060 -4,985,300.00 4,985,300.00 0.00
06/27/2018 931142EK5 PURCHASED PAR VALUE OF WALMART INC 3.400% 6/26/23 /CITIGROUP
GLOBAL MARKETS INC./1,930,000 PAR VALUE AT 99.973 %
1,930,000.0000 0.999730 -1,929,478.90 1,929,478.90 0.00
06/27/2018 931142EK5 PURCHASED PAR VALUE OF WALMART INC 3.400% 6/26/23 /GOLDMAN SACHS
& CO. LLC/1,950,000 PAR VALUE AT 99.975 %
1,950,000.0000 0.999750 -1,949,512.50 1,949,512.50 0.00
06/27/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 17,400,000.0000 1.000000 -17,400,000.00 17,400,000.00 0.00
06/27/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 4,621,008.6000 1.000000 -4,621,008.60 4,621,008.60 0.00
06/28/2018 62479MKF9 PURCHASED PAR VALUE OF MUFG BANK LTD NY BRAN C P 10/15/18 /MITSUBISHI
UFJ SECURITIES USA/9,000,000 PAR VALUE AT 99.30966667 %
9,000,000.0000 0.993097 -8,937,870.00 8,937,870.00 0.00
06/28/2018 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 8,000,000.0000 1.000000 -8,000,000.00 8,000,000.00 0.00
06/29/2018 02587AAJ3 PURCHASED PAR VALUE OF AMERICAN EXPRESS 1.930% 9/15/22 /BARCLAYS
CAPITAL INC. FIXED IN/1,300,000 PAR VALUE AT 98.51171846 %
1,300,000.0000 0.985117 -1,280,652.34 1,280,652.34 0.00
2 of 9
U.S. Bank
Transaction History
06/01/2018 Thru 06/30/2018
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
06/29/2018 02587AAJ3 PURCHASED PAR VALUE OF AMERICAN EXPRESS 1.930% 9/15/22 /MITSUBISHI
UFJ SECURITIES USA/1,000,000 PAR VALUE AT 98.484375 %
1,000,000.0000 0.984844 -984,843.75 984,843.75 0.00
06/29/2018 313385ZW9 PURCHASED PAR VALUE OF F H L B DISC NTS 7/27/18 /WELLS FARGO
SECURITIES, LLC/9,000,000 PAR VALUE AT 99.85642222 %
9,000,000.0000 0.998564 -8,987,078.00 8,987,078.00 0.00
06/29/2018 313385D29 PURCHASED PAR VALUE OF F H L B DISC NTS 8/24/18 /NOMURA SECURITIES
INTERNATIONA/2,755,000 PAR VALUE AT 99.706 %
2,755,000.0000 0.997060 -2,746,900.30 2,746,900.30 0.00
06/29/2018 3137EAEN5 PURCHASED PAR VALUE OF F H L M C 2.750% 6/19/23 /NOMURA SECURITIES
INTERNATIONA/5,000,000 PAR VALUE AT 99.712 %
5,000,000.0000 0.997120 -4,985,600.00 4,985,600.00 0.00
06/29/2018 3135G0U35 PURCHASED PAR VALUE OF F N M A 2.750% 6/22/21 /BONY/TORONTO
DOMINION SECURITI/7,500,000 PAR VALUE AT 100.203 %
7,500,000.0000 1.002030 -7,515,225.00 7,515,225.00 0.00
06/29/2018 43814PAC4 PURCHASED PAR VALUE OF HONDA AUTO 1.790% 9/20/21 /BONY/TORONTO
DOMINION SECURITI/3,090,000 PAR VALUE AT 98.41406246 %
3,090,000.0000 0.984141 -3,040,994.53 3,040,994.53 0.00
06/29/2018 47788NAD0 PURCHASED PAR VALUE OF JOHN DEERE OWNER 1.490% 5/15/23 /CITIGROUP
GLOBAL MARKETS INC./1,151,000 PAR VALUE AT 98.34374978 %
1,151,000.0000 0.983438 -1,131,936.56 1,131,936.56 0.00
06/29/2018 68389XBK0 PURCHASED PAR VALUE OF ORACLE CORP 1.900% 9/15/21 /WELLS FARGO
SECURITIES, LLC/3,000,000 PAR VALUE AT 96.408 %
3,000,000.0000 0.964080 -2,892,240.00 2,892,240.00 0.00
TOTAL ACQUISITIONS 209,811,368.2500 -209,315,014.29 209,315,014.29 0.00
DISPOSITIONS
06/01/2018 717081DW0 MATURED PAR VALUE OF PFIZER INC 1.200% 6/01/18 1,000,000 PAR VALUE AT
100 %
-1,000,000.0000 1.000000 1,000,000.00 -997,970.00 2,030.00
06/04/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -1,019,762.5800 1.000000 1,019,762.58 -1,019,762.58 0.00
06/05/2018 06050TMC3 MATURED PAR VALUE OF BANK OF AMERICA MTN 1.750% 6/05/18 1,000,000 PAR
VALUE AT 100 %
-1,000,000.0000 1.000000 1,000,000.00 -999,110.00 890.00
06/06/2018 459053XT6 MATURED PAR VALUE OF INTL BK DISC NTS 6/06/18 10,000,000 PAR VALUE
AT 100 %
-10,000,000.0000 1.000000 10,000,000.00 -9,977,502.77 22,497.23
06/06/2018 459053XT6 MATURED PAR VALUE OF INTL BK DISC NTS 6/06/18 8,000,000 PAR VALUE AT
100 %
-8,000,000.0000 1.000000 8,000,000.00 -7,982,608.89 17,391.11
06/08/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -2,602,030.3000 1.000000 2,602,030.30 -2,602,030.30 0.00
06/13/2018 06538CFD8 MATURED PAR VALUE OF BANK OF TOKYO MITSUBIS C P 6/13/18 1,855,000 PAR
VALUE AT 100 %
-1,855,000.0000 1.000000 1,845,044.83 -1,845,044.83 0.00
06/13/2018 06538CFD8 MATURED PAR VALUE OF BANK OF TOKYO MITSUBIS C P 6/13/18 8,240,000 PAR
VALUE AT 100 %
-8,240,000.0000 1.000000 8,195,778.67 -8,195,778.67 0.00
06/14/2018 313385YB6 MATURED PAR VALUE OF F H L B DISC NTS 6/14/18 20,960,000 PAR VALUE AT
100 %
-20,960,000.0000 1.000000 20,883,208.89 -20,883,208.89 0.00
06/14/2018 89233HFE9 MATURED PAR VALUE OF TOYOTA MOTOR CREDIT CO C P 6/14/18 1,800,000 PAR
VALUE AT 100 %
-1,800,000.0000 1.000000 1,788,516.50 -1,788,516.50 0.00
06/14/2018 912796PL7 MATURED PAR VALUE OF U S TREASURY BILL 6/14/18 24,000,000 PAR VALUE
AT 100 %
-24,000,000.0000 1.000000 23,893,024.39 -23,893,024.39 0.00
3 of 9
U.S. Bank
Transaction History
06/01/2018 Thru 06/30/2018
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
06/14/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -21,500,000.0000 1.000000 21,500,000.00 -21,500,000.00 0.00
06/15/2018 17275RAU6 MATURED PAR VALUE OF CISCO SYSTEMS INC 1.650% 6/15/18 1,000,000 PAR
VALUE AT 100 %
-1,000,000.0000 1.000000 1,000,000.00 -1,000,150.00 -150.00
06/15/2018 45950KBX7 MATURED PAR VALUE OF INTL FINANCE CORP 0.875% 6/15/18 2,500,000 PAR
VALUE AT 100 %
-2,500,000.0000 1.000000 2,500,000.00 -2,490,715.00 9,285.00
06/15/2018 31348SWZ3 PAID DOWN PAR VALUE OF F H L M C #786064 3.427% 1/01/28 MAY FHLMC
DUE 6/15/18
-17.0000 0.000000 17.00 -16.59 0.41
06/15/2018 3133TCE95 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 3.487% 8/15/32 -920.6500 0.000000 920.65 -921.61 -0.96
06/15/2018 43814QAC2 PAID DOWN PAR VALUE OF HONDA AUTO 1.390% 4/15/20 -112,263.2600 0.000000 112,263.26 -112,261.08 2.18
06/15/2018 47788MAC4 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 1.360% 4/15/20 -117,106.7800 0.000000 117,106.78 -117,088.35 18.43
06/15/2018 47787XAB3 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 1.500% 10/15/19 -112,107.2400 0.000000 112,107.24 -112,106.79 0.45
06/15/2018 47788BAB0 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 1.590% 4/15/20 -63,605.7100 0.000000 63,605.71 -63,600.18 5.53
06/15/2018 65478WAB1 PAID DOWN PAR VALUE OF NISSAN AUTO 1.070% 5/15/19 CMO FINAL
PAYDOWN
-19,228.5100 0.000000 19,228.51 -19,227.75 0.76
06/15/2018 65478VAD9 PAID DOWN PAR VALUE OF NISSAN AUTO 1.320% 1/15/21 -119,994.5400 0.000000 119,994.54 -119,033.65 960.89
06/15/2018 654747AB0 PAID DOWN PAR VALUE OF NISSAN AUTO 1.470% 1/15/20 -100,236.9600 0.000000 100,236.96 -100,236.45 0.51
06/15/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -2,056,229.5000 1.000000 2,056,229.50 -2,056,229.50 0.00
06/18/2018 3837H4NX9 PAID DOWN PAR VALUE OF G N M A GTD REMIC 2.397% 2/16/30 -745.8100 0.424666 745.81 -745.81 0.00
06/18/2018 43814PAB6 PAID DOWN PAR VALUE OF HONDA AUTO 1.570% 1/21/20 -85,399.4700 3.197284 85,399.47 -85,391.88 7.59
06/19/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -10,982,954.5900 1.000000 10,982,954.59 -10,982,954.59 0.00
06/20/2018 36225CAZ9 PAID DOWN PAR VALUE OF G N M A I I #080023 3.125% 12/20/26 MAY GNMA
DUE 6/20/18
-180.2500 0.000000 180.25 -183.23 -2.98
06/20/2018 36225CC20 PAID DOWN PAR VALUE OF G N M A I I #080088 2.625% 6/20/27 MAY GNMA DUE
6/20/18
-221.5900 0.000000 221.59 -226.44 -4.85
06/20/2018 36225CNM4 PAID DOWN PAR VALUE OF G N M A I I #080395 2.625% 4/20/30 MAY GNMA DUE
6/20/18
-218.5500 0.000000 218.55 -216.57 1.98
06/20/2018 36225CN28 PAID DOWN PAR VALUE OF G N M A I I #080408 2.625% 5/20/30 MAY GNMA DUE
6/20/18
-413.0400 0.000000 413.04 -408.85 4.19
06/20/2018 36225DCB8 PAID DOWN PAR VALUE OF G N M A I I #080965 2.750% 7/20/34 MAY GNMA DUE
6/20/18
-288.6700 0.000000 288.67 -288.49 0.18
06/20/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -1,968,571.3800 1.000000 1,968,571.38 -1,968,571.38 0.00
06/21/2018 43814TAB8 PAID DOWN PAR VALUE OF HONDA AUTO 1.420% 7/22/19 -138,352.6000 57.823272 138,352.60 -138,349.29 3.31
06/21/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -11,284,544.1700 1.000000 11,284,544.17 -11,284,544.17 0.00
06/22/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -11,169,146.7900 1.000000 11,169,146.79 -11,169,146.79 0.00
06/22/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -498,271.2500 1.000000 498,271.25 -498,271.25 0.00
06/25/2018 808513AJ4 FULL CALL PAR VALUE OF CHARLES SCHWAB CORP 2.200% 7/25/18 /CALLS/ -930,000.0000 1.000000 930,000.00 -931,841.40 -1,841.40
4 of 9
U.S. Bank
Transaction History
06/01/2018 Thru 06/30/2018
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
06/25/2018 31394JY35 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 6.500% 9/25/43 -17,859.0100 0.000000 17,859.01 -20,225.33 -2,366.32
06/25/2018 31371NUC7 PAID DOWN PAR VALUE OF F N M A #257179 4.500% 4/01/28 MAY FNMA DUE
6/25/18
-146.7600 0.000000 146.76 -155.21 -8.45
06/25/2018 31376KT22 PAID DOWN PAR VALUE OF F N M A #357969 5.000% 9/01/35 MAY FNMA DUE
6/25/18
-2,886.3000 0.000000 2,886.30 -3,102.77 -216.47
06/25/2018 31381PDA3 PAID DOWN PAR VALUE OF F N M A #466397 3.51334% 11/01/20 MAY FNMA
DUE 6/25/18
-656.7100 0.000000 656.71 -642.50 14.21
06/25/2018 31403DJZ3 PAID DOWN PAR VALUE OF F N M A #745580 5.000% 6/01/36 MAY FNMA DUE
6/25/18
-2,056.5300 0.000000 2,056.53 -2,210.77 -154.24
06/25/2018 31403GXF4 PAID DOWN PAR VALUE OF F N M A #748678 5.000% 10/01/33 MAY FNMA DUE
6/25/18
-11.1300 0.000000 11.13 -11.96 -0.83
06/25/2018 31406PQY8 PAID DOWN PAR VALUE OF F N M A #815971 5.000% 3/01/35 MAY FNMA DUE
6/25/18
-7,044.9500 0.000000 7,044.95 -7,573.32 -528.37
06/25/2018 31406XWT5 PAID DOWN PAR VALUE OF F N M A #823358 3.481% 2/01/35 MAY FNMA DUE
6/25/18
-474.2800 0.000000 474.28 -470.57 3.71
06/25/2018 31407BXH7 PAID DOWN PAR VALUE OF F N M A #826080 5.000% 7/01/35 MAY FNMA DUE
6/25/18
-226.1900 0.000000 226.19 -243.15 -16.96
06/25/2018 31410F4V4 PAID DOWN PAR VALUE OF F N M A #888336 5.000% 7/01/36 MAY FNMA DUE
6/25/18
-5,101.6200 0.000000 5,101.62 -5,484.24 -382.62
06/25/2018 3138EG6F6 PAID DOWN PAR VALUE OF F N M A #AL0869 4.500% 6/01/29 MAY FNMA DUE
6/25/18
-170.2900 0.000000 170.29 -180.10 -9.81
06/25/2018 31417YAY3 PAID DOWN PAR VALUE OF F N M A #MA0022 4.500% 4/01/29 MAY FNMA
DUE 6/25/18
-455.7200 0.000000 455.72 -481.97 -26.25
06/25/2018 31397QRE0 PAID DOWN PAR VALUE OF F N M A GTD REMIC 1.113% 2/25/41 -2,704.9600 1,369.419759 2,704.96 -2,704.11 0.85
06/25/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -3,883,369.5400 1.000000 3,883,369.54 -3,883,369.54 0.00
06/27/2018 313385YQ3 MATURED PAR VALUE OF F H L B DISC NTS 8,500,000 PAR VALUE AT 100 % -8,500,000.0000 1.000000 8,488,232.22 -8,488,232.22 0.00
06/27/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -4,985,300.0000 1.000000 4,985,300.00 -4,985,300.00 0.00
06/28/2018 912796PM5 MATURED PAR VALUE OF U S TREASURY BILL 6/28/18 8,000,000 PAR VALUE
AT 100 %
-8,000,000.0000 1.000000 7,987,344.44 -7,987,344.44 0.00
06/28/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -8,937,870.0000 1.000000 8,937,870.00 -8,937,870.00 0.00
06/29/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -2,746,900.3000 1.000000 2,746,900.30 -2,746,900.30 0.00
06/29/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -21,861,208.8000 1.000000 21,861,208.80 -21,861,208.80 0.00
06/29/2018 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -8,987,078.0000 1.000000 8,987,078.00 -8,987,078.00 0.00
TOTAL DISPOSITIONS -213,179,332.2800 212,905,482.22 -212,858,074.21 47,408.01
OTHER TRANSACTIONS
06/01/2018 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE
5/31/2018 INTEREST FROM 5/1/18 TO 5/31/18
0.0000 0.000000 9,854.64 0.00 0.00
5 of 9
U.S. Bank
Transaction History
06/01/2018 Thru 06/30/2018
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
06/01/2018 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE
5/31/2018 INTEREST FROM 5/1/18 TO 5/31/18
0.0000 0.000000 35,906.93 0.00 0.00
06/01/2018 717081DW0 INTEREST EARNED ON PFIZER INC 1.200% 6/01/18 $1 PV ON 1000000.0000
SHARES DUE 6/1/2018
0.0000 0.000000 6,000.00 0.00 0.00
06/01/2018 73358WAG9 INTEREST EARNED ON PORT AUTH NY NJ 5.309% 12/01/19 $1 PV ON
2440000.0000 SHARES DUE 6/1/2018
0.0000 0.000000 64,769.80 0.00 0.00
06/04/2018 590188JF6 PAID ACCRUED INTEREST ON PURCHASE OF BANK OF AMERICA 6.500% 7/15/18 0.0000 0.000000 -25,097.22 0.00 0.00
06/05/2018 06050TMC3 INTEREST EARNED ON BANK OF AMERICA MTN 1.750% 6/05/18 $1 PV ON
1000000.0000 SHARES DUE 6/5/2018 INTEREST ON MATURITY 6/5/18
0.0000 0.000000 8,750.00 0.00 0.00
06/11/2018 313379RB7 INTEREST EARNED ON F H L B DEB 1.875% 6/11/21 $1 PV ON 4000000.0000
SHARES DUE 6/11/2018
0.0000 0.000000 37,500.00 0.00 0.00
06/12/2018 313383HU8 INTEREST EARNED ON F H L B DEB 1.750% 6/12/20 $1 PV ON 5000000.0000
SHARES DUE 6/12/2018
0.0000 0.000000 43,750.00 0.00 0.00
06/13/2018 912828WU0 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 21008.00
UNITS INCREASE TO ADJUST FOR CHANGE IN CPI
0.0000 0.000000 0.00 0.00 0.00
06/13/2018 912828WU0 FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 21008.00 UNITS
INCREASE TO ADJUST FOR CHANGE IN CPI
0.0000 0.000000 0.00 21,008.00 0.00
06/13/2018 06538CFD8 INTEREST EARNED ON BANK OF TOKYO MITSUBIS C P 6/13/18 $1 PV ON
1855000.0000 SHARES DUE 6/13/2018 1,855,000 PAR VALUE AT 100 %
0.0000 0.000000 9,955.17 0.00 0.00
06/13/2018 06538CFD8 INTEREST EARNED ON BANK OF TOKYO MITSUBIS C P 6/13/18 $1 PV ON
8240000.0000 SHARES DUE 6/13/2018 8,240,000 PAR VALUE AT 100 %
0.0000 0.000000 44,221.33 0.00 0.00
06/13/2018 69353RFL7 PAID ACCRUED INTEREST ON PURCHASE OF PNC BANK NA 3.500% 6/08/23 0.0000 0.000000 -1,164.24 0.00 0.00
06/13/2018 912828WU0 PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 21008.0000
UNITS INCREASE TO ADJUST FOR CHANGE IN CPI
21,008.0000 0.000000 0.00 0.00 0.00
