HomeMy WebLinkAbout06-22-2016 Board Meeting Agenda Packet Orange County Sanitation District Wednesday, June 22, 2016
Regular Meeting of the b _ 6:00 P.M.
BOARD OF DIRECTORS Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
AGENDA
CALL TO ORDER
INVOCATION AND PLEDGE OF ALLEGIANCE (Dave Shawver, City of Stanton)
ROLL CALL AND DECLARATION OF QUORUM (Clerk of the Board)
PUBLIC COMMENTS: If you wish to address the Board of Directors on any item, please complete a
Speaker's Form (located at the table outside of the Board Room)and submit it to the Clerk of the Board or
notify the Clerk of the Board the item number on which you wish to speak. Speakers will be recognized by
the Chairman and are requested to limit comments to three minutes.
SPECIAL PRESENTATIONS:
Employee Service Awards
REPORTS: The Board Chair and the General Manager may present verbal reports on miscellaneous
matters of general interest to the Directors. These reports are for information only and require no action by
the Directors.
CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted,
by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve the minutes of the regular Board of Directors
Meeting held on May 25, 2016.
06/2212016 OCSD Board of Directors Agenda Page 1 of 6
2. IRVINE RANCH WATER DISTRICT SOLIDS AGREEMENT EXTENSION
(Rob Thompson)
RECOMMENDATION: Approve Amendment No. 1 to the Agreement for Transfer
of Wastewater Solids Residuals between the Irvine Ranch Water District (As
Successor to County Sanitation District No. 14) and Orange County Sanitation
District, transferring solids from Irvine Ranch Water District's Michelson Water
Recycling Plant to the Orange County Sanitation District Wastewater System and
reimbursing the Orange County Sanitation District for its costs, in a form approved
by General Counsel.
3. OWNER CONTROLLED INSURANCE PROGRAM (OCIP) ADMINISTRATOR'S
CONTRACT PAYMENT (Celia Chandler)
RECOMMENDATION:
A. Authorize an increase of $100,000 to the current FY 2015-2016 budget of
$150,000, increasing the total amount to not exceed $250,000 for the
Owner Controlled Insurance Program Administrator (Aon Risk Services
West, Inc.); and
B. Authorize a not-to-exceed annual amount of$250,000 in the budget for the
Owner Controlled Insurance Program Administrator (Aon Risk Services
West, Inc.), for the following three (3) fiscal years thereafter.
RECEIVE AND FILE: These items require no action;and without objection, will be so ordered by the
Board Chair.
4. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
MAY 2016 (Lorenzo Tyner)
RECOMMENDATION: Receive and file the report of the Investment Transactions
for the month of May 2016.
5. COMMITTEE MINUTES (Clerk of the Board)
RECOMMENDATION: Receive and file the approved minutes of the following
standing committees:
A. Operations Committee meeting of May 4, 2016
B. Administration Committee meeting of May 11, 2016
C. Legislative and Public Affairs Committee meeting of May 10, 2016
D. Steering Committee meeting of May 25, 2016
06/22/2016 OCSD Board of Directors Agenda Page 2 of 6
OPERATIONS COMMITTEE:
6. ON-CALL CONTRACTOR SUPPORT SERVICES (Ed Torres)
RECOMMENDATION: Approve Amendment No. 1 to the On-Call Contractor
Support Services Contract, Specification No. S-2011483BD, with Jamison
Engineering Contractors, Inc., providing for construction support, extending the
contract period for a four month period from July 1, 2016 to October 31, 2016, with
no increase to the contract amount.
7. PLANT WATER SYSTEM REHABILITATION AT PLANT NO. 2, PROJECT NO.
P2-101 (Rob Thompson)
RECOMMENDATION: Approve a project budget increase of $150,000 for Plant
Water System Rehabilitation at Plant No. 2 included in the Proposed Budget for
Fiscal Years 2016-17 and 2017-18 scheduled to be approved at the June 22, 2016
Board of Directors meeting.
8. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
RECOMMENDATION:
A. Approve a Professional Services Agreement with LSA Associates, Inc. to
provide environmental services for the preparation of a California
Environmental Quality Act compliant document for the Headquarters
Complex, Site and Security, and Entrance Realignment Program,
Project No. P1-128 for an amount not to exceed $420,927; and
B. Approve a contingency of$42,093 (10%).
9. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
RECOMMENDATION:
A. Approve a Professional Design Services Agreement with HDR, Inc. to
provide architectural and engineering design services for the Headquarters
Complex, Site and Security, and Entrance Realignment Program, Project
No. P1-128, for an amount not to exceed $11,785,709; and
B. Approve a contingency of$1,178,571 (10%).
06/22/2016 OCSD Board of Directors Agenda Page 3 of 6
ADMINISTRATION COMMITTEE:
10. IBM TIVOLI MAXIMO AND WEBSPHERE (ENTERPRISE ONE) ANNUAL
SUBSCRIPTION AND SUPPORT (Lorenzo Tyner)
RECOMMENDATION:
A. Authorize purchase of an annual licensing and maintenance agreement for
IBM Maximo and WebSphere software and support using Dataskill, Inc. in
the amount of$180,166.41 for one year; and
B. Approve a contingency of$36,033 (20%)for additional licenses identified in
the current Maximo implementation plan.
11. FY 2016-17 USE CHARGES FOR SANTA ANA WATERSHED PROJECT
AUTHORITY (Lorenzo Tyner)
RECOMMENDATION: Adopt Resolution No. OCSD 16-10 entitled, "A Resolution
of the Board of Directors of the Orange County Sanitation District Establishing Use
Charges for the FY 2016-17 Pursuant to the Wastewater Treatment and Disposal
Agreement with the Santa Ana Watershed Project Authority."
12. GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-17 (Lorenzo Tyner)
RECOMMENDATION: Adopt Resolution No. OCSD 16-11 entitled, "A Resolution
of the Board of Directors of the Orange County Sanitation District Establishing the
Annual Appropriations Limit for Fiscal Year 2016-17, for the District in accordance
with the Provisions of Division 9 of Title 1 of the California Government Code."
NON-CONSENT CALENDAR:
13. PROPOSED FY 2016-17 AND 2017-18 BUDGET (Lorenzo Tyner)
RECOMMENDATION: Approve proposed Operating, Capital, Debt/COP Service
and Self-Insurance Budgets for FY 2016-17 and 2017-18 as follows:
2016-17 2017-18
Net Operations, Maintenance &Working Capital $146,356,520 $149,854,390
Worker's Compensation Self Insurance 1,090,000 1,130,000
General Liability and Property Self-Insurance 1,390,000 1,450,000
Net Capital Improvement Program 171,290,000 137,989,000
DebVCOP Service 86,664,000 83,119,000
Reduction of Long Term Obligations 65,000,000 -
Intra-District Joint Equity Purchase/Sale(') 3,400,000 1,700,000
TOTAL $475.190.520 $375.242.390
(uCash to/from Revenue Area 14(RA14)in exchange for capital assets to/from Consolidated Revenue Area 15
(RA15).
06/22/2016 OCSD Board of Directors Agenda Page 4 of 6
AB 1234 REPORTS:
INFORMATION ITEMS:
None.
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the Board,
the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations,pending or potential litigation,orpersonnel matters,pursuant to Government Code Sections
54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation;
(c)employment actions or negotiations with employee representatives;or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
CONVENE IN CLOSED SESSION.
(1) CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Laura Kalty, Chief Negotiator from
Liebert Cassidy Whitmore; James Herberg; Robert Ghirelli; Celia Chandler;
and Andrew Nau.
Employee Organizations: Supervisor & Professional Management Group
(SPMT), International Union of Operating Engineers Local 501 (Local 501),
and Orange County Employees Association (OCEA).
(2) ANTICIPATED LITIGATION
(Government Code Section 54956.9(d)(2))
Significant Exposure to Litigation pursuant to paragraph (2) of subdivision
(d) of Section 54956.9.
Number of Potential Cases: 1
Claim for Damage or Injury from Steven and Jennifer Gates
RECONVENE IN REGULAR SESSION.
06/22/2016 OCSD Board of Directors Agenda Page 5 of 6
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
ADJOURNMENT:
Adjourn the Board meeting until the Regular Board of Directors Meeting on July 27, 2016
at 6:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com, not less than
72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any
public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors, are
available for public inspection in the office of the Clerk of the Board.
Agenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be
submitted to the Clerk of the Board 14 days before the meeting.
Kelly A.Lore
Clerk of the Board
(714)593-7433
k1ore0locsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherberg(olocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rahirelliaocsd.com
Director of Engineering Rob Thompson (714)593-7310 rthomuson0ocsd.com
Director of Environmental Services Jim Colston (714)593-7450 icolston(olocsd.com
Director of Finance and Lorenzo Tyner (714)593-7550 INnenco ocsd.cem
Administrative Services
Director of Human Resources Celia Chandler (714)593-7202 cchandler((domd.com
Director of Operations 8 Maintenance Ed Torres 714 593-7080 etorres omd.com
06/22/2016 OCSD Board of Directors Agenda Page 6 of 6
ITEM NO. 1
Orange County Sanitation District
MINUTES
BOARD MEETING
May 25, 2016
�OJNjy SANII'gTjQy
Q ?
¢ c,
o �
Fcl�N FIE
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
0 512 512 01 6 Minutes of Board Meeting Page 1 of 11
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on May 25, 2016, at 6:03 p.m., in the Administration Building. Director Ellery Deaton
delivered the invocation and led the Pledge of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X John Nielsen, Chair Allan Bernstein
X Gregory Sebourn, Vice Chair Doug Chaffee
X Tom Beamish Tim Shaw
X Steven Choi Lynn Schott
X Keith Curry Scott Peotter
X Ellery Deaton Sandra Massa-Lavitt
X Joy Neugebauer Al Krippner
X James M. Ferryman Bob Ooten
Steven Jones X Kris Beard
Jim Katapodis X Erik Peterson
X Robert Kiley Michael Beverage
X Peter Kim Michele Steggell
X Lucille Kring Jordan Brandman
X Greg Mills Diana Fascenelli
X Richard Murphy Shelley Hasselbrink
X Steve Nagel Cheryl Brothers
Glenn Parker X Cecilia Hupp
X David Shawver Carol Warren
X Fred Smith Virginia Vaughn
X Teresa Smith Mark Murphy
X Michelle Steel Shawn Nelson
A Sal Tinajero David Benavides
X Chad Wanke Constance Underhill
X John Withers Douglas Reinhart
X Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg, General Manager, Bob Ghirelli, Assistant
General Manager; Rob Thompson, Director of Engineering; Jim Colston, Director of
Environmental Services; Lorenzo Tyner, Director of Finance & Administrative Services;
Celia Chandler, Director of Human Resources; Ed Torres, Director of Operations and
Maintenance; Kelly Lore, Clerk of the Board; Bob Bell; Marc Brown; Jennifer Cabral; Don
Cutler; Mark Dorman; Dean Fisher; Al Garcia; Tina Knapp; Randy Kleinman; Mark
Manzo; Jeff Mohr; and Paula Zeller.
O6/26/2016 Minutes of Board Meeting Page 2 of 11
OTHERS PRESENT: Kendra Carney (Associate General Counsel); Robert Carley;
Bob Ooten (Alternate Director CMSD); and Mike Beverage (Alternate DirectorYLWD).
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
Chair Nielsen called upon Jim Colston, Director of Environmental Services, who
presented an Employee Service Award to Miriam Angold, Principal Laboratory Analyst—
Division 890 (25 years).
REPORTS:
Chair Nielsen provided a Legislative and Public Affairs Committee update including:
OCSD's construction outreach program; a Video RFP that was issued and Save the dates
for the OCSD Joint Open House with OCWD August 13 from 10 a.m. to 2 p.m. and the
State of the District: Friday, October 14, 2016 at 8am-10am. He further stated that staff
is looking into a grant for the AquaCritox project with the Department of Energy.
Chair Nielsen stated that on May 171h, OCSD, OCWD and WateReuse staff traveled to
Sacramento to meet with the State Water Resources Control Board to discuss the Water
Bottle Bill - AB 2022, visit Assemblyman Gordon's office, and Senator Hertzberg's office
to discuss SB 163.
Chair Nielsen reported the success of the Honor Walk which was held today at 4:00
p.m. The event recognized former Board Chair Troy Edgar and former employees:
General Manager Blake Anderson and Environmental Specialist Mary Sue Thompson.
Vice-Chair Seboum stated that he had missed the Legislative and Public Affairs meeting
this month, but did attend the community meeting on May 10 at Rosary Academy in
Fullerton, regarding construction information on the Newhope Sewer Replacement
Project.
General Manager Jim Herberg introduced Jim Colston, the new Directorof Environmental
Services.
ELECTIONS:
Associate General Counsel Kendra Carney provided instructions and facilitated the
election.
1. MOVED, SECONDED, AND DULY CARRIED TO:
A. Open nominations for Chair of the Board of Directors (Election to be held at
the regular June Board Meeting, unless only one candidate is nominated).
O6/25/2016 Minutes of Board Meeting Page 3 of 11
Vice-Chair Sebourn nominated Chair John Nielsen as Board Chair to be
effective July 1, 2016. Director Beamish seconded. There were no further
nominations.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Tinajero
Chair Nielsen was deemed Chairman of the Board elect.
MOVED. SECONDED, AND DULY CARRIED TO:
B. Open nominations for Vice-Chairof the Board of Directors (Election to be held
at the regular June Board Meeting, unless only one candidate is nominated).
Chair Nielsen nominated Vice-Chair Sebourn as Board Vice-Chair to be
effective July 1, 2016. Director Beamish seconded. There were no further
nominations.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver, F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Tinajero
Vice Chair Sebourn was deemed Vice Chairman of the Board elect.
CONSENT CALENDAR:
2. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the
Regular Board of Directors Meeting held on April 27, 2016.
AYES: Beamish; Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R.
Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate);
Sebourn; Shawver; F. Smith; T. Smith; Steel; Wanke;Withers;
and Yarc
NOES: None
ABSTENTIONS: Beard (Alternate); Hupp (Alternate); and Mills
ABSENT: Tinajero
05 512016 Minutes of Board Meeting Page 4 of 11
3. EXTENSION OF ALTERNATE DISTRICT ENGINEER AGREEMENT WITH
COSTA MESA SANITARY DISTRICT (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Authorize the Orange County
Sanitation District to extend a lending agreement to contract an Orange County
Sanitation District Engineer as Alternate District Engineer to the Costa Mesa
Sanitary District, on an as-needed basis from May 25, 2016 through May 24, 2017.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Tinajero
RECEIVE AND FILE: These items require no action;and without objection, will be so ordered by the
Board Chair.
4. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
APRIL 2016 (Lorenzo Tyner)
Received and filed the report of the Investment Transactions for the month of April
2016.
5. COMMITTEE MINUTES (Clerk of the Board)
Received and filed the approved minutes of the following standing committees:
A. Operations Committee meeting of April 6, 2016
B. Administration Committee meeting of April 13, 2016
C. Legislative and Public Affairs Committee meeting of April 11, 2016
D. Steering Committee meeting of April 27, 2016
OPERATIONS COMMITTEE:
6. CONTRACT FOR HYDROGEN PEROXIDE, SPECIFICATION NO.
C-2016-752BD (Ed Torres)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Award a contract to U.S. Peroxide, LLC dba USP Technologies for the
purchase of Hydrogen Peroxide, Specification No. C-2016-752BD, for the
period July 1, 2016 through June 30,2017 fora unit price of$1.88 per gallon
delivered, plus applicable sales tax, for a total estimated annual cost of
$1,020,000 with four one-year renewal options; and
B. Approve a unit price contingency of 10%.
05/25/2016 Minutes of Board Meeting Page 5 of 11
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Tinajero
7. ENVIRONMENTAL COMPLIANCE REPORTS (Bob Ghirelli)
MOVED, SECONDED,AND DULY CARRIED TO: Receive and file environmental
compliance reports: Biosolids Management Compliance Report 2015; Semi-
Annual Pretreatment Program Report Fiscal Year 2015/2016 July-December;
Annual Greenhouse Gas Emissions Report 2015; and Annual Emission Report
2015.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver, F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Tinajero
8. BIOGAS SCRUBBING PROCESS IMPROVEMENT (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Authorize staff to negotiate a
Sole Source Contract with Carollo Engineers, Inc. for a large-scale pilot testing of
a biogas scrubbing process.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanks; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Tinajero
Item No. 9 heard separately. Vice-Chair Sebourn recused himself and left the room during
the vote.
9. SURVEYING SERVICES (Dean Fisher)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Professional Services
Agreements to provide on-call Surveying Services for Collection System and
Treatment Plant Projects, PSA2016-002, for a three-year period effective June 1,
2016, for an amount not to exceed $200,000 per individual agreement ($800,000
total)with the following four firms:
06/25/2016 Minutes of Board Meeting Page 6 of 11
• Stantec Consulting Services, Inc.
• D. Wooley and Associates, Inc.
• Michael Baker International
• Bush and Associates, Inc.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanks; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Sebourn (Recused); Tinajero
ADMINISTRATION COMMITTEE:
10. DESIGNATION OF APPLICANT'S AGENT FOR DISASTER RELIEF
(Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
16-08 entitled, "A Resolution of the Board of Directors of the Orange County
Sanitation District authorizing the General Manager, the Assistant General
Manager, or the Director of Operations and Maintenance to Execute State Office
of Emergency Services and/or Federal Emergency Management Agency
Documents and Relevant Permit Applications for Present and Future Disaster
Relief Applications; and Repealing Resolution No. OCSD 16-05"
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanks; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Sebourn and Tinajero
11. CONSOLIDATED FINANCIAL REPORT 3R0 QUARTER ENDING
MARCH 31, 2016 (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Orange
County Sanitation District Third Quarter Financial Report for the period ended
March 31, 2016.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanks; Withers; and Yarc
NOES: None
ABSTENTIONS: None
05 512016 Minutes of Board Meeting Page 7 of 11
ABSENT: Sebourn and Tinajero
12. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Orange
County Sanitation District purchases made under the General Manager's authority
for the period of January 1, 2016 — March 31, 2016.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Sebourn and Tinajero
13. COOPERATIVE PROCUREMENT WITH THE U.S. GENERAL SERVICES
AGREEMENT (GSA) (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Approve purchases of
information technology hardware, software, services, and licensing &maintenance
agreements using the U.S. General Services Agreement (GSA) IT Schedule 70
through the contract expiration date, December 31, 2019, for a total amount not to
exceed $2,500,000, in accordance with OCSD Ordinance OCSD-47, Section
2.03(B) Cooperative Purchases.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Sebourn and Tinajero
14. 2016 BENEFITS PROGRAM (Celia Chandler)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve funds to make payments to the healthcare and welfare insurance
vendors listed on the following table for the months of July 2016 through
December 2016, at which time all benefits will be aligned with the calendar
year.
R
Vendor Plan T pe Not To Exceed
Em to ee Benefit S ecialists EBS Medical, Dental,Vision, Em to ee Assistance Pr ram $ 5,650,000
Prudential Basic Life, Short-and Lo -Term Disabilt $ 310,000
The Standard Executive Disabili $ 15,000
TOTAL 1 $ 5,975,000
O6 512016 Minutes of Board Meeting Page 8 of 11
B. Authorize pre-payment for the July 2016 EBS invoice prior to July 1, 2016
to comply with vendor requirement of payment one month in advance; and
C. Authorize reallocation in the already approved amount of$115,000 from the
FY 2015/16 EBS line item to the Prudential line item.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanks; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Sebourn and Tinajero
15. 2016-17 OPERATIONAL PROPERTY-LIABILITY INSURANCE RENEWALS
(Celia Chandler)
MOVED, SECONDED, AND DULY CARRIED TO: Approve not-to-exceed
numbers as follows, with the understanding that the Orange County Sanitation
District's insurance broker will continue to negotiate with insurers to seek the
lowest possible premiums prior to the expiration date of the current major
insurance policies:
1. Excess liability insurance - $460,506.
2. Excess workers compensation insurance -a rate of$0.332 per$100 of payroll
(estimated premium at$218,000).
3. Property and Boiler& Machinery combined - $725.595.
4. Earthquake insurance - $81,131.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver; F.
Smith; T. Smith; Steel; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Sebourn and Tinajero
Vice-Chair Sebourn returned to the meeting.
NON-CONSENT CALENDAR:
16. EXTEND STATED EFFECTIVE PERIOD OF LOCAL SEWER SERVICE
CHARGES IN AREA 7 AND AUTHORIZE SUCH CHARGES TO BE
COLLECTED ON THE COUNTY TAX ROLL (Lorenzo Tyner)
Director of Finance and Administrative Services, Lorenzo Tyner, provided a brief
report on the requirements for this Resolution.
O6 5/2016 Minutes of Board Meeting Page 9 of 11
MOVED. SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
16-09, entitled: A Resolution of the Board of Directors of the Orange County
Sanitation District Directing the County Tax Collector-Treasurer to include Local
Sanitary Sewer Service Charges on the Tax Roll for Fiscal Year 2016-2017, and
for Each Fiscal Year Thereafter Unless Otherwise Amended by the Board.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver, F. Smith; T. Smith; Steel; Wanke; Withers; and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Tinajero
17. AMENDMENT NO. 3, FOR THE OVERHAUL OF CENTRAL GENERATION
ENGINE NO. 1 (121) (Ed Torres)
Ed Torres, Director of Operations and Maintenance provided a verbal update.
Clerk of the Board Kelly Lore, stated an error to the staff recommendation on the
agenda.
MOVED. SECONDED, AND DULY CARRIED TO:
An Approve Amendment No 3 t„ the C:RRtFROt woth Dior_ F=neFg y cr....:..r.,. i i G
o010528 1 09 fr.r 016 tarn @h nnnn.. beir 31 2016
far n Rddlt'n nl
Amount of $777 A79.
1C inr n IM1nl n n1 nn1 Inn nd
$1079,ace.32; and
o
Approve Amendment No. 3 to the Service Contract with NRG Energy Services,
LLC, PO No. 105280-OB, for an additional amount of$335,858 and allocate all of
the existing contract amount of $743,524 to overhaul engine No. 3 at Plant 1 for
the period January 1, 2016 through December 31, 2016, for a total amount not to
exceed $1,079,382.32.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Tinajero
O6/26/2016 Minutes of Board Meeting Page 10 of 11
AB 1234 REPORTS:
Director Ferryman reported that at the recent OCCOG meeting, Kris Murray (Anaheim)
was elected Chairperson, and John Nielsen (Tustin) was elected Vice-Chair. He further
notified the Board of upcoming dates for the SARFC and Borders Committee meetings.
