HomeMy WebLinkAbout10-03-2018 Operations Committee Meeting Agenda Packet Orange County Sanitation District Jp�1 SANir,,o Wednesday, October 3, 2018
Regular Meeting of the "a 5:00 P.M.
OPERATIONS COMMITTEE e 9 Administration Building
Board Room
10844 Ellis Avenue
9of°r"� THE EH�P Fountain Valley, CA 92708
(714) 593-7433
AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM: Clerk of the Board
PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's
Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or notify the Clerk
of the Board the item number on which you want to speak. Speakers will be recognized by the Chairman and
are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous
matters of general interest to the Committee Members. These reports are for information only and require no
action by the Committee.
CONSENT CALENDAR: The Consent Calendar Items are considered routine and will be enacted, by
the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for
separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the Regular meeting of the Operations
Committee held on September 5, 2018.
2. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Olsson Construction,
Inc. for Safety Improvements Program: Roof Fall Protection and Walkway
Hazards at Plants 1 and 2, and Safety Improvements at SARI Metering Station,
College Avenue, Lido, Main Street, `A' Street, 15t" Street, Rocky Point and
Crystal Cove Pump Stations, Contract No. J-126JK;
B. Award a Construction Contract to Olsson Construction, Inc. for the Safety
10/03/2018 Operations Committee Agenda Page 1 of 4
Improvements Program: Roof Fall Protection and Walkway Hazards at Plants
1 and 2, and Safety Improvements at SARI Metering Station, College Avenue,
Lido, Main Street, `A' Street, 15t" Street, Rocky Point and Crystal Cove Pump
Stations, Contract No. J-126JK, for a total amount not to exceed $3,637,601;
and
C. Approve a contingency of $363,760 (10%).
3. SEWER AND EASEMENT RELOCATION WITH THE ORANGE COUNTY
TRANSPORTATION AUTHORITY (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve easement quitclaims with the Orange County Transportation Authority
for abandoned sewer easements; and
B. Approve and enter into a Consent to Common Use Agreement with the State
of California, in a form approved by General Counsel.
4. ON-CALL MAINTENANCE AND REPAIR SERVICES MASTER CONTRACTS -
SPECIFICATION NO. S-2018-942BD (Ed Torres)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve Master Services Contracts to provide on-call maintenance & repair
services, Specification No. S-2018-942BD, for a one-year period effective
December 1, 2018 through November 30, 2019; and approve two (2) one-year
renewal options, in accordance with Ordinance OCSD-52, Section 2.03 (F),
with the following seven qualified firms, for bids less than $300,000:
1. Jamison Engineering Contractors, Inc.
2. Charles King Company
3. AECOM Energy & Construction, Inc.
4. W.A. Rasic Construction Company, Inc.
5. J.R. Filanc Construction Company
6. O'Connell Engineering & Construction Inc.
7. Innovative Engineering and Maintenance
B. Authorize the General Manager to add or delete firms as necessary to maintain
a qualified base of up to seven firms in accordance to Request for
Qualifications Specification No. S-2018-94213D.
5. SOLE SOURCE PURCHASE OF TWO (2) TEFC MOTOR CLOSE COUPLED
PUMPS FOR STEVE ANDERSON LIFT STATION (Ed Torres)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for the
purchase of two (2)Totally Enclosed Fan Cooled (TEFC) Motor Close Coupled
10/03/2018 Operations Committee Agenda Page 2 of 4
Pumps from Hidrostal for the Steve Anderson Lift Station for $369,960,
delivered, plus applicable sales tax; and
B. Approve a contingency to Flo-Systems, Inc. for $11,099 (3%).
6. TOSHIBA 12KV CIRCUIT BREAKER PURCHASE, SPECIFICATION NUMBER
E-2018-963BD (Ed Torres)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Award a purchase order to Superior Electric Motor Services for the
replacement of ten (10) Toshiba HVK 12Kv circuit breakers, Specification No.
E-2018-963BD, for the Plant No. 1 Central Generation Facility for a total
amount not to exceed $194,880; and
B. Approve a contingency of $9,744 (5%)
7. OUT OF SERVICE AREA SEWER SERVICE AGREEMENT AMENDMENT WITH
IRVINE RANCH WATER DISTRICT FOR THE EL MORRO ELEMENTARY
SCHOOL AND MORO CAMPGROUND (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Approve the
Amended and Restated Out of Service Area Sewer Service Agreement for the
El Morro Elementary School and Moro Campground, between the Irvine Ranch Water
District and the Orange County Sanitation District, in a form approved by General
Counsel.
NON-CONSENT:
8. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED
SLUDGE PLANT No. 1, PROJECT NO. P1-129 (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Approve a budget
increase of $1,100,000 for Return Activated Sludge Piping Replacement at Activated
Sludge Plant No. 1, Project No. P1-129, for a total budget amount of $9,000,000.
9. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Designate the
currently-owned properties at 18475 Pacific Street, 18484 Bandilier Circle, 18429
Pacific Street, 18368-18375 Bandilier Circle, and 18410-18436 Bandilier Circle as the
preferred alternative for the Headquarters Building, with a pedestrian bridge to Plant
No. 1.
INFORMATION ITEMS:
10. CYBER SECURITY UPDATE (Lorenzo Tyner)
10/03/2018 Operations Committee Agenda Page 3 of 4
11. ORANGE COUNTY SANITATION DISTRICT SAFETY AND SECURITY
(Celia Chandler)
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for November 7, 2018 at 5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related
accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7433 at
least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of
accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has
been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue,
Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating
to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority
of the Board of Directors, are available for public inspection in the office of the Clerk of the Board.
Agenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any
action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Kelly A. Lore, MMC
Clerk of the Board
(714)593-7433
klore(a)ocsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherberg(o-)ocsd.com
Assistant General Manager Rob Thompson (714)593-7310 rhompson cr.ocsd.com
Assistant General Manager Lorenzo Tyner (714)593-7550 Ityner(@ocsd.com
Director of Operations& Ed Torres (714)593-7080 etorres(@ocscl.com
Maintenance
10/03/2018 Operations Committee Agenda Page 4 of 4
ITEM NO. 1
MINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, September 5, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, September 5, 2018 at 5:03 p.m. in the Administration Building.
Director Mariellen Yarc led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
John Withers, Chair Jim Herberg, General Manager
Ellery Deaton, Vice-Chair Rob Thompson, Assistant General Manager
Denise Barnes Lorenzo Tyner, Assistant General Manager
Allan Bernstein Celia Chandler, Director of Human Resources
Robert Collacott Jim Colston, Director of Environmental Services
Steve Jones Ed Torres, Director of Operations & Maintenance
Scott Peotter Kelly Lore, Clerk of the Board
Tim Shaw Scott Ahn
Fred Smith Jennifer Cabral
Michelle Steel Don Cutler
Mariellen Yarc Raul Cuellar
Greg Sebourn, Board Chair Jacob Dalgoff
David Shawver, Board Vice-Chair Mike Dorman
Dean Fisher
COMMITTEE MEMBERS ABSENT: Alfredo Garcia
Phil Hawkins Cortney Light
Kathy Millea
Umesh Murthy
Nasrin Nasrollahi
Victoria Pilko
Valerie Ratto
Reza Sobhani
Jim Spears
Thomas Vu
OTHERS PRESENT:
Brad Hogin, General Counsel
Dan Bunce, Brown and Caldwell
Ed Yanc, Kennedy/Jenks
Bob Ooten, Alternate Director (CMSD)
PUBLIC COMMENTS:
None.
09/05/2018 Operations Committee Minutes Page 1 of 10
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg announced that the State of the District will be held on
October 19 at 8:00 a.m. at Mile Square Golf Course.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
July 18, 2018 Operations Committee Meeting.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Ya rc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
2. PLANT NO. 1 LABORATORY BUILDING UPS SYSTEM REPLACEMENT,
PROJECT NO. MP-433 (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order contract for the purchase and installation of an
uninterruptible power supply (UPS) system for the Plant No. 1 Laboratory
Building, Project No. MP-433, using the U.S. Communities Master
Agreement No. EV2370 to Graybar Electric, for an amount not to exceed
$233,536; and
B. Approve a contingency of $46,707 (20%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
3. SERVICE CONTRACT FOR ROLL UP, SLIDE, AND FIRE DOOR
MAINTENANCE & REPAIR, SPECIFICATION NO. S-2018-922BD (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO:
09/05/2018 Operations Committee Minutes Page 2 of 10
A. Approve a Purchase Order contract with Excel Door & Gate Company for
preventative maintenance service, Specification No. S-2018-922BD, in the
amount of $72,250, and an additional $60,000 for parts associated with
corrective repairs, for a total annual amount not to exceed $132,250, for the
period October 1, 2018 through September 30, 2019, with four (4) one-year
renewal options; and
B. Approve an annual contingency of $13,225 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Ya rc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
4. FLIR GFX-320 OPTICAL GAS IMAGING CAMERA (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO:
A. Approve a Sole Source Purchase Order with FLIR Commercial Systems,
Inc. for the purchase of one FLIR GFX-320 optical gas imaging camera, for
a total amount not to exceed $99,996 delivered, including sales tax; and
B. Approve a contingency of $3,000 (3%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
5. PROTECTIVE RELAY AND CIRCUIT BREAKER TESTING, SPECIFICATION
NO. S-2018-94OBD (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Service Contract to Western Electrical Services for Protective
Relay and Circuit Breaker Testing at Plant Nos. 1 and 2, Specification No.
S-2018-940-BD, for a total amount not to exceed $437,670; and
B. Approve a contingency of $87,534 (20%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Ya rc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
09/05/2018 Operations Committee Minutes Page 3 of 10
6. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year
2017/18 Fourth Quarter Odor Complaint Summary.
7. UPS AND BATTERY CHARGER MAINTENANCE (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO:
A. Approve a Purchase Order renewal for Final Year of Contract Services with
Camali Corp. for UPS and Battery Charger Maintenance for Plant Nos. 1
and 2 and Pump Stations, per Specification No. S-2014-619 for
Preventative Maintenance Services, for a total amount not to exceed
$135,486 for the period of October 1, 2018 through September 30, 2019;
and
B. Approve a contingency of $6,774 (5%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Ya rc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
8. ANNUAL MANHOLE FRAME AND COVER REPAIR CONTRACT
(Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO:
A. Award a Service Contract to ZECO, Inc. to provide Manhole Frame & Cover
Replacement Services, Specification No. S-2018-961 BD, for a total amount
not to exceed $154,070; for the period beginning October 1, 2018 through
September 30, 2019, with four (4) one-year renewal options; and
B. Approve an annual contingency of $23,110 (15%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
9. TRICKLING FILTER "A" PLANT NO. 2 REPAIR (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
09/05/2018 Operations Committee Minutes Page 4 of 10
A. Approve a Sole Source Purchase Order to Ovivo USA, LLC to refurbish and
repair Trickling Filter "A" rotary distributor and associated damaged
components for a total amount not to exceed $175,085;
B. Approve a contingency of $35,017 (20%); and
C. Approve Amendment to Orange County Sanitation District Purchase Order
Terms and Conditions.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
10. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Capital Improvement Program Contract
Performance Report for the period ending June 30, 2018.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
11. BATTERY STORAGE SYSTEM AT PLANT NO. 1, PROJECT NO. FE17-03
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Ratify the General Manager's signature of the Southern California Gas Self
Generation Incentive Program Reservation Request Form, and authorize
the General Manager to sign the remaining required documents for the
Battery Storage System at Plant No. 1, Project No. FE17-03; and
B. Authorize the General Manager to sign the Southern California Edison's
Customer Generation Agreement related to Battery Storage System at
Plant No. 1, Project No. FE17-03.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins, Shaw (Non-participant — Levine Act Disclosure)
and Steel (Non-participant— Levine Act Disclosure)
09/05/2018 Operations Committee Minutes Page 5 of 10
12. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Helix Electric for
Safety Improvements Program: Exit Signs, Exit Lights, Electrical
Disconnects, and Gas Detection, Contract No. J-1261;
B. Award a Construction Contract to Helix Electric for the Safety Improvements
Program: Exit Signs, Exit Lights, Electrical Disconnects, and Gas
Detection, Contract No. J-1261, for a total amount not to exceed $881,800,
to address identified emergency lights and exit sign issues; and
C. Approve a contingency of $88,180 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Ya rc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
13. SANTA ANA RIVER INTERCEPTOR ROCK STABILIZERS REMOVAL,
PROJECT NO. 2-41-8 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Michael
Baker International, Inc. to provide construction support services for Santa
Ana River Interceptor Rock Stabilizers Removal, Project No. 2-41-8, for a
total amount not to exceed $215,129; and
B. Approve a contingency of $21,513 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Ya rc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
14. SANTA ANA RIVER INTERCEPTOR ROCK STABILIZERS REMOVAL,
PROJECT NO. 2-41-8 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
09/05/2018 Operations Committee Minutes Page 6 of 10
A. Receive and file Bid Tabulation and Recommendation for Santa Ana River
Interceptor Rock Stabilizers Removal, Project No. 2-41-8;
B. Award a Construction Contract to Griffith Company for Santa Ana River
Interceptor Rock Stabilizers Removal, Project No. 2-41-8, for a total amount
not to exceed $2,809,082; and
C. Approve a contingency amount of $280,908 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
NON-CONSENT:
15. LEASE PACIFIC STREET PROPERTY AND AMEND BANDILIER CIRCLE
PROPERTY LEASE (Rob Thompson)
Assistant General Manager Rob Thompson provided a brief explanation of the item
and responded to questions from the Committee.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize the execution of an amendment to the existing lease with the
Chefs' Toys, LLC, a wholly-owned subsidiary of TriMark USA, LLC for the
real property at 18484 Bandilier Circle in Fountain Valley, in a form
approved by General Counsel.
B. Authorize the execution of a lease with Chefs' Toys, LLC, a wholly-owned
subsidiary of TriMark USA, LLC for the Orange County Sanitation District's
real property at 18475 Pacific Street, Fountain Valley, for a term
commencing on September 27, 2018 and ending September 30, 2019, in a
form approved by General Counsel; and
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Ya rc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
16. GISLER-REDHILL SYSTEM IMPROVEMENTS, REACH B, PROJECT NO. 7-37
(Rob Thompson)
Engineering Supervisor Raul Cueller provided an informative PowerPoint
presentation which included an overview and challenges of this project. Mr. Cueller
and Mr. Thompson responded to questions regarding additional costs due to the
09/05/2018 Operations Committee Minutes Page 7 of 10
unknown utilities found at several locations and the changes to the required daily
traffic control removal.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $365,257 (2.37%) to the
construction contract with Kiewit Infrastructure West Company for Gisler-Redhill
System Improvements, Reach B, Project No. 7-37, for a total construction
contingency of$1,908,457 (12.37%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Ya rc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
17. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124
(Rob Thompson)
Mr. Thompson provided a brief PowerPoint Presentation which included a project
overview and process and elaborated as to the negotiations with, and the technical
expertise of the recommended consultant Kennedy/Jenks. Mr. Thompson,
Engineering Manager Jeff Mohr, and Mr. Herberg responded to questions from the
Committee regarding: Specification standards and working with other agencies for
best practices; grant monitoring; project process; capacity; cost benefit; pilot
program; gate review process; and economic analysis.
Committee Chairman Withers departed the meeting at 5:48 p.m.
Committee Vice Chairwoman Deaton presided.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Kennedy/Jenks
Consultants to provide engineering services for Interim Food Waste
Receiving Facility, Project No. P2-124, for an amount not to exceed
$695,000; and
B. Approve a contingency of $69,500 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Withers
Director Steel departed the meeting at 5:52 p.m.
Director Jones departed the meeting at 5:53 p.m.
09/05/2018 Operations Committee Minutes Page 8 of 10
Late Communication was distributed to the Committee pertaining to a minor change to
the contingency amount referenced in Item No. 18.
18. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Rob Thompson)
Mr. Thompson provided a PowerPoint presentation which included an overview of
the project; the status of the approved contingency; and explained the additional
work that will be completed for the requested contingency increase.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $677,801 (10%) to the
Professional Design Services Agreement with Brown and Caldwell for Ocean
Outfall System Rehabilitation, Project No. J-117, for a total contingency of
$4,405,708 (65%).
AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins, S. Jones, Steel and Withers
19. TRANSFER UPSTREAM PORTION OF JAMBOREE SEWER TO THE CITY OF
NEWPORT BEACH (Rob Thompson)
Mr. Thompson provided a brief presentation regarding the transfer of the local
sewer.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Quitclaim Deed to the City of Newport Beach transferring
ownership and associated property rights for the local sewer in Jamboree
Road; and
B. Authorize a transfer of$300,000 to the City of Newport Beach for necessary
repairs.
AYES: Barnes, Bernstein, Collacott, Deaton, Sebourn, Shaw,
Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: Peotter
ABSENT: Hawkins, S. Jones, Steel and Withers
INFORMATION ITEMS:
20. ORANGE COUNTY SANITATION DISTRICT OPERATIONS & MAINTENANCE
DEPARTMENT PRESENTATION (Ed Torres)
09/05/2018 Operations Committee Minutes Page 9 of 10
Engineer Scott Ahn provided an informative PowerPoint presentation regarding
the Wastewater Treatment Operation which included: Water Reclamation process
at Plant No. 1 and the Treatment at Plant No. 2. Mr. Ahn provided further details
of Preliminary, Primary and Secondary treatments; Central Generation Engines
and the Operations budget for the fiscal year.
Associate Engineer Reza Sobhani provided a PowerPoint presentation on the
Impacts of reduced flow on OCSD. He explained the weather patterns of the
previous four-year period and its potential impact on: flow, collection system,
influent constituents, electricity consumption, chemical usage, effluent quality and
sister agencies.
21. BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO. 5-67
(Rob Thompson)
Mr. Thompson provided a PowerPoint presentation regarding this item which
described the existing pump station location and the reasons for the changes to
the proposed CEQA location.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
Director Shaw requested that the Clerk of the Board amend his vote as a non-participant
on Item No. 11 to reflect a Levine Act Disclosure.
ADJOURNMENT
Committee Vice-Chair Deaton declared the meeting adjourned at 6:37 p.m. to the next
meeting of Wednesday, October 3, 2018 at 5:00 p.m.
Submitted by,
Kelly A. Lore, MMC
Clerk of the Board
09/05/2018 Operations Committee Minutes Page 10 of 10
OPERATIONS COMMITTEE Meeting Date To Dir.
10/03/18 10/0/24/18
AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT: SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126
GENERAL MANAGER'S RECOMMENDATION
A. Receive and file Bid Tabulation and Recommendation for Olsson Construction,
Inc. for Safety Improvements Program: Roof Fall Protection and Walkway Hazards
at Plants 1 and 2, and Safety Improvements at SARI Metering Station, College
Avenue, Lido, Main Street, `A' Street, 15th Street, Rocky Point and Crystal Cove
Pump Stations, Contract No. J-126JK;
B. Award a Construction Contract to Olsson Construction, Inc. for the Safety
Improvements Program: Roof Fall Protection and Walkway Hazards at Plants 1
and 2, and Safety Improvements at SARI Metering Station, College Avenue, Lido,
Main Street, `A' Street, 15th Street, Rocky Point and Crystal Cove Pump Stations,
Contract No. J-126JK, for a total amount not to exceed $3,637,601; and
C. Approve a contingency of $363,760 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) owns and operates facilities
that were designed and constructed from the 1950s to present. In July 2014, the Facility
Wide Safety Assessment, Project No. SP-145-1, reviewed safety issues at the Sanitation
District Plant Nos. 1 and 2 and pump stations. The study identified approximately 2,000
facility issues impacting worker safety and compliance with Cal/OSHA regulations
including electrical, fall protection, machine guarding, hazardous area classifications,
skylights, and walkway hazards. Each item was assigned a high, medium, or low priority
rating. Pending resolution of the safety items, the Sanitation District took interim
measures to minimize life-safety risks.
There was an approximately even distribution between issues that would be addressed
using Sanitation District resources and those that would be addressed through the Capital
Improvement Program, depending on the nature and complexity. Items that could not be
assigned to existing projects have been assigned to the Safety Improvements Program,
Project No. J-126.
To resolve the deficiencies as quickly as possible, Safety Improvements Program, Project
No. J-126, is being executed through multiple construction packages that can be
completed in a shorter time than using a single construction contract. Development of
multiple construction packages also allows higher priority safety items to be completed
more quickly than lower priority items.
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RELEVANT STANDARDS
• Provide a safe and collegial workplace
• Commitment to safety & reducing risk in all operations
PROBLEM
Among the various Project No. J-126 deficiencies are approximately 300 hatch
modifications and 130 ladders and guardrails improvements for fall protection deficiencies
at Plant Nos. 1 and 2.
PROPOSED SOLUTION
Award Construction Contract to Olsson Construction, Inc. for Safety Improvements
Program: Roof Fall Protection and Walkway Hazards at Plants 1 and 2, and Safety
Improvements at SARI Metering Station, College Avenue, Lido, Main Street, `A' Street,
15th Street, Rocky Point and Crystal Cove Pump Stations, Contract No. J-126JK.
TIMING CONCERNS
Delaying resolution of the safety items poses potential threats to staff, contractor, and
visitor safety.
RAMIFICATIONS OF NOT TAKING ACTION
Staff, contractors, and visitors will continue to be exposed to potential safety hazards, and
certain facilities will continue to not comply with code requirements.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Sanitation District advertised Contract No. J-126JK for bid on July 2, 2018, and three
sealed bids were received on September 11, 2018. A summary of the bid opening is as
follows:
Engineer's Estimate $ 3,900,000
Bidder Amount of Bid
Olsson Construction, Inc. $ 3,637,601
Metro Builders & Engineers Group Ltd. $ 3,939,050
Access Pacific, Inc $ 4,460,000
The bids were evaluated in accordance with the Sanitation District's policies and
procedures. A notice was sent to all bidders on September 19, 2018, informing them of
the intent of Sanitation District staff to recommend award of the Construction Contract to
Olsson Construction, Inc.
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Staff recommends awarding a construction contract to the lowest responsive bidder,
Olsson Construction, Inc. for Safety Improvements Program: Roof Fall Protection and
Walkway Hazards at Plants 1 and 2, and Safety Improvements at SARI Metering Station,
College Avenue, Lido, Main Street, 'A' Street, 15th Street, Rocky Point and Crystal Cove
Pump Stations, Contract No. J-126JK, for a total amount not to exceed $3,637,601.
CEQA
A CEQA Notice of Exemption for this project was filed on August 14, 2015. The project is
exempt from CEQA pursuant to CEQA's Class 1 Exemption for Existing Facilities (section
15301). The exemption calls for minor alteration of existing public or private structures,
facilities, mechanical equipment, involving negligible or no expansion of use beyond that
existing at the time of the lead agency's determination. This project calls for safety related
modifications of existing facilities which will have no impact to existing capacity.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted (FY2018-19 and 2019-20, Section 8, Page 41,
Project No. J-126), and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
• DRAFT Construction Contract
TG:dm:gc
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PART A
CONTRACT AGREEMENT
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TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION - 1 GENERAL CONDITIONS.................................................................. 1
SECTION - 2 MATERIALS AND LABOR.................................................................4
SECTION - 3 PROJECT..........................................................................................4
SECTION -4 PLANS AND SPECIFICATONS ........................................................5
SECTION - 5 TIME OF COMMENCEMENT AND COMPLETION ..........................5
SECTION - 6 TIME IS OF THE ESSENCE .............................................................5
SECTION - 7 EXCUSABLE DELAYS......................................................................6
SECTION - 8 EXTRA WORK...................................................................................6
SECTION - 9 CHANGES IN PROJECT...................................................................7
SECTION - 10 LIQUIDATED DAMAGES FOR DELAY.............................................7
SECTION - 11 CONTRACT PRICE AND METHOD OF PAYMENT .........................7
SECTION - 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF
FUNDS ..............................................................................................9
SECTION - 13 COMPLETION...................................................................................9
SECTION - 14 CONTRACTOR'S EMPLOYEES COMPENSATION.......................10
SECTION - 15 SURETY BONDS ............................................................................ 12
SECTION - 16 INSURANCE....................................................................................13
SECTION - 17 RISK AND INDEMNIFICATION.......................................................21
SECTION - 18 TERMINATION................................................................................21
SECTION - 19 WARRANTY....................................................................................21
SECTION - 20 ASSIGNMENT.................................................................................22
SECTION - 21 RESOLUTION OF DISPUTES ........................................................22
SECTION - 22 SAFETY & HEALTH ........................................................................23
SECTION - 23 NOTICES.........................................................................................23
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CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
CONTRACT NO. J-126 J AND K
SAFETY IMPROVEMENTS PROGRAM
THIS AGREEMENT is made and entered into, to be effective, this , by and between ,
hereinafter referred to as "CONTRACTOR" and the Orange County Sanitation District,
hereinafter referred to as "OCSD".
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OCSD and CONTRACTOR agree as follows:
SECTION — 1 GENERAL CONDITIONS
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR's investigation of all such matters and is in no way relying upon
any opinions or representations of OCSD. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
"Contract Documents" refers to those documents identified in the definition of"Contract
Documents" in the General Conditions — Definitions.
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1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements —the last in time being the first in precedence
b. Addenda issued prior to opening of Bids —the last in time being the first in
precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications — in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR's Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
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shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
C. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR's attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OCSD's
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR's own risk and expense. The
decision of the ENGINEER shall be final.
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In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions, Definitions.
Additional terms may be defined in the Special Provisions.
SECTION — 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR's own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OCSD, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OCSD may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OCSD may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OCSD receives a stop payment notice from any
laborer or material supplier alleging non-payment by CONTRACTOR, OCSD shall be entitled to
deduct all of its costs and expenses incurred relating thereto, including but not limited to
administrative and legal fees.
SECTION — 3 PROJECT
The Project is described as:
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SECTION —4 PLANS AND SPECIFICATONS
The Work to be done is shown in a set of Plans and Specifications entitled:
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Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION — 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within fifteen (15) Days from the date set forth
in the "Notice to Proceed" sent by OCSD, unless otherwise specified therein and shall diligently
prosecute the Work to completion within six hundred fifty (650) Days from the effective date of
the "Notice to Proceed" issued by OCSD, excluding delays caused or authorized by OCSD as
set forth in Sections 7, 8, and 9 hereof, and applicable provisions in the General Conditions.
The time for completion includes ten (10) Days determined by OCSD likely to be inclement
weather when CONTRACTOR will be unable to work.
SECTION — 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR's Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OCSD, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OCSD shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
the various portions of the Work shall be installed or the priority of the Work of Subcontractors,
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and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION — 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Work as specifically provided in General Conditions, "Extensions for Delay", and the General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, "Extension of Time for Delay" and
"Contract Price Adjustments and Payments", and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
OCSD's decision will be conclusive on all parties to this Contract.
SECTION — 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OCSD specifying the exact nature of the Extra Work and the amount of extra
compensation to be paid all as more particularly set forth in Section 9 hereof and the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)", "OWNER Initiated
Changes", and "Contract Price Adjustments and Payments".
In the event a Change Order is issued by OCSD pursuant to the Contract Documents, OCSD
shall extend the time fixed in Section 5 for completion of the Work by the number of days, if any,
reasonably required for CONTRACTOR to perform the Extra Work, as determined by the
ENGINEER. The decision of the ENGINEER shall be final.
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SECTION — 9 CHANGES IN PROJECT
OCSD may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Documents, including but not limited to
changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OCSD-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)" and "OWNER
Initiated Changes".
SECTION — 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
"Liquidated Damages."
SECTION — 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OCSD agrees to pay and the CONTRACTOR agrees to accept as full consideration for the
faithful performance of this Contract, subject to any additions or deductions as provided in
approved Change Orders, the sum of as itemized on the Attached Exhibit "A".
Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements and General Conditions (including but
not limited to Sections entitled "Mobilization Payment Requirements" and "Payment
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Itemized Breakdown of Contract Lump Sum Prices"), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OCSD shall issue at the
commencement of the Work a schedule which shows:
1. A minimum of one (1) payment to be made to the CONTRACTOR for each
successive four-week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract, Exhibit A, Schedule of Prices, and General
Conditions, "Payment for Work— General". The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by the ENGINEER. The
processing of payments shall not be considered as an acceptance of any part of the Work.
B. As used in this Section, the following defined terms shall have the following meanings:
1. "Net Progress Payment" means a sum equal to the Progress Payment less the
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
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2. "Progress Payment" means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OCSD;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OCSD since the
commencement of the Work as determined by OCSD;
C. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. "Retention Amount" for each Progress Payment means the percentage of each
Progress Payment to be retained by OCSD to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be
determined as provided in the General Conditions —"Retained Funds; Substitution of
Securities."
SECTION — 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions — "Retained Funds;
Substitution of Securities."
SECTION — 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, "Final Acceptance and Final Completion", "Final Payment' and Exhibit A-
Schedule of Prices.
Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OCSD shall proceed with the Final Acceptance as specified in General
Conditions.
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SECTION — 14 CONTRACTOR'S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each
craft or type of worker needed to perform the Contract. The provisions of the Davis-Bacon
Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00) and
when twenty-five percent (25%) or more of the Contract is funded by federal assistance. If
the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be
complied with are incorporated herein as a part of this Contract and referred to by
reference.
B. General Prevailing Rate:
OCSD has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Engineering Department. The CONTRACTOR agrees that not
less than said prevailing rates shall be paid to workers employed on this public works
Contract as required by Labor Code Section 1774 of the State of California. Per California
Labor Code 1773.2, OCSD will have on file copies of the prevailing rate of per diem wages
at its principal office and at each job site, which shall be made available to any interested
party upon request.
C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OCSD, forfeit two thousand dollars ($200.00) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
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any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
shall comply therewith if the prime contract involves thirty thousand dollars ($30,000.00) or
more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day's
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by it hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OCSD as a penalty, the sum of
twenty-five dollars ($25.00) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
required or permitted to labor more than eight (8) hours in any one (1) calendar day and
forty (40) hours in any one (1) week in violation of said Article. CONTRACTOR shall keep
an accurate record showing the name and actual hours worked each calendar day and
each calendar week by each worker employed by CONTRACTOR in connection with the
Project.
F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
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California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION — 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OCSD's General Counsel — one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain one hundred percent (100%) of the Contract Price. This Contract shall not become
effective until such Bonds are supplied to and approved by OCSD. Bonds must be issued by a
Surety authorized by the State Insurance Commissioner to do business in California. The
Performance Bond shall remain in full force and effect through the warranty period, as specified
in Section 19 below. All Bonds required to be submitted relating to this Contract must comply
with California Code of Civil Procedure Section 995.630. Each Bond shall be executed in the
name of the Surety insurer under penalty of perjury, or the fact of execution of each Bond shall
be duly acknowledged before an officer authorized to take and certify acknowledgments, and
either one of the following conditions shall be satisfied:
A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
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the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION — 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OCSD, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OCSD pursuant to the provisions of the General
Conditions, "Final Acceptance and Final Completion". Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OCSD by
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
"Request for Change (Changes at CONTRACTOR's Request)" and/or "OWNER Initiated
Changes", the following insurance in amounts not less than the amounts specified. OCSD
reserves the right to amend the required limits of insurance commensurate with the
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CONTRACTOR's risk at any time during the course of the Project. No vehicles may enter
OCSD premises/worksite without possessing the required insurance coverage.
CONTRACTOR's insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the "Third
Parties"), The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties' insurance requirements and those set forth by OCSD herein, the
requirement(s) providing the more protective coverage for both OSCD and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
A. Limits of Insurance
1. General Liability: Five Million Dollars ($5,000,000) per occurrence and a general
aggregate limit of Five Million Dollars ($5,000,000) for bodily injury, personal injury
and property damage. Coverage shall include each of the following:
a. Premises-Operations.
b. Products and Completed Operations, with limits of at least Five Million Dollars
($5,000,000) per occurrence and a general aggregate limit of Five Million
Dollars ($5,000,000) which shall be in effect at all times during the warranty
period set forth in the Warranty section herein, and as set forth in the General
Conditions, "Warranty (CONTRACTOR's Guarantee)", plus any additional
extension or continuation of time to said warranty period that may be required
or authorized by said provisions.
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C. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR's Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OCSD or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the General Liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
h. If divers will be used, the General Liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of Automobile
Liability Insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limits
of liability coverage:
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Either (1) a combined single limit of Five Million Dollars ($5,000,000) and a general
aggregate limit of Five Million Dollars ($5,000,000) for bodily injury, personal injury
and property damage;
Or alternatively, (2) Five Million Dollars ($5,000,000) per person for bodily injury and
Five Million Dollars ($5,000,000) per accident for property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable by OCSD.
5. Worker's Compensation/Employer's Liability: CONTRACTOR shall provide such
Worker's Compensation Insurance as required by the Labor Code of the State of
California, including employer's liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by
subrogation because of deductible clauses, inadequacy of limits of any insurance
policy, limitations or exclusions of coverage, or any other reason against OCSD, its
or their officers, agents, or employees, and any other contractor or subcontractor
performing Work or rendering services on behalf of OCSD in connection with the
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planning, development and construction of the Project. In all its insurance coverages
related to the Work, CONTRACTOR shall include clauses providing that each insurer
shall waive all of its rights of recovery by subrogation against OCSD, its or their
officers, agents, or employees, or any other contractor or subcontractor performing
Work or rendering services at the Project. Where permitted by law, CONTRACTOR
shall require similar written express waivers and insurance clauses from each of its
Subcontractors of every tier. A waiver of subrogation shall be effective as to any
individual or entity, even if such individual or entity (a) would otherwise have a duty
of indemnification, contractual or otherwise, (b) did not pay the insurance premium,
directly or indirectly, and (c) whether or not such individual or entity has an insurable
interest in the property damaged.