06/13/2018 912828WU0 STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 21008.00
UNITS INCREASE TO ADJUST FOR CHANGE IN CPI
0.0000 0.000000 0.00 0.00 0.00
06/14/2018 CASH DISBURSEMENT PAID TO UNION BANK OUTGOING DOMESTIC WIRE PER
DIR DTD 6/14/18
0.0000 0.000000 -21,500,000.00 0.00 0.00
06/14/2018 313385YB6 INTEREST EARNED ON F H L B DISC NTS 6/14/18 $1 PV ON 20960000.0000
SHARES DUE 6/14/2018 20,960,000 PAR VALUE AT 100 %
0.0000 0.000000 76,791.11 0.00 0.00
06/14/2018 3135G0G72 INTEREST EARNED ON F N M A 1.125% 12/14/18 $1 PV ON 5000000.0000
SHARES DUE 6/14/2018
0.0000 0.000000 28,125.00 0.00 0.00
06/14/2018 89233HFE9 INTEREST EARNED ON TOYOTA MOTOR CREDIT CO C P 6/14/18 $1 PV ON
1800000.0000 SHARES DUE 6/14/2018 1,800,000 PAR VALUE AT 100 %
0.0000 0.000000 11,483.50 0.00 0.00
06/14/2018 912796PL7 INTEREST EARNED ON U S TREASURY BILL 6/14/18 $1 PV ON 24000000.0000
SHARES DUE 6/14/2018 24,000,000 PAR VALUE AT 100 %
0.0000 0.000000 106,975.61 0.00 0.00
06/15/2018 17275RAU6 INTEREST EARNED ON CISCO SYSTEMS INC 1.650% 6/15/18 $1 PV ON
1000000.0000 SHARES DUE 6/15/2018
0.0000 0.000000 8,250.00 0.00 0.00
6 of 9
U.S. Bank
Transaction History
06/01/2018 Thru 06/30/2018
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
06/15/2018 31348SWZ3 INTEREST EARNED ON F H L M C #786064 3.427% 1/01/28 $1 PV ON 6.0800
SHARES DUE 6/15/2018 APRIL FHLMC DUE 6/15/18
0.0000 0.000000 6.08 0.00 0.00
06/15/2018 3133TCE95 INTEREST EARNED ON F H L M C MLTCL MTG 3.487% 8/15/32 $1 PV ON 55.7800
SHARES DUE 6/15/2018 $0.00291/PV ON 19,196.85 PV DUE 6/15/18
0.0000 0.000000 55.78 0.00 0.00
06/15/2018 43814QAC2 INTEREST EARNED ON HONDA AUTO 1.390% 4/15/20 $1 PV ON 1317.5900
SHARES DUE 6/15/2018 $0.00116/PV ON 1,137,487.27 PV DUE 6/15/18
0.0000 0.000000 1,317.59 0.00 0.00
06/15/2018 45950KBX7 INTEREST EARNED ON INTL FINANCE CORP 0.875% 6/15/18 $1 PV ON
2500000.0000 SHARES DUE 6/15/2018
0.0000 0.000000 10,937.50 0.00 0.00
06/15/2018 47788MAC4 INTEREST EARNED ON JOHN DEERE OWNER 1.360% 4/15/20 $1 PV ON 1485.9500
SHARES DUE 6/15/2018 $0.00113/PV ON 1,311,134.50 PV DUE 6/15/18
0.0000 0.000000 1,485.95 0.00 0.00
06/15/2018 47787XAB3 INTEREST EARNED ON JOHN DEERE OWNER 1.500% 10/15/19 $1 PV ON 810.2800
SHARES DUE 6/15/2018 $0.00125/PV ON 648,224.39 PV DUE 6/15/18
0.0000 0.000000 810.28 0.00 0.00
06/15/2018 47788BAB0 INTEREST EARNED ON JOHN DEERE OWNER 1.590% 4/15/20 $1 PV ON 883.4600
SHARES DUE 6/15/2018 $0.00133/PV ON 666,764.40 PV DUE 6/15/18
0.0000 0.000000 883.46 0.00 0.00
06/15/2018 47788BAD6 INTEREST EARNED ON JOHN DEERE OWNER 1.820% 10/15/21 $1 PV ON 1023.7500
SHARES DUE 6/15/2018 $0.00152/PV ON 675,000.00 PV DUE 6/15/18
0.0000 0.000000 1,023.75 0.00 0.00
06/15/2018 47788CAB8 INTEREST EARNED ON JOHN DEERE OWNER 2.420% 10/15/20 $1 PV ON 3630.0000
SHARES DUE 6/15/2018 $0.00202/PV ON 1,800,000.00 PV DUE 6/15/18
0.0000 0.000000 3,630.00 0.00 0.00
06/15/2018 47788CAC6 INTEREST EARNED ON JOHN DEERE OWNER 2.660% 4/18/22 $1 PV ON 2970.3300
SHARES DUE 6/15/2018 $0.00222/PV ON 1,340,000.00 PV DUE 6/15/18
0.0000 0.000000 2,970.33 0.00 0.00
06/15/2018 65478WAB1 INTEREST EARNED ON NISSAN AUTO 1.070% 5/15/19 $1 PV ON 19228.5100
SHARES DUE 6/15/2018
0.0000 0.000000 17.15 0.00 0.00
06/15/2018 65478VAD9 INTEREST EARNED ON NISSAN AUTO 1.320% 1/15/21 $1 PV ON 2011.8500
SHARES DUE 6/15/2018 $0.00110/PV ON 1,828,956.60 PV DUE 6/15/18
0.0000 0.000000 2,011.85 0.00 0.00
06/15/2018 654747AB0 INTEREST EARNED ON NISSAN AUTO 1.470% 1/15/20 $1 PV ON 897.7400
SHARES DUE 6/15/2018 $0.00123/PV ON 732,849.73 PV DUE 6/15/18
0.0000 0.000000 897.74 0.00 0.00
06/15/2018 65477UAD2 INTEREST EARNED ON NISSAN AUTO 1.500% 9/15/21 $1 PV ON 2250.0000
SHARES DUE 6/15/2018 $0.00125/PV ON 1,800,000.00 PV DUE 6/15/18
0.0000 0.000000 2,250.00 0.00 0.00
06/15/2018 89238BAB8 INTEREST EARNED ON TOYOTA AUTO 2.100% 10/15/20 $1 PV ON 9047.5000
SHARES DUE 6/15/2018 $0.00175/PV ON 5,170,000.00 PV DUE 6/15/18
0.0000 0.000000 9,047.50 0.00 0.00
06/18/2018 3837H4NX9 INTEREST EARNED ON G N M A GTD REMIC 2.397% 2/16/30 $1 PV ON 30.8600
SHARES DUE 6/16/2018 $0.00203/PV ON 15,214.51 PV DUE 6/16/18
0.0000 0.000000 30.86 0.00 0.00
06/18/2018 43814RAC0 INTEREST EARNED ON HONDA AUTO 1.210% 12/18/20 $1 PV ON 2898.9600
SHARES DUE 6/18/2018 $0.00101/PV ON 2,875,000.00 PV DUE 6/18/18
0.0000 0.000000 2,898.96 0.00 0.00
06/18/2018 43814PAB6 INTEREST EARNED ON HONDA AUTO 1.570% 1/21/20 $1 PV ON 1090.2500
SHARES DUE 6/18/2018 $0.00131/PV ON 833,311.25 PV DUE 6/18/18
0.0000 0.000000 1,090.25 0.00 0.00
06/18/2018 43814UAG4 INTEREST EARNED ON HONDA AUTO 3.010% 5/18/22 $1 PV ON 1710000.0000
SHARES DUE 6/18/2018
0.0000 0.000000 2,573.55 0.00 0.00
7 of 9
U.S. Bank
Transaction History
06/01/2018 Thru 06/30/2018
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
06/19/2018 24422ESF7 PAID ACCRUED INTEREST ON PURCHASE OF JOHN DEERE MTN 1.950% 12/13/18 0.0000 0.000000 -325.00 0.00 0.00
06/19/2018 912828B33 PAID ACCRUED INTEREST ON PURCHASE OF U S TREASURY NT 1.500% 1/31/19 0.0000 0.000000 -28,798.34 0.00 0.00
06/20/2018 36225CAZ9 INTEREST EARNED ON G N M A I I #080023 3.125% 12/20/26 $1 PV ON 53.2000
SHARES DUE 6/20/2018 MAY GNMA DUE 6/20/18
0.0000 0.000000 53.20 0.00 0.00
06/20/2018 36225CC20 INTEREST EARNED ON G N M A I I #080088 2.625% 6/20/27 $1 PV ON 47.7800
SHARES DUE 6/20/2018 MAY GNMA DUE 6/20/18
0.0000 0.000000 47.78 0.00 0.00
06/20/2018 36225CNM4 INTEREST EARNED ON G N M A I I #080395 2.625% 4/20/30 $1 PV ON 18.4600
SHARES DUE 6/20/2018 MAY GNMA DUE 6/20/18
0.0000 0.000000 18.46 0.00 0.00
06/20/2018 36225CN28 INTEREST EARNED ON G N M A I I #080408 2.625% 5/20/30 $1 PV ON 145.3100
SHARES DUE 6/20/2018 MAY GNMA DUE 6/20/18
0.0000 0.000000 145.31 0.00 0.00
06/20/2018 36225DCB8 INTEREST EARNED ON G N M A I I #080965 2.750% 7/20/34 $1 PV ON 146.2200
SHARES DUE 6/20/2018 MAY GNMA DUE 6/20/18
0.0000 0.000000 146.22 0.00 0.00
06/20/2018 06371ERK5 PAID ACCRUED INTEREST ON PURCHASE OF BANK OF MONTREAL C D 1.750%
11/13/18
0.0000 0.000000 -23,413.54 0.00 0.00
06/21/2018 43814TAB8 INTEREST EARNED ON HONDA AUTO 1.420% 7/22/19 $1 PV ON 621.4300
SHARES DUE 6/21/2018 $0.00118/PV ON 525,155.79 PV DUE 6/21/18
0.0000 0.000000 621.43 0.00 0.00
06/22/2018 3135G0D75 INTEREST EARNED ON F N M A DEB 1.500% 6/22/20 $1 PV ON 5000000.0000
SHARES DUE 6/22/2018
0.0000 0.000000 37,500.00 0.00 0.00
06/22/2018 74005PBH6 PAID ACCRUED INTEREST ON PURCHASE OF PRAXAIR INC 1.250% 11/07/18 0.0000 0.000000 -781.25 0.00 0.00
06/25/2018 03215PFN4 INTEREST EARNED ON AMRESCO 2.99637% 6/25/29 $1 PV ON 333.9500
SHARES DUE 6/25/2018 $0.00250/PV ON 133,743.29 PV DUE 6/25/18
0.0000 0.000000 333.95 0.00 0.00
06/25/2018 808513AJ4 INTEREST EARNED ON CHARLES SCHWAB CORP 2.200% 7/25/18 $1 PV ON
930000.0000 SHARES DUE 6/25/2018
0.0000 0.000000 8,524.94 0.00 0.00
06/25/2018 31398VJ98 INTEREST EARNED ON F H L M C MLTCL MTG 4.251% 1/25/20 $1 PV ON 900000.0000
SHARES DUE 6/25/2018
0.0000 0.000000 3,188.25 0.00 0.00
06/25/2018 31371NUC7 INTEREST EARNED ON F N M A #257179 4.500% 4/01/28 $1 PV ON 73.5500
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 73.55 0.00 0.00
06/25/2018 31376KT22 INTEREST EARNED ON F N M A #357969 5.000% 9/01/35 $1 PV ON 509.9800
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 509.98 0.00 0.00
06/25/2018 31381PDA3 INTEREST EARNED ON F N M A #466397 3.51334% 11/01/20 $1 PV ON 1020.5600
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 1,020.56 0.00 0.00
06/25/2018 31403DJZ3 INTEREST EARNED ON F N M A #745580 5.000% 6/01/36 $1 PV ON 506.2300
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 506.23 0.00 0.00
06/25/2018 31403GXF4 INTEREST EARNED ON F N M A #748678 5.000% 10/01/33 $1 PV ON 11.6800
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 11.68 0.00 0.00
06/25/2018 31406PQY8 INTEREST EARNED ON F N M A #815971 5.000% 3/01/35 $1 PV ON 870.7100
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 870.71 0.00 0.00
8 of 9
U.S. Bank
Transaction History
06/01/2018 Thru 06/30/2018
Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss
06/25/2018 31406XWT5 INTEREST EARNED ON F N M A #823358 3.481% 2/01/35 $1 PV ON 355.2300
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 355.23 0.00 0.00
06/25/2018 31407BXH7 INTEREST EARNED ON F N M A #826080 5.000% 7/01/35 $1 PV ON 97.0300
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 97.03 0.00 0.00
06/25/2018 31410F4V4 INTEREST EARNED ON F N M A #888336 5.000% 7/01/36 $1 PV ON 976.7600
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 976.76 0.00 0.00
06/25/2018 3138EG6F6 INTEREST EARNED ON F N M A #AL0869 4.500% 6/01/29 $1 PV ON 49.6800
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 49.68 0.00 0.00
06/25/2018 31417YAY3 INTEREST EARNED ON F N M A #MA0022 4.500% 4/01/29 $1 PV ON 82.5000
SHARES DUE 6/25/2018 MAY FNMA DUE 6/25/18
0.0000 0.000000 82.50 0.00 0.00
06/25/2018 31397QRE0 INTEREST EARNED ON F N M A GTD REMIC 1.113% 2/25/41 $1 PV ON 524.5800
SHARES DUE 6/25/2018 $0.00220/PV ON 238,474.49 PV DUE 6/25/18
0.0000 0.000000 524.58 0.00 0.00
06/25/2018 02587AAJ3 PAID ACCRUED INTEREST ON PURCHASE OF AMERICAN EXPRESS 1.930%
9/15/22
0.0000 0.000000 -2,128.36 0.00 0.00
06/27/2018 912828WU0 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 21736.00
UNITS INCREASE TO ADJUST FOR CHANGE IN CPI
0.0000 0.000000 0.00 0.00 0.00
06/27/2018 CASH RECEIPT INCOMING WIRES WIRE REC'D 6/27/18 0.0000 0.000000 17,400,000.00 0.00 0.00
06/27/2018 912828WU0 FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 21736.00 UNITS
INCREASE TO ADJUST FOR CHANGE IN CPI
0.0000 0.000000 0.00 21,736.00 0.00
06/27/2018 313385YQ3 INTEREST EARNED ON F H L B DISC NTS $1 PV ON 8500000.0000 SHARES DUE
6/27/2018 8,500,000 PAR VALUE AT 100 %
0.0000 0.000000 11,767.78 0.00 0.00
06/27/2018 912828WU0 PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 21736.0000
UNITS INCREASE TO ADJUST FOR CHANGE IN CPI
21,736.0000 0.000000 0.00 0.00 0.00
06/27/2018 912828WU0 STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 21736.00
UNITS INCREASE TO ADJUST FOR CHANGE IN CPI
0.0000 0.000000 0.00 0.00 0.00
06/28/2018 912796PM5 INTEREST EARNED ON U S TREASURY BILL 6/28/18 $1 PV ON 8000000.0000
SHARES DUE 6/28/2018 8,000,000 PAR VALUE AT 100 %
0.0000 0.000000 12,655.56 0.00 0.00
06/29/2018 02587AAJ3 PAID ACCRUED INTEREST ON PURCHASE OF AMERICAN EXPRESS 1.930%
9/15/22
0.0000 0.000000 -750.56 0.00 0.00
06/29/2018 02587AAJ3 PAID ACCRUED INTEREST ON PURCHASE OF AMERICAN EXPRESS 1.930%
9/15/22
0.0000 0.000000 -975.72 0.00 0.00
06/29/2018 3137EAEN5 PAID ACCRUED INTEREST ON PURCHASE OF F H L M C 2.750% 6/19/23 0.0000 0.000000 -6,875.00 0.00 0.00
06/29/2018 3135G0U35 PAID ACCRUED INTEREST ON PURCHASE OF F N M A 2.750% 6/22/21 0.0000 0.000000 -2,291.67 0.00 0.00
06/29/2018 43814PAC4 PAID ACCRUED INTEREST ON PURCHASE OF HONDA AUTO 1.790% 9/20/21 0.0000 0.000000 -1,690.06 0.00 0.00
06/29/2018 47788NAD0 PAID ACCRUED INTEREST ON PURCHASE OF JOHN DEERE OWNER 1.490%
5/15/23
0.0000 0.000000 -666.94 0.00 0.00
06/29/2018 68389XBK0 PAID ACCRUED INTEREST ON PURCHASE OF ORACLE CORP 1.900% 9/15/21 0.0000 0.000000 -16,466.67 0.00 0.00
TOTAL OTHER TRANSACTIONS 42,744.0000 -3,595,071.53 42,744.00 0.00
9 of 9
Page 1 of 2
OPERATIONS COMMITTEE Meeting Date 07/18/18 To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number 2 Item Number 4
Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: James Colston, Director of Environmental Services SUBJECT: EXTENSION FOR FISH TRACKING STUDY SOLE SOURCE CONTRACT
WITH DR. CHRISTOPHER LOWE – CALIFORNIA STATE UNIVERSITY LONG BEACH GENERAL MANAGER'S RECOMMENDATION Ratify and approve a contract extension to Dr. Christopher Lowe of the California State University Long Beach for the period July 1, 2018 through October 31, 2018 at a cost not to exceed $14,058 for a total contract cost not to exceed $214,058.
BACKGROUND In July 2016, the Orange County Sanitation District (Sanitation District) Board of Directors approved a sole source contract with Dr. Christopher Lowe of the California State University Long Beach to conduct a fish tracking study in support of the Sanitation
District’s NPDES ocean discharge permit. The contract period was July 1, 2016 through June 30, 2018 for an amount not to exceed $200,000.
RELEVANT STANDARDS
• Comply with NPDES permit requirements
• Comply with California Ocean Plan Standards
PROBLEM
Due to unanticipated changes in fish abundances, it took several months longer than
planned to collect and tag the target fish species required for the study. This lengthened
the time for data analysis and report generation beyond the two-year contract period. PROPOSED SOLUTION
Extend the contract from July 1, 2018 through October 31, 2018 and increase the contract
amount by $14,058 to cover additional costs incurred. Some work may be performed after June 30, 2018 due to the timing of data gathering and analysis which is critical to the project.
TIMING CONCERNS
N/A
Page 2 of 2
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District will not receive a complete project report, which is intended to be
used to inform potential changes in the Ocean Monitoring Program.
PRIOR COMMITTEE/BOARD ACTIONS
July 2016 - Approved a sole source contract with Dr. Christopher Lowe of the California
State University Long Beach to conduct a fish tracking study in support of the Sanitation
District’s NPDES ocean discharge permit.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. Sufficient funds have been allocated in the Fiscal Years 2018-2019 Laboratory, Monitoring, and Compliance Operating Budget. Project contingency funds will not be used for this contract.
