HomeMy WebLinkAbout06-28-2017 Board Meeting ONLINE Agenda with Attachment - REVISED.pdf Orange County Sanitation District Wednesday, June 28, 2017
AND 6:00 P.M.
Orange County Sanitation District Board Room
Financing Corporation a 10844 Ellis Avenue
Regular Meeting of the Fountain Valley, CA 92708
BOARD OF DIRECTORS (714) 593-7433
TELECONFERENCE LOCATION
ADDED:
96 Fishermans Wharf#1
Monterey, CA 93940
831 372-2203
AMENDED AGENDA
(TELECONFERENCE LOCATION ADDED)
CALL TO ORDER
INVOCATION AND PLEDGE OF ALLEGIANCE (Steve Nagel, City of Fountain Valley)
ROLL CALL (Clerk of the Board)
DECLARATION OF QUORUM (Clerk of the Board)
PUBLIC COMMENTS: If you wish to address the Board of Directors on any item, please complete a
Speaker's Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or
notify the Clerk of the Board the item number on which you wish to speak. Speakers will be recognized by
the Chairman and are requested to limit comments to three minutes. One or more Board members will
participate in this meeting at the teleconference site listed above. The teleconference location is accessible
to the public and the public will be given an opportunity to address the Board of Directors.
SPECIAL PRESENTATIONS:
• Celeste Cantu, Santa Ana Watershed Project Authority (SAWPA) General Manager
REPORTS: The Chair and the General Manager may present verbal reports on miscellaneous matters
of general interest to the Directors. These reports are for information only and require no action by the
Directors.
CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted,
by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve the minutes of the Regular Board of Directors
Meeting held on May 24, 2017.
06/28/2017 OCSD Board of Directors'Agenda Page 1 of 10
2. REHABILITATION OF FLEET SERVICES BUILDING, BUILDING 8 AND
PAVING AREA, CONTRACT NO. P1-115B (Rob Thompson)
RECOMMENDATION:
A. Receive and file bid tabulation and recommendation;
B. Award a construction contract to ODC Engineering and Technology for
Rehabilitation of Fleet Services Building, Building 8 and Paving Area,
Contract No. P1-115B, part of Title 24 Access Compliance and Building
Rehabilitation, Project No. P1-115, for a total amount not to exceed
$2,235,609;
C. Approve a contingency of$223,563 (10%); and
D. Approve a budget increase of$791,000 for Title 24 Access Compliance and
Building Rehabilitation, Project No. P1-115, for a total budget amount of
$18,400,000.
3. LANE CHANNEL CROSSING PROJECT— PROJECT NO. FE16-11
(Rob Thompson)
RECOMMENDATION:
A. Approve a Sole Source Professional Design and Construction Support
Services Agreement with HDR Engineering, Inc. to provide engineering
services for Lane Channel Crossing Project, Project No. FE16-11, for an
amount not to exceed $131,939; and
B. Approve a contingency of$13,194 (10%).
4. PLANT NO. 1 PRIMARY CLARIFIER REHABILITATION (Ed Torres)
RECOMMENDATION:
A. Approve a Purchase Order to Frost Company for the mechanical
rehabilitation and overhaul of 10 Primary Clarifiers at Plant No. 1, in
accordance with Section 1.07E of the Purchasing Ordinance No. OCSD-47,
for a total not to exceed $385,000, plus applicable tax; and
B. Approve a contingency of$ 77,000 (20%).
06/28/2017 OCSD Board of Diredom'Agenda Page 2 of 10
5. REQUEST FOR FUNDING — WASTEWATER FLOW & LOADING STUDY
(Lorenzo Tyner)
RECOMMENDATION: Approve the Orange County Sanitation District's on-going
participation in the California Association of Sanitation Agencies wastewater flow
and loading study and the Participating Agency Contribution Pledge of$83,600.
RECEIVE AND FILE: These items require no action;and without objection, will be so ordered by the
Board Chair.
6. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
MAY 2017 (Lorenzo Tyner)
RECOMMENDATION: Receive and file the report of the Investment Transactions
for the month of May 2017.