6. Limits are Minimums: If CONTRACTOR maintains higher limits than the minimums
shown in this Section, OCSD requires and shall be entitled to coverage for the higher
limits maintained by the CONTRACTOR.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OCSD. At
the option of OCSD, either: the Insurer shall reduce or eliminate such deductibles or self-
insured retentions as respects OCSD, its Directors, officers, agents, CONSULTANTS, and
employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OCSD
guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
C. Other Insurance Provisions
1. Each such policy of General Liability Insurance and Automobile Liability Insurance
shall be endorsed to contain, the following provisions:
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a. OCSD, its Directors, officers, agents, CONSULTANTS, and employees, and all
public agencies from whom permits will be obtained, and their Directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OCSD in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OCSD shall be excess
only and not contributing with insurance provided under this policy.
2. Each insurance policy required herein shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, and that coverage shall not be cancelled for
non-payment of premium except after ten (10) days prior written notice by certified
mail, return receipt requested. Should there be changes in coverage or an increase
in deductible or SIR amounts, CONTRACTOR undertakes to procure a manuscript
endorsement from its insurer giving thirty (30) days prior notice of such an event to
OCSD, or to have its insurance broker/agent send to OCSD a certified letter
describing the changes in coverage and any increase in deductible or SIR
amounts. The certified letter must be sent Attention: Risk Management and shall be
received not less than twenty (20) days prior to the effective date of the
change(s). The letter must be signed by a Director or Officer of the broker/agent and
must be on company letterhead, and may be sent via e-mail in pdf format.
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3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
General Liability Insurance and Automobile Liability Insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
CONSULTANTS, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an "A2, or better, Policyholder's Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OCSD recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OCSD will accept
State Compensation Insurance Fund for the required policy of worker's compensation
insurance, subject to OCSD's option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OCSD will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OCSD or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OCSD with original certificates and mandatory endorsements
affecting coverage. Said policies and endorsements shall conform to the requirements
herein stated. All certificates and endorsements are to be received and approved by
OCSD before Work commences. OCSD reserves the right to require complete, certified
copies of all required insurance policies, including endorsements, affecting the coverage
required by these Specifications at any time.
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F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor's operations
and work. OCSD and any public agency issuing permits for the Project must be named as
"Additional Insured" on any General Liability or Automobile Liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors' policies, Certificate of Liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OCSD with the above referenced
required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability Form 25
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are listed in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG-0001 10 01
b. Additional Insured Including Form CG-2010 10 01 and
Products-Completed Operations Form CG-2037 10 01
C. Waiver of Transfer of Rights of Form CG-2404 11 85; or
Recovery Against Others to Us/ Form CG-2404 10 93
Waiver of Subrogation
3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Endorsement No. 2570
b. Cancellation Notice Endorsement No. 2065
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4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
SECTION — 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OCSD and others harmless as more specifically set forth in
General Conditions, "General Indemnification".
SECTION — 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OCSD in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OCSD for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
"Termination for Default" and/or"Termination for Convenience", provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
manner provided in said General Conditions. If termination for default or convenience is
effected by OCSD, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, "Termination for
Default" and "Termination for Convenience".
SECTION — 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OCSD's designs, Drawings and Specifications.
The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, "Final Acceptance and Final
Completion" that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
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be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OCSD shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OCSD may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR's warranty shall continue as to any
corrected deficiency until the later of(1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OCSD of the corrected Work. The Performance Bond and
the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR's obligations under this clause are in addition to the CONTRACTOR's
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OCSD may have against the CONTRACTOR
for faulty materials, equipment or Work.
SECTION — 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OCSD unless such assignment has had prior written
approval and consent of OCSD and the Surety.
SECTION — 21 RESOLUTION OF DISPUTES
OCSD and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
arise between the CONTRACTOR and OCSD, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
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SECTION — 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
Federal, State, City, and/or public agency codes, permits, ordinances, regulations, and laws, as
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled "Safety" and Exhibit B OCSD Safety Standards.
SECTION — 23 NOTICES
Any notice required or permitted under this Contract may be given by ordinary mail at the
address set forth below. Any party whose address changes shall notify the other party in
writing.
TO OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Clerk of the Board
Copy to: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Construction Manager
Bradley R. Hogin, Esquire
Woodruff, Spradlin & Smart
555 Anton Boulevard, Suite 1200
Costa Mesa, California 92626
TO CONTRACTOR: [Contractor's Name]
[Contractor's Address]
Copy to: [Contractor's Representative's Name and Title]
[Contractor's Address]
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EXHIBIT
SCHEDULE OF PRICES
C-EXA-080414
TABLE OF CONTENTS
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION............................................................................. 1
EXA-2 PROGRESS PAYMENTS .................................................................................. 1
EXA-3 RETENTION AND ESCROW ACCOUNTS........................................................1
EXA-4 STOP PAYMENT NOTICE.................................................................................3
EXA-5 PAYMENT TO SUBCONTRACTORS................................................................3
EXA-6 PAYMENT OF TAXES .......................................................................................3
EXA-7 FINAL PAYMENT...............................................................................................4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT ...5
ATTACHMENT 1 - CERTIFICATION FOR REQUEST FOR PAYMENT.........................7
ATTACHMENT 2 - SCHEDULE OF PRICES...................................................................8
C-EXA-080414
EXHIBIT
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of
Prices, and all other applicable terms and conditions of the Contract
Documents.
EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and
conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement— Section 11 — "Contract Price and Method of
Payment;"
2. General Conditions — "Payment— General";
3. General Conditions — "Payment—Applications for Payment";
4. General Conditions—"Payment— Mobilization Payment Requirements;"
5. General Conditions — "Payment— Itemized Breakdown of Contract Lump
Sum Prices";
6. General Conditions—"Contract Price Adjustments and Payments";
7. General Conditions—"Suspension of Payments";
8. General Conditions — "OCSD's Right to Withhold Certain Amounts and
Make Application Thereof'; and
9. General Conditions — "Final Payment."
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OCSD shall retain a percentage of each progress payment to assure
satisfactory completion of the Work. The amount to be retained from each
progress payment shall be determined as provided in General Conditions—
"Retained Funds; Substitution of Securities". In all contracts between
CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not
exceed the percentage specified in the Contract Documents.
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B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions—"Retained Funds; Substitution of Securities." Payment of
Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may
request and OCSD shall make payment of retention earned directly to the
escrow agent at the expense of the CONTRACTOR. At the expense of the
CONTRACTOR, the CONTRACTOR may direct the investment of the
payments into securities consistent with Government Code §16430 and the
CONTRACTOR shall receive the interest earned on the investments upon the
same terms provided for in this article for securities deposited by the
CONTRACTOR. Upon satisfactory completion of the Contract, the
CONTRACTOR shall receive from the escrow agent all securities, interest and
payments received by the escrow agent from OCSD, pursuant to the terms of
this article. The CONTRACTOR shall pay to each Subcontractor, not later than
twenty (20) Days after receipt of the payment, the respective amount of interest
earned, net of costs attributed to retention withheld from each Subcontractor,
on the amount of retention withheld to ensure the performance of the
Subcontractor. The escrow agreement used by the escrow agent pursuant to
this article shall be substantially similar to the form set forth in §22300 of the
California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an
invoice for release of retention in accordance with the terms of the Contract.
D. Additional Deductibles:
In addition to the retentions described above, OCSD may deduct from each
progress payment any or all of the following:
1. Liquidated Damages that have occurred as of the date of the application for
progress payment;
2. Deductions from previous progress payments already paid, due to OCSD's
discovery of deficiencies in the Work or non-compliance with the
Specifications or any other requirement of the Contract;
3. Sums expended by OCSD in performing any of the CONTRACTOR's
obligations under the Contract that the CONTRACTOR has failed to
perform, and;
4. Other sums that OCSD is entitled to recover from the CONTRACTOR
under the terms of the Contract, including without limitation insurance
deductibles and assessments.
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The failure of OCSD to deduct any of the above-identified sums from a
progress payment shall not constitute a waiver of OCSD's right to such sums or
to deduct them from a later progress payment.
EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other
provisions of the Contract, OCSD shall retain from progress payments
otherwise due the CONTRACTOR an amount equal to one hundred twenty-five
percent (125%) of the amount claimed under any stop payment notice under
Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for
labor, materials, supplies, equipment, and any other thing of value claimed to
have been furnished to and/or incorporated into the Work; or for any other
alleged contribution thereto. In addition to the foregoing and in accordance with
Civil Code §9358 OCSD may also satisfy its duty to withhold funds for stop
payment notices by refusing to release funds held in escrow pursuant to public
receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent
jurisdiction, or other evidence satisfactory to OCSD that the CONTRACTOR
has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) Days
after receipt of each progress payment as required by the California
Business and Professions Code §7108.5. Such payments to
Subcontractors shall be based on the measurements and estimates made
pursuant to article progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all
Subcontractors any and all retention due and owing for and on account of
Work performed by such Subcontractors not later than seven (7) Days after
CONTRACTOR's receipt of said retention proceeds from OCSD as
required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price
includes full compensation to the CONTRACTOR for all taxes. The
CONTRACTOR shall pay all Federal, State, and local taxes, and duties
applicable to and assessable against any Work, including but not limited to
retail sales and use, transportation, export, import, business, and special taxes.
The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OCSD reviews,
confirming that tax payments are current at all times.
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EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, "Final Acceptance and Final Completion", and after
Resolution of the Board authorizing final payment and satisfaction of the
requirements as more particularly set forth in General Conditions — "Final
Payment", a final payment will be made as follows:
1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an
application for Final Payment to OCSD, including:
a. The proposed total amount due the CONTRACTOR, segregated by
items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each
Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the
CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled Claims, stating claimed amounts, and copies
of any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every Claim that resulted in litigation or arbitration which
the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is
resolved.
2. The application for Final Payment shall include complete and legally
effective releases or waivers of liens and stop payment notices satisfactory
to OCSD, arising out of or filed in connection with the Work. Prior progress
payments shall be subject to correction in OCSD's review of the application
for Final Payment. Claims filed with the application for Final Payment must
be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OCSD will review the CONTRACTOR's
application for Final Payment. Any recommended changes or corrections
will then be forwarded to the CONTRACTOR. Within ten (10) Days after
receipt of recommended changes from OCSD, the CONTRACTOR will
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make the changes, or list Claims that will be filed as a result of the
changes, and shall submit the revised application for Final Payment. Upon
acceptance by OCSD, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for
Final Payment, and no Claims remain unsettled within thirty-five (35) Days
after Final Acceptance of the Work by OCSD, and agreements are reached
on all issues regarding the application for Final Payment, OCSD, in
exchange for an executed release, satisfactory in form and substance to
OCSD, will pay the entire sum found due on the approved application for
Final Payment, including the amount, if any, allowed on settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims
arising under the Contract, except for Claims that with the concurrence of
OCSD are specifically reserved, and shall release and waive all unreserved
Claims against OCSD and its officers, directors, employees and authorized
representatives. The release shall be accompanied by a certification by the
CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are
related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid Claim against the
CONTRACTOR or OCSD which has not been communicated in writing
by the CONTRACTOR to OCSD as of the date of the certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any Claims remain open, OCSD may make Final Payment subject to
resolution of those Claims. OCSD may withhold from the Final Payment an
amount not to exceed one hundred fifty percent (150%) of the sum of the
amounts of the open claims, and one hundred twenty-five percent (125%)
of the amounts of open stop payment notices referred to in article entitled
stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on
final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and
release on final payment on behalf of the CONTRACTOR (per Civil Code
Section 8138)within thirty (30) Days of receipt of Final Payment.
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OCSD's acceptance of the application for Final Payment and
irrespective of whether it is before or after Final Payment has been made,
OCSD shall not be precluded from subsequently showing that:
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1. The true and correct amount payable for the Work is different from that
previously accepted;
2. The previously-accepted Work did not in fact conform to the Contract
requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OCSD also shall not be stopped from demanding and recovering damages
from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
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ATTACHMENT 1 — CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows:
That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OCSD in accordance with the
Contract.
I understand that it is a violation of both the federal and California False Claims Acts to
knowingly present or cause to be presented to OCSD a false claim for payment or
approval.
A claim includes a demand or request for money. It is also a violation of the False
Claims Acts to knowingly make use of a false record or statement to get a false claim
paid. The term "knowingly" includes either actual knowledge of the information,
deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary
under the False Claims Acts. I understand that the penalties under the Federal False
Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OCSD may have either under Contract or law.
I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the
Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments
received under the Contract, and timely payments will be made from the proceeds of
the payment covered by this certification;
3. This request for progress payments does not include any amounts which the prime
CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in
accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor's
performance.
Name
Title
Date
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ATTACHMENT 2 —SCHEDULE OF PRICES
To be inserted at the time of Contract award
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IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR:
By
Printed Name
Its
CONTRACTOR's State License No. (Expiration Date — )
OCSD: Orange County Sanitation District
By
Gregory C. Sebourn, PLS
Chair, Board of Directors
By
Kelly A. Lore
Clerk of the Board
By
Marc Dubois
Contracts, Purchasing and Materials
Management Manager
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OPERATIONS COMMITTEE Meeting Date To Dir.
10/03/18 10/0/24/18
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT: SEWER AND EASEMENT RELOCATION WITH THE ORANGE COUNTY
TRANSPORTATION AUTHORITY
GENERAL MANAGER'S RECOMMENDATION
A. Approve easement quitclaims with the Orange County Transportation Authority for
abandoned sewer easements; and
B. Approve and enter into a Consent to Common Use Agreement with the State of
California, in a form approved by General Counsel.
BACKGROUND
The Orange County Transportation Authority (OCTA) and the State of California
Department of Transportation (Caltrans) entered into a Cooperative Agreement to
construct highway improvements to State Route 22 in 2002. The Orange County
Sanitation District's (Sanitation District) Metropolitan Drive sewer was relocated in 2007
within the highway improvement project particularly at the southern end of a shopping
center in the City of Orange; this shopping area is called "The Outlets at Orange" formerly
known as "The Block."
In June 2007, OCTA and the Sanitation District agreed to an easement exchange
quitclaim. OCTA recorded an easement for the relocated Metropolitan Drive sewer in
favor of the Sanitation District. A recent audit by OCTA revealed that the quitclaim
easement for the abandoned sewer and a Consent to Common Use Agreement (CCUA)
with the State of California for the relocated sewer were never fully executed.
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with regulators, stakeholders,
and neighboring communities
PROBLEM
The Sanitation District retains ownership of easements for abandoned sewer facilities on
Metropolitan Drive. A CCUA for the relocated sewer on Metropolitan Drive has not been
executed, as required by the State of California.
Page 1 of 2
PROPOSED SOLUTION
Approve a quitclaim to relinquish easement rights of abandoned sewer facilities to OCTA
and enter into a CCUA with the State of California for the relocated sewer on Metropolitan
Drive.
TIMING CONCERNS
OCTA is planning to close out the SR-22 freeway widening project and deliver land
records to the State of California. OCTA needs these quitclaims and agreements
executed to close out their project.
RAMIFICATIONS OF NOT TAKING ACTION
OCTA will incur delays to project close out and deliverance of project documents to the
State of California.
PRIOR COMMITTEE/BOARD ACTIONS
June 2007 — Approved an easement exchange quitclaim with Orange County
Transportation Authority (OCTA) associated with sewer relocations performed in
connection with OCTA Sewer Relocation Projects, Contract No. 15-01.
January 2005 — Authorized the General Manager to execute a Reimbursement
Agreement with Orange County Transportation Authority (OCTA) to reimburse the
Orange County Sanitation District for the design and construction support costs in
connection with the OCTA Sewer Relocation Projects, Contract No. 15-01, providing for
protection of existing Orange County Sanitation District sewers throughout the length of
the OCTA SR-22 Widening Project, for Orange County Sanitation District's actual staff
and administrative costs.
ADDITIONAL INFORMATION
A CCUA details the terms by which a party consents to the State of California's shared
use of an easement for construction, reconstruction, maintenance, or use. The proposed
CCUA acknowledges the Sanitation District's reserved superior rights for the area in
common and seeks to protect the travelling public's safety by requiring the Sanitation
District to provide reasonable notice to Caltrans before working in the area.
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENTS
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• Exhibit 1" — Quitclaim Deed
• Exhibit "2" — Consent to Common Use Agreement
RD:sa:gc Page 2 of 2
WHEN RECORDED MAIL TO:
ORANGE COUNTY TRANSPORTATION
AUTHORITY
500 South Main Street
P.O. Box 14184
Orange, CA 92863-1584
Attn: Real Property Department
This office is exempt from filing fees under Government
Code 6103&27383.No tax due for Revenue&Taxation
Code 11922.
R/W Map No.:E120077-03&El20077-04 Space above this line for Recorder's Use
District County Route Postmile Number
QUITCLAIM DEED 12 ORA SR-22 9.5 102299-1/ 102300-1/
102302-1
FOR VALUABLE CONSIDERATION, the receipt and sufficiency of which is hereby acknowledged, the
ORANGE COUNTY SANITATION DISTRICT, a County Sanitation District organized under the laws of
the State of California, hereinafter called GRANTOR, does hereby remise, release and quitclaim to the
ORANGE COUNTY TRANSPORTATION AUTHORITY, a public entity, hereinafter called GRANTEE, all
of its right, title and interest in and to all that real property in the City of Orange, County of Orange, State
of California, described and depicted as follows:
See Exhibit "A" and Exhibit "B", attached.
This release and quitclaim includes all right, title and interest in any improvements made or installed by
GRANTOR within the real property, including, without limitation, any sanitary sewer improvements, sewer
lines, and appurtenances (the "Transferred Sewer Facilities") and ownership of and responsibility for such
Transferred Sewer Facilities is hereby transferred to and accepted by GRANTEE.
GRANTOR makes no warranty or representation of any kind regarding its title to the Transferred Sewer
Facilities, the condition of the Transferred Sewer Facilities or the suitability of the Transferred Sewer
Facilities for any purpose. GRANTEE has been granted an opportunity to fully inspect the Transferred
Sewer Facilities and has done so, and GRANTEE accepts the Transferred Sewer Facilities in their"as is"
condition and without recourse to GRANTOR.
The GRANTOR further understands that the present intention of the GRANTEE is to construct and maintain
a public highway on the lands hereby conveyed and the GRANTOR,for itself and its successors and assigns,
hereby waives any and all claims for damages to any of GRANTOR's remaining property located within the
real property hereby conveyed by reason of the location, construction, landscaping or maintenance of the
highway.
ORANGE COUNTY SANITATION
Dated: DISTRICT, a County Sanitation District
Name: Gregory C. Sebourn, PLS
Title: Chairman of the Board of Directors
Name: Kelly A. Lore, MMC
Title: Clerk of the Board of Directors
84629.001-195045.3 Quitclaim_Deed_Corp_PartAcq 11/2015
Exhibit "A"
Legal Description of Real Property
84629.001-195045.3 Quitdaim_Deed_corp_Parftq 1112015
HUITI--ZOLLARS _
HUITT-ZOLLARS,INC.,2603 Moin Street-Suite 400 s Irvine,CA 92614.4250,949.988.5815 phone s 949.988.5820 fox s built-xollors.com
1
R101407.03
10-06-15
EXHIBIT "A"
LEGAL DESCRIPTION
ORANGE COUNTY SANITATION DISTRICT NO. 2
SEWER EASEMENT QUITCLAIM
A strip of land, 30.00 feet in width, over those portions of Lots 17, 19 and 20 of Tract
No. 3414, in the City of Orange, County of Orange, State of California, as shown on the
map filed in Book 249, Pages 11 through 19, inclusive, of Miscellaneous Maps, also
being that certain easement and right-of-way for sewer purposes in favor of the County
Sanitation District No. 2 of Orange County, recorded July 26, 1968 in Book 8672, Page
598 and Book 8672, Page 601; January 31, 1969 in Book 8861, Page 925 and Book 8861,
Page 928, all of Official Records, in the office of the County Recorder of said County,
the centerline of which is described as follows:
Commencing at the intersection of the Southerly line of Lot 34 of the Dawn Tract, as
shown on the map filed in Book 8, Page 21 of Miscellaneous Maps, in the office of said
County Recorder, and as shown on Record of Survey 2003-1006 filed in Book 199,Pages
1 through 16, inclusive, of Records of Survey, in the office of said County Recorder, with
the centerline of The City Drive, as said intersection is shown on said Record of Survey
2003-1006; thence North 89°08'32" West 86.00 feet along said Southerly line to the
centerline of said easement; thence leaving said Southerly line along the centerline of
said easement to following courses: South 47°16'52" West 57.18 feet, South 89°19'26"
West 185.81 feet and South 53°08'13" West 127.79 feet to the TRUE POINT OF
BEGINNING; thence continuing along said centerline of said easement, the following
courses: South 53°08'13" West 251.32 feet to the beginning of a non-tangent curve
concave Southerly having a radius of 475.00 feet, a radial line to said point bears South
36°57'28" East, Southwesterly and Westerly 313.78 feet along said curve through a
central angle of 37050'57",North 89006'31" West 733.30 feet, and North 64°32'35" West
38.75 feet to a point hereinafter referred to as Point "A".
The sidelines of said strip to be lengthened or shortened as to originate in a line bearing
North 8°03'07" West and passing through said TRUE POINT OF BEGINNING, and to
terminate in a line bearing North 14013'12" East and passing through said Point "A".
Containing an area of 0.921 acres, more or less.
Subject to covenants, conditions, reservations, restrictions, rights-of-way and easements,
if any, of record.
r/I,101407.03/a/i/OCSDSwrQuitclaimhlJdm
EXHIBIT"A" R101407.03
LEGAL DESCRIPTION-CONTINUED 10-06-15
ORANGE COUNTY SANITATION DISTRICT NO. 2
SEWER EASEMENT QUITCLAIM
PAGE2
Unless otherwise noted, all bearings and distances in this legal description are grid, based
on the California Coordinate System of 1983, Zone 6, 1991.35 Epoch Adjustment.
Multiply distances by 1.00001709 to obtain ground level distances.
All as shown on Exhibit "B" attached hereto and by this reference made a part hereof.
LAiVD
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DAVID W. MACKEY, PTS 8912 NO. 8912
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Exhibit"B"
Depiction of Easement Area
84629.001-195045.3 Quitclaim_Deed_Corp_PartAcq 11/2015
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GRID BASED ON THE CALIFORNIA COORDINATE SYSTEM
OF 1983, ZONE 6, 1991.35 EPOCH ADJUSTMENT.
HUITT -ZOLUVIS SKETCH TO ACCOMPANY SCALE 1:1000
SA LEGAL DESCRIPTION DRAW BY DWM
Huitt-Zollers, Inc. Irvine
2603 Mein Street, Suite 400, Irvine, CA 92614 EXHIBIT "B� CHECKED BY JJL
Phone (949) 98e-ss15 Fax (949) 988-5820 SEWER EASEMENT DA'E
APPROVED BY 10/6/2015
QUITCLAIM NO.
R101407.03
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CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the Quitclaim Deed dated
from Orange County Sanitation District to the Orange County Transportation
Authority (OCTA), a public entity, by the within instrument, the provisions of which are incorporated
by this reference as though fully set forth in this Certification, is hereby accepted by the undersigned
officer(s) on behalf of the OCTA pursuant to authority conferred by the OCTA Board of Directors
Resolution No. 2010-010 adopted on March 8, 2010, and the Grantee consents to recordation thereof
by its duly authorized officer.
Dated: By:
Jim Beil
Executive Director, Capital Programs
Recording requested by California Department
of Transportation
California Department of Transportation
District 12
1750 East 4t" Street, Suite 100
Santa Ana, CA 92707
This office is exempt from filing fees under
Government Code sections 6103 and 27383. No
Tax due per Revenue and Taxation Code section 11922.
STATE OF CALIFORNIA• DEPARTMENT OF TRANSPORTATION Space above this line for Recorder's Use
CONSENT TO COMMON USE AGREEMENT
12 ORA 22 9.70-9.77 102299-1/102300-1/102302-1
DISTRICT COUNTY ROUTE POST MILE DOCUMENT NO.
THIS AGREEMENT, entered into this day of 20 by and between
ORANGE COUNTY SANITATION DISTRICT, existing pursuant to State of California Government Code Section
34000 et seq, hereinafter called "Owner,"and the STATE OF CALIFORNIA, acting by and through the Department of
Transportation, herein after called "State."
WITNESSETH
WHEREAS, Owner is in possession of certain rights of way and easements, hereinafter referred to as "Owner's
easement," and described as follows:
That certain easement and easement granted pursuant to the document recorded June 22, 2007, Instrument No.
2007000398601 in the Official Records of Orange County, California ("Official Records"); and
WHEREAS, State has acquired certain lands for highway purposes in the vicinity of The City Drive Northbound On
and Off-ramps, County of Orange on the State Road 22, hereinafter referred to as"highway right of way,"which said
highway right of way is subject to Owner's easement; and
WHEREAS, the highway right of way occupies a portion of Owner's easement and is subject to said easement
which said portion is hereinafter referred to as "area of common use," and is described as follows:
Said area of common use is described on Exhibit"A"and delineated on Exhibit"B", both attached hereto and by
this reference made a part hereto.
RW 13-2 (REV 8/2014)
Page 1 of 4
ADA Notice For individuals with sensory disabilities,this document is available in alternate formats. For alternate format information,
contact the Forms Management Unit at(916)445-1233,TTY 711,or write to Records and Forms Management,1120 N Street,MS-89,
Sacramento,CA 95814.
C.C.U.A. NO. 102299-1/102300-1/102302-1
NOW, THEREFORE, Owner and State hereby mutually agree as follows:
1. Owner hereby consents to the construction, reconstruction, maintenance or use by State of a highway
over, along and upon Owner's easement in the area of common use upon and subject to the terms and
conditions herein contained.
2. State acknowledges Owner's title to Owner's easement in said area of common use and the priority of
Owner's title over the title of State therein. Owner has and reserves the right and easement to use, in
common with the public's use of said highway,said area of common use for all of the purposes for which
Owner's easement was acquired without need for any further permit or permission from State. Except
in emergencies, Owner shall give reasonable notice to State before performing any work on Owner's
facilities in said area of common use where such work will be performed in, on or over the traveled way
or improved shoulders of said highway or will obstruct traffic. In all cases, Owner shall make adequate
provision for the protection of the traveling public.
3. Owner shall not, in the exercise of its rights under its easement, pass through or over the freeway
fence(s) constructed by State across Owner's easement (right or left) of Engineer's Stations 165+20
(metric) to 166+40 (metric) except in emergencies or when necessary to permit the construction,
reconstruction, or replacement of Owner's facilities.
4. In the event that the future use of said highway shall at any time or times necessitate a rearrangement,
relocation, reconstruction or removal of any of Owner's facilities then existing in said area of common
use the State shall notify Owner in writing of such necessity and agree to reimburse Owner on demand
for its costs incurred in complying with such notice. Owner will provide State with plans of its proposed
rearrangement and an estimate of the cost thereof and, upon approval of such plans by State, Owner
will promptly proceed to effect such rearrangement, relocation, reconstruction or removal. Owner shall
make adequate provisions for the protection of the traveling public. No further permit or permission from
State for such rearrangement shall be required and if such rearrangement shall require the relocation
of any of Owner's facilities outside of said area of common use, State will (1) enter into the standard
form of Joint Use Agreement covering the new location of Owner's easement within the highway right of
way, (2) provide executed document(s) granting to Owner good and sufficient easement outside of the
highway right of way if necessary to replace Owner's easement or any part thereof, and (3) reimburse
Owner for any costs it may be required to expend to acquire such easement, provided that it is mutually
agreed in writing that Owner shall acquire such easement.
5. Except as expressly set forth herein, this Agreement shall not in any way alter, modify or terminate any
provision of Owner's easement. Both State and Owner shall use said new location in such a manner as
not to interfere unreasonably with the rights of the other. Nothing herein contained shall be construed
as a release or waiver of any claim for compensation or damages which Owner or State may now have
or may hereafter acquire resulting from the construction of additional facilities or the alteration of existing
facilities by either State or Owner in such a manner as to cause an unreasonable interference with the
use of said new location by the other party.
6. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of both
parties.
CONSENT TO COMMON USE AGREEMENT (Cont.)
RW 13-2 (REV 8/2014) Page 2 of 4
C.C.U.A. NO. 102299-1/102300-1/102302-1
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in duplicate by their
respective officials thereunto duly authorized.
STATE OF CALIFORNIA ORANGE COUNTY SANITATION DISTRICT,
DEPARTMENT OF TRANSPORTATION A public entity
By APPROVED:
Laurie Berman By
Director of Transportation
Gregory C. Sebourn, PLS
Date: Chairman of the Board of Directors
Date:
APPROVED AS TO FORM,
By By
Linda Jo Lundblad Kelly A. Lore, MMC
Right of Way Local Programs Clerk of the Board of Directors
Attorney in Fact
Date:
APPROVED AS TO FORM,
Woodruff, Spradlin, and Smart:
By
Bradley R. Hogin
General Counsel
CONSENT TO COMMON USE AGREEMENT (Cont.)
RW 13-2 (REV 8/2014)
Page 3 of 4
C.C.U.A. NO. 102299-1/102300-1/102302-1
ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
State of California
County of
On before me, personally
appeared (Here insert name and title of the officer)
who proved to me on the basis of satisfactory evidence to be the person(s)whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature (Seal)
CONSENT TO COMMON USE AGREEMENT (Cont.)
RW 13-2 (REV 8/2014)
Page 4 of 4
OPERATIONS COMMITTEE Meeting Date To Bd.of Dir.
10/03/18 10/24/18
AGENDA REPORT Item Number Item Number
4
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: ON-CALL MAINTENANCE & REPAIR SERVICES MASTER
CONTRACTS - SPECIFICATION NO. S-2018-942BD
GENERAL MANAGER'S RECOMMENDATION
A. Approve Master Services Contracts to provide on-call maintenance & repair
services, Specification No. S-2018-942BD, for a one-year period effective
December 1, 2018 through November 30, 2019; and approve two (2) one-year
renewal options, in accordance with Ordinance OCSD-52, Section 2.03 (F), with
the following seven qualified firms, for bids less than $300,000:
1. Jamison Engineering Contractors, Inc.
2. Charles King Company
3. AECOM Energy & Construction, Inc.
4. W.A. Rasic Construction Company, Inc.
5. J.R. Filanc Construction Company
6. O'Connell Engineering & Construction Inc.
7. Innovative Engineering and Maintenance
B. Authorize the General Manager to add or delete firms as necessary to maintain a
qualified base of up to seven firms in accordance to Request for Qualifications
Specification No. S-2018-94213D.
BACKGROUND
The objective of the Maintenance & Repair Services Program is to provide a task-order
based procurement process that allows the Orange County Sanitation District
(Sanitation District) to "fast track" repair services on Sanitation District assets. These
master contracts will also benefit Sanitation District in having ready access and agreed
upon response terms for urgent and emergency repairs. This procurement is not
intended to operate on a rotational basis. The successful Contractors selected from the
Request for Qualification (RFQ) process will be offered the opportunity to bid on
individual Task Orders. Task Orders will be awarded to the lowest responsive bidder.
Task Orders will vary in cost up to $300,000, in accordance with Ordinance
OCSD-52 Section 2.03 (F). Maintenance and Repair Projects that are estimated to cost
over $300,000 (including change orders) will undergo the normal procurement process
(i.e., design/bid/award/repair), including Operations/Board Committee approval pursuant
to the Sanitation District's Purchasing Ordinance.
Page 1 of 4
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
• Maintain a culture of improving efficiency to reduce the cost to provide the
current service level or standard
PROBLEM
The Sanitation District Purchasing Ordinance allows selection of Master Contracts for
providing maintenance and repair services to improve its efficiency to purchase goods
and services required by the Sanitation District.
PROPOSED SOLUTION
Select up to seven qualified firms using the Request for Qualification (RFQ) process to
perform maintenance & repair services on a task-order basis by offering the opportunity
to bid on individual Task Orders.
TIMING CONCERNS
The existing Master Services Contracts expire in November of 2018.
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District will not have any means to an expeditious procurement process
of managing facility maintenance and repair services in support of the Sanitation District
wastewater operations in order to protect public health and the environment.
PRIOR COMMITTEE/BOARD ACTIONS
October 2015 — Board Approved Master Contracts for maintenance and repair services
with 7 qualified firms for bids less than $100,000.
ADDITIONAL INFORMATION
On May 1, 2018, through the RFQ process, the Sanitation District solicited Statements
of Qualifications (SOQs) from Contractors via OCSD's online bidding system and the
Orange County Register.
On July 28, 2018, the Sanitation District received 10 SOQ's from the following
Contractors:
1. Charles King Company
2. J.R. Filanc Construction Company
3. Innovative Engineering and Maintenance
4. O'Connell Engineering & Construction Inc.
5. IQA Construction
6. Jamison Engineering Contractors, Inc.
Page 2 of 4
7. W.A. Rasic Construction Company, Inc.
8. United Riggers and Erectors, Inc.
9. ACCO Engineered Systems
10.AECOM Energy & Construction, Inc.
The 10 Contractors were evaluated on a pass/fail basis as required per the RFQ, based
on the following two categories: 1) financial history, and 2) safety record. Each of the 10
Contractor's financial history and safety records were evaluated pursuant to the criteria
established in the RFQ and all 10 Contractors were deemed responsive.