Date of Approval Contract Amount Contingency
July 6, 2016 $200,000 0 July 25, 2018 $ 14,058 0
ATTACHMENT
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
•Amendment No. 1
Amendment No. 1 FISH TRACKING STUDY 032018
AMENDMENT NO. 1 To SOLE SOURCE CONTRACT FISH TRACKING STUDY THIS AMENDMENT TO THE CONTRACT is made and entered into, to be effective this July 25, 2018, by and between Orange County Sanitation District, (hereinafter referred to as "OCSD") and California State University Long Beach Research Foundation, a non-profit corporation under the laws of State of California, in the county of Los Angeles (hereinafter referred to as "CSULBRF") collectively referred to as the “Parties”. WHEREAS, OCSD and CSULBRF executed, delivered and entered into the Contract between OCSD and CSULBRF, the effective date of which is September 20, 2016 (“Contract”); and
WHEREAS, the Parties wish to amend the Contract to make certain modifications which shall be called
Amendment No. 1 (“Amendment”); and
WHEREAS, on July 25, 2018, the Board of Directors of OCSD, by minute order, authorized execution of this Amendment between OCSD and CSULBRF; and WHEREAS, the Parties to the Contract desire that this Amendment be incorporated into the Contract and become a part thereof from the beginning; and WHEREAS, the Parties desire that the Contract as modified by this Amendment shall constitute the sole and entire Contract among the Parties; NOW, THEREFORE, in consideration of these premises and the mutual covenants contained herein, the Parties agree to amend the Contract to: 1. Extend the term of the Contract from July 1, 2018 through October 31, 2018; and
2. Provide additional Services in accordance with the “Research Contract Scope of Work – Addition”
and “OCSD Fish Tracking Budget” received from CSULBRF on July 1, 2018, attached hereto as part of this Amendment No. 1; and 3. Increase the total compensation amount by Fourteen Thousand Fifty-Eight Dollars ($14,058.00) for a new total amount not to exceed Two Hundred Fourteen Thousand Fifty-Eight Dollars ($214,058.00). Except as expressly amended above, the Contract will remain unchanged and in full force and effect. IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Amendment No. 1 to be signed by the duly authorized representatives as of the day and year last signed below. Orange County Sanitation District California State University Long Beach Research Foundation By:
Chair, Board of Directors Date Date
Name:
Clerk of the Board Date
Title:
Contracts, Purchasing and Materials Management Manager Date
/cmm
1
RESEARCH CONTRACT SCOPE OF WORK - ADDITION
PROJECT TITLE: Movement patterns and habitat association of hornyhead turbot (Pleuronichthys verticalis), California scorpionfish (Scorpaena guttata), and English sole (Parophrys vetulus) along the Orange County Sanitation District outfall.
PROJECT LEADER: Dr. Christopher Lowe, Dept. of Biological Sciences, California State University, Long Beach, 1250 Bellflower Blvd., Long Beach, CA 90840; ph. 562-985-4918; chris.lowe@csulb.edu PROJECT RATIONALE:
Due to unanticipated changes in local abundance, it took longer than expected to capture and tag the appropriate number of target species. Methods were adjusted to include two more abundant and potentially relevant species: Sebastes miniatus and Citharichthys sordidus. Due to limited abundances of all species in the OCSD reference site (near T11), twenty C. sordidus were
captured at the outfall (near T1) and moved to the reference region. The duration of time
dedicated to the acoustic monitoring of individuals fitted with tags was altered in order to provide one full year of acoustic receiver data on the last individual tagged (beginning at the end of June 2017 and extending until July 2018). All acoustic receivers will be recovered at the end of July 2018 and data will be downloaded and sent to Vemco for position processing. The
rendering process takes 8-10 weeks to complete. Once data are returned and fine-scale positions
of individuals within the sites are rendered, statistical analyses will be run. Analyses will address habitat and area use over time on both a species and individual level. All analyses will be compared to a control model, in which datasets assume the random movement of individuals. Because of the size of the dataset addition time is needed for the graduate student, Echelle Burns,
to complete the data analysis. This scope of work amendment is a request for additional funds to
pay Ms. Burns throughout the summer to complete this very laborious, but necessary comprehensive data processing and analyses, as well and remove the array at the end of July.
2
Budget
7/1/17-6/30/18
0.93 months $11,375 $11,375
Fringe (8.85%)$1,006 $1,006
1450 hrs (yr 1); 500 hrs (yr 2) at $18/hr; 480 hrs
(yr 2 summer) at $21/hr
$26,101 $ *9180 $10,080 $45,361
Fringe (10.68%)$2,788 $980 $1077 $4,845
Salaries & Fringe Total $41,270 $ 10,160.00 $11,157 $62,587
$3,000 $ 2,000.00 $$5,000
Travel Total $3,000 $ 2,000.00 $$5,000
$60,000 $60,000
$5,600 $5,600
$4,000 $4,000
$14,000 $14,000
$800 $800
$3,000 $3,000
$3,600 $3,600
$1,300 $1,300
$1,200 $1,200
$500 $500
$1,080 $1,080
$5,220 $5,220
Materials and Supplies Total $100,300 $100,300
$ 2,000.00 $$2,000
Other Total $ 2,000.00 $$2,000
Total Direct Costs $144,570 $ 14,160.00 $11,157 $169,887
Indirect Costs/Overhead (26% of Total Direct
Costs)
$37,588 $ 3,682.00 $2,901 $44,171
Total Costs $182,158 $ 17,842.00 $14,058 $214,058
-
Other:
Publication costs -
field notebook -
acoustic receiver batteries (40 at $27)-
acoustic releases (6 at $870)-
acoustic release batteries (36 at $100)-
acoustic release burnwires (162 at $8)-
mooring supplies -
VPS rendering (1 year, 3 downloads)-
surgical supplies -
boat fuel -
coded acoustic transmitters (V9-2H, 150 at $400)-
synch tags (V16, 14 at $400)-
reference tags (V9, 10 at $400)-
Travel:
Domestic travel to conferences (air, hotel, registration)
Materials and Supplies:
Salaries & Fringe Benefits:
Lowe -
-
Burns (graduate student)
OCSD Fish Tracking Budget
8/1/16-6/30/17 5/31/2018-9/1/2018 Project Total
•there is a 2% escalator for salary for the graduate student during year 2.
Page 1 of 3
OPERATIONS COMMITTEE Meeting Date 07/18/18 To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number 3 Item Number 5
Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: AGREEMENTS FOR THE PURCHASE OF SODIUM HYPOCHLORITE
(BLEACH SOLUTION), SPECIFICATION NO. C-2018-939BD FOR ODOR CONTROL AND PLANT WATER DISINFECTION IN THE TREATMENT PLANTS GENERAL MANAGER'S RECOMMENDATION
A. Award a Chemical Supplier Agreement to Olin Corporation, for the purchase of bulk Sodium Hypochlorite (Bleach Solution), Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $0.698/gallon, delivered, plus applicable sales tax, for a total estimated annual
amount of $910,890 with four (4) one-year renewal options; B. Award a Contract Purchase Order to Waterline Technologies, Inc., for the purchase of chemical totes of Sodium Hypochlorite, Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for
a unit price of $1.16/gallon, delivered, plus applicable sales tax, for a total estimated annual amount of $4,996 with four (4) one-year renewal options; and C. Approve a unit price contingency of 10% per year for General Manager’s Recommendation Items A and B.
BACKGROUND The Orange County Sanitation District (the Sanitation District) utilizes sodium hypochlorite for odor control, treating foul air in chemical scrubbers, and oxidizing
hydrogen sulfide from the odorous air collected from the sewers and treatment processes. Bleach is also used for disinfecting plant water. Staff estimates approximately 1,100,000 gallons of bleach usage per year at both plants. RELEVANT STANDARDS
• Maintain a proactive asset management program
• Operate and maintain facilities to minimize impacts on surrounding communities,
including odor, noise, and lighting.
• Zero odor incidents/events under normal operating conditions for Plant Nos. 1 and 2
Page 2 of 3
PROBLEM
Wastewater treatment processes at Plant Nos. 1 and 2 generate foul odors that must be
controlled to minimize adverse impact to our neighbors and use of treated plant water for
any internal purposes requires disinfection.
PROPOSED SOLUTION
Bleach has been effective in controlling hydrogen sulfide odors from our treatment
facilities and is an effective disinfectant for plant water.
RAMIFICATIONS OF NOT TAKING ACTION
Shortages in available bleach will impede our ability to control and mitigate odor at both
plants and result in increased odor to the surrounding neighbors. Furthermore, it makes the plant water unsafe for reuse and solids dewatering. Also, bleach is required by our permit for disinfection in the event we had to discharge out the one-mile emergency outfall.
PRIOR COMMITTEE/BOARD ACTIONS
NA
ADDITIONAL INFORMATION
The following information is the award summary for procurement. This procurement includes purchase of bleach in bulk and totes. A Notice Inviting Bids was issued on April 3, 2018 via PlanetBids and closed on May 1, 2018. Four (4) bids were received for
the procurement, below is a list of firms who submitted a responsive bid:
Description Bidder #1 Univar Bidder #2 Olin Corp.
Bidder #3 JCI Jones Chemicals, Inc
Bidder #4 Waterline Technologies, Inc.
Bulk Bleach Unit
Cost ($/gal) No Bid $0.698 $0.779 $1.00
Bulk Bleach ($) No Bid $837,600 $944,383 1,205,411
Tote Bleach Unit
Cost ($/gal) $2.518 $2.42 $1.16
Tote Bleach ($) $9,969.30 $9,583.20 $4,593.60
Olin Corporation is the Low Bidder for bulk bleach at a cost of $0.698/Gallon (Delivered) plus applicable Sales Tax; and Waterline Technologies Inc. is the Low Bidder for bleach in totes at a cost of $1.16/Gallon (Delivered) plus applicable Sales Tax.
Page 3 of 3
CEQA N/A
FINANCIAL CONSIDERATIONS This complies with authority levels of the Sanitation District's Purchasing Ordinance. This item has been budgeted in the FY 2018-19 and 2019-20 Operating Budget, Division 830
and 840 (Line item: Supplies, Section 6, pages 84 and 88).
Date of Approval Contract Amount Contingency
07/25/2018 $910,890 ($0.698/gal) 10% 07/25/2018 $ 4,996 ($1.16/gal) 10%
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
• Chemical Supplier Agreement
____________________________________ ___________ Orange County Sanitation District 1 of 9 Specification No. C-2018-939BD
032018
CHEMICAL SUPPLIER AGREEMENT FOR PURCHASE OF SODIUM HYPOCHLORITE – NaOCl (BLEACH) SOLUTION Specification No. C-2018-939BD
THIS AGREEMENT is made and entered into as of the date fully executed below, by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708 (hereinafter referred to as “OCSD”) and Olin Corporation with a principal place of business at Olin Chlor-Alkali Products 26700 South Banta Road, Tracy, CA 95304 (hereinafter referred to as “Supplier”) collectively referred to as the “Parties”.
W I T N E SS E T H
WHEREAS, OCSD desires to temporarily engage Supplier to provide Sodium Hypochlorite – NaOCl (BLEACH) Solution, Specification No. C-2018-939BD described in Exhibit “A”; and
WHEREAS, Supplier submitted its Bid dated May 1, 2018; and
WHEREAS, on July 25, 2018, the Board of Directors of OCSD, by minute order, authorized execution of this Agreement between OCSD and Supplier; and
WHEREAS, OCSD has chosen Supplier to provide Sodium Hypochlorite – NaOCl (BLEACH) Solution in accordance with Ordinance No. OCSD-47; and
NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agreed as follows:
1. Introduction 1.1 This Agreement and all exhibits hereto (called the “Agreement”) is made by OCSD and the Supplier. The terms and conditions herein exclusively govern the purchase of Sodium Hypochlorite – NaOCl (BLEACH) Solution as described in Exhibit “A”.
1.2 Exhibits to this Agreement are incorporated by reference and made a part of this Agreement as though fully set forth at length herein.
Exhibit “A” Scope of Work, including Addendum No. 1 issued on April 17, 2018 Exhibit “B” Bid
Exhibit “C” Acknowledgement of Insurance Requirements Exhibit “D” OCSD Safety Standards Exhibit “E” Not Used 1.3 In the event of any conflict or inconsistency between the provisions of this Agreement and any of the provisions of the exhibits hereto, the provisions of this Agreement shall in all respects govern and control. 1.4 This Agreement may not be modified, changed, or supplemented, nor may any obligations hereunder be waived or extensions of time for performance granted, except by written instrument signed by both Parties.
____________________________________ ___________ Orange County Sanitation District 2 of 9 Specification No. C-2018-939BD
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1.5 The various headings in this Agreement are inserted for convenience only and shall not affect the meaning or interpretation of this Agreement or any section or provision hereof.
1.6 The term “days”, when used in the Agreement, shall mean calendar days, unless otherwise noted as workdays.
1.7 The term “workday”. Workdays are defined as all days that are not Saturday, Sunday, or OCSD observed holidays. Meetings with OCSD staff shall be scheduled from Monday through Thursday between the hours of 8 a.m. and 4 p.m. (exception is Operations staff who maintain plant operations 24 hours per day 7 days per week and work a rotated 12-hour shift) and shall conform to OCSD work schedules. 1.8 OCSD holidays (non-working days) are as follows: New Year’s Day, Lincoln’s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.9 Work Hours: The work required under this Agreement may include normal business hours, evenings, and weekends.
1.10 Supplier shall provide OCSD with all required premiums and/or overtime work at no charge beyond the total amount of the Agreement.
1.11 Except as expressly provided otherwise, OCSD accepts no liability for any expenses, losses, or action incurred or undertaken by Supplier as a result of work performed in anticipation of purchases of said services by OCSD. 2. Delivery 2.1 LOCATIONS: Deliveries shall be made in accordance with the Scope of Work, Exhibit “A”. 2.2 OCSD will pay only for the actual quantity of Sodium Hypochlorite – NaOCl (BLEACH) Solution delivered, based upon certified tare weight and net weight. The quantity invoiced by Supplier and payable by OCSD will be for the total net weight of Sodium Hypochlorite – NaOCl (BLEACH)
Solution delivered (loaded gross weight minus the tare weight). Tare weight shall be determined immediately after each delivery and prior to cleaning, emptying, or clearing the delivery tank.
2.3 A bill of lading shall accompany all shipments in accordance with Exhibit “A”.
3. Possession Ownership and control of all Sodium Hypochlorite – NaOCl (BLEACH) Solution delivered pursuant to this Agreement shall remain solely and exclusively with Supplier, until complete transfer of possession by delivery to OCSD at the designated locations is made
by Supplier. 4. Quantity
4.1 OCSD makes no guarantee to actual use or quantity of Sodium Hypochlorite – NaOCl
(BLEACH) Solution purchased. Use may be sporadic based on the wastewater treatment
requirements unique to each treatment plant.
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4.2 OCSD will, through the term of this Agreement, purchase Sodium Hypochlorite – NaOCl
(BLEACH) Solution from Supplier exclusively, except when OCSD determines Supplier
cannot make delivery within the time specified, with the quality and quantity specified, at the Agreement price, the level of Service is inadequate, OCSD unapproved increase in active dry pound rate or for any other default or breach of this Agreement. In such event, OCSD
may purchase Sodium Hypochlorite – NaOCl (BLEACH) Solution elsewhere and charge Supplier any difference in the delivered price to OCSD from that provided in this Agreement, or alternatively, OCSD may terminate the Agreement based on said breach or failure to deliver the specified product. Quality control tests will be performed by OCSD on the delivered
Sodium Hypochlorite – NaOCl (BLEACH) Solution to ensure it is consistent with the requirements specified in Exhibit ”A”. 5. Pricing and Invoicing 5.1 Supplier will invoice for Sodium Hypochlorite – NaOCl (BLEACH) Solution delivered in accordance with Exhibit “A”, and in accordance with the unit price(s) for bulk deliveries as listed in Exhibit “B”. Prices shall include all cartage and taxes except California State Sales Tax. The sales tax will be paid by OCSD.
5.2 OCSD shall pay, net thirty (30) days, upon receipt and approval by OCSD of itemized invoices, submitted in a form acceptable to OCSD to enable audit of the charges thereon. Supplier shall email invoices to OCSD Accounts Payable at APStaff@OCSD.com and
“INVOICE” with the Purchase Order Number and Sodium Hypochlorite – NaOCl (BLEACH)
Solution, Specification No. C-2018-939BD shall be referenced in the subject line. All invoices shall include a description of the delivery location, the delivery date, and the unit price(s).
6. Modifications 6.1 This Agreement may be modified or changed only by written instrument in the form of an amendment to this Agreement signed by both Parties. 6.2 Pricing modifications: The prices established in this Agreement shall remain firm for the one (1) year Agreement term. Quarterly pricing will not be accepted. Any adjustments made will allow for increases or decreases in the manufactured cost of the Sodium Hypochlorite – NaOCl
(BLEACH) Solution and will be based upon OCSD validated information furnished by Supplier and OCSD sources. Adjustments will only be reviewed on an annual basis. OCSD reserves
the right to agree with or reject the proposed unit price increase or decrease. 6.3 Price changes may be made through the OCSD Purchase Order Process.
7. Agreement Term The Services provided under this Agreement shall be for the period of one (1) year commencing on September 1, 2018 and continuing through August 31, 2019.
8. Renewals 8.1 OCSD may exercise the option to renew the Agreement for up to four (4) one-year periods based upon the criteria set forth in Exhibit “A”, if mutually acceptable terms can be negotiated. OCSD shall make no obligation to renew nor give reason if it elects not to renew.
The prices established in the original Agreement may be adjusted. The adjustment will allow for any increase or decrease in the manufactured cost of the Sodium Hypochlorite – NaOCl
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(BLEACH) Solution and will be based upon OCSD validated information furnished by Supplier and OCSD sources. Adjustments will only be reviewed on an annual basis. OCSD
reserves the right to agree with or reject the proposed unit price increase or decrease. 8.2 Renewals may be made through the OCSD Purchase Order Process.
9. Termination 9.1 OCSD reserves the right to terminate this Agreement for its convenience, with or without cause, in whole or in part, at any time, by written notice from OCSD. Upon receipt of a termination notice, Supplier shall immediately discontinue all work under this Agreement (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay Supplier for work performed (cost and fee) to the date of termination. Supplier expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Agreement. Such notice of termination shall terminate this Agreement and release OCSD from any further fee, cost or claim hereunder by Supplier other than for work performed to the date of termination. 9.2 OCSD reserves the right to terminate this Agreement immediately upon OCSD’s
determination that Supplier is not meeting specification requirements for delivery of quantities needed, the level of service is inadequate, for poor quality of product, for OCSD unapproved increase in unit price(s), or any other default or breach of this Agreement.
9.3 OCSD may also immediately terminate for default of this Agreement in whole or in part by written notice to Supplier:
• if Supplier becomes insolvent or files a petition under the Bankruptcy Act; or
• if Supplier sells its business; or
• if Supplier breaches any of the terms of this Agreement; or
• if total amount of compensation exceeds the amount authorized under this Agreement. 9.4 All OCSD property in the possession or control of Supplier shall be returned by Supplier to OCSD upon demand, or at the termination of this Agreement, whichever occurs first.
10. Indemnification and Hold Harmless Supplier shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or
be caused by Supplier's services under this Agreement, or by its subcontractor or by anyone directly or indirectly employed by Supplier, and whether such damage or injury shall accrue or be discovered before or after the termination of the Agreement. Except as to the sole
active negligence of or willful misconduct of OCSD, Supplier shall indemnify, protect, defend and hold harmless OCSD, its elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any
nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising out of or in connection with Supplier's performance under this Agreement, and/or (b) on account of any goods and services provided under this Agreement. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Supplier of or anyone employed by or working under Supplier. To the maximum extent permitted by law, Supplier's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or
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concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Supplier agrees to provide
this defense immediately upon written notice from OCSD, and with well qualified, adequately insured, and experienced legal counsel acceptable to OCSD. This section shall survive the expiration or early termination of the Agreement.