7. COMMITTEE MINUTES (Clerk of the Board)
RECOMMENDATION: Receive and file the approved minutes of the following
standing committees:
A. Operations Committee Meeting of May 3, 2017
B. Legislative and Public Affairs Committee Meeting of May 8, 2017
C. Administration Committee Meeting of May 10, 2017
D. Steering Committee meeting of April 26, 2017
OPERATIONS COMMITTEE:
8. SEISMIC HAZARD EVALUATION AT PLANT NOS. 1 AND 2, PROJECT NO.
PSIS-06 (Rob Thompson)
RECOMMENDATION:
A. Approve a Professional Services Agreement with Geosyntec Consultants
to provide engineering services for the Seismic Hazard Evaluation at Plant
Nos. 1 and 2, Project No. PS15-06, for an amount not to exceed
$2,578,028; and
B. Approve a contingency of$257,800 (10%).
06/28/2017 OCSD Board of Directors'Agenda Page 3 of 10
9. CENTRAL GENERATION ENGINES AUTOMATIC BALANCING ANALYZERS
(Ed Torres)
RECOMMENDATION:
A. Approve a sole source purchase order to Windrock, Inc. for the purchase
and installation of two Windrock Auto Balance analyzers, plus associated
equipment, on two central generation engines, one at each plant, for a total
amount not to exceed $501,376; and
B. Approve a contingency of$50,137 (10%).
10. BIOSOLIDS MANAGEMENT CONTRACT RENEWAL — TULE RANCH
(Jim Colston)
RECOMMENDATION:
A. Authorize the five-year contract renewal with Tule Ranch, Amendment No.
2, to manage Orange County Sanitation District's biosolids from
Reclamation Plant No. 1 and Treatment Plant No. 2 for land application
and/or landfill disposal (Specification No. S-2011-51313D), for the period
commencing November 1, 2017 through October 31, 2022, for a unit price
increase of $2.50, for a new unit price of$57 per ton, for a total estimated
annual amount not to exceed $9,000,000; and
B. Approve an aggregate annual unit price contingency of 5%.
11. 2017 AUDIT REPORT OF ORANGE COUNTY SANITATION DISTRICT SEWER
SYSTEM MANAGEMENT PLAN (Jim Colston)
RECOMMENDATION: Receive and file the Final WDR/SSMP Audit Report dated
May 19, 2017.
12. SEWER SYSTEM MANAGEMENT PLAN UPDATE (Jim Colston)
RECOMMENDATION: Approve and file the Orange County Sanitation District's
Sewer System Management Plan, dated May 9, 2017.
ADMINISTRATION COMMITTEE:
13. FY 2017-18 USE CHARGES FOR SANTA ANA WATERSHED PROJECT
AUTHORITY (Lorenzo Tyner)
RECOMMENDATION: Adopt Resolution No. OCSD 17-10, entitled, "A Resolution
of the Board of Directors of Orange County Sanitation District Establishing Use
06/28/2017 OCSD Board of Directors'Agenda Page 4 of 10
Charges for the 2017-18 Fiscal Year Pursuant to the Wastewater Treatment and
Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")".
14. GANNS APPROPRIATIONS LIMIT FOR FISCAL YEAR 2017-18 (Lorenzo Tyner)
RECOMMENDATION: Adopt Resolution No. OCSD 17-11 entitled, "A Resolution
of the Board of Directors of the Orange County Sanitation District Establishing the
Annual Appropriations Limit for Fiscal Year 2017-18, for the Orange County
Sanitation District in accordance with the Provisions of Division 9 of Title 1 of the
California Government Code."
15. TEMPORARY EMPLOYMENT SERVICES (Celia Chandler)
RECOMMENDATION:
A. Authorize the General Manager to enter into sole source purchase order
contracts with various staffing firms for Temporary Employment Services
selected in Specification No. CS-2009-421BD for the period July 1, 2017
through June 30, 2018; and
B. Authorize the General Manager to add or remove staffing firms from the
available pool, as needed, to meet work requirements identified by the
Human Resources Department, with no change to the approved total
budget, at a total cost not to exceed $1,187,190.
