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HomeMy WebLinkAbout06-22-2016 Board Meeting Supplemental Agenda Orange County Sanitation District Wednesday, June 22, 2016 Regular Meeting of the I 6:00 P.M. Board of Directors - Administration Building 10844 Ellis Avenue Fountain Valley, CA (714) 593-7433 SUPPLEMENTAL AGENDA The Board of Directors will consider the following additional items: INFORMATION ITEM 14. PRELIMINARY CLASSIFICATION & COMPENSATION STUDY RESULTS (Celia Chandler) Georg Krammer, Chief Executive Officer with Koff& Associates, will present a preliminary summary of the compensation study findings. CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations,pending or potential litigation,orpersonnel matters,pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. (3) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Name of Case: Caravetta v. Orange County Sanitation District, Orange County Superior Court, Case No. 30-2016-008326:31-CU-OR-CJC I hereby certify under penalty of perjury under the laws of the State of California that the foregoing Supplemental Agenda was posted outside the main gate of the Districts'Administration Building located at 10844 Ellis Avenue, Fountain Valley, Califomia not less than 72 hours prior to the meeting. Dated this 17'h day of June 2016; updated on June 17, 2016. Kell A. o e Cle ;o th Board STEERING COMMITTEE M%111 te TO DaBd.Of[Mr. O622/16 06/22/16 AGENDA REPORT I em Number Item Number 3 14 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Celia Chandler, Director of Human Resources SUBJECT: PRELIMINARY CLASSIFICATION & COMPENSATION STUDY RESULTS GENERAL MANAGER'S RECOMMENDATION Information Only. BACKGROUND Orange County Sanitation District (Sanitation District) initiated its comprehensive classification and compensation (C & C) study in March 2015 for the purpose of updating its job classification specifications and benchmarking against other organizations' job structures and compensation systems. Classification and Compensation studies are conducted periodically by organizations to obtain information on how other agencies structure their positions and compensate employees in similar positions. Key business reasons for conducting the Sanitation District's study were changes due to reorganization, recruitment/retention considerations, and labor relations, in addition to the time lapse from the prior study. The classification phase is near completion, with discussions with bargaining units ongoing to finalize classification specifications. Koff & Associates has completed data collection for the study's compensation phase. Georg Krammer, Chief Executive Officer with Koff&Associates,will present a preliminary summary of the compensation study findings. RELEVANT STANDARDS • Support ongoing workforce planning and workforce development efforts • Comply with Article 29 Classification Studies of OCSD's Memoranda of Understanding with represented employee groups • Industry best practices recommend a study every five years for business relevance and compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA) PROBLEM The C & C study provides an opportunity for the organization to update its compensation plan in support of Board direction. Page 1 of 2 PROPOSED SOLUTION The final report for the Sanitation District's compensation study will be presented in July. TIMING CONCERNS Koff & Associates' presentation of the compensation study final report with recommendations is planned for the July 27th Board meeting. RAMIFICATIONS OF NOT TAKING ACTION N/A PRIOR COMMITTEE/BOARD ACTIONS April 2016: The Administration Committee awarded a Professional Consultant Services Agreement with Koff & Associates for the compensation phase of the classification and compensation study, Specification CS-2014-630BD, for a total amount not to exceed $65,040, with a new total amount of phase one and two not to exceed $126,929, and approved a contingency of$6,504 (10%). September 2015: Board of Directors approved the list of 17 comparison agencies selected by the Sanitation District in collaboration with stakeholder groups and approved beginning the next phase of the C & C study, which includes a labor market survey. February 2014: The Administration Committee authorized the General Manager to advertise a request for proposal and subsequently award a Consultant Services Agreement for a Sanitation District-wide C&C study, for a total amount not to exceed $100,000. ADDITIONAL INFORMATION N/A CEQA N/A FINANCIAL CONSIDERATIONS The total cost to complete the project will not exceed $133,433, as approved by the Sanitation District's Administration Committee on April 13, 2016. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (wwmocsd.corn with the complete agenda package: N/A Page 2 of 2