11. Insurance Supplier shall purchase and maintain, throughout the life of this Agreement and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Acknowledgement of Insurance Requirements, Exhibit “C“. Supplier shall not commence work under this Agreement until all required insurance is obtained in a form acceptable to OCSD, nor shall Supplier allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to maintain required insurance coverage shall result in termination of this Agreement. 12. Equipment Loss OCSD will be responsible for any loss or damage to Supplier-owned equipment, when OCSD determines OCSD is at fault, only to the extent of OCSD’s fault, and will reimburse Supplier for such loss or damage upon receipt of invoices, minus a deduction for any amount determined to be the fault of Supplier or its subcontractor or a
third party. 13. Conflict of Interest and Reporting Supplier shall at all times avoid conflict of interest or
appearance of conflict of interest in performance of this Agreement. 14. Supplier’s Relationship to OCSD Supplier’s relationship to OCSD in the performance of
this Agreement is that of an independent contractor. The personnel performing Services under this Agreement shall, at all times, be under Supplier’s exclusive direction and control, and shall be employees of Supplier and not employees of OCSD. Supplier shall pay all wages, salaries and other amounts due its employees in connection with this Agreement, and shall be responsible for all legal reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, worker’s compensation and similar matters. 15. OCSD Safety Standards
15.1 In addition to the requirements set forth in Exhibit “A”, Supplier shall meet with personnel
from OCSD'S Risk Management Division prior to providing Services to OCSD to review safety and accident prevention policies and procedures. All subcontractors should be present at this meeting. Supplier is responsible to inform all subcontractors of the items
discussed at this meeting. Supplier shall not be permitted to provide Services to OCSD prior to this meeting.
15.2 OCSD requires Supplier and its subcontractor(s)to follow and ensure their employees follow all Federal, State, and local regulations as well as OCSD Safety Standards while working at OCSD locations. If during the course of the Agreement it is discovered that OCSD Safety Standards do not comply with Federal, State, or local regulations, then the Supplier is required to follow the most stringent regulatory requirement at no additional cost to OCSD. Supplier and all of its employees and subcontractors, shall adhere to all applicable OCSD Safety Standards attached hereto in Exhibit “D”.
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16. Drug-Free Workplace All employees of Supplier who will perform work under this Agreement must adhere to the California Drug-Free Workplace Act, Government Code
Sections 8350 through 8357. 17. Assignments Neither this Agreement nor any interest herein or any claim hereunder may
be assigned by Supplier either voluntarily or by operation of law, nor may all or substantially all of this Agreement be further subcontracted by Supplier without the prior written consent of OCSD. 18. Attorney’s Fees If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to any other relief to which it may be entitled. 19. Permits, Ordinances and Regulations Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under the terms of this Agreement shall be paid by Supplier. Fees demanded for obtaining certificates, including associated inspection fees and expenses of regulatory inspectors shall be paid by Supplier.
20. Training Certification When required by regulation, certificates of training shall be maintained on-site for the duration of the activity that requires an employee of Supplier to be certified. Certificates shall be current. Lack of certificates when required will be cause for
removal of offending personnel from the site, termination of the Agreement, or both. 21. Compliance with Law Supplier warrants that under the performance of this Agreement, it
shall comply with all applicable Federal, State and local laws, and all lawful orders rules and regulations thereunder. In connection with the execution of this Agreement, Supplier shall not discriminate against employees or an applicant for employment because of race, religion, color, sex or national origin. Supplier shall take affirmative action to ensure that applicants are employed and employees are treated during their employment without regard to their race, religion, color, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay-off or termination; rate of pay, or other forms of compensation; and selection for training, including apprenticeship. 22. Disputes
22.1 This Agreement shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in Orange County, in the event any action is
brought in connection with this Agreement or the performance thereof. Pending final resolution of a dispute hereunder, Supplier shall proceed diligently with the performance of this Agreement and in accordance with OCSD’S decision.
22.2 In the event of a dispute as to the construction or interpretation of this Agreement, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration
Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process.
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22.3 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of Agreement, each party shall select an arbitrator, and
those two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein.
23. Right to Review Services, Facilities, and Records 23.1 OCSD reserves the right to review any portion of the Services performed by Supplier under this Agreement, and Supplier agrees to cooperate to the fullest extent possible. Supplier shall furnish to OCSD such reports, statistical data, and other information pertaining to
Supplier’s Services as shall be reasonably required by OCSD to carry out its rights and responsibilities under its agreements with its bondholders or noteholders an in connection with the issuance of its official statements and other prospectuses with respect to the
offering, sale, and issuance of its bond and other obligations. 23.2 The right of OCSD to review or approve specifications, procedures, instructions, reports,
test results, calculations, schedules, or other data that are developed by Supplier shall not relieve Supplier of any obligation set forth herein.
24. Incorporated Documents 24.1 The Scope of Work, Bid, Acknowledgement of Insurance Requirements, and OCSD Safety Standards are hereby incorporated into and made a part of this Agreement, and unless modified or changed hereinabove, are controlling for all matters pertaining to the supply of
Sodium Hypochlorite – NaOCl (BLEACH) Solution and the manner of performance thereof. 24.2 In the event of any conflict or inconsistency between the provisions of this Agreement and
any of the provisions of the other incorporated documents, the provisions of this Agreement shall in all respects govern and control.
25. Severability Any provision of this Agreement which is found to be invalid or unenforceable shall be ineffective to the extent of such invalidity or unenforceability, and the invalidity or unenforceability of such provision shall not affect the validity or enforceability of the
remaining provisions hereof. 26. Waiver The waiver of either party of any breach or violation of, or default under, any provision of this Agreement, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Agreement or default thereunder.
27. Breach Any breach by Supplier to which OCSD does not object shall not operate as a waiver of OCSD to seek remedies available to it for any subsequent breach.
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28. Public Contracts Law OCSD is subject to the provisions listed in the prevailing wage
determination made by the Director of the Department of Industrial Relations pursuant to California Labor Code Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1. It is agreed that all provisions of law applicable to public contracts are part of this Agreement to
the same extent as though set forth herein and will be complied with by Supplier. Supplier shall not pay less than the prevailing wage.
29. South Coast Air Quality Management District’s (SCAQMD) Requirements It is Supplier’s responsibility that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All work practices, which may have associated emissions such as sandblasting, open field spray painting or demolition of asbestos containing components or structures, shall comply with the appropriate rules and regulations of the SCAQMD. 30. Performance Time is of the essence in the performance of the provisions hereof.
31. Familiarity with Work By executing this Agreement, Supplier warrants that: 1) it has investigated the work to be performed; 2) it has investigated the site of the work and is aware
of all conditions there; and 3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Supplier discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OCSD, it shall
immediately inform OCSD of this and shall not proceed, except at Supplier’s risk, until written instructions are received from OCSD.
32. Damage to OCSD’S Property Any OCSD property damaged by Supplier, its subcontractor(s), or by the personnel of either will be subject to repair or replacement by Supplier at no cost to OCSD. 33. Third Party Rights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than OCSD and Supplier. 34. Authority to Execute The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the Parties are formally bound.
35. Read and Understood By signing this Agreement, Supplier represents that it has read and understood the terms and conditions of the Agreement.
36. Entire Agreement This Agreement constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter
hereof.
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37. Notices All notices under this Agreement must be in writing. Written notice shall be sent by registered or certified mail, postage prepaid, return receipt requested, or by any other
overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Any facsimile notice must be followed within three (3) days by written notice. All notices shall be effective when first received at the following addresses:
OCSD: Darius Ghazi Senior Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 SUPPLIER: Kathleen E. Eells Olin Corporation Olin Chlor-Alkali Products 26700 South Banta Road Tracy, CA 95304 IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Agreement to be signed by the duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT
Dated: _________________ By: ___________________________________ Gregory C. Sebourn, PLS Board Chairman Dated: _________________ By: ___________________________________ Kelly A. Lore, MMC Clerk of the Board Dated: _________________ By: ___________________________________ Contracts, Purchasing and Materials Management Manager
OLIN CORPORATION
Dated: _________________ By: ___________________________________ ______________________________________ Print Name and Title of Officer ______________________________________
IRS Employer’s I.D. Number
Page 1 of 3
OPERATIONS COMMITTEE Meeting Date 07/18/18 To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number 4 Item Number 6
Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: CEQA PLAN 2017 – MASTER CONTRACT NO. CEQA PLAN2017-00
GENERAL MANAGER'S RECOMMENDATION A. Approve Amendments to Master Contracts for annual Professional Services Agreements with HDR Engineering, Inc.; Michael Baker International, Inc.; Helix
Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for CEQA Master Contract No. CEQA PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement.
B. Authorize the General Manager to approve Amendments for the remaining annual renewals of the Master Contracts with HDR Engineering, Inc.; Michael Baker
International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical
Services, Inc.; and LSA Associates, Inc. for CEQA Master Contract No. CEQA PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement.
BACKGROUND The annual Professional Services Agreements (PSAs) with HDR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM
Technical Services, Inc.; and LSA Associates, Inc. for CEQA Master Contract No. CEQA
PLAN2017-00 were awarded under the authorization of the Orange County Sanitation District (Sanitation District) Ordinance No. OCSD-47, which delegated authority to the General Manager to solicit proposals for services to support engineering projects through individual task orders up to $200,000, with a maximum annual contract limitation of
$400,000.
Sanitation District Ordinance No. OCSD-52 (Purchasing Ordinance) was adopted by the Sanitation District Board of Directors on May 23, 2018, took effect on June 23, 2018, and repealed Ordinance No. OCSD-47. The current Purchasing Ordinance increases the
individual task orders limit to $300,000, and the maximum annual contract limitation to
$600,000.
Page 2 of 3
RELEVANT STANDARDS
• Ensure the public’s money is wisely spent. PROBLEM
The annual PSAs for CEQA Master Contract No. CEQA PLAN 2017-00 were awarded
under the authorization of the Sanitation District Purchasing Ordinance No. OCSD-47, which has been repealed by Purchasing Ordinance No. OCSD-52 and which increased the limits for individual task orders and annual contracts.
PROPOSED SOLUTION Approve Amendments to the annual PSAs for CEQA Master Contract No. CEQA PLAN 2017-00 to be consistent with the current Purchasing Ordinance.
TIMING CONCERNS
If these Amendments are not issued, the current agreements will remain in place, but staff will not be able to award task orders at the higher limits, consistent with the terms of the current Purchasing Ordinance.
RAMIFICATIONS OF NOT TAKING ACTION Without the Amendments, the Sanitation District would need to conduct full solicitations for professional services for CEQA work over $200,000, which will delay completion of
certain projects and also increase administrative costs. Moreover, the relatively high proposal costs versus the potential project profit tends to limit the number of proposers for these smaller studies. PRIOR COMMITTEE/BOARD ACTIONS
July 2017 - Approved annual Professional Services Agreements with HDR Engineering, Inc.; Michael Baker International; Helix Environmental Planning, Inc.; ESA; AECOM; and LSA for Master Contract No. CEQA PLAN2017-00, with a maximum annual fiscal year contract limitation not to exceed $400,000 for each Professional Services Agreement; and
approved two additional one-year optional extensions.
ADDITIONAL INFORMATION N/A CEQA N/A
Page 3 of 3
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. Budget for these task orders is included in the Master Planning Studies Program (Project No. M-Studies) budget for Fiscal Years 2018-19 and 2019-20. (Line item: FY 2018-19 and 2019-20, Section 8, Page 51).
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
•Amendments to Professional Services Agreements (6)
EY:sa:gc
AMENDMENT NO. 1 CEQA PLAN2017-01
Revised 12/01/10 HDR ENGINEERING, INC.
-1-
AMENDMENT NO. 1 TO AGREEMENT
CEQA PLAN2017-01
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective
the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and HDR ENGINEERING, INC., for
purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated July 26, 2017, for professional services for selected projects on a Task
Order basis for CEQA planning studies, CEQA PLAN2017-01; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1. Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 CEQA PLAN2017-01
Revised 12/01/10 HDR ENGINEERING, INC.
-2-
2.This modifying Amendment is supplemental to the Agreement dated
July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions,
and provisions thereof, unless specifically modified herein, shall continue in full force and effect.
3.In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 CEQA PLAN2017-01
Revised 12/01/10 HDR ENGINEERING, INC.
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
HDR ENGINEERING, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 CEQA PLAN2017-02
Revised 12/01/10 MICHAEL BAKER INTERNATIONAL, INC.
-1-
AMENDMENT NO. 1 TO AGREEMENT
CEQA PLAN2017-02
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective
the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and MICHAEL BAKER INTERNATIONAL,
INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated July 26, 2017, for professional services for selected projects on a Task
Order basis for CEQA planning studies, CEQA PLAN2017-02; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 CEQA PLAN2017-02
Revised 12/01/10 MICHAEL BAKER INTERNATIONAL, INC.
-2-
2. This modifying Amendment is supplemental to the Agreement dated
July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions,
and provisions thereof, unless specifically modified herein, shall continue in full force and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 CEQA PLAN2017-02
Revised 12/01/10 MICHAEL BAKER INTERNATIONAL, INC.
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
MICHAEL BAKER INTERNATIONAL, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 CEQA PLAN2017-03
Revised 12/01/10 HELIX ENVIRONMENTAL PLANNING, INC.
-1-
AMENDMENT NO. 1 TO AGREEMENT
CEQA PLAN2017-03
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective
the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and HELIX ENVIRONMENTAL
PLANNING, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated July 26, 2017, for professional services for selected projects on a Task
Order basis for CEQA planning studies, CEQA PLAN2017-03; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 CEQA PLAN2017-03
Revised 12/01/10 HELIX ENVIRONMENTAL PLANNING, INC.
-2-
2. This modifying Amendment is supplemental to the Agreement dated
July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions,
and provisions thereof, unless specifically modified herein, shall continue in full force and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 CEQA PLAN2017-03
Revised 12/01/10 HELIX ENVIRONMENTAL PLANNING, INC.
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
HELIX ENVIRONMENTAL PLANNING, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 CEQA PLAN2017-04
Revised 12/01/10 ESA
-1-
AMENDMENT NO. 1 TO AGREEMENT
CEQA PLAN2017-04
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective
the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and ESA, for purposes of this Agreement
hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated July 26, 2017, for professional services for selected projects on a Task
Order basis for CEQA planning studies, CEQA PLAN2017-04; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1. Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 CEQA PLAN2017-04
Revised 12/01/10 ESA
-2-
2.This modifying Amendment is supplemental to the Agreement dated
July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions,
and provisions thereof, unless specifically modified herein, shall continue in full force and effect.
3.In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 CEQA PLAN2017-04
Revised 12/01/10 ESA
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
ESA
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 CEQA PLAN2017-05
Revised 12/01/10 AECOM TECHNICAL SERVICES, INC.
-1-
AMENDMENT NO. 1 TO AGREEMENT
CEQA PLAN2017-05
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective
the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and AECOM TECHNICAL SERVICES,
INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated July 26, 2017, for professional services for selected projects on a Task
Order basis for CEQA planning studies, CEQA PLAN2017-05; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 CEQA PLAN2017-05
Revised 12/01/10 AECOM TECHNICAL SERVICES, INC.
-2-
2. This modifying Amendment is supplemental to the Agreement dated
July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions,
and provisions thereof, unless specifically modified herein, shall continue in full force and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 CEQA PLAN2017-05
Revised 12/01/10 AECOM TECHNICAL SERVICES, INC.
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
AECOM TECHNICAL SERVICES, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 CEQA PLAN2017-06
Revised 12/01/10 LSA ASSOCIATES, INC.
-1-
AMENDMENT NO. 1 TO AGREEMENT
CEQA PLAN2017-06
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective
the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and LSA ASSOCIATES, INC., for
purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated July 26, 2017, for professional services for selected projects on a Task
Order basis for CEQA planning studies, CEQA PLAN2017-06; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1. Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 CEQA PLAN2017-06
Revised 12/01/10 LSA ASSOCIATES, INC.
-2-
2.This modifying Amendment is supplemental to the Agreement dated
July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions,
and provisions thereof, unless specifically modified herein, shall continue in full force and effect.
3.In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 CEQA PLAN2017-06
Revised 12/01/10 LSA ASSOCIATES, INC.
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
LSA ASSOCIATES, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
Page 1 of 3
OPERATIONS COMMITTEE Meeting Date
07/18/18
To Bd. of Dir.
07/25/18
AGENDA REPORT Item Number 5 Item Number 7
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT: ON-CALL PLANNING STUDIES MASTER CONTRACT NO. PLAN2017-00
GENERAL MANAGER'S RECOMMENDATION
A. Approve Amendments to Master Contracts for the annual Professional Services Agreements with Brown and Caldwell; AECOM Technical Services, Inc.; HDR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for On-Call Planning Studies Master Contract No. PLAN2017-00 to increase the allowable individual
task order limit to $300,000, and the allowable maximum annual contract year
limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement.
B. Authorize the General Manager to approve Amendments for the remaining annual
renewals of the Master Contracts with Brown and Caldwell; AECOM Technical
Services, Inc.; HDR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for On-Call Planning Studies Master Contract No. PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement.
BACKGROUND
The annual Professional Services Agreements (PSAs) with Brown and Caldwell; AECOM Technical Services, Inc.; HDR Engineering, Inc.; and Dudek, and Woodard & Curran, Inc.
for On-Call Planning Studies Master Contract No. PLAN2017-00 were awarded under the
authorization of the Orange County Sanitation District (Sanitation District) Ordinance No. OCSD-47, which delegated authority to the General Manager to solicit proposals for services to support engineering projects through individual task orders up to $200,000, with a maximum annual contract limitation of $400,000.
Sanitation District Ordinance No. OCSD-52 (Purchasing Ordinance) was adopted by the Sanitation District Board of Directors on May 23, 2018, went into effect on June 23, 2018, and repealed Ordinance No. OCSD-47. The current Purchasing Ordinance increases the individual task orders limit to $300,000, and the maximum annual contract limitation to
$600,000.
RELEVANT STANDARDS
•Ensure the public’s money is wisely spent.
Page 2 of 3
PROBLEM The annual PSAs for On-Call Planning Studies Master Contract No. PLAN 2017-00 were awarded under the authorization of the Sanitation District Purchasing Ordinance No. OCSD-47, which has been replaced by Purchasing Ordinance No. OCSD-52, which
allows for increased limits on individual task orders and annual contracts. PROPOSED SOLUTION Approve Amendments to the annual PSAs for On-Call Planning Studies Master Contract
No. PLAN2017-00 to be consistent with the current Purchasing Ordinance. TIMING CONCERNS If these Amendments are not issued, the Agreements will remain in place, but staff will
not be able to award new task orders at the higher limits consistent with the terms of the current Purchasing Ordinance. RAMIFICATIONS OF NOT TAKING ACTION
Without the Amendments, the Sanitation District would need to conduct full solicitations for professional services for planning studies over $200,000, which will delay completion of certain studies and also increase administrative costs. Moreover, the relatively high proposal costs versus the potential project profit tends to limit the number of proposers for these smaller studies.
PRIOR COMMITTEE/BOARD ACTIONS September 2017 – Approved annual Professional Services Agreements with Brown and Caldwell, AECOM, HDR, Dudek, and RMC, for on-call Planning Studies Master Contract
No. PLAN2017-00, for the term November 1, 2017 – October 31, 2018, with a maximum annual fiscal year contract limitation not to exceed $400,000 for each Professional Services Agreement; and approved two additional one-year optional extensions. ADDITIONAL INFORMATION
N/A CEQA
N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. Budget for these task orders is included in the Master Planning Studies
Program (Project No. M-Studies) budget for Fiscal Years 2018-19 and 2019-20. (Line item: FY 2018-19 and 2019-20, Section 8, Page 51).