A four-member panel reviewed, evaluated, and ranked the 10 responsive Contractors'
SOQ's based upon the following three categories: 1) qualifications of the firm, related
experience and references; 2) staff qualifications, and resumes; and 3) related
maintenance & repair services experience. Staff reviewed and ranked the proposals on
July 30, 2018 and the following table summarizes the results of the rankings:
RANKING RESULTS
TOTAL
COMPANY I POINTS RANK
Jamison Engineering Contractors, Inc. 882.5 1
Charles King Company 835 2
AECOM Energy & Construction, Inc. 805 3
W.A. Rasic Construction Company, Inc. 802.5 4
J.R. Filanc Construction Company 765 5
O'Connell Engineering & Construction Inc. 727.5
Innovative Engineering and Maintenance 637.5 7
IQA Construction 620 8
United Riggers and Erectors, Inc. 570 9
ACCO Engineered Systems 482.5 10
Staff recommends approval of Master Contracts to the top seven ranked contractors for
providing maintenance and repair services.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted in the FY 18/19 and FY 19/20 budget and is
programmatic based upon prioritizing and scheduling of maintenance activities of
equipment. The FY18/19 allocated budget for repairs and maintenance was
$19,809,050 (Line item: Repairs and Maintenance, Section 4 Page 11).
Page 3 of 4
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
• (7) Master Contracts
Page 4 of 4
MASTER SERVICES CONTRACT
Maintenance & Repair Services
Specification No. S-2018-942BD-1
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and AECOM Energy &
Construction, Inc. with a principal place of business at 16481 Scientific Way, Irvine, CA 92618
(hereinafter referred to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to retain the services of Contractor for Maintenance & Repair
Services "Services"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with
Ordinance No. OCSD-52 and
WHEREAS, at its regular meeting on October 24, 2018, the Board of Directors of OCSD,
by minute order, authorized execution of this Contract between OCSD and Contactor; and;
WHEREAS, Contractor is qualified by virtue of experience, training, and education and
expertise to accomplish such Services,
NOW THEREFORE, in consideration of the promises and mutual benefits exchanged
between the Parties, it is mutually agreed as follows:
1. Introduction
1.1 This Master Services Contract and all attachments hereto (called the "Contract") is made
by OCSD and Contractor. The terms and conditions herein exclusively govern the
purchase of Services as described in the Scope of Services, attached hereto and
incorporated herein by reference as Attachment "A".
1.2 All Task Order Bids awarded under this Master Services Contract shall be incorporated
by reference and made part hereof, upon issuance of the Task Order Bid Purchase Order.
1.3 Attachments to this Contract are incorporated by reference and made a part of this
Contract as though fully set forth at length herein. Attachments to this Contract are as
follows:
Individual Task Order Bids, inclusive of:
Task Order Bid Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment "C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
Orange County Sanitation District Master Services Contract Specification No. S-2018-942BD-1
Conformed Contract
1 of 18
1.4 In the event of any conflict or inconsistency between the provisions of this Contract,
provisions of the Task Order(s) and any of the provisions of the attachments hereto, the
provisions of this Contract shall govern and control in the order of precedence set forth
below:
Master Services Contract, and any amendments thereto
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment "C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
Individual Task Order Bids, inclusive of: Task Order Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
1.5 The provisions of this Contract and attachments hereto are applicable at the Task Order
level. It is OCSD's intent that all use of the word "Contract" in Attachment"A" and the Task
Order Attachments thereto shall mean Task Order Bid.
1.6 The provisions of this Contract and provisions of the Task Order(s) may be amended or
waived only by a writing executed by authorized representatives of both Parties hereto.
1.7 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any Paragraph or provision hereof.
1.8 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.9 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.10 The term "hours", when used in this Contract, shall be defined in the Request for Task
Order Bid, Attachment "A" Task Order Scope of Services
1.11 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under the Task Order Bid.
1.12 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Prevailinq Wage Rates The Contractor shall comply with California Labor Code Section
1771 by the payment of prevailing wages as established by the Director of the State
Department of Industrial Relations. In accordance with Labor Code Section 1775, the
Contractor and any Subcontractor shall forfeit, as a penalty to OCSD, not more than Two
Hundred Dollars ($200)for each calendar day or portion thereof for each worker paid less
than the established prevailing rates for such work or craft in which such worker is
employed for any Work done under the Contract in violation of the provisions of the
California Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and
pursuant to said Section 1775, for each day or portion thereof in which each worker was
paid less than the prevailing wage rate the difference between such established prevailing
wage rates and the amount paid to each worker shall be paid to each worker by the
Contractor. Per California Labor Code 1773.2, OCSD will have on file copies of the
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prevailing rate of per diem wages at its principal office and at each job site, which shall be
made available to any interested party upon request.
3. California Department of Industrial Relations (DIR) Registration and Record of
Wages
3.1 To the extent Contractor's employees and/or its Subcontractors who will perform Work on
a construction contract for which Prevailing Wage Determinations have been issued by
the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its Subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its Subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776, and shall submit payroll
records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for
non-compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its Subcontractors shall furnish
a copy of all certified payroll records to OCSD and/or general public upon request,
provided the public request is made through OCSD, the Division of Apprenticeship
Standards or the Division of Labor Standards Enforcement of the Department of Industrial
Relations.
3.4 The Contractor and its Subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments
Each individual task order shall specify the method of payment to be used. Payment may
be based on milestones, lump sum, or monthly methods.
Milestones: Payments shall be made upon approval by OCSD Project Manager or his
designee, of invoices submitted for milestones completed as described in the Task Order
Bid. OCSD, in its sole discretion, shall determine whether tasks and deliverables for each
milestone has been satisfactorily completed.
Lump Sum: Payment will be made in one lump sum after completion and acceptance of
the Services. OCSD, at its sole discretion, shall be the determining party as to whether
all Work has been satisfactorily completed.
Monthly: OCSD shall pay monthly for Services rendered.
OCSD shall pay, Net 30 days upon receipt of itemized invoices, submitted in duplicate, in
a form acceptable to OCSD to enable audit of the charges thereon.
5. Invoices
OCSD shall pay within 30 days of completion and receipt and approval by OCSD's Project
Manager of an itemized invoice, in a form acceptable to OCSD to enable audit of the
charges thereon. All cash discounts shall be taken and computed from the date of
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completion of tasks or acceptance of equipment, material, installation, and training, or from
the date of receipt of invoice, whichever occurs last.
In an effort to provide quicker payment, OCSD may offer payment by MasterCard.
Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(@OCSD.com and reference the following in the subject line: "INVOICE", the
Purchase Order number, the Project Manager(s), and [Specification No.]
6. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
7. Scope of Services Subject to the terms of this Contract, Contractor shall perform the
Services identified in the individual Task Order Scope of Services, in accordance with the
Standards and Requirements contained therein.
8. Modifications to Scope of Services Requests for modifications to the Task Order
Scope of Services hereunder can be made by OCSD at any time. All modifications must
be made in writing and signed by both Parties. Refer to General Conditions.
9. Contract Term The Services provided under this Contract shall commence on December
1, 2018 and continue through November 30, 2019. Task Order Bids can be competed
during the initial term and each renewal period of the Contract. The Contract shall remain
in effect until all Task Order Services have been completed and accepted by OCSD.
10. Renewals
OCSD may exercise the option to renew the Contract for up to two (2) one-year periods
as mutually agreed upon between both parties. OCSD shall make no obligation to renew
nor give reason if it elects not to renew.
11. Termination
11.1 Termination for Convenience OCSD reserves the right to terminate this Contract for its
convenience, with or without cause, in whole or in part, at any time, by written notice from
OCSD of intent to terminate. Upon receipt of a termination notice, Contractor shall
immediately discontinue all the Work under this Contract (unless the notice directs
otherwise). OCSD shall thereafter, within thirty (30) days, pay Contractor for the Work
performed (cost and fee)to the date of termination. Contractor expressly waives any claim
to receive anticipated profits to be earned during the uncompleted portion of this Contract.
Such notice of termination shall terminate this Contract and release OCSD from any
further fee, cost or claim hereunder by Contractor other than for Work performed to the
date of termination.
11.2 Termination for Default If the Contractor refuses or fails to prosecute the Work in any
awarded Task Order Bid or any separable part thereof with such diligence as will ensure
its completion within the time specified herein, or any authorized extension thereof, or fails
to perform the Work in a manner required by the Contract Documents and/or industry
standards, or fails to complete such Work within such time as required under the Contract
Documents or, if the Contractor should be adjudged as bankrupt, or is otherwise deemed
insolvent by OCSD based on good cause and is unable to proceed with the Work, or if the
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Contractor should make a general assignment for the benefit of creditors, or if a receiver
should be appointed on account of insolvency, or if the Contractor files a petition to take
advantage of any debtor's act, or should any Subcontractor violate any of the provisions
of the Contract, or if the Contractor should persistently or repeatedly refuse or fail, except
in cases for which an authorized extension of time is provided, to supply enough properly
skilled workers or proper materials to complete the Work in the time specified, or if the
Contractor should fail to make prompt payment to Subcontractors for material or labor, or
if the Contractor should persistently disregard laws, or instructions given by OCSD, or if
the Contractor otherwise substantially fails to fulfill its obligations under the Contract
Documents, OCSD may, without prejudice to any other right or remedy, serve written
notice upon the Contractor and Sureties of OCSD's intention to terminate the Contractor's
performance under the Task Order Bid. Said notice shall contain the reasons for such
intention to terminate the Contractor's performance under the Contract, and unless, within
ten (10) days after the service of such notice, such violations cease and/or satisfactory
arrangements for the corrections thereof have been made, the OCSD may terminate
Contractor's performance under the Task Order Bid and the Contractor shall not be
entitled to receive any further payment until the Work is finished.
In the event of any such termination, OCSD shall serve written notice thereof upon the
Surety and Contractor, and the Surety shall have the right to take over and perform the
Task Order Bid. However, if the Surety, within five (5) days after the service of a notice of
termination, does not give OCSD written notice of its intention to take over and perform
the Task Order Bid, and if it serves such notice of its intent to take over and perform the
Task Order Bid and does not begin performance thereof within fifteen (15) days from the
date of serving said notice, OCSD may take over the Work and prosecute the same to
completion by contract or by any other method it may deem advisable for the account and
at the expense of the Contractor, and the Sureties and/or Contractor shall be liable to
OCSD for any excess cost or other damage incurred by OCSD thereby. In such an event
OCSD may without liability for so doing, take possession of and utilize such materials,
tools, equipment, supplies and other property belonging to the Contractor and/or assume
assignment of any and all subcontracts for Subcontractors and/or Suppliers that may be
on the worksite and be necessary to complete the Work. For any portion of such Work
that OCSD elects to complete by furnishing its own employees, materials, tools, and
equipment, OCSD shall be compensated in accordance with the schedule of
compensation for force account Work as stated in the General Conditions section entitled
Task Order Bid Price Adjustments and Payments.
If the Surety assumes the Contractor's terminated Work, it shall take the Contractor's
place in all respects for that part and shall be paid by OCSD for all Work performed by it
in accordance with the terms of the Contract Documents. If the Surety assumes the entire
Task Order Bid, all money due the Contractor at the time of its default shall be payable to
the Surety as the Work progresses, subject to the terms of the Task Order Bid.
Contractor hereby consents to assigning to OCSD and/or OCSD's replacement contractor
all subcontracts and other agreements of any and all Subcontractors and/or Suppliers that
may be on the worksite and/or may be necessary to complete the Work in the event of
Termination for Default or Termination for Convenience, as set forth below. Contractor
agrees to obtain, by way of a subcontract provision, the consent of each and every
Subcontractor and/or Supplier for such assignment prior to the commencement of each
such Subcontractor's and/or Supplier's Work on the Task Order Bid.
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In the event of such termination, the Contractor will be paid the actual amount due based
on unit prices or lump sums in any awarded Task Order Bid and the quantity of Work
completed at the time of termination, less damages caused to OCSD by acts of the
Contractor causing the termination, including but not limited to, all costs to OCSD arising
from professional services and attorneys' fees and all costs generated to insure or bond
the Work of substituted Contractors or Subcontractors utilized to complete the Work, such
excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the
Contractor shall pay the difference to OCSD promptly upon demand. On failure of the
Contractor to pay, the Surety shall pay on demand by OCSD. Any portion of such
difference not paid by the Contractor or Surety within thirty (30) days following the mailing
of a demand for such costs shall earn interest at the maximum rate authorized by
California law.
The Contractor and OCSD agree that nothing in this section is intended to be or is a
prevailing party clause as it pertains to attorney's fees.
The foregoing provisions are in addition to and not in limitation of any other rights or
remedies under law or in equity available to OCSD.
If it is later determined by OCSD that the Contractor had an excusable reason for not
performing, such as a fire, flood, or other event which was not the fault of or was beyond
the control of the Contractor, OCSD, after setting up a new performance schedule, may
allow the Contractor to continue Work, or treat the termination as a termination for
convenience, and the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of OCSD.
All OCSD property in the possession or control of Contractor shall be returned by
Contractor to OCSD upon demand, or at the termination of the Task Order Bid, whichever
occurs first.
12. Bonds Contractor shall, before entering into the performance of any Task Order Bid
awarded under this Contract, furnish bonds, if required as specified in an individual
Request for Task Order Bid. The form of each bond shall be provided in the Request for
Task Order Bid. The bonds shall be approved by OCSD's General Counsel - one in the
amount of one hundred percent (100%) of the Task Order Bid amount, to guarantee the
faithful performance of the Work, and the other in the amount of one hundred percent
(100%) of the Task Order Bid amount, to guarantee payment of all claims for labor and
materials furnished. Task Order Bid shall not become effective until such bonds are
supplied to and approved by OCSD. Bonds must be issued by a surety authorized by the
State Insurance Commissioner to do business in California and must be maintained
throughout the life of the Task Order and during the warranty period.
Contractor is hereby notified that it is required that the person executing the Bonds must
have on file with the County Clerk, County of Orange, a Power of Attorney and
authorization to execute said Bonds for and on behalf of the corporate surety. The
purpose of this requirement is to insure that the provisions of Code of Civil Procedure
Section 995.630 requiring such authority to be on file with the Orange County Clerk are
satisfied in order for the OCSD and its officers to approve the bond.
13. Insurance Contractor and all Subcontractors shall purchase and maintain, throughout
the life of this Contract and any periods of warranty or extensions, insurance in amounts
equal to the requirements set forth in the signed Acknowledgement of Insurance
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Requirements (attached hereto and incorporated herein as Attachment "C"). Contractor
shall not commence Work under this Contract until all required insurance is obtained in a
form acceptable to OCSD, nor shall Contractor allow any Subcontractor to commence
service pursuant to a subcontract until all insurance required of the Subcontractor has
been obtained. Failure to maintain required insurance coverage shall result in termination
of this Contract. Nothing contained in these insurance requirements is to be construed as
limiting the liability of the Contractor or the Contractor's Sureties.
14. General Indemnification The Contractor shall, with respect to all Work covered by or
incidental to these Contract Documents, be responsible for any liability imposed by law
and shall indemnify, defend, and hold OCSD, the Engineer, the Consultant and its
subconsultants, and each of their directors, officers, agents and employees, and all public
entities issuing permits to the Contractor, free and harmless from and against all of the
following:
Any claim, suit or action of every name, kind, and description, loss, damage, cost,
expenses, including reasonable attorney's fees and expert fees, costs of compliance with
administrative orders and directives, litigation, arbitration, awards, fines, and
administratively or judicially-imposed penalties or judgments, arising by reason of death
or bodily injury to person(s), injury to property, or other loss, damage or expense, resulting
from the construction of the Work, design defects (if design originated by the Contractor
only), defects in the Work, or by or on account of acts, errors or omissions of the Contractor
or Contractor's Subcontractors, Suppliers, employees, invitees, or agents or from any
other cause whatsoever arising during the progress of the Work or at any time prior to its
completion and Final Acceptance, including any of the same resulting from OCSD's
alleged or actual acts, errors, or omissions regardless of whether on or off of the worksite.
Said responsibility shall extend to claims, demands or liability for loss, damage or injuries
occurring or discovered after completion of the Work, as well as during the progress of the
Work. However, the Contractor shall not be obligated under this Contract to indemnify
OCSD, the Engineer or its Consultant(s) with respect to the active negligence, sole
negligence or willful misconduct of OCSD, the Engineer, or its Consultant(s).
In addition, if any action is brought against the Contractor or any Subcontractor to enforce
a stop payment notice or Notice to Withhold, which names OCSD as a party to said action,
OCSD shall be entitled to reasonable attorney's fees, costs and necessary disbursements
arising out of the defense of such action by OCSD. OCSD shall be entitled to deduct its
costs for any stop payment notice filed, whether court action is involved or not.
In any and all claims against the indemnified parties by an employee of the Contractor,
any Subcontractor, any Supplier, anyone directly or indirectly employed by any of them,
or anyone for whose acts any of them may be liable, the indemnification obligation as
specified herein shall not be limited in any way by the amount or type of damages,
compensation, or benefits payable by or for the Contractor, or any Subcontractor, or any
Supplier or other person under Workers' Compensation acts, disability benefit acts, or
other employee acts.
The obligations of the Contractor as specified herein shall not extend to the liability of the
Engineer, the Consultant or its subconsultants, and each of their directors, officers, agents
and employees, arising out of or resulting from or in connection with the preparation of
approval of maps, Drawings, opinions, reports, surveys, designs or Specifications,
provided that the foregoing was the sole and exclusive cause of the loss, damage or injury.
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The Contractor shall also be responsible for and shall indemnify, defend and hold
harmless OCSD, the Engineer, the Consultant and its subconsultants, and each of their
directors, officers, employees, and agents from and against all losses, expenses,
damages(including damages to the Work itself), attorney's fees, and other costs, including
all costs of defense, which any of them may incur with respect to the failure, neglect, or
refusal of the Contractor to faithfully perform the Work and all of the Contractor's
obligations under the Contract. Such costs, expenses, and damages shall include all
costs, including attorney's fees incurred by the indemnified parties in any lawsuit to which
they are a party.
In the event Contractor or its insurer refuses or fails to provide a legal defense to OCSD
after receiving written notice of the legal action and a tender and demand for defense,
OCSD shall have the right to select counsel of its own choice to represent all the interests
of OCSD at Contractor's cost and expense. Contractor agrees that the amount of legal
costs and expenses, including attorneys' fees, may be withheld by OCSD from any
Contract amounts due and owing to Contractor until such time as a final determination is
made as to the responsibility for payment of said fees and costs. Contractor further agrees
that to the extent OCSD incurs such damages and the damages exceed any remaining
Contract amounts due and owing to Contractor, Contractor shall reimburse OCSD for all
such additional damages upon demand by OCSD for the same.
Contractor and OCSD agree that nothing in this section is intended to be or is a prevailing
party clause as it pertains to attorney's fees.
15. Safety Standards and Human Resources (HR) Policies OCSD requires all contractors
to follow and ensure their employees and all subcontractors follow all State and Federal
regulations as well as OCSD requirements while working at OCSD locations. If during the
course of a contract it is discovered that OCSD policies, safety manuals, or contracts do
not comply with State or Federal regulations then the Contractor is required to follow the
most stringent regulatory requirement at no additional cost to OCSD. Contractor and all
its employees and Subcontractors, shall adhere to all applicable OCSD Safety Standards
attached hereto in Exhibit "D".
16. Performance Time is of the essence in the performance of this Contract and the
provisions hereof.
17. Delay and Liquidated Damages Liquidated Damages, if any, shall be specified in any
Task Order Bids. In the event the Contractor fails to achieve Final Completion of the Task
Order within the required period of performance or fails to meet any other time
requirements set forth in the Contract, including the timely submittal or update of the Task
Order Schedule or achievement of any designated milestones or deadline as required in
the approved Task Order Bid Price Form, after due allowance for extensions of time made
in accordance with the Contract Documents, if any, OCSD will sustain damage which
would be extremely difficult and impracticable to ascertain. The parties therefore agree
that in each such event, Contractor will pay to OCSD a determined sum per day, as
Liquidated Damages, and not as a penalty, for each and every calendar day during which
Final Completion of the Task Order Bid is so delayed, or timely submittal or update of the
Task Order Schedule is so delayed. If deadlines for milestones are identified in the
approved Task Order Bid Price Form, Contractor shall pay OCSD the Liquidated Damage
amount corresponding to that milestone for each and every day during which the
achievement of the milestone is delayed. Contractor agrees to pay such Liquidated
Damages and further agrees that OCSD may offset the amount of Liquidated Damages
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from any monies due or that may become due Contractor under this Contract. Contractor
also agrees that to the extent the amount of Liquidated Damages exceeds any monies
due to the Contractor under this Contract, Contractor shall pay all such amounts to OCSD
upon demand. Liquidated Damages due to delays in achieving a milestone or deadline
will not be credited toward Liquidated Damages due to delays in achieving subsequent
milestones, deadlines, or Final Completion of the Task Order. If this Section herein
entitled "Delay and Liquidated Damages," is found for any reason to be void, invalid or
otherwise inoperative so as to disentitle OCSD from claiming Liquidated Damages, OCSD
is entitled to claim against the Contractor damages at law for the Contractor's failure to
complete the Task Order by the Final Completion date.
18. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
19. Freight(F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated
with delivery of all products deemed necessary under this Contract.
20. Familiarity with Services By executing this Contract, Contractor warrants that: 1) it has
investigated the services to be performed; 2) it has investigated the site of the services
and is aware of all conditions there; and 3) it understands the facilities, difficulties and
restrictions of the services under this Contract. Should Contractor discover any latent or
unknown conditions materially differing from those inherent in the work or as represented
by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at
Contractor's risk, until written instructions are received from OCSD.
21. Regulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements.
22. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants
to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever
nature that are legally required to engage in this Work. Any and all fees required by State,
County, City and/or municipal laws, Codes and/or tariffs that pertain to the Work performed
under the terms of this Contract will be paid by Contractor.
23. Applicable Laws and Re-gulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
24. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components
or structures, shall comply with the appropriate rules and regulations of the SCAQMD.
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25. Governing Law This Contract shall be governed by and interpreted under the laws of
The State of California and the Parties submit to jurisdiction in Orange County, in the event
any action is brought in connection with this Contract or the performance thereof.
26. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate
as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
27. Remedies In addition to other remedies available in law or equity, if the Contractor fails
to make delivery of the goods or Services or repudiates its obligations under this Contract,
or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the task order price,
together with any incidental or consequential damages.
28. Dispute Resolution
28.1 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the
resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation
shall be conducted in accordance with the Commercial Mediation Rules of the American
Arbitration Contract, through the alternate dispute resolution procedures of Judicial
Arbitration through Mediation Services of Orange County ("JAMS"), or any similar
organization or entity conducting an alternate dispute resolution process.
28.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of Contract, each party shall select an arbitrator, and
those two arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the
laws of the State of California. The arbitrator's decision and award shall be subject to
review for errors of fact or law in the Superior Court for the County of Orange, with a right
of appeal from any judgment issued therein.
29. Attorney's Fees If any action at law or in equity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
30. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
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31. Severability If any section, subsection, or provision of this Contract, or any Contract or
instrument contemplated hereby, or the application of such section, subsection, or
provision is held invalid, the remainder of this Contract or instrument in the application of
such section, subsection or provision to persons or circumstances other than those to
which it is held invalid, shall not be affected thereby, unless the effect of such invalidity
shall be to substantially frustrate the expectations of the Parties.
32. Dama_pe to OCSD's Property Any of OCSD's property damaged by Contractor, any
Subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
33. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from these Services without the prior written consent from OCSD.
34. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act as OCSD's
officers, employees, or agents. Contractor and its officers, employees, and agents shall
obtain no rights to any benefits which accrue to OCSD's employees.
35. Limitations upon Subcontractin_p and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
36. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Contractor.
37. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
38. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
39. Authority to Execute The persons executing this Contract, inclusive of Task Order Bids
on behalf of the Parties warrant that they are duly authorized to execute this Contract and
that by executing this Contract, the Parties are formally bound.
40. Entire Contract This Contract constitutes the entire Contract of the Parties and
supersedes all prior written or oral and all contemporaneous oral Contracts,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
41. Task Orders OCSD does not guarantee that Contractor will receive any individual Task
Order Bids, nor that the Contractor will receive an equal number of Task Order Bids as
compared to any other awarded Contractors. OCSD makes no guarantee that the
Maintenance & Repair Services Program budget, identified in the RFQ, will be expended.
41.1 Each Task Order will be limited to no greater than $300,000.
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41.2 OCSD will order the Services through a Request for Task Order Bid. Each Request for
Task Order Bid will contain a detailed Scope of Services and may require attendance at a
job walk (including Subcontractors, as needed) prior to the submission of a Task Order
Bid.
41.3 Task Order Bid will be awarded on the basis of the lowest responsive Bid.
41.4 The Request for Task Order Bid will identify the project, location of the Work, and other
general and special requirements.
41.5 All Task Order Bids will be lump sum.
41.6 Contractors will be required to list Subcontractors in accordance with Public Contract Code
Section 4104.
41.7 Payment terms will be specified in each Request for Task Order Bid.
41.8 Payment & Performance Bond requirements, if applicable, will be specified in each
Request for Task Order Bid. Notice to Proceed shall not be made until the bonds are
approved by OCSD.
41.9 OCSD does not guarantee that any qualified Contractor will be awarded any individual
Task Order Bids.
41.10 The Contractor shall submit its Task Order Bid within the time specified in the Request for
Task Order Bid. Late Task Order Bids will not be accepted.
41.11 Changes to the Task Order Bid Services shall be made in accordance with Master
Services Contract Attachment "B" General Conditions.
42. Task Order Bid Protest Procedures
This section sets forth the procedure and remedies concerning submittal and
consideration of all protests received by OCSD with respect to this Request for Task Order
Bid (RFTOB) issued under this Master Services Contract. All communications to OCSD
relating to a Protest shall be in writing and submitted electronically to
Purchasing@ocsd.com. By submitting a Task Order Bid JOB), each Contractor hereby
agrees and understands that the Contractor must comply with these protest procedures
and exhaust all administrative remedies set forth herein prior to the initiation of any type
of related legal action. Upon the express written consent of the parties, this protest
procedure can also be used to resolve issues surrounding OCSD's determination of a
Contractor as not responsible. This procedure is not intended to address issues
concerning TOB responsiveness. The following terms as used in this Section shall have
the following meanings:
• Affected Parties shall mean proposers on a procurement, whose direct economic
interest would be affected by a submitted protest.
• Protest shall mean a written objection by an interested party or Affected Party to
(i) the requirements or specifications contained in the RFTOB (solicitation protest); or
(ii) a proposed award recommendation (award protest).
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• Days shall mean calendar days, unless otherwise specified.
• Interested Party shall mean (1) on solicitation, all Contractors or prospective
Contractors; (2) on award, the unsuccessful Contractor(s) with a direct economic
interest in the outcome of their protest.
• Solicitation Protest Statement shall mean a written objection during the solicitation
phase of the procurement, which shall be submitted prior to the Task Order Bid due
date as specified herein.
• Award Protest Statement shall mean a written objection to the award
recommendation prior to final action to award the Task Order Bid, which shall be
submitted after receipt of Task Order Bids, but before award of a Task Order Bid, as
specified herein.
• File or Submit shall refer to the date of receipt by OCSD.
Specific procedures and requirements are as follows:
A. Solicitation Phase Protest
The purpose of this RFTOB is to obtain competitive TOBs from awarded Contractors.
Any Interested Party who has reason to believe that a free and open competition has
not taken place or that a particular specification or requirement is impractical, unduly
restrictive, or ambiguous may advise OCSD of its concerns by submitting a detailed
Solicitation Protest Statement in accordance with the requirements set forth below in
this Section A.
1. Contents and Requirements
A Solicitation Protest Statement must be submitted via email to
Purchasing@OCSD.com and addressed to OCSD's Buyer identified in the RFTOB
by 4:00 p.m. (Pacific Time zone) no less than three (3) days prior to the TOB due
date, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protestor;
b. The title, TOB description, and number of the specification/ project number
being protested;
c. A detailed statement setting forth the grounds for protest, which shall include,
in sufficient detail to establish the merits of the protest, all the factual and legal
documentation in support of the protest; and
d. The desired resolution to the protest.
If the submitted Solicitation Protest Statement does not comply with the
requirements set forth herein, then it will not be considered for evaluation and will
be returned to the protestor. The Solicitation Protest Statement shall not be
amended after filing, and OCSD will not consider any unsolicited information
provided after filing. Any argument not raised in the Solicitation Protest Statement
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shall be deemed waived, including as a part of the award protest. Failure to file
the Solicitation Protest Statement within the time period specified herein shall
constitute a waiver of the right to protest the specifications or requirements of the
RFTOB.
Solicitation Protest Statements are public documents. OCSD will provide copies
of the Solicitation Protest Statements upon written request.
2. Evaluation and Determination
No hearing will be held on the protest. OCSD's Contracts, Purchasing and
Materials Management Division Manager(Purchasing Manager), or designee, will
review all material submitted, conduct an investigation of the facts, and may, but
need not, request other Contractors to submit statements or arguments regarding
the protest. OCSD's Purchasing Manager, or designee, may in his/her sole
discretion, discuss the protest with the protestor.
OCSD's Purchasing Manager, or designee, shall issue a final written decision
regarding any solicitation protest to each Contractors prior to TOB submittal due
date. The written decision will cite any actions that will or will not be taken in
response to the Solicitation Protest Statement. The decision of the Purchasing
Manager concerning the Solicitation Protest Statement shall be final, and there
shall be no further administrative recourse.
B. Award Protest
1. Award Recommendation
Following opening and evaluation of the TOBs, OCSD will issue an award
Recommendation to each Contractors through any one of the following methods:
a. Delivery via overnight carrier; or
b. Posting the Award Recommendation on OCSD's online bidding system as
identified within the RFTOB.
On the date OCSD issues an award recommendation, OCSD shall make copies
of all submitted TOBs available upon request. Requests shall be made to
Purchasing(@ocsd.com and shall contain the following in the subject line of the
e-mail: "[Identify: Project/TOB name and Specification No.]—Request for Copies."
2. Contents and Requirements
Any Interested Party, who has reason to believe that a free and open competition
has not taken place in the TOB submittal, evaluation of the TOBs, and award
recommendation, is permitted to protest OCSD's award recommendation by
submitting an Award Protest Statement to OCSD identified in the RFTOB, via
electronic mail (e-mail) at Purchasing(a OCSD.com no later than 4:00 p.m. (Pacific
Time zone) on the third (3rd) day after OCSD issues the Award Recommendation
or some similar announcement. OCSD will not accept an Award Protest Statement,
or similar document, prior to the date OCSD issues its award recommendation to
the Contractors. Award Protest Statements, or similar document, received prior to
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the issuance of OCSD's award recommendation will be considered premature and
will be immediately returned to the party filing the Protest without consideration.
The Award Protest Statement must be submitted timely and contain all of the
following to be considered:
a. The name, address, and telephone number of the protestor;
b. The title and number of the specification being protested;
c. The OCSD action or recommendation that is being protested;
d. The name(s) of all Affected Parties;
e. A detailed statement setting forth the grounds, legal authority and facts in
support of the protest, including all documents and evidence ;
f. Each and every ground on which the protestor bases the protest by specific
references to parts of the RFTOB, which shall be attached as exhibits;
g. Each and every reason that all other Affected Parties who may be in line for
the purchase or contract award should not be awarded the purchase or
contract;
h. A clear statement of the relief requested and the statutory or case law basis for
such relief; and
i. Signed and sworn by a principal of the protestor.
If the submitted Award Protest Statement does not comply with the requirements
set forth herein, then it will not be considered for evaluation, and will be returned
to the protestor. The Award Protest Statement shall not be amended after filing,
and OCSD will not consider any unsolicited information provided after filing. Any
argument not raised in the Award Protest Statement shall be deemed waived.
Award Protest Statements are public documents. OCSD will notify the Affected
Parties when a protest has been submitted, and will provide copies of the Protest
Statements to the Interested Parties as soon as is reasonably practical.
3. Evaluation and Determination
The Affected Parties may file responsive statements in support of or in opposition
to the protest no later than 4:00 p.m. on the third business day after the receipt of
the Award Protest Statement from OCSD. The Purchasing Manager, or designee,
shall review the facts and all submittals relative to the Award Protest Statement
and shall issue a written decision setting forth the basis for such decision. The
written decision will be issued to the protestor and to all Affected Parties.
Unless otherwise required by law, no evidentiary hearing or oral argument shall be
provided, except in the sole discretion of the Purchasing Manager, or designee.
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In the event a hearing is conducted, the Purchasing Manager, or designee, shall
issue written notice to the protestor and Affected Parties identifying the date and
time for the hearing, along with rules concerning the hearing.
4. Appeal Process
In the event of an adverse decision by the Purchasing Manager, or designee, the
protestor shall submit a written appeal to the Director of Administrative Services
and the Director of the Department requesting the Procurement, and immediately
send copies to all Affected Parties. The appeal must be submitted via email to
Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific Time zone) within three
(3) days after the date the Purchasing Manager, or designee, rendered a decision.
The protestor shall only submit: (1) information and documentation previously
submitted to the Purchasing Manager, or designee; (2) a copy of the final decision
of the Purchasing Manager, or designee; and (3) a brief statement setting forth all
factual and legal bases for the appeal. The Director of Administrative Services,
together with the Director of the Department requesting the Procurement shall
evaluate each Award Protest Statement and determine whether to uphold or reject
the Purchasing Manager's determination. For Task Orders to be awarded by the
General Manager, the decision of the Director of Administrative Services and the
Director of the Department requesting the Procurement shall be final.
C. Delay in Award
Execution of any proposed contract shall be delayed pending the resolution of the
protest unless one or more of the following conditions is present:
1. The items or services being procured are urgently required;
2. Delivery or performance will be unduly delayed by failure to make award promptly;
or
3. Failure to make prompt award will otherwise cause undue harm to OCSD.
D. No Limitation on Remedies
Nothing contained herein shall be construed to act as a limitation on OCSD's choice
of remedies or confer any right upon any Interested Party or Affected Party to a
remedy.