STEERING COMMITTEE:
16. GENERAL MANAGER'S FY 2016-2017 WORK PLAN YEAR-END UPDATE
(Jim Herberg)
RECOMMENDATION: Receive and File the General Manager's FY 2016-2017
Work Plan Year-End Update.
Recess OCSD Board of Directors Meeting.
......................................
06/28/2017 OCSD Board of Diredors'Agenda Page 5 of 10
ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION
The members of the Orange County Sanitation District Board of Directors are each being compensated
$212.50 for the Board Meeting; there is no additional compensation for the Financing Corporation Meeting.
CALL TO ORDER:
Board of Directors, Orange County Sanitation District Financing Corporation.
ROLL CALL: (Clerk of the Board)
APPROVAL OF MINUTES:
FC-1. APPROVAL OF MINUTES (Clerk of the Board)
If no corrections or amendments are made, the minutes for the meeting held on
September ° 20106 December 14, 2016 will be deemed approved and be so
ordered by the Chair.
INFORMATION ITEM:
FC-2. ANNUAL STATUS REPORT OF THE ORANGE COUNTY SANITATION
DISTRICT FINANCING CORPORATION (Lorenzo Tyner)
RECOMMENDATION: Receive and File the Annual Status Report of the Orange
County Sanitation District Financing Corporation.
Adjourn, Board of Directors, Orange County Sanitation District Financing Corporation.
06/28/2017 OCSD Board of Diredom'Agenda Page 6 of 10
Reconvene, Board of Directors, Orange County Sanitation District.
NON-CONSENT CALENDAR:
17. AGREEMENTS WITH ORANGE COUNTY TRANSPORTATION AUTHORITY
FOR INTERSTATE 405 SEWER CROSSINGS (Rob Thompson)
RECOMMENDATION: Approve eight Utility Agreements with Orange County
Transportation Authority agreeing to define specific terms, conditions, and funding
obligations regarding the relocation, reconstruction, and protection of the regional
sewers located along Interstate 405 Freeway to accommodate the Interstate 405
Improvement Project.
18. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Rob Thompson)
RECOMMENDATION:
A. Receive and file Bid Tabulation and Recommendation for Interplant Effluent
Pipeline Rehabilitation, Contract No. J-117A;
B. Receive and file Orange County Sanitation District's Notice of Intent to
Award dated May 18, 2017;
C. Receive and file Award Protestfrom Flatiron West, Inc. dated May 18, 2017,
concerning the award to Shimmick Construction Co.;
D. Receive and file response letter from Shimmick Construction Co.; dated
May 23, 2017, regarding the bid protest of Flatiron West, Inc.;
E. Receive and file Orange County Sanitation District's determination letter
dated June 1, 2017, to Flatiron West, Inc. responding to Award Protest;
F. Deny Award Protest filed by Flatiron West, Inc.;
G. Award a Construction Contract to Shimmick Construction Company, Inc. for
the Interplant Effluent Pipeline Rehabilitation, Contract No. J-117A, for a
total amount not to exceed $12,609,012; and
H. Approve a contingency of$1,008,721 (8%).
06/28/2017 OCSD Board of Diredom'Agenda Page 7 of 10
19. PROPOSED REVISIONS TO FY 2017-18 BUDGET (Lorenzo Tyner)
RECOMMENDATION: Approve the proposed revisions to the Operating, Capital,
Debt/COP Service and Self-Insurance Budgets for FY 2017-18, as follows:
Originally Proposed
Adopted Budget Revised Budget
FY 2017.18 FY 2017.18
Operations&Maintenance $149,854,390 $151,919,380
Net Capital Improvement Program 137,989,000 148,061,000
Debt/COP Service 83,119,000 82,033,000
General Liability and Property Self-Insurance 1,450,000 1,335,000
Worker's Compensation Self Insurance 1,130,000 1,040,000
Intra-District Joint Equity Purchase/Sale(') 1,700,000 1,240,000
TOTAL $375,242,390 $385,628,380
O Cash to/frora Revenue Area 14(RA14)in exchange far capital assets to/from consolidated Revenue Area 15
AB 1234 REPORTS:
INFORMATION ITEMS:
None.