Page 3 of 3
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
•Amendments to Professional Services Agreements (10)
EY:sa:gc
AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS BROWN AND CALDWELL
Revised 12/01/10
-1-
AMENDMENT NO. 1 TO AGREEMENT
PLAN2017-01 (COLLECTION SYSTEMS)
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective
the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and BROWN AND CALDWELL, for
purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, for professional services for selected projects on a
Task Order basis for On-Call Planning Studies, PLAN2017-01; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1. Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS BROWN AND CALDWELL
Revised 12/01/10
-2-
2. This modifying Amendment is supplemental to the Agreement dated
September 27, 2017, and is by reference made a part of said Agreement. All of the terms,
conditions, and provisions thereof, unless specifically modified herein, shall continue in full force
and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS BROWN AND CALDWELL
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
BROWN AND CALDWELL
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES BROWN AND CALDWELL
Revised 12/01/10
-1-
AMENDMENT NO. 1 TO AGREEMENT
PLAN2017-01 (WASTEWATER TREATMENT FACILITIES)
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective
the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and BROWN AND CALDWELL, for
purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, for professional services for selected projects on a
Task Order basis for On-Call Planning Studies, PLAN2017-01; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES BROWN AND CALDWELL
Revised 12/01/10
-2-
2. This modifying Amendment is supplemental to the Agreement dated
September 27, 2017, and is by reference made a part of said Agreement. All of the terms,
conditions, and provisions thereof, unless specifically modified herein, shall continue in full force
and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES BROWN AND CALDWELL
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
BROWN AND CALDWELL
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS AECOM TECHNICAL SERVICES, INC.
Revised 12/01/10
-1-
AMENDMENT NO. 1 TO AGREEMENT
PLAN2017-02 (COLLECTION SYSTEMS)
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the
25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and AECOM TECHNICAL SERVICES, INC.,
for purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, for professional services for selected projects on a
Task Order basis for On-Call Planning Studies, PLAN2017-02; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS AECOM TECHNICAL SERVICES, INC.
Revised 12/01/10
-2-
2.This modifying Amendment is supplemental to the Agreement dated
September 27, 2017, and is by reference made a part of said Agreement. All of the terms,
conditions, and provisions thereof, unless specifically modified herein, shall continue in full force
and effect.
3.In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS AECOM TECHNICAL SERVICES, INC.
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
AECOM TECHNICAL SERVICES, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES AECOM TECHNICAL SERVICES, INC.
Revised 12/01/10
-1-
AMENDMENT NO. 1 TO AGREEMENT
PLAN2017-02 (WASTEWATER TREATMENT FACILITIES)
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the
25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and AECOM TECHNICAL SERVICES, INC.,
for purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, for professional services for selected projects on a
Task Order basis for On-Call Planning Studies, PLAN2017-02; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1. Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES AECOM TECHNICAL SERVICES, INC.
Revised 12/01/10
-2-
2.This modifying Amendment is supplemental to the Agreement dated
September 27, 2017, and is by reference made a part of said Agreement. All of the terms,
conditions, and provisions thereof, unless specifically modified herein, shall continue in full force
and effect.
3.In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES AECOM TECHNICAL SERVICES, INC.
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
AECOM TECHNICAL SERVICES, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS HDR ENGINEERING, INC.
Revised 12/01/10
-1-
AMENDMENT NO. 1 TO AGREEMENT
PLAN2017-03 (COLLECTION SYSTEMS)
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the
25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and HDR ENGINEERING, INC., for
purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, for professional services for selected projects on a
Task Order basis for On-Call Planning Studies, PLAN2017-03; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1. Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS HDR ENGINEERING, INC.
Revised 12/01/10
-2-
2. This modifying Amendment is supplemental to the Agreement dated
September 27, 2017, and is by reference made a part of said Agreement. All of the terms,
conditions, and provisions thereof, unless specifically modified herein, shall continue in full force
and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS HDR ENGINEERING, INC.
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
HDR ENGINEERING, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES HDR ENGINEERING, INC.
Revised 12/01/10
-1-
AMENDMENT NO. 1 TO AGREEMENT
PLAN2017-03 (WASTEWATER TREATMENT FACILITIES)
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the
25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and HDR ENGINEERING, INC., for
purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, for professional services for selected projects on a
Task Order basis for On-Call Planning Studies, PLAN2017-03; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES HDR ENGINEERING, INC.
Revised 12/01/10
-2-
2. This modifying Amendment is supplemental to the Agreement dated
September 27, 2017, and is by reference made a part of said Agreement. All of the terms,
conditions, and provisions thereof, unless specifically modified herein, shall continue in full force
and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES HDR ENGINEERING, INC.
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
HDR ENGINEERING, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS DUDEK
Revised 12/01/10
-1-
AMENDMENT NO. 1 TO AGREEMENT
PLAN2017-04 (COLLECTION SYSTEMS)
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the
25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and DUDEK, for purposes of this Agreement
hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, for professional services for selected projects on a
Task Order basis for On-Call Planning Studies, PLAN2017-04; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS DUDEK
Revised 12/01/10
-2-
2. This modifying Amendment is supplemental to the Agreement dated
September 27, 2017, and is by reference made a part of said Agreement. All of the terms,
conditions, and provisions thereof, unless specifically modified herein, shall continue in full force
and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS DUDEK
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
DUDEK
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES DUDEK
Revised 12/01/10
-1-
AMENDMENT NO. 1 TO AGREEMENT
PLAN2017-04 (WASTEWATER TREATMENT FACILITIES)
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the
25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and DUDEK, for purposes of this Agreement
hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, for professional services for selected projects on a
Task Order basis for On-Call Planning Studies, PLAN2017-04; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as
follows:
1. Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES DUDEK
Revised 12/01/10
-2-
2.This modifying Amendment is supplemental to the Agreement dated
September 27, 2017, and is by reference made a part of said Agreement. All of the terms,
conditions, and provisions thereof, unless specifically modified herein, shall continue in full force
and effect.
3.In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in
all respects govern and control.
AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES DUDEK
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
DUDEK
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS WOODARD & CURRAN, INC.
Revised 12/01/10
-1-
AMENDMENT NO. 3 TO AGREEMENT
PLAN2017-05 (COLLECTION SYSTEMS)
THIS AMENDMENT NO. 3 TO AGREEMENT, is made and entered into to be effective the
25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and WOODARD & CURRAN, INC., for
purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, together with Amendment No. 1 dated December 19,
2017, and Amendment No. 2 dated February 21, 2018, for professional services for selected
projects on a Task Order basis for On-Call Planning Studies, PLAN2017-05; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 3
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 3, it is mutually agreed as
follows:
1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 3 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS WOODARD & CURRAN, INC.
Revised 12/01/10
-2-
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
2. This modifying Amendment No. 3 is supplemental to the Agreement dated
September 27, 2017, together with Amendment No. 1 dated December 19, 2017, and
Amendment No. 2 dated February 21, 2018, and is by reference made a part of said
Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified
herein, shall continue in full force and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement and Amendment Nos. 1 and 2, the provisions of
this Amendment No. 3 shall in all respects govern and control.
AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY
COLLECTION SYSTEMS WOODARD & CURRAN, INC.
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 3 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
WOODARD & CURRAN, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES WOODARD & CURRAN, INC.
Revised 12/01/10
-1-
AMENDMENT NO. 3 TO AGREEMENT
PLAN2017-05 (WASTEWATER TREATMENT FACILITIES)
THIS AMENDMENT NO. 3 TO AGREEMENT, is made and entered into to be effective the
25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT", and WOODARD & CURRAN, INC., for
purposes of this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed
an Agreement dated September 27, 2017, together with Amendment No. 1 dated December 19,
2017, and Amendment No. 2 dated February 21, 2018, for professional services for selected
projects on a Task Order basis for On-Call Planning Studies, PLAN2017-05; and,
WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on
May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value
to $600,000 per year and the allowable limit of each Task Order to $300,000; and,
WHEREAS, the Board of Directors has accepted the recommendation of the Operations
Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 3
between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Amendment No. 3, it is mutually agreed as
follows:
1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and
CONSULTANT is hereby changed by this Amendment No. 3 and the total Agreement amount
shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each
AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES WOODARD & CURRAN, INC.
Revised 12/01/10
-2-
Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance
with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other
provisions of said Agreement.
2. This modifying Amendment is supplemental to the Agreement dated
September 27, 2017, together with Amendment No. 1 dated December 19, 2017 and
Amendment No. 2 dated February 21, 2018, and is by reference made a part of said
Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified
herein, shall continue in full force and effect.
3. In the event of any conflict or inconsistency between the provisions of this Amendment
and any of the provisions of the original Agreement and Amendment Nos. 1 and 2, the provisions of
this Amendment No. 3 shall in all respects govern and control.
AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY
WASTEWATER TREATMENT FACILITIES WOODARD & CURRAN, INC.
Revised 12/01/10
-3-
IN WITNESS WHEREOF, this Amendment No. 3 to Agreement has been executed in
the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed
by CONSULTANT as of the day and year first above written.
WOODARD & CURRAN, INC.
By ____________________________________________
Date
____________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By ____________________________________________
Gregory C. Sebourn, PLS Date
Chair, Board of Directors
By ____________________________________________
Kelly A. Lore Date
Clerk of the Board
By ____________________________________________
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
MH:yp
Page 1 of 3
ADMINISTRATION COMMITTEE Meeting Date 07/11/18 To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number 2 Item Number 8
Orange County Sanitation District
FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: ENTERPRISE DATA STORAGE UPGRADE
GENERAL MANAGER'S RECOMMENDATION
A. Authorize a Purchase Order Contract with Nth Generation Computing for Nimble Equipment Upgrade and Support Specification Number E-2018-953BD for a total
amount not to exceed $568,127; and
B. Approve a contingency of $56,813 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) uses Nimble Storage Array systems for production data storage and backup in the office and process control networks. The original arrays were purchased in 2012 and have reached their end of service life and will become unsupported by the manufacturer November 2019.
Storage needs have increased, especially for video surveillance. Increased security has resulted in additional surveillance cameras with higher resolutions. Also, California Government Code requires video data to be stored for a minimum of one year.
RELEVANT STANDARDS
•Protect OCSD assets
•Comply with California Government Code, Title 5, Division 2, Part 1, Chapter 1,Article 9, Section 53160
•Ensure the public’s money is wisely spent
PROBLEM
The existing data storage system used for primary storage and critical disaster recovery processes has reached the end of its expected service life. Legislation requires we maintain one year of camera data (security and operational data) which dictates the need
for increased storage capacity. Also, the increased need for security and new construction projects increase the number of cameras needed to protect the Sanitation Districts facilities.
Page 2 of 3
PROPOSED SOLUTION Increase data storage capabilities at Plant No. 1, Plant No. 2, and the off-site disaster
recovery center by replacing the nearly obsolete equipment with the current model and
increasing capacity to accommodate increased storage needs. TIMING CONCERNS
The existing storage arrays will be unsupported by the manufacturer in November 2019.
RAMIFICATIONS OF NOT TAKING ACTION Not taking this action will prevent the Sanitation District from effectively executing the
disaster recovery section of its Continuity of Operations Plan in the event of an
emergency. Also, this would leave the Sanitation District uncompliant with California Government Code, Title 5, Division 2, Part 1, Chapter 1, Article 9, Section 53160 which requires all recorded video to be kept for at least one year.
PRIOR COMMITTEE/BOARD ACTIONS
September 2016 - Authorized the purchase of a production storage system to accommodate future system performance and capacity needs with Nimble Storage Array system, using the approved U.S. General Services Agreement (GSA) IT Schedule 70 for
a total amount not to exceed $284,941.49, in accordance with the Sanitation District’s
Purchasing Ordinance, Section 2.03(8) Cooperative Purchases; and approved a contingency of $28,494 (10%). May 2016 - Authorized purchases of information technology hardware, software, services,
and licensing & maintenance agreements using the U.S. General Services Agreement
(GSA) IT Schedule 70. May 2012 - Approved a Purchase Order Contract with Scale Datacom, LLC, for the purchase of the Storage Area Network (SAN), Specification S-2011-511BD-R, for an
amount not to exceed $389,790; and approved a contingency in the amount of $19,490. ADDITIONAL INFORMATION In June 2012, the Sanitation District purchased a Nimble Storage Array with 60 Terabytes
(TB) of usable capacity to be divided between Plant Nos. 1 and 2. In September 2016,
the Sanitation District purchased new Nimble Storage Arrays with 120 TB to replace the existing Nimble arrays at Plant No. 1 and repurposed the existing Plant No. 1 arrays to be used as backup arrays at Plant No. 2. The new arrays will be used to add 500TB of storage needed at Plant No. 1 to support increased video retention requirements. This
will bring Plant No. 1 to 620 TB of storage. New arrays with 700 TB of storage will be
used at Plant No. 2 to replace the arrays originally bought in 2012 and increase capacity to support storage replication including video. An array with 60 TB of storage will be installed in the offsite disaster recovery data center. The new arrays will be the same
Page 3 of 3
product family as the arrays purchased in September 2016. These arrays are in production use and fully supported by the manufacturer with an expected useful life of five years. The total storage being purchased is 1,260 TB
For this purchase, the Sanitation District’s Purchasing Division, in collaboration with the IT division, administered a bidding process for this purchase (Bid# E-2018-953BD), obtaining a competitive sealed bid from vendors in accordance with Section 2.02 of the Sanitation District's Purchasing Ordinance. The Sanitation District received one response
from Nth Generation.
Nth Generation was found to be lowest responsive and responsible with a bid of $568,126.49. Staff recommends selection of Nth Generation to provide Nimble Equipment Upgrade and Support.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance.
ATTACHMENTS
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
Page 1 of 3
ADMINISTRATION COMMITTEE Meeting Date 07/11/18 To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number 3 Item Number 9
Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: VMWARE ENTERPRISE LICENSE AGREEMENT FOR SERVER AND
DESKTOP VIRTUALIZATION GENERAL MANAGER'S RECOMMENDATION A. Authorize a Purchase Order Contract with Nth Generation Computing for VMware
Licenses and Support, Specification Number S-2018-954BD-R, for a total amount not to exceed $595,272; and B. Approve a contingency of $59,527 (10%).
BACKGROUND The Orange County Sanitation District (Sanitation District) relies on server virtualization technologies to maximize server resources, application, and data availability. Cybersecurity threats, and risks from environmental interruptions such as power outages,
pose risks to complex systems used to improve the Sanitation District’s ability to provide services and comply with government regulations. The current virtualization system limits the Sanitation District’s ability to provide reliable systems with the ability to avoid or minimize operational disruptions. VMware, the
virtualization system industry leader, will allow information technology to improve its ability to manage multiple data centers and Continuity of Operations functions, with enhanced capabilities that improve operational resiliency, security, and productivity. The Sanitation District implemented a pilot system in October 2017, and has been running
15% of its servers under VMware since February 2018. Due to the success of the pilot, staff wants to purchase additional VMware licenses and expand the VMware environment to the rest of the production environment. RELEVANT STANDARDS
• Protect OCSD assets
• Sound engineering and accounting practices, complying with local, state, and
federal laws
• Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
Page 2 of 3
PROBLEM The existing server virtualization platform does not consistently move applications and
data between servers or datacenters in the event of a hardware failure, datacenter outage
(power, flood, etc.), or major cybersecurity attack. This inconsistency limits the ability to automate the Sanitation District’s Continuity of Operations Plan. Also, staff is required to use four different tools to manage the existing platform. Automating system backups and network management is time consuming because the existing platform has little
integration with these tools. Monthly, Information Technology staff need to shut down
each application while critical patches are applied to the physical server, reducing availability. PROPOSED SOLUTION
Complete the implementation of VMware in both the office and process networks. The increased capabilities of VMware will improve the Sanitation District’s ability to replicate applications and data from Plant No. 1 to Plant No. 2 and the offsite datacenter in Nevada while making more efficient use of staff time. In the event of a hardware failure, or
datacenter outage, VMware will allow applications to automatically run from the Plant
No. 2 secondary datacenter. In the event of an outage effecting both plants, VMware will increase the Sanitation District’s ability and reduce the time needed to implement the Sanitation District’s Continuity of Operations plan and run applications from the offsite datacenter. During monthly server patching, VMware will allow host servers to be
patched and restarted without impacting application servers.
TIMING CONCERNS Operational Resiliency is in the General Manager’s workplan. VMware will help to ensure
the Sanitation District’s applications and data are secure and available in an emergency.
VMware is also needed to ensure the required technology is available to execute the Sanitation District’s Continuity of Operations Plan. RAMIFICATIONS OF NOT TAKING ACTION
Not taking this action will prevent the Sanitation District from effectively executing its Continuity of Operations Plan in an emergency. It will also limit the Sanitation District’s ability to provide a more reliable infrastructure, while improving security and productivity, and more efficiently managing the server environment
PRIOR COMMITTEE/BOARD ACTIONS N/A
ADDITIONAL INFORMATION
The cost to purchase these VMware licenses and five years of maintenance without the ELA would be $825,468, saving the Sanitation District $230,196.05, or 28%.
Page 3 of 3
For this purchase, the Sanitation District’s Purchasing Division, in collaboration with the IT division, administered a bidding process for this purchase (Bid# S-2018-954BD-R), obtaining competitive sealed bids from vendors in accordance with Section 2.02 of the
Sanitation District's Purchasing Ordinance. The Sanitation District received responses
from Nth Generation Computing ($595,271.95), Agilis Group, Inc. ($606,647.75), Miracle Software Systems ($621,003.10), and Hypertec USA Inc. ($2,677,848.50). Nth Generation Computing was found to be the lowest responsive and responsible with
a bid of $595,271.95. Staff recommends selection of Nth Generation Computing to
provide a VMware enterprise license agreement and support. CEQA
N/A
FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. ATTACHMENTS
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
N/A
Page 1 of 7
ADMINISTRATION COMMITTEE Meeting Date 07/11/18 To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number 4 Item Number 10
Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: REVENUE REFUNDING CERTIFICATE ANTICIPATION NOTES, SERIES
2018A GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to issue Revenue Refunding Certificate Anticipation
Notes, Series 2018A, as fixed-rate obligations maturing in February 2022, subject to market conditions, in an amount not to exceed $109,875,000 to replace the $109,875,000 Revenue Refunding Certificate Anticipation Notes, Series 2016B maturing on December 15, 2018.
BACKGROUND In March 2006, the Orange County Sanitation District (Sanitation District) issued $200 million of variable rate Certificates of Participation (COP), Series 2006 (2006 COPs). Alternatively, the Sanitation District could have issued debt, at an estimated cost of
4.54%, on a fixed rate basis in 2006 (“2006 Fixed Rate”). For the initial 29 months, from inception through August 2008, the average variable rate on the 2006 COPs was 2.95% or 0.22% less than the SIFMA index (weekly market index of tax-exempt variable rate obligations). As the global financial crisis took hold of the markets in the late summer of 2008, there was a significant increase in the variable rate borrowing cost to the Sanitation
District, including many other municipal variable rate borrowers, as the 2006 COPs averaged 4.29% (or 1.56% above the SIFMA index) for the period between September 2008 and December 2008. The amount of the increase in variable rate cost above the SIFMA index can be attributed to the weakened financial strength of the bank, DEPFA Bank plc, that was providing liquidity support on the 2006 COPs. Even with the
increase in interest rates during this period of unprecedented stress, the 4.29% average cost was still lower than the 2006 Fixed Rate of 4.54%. In December 2008, the Sanitation District proactively refunded the 2006 COPs with the fixed rate Refunding COP Series 2008C Certificate Anticipation Notes (2008C CANs) to
reduce its exposure to then higher and more volatile variable rate costs and to avoid relying on liquidity support from weakening banks. The yield on the 2008C CANs was 0.98% for a one-year period. The issuance of the 2008C CANs allowed the Sanitation District to redeem the 2006 COPs at an all-in cost of less than 1.25% and avoid paying a bank rate of 4.75% which would have been effective starting a month later. Since the
2008C CANs issuance, the Sanitation District completed five additional one-year refinancings at progressively lower yields, followed by two subsequent two-year refinancings starting in 2014 in anticipation of rising short-term rates, as summarized below:
Page 2 of 7
Series Principal Amount Yield All-In Cost 2009B $ 165,865,000 0.370% 0.559% 2010B 154,665,000 0.360 0.525
2011B 143,205,000 0.225 0.399
2012C 131,700,000 0.210 0.410
2013A 129,625,000 0.170 0.390
2014B 120,850,000 0.320 0.523
2016B 109,875,000 0.840 1.002
The interest rate on the currently outstanding Revenue Refunding Certificate Anticipation
Notes Series 2016B (2016B CANs) was fixed for two years and the entire $109,875,000
plus interest becomes due and payable on December 15, 2016. The Sanitation District is responsible for the total repayment, including interest due, of $110,973,750 or the Sanitation District could choose to refinance the 2016B CANs. Due to the expected relatively attractive tax-exempt cost of refinancing CANs (compared to investing
reserves), staff does not recommend the use of $110 million of reserves to repay the
2016B CANs; therefore, there are a number of refinancing options for consideration of the Sanitation District.