E. Basis for Choice of Remedy
In determining the appropriate remedy, OCSD shall consider all the circumstances
surrounding the RFTOB and/or award, including, but not limited to:
1. Seriousness of any deficiency found to exist in the contracting process;
2. The effect of the action on the competitive process;
3. Any urgency surrounding the contract requirement; and
4. The effect that implementing the remedy will have on OCSD.
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F. Remedies
If OCSD determines that the award or proposed award was not made in accordance
with applicable statutes, regulations, policies and/or procedure, OCSD, in its sole
discretion, may grant any of the following remedies or any other remedy it deems
appropriate:
1. Prior to award, OCSD may issue a new solicitation, make a new selection/award
recommendation, or award a contract consistent with applicable statutes,
regulations, policies and procedures.
2. In its sole discretion, take no further action; or
3. Take any other action that is permitted by law to promote compliance.
G. Legal Action
Any legal action to set aside the final determination of OCSD must be filed no later
than the 9011 day following the date of the final determination consistent with Code of
Civil Procedure section 1094.6. In the event a protestor files a legal action related to
the protest, if OCSD prevails, OCSD reserves the right to seek reimbursement of its
costs, including attorneys' fees, to the fullest extent permitted by law.
43. Notices All notices under this Contract must be in writing. Written notice shall be
delivered by personal service or sent by registered or certified mail, postage prepaid,
return receipt requested, or by any other overnight delivery service which delivers to the
noticed destination and provides proof of delivery to the sender. Rejection or other refusal
to accept or the inability to deliver because of changed address or which no notice was
given as provided hereunder shall be deemed to be receipt of the notice, demand or
request sent. All notices shall be effective when first received at the following addresses:
OCSD: Cori Voss, Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Contractor: Trina Clay
AECOM Energy & Construction, Inc.
16481 Scientific Way
Irvine, CA, 92618
Each party shall provide the other party written notice of any change in address as soon as
practicable.
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IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
Gregory C. Sebourn, PLS
Chair, Board of Directors
Dated: By:
Clerk of the Board
Dated: By:
Contracts, Purchasing and Materials
Management Manager
AECOM Energy & Construction, Inc.
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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MASTER SERVICES CONTRACT
Maintenance & Repair Services
Specification No. S-2018-942BD-2
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and Charles King Company with
a principal place of business at 2841 Gardena Avenue, Signal Hill, CA 90755 (hereinafter referred
to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to retain the services of Contractor for Maintenance & Repair
Services "Services"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with
Ordinance No. OCSD-52 and
WHEREAS, at its regular meeting on October 24, 2018, the Board of Directors of OCSD,
by minute order, authorized execution of this Contract between OCSD and Contactor; and;
WHEREAS, Contractor is qualified by virtue of experience, training, and education and
expertise to accomplish such Services,
NOW THEREFORE, in consideration of the promises and mutual benefits exchanged
between the Parties, it is mutually agreed as follows:
1. Introduction
1.1 This Master Services Contract and all attachments hereto (called the "Contract") is made
by OCSD and Contractor. The terms and conditions herein exclusively govern the
purchase of Services as described in the Scope of Services, attached hereto and
incorporated herein by reference as Attachment "A".
1.2 All Task Order Bids awarded under this Master Services Contract shall be incorporated
by reference and made part hereof, upon issuance of the Task Order Bid Purchase Order.
1.3 Attachments to this Contract are incorporated by reference and made a part of this
Contract as though fully set forth at length herein. Attachments to this Contract are as
follows:
Individual Task Order Bids, inclusive of:
Task Order Bid Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
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1.4 In the event of any conflict or inconsistency between the provisions of this Contract,
provisions of the Task Order(s) and any of the provisions of the attachments hereto, the
provisions of this Contract shall govern and control in the order of precedence set forth
below:
Master Services Contract, and any amendments thereto
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
Individual Task Order Bids, inclusive of: Task Order Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
1.5 The provisions of this Contract and attachments hereto are applicable at the Task Order
level. It is OCSD's intent that all use of the word "Contract" in Attachment"A" and the Task
Order Attachments thereto shall mean Task Order Bid.
1.6 The provisions of this Contract and provisions of the Task Order(s) may be amended or
waived only by a writing executed by authorized representatives of both Parties hereto.
1.7 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any Paragraph or provision hereof.
1.8 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.9 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.10 The term "hours", when used in this Contract, shall be defined in the Request for Task
Order Bid, Attachment "A" Task Order Scope of Services.
1.11 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under the Task Order Bid.
1.12 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Prevailing Wa-ge Rates The Contractor shall comply with California Labor Code Section
1771 by the payment of prevailing wages as established by the Director of the State
Department of Industrial Relations. In accordance with Labor Code Section 1775, the
Contractor and any Subcontractor shall forfeit, as a penalty to OCSD, not more than Two
Hundred Dollars ($200)for each calendar day or portion thereof for each worker paid less
than the established prevailing rates for such work or craft in which such worker is
employed for any Work done under the Contract in violation of the provisions of the
California Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and
pursuant to said Section 1775, for each day or portion thereof in which each worker was
paid less than the prevailing wage rate the difference between such established prevailing
wage rates and the amount paid to each worker shall be paid to each worker by the
Contractor. Per California Labor Code 1773.2, OCSD will have on file copies of the
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prevailing rate of per diem wages at its principal office and at each job site, which shall be
made available to any interested party upon request.
3. California Department of Industrial Relations (DIR) Registration and Record of
Wages
3.1 To the extent Contractor's employees and/or its Subcontractors who will perform Work on
a construction contract for which Prevailing Wage Determinations have been issued by
the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its Subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its Subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776, and shall submit payroll
records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for
non-compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its Subcontractors shall furnish
a copy of all certified payroll records to OCSD and/or general public upon request,
provided the public request is made through OCSD, the Division of Apprenticeship
Standards or the Division of Labor Standards Enforcement of the Department of Industrial
Relations.
3.4 The Contractor and its Subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments
Each individual task order shall specify the method of payment to be used. Payment may
be based on milestones, lump sum, or monthly methods.
Milestones: Payments shall be made upon approval by OCSD Project Manager or his
designee, of invoices submitted for milestones completed as described in the Task Order
Bid. OCSD, in its sole discretion, shall determine whether tasks and deliverables for each
milestone has been satisfactorily completed.
Lump Sum: Payment will be made in one lump sum after completion and acceptance of
the Services. OCSD, at its sole discretion, shall be the determining party as to whether
all Work has been satisfactorily completed.
Monthly: OCSD shall pay monthly for Services rendered.
OCSD shall pay, Net 30 days upon receipt of itemized invoices, submitted in duplicate, in
a form acceptable to OCSD to enable audit of the charges thereon.
5. Invoices
OCSD shall pay within 30 days of completion and receipt and approval by OCSD's Project
Manager of an itemized invoice, in a form acceptable to OCSD to enable audit of the
charges thereon. All cash discounts shall be taken and computed from the date of
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completion of tasks or acceptance of equipment, material, installation, and training, or from
the date of receipt of invoice, whichever occurs last.
In an effort to provide quicker payment, OCSD may offer payment by MasterCard.
Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(@OCSD.com and reference the following in the subject line: "INVOICE", the
Purchase Order number, the Project Manager(s), and [Specification No.]
6. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
7. Scope of Services Subject to the terms of this Contract, Contractor shall perform the
Services identified in the individual Task Order Scope of Services, in accordance with the
Standards and Requirements contained therein.
8. Modifications to Scope of Services Requests for modifications to the Task Order
Scope of Services hereunder can be made by OCSD at any time. All modifications must
be made in writing and signed by both Parties. Refer to General Conditions.
9. Contract Term The Services provided under this Contract shall commence on December
1, 2018 and continue through November 30, 2019. Task Order Bids can be competed
during the initial term and each renewal period of the Contract. The Contract shall remain
in effect until all Task Order Services have been completed and accepted by OCSD.
10. Renewals
OCSD may exercise the option to renew the Contract for up to two (2) one-year periods
as mutually agreed upon between both parties. OCSD shall make no obligation to renew
nor give reason if it elects not to renew.
11. Termination
11.1 Termination for Convenience OCSD reserves the right to terminate this Contract for its
convenience, with or without cause, in whole or in part, at any time, by written notice from
OCSD of intent to terminate. Upon receipt of a termination notice, Contractor shall
immediately discontinue all the Work under this Contract (unless the notice directs
otherwise). OCSD shall thereafter, within thirty (30) days, pay Contractor for the Work
performed (cost and fee)to the date of termination. Contractor expressly waives any claim
to receive anticipated profits to be earned during the uncompleted portion of this Contract.
Such notice of termination shall terminate this Contract and release OCSD from any
further fee, cost or claim hereunder by Contractor other than for Work performed to the
date of termination.
11.2 Termination for Default If the Contractor refuses or fails to prosecute the Work in any
awarded Task Order Bid or any separable part thereof with such diligence as will ensure
its completion within the time specified herein, or any authorized extension thereof, or fails
to perform the Work in a manner required by the Contract Documents and/or industry
standards, or fails to complete such Work within such time as required under the Contract
Documents or, if the Contractor should be adjudged as bankrupt, or is otherwise deemed
insolvent by OCSD based on good cause and is unable to proceed with the Work, or if the
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Contractor should make a general assignment for the benefit of creditors, or if a receiver
should be appointed on account of insolvency, or if the Contractor files a petition to take
advantage of any debtor's act, or should any Subcontractor violate any of the provisions
of the Contract, or if the Contractor should persistently or repeatedly refuse or fail, except
in cases for which an authorized extension of time is provided, to supply enough properly
skilled workers or proper materials to complete the Work in the time specified, or if the
Contractor should fail to make prompt payment to Subcontractors for material or labor, or
if the Contractor should persistently disregard laws, or instructions given by OCSD, or if
the Contractor otherwise substantially fails to fulfill its obligations under the Contract
Documents, OCSD may, without prejudice to any other right or remedy, serve written
notice upon the Contractor and Sureties of OCSD's intention to terminate the Contractor's
performance under the Task Order Bid. Said notice shall contain the reasons for such
intention to terminate the Contractor's performance under the Contract, and unless, within
ten (10) days after the service of such notice, such violations cease and/or satisfactory
arrangements for the corrections thereof have been made, the OCSD may terminate
Contractor's performance under the Task Order Bid and the Contractor shall not be
entitled to receive any further payment until the Work is finished.
In the event of any such termination, OCSD shall serve written notice thereof upon the
Surety and Contractor, and the Surety shall have the right to take over and perform the
Task Order Bid. However, if the Surety, within five (5) days after the service of a notice of
termination, does not give OCSD written notice of its intention to take over and perform
the Task Order Bid, and if it serves such notice of its intent to take over and perform the
Task Order Bid and does not begin performance thereof within fifteen (15) days from the
date of serving said notice, OCSD may take over the Work and prosecute the same to
completion by contract or by any other method it may deem advisable for the account and
at the expense of the Contractor, and the Sureties and/or Contractor shall be liable to
OCSD for any excess cost or other damage incurred by OCSD thereby. In such an event
OCSD may without liability for so doing, take possession of and utilize such materials,
tools, equipment, supplies and other property belonging to the Contractor and/or assume
assignment of any and all subcontracts for Subcontractors and/or Suppliers that may be
on the worksite and be necessary to complete the Work. For any portion of such Work
that OCSD elects to complete by furnishing its own employees, materials, tools, and
equipment, OCSD shall be compensated in accordance with the schedule of
compensation for force account Work as stated in the General Conditions section entitled
Task Order Bid Price Adjustments and Payments.
If the Surety assumes the Contractor's terminated Work, it shall take the Contractor's
place in all respects for that part and shall be paid by OCSD for all Work performed by it
in accordance with the terms of the Contract Documents. If the Surety assumes the entire
Task Order Bid, all money due the Contractor at the time of its default shall be payable to
the Surety as the Work progresses, subject to the terms of the Task Order Bid.
Contractor hereby consents to assigning to OCSD and/or OCSD's replacement contractor
all subcontracts and other agreements of any and all Subcontractors and/or Suppliers that
may be on the worksite and/or may be necessary to complete the Work in the event of
Termination for Default or Termination for Convenience, as set forth below. Contractor
agrees to obtain, by way of a subcontract provision, the consent of each and every
Subcontractor and/or Supplier for such assignment prior to the commencement of each
such Subcontractor's and/or Supplier's Work on the Task Order Bid.
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In the event of such termination, the Contractor will be paid the actual amount due based
on unit prices or lump sums in any awarded Task Order Bid and the quantity of Work
completed at the time of termination, less damages caused to OCSD by acts of the
Contractor causing the termination, including but not limited to, all costs to OCSD arising
from professional services and attorneys' fees and all costs generated to insure or bond
the Work of substituted Contractors or Subcontractors utilized to complete the Work, such
excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the
Contractor shall pay the difference to OCSD promptly upon demand. On failure of the
Contractor to pay, the Surety shall pay on demand by OCSD. Any portion of such
difference not paid by the Contractor or Surety within thirty (30) days following the mailing
of a demand for such costs shall earn interest at the maximum rate authorized by
California law.
The Contractor and OCSD agree that nothing in this section is intended to be or is a
prevailing party clause as it pertains to attorney's fees.
The foregoing provisions are in addition to and not in limitation of any other rights or
remedies under law or in equity available to OCSD.
If it is later determined by OCSD that the Contractor had an excusable reason for not
performing, such as a fire, flood, or other event which was not the fault of or was beyond
the control of the Contractor, OCSD, after setting up a new performance schedule, may
allow the Contractor to continue Work, or treat the termination as a termination for
convenience, and the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of OCSD.
All OCSD property in the possession or control of Contractor shall be returned by
Contractor to OCSD upon demand, or at the termination of the Task Order Bid, whichever
occurs first.
12. Bonds Contractor shall, before entering into the performance of any Task Order Bid
awarded under this Contract, furnish bonds, if required as specified in an individual
Request for Task Order Bid. The form of each bond shall be provided in the Request for
Task Order Bid. The bonds shall be approved by OCSD's General Counsel - one in the
amount of one hundred percent (100%) of the Task Order Bid amount, to guarantee the
faithful performance of the Work, and the other in the amount of one hundred percent
(100%) of the Task Order Bid amount, to guarantee payment of all claims for labor and
materials furnished. Task Order Bid shall not become effective until such bonds are
supplied to and approved by OCSD. Bonds must be issued by a surety authorized by the
State Insurance Commissioner to do business in California and must be maintained
throughout the life of the Task Order and during the warranty period.
Contractor is hereby notified that it is required that the person executing the Bonds must
have on file with the County Clerk, County of Orange, a Power of Attorney and
authorization to execute said Bonds for and on behalf of the corporate surety. The
purpose of this requirement is to insure that the provisions of Code of Civil Procedure
Section 995.630 requiring such authority to be on file with the Orange County Clerk are
satisfied in order for the OCSD and its officers to approve the bond.
13. Insurance Contractor and all Subcontractors shall purchase and maintain, throughout
the life of this Contract and any periods of warranty or extensions, insurance in amounts
equal to the requirements set forth in the signed Acknowledgement of Insurance
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Requirements (attached hereto and incorporated herein as Attachment "C"). Contractor
shall not commence Work under this Contract until all required insurance is obtained in a
form acceptable to OCSD, nor shall Contractor allow any Subcontractor to commence
service pursuant to a subcontract until all insurance required of the Subcontractor has
been obtained. Failure to maintain required insurance coverage shall result in termination
of this Contract. Nothing contained in these insurance requirements is to be construed as
limiting the liability of the Contractor or the Contractor's Sureties.
14. General Indemnification The Contractor shall, with respect to all Work covered by or
incidental to these Contract Documents, be responsible for any liability imposed by law
and shall indemnify, defend, and hold OCSD, the Engineer, the Consultant and its
subconsultants, and each of their directors, officers, agents and employees, and all public
entities issuing permits to the Contractor, free and harmless from and against all of the
following:
Any claim, suit or action of every name, kind, and description, loss, damage, cost,
expenses, including reasonable attorney's fees and expert fees, costs of compliance with
administrative orders and directives, litigation, arbitration, awards, fines, and
administratively or judicially-imposed penalties or judgments, arising by reason of death
or bodily injury to person(s), injury to property, or other loss, damage or expense, resulting
from the construction of the Work, design defects (if design originated by the Contractor
only), defects in the Work, or by or on account of acts, errors or omissions of the Contractor
or Contractor's Subcontractors, Suppliers, employees, invitees, or agents or from any
other cause whatsoever arising during the progress of the Work or at any time prior to its
completion and Final Acceptance, including any of the same resulting from OCSD's
alleged or actual acts, errors, or omissions regardless of whether on or off of the worksite.
Said responsibility shall extend to claims, demands or liability for loss, damage or injuries
occurring or discovered after completion of the Work, as well as during the progress of the
Work. However, the Contractor shall not be obligated under this Contract to indemnify
OCSD, the Engineer or its Consultant(s) with respect to the active negligence, sole
negligence, or willful misconduct of OCSD, the Engineer, or its Consultant(s).
In addition, if any action is brought against the Contractor or any Subcontractor to enforce
a stop payment notice or Notice to Withhold, which names OCSD as a party to said action,
OCSD shall be entitled to reasonable attorney's fees, costs and necessary disbursements
arising out of the defense of such action by OCSD. OCSD shall be entitled to deduct its
costs for any stop payment notice filed, whether court action is involved or not.
In any and all claims against the indemnified parties by an employee of the Contractor,
any Subcontractor, any Supplier, anyone directly or indirectly employed by any of them,
or anyone for whose acts any of them may be liable, the indemnification obligation as
specified herein shall not be limited in any way by the amount or type of damages,
compensation, or benefits payable by or for the Contractor, or any Subcontractor, or any
Supplier or other person under Workers' Compensation acts, disability benefit acts, or
other employee acts.
The obligations of the Contractor as specified herein shall not extend to the liability of the
Engineer, the Consultant or its subconsultants, and each of their directors, officers,
agents, and employees, arising out of or resulting from or in connection with the
preparation of approval of maps, Drawings, opinions, reports, surveys, designs, or
Specifications, provided that the foregoing was the sole and exclusive cause of the loss,
damage, or injury.
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The Contractor shall also be responsible for and shall indemnify, defend and hold
harmless OCSD, the Engineer, the Consultant and its subconsultants, and each of their
directors, officers, employees, and agents from and against all losses, expenses,
damages(including damages to the Work itself), attorney's fees, and other costs, including
all costs of defense, which any of them may incur with respect to the failure, neglect, or
refusal of the Contractor to faithfully perform the Work and all of the Contractor's
obligations under the Contract. Such costs, expenses, and damages shall include all
costs, including attorney's fees incurred by the indemnified parties in any lawsuit to which
they are a party.
In the event Contractor or its insurer refuses or fails to provide a legal defense to OCSD
after receiving written notice of the legal action and a tender and demand for defense,
OCSD shall have the right to select counsel of its own choice to represent all the interests
of OCSD at Contractor's cost and expense. Contractor agrees that the amount of legal
costs and expenses, including attorneys' fees, may be withheld by OCSD from any
Contract amounts due and owing to Contractor until such time as a final determination is
made as to the responsibility for payment of said fees and costs. Contractor further agrees
that to the extent OCSD incurs such damages and the damages exceed any remaining
Contract amounts due and owing to Contractor, Contractor shall reimburse OCSD for all
such additional damages upon demand by OCSD for the same.
Contractor and OCSD agree that nothing in this section is intended to be or is a prevailing
party clause as it pertains to attorney's fees.
15. Safety Standards and Human Resources (HR) Policies OCSD requires all contractors
to follow and ensure their employees and all subcontractors follow all State and Federal
regulations as well as OCSD requirements while working at OCSD locations. If during the
course of a contract it is discovered that OCSD policies, safety manuals, or contracts do
not comply with State or Federal regulations then the Contractor is required to follow the
most stringent regulatory requirement at no additional cost to OCSD. Contractor and all
its employees and Subcontractors, shall adhere to all applicable OCSD Safety Standards
attached hereto in Exhibit "D".
16. Performance Time is of the essence in the performance of this Contract and the
provisions hereof.
17. Delay and Liquidated Damages Liquidated Damages, if any, shall be specified in any
Task Order Bids. In the event the Contractor fails to achieve Final Completion of the Task
Order within the required period of performance or fails to meet any other time
requirements set forth in the Contract, including the timely submittal or update of the Task
Order Schedule or achievement of any designated milestones or deadline as required in
the approved Task Order Bid Price Form, after due allowance for extensions of time made
in accordance with the Contract Documents, if any, OCSD will sustain damage which
would be extremely difficult and impracticable to ascertain. The parties therefore agree
that in each such event, Contractor will pay to OCSD a determined sum per day, as
Liquidated Damages, and not as a penalty, for each and every calendar day during which
Final Completion of the Task Order Bid is so delayed, or timely submittal or update of the
Task Order Schedule is so delayed. If deadlines for milestones are identified in the
approved Task Order Bid Price Form, Contractor shall pay OCSD the Liquidated Damage
amount corresponding to that milestone for each and every day during which the
achievement of the milestone is delayed. Contractor agrees to pay such Liquidated
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Damages and further agrees that OCSD may offset the amount of Liquidated Damages
from any monies due or that may become due Contractor under this Contract. Contractor
also agrees that to the extent the amount of Liquidated Damages exceeds any monies
due to the Contractor under this Contract, Contractor shall pay all such amounts to OCSD
upon demand. Liquidated Damages due to delays in achieving a milestone or deadline
will not be credited toward Liquidated Damages due to delays in achieving subsequent
milestones, deadlines, or Final Completion of the Task Order. If this Section herein
entitled "Delay and Liquidated Damages," is found for any reason to be void, invalid or
otherwise inoperative so as to disentitle OCSD from claiming Liquidated Damages, OCSD
is entitled to claim against the Contractor damages at law for the Contractor's failure to
complete the Task Order by the Final Completion date.
18. Force Maleure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
19. Freight(F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated
with delivery of all products deemed necessary under this Contract.
20. Familiarity with Services By executing this Contract, Contractor warrants that: 1) it has
investigated the services to be performed; 2) it has investigated the site of the services
and is aware of all conditions there; and 3) it understands the facilities, difficulties, and
restrictions of the services under this Contract. Should Contractor discover any latent or
unknown conditions materially differing from those inherent in the work or as represented
by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at
Contractor's risk, until written instructions are received from OCSD.
21. Re_gulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements.
22. Licenses, Permits, Ordinances and Re_gulations Contractor represents and warrants
to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever
nature that are legally required to engage in this Work. Any and all fees required by State,
County, City and/or municipal laws, Codes and/or tariffs that pertain to the Work performed
under the terms of this Contract will be paid by Contractor.
23. Applicable Laws and Re_gulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
24. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components
or structures, shall comply with the appropriate rules and regulations of the SCAQMD.
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25. Governing Law This Contract shall be governed by and interpreted under the laws of
the State of California and the Parties submit to jurisdiction in Orange County, in the event
any action is brought in connection with this Contract or the performance thereof.
26. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate
as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
27. Remedies In addition to other remedies available in law or equity, if the Contractor fails
to make delivery of the goods or Services or repudiates its obligations under this Contract,
or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the task order price,
together with any incidental or consequential damages.
28. Dispute Resolution
28.1 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the
resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation
shall be conducted in accordance with the Commercial Mediation Rules of the American
Arbitration Contract, through the alternate dispute resolution procedures of Judicial
Arbitration through Mediation Services of Orange County ("JAMS"), or any similar
organization or entity conducting an alternate dispute resolution process.
28.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of Contract, each party shall select an arbitrator, and
those two arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the
laws of the State of California. The arbitrator's decision and award shall be subject to
review for errors of fact or law in the Superior Court for the County of Orange, with a right
of appeal from any judgment issued therein.
29. Attorney's Fees If any action at law or in equity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
30. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
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31. Severability If any section, subsection, or provision of this Contract, or any Contract or
instrument contemplated hereby, or the application of such section, subsection, or
provision is held invalid, the remainder of this Contract or instrument in the application of
such section, subsection or provision to persons or circumstances other than those to
which it is held invalid, shall not be affected thereby, unless the effect of such invalidity
shall be to substantially frustrate the expectations of the Parties.
32. Dama_pe to OCSD's Property Any of OCSD's property damaged by Contractor, any
Subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
33. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from these Services without the prior written consent from OCSD.
34. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act as OCSD's
officers, employees, or agents. Contractor and its officers, employees, and agents shall
obtain no rights to any benefits which accrue to OCSD's employees.
35. Limitations upon Subcontractin_g and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
36. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Contractor.
37. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
38. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
39. Authority to Execute The persons executing this Contract, inclusive of Task Order Bids
on behalf of the Parties warrant that they are duly authorized to execute this Contract and
that by executing this Contract, the Parties are formally bound.
40. Entire Contract This Contract constitutes the entire Contract of the Parties and
supersedes all prior written or oral and all contemporaneous oral Contracts,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
41. Task Orders OCSD does not guarantee that Contractor will receive any individual Task
Order Bids, nor that the Contractor will receive an equal number of Task Order Bids as
compared to any other awarded Contractors. OCSD makes no guarantee that the
Maintenance & Repair Services Program budget, identified in the RFQ, will be expended.
41.1 Each Task Order will be limited to no greater than $300,000.
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41.2 OCSD will order the Services through a Request for Task Order Bid. Each Request for
Task Order Bid will contain a detailed Scope of Services and may require attendance at a
job walk (including Subcontractors, as needed) prior to the submission of a Task Order
Bid.
41.3 Task Order Bid will be awarded on the basis of the lowest responsive Bid.
41.4 The Request for Task Order Bid will identify the project, location of the Work, and other
general and special requirements.
41.5 All Task Order Bids will be lump sum.
41.6 Contractors will be required to list Subcontractors in accordance with Public Contract Code
Section 4104.
41.7 Payment terms will be specified in each Request for Task Order Bid.
41.8 Payment & Performance Bond requirements, if applicable, will be specified in each
Request for Task Order Bid. Notice to Proceed shall not be made until the bonds are
approved by OCSD.
41.9 OCSD does not guarantee that any qualified Contractor will be awarded any individual
Task Order Bids.
41.10 The Contractor shall submit its Task Order Bid within the time specified in the Request for
Task Order Bid. Late Task Order Bids will not be accepted.
41.11 Changes to the Task Order Bid Services shall be made in accordance with Master
Services Contract Attachment "B" General Conditions.
42. Task Order Bid Protest Procedures
This section sets forth the procedure and remedies concerning submittal and
consideration of all protests received by OCSD with respect to this Request for Task Order
Bid (RFTOB) issued under this Master Services Contract. All communications to OCSD
relating to a Protest shall be in writing and submitted electronically to
Purchasing@ocsd.com. By submitting a Task Order Bid JOB), each Contractor hereby
agrees and understands that the Contractor must comply with these protest procedures
and exhaust all administrative remedies set forth herein prior to the initiation of any type
of related legal action. Upon the express written consent of the parties, this protest
procedure can also be used to resolve issues surrounding OCSD's determination of a
Contractor as not responsible. This procedure is not intended to address issues
concerning TOB responsiveness. The following terms as used in this Section shall have
the following meanings:
• Affected Parties shall mean proposers on a procurement, whose direct economic
interest would be affected by a submitted protest.
• Protest shall mean a written objection by an interested party or Affected Party to
(i) the requirements or specifications contained in the RFTOB (solicitation protest); or
(ii) a proposed award recommendation (award protest).
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• Days shall mean calendar days, unless otherwise specified.
• Interested Party shall mean (1) on solicitation, all Contractors or prospective
Contractors; (2) on award, the unsuccessful Contractor(s) with a direct economic
interest in the outcome of their protest.
• Solicitation Protest Statement shall mean a written objection during the solicitation
phase of the procurement, which shall be submitted prior to the Task Order Bid due
date as specified herein.
• Award Protest Statement shall mean a written objection to the award
recommendation prior to final action to award the Task Order Bid, which shall be
submitted after receipt of Task Order Bids, but before award of a Task Order Bid, as
specified herein.
• File or Submit shall refer to the date of receipt by OCSD.
Specific procedures and requirements are as follows:
A. Solicitation Phase Protest
The purpose of this RFTOB is to obtain competitive TOBs from awarded Contractors.
Any Interested Party who has reason to believe that a free and open competition has
not taken place or that a particular specification or requirement is impractical, unduly
restrictive, or ambiguous may advise OCSD of its concerns by submitting a detailed
Solicitation Protest Statement in accordance with the requirements set forth below in
this Section A.
1. Contents and Requirements
A Solicitation Protest Statement must be submitted via email to
Purchasing@OCSD.com and addressed to OCSD's Buyer identified in the RFTOB
by 4:00 p.m. (Pacific Time zone) no less than three (3) days prior to the TOB due
date, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protestor;
b. The title, TOB description, and number of the specification/ project number
being protested;
c. A detailed statement setting forth the grounds for protest, which shall include,
in sufficient detail to establish the merits of the protest, all the factual and legal
documentation in support of the protest; and
d. The desired resolution to the protest.
If the submitted Solicitation Protest Statement does not comply with the
requirements set forth herein, then it will not be considered for evaluation and will
be returned to the protestor. The Solicitation Protest Statement shall not be
amended after filing, and OCSD will not consider any unsolicited information
provided after filing. Any argument not raised in the Solicitation Protest Statement
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shall be deemed waived, including as a part of the award protest. Failure to file
the Solicitation Protest Statement within the time period specified herein shall
constitute a waiver of the right to protest the specifications or requirements of the
RFTOB.
Solicitation Protest Statements are public documents. OCSD will provide copies
of the Solicitation Protest Statements upon written request.
2. Evaluation and Determination
No hearing will be held on the protest. OCSD's Contracts, Purchasing and
Materials Management Division Manager(Purchasing Manager), or designee, will
review all material submitted, conduct an investigation of the facts, and may, but
need not, request other Contractors to submit statements or arguments regarding
the protest. OCSD's Purchasing Manager, or designee, may in his/her sole
discretion, discuss the protest with the protestor.
OCSD's Purchasing Manager, or designee, shall issue a final written decision
regarding any solicitation protest to each Contractors prior to TOB submittal due
date. The written decision will cite any actions that will or will not be taken in
response to the Solicitation Protest Statement. The decision of the Purchasing
Manager concerning the Solicitation Protest Statement shall be final, and there
shall be no further administrative recourse.
B. Award Protest
1. Award Recommendation
Following opening and evaluation of the TOBs, OCSD will issue an award
Recommendation to each Contractors through any one of the following methods:
a. Delivery via overnight carrier; or
b. Posting the Award Recommendation on OCSD's online bidding system as
identified within the RFTOB.
On the date OCSD issues an award recommendation, OCSD shall make copies
of all submitted TOBs available upon request. Requests shall be made to
Purchasing(a ocsd.com and shall contain the following in the subject line of the
e-mail: "[Identify: Project/TOB name and Specification No.]— Request for Copies."
2. Contents and Requirements
Any Interested Party, who has reason to believe that a free and open competition
has not taken place in the TOB submittal, evaluation of the TOBs, and award
recommendation, is permitted to protest OCSD's award recommendation by
submitting an Award Protest Statement to OCSD identified in the RFTOB, via
electronic mail (e-mail) at Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific
Time zone) on the third (3rd ) day after OCSD issues the Award Recommendation
or some similar announcement. OCSD will not accept an Award Protest
Statement, or similar document, prior to the date OCSD issues its award
recommendation to the Contractors. Award Protest Statements, or similar
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document, received prior to the issuance of OCSD's award recommendation will
be considered premature and will be immediately returned to the party filing the
Protest without consideration.
The Award Protest Statement must be submitted timely and contain all of the
following to be considered:
a. The name, address, and telephone number of the protestor;
b. The title and number of the specification being protested;
c. The OCSD action or recommendation that is being protested;
d. The name(s) of all Affected Parties;
e. A detailed statement setting forth the grounds, legal authority, and facts in
support of the protest, including all documents and evidence;
f. Each and every ground on which the protestor bases the protest by specific
references to parts of the RFTOB, which shall be attached as exhibits;
g. Each and every reason that all other Affected Parties who may be in line for
the purchase or contract award should not be awarded the purchase or
contract;
h. A clear statement of the relief requested and the statutory or case law basis for
such relief; and
i. Signed and sworn by a principal of the protestor.
If the submitted Award Protest Statement does not comply with the requirements
set forth herein, then it will not be considered for evaluation, and will be returned
to the protestor. The Award Protest Statement shall not be amended after filing,
and OCSD will not consider any unsolicited information provided after filing. Any
argument not raised in the Award Protest Statement shall be deemed waived.
Award Protest Statements are public documents. OCSD will notify the Affected
Parties when a protest has been submitted, and will provide copies of the Protest
Statements to the Interested Parties as soon as is reasonably practical.
3. Evaluation and Determination
The Affected Parties may file responsive statements in support of or in opposition
to the protest no later than 4:00 p.m. on the third business day after the receipt of
the Award Protest Statement from OCSD. The Purchasing Manager, or designee,
shall review the facts and all submittals relative to the Award Protest Statement
and shall issue a written decision setting forth the basis for such decision. The
written decision will be issued to the protestor and to all Affected Parties.
Unless otherwise required by law, no evidentiary hearing or oral argument shall be
provided, except in the sole discretion of the Purchasing Manager, or designee.
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In the event a hearing is conducted, the Purchasing Manager, or designee, shall
issue written notice to the protestor and Affected Parties identifying the date and
time for the hearing, along with rules concerning the hearing.
