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ORANGE COUNTY SANITATION DISTRICT
Memorandum
DATE: November 23, 2015
TO: Robert C. Thompson, P.E.
Director of Engineering
FROM: Selection Committee
SUBJECT: Request for Proposals-Selection Summary
Re: Contract No. PSA-2015-100, Supplemental Engineering and Support Staff
Services
BACKGROUND
The Orange County Sanitation District (Sanitation District) invited Proposals for Contract No.
PSA-2015-100, Supplemental Engineering and Support Staff Services, The Scope of Work
(SOW) requires the successful Proposer to provide qualified personnel to support various
functions of the Sanitation Distdct, including project management, inspection, project controls,
contract administration, scheduling, and other functions as described in the SOW. The Request
for Proposals advised potential Proposers that if successful, the firm and Its subconsultents will
be precluded from proposing on any engineering, or construction-related projects advertised by
the Sanitation District during the term of this Professional Services Agreement.
PROCUREMENT AND SELECTION COMMITTEE
On September 3, 2015, the Sanitation District issued a Request for Proposals (RFP)to procure
the services described in the SOW. The RFP was advertised in the Orange County Register
and notification of the RFP was sent via electronic mail to multiple professional firms registered
in the Sanitation District's vendor database and,therefore, adequate competition was expected.
A non-mandatory pre-proposal meeting was conducted on September 16, 2016 at the
Sanitation District to discuss the proposal requirements, scope of work, schedule, and
evaluation process with potential Proposers. One (1) addendum was Issued to add a
PLC/SCADA Programmer to the SOW.
Prior to receipt of Proposals, a Selection Committee was formed consisting of Sanitation District
staff.The Selection Committee was chaired by a Senior Contracts Administrator as a non-voting
member.
Jeffrey Mohr Engineering Manager(Project Management Office)
Dean Fisher Engineering Manager(Engineering and Construction)
Michael Dorman Engineering Supervisor(Engineering and Construction)
William Gilbert Inspection Supervisor(Engineering and Construction)
Martin Dix Engineering Supervisor(Engineering and Construction)
Larry Roberson Senior Contracts Administrator(Contracts Administration)
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November 23, 2015
EVALUATION RESULTS
On October 22, 2015, four (4) Proposals were received as follows:
Arcadis U.S., Inc.
Butier Engineering, Inc.
Capo Projects Group
Jacobs
On November 5, 2015, the Selection Committee convened to score the Proposals based on the
Evaluation Criteria set forth in the RFP:
25% Understanding and Approach
40% Related Experience
35% Team and Staff Qualifications
The summary of the Proposal scores is set forth below:
Proposer Total Score
Arcadia U.S., Inc. 33.1
Butier Engineering, Inc. 30.2
Capo Projects Group 7.6
Jacobs 42A
Based on the Selection Committee's review, the three (3) highest scoring firms were invited for
interviews.
The interviews were conducted on November 18, 2015. Following the interviews, the Selection
Committee established that the highest ranked proposer was the finalist with the highest score
based on both the written Proposal and the oral interview. The summary of the final scores is
set forth below:
Proposer Total Score Rank
Arcadia U.S., Inc. 34.2 2
Butier Engineering, Inc. 23.8 3
Jacobs 43.3 1
RECOMMENDATION
The Selection Committee recommends to proceed with the negotiations with the number one(1)
ranked firm, Jacobs, for the above referenced Professional Services Agreement.
Revision 111414
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November 23, 2015
SELECTION COMMITTEE REPRESENTATIVES
Signature: irz:; Date: ///
obereon �
Senior Contracts Administrator,Selection Committee Chairperson
Signature: 2a �/ram'+el Date:
Jeffrey Mohr
Engineering Manager,Selection Committee Member
/
Signature: 4'l Date:
Dean Fisher
Engineering t$nager,Selection Committee Member
DIRECTOR OF ENGINEERING AUTHORIZATION TO NEGOTIATE /
Signature: Date:
Robert C.Thqnfipson
Director of Engineering
LDR:JM
cc: J. Mohr
D. Fisher
M. Dorman
W.Gilbert
M. Dix
Attachments: Proposal Evaluation Scores
Post Interview Scores
aeviabn 111414
Contract No.PSA-2015-100,Supplemental Engirunsin9 and Support Staff Services;
PROPOSAL EVALUATION SCORES
Ancedle U.S.,Inc. Butisr Engineering,Inc. Caps,Projesta Group Jacobs
Evaluator 6.7 5.0 2.0 8.3
Evaluator2 6.9 7.0 1.9 8.3
Evaluator 7.3 5.5 1.8 8.3
Evaluator4 6.2 7.1 1.0 9.0
Evaluator 6.2 5.6 1.0 8.4
Tool Score" 33.1 30.2 7.0 42.1
POST INTERVIEW SCORES
Jacobs Arcadia U.S.,Inc. Butler Eryineering,Inc.
_Evaluator 1 8.9 7.0 3.5
Evakralor2 8.3 7.5 5.9
Evaluator 8.6 7.3 5.2
Evaluelm4 9.0 5.6 4.9
Evaluators 8.6 6.9 4.4
Total Scare• 43.3 34.2 23.8
Ranking 1 2 3
•Total scores do not match the sum of the Individual scores due to roundng of the individual acmes.
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