RELEVANT STANDARDS
•Comply with OCSD Debt Policy - Financial Management Policy and Procedure No.201-3-1; Restructuring debt is deemed to be desirable
PROBLEM
The 2016B CANs are due and payable on December 15, 2018 in the amount of $110,973,750. The 2016B CANs were issued with a low-cost, two-year rate with the expectation that upon maturity the issue would be refinanced.
PROPOSED SOLUTION
The issuance of up to $109,875,000 of Revenue Refunding Certificate Anticipation Notes Series 2018A (2018A CANs) would allow the Sanitation District to repay the 2016B CANs
and avoid using $110 million of reserves for such purpose.
TIMING CONCERNS
The Sanitation District must complete a refinancing by no later than December 15, 2018;
otherwise, $110 million of reserves will be required to repay the 2016B CANs.
RAMIFICATIONS OF NOT TAKING ACTION
Not taking action by December 15, 2018 would cause the Sanitation District to use its
reserves to repay the 2016B CANs or cause an Event of Default due to the lack of
repayment to lenders. The economic ramification of an Event of Default would result in a downgrade in credit ratings, reduced access to capital, and higher costs of borrowing.
Page 3 of 7
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - The Board adopted Resolution No. OCSD16-32, authorizing the
execution and delivery by the District of an Installment Purchase Agreement, a Trust Agreement and a Continuing Disclosure Agreement in connection with the Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2017A, authorizing the execution and delivery of such Revenue Obligations evidencing principal
in an aggregate amount not to exceed $91,620,000, approving a Notice of Intention to
Sell, authorizing the distribution of an Official Notice Inviting Bids and an Official Statement in connection with the offering and sale of such Revenue Obligations and authorizing the execution of necessary documents and related actions.
ADDITIONAL INFORMATION
Financing Considerations 1. Fixed Rate Refunding
The issuance of long-term fixed rate debt to refund the 2016B CANs will eliminate any future market access risks (ability to issue debt to refinance maturing debt) and interest rate risk (additional costs if rates reset higher or are higher upon a future refinancing). After the issuance of fixed rate debt, the Sanitation District will
no longer be exposed to changing market conditions. Although current fixed rates are historically low, a fixed rate refunding would result in borrowing yields approximately double (depending on duration) the current short-term borrowing yields. Fixed rate debt would also remove the interest rate
hedge originally desired by the Sanitation District (in 2006) which was intended to insulate the Sanitation District from changes in the Sanitation District’s fluctuating investment portfolio earnings as the variable rates on the 2006 COPs were expected to move in tandem with changes in short-term interest rates. Since 2006, the 2006 COPs and subsequent CANs refinancings have mirrored short-term
tax-exempt variable rate costs. 2. Variable Rate Refunding Current variable rates for highly-rated California municipal borrowers (such as the
Sanitation District), although higher than the recent low rates, continue to be
relatively low at approximately 1.20% for traditional variable rate debt supported by a commercial bank. However, the additional cost of bank support continues to be a significant part of an issuer’s overall variable rate borrowing costs. The terms and conditions currently demanded by banks are also more onerous than during
the period prior to the global financial crisis. Alternative variable rate products have been developed in the marketplace that do not require bank support, but these products are generally used by issuers to diversify among a portfolio containing many different variable rate products, unlike the Sanitation District’s single
Page 4 of 7
issuance of short-term interest rate exposure (2016B CANs). In addition, there are limited investors for these alternative products. 3. CANs Refunding
Since the issuance of the 2016B CANs on November 1, 2016, short-term interest rates have increased, but still remain low compared to a long-term fixed rate refunding option. The issuance of refunding CANs will continue to allow the Sanitation District to accrue savings for a fixed period of time while insulating the
Sanitation District from the possibility of short-term rates increasing over that time period. There is a strong correlation between traditional tax-exempt variable rates and short-term tax-exempt fixed rates, as shown below in an historical comparison between 1-year tax-exempt MMD (Municipal Market Data) fixed rates and the SIFMA index:
In addition, the CANs structure will avoid the payment of high fees to liquidity banks and eliminate the risk of interest rates resetting higher from current low levels
during the course of a fixed period of time.
The major risk with any CANs structure occurs if the Sanitation District does not have market access to refinance the CANs at maturity. However, the Sanitation District (1) has successfully issued CANs on eight occasions starting in 2008
without issue, (2) is the highest rated entity possible (AAA/Aaa/AAA) which should
always have the greatest market access, and (3) holds a substantial amount of reserves that could (if the Board chooses) be used to redeem CANs in the unexpected situation where market access is not available. Staff intends to build in safeguards to avoid the use of Sanitation District reserves unless absolutely
necessary: for example, beginning the process of refinancing early to allow for
added timing flexibility and structuring the CANS with a short optional call right which will allow the Sanitation District to redeem the CANs in advance of the maturity date.
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
1-Year MMD vs. 1-Year SIFMA Rolling Average
1-Year MMD
1-Year SIFMA Rolling Average
Page 5 of 7
The following table presents the current market costs for 1-7 year CANs:
One Year Two Years Three Years Four Years Five Years Six Years Seven Years Yield 1.17% 1.36% 1.51% 1.60% 1.70% 1.82% 1.94% All-In Cost 1.49 1.53 1.64 1.71 1.80 1.91 2.02
4.Accelerated Rate Management Program
To further reduce interest rate risk (additional costs if rates reset higher or are higher upon a future refinancing) the Sanitation District could continue the Accelerated Rate Management (ARM) program with a CANs refinancing debt issuance. Between 2006 and 2012 and in 2016, the ARM program used accrued
savings (e.g., 0.41% cost on 2012C CANs) compared to the 2006 Fixed Rate of
4.54% to reduce the outstanding amount of debt on a yearly basis. With less debt outstanding, the Sanitation District significantly reduces its interest rate risk (if higher interest rates occur, the negative impact is mitigated as the higher interest cost is calculated on a smaller principal amount). The implementation of the ARM
program since the issuance of the 2006 COPs has (1) reduced the outstanding
principal by more than $38 million compared to a fixed rate amortization and (2) decreased the interest rate risk to the Sanitation District as the break-even rate (the average future interest rate for the remaining debt from the 2006 COPs issuance) is currently over 13.2%. The original variable rate structure of the 2006
COPs and the past seven CANs refinancings have already saved the Sanitation
District over $51.3 million compared to the alternative of the Sanitation District issuing fixed rate debt in 2006. Since the Federal Reserve Bank has signaled to the markets it will continue to raise short-term interest rates, it may be appropriate to continue the ARM program as a method of mitigating interest rate risk
associated with any short-term borrowings.
Even as long-term interest rates have been volatile, short-term debt continues to remain relatively low and attractive. Short-term borrowing costs are also lower than, and act as a hedge against, the Sanitation District’s cash reserves which are currently earning
approximately 2.00%. Although the current one- and two-year rates for CANs are the
lower than longer maturities, the associated upfront costs of refinancing the CANs have a greater impact on shorter CANs. The Sanitation District has also significantly reduced the amount of CANs outstanding to $110 million, as $200 million was originally issued in 2006, which makes every dollar of upfront costs more impactful. To reduce future
issuance costs, the Sanitation District can target a maturity for the new 2018A CANs to
coincide with the next expected debt issuance. The Sanitation District has no expectation of borrowing new money to fund capital expenditures over the next ten years; however, there are potential future refunding opportunities as shown below:
Page 6 of 7
Staff is recommending the refunding of the 2016B CANs with a CAN with a February 2022 maturity date that will enable the Sanitation District to lock-in a low rate for slightly over three years without (a) encumbering cash reserves, (b) exposing the Sanitation District
to relatively high bank liquidity costs associated with variable rate debt, and (c) avoiding higher fixed rates which are currently over 3%. In addition, by targeting a February 2022 maturity, the Sanitation District will be able to combine the future refinancing of the 2018A CANs with the expected refunding of the $61,575,000 of 2011A COPs (with a February 1, 2022 call date). Staff also recommends continuing the ARM program to be
structured against the fixed rate at the time of the 2018A CANs refinancing. Assuming that staff receives approval to pursue a refinancing, staff will return to the Administration Committee in September with financing documents to complete the refinancing. There is the possibility that interest rates may change before September
and, at the time of approval of the financing documents and based on market conditions at that time, staff may recommend a different refinancing term (e.g. one-year CANs). The refunding CANs can be sold on a competitive basis in order to obtain the lowest financing cost possible.
Staff and consultants will be available to make a brief presentation and provide an overview of the financing schedule at the Administration Committee meeting. Following is a chart listing the remaining steps to be completed for the issuance of the Revenue Refunding Certificate Anticipation Notes, Series 2018A debt issuance:
September
Board approval of legal and disclosure documents
Financing Corporation approval of legal and disclosure documents
October Receive ratings from Bond Rating Agencies
Receive competitive bids
November Closing
Page 7 of 7
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
N/A
Page 1 of 4
ADMINISTRATION COMMITTEE Meeting Date 07/11/18 To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number 5 Item Number 11
Orange County Sanitation District
FROM: James D. Herberg, General Manager Originator: Celia Chandler, Director of Human Resources
SUBJECT: 2019 BENEFITS INSURANCE RENEWAL
GENERAL MANAGER'S RECOMMENDATION
Approve the Orange County Sanitation District 2019 Benefits Insurance Renewal for the not-to-exceed amounts specified below:
A. WORKTERRA, formerly Employee Benefit Specialists (medical, dental, and vision plans; Health Savings Accounts [HSA]; and Employee Assistance Program [EAP]) – Not to Exceed $10,983,125;
B. Life Insurance & Disability Carrier TBD* (basic life, short- and long-term disability) – Not to Exceed $709,394;
C. The Standard (EMT & Manager disability) – Not to Exceed $30,000; and
D. Approve a contingency of $1,172,251 (10%).
*Prudential is the Orange County Sanitation District’s current carrier for life and disabilityinsurance. However, there may be a change in carrier for the upcoming plan year, which
would result in a decrease in insurance premiums, pending renewal negotiation results.
SUMMARY
The Orange County Sanitation District (Sanitation District) provides healthcare and welfare insurance benefits as a provision contained in its Memoranda of Understanding (MOU’s) and personnel policies.
The Human Resources (HR) Department and Sanitation District’s operational insurance broker, Alliant, began the renewal process in March and received initial quotes in June. After successfully negotiating with the insurance carriers, Alliant was able to secure competitive rates for the Sanitation District without compromising the level of benefits provided to employees and eligible dependents.
The cost of insurance coverage will increase by 4.1%, or $462,247, for a total cost of $11,722,519 for 2019, which is proportionally shared as follows:
•Sanitation District cost:$9,555,269
•Employee cost:$2,167,250
Page 2 of 4
Additionally, a contingency budget in the amount of $1,172,251, or 10% of the total cost for benefits insurance, is requested. This contingency budget may be utilized in the event that the actual cost for benefits insurance exceeds the not-to-exceed amounts requested
due to fluctuations such as changes in the Sanitation District’s number of employees,
changes in employees’ eligibility for District-paid benefits, and other factors. BACKGROUND
In May 2015, the Board of Directors approved moving the Sanitation District’s medical
insurance from direct contract with the carriers to joining the insurance risk sharing pool under California State Association of Counties – Excess Insurance Authority (CSAC-EIA). The association with CSAC-EIA resulted in immediate and future cost savings to the Sanitation District in medical insurance premiums and dictated a change from fiscal to
calendar-based plan year, from January through December. Staff typically presents the
benefits renewal information to the Board of Directors annually every July, for an effective date of January 1st of the year therafter. For the 2019 Plan Year, the Sanitation District is still in negotiations and may transition
from Prudential to a different life and disability insurance provider within the insurance risk sharing pool (CSAC-EIA) in an effort to achieve a competitive rate, and take advantage of a 2-year rate guarantee. RELEVANT STANDARDS
• Offer competitive compensation and benefits
• Comply with OCSD Policy 4.1 – Insurance
PROBLEM The Sanitation District’s healthcare and welfare insurance benefits renew on an annual basis, with carrier quotes typically received by June of every year. Through its association
with CSAC-EIA, the Sanitation District is required to hold an annual benefits open enrollment period every October to provide employees and eligible dependents the opportunity to make changes to their benefit elections, for an effective date of January 1st of the year thereafter. PROPOSED SOLUTION Approve the benefits insurance renewals as described above with the respective carriers to ensure continued coverage for employees and eligible dependents. TIMING CONCERNS Board approval is necessary in July 2018 to ensure that the Sanitation District meets its insurance renewal deadlines, to finalize preparations for the October benefits open enrollment, and for continued coverage for Sanitation District employees and eligible
dependents, in accordance with MOU’s and personnel policies.
Page 3 of 4
RAMIFICATIONS OF NOT TAKING ACTION Without Board approval, the Sanitation District cannot finalize the contracts with the
insurance carriers for the 2019 Plan Year, resulting in the interruption of medical, dental,
vision, EAP, life, and disability coverage and services to employees and eligible dependents; and the Sanitation District would not be meeting its obligation to provide these benefits as provided for in MOU’s and personnel policies.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Medical Insurance The Sanitation District’s medical benefits are designed to help maintain wellness and protect employees and their families from major financial hardship in the event of illness
or injury. The Sanitation District offers a choice of medical plans through Anthem Blue
Cross and Kaiser Permanente. HMO (Health Maintenance Organization) plans offer comprehensive coverage. Employees have a choice between the Anthem Blue Cross HMO or the Kaiser HMO plan.
PPO (Preferred Provider Organization) plan offers a network of doctors and healthcare
facilities that provide services to plan members at special discounted rates. The PPO plan is with Anthem Blue Cross. Dental Insurance
The Sanitation District provides the Delta Dental plan to all benefit eligible employees.
Vision Insurance The Sanitation District currently provides vision insurance to all benefit eligible employees through Vision Service Plan (VSP).
Basic Life Insurance Life insurance provides protection for an employee’s beneficiary in the event of death. All benefit eligible full-time and part-time employees automatically receive Basic Life and Accidental Death & Dismemberment insurance coverage. The benefit amount is $50,000
for employees, and three times salary for managers and executives. Coverage is offered
through Prudential. Short-Term Disability Insurance The short-term disability insurance plan protects employees when non-work related
illness or injury makes it impossible for them to work for a short period of time. Under the
plan, income may be continued for up to 26 weeks. The Sanitation District pays the entire cost of coverage for regular full-time and part-time employees. Coverage is offered through Prudential.
Page 4 of 4
Long-Term Disability Insurance The long-term disability insurance plan protects employees when an illness or injury makes it impossible for them to work for an extended period of time. Under the plan,
employees who are disabled for more than 90 days are eligible to receive a benefit of
67% of their basic monthly pay up to $5,000/month. The Sanitation District pays the entire cost of coverage for regular full-time and part-time employees with five or more years of service. Coverage is offered through Prudential.
Executive Disability
The additional long-term disability insurance plan provides increased income protection for executives and managers. Under the plan, eligible employees who are disabled for more than 90 days due to a non-work related illness or injury are eligible to receive an additional benefit of $3,100/month. The first $5,000/month is covered by the Sanitation
District group long-term disability plan benefit. Coverage is offered through The Standard.
Employee Assistance Program The EAP plan protects employees and family members when they need help with personal problems such as marital and relationship problems; stress, anxiety and
depression; grief and loss; or substance abuse. Coverage is offered through ComPsych.
CEQA
N/A
BUDGET/PURCHASING ORDINANCE COMPLIANCE
The funds for the renewal of these insurances are derived from the Sanitation District Operating Budget.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
N/A
Page 1 of 2
STEERING COMMITTEE Meeting Date 07/25/18 To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number 2 Item Number 12
Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: LEASE AGREEMENT WITH CARL KARCHER ENTERPRISES (CKE)
PROVIDING DISTRICT PARCEL FOR CKE PARKING AND/OR RELATED ACTIVITIES GENERAL MANAGER'S RECOMMENDATION
Approve a one year and five-month lease agreement, beginning August 2018, with Carl Karcher Enterprises, Inc (CKE), a California Corporation, to allow paving, striping, parking, and related improvements by CKE within the Orange County Sanitation District’s 4-foot wide utility corridor located at 21532 South Brookhurst Street, Huntington Beach.
BACKGROUND
• The proposed agreement is an extension of an original five-year lease agreement entered into on August 11, 1993.
• The original lease was extended for 5-year periods expiring August 2003, August, 2008, August 2013, and August 2018.
• The agreement provides for CKE to utilize Orange County Sanitation District (Sanitation District) land, classified as an Interplant Pipeline and Utility Corridor, for the use of parking, outdoor seating, or related activities, for the sum of $1 over the lease period.
• Improvements such as paving, striping, etc. are to be maintained in good working condition by CKE for the term of the lease agreement. The Sanitation District shall not be liable for events surrounding use of Sanitation District land during the term
of this agreement.
• This lease may be terminated by either party with 60 days written notice of said intent.
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with regulators, stakeholders,
and neighboring communities
Page 2 of 2
PROBLEM
Current lease expires August 2018.
PROPOSED SOLUTION
Approve new lease through December 2019.
TIMING CONCERNS
Current lease expires August 2018.
RAMIFICATIONS OF NOT TAKING ACTION
CKE would not have agreement to use the Sanitation District land.
PRIOR COMMITTEE/BOARD ACTIONS
August 1993 - Board approved prior lease agreement.
August 2003 - Board approved 5-year lease extension.
April 2008 - Board approved 5-year lease extension, which included an additional 5-year
extension option.
ADDITIONAL INFORMATION
CKE would like agreement through December 2019 so that this lease is in line with their
other land leases.
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
•Lease Agreement
LEASE AGREEMENT
THIS LEASE AGREEMENT ("Agreement"), is made and entered into, to be
effective this_ day of ______ , 2018, by and between:
AND
ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "DISTRICT";
CARL'S JR. RESTAURANTS LLC, a Delaware
limited liability company, hereinafter referred to as
CKR, and the successor-in-interest to CARL
KARCHER ENTERPRISES, INC., a California
Corporation, hereinafter referred to as "CKE".
RECITALS
A. DISTRICT owns a parcel ofland, approximately fifty (50) feet wide, which
abuts the easterly property line of those certain premises located at 21532 South Brookhurst
Street, Huntington Beach, California ("Brookhurst Premises"), of which CKE is the
Lessee, and the westerly right-of-way line of the Santa Ana River Channel.
B. DISTRICT owns certain utility improvements, including an Outfall Sewer,
which is presently located in the subsurface of DISTRICT's land. DISTRICT undertook
construction of additional improvements on its land, including a permanent retaining wall.