4. Appeal Process
In the event of an adverse decision by the Purchasing Manager, or designee, the
protestor shall submit a written appeal to the Director of Administrative Services and
the Director of the Department requesting the Procurement, and immediately send
copies to all Affected Parties. The appeal must be submitted via email to
Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific Time zone) within three (3)
days after the date the Purchasing Manager, or designee, rendered a decision. The
protestor shall only submit: (1) information and documentation previously submitted
to the Purchasing Manager, or designee; (2) a copy of the final decision of the
Purchasing Manager, or designee; and (3) a brief statement setting forth all factual
and legal bases for the appeal. The Director of Administrative Services, together
with the Director of the Department requesting the Procurement shall evaluate each
Award Protest Statement and determine whether to uphold or reject the Purchasing
Manager's determination. For Task Orders to be awarded by the General Manager,
the decision of the Director of Administrative Services and the Director of the
Department requesting the Procurement shall be final.
C. Delay in Award
Execution of any proposed contract shall be delayed pending the resolution of the
protest unless one or more of the following conditions is present:
1. The items or services being procured are urgently required;
2. Delivery or performance will be unduly delayed by failure to make award promptly;
or
3. Failure to make prompt award will otherwise cause undue harm to OCSD.
D. No Limitation on Remedies
Nothing contained herein shall be construed to act as a limitation on OCSD's choice
of remedies or confer any right upon any Interested Party or Affected Party to a
remedy.
E. Basis for Choice of Remedy
In determining the appropriate remedy, OCSD shall consider all the circumstances
surrounding the RFTOB and/or award, including, but not limited to:
1. Seriousness of any deficiency found to exist in the contracting process;
2. The effect of the action on the competitive process;
3. Any urgency surrounding the contract requirement; and
4. The effect that implementing the remedy will have on OCSD.
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F. Remedies
If OCSD determines that the award or proposed award was not made in accordance
with applicable statutes, regulations, policies and/or procedure, OCSD, in its sole
discretion, may grant any of the following remedies or any other remedy it deems
appropriate:
1. Prior to award, OCSD may issue a new solicitation, make a new selection/award
recommendation, or award a contract consistent with applicable statutes,
regulations, policies and procedures.
2. In its sole discretion, take no further action; or
3. Take any other action that is permitted by law to promote compliance.
G. Legal Action
Any legal action to set aside the final determination of OCSD must be filed no later
than the 9011 day following the date of the final determination consistent with Code of
Civil Procedure section 1094.6. In the event a protestor files a legal action related to
the protest, if OCSD prevails, OCSD reserves the right to seek reimbursement of its
costs, including attorneys' fees, to the fullest extent permitted by law.
43. Notices All notices under this Contract must be in writing. Written notice shall be
delivered by personal service or sent by registered or certified mail, postage prepaid,
return receipt requested, or by any other overnight delivery service which delivers to the
noticed destination and provides proof of delivery to the sender. Rejection or other refusal
to accept or the inability to deliver because of changed address or which no notice was
given as provided hereunder shall be deemed to be receipt of the notice, demand or
request sent. All notices shall be effective when first received at the following addresses:
OCSD: Cori Voss, Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Contractor: Butch King
Charles King Company
2841 Gardena Ave.
Signal Hill, CA 90755
Each party shall provide the other party written notice of any change in address as soon as
practicable.
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IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
Gregory C. Sebourn, PLS
Chair, Board of Directors
Dated: By:
Clerk of the Board
Dated: By:
Contracts, Purchasing and Materials
Management Manager
Charles King Company
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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MASTER SERVICES CONTRACT
Maintenance & Repair Services
Specification No. S-2018-942BD-3
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and Innovative Engineering and
Maintenance with a principal place of business at 211 North Marine Avenue, Wilmington, CA
90744 (hereinafter referred to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to retain the services of Contractor for Maintenance & Repair
Services "Services"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with
Ordinance No. OCSD-52 and
WHEREAS, at its regular meeting on October 24, 2018, the Board of Directors of OCSD,
by minute order, authorized execution of this Contract between OCSD and Contactor; and;
WHEREAS, Contractor is qualified by virtue of experience, training, and education and
expertise to accomplish such Services,
NOW THEREFORE, in consideration of the promises and mutual benefits exchanged
between the Parties, it is mutually agreed as follows:
1. Introduction
1.1 This Master Services Contract and all attachments hereto (called the "Contract") is made
by OCSD and Contractor. The terms and conditions herein exclusively govern the
purchase of Services as described in the Scope of Services, attached hereto and
incorporated herein by reference as Attachment"A".
1.2 All Task Order Bids awarded under this Master Services Contract shall be incorporated
by reference and made part hereof, upon issuance of the Task Order Bid Purchase Order.
1.3 Attachments to this Contract are incorporated by reference and made a part of this
Contract as though fully set forth at length herein. Attachments to this Contract are as
follows:
Individual Task Order Bids, inclusive of:
Task Order Bid Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
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1.4 In the event of any conflict or inconsistency between the provisions of this Contract,
provisions of the Task Order(s) and any of the provisions of the attachments hereto, the
provisions of this Contract shall govern and control in the order of precedence set forth
below:
Master Services Contract, and any amendments thereto
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
Individual Task Order Bids, inclusive of: Task Order Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
1.5 The provisions of this Contract and attachments hereto are applicable at the Task Order
level. It is OCSD's intent that all use of the word "Contract" in Attachment"A" and the Task
Order Attachments thereto shall mean Task Order Bid.
1.6 The provisions of this Contract and provisions of the Task Order(s) may be amended or
waived only by a writing executed by authorized representatives of both Parties hereto.
1.7 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any Paragraph or provision hereof.
1.8 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.9 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.10 The term "hours", when used in this Contract, shall be defined in the Request for Task
Order Bid, Attachment "A" Task Order Scope of Services.
1.11 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under the Task Order Bid.
1.12 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Prevailing Wage Rates The Contractor shall comply with California Labor Code Section
1771 by the payment of prevailing wages as established by the Director of the State
Department of Industrial Relations. In accordance with Labor Code Section 1775, the
Contractor and any Subcontractor shall forfeit, as a penalty to OCSD, not more than Two
Hundred Dollars ($200)for each calendar day or portion thereof for each worker paid less
than the established prevailing rates for such work or craft in which such worker is
employed for any Work done under the Contract in violation of the provisions of the
California Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and
pursuant to said Section 1775, for each day or portion thereof in which each worker was
paid less than the prevailing wage rate the difference between such established prevailing
wage rates and the amount paid to each worker shall be paid to each worker by the
Contractor. Per California Labor Code 1773.2, OCSD will have on file copies of the
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prevailing rate of per diem wages at its principal office and at each job site, which shall be
made available to any interested party upon request.
3. California Department of Industrial Relations (DIR) Registration and Record of
Wages
3.1 To the extent Contractor's employees and/or its Subcontractors who will perform Work on
a construction contract for which Prevailing Wage Determinations have been issued by
the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its Subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its Subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776 and shall submit payroll records
to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-
compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its Subcontractors shall furnish
a copy of all certified payroll records to OCSD and/or general public upon request,
provided the public request is made through OCSD, the Division of Apprenticeship
Standards or the Division of Labor Standards Enforcement of the Department of Industrial
Relations.
3.4 The Contractor and its Subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments
Each individual task order shall specify the method of payment to be used. Payment may
be based on milestones, lump sum or monthly methods.
Milestones: Payments shall be made upon approval by OCSD Project Manager or his
designee, of invoices submitted for milestones completed as described in the Task Order
Bid. OCSD, in its sole discretion, shall determine whether tasks and deliverables for each
milestone has been satisfactorily completed.
Lump Sum: Payment will be made in one lump sum after completion and acceptance of
the Services. OCSD, at its sole discretion, shall be the determining party as to whether
all Work has been satisfactorily completed.
Monthly: OCSD shall pay monthly for Services rendered.
OCSD shall pay, Net 30 days upon receipt of itemized invoices, submitted in duplicate, in
a form acceptable to OCSD to enable audit of the charges thereon.
5. Invoices
OCSD shall pay within 30 days of completion and receipt and approval by OCSD's Project
Manager of an itemized invoice, in a form acceptable to OCSD to enable audit of the
charges thereon. All cash discounts shall be taken and computed from the date of
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completion of tasks or acceptance of equipment, material, installation and training, or from
the date of receipt of invoice, whichever occurs last.
In an effort to provide quicker payment, OCSD may offer payment by MasterCard.
Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(a_OCSD.com and reference the following in the subject line: "INVOICE", the
Purchase Order number, the Project Manager(s), and [Specification No.]
6. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
7. Scope of Services Subject to the terms of this Contract, Contractor shall perform the
Services identified in the individual Task Order Scope of Services, in accordance with the
Standards and Requirements contained therein.
8. Modifications to Scope of Services Requests for modifications to the Task Order
Scope of Services hereunder can be made by OCSD at any time. All modifications must
be made in writing and signed by both Parties. Refer to General Conditions.
9. Contract Term The Services provided under this Contract shall commence on December
1, 2018 and continue through November 30, 2019. Task Order Bids can be competed
during the initial term and each renewal period of the Contract. The Contract shall remain
in effect until all Task Order Services have been completed and accepted by OCSD.
10. Renewals
OCSD may exercise the option to renew the Contract for up to two (2) one-year periods
as mutually agreed upon between both parties. OCSD shall make no obligation to renew
nor give reason if it elects not to renew.
11. Termination
11.1 Termination for Convenience OCSD reserves the right to terminate this Contract for its
convenience, with or without cause, in whole or in part, at any time, by written notice from
OCSD of intent to terminate. Upon receipt of a termination notice, Contractor shall
immediately discontinue all the Work under this Contract (unless the notice directs
otherwise). OCSD shall thereafter, within thirty (30) days, pay Contractor for the Work
performed (cost and fee)to the date of termination. Contractor expressly waives any claim
to receive anticipated profits to be earned during the uncompleted portion of this Contract.
Such notice of termination shall terminate this Contract and release OCSD from any
further fee, cost or claim hereunder by Contractor other than for Work performed to the
date of termination.
11.2 Termination for Default If the Contractor refuses or fails to prosecute the Work in any
awarded Task Order Bid or any separable part thereof with such diligence as will ensure
its completion within the time specified herein, or any authorized extension thereof, or fails
to perform the Work in a manner required by the Contract Documents and/or industry
standards, or fails to complete such Work within such time as required under the Contract
Documents or, if the Contractor should be adjudged as bankrupt, or is otherwise deemed
insolvent by OCSD based on good cause and is unable to proceed with the Work, or if the
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Contractor should make a general assignment for the benefit of creditors, or if a receiver
should be appointed on account of insolvency, or if the Contractor files a petition to take
advantage of any debtor's act, or should any Subcontractor violate any of the provisions
of the Contract, or if the Contractor should persistently or repeatedly refuse or fail, except
in cases for which an authorized extension of time is provided, to supply enough properly
skilled workers or proper materials to complete the Work in the time specified, or if the
Contractor should fail to make prompt payment to Subcontractors for material or labor, or
if the Contractor should persistently disregard laws, or instructions given by OCSD, or if
the Contractor otherwise substantially fails to fulfill its obligations under the Contract
Documents, OCSD may, without prejudice to any other right or remedy, serve written
notice upon the Contractor and Sureties of OCSD's intention to terminate the Contractor's
performance under the Task Order Bid. Said notice shall contain the reasons for such
intention to terminate the Contractor's performance under the Contract, and unless, within
ten (10) days after the service of such notice, such violations cease and/or satisfactory
arrangements for the corrections thereof have been made, the OCSD may terminate
Contractor's performance under the Task Order Bid and the Contractor shall not be
entitled to receive any further payment until the Work is finished.
In the event of any such termination, OCSD shall serve written notice thereof upon the
Surety and Contractor, and the Surety shall have the right to take over and perform the
Task Order Bid. However, if the Surety, within five (5) days after the service of a notice of
termination, does not give OCSD written notice of its intention to take over and perform
the Task Order Bid, and if it serves such notice of its intent to take over and perform the
Task Order Bid and does not begin performance thereof within fifteen (15) days from the
date of serving said notice, OCSD may take over the Work and prosecute the same to
completion by contract or by any other method it may deem advisable for the account and
at the expense of the Contractor, and the Sureties and/or Contractor shall be liable to
OCSD for any excess cost or other damage incurred by OCSD thereby. In such an event
OCSD may without liability for so doing, take possession of and utilize such materials,
tools, equipment, supplies and other property belonging to the Contractor and/or assume
assignment of any and all subcontracts for Subcontractors and/or Suppliers that may be
on the worksite and be necessary to complete the Work. For any portion of such Work
that OCSD elects to complete by furnishing its own employees, materials, tools, and
equipment, OCSD shall be compensated in accordance with the schedule of
compensation for force account Work as stated in the General Conditions section entitled
Task Order Bid Price Adjustments and Payments.
If the Surety assumes the Contractor's terminated Work, it shall take the Contractor's
place in all respects for that part and shall be paid by OCSD for all Work performed by it
in accordance with the terms of the Contract Documents. If the Surety assumes the entire
Task Order Bid, all money due the Contractor at the time of its default shall be payable to
the Surety as the Work progresses, subject to the terms of the Task Order Bid.
Contractor hereby consents to assigning to OCSD and/or OCSD's replacement contractor
all subcontracts and other agreements of any and all Subcontractors and/or Suppliers that
may be on the worksite and/or may be necessary to complete the Work in the event of
Termination for Default or Termination for Convenience, as set forth below. Contractor
agrees to obtain, by way of a subcontract provision, the consent of each and every
Subcontractor and/or Supplier for such assignment prior to the commencement of each
such Subcontractor's and/or Supplier's Work on the Task Order Bid.
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In the event of such termination, the Contractor will be paid the actual amount due based
on unit prices or lump sums in any awarded Task Order Bid and the quantity of Work
completed at the time of termination, less damages caused to OCSD by acts of the
Contractor causing the termination, including but not limited to, all costs to OCSD arising
from professional services and attorneys' fees and all costs generated to insure or bond
the Work of substituted Contractors or Subcontractors utilized to complete the Work, such
excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the
Contractor shall pay the difference to OCSD promptly upon demand. On failure of the
Contractor to pay, the Surety shall pay on demand by OCSD. Any portion of such
difference not paid by the Contractor or Surety within thirty (30) days following the mailing
of a demand for such costs shall earn interest at the maximum rate authorized by
California law.
The Contractor and OCSD agree that nothing in this section is intended to be or is a
prevailing party clause as it pertains to attorney's fees.
The foregoing provisions are in addition to and not in limitation of any other rights or
remedies under law or in equity available to OCSD.
If it is later determined by OCSD that the Contractor had an excusable reason for not
performing, such as a fire, flood, or other event which was not the fault of or was beyond
the control of the Contractor, OCSD, after setting up a new performance schedule, may
allow the Contractor to continue Work, or treat the termination as a termination for
convenience, and the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of OCSD.
All OCSD property in the possession or control of Contractor shall be returned by
Contractor to OCSD upon demand, or at the termination of the Task Order Bid, whichever
occurs first.
12. Bonds Contractor shall, before entering into the performance of any Task Order Bid
awarded under this Contract, furnish bonds, if required as specified in an individual
Request for Task Order Bid. The form of each bond shall be provided in the Request for
Task Order Bid. The bonds shall be approved by OCSD's General Counsel - one in the
amount of one hundred percent (100%) of the Task Order Bid amount, to guarantee the
faithful performance of the Work, and the other in the amount of one hundred percent
(100%) of the Task Order Bid amount, to guarantee payment of all claims for labor and
materials furnished. Task Order Bid shall not become effective until such bonds are
supplied to and approved by OCSD. Bonds must be issued by a surety authorized by the
State Insurance Commissioner to do business in California and must be maintained
throughout the life of the Task Order and during the warranty period.
Contractor is hereby notified that it is required that the person executing the Bonds must
have on file with the County Clerk, County of Orange, a Power of Attorney and
authorization to execute said Bonds for and on behalf of the corporate surety. The
purpose of this requirement is to insure that the provisions of Code of Civil Procedure
Section 995.630 requiring such authority to be on file with the Orange County Clerk are
satisfied in order for the OCSD and its officers to approve the bond.
13. Insurance Contractor and all Subcontractors shall purchase and maintain, throughout
the life of this Contract and any periods of warranty or extensions, insurance in amounts
equal to the requirements set forth in the signed Acknowledgement of Insurance
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Requirements (attached hereto and incorporated herein as Attachment "C"). Contractor
shall not commence Work under this Contract until all required insurance is obtained in a
form acceptable to OCSD, nor shall Contractor allow any Subcontractor to commence
service pursuant to a subcontract until all insurance required of the Subcontractor has
been obtained. Failure to maintain required insurance coverage shall result in termination
of this Contract. Nothing contained in these insurance requirements is to be construed as
limiting the liability of the Contractor or the Contractor's Sureties.
14. General Indemnification The Contractor shall, with respect to all Work covered by or
incidental to these Contract Documents, be responsible for any liability imposed by law
and shall indemnify, defend and hold OCSD, the Engineer, the Consultant and its
subconsultants, and each of their directors, officers, agents and employees, and all public
entities issuing permits to the Contractor, free and harmless from and against all of the
following:
Any claim, suit or action of every name, kind, and description, loss, damage, cost,
expenses, including reasonable attorney's fees and expert fees, costs of compliance with
administrative orders and directives, litigation, arbitration, awards, fines, and
administratively or judicially-imposed penalties or judgments, arising by reason of death
or bodily injury to person(s), injury to property, or other loss, damage or expense, resulting
from the construction of the Work, design defects (if design originated by the Contractor
only), defects in the Work, or by or on account of acts, errors or omissions of the Contractor
or Contractor's Subcontractors, Suppliers, employees, invitees, or agents or from any
other cause whatsoever arising during the progress of the Work or at any time prior to its
completion and Final Acceptance, including any of the same resulting from OCSD's
alleged or actual acts, errors, or omissions regardless of whether on or off of the worksite.
Said responsibility shall extend to claims, demands or liability for loss, damage or injuries
occurring or discovered after completion of the Work, as well as during the progress of the
Work. However, the Contractor shall not be obligated under this Contract to indemnify
OCSD, the Engineer or its Consultant(s) with respect to the active negligence, sole
negligence or willful misconduct of OCSD, the Engineer, or its Consultant(s).
In addition, if any action is brought against the Contractor or any Subcontractor to enforce
a stop payment notice or Notice to Withhold, which names OCSD as a party to said action,
OCSD shall be entitled to reasonable attorney's fees, costs and necessary disbursements
arising out of the defense of such action by OCSD. OCSD shall be entitled to deduct its
costs for any stop payment notice filed, whether court action is involved or not.
In any and all claims against the indemnified parties by an employee of the Contractor,
any Subcontractor, any Supplier, anyone directly or indirectly employed by any of them,
or anyone for whose acts any of them may be liable, the indemnification obligation as
specified herein shall not be limited in any way by the amount or type of damages,
compensation, or benefits payable by or for the Contractor, or any Subcontractor, or any
Supplier or other person under Workers' Compensation acts, disability benefit acts, or
other employee acts.
The obligations of the Contractor as specified herein shall not extend to the liability of the
Engineer, the Consultant or its subconsultants, and each of their directors, officers, agents
and employees, arising out of or resulting from or in connection with the preparation of
approval of maps, Drawings, opinions, reports, surveys, designs or Specifications,
provided that the foregoing was the sole and exclusive cause of the loss, damage or injury.
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The Contractor shall also be responsible for and shall indemnify, defend and hold
harmless OCSD, the Engineer, the Consultant and its subconsultants, and each of their
directors, officers, employees, and agents from and against all losses, expenses,
damages(including damages to the Work itself), attorney's fees, and other costs, including
all costs of defense, which any of them may incur with respect to the failure, neglect, or
refusal of the Contractor to faithfully perform the Work and all of the Contractor's
obligations under the Contract. Such costs, expenses, and damages shall include all
costs, including attorney's fees incurred by the indemnified parties in any lawsuit to which
they are a party.
In the event Contractor or its insurer refuses or fails to provide a legal defense to OCSD
after receiving written notice of the legal action and a tender and demand for defense,
OCSD shall have the right to select counsel of its own choice to represent all the interests
of OCSD at Contractor's cost and expense. Contractor agrees that the amount of legal
costs and expenses, including attorneys' fees, may be withheld by OCSD from any
Contract amounts due and owing to Contractor until such time as a final determination is
made as to the responsibility for payment of said fees and costs. Contractor further agrees
that to the extent OCSD incurs such damages and the damages exceed any remaining
Contract amounts due and owing to Contractor, Contractor shall reimburse OCSD for all
such additional damages upon demand by OCSD for the same.
Contractor and OCSD agree that nothing in this section is intended to be or is a prevailing
party clause as it pertains to attorney's fees.
15. Safety Standards and Human Resources (HR) Policies OCSD requires all contractors
to follow and ensure their employees and all subcontractors follow all State and Federal
regulations as well as OCSD requirements while working at OCSD locations. If during the
course of a contract it is discovered that OCSD policies, safety manuals, or contracts do
not comply with State or Federal regulations then the Contractor is required to follow the
most stringent regulatory requirement at no additional cost to OCSD. Contractor and all
its employees and Subcontractors, shall adhere to all applicable OCSD Safety Standards
attached hereto in Exhibit "D".
16. Performance Time is of the essence in the performance of this Contract and the
provisions hereof.
17. Delay and Liquidated Damages Liquidated Damages, if any, shall be specified in any
Task Order Bids. In the event the Contractor fails to achieve Final Completion of the Task
Order within the required period of performance or fails to meet any other time
requirements set forth in the Contract, including the timely submittal or update of the Task
Order Schedule or achievement of any designated milestones or deadline as required in
the approved Task Order Bid Price Form, after due allowance for extensions of time made
in accordance with the Contract Documents, if any, OCSD will sustain damage which
would be extremely difficult and impracticable to ascertain. The parties therefore agree
that in each such event, Contractor will pay to OCSD a determined sum per day, as
Liquidated Damages, and not as a penalty, for each and every calendar day during which
Final Completion of the Task Order Bid is so delayed, or timely submittal or update of the
Task Order Schedule is so delayed. If deadlines for milestones are identified in the
approved Task Order Bid Price Form, Contractor shall pay OCSD the Liquidated Damage
amount corresponding to that milestone for each and every day during which the
achievement of the milestone is delayed. Contractor agrees to pay such Liquidated
Damages and further agrees that OCSD may offset the amount of Liquidated Damages
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from any monies due or that may become due Contractor under this Contract. Contractor
also agrees that to the extent the amount of Liquidated Damages exceeds any monies
due to the Contractor under this Contract, Contractor shall pay all such amounts to OCSD
upon demand. Liquidated Damages due to delays in achieving a milestone or deadline
will not be credited toward Liquidated Damages due to delays in achieving subsequent
milestones, deadlines or Final Completion of the Task Order. If this Section herein entitled
"Delay and Liquidated Damages," is found for any reason to be void, invalid or otherwise
inoperative so as to disentitle OCSD from claiming Liquidated Damages, OCSD is entitled
to claim against the Contractor damages at law for the Contractor's failure to complete the
Task Order by the Final Completion date.
18. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
19. Freight(F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated
with delivery of all products deemed necessary under this Contract.
20. Familiarity with Services By executing this Contract, Contractor warrants that: 1) it has
investigated the services to be performed; 2) it has investigated the site of the services
and is aware of all conditions there; and 3) it understands the facilities, difficulties and
restrictions of the services under this Contract. Should Contractor discover any latent or
unknown conditions materially differing from those inherent in the work or as represented
by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at
Contractor's risk, until written instructions are received from OCSD.
21. Regulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements.
22. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants
to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever
nature that are legally required to engage in this Work. Any and all fees required by State,
County, City and/or municipal laws, Codes and/or tariffs that pertain to the Work performed
under the terms of this Contract will be paid by Contractor.
23. Applicable Laws and Re-gulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
24. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components
or structures, shall comply with the appropriate rules and regulations of the SCAQMD.
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25. Governing Law This Contract shall be governed by and interpreted under the laws of
The State of California and the Parties submit to jurisdiction in Orange County, in the event
any action is brought in connection with this Contract or the performance thereof.
26. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate
as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
27. Remedies In addition to other remedies available in law or equity, if the Contractor fails
to make delivery of the goods or Services or repudiates its obligations under this Contract,
or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the task order price,
together with any incidental or consequential damages.
28. Dispute Resolution
28.1 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the
resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation
shall be conducted in accordance with the Commercial Mediation Rules of the American
Arbitration Contract, through the alternate dispute resolution procedures of Judicial
Arbitration through Mediation Services of Orange County ("JAMS"), or any similar
organization or entity conducting an alternate dispute resolution process.
28.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of Contract, each party shall select an arbitrator, and
those two arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the
laws of the State of California. The arbitrator's decision and award shall be subject to
review for errors of fact or law in the Superior Court for the County of Orange, with a right
of appeal from any judgment issued therein.
29. Attorney's Fees If any action at law or in equity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
30. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
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31. Severability If any section, subsection, or provision of this Contract, or any Contract or
instrument contemplated hereby, or the application of such section, subsection, or
provision is held invalid, the remainder of this Contract or instrument in the application of
such section, subsection or provision to persons or circumstances other than those to
which it is held invalid, shall not be affected thereby, unless the effect of such invalidity
shall be to substantially frustrate the expectations of the Parties.
32. Dama_pe to OCSD's Property Any of OCSD's property damaged by Contractor, any
Subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
33. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from these Services without the prior written consent from OCSD.
34. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act as OCSD's
officers, employees, or agents. Contractor and its officers, employees, and agents shall
obtain no rights to any benefits which accrue to OCSD's employees.
35. Limitations upon Subcontractin_p and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
36. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Contractor.
37. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
38. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
39. Authority to Execute The persons executing this Contract, inclusive of Task Order Bids
on behalf of the Parties warrant that they are duly authorized to execute this Contract and
that by executing this Contract, the Parties are formally bound.
40. Entire Contract This Contract constitutes the entire Contract of the Parties and
supersedes all prior written or oral and all contemporaneous oral Contracts,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
41. Task Orders OCSD does not guarantee that Contractor will receive any individual Task
Order Bids, nor that the Contractor will receive an equal number of Task Order Bids as
compared to any other awarded Contractors. OCSD makes no guarantee that the
Maintenance & Repair Services Program budget, identified in the RFQ, will be expended.
41.1 Each Task Order will be limited to no greater than $300,000.
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41.2 OCSD will order the Services through a Request for Task Order Bid. Each Request for
Task Order Bid will contain a detailed Scope of Services and may require attendance at a
job walk (including Subcontractors, as needed) prior to the submission of a Task Order
Bid.
41.3 Task Order Bid will be awarded on the basis of the lowest responsive Bid.
41.4 The Request for Task Order Bid will identify the project, location of the Work, and other
general and special requirements.
41.5 All Task Order Bids will be lump sum.
41.6 Contractors will be required to list Subcontractors in accordance with Public Contract Code
Section 4104.
41.7 Payment terms will be specified in each Request for Task Order Bid.
41.8 Payment & Performance Bond requirements, if applicable, will be specified in each
Request for Task Order Bid. Notice to Proceed shall not be made until the bonds are
approved by OCSD.
41.9 OCSD does not guarantee that any qualified Contractor will be awarded any individual
Task Order Bids.
41.10 The Contractor shall submit its Task Order Bid within the time specified in the Request for
Task Order Bid. Late Task Order Bids will not be accepted.
41.11 Changes to the Task Order Bid Services shall be made in accordance with Master
Services Contract Attachment "B" General Conditions.
42. Task Order Bid Protest Procedures
This section sets forth the procedure and remedies concerning submittal and
consideration of all protests received by OCSD with respect to this Request for Task Order
Bid (RFTOB) issued under this Master Services Contract. All communications to OCSD
relating to a Protest shall be in writing and submitted electronically to
Purchasing@ocsd.com. By submitting a Task Order Bid JOB), each Contractor hereby
agrees and understands that the Contractor must comply with these protest procedures
and exhaust all administrative remedies set forth herein prior to the initiation of any type
of related legal action. Upon the express written consent of the parties, this protest
procedure can also be used to resolve issues surrounding OCSD's determination of a
Contractor as not responsible. This procedure is not intended to address issues
concerning TOB responsiveness. The following terms as used in this Section shall have
the following meanings:
• Affected Parties shall mean proposers on a procurement, whose direct economic
interest would be affected by a submitted protest.
• Protest shall mean a written objection by an interested party or Affected Party to
(i) the requirements or specifications contained in the RFTOB (solicitation protest); or
(ii) a proposed award recommendation (award protest).
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• Days shall mean calendar days, unless otherwise specified.
• Interested Party shall mean (1) on solicitation, all Contractors or prospective
Contractors; (2) on award, the unsuccessful Contractor(s) with a direct economic
interest in the outcome of their protest.
• Solicitation Protest Statement shall mean a written objection during the solicitation
phase of the procurement, which shall be submitted prior to the Task Order Bid due
date as specified herein.
• Award Protest Statement shall mean a written objection to the award
recommendation prior to final action to award the Task Order Bid, which shall be
submitted after receipt of Task Order Bids, but before award of a Task Order Bid, as
specified herein.
• File or Submit shall refer to the date of receipt by OCSD.
Specific procedures and requirements are as follows:
A. Solicitation Phase Protest
The purpose of this RFTOB is to obtain competitive TOBs from awarded Contractors.
Any Interested Party who has reason to believe that a free and open competition has
not taken place or that a particular specification or requirement is impractical, unduly
restrictive, or ambiguous may advise OCSD of its concerns by submitting a detailed
Solicitation Protest Statement in accordance with the requirements set forth below in
this Section A.
1. Contents and Requirements
A Solicitation Protest Statement must be submitted via email to
Purchasing@OCSD.com and addressed to OCSD's Buyer identified in the RFTOB
by 4:00 p.m. (Pacific Time zone) no less than three (3) days prior to the TOB due
date, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protestor;
b. The title, TOB description, and number of the specification/ project number
being protested;
c. A detailed statement setting forth the grounds for protest, which shall include,
in sufficient detail to establish the merits of the protest, all the factual and legal
documentation in support of the protest; and
d. The desired resolution to the protest.
If the submitted Solicitation Protest Statement does not comply with the
requirements set forth herein, then it will not be considered for evaluation and will
be returned to the protestor. The Solicitation Protest Statement shall not be
amended after filing, and OCSD will not consider any unsolicited information
provided after filing. Any argument not raised in the Solicitation Protest Statement
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shall be deemed waived, including as a part of the award protest. Failure to file
the Solicitation Protest Statement within the time period specified herein shall
constitute a waiver of the right to protest the specifications or requirements of the
RFTOB.
Solicitation Protest Statements are public documents. OCSD will provide copies
of the Solicitation Protest Statements upon written request.
2. Evaluation and Determination
No hearing will be held on the protest. OCSD's Contracts, Purchasing and
Materials Management Division Manager(Purchasing Manager), or designee, will
review all material submitted, conduct an investigation of the facts, and may, but
need not, request other Contractors to submit statements or arguments regarding
the protest. OCSD's Purchasing Manager, or designee, may in his/her sole
discretion, discuss the protest with the protestor.
OCSD's Purchasing Manager, or designee, shall issue a final written decision
regarding any solicitation protest to each Contractors prior to TOB submittal due
date. The written decision will cite any actions that will or will not be taken in
response to the Solicitation Protest Statement. The decision of the Purchasing
Manager concerning the Solicitation Protest Statement shall be final, and there
shall be no further administrative recourse.
B. Award Protest
1. Award Recommendation
Following opening and evaluation of the TOBs, OCSD will issue an award
Recommendation to each Contractors through any one of the following methods:
a. Delivery via overnight carrier; or
b. Posting the Award Recommendation on OCSD's online bidding system as
identified within the RFTOB.
On the date OCSD issues an award recommendation, OCSD shall make copies
of all submitted TOBs available upon request. Requests shall be made to
Purchasing(a ocsd.com and shall contain the following in the subject line of the
e-mail: "[Identify: Project/TOB name and Specification No.]— Request for Copies."
2. Contents and Requirements
Any Interested Party, who has reason to believe that a free and open competition
has not taken place in the TOB submittal, evaluation of the TOBs, and award
recommendation, is permitted to protest OCSD's award recommendation by
submitting an Award Protest Statement to OCSD identified in the RFTOB, via
electronic mail (e-mail) at Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific
Time zone) on the third (3rd) day after OCSD issues the Award Recommendation
or some similar announcement. OCSD will not accept an Award Protest Statement,
or similar document, prior to the date OCSD issues its award recommendation to
the Contractors. Award Protest Statements, or similar document, received prior to
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the issuance of OCSD's award recommendation will be considered premature and
will be immediately returned to the party filing the Protest without consideration.
The Award Protest Statement must be submitted timely and contain all of the
following to be considered:
a. The name, address and telephone number of the protestor;
b. The title and number of the specification being protested;
c. The OCSD action or recommendation that is being protested;
d. The name(s) of all Affected Parties;
e. A detailed statement setting forth the grounds, legal authority and facts in
support of the protest, including all documents and evidence;
f. Each and every ground on which the protestor bases the protest by specific
references to parts of the RFTOB, which shall be attached as exhibits;
g. Each and every reason that all other Affected Parties who may be in line for
the purchase or contract award should not be awarded the purchase or
contract;
h. A clear statement of the relief requested and the statutory or case law basis for
such relief; and
i. Signed and sworn by a principal of the protestor.
If the submitted Award Protest Statement does not comply with the requirements
set forth herein, then it will not be considered for evaluation, and will be returned
to the protestor. The Award Protest Statement shall not be amended after filing,
and OCSD will not consider any unsolicited information provided after filing. Any
argument not raised in the Award Protest Statement shall be deemed waived.