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the Board,
the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations,pending or potentiallitigation,orpersonnel matters,pursuant to Government Code Sections
54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation;
(c)employment actions or negotiations with employee representatives;or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
CONVENE IN CLOSED SESSION.
(1) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: 10950 Virginia Cir. Fountain Valley, CA- APN No.156-165-05;
10870 Spencer Ave. Fountain Valley, CA -APN No.156-163-07;
18480 Pacific St. Fountain Valley, CA -APN No.156-165-04;
18430 Pacific St. Fountain Valley, CA -APN No.156-165-06;
18370 Pacific St. Fountain Valley, CA -APN No.156-165-08;
06/28/2017 OCSD Board of Directors'Agenda Page 8 of 10
18429 Pacific St. Fountain Valley, CA -APN No.156-163-09;
18410 Bandilier Cir. Fountain Valley, CA -APN No.156-163-10;
18368 Bandilier Cir. Fountain Valley, CA -APN No.156-163-11;
10700 Spencer St. Fountain Valley, CA-APN No.156-163-16;
10700 Spencer Ave. Fountain Valley, CA -APN No.156-154-07;
18350 Mt. Langley St. Fountain Valley, CA-APN No.156-154-08;
18386 Mt. Langley St. Fountain Valley, CA-APN No.156-154-06;
18385 Bandilier Cir. Fountain Valley, CA -APN No.156-163-12;
18401 Bandilier Cir. Fountain Valley, CA -APN No.156-163-13;
18424 Mt. Langley St. Fountain Valley, CA-APN No.156-154-05;
18435 Bandilier Cir. Fountain Valley, CA -APN No.156-163-14;
18475 Bandilier Cir. Fountain Valley, CA -APN No.156-163-15;
10725 Ellis Ave. Fountain Valley, CA -APN No.156-154-04;
10540 Talbert Ave. Fountain Valley, CA -APN No.156-151-03; and
7311 Doig Drive Garden Grove, CA -APN No. 131-651-20
Agency negotiators: General Manager, Jim Herberg; Assistant General Manager,
Bob Ghirelli; Director of Finance and Administrative Services, Lorenzo Tyner;
Director of Engineering, Rob Thompson; Engineering Managers, Kathy Millea and
Jeff Mohr; CIP Project Manager, Wendy Sevenandt; Tom Grant; Kevin Turner and
John Gallivan, Cushman and Wakefield.
Negotiating parties:
Valley, Business Park, APN Nos. 156-165-05, 156-165-06, 156-163-07;
DK-USA LLC, APN No.156-165-04;
Fountain Valley Industrial Parcel 13, APN No.156-165-08;
Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11;
The Ins Trust Shabtai, Nevon, APN No. 156-163-16;
The Ins Trust, APN No. 156-154-07;
K & A Investments LP, APN No. 156-154-08;
Fountain Valley Star LLC, APN No. 156-154-06;
TN Sheet Metal Inc., APN No. 156-163-12;
18401 Bandilier LLC, APN No. 156-163-13;
Phone Lilly Lin-Lin TR, APN No. 156-154-05;
JDK Partners, APN No. 156-163-14;
Chandler Real Properties, APN No. 156-163-15;
Ellis Avenue LLC, APN No. 156-154-04; and
SFII Fountain Valley LLC, APN No. 156-151-03
Under negotiation: Instruction to negotiator will concern price and terms of
payment.
RECONVENE IN REGULAR SESSION.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
06;28;2017 OCSD Board of Diredors'Agenda Page 9 of 10
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
ADJOURNMENT:
Adjourn the Board meeting until the Regular Board of Directors Meeting on July 26, 2017
at 6:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)
593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and
the type of accommodation requested.
Aaenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com, not less than 72
hours prior to the meeting date and time above. All public records relating to each agenda item,including any public
records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available
for public inspection in the office of the Clerk of the Board.
Aaenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be
submitted to the Clerk of the Board 14 days before the meeting.