There remains a strip ofDISTRICT's land, approximately four (4) feet wide, between the
retaining wall and the Brookhurst Premises (hereinafter referred to as "Parcel A"). Parcel
A is more particularly described and shown on Exhibits "A" and "B," attached hereto and
incorporated herein by this reference.
C. The Parties now desire to provide for the lease of Parcel A by DISTRICT
to CKR, as successor in interest to CKE and approved assignee of the preexisting lease
1326921.1 1
agreement between DISTRICT and CKE, to allow and maintain paving, striping, parking,
and related improvements within Parcel A, as well as set forth the duties and obligations
of the Parties hereto with respect to repairs and maintenance of said Parcel.
NOW, THEREFORE, in consideration of the terms and conditions contained
herein, the Parties hereto agree as follows:
Section 1: The Recitals set forth above are incorporated herein as part of this
Agreement.
Section 2: For the consideration of $1.00, the receipt of which is hereby
acknowledged, DISTRICT hereby leases Parcel A to CKR for a term of one year and five
( 5) months, beginning August 1, 2018 and terminating December 31, 2019.
Section 3: Notwithstanding the term of this Lease (set forth m Section 2
above), this Lease may be terminated by either Party at its option and for any reason by
written notice of either Party delivered sixty ( 60) days prior to the date of termination
selected.
Section 4: CKR shall make use of Parcel A only for vehicular traffic, parking,
outdoor seating, and any related activities, for the use of CKR and its employees, invitees,
and customers, and for no other purpose. CKR agrees, during the term of its leasehold
interest, to pave, maintain, and keep in good condition and repair the paving and
improvements to be installed by CKR within Parcel A. Such maintenance shall include,
but not be limited to, repairs, resurfacing, restriping, cleaning, and sweeping.
Section 5: In consideration of this Lease, CKR hereby grants to DISTRICT a
license to enter Parcel A at any time during the period of this Lease. Further, upon prior
written notice to CKR, DISTRICT may remove the retaining wall or any paving or parking
1326921.1 2
area improvements for the purpose of accessing, maintaining, altering, or relocating
DISTRJCT's Outfall Sewer, which is located on DISTRJCT's land and beneath the surface
of Parcel A.
Section 6: If DISTRJCT exercises its license to enter and remove any
improvements to the lease area, it agrees to act expeditiously to undertake and conclude all
work affecting Parcel A. CKR shall have the option to terminate this Lease (in accordance
with Section 3 above) in the event of DISTRICT's removal of improvements, but shall
replace the improvements at its own expense if CKR chooses to continue the Lease.
Section 7: CKR shall indemnify, assume the defense of, and hold free and
harmless, DISTRICT, its agents, employees, successors, and assigns, from any and all
obligations, liabilities, liens, claims, demands, losses, damages, costs, or causes of action
(hereinafter "liability") arising out of or in any way connected to CKR' s use of Parcel A,
or any act or omission to act by CKR, including its agents, servants, employees, invitees,
or guests, including but not limited to any liability arising from bodily injury (including
death or personal property damage, damage to any of DISTRICT's property, and
reasonable attorneys' fees) sustained at any time by any person or persons arising out of
or in consequence of CKR's use of Parcel A, whether or not such bodily injury or property
damage is claimed to be due to the negligence, gross negligence, or willful misconduct of
CKR, its agents, servants, employees, invitees, or guests, excepting only liability arising
from the sole negligence or willful misconduct of DISTRICT.
Section 8: No assignment or sublease of CKR's interest hereunder may be
made without the written consent of DISTRICT, which may be withheld in its sole
discretion.
1326921.1 3
Section 9: CKR agrees that it will, at its expense, maintain a policy or policies
of insurance, written by one or more qualified and rated insurance carriers, and insuring
DISTRICT and its employees against liability for injury, death of persons, or loss or
damage to property in or about the lease area. This insurance requirement may be met by
the naming of DISTRICT, its employees, officers and directors, as additional insureds to
CKR' s general liability insurance policy. The general liability coverage shall not be less
than $2,000,000 per occurrence for bodily injury, including death, and $500,000 for
property damage.
Section 10: Any controversy or claim between the Parties to this Agreement,
including but not limited to, any claims, disputes, demands, differences, controversies, or
misunderstandings arising under, out of, or in relation to this Lease, or any alleged breach
thereof, shall be submitted to and determined by arbitration. The Rules of the American
Arbitration Association shall apply. The prevailing party shall be entitled to recover
reasonable attorneys' fees and costs, as fixed by the Arbitrator.
1326921.1 4
Section 11 : This instrument contains the entire agreement between the Parties
relating to the rights herein granted and the obligations herein assumed. Any oral
representations or modifications concerning this instrument shall be of no force and effect,
excepting a subsequent modification in writing, signed by the Party to be charged.
IN WITNESS WHEREOF, DISTRICT and CKR have executed this Lease
Agreement on the day and year first above written.
ATTEST
Kelly Lore, Clerk of the Board
APPROVED AS TO FORM
Bradley R. Hogin, General Counsel
1326921.1
"DISTRICT"
ORANGE COUNTY SANITATION DISTRICT
"CKR"
Gregory C. Sebourn, PLS
Chair, Board of Directors
CARL'S JR. RESTAURANTS LLC
A D~awfye imited Liability ::_Qmpany
By\~
Kathy Steininger
Vice President, Real Est te Management
5
PARCEL A
ORANGE COUNTY SANITATION DISTRICT
PAGE l OF 2
EXHIBIT "A"
A strip of land four (4) feet wide in the City of Huntington Beach,
County of orange, state of California, lying within a 30.00 foot
wide right of way as described in deed to the Orange County
Sanitation District recorded in Book 2310 Page 404 and Book 3575
Page 317 of Official Records of said County and shown on a map on
file in Book 43 Page 39 of Parcel Maps in the office of the County
Recorder of said county, described as follows:
Beginning at the Southeast corner of Parcel 1 of said Parcel Map
thence Nl3"23'03"E 290.54 feet along the Easterly 'line of said
Parcel l and the Westerly line of said 30 .00 foot wide right of way
to the Northeast corner of said Parcel l and the beginning of non-
tangent curve, concave Northerly having a radius of 1192.00 feet,
a radial line through said corner and point of beginning bears
Nos•o1 1 1e11 w: thence Northeasterly 4.21 feet along said curve and
the Northeasterly prolongation of the Northerly line of said
Parcel l through a central angle of 00·12 1 09" to a line parallel
with and 4.00 feet Southeasterly of said Easterly line of Parcel 1:
thence Sl3"23'03"E 290.71 feet a long said p arallel line to tile
Easterly prolongatio n of the Sout h line of said Parcel l; thence
S87 • 22 'OO"W 4 .16 feet a l ong said Easterly prolongation to the point
of beginni ng.
Shown on E.x.hibit "B" attached hereto and made a part hereof.
Containing 1163 square feet (0.027 acres) more or less.
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OR Ar--JG E COUNTY
SANITATION DISTRICT
EXHI BIT 'B'
Page 1 of 2
STEERING COMMITTEE Meeting Date 07/25/18 To Bd. of Dir. 07/25/18
AGENDA REPORT Item Number 3 Item Number 13
Orange County Sanitation District
FROM: James D. Herberg, General Manager Originator: Robert P. Ghirelli, Assistant General Manager
SUBJECT: LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 18-12 entitled, “A Resolution of the Board of Directors of Orange County Sanitation District establishing Rules of Procedure for the Conduct of
Business of the District; and repealing Resolution No. OCSD 17-18”, which will amend the rules of procedure to provide for the appointment of a Chairperson and Vice Chairperson of the Legislative and Public Affairs Committee by the Chairperson of the Board of Directors.
BACKGROUND
The Legislative and Public Affairs (LaPA) Committee is one of the Orange County Sanitation District’s (Sanitation District) standing committees. The Committee meets monthly to hear updates from staff and lobbyists and makes recommendations on matters
related to the legislative and public affairs activities of the Sanitation District.
RELEVANT STANDARDS
•Make it easy for people to understand OCSD’s roles and value to the community
•Build brand, trust, and support with policy makers and community leaders
•Maintain influential legislative advocacy and a public outreach program
PROBLEM
Presently, the LaPA Committee is comprised of the Chairperson of the Board, the Vice Chairperson of the Board, and five at-large members selected by the Chairperson of the
Board. The Board Chairperson and Board Vice Chairperson serve as the Committee Chairperson and Committee Vice Chairperson. The Committee desires to restructure its leadership to resemble that of the other standing committees by allowing the Chairperson of the Board to appoint a Committee Chairperson and Committee Vice Chairperson who will serve at the pleasure of the Board Chairperson.
PROPOSED SOLUTION
The proposed solution involves amending Resolution No. OCSD 17-18, the Board’s Rules of Procedure, to provide for the appointment by the Board Chairperson of a LaPA
Page 2 of 2
Committee Chair and Vice Chair. A red-lined version of the proposed changes can be found in the attached document.
TIMING CONCERNS
N/A RAMIFICATIONS OF NOT TAKING ACTION
Should the Board of Directors decide not to take action, the present LaPA Committee leadership structure will remain in place. PRIOR COMMITTEE/BOARD ACTIONS
July 2018 - The LaPA Committee directed staff to prepare a recommendation to change the leadership structure of the Committee for consideration by the Board of Directors. April 2017 - The Board of Directors approved to continue with monthly LaPA Committees
on the second Monday of each month, with January dark, at a new meeting time of 12
noon. January 2015 - The Board approved the Rules of Procedure Resolution No. OCSD 15-01, which established LaPA as a standing committee.
ADDITIONAL INFORMATION N/A
CEQA N/A FINANCIAL CONSIDERATIONS
N/A ATTACHMENT The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• Draft Resolution No. OCSD 18-12
OCSD 17-1818-12-1
RESOLUTION NO. OCSD 17-1818-12
A RESOLUTION OF THE BOARD OF DIRECTORS OF
ORANGE COUNTY SANITATION DISTRICT
ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT OF BUSINESS OF THE DISTRICT, AND REPEALING RESOLUTION NO. OCSD 17-0817-18
WHEREAS it is necessary to establish rules of procedure to facilitate the orderly handling of business to come before the Orange County Sanitation District Board of Directors and Standing, Steering, Special and Ad Hoc Committees.
NOW THEREFORE, the Board of Directors of the Orange County Sanitation
District DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1: Rules of Procedure. That the following rules of procedure be adopted for the conduct of business of the District:
A. Regular Meetings. There shall be a regular monthly meeting of the Board of Directors of the District on the fourth Wednesday of every month at 6:00 p.m., in the Administrative Offices of the District, located at 10844 Ellis Avenue, Fountain Valley, California; provided, however, if the fourth Wednesday of the month falls upon a legal
holiday, said monthly meeting shall be held on the next day thereafter, at the same time and place, unless the Board adjourns to a different date and time.
The Board of Directors may adjourn any regular, special or adjourned special meeting to a time and place certain, as specified in the order of adjournment.
B. Special Meetings. A special meeting of the Board of Directors may be called in either one of the following ways:
(1) By the Chairperson of the Board of Directors; or
(2) By the written request of a majority of the Steering Committee delivered to the Clerk of the Board.
The call or notice for special meeting shall be in writing and delivered personally
or by mail at least twenty-four (24) hours before the time of such meeting, as specified in the notice. Any notice deposited in the regular mail addressed to a Director at the address he or she has on file with the Clerk of the Board postage prepaid, sixty (60) hours in advance of any such meeting as specified in the notice, shall be presumed to have been delivered.
The call or notice shall specify the time and place of the special meeting, a description of the business to be transacted and copies of all pertinent written materials.
OCSD 17-1818-12-2
Such written notice may be dispensed with as to any Director or Alternate Director who, at or prior to the time the meeting convenes, files with the Clerk of the Board a written waiver of notice. Such waiver may be given by facsimile or electronic mail. Such
written notice may also be dispensed with as to any member who is actually present at
the meeting at the time it convenes. The Clerk of the Board shall diligently attempt to notify each Director personally of the time, place and purpose of said meeting, not less than twenty-four (24) hours before the time of said meeting.
The call or notice shall be posted in the administrative offices’ public lobby and in
a location freely accessible to the public at least twenty-four (24) hours prior to the special meeting. C. Meetings Adjourned by Clerk of the Board. If at any regular, adjourned
regular, special or adjourned special meeting there is not a quorum of Directors present, the Clerk of the Board may declare the meeting adjourned to a stated time and place and shall cause written notice of the adjournment to be given in the same manner as for a special meeting, unless such notice is waived as provided for in special meetings. Within twenty-four (24) hours after the time of the adjournment, a copy of the order or notice of
adjournment shall be conspicuously posted on or near the door of the place where the meeting was held and in a locationand, in a location, freely accessible to the public. D. Notices to News Media. When any local newspaper of general circulation, radio or television station requests, in writing, notices of meetings of the Board of
Directors, the Clerk of the Board shall thereafter, until receipt of a notice terminating said
request, deliver notices of regular, regular adjourned and special adjourned meetings to such newspapers, radio or television stations. Delivery shall be made in the same manner as delivery is made to the Directors.
E. Conduct of Meetings. (1) Procedural Rules. The procedural rules for debate and action shall be as set forth in Table 1, attached hereto and adopted herein by reference. Robert’s Rules of Order shall not be applicable or govern the procedures for the conduct of
Sanitation District business. (2) Legal Officer. In any case of ambiguity or uncertainty in the interpretation or application of these Rules to any procedure, the presiding officer may direct such question for a ruling to the Board’s General Counsel, who shall be the
parliamentarian of the Board. (3) Obtaining the Floor and Making Motions. Any member of the Board wishing to speak, or any member of the public wishing to address the Board, must first be recognized by the Chairperson. The Chairperson must recognize any member of the
Board who seeks the floor when appropriately entitled to address the Board.
OCSD 17-1818-12-3
Any member of the Board, including the Chairperson, may bring a matter of business properly before the Board by making a motion. Any member, including the Chairperson, except the member making the motion, may second the motion. Once
a motion is seconded, it may be opened for discussion and debate, in accordance with
the procedures in Subsection (4) below. (4) Rules for Discussion, Debate and Deliberation by the Board. The procedures for consideration and action on all matters to come before the Board shall be
in compliance with the terms of this Section, as follows: (a) Each item on the Agenda will be introduced in a form of a report by either the General Manager, a member of the Executive Management Team, or Counsel.
(b) Upon completion of the report, the Chairperson will allow for direct questions regarding the item, by Directors, each in turn, and in the order as selected by the Chairperson.
(c) Upon completion of the question period, the Chairperson will entertain a motion and second for consideration by the Board. (d) Discussion among the Directors will follow. Each Director will be recognized to address the Board in the order selected by the Chairperson, with a five
(5) minute time limit for each Member wishing to speak on the Agenda item, unless the time limit is waived by the Chairperson. There will be no interruptions of the Director who has been recognized. Attempted interruptions will be declared out-of-order, and the Board Member attempting to interrupt will be asked to remain silent until recognized.
(e) As an additional courtesy to everyone, repetition of comments will be discouraged in the interest of time and, at the discretion of the Chairperson, can be declared out-of-order. (f) After each Member who wishes to speak has been recognized
and completed his/her remarks, a single three (3) minute period of rebuttal will be allowed any Director, unless the time limit is waived by the Chairperson. (g) If it appears to the Chairperson that any Director is pursuing a line of questioning or commentary due to lack of preparation or prior review with the
District’s Staff, the Director’s time will be declared to have been used up, and no further inquiry will be allowed. (h) Upon adoption of a motion on an Agenda item, there will be no further discussion of that item.
OCSD 17-1818-12-4
(5) Decorum in Debate. All Members shall address their remarks to the Chairperson and confine them to the business then pending and subject to discussion before the Board, avoiding personalities and reflections upon anyone’s motives.
(6) Closing or Limiting Debate. At all times, the Board shall endeavor to allow free and open debate among Members of the Board. However, in the discretion of the Chairperson, it may become necessary to close or limit debate, so that action can be taken by the Board. An order by the Chairperson closing or limiting the debate can only
be set aside by a majority vote of the Board. F. Quorum. A majority of the Directors shall constitute a quorum of the Board. G. Chairperson and Vice Chairperson of the Board. A Chairperson and Vice
Chairperson of the Board shall be elected by a majority vote of Directors at the regular meeting in June of each year, andyear and will assume office July 1st. The nominations for Chairperson and Vice Chairperson shall be made at the regular Board meeting in May of each year. Any person nominated for Chairperson shall be deemed to be nominated for Vice Chairperson in the event the person is not elected as Chairperson. Thereafter,
the nominees shall prepare a statement setting forth their qualifications for the office sought. The statements should be forwarded to the Clerk of the Board who will in turnmailturn mail to the members of the Board of Directors with the Agenda and other meeting material for the June regular meeting. If only one individual is nominated for Chairperson at the regular Board meeting in May, that individual shall be deemed elected
as Chairperson, no election shall be held in June, and the individual shall assume office July 1st. If only one individual is nominated for Vice Chairperson at the regular Board meeting in May, that individual shall be deemed elected as Vice Chairperson, no election shall be held in June, and the individual shall assume office July 1st.
The Chairperson and Vice Chairperson shall serve at the pleasure of a majority of the Directors. In the event the office of Chairperson becomes vacant due to resignation or retirement of the incumbent prior to the expiration of the regular term, the Vice Chairperson shall automatically succeed to the office of the Chairperson and shall continue to serve through the remainder of the regular term unless sooner removed by
action of a majority of the Directors. In the event the office of Vice Chairperson becomes vacant prior to the expiration of the regular term, nominations and the election of a Director to serve in that capacity shall be conducted at the next regular Board meeting. The person so elected shall serve the balance of the regularly-scheduled term unless sooner removed as a result of action by a majority of the Directors.
The Chairperson shall not serve more than two consecutive one-year terms for which he/she has been elected to the office of Chairperson. The Vice Chairperson shall not serve more than two consecutive one-year terms for which he/she has been elected to the office of Vice Chairperson.
OCSD 17-1818-12-5
H. Presiding Officer. The Chairperson of the Board shall preside during meetings of the Directors. In the absence of the Chairperson, the Vice Chairperson shall preside.
I. Clerk of the Board and Minutes. The Board of Directors shall have a person designated to serve as Clerk of the Board. The Clerk of the Board will be appointed to the position by the General Manager and shall report to the General Manager or a Department Head as designated by the General Manager. The Clerk of the Board will be
a regular full-time employee, subject to all the rules and policies applicable to all regular
full-time employees. The Clerk of the Board shall attend all meetings of the Board of Directors, unless excused by the Chairperson, and shall prepare an accurate record of each meeting for submission to the Directors and subsequent approval at the following meeting; provided, however, that when an adjourned, special or special adjourned
meeting of the Board of Directors immediately precedes a regular meeting, Minutes of
said meeting shall be submitted for approval at the next meeting of the Board following said regular meeting. In the preparation of Official Minutes of a meeting of the Board of Directors, the
Clerk of the Board will not record the name of the Director who moves or who seconds
the adoption of a motion or Resolution, butResolution but will reflect the votes by name of each Director on each item brought before the Board. In the absence of the Clerk of the Board, a Deputy Clerk of the Board shall be
appointed to exercise the duties of the Clerk of the Board. J. Regular Business to Come Before the Board of Directors. Insofar as practicable, all items of business to be taken up at a regular meeting of the Board shall be submitted to the Clerk of the Board, who shall include on the Agenda all such items
submitted by Directors, the General Manager and General Counsel, and all formal communications. The Clerk of the Board shall mail to each Director a notice of such regular meetings, together with a proposed Agenda, not later than the Friday immediately
preceding such regular meetings. Said Agenda, insofar as possible, shall include copies of Resolutions, except as hereafter provided, and a description of all matters to be considered, together with any pertinent written materials. Agendas shall be posted in a location freely accessible to the public not less than
seventy-two (72) hours in advance of the meeting. Resolutions designated as “standard” and adopted by the Board of Directors from time to time, and approved as to form and content, need not be included with said Agenda; provided, however, that the information completing said standard Resolutions shall be set
forth on the Agenda listing, and copies of said standard Resolutions shall be on file with the Clerk of the Board at the meeting time and place.