Award Protest Statements are public documents. OCSD will notify the Affected
Parties when a protest has been submitted and will provide copies of the Protest
Statements to the Interested Parties as soon as is reasonably practical.
3. Evaluation and Determination
The Affected Parties may file responsive statements in support of or in opposition
to the protest no later than 4:00 p.m. on the third business day after the receipt of
the Award Protest Statement from OCSD. The Purchasing Manager, or designee,
shall review the facts and all submittals relative to the Award Protest Statement
and shall issue a written decision setting forth the basis for such decision. The
written decision will be issued to the protestor and to all Affected Parties.
Unless otherwise required by law, no evidentiary hearing or oral argument shall be
provided, except in the sole discretion of the Purchasing Manager, or designee.
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In the event a hearing is conducted, the Purchasing Manager, or designee, shall
issue written notice to the protestor and Affected Parties identifying the date and
time for the hearing, along with rules concerning the hearing.
4. Appeal Process
In the event of an adverse decision by the Purchasing Manager, or designee, the
protestor shall submit a written appeal to the Director of Administrative Services
and the Director of the Department requesting the Procurement, and immediately
send copies to all Affected Parties. The appeal must be submitted via email to
Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific Time zone) within three
(3) days after the date the Purchasing Manager, or designee, rendered a decision.
The protestor shall only submit: (1) information and documentation previously
submitted to the Purchasing Manager, or designee; (2) a copy of the final decision
of the Purchasing Manager, or designee; and (3) a brief statement setting forth all
factual and legal bases for the appeal. The Director of Administrative Services,
together with the Director of the Department requesting the Procurement shall
evaluate each Award Protest Statement and determine whether to uphold or reject
the Purchasing Manager's determination. For Task Orders to be awarded by the
General Manager, the decision of the Director of Administrative Services and the
Director of the Department requesting the Procurement shall be final.
C. Delay in Award
Execution of any proposed contract shall be delayed pending the resolution of the
protest unless one or more of the following conditions is present:
1. The items or services being procured are urgently required;
2. Delivery or performance will be unduly delayed by failure to make award promptly;
or
3. Failure to make prompt award will otherwise cause undue harm to OCSD.
D. No Limitation on Remedies
Nothing contained herein shall be construed to act as a limitation on OCSD's choice
of remedies or confer any right upon any Interested Party or Affected Party to a
remedy.
E. Basis for Choice of Remedy
In determining the appropriate remedy, OCSD shall consider all the circumstances
surrounding the RFTOB and/or award, including, but not limited to:
1. Seriousness of any deficiency found to exist in the contracting process;
2. The effect of the action on the competitive process;
3. Any urgency surrounding the contract requirement; and
4. The effect that implementing the remedy will have on OCSD.
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F. Remedies
If OCSD determines that the award or proposed award was not made in accordance
with applicable statutes, regulations, policies and/or procedure, OCSD, in its sole
discretion, may grant any of the following remedies or any other remedy it deems
appropriate:
1. Prior to award, OCSD may issue a new solicitation, make a new selection/award
recommendation, or award a contract consistent with applicable statutes,
regulations, policies and procedures.
2. In its sole discretion, take no further action; or
3. Take any other action that is permitted by law to promote compliance.
G. Legal Action
Any legal action to set aside the final determination of OCSD must be filed no later
than the 90th day following the date of the final determination consistent with Code of
Civil Procedure section 1094.6. In the event a protestor files a legal action related to
the protest, if OCSD prevails, OCSD reserves the right to seek reimbursement of its
costs, including attorneys' fees, to the fullest extent permitted by law.
43. Notices All notices under this Contract must be in writing. Written notice shall be
delivered by personal service or sent by registered or certified mail, postage prepaid,
return receipt requested, or by any other overnight delivery service which delivers to the
noticed destination and provides proof of delivery to the sender. Rejection or other refusal
to accept or the inability to deliver because of changed address or which no notice was
given as provided hereunder shall be deemed to be receipt of the notice, demand or
request sent. All notices shall be effective when first received at the following addresses:
OCSD: Cori Voss, Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Contractor: Christopher Beuret, Project Manager/Engineer
Innovative Engineering & Maintenance
211 North Marine Avenue
Wilmington, CA 90744
Each party shall provide the other party written notice of any change in address as soon as
practicable.
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IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
Gregory C. Sebourn, PLS
Chair, Board of Directors
Dated: By:
Clerk of the Board
Dated: By:
Contracts, Purchasing and Materials
Management Manager
Innovative Engineering & Maintenance
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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MASTER SERVICES CONTRACT
Maintenance & Repair Services
Specification No. S-2018-942BD-4
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and J.R. Filanc Construction Co.,
Inc. with a principal place of business at 740 North Andreasen Avenue, Escondido, CA 92029
(hereinafter referred to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to retain the services of Contractor for Maintenance & Repair
Services "Services"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with
Ordinance No. OCSD-52 and
WHEREAS, at its regular meeting on October 24, 2018, the Board of Directors of OCSD,
by minute order, authorized execution of this Contract between OCSD and Contactor; and;
WHEREAS, Contractor is qualified by virtue of experience, training, and education and
expertise to accomplish such Services,
NOW THEREFORE, in consideration of the promises and mutual benefits exchanged
between the Parties, it is mutually agreed as follows:
1. Introduction
1.1 This Master Services Contract and all attachments hereto (called the "Contract") is made
by OCSD and Contractor. The terms and conditions herein exclusively govern the
purchase of Services as described in the Scope of Services, attached hereto and
incorporated herein by reference as Attachment "A".
1.2 All Task Order Bids awarded under this Master Services Contract shall be incorporated
by reference and made part hereof, upon issuance of the Task Order Bid Purchase Order.
1.3 Attachments to this Contract are incorporated by reference and made a part of this
Contract as though fully set forth at length herein. Attachments to this Contract are as
follows:
Individual Task Order Bids, inclusive of:
Task Order Bid Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
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1.4 In the event of any conflict or inconsistency between the provisions of this Contract,
provisions of the Task Order(s) and any of the provisions of the attachments hereto, the
provisions of this Contract shall govern and control in the order of precedence set forth
below:
Master Services Contract, and any amendments thereto
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
Individual Task Order Bids, inclusive of: Task Order Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
1.5 The provisions of this Contract and attachments hereto are applicable at the Task Order
level. It is OCSD's intent that all use of the word "Contract" in Attachment"A" and the Task
Order Attachments thereto shall mean Task Order Bid.
1.6 The provisions of this Contract and provisions of the Task Order(s) may be amended or
waived only by a writing executed by authorized representatives of both Parties hereto.
1.7 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any Paragraph or provision hereof.
1.8 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.9 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.10 The term "hours", when used in this Contract, shall be defined in the Request for Task
Order Bid, Attachment "A" Task Order Scope of Services.
1.11 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under the Task Order Bid.
1.12 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Prevailing Wa-ge Rates The Contractor shall comply with California Labor Code Section
1771 by the payment of prevailing wages as established by the Director of the State
Department of Industrial Relations. In accordance with Labor Code Section 1775, the
Contractor and any Subcontractor shall forfeit, as a penalty to OCSD, not more than Two
Hundred Dollars ($200)for each calendar day or portion thereof for each worker paid less
than the established prevailing rates for such work or craft in which such worker is
employed for any Work done under the Contract in violation of the provisions of the
California Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and
pursuant to said Section 1775, for each day or portion thereof in which each worker was
paid less than the prevailing wage rate the difference between such established prevailing
wage rates and the amount paid to each worker shall be paid to each worker by the
Contractor. Per California Labor Code 1773.2, OCSD will have on file copies of the
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prevailing rate of per diem wages at its principal office and at each job site, which shall be
made available to any interested party upon request.
3. California Department of Industrial Relations (DIR) Registration and Record of
Wages
3.1 To the extent Contractor's employees and/or its Subcontractors who will perform Work on
a construction contract for which Prevailing Wage Determinations have been issued by
the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its Subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its Subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776, and shall submit payroll
records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for
non-compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its Subcontractors shall furnish
a copy of all certified payroll records to OCSD and/or general public upon request,
provided the public request is made through OCSD, the Division of Apprenticeship
Standards or the Division of Labor Standards Enforcement of the Department of Industrial
Relations.
3.4 The Contractor and its Subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments
Each individual task order shall specify the method of payment to be used. Payment may
be based on milestones, lump sum, or monthly methods.
Milestones: Payments shall be made upon approval by OCSD Project Manager or his
designee, of invoices submitted for milestones completed as described in the Task Order
Bid. OCSD, in its sole discretion, shall determine whether tasks and deliverables for each
milestone has been satisfactorily completed.
Lump Sum: Payment will be made in one lump sum after completion and acceptance of
the Services. OCSD, at its sole discretion, shall be the determining party as to whether
all Work has been satisfactorily completed.
Monthly: OCSD shall pay monthly for Services rendered.
OCSD shall pay, Net 30 days upon receipt of itemized invoices, submitted in duplicate, in
a form acceptable to OCSD to enable audit of the charges thereon.
5. Invoices
OCSD shall pay within 30 days of completion and receipt and approval by OCSD's Project
Manager of an itemized invoice, in a form acceptable to OCSD to enable audit of the
charges thereon. All cash discounts shall be taken and computed from the date of
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completion of tasks or acceptance of equipment, material, installation, and training, or from
the date of receipt of invoice, whichever occurs last.
In an effort to provide quicker payment, OCSD may offer payment by MasterCard.
Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(@OCSD.com and reference the following in the subject line: "INVOICE", the
Purchase Order number, the Project Manager(s), and [Specification No.]
6. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
7. Scope of Services Subject to the terms of this Contract, Contractor shall perform the
Services identified in the individual Task Order Scope of Services, in accordance with the
Standards and Requirements contained therein.
8. Modifications to Scope of Services Requests for modifications to the Task Order
Scope of Services hereunder can be made by OCSD at any time. All modifications must
be made in writing and signed by both Parties. Refer to General Conditions.
9. Contract Term The Services provided under this Contract shall commence on December
1, 2018 and continue through November 30, 2019. Task Order Bids can be competed
during the initial term and each renewal period of the Contract. The Contract shall remain
in effect until all Task Order Services have been completed and accepted by OCSD.
10. Renewals
OCSD may exercise the option to renew the Contract for up to two (2) one-year periods
as mutually agreed upon between both parties. OCSD shall make no obligation to renew
nor give reason if it elects not to renew.
11. Termination
11.1 Termination for Convenience OCSD reserves the right to terminate this Contract for its
convenience, with or without cause, in whole or in part, at any time, by written notice from
OCSD of intent to terminate. Upon receipt of a termination notice, Contractor shall
immediately discontinue all the Work under this Contract (unless the notice directs
otherwise). OCSD shall thereafter, within thirty (30) days, pay Contractor for the Work
performed (cost and fee)to the date of termination. Contractor expressly waives any claim
to receive anticipated profits to be earned during the uncompleted portion of this Contract.
Such notice of termination shall terminate this Contract and release OCSD from any
further fee, cost or claim hereunder by Contractor other than for Work performed to the
date of termination.
11.2 Termination for Default If the Contractor refuses or fails to prosecute the Work in any
awarded Task Order Bid or any separable part thereof with such diligence as will ensure
its completion within the time specified herein, or any authorized extension thereof, or fails
to perform the Work in a manner required by the Contract Documents and/or industry
standards, or fails to complete such Work within such time as required under the Contract
Documents or, if the Contractor should be adjudged as bankrupt, or is otherwise deemed
insolvent by OCSD based on good cause and is unable to proceed with the Work, or if the
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Contractor should make a general assignment for the benefit of creditors, or if a receiver
should be appointed on account of insolvency, or if the Contractor files a petition to take
advantage of any debtor's act, or should any Subcontractor violate any of the provisions
of the Contract, or if the Contractor should persistently or repeatedly refuse or fail, except
in cases for which an authorized extension of time is provided, to supply enough properly
skilled workers or proper materials to complete the Work in the time specified, or if the
Contractor should fail to make prompt payment to Subcontractors for material or labor, or
if the Contractor should persistently disregard laws, or instructions given by OCSD, or if
the Contractor otherwise substantially fails to fulfill its obligations under the Contract
Documents, OCSD may, without prejudice to any other right or remedy, serve written
notice upon the Contractor and Sureties of OCSD's intention to terminate the Contractor's
performance under the Task Order Bid. Said notice shall contain the reasons for such
intention to terminate the Contractor's performance under the Contract, and unless, within
ten (10) days after the service of such notice, such violations cease and/or satisfactory
arrangements for the corrections thereof have been made, the OCSD may terminate
Contractor's performance under the Task Order Bid and the Contractor shall not be
entitled to receive any further payment until the Work is finished.
In the event of any such termination, OCSD shall serve written notice thereof upon the
Surety and Contractor, and the Surety shall have the right to take over and perform the
Task Order Bid. However, if the Surety, within five (5) days after the service of a notice of
termination, does not give OCSD written notice of its intention to take over and perform
the Task Order Bid, and if it serves such notice of its intent to take over and perform the
Task Order Bid and does not begin performance thereof within fifteen (15) days from the
date of serving said notice, OCSD may take over the Work and prosecute the same to
completion by contract or by any other method it may deem advisable for the account and
at the expense of the Contractor, and the Sureties and/or Contractor shall be liable to
OCSD for any excess cost or other damage incurred by OCSD thereby. In such an event
OCSD may without liability for so doing, take possession of and utilize such materials,
tools, equipment, supplies and other property belonging to the Contractor and/or assume
assignment of any and all subcontracts for Subcontractors and/or Suppliers that may be
on the worksite and be necessary to complete the Work. For any portion of such Work
that OCSD elects to complete by furnishing its own employees, materials, tools, and
equipment, OCSD shall be compensated in accordance with the schedule of
compensation for force account Work as stated in the General Conditions section entitled
Task Order Bid Price Adjustments and Payments.
If the Surety assumes the Contractor's terminated Work, it shall take the Contractor's
place in all respects for that part and shall be paid by OCSD for all Work performed by it
in accordance with the terms of the Contract Documents. If the Surety assumes the entire
Task Order Bid, all money due the Contractor at the time of its default shall be payable to
the Surety as the Work progresses, subject to the terms of the Task Order Bid.
Contractor hereby consents to assigning to OCSD and/or OCSD's replacement contractor
all subcontracts and other agreements of any and all Subcontractors and/or Suppliers that
may be on the worksite and/or may be necessary to complete the Work in the event of
Termination for Default or Termination for Convenience, as set forth below. Contractor
agrees to obtain, by way of a subcontract provision, the consent of each and every
Subcontractor and/or Supplier for such assignment prior to the commencement of each
such Subcontractor's and/or Supplier's Work on the Task Order Bid.
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In the event of such termination, the Contractor will be paid the actual amount due based
on unit prices or lump sums in any awarded Task Order Bid and the quantity of Work
completed at the time of termination, less damages caused to OCSD by acts of the
Contractor causing the termination, including but not limited to, all costs to OCSD arising
from professional services and attorneys' fees and all costs generated to insure or bond
the Work of substituted Contractors or Subcontractors utilized to complete the Work, such
excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the
Contractor shall pay the difference to OCSD promptly upon demand. On failure of the
Contractor to pay, the Surety shall pay on demand by OCSD. Any portion of such
difference not paid by the Contractor or Surety within thirty (30) days following the mailing
of a demand for such costs shall earn interest at the maximum rate authorized by
California law.
The Contractor and OCSD agree that nothing in this section is intended to be or is a
prevailing party clause as it pertains to attorney's fees.
The foregoing provisions are in addition to and not in limitation of any other rights or
remedies under law or in equity available to OCSD.
If it is later determined by OCSD that the Contractor had an excusable reason for not
performing, such as a fire, flood, or other event which was not the fault of or was beyond
the control of the Contractor, OCSD, after setting up a new performance schedule, may
allow the Contractor to continue Work, or treat the termination as a termination for
convenience, and the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of OCSD.
All OCSD property in the possession or control of Contractor shall be returned by
Contractor to OCSD upon demand, or at the termination of the Task Order Bid, whichever
occurs first.
12. Bonds Contractor shall, before entering into the performance of any Task Order Bid
awarded under this Contract, furnish bonds, if required as specified in an individual
Request for Task Order Bid. The form of each bond shall be provided in the Request for
Task Order Bid. The bonds shall be approved by OCSD's General Counsel - one in the
amount of one hundred percent (100%) of the Task Order Bid amount, to guarantee the
faithful performance of the Work, and the other in the amount of one hundred percent
(100%) of the Task Order Bid amount, to guarantee payment of all claims for labor and
materials furnished. Task Order Bid shall not become effective until such bonds are
supplied to and approved by OCSD. Bonds must be issued by a surety authorized by the
State Insurance Commissioner to do business in California and must be maintained
throughout the life of the Task Order and during the warranty period.
Contractor is hereby notified that it is required that the person executing the Bonds must
have on file with the County Clerk, County of Orange, a Power of Attorney and
authorization to execute said Bonds for and on behalf of the corporate surety. The
purpose of this requirement is to insure that the provisions of Code of Civil Procedure
Section 995.630 requiring such authority to be on file with the Orange County Clerk are
satisfied in order for the OCSD and its officers to approve the bond.
13. Insurance Contractor and all Subcontractors shall purchase and maintain, throughout
the life of this Contract and any periods of warranty or extensions, insurance in amounts
equal to the requirements set forth in the signed Acknowledgement of Insurance
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Requirements (attached hereto and incorporated herein as Attachment "C"). Contractor
shall not commence Work under this Contract until all required insurance is obtained in a
form acceptable to OCSD, nor shall Contractor allow any Subcontractor to commence
service pursuant to a subcontract until all insurance required of the Subcontractor has
been obtained. Failure to maintain required insurance coverage shall result in termination
of this Contract. Nothing contained in these insurance requirements is to be construed as
limiting the liability of the Contractor or the Contractor's Sureties.
14. General Indemnification The Contractor shall, with respect to all Work covered by or
incidental to these Contract Documents, be responsible for any liability imposed by law
and shall indemnify, defend, and hold OCSD, the Engineer, the Consultant and its
subconsultants, and each of their directors, officers, agents and employees, and all public
entities issuing permits to the Contractor, free and harmless from and against all of the
following:
Any claim, suit or action of every name, kind, and description, loss, damage, cost,
expenses, including reasonable attorney's fees and expert fees, costs of compliance with
administrative orders and directives, litigation, arbitration, awards, fines, and
administratively or judicially-imposed penalties or judgments, arising by reason of death
or bodily injury to person(s), injury to property, or other loss, damage or expense, resulting
from the construction of the Work, design defects (if design originated by the Contractor
only), defects in the Work, or by or on account of acts, errors or omissions of the Contractor
or Contractor's Subcontractors, Suppliers, employees, invitees, or agents or from any
other cause whatsoever arising during the progress of the Work or at any time prior to its
completion and Final Acceptance, including any of the same resulting from OCSD's
alleged or actual acts, errors, or omissions regardless of whether on or off of the worksite.
Said responsibility shall extend to claims, demands or liability for loss, damage or injuries
occurring or discovered after completion of the Work, as well as during the progress of the
Work. However, the Contractor shall not be obligated under this Contract to indemnify
OCSD, the Engineer or its Consultant(s) with respect to the active negligence, sole
negligence, or willful misconduct of OCSD, the Engineer, or its Consultant(s).
In addition, if any action is brought against the Contractor or any Subcontractor to enforce
a stop payment notice or Notice to Withhold, which names OCSD as a party to said action,
OCSD shall be entitled to reasonable attorney's fees, costs and necessary disbursements
arising out of the defense of such action by OCSD. OCSD shall be entitled to deduct its
costs for any stop payment notice filed, whether court action is involved or not.
In any and all claims against the indemnified parties by an employee of the Contractor,
any Subcontractor, any Supplier, anyone directly or indirectly employed by any of them,
or anyone for whose acts any of them may be liable, the indemnification obligation as
specified herein shall not be limited in any way by the amount or type of damages,
compensation, or benefits payable by or for the Contractor, or any Subcontractor, or any
Supplier or other person under Workers' Compensation acts, disability benefit acts, or
other employee acts.
The obligations of the Contractor as specified herein shall not extend to the liability of the
Engineer, the Consultant or its subconsultants, and each of their directors, officers,
agents, and employees, arising out of or resulting from or in connection with the
preparation of approval of maps, Drawings, opinions, reports, surveys, designs, or
Specifications, provided that the foregoing was the sole and exclusive cause of the loss,
damage, or injury.
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The Contractor shall also be responsible for and shall indemnify, defend and hold
harmless OCSD, the Engineer, the Consultant and its subconsultants, and each of their
directors, officers, employees, and agents from and against all losses, expenses,
damages(including damages to the Work itself), attorney's fees, and other costs, including
all costs of defense, which any of them may incur with respect to the failure, neglect, or
refusal of the Contractor to faithfully perform the Work and all of the Contractor's
obligations under the Contract. Such costs, expenses, and damages shall include all
costs, including attorney's fees incurred by the indemnified parties in any lawsuit to which
they are a party.
In the event Contractor or its insurer refuses or fails to provide a legal defense to OCSD
after receiving written notice of the legal action and a tender and demand for defense,
OCSD shall have the right to select counsel of its own choice to represent all the interests
of OCSD at Contractor's cost and expense. Contractor agrees that the amount of legal
costs and expenses, including attorneys' fees, may be withheld by OCSD from any
Contract amounts due and owing to Contractor until such time as a final determination is
made as to the responsibility for payment of said fees and costs. Contractor further agrees
that to the extent OCSD incurs such damages and the damages exceed any remaining
Contract amounts due and owing to Contractor, Contractor shall reimburse OCSD for all
such additional damages upon demand by OCSD for the same.
Contractor and OCSD agree that nothing in this section is intended to be or is a prevailing
party clause as it pertains to attorney's fees.
15. Safety Standards and Human Resources (HR) Policies OCSD requires all contractors
to follow and ensure their employees and all subcontractors follow all State and Federal
regulations as well as OCSD requirements while working at OCSD locations. If during the
course of a contract it is discovered that OCSD policies, safety manuals, or contracts do
not comply with State or Federal regulations then the Contractor is required to follow the
most stringent regulatory requirement at no additional cost to OCSD. Contractor and all
its employees and Subcontractors, shall adhere to all applicable OCSD Safety Standards
attached hereto in Exhibit "D".
16. Performance Time is of the essence in the performance of this Contract and the
provisions hereof.
17. Delay and Liquidated Damages Liquidated Damages, if any, shall be specified in any
Task Order Bids. In the event the Contractor fails to achieve Final Completion of the Task
Order within the required period of performance or fails to meet any other time
requirements set forth in the Contract, including the timely submittal or update of the Task
Order Schedule or achievement of any designated milestones or deadline as required in
the approved Task Order Bid Price Form, after due allowance for extensions of time made
in accordance with the Contract Documents, if any, OCSD will sustain damage which
would be extremely difficult and impracticable to ascertain. The parties therefore agree
that in each such event, Contractor will pay to OCSD a determined sum per day, as
Liquidated Damages, and not as a penalty, for each and every calendar day during which
Final Completion of the Task Order Bid is so delayed, or timely submittal or update of the
Task Order Schedule is so delayed. If deadlines for milestones are identified in the
approved Task Order Bid Price Form, Contractor shall pay OCSD the Liquidated Damage
amount corresponding to that milestone for each and every day during which the
achievement of the milestone is delayed. Contractor agrees to pay such Liquidated
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Damages and further agrees that OCSD may offset the amount of Liquidated Damages
from any monies due or that may become due Contractor under this Contract. Contractor
also agrees that to the extent the amount of Liquidated Damages exceeds any monies
due to the Contractor under this Contract, Contractor shall pay all such amounts to OCSD
upon demand. Liquidated Damages due to delays in achieving a milestone or deadline
will not be credited toward Liquidated Damages due to delays in achieving subsequent
milestones, deadlines or Final Completion of the Task Order. If this Section herein entitled
"Delay and Liquidated Damages," is found for any reason to be void, invalid or otherwise
inoperative so as to disentitle OCSD from claiming Liquidated Damages, OCSD is entitled
to claim against the Contractor damages at law for the Contractor's failure to complete the
Task Order by the Final Completion date.
18. Force Maleure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
19. Freight(F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated
with delivery of all products deemed necessary under this Contract.
20. Familiarity with Services By executing this Contract, Contractor warrants that: 1) it has
investigated the services to be performed; 2) it has investigated the site of the services
and is aware of all conditions there; and 3) it understands the facilities, difficulties, and
restrictions of the services under this Contract. Should Contractor discover any latent or
unknown conditions materially differing from those inherent in the work or as represented
by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at
Contractor's risk, until written instructions are received from OCSD.
21. Re_gulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements.
22. Licenses, Permits, Ordinances and Re_pulations Contractor represents and warrants
to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever
nature that are legally required to engage in this Work. Any and all fees required by State,
County, City and/or municipal laws, Codes and/or tariffs that pertain to the Work performed
under the terms of this Contract will be paid by Contractor.
23. Applicable Laws and Re_gulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
24. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components
or structures, shall comply with the appropriate rules and regulations of the SCAQMD.
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25. Governing Law This Contract shall be governed by and interpreted under the laws of
the State of California and the Parties submit to jurisdiction in Orange County, in the event
any action is brought in connection with this Contract or the performance thereof.
26. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate
as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
27. Remedies In addition to other remedies available in law or equity, if the Contractor fails
to make delivery of the goods or Services or repudiates its obligations under this Contract,
or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the task order price,
together with any incidental or consequential damages.
28. Dispute Resolution
28.1 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the
resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation
shall be conducted in accordance with the Commercial Mediation Rules of the American
Arbitration Contract, through the alternate dispute resolution procedures of Judicial
Arbitration through Mediation Services of Orange County ("JAMS"), or any similar
organization or entity conducting an alternate dispute resolution process.
28.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of Contract, each party shall select an arbitrator, and
those two arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the
laws of the State of California. The arbitrator's decision and award shall be subject to
review for errors of fact or law in the Superior Court for the County of Orange, with a right
of appeal from any judgment issued therein.
29. Attorney's Fees If any action at law or in equity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and
necessary disbursements in addition to any other relief to which he may be entitled.
30. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
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31. Severability If any section, subsection, or provision of this Contract, or any Contract or
instrument contemplated hereby, or the application of such section, subsection, or
provision is held invalid, the remainder of this Contract or instrument in the application of
such section, subsection or provision to persons or circumstances other than those to
which it is held invalid, shall not be affected thereby, unless the effect of such invalidity
shall be to substantially frustrate the expectations of the Parties.
32. Dama_ge to OCSD's Property Any of OCSD's property damaged by Contractor, any
Subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
33. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from these Services without the prior written consent from OCSD.
34. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act as OCSD's
officers, employees, or agents. Contractor and its officers, employees, and agents shall
obtain no rights to any benefits which accrue to OCSD's employees.
35. Limitations upon Subcontractin_p and Assi_pnment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
36. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Contractor.
37. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
38. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
39. Authority to Execute The persons executing this Contract, inclusive of Task Order Bids
on behalf of the Parties warrant that they are duly authorized to execute this Contract and
that by executing this Contract, the Parties are formally bound.
40. Entire Contract This Contract constitutes the entire Contract of the Parties and
supersedes all prior written or oral and all contemporaneous oral Contracts,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
41. Task Orders OCSD does not guarantee that Contractor will receive any individual Task
Order Bids, nor that the Contractor will receive an equal number of Task Order Bids as
compared to any other awarded Contractors. OCSD makes no guarantee that the
Maintenance & Repair Services Program budget, identified in the RFQ, will be expended.
41.1 Each Task Order will be limited to no greater than $300,000.
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41.2 OCSD will order the Services through a Request for Task Order Bid. Each Request for
Task Order Bid will contain a detailed Scope of Services and may require attendance at a
job walk (including Subcontractors, as needed) prior to the submission of a Task Order
Bid.
41.3 Task Order Bid will be awarded on the basis of the lowest responsive Bid.
41.4 The Request for Task Order Bid will identify the project, location of the Work, and other
general and special requirements.
41.5 All Task Order Bids will be lump sum.
41.6 Contractors will be required to list Subcontractors in accordance with Public Contract Code
Section 4104.
41.7 Payment terms will be specified in each Request for Task Order Bid.
41.8 Payment & Performance Bond requirements, if applicable, will be specified in each
Request for Task Order Bid. Notice to Proceed shall not be made until the bonds are
approved by OCSD.
41.9 OCSD does not guarantee that any qualified Contractor will be awarded any individual
Task Order Bids.
41.10 The Contractor shall submit its Task Order Bid within the time specified in the Request for
Task Order Bid. Late Task Order Bids will not be accepted.
41.11 Changes to the Task Order Bid Services shall be made in accordance with Master
Services Contract Attachment "B" General Conditions.
42. Task Order Bid Protest Procedures
This section sets forth the procedure and remedies concerning submittal and
consideration of all protests received by OCSD with respect to this Request for Task Order
Bid (RFTOB) issued under this Master Services Contract. All communications to OCSD
relating to a Protest shall be in writing and submitted electronically to
Purchasing@ocsd.com. By submitting a Task Order Bid JOB), each Contractor hereby
agrees and understands that the Contractor must comply with these protest procedures
and exhaust all administrative remedies set forth herein prior to the initiation of any type
of related legal action. Upon the express written consent of the parties, this protest
procedure can also be used to resolve issues surrounding OCSD's determination of a
Contractor as not responsible. This procedure is not intended to address issues
concerning TOB responsiveness. The following terms as used in this Section shall have
the following meanings:
• Affected Parties shall mean proposers on a procurement, whose direct economic
interest would be affected by a submitted protest.
• Protest shall mean a written objection by an interested party or Affected Party to
(i) the requirements or specifications contained in the RFTOB (solicitation protest); or
(ii) a proposed award recommendation (award protest).
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• Days shall mean calendar days, unless otherwise specified.
• Interested Party shall mean (1) on solicitation, all Contractors or prospective
Contractors; (2) on award, the unsuccessful Contractor(s) with a direct economic
interest in the outcome of their protest.
• Solicitation Protest Statement shall mean a written objection during the solicitation
phase of the procurement, which shall be submitted prior to the Task Order Bid due
date as specified herein.
• Award Protest Statement shall mean a written objection to the award
recommendation prior to final action to award the Task Order Bid, which shall be
submitted after receipt of Task Order Bids, but before award of a Task Order Bid, as
specified herein.
• File or Submit shall refer to the date of receipt by OCSD.
Specific procedures and requirements are as follows:
A. Solicitation Phase Protest
The purpose of this RFTOB is to obtain competitive TOBs from awarded Contractors.
Any Interested Party who has reason to believe that a free and open competition has
not taken place or that a particular specification or requirement is impractical, unduly
restrictive, or ambiguous may advise OCSD of its concerns by submitting a detailed
Solicitation Protest Statement in accordance with the requirements set forth below in
this Section A.
1. Contents and Requirements
A Solicitation Protest Statement must be submitted via email to
Purchasing@OCSD.com and addressed to OCSD's Buyer identified in the RFTOB
by 4:00 p.m. (Pacific Time zone) no less than three (3) days prior to the TOB due
date, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protestor;
b. The title, TOB description, and number of the specification/ project number
being protested;
c. A detailed statement setting forth the grounds for protest, which shall include,
in sufficient detail to establish the merits of the protest, all the factual and legal
documentation in support of the protest; and
d. The desired resolution to the protest.
If the submitted Solicitation Protest Statement does not comply with the
requirements set forth herein, than it will not be considered for evaluation and will
be returned to the protestor. The Solicitation Protest Statement shall not be
amended after filing, and OCSD will not consider any unsolicited information
provided after filing. Any argument not raised in the Solicitation Protest Statement
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shall be deemed waived, including as a part of the award protest. Failure to file
the Solicitation Protest Statement within the time period specified herein shall
constitute a waiver of the right to protest the specifications or requirements of the
RFTOB.
Solicitation Protest Statements are public documents. OCSD will provide copies
of the Solicitation Protest Statements upon written request.
2. Evaluation and Determination
No hearing will be held on the protest. OCSD's Contracts, Purchasing and
Materials Management Division Manager(Purchasing Manager), or designee, will
review all material submitted, conduct an investigation of the facts, and may, but
need not, request other Contractors to submit statements or arguments regarding
the protest. OCSD's Purchasing Manager, or designee, may in his/her sole
discretion, discuss the protest with the protestor.
OCSD's Purchasing Manager, or designee, shall issue a final written decision
regarding any solicitation protest to each Contractors prior to TOB submittal due
date. The written decision will cite any actions that will or will not be taken in
response to the Solicitation Protest Statement. The decision of the Purchasing
Manager concerning the Solicitation Protest Statement shall be final, and there
shall be no further administrative recourse.
B. Award Protest
1. Award Recommendation
Following opening and evaluation of the TOBs, OCSD will issue an award
Recommendation to each Contractors through any one of the following methods:
a. Delivery via overnight carrier; or
b. Posting the Award Recommendation on OCSD's online bidding system as
identified within the RFTOB.
On the date OCSD issues an award recommendation, OCSD shall make copies
of all submitted TOBs available upon request. Requests shall be made to
Purchasing(a ocsd.com and shall contain the following in the subject line of the
e-mail: "[Identify: Project/TOB name and Specification No.]— Request for Copies."
2. Contents and Requirements
Any Interested Party, who has reason to believe that a free and open competition
has not taken place in the TOB submittal, evaluation of the TOBs, and award
recommendation, is permitted to protest OCSD's award recommendation by
submitting an Award Protest Statement to OCSD identified in the RFTOB, via
electronic mail (e-mail) at Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific
Time zone) on the third (3rd ) day after OCSD issues the Award Recommendation
or some similar announcement. OCSD will not accept an Award Protest
Statement, or similar document, prior to the date OCSD issues its award
recommendation to the Contractors. Award Protest Statements, or similar
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document, received prior to the issuance of OCSD's award recommendation will
be considered premature and will be immediately returned to the party filing the
Protest without consideration.