INFORMATION ITEMS:
None.
Director Steel departed the meeting at 6:26 p.m.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(d)(1):
The Board convened in closed session at 6:26 p.m. to discuss one item. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Section and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6:31 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
Associate General Counsel, Kendra Carney did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS
IF ANY:
Chair Nielsen and several Directors provided information to the Board of upcoming events
taking place in their respective cities/agencies.
ADJOURNMENT:
At 6:34 p.m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on
June 22, 2016 at 6:00 p.m.
Submitted by:
Kelly A. Lore
Clerk of the Board
O5/25/2016 Minutes of Board Meeting Page 11 of 11
BOARD OF DIRECTORS Meeting Date TOBd.ofDir.
-- O6/22/16
AGENDA REPORT Item Item
2
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: IRVINE RANCH WATER DISTRICT SOLIDS AGREEMENT EXTENSION
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to the Agreement for Transfer of Wastewater Solids Residuals
between the Irvine Ranch Water District (As Successor to County Sanitation District
No. 14) and Orange County Sanitation District, transferring solids from Irvine Ranch
Water District's Michelson Water Recycling Plantto the Orange County Sanitation District
Wastewater System and reimbursing the Orange County Sanitation District for its costs,
in a form approved by General Counsel.
BACKGROUND
The Irvine Ranch Water District(IRWD) collects wastewaterfrom homes and businesses
within its boundaries and transfers some of the collected wastewater to the Orange
County Sanitation District (Sanitation District) System for treatment.
IRWD also owns and operates the Michelson Water Recycling Plant (MWRP). The
MWRP treats the wastewater generated within Revenue Area 14 boundaries that is not
transferred to the Sanitation District Wastewater System and produces reclaimed water
for use within IRWD's boundaries. The MWRP does not currently have the capability to
handle, treat, and dispose of primary and secondary settled solids (Solids). IRWD
currently transfers Solids from the MWRP to the Sanitation District Wastewater System
for further handling, treatment, and reuse.
IRWD has decided to construct the necessary improvements at the MWRP so that the
MWRP will be able to handle, treat, and reuse Solids. IRWD anticipates that such
facilities will be complete not later than December 31, 2018. These new MWRP facilities
will eliminate the need for IRWD to transfer Solids to the Sanitation District Wastewater
System, except when the MWRP Solids processing facilities may be shut down due to an
emergency. Pending the completion of the proposed MWRP Solids handling facilities,
IRWD will need to continue discharging wastewater solids residuals to the Sanitation
District Wastewater System on an interim basis. This agreement sets forth the terms and
conditions by which IRWD will reimburse the Sanitation District for the costs associated
with these activities.
Page 1 of 3
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with neighboring agencies
• Actual collection, treatment, and disposal costs per million gallons track budget
• Safe beneficial reuse of Biosolids
PROBLEM
IRWD estimates the new Solids Processing Facilities at MWRP will not be completed by
December 31, 2016 and has requested an extension to the existing agreement through
December 31, 2018.
PROPOSED SOLUTION
Extend the agreement to remain in compliance with regulatory requirements.
TIMING CONCERNS
The current agreement expires December 31, 2016.
RAMIFICATIONS OF NOT TAKING ACTION
IRWD would not be able to process Solids and operations of MWRP would be adversely
affected.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
Carollo Engineers prepared a report setting forth its findings entitled, "IRWD/Sanitation
District Biosolids Cost Study (June 2009)" (Carollo Report).
The Sanitation District and IRWD have reviewed the Carollo Report and agree that the
methodologies set forth therein for determining the costs of handling, treating, and
disposing of Solids are equitable. This Agreement is intended to implement Section 8 of
the January 1986 Agreement and Section 7 of the February 1986 Agreement by
establishing the conditions by which the Sanitation District will allow IRWD to transfer
Page 2 of 3
wastewater solids residuals to the Sanitation District Wastewater System during the
interim period until the new MWRP Solids handling facilities are constructed.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
• Amendment No. 1 to Agreement for Transfer of Wastewater Solids Residuals
RT:gc
Page 3 of 3
AMENDMENT NO. 1 TO AGREEMENT FOR
TRANSFER OF WASTEWATER SOLIDS RESIDUALS
This Amendment No. 1 to Agreement For Transfer of Wastewater Solids Residuals (this
"Amendment")is made and entered into, to be effective the day of
2016,by and between the ORANGE COUNTY SANITATION DISTRICT("OCSD")and the
IRVINE RANCH WATER DISTRICT, ("IRWD"). OCSD is a County Sanitation District,
organized and existing pursuant to the County Sanitation District Act, California Health & Safety
Code Section 4700 et seq. IRWD is a California Water District,organized and existing pursuant
to the California Water District Law,California Water Code Section 34000 et seq. OCSD and
IRWD are sometimes individually referred to herein as each"Party"and collectively as the
"Parties." Capitalized terms used herein and not otherwise defined shall have the meanings
given such terms in the Agreement.
RECITALS
This Amendment is entered into with reference to the following facts:
WHEREAS,the Parties have entered into the Agreement For Transfer of Wastewater
Solids Residuals, dated as of April 28,2010 (the"Agreement"); and
WHEREAS, Section 7.2 of the Agreement provides that during the Initial Term, IRWD
may notify OCSD that the date for completion of the project to construct solids handling
facilities at MWRP has been delayed beyond December 31,2016, in which event the Parties
shall meet and confer in good faith to enter into an amendment to the Agreement to extend the
Initial Term, including consideration of whether the duration of the extension requires any
change to the methodology for calculating the interim Solids Handling Charge Capital
Component; and
WHEREAS, IRWD has notified OCSD that the construction of the solids handling
facilities at MWRP by IRWD's contractor is ongoing but completion will not occur prior to the
expiration of the Initial Tenn on December 31,2016; and
WHEREAS,the Parties have met and conferred and determined that a two-year extension
of the Initial Term will accommodate the expected completion of the MWRP solids handling
facilities construction contract, and that such duration does not require any change to the current
methodology for calculating the interim Solids Handling Charge Capital Component; and
WHEREAS,the Parties agree that the definition of"Solids"includes primary and
secondary settled material only.
1
AGREEMENT
NOW,THEREFORE, in consideration of the mutual promises set forth herein,the
Parties agree as follows:
Section 1. Extension of Initial Term. (a) Section 6 of the Agreement is amended to read
as follows:
"Section 6. Initial Term.
IRWD may transfer Solids to the OCSD Wastewater System in accordance with
the terms of this Agreement from the effective date set forth above until the earlier of(i)
the date that the proposed MWRP solids handling facilities are operational and all non-
emergency discharges of wastewater solids residuals by IRWD to the OCSD Wastewater
System have ceased,or(it)December 31,2018. This period shall be called the `Initial
Term."
(b)Upon the effective date of this Amendment, Section 7.2 of the Agreement shall be
deleted in its entirety.
Section 2. Terms of Agreement.
Except as expressly amended by this Amendment, all terms and conditions of the
Agreement and all attachments and exhibits thereto, shall remain in full force and effect.
IN WITNESS WHEREOF,this Amendment has been executed in duplicate in the names
of the respective Parties by their duly authorized officers, effective as of the day and year first
above written.
[Signatures on the following page.]
2
ORANGE COUNTY SANITATION DISTRICT
By
Chair,Board of Directors
By
General Manager
By
Clerk of the Board
APPROVED AS TO FORM:
BRADLEY R. HOGIN,
GENERAL COUNSEL
By
IRVINE RANCH WATER DISTRICT
By
President,Board of Directors
By
General Manager
By
Secretary
APPROVED AS TO FORM:
BOWIE, ARNESON,
WILES &GIANNONE
By
3
BOARD OF DIRECTORS Meeting Dare I TOBA.Of Dir.
— O6/22/16
AGENDA REPORT em Number Item Numbe
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Celia Chandler, Director of Human Resources
SUBJECT: OWNER CONTROLLED INSURANCE PROGRAM (OCIP)
ADMINISTRATOR'S CONTRACT PAYMENT
GENERAL MANAGER'S RECOMMENDATION
A. Authorize an increase of $100,000 to the current FY 2015-2016 budget of
$150,000, increasing the total amount to not exceed $250,000 for the Owner
Controlled Insurance Program Administrator (Aon Risk Services West, Inc.); and
B. Authorize a not-to-exceed annual amount of $250,000 in the budget for the
Owner Controlled Insurance Program Administrator (Aon Risk Services West,
Inc.), for the following three (3) fiscal years thereafter.
BACKGROUND
Aon Risk Services West, Inc. (Aon) has been the Orange County Sanitation District's
(Sanitation District) Administrator for its Owner Controlled Insurance Program (OCIP)
since 2007. The OCIP covers 21 construction projects over a period of 11 years. The
construction projects will be completed by December 31, 2017, although ongoing billing
from contractors to the Sanitation District will continue thereafter. According to the
contract between Aon and the Sanitation District, Aon eams a percentage of OCIP
Construction Value (0.3%) as payment for its services (Construction Value is the sum of
payments to OCIP contractors made by the Sanitation District). For budgeting
purposes, an annual number of $150,000 was set by the Board for the Aon contract
based on expected construction costs at that time. As the OCIP nears its conclusion,
an increase in construction volume is taking place (mostly due to P1-101, the centrifuge
building project) and thus the annual Construction Value is exceeding the annual budget
of$150,000.
Fiscal Period Construction Value Annual Fee to Aon
2007-2015 $243,779,084 $ 95,906 (average)
2015-2016 $ 70,000,000 (anticipated) $210,000 (anticipated)
Aon's contract does not contain an annual cap as their fee is based on 0.3% of the
annual Construction Value as paid by Sanitation District. Authorizing an increase in the
annual budgeted amount to $250,000 will ensure payment under the existing Aon
contract. Approving the subsequent three (3) fiscal years will ensure the Sanitation
District can meet its payment obligations beyond the completion date of December
Page 1 of 3
2017, since invoicing to the Sanitation District will continue beyond that date. This will
not change the terms of the contract with Aon.
RELEVANT STANDARDS
• Compliance with Ordinance OCSD-47— Purchasing Ordinance
• Protection of Orange County Sanitation District assets
PROBLEM
The Board approved an annual amount of$150,000 for budget purposes. This amount
was consistent with projected OCIP cost at the time, but nearing the end of the OCIP,
the budgeted amount is no longer sufficient to meet the Sanitation District's contractual
obligation.
PROPOSED SOLUTION
Authorize an additional $100,000 for fiscal year 2015-2016 and increase the
subsequent years' amount to $250,000. This does not change the contractual
requirement of paying Aon a percentage (0.3%) of OCIP construction value for its
services.
TIMING CONCERNS
Aon's invoice for services rendered in the first quarter of 2016 is pending payment until
the increase of $100,000 is authorized.
RAMIFICATIONS OF NOT TAKING ACTION
Inability to meet the requirements of the contract.
PRIOR COMMITTEE/BOARD ACTIONS
June 2013: Board approved annual budget and staff executed the current contract with
Aon Risk Services West, Inc. for one year, with four one-year renewal options.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
Page 2 of 3
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted.
ATTACHMENT
The following attachment(s) maybe viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
Page 3 of 3
BOARD OF DIRECTORS Meeting Date TOBE.Or Dk.
-- O6/22/16
AGENDA REPORT ItemNumber IemNumber
a
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
MAY 2016
GENERAL MANAGER'S RECOMMENDATION
Receive and file the report of the Investment Transactions for the month of May 2016.
BACKGROUND
The CA Government Code requires that a monthly report of investment transactions be
provided to the legislative body. Attached is the monthly report of investment transactions
for the month ended May 31, 2016.
RELEVANT STANDARDS
• CA Government Code: Section 53607
PRIOR COMMITTEE/BOARD ACTIONS
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(mm w.ocsd.com) with the complete agenda package:
• Report on the Investment Transactions for the month ended May 31, 2016
Page 1 of 1
C." Orange County Sanitation District Consolidated Transaction Ledger
Account#10283 4/30/16 Thru 5/31/16
Transaction Settlement Acq/Disp Interest
Type Date CUSIP Quantity Security Description Price Yield Amount PurlSold Total Amount Gain/Loss
ACQUISITIONS
Purchase 05/01/2016 261908107 28,525.00 Dreyfus Shod IntermediateGov Treasury 1.000 0.20% 28,525.00 0.00 28,525.00 0.00
Cash Management Fd521
Purchase 05/03/2016 261908107 2,259.61 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 2,259.61 0.00 2,259.61 0.00
Cash Management Fd521
Purchase 05/03Q016 261908107 1,049.27 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,049.27 0.00 1,049.27 0.00
Cash Management Fd521
Purchase 05/05Q016 261908107 11,354.38 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 11,354.38 0.00 11,354.38 0.00
Cash Management Fd521
Purchase 05/06/2016 261908107 3,581.25 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 3,581.25 0.00 3,581.25 0.00
Cash Management Fd521
Purchase 05/06/2016 261908107 3,000,000.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 3,000,000.00 0.00 3,000,000.00 0.00
Cash Management Fd521
Purchase 05/08/2016 261908107 1,577.64 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,577.64 0.00 1,577.64 0.00
Cash Management Fd521
Purchase 05/09/2016 313384Z 0 800,000.00 FHLB Discount Note 99.925 0.34% 799,403.11 0.00 799,403.11 0.00
0.34%Due 7/27/2016
Purchase 05/09/2016 313384ZZ5 1,200,000.00 FHLB Discount Note 99.936 0.29% 1,199,230.50 0.00 1,199,230.50 0.00
0.285%Due 7129/2016
Purchase 05/09/2016 313396YR8 5,000,000.00 FHLMC Discount Nate 99.969 0.23% 4,998,434.72 0.00 4,998,434.72 0.00
0.23%Due 6/27/2016
Purchase 05/11/2016 313588ZP3 3,350,000.00 FNMA Discount Note 99.949 0.27% 3,348,298.47 0.00 3,348,298.47 0.00
0.265%Due 7119/2016
Purchase 05/15/2016 261908107 81,320.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 81,320.00 0.00 81,320.00 0.00
Cash Management Fd521
Purchase 05/15Q016 261908107 11,000.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 11,000.00 0.00 11,000.00 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 6,250.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 6,250.00 0.00 6,250.00 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 2,500,000.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 2,500,000.00 0.00 2,500,000.00 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 102,076.23 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 102,076.23 0.00 102,076.23 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 258,320.72 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 258,320.72 0.00 258,320.72 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 203,557.13 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 203,557.13 0.00 203,557.13 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 3,355.33 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 3,356.33 0.00 3,355.33 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 2.104.17 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 2,104.17 0.00 2,104.17 0.00
Cash Management Fd521
Chmdler Asset Management-CONFIDENTIAL Execution Time:6/10Y 0168 M 10 AM
C." Orange County Sanitation District Consolidated Transaction Ledger
Account#10283 4/30/16 Thru 5/31/16
Transaction Settlement Acq/Disp Interest
Type Date CUSIP Quantity Security Description Price Yield Amount PurlSold Total Amount Gain/Loss
ACQUISITIONS
Purchase 05/16/2016 261908107 2,742.67 Dreyfus Shod IntermediateGov Treasury 1.000 0.20% 2,742.67 0.00 2,742.67 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 2,374.31 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 2,374.31 0.00 2,374.31 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 1,602.47 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,502.47 0.00 1,502.47 0.00
Cash Management Fd521
Purchase 05/16/2016 261908107 22.89 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 22.89 0.00 22.89 0.00
Cash Management Fd521
Purchase 05/17/2016 261908107 11,806.60 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 11,806.60 0.00 11,806.60 0.00
Cash Management Fd521
Purchase 05/17/2016 261908107 5,200,000.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 5,200,000.00 0.00 5,200,000.00 0.00
Cash Management Fd521
Purchase 05/1SQ016 261908107 127,788.32 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 127,788.32 0.00 127,788.32 0.00
Cash Management Fd521
Purchase 05/18/2016 261908107 2,158.88 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 2,158.88 0.00 2,158.88 0.00
Cash Management Fd521
Purchase 05/19/2016 261908107 2,000,000.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 2,000,000.00 0.00 2,000,000.00 0.00
Cash Management Fd521
Purchase 05/19/2016 313396=9 1,500,000.00 FHLMC Discount Nate 99.929 0.37% 1,498,935.00 0.00 1,498,935.00 0.00
0.36%Due 7/29/2016
Purchase 05/20/2016 261908107 56,250.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 56,250.00 0.00 56,250.00 0.00
Cash Management Fd521
Purchase 05/20/2016 261908107 293.31 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 293.31 0.00 293.31 0.00
Cash Management Fd521
Purchase 05/20/2016 261908107 318.30 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 318.30 0.00 318.30 0.00
Cash Management Fd521
Purchase 05/20/2016 261908107 1.974.24 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,974.24 0.00 1,974.24 0.00
Cash Management Fd521
Purchase 05/20/2016 261908107 75.18 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 75.18 0.00 75.18 0.00
Cash Management Fd521
Purchase 05/20/2016 261908107 1,203.76 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,203.76 0.00 1,203.76 0.00
Cash Management Fd521
Purchase 05/20/2016 313396ZS5 1,000,000.00 FHLMC Discount Note 99.941 0.34% 999,405.00 0.00 999,405.00 0.00
0.34%Due 7/2212016
Purchase 05/20/2016 89233GW3 5,000,000.00 Toyota Mawr Credit Discount CP 99.565 0.88% 4,978,261.10 0.00 4,978,261.10 0.00
0.86%Due 1111 8/2 01 6
Purchase 05Q3Q016 261908107 308,688.89 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 308,688.89 0.00 308,688.89 0.00
Cash Management Fd521
Purchase 05/24/2016 261908107 3,000,000.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 3,000,000.00 0.00 3,000,000.00 0.00
Cash Management Fd521
Ch.ndler Asset Management-CONFIDENTIAL Execution Time:all OY 0168:34:10 AM
C." Orange County Sanitation District Consolidated Transaction Ledger
Account#10283 4/30/16 Thru 5/31/16
Transaction Settlement Acq/Disp Interest
Type Date CUSIP Quantity Security Description Price Yield Amount PurlSold Total Amount GainfLoss
ACQUISITIONS
Purchase 05/25/2016 166764BG4 2,500,000.00 Chevron Carp Callable Note Cent 4/15/2021 99.414 2.23% 2,485,350.00 1,312.50 2,486,662.50 0.00
2A%Due 5/16/2021
Purchase 05/25/2016 261908107 1,274.67 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,274.67 0.00 1,274.67 0.00
Cash Management Fd521
Purchase 05/25/2016 261908107 6.022.93 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 6,022.93 0.00 6,022.93 0.00
Cash Management Fd521
Purchase 05/25Q016 261908107 1.671.80 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,671.80 0.00 1,671.80 0.00
Cash Management Fd521
Purchase 05/25/2016 261908107 646.12 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 646.12 0.00 646.12 0.00
Cash Management Fd521
Purchase 05/25/2016 261908107 11,450.16 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 11,450.16 0.00 11,450.16 0.00
