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HomeMy WebLinkAboutLate Communication 2 - Item 5.pdf P1571Y%M,�S Ur, m 9-km 5 I ORANGE COUNTY SANITATION DISTRICT Memorandum DATE: November 23, 2015 TO: Robert C. Thompson, P.E. Director of Engineering FROM: Selection Committee SUBJECT: Request for Proposals-Selection Summary Re: Contract No. PSA-2015-100, Supplemental Engineering and Support Staff Services BACKGROUND The Orange County Sanitation District (Sanitation District) invited Proposals for Contract No. PSA-2015-100, Supplemental Engineering and Support Staff Services, The Scope of Work (SOW) requires the successful Proposer to provide qualified personnel to support various functions of the Sanitation Distdct, including project management, inspection, project controls, contract administration, scheduling, and other functions as described in the SOW. The Request for Proposals advised potential Proposers that if successful, the firm and Its subconsultents will be precluded from proposing on any engineering, or construction-related projects advertised by the Sanitation District during the term of this Professional Services Agreement. PROCUREMENT AND SELECTION COMMITTEE On September 3, 2015, the Sanitation District issued a Request for Proposals (RFP)to procure the services described in the SOW. The RFP was advertised in the Orange County Register and notification of the RFP was sent via electronic mail to multiple professional firms registered in the Sanitation District's vendor database and,therefore, adequate competition was expected. A non-mandatory pre-proposal meeting was conducted on September 16, 2016 at the Sanitation District to discuss the proposal requirements, scope of work, schedule, and evaluation process with potential Proposers. One (1) addendum was Issued to add a PLC/SCADA Programmer to the SOW. Prior to receipt of Proposals, a Selection Committee was formed consisting of Sanitation District staff.The Selection Committee was chaired by a Senior Contracts Administrator as a non-voting member. Jeffrey Mohr Engineering Manager(Project Management Office) Dean Fisher Engineering Manager(Engineering and Construction) Michael Dorman Engineering Supervisor(Engineering and Construction) William Gilbert Inspection Supervisor(Engineering and Construction) Martin Dix Engineering Supervisor(Engineering and Construction) Larry Roberson Senior Contracts Administrator(Contracts Administration) namsion nwu Page 2 of 3 November 23, 2015 EVALUATION RESULTS On October 22, 2015, four (4) Proposals were received as follows: Arcadis U.S., Inc. Butier Engineering, Inc. Capo Projects Group Jacobs On November 5, 2015, the Selection Committee convened to score the Proposals based on the Evaluation Criteria set forth in the RFP: 25% Understanding and Approach 40% Related Experience 35% Team and Staff Qualifications The summary of the Proposal scores is set forth below: Proposer Total Score Arcadia U.S., Inc. 33.1 Butier Engineering, Inc. 30.2 Capo Projects Group 7.6 Jacobs 42A Based on the Selection Committee's review, the three (3) highest scoring firms were invited for interviews. The interviews were conducted on November 18, 2015. Following the interviews, the Selection Committee established that the highest ranked proposer was the finalist with the highest score based on both the written Proposal and the oral interview. The summary of the final scores is set forth below: Proposer Total Score Rank Arcadia U.S., Inc. 34.2 2 Butier Engineering, Inc. 23.8 3 Jacobs 43.3 1 RECOMMENDATION The Selection Committee recommends to proceed with the negotiations with the number one(1) ranked firm, Jacobs, for the above referenced Professional Services Agreement. Revision 111414 Page 3 of 3 November 23, 2015 SELECTION COMMITTEE REPRESENTATIVES Signature: irz:; Date: /// obereon � Senior Contracts Administrator,Selection Committee Chairperson Signature: 2a �/ram'+el Date: Jeffrey Mohr Engineering Manager,Selection Committee Member / Signature: 4'l Date: Dean Fisher Engineering t$nager,Selection Committee Member DIRECTOR OF ENGINEERING AUTHORIZATION TO NEGOTIATE / Signature: Date: Robert C.Thqnfipson Director of Engineering LDR:JM cc: J. Mohr D. Fisher M. Dorman W.Gilbert M. Dix Attachments: Proposal Evaluation Scores Post Interview Scores aeviabn 111414 Contract No.PSA-2015-100,Supplemental Engirunsin9 and Support Staff Services; PROPOSAL EVALUATION SCORES Ancedle U.S.,Inc. Butisr Engineering,Inc. Caps,Projesta Group Jacobs Evaluator 6.7 5.0 2.0 8.3 Evaluator2 6.9 7.0 1.9 8.3 Evaluator 7.3 5.5 1.8 8.3 Evaluator4 6.2 7.1 1.0 9.0 Evaluator 6.2 5.6 1.0 8.4 Tool Score" 33.1 30.2 7.0 42.1 POST INTERVIEW SCORES Jacobs Arcadia U.S.,Inc. Butler Eryineering,Inc. _Evaluator 1 8.9 7.0 3.5 Evakralor2 8.3 7.5 5.9 Evaluator 8.6 7.3 5.2 Evaluelm4 9.0 5.6 4.9 Evaluators 8.6 6.9 4.4 Total Scare• 43.3 34.2 23.8 Ranking 1 2 3 •Total scores do not match the sum of the Individual scores due to roundng of the individual acmes. FsMWcenul4