The Award Protest Statement must be submitted timely and contain all of the
following to be considered:
a. The name, address and telephone number of the protestor;
b. The title and number of the specification being protested;
c. The OCSD action or recommendation that is being protested;
d. The name(s) of all Affected Parties;
e. A detailed statement setting forth the grounds, legal authority and facts in
support of the protest, including all documents and evidence ;
f. Each and every ground on which the protestor bases the protest by specific
references to parts of the RFTOB, which shall be attached as exhibits;
g. Each and every reason that all other Affected Parties who may be in line for
the purchase or contract award should not be awarded the purchase or
contract;
h. A clear statement of the relief requested and the statutory or case law basis for
such relief; and
i. Signed and sworn by a principal of the protestor.
If the submitted Award Protest Statement does not comply with the requirements
set forth herein, then it will not be considered for evaluation, and will be returned
to the protestor. The Award Protest Statement shall not be amended after filing,
and OCSD will not consider any unsolicited information provided after filing. Any
argument not raised in the Award Protest Statement shall be deemed waived.
Award Protest Statements are public documents. OCSD will notify the Affected
Parties when a protest has been submitted, and will provide copies of the Protest
Statements to the Interested Parties as soon as is reasonably practical.
3. Evaluation and Determination
The Affected Parties may file responsive statements in support of or in opposition
to the protest no later than 4:00 p.m. on the third business day after the receipt of
the Award Protest Statement from OCSD. The Purchasing Manager, or designee,
shall review the facts and all submittals relative to the Award Protest Statement
and shall issue a written decision setting forth the basis for such decision. The
written decision will be issued to the protestor and to all Affected Parties.
Unless otherwise required by law, no evidentiary hearing or oral argument shall be
provided, except in the sole discretion of the Purchasing Manager, or designee.
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In the event a hearing is conducted, the Purchasing Manager, or designee, shall
issue written notice to the protestor and Affected Parties identifying the date and
time for the hearing, along with rules concerning the hearing.
4. Appeal Process
In the event of an adverse decision by the Purchasing Manager, or designee, the
protestor shall submit a written appeal to the Director of Administrative Services
and the Director of the Department requesting the Procurement, and immediately
send copies to all Affected Parties. The appeal must be submitted via email to
Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific Time zone) within three
(3) days after the date the Purchasing Manager, or designee, rendered a decision.
The protestor shall only submit: (1) information and documentation previously
submitted to the Purchasing Manager, or designee; (2) a copy of the final decision
of the Purchasing Manager, or designee; and (3) a brief statement setting forth all
factual and legal bases for the appeal. The Director of Administrative Services,
together with the Director of the Department requesting the Procurement shall
evaluate each Award Protest Statement and determine whether to uphold or reject
the Purchasing Manager's determination. For Task Orders to be awarded by the
General Manager, the decision of the Director of Administrative Services and the
Director of the Department requesting the Procurement shall be final.
C. Delay in Award
Execution of any proposed contract shall be delayed pending the resolution of the
protest unless one or more of the following conditions is present:
1. The items or services being procured are urgently required;
2. Delivery or performance will be unduly delayed by failure to make award promptly;
or
3. Failure to make prompt award will otherwise cause undue harm to OCSD.
D. No Limitation on Remedies
Nothing contained herein shall be construed to act as a limitation on OCSD's choice
of remedies or confer any right upon any Interested Party or Affected Party to a
remedy.
E. Basis for Choice of Remedy
In determining the appropriate remedy, OCSD shall consider all the circumstances
surrounding the RFTOB and/or award, including, but not limited to:
1. Seriousness of any deficiency found to exist in the contracting process;
2. The effect of the action on the competitive process;
3. Any urgency surrounding the contract requirement; and
4. The effect that implementing the remedy will have on OCSD.
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F. Remedies
If OCSD determines that the award or proposed award was not made in accordance
with applicable statutes, regulations, policies and/or procedure, OCSD, in its sole
discretion, may grant any of the following remedies or any other remedy it deems
appropriate:
1. Prior to award, OCSD may issue a new solicitation, make a new selection/award
recommendation, or award a contract consistent with applicable statutes,
regulations, policies and procedures.
2. In its sole discretion, take no further action; or
3. Take any other action that is permitted by law to promote compliance.
G. Legal Action
Any legal action to set aside the final determination of OCSD must be filed no later
than the 90th day following the date of the final determination consistent with Code of
Civil Procedure section 1094.6. In the event a protestor files a legal action related to
the protest, if OCSD prevails, OCSD reserves the right to seek reimbursement of its
costs, including attorneys' fees, to the fullest extent permitted by law.
43. Notices All notices under this Contract must be in writing. Written notice shall be
delivered by personal service or sent by registered or certified mail, postage prepaid,
return receipt requested, or by any other overnight delivery service which delivers to the
noticed destination and provides proof of delivery to the sender. Rejection or other refusal
to accept or the inability to deliver because of changed address or which no notice was
given as provided hereunder shall be deemed to be receipt of the notice, demand or
request sent. All notices shall be effective when first received at the following addresses:
OCSD: Cori Voss, Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Contractor: David Kiess
Vice President
J.R. Filanc Construction Co., Inc.
740 N. Andreasen Ave.
Escondido, CA, 92029
Each party shall provide the other party written notice of any change in address as soon as
practicable.
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IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
Gregory C. Sebourn, PLS
Chair, Board of Directors
Dated: By:
Clerk of the Board
Dated: By:
Contracts, Purchasing and Materials
Management Manager
J. R. Filanc Construction Co., Inc.
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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MASTER SERVICES CONTRACT
Maintenance & Repair Services
Specification No. S-2018-942BD-5
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and Jamison Engineering
Contractors, Inc. with a principal place of business at 2525 South Yale Street, Santa Ana, 92704
(hereinafter referred to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to retain the services of Contractor for Maintenance & Repair
Services "Services"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with
Ordinance No. OCSD-52 and
WHEREAS, at its regular meeting on October 24, 2018, the Board of Directors of OCSD,
by minute order, authorized execution of this Contract between OCSD and Contactor; and;
WHEREAS, Contractor is qualified by virtue of experience, training, and education and
expertise to accomplish such Services,
NOW THEREFORE, in consideration of the promises and mutual benefits exchanged
between the Parties, it is mutually agreed as follows:
1. Introduction
1.1 This Master Services Contract and all attachments hereto (called the "Contract") is made
by OCSD and Contractor. The terms and conditions herein exclusively govern the
purchase of Services as described in the Scope of Services, attached hereto and
incorporated herein by reference as Attachment"A".
1.2 All Task Order Bids awarded under this Master Services Contract shall be incorporated
by reference and made part hereof, upon issuance of the Task Order Bid Purchase Order.
1.3 Attachments to this Contract are incorporated by reference and made a part of this
Contract as though fully set forth at length herein. Attachments to this Contract are as
follows:
Individual Task Order Bids, inclusive of:
Task Order Bid Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
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1.4 In the event of any conflict or inconsistency between the provisions of this Contract,
provisions of the Task Order(s) and any of the provisions of the attachments hereto, the
provisions of this Contract shall govern and control in the order of precedence set forth
below:
Master Services Contract, and any amendments thereto
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
Individual Task Order Bids, inclusive of: Task Order Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
1.5 The provisions of this Contract and attachments hereto are applicable at the Task Order
level. It is OCSD's intent that all use of the word "Contract" in Attachment"A" and the Task
Order Attachments thereto shall mean Task Order Bid.
1.6 The provisions of this Contract and provisions of the Task Order(s) may be amended or
waived only by a writing executed by authorized representatives of both Parties hereto.
1.7 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any Paragraph or provision hereof.
1.8 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.9 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.10 The term "hours", when used in this Contract, shall be defined in the Request for Task
Order Bid, Attachment "A" Task Order Scope of Services.
1.11 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under the Task Order Bid.
1.12 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Prevailing Wa-ge Rates The Contractor shall comply with California Labor Code Section
1771 by the payment of prevailing wages as established by the Director of the State
Department of Industrial Relations. In accordance with Labor Code Section 1775, the
Contractor and any Subcontractor shall forfeit, as a penalty to OCSD, not more than Two
Hundred Dollars ($200)for each calendar day or portion thereof for each worker paid less
than the established prevailing rates for such work or craft in which such worker is
employed for any Work done under the Contract in violation of the provisions of the
California Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and
pursuant to said Section 1775, for each day or portion thereof in which each worker was
paid less than the prevailing wage rate the difference between such established prevailing
wage rates and the amount paid to each worker shall be paid to each worker by the
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Contractor. Per California Labor Code 1773.2, OCSD will have on file copies of the
prevailing rate of per diem wages at its principal office and at each job site, which shall be
made available to any interested party upon request.
3. California Department of Industrial Relations (DIR) Registration and Record of
Wages
3.1 To the extent Contractor's employees and/or its Subcontractors who will perform Work on
a construction contract for which Prevailing Wage Determinations have been issued by
the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its Subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its Subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776 and shall submit payroll records
to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-
compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its Subcontractors shall furnish
a copy of all certified payroll records to OCSD and/or general public upon request,
provided the public request is made through OCSD, the Division of Apprenticeship
Standards or the Division of Labor Standards Enforcement of the Department of Industrial
Relations.
3.4 The Contractor and its Subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments
Each individual task order shall specify the method of payment to be used. Payment may
be based on milestones, lump sum or monthly methods.
Milestones: Payments shall be made upon approval by OCSD Project Manager or his
designee, of invoices submitted for milestones completed as described in the Task Order
Bid. OCSD, in its sole discretion, shall determine whether tasks and deliverables for each
milestone has been satisfactorily completed.
Lump Sum: Payment will be made in one lump sum after completion and acceptance of
the Services. OCSD, at its sole discretion, shall be the determining party as to whether
all Work has been satisfactorily completed.
Monthly: OCSD shall pay monthly for Services rendered.
OCSD shall pay, Net 30 days upon receipt of itemized invoices, submitted in duplicate, in
a form acceptable to OCSD to enable audit of the charges thereon.
5. Invoices
OCSD shall pay within 30 days of completion and receipt and approval by OCSD's Project
Manager of an itemized invoice, in a form acceptable to OCSD to enable audit of the
charges thereon. All cash discounts shall be taken and computed from the date of
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completion of tasks or acceptance of equipment, material, installation and training, or from
the date of receipt of invoice, whichever occurs last.
In an effort to provide quicker payment, OCSD may offer payment by MasterCard.
Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(a_OCSD.com and reference the following in the subject line: "INVOICE", the
Purchase Order number, the Project Manager(s), and [Specification No.]
6. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
7. Scope of Services Subject to the terms of this Contract, Contractor shall perform the
Services identified in the individual Task Order Scope of Services, in accordance with the
Standards and Requirements contained therein.
8. Modifications to Scope of Services Requests for modifications to the Task Order
Scope of Services hereunder can be made by OCSD at any time. All modifications must
be made in writing and signed by both Parties. Refer to General Conditions.
9. Contract Term The Services provided under this Contract shall commence on December
1, 2018 and continue through November 30, 2019. Task Order Bids can be competed
during the initial term and each renewal period of the Contract. The Contract shall remain
in effect until all Task Order Services have been completed and accepted by OCSD.
10. Renewals
OCSD may exercise the option to renew the Contract for up to two (2) one-year periods
as mutually agreed upon between both parties. OCSD shall make no obligation to renew
nor give reason if it elects not to renew.
11. Termination
11.1 Termination for Convenience OCSD reserves the right to terminate this Contract for its
convenience, with or without cause, in whole or in part, at any time, by written notice from
OCSD of intent to terminate. Upon receipt of a termination notice, Contractor shall
immediately discontinue all the Work under this Contract (unless the notice directs
otherwise). OCSD shall thereafter, within thirty (30) days, pay Contractor for the Work
performed (cost and fee)to the date of termination. Contractor expressly waives any claim
to receive anticipated profits to be earned during the uncompleted portion of this Contract.
Such notice of termination shall terminate this Contract and release OCSD from any
further fee, cost or claim hereunder by Contractor other than for Work performed to the
date of termination.
11.2 Termination for Default If the Contractor refuses or fails to prosecute the Work in any
awarded Task Order Bid or any separable part thereof with such diligence as will ensure
its completion within the time specified herein, or any authorized extension thereof, or fails
to perform the Work in a manner required by the Contract Documents and/or industry
standards, or fails to complete such Work within such time as required under the Contract
Documents or, if the Contractor should be adjudged as bankrupt, or is otherwise deemed
insolvent by OCSD based on good cause and is unable to proceed with the Work, or if the
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Contractor should make a general assignment for the benefit of creditors, or if a receiver
should be appointed on account of insolvency, or if the Contractor files a petition to take
advantage of any debtor's act, or should any Subcontractor violate any of the provisions
of the Contract, or if the Contractor should persistently or repeatedly refuse or fail, except
in cases for which an authorized extension of time is provided, to supply enough properly
skilled workers or proper materials to complete the Work in the time specified, or if the
Contractor should fail to make prompt payment to Subcontractors for material or labor, or
if the Contractor should persistently disregard laws, or instructions given by OCSD, or if
the Contractor otherwise substantially fails to fulfill its obligations under the Contract
Documents, OCSD may, without prejudice to any other right or remedy, serve written
notice upon the Contractor and Sureties of OCSD's intention to terminate the Contractor's
performance under the Task Order Bid. Said notice shall contain the reasons for such
intention to terminate the Contractor's performance under the Contract, and unless, within
ten (10) days after the service of such notice, such violations cease and/or satisfactory
arrangements for the corrections thereof have been made, the OCSD may terminate
Contractor's performance under the Task Order Bid and the Contractor shall not be
entitled to receive any further payment until the Work is finished.
In the event of any such termination, OCSD shall serve written notice thereof upon the
Surety and Contractor, and the Surety shall have the right to take over and perform the
Task Order Bid. However, if the Surety, within five (5) days after the service of a notice of
termination, does not give OCSD written notice of its intention to take over and perform
the Task Order Bid, and if it serves such notice of its intent to take over and perform the
Task Order Bid and does not begin performance thereof within fifteen (15) days from the
date of serving said notice, OCSD may take over the Work and prosecute the same to
completion by contract or by any other method it may deem advisable for the account and
at the expense of the Contractor, and the Sureties and/or Contractor shall be liable to
OCSD for any excess cost or other damage incurred by OCSD thereby. In such an event
OCSD may without liability for so doing, take possession of and utilize such materials,
tools, equipment, supplies and other property belonging to the Contractor and/or assume
assignment of any and all subcontracts for Subcontractors and/or Suppliers that may be
on the worksite and be necessary to complete the Work. For any portion of such Work
that OCSD elects to complete by furnishing its own employees, materials, tools, and
equipment, OCSD shall be compensated in accordance with the schedule of
compensation for force account Work as stated in the General Conditions section entitled
Task Order Bid Price Adjustments and Payments.
If the Surety assumes the Contractor's terminated Work, it shall take the Contractor's
place in all respects for that part and shall be paid by OCSD for all Work performed by it
in accordance with the terms of the Contract Documents. If the Surety assumes the entire
Task Order Bid, all money due the Contractor at the time of its default shall be payable to
the Surety as the Work progresses, subject to the terms of the Task Order Bid.
Contractor hereby consents to assigning to OCSD and/or OCSD's replacement contractor
all subcontracts and other agreements of any and all Subcontractors and/or Suppliers that
may be on the worksite and/or may be necessary to complete the Work in the event of
Termination for Default or Termination for Convenience, as set forth below. Contractor
agrees to obtain, by way of a subcontract provision, the consent of each and every
Subcontractor and/or Supplier for such assignment prior to the commencement of each
such Subcontractor's and/or Supplier's Work on the Task Order Bid.
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In the event of such termination, the Contractor will be paid the actual amount due based
on unit prices or lump sums in any awarded Task Order Bid and the quantity of Work
completed at the time of termination, less damages caused to OCSD by acts of the
Contractor causing the termination, including but not limited to, all costs to OCSD arising
from professional services and attorneys' fees and all costs generated to insure or bond
the Work of substituted Contractors or Subcontractors utilized to complete the Work, such
excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the
Contractor shall pay the difference to OCSD promptly upon demand. On failure of the
Contractor to pay, the Surety shall pay on demand by OCSD. Any portion of such
difference not paid by the Contractor or Surety within thirty (30) days following the mailing
of a demand for such costs shall earn interest at the maximum rate authorized by
California law.
The Contractor and OCSD agree that nothing in this section is intended to be or is a
prevailing party clause as it pertains to attorney's fees.
The foregoing provisions are in addition to and not in limitation of any other rights or
remedies under law or in equity available to OCSD.
If it is later determined by OCSD that the Contractor had an excusable reason for not
performing, such as a fire, flood, or other event which was not the fault of or was beyond
the control of the Contractor, OCSD, after setting up a new performance schedule, may
allow the Contractor to continue Work, or treat the termination as a termination for
convenience, and the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of OCSD.
All OCSD property in the possession or control of Contractor shall be returned by
Contractor to OCSD upon demand, or at the termination of the Task Order Bid, whichever
occurs first.
12. Bonds Contractor shall, before entering into the performance of any Task Order Bid
awarded under this Contract, furnish bonds, if required as specified in an individual
Request for Task Order Bid. The form of each bond shall be provided in the Request for
Task Order Bid. The bonds shall be approved by OCSD's General Counsel - one in the
amount of one hundred percent (100%) of the Task Order Bid amount, to guarantee the
faithful performance of the Work, and the other in the amount of one hundred percent
(100%) of the Task Order Bid amount, to guarantee payment of all claims for labor and
materials furnished. Task Order Bid shall not become effective until such bonds are
supplied to and approved by OCSD. Bonds must be issued by a surety authorized by the
State Insurance Commissioner to do business in California and must be maintained
throughout the life of the Task Order and during the warranty period.
Contractor is hereby notified that it is required that the person executing the Bonds must
have on file with the County Clerk, County of Orange, a Power of Attorney and
authorization to execute said Bonds for and on behalf of the corporate surety. The
purpose of this requirement is to insure that the provisions of Code of Civil Procedure
Section 995.630 requiring such authority to be on file with the Orange County Clerk are
satisfied in order for the OCSD and its officers to approve the bond.
13. Insurance Contractor and all Subcontractors shall purchase and maintain, throughout
the life of this Contract and any periods of warranty or extensions, insurance in amounts
equal to the requirements set forth in the signed Acknowledgement of Insurance
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Requirements (attached hereto and incorporated herein as Attachment "C"). Contractor
shall not commence Work under this Contract until all required insurance is obtained in a
form acceptable to OCSD, nor shall Contractor allow any Subcontractor to commence
service pursuant to a subcontract until all insurance required of the Subcontractor has
been obtained. Failure to maintain required insurance coverage shall result in termination
of this Contract. Nothing contained in these insurance requirements is to be construed as
limiting the liability of the Contractor or the Contractor's Sureties.
14. General Indemnification The Contractor shall, with respect to all Work covered by or
incidental to these Contract Documents, be responsible for any liability imposed by law
and shall indemnify, defend and hold OCSD, the Engineer, the Consultant and its
subconsultants, and each of their directors, officers, agents and employees, and all public
entities issuing permits to the Contractor, free and harmless from and against all of the
following:
Any claim, suit or action of every name, kind, and description, loss, damage, cost,
expenses, including reasonable attorney's fees and expert fees, costs of compliance with
administrative orders and directives, litigation, arbitration, awards, fines, and
administratively or judicially-imposed penalties or judgments, arising by reason of death
or bodily injury to person(s), injury to property, or other loss, damage or expense, resulting
from the construction of the Work, design defects (if design originated by the Contractor
only), defects in the Work, or by or on account of acts, errors or omissions of the Contractor
or Contractor's Subcontractors, Suppliers, employees, invitees, or agents or from any
other cause whatsoever arising during the progress of the Work or at any time prior to its
completion and Final Acceptance, including any of the same resulting from OCSD's
alleged or actual acts, errors, or omissions regardless of whether on or off of the worksite.
Said responsibility shall extend to claims, demands or liability for loss, damage or injuries
occurring or discovered after completion of the Work, as well as during the progress of the
Work. However, the Contractor shall not be obligated under this Contract to indemnify
OCSD, the Engineer or its Consultant(s) with respect to the active negligence, sole
negligence or willful misconduct of OCSD, the Engineer, or its Consultant(s).
In addition, if any action is brought against the Contractor or any Subcontractor to enforce
a stop payment notice or Notice to Withhold, which names OCSD as a party to said action,
OCSD shall be entitled to reasonable attorney's fees, costs and necessary disbursements
arising out of the defense of such action by OCSD. OCSD shall be entitled to deduct its
costs for any stop payment notice filed, whether court action is involved or not.
In any and all claims against the indemnified parties by an employee of the Contractor,
any Subcontractor, any Supplier, anyone directly or indirectly employed by any of them,
or anyone for whose acts any of them may be liable, the indemnification obligation as
specified herein shall not be limited in any way by the amount or type of damages,
compensation, or benefits payable by or for the Contractor, or any Subcontractor, or any
Supplier or other person under Workers' Compensation acts, disability benefit acts, or
other employee acts.
The obligations of the Contractor as specified herein shall not extend to the liability of the
Engineer, the Consultant or its subconsultants, and each of their directors, officers, agents
and employees, arising out of or resulting from or in connection with the preparation of
approval of maps, Drawings, opinions, reports, surveys, designs or Specifications,
provided that the foregoing was the sole and exclusive cause of the loss, damage or injury.
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The Contractor shall also be responsible for and shall indemnify, defend and hold
harmless OCSD, the Engineer, the Consultant and its subconsultants, and each of their
directors, officers, employees, and agents from and against all losses, expenses,
damages(including damages to the Work itself), attorney's fees, and other costs, including
all costs of defense, which any of them may incur with respect to the failure, neglect, or
refusal of the Contractor to faithfully perform the Work and all of the Contractor's
obligations under the Contract. Such costs, expenses, and damages shall include all
costs, including attorney's fees incurred by the indemnified parties in any lawsuit to which
they are a party.
In the event Contractor or its insurer refuses or fails to provide a legal defense to OCSD
after receiving written notice of the legal action and a tender and demand for defense,
OCSD shall have the right to select counsel of its own choice to represent all the interests
of OCSD at Contractor's cost and expense. Contractor agrees that the amount of legal
costs and expenses, including attorneys' fees, may be withheld by OCSD from any
Contract amounts due and owing to Contractor until such time as a final determination is
made as to the responsibility for payment of said fees and costs. Contractor further agrees
that to the extent OCSD incurs such damages and the damages exceed any remaining
Contract amounts due and owing to Contractor, Contractor shall reimburse OCSD for all
such additional damages upon demand by OCSD for the same.
Contractor and OCSD agree that nothing in this section is intended to be or is a prevailing
party clause as it pertains to attorney's fees.
15. Safety Standards and Human Resources (HR) Policies OCSD requires all contractors
to follow and ensure their employees and all subcontractors follow all State and Federal
regulations as well as OCSD requirements while working at OCSD locations. If during the
course of a contract it is discovered that OCSD policies, safety manuals, or contracts do
not comply with State or Federal regulations then the Contractor is required to follow the
most stringent regulatory requirement at no additional cost to OCSD. Contractor and all
its employees and Subcontractors, shall adhere to all applicable OCSD Safety Standards
attached hereto in Exhibit "D".
16. Performance Time is of the essence in the performance of this Contract and the
provisions hereof.
17. Delay and Liquidated Damages Liquidated Damages, if any, shall be specified in any
Task Order Bids. In the event the Contractor fails to achieve Final Completion of the Task
Order within the required period of performance or fails to meet any other time
requirements set forth in the Contract, including the timely submittal or update of the Task
Order Schedule or achievement of any designated milestones or deadline as required in
the approved Task Order Bid Price Form, after due allowance for extensions of time made
in accordance with the Contract Documents, if any, OCSD will sustain damage which
would be extremely difficult and impracticable to ascertain. The parties therefore agree
that in each such event, Contractor will pay to OCSD a determined sum per day, as
Liquidated Damages, and not as a penalty, for each and every calendar day during which
Final Completion of the Task Order Bid is so delayed, or timely submittal or update of the
Task Order Schedule is so delayed. If deadlines for milestones are identified in the
approved Task Order Bid Price Form, Contractor shall pay OCSD the Liquidated Damage
amount corresponding to that milestone for each and every day during which the
achievement of the milestone is delayed. Contractor agrees to pay such Liquidated
Damages and further agrees that OCSD may offset the amount of Liquidated Damages
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from any monies due or that may become due Contractor under this Contract. Contractor
also agrees that to the extent the amount of Liquidated Damages exceeds any monies
due to the Contractor under this Contract, Contractor shall pay all such amounts to OCSD
upon demand. Liquidated Damages due to delays in achieving a milestone or deadline
will not be credited toward Liquidated Damages due to delays in achieving subsequent
milestones, deadlines or Final Completion of the Task Order. If this Section herein entitled
"Delay and Liquidated Damages," is found for any reason to be void, invalid or otherwise
inoperative so as to disentitle OCSD from claiming Liquidated Damages, OCSD is entitled
to claim against the Contractor damages at law for the Contractor's failure to complete the
Task Order by the Final Completion date.
18. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
19. Freight(F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated
with delivery of all products deemed necessary under this Contract.
20. Familiarity with Services By executing this Contract, Contractor warrants that: 1) it has
investigated the services to be performed; 2) it has investigated the site of the services
and is aware of all conditions there; and 3) it understands the facilities, difficulties and
restrictions of the services under this Contract. Should Contractor discover any latent or
unknown conditions materially differing from those inherent in the work or as represented
by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at
Contractor's risk, until written instructions are received from OCSD.
21. Regulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements.
22. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants
to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever
nature that are legally required to engage in this Work. Any and all fees required by State,
County, City and/or municipal laws, Codes and/or tariffs that pertain to the Work performed
under the terms of this Contract will be paid by Contractor.
23. Applicable Laws and Re-gulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
24. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components
or structures, shall comply with the appropriate rules and regulations of the SCAQMD.
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25. Governing Law This Contract shall be governed by and interpreted under the laws of
The State of California and the Parties submit to jurisdiction in Orange County, in the event
any action is brought in connection with this Contract or the performance thereof.
26. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate
as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
27. Remedies In addition to other remedies available in law or equity, if the Contractor fails
to make delivery of the goods or Services or repudiates its obligations under this Contract,
or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the task order price,
together with any incidental or consequential damages.
28. Dispute Resolution
28.1 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the
resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation
shall be conducted in accordance with the Commercial Mediation Rules of the American
Arbitration Contract, through the alternate dispute resolution procedures of Judicial
Arbitration through Mediation Services of Orange County ("JAMS"), or any similar
organization or entity conducting an alternate dispute resolution process.
28.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of Contract, each party shall select an arbitrator, and
those two arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the
laws of the State of California. The arbitrator's decision and award shall be subject to
review for errors of fact or law in the Superior Court for the County of Orange, with a right
of appeal from any judgment issued therein.
29. Attorney's Fees If any action at law or in equity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
30. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
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31. Severability If any section, subsection, or provision of this Contract, or any Contract or
instrument contemplated hereby, or the application of such section, subsection, or
provision is held invalid, the remainder of this Contract or instrument in the application of
such section, subsection or provision to persons or circumstances other than those to
which it is held invalid, shall not be affected thereby, unless the effect of such invalidity
shall be to substantially frustrate the expectations of the Parties.
32. Dama_pe to OCSD's Property Any of OCSD's property damaged by Contractor, any
Subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
33. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from these Services without the prior written consent from OCSD.
34. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act as OCSD's
officers, employees, or agents. Contractor and its officers, employees, and agents shall
obtain no rights to any benefits which accrue to OCSD's employees.
35. Limitations upon Subcontractin_p and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
36. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Contractor.
37. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
38. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
39. Authority to Execute The persons executing this Contract, inclusive of Task Order Bids
on behalf of the Parties warrant that they are duly authorized to execute this Contract and
that by executing this Contract, the Parties are formally bound.
40. Entire Contract This Contract constitutes the entire Contract of the Parties and
supersedes all prior written or oral and all contemporaneous oral Contracts,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
41. Task Orders OCSD does not guarantee that Contractor will receive any individual Task
Order Bids, nor that the Contractor will receive an equal number of Task Order Bids as
compared to any other awarded Contractors. OCSD makes no guarantee that the
Maintenance & Repair Services Program budget, identified in the RFQ, will be expended.
41.1 Each Task Order will be limited to no greater than $300,000.
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41.2 OCSD will order the Services through a Request for Task Order Bid. Each Request for
Task Order Bid will contain a detailed Scope of Services and may require attendance at a
job walk (including Subcontractors, as needed) prior to the submission of a Task Order
Bid.
41.3 Task Order Bid will be awarded on the basis of the lowest responsive Bid.
41.4 The Request for Task Order Bid will identify the project, location of the Work, and other
general and special requirements.
41.5 All Task Order Bids will be lump sum.
41.6 Contractors will be required to list Subcontractors in accordance with Public Contract Code
Section 4104.
41.7 Payment terms will be specified in each Request for Task Order Bid.
41.8 Payment & Performance Bond requirements, if applicable, will be specified in each
Request for Task Order Bid. Notice to Proceed shall not be made until the bonds are
approved by OCSD.
41.9 OCSD does not guarantee that any qualified Contractor will be awarded any individual
Task Order Bids.
41.10 The Contractor shall submit its Task Order Bid within the time specified in the Request for
Task Order Bid. Late Task Order Bids will not be accepted.
41.11 Changes to the Task Order Bid Services shall be made in accordance with Master
Services Contract Attachment "B" General Conditions.
42. Task Order Bid Protest Procedures
This section sets forth the procedure and remedies concerning submittal and
consideration of all protests received by OCSD with respect to this Request for Task Order
Bid (RFTOB) issued under this Master Services Contract. All communications to OCSD
relating to a Protest shall be in writing and submitted electronically to
Purchasing@ocsd.com. By submitting a Task Order Bid JOB), each Contractor hereby
agrees and understands that the Contractor must comply with these protest procedures
and exhaust all administrative remedies set forth herein prior to the initiation of any type
of related legal action. Upon the express written consent of the parties, this protest
procedure can also be used to resolve issues surrounding OCSD's determination of a
Contractor as not responsible. This procedure is not intended to address issues
concerning TOB responsiveness. The following terms as used in this Section shall have
the following meanings:
• Affected Parties shall mean proposers on a procurement, whose direct economic
interest would be affected by a submitted protest.
• Protest shall mean a written objection by an interested party or Affected Party to
(i) the requirements or specifications contained in the RFTOB (solicitation protest); or
(ii) a proposed award recommendation (award protest).
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• Days shall mean calendar days, unless otherwise specified.
• Interested Party shall mean (1) on solicitation, all Contractors or prospective
Contractors; (2) on award, the unsuccessful Contractor(s) with a direct economic
interest in the outcome of their protest.
• Solicitation Protest Statement shall mean a written objection during the solicitation
phase of the procurement, which shall be submitted prior to the Task Order Bid due
date as specified herein.
• Award Protest Statement shall mean a written objection to the award
recommendation prior to final action to award the Task Order Bid, which shall be
submitted after receipt of Task Order Bids, but before award of a Task Order Bid, as
specified herein.
• File or Submit shall refer to the date of receipt by OCSD.
Specific procedures and requirements are as follows:
A. Solicitation Phase Protest
The purpose of this RFTOB is to obtain competitive TOBs from awarded Contractors.
Any Interested Party who has reason to believe that a free and open competition has
not taken place or that a particular specification or requirement is impractical, unduly
restrictive, or ambiguous may advise OCSD of its concerns by submitting a detailed
Solicitation Protest Statement in accordance with the requirements set forth below in
this Section A.
1. Contents and Requirements
A Solicitation Protest Statement must be submitted via email to
Purchasing(a OCSD.com and addressed to OCSD's Buyer identified in the RFTOB
by 4:00 p.m. (Pacific Time zone) no less than three (3) days prior to the TOB due
date, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protestor;
b. The title, TOB description, and number of the specification/ project number
being protested;
c. A detailed statement setting forth the grounds for protest, which shall include,
in sufficient detail to establish the merits of the protest, all the factual and legal
documentation in support of the protest; and
d. The desired resolution to the protest.
If the submitted Solicitation Protest Statement does not comply with the
requirements set forth herein, then it will not be considered for evaluation and will
be returned to the protestor. The Solicitation Protest Statement shall not be
amended after filing, and OCSD will not consider any unsolicited information
provided after filing. Any argument not raised in the Solicitation Protest Statement
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shall be deemed waived, including as a part of the award protest. Failure to file
the Solicitation Protest Statement within the time period specified herein shall
constitute a waiver of the right to protest the specifications or requirements of the
RFTOB.
Solicitation Protest Statements are public documents. OCSD will provide copies
of the Solicitation Protest Statements upon written request.
2. Evaluation and Determination
No hearing will be held on the protest. OCSD's Contracts, Purchasing and Materials
Management Division Manager (Purchasing Manager), or designee, will review all
material submitted, conduct an investigation of the facts, and may, but need not,
request other Contractors to submit statements or arguments regarding the protest.
OCSD's Purchasing Manager, or designee, may in his/her sole discretion, discuss
the protest with the protestor.
OCSD's Purchasing Manager, or designee, shall issue a final written decision
regarding any solicitation protest to each Contractors prior to TOB submittal due
date. The written decision will cite any actions that will or will not be taken in
response to the Solicitation Protest Statement. The decision of the Purchasing
Manager concerning the Solicitation Protest Statement shall be final, and there shall
be no further administrative recourse.