Kelly A.Lore
Clerk of the Board
(714)593-7433
klore(n)ocsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherbent0omd.cem
Assistant General Manager Bob Ghirelli (714)593-7400 rahirelliDocsd.com
Director of Engineering Rob Thompson (714)593-7310 rthomuson(docsd.com
Director of Environmental Services Jim Colston (714)593-7450 icolston(n)ocsd.com
Director of Finance and Lorenzo Tyner (714)593-7550 Ityner(cDOCSd.com
Administrative Services
Director of Human Resources Celia Chandler (714)593-7202 cchandler(docsd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorres omd.com
06/28/2017 OCSD Board of Directors'Agenda Page 10 of 10
Orange County Sanitation District
Financing Corporation
BOARD MEETING
MINUTES
December 14, 2016
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12/14/2016 Minutes of Financing Corporation Meeting Page 1 of 3
ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION
CALL TO ORDER:
Chair Sebourn called the Board of Directors, Orange County Sanitation District Financing
Corporation meeting to order at 7:12 p.m.
Kelly Lore, Secretary of the Financing Corporation, declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X Gregory Sebourn, Chair Doug Chaffee
X Tom Beamish Tim Shaw
X Ellery Deaton Sandra Massa-Lavitt
X James M. Ferryman Bob Ooten
A Steven Jones Kris Beard
X Peter Kim Michele Steggell
X Lucille Kring James Vanderbilt
X Al Krippner Charlie Nguyen
X Richard Murphy Shelley Hasselbrink
X Steve Nagel Cheryl Brothers
X Glenn Parker Cecilia Hupp
X David Shawver Carol Warren
X Fred Smith Virginia Vaughn
X Teresa Smith Mark Murphy
A Michelle Steel Shawn Nelson
A Sal Tinajero David Benavides
X Chad Wanke VACANT
A John Withers Douglas Reinhart
X Mariellen Yarc Stacy Berry
City of Huntington Beach -VACANT X Erik Peterson
City of Irvine -VACANT A Lynn Schott
City of Newport Beach -VACANT X Scott Peotter
City of Tustin -VACANT X Allan Bernstein
City of Villa Park -VACANT A Diana Fascenelli
A Yorba Linda Water District- VACANT VACANT
Kelly Lore, Secretary of the Financing Corporation, announced that the members of the
Orange County Sanitation District Board of Directors are each being compensated
$212.50 for the Board Meeting; there is no additional compensation for the Financing
Corporation Meeting.
12/14/2016 Minutes of Financing Corporation Meeting Page 2 of 3
APPROVAL OF MINUTES:
FC-1. Hearing no corrections or amendments made, the minutes for the meeting held on
September 28, 2016 were deemed approved as so ordered by the Chair.
ACTION ITEM:
Director of Finance &Administrative Services Lorenzo Tyner provided an overview of this
item, indicating it was related to Item No. 20 on the agenda for the Board of Directors
meeting of December 14, 2016.
FC-2. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. FC-26
entitled: "A Resolution of the Board of Directors of the Orange County Sanitation
District Financing Corporation Authorizing the Execution and Delivery by the
Corporation of an Installment Purchase Agreement and a Trust Agreement in
Connection with the Orange County Sanitation District Wastewater Refunding
Revenue Obligations, Series 2017A, Authorizing the execution and Delivery of
such Revenue Obligations Evidencing Principal in an Aggregate amount of not to
exceed $91,620,000 and Authorizing the execution of necessary documents and
related actions."
AYES: Beamish; Deaton; Ferryman; Kring; Krippner; R. Murphy;
Nagel; Nielsen; Parker; Peotter (Alternate); Peterson
(Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke;
and Yarc
NOES: None
ABSTENTIONS: Kim
ABSENT: Fascenelli (Alternate); Jones; Schott (Alternate); Steel;
Tinajero; Withers; and a representative from YLWD
Chair Sebourn adjourned the meeting of the Board of Directors, Orange County
Sanitation District Financing Corporation at 7:15 p.m.
......................................
ADJOURNMENT:
Chair Sebourn adjourned the meeting of the Board of Directors, Orange County
Sanitation District Financing Corporation at 7:15 p.m.
Kelly Lore
Secretary of the Financing Corporation
12/14/2016 Minutes of Financing Corporation Meeting Page 3 of 3