Cash Management Fd521
Purchase 05/25Q016 261908107 10,064.80 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 10,064.80 0.00 10,064.80 0.00
Cash Management Fd521
Purchase 05/25/2016 261908107 4,674.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 4,674.00 0.00 4,674.00 0.00
Cash Management Fd521
Purchase 05/25/2016 261908107 48.26 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 48.26 0.00 48.26 0.00
Cash Management Fd521
Purchase 05Q5Q016 261908107 13,832.89 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 13,832.89 0.00 13,832.89 0.00
Cash Management Fd521
Purchase 05/25/2016 261908107 1,097.49 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,097.49 0.00 1,097.49 0.00
Cash Management Fd521
Purchase 05/25/2016 261908107 935.29 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 935.29 0.00 935.29 0.00
Cash Management Fd521
Purchase 05Q5Q016 261908107 10,243.44 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 10,243.44 0.00 10,243.44 0.00
Cash Management Fd521
Purchase 05/25/2016 261908107 783.56 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 783.56 0.00 783.56 0.00
Cash Management Fd521
Purchase 05/25/2016 261908107 153.67 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 153.67 0.00 153.67 0.00
Cash Management Fd521
Purchase 05/25Q016 261908107 3,188.25 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 3,188.25 0.00 3,188.25 0.00
Cash Management Fd521
Purchase 05/25/2016 69372AFUl 3,000,000.00 Paccar Financial Discount CP 99.963 0.40% 2,998,895.01 0.00 2,998,895.01 0.00
0.39%Due 6/28/2016
Purchase 05/25/2016 912796JC4 4,000,000.00 US Treasury Bill 99.953 0.27% 3,998,119.11 0.00 3,998,119.11 0.00
0.26%Due 7/28/2016
Purchase 05/26/2016 037833BSB 4,000,000.00 Apple Inc Callable Note Cent 1/23/2021 101.271 1.97% 4,050,840.00 23,250.00 4,074,090.00 0.00
2.25%Due 2/23/2021
Purchase 05/27/2016 261908107 2,000,000.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 2,000,000.00 0.00 2,000,000.00 0.00
Cash Management Fd521
Chandler Asset Management-CONFIDENTIAL Execution Time:6/10Y 0168 M 10 AM
C." Orange County Sanitation District Consolidated Transaction Ledger
Account#10283 4/30/16 Thru 5/31/16
Transaction Settlement Acq/Disp Interest
Type Date CUSIP Quantity Security Description Price Yield Amount PurlSold Total Amount Gain/Loss
ACQUISITIONS
Purchase 05/27/2016 261908107 6,471.11 Dreyfus Shod IntermediateGov Treasury 1.000 0.20% 6,471.11 0.00 6,471.11 0.00
Cash Management Fd521
Purchase 05/27/2016 30231 GAV4 1,485,000.00 Exxon Mobil Corp Callable Note Cent 101.084 1.98% 1,501,097.40 7,699.23 1,508,796.63 0.00
2/1/2021
2.222%Due 3/1/2021
Purchase 05/30/2016 261908107 56,250ol) Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 56,250.00 0.00 56,250.00 0.00
Cash Management Fd521
Purchase 05/31/2016 261908107 83,750.00 Dreyfus Shod-intermediate Gov Treasury 1.000 0.20% 83,750.00 0.00 83,750.00 0.00
Cash Management Fd521
Purchase 05/31/2016 261908107 35,000.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 35,000.00 0.00 35,000.00 0.00
Cash Management Fd521
Purchase 05/31/2016 261906107 4,000,000.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 4,000,000.00 0.00 4,000,000.00 0.00
Cash Management Fd521
Pumhase 05/31/2016 43814QAC2 1,810,000.00 Honda Auto Receivables 2016-2 A3 99.998 1.40% 1,809,964.89 0.00 1,809,964.89 0.00
1.39%Due 4/15/2020
Subtotal 57,826,088.99 57,847,323.30 32,261.73 57,879,585.03 0.00
Security 05/02/2016 261908107 674.53 Dreyfus Short-Intermediate Gov Treasury 1.000 674.53 0.00 674.53 0.00
Contribution Cash Management Fd521
Security 05/31/2016 912828WUO 43,576ol) US Treasury Inflation Index Note 100D00 43,576.00 0.00 43,576.00 0.00
Contribution 0.125%Due 7/15/2024
Subtotal 44,250.53 44,250.53 0.00 44,250.53 0.00
TOTAL ACQUISITIONS 57,870,339S2 57,891,573.83 32,261.73 57,923,835.56 0.00
DISPOSITIONS
Sale 05/09/2016 261908107 6,997,068S3 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 6,997,068.33 0.00 6,997,068.33 0.00
Cash Management Fd521
Sale 05/11/2016 261908107 3,348,298.47 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 3,348,298.47 0.00 3,348,298.47 0.00
Cash Management Fd521
Sale 05/19/2016 261908107 1,498,935ol) Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1p98,935.00 0.00 1p98,935.00 0.00
Cash Management Fd521
Sale 05/20/2016 261908107 4,978,261A0 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 4,978,261.10 0.00 4,978,261.10 0.00
Cash Management Fd521
Sale 05/20/2016 261908107 999,405.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 999,405.00 0.00 999,405.00 0.00
Cash Management Fd521
Sale 05/25/2016 166764AA8 2,000,000ol) Chevron Corp Callable Note Cent 1115117 99.713 1.29% 1,994,260.00 10,426.67 2,004,686.67 95.71
1.104%Due 12/5/2017
Chandler Asset Management-CONFIDENTIAL Execution Time:Wl 000168:34:10 AM
C/" Orange County Sanitation District Consolidated Transaction Ledger
Account#10283 4/30/16 Thru 5/31/16
Transaction Settlement Acq/Disp Interest
Type Date CUSIP Quantity Security Description Price Yield Amount PurlSold Total Amount Gain/Loss
DISPOSITIONS
Sale 05/25/2016 261908107 481,975.83 Dreyfus Shod Intermediate Gov Treasury 1.000 0.20% 481,975.83 0.00 481,975.83 0.00
Cash Management Fd521
Sale 05/25/2016 261908107 6,997,014A2 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 6,997,014.12 0.00 6,997,014.12 0.00
Cash Management Fd521
Sale 05/26/2016 261908107 4,074,090.00 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 4,074,090.00 0.00 4,074,090.00 0.00
Cash Management Fd521
Sale 05/27/2016 261908107 1,508,796.63 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,508,796.63 0.00 1,508,796.63 0.00
Cash Management Fd521
Sale 05/31/2016 261908107 1,809,964.89 Dreyfus Short-Intermediate Gov Treasury 1.000 0.20% 1,809,964.89 0.00 1,809,964.89 0.00
Cash Management Fd521
Subtotal 34,693,809.37 34,688,069.37 10,426.67 34,698,496.04 95.71
Paydown 05/01/2016 31398VJ98 0.00 FHLMC FHMS K006 A2 100.000 0.00 3,188.25 3,18825 0.00
4.251%Due 1/25/2020
Paydown 05/06/2016 62888UAA8 11,047.08 NCUA Guaranteed Note CM02010-R2Due 100.000 11,047.08 307.30 11,354.38 0.00
11/6/2017
Paydown 05/16/2016 161571GC2 0.00 Chase CHAIT Pool#2013-A8 100.000 0.00 2,104.17 2,104.17 0.00
1.01%Due 10/15/2018
Paydown 05/16/2016 3133TCE95 2,226.00 FHLMC FSPC E3 A 100.000 2,226.00 148.31 2,374.31 0.00
2.892%Due 8/15/2032
Paydown 05/16/2016 31348SWZ3 17.57 FHLMC FH 786064 100.000 17.57 5.32 22.89 0.00
2.262%Due 1/112028
Paydown 05/16/2016 3837H4NX9 1,470.30 GNMA Poo1#2000-9 100.000 1,470.30 32.17 1,502.47 0.00
9.5%Due 2/16/2030
Paydown 05/16/2016 477877AD6 98,509.56 John Deere Owner Trust 2014-B A3 100.000 98,509.56 3,566.67 102,076.23 0.00
1.07%Due 11/15/2018
Paydown 05/16/2016 47788MAG4 0.00 John Deere Owner Trust 2016-A A3 100.000 0.00 2,742.67 2,742.67 0.00
1.36%Due 4/1 512 0 2 0
Paydown 05/16/2016 89231 MAC9 257,037.34 Toyota Auto Receivables Owner 2014-A 100.000 257,037.34 1,283.38 258,320.72 0.00
0.67%Due 12115/2017
Paydown 05/16/2016 89231TAB6 201,981.22 Toyota Auto Receivables Owner 2015-C 100.000 201,981.22 1,575.91 203,557.13 0.00
0.92%Due V15/2018
Paydown 05/16/2016 89236WAC2 0.00 Toyota Auto Receivables Owner 2015-A 100.000 0.00 3,355.33 3,355.33 0.00
1.12%Due VI512019
Paydown 05/18/2016 43814GAC4 126,876.16 Honda Auto Receivables 2014-2 A3 100.000 126,876.16 912.16 127,788.32 0.00
0.77%Due 3119/2018
Paydown 05/18/2016 43814NAB1 0.00 Honda Auto Receivables 2016-1 A2 100.000 0.00 2,158.88 2,158.88 0.00
1.01%Due 6/18/2018
Chandler Asset Management-CONFIDENTIAL Execution Time:&I0001e 8:04:10 AM
C." Orange County Sanitation District Consolidated Transaction Ledger
Account#10283 4/30/16 Thru 5/31/16
Transaction Settlement Acq/Disp Interest
Type Date CUSIP Quantity Security Description Price Yield Amount PurlSold Total Amount Gain/Loss
DISPOSITIONS
Paytlown 05/20/2016 36225CAZ9 247.05 GNMA P0o1#G2 80023 100.000 247.05 46.26 293.31 0.00
2816%Due 12/20/2026
Paytlown 05/20/2016 36225CC20 265.50 GNMA Poo1#G280088 100.000 265.50 52.80 318.30 0.00
2.817%Due 6120/2027
Paytlown 05/20/2016 36225CN28 1,839.99 GNMA Pool#G2 80408 100.000 1,839.99 134.25 1,974.24 0.00
2.691%Due 5/20/2030
Paytlown 05/20/2016 36225CNM4 58.75 GNMA Pool#G2 80395 100.000 58.75 16.43 75.18 0.00
2.877%Due 4/20/2030
Paytlown 05/20/2016 36225DCB8 1.051.49 GNMA PcoI#G280965 100.000 1,051.49 152.27 1,203.76 0.00
2.31%Due 7/20/2034
Paytlown 05/23Q016 43813JAC9 307,337.81 Honda Auto Receivables 2014-1 A3 100.000 307,337.81 1,351.08 308,688.89 0.00
0.67%Due 11121/2 01 7
Paytlown 05/25/2016 03215PFN4 0.00 AMRESCO Residential Seventies 1999-1 100.000 0.00 153.67 153.67 0.00
ADue 6/2512029
Paytlown 05/25/2016 31371NUC7 1,160.84 FNMA FN 257179 100.000 1,160.84 113.83 1,274.67 0.00
4.5%Due 4/1/2028
Paytlown 05/2SQ016 31376KT22 5,142.51 FNMA FN 357969 100.000 5,142.51 880.42 6,022.93 0.00
5%Due 9/1/2035
Paytlown 05/2SQ016 31381 PDA3 638.15 FNMA FN 466397 100.000 638.15 1,033.65 1,671.80 0.00
3.4%Due 11/1Y2020
Paytlown 05/25/2016 3138EG6F6 559.91 FNMA FN AL0869 100.000 559.91 86.21 646.12 0.00
4.5%Due 6/1/2029
Paytlown 05/2SQ016 313MJY35 5,668.29 FHLMC FSPC T-582A 100.000 5,668.29 5,781.87 11,450.16 0.00
6.5%Due 9/25/2043
Paytlown 05/2SQ016 31397QRED 9,677.37 FNMA FNR 2011-3 FA 100.000 9,677.37 387.43 10,064.80 0.00
0.832%Due 2/25/2041
Paytlown 05/25/2016 31403DJZ3 3,826.33 FNMA Pool#745580 100.000 3,826.33 847.67 4,674.00 0.00
5%Due 6/1/2036
Paytlown 05/2SQ016 31403GXF4 23.29 FNMA Pml#FN 748678 100.000 23.29 24.97 48.26 0.00
5%Due 10/1/2033
Paytlown 05/25/2016 31406PQYB 12,278.70 FNMA P.I#FN 815971 100.000 12,278.70 1,554.19 13,832.89 0.00
5.47%Due 3/l/2035
Paytlown 05/25/2016 31406MV75 704.8B FNMA Pool#FN 823358 100.000 704.88 392.61 1,097.49 0.00
2.875%Due 211/2035
Paytlown 05/2SQ016 31407BXH7 777.28 FNMA Pml#FN 826080 100.000 777.28 158.01 935.29 0.00
5%Due 7/1/2035
Paytlown 05/2SQ016 3141oF4V4 8,543.45 FNMA Pml#FN 888336 100.000 8,543.45 1,699.99 10,243.44 0.00
5%Due 7/1/2036
Paytlown 05/25/2016 31417YAY3 649.18 FNMA Pool#FN MA0022 100.000 649.18 134.38 783.56 0.00
4.943%Due 4/1/2029
chandler Asset Management-CONFIDENTIAL Execution Time:at M0168:34:10 AM
C/" Orange County Sanitation District Consolidated Transaction Ledger
Account#10283 4/30/16 Thing 5/31/16
Transaction Settlement Acq/Disp Interest
Type Date CUSIP Quantity Security Description Price Yield Amount PurlSold Total Amount GainfLoss
DISPOSITIONS
Paydown 05/27/2016 31396l 6,414.28 FNMA FNR 2007-114 A6Due 10/27/2037 100.000 6,414.28 56.83 6,471.11 0.00
Subtotal 1,066,030.28 1,066,030.28 36,439.34 1,102,469.62 0.00
Maturity 05/06/2016 21684BPVO 1,000,000.00 RaboBBak Nederland NV NV Negotiable CD 100.000 1,000,000.00 0.00 1,000,000.00 0.00
0.716%Due 5/612016
Maturity 05/06/2016 313384WM7 2,000,000.00 FHLB Discount Note 100.000 2,000,000.00 0.00 2,000,000.00 0.00
0.395%Due 5/6/2016
Maturity 05/16/2016 45950VCJ3 2,500,000.00 International Finance Corp Note 100.000 2,500,000.00 0.00 2,500,000.00 0.00
0.5%Due 511MO16
Maturity 05/17/2016 89236TAK1 5,200,000.00 Toyota Motor Credit Corp NmeDue 100.000 5,200,000.00 0.00 5,200,000.00 0.00
5/17/2016
Maturity, 05/19/2016 02665JEK2 2,000,000.00 American Honda Corp Discount CP 99.972 2,000,000.00 0.00 2,000,000.00 0.00
0.38%Due 5119/2016
Maturity, 05/24/2016 69372AEQ1 3,000,000.00 Paccar Financial Discount CP 99.965 3,000,000.00 0.00 3,000,000.00 0.00
0.39%Due 5/24/2016
Maturity 05/27/2016 313384XJ3 2,000,000.00 FHLB Discount Note 100.000 2,000,000.00 0.00 2,000,000.00 0.00
0.387%Due 5/27/2016
Maturity, 05/31/2016 912828QP8 4,000,000.00 US Treasury Note 100.000 4,000,000.00 0.00 4,000,000.00 0.00
1.75%Due 5/31/2016
Subtotal 21,700,000.00 21,700,000.00 0.00 21,700,000.00 0.00
Security 05/02Q016 261908107 716.94 Dreyfus Short-Intermediate Gov Treasury 1.000 716.94 0.00 716.94 0.00
Withdrawal Cash Management Fd521
Security 05/31Q016 261908107 0.03 Dreyfus Short-Intermediate Gov Treasury 1.000 0.03 0.00 0.03 0.00
Withdrawal Cash Management Fd521
Subtotal 716.97 716.97 0.00 716.97 0.00
TOTAL DISPOSITIONS 57,460,556.62 57,454,816.62 46,866.01 57,501,682.63 95.71
OTHER TRANSACTIONS
Interest 05/01/2016 64971M5E8 1,400,000.00 New York NV TE-REV 0.000 28,525.00 0.00 28,525.00 000
4.075%Due 11/1/2020
Interest 05/O6/2016 21684BPVO 1,000,000.00 RaboBank Nederland NV NY Negotiable CO 0.000 3,581.25 0.00 3,581.25 0.00
0.716%Due 51612016
Interest 05/08Q016 06050TLX8 600,000.00 Bank of America Note 0.000 1,577.64 0.00 1,577.64 0.00
1 D5%Due 5/8/2017
Interest 05/15/2016 3135G0ES8 4,000,000.00 FNMA Note 0.000 27,500.00 0.00 27,500.00 0.00
1.375%Due 11/15/2016
Chandler Asset Management-CONFIDENTIAL Execution Time:6/10Y20168:M 10 AM
�'" Orange County Sanitation District Consolidated Transaction Ledger
Account#10263 4/30/16 Thru 5/31/16
Transaction Settlement Acq/Disp Interest
Type Date CUSIP Quantity Security Description Price Yield Amount PurlSold Total Amount Gain/Loss
OTHER TRANSACTIONS
Interest 05/15/2016 91159HHB9 1,000,000.00 US Bancorp Callable Note Cont 10/14/2016 0.000 11,000.00 0.00 11,000.00 0.00
2 2%Due 11/15/2016
Interest 05/15/2016 912828G20 10,000,000,00 US Treasury Note 0.000 43,750.00 0.00 43,750.00 0.00
0.875%Due 11/15/2017
Interest 05/15Q016 913366EJ5 400,000.00 Univ of California Rgts Med TE-REV 0.000 10,070.00 0.00 10,070.00 0.00
5.035%Due 5115/2021
Interest 05/16/2016 45950VCJ3 2,500,000.00 International Finance Corp Note 0.000 6,250.00 0.00 6,250.00 0.00
0.5%Due 5/16/2016
Interest 05/17/2016 89236TAK1 5,200,000.00 Toyota Motor Credit Cory NoleDue 0.000 11,806.60 0.00 11,806.60 0.00
5/17/2016
Interest 05/20/2016 747525AD5 5,000,000.00 Qualcomm Inc Note 0.000 56,250.00 0.00 56,250.00 0.00
2.25%Due 5/20/2020
Interest 05/30/2016 3135GOF73 7,500,000.00 FNMA Note 0.000 56,250.00 0.00 56,250.00 0.00
1.5%Due 11/30/2020
Interest 05/31/2016 912828G46 11,000,000.00 US Treasury Note 0.000 27,500.00 0.00 27,500.00 0.00
0.5%Due 11/30/2016
Interest 05/31/2016 912828G61 7,500,000.00 US Treasury Note 0.000 56,250.00 0.00 56,250.00 0.00
1.5%Due 11/30/2019
Interest 05/31Q016 912828QPB 4,000,000.00 US Treasury Note 0.000 35,000.00 0.00 35,000.00 0.00
1.75%Due 5/31/2016
Subtotal 61,100,000.00 375,310.49 0.00 375,310.49 0.00
Dividend 05/03/2016 261908107 11,966,475.21 Dreyfus Short-Intermediate Gov Treasury 0.000 1,049.27 0.00 1,049.27 0.00
Cash Management Fd521
Dividend 05/03/2016 261908107 15,043,689.69 Dreyfus Short-Intermediate Gov Treasury 0.000 2,259.61 0.00 2,259.61 0.00
Cash Management Fd521
Subtotal 27,010,164.90 3,308.88 0.00 3,308.88 0.00
TOTAL OTHER TRANSACTIONS 88,110,164.90 379,619.37 0.00 379,619.37 0.00
Chandler Asset Management-CONFIDENTIAL Execution Time:Sit Mang 8:M 10 AM
ITEM NO. 5
MINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, May 4, 2016, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Vice-
Chair Shawver on Wednesday, May 4, 2016 at 5:01 p.m. in the Administration Building.
Director Yarc led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
David Shawver, Vice-Chair Jim Herberg, General Manager
Tom Beamish Bob Ghirelli, Assistant General Manager
Ellery Deaton Celia Chandler, Director of Human Resources
Robert Kiley Rob Thompson, Director of Engineering
Richard Murphy Ed Torres, Director of Operations and Maintenance
Steve Nagel Kelly Lore, Clerk of the Board
Fred Smith Jeff Armstrong
Mariellen Yarc Jennifer Cabral
Greg Seboum, Board Vice-Chair Tanya Chong
Jim Colston
COMMITTEE MEMBERS ABSENT: Ron Coss
John Withers, Chair Don Cutler
Steve Jones Mike Dorman
Michelle Steel Dean Fisher
Chad Wanke Norbert Gala
John Nielsen, Board Chair Alfredo Garcia
Mark Manzo
Kathy Millea
Jeff Mohr
Cindy Murra
Lisa Rothbart
Mike White
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Michael Beverage, Alternate Director YLWD
Bob Ooten, Alternate Director CMSD
James Clark, Black &Veatch
05/04=6 Opemtions Commfltee Minutes Page f of 5
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Vice-Chair Shawver did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg notified the committee that a Resolution will be
forthcoming in regards to the reduction of rates and tax collection, imposed by LAFCO, in
conjunction with the Local Sewer Transfer of service area 7 to East Orange County Water
District.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
April 6, 2016 Operations Committee Meeting.
AYES: Beamish, Deaton, Kiley, Nagel, Sebourn, Shawver,
F. Smith, and Yarc
NOES: None
ABSTENTIONS: Murphy
ABSENT: Jones, Nielsen, Steel, Wanke, and Withers
2. CONTRACT FOR HYDROGEN PEROXIDE, SPECIFICATION NO.
C-2016-752BD (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a contract to U.S. Peroxide, LLC dba USP Technologies for the
purchase of Hydrogen Peroxide, Specification No. C-2016-752131), for the
period July 1, 2016 through June 30,2017 for a unit price of$1.88 per gallon
delivered, plus applicable sales tax, for a total estimated annual cost of
$1,020,000 with four one-year renewal options; and
B. Approve a unit price contingency of 10%.
AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Seboum, Shawver,
F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Nielsen, Steel, Wanke, and Withers
05,0412016 Opel ws CamwLee Minutes Page 2 of 5
3. ENVIRONMENTAL COMPLIANCE REPORTS (Bob Ghirelli)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file environmental compliance reports: Biosolids
Management Compliance Report 2015; Semi-Annual Pretreatment Program
Report Fiscal Year 2015/2016 July-December; Annual Greenhouse Gas
Emissions Report 2015; and Annual Emission Report 2015.
AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Seboum, Shawver,
F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Nielsen, Steel, Wanke, and Withers
4. QUARTERLY ODOR COMPLAINT REPORT(Ed Torres)
MOVED SECONDED. and DULY CARRIED TO: Receive and file the Fiscal Year
2015/16 Third Quarter Odor Complaint Summary.
AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Seboum, Shawver,
F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Nielsen, Steel, Wanke, and Withers
NON-CONSENT CALENDAR:
Item pulled from consideration.
9011-ITHMST COSTA 111i TRUNK, PROJECT NO. 6 19 (Rob Thempson)
MOVED, SIRCONDIRD and DULY f`nRR FD TO. Ren-am aerid to the RnaFd ..f
DiFeGtaFs to-
A. Approve a GeepeFatiye AgFe,... ent for the .. .,ef. .a'.. of the Southv.�est
Costa Mesa Trunk, PFojeGt No. 6
with the Costa Mega SAR tAry District
and the r'f., of Newport ,.....1. a Q form a .ed by nene...i Counsel;
and
B. Approve an the PFOjeGt budget 4airn $14,093,000 to
$20-660,800.
Vice-Chair Seboum recused himself and left the room during the discussion and vote of
Item No. 6.
Director of Engineering, Rob Thompson provided a brief presentation regarding
Item No. 6.
05/04=16 Operations Committee Minutes Page 3 of 5
6. BIOGAS SCRUBBING PROCESS IMPROVEMENT (Rob Thompson)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to authorize staff to negotiate a Sole Source Contract with Carollo
Engineers, Inc. for a large-scale pilot testing of a biogas scrubbing process.
AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Seboum, Shawver,
F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Nielsen, Steel, Wanke, and Withers
INFORMATION ITEMS:
7. GWRS FINAL EXPANSION AND EFFLUENT REUSE STUDY UPDATE
(Rob Thompson)
Engineering Manager, Kathy Millea provided an informative PowerPoint
presentation regarding the Effluent Reuse Study including: Groundwater
Replenishment project challenges, implementation plan, cost estimates and
project schedules. Ms. Millea responded to questions regarding the exclusion of
the SARI line from Plant 1 and decreasing flows coming to the Sanitation District.
8. CAPITAL IMPROVEMENT PROGRAM (Rob Thompson)
Mr. Thompson also provided an informative PowerPoint presentation regarding the
FY 2016-17 and 2017-18 Capital Improvement Program (CIP) including: Annual
budget update process; drivers for new CIP projects; Condition assessment
program; CCTV inspections; proposed 10-year CIP spending; budget increases
and decreases; project cancellations and new projects and their estimated cost.
DEPARTMENT HEAD REPORTS:
Director of Operations and Maintenance, Ed Torres provided the Committee an overview
of the planned shutdown of the Plant and Control Center on May 3.The effort was initiated
to complete scheduled maintenance projects and also as an exercise to prepare our
agency for potential emergencies in the future. The Emergency Operations Center was
activated to monitor and track the event and Mr. Torres reported much success with only
minor problems.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS
IF ANY:
None.
O5 12016 Operations Committee Minutes Page 4 of 5
ADJOURNMENT
At 5:58 p.m., Committee Vice-Chair Shawver declared the meeting adjourned to the next
scheduled meeting of Wednesday, June 1, 2016 at 5:00 p.m.
Sub fitted by,
Kel y AV
CI k o
OS N/2016 Operations Committee Minutes Page 5 of 5
MINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, May 11, 2016 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chair Curry on May 11, 2016 at 5:00 p.m. in the
Administration Building of the Orange County Sanitation District.
Director Choi led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
Keith Curry, Chair Jim Herberg, General Manager
Lucille Kring, Vioe-Chair Bob Ghirelli, Assistant General Manager
Steven Choi Celia Chandler, Director of Human Resources
Diana Fascenelli (Alternate) Rob Thompson, Director of Engineering
Jim Ferryman Lorenzo Tyner, Director of Finance &
Cecilia Hupp (Alternate) Administrative Services
Jim Katapodis Ed Torres, Director of Operations & Maintenance
Peter Kim Tina Knapp, Deputy Clerk of the Board
Mark Murphy (Alternate) Jim Colston
Joy Neugebauer Alfredo Garcia
Sal Tinajero Randall Kleinman
John Nielsen, Board Chair Rebecca Long
Greg Sebourn, Board Vice-Chair Mark Manzo
Jeff Mohr
COMMITTEE MEMBERS ABSENT: Roya Sohanaki
None. John Swindler
Brent Wride
OTHERS PRESENT:
Brad Hogin, General Counsel
Dennis Mulqueeney, Alliant Insurance Services
Karen Worden, Alliant Insurance Services
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Curry did not provide a report.
05/1 1/2016 Administration Committee Minutes Page 7 of 6
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg reminded the Committee of the upcoming Honor Walk
induction ceremony being held on May 25, 2016 at 4:00 p.m. in front of the Administration
Building.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED AND DULY CARRIED TO: Approve Minutes of the
April 13, 2016 Administration Committee Meeting.
AYES: Choi, Curry, Ferryman, Katapodis, Kim, Kring, Neugebauer,
and Sebourn
NOES: None
ABSTENTIONS: Fascenelli (Alternate) and Hupp (Alternate)
ABSENT: M. Murphy (Alternate), Nielsen, and Tinajero
2. DESIGNATION OF APPLICANT'S AGENT FOR DISASTER RELIEF
(Robert Ghirelli)
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 16-XX, entitled, "A Resolution of the
Board of Directors of the Orange County Sanitation District authorizing the General
Manager, the Assistant General Manager, or the Director of Operations and
Maintenance to Execute State Office of Emergency Services and/or Federal
Emergency Management Agency Documents and Relevant Permit Applications
for Present and Future Disaster Relief Applications; and Repealing Resolution No.
OCSD 16-05."
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Hupp (Alternate),
Katapodis, Kim, Kring, Neugebauer, and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: M. Murphy (Alternate), Nielsen, and Tinajero
0511/2016 Administration Committee Minutes Page 2 of 6
3. CONSOLIDATED FINANCIAL REPORT 3RD QUARTER ENDING
MARCH 31, 2016 (Lorenzo Tyner)
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Orange County Sanitation District Third Quarter
Financial Report for the period ended March 31, 2016.
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Hupp
(Alternate), Katapodis, Kring, Neugebauer, and Sebourn
NOES: None
ABSTENTIONS: Kim
ABSENT: M. Murphy (Alternate), Nielsen, and Tinajero
4. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner)
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file Orange County Sanitation District purchases made
under the General Manager's authority for the period of January 1, 2016 — March
31, 2016.
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Hupp
(Alternate), Katapodis, Kim, Kring, Neugebauer, and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: M. Murphy(Alternate), Nielsen, and Tinajero
NON-CONSENT:
5. COOPERATIVE PROCUREMENT WITH THE U.S. GENERAL SERVICES
AGREEMENT(GSA) (Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner introduced this
item and indicated that the purchases outlined are routine and this is being
presented for approval due to the approval amount.
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve purchases of information technology hardware, software,
services, and licensing & maintenance agreements using the U.S. General
Services Agreement (GSA) IT Schedule 70 through the contract expiration date,
December 31, 2019, for a total amount not to exceed $2,500,000, in accordance
with OCSD Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases.
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Hupp (Alternate),
Katapodis, Kim, Kring, Neugebauer, and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: M. Murphy (Alternate), Nielsen, and Tinajero
05/112016 Administration Committee Minutes Page 3 of 6
6. 2016 BENEFITS PROGRAM (Celia Chandler)
Director of Human Resources Celia Chandler introduced this item and provided a
brief overview of the background of the Sanitation District's healthcare and welfare
insurance benefits and timing of payment of the benefits.
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve funds to make payments to the healthcare and welfare insurance
vendors listed on the following table for the months of July 2016 through
December 2016, at which time all benefits will be aligned with the calendar
year.
No. Vendor Plan Type Not To Exceed
1 Employee Benefit Specialists(EBS) IMedical, Dental,Vision, Employee Assistance Program $ 5,650,000
2 Prudential lBasic Life,Short-and Long-Term Disability $ 310,000
3 The Standard Executive Disability $ 15,000
'.TOTAL $ 5,975,000
B. Authorize pre-payment for the July 2016 EBS invoice prior to July 1, 2016
to comply with vendor requirement of payment one month in advance; and
C. Authorize reallocation in the already approved amount of$115,000 from the
FY 2015/16 EBS line item to the Prudential line item.
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Hupp
(Alternate), Katapodis, Kim, Kring, Neugebauer, and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: M. Murphy (Alternate), Nielsen, and Tinajero
7. 2016-17 OPERATIONAL PROPERTY-LIABILITY INSURANCE RENEWALS
(Celia Chandler)
Director of Human Resources Celia Chandler provided a brief overview of this item
and introduced Dennis Mulqueeney from Alliant Insurance Services who spoke
about the renewal rates presented. Mr. Mulqueeney responded to questions from
the Committee as to the renewal process.
Director Tinajero arrived at 5:05 p.m.
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve not-to-exceed numbers as follows, with the understanding that the
Orange County Sanitation District's insurance broker will continue to negotiate with
insurers to seek the lowest possible premiums prior to the expiration date of the
0&112016 Administration Commixee Minutes Page 4 of 6
current major insurance policies:
1. Excess liability insurance - $460,506.
2. Excess workers compensation insurance-a rate of$0.332 per$100 of payroll
(estimated premium at $218,000).
3. Property and Boiler& Machinery combined - $726.595.
4. Earthquake insurance - $81,131.
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Hupp (Alternate),
Katapodis, Kim, Kring, Neugebauer, Sebourn, and Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: M. Murphy (Alternate) and Nielsen
Board Chair Nielsen arrived at 5:12 p.m.
INFORMATION ITEMS:
8. CAPITAL IMPROVEMENT PROGRAM (Rob Thompson)
Director of Engineering Rob Thompson provided an informative PowerPoint
presentation regarding the FY 2016-17 and 2017-18 Capital Improvement
Program (CIP) including: annual budget update process, drivers for new CIP
projects, condition assessment program, CCTV inspections, proposed 10-year
CIP spending, budget increases and decreases, project cancellations, and new
projects and their estimated cost. Mr. Thompson responded to questions from the
Committee regarding details of timing on upcoming projects and specifics of
several projects.
Alternate Director Murphy arrived at 5:18 p.m.
9. PRETREATMENT PROGRAM OVERVIEW(Robert Ghirelli)
Assistant General Manager Bob Ghirelli introduced Jim Colston, Environmental
Compliance Regulatory Affairs Manager, who provided a PowerPoint presentation
and an overview of the Source Control Program, also known as the Pretreatment
Program. The presentation included topics such as how the Sanitation District
ensures discharge limits are being met, the non-industrial program, effectiveness
of source control, protection of the Groundwater Replenishment
System/investigations, and pretreatment program awards. Mr. Colston provided
each Director with one of the Sanitation District's proactive resident outreach
program pieces, a door hanger explaining the proper method for discarding
grease, which includes a plastic lid for use in discarding grease. Mr. Colston
responded to questions from the Committee regarding specific requirements for
discharge programs.
05/11/2016 Administration Committee Minutes Page 5 of 6
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
Director Choi invited everyone to the Irvine Korean Cultural Festival on Saturday,
May 141h from 10:00 a.m. — 5:00 p.m. at the Irvine Civic Center. General Manager
Herberg indicated that the Sanitation District will have a booth at the event.
ADJOURNMENT:
Committee Chair Curry declared the meeting adjourned at 6:06 p.m. to the next regularly
scheduled meeting of Wednesday, June 8, 2016 at 5:00 p.m.
Submitted by:
Tina Knapp�
Deputy Clerk of the Board
05/11/2016 Administration Committee Minutes Page 6 of 6
MINUTES OF THE
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE
Orange County Sanitation District
Tuesday, May 10, 2016 at 8:00 a.m.
A regular meeting of the Legislative and Public Affairs Committee was called to order
by Chair Nielsen on Tuesday, May 10,2016 at 8:03 a.m. in the Administration Building
of the Orange County Sanitation District.
Director Withers led the pledge of allegiance.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
John Nielsen, Board Chair Jim Herberg, General Manager
Tom Beamish, Director Bob Ghirelli, Assistant General Manager
Robert Kiley, Director Celia Chandler, Director of Human
Peter Kim, Director Resources
Lucille Kring, Director Rob Thompson, Director of Engineering
John Withers, Director Ed Torres, Director of Operations &
Maintenance
COMMITTEE MEMBERS ABSENT: Lorenzo Tyner, Director of Finance &
Greg Seboum, Board Vice-Chair Administrative Services
Tina Knapp, Deputy Clerk of the Board
Jennifer Cabral
Tanya Chong
Jim Colston
Daisy Covarrubias
Alfredo Garcia
Rebecca Long
Mark Manzo
Kelly Newell
OTHERS PRESENT:
Brad Hogin, General Counsel
Eric Sapirstein, ENS (via Teleconference)
Cori Williams, Townsend Public Affairs
PUBLIC COMMENTS:
None.
0511=016 Legislative and Public Affairs COnlnllttee Minutes Page 1 of 4
REPORTS: The committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Committee Members. These reports are formlormation
only and require no action by the Committee.
General Manager Jim Herberg reported that Director of Engineering Rob Thompson
recently presented an overview of the Sanitation District, highlighting some of the
Capital Improvement Program projects, to the City of Brea. Mr. Herberg will be making
a similar presentation at the Association of California Cities — Orange County City
Managers' meeting on May 11, 2016.
CONSENT CALENDAR: Consent Calendarltems am considered to be routine and will be enacted,
by the Committee,afteron ,motion, without discussion. any items withdrawn from the Consent Calendar
for separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED and DULY CARRIED TO: Approve minutes for the
regular Legislative and Public Affairs Committee meeting held on April 11, 2016.
AYES: Beamish, Kiley, Kim, Nielsen, and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Kring and Sebourn
Director Kring arrived at 8:05 a.m.
NON-CONSENT CALENDAR:
None.
INFORMATION ITEMS:
2. PUBLIC AFFAIRS UPDATE (Jennifer Cabral)
Principal Public Affairs Specialist Jennifer Cabral indicated that staff will be
presenting an overview of the Sanitation District to the City of Tustin next week
and arrangements are being made with the City of Fullerton.
Ms. Cabral introduced Daisy Covarrubias, Sr. Staff Analyst, and Tanya Chong,
Sr. Staff Analyst, who are capital outreach program liasons. Ms. Covarrubias
and Ms. Chong provided an informative PowerPoint presentation regarding
Capital Project Outreach, highlighting how communities affected by Sanitation
District projects are engaged through a variety of means, providing information
ahead of construction,and providing response to questions from the public within
24 hours.
0 511 012 01 6 Legislative and Public Affairs Committee Minutes Page 2 of 4
Ms. Chong reported on the public outreach made to residents and businesses in
affected areas for the Newhope Sewer Replacement and Red Hill Sewer
Improvements projects. Ms. Cabral, Ms. Chong, and Ms. Covarrubias
responded to questions from the Committee regarding details of the outreach
done on these projects.
Ms. Cabral provided dates for upcoming community outreach events and
indicated that progress is being made to update the Sanitation District's video
portfolio as identified in the Public Affairs Strategic Plan. Ms. Cabral reported
that August 13, 2016 is the tentative date for the joint open house with the
Orange County Water District, which will highlight the Groundwater
Replenishment System. Ms. Cabral reminded the Committee of the Honor Walk
ceremony on May 251h.
3. LEGISLATIVE UPDATE (Rebecca Long)
Senior Public Affairs Specialist Rebecca Long announced that Friday,
October 14, 2016 from 8:00-10:00 a.m. is the tentative datettime for the State of
the District. Ms. Long provided a brief update on SB 885 Wolk (oppose) and
SB 163 Hertzberg (support). A trip to Sacramento is being coordinated for the
next couple of weeks to focus on AB 2022 Gordon (support). Letters of support
are also being worked on for the Matsui bill, Water Resources Development Act
bill, and HR 2993. The Sanitation District will also be applying for a Department
of Energy grant for AquaCritox® in the next several weeks.
Eric Sapirstein, ENS Resources, provided an update on the highlights over the
last month, which included a trip to Washington, DC in late April where General
Manager Herberg provided testimony to the House Committee on Natural
Resources. The visit also included meetings with members of the delegation
and committee staff at the Bureau of Reclamation and Environmental Protection
Agency.
Mr. Sapirstein reported that he has recently responded to questions surrounding
the rule that the Internal Revenue Service has published that would redefine
what sub-governmental units are eligible to issue tax-exempt bonds and the
potential need for the Sanitation District's General Counsel to review the rule and
determine future activity.
Mr. Sapirstein also reported that the California League of Cities wrote a letter of
support for Senator Feinstein's drought bill (S.2533).
Cori Williams, Townsend Public Affairs, provided an update on state legislative
activity including: an executive order made by the Governor yesterday requiring
that the SWRCB extend water conservation regulations through January 2017
and mandating new targets be made for permanent conservation while
05/10/2016 Legislative and Public Affairs Committee Minutes Page 3 of 4
recognizing different conditions throughout the state, the Governor's May revise
of the state budget is expected in the next week, concerns and amended bill
language have been proposed to Senator Hertzberg's office regarding SB 163
and work continues on this bill, and AB 2022 passed the Assembly and will next
be heard by the Senate (Environmental Quality). Ms. Williams responded to
questions from the Committee regarding SB 163.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Ms. Cabral indicated that Sanitation District name badges/lapel pins have been
provided today to the Directors.
ADJOURNMENT:
Chair Nielsen declared the meeting adjourned at 9:00 a.m. to the next Legislative and
Public Affairs Committee Meeting, Tuesday, June 14, 2016 at 8:00 a.m.
Submitted by:
Tina Knapp
Deputy Clerk of the Board
0 5/1 012 01 6 Legislative and Public Affairs Committee Minutes Page 4 014
MINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, May 25, 2016 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Chair Nielsen on Wednesday, May 25, 2016 at
5:05 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
John Nielsen, Chair Jim Herberg, General Manager
Greg Sebourn, Vice-Chair Bob Ghirelli, Assistant General Manager
Keith Curry, Administration Committee Celia Chandler, Director of Human
Chair Resources
John Withers, Operations Committee Jim Colston, Director of Environmental
Chair Services
Tom Beamish, Member-At-Large Rob Thompson, Director of Engineering
Lucille Kring, Member-At-Large Lorenzo Tyner, Director of Finance &
David Shawver, Member-At-Large Administrative Services
Mark Esquer, Engineering Manager
COMMITTEE MEMBERS ABSENT: Kelly A. Lore, Clerk of the Board
None Jennifer Cabral
Michael Dorman
Al Garcia
Tina Knapp
Mark Manzo
OTHERS PRESENT:
Kendra Carney, Associate General
Counsel
Patrick Shields, IRWD
PUBLIC COMMENTS:
No public comments were provided.
REPORTS:
Chair Nielsen reported on today's meeting with the Orange County Water District in
regards to groundwater issues in the North Basin. He stated the focus of the
discussion was on the extraction of pollution in the basin being injected into our
system. Staff will return with specifics regarding capacity and monetary
considerations at a future meeting.
06/25/2016 Steering Committee Minutes Page 1 d 3
General Manager Jim Herberg introduced Jim Colston who has been selected as the
new Director of Environmental Services. He then provided information regarding
three Honor awards received from American Academy of Engineers and Scientists.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
April 27, 2016 Regular Steering Committee Meeting.
AYES: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver and
Withers
NOES: None
ABSTENTIONS: None
ABSENT: None
NON-CONSENT CALENDAR:
None.
INFORMATION ITEMS:
2. PROPOSED ENERGY STRATEGY (Bob Ghirelli)
Assistant General Manager Bob Ghirelli provided information regarding the
proposed energy strategy, including the District's goals, Fuelcell Energy's
proposal, renewable energy sources, subsidizing, and the District's currently
committed resources. Questions regarding the costs and utilization were
answered. The Committee requested an actual strategic plan, or a policy
document, that charts direction for the District and a total cost benefit analysis,
which staff will provide at a future meeting.
Pere Margalef, Fuelcell Energy, spoke in favor of the solicited proposal presented to
Orange County Sanitation District.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(d)(1)
The Committee convened in closed session at 5:33 p.m. to discuss one item.
Confidential minutes of the Closed Session have been prepared in accordance with
the above Government Code Section and are maintained by the Clerk of the Board in
the Official Book of Confidential Minutes of Board and Committee Closed Session
Meetings.
O6 512016 Steering Committee Minutes Page 2 of 3
RECONVENED IN REGULAR SESSION:
The Committee reconvened in regular session at 5:48 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 5:50 p.m. to the next Steering
Committee meeting to be held on Wednesday, June 22, 2016 at 5:00 p.m.
Submitted by:
Kelly A. Lore
Clerk of the Board
O6/25/2016 Steenng Committee Minutes Page 3 of 3
OPERATIONS COMMITTEE Meeting Date TOBG.Of Dir.
06101116
6 01 I6 06 22 16
AGENDA REPORT Item Number Item number
2 6
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: ON-CALL CONTRACTOR SUPPORT SERVICES
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to the On-Call Contractor Support Services Contract,
Specification No. S-2011-48313D, with Jamison Engineering Contractors, Inc., providing
for construction support, extending the contract period for a four month period from
July 1, 2016 to October 31, 2016, with no increase to the contract amount.
BACKGROUND
Contractor services, currently provided by Jamison Engineering Contractors, Inc., are
used to support condition and/or corrosion assessments (CCA's) by Orange County
Sanitation District (Sanitation District) staff. The Scope of Services includes, but is not
limited to: confined space entry support; confined space entry rescue; forced air
ventilation; pipe cleaning; closed circuit television surveys; and minor incidental repairs.
CCA's provide vital information with respect to the condition of and/or life expectancy of
critical plant and collections process structures. CCA's are a key component of the
Sanitation District's Civil Asset Maintenance Program (CAMP) and Capital Improvement
Program (CIP) projects during the planning, design, and construction of facilities both
inside the plants and for the collections system.
RELEVANT STANDARDS
• Protection of Orange County Sanitation District assets
• Ensure that the public's money is wisely spent
PROBLEM
Jamison Engineering Contractors, Inc. was deemed the most qualified responsive
contractor using a competitive Request for Proposal (RFP) process in 2011. The current
contract expires on June 30, 2016. An RFP procurement is ongoing for the new on-call
support contract expected to commence in September/October 2016. The process will
not be complete before expiration of the existing contract.
PROPOSED SOLUTION
In order to avoid a gap in service, an extension to the existing contract best meets the
Sanitation District's needs. This time extension will be made at no change to the cost of
Page 1 of 2
the existing agreement. The Sanitation District will terminate this contract when the new
one is activated.
RAMIFICATIONS OF NOT TAKING ACTION
There would be a delay and likely reduction in the number of corrosion assessments
during this four-month period, increasing the Sanitation District's risk of not detecting and
addressing a failed condition.
TIMING CONCERNS
A lapse in service will hinder staff's ability to continue with CCA's as part of the Sanitation
District's CAMP and CIP Programs.
PRIOR COMMITTEE/BOARD ACTIONS
July 2011 — Board of Directors approved an annual contract including four 1-year
renewals, with Jamison Engineering Contractors, Inc., for On-Call Contractor Support
Services, for a total annual amount not to exceed $875,273.
ADDITIONAL INFORMATION
The existing contract has approximately $400,000 of funds remaining. As a result,
additional funding is not necessary to support the CAMP and CIP projects during the
four-month period. Staff expects to request approval for the new procurement at the
September 2016 Operations Committee and Board Meetings. Approval of this contract
extension does not guarantee the total contract amount be paid to the Contractor should
services not be utilized.
CEQA
N/A
BUDGET / PURCHASING ORDINANCE COMPLIANCE
Funding for this project is included in the FY16/17 proposed operating budget. This
request complies with authority levels of the Sanitation District's Purchasing Ordinance
and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.corn with the
complete agenda package and attachments:
Amendment No. 1
Page 2 d 2
AMENDMENT NO. 1
To Service Contract
On-Call Contractor Support Services
Specification No. S-2011483BD
THIS AMENDMENT TO THE CONTRACT is made and entered into, to be effective on the date
last signed below, by and between Orange County Sanitation District hereinafter referred to as "OCSD"
with main offices located at 10844 Ellis Avenue, Fountain Valley, California 92708-7018 and Jamison
Engineering Contractors, Inc. with a principal business at 17197 Newhope Street, Suite J, Fountain Valley,
CA 92708 (hereinafter referred to as "Contractor") collectively referred to as the "Parties".
WHEREAS, OCSD and Contractor executed, delivered and entered into the Contract between
OCSD and Consultant, the effective date of which is July 27, 2011 ("the Contract"); and
WHEREAS, the Parties wish to amend the Contract to make certain modifications which shall be
called Amendment No. 1 ("Amendment"); and
WHEREAS, the Parties to the Contract desire that this Amendment be incorporated into the
Contract and become a part thereof from the beginning; and
WHEREAS, the Parties desire that the Contract as modified by this Amendment shall constitute
the sole and entire Contract among the Parties;
NOW, THEREFORE, in consideration of these premises and the mutual covenants contained
herein, the Parties agree to amend the Contract to:
1. Extend the term of the Contract through October 31, 2016
Except as expressly amended above, the Contract will remain unchanged and in full force
and effect.
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Amendment No. 1 to be signed by the duly authorized representatives as of the day and year last signed
below.
Orange County Sanitation District Jamison Engineering Contractors, Inc.
By:
Contracts/Purchasing Manager Date Date
Name:
Chair, Board of Directors Date
Title:
Clerk of the Board Date
5116116
OPERATIONS COMMITTEE Melting Dat0 TOBE.Or Dir.
06/01/16 O6/22/16
AGENDA REPORT Item Item Number
3 7
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: PLANT WATER SYSTEM REHABILITATION AT PLANT NO. 2,
PROJECT NO. 132-101
GENERAL MANAGER'S RECOMMENDATION
Approve a project budget increase of$150,000 for Plant Water System Rehabilitation at
Plant No. 2 included in the Proposed Budget for Fiscal Years 2016-17 and 2017-18
scheduled to be approved at the June 22, 2016 Board of Directors meeting.
BACKGROUND
This project involves rehabilitation and/or replacement of deteriorated plant water pipes
and valves at Plant No. 2. Final completion of the construction contract was reached on
July 20, 2015. The only remaining work involves as-built documentation.
The Budget Update for Fiscal Year 2015-16 authorized a budget of $5,070,000 for the
project. Based on an estimate of actual costs incurred to date and remaining costs to
complete, staff concluded that the budget could be substantially reduced to $3,704,000.
The estimate, however, erroneously excluded previously-incurred project costs of
$150,000. The proposed budget should have included the requested budget.
RELEVANT STANDARDS
• Efficiency efforts reduce the cost to provide the current service level or standard
PROBLEM
The budget for Plant Water System Rehabilitation at Plant No. 2, Project No. P2-101,
included in the Proposed Budget for Fiscal Years 2016-17 and 2017-18, scheduled to be
adopted at the June 2016 Board Meeting, will be insufficient to complete the project.
PROPOSED SOLUTION
Instead of reducing the budget from $5,070,000 to $3,704,000 as indicated in the
Proposed Budget for Fiscal Years 2016-17 and 2017-18, the budget should be reduced
only to $3,854,000. The budget reduction on this project from last year to this year would
be $1,216,000 instead of$1,366,000.
Page 1 of 2
TIMING CONCERNS
The project is in closeout and costs already incurred have exceeded the reduced amount
included in the Proposed Budget for Fiscal Years 2016-17 and 2017-18.
RAMIFICATIONS OF NOT TAKING ACTION
Without a revised project budget decrease, the remaining record documentation and
closeout activities cannot be completed.
PRIOR COMMITTEE/BOARD ACTIONS
The previously adopted Fiscal Year 2015-16 budget authorized a budget of $5,070,000
for the project.
ADDITIONAL INFORMATION
The project is successfully completed.
CEQA
A Notice of Exemption was filed and recorded on April 14, 2011.
FINANCIAL CONSIDERATIONS
This project has been included in the proposed Fiscal Year 2016-2018 budget, but for an
amount less than needed to complete the project. The additional $150,000 to be added
to the budget for this project is recommended to be moved from the Replacement,
Rehabilitation, and Refurbishment allocation shown on Line Item 14 of the Consolidated
Cash Flow Projections in the Proposed Budget for Fiscal Years 2016-17 and 2017-18,
Section 8 Page 64.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.corn with the
complete agenda package:
N/A
VP:dm:gc
Page 2 of 2
OPERATIONS COMMITTEE M%1110,Date TOBd.of Dir.
06/01/16 06/22/16
AGENDA REPORT ItemNumber Item Number
a B
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Services Agreement with LSA Associates, Inc. to provide
environmental services for the preparation of a California Environmental Quality
Act compliant document for the Headquarters Complex, Site and Security, and
Entrance Realignment Program, Project No. P1-128 for an amount not to exceed
$420,927; and
B. Approve a contingency of$42,093 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) is moving forward on the
Headquarter Complex, Site and Security, and Entrance Realignment Program, Project
No. P1-128. The project will replace the existing Administration Building, Human
Resources Building, Purchasing Building, Laboratory, and multiple office trailers with a
new Headquarters Complex consisting of an Administration and Laboratory Building and
accomplish various associated site improvements in accordance with the Administrative
Facilities Implementation Plan and the Site Alternatives Evaluation.
RELEVANT STANDARDS
• Public Resources Code 21000 at. seq.
• CA Government Code 4526: Select the "best qualified firm" and "negotiate fair and
equitable fees"
• Meet CEQA standards
PROBLEM
State law requires that the Sanitation District conduct a review of environmental impacts
per the California Environmental Quality Act (CEQA) requirements prior to committing to
a project, such as purchasing land or preparing detailed designs. A full CEQA evaluation
is therefore needed to produce an Environmental Impact Report for this project.
Page 1 of 4
PROPOSED SOLUTION
Perform a CEQA evaluation and prepare an Environmental Impact Report to document
environmental concerns and develop any mitigation measures for this project.
TIMING CONCERNS
The schedule driver of this environmental review is to identify and disclose the
environmental impacts of the project prior to starting final design. The preliminary design
efforts will move forward simultaneously with the environmental work to minimize
escalated costs, to continue to progress towards permitted and ADA compliant buildings
per agreements with the City of Fountain Valley, and to minimize the length of time that
parking issues exist with the new front entry alignment which impacts parking for staff and
visitors.
RAMIFICATIONS OF NOT TAKING ACTION
The Headquarters Complex, Site and Security, and Entrance Realignment Program
cannot be performed without compliance with CEQA.
PRIOR COMMITTEE/BOARD ACTIONS
October 2015 — Designated the southwest corner of Plant No. 1 as the location for the
Headquarters Complex as the preferred alternative for CEQA evaluation under the
Headquarters Complex, Site and Security, and Entrance Realignment Program, Project
No. P1-128.
June 2015 — Established new project and budget for Headquarters Complex, Site and
Security, and Entrance Realignment Program, Project No. P1-128
ADDITIONAL INFORMATION
Request for Proposal:
A Request for Proposal (RFP) which describes the Consultant's Scope of Work required
for the project was advertised on December 10, 2015.
Proposals were received on February 2, 2016 from five firms: LSA Associates, Inc. (LSA);
AECOM Technical Services, Inc.; ICF International; Ultrasystems Environmental Inc.; and
ESA. A Staff Evaluation Committee consisting of three representatives from the
Engineering Department reviewed and ranked each of the proposals in accordance with
the evaluation process set forth in Orange County Sanitation District Ordinance No.
OCSD-47. Two representatives from the Contracts Administration Division and another
representative from the Engineering Department participated in the evaluation process
as non-voting members. The proposals were evaluated according to: (1) project
understanding and approach; (2) applicable related project experience; and (3) project
team and staff qualifications.
Page 2 of 4
The Evaluation Committee reviewed the proposals and short-listed the top two firms to
meet the key team members and further evaluate the firms' qualifications. Pursuant to
the results of the interview, the Evaluation Committee selected LSA as the top-ranked
firm as shown in Table 1.
TABLE 1
PROPOSAL EVALUATION*
Consultant Evaluator LSA AECOM
Reviewer A 1 2
Reviewer B 1 2
Reviewer C 1 2
Overall Ranking 1 2
Proposal Fee $449,223 -
Negotiated Fee Proposal $420,927
Based on scores after interview
Review of Fee Proposal and Negotiations:
Proposals were accompanied by sealed fee proposals. In accordance with Orange
County Sanitation District Ordinance No. OCSD47, the fee proposal of only the highest
ranked firm was opened after approval by the Director of Engineering of the Evaluation
Committee's recommendation. Staff conducted negotiations with LSA to clarify the
requirements of the Scope of Work, the assumptions to be used for the estimated level
of effort, and the level of design detail required to meet the goals and objectives for the
project.
In evaluating whether the fee proposal was fair and reasonable, the following factors were
considered:
• The estimated level of effort was evaluated in detail for each phase, task, and
subtask, and found to be justified by the needs of the project, the agreed upon
assumptions, and the Sanitation District's expectation for the quality of services.
• The Consultant's fringe and overhead costs, which factor into the billing rate, is
reasonable and lower than other similar agreements. The contract profit is 5%,
which is based on the Sanitation District's standard design agreements.
Based on the above, staff has determined that the final negotiated fee is fair and
reasonable for the level of effort required for this project and recommends award of the
Professional Services Agreement to LSA Associates, Inc.
CEQA
This contract is to meet the CEQA requirements for the subject project.
Page 3 of 4
FINANCIAL CONSIDERATIONS
This complies with the authority levels in the Sanitation District's Purchasing Ordinance
No. OCSD-47. Budget for the project, Headquarters Complex, Site and Security, and
Entrance Realignment Program, Project No. P1-128, is included in the proposed budget
for Fiscal Years 2016-17 and 2017-18 recommended for adoption at the June 2016 Board
of Directors meeting.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
• Professional Services Agreement
• Presentation from 6/1/2016 Operations Committee meeting
WS:dm:gc
Page 4 of 4
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 22nd day of
June, 2016, by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT', and LSA Associates, Inc., for
purposes of this AGREEMENT hereinafter referred to as "CONSULTANT'. The
SANITATION DISTRICT and CONSULTANT are referred to herein collectively as the
"Parties" or individually as a "Party."
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a consultant for
Environmental Services (CEQA)for the Headquarters Complex, Site and Security, and
Entrance Realignment Program, to provide professional services and provide services
for development of a comprehensive environmental document pursuant to California
Environmental Quality Act (CEQA) Guidelines for the Headquarters Complex, Site and
Security, and entrance Realignment Program; and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in
connection with these requirements and has agreed to provide the necessary
professional services; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the
selection of professional services and has proceeded in accordance with said
procedures to select CONSULTANT to perform this work; and,
WHEREAS, at its regular meeting on June 22, 2016 the Board of Directors, by
Minute Order, accepted the recommendation of the Operations Committee to approve
this AGREEMENT between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which
will result to the parties in carrying out the terms of this AGREEMENT, it is mutually
agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional services to accomplish
those project elements outlined in the Scope of Work attached hereto as
"Attachment A", and by this reference made a part of this AGREEMENT.
A. The CONSULTANT shall be responsible for the professional quality,
technical accuracy, and completeness and coordination of the work and
services furnished by the CONSULTANT under this AGREEMENT,
including the work performed by its Subconsultants. Where approval by
the SANITATION DISTRICT is indicated, it is understood to be conceptual
approval only and does not relieve the CONSULTANT of responsibility for
complying with all applicable laws, regulations, codes, industry standards
PSA P1-128
Revision 100815 Environmental Services(CEQA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
1 of 20
and liability for damages caused by errors, omissions, noncompliance with
industry standards, and/or negligence on the part of the CONSULTANT or
its Subconsultants.
B. CONSULTANT is responsible for the quality of work prepared under this
AGREEMENT and shall ensure that all work is performed to the highest
industry standardsfor clarity, uniformity, and completeness.
CONSULTANT shall timely respond to all comments, suggestions, and
recommendations from the SANITATION DISTRICT. All comments from
the SANITATION DISTRICT, or its agent, shall be incorporated into the
work prior to the next review deadline or addressed, in writing, as to why
the oomment(s) has/have not been incorporated. CONSULTANT shall
ensure that each submittal is 100% accurate for the level of work
submitted (i.e. correct references, terms, capitalization or equal status,
spelling, punctuation, etc.)
C. In the event that CONSULTANT's services and/or work product(s) is not to
the satisfaction of the SANITATION DISTRICT and/or does not conform to
the requirements of this AGREEMENT or the applicable industry
standards, the CONSULTANT shall, without additional compensation,
promptly correct or revise any errors or deficiencies in its work product(s)
within the timeframe specified by the Project Manager. The SANITATION
DISTRICT may charge to CONSULTANT all costs, expenses and
damages associated with any such corrections or revisions.
D. Any CADD drawings, figures, and other work produced by CONSULTANT
and Subconsultants using the SANITATION DISTRICT CAD Manual.
Conversion of CADD work from any other non-standard CADD format to
the SANITATION DISTRICT format shall not be acceptable in lieu of this
requirement.
Electronic files shall conform to the SANITATION DISTRICT
specifications. Any changes to these specifications by the CONSULTANT
are subject to review and require advance written approval of the
SANITATION DISTRICT.
Electronic files shall be subject to an acceptance period of thirty (30)
calendar days during which the SANITATION DISTRICT shall perform
appropriate reviews and including CAD Manual compliance.
CONSULTANT shall correct any discrepancies or errors detected and
reported within the acceptance period at no additional cost to the
SANTITATION DISTRICT.
E. All professional services performed by the CONSULTANT, including, but not
limited to, all drafts, data, correspondence, proposals, and reports compiled
or composed by the CONSULTANT, pursuant to this AGREEMENT, are for
the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
2 of 20
without the prior written consent of the SANITATION DISTRICT. This
provision does not apply to information that (a) was publicly known, or
otherwise known to the CONSULTANT, at the time that it was disclosed to
the CONSULTANT by the SANITATION DISTRICT, or (b) subsequently
becomes publicly known to the CONSULTANT other than through
disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
i. Total Compensation
Total compensation shall be in an amount not to exceed Four Hundred Twenty
Thousand Nine Hundred Twenty-Seven Dollars ($420,927.00). Total
compensation to CONSULTANT including burdened labor(salaries plus
benefits), overhead, profit, direct costs, and Subconsultant(s)fees and costs
shall not exceed the sum set forth in Attachment"E"- Fee Proposal.
ii. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits)actually paid by CONSULTANT
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
iii. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment"E"- Fee Proposal.
iv. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
subconsulting services fees with a value greater than $2,500,000, the maximum
Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment"E"- Fee Proposal.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
3 of 20
V. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment"E"- Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis per Attachment"J"— Minor Subconsultant Hourly Rate Schedule and as
specified in the Scope of Work. The SANITATION DISTRICT shall pay to
CONSULTANT the actual costs of Subconsultant fees and charges in an amount
not to exceed the sum set forth in Attachment"E"- Fee Proposal.
vi. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment"E"- Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, see Attachment"D"-Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 -COMPENSATION above.
vii. Reimbursable Direct Costs
The SANITATION DISTRICT will reimburse the CONSULTANT for reasonable
travel and business expenses as described in this section and further described in
Attachment"D"-Allowable Direct Costs to this Agreement. The reimbursement of
the above mentioned expenses will be based on an "accountable plan" as
considered by Internal Revenue Service (IRS). The plan includes a combination of
reimbursements based upon receipts and a "per diem" component approved by
IRS. The most recent schedule of the per diem rates utilized by the SANITATION
DISTRICT can be found on the U.S. General Service Administration website at
http://www.cisa.gov/portal/category/l 04711#.
The CONSULTANT shall be responsible for the most economical and practical
means or management of reimbursable costs inclusive but not limited to travel,
lodging and meals arrangements. The SANITATION DISTRICT shall apply the
most economic and practical method of reimbursement which may include
reimbursements based upon receipts and/or"per diem" as deemed the most
practical.
CONSULTANT shall be responsible for returning to the SANITATION DISTRICT
any excess reimbursements after the reimbursement has been paid by the
SANITATION DISTRICT.
PSA P1-128
Revision 100815 Environmental Services(CEOA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
4 of 20
Travel and travel arrangements—Any travel involving airfare, overnight stays or
multiple day attendance must be approved by the SANITATION DISTRICT in
advance.
Local Travel is considered travel by the CONSULTANT within the SANITATION
DISTRICT geographical area which includes Orange, Los Angeles, Ventura, San
Bernardino, Riverside, San Diego, Imperial and Kern Counties. Automobile
mileage is reimbursable if CONSULTANT is required to utilize personal vehicle
for local travel.
Lodging—Overnight stays will not be approved by the SANITATION DISTRICT for
local travel. However, under certain circumstances overnight stay may be allowed
at the discretion of the SANITATION DISTRICT based on reasonableness of
meeting schedules and the amount of time required for travel by the
CONSULTANT. Such determination will be made on a case-by-case basis and at
the discretion of the SANITATION DISTRICT.
Travel Meals— Per-diem rates as approved by IRS shall be utilized for travel
meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment"D"-Allowable Direct Costs of this Agreement.
viii. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT's Proposal will exceed seventy-fiver percent(75%)
of the not-to-excede amount of the Agreement, including approved additional
compensation, CONSULTANT shall notify the SANITATION DISTRICT
immediately, and in writing. This written notice shall indicate the additional
amount necessary to complete the services. Any cost incurred in excess of the
approved not-to-exceed amount, without the express written consent of the
SANITATION DISTRICT's authorized representative shall be at CONSULTANT's
own risk. This written notice shall be provided separately from, and in addition to
any notification requirements contained in the CONSULTANT's invoice and
monthly progress report. Failure to notify the SANITATION DISTRICT that the
services cannot be completed within the authorized not-to-exceed amount is a
material breach of this Agreement.
3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right
to approve a reallocation of the incremental amounts constituting the Total
Compensation, provided that the Total Compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a
detailed breakdown of costs associated with the performance of any
corrections or revisions of the work for that invoicing period, in a format
acceptable to the SANITATION DISTRICT. CONSULTANT shall warrant
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
5 of 20
and certify the accuracy of these costs and provide all support
documentation required by the SANITATION DISTRICT. CONSULTANT
understands that submitted costs are subject to Section 11 Audit Provisions.
B. CONSULTANT will submit monthly statements covering services and/or
work performed for payment for those items included in Section 2 hereof
no later than the second Wednesday of the following month and in the
format required by the SANITATION DISTRICT. The format must include,
as a minimum: 1) current billing period invoicing, 2) current billing period
"total percent invoiced to date", 3) future activities, 4) previous billing
period "total invoiced to date", 5) potential items that are not included in
the Scope of Work, 6) concerns and possible delays, 7) percentage of
completion to date, and 8) budget status and amount remaining. Such
requests shall be accompanied by such supporting data as may be
required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one
hundred percent (100%) of the invoiced amount.
If the SANITATION DISTRICT determines that the work under this
AGREEMENT or any specified project element hereunder, is incomplete
and that the amount of payment is in excess of:
I. The amount considered by the SANITATION DISTRICT's Director
of Engineering to be adequate for the protection of the
SANITATION DISTRICT; or
ii. The percentage of the work accomplished for each project element,
The SANITATION DISTRICT may, at the discretion of the Director of
Engineering, retain an amount equal to that which insures that the total
amount paid to that date does not exceed the percentage of the
completed work for the Project in its entirety.
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 -COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's Director of Engineering determines that no satisfactory
progress has been made since the prior payment, or in the event of a delay in the
work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for
under the terms of this AGREEMENT, and upon acceptance of such work
by the SANITATION DISTRICT, CONSULTANT will be paid the unpaid
balance of any money due for such work based on the monthly
statements, including any retained percentages relating to this portion of
the work.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
6 of 20
E. Upon satisfactory completion of the work performed hereunder and prior
to final payment under this AGREEMENT for such work, or prior
settlement upon termination of this AGREEMENT, and as a condition
precedent thereto, CONSULTANT shall execute and deliver to the
SANITATION DISTRICT a release of all claims against the SANITATION
DISTRICT arising under or by virtue of this AGREEMENT other than such
claims, if any, as may be specifically exempted by CONSULTANT from
the operation of the release in stated amounts to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code sections
12650-12655), any CONSULTANT that knowingly submits a false claim to
the SANITATION DISTRICT for compensation under the terms of this
AGREEMENT may be held liable for treble damages and up to a $10,000
civil penalty for each false claim submitted. This section shall also be
binding on all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a
false claim when the CONSULTANT or Subconsultant: (a) knowingly
presents or causes to be presented to an officer or employee of the
SANITATION DISTRICT a false claim or request for payment or approval;
(b) knowingly makes, uses, or causes to be made or used a false record
or statement to get a false claim paid or approved by the SANITATION
DISTRICT; (c) conspires to defraud the SANITATION DISTRICT by
getting a false claim allowed or paid by the SANITATION DISTRICT; (d)
knowingly makes, uses, or causes to be made or used a false record or
statement to conceal, avoid, or decrease an obligation to the
SANITATION DISTRICT; or(e) is a beneficiary of an inadvertent
submission of a false claim to the SANITATION DISTRICT, and fails to
disclose the false claim to the SANITATION DISTRICT within a
reasonable time after discovery of the false claim.
5. PREVAILING WAGES
A. To the extent CONSULTANT intends to utilize employees who will perform
work during the contract, as more specifically defined under Labor Code
Section 1720, CONSULTANT shall be subject to prevailing wage
requirements with respect to such employees.6. CALIFORNIA
DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION AND
RECORD OF WAGES
i. To the extent CONSULTANT's employees and/or Subconsultants
who will perform Work during the design and preconstruction
phases of a construction contract for which Prevailing Wage
Determinations have been issued by the DIR and as more
specifically defined under Labor Code Section 1720 at seq,
CONSULTANT and Subconsultants shall comply with the
registration requirements of Labor Code Section 1725.5. Pursuant
to Labor Code Section 1771.4, the Work is subject to compliance
monitoring and enforcement by the DIR.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
7 of 20
ii. The CONSULTANT and Subconsultants shall maintain accurate payroll
records and shall comply with all the provisions of Labor Code Section
1776, and shall submit payroll records to the Labor Commissioner
pursuant to Labor Code Section 1771.4(a)(3). Penalties for non-
compliance with the requirements of Section 1776 may be deducted from
progress payments per Section 1776.
iii. Pursuant to Labor Code Section 1776, the CONSULTANT and
Subconsultants shall furnish a copy of all certified payroll records to
SANITATION DISTRICT and/or general public upon request, provided the
public request is made through SANITATION DISTRICT, the Division of
Apprenticeship Standards or the Division of Labor Enforcement of the
Department of Industrial Relations.
V. The CONSULTANT and Subconsultants shall comply with the job site
notices posting requirements established by the Labor Commissioner per
Title 8, California Code of Regulation Section 16461(3).
7. DOCUMENT OWNERSHIP — CONSULTANT PERFORMANCE
A. Ownership of Documents for the Professional Services performed.
All documents in all forms (electronic, paper, etc.), including, but not
limited to, studies, sketches, drawings, computer printouts, disk files, and
electronic copies prepared in connection with or related to the Scope of
Work or Professional Services, shall be the property of the SANITATION
DISTRICT. The SANITATION DISTRICT's ownership of these documents
includes use of, reproduction or reuse of and all incidental rights, whether
or not the work for which they were prepared has been performed. The
SANITATION DISTRICT ownership entitlement arises upon payment or
any partial payment for work performed and includes ownership of any
and all work product completed prior to that payment. This Section shall
apply whether the CONSULTANT's Professional Services are terminated:
a) by the completion of the AGREEMENT, or b) in accordance with other
provisions of this AGREEMENT. Notwithstanding any other provision of
this paragraph or AGREEMENT, the CONSULTANT shall have the right to
make copies of all such plans, studies, sketches, drawings, computer
printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by
subsequent changes to or uses of the study or deliverable where the
subsequent changes or uses are not authorized or approved by
CONSULTANT, provided that the service rendered by CONSULTANT was
not a proximate cause of the damage.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
8 of 20
8. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance
companies acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and
Financial Rating of at least Class Vill, or better, in accordance with
the most current A.M. Best's Guide Rating. However, the
SANITATION DISTRICT will accept State Compensation Insurance
Fund, for the required policy of Workers Compensation Insurance
subject to the SANITATION DISTRICT's option to require a change
in insurer in the event the State Fund financial rating is decreased
below "B". Further, the SANITATION DISTRICT will require
CONSULTANT to substitute any insurer whose rating drops below
the levels herein specified. Said substitution shall occur within
twenty (20) days of written notice to CONSULTANT, by the
SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work
under this Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage: One
Million Dollars ($1,000,000) per occurrence with One Million Dollars ($1,000,000)
aggregate. Said insurance shall include coverage for the following hazards:
Premises-Operations, blanket contractual liability(for this Agreement), products
liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground)and Riggers/On Hook Liability must be included in the
General Liability policy and coverage must be reflected on the submitted
Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and Automotive Liability Insurance
required, as set forth herein, shall be provided for through either a single policy of
primary insurance or a combination of policies of primary and umbrella excess
coverage. Umbrella excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits
for general liability and automotive liability.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
9 of 20
D. AutomotiveNehicle liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of One Million Dollars ($1,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
E. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
One Million Dollars ($1,000,000) per occurrence. Such Worker's Compensation
Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. A statement on an insurance certificate will not be
accepted in lieu of the actual endorsements unless the insurance carrier is State
of California Insurance Fund and the identifier"SCIF" and endorsement numbers
2570 and 2065 are referenced on the certificate of insurance. If an exposure to
Jones Act liability may exist, the insurance required herein shall include coverage
for Jones Act claims.
F. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less Two Million Dollars ($2,000,000)
with limits in accordance with the provisions of this Paragraph. If the policy of
insurance is written on a "claims made" basis, said policy shall be continued in
full force and effect at all times during the term of this Agreement, and for a
period of five (5)years from the date of the completion of the services hereunder.
In the event of termination of said policy during this period, CONSULTANT shall obtain
continuing insurance coverage for the prior acts or omissions of CONSULTANT during
the course of performing services under the term of this Agreement. Said coverage
shall be evidenced by either a new policy evidencing no gap in coverage or by
separate extended "tail"coverage with the present or new carrier.
In the event the present policy of insurance is written on an "occurrence" basis, said
policy shall be continued in full force and effect during the term of this Agreement or
until completion of the services provided for in this Agreement, whichever is later.
In the event of termination of said policy during this period, new coverage shall be
obtained for the required period to insure for the prior acts of CONSULTANT during
the course of performing services under the term of this Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10)days prior to the
expiration of each policy term.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
10 of 20
G. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
• Certificate of Insurance ACORD Form 25 (5/2010)or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of(ISO Forms)
CG 2010 10 01 and CG 2037 10 01
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
H. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30)days' prior written
notice. The Cancellation Section of ACORD Form 25 (5/2010)shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty(30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Risk Management,
Div. 260, and shall be received by the SANITATION DISTRICT not less than
thirty (30)days prior to the effective date of the changes) if the change would
reduce coverage or increase deductibles or SIR amounts or otherwise reduce or
limit the scope of insurance coverage provided to the SANITATION DISTRICT.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
11 of 20
I. Primary Insurance
All liability policies shall contain a Primary and Non Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
J. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
K. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
L. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self-insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
M. Defense Costs
Liability policies shall have a provision that defense costs for all insureds and
additional insureds are paid in addition to and do not deplete any policy limits.
N. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
O. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
then SANITATION DISTRICT requires and shall be entitled to coverage for the
higher limits maintained by CONSULTANT.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
12 of 20
9. SCOPECHANGES
In the event of a change in the Scope of Work or a change in the proposed
Project, as requested by the SANITATION DISTRICT, the Parties hereto shall
execute an Amendment to this AGREEMENT setting forth with particularity all
terms of the new AGREEMENT, including, but not limited to any additional
CONSULTANT's fees.
10. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of
this AGREEMENT, the names and full description of all Subconsultants and
CONSULTANT's project team members anticipated to be used on this Project
under this AGREEMENT by CONSULTANT. CONSULTANT shall include a
description of the work and services to be done by each Subconsultant and each
of CONSULTANT's Project team member. CONSULTANT shall include the
respective compensation amounts for CONSULTANT and each Subconsultant,
broken down as indicated in Section 2- COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's
project team members without prior written approval by the SANITATION
DISTRICT.
11. ENGINEERING REGISTRATION
The CONSULTANT's personnel and Subconsultants are comprised of registered
engineers and a staff of specialists and draftsmen in each department. The firm
itself is not a registered engineer but represents and agrees that wherever, in the
performance of this AGREEMENT, the services of a registered engineer is
required, such services hereunder will be performed under the direct supervision
of registered engineers who are registered in California.
12. AUDIT PROVISIONS.
A. SANITATION DISTRICT retains the reasonable right to access, review,
examine, and audit, any and all books, records, documents and any other
evidence of procedures and practices that the SANITATION DISTRICT
determines are necessary to discover and verify that the CONSULTANT is
in compliance with all requirements under this AGREEMENT. The
CONSULTANT shall include the SANITATION DISTRICT's right as
described above, in any and all of their subcontractss, and shall ensure
that these rights are binding upon all Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's
books, records, documents and any other evidence of procedures and
practices that the SANITATION DISTRICT determines are necessary to
discover and verify all direct and indirect costs, of whatever nature, which
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
13 of 20
are claimed to have been incurred, or anticipated to be incurred or to
ensure CONSULTANT's compliance with all requirements under this
AGREEMENT during the term of this AGREEMENT and for a period of
three (3) years after its termination.
C. CONSULTANT shall maintain complete and accurate records in
accordance with generally accepted industry standard practices and the
SANITATION DISTRICT's policy. The CONSULTANT shall make
available to the SANITATION DISTRICT for review and audit, all project
related accounting records and documents, and any other financial data
within 15 days after receipt of notice from the SANITATION DISTRICT.
Upon SANITATION DISTRICT's request, the CONSULTANT shall submit
exact duplicates of originals of all requested records to the SANITATION
DISTRICT. If an audit is performed, CONSULTANT shall ensure that a
qualified employee of the CONSULTANT will be available to assist
SANITATION DISTRICT's auditor in obtaining all Project related
accounting records and documents, and any other financial data.
13. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent
contractor and nothing herein shall be deemed to transform CONSULTANT, its
staff, independent contractors, or Subconsultants into employees of the
SANITATION DISTRICT. CONSULTANT'S staff performing services under the
AGREEMENT shall at all times be employees and/or independent contractors of
CONSULTANT. CONSULTANT shall monitor and control its staff and pay
wages, salaries, and other amounts due directly to its staff in connection with the
AGREEMENT. CONSULTANT shall be responsible for hiring, review, and
termination of its staff and shall be accountable for all reports and obligations
respecting them, such as social security, income tax withholding, unemployment
compensation, workers' compensation and similar matters.
14. NOTICES
All notices hereunder and communications regarding the interpretation of the
terms of this AGREEMENT, or changes thereto, shall be effected by delivery of
said notices in person or by depositing said notices in the U.S. mail, registered or
certified mail, return receipt requested, postage prepaid and addressed as
follows:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Natasha K. Dubrovski
Copy: Daisy Covarrubias, Project Manager
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
14 of 20
CONSULTANT:
LSA Associates, Inc.
Nicole Dubois
20 Executive Park, Suite 200
Irvine, CA 92614
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT staff must be approved
in writing by the SANITATION DISTRICT's Project Manager prior to action from
the CONSULTANT.
15. TERMINATION
The SANITATION DISTRICT may terminate this AGREEMENT at any time,
without cause, upon giving thirty (30) days written notice to CONSULTANT. In
the event of such termination, CONSULTANT shall be entitled to compensation
for work performed on a prorated basis through and including the effective date
of termination.
CONSULTANT shall be permitted to terminate this AGREEMENT upon thirty (30)
days written notice only if CONSULTANT is not compensated for billed amounts
in accordance with the provisions of this AGREEMENT, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT at the
address listed in Paragraph 13.
16. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this Project shall become the property of
the SANITATION DISTRICT upon the termination or completion of the work.
CONSULTANT agrees to furnish to the SANITATION DISTRICT copies of all
memoranda, correspondence, electronic materials, computation and study
materials in its files pertaining to the work described in this AGREEMENT, which
is requested in writing by the SANITATION DISTRICT.
17. COMPLIANCE
CONSULTANT certifies by the execution of this AGREEMENT that it pays
employees not less than the minimum wage as defined by law, and that it does
not discriminate in its employment with regard to race, color, religion, sex or
national origin; that it is in compliance with all federal, state and local directives
and executive orders regarding non-discrimination in employment; and that it
agrees to demonstrate positively and aggressively the principle of equal
opportunity in employment.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
15 of 20
18. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each
individual executing this document by and on behalf of each Party is a person
duly authorized to execute this AGREEMENT for that Party.
19. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this AGREEMENT, the dispute shall be resolved by binding
arbitration under the auspices of the Judicial Arbitration and Mediation Service
("JAMS"), or similar organization or entity conducting alternate dispute resolution
services.
20. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative
Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorney's fees,
costs and necessary disbursements in addition to any other relief to which he
may be entitled.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted
industry and professional standards. If, within the 12-month period following
completion of its services, the SANITATION DISTRICT informs CONSULTANT
that any part of the services fails to meet those standards, CONSULTANT shall,
within the time prescribed by the SANITATION DISTRICT, take all such actions
as are necessary to correct or complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT's sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT's
officers, directors, employees, CONSULTANT's, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses,judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys' fees, disbursements and court costs,
and all other professional, expert or CONSULTANT's fees and costs and the
SANITATION DISTRICT's general and administrative expenses; individually, a "Claim";
collectively, "Claims")which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this Agreement to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT's suppliers, CONSULTANT,
Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
16 of 20
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
(A)the active negligence or willful misconduct of the Indemnified Parties; or
(B)a natural disaster or other act of God, such as an earthquake; or
(C)the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT's supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A)through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT's liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to
limit CONSULTANT's indemnification obligation or other liability hereunder. The terms
of this Agreement are contractual and the result of negotiation between the parties
hereto. Accordingly, any rule of construction of contracts (including, without limitation,
California Civil Code Section 1654)that ambiguities are to be construed against the
drafting party, shall not be employed in the interpretation of this Agreemen
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the
duty to indemnify and such duty to defend shall exist regardless of any ultimate
liability of CONSULTANT and shall be consistent with Civil Code section 2782.8.
Such defense obligation shall arise immediately upon presentation of a Claim by
any person if, without regard to the merit of the Claim, such Claim could
potentially result in an obligation to indemnify one or more Indemnified Parties,
and upon written notice of such Claim being provided to CONSULTANT.
Payment to CONSULTANT by any Indemnified Party or the payment or advance
of defense costs by any Indemnified Party shall not be a condition precedent to
enforcing such Indemnified Party's rights to indemnification hereunder. In the
event a final judgment, arbitration, award, order, settlement, or other final
resolution expressly determines that the claim did not arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of the
CONSULTANT, to any extent, then the DISTRICT will reimburse CONSULTANT
for the reasonable costs of defending the Indemnified Parties against such
claims.
CONSULTANT'S indemnification obligation hereunder shall survive the expiration
or earlier termination of this AGREEMENT until such time as action against the
Indemnified Parties for such matter indemnified hereunder is fully and finally barred
by the applicable statute of limitations.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
17 of 20
24. COMPLIANCE WITH SANITATION DISTRICT POLICIES AND PROCESURES
CONSULTANT shall be required to comply with all SANITATION DISTRICT
policies and procedures including the OCSD Safety Standards, as applicable, all
of which may be amended from time to time.
25. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
AGREEMENT is fully complete and that the SANITATION DISTRICT requires no
further work from CONSULTANT, or the AGREEMENT is otherwise terminated
or expires in accordance with the terms of the AGREEMENT, the SANITATION
DISTRICT shall give the Consultant written notice that the AGREEMENT will be
closed out. CONSULTANT shall submit all outstanding billings, work submittals,
deliverables, reports or similarly related documents as required under the
AGREEMENT within thirty (30) days of receipt of notice of AGREEMENT
closeout.
Upon receipt of CONSULTANT'S submittals, the SANITATION DISTRICT shall
commence a closeout audit of the AGREEMENT and will either:
I. Give the CONSULTANT a final AGREEMENT Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which
must be furnished, completed, or corrected at the CONSULTANT'S cost.
CONSULTANT shall be required to provide adequate resources to fully support
any administrative closeout efforts identified in the AGREEMENT Such support
must be provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final AGREEMENT acceptance, the CONSULTANT will not
be relieved of its obligations hereunder, nor will the CONSULTANT be relieved of
its obligations to complete any portions of the work, the non-completion of which
were not disclosed to the SANITATION DISTRICT (regardless of whether such
nondisclosures were fraudulent, negligent, or otherwise), and the CONSULTANT
shall remain obligated under all those provisions of the AGREEMENT which
expressly or by their nature extend beyond and survive final AGREEMENT
Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT's request for final Agreement Acceptance as set forth above shall
not be deemed to be acceptance of the work by the SANITATION DISTRICT for
any purpose nor imply acceptance of, or agreement with, the CONSULTANT's
request for final Agreement Acceptance.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
18 of 20
26. COMPLIANCE WITH SANITATION DISTRICE POLICIES AN PROCECURES
CONSULTANT shall be required to comply with all SANITATION DISTRICT
policies and procedures including the Safety Manual, as applicable, all of which
may be amended from time to time.
27. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the
Parties and supersedes all previous negotiations between them pertaining to the
subject matter thereof.
PSA P1-128
Revision 100815 Environmental Services(CECA)for the Headquarters Complex,
Site and Security,and Entrance Realignment Program
19 of 20
IN WITNESS WHEREOF, this AGREEMENT has been executed in the name of the
SANITATION DISTRICT, by its officers thereunto duly authorized, and CONSULTANT
as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
By
Chair, Board of Directors Date
By
Clerk of the Board Date
LSA Associates, Inc.
By
Date
By
Date
ORANGE COUNTY SANITATION DISTRICT
By
Marc Dubois Date
Contracts, Purchasing and Materials
Management Manager
Attachments: Attachment"A"—Scope of Work
Attachment"B"—NOT USED
Attachment"C"—NOT USED
Attachment"D"—Allowable Direct Costs
Attachment"E"—Fee Proposal
Attachment"F"— NOT USED
Attachment"G"— Labor and Cost Matrix
Attachment"H"—NOT USED
Attachment"I"— NOT USED
Attachment"J"—Minor Subconsultant Hourly Rate Schedule
Attachment"K"—OCSD Safety Standards
NKD:JK:ms
PSA P1-128
Revision 100815 Environmental Services(CEOA)for the Headquarters Complex,
She and Security,and Entrance Realignment Program
20 of 20
-+artCd
IN
i ►�I rat M
A-
Headquarters Complex, Site and
Security, and Entrance Realignment
Program , Project No . P1 - 128
�W 'Z-40,fib':
itze_
a
1
OCTA 1-405 Improvement Project impacts front entry, parking
and ability to construct new Headquarters Complex
�.
dtY a ,o-; aq i�
=I
I
Administrat on_ —
_ --- ..
Building I
All
kA
z.--
�� \�, -
� _ -I-405 IMPROVEMENT PROJECT
OCSD FINAL
V` �� �""" "•` ----- CONFIGURATION
■ mm�■
■ ' Headquarters Complex
location in •
Garfield and Ward
BUILDING
imnnn■
IWE
rG'
Ot
6
For environmental evaluation - South preferred location,
North and Pacific
+� \*�,:.y ♦ \,�1�Y r �' per, . -
r
Actions
• Approve a Professional Design Services Agreement
with HDR Architecture, Inc. for Architectural and
Engineering Services
• Approve a Professional Services Agreement with LSA
Associates, Inc. for Environmental Services
OPERATIONS COMMITTEE Melting Dat0 TOBE.Or Dir.
06/01/16 O6/22/16
AGENDA REPORT Item Item Number
6 9
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Design Services Agreement with HDR, Inc. to provide
architectural and engineering design services for the Headquarters Complex, Site
and Security, and Entrance Realignment Program, Project No. P1-128, for an
amount not to exceed $11,785,709; and
B. Approve a contingency of$1,178,571 (10%).
BACKGROUND
In June 2015, the Board of Directors established the project and budget for Headquarters
Complex, Site and Security, and Entrance Realignment Program, Project No. P1-128,
based on the results of the Administrative Facilities Implementation Plan (AFIP).
In October 2015, the Board of Directors designated the southwest corner of Plant No. 1
as the preferred alternative for the new Administration and Laboratory Building due to the
short and long-term impacts of the Plant No. 1 main entry realignment proposed by
Orange County Transportation Authority caused by the California Department of
Transportation (Caltrans) 1-405 Widening Project that will revise the Ellis Avenue onramp
to the south bound 1405.
In December 2015, staff issued the Request for Proposals for the design of the
Headquarters Complex, associated site and security improvements, and entrance
modifications, and herein presents the results of the solicitation process.
RELEVANT STANDARDS
• Provide a safe and collegial workplace
• Maintain collaborative and cooperative relationships with neighboring agencies
• Ensure that assetstfacilities blend in with the surrounding community
• Make it easy for people to understand OCSD's roles and value to the community
• Government Code 4526: Select the "best qualified firm' and "negotiate fair and
equitable fees"
Page 1 of 5
PROBLEM
Staff are spread throughout the plant in multiple aging buildings and trailers. The existing
administration buildings and laboratory are not code compliant, are in need of extensive
maintenance rehabilitation, and lack building permits with the City of Fountain Valley. The
Orange County Sanitation District (Sanitation District) is obligated to bring these facilities
up to code requirements by agreement with the City of Fountain Valley.
An Administrative Facilities Master Plan, completed in January 2014, evaluated the repair
versus replacement options for the existing buildings and trailers at Plant No. 1. Most
buildings and all trailers will realize the end of their useful life within a 30-year planning
horizon. The study estimated the repair of the existing facilities and uncoordinated
replacement at the end of the useful life of each building to be more expensive and more
disruptive over the long term, and had significantly more risk due to the unknown
conditions in the structures. Keeping staff spread throughout multiple buildings is not
conducive to a collaborative work environment.
The Headquarters Complex was originally envisioned to be in the north area of
Plant No. 1, but the 1-405 Widening Project presented short and long-term impacts that
were evaluated in a Site Alternatives Evaluation resulting in the relocation of the facilities
to the southwest area of Plant No. 1 as the primary option.
PROPOSED SOLUTION
The proposed project consists of the construction of a new Headquarters Complex
consisting of an Administration Building and a Laboratory Building in accordance with the
Administrative Facilities Implementation Plan and the Site Alternatives Evaluation in the
southwest comer of the plant which is bordered by Ward Street and Garfield Avenue.
Two alternatives shall be included in the CEQA evaluation, which are the north area of
Plant No. 1 in the location of the existing Administration and Human Resources Building
and across Ellis Avenue on land now occupied by businesses. HDR, Inc. (HDR) will
support the CEQA efforts for the three alternatives by providing necessary information
and exhibits.
If work does not proceed on the Headquarters Complex, then alternatives to rehabilitate
the existing buildings, replacement of existing trailers, and replacement of buildings that
reach the end of their useful life in a 30-year planning window would have to be
implemented at an overall higher life-cycle cost.
TIMING CONCERNS
The schedule driver of this project is to construct the new Headquarters Complex and
minimize investment in rehabilitation and maintenance of existing buildings and trailers.
Delays lead to additional maintenance expenditures on existing buildings and escalation
of construction costs.
Page 2 of 5
RAMIFICATIONS OF NOT TAKING ACTION
• Buildings are currently not in compliance with the Americans with Disability Act(ADA).
• Failure to comply with timing requirements in agreements with City of Fountain Valley
to address ADA compliance issues for existing buildings.
• Escalated construction cost.
• Additional funds expended over a 30-year planning horizon to rehabilitate and replace
existing buildings and trailers.
PRIOR COMMITTEE/BOARD ACTIONS
October 2015 — Designated the southwest corner of Plant No. 1 as the location for the
Headquarters Complex as the preferred alternative for CEQA evaluation under the
Headquarters Complex, Site and Security, and Entrance Realignment Program, Project
No. P1-128.
June 2015 — Established a new project and budget for Headquarters Complex, Site and
Security, and Entrance Realignment Program, Project No. P1-128.
ADDITIONAL INFORMATION
Request for Proposal:
A Request for Proposal which describes the Consultant's Scope of Work required for the
project was advertised on December 28, 2015.
Proposals were received on February 18, 2016 from two firms: Harley Ellis Devereaux
(HED) and HDR. A Staff Evaluation Committee consisting of five representatives from
Engineering, Planning, and Public Affairs Departments reviewed and ranked each of the
proposals in accordance with the evaluation process set forth in Purchasing
Ordinance No. OCSD-47. Five representatives from the Contracts Administration
Division, Laboratory, and the Engineering Department participated in the evaluation
process as non-voting members. The proposals were evaluated according to: (1) project
understanding and approach; (2) required qualifications; (3) applicable related project
experience; and (4) project team and staff qualifications.
The Evaluation Committee reviewed the proposals and interviewed both HED and HDR
to meet the key team members and further evaluate the firms' qualifications. Pursuant to
the results of the interview, the Evaluation Committee selected HDR as the top-ranked
firm as shown in Table 1.
Page 3 of 5
TABLE 1
PROPOSAL EVALUATION*
Consultant Evaluator HDR HIED
Reviewer A 1 2
Reviewer B 1 2
Reviewer C 1 2
Reviewer D 1 2
Reviewer E 1 2
Overall Ranking 1 2
Proposal Fee $12,374,914 -
Negotiated Fee Proposal $11,785,709
* Based on scores after interview
Review of Fee Proposal and Negotiations:
Proposals were accompanied by sealed fee proposals. In accordance with Orange
County Sanitation District Ordinance No. OCSD 47, the fee proposal of only the highest
ranked firm was opened after approval by the Director of Engineering of the Evaluation
Committee's recommendation. Staff conducted negotiations with HDR to clarify the
requirements of the Scope of Work, the assumptions to be used for the estimated level
of effort, and the level of design detail required to meet the goals and objectives for the
project.
In evaluating whether the fee proposal was fair and reasonable, the following factors were
considered:
• The estimated level of effort was evaluated in detail for each phase, task, and
subtask, and found to be justified by the needs of the project, the agreed upon
assumptions, and the Sanitation District's expectation for the quality of services.
• The Consultant's fringe and overhead costs, which factor into the billing rate is
reasonable and lower than other similar agreements. The contract profit is 5%,
which is based on the Sanitation District's standard design agreements.
Based on the above, staff has determined that the final negotiated fee is fair and
reasonable for the level of effort required for this project and recommends award of the
Professional Design Services Agreement to HDR.
CEQA
CEQA work will commence for Headquarters Complex, Site and Security, and Entrance
Realignment Program, Project No. 131-128, with the coinciding approval of an agreement
for professional services with LSA at the June 2016 Board of Directors meeting.
Page 4 of 5
FINANCIAL CONSIDERATIONS
This complies with the authority levels in the Sanitation District's Purchasing Ordinance.
Budget for the project, Headquarters Complex, Site and Security, and Entrance
Realignment Program, Project No. P1-128, is included in the proposed budget for Fiscal
Years 2016-17 and 2017-18 recommended for adoption at the June 2016 Board of
Directors meeting.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OOSD website (wwwocsd.com) with the
complete agenda package:
• Professional Design Services Agreement
• Presentation from 6/1/2016 Operations Committee meeting (see attachment
included with previous item)
WS:dm:gc
Page 5 of 5
PROFESSIONAL DESIGN SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 22nd day of June, 2016
by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as
"SANITATION DISTRICT", and HDR, Inc., for purposes of this Agreement hereinafter referred
to as"CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a CONSULTANT for Project
No. P1-128, Headquarters Complex, Site and Security, and Entrance Realignment Program;
and to provide Design services for architectural and engineering services including design and
construction support services and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in connection
with these requirements and has agreed to provide the necessary professional services; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the selection of
professional services and has proceeded in accordance with said procedures to select a
CONSULTANT to perform this work; and,
WHEREAS, at its regular meeting on June 22, 2016 the Board of Directors, by Minute
Order, accepted the recommendation of the Operations Committee or Director of Engineering
and General Manager pursuant to SANITATION DISTRICT Board of Directors' Ordinance No.
OCSD-47 to approve this Agreement between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
7. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional and technical services to
accomplish those project elements outlined in the Scope of Work attached hereto as
Attachment"A", and by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, completeness, and coordination of all design, drawings, specifications,
and other services furnished by the CONSULTANT under this Agreement,
including the work performed by its Subconsultants. Where approval by the
SANITATION DISTRICT is indicated, it is understood to be conceptual approval
only and does not relieve the CONSULTANT of responsibility for complying with
all laws, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall ensure that all work is performed to the standards of best
engineering practice for clarity, uniformity, and completeness. CONSULTANT
shall respond to all comments, suggestions, and recommendations on the
PDSA PROJECT NO.Pl-128
Revised 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 1 of 19
SANITATION DISTRICT's review comment sheets (i.e. DS1, DS2 and DS3). All
comments shall be incorporated into the design prior to the next submittal
deadline or addressed, in writing, as to why the comment has not been
incorporated. CONSULTANT shall ensure that each submittal is 100% accurate
for the level of work submitted (i.e. correct references, terms, capitalization or
equal status, spelling, punctuation, etc.)
C. In the event that work is not performed to the satisfaction of the SANITATION
DISTRICT and does not conform to the requirements of this Agreement or any
applicable industry standards, the CONSULTANT shall, without additional
compensation, promptly correct or revise any errors or deficiencies in its designs,
drawings, specifications, or other services within the timeframe specified by the
Project Engineer/Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. All CAD drawings, figures, and other work shall be produced by CONSULTANTS
and Subconsultants using the SANITATION DISTRICT CAD Manual.
Conversion of CAD work from any other non-standard CAD format to the
SANITATION DISTRICT format shall not be acceptable in lieu of this
requirement.
Electronic files shall conform to the SANITATION DISTRICT specifications. Any
changes to these specifications by the CONSULTANT are subject to review and
approval of the SANITATION DISTRICT.
Electronic files shall be subject to an acceptance period of thirty (30)calendar
days during which the SANITATION DISTRICT shall perform appropriate reviews
and including CAD Manual compliance. CONSULTANT shall correct any
discrepancies or errors detected and reported within the acceptance period at no
additional cost to the SANITATION DISTRICT.
E. The CONSULTANT shall ensure that all plans and specifications prepared, or
recommended under this Agreement allow for competitive bidding. The
CONSULTANT shall design such plans or specifications so that procurement of
services, labor or materials are not available from only one source, and shall not
design plans and specifications around a single or specific product, piece of
major equipment or machinery, a specific patented design or a proprietary
process, unless required by principles of sound engineering practice and
supported by a written justification that has been approved in writing by the
SANITATION DISTRICT. The CONSULTANT shall submit this written
justification to the SANITATION DISTRICT prior to beginning work on such plans
and specifications. Whenever the CONSULTANT recommends a specific
product or equipment for competitive procurement, such recommendation shall
include at least two brand names of products that are capable of meeting the
functional requirements applicable to the project.
F. All professional services performed by the CONSULTANT, including but not
limited to all drafts, data, correspondence, proposals, reports, and estimates
compiled or composed by the CONSULTANT, pursuant to this Agreement, are
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 2 of 19
for the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT. This provision
does not apply to information that (a)was publicly known, or otherwise known to
the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, (b)subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed Eleven Million Seven
Hundred Eighty-Five Thousand Seven Hundred Nine Dollars ($11,785,709).
Total compensation to CONSULTANT including burdened labor(salaries plus
benefits), overhead, profit, direct costs, and Subconsultant(s)fees and costs
shall not exceed the sum set forth in Attachment 'E"- Fee Proposal.
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits)actually paid by CONSULTANT
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment"E"- Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
subconsulting services fees with a value greater than $2,500,000, the maximum
Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 3 of 19
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment"E"- Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment"E"- Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis per the attached hourly rate Schedule and as specified in the Scope of
Work. The SANITATION DISTRICT shall pay to CONSULTANT the actual costs
of Subconsultant fees and charges in an amount not to exceed the sum set forth
in Attachment"E"- Fee Proposal.
F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment"E"- Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, see Attachment"D"-Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 -COMPENSATION above.
G. Reimbursable Direct Costs
The SANITATION DISTRICT will reimburse the CONSULTANT for reasonable
travel and business expenses as described in this section and further described in
Attachment"D"-Allowable Direct Costs to this Agreement. The reimbursement of
the above mentioned expenses will be based on an "accountable plan" as
considered by Internal Revenue Service (IRS). The plan includes a combination of
reimbursements based upon receipts and a "per diem" component approved by
IRS. The most recent schedule of the per diem rates utilized by the SANITATION
DISTRICT can be found on the U.S. General Service Administration website at
http://www.gsa.gov/portal/category/104711#.
The CONSULTANT shall be responsible for the most economical and practical
means of management of reimbursable costs inclusive but not limited to travel,
lodging and meals arrangements. The SANITATION DISTRICT shall apply the
most economic and practical method of reimbursement which may include
reimbursements based upon receipts and/or"per diem" as deemed the most
practical.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 4 of 19
CONSULTANT shall be responsible for returning to the SANITATION DISTRICT
any excess reimbursements after the reimbursement has been paid by the
SANITATION DISTRICT.
Travel and travel arrangements—Any travel involving airfare, overnight stays or
multiple day attendance must be approved by the SANITATION DISTRICT in
advance.
Local Travel is considered travel by the CONSULTANT within the SANITATION
DISTRICT general geographical area which includes Orange, Los Angeles,
Ventura, San Bernardino, Riverside, San Diego, Imperial and Kern Counties.
Automobile mileage is reimbursable if CONSULTANT is required to utilize
personal vehicle for local travel.
Lodging—Overnight stays will not be approved by the SANITATION DISTRICT for
local travel. However, under certain circumstances overnight stay may be allowed
at the discretion of the SANITATION DISTRICT based on reasonableness of
meeting schedules and the amount of time required for travel by the
CONSULTANT. Such determination will be made on a case-by-case basis and at
the discretion of the SANITATION DISTRICT.
Travel Meals— Per-diem rates as approved by IRS shall be utilized for travel
meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment"D"-Allowable Direct Costs of this Agreement.
H. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT's Proposal will exceed seventy-five percent (75%) of
the not-to-exceed amount of the Agreement, including approved additional
compensation, CONSULTANT shall notify the SANITATION DISTRICT
immediately, and in writing. This written notice shall indicate the additional
amount necessary to complete the services. Any cost incurred in excess of the
approved not-to-exceed amount, without the express written consent of the
SANITATION DISTRICT's authorized representative shall be at CONSULTANT's
own risk. This written notice shall be provided separately from, and in addition to
any notification requirements contained in the CONSULTANT's invoice and
monthly progress report. Failure to notify the SANITATION DISTRICT that the
services cannot be completed within the authorized not-to-exceed amount is a
material breach of this Agreement.
3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the total compensation,
provided that the total compensation is not increased.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 5 of 19
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period. CONSULTANT shall allocate costs
in the same manner as it would for payment requests as described in this Section
of the Agreement. CONSULTANT shall warrant and certify the accuracy of these
costs and understand that submitted costs are subject to Section 11 -AUDIT
PROVISIONS.
B. CONSULTANT may submit monthly or periodic statements requesting payment
for those items included in Section 2- COMPENSATION hereof in the format as
required by the SANITATION DISTRICT. Such requests shall be based upon the
amount and value of the work and services performed by CONSULTANT under
this Agreement and shall be prepared by CONSULTANT and accompanied by
such supporting data, including a detailed breakdown of all costs incurred and
project element work performed during the period covered by the statement, as
may be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent (100%)of the invoiced amount on a per-project-element basis.
If the SANITATION DISTRICT determines that the work under this Agreement or
any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director of
Engineering to be adequate for the protection of the SANITATION DISTRICT;
or
ii. The percentage of the work accomplished for each project element.
He may, at his discretion, retain an amount equal to that which insures that the
total amount paid to that date does not exceed the percentage of the completed
work for each project element or the project in its entirety.
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 -COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's Director of Engineering determines that no satisfactory
progress has been made since the prior payment, or in the event of a delay in the
work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by the SANITATION
DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for
such work, including any retained percentages relating to this portion of the work.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 6 of 19
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon termination
of this Agreement, and as a condition precedent thereto, CONSULTANT shall
execute and deliver to the SANITATION DISTRICT a release of all claims against
the SANITATION DISTRICT arising under or by virtue of this Agreement other
than such claims, if any, as may be specifically exempted by CONSULTANT from
the operation of the release in stated amounts to be set forth therein.
F. Pursuant to the California False Claims Act(Government Code Sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this Agreement
may be held liable for treble damages and up to a ten thousand dollars ($10,000)
civil penalty for each false claim submitted. This Section shall also be binding on
all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes
to be presented to an officer or employee of the SANITATION DISTRICT a false
claim or request for payment or approval; b) knowingly makes, uses, or causes to
be made or used a false record or statement to get a false claim paid or approved
by the SANITATION DISTRICT; c) conspires to defraud the SANITATION
DISTRICT by getting a false claim allowed or paid by the SANITATION DISTRICT;
d) knowingly makes, uses, or causes to be made or used a false record or
statement to conceal, avoid, or decrease an obligation to the SANITATION
DISTRICT; or e) is a beneficiary of an inadvertent submission of a false claim to
the SANITATION DISTRICT, and fails to disclose the false claim to the
SANITATION DISTRICT within a reasonable time after discovery of the false claim.
5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION
AND RECORD OF WAGES
A. To the extent CONSULTANT's employees and/or Subconsultants who will perform
Work during the design and preconstruction phases of a construction contract for
which Prevailing Wage Determinations have been issued by the DIR and as more
specifically defined under Labor Code Section 1720 at seq, CONSULTANT and
Subconsultants shall comply with the registration requirements of Labor Code
Section 1725.5. Pursuant to Labor Code Section 1771.4, the Work is subject to
compliance monitoring and enforcement by the DIR.
B. The CONSULTANT and Subconsultants shall maintain accurate payroll records
and shall comply with all the provisions of Labor Code Section 1776, and shall
submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants
shall furnish a copy of all certified payroll records to SANITATION DISTRICT
and/or general public upon request, provided the public request is made through
SANITATION DISTRICT, the Division of Apprenticeship Standards or the
Division of Labor Enforcement of the Department of Industrial Relations.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 7 of 19
D. The CONSULTANT and Subconsultants shall comply with the job site notices
posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulation Section 16461(e).
6. DOCUMENT OWNERSHIP—SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS
A. Ownership of Documents for the Professional Services performed.
All documents, including but not limited to, original plans, studies, sketches,
drawings, computer printouts and disk files, and specifications prepared in
connection with or related to the Scope of Work or Professional Services, shall
be the property of the SANITATION DISTRICT. The SANITATION DISTRICT's
ownership of these documents includes use of, reproduction or reuse of and all
incidental rights, whether or not the work for which they were prepared has been
performed. The SANITATION DISTRICT ownership entitlement arises upon
payment or any partial payment for work performed and includes ownership of
any and all work product completed prior to that payment. This Section shall
apply whether the CONSULTANT's Professional Services are terminated: a) by
the completion of the Agreement, or b) in accordance with other provisions of this
Agreement. Notwithstanding any other provision of this paragraph or Agreement,
the CONSULTANT shall have the right to make copies of all such plans, studies,
sketches, drawings, computer printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the plans or specifications, where the subsequent changes
or uses are not authorized or approved by CONSULTANT, provided that the
service rendered by CONSULTANT was not a proximate cause of the damage.
7. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial
Rating of at least Class Vill, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept
State Compensation Insurance Fund, for the required policy of Worker's
Compensation Insurance subject to the SANITATION DISTRICT's option to
require a change in insurer in the event the State Fund financial rating is
decreased below"B". Further, the SANITATION DISTRICT will require
CONSULTANT to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20)days of
written notice to CONSULTANT, by the SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under this
Agreement.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 8 of 19
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage: Two
Million Dollars ($2,000,000) per occurrence with Two Million Dollars ($2,000,000)
aggregate. Said insurance shall include coverage for the following hazards:
Premises-Operations, blanket contractual liability(for this Agreement), products
liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground)and Riggers/On Hook Liability must be included in the
General Liability policy and coverage must be reflected on the submitted
Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and Automotive Liability Insurance
required, as set forth herein, shall be provided for through either a single policy of
primary insurance or a combination of policies of primary and umbrella excess
coverage. Umbrella excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits
for general liability and automotive liability.
D. AutomotiveNehicle liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of One Million Dollars ($1,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
E. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
One Million Dollars ($1,000,000) per occurrence. Such Worker's Compensation
Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. A statement on an insurance certificate will not be
accepted in lieu of the actual endorsements unless the insurance carrier is State
of California Insurance Fund and the identifier"SCIF" and endorsement numbers
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 9 of 19
2570 and 2065 are referenced on the certificate of insurance. If an exposure to
Jones Act liability may exist, the insurance required herein shall include coverage
for Jones Act claims.
F. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than Five Million Dollars
($5,000,000)with limits in accordance with the provisions of this Paragraph. If
the policy of insurance is written on a "claims made" basis, said policy shall be
continued in full force and effect at all times during the term of this Agreement,
and for a period of five (5) years from the date of the completion of the services
hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended "tail" coverage with the present or
new carrier.
In the event the present policy of insurance is written on an "occurrence" basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior acts
of CONSULTANT during the course of performing services under the term of this
Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10)days prior to the
expiration of each policy term.
G. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 10 of 19
• Certificate of Insurance ACORD Form 25 (5/2010)or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of(ISO Forms)
CG 2010 10 01 and CG 2037 10 01
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
H. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30)days' prior written
notice. The Cancellation Section of ACORD Form 25 (5/2010) shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty(30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Risk Management,
Div. 260, and shall be received by the SANITATION DISTRICT not less than
thirty (30)days prior to the effective date of the change(s) if the change would
reduce coverage or increase deductibles or SIR amounts or otherwise reduce or
limit the scope of insurance coverage provided to the SANITATION DISTRICT.
I. Primary Insurance
All liability policies shall contain a Primary and Non Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 11 of 19
J. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
K. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
L. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self-insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
M. Defense Costs
Liability policies shall have a provision that defense costs for all insureds and
additional insureds are paid in addition to and do not deplete any policy limits.
N. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
O. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
then SANITATION DISTRICT requires and shall be entitled to coverage for the
higher limits maintained by CONSULTANT.
8. SCOPECHANGES
In the event of a change in the Scope of Work, requested by SANITATION DISTRICT,
the parties hereto shall execute an amendment to this Agreement setting forth with
particularity all terms of the new Agreement, including but not limited to any additional
CONSULTANT's fees.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 12 of 19
9. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
Agreement, the names and full description of all Subconsultants and CONSULTANT's
project team members anticipated to be used on this project by CONSULTANT.
CONSULTANT shall include a description of the scope of work to be done by each
Subconsultant and each CONSULTANT's project team member. CONSULTANT shall
include the respective compensation amounts for CONSULTANT and each
Subconsultant on a per-project-element basis, broken down as indicated in Section 2-
COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
10. ENGINEERING REGISTRATION
The CONSULTANT's personnel are comprised of registered engineers and a staff of
specialists and draftsmen in each department. The firm itself is not a registered
engineer but represents and agrees that wherever in the performance of this Agreement
requires the services of a registered engineer. Such services hereunder will be
performed under the direct supervision of registered engineers.
11. AUDIT PROVISIONS
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this Agreement. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this Agreement during the term of this Agreement
and for a period of three (3)years after its termination.
C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the
SANITATION DISTRICT for review and audit, all project related accounting
records and documents, and any other financial data within 15 days after receipt
of notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 13 of 19
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
be available to assist SANITATION DISTRICT's auditor in obtaining all project
related accounting records and documents, and any other financial data.
12. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to make CONSULTANT an employee of the
SANITATION DISTRICT.
13. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid.
Notices shall be mailed to the SANITATION DISTRICT at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Natasha K. Dubrovski, Principal Contracts Administrator
Copy: Wendy Sevenandt, Project Manager
Notices shall be mailed to CONSULTANT at:
HDR, Inc.
3230 El Camino Real, Suite 200
Irvine, CA 92602
Attention: Trip Grant
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT's staff must be approved in
writing by the SANITATION DISTRICT's Project Manager prior to action from the
CONSULTANT.
14. TERMINATION
The SANITATION DISTRICT may terminate this Agreement at any time, without cause,
upon giving thirty(30) days written notice to CONSULTANT. In the event of such
termination, CONSULTANT shall be entitled to compensation for work performed on a
prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30)days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT and/or
CONSULTANT in accordance with Section 13- NOTICES.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 14 of 19
15. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work.
CONSULTANT agrees to furnish to the SANITATION DISTRICT copies of all
memoranda, correspondence, computation and study materials in its files pertaining to
the work described in this Agreement, which is requested in writing by the SANITATION
DISTRICT.
16. COMPLIANCE
CONSULTANT certifies by the execution of this Agreement that it pays employees not
less than the minimum wage as defined by law, and that it does not discriminate in its
employment with regard to race, color, religion, sex or national origin; that it is in
compliance with all federal, state and local directives and executive orders regarding
non-discrimination in employment; and that it agrees to demonstrate positively and
aggressively the principle of equal opportunity in employment.
17. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly authorized to
execute agreements for that party.
18. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution Services.
19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which it may be entitled.
20. PROGRESS REPORTS
Monthly progress reports shall be submitted for review by the tenth day of the following
month and must include as a minimum: 1) current activities, 2)future activities, 3)
potential items that are not included in the Scope of Work, 4) concerns and possible
delays, 5) percentage of completion, and 6) budget status.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 15 of 19
services fails to meet those standards, CONSULTANT shall, within the time prescribed
by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT's sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT's
officers, directors, employees, CONSULTANT's, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses,judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys' fees, disbursements and court costs,
and all other professional, expert or CONSULTANT's fees and costs and the
SANITATION DISTRICT's general and administrative expenses; individually, a "Claim";
collectively, "Claims")which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this Agreement to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT's suppliers, CONSULTANT,
Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
(A)the active negligence or willful misconduct of the Indemnified Parties; or
(B)a natural disaster or other act of God, such as an earthquake; or
(C)the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT's supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A)through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT's liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to
limit CONSULTANT's indemnification obligation or other liability hereunder. The terms
of this Agreement are contractual and the result of negotiation between the parties
hereto. Accordingly, any rule of construction of contracts (including, without limitation,
California Civil Code Section 1654)that ambiguities are to be construed against the
drafting party, shall not be employed in the interpretation of this Agreement.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 16 of 19
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the claim did not arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then the DISTRICT will reimburse CONSULTANT for the reasonable costs of defending
the Indemnified Parties against such claims.
CONSULTANT's indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
24. CONSULTANT PERFORMANCE
The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT.
A copy of the evaluation shall be sent to the CONSULTANT for comment. The
evaluation, together with the comments, shall be retained by the SANITATION
DISTRICT and may be considered in future CONSULTANT selection processes.
25. COMPLIANCE WITH OCSD POLICIES AND PROCEDURES
CONSULTANT shall be required to comply with all OCSD policies and procedures
including the OCSD Safety Standards, as applicable, all of which may be amended from
time to time.
26. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
Agreement is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the Agreement is otherwise terminated or expires in
accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the
Consultant written notice that the Agreement will be closed out. CONSULTANT shall
submit all outstanding billings, work submittals, deliverables, reports or similarly related
documents as required under the Agreement within thirty (30)days of receipt of notice of
Agreement closeout.
Upon receipt of CONSULTANT's submittals, the SANITATION DISTRICT shall
commence a closeout audit of the Agreement and will either:
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 17 of 19
i. Give the CONSULTANT a final Agreement Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT's cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative closeout efforts identified in this Agreement. Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the work, the non-completion of which were not disclosed to
the SANITATION DISTRICT (regardless of whether such nondisclosures were
fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under
all those provisions of the Agreement which expressly or by their nature extend beyond
and survive final Agreement Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT's request for final Agreement Acceptance as set forth above shall not be
deemed to be acceptance of the work by the SANITATION DISTRICT for any purpose
nor imply acceptance of, or agreement with, the CONSULTANT's request for final
Agreement Acceptance.
27. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the
Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 18 of 19
IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION
DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year
first above written.
CONSULTANT: HDR, Inc.
By
Date
Printed Name &Title
ORANGE COUNTY SANITATION DISTRICT
By
Chair, Board of Directors Date
By
Clerk of the Board Date
By
Marc Dubois Date
Contracts, Purchasing and Materials
Management Division Manager
Attachments: Attachment"A"—Scope of Work
Attachment"B"—Labor Hour Matrix
Attachment"C"—NOT USED
Attachment"D"—Allowable Direct Costs
Attachment"E"—Fee Proposal
Attachment"F"— NOT USED
Attachment"G"— NOT USED
Attachment"H"—NOT USED
Attachment"I"—Cost Matrix and Summary
Attachment"J"— NOT USED
Attachment"K"—Hourly Rate Schedule for Minor Subconsultant
Attachment"L"—OCSD Safety Standards
NKD:JSK:ms
PDSA PROJECT NO.Pl-128
Remed 092115 Headquarters Complex, Site and Security,and Entrance Realignment Program
Page 19 of 19
ADMINISTRATION COMMITTEE Melting D310 TOBE.Or Dir.
06/08/16 O6/22/16
AGENDA REPORT Item Item Number
2 10
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: IBM TIVOLI MAXIMO AND WEBSPHERE (ENTERPRISEONE) ANNUAL
SUBSCRIPTION AND SUPPORT
GENERAL MANAGER'S RECOMMENDATION
A. Authorize purchase of an annual licensing and maintenance agreement for IBM
Maximo and WebSphere software and support using Dataskill, Inc. in the amount of
$180,166.41 for one year; and
B. Approve a contingency of $36,033 (20%) for additional licenses identified in the
current Maximo implementation plan.
BACKGROUND
IBM Maximo was implemented in January 2015 and is used by Operations and
Maintenance in the lifecycle management of the treatment plants' physical assets. The
product provides real-time visibility into asset performance and enables staff to
proactively control and optimize asset performance. This includes improved asset and
labor productivity, better optimization of maintenance resources, improved efficiency in
inventory management, and prevention of asset failure. IBM WebSphere is a necessary
software component of JD Edwards, our Financial Management system.
In order to properly maintain and repair Orange County Sanitation District's (Sanitation
District)facilities, the Information Technology(IT)division has needs to purchase software
support and maintenance as a service for IBM Maximo and IBM WebSphere software.
Such requirements will help maintain our Enterprise Asset Management system (IBM
Maximo) and the Financial Management system. The renewal and payment for software
support and maintenance is executed on an annual basis.
RELEVANT STANDARDS
• Maintain and support Enterprise Asset Management system and Financial
Management system
• Investment proposals and decisions based on clearly defined standards
Page 1 of 3
PROBLEM
The annual software maintenance for IBM Maximo and IBM WebSphere will expire on
June 30, 2016. The software maintenance provides Sanitation District staff with support
from IBM and software updates to enhance and correct issues with the software.
PROPOSED SOLUTION
Renew the annual software maintenance for IBM Maximo and IBM WebSphere before
June 30, 2016. Not renewing the support will cause the Sanitation District to be ineligible
to receive support and software enhancement from IBM.
TIMING CONCERNS
The renewal has to be completed prior to June 30, 2016.
RAMIFICATIONS OF NOT TAKING ACTION
Not renewing the annual software maintenance will cause the Sanitation District to lose
support and software enhancement from IBM. The Sanitation District will also need to
repurchase all the software at a cost in excess of one million dollars.
PRIOR COMMITTEE/BOARD ACTIONS
June 2015 - Board Award M.O. 6/24/2015, Item No. 8
ADDITIONAL INFORMATION
For the upcoming year's renewal, the Sanitation District's Purchasing Division, in
collaboration with the IT division, administered a bidding process for this purchase
(Bid# 5-2016-784), obtaining competitive sealed bids from vendors in accordance with
Section 2.02 of Ordinance OCSD-47.
The Sanitation District received responses from Dataskill, Inc. and ESCgov, Inc.
The most responsive and responsible proposer was Dataskill, Inc. with the lowest bid of
$180,166.41. Staff recommends selection of Dataskill, Inc. to provide IBM Tivoli Maximo
and WebSphere (EnterpriseOne) annual subscription and support.
CEQA
N/A
Page 2 of 3
FINANCIAL CONSIDERATIONS
The items purchased through the process are budgeted in the annual Joint Operating
Budget.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD webslte(www.ocsd.com)with the complete
agenda package and attachments:
N/A
Page 3 of 3
ADMINISTRATION COMMITTEE Melting Dat0 TOBE.Of Dir.
06/08/16 O6/22/16
AGENDA REPORT Item Item Number
3 11
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: FY 2016-17 USE CHARGES FOR SANTA ANA WATERSHED PROJECT
AUTHORITY
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 16-10 entitled, "A Resolution of the Board of Directors of the
Orange County Sanitation District Establishing Use Charges forthe FY 2016-17 Pursuant
to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed
Project Authority."
BACKGROUND
Currently, Orange County Sanitation District (Sanitation District) invoices the Santa Ana
Watershed Project Authority (SAWPA) on a quarterly basis for the wastewater discharge
we receive from the Santa Ana River Interceptor(SARI) line. Annually, the rates for flow,
biochemical oxygen demand (BOD), and total suspended solids (TSS) are calculated
based upon the fiscal year budget for treatment and disposal costs and the 1996
Wastewater Treatment and Disposal agreement. The rates calculated for each
constituent for FY 2016-17 for wastewater discharge are:
FLOW $175.17
BOD $278.14
TSS $387.85
The FY 2016-17 rates are a 2.1 percent decrease from the FY 2015-16 rates due to a 2.1
percent decrease in the treatment and disposal costs in the proposed FY 2016-17 Budget.
These rates are separate from the rates charged for additional capacity purchases by
SAWPA.
RELEVANT STANDARDS
• Sound engineering and accounting practices, complying with local, state and
federal laws
• Stable rates, no large unforeseen rate increases
Page 1 of 2
TIMING CONCERNS
The rates should be effective for July 1s' of FY 2016-17.
RAMIFICATIONS OF NOT TAKING ACTION
The rates would not be established for FY 2016-17 for cost recovery for treatment and
disposal of SAWPA's wastewater discharge.
PRIOR COMMITTEE/BOARD ACTIONS
June 2015 — Adopted Resolution No. OCSD 15-13 Establishing Use Charges for the
FY 2015-16 Pursuant to the Wastewater Treatment and Disposal Agreement with the
Santa Ana Watershed Project Authority.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following affachment(s)is included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.coml with the complete agenda package:
Draft Resolution No. OCSD 16-10
Page 2 of 2
RESOLUTION NO. OCSD 16-10
A RESOLUTION OF THE BOARD OF DIRECTORS OF
ORANGE COUNTY SANITATION DISTRICT
ESTABLISHING USE CHARGES FOR THE 2016-17 FISCAL
YEAR PURSUANT TO THE WASTEWATER TREATMENT
AND DISPOSAL AGREEMENT WITH THE SANTA ANA
WATERSHED PROJECT AUTHORITY ("SAWPA")
WHEREAS, the Board of Directors has approved the Wastewater Treatment
and Disposal Agreement with the SANTA ANA WATERSHED PROJECT
AUTHORITY ("SAWPA'); and,
WHEREAS, said agreement provides for payment of Disposal Costs for the
measured and sampled flow of Wastewater discharged from SAWPA's SARI Service
Area to Districts' facilities; and,
WHEREAS, said agreement provides for adjustment of said Disposal Costs on
an annual basis.
NOW, THEREFORE, The Board of Directors of the Orange County Sanitation
District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
Section 1. That pursuant to Section C4 of the Wastewater Treatment and
Disposal Agreement, the 2016-17 fiscal year charges for Disposal Costs are hereby
established as follows:
For Flow: $ 175.17 per million gallons of flow
For Biochemical Oxygen Demand: $ 278.14 per thousand pounds
For Total Suspended Solids: $ 387.85 per thousand pounds
PASSED AND ADOPTED at a regular meeting of the Board of Directors held
June 22, 2016.
John Nielsen
Board Chair
ATTEST:
Kelly A. Lore
Clerk of the Board
OCSD 16-10-1
STATE OF CALIFORNIA )
ss
COUNTY OF ORANGE )
I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation
District, do hereby certify that the foregoing Resolution No. OCSD 16-10 was passed
and adopted at a regular meeting of said Board on the 22nd day of June 2016, by
the following vote, to wit:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official
seal of Orange County Sanitation District this 22nd day of June 2016.
Kelly A. Lore
Clerk of the Board of Directors
Orange County Sanitation District
OCSD 16-10-2
ADMINISTRATION COMMITTEE Melting Dat0 TOBE.Of Dir.
06/08/16 O6/22/16
AGENDA REPORT Item Item Number
s 12
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-17
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 16-11 entitled, "A Resolution of the Board of Directors of the
Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal
Year 2016-17, for the District in accordance with the Provisions of Division 9 of Title 1 of
the California Government Code."
BACKGROUND
This routine annual action adopts a resolution establishing the spending limit for
"proceeds of taxes" in accordance with Article XIII B of the Constitution of the State of
California (Section 7910 of the Government Code). The Sanitation District's annual
appropriations are well below the limit.
In 1979, Proposition 4 (the Gann Initiative)was approved adding Article XIII B to the State
Constitution. The provisions of this article place limits on the amount of revenue that can
be appropriated by all entities of government. This initiative was designed to constrain
government expenditures by placing an annual limit on jurisdictions' revenue and
appropriation growth. The Appropriation Limit is based on actual appropriations during
the 1978-1979 fiscal year, as increased each year using specified population and
inflationary growth factors. This annual allowance growth is linked to changes in
population and cost of living. The passage of Proposition 111 in June 1990 amended
Article XIIIB, making changes in the base year upon which the appropriations limit is
based, establishing new cost of living factors and new population factors for use by local
governments, and increasing appropriations not subject to the limit (primarily qualified
capital outlay projects). The financial constraints of Article XIII B apply to the State, all
cities, counties, special districts and all other political subdivisions.
RELEVANT STANDARDS
• Produce Operations and CIP budgets every two years with annual update
PROBLEM
Article XIII B of the State Constitution places limits on the amount of revenue that can be
appropriated by all entities of government.
Page 1 of 2
PROPOSED SOLUTION
Approval of the proposed resolution establishing the annual appropriations limit for fiscal
year 2016-17 in accordance with the provisions of Division 9 of Title 1 of the California
Government Code.
TIMING CONCERNS
The proposed two-year budget, effective July 11381 of this year, will be finalized and
presented to the Board for adoption in June. The appropriations limit resolution needs to
be approved in conjunction with the budget.
RAMIFICATIONS OF NOT TAKING ACTION
The District will not be able to carry out its financial fiduciary duties beyond June 30, 2016.
ATTACHMENTS
The following attachment(s)is included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.coml with the complete agenda package:
Draft Resolution No. OCSD 16-11
Page 2 of 2
RESOLUTION NO. OCSD 16-11
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
ORANGE COUNTY SANITATION DISTRICT ESTABLISHING
THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR
2016-17 FOR THE DISTRICT IN ACCORDANCE WITH THE
PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE
CALIFORNIA GOVERNMENT CODE
WHEREAS, Article XIII B of the Constitution of the State of California as
proposed by the Initiative Measure approved by the people at the special statewide
election held on November 6, 1979, provides that the total annual appropriations limit of
each local government agency shall not exceed the appropriations limit of such entity for
the prior year, adjusted for changes in the cost of living and population, except as
otherwise specifically provided for in said Article; and,
WHEREAS, the State Legislature added Division 9 (commencing with Section
7900) to Title 1 of the Government Code of the State of California to implement Article
XIII B of the California Constitution; and,
WHEREAS, Section 7910 of the Government Code provides that each year the
governing body of each local jurisdiction shall, by resolution, establish its appropriations
limit for the following fiscal year pursuant to Article XIII B at a regularly-scheduled meeting
or a noticed special meeting and that fifteen (15) days prior to such meeting,
documentation used in the determination of the appropriations limit shall be available to
the public; and,
WHEREAS, Section 7902 (a) of the Government Code sets forth the method for
determining the appropriations limit for each local jurisdiction for the 2016-17 fiscal year;
and,
WHEREAS, the Board of Directors wishes to establish the appropriations limit
for fiscal year 2016-17 for the District.
NOW, THEREFORE, the Board of Directors of the Orange County Sanitation
District DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1: That it is hereby found and determined that the documentation used
in the determination of the appropriations limit for the Orange County Sanitation District,
for fiscal year 2016-17, was available to the public in the Finance Department of said
District at least fifteen (15) days prior to this date.
OCSD 16-11-1
Section 2: That the appropriations limit for fiscal year 2016-17 for the Orange
County Sanitation District, as established in accordance with Section 7902(b) of the
California Government Code is $101,767,000 which sum is within the maximum
authorized spending limitation for fiscal year 2016-17.
Section 3: That the Board of Directors of the Orange County Sanitation District,
has determined that the percent change in California per capita personal income from the
preceding year would be the cost of living factor to be used and the weighted average
population change of the cities within the District would be the population factor to be
used in calculating the Orange County Sanitation District's appropriations limit for the
Fiscal Year 2016-17.
Section 4: The determination of the appropriation limit is based upon the best
and most complete information available at this time. The District reserves the right to
review and re-establish a new and different limit in the event that it subsequently
determines that a modification of the limitation amount is appropriate.
PASSED AND ADOPTED at a regular meeting of the Board of Directors held
June 22, 2016.
John Nielsen
Chairman of the Board
ATTEST:
Kelly A. Lore
Clerk of the Board
OCSD 16-11-2
STATE OF CALIFORNIA )
ss
COUNTY OF ORANGE )
I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation
District, do hereby certify that the foregoing Resolution No. OCSD 16-11 was passed and
adopted at a regular meeting of said Board on the 22nd day of June 2016, by the
following vote, to wit:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal
of Orange County Sanitation District this 22nd day of June, 2016.
Kelly A. Lore
Clerk of the Board of Directors
Orange County Sanitation District
OCSD 16-11-3
ADMINISTRATION COMMITTEE Melting D310 TOBE.Or Dir.
06/08/16 O6/22/16
AGENDA REPORT Item Item Number
6 13
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: PROPOSED FY 2016-17 AND 2017-18 BUDGET
GENERAL MANAGER'S RECOMMENDATION
Approve proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets for
FY 2016-17 and 2017-18 as follows:
2016-17 2017-18
Net Operations, Maintenance &Working Capital $146,356,520 $149,854,390
Worker's Compensation Self Insurance 1,090,000 1,130,000
General Liability and Property Self-Insurance 1,390,000 1,450,000
Net Capital Improvement Program 171,290,000 137,989,000
DebUCOP Service 86,664,000 83,119,000
Reduction of Long Term Obligations 65,000,000 -
Intra-District Joint Equity Purchase/Sale(') 3,400,000 1,700,000
TOTAL 5475.190.520 $375.242.390
(')Cash to/from Revenue Area 14 (RA14) in exchange for capital assets
to/from Consolidated Revenue Area 15 (RA15).
BACKGROUND
The FY 2016-17 and 2017-18 Proposed Budget is enclosed for the Committee's
consideration. The Budget has been presented to the Operations Committee at the
regular June meeting in orderto allow each Standing Committee an opportunity to review
the proposal prior to the June Board meeting.
Although each Committee has had an opportunity to review the proposal, it remains the
responsibility of the Administration Committee to recommend approval.
The Administration Committee recommended that the Board of Directors approve this
budget at their June 22, 2016 Board meeting.
RELEVANT STANDARDS
• Produce Operations and CIP budgets every two years with annual update
Page 1 of 2
PROBLEM
Lack of understanding of the Orange County Sanitation District's (Sanitation District)
resources, or revenues and reserves, makes it difficult to approve a budget that meets
the current needs of the Sanitation District, lays the groundwork for future budgets, and
keeps the Sanitation District in sound financial condition.
PROPOSED SOLUTION
Providing the Board of Directors with an understanding of the Sanitation District's
resources will assist in the approval of the proposed two-year budget.
TIMING CONCERNS
The proposed two-year budget, effective July 15' of this year, will be finalized and
presented to the Board for adoption in June.
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District will not be able to carry out its financial fiduciary duties beyond
June 30, 2016.
ADDITIONAL INFORMATION
The second year of the two-year budget is being proposed at $375.2 million, or
approximately $100 million less than the first year proposed amount of $475.2. This
reduction is primarily due to the one-time transfer of$40.0 million set aside in reserves to
maintain the local sewer lines being transferred over to the East Orange County Water
District, a pay down of the remaining $25 million of unfunded actuarial accrued pension
liability to the Orange County Employees Retirement System, and a reduction of $33
million in the capital improvement program due to the timing of when projects become
ready for design and construction.
ATTACHMENTS
The following attachment(s)maybe viewed on-line at the OCSD website(www.ocsd.corn with the
complete agenda package:
• Proposed FY 2016-17 and 2017-18 Executive Budget Summary (separate attachment)
• Proposed FY 2016-17 and 2017-18 Budget (separate attachment)
• PowerPoint Presentation - Operations Committee Meeting of June 18t and
Administration Committee Meeting of June 81h
Fags 2 of 2
Proposed
Budget Summary
Fiscal Years 2016- 17 and 2017- 18
OJNSV SP Nl jyjay
Presenter: Mike White
c_ 9
Controller
9o��CJ/N� TXE`fN�EP��g�2
Proposed Budget Summary
Revenues FY 16-17 FY 17-18
Fees and Charges $331 M (76%) $340 M (76%)
General Income $ 96 M (22%) $100 M (23%)
Other $ 8 M ( 2%) $ 6 M ( 1%)
Total Revenues $435 M $446 M
Outlays FY 16-17 FY 17-18
Operating $146 M (31%) $150 M (40%)
Net CIP/RRR $171 M (36%) $138 M (37%)
Debt Service $ 87 M (18%) $ 83 M (22%)
Other $ 6 M ( 1%) $ 4 M ( 1%)
L-T Liability Reduction $ 65 M (14%) $ 0 M ( 0%)
Total Outlays $475 M $375 M
Major Revenue Components Include
Fees/Charges and General Income
Other
Fees & Charges
General
$8 M $331 M Income
2% 76% $99 M
23%
General
Income
$96 M Fees & Charges Other
22% $340 M 1 M
�pro
76%
Proposed Revenues Proposed Revenues
FY 16-17 = $435 Million FY 17-18 = $446 Million
Most OCSD Revenue is Related to User Fees
Proposed
FY 16-17 FY 17-18
General User Fees $ 287 M $ 291 M
Permit User Fees $ 11 M $ 12 M
Assessments $ 20 M $ 19 M
Capital Facilities Capacity Charges $ 13 M $ 18 M
Total Fees & Charges $ 340 M
Comparison of SFR Rates (July 2015)
$800 784
$700
$600
$500
$400
$322
$300
$200 $155
$0
Property Tax Revenue will Rise with the
Continuing Economic Recovery
Proposed
FY 16-17 FY 17-18
Property Tax Revenue $ 87 M $ 91 M
Interest Revenue $ 9 M $ 9 M
Total General Income $ 96 M $ 100 M
Other $ 8 M $ 6 M
OCSD Outlay Categories
Proposed
FY 16-17 FY 17-18
Operating Expense $ 146 M $ 150 M
Net Capital Improvement/RRR $ 171 M $ 138 M
Debt Service $ 87 M $ 83 M
Other $ 6 M $ 4 M
Long-Term Obligations $ 65 M $ 0 M
Total Outlays $ 475 M $ 375 M , s.
Proposed Operating Expense Summary
Description FY 15-16 FY 16-17 FY 17-18
Approved Proposed Proposed
Salaries and Wages $ 94.8 M $ 89.3 M $ 90.6 M
Contractual Services 23.9 M 24.8 M 22.6 M
Operating Mat'Is & Supplies 17.2 M 16.7 M 17.4 M
Repairs and Maintenance 12.4 M 14.3 M 16.2 M
Utilities 7.8 M 8.9 M 10.2 M
Other 10.1 M 11.6 M 12.4 M
Cost Allocation -16.9 M -19.2 M -19.4 M
Net Operating Requirements $149.3 M $146.4 M $150.0 M
Percentage Increase (Decrease) (2.0%) 2.4%
CIP Consists of Four Distinct Types
Proposed
FY 16-17 FY 17-18
Replacement/Rehabilitation $ 97 M $ 84 M
Improved Treatment $ 32 M $ 19 M
Additional Capacity $ 45 M $ 30 M
Support $ 16 M $ 20 M
Total Outlays $ 190 M $ 153 M
CIP Program
Ten-Year Annual Outlays
(in millions)
$260
$244 $245 $244
$240 1233
$220 $222
$213
$200
$190
$197
$180
V$176
$160
$140 $153
$120
14
$100
2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-16
No Additional Debt Issuances are Planned
$loons: OUTSTANDING DEBT
$1,600
$1,400
$1,200
$1,000 —
$800
$600
$400
$200
$0
2010 2015 2020 2025 2030 2035 2040
4 �s.
Questions ?
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CIP Capital Improvement Program
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
ICS Incident Command System
IERP Integrated Emergency Control Plan
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
GOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
PCSA Professional Consultant Services Agreement
POTW Publicly Owned Treatment Works
ppm Parts per million
PSA Professional Services Agreement
RFP Request For Proposal
Glossary of Terms and Abbreviations
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAW PA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos — The community of organisms, such as sea stars, worms and shrimp, which live on, in, or
near the seabed, also know as the benthic zone.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Glossary of Terms and Abbreviations
Certificate of Participation (COP) -A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) - Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D!f) - the dilution at which the majority of the people detect the odor
becomes the D(f for that air sample.
Greenhouse gases - In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect").
Groundwater Replenishment (GWR) System - A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)-Goals to support environmental and public expectations for performance.
NOMA- N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) - An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume-A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)- Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line - A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer - Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) - Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment - Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge - Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)-The amount of solids floating and in suspension in wastewater.
Glossary of Terms and Abbreviations
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.