B. Award Protest
1. Award Recommendation
Following opening and evaluation of the TOBs, OCSD will issue an award
Recommendation to each Contractors through any one of the following methods:
a. Delivery via overnight carrier; or
b. Posting the Award Recommendation on OCSD's online bidding system as
identified within the RFTOB.
On the date OCSD issues an award recommendation, OCSD shall make copies
of all submitted TOBs available upon request. Requests shall be made to
Purchasing(a ocsd.com and shall contain the following in the subject line of the
e-mail: "[Identify: Project/TOB name and Specification No.]— Request for Copies."
2. Contents and Requirements
Any Interested Party, who has reason to believe that a free and open competition
has not taken place in the TOB submittal, evaluation of the TOBs, and award
recommendation, is permitted to protest OCSD's award recommendation by
submitting an Award Protest Statement to OCSD identified in the RFTOB, via
electronic mail (e-mail) at Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific
Time zone) on the third (3rd) day after OCSD issues the Award Recommendation
or some similar announcement. OCSD will not accept an Award Protest Statement,
or similar document, prior to the date OCSD issues its award recommendation to
the Contractors. Award Protest Statements, or similar document, received prior to
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the issuance of OCSD's award recommendation will be considered premature and
will be immediately returned to the party filing the Protest without consideration.
The Award Protest Statement must be submitted timely and contain all of the
following to be considered:
a. The name, address and telephone number of the protestor;
b. The title and number of the specification being protested;
c. The OCSD action or recommendation that is being protested;
d. The name(s) of all Affected Parties;
e. A detailed statement setting forth the grounds, legal authority and facts in
support of the protest, including all documents and evidence;
f. Each and every ground on which the protestor bases the protest by specific
references to parts of the RFTOB, which shall be attached as exhibits;
g. Each and every reason that all other Affected Parties who may be in line for
the purchase or contract award should not be awarded the purchase or
contract;
h. A clear statement of the relief requested and the statutory or case law basis for
such relief; and
i. Signed and sworn by a principal of the protestor.
If the submitted Award Protest Statement does not comply with the requirements
set forth herein, then it will not be considered for evaluation, and will be returned
to the protestor. The Award Protest Statement shall not be amended after filing,
and OCSD will not consider any unsolicited information provided after filing. Any
argument not raised in the Award Protest Statement shall be deemed waived.
Award Protest Statements are public documents. OCSD will notify the Affected
Parties when a protest has been submitted and will provide copies of the Protest
Statements to the Interested Parties as soon as is reasonably practical.
3. Evaluation and Determination
The Affected Parties may file responsive statements in support of or in opposition
to the protest no later than 4:00 p.m. on the third business day after the receipt of
the Award Protest Statement from OCSD. The Purchasing Manager, or designee,
shall review the facts and all submittals relative to the Award Protest Statement
and shall issue a written decision setting forth the basis for such decision. The
written decision will be issued to the protestor and to all Affected Parties.
Unless otherwise required by law, no evidentiary hearing or oral argument shall be
provided, except in the sole discretion of the Purchasing Manager, or designee.
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In the event a hearing is conducted, the Purchasing Manager, or designee, shall
issue written notice to the protestor and Affected Parties identifying the date and
time for the hearing, along with rules concerning the hearing.
4. Appeal Process
In the event of an adverse decision by the Purchasing Manager, or designee, the
protestor shall submit a written appeal to the Director of Administrative Services
and the Director of the Department requesting the Procurement, and immediately
send copies to all Affected Parties. The appeal must be submitted via email to
Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific Time zone) within three
(3) days after the date the Purchasing Manager, or designee, rendered a decision.
The protestor shall only submit: (1) information and documentation previously
submitted to the Purchasing Manager, or designee; (2) a copy of the final decision
of the Purchasing Manager, or designee; and (3) a brief statement setting forth all
factual and legal bases for the appeal. The Director of Administrative Services,
together with the Director of the Department requesting the Procurement shall
evaluate each Award Protest Statement and determine whether to uphold or reject
the Purchasing Manager's determination. For Task Orders to be awarded by the
General Manager, the decision of the Director of Administrative Services and the
Director of the Department requesting the Procurement shall be final.
C. Delay in Award
Execution of any proposed contract shall be delayed pending the resolution of the
protest unless one or more of the following conditions is present:
1. The items or services being procured are urgently required;
2. Delivery or performance will be unduly delayed by failure to make award promptly;
or
3. Failure to make prompt award will otherwise cause undue harm to OCSD.
D. No Limitation on Remedies
Nothing contained herein shall be construed to act as a limitation on OCSD's choice
of remedies or confer any right upon any Interested Party or Affected Party to a
remedy.
E. Basis for Choice of Remedy
In determining the appropriate remedy, OCSD shall consider all the circumstances
surrounding the RFTOB and/or award, including, but not limited to:
1. Seriousness of any deficiency found to exist in the contracting process;
2. The effect of the action on the competitive process;
3. Any urgency surrounding the contract requirement; and
4. The effect that implementing the remedy will have on OCSD.
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F. Remedies
If OCSD determines that the award or proposed award was not made in accordance
with applicable statutes, regulations, policies and/or procedure, OCSD, in its sole
discretion, may grant any of the following remedies or any other remedy it deems
appropriate:
1. Prior to award, OCSD may issue a new solicitation, make a new selection/award
recommendation, or award a contract consistent with applicable statutes,
regulations, policies and procedures.
2. In its sole discretion, take no further action; or
3. Take any other action that is permitted by law to promote compliance.
G. Le-gal Action
Any legal action to set aside the final determination of OCSD must be filed no later
than the 9011 day following the date of the final determination consistent with Code of
Civil Procedure section 1094.6. In the event a protestor files a legal action related to
the protest, if OCSD prevails, OCSD reserves the right to seek reimbursement of its
costs, including attorneys' fees, to the fullest extent permitted by law.
43. Notices All notices under this Contract must be in writing. Written notice shall be
delivered by personal service or sent by registered or certified mail, postage prepaid,
return receipt requested, or by any other overnight delivery service which delivers to the
noticed destination and provides proof of delivery to the sender. Rejection or other refusal
to accept or the inability to deliver because of changed address or which no notice was
given as provided hereunder shall be deemed to be receipt of the notice, demand or
request sent. All notices shall be effective when first received at the following addresses:
OCSD: Cori Voss, Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Contractor: Andrew Jamison, Project Manager
Jamison Engineering Contractors, Inc.
2525 South Yale Street
Santa Ana, CA, 92704
Each party shall provide the other party written notice of any change in address as soon as
practicable.
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IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
Gregory C. Sebourn, PLS
Chair, Board of Directors
Dated: By:
Clerk of the Board
Dated: By:
Contracts, Purchasing and Materials
Management Manager
Jamison Engineering Contractors, Inc.
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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MASTER SERVICES CONTRACT
Maintenance & Repair Services
Specification No. S-2018-942BD-6
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and O'Connell Engineering &
Construction Inc. with a principal place of business at 36572 Deauville Rd. Winchester, CA 92596
(hereinafter referred to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to retain the services of Contractor for Maintenance & Repair
Services "Services"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with
Ordinance No. OCSD-52 and
WHEREAS, at its regular meeting on October 24, 2018, the Board of Directors of OCSD,
by minute order, authorized execution of this Contract between OCSD and Contactor; and;
WHEREAS, Contractor is qualified by virtue of experience, training, and education and
expertise to accomplish such Services,
NOW THEREFORE, in consideration of the promises and mutual benefits exchanged
between the Parties, it is mutually agreed as follows:
1. Introduction
1.1 This Master Services Contract and all attachments hereto (called the "Contract") is made
by OCSD and Contractor. The terms and conditions herein exclusively govern the
purchase of Services as described in the Scope of Services, attached hereto and
incorporated herein by reference as Attachment "A".
1.2 All Task Order Bids awarded under this Master Services Contract shall be incorporated
by reference and made part hereof, upon issuance of the Task Order Bid Purchase Order.
1.3 Attachments to this Contract are incorporated by reference and made a part of this
Contract as though fully set forth at length herein. Attachments to this Contract are as
follows:
Individual Task Order Bids, inclusive of:
Task Order Bid Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
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1.4 In the event of any conflict or inconsistency between the provisions of this Contract,
provisions of the Task Order(s) and any of the provisions of the attachments hereto, the
provisions of this Contract shall govern and control in the order of precedence set forth
below:
Master Services Contract, and any amendments thereto
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
Individual Task Order Bids, inclusive of: Task Order Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
1.5 The provisions of this Contract and attachments hereto are applicable at the Task Order
level. It is OCSD's intent that all use of the word "Contract" in Attachment"A" and the Task
Order Attachments thereto shall mean Task Order Bid.
1.6 The provisions of this Contract and provisions of the Task Order(s) may be amended or
waived only by a writing executed by authorized representatives of both Parties hereto.
1.7 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any Paragraph or provision hereof.
1.8 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.9 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.10 The term "hours", when used in this Contract, shall be defined in the Request for Task
Order Bid, Attachment "A" Task Order Scope of Services.
1.11 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under the Task Order Bid.
1.12 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Prevailing Wa-ge Rates The Contractor shall comply with California Labor Code Section
1771 by the payment of prevailing wages as established by the Director of the State
Department of Industrial Relations. In accordance with Labor Code Section 1775, the
Contractor and any Subcontractor shall forfeit, as a penalty to OCSD, not more than Two
Hundred Dollars ($200)for each calendar day or portion thereof for each worker paid less
than the established prevailing rates for such work or craft in which such worker is
employed for any Work done under the Contract in violation of the provisions of the
California Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and
pursuant to said Section 1775, for each day or portion thereof in which each worker was
paid less than the prevailing wage rate the difference between such established prevailing
wage rates and the amount paid to each worker shall be paid to each worker by the
Contractor. Per California Labor Code 1773.2, OCSD will have on file copies of the
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prevailing rate of per diem wages at its principal office and at each job site, which shall be
made available to any interested party upon request.
3. California Department of Industrial Relations (DIR) Registration and Record of
Wages
3.1 To the extent Contractor's employees and/or its Subcontractors who will perform Work on
a construction contract for which Prevailing Wage Determinations have been issued by
the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its Subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its Subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776 and shall submit payroll records
to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-
compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its Subcontractors shall furnish
a copy of all certified payroll records to OCSD and/or general public upon request,
provided the public request is made through OCSD, the Division of Apprenticeship
Standards or the Division of Labor Standards Enforcement of the Department of Industrial
Relations.
3.4 The Contractor and its Subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments
Each individual task order shall specify the method of payment to be used. Payment may
be based on milestones, lump sum or monthly methods.
Milestones: Payments shall be made upon approval by OCSD Project Manager or his
designee, of invoices submitted for milestones completed as described in the Task Order
Bid. OCSD, in its sole discretion, shall determine whether tasks and deliverables for each
milestone has been satisfactorily completed.
Lump Sum: Payment will be made in one lump sum after completion and acceptance of
the Services. OCSD, at its sole discretion, shall be the determining party as to whether
all Work has been satisfactorily completed.
Monthly: OCSD shall pay monthly for Services rendered.
OCSD shall pay, Net 30 days upon receipt of itemized invoices, submitted in duplicate, in
a form acceptable to OCSD to enable audit of the charges thereon.
5. Invoices
OCSD shall pay within 30 days of completion and receipt and approval by OCSD's Project
Manager of an itemized invoice, in a form acceptable to OCSD to enable audit of the
charges thereon. All cash discounts shall be taken and computed from the date of
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completion of tasks or acceptance of equipment, material, installation and training, or from
the date of receipt of invoice, whichever occurs last.
In an effort to provide quicker payment, OCSD may offer payment by MasterCard.
Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(a_OCSD.com and reference the following in the subject line: "INVOICE", the
Purchase Order number, the Project Manager(s), and [Specification No.]
6. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
7. Scope of Services Subject to the terms of this Contract, Contractor shall perform the
Services identified in the individual Task Order Scope of Services, in accordance with the
Standards and Requirements contained therein.
8. Modifications to Scope of Services Requests for modifications to the Task Order
Scope of Services hereunder can be made by OCSD at any time. All modifications must
be made in writing and signed by both Parties. Refer to General Conditions.
9. Contract Term The Services provided under this Contract shall commence on December
1, 2018 and continue through November 30, 2019. Task Order Bids can be competed
during the initial term and each renewal period of the Contract. The Contract shall remain
in effect until all Task Order Services have been completed and accepted by OCSD.
10. Renewals
OCSD may exercise the option to renew the Contract for up to two (2) one-year periods
as mutually agreed upon between both parties. OCSD shall make no obligation to renew
nor give reason if it elects not to renew.
11. Termination
11.1 Termination for Convenience OCSD reserves the right to terminate this Contract for its
convenience, with or without cause, in whole or in part, at any time, by written notice from
OCSD of intent to terminate. Upon receipt of a termination notice, Contractor shall
immediately discontinue all the Work under this Contract (unless the notice directs
otherwise). OCSD shall thereafter, within thirty (30) days, pay Contractor for the Work
performed (cost and fee)to the date of termination. Contractor expressly waives any claim
to receive anticipated profits to be earned during the uncompleted portion of this Contract.
Such notice of termination shall terminate this Contract and release OCSD from any
further fee, cost or claim hereunder by Contractor other than for Work performed to the
date of termination.
11.2 Termination for Default If the Contractor refuses or fails to prosecute the Work in any
awarded Task Order Bid or any separable part thereof with such diligence as will ensure
its completion within the time specified herein, or any authorized extension thereof, or fails
to perform the Work in a manner required by the Contract Documents and/or industry
standards, or fails to complete such Work within such time as required under the Contract
Documents or, if the Contractor should be adjudged as bankrupt, or is otherwise deemed
insolvent by OCSD based on good cause and is unable to proceed with the Work, or if the
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Contractor should make a general assignment for the benefit of creditors, or if a receiver
should be appointed on account of insolvency, or if the Contractor files a petition to take
advantage of any debtor's act, or should any Subcontractor violate any of the provisions
of the Contract, or if the Contractor should persistently or repeatedly refuse or fail, except
in cases for which an authorized extension of time is provided, to supply enough properly
skilled workers or proper materials to complete the Work in the time specified, or if the
Contractor should fail to make prompt payment to Subcontractors for material or labor, or
if the Contractor should persistently disregard laws, or instructions given by OCSD, or if
the Contractor otherwise substantially fails to fulfill its obligations under the Contract
Documents, OCSD may, without prejudice to any other right or remedy, serve written
notice upon the Contractor and Sureties of OCSD's intention to terminate the Contractor's
performance under the Task Order Bid. Said notice shall contain the reasons for such
intention to terminate the Contractor's performance under the Contract, and unless, within
ten (10) days after the service of such notice, such violations cease and/or satisfactory
arrangements for the corrections thereof have been made, the OCSD may terminate
Contractor's performance under the Task Order Bid and the Contractor shall not be
entitled to receive any further payment until the Work is finished.
In the event of any such termination, OCSD shall serve written notice thereof upon the
Surety and Contractor, and the Surety shall have the right to take over and perform the
Task Order Bid. However, if the Surety, within five (5) days after the service of a notice of
termination, does not give OCSD written notice of its intention to take over and perform
the Task Order Bid, and if it serves such notice of its intent to take over and perform the
Task Order Bid and does not begin performance thereof within fifteen (15) days from the
date of serving said notice, OCSD may take over the Work and prosecute the same to
completion by contract or by any other method it may deem advisable for the account and
at the expense of the Contractor, and the Sureties and/or Contractor shall be liable to
OCSD for any excess cost or other damage incurred by OCSD thereby. In such an event
OCSD may without liability for so doing, take possession of and utilize such materials,
tools, equipment, supplies and other property belonging to the Contractor and/or assume
assignment of any and all subcontracts for Subcontractors and/or Suppliers that may be
on the worksite and be necessary to complete the Work. For any portion of such Work
that OCSD elects to complete by furnishing its own employees, materials, tools, and
equipment, OCSD shall be compensated in accordance with the schedule of
compensation for force account Work as stated in the General Conditions section entitled
Task Order Bid Price Adjustments and Payments.
If the Surety assumes the Contractor's terminated Work, it shall take the Contractor's
place in all respects for that part and shall be paid by OCSD for all Work performed by it
in accordance with the terms of the Contract Documents. If the Surety assumes the entire
Task Order Bid, all money due the Contractor at the time of its default shall be payable to
the Surety as the Work progresses, subject to the terms of the Task Order Bid.
Contractor hereby consents to assigning to OCSD and/or OCSD's replacement contractor
all subcontracts and other agreements of any and all Subcontractors and/or Suppliers that
may be on the worksite and/or may be necessary to complete the Work in the event of
Termination for Default or Termination for Convenience, as set forth below. Contractor
agrees to obtain, by way of a subcontract provision, the consent of each and every
Subcontractor and/or Supplier for such assignment prior to the commencement of each
such Subcontractor's and/or Supplier's Work on the Task Order Bid.
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In the event of such termination, the Contractor will be paid the actual amount due based
on unit prices or lump sums in any awarded Task Order Bid and the quantity of Work
completed at the time of termination, less damages caused to OCSD by acts of the
Contractor causing the termination, including but not limited to, all costs to OCSD arising
from professional services and attorneys' fees and all costs generated to insure or bond
the Work of substituted Contractors or Subcontractors utilized to complete the Work, such
excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the
Contractor shall pay the difference to OCSD promptly upon demand. On failure of the
Contractor to pay, the Surety shall pay on demand by OCSD. Any portion of such
difference not paid by the Contractor or Surety within thirty (30) days following the mailing
of a demand for such costs shall earn interest at the maximum rate authorized by
California law.
The Contractor and OCSD agree that nothing in this section is intended to be or is a
prevailing party clause as it pertains to attorney's fees.
The foregoing provisions are in addition to and not in limitation of any other rights or
remedies under law or in equity available to OCSD.
If it is later determined by OCSD that the Contractor had an excusable reason for not
performing, such as a fire, flood, or other event which was not the fault of or was beyond
the control of the Contractor, OCSD, after setting up a new performance schedule, may
allow the Contractor to continue Work, or treat the termination as a termination for
convenience, and the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of OCSD.
All OCSD property in the possession or control of Contractor shall be returned by
Contractor to OCSD upon demand, or at the termination of the Task Order Bid, whichever
occurs first.
12. Bonds Contractor shall, before entering into the performance of any Task Order Bid
awarded under this Contract, furnish bonds, if required as specified in an individual
Request for Task Order Bid. The form of each bond shall be provided in the Request for
Task Order Bid. The bonds shall be approved by OCSD's General Counsel - one in the
amount of one hundred percent (100%) of the Task Order Bid amount, to guarantee the
faithful performance of the Work, and the other in the amount of one hundred percent
(100%) of the Task Order Bid amount, to guarantee payment of all claims for labor and
materials furnished. Task Order Bid shall not become effective until such bonds are
supplied to and approved by OCSD. Bonds must be issued by a surety authorized by the
State Insurance Commissioner to do business in California and must be maintained
throughout the life of the Task Order and during the warranty period.
Contractor is hereby notified that it is required that the person executing the Bonds must
have on file with the County Clerk, County of Orange, a Power of Attorney and
authorization to execute said Bonds for and on behalf of the corporate surety. The
purpose of this requirement is to insure that the provisions of Code of Civil Procedure
Section 995.630 requiring such authority to be on file with the Orange County Clerk are
satisfied in order for the OCSD and its officers to approve the bond.
13. Insurance Contractor and all Subcontractors shall purchase and maintain, throughout
the life of this Contract and any periods of warranty or extensions, insurance in amounts
equal to the requirements set forth in the signed Acknowledgement of Insurance
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Requirements (attached hereto and incorporated herein as Attachment "C"). Contractor
shall not commence Work under this Contract until all required insurance is obtained in a
form acceptable to OCSD, nor shall Contractor allow any Subcontractor to commence
service pursuant to a subcontract until all insurance required of the Subcontractor has
been obtained. Failure to maintain required insurance coverage shall result in termination
of this Contract. Nothing contained in these insurance requirements is to be construed as
limiting the liability of the Contractor or the Contractor's Sureties.
14. General Indemnification The Contractor shall, with respect to all Work covered by or
incidental to these Contract Documents, be responsible for any liability imposed by law
and shall indemnify, defend and hold OCSD, the Engineer, the Consultant and its
subconsultants, and each of their directors, officers, agents and employees, and all public
entities issuing permits to the Contractor, free and harmless from and against all of the
following:
Any claim, suit or action of every name, kind, and description, loss, damage, cost,
expenses, including reasonable attorney's fees and expert fees, costs of compliance with
administrative orders and directives, litigation, arbitration, awards, fines, and
administratively or judicially-imposed penalties or judgments, arising by reason of death
or bodily injury to person(s), injury to property, or other loss, damage or expense, resulting
from the construction of the Work, design defects (if design originated by the Contractor
only), defects in the Work, or by or on account of acts, errors or omissions of the Contractor
or Contractor's Subcontractors, Suppliers, employees, invitees, or agents or from any
other cause whatsoever arising during the progress of the Work or at any time prior to its
completion and Final Acceptance, including any of the same resulting from OCSD's
alleged or actual acts, errors, or omissions regardless of whether on or off of the worksite.
Said responsibility shall extend to claims, demands or liability for loss, damage or injuries
occurring or discovered after completion of the Work, as well as during the progress of the
Work. However, the Contractor shall not be obligated under this Contract to indemnify
OCSD, the Engineer or its Consultant(s) with respect to the active negligence, sole
negligence or willful misconduct of OCSD, the Engineer, or its Consultant(s).
In addition, if any action is brought against the Contractor or any Subcontractor to enforce
a stop payment notice or Notice to Withhold, which names OCSD as a party to said action,
OCSD shall be entitled to reasonable attorney's fees, costs and necessary disbursements
arising out of the defense of such action by OCSD. OCSD shall be entitled to deduct its
costs for any stop payment notice filed, whether court action is involved or not.
In any and all claims against the indemnified parties by an employee of the Contractor,
any Subcontractor, any Supplier, anyone directly or indirectly employed by any of them,
or anyone for whose acts any of them may be liable, the indemnification obligation as
specified herein shall not be limited in any way by the amount or type of damages,
compensation, or benefits payable by or for the Contractor, or any Subcontractor, or any
Supplier or other person under Workers' Compensation acts, disability benefit acts, or
other employee acts.
The obligations of the Contractor as specified herein shall not extend to the liability of the
Engineer, the Consultant or its subconsultants, and each of their directors, officers, agents
and employees, arising out of or resulting from or in connection with the preparation of
approval of maps, Drawings, opinions, reports, surveys, designs or Specifications,
provided that the foregoing was the sole and exclusive cause of the loss, damage or injury.
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The Contractor shall also be responsible for and shall indemnify, defend and hold
harmless OCSD, the Engineer, the Consultant and its subconsultants, and each of their
directors, officers, employees, and agents from and against all losses, expenses,
damages(including damages to the Work itself), attorney's fees, and other costs, including
all costs of defense, which any of them may incur with respect to the failure, neglect, or
refusal of the Contractor to faithfully perform the Work and all of the Contractor's
obligations under the Contract. Such costs, expenses, and damages shall include all
costs, including attorney's fees incurred by the indemnified parties in any lawsuit to which
they are a party.
In the event Contractor or its insurer refuses or fails to provide a legal defense to OCSD
after receiving written notice of the legal action and a tender and demand for defense,
OCSD shall have the right to select counsel of its own choice to represent all the interests
of OCSD at Contractor's cost and expense. Contractor agrees that the amount of legal
costs and expenses, including attorneys' fees, may be withheld by OCSD from any
Contract amounts due and owing to Contractor until such time as a final determination is
made as to the responsibility for payment of said fees and costs. Contractor further agrees
that to the extent OCSD incurs such damages and the damages exceed any remaining
Contract amounts due and owing to Contractor, Contractor shall reimburse OCSD for all
such additional damages upon demand by OCSD for the same.
Contractor and OCSD agree that nothing in this section is intended to be or is a prevailing
party clause as it pertains to attorney's fees.
15. Safety Standards and Human Resources (HR) Policies OCSD requires all contractors
to follow and ensure their employees and all subcontractors follow all State and Federal
regulations as well as OCSD requirements while working at OCSD locations. If during the
course of a contract it is discovered that OCSD policies, safety manuals, or contracts do
not comply with State or Federal regulations then the Contractor is required to follow the
most stringent regulatory requirement at no additional cost to OCSD. Contractor and all
its employees and Subcontractors, shall adhere to all applicable OCSD Safety Standards
attached hereto in Exhibit "D".
16. Performance Time is of the essence in the performance of this Contract and the
provisions hereof.
17. Delay and Liquidated Damages Liquidated Damages, if any, shall be specified in any
Task Order Bids. In the event the Contractor fails to achieve Final Completion of the Task
Order within the required period of performance or fails to meet any other time
requirements set forth in the Contract, including the timely submittal or update of the Task
Order Schedule or achievement of any designated milestones or deadline as required in
the approved Task Order Bid Price Form, after due allowance for extensions of time made
in accordance with the Contract Documents, if any, OCSD will sustain damage which
would be extremely difficult and impracticable to ascertain. The parties therefore agree
that in each such event, Contractor will pay to OCSD a determined sum per day, as
Liquidated Damages, and not as a penalty, for each and every calendar day during which
Final Completion of the Task Order Bid is so delayed, or timely submittal or update of the
Task Order Schedule is so delayed. If deadlines for milestones are identified in the
approved Task Order Bid Price Form, Contractor shall pay OCSD the Liquidated Damage
amount corresponding to that milestone for each and every day during which the
achievement of the milestone is delayed. Contractor agrees to pay such Liquidated
Damages and further agrees that OCSD may offset the amount of Liquidated Damages
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from any monies due or that may become due Contractor under this Contract. Contractor
also agrees that to the extent the amount of Liquidated Damages exceeds any monies
due to the Contractor under this Contract, Contractor shall pay all such amounts to OCSD
upon demand. Liquidated Damages due to delays in achieving a milestone or deadline
will not be credited toward Liquidated Damages due to delays in achieving subsequent
milestones, deadlines or Final Completion of the Task Order. If this Section herein entitled
"Delay and Liquidated Damages," is found for any reason to be void, invalid or otherwise
inoperative so as to disentitle OCSD from claiming Liquidated Damages, OCSD is entitled
to claim against the Contractor damages at law for the Contractor's failure to complete the
Task Order by the Final Completion date.
18. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
19. Freight(F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated
with delivery of all products deemed necessary under this Contract.
20. Familiarity with Services By executing this Contract, Contractor warrants that: 1) it has
investigated the services to be performed; 2) it has investigated the site of the services
and is aware of all conditions there; and 3) it understands the facilities, difficulties and
restrictions of the services under this Contract. Should Contractor discover any latent or
unknown conditions materially differing from those inherent in the work or as represented
by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at
Contractor's risk, until written instructions are received from OCSD.
21. Regulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements.
22. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants
to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever
nature that are legally required to engage in this Work. Any and all fees required by State,
County, City and/or municipal laws, Codes and/or tariffs that pertain to the Work performed
under the terms of this Contract will be paid by Contractor.
23. Applicable Laws and Re-gulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
24. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components
or structures, shall comply with the appropriate rules and regulations of the SCAQMD.
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25. Governing Law This Contract shall be governed by and interpreted under the laws of
The State of California and the Parties submit to jurisdiction in Orange County, in the event
any action is brought in connection with this Contract or the performance thereof.
26. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate
as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
27. Remedies In addition to other remedies available in law or equity, if the Contractor fails
to make delivery of the goods or Services or repudiates its obligations under this Contract,
or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the task order price,
together with any incidental or consequential damages.
28. Dispute Resolution
28.1 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the
resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation
shall be conducted in accordance with the Commercial Mediation Rules of the American
Arbitration Contract, through the alternate dispute resolution procedures of Judicial
Arbitration through Mediation Services of Orange County ("JAMS"), or any similar
organization or entity conducting an alternate dispute resolution process.
28.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of Contract, each party shall select an arbitrator, and
those two arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the
laws of the State of California. The arbitrator's decision and award shall be subject to
review for errors of fact or law in the Superior Court for the County of Orange, with a right
of appeal from any judgment issued therein.
29. Attorney's Fees If any action at law or in equity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
30. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
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31. Severability If any section, subsection, or provision of this Contract, or any Contract or
instrument contemplated hereby, or the application of such section, subsection, or
provision is held invalid, the remainder of this Contract or instrument in the application of
such section, subsection or provision to persons or circumstances other than those to
which it is held invalid, shall not be affected thereby, unless the effect of such invalidity
shall be to substantially frustrate the expectations of the Parties.
32. Dama_pe to OCSD's Property Any of OCSD's property damaged by Contractor, any
Subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
33. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from these Services without the prior written consent from OCSD.
34. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act as OCSD's
officers, employees, or agents. Contractor and its officers, employees, and agents shall
obtain no rights to any benefits which accrue to OCSD's employees.
35. Limitations upon Subcontractin_p and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
36. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Contractor.
37. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
38. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
39. Authority to Execute The persons executing this Contract, inclusive of Task Order Bids
on behalf of the Parties warrant that they are duly authorized to execute this Contract and
that by executing this Contract, the Parties are formally bound.
40. Entire Contract This Contract constitutes the entire Contract of the Parties and
supersedes all prior written or oral and all contemporaneous oral Contracts,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
41. Task Orders OCSD does not guarantee that Contractor will receive any individual Task
Order Bids, nor that the Contractor will receive an equal number of Task Order Bids as
compared to any other awarded Contractors. OCSD makes no guarantee that the
Maintenance & Repair Services Program budget, identified in the RFQ, will be expended.
41.1 Each Task Order will be limited to no greater than $300,000.
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41.2 OCSD will order the Services through a Request for Task Order Bid. Each Request for
Task Order Bid will contain a detailed Scope of Services and may require attendance at a
job walk (including Subcontractors, as needed) prior to the submission of a Task Order
Bid.
41.3 Task Order Bid will be awarded on the basis of the lowest responsive Bid.
41.4 The Request for Task Order Bid will identify the project, location of the Work, and other
general and special requirements.
41.5 All Task Order Bids will be lump sum.
41.6 Contractors will be required to list Subcontractors in accordance with Public Contract Code
Section 4104.
41.7 Payment terms will be specified in each Request for Task Order Bid.
41.8 Payment & Performance Bond requirements, if applicable, will be specified in each
Request for Task Order Bid. Notice to Proceed shall not be made until the bonds are
approved by OCSD.
41.9 OCSD does not guarantee that any qualified Contractor will be awarded any individual
Task Order Bids.
41.10 The Contractor shall submit its Task Order Bid within the time specified in the Request for
Task Order Bid. Late Task Order Bids will not be accepted.
41.11 Changes to the Task Order Bid Services shall be made in accordance with Master
Services Contract Attachment "B" General Conditions.
42. Task Order Bid Protest Procedures
This section sets forth the procedure and remedies concerning submittal and
consideration of all protests received by OCSD with respect to this Request for Task Order
Bid (RFTOB) issued under this Master Services Contract. All communications to OCSD
relating to a Protest shall be in writing and submitted electronically to
Purchasing@ocsd.com. By submitting a Task Order Bid JOB), each Contractor hereby
agrees and understands that the Contractor must comply with these protest procedures
and exhaust all administrative remedies set forth herein prior to the initiation of any type
of related legal action. Upon the express written consent of the parties, this protest
procedure can also be used to resolve issues surrounding OCSD's determination of a
Contractor as not responsible. This procedure is not intended to address issues
concerning TOB responsiveness. The following terms as used in this Section shall have
the following meanings:
• Affected Parties shall mean proposers on a procurement, whose direct economic
interest would be affected by a submitted protest.
• Protest shall mean a written objection by an interested party or Affected Party to
(i) the requirements or specifications contained in the RFTOB (solicitation protest); or
(ii) a proposed award recommendation (award protest).
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• Days shall mean calendar days, unless otherwise specified.
• Interested Party shall mean (1) on solicitation, all Contractors or prospective
Contractors; (2) on award, the unsuccessful Contractor(s) with a direct economic
interest in the outcome of their protest.
• Solicitation Protest Statement shall mean a written objection during the solicitation
phase of the procurement, which shall be submitted prior to the Task Order Bid due
date as specified herein.
• Award Protest Statement shall mean a written objection to the award
recommendation prior to final action to award the Task Order Bid, which shall be
submitted after receipt of Task Order Bids, but before award of a Task Order Bid, as
specified herein.
• File or Submit shall refer to the date of receipt by OCSD.
Specific procedures and requirements are as follows:
A. Solicitation Phase Protest
The purpose of this RFTOB is to obtain competitive TOBs from awarded Contractors.
Any Interested Party who has reason to believe that a free and open competition has
not taken place or that a particular specification or requirement is impractical, unduly
restrictive, or ambiguous may advise OCSD of its concerns by submitting a detailed
Solicitation Protest Statement in accordance with the requirements set forth below in
this Section A.
1. Contents and Requirements
A Solicitation Protest Statement must be submitted via email to
Purchasing@OCSD.com and addressed to OCSD's Buyer identified in the RFTOB
by 4:00 p.m. (Pacific Time zone) no less than three (3) days prior to the TOB due
date, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protestor;
b. The title, TOB description, and number of the specification/ project number
being protested;
c. A detailed statement setting forth the grounds for protest, which shall include,
in sufficient detail to establish the merits of the protest, all the factual and legal
documentation in support of the protest; and
d. The desired resolution to the protest.
If the submitted Solicitation Protest Statement does not comply with the
requirements set forth herein, then it will not be considered for evaluation and will
be returned to the protestor. The Solicitation Protest Statement shall not be
amended after filing, and OCSD will not consider any unsolicited information
provided after filing. Any argument not