OCSD 17-1818-12-6
Items of business not known at the time the regular Agenda is mailed as herein provided, may be considered as supplemental Agenda items; provided that all requirements of the Ralph M. Brown Act (California Government Code Sections 54950 et
seq.) are satisfied. No business, except with consent of two-thirds of the Directors present (a majority of Directors present for emergency actions), and only if permitted by the Ralph M. Brown Act, not appearing on the regular or supplemental Agendas may be brought before the
Board of Directors. The meeting Agenda shall provide for an opportunity for members of the public to address the Board on items on the Agenda and non-Agenda items of public interest. As determined by the Chairperson, speakers may be deferred until the specific Agenda item
is taken for discussion, and remarks may be limited to three (3) minutes. Speakers on non-Agenda items may address only items that are within the subject matter jurisdiction of the Board of Directors. Time allotted for such presentations is limited to three (3) minutes or less. Total time allotted for all public input on each non-Agenda item is limited to thirty (30) minutes to one (1) hour, taking into consideration the number of persons
filing a request to address the Board. However, time allotments may be waived by a majority vote of the Board. K. Handling of Business and Voting. During the course of a Board meeting, routine matters listed on the Agenda for consideration will be referred to by Agenda Item
Number only. Voting on all Resolutions shall be by roll call, except if waived by unanimous voice vote, in which event, the Chairperson may order a unanimous ballot cast in favor of the motion or Resolution under discussion. The name of each Director shall be called only
once. On matters of considerable interest or on which there appears to be a controversy, the motion or Resolution shall be read by title or repeated by the Chairperson. The Chairperson shall thereafter call for discussion of the motion or Resolution, at which time
any member may discuss the pending matter. Any person other than a Director present at the meeting may speak on the motion if recognized by the Chairperson. Sole discretion as to the extent of discussion outside of the membership of the Board shall rest with the Chairperson. At the close of discussion, the Chairperson may, at the Chairperson’s discretion, repeat the motion or Resolution pending, and thereafter, call for a vote.
The Clerk of the Board shall determine and state whether or not a motion or Resolution is adopted by roll call vote. On all other matters, the Chairperson shall determine the outcome of the voting.
L. Committees.
(1) Standing Committees.
OCSD 17-1818-12-7
(a) Steering Committee: There shall be a permanent Committee designated as the Steering Committee, comprised of the Chairperson of the Board, the
Vice Chairperson of the Board, the Chairperson of each of the Standing Committees and
three at-large members selected by the Chairperson of the Board. The Vice Chairperson of each of the two Standing Committees shall serve as the designated Alternate, in the absence or inability to serve by any Chairperson. In the absence or inability of any designated member of the Steering Committee to serve, his/her city/agency appointed
Alternate Director may not serve in that member’s absence. The Committee shall conduct an annual performance evaluation of the General Manager and submit recommendations on his/her compensation to the Board of Directors. The Committee shall also review the General Manager’s evaluation and
compensation of the executive management employees, based on established criteria, and executive management’s goals and objectives for the following year. The Committee shall also conduct an annual performance evaluation of General Counsel and submit recommendations to the Board of Directors as provided by
Resolution No. OCSD 12-03. The Committee shall make recommendations to the Board of Directors on labor negotiations and other related activities as may be needed or appropriate.
The Committee shall also be authorized to assign new subjects of significant importance to the appropriate Standing Committee for study, evaluation and recommendation. The Steering Committee shall meet on the fourth Wednesday of each month at
5:00 p.m. preceding the Board’s meeting, or at the call of the Chairperson of the Board of Directors. (b) Administration Committee: There shall be a permanent Administration Committee (Finance & Administrative Services and Human Resources) to
advise the Staff and make recommendations on matters related to the financial, budgeting, administrative and personnel policies and programs of the District. The Committee shall review with the Staff the procedures for development, preparation and format of the annual budget and recommend appropriate change, and
counsel the Staff during the budget process to assure the proper interpretation and implementation of the Board’s policies and that the desired procedures have been followed. The responsibility for consideration and adoption of the District budget rests with
the Board of Directors.
OCSD 17-1818-12-8
The Committee shall periodically interview and recommend the selection of outside auditors. The Committee shall review the result of the annual audit of the District’s accounts with representatives of the outside audit firm, including any comments received
recommending improvements. The Committee shall review management’s response to
these comments and make appropriate recommendations for implementation. Periodically, the Committee shall recommend employment of an outside firm to audit internal control procedures to safeguard the assets of the District.
The Committee shall interview and make recommendations on the employment of investment-banking firms, bond counsel and, if necessary or desired, financial advisors, to be used in connection with the District’s financing programs.
The Committee shall periodically coordinate recommendations on personnel
audits of the District’s operations or segments of the operations on an as-needed basis. The Committee shall make recommendations on personnel policies and procedures, insurers and coverage, procurement procedures and such other related
activities as may be needed or appropriate.
The Chairperson of the Board of Directors shall appoint a Committee Chairperson and a Committee Vice Chairperson for the Administration Committee. The Committee Chairperson and Committee Vice Chairperson shall serve at the pleasure of the
Chairperson of the Board of Directors.
The Administration Committee shall consist of thirteen members, as follows: (1) The Chairperson of the Board of Directors;
(2) The Vice Chairperson of the Board of Directors; (3) The Committee Chair of the Administration Committee;
(4) The Committee Vice Chair of the Administration Committee; and
(5) Nine additional Board members appointed by the Chairperson of the Board of Directors.
Other than the Board Chairperson and the Board Vice Chairperson, no Director
who serves on the Operations Committee shall be eligible to serve on the Administration Committee. In the absence of the Board Chairperson, his or her alternate Director may attend meetings of the Administration Committee.
The Administration Committee shall meet on the second Wednesday of each
month at 5:00 p.m., or at the call of its Chairperson.
OCSD 17-1818-12-9
(c) Operations Committee: There shall be a permanent Committee designated the Operations Committee (Engineering, Operations & Maintenance and Environmental Services). With the goal of compliance with all public
health and environmental laws and regulations, the Operations Committee shall review
and submit appropriate recommendations on the matters pertaining to the operation of the District Treatment Works, including such matters as current and projected service/flow needs, level and quality of treatment, conservation, recycling and reuse activities and air quality issues.
The Committee shall also review issues pertaining to the District’s NPDES Ocean Outfall Discharge Permit, including annual review of the contractor(s) performing the ocean monitoring and research programs required as a condition of said permit, and related issues regarding protection of the marine waters off metropolitan Orange County’s
coastline from impacts resulting from the District’s operations and discharge of treated wastewater. The Committee shall also review matters pertaining to contractual arrangements by the District to provide sewerage services to areas outside the District’s boundaries or
approved spheres of influence. The Committee shall review plans for the future needs of the District, explore alternatives and make recommendations to the Board of Directors.
The Operations Committee shall also review and submit appropriate recommendations on matters pertaining to capital projects which address operational needs, including the selection of professional consulting services to assist in studying, planning and designing needed District Treatment Works and support facilities, including computerized systems, in accordance with the Board’s established policies and
procedures for procuring such services; the Committee shall further review construction projects for said facilities in accordance with applicable public works laws and Board policies. Said oversight shall include the contracts for professional services and public works construction projects and addenda or change orders thereto. In carrying out its responsibilities, the Committee shall receive advance notice and regular status reports
on the projects from Staff, and monitor, visit and observe the District Treatment Works’ operational functions and major capital construction projects. The Chairperson of the Board of Directors shall appoint a Committee Chairperson and a Committee Vice Chairperson of the Operations Committee. The Committee
Chairperson and Committee Vice Chairperson shall serve at the pleasure of the Chairperson of the Board of Directors. The Operations Committee shall consist of fourteen members, as follows:
(1) The Chairperson of the Board of Directors; (2) The Vice Chairperson of the Board of Directors;
OCSD 17-1818-12-10
(3) The Committee Chair of the Operations Committee;
(4) The Committee Vice Chair of the Operations Committee; and
(5) Ten (10) additional Board members appointed by the Chairperson of the Board of Directors.
Other than the Board Chairperson and the Board Vice Chairperson, no Director
who serves on the Administration Committee shall be eligible to serve on the Operations Committee. In the absence of the Board Vice-Chairperson, his or her Alternate Director may attend meetings of the Operations Committee.
The Operations Committee shall meet on the first Wednesday of each month at
5:00 p.m., or at the call of its Chairperson. (d) Legislative and Public Affairs Committee: There shall be a permanent Committee designated as the Legislative and Public Affairs (LaPA) Committee.comprised
of the Chairperson of the Board, the Vice Chairperson of the Board, and five at-large members selected by the Chairperson of the Board. The Committee shall review issues pertaining to the impact on OCSD of legislative and regulatory proposals and submit appropriate recommendations on the matters.
The Committee shall also be responsible for overseeing the contractual arrangements with the Sanitation District’s legislative advocates to provide advocacy services in Sacramento and Washington, D.C. In carrying out its responsibilities, the Committee shall receive regular status reports from the advocates and staff and monitor and recommend positions on legislative and regulatory proposals.
The Committee shall also review issues pertaining to the District’s public outreach, branding, and communications activities, evaluate alternatives and make recommendations to the Board of Directors.
The Chairperson of the Board of Directors shall appoint a Committee Chairperson and a Committee Vice Chairperson to the LaPA committee. The Committee Chairperson and Vice Chairperson shall serve at the pleasure of the Chairperson of the Board of Directors.
The LaPA Committee shall consist of seven members, as follows: (1) The Chairperson of the Board of Directors
(2) The Vice Chairperson of the Board of Directors
(3) The Committee Chairperson of the LaPA Committee
OCSD 17-1818-12-11
(4) The Committee Vice Chairperson of the LaPA committee (5) Three (3) additional Board Members appointed by the Chairperson of the
Board of Directors The LaPA Committee shall meet on the second Monday of each month at 12:00 p.m. or at the call of its Chairperson.” The Committee shall advise Staff and make recommendations on matters related to the legislative and public affairs programs of the District.
The Legislative and Public Affairs Committee shall meet on the second Monday of each month at 12:00 p.m. or at the call of the Board Chairperson. (2) Special and Ad Hoc Committees. In addition to the Standing Committees, the Chairperson of the Board of Directors, the Chairperson of a Standing
Committee or a majority of the Directors, may appoint from time to time, Special or Ad
Hoc Committees to study and report on specific matters. Such Committees shall be temporary in nature, and their assignments shall pertain to a current, specific issue. Upon completion of the assigned task, the Ad Hoc or Special Committee will be dissolved.
The Chairperson and Vice Chairperson of Special and Ad Hoc Committees shall
be appointed by the Chairperson of the appointing authority. Each Special and Ad Hoc Committee shall meet at the call of its Chairperson.
M. Alternate Directors: If a regular Director cannot attend a meeting of the Operations Committee, the Administration Committee or the full Board of Directors, the Director’s alternate may attend in place of his or her regular Director. An alternate Director may not, however, attend a meeting of any other Committee in the absence of his or her regular Director. If the regular Director and the Alternate Director are both
unable to attend the meeting, the regular Director may request that the meeting be teleconferenced. The request may be approved, at the Board Chairperson’s discretion, provided that all requirements of the Ralph M. Brown Act (California Government Code Sections 54950 et seq.) are able to be satisfied.
N. Motion to Refer to a Standing Committee. Any Director at a Board meeting may move to have a policy or any other activity affecting the Sanitation District, or any one of the member Agencies, referred to a Standing Committee for study and report. This motion shall be a privileged motion, and when duly seconded, discussion thereof shall be limited to Directors only. Said motion shall receive an affirmative vote of a majority of the
Directors for adoption.
Section 2: Procedure for Consideration of Demands for Corrective Action.
OCSD 17-1818-12-12
A. Requirement of Written Demand. Prior to any person commencing a judicial action for injunction or mandamus to declare any action taken by the Board void because of failure to observe Brown Act requirements, such person must first serve upon the Clerk
of the Board a written demand describing the alleged violation and demanding corrective
action. Such demand must be served upon the Clerk of the Board within thirty (30) days of the complained of action. Failure to serve any such demand within this thirty (30) day period shall result in the loss of any right to challenge any action to have been taken in violation of Sections 54953, 54954.2 or 54956 of the California Government Code.
B. Consideration of Corrective Action. Upon receipt of such a demand, consideration of the demand shall immediately be placed on the Agenda for the next meeting of the Board of Directors. If the demand is received less than seventy-two (72) hours prior to the time set for the next meeting, the Board may determine that the notice
constitutes the initiation of litigation, and that the need to take action on the threatened
litigation arose subsequent to the posting of the Agenda, andAgenda and may consider it at that meeting pursuant to Section 1(J) above. A description of any item so placed on the Agenda shall include both consideration of the demand, and the possibility of corrective action, by the Board.
In considering such demands, the Board shall first determine, by motion, whether corrective action should be taken. If no motion to take corrective action is carried, the Clerk of the Board shall inform the demanding party in writing of the Board’s decision not to cure or correct the challenged action.
C. Implementing Corrective Action. If a motion to take corrective action passes, the Chairperson may entertain a motion implementing corrective action. Any motion implementing corrective action shall address the concerns raised in the consideration of corrective action. The motion implementing corrective action may
include a motion to rescind prior action taken, as appropriate. Passage of a motion to rescind invalidates prior action only as of the time of the passage of the motion, and not from the date of the initial action. A motion implementing corrective action resulting from a written demand is out-of-order if the action complained of (a) was in connection with the sale or issuance of notes, bonds or other evidences of indebtedness, or any contract,
agreement or incident thereto; or (b) gave rise to a contractual obligation upon which a party has, in good faith, detrimentally relied. In any event, the Board shall notify the party making the demand in writing of its decision to take corrective action, andaction and shall describe any corrective action taken. This notice shall be given to the demanding party as soon as possible after the meeting, but in no event more than thirty (30) days after
receipt of the demand. Section 3: Resolution No. OCSD 17-0817-18 is hereby repealed. Section 4: This Resolution shall become effective immediately.
OCSD 17-1818-12-13
PASSED AND ADOPTED at a regular meeting of the Board of Directors held December 20, 2017July 25, 2018.
_______________________________ Gregory C. Sebourn, PLS
Board Chairman
ATTEST:
__________________________
Kelly A. Lore, MMC Clerk of the Board
APPROVED AS TO FORM:
___________________________ Bradley R. Hogin General Counsel
OCSD 17-1818-12-14
STATE OF CALIFORNIA )
) ss
COUNTY OF ORANGE )
I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OCSD 17-1818-12 was passed and adopted at a regular meeting of said Board on the 20th 25th day of December 2017July
2018, by the following vote, to wit:
AYES:
NOES: ABSTENTIONS: ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 20th 25th day of December, 2017July 2018.
Kelly A. Lore, MMC Clerk of the Board of Directors Orange County Sanitation District
OCSD 17-1818-12-15
TABLE 1
BOARD PROCEDURES AND ORGANIZATION
SUMMARY OF MOTIONS
A. PRIVILEGED MOTIONS
Kind of
Motion
Second
Required
Debatable
Amendable
Vote
Required
Purpose
Adjourn Yes No No Majority To end the meeting To Take a Recess
Yes No No Majority To interrupt a meeting for a short time or to
provide an
intermission
Raise a Question of Privilege
No No No None To obtain action immediately in an emergency
B. MAIN MOTION AND RELATED SUBSIDIARY MOTIONS
Kind of Motion Second Required Debatable Amendable Vote Required Purpose
Main Motion
Yes Yes Yes Majority To introduce new business
Amend Main
Motion
Yes Yes Yes Majority To modify or alter a motion
Substitute
Motion
Yes
Yes
Yes
Majority
To replace the main
motion entirely
OCSD 17-1818-12-16
Previous
Question
Yes
No
No
Majority
To close debate on
the main or amended motion immediately
Continue to a Certain Time
Yes Yes Yes Majority To defer action
To Table
Yes
No
No
Majority
To discontinue
consideration until
brought back by vote of the Board
Take a Motion from the Table
Yes No No Majority To bring before the group a motion previously tabled
Limit or
Extend
Limits of Debate
Yes
No
Yes
Majority
To limit or extend
limits of debate
Refer to a Committee
Yes Yes Yes Majority To place business in hands of a Committee
Withdraw a Motion
No No No None To withdraw a motion before it is
voted on
Reconsider Yes Yes No Majority
must be by a Director who voted for the
prevailing side on the original motion
To secure a new
vote on a motion previously voted upon
OCSD 17-1818-12-17
C. INCIDENTAL RULES NON-RANKING
Kind of Motion Second Required Debatable Amendable Vote Required Purpose
Request to Suspend the Rules
Yes No No Two-Thirds To facilitate business ordinarily contrary to the rules of the
organization
Override
Order of the Chair
Yes No No Majority To have Board
majority rule on the order
Point of Order No No No None To enforce the rules of the organization
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LAFCO Local Agency Formation
Commission RWQCB Regional Water Quality
Control Board
APWA American Public Works
Association LOS Level Of Service SARFPA Santa Ana River Flood
Protection Agency
AQMD Air Quality Management
District MGD Million Gallons Per Day SARI Santa Ana River
Interceptor
ASCE American Society of Civil Engineers MOU Memorandum of Understanding SARWQCB Santa Ana Regional Water Quality Control Board
BOD Biochemical Oxygen Demand NACWA National Association of Clean Water Agencies SAWPA Santa Ana Watershed Project Authority
CARB California Air Resources
Board NEPA National Environmental
Policy Act SCADA Supervisory Control And
Data Acquisition
CASA California Association of Sanitation Agencies NGOs Non-Governmental Organizations SCAP
Southern California
Alliance of Publicly Owned
Treatment Works
CCTV Closed Circuit Television NPDES National Pollutant Discharge
Elimination System SCAQMD South Coast Air Quality
Management District
CEQA California Environmental
Quality Act NWRI National Water Research
Institute SOCWA South Orange County
Wastewater Authority
CIP Capital Improvement
Program O & M Operations & Maintenance SRF Clean Water State
Revolving Fund
CRWQCB California Regional Water
Quality Control Board OCCOG Orange County Council of
Governments SSMP Sewer System
Management Plan
CWA Clean Water Act OCHCA Orange County Health Care Agency SSO Sanitary Sewer Overflow
CWEA California Water Environment
Association OCSD Orange County Sanitation
District SWRCB State Water Resources
Control Board
EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids
EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load
EPA US Environmental Protection
Agency OSHA Occupational Safety and
Health Administration TSS Total Suspended Solids
FOG Fats, Oils, and Grease PCSA
Professional
Consultant/Construction Services Agreement WDR Waste Discharge
Requirements
gpd gallons per day PDSA Professional Design Services
Agreement WEF Water Environment
Federation
GWRS Groundwater Replenishment
System POTW Publicly Owned Treatment
Works WERF Water Environment &
Reuse Foundation
ICS Incident Command System ppm parts per million WIFIA Water Infrastructure
Finance and Innovation Act
IERP Integrated Emergency
Response Plan PSA Professional Services
Agreement WIIN
Water Infrastructure
Improvements for the
Nation Act
JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and the Orange County
Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the
Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban runoff.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. The Orange County Sanitation District’s service area is in the Santa Ana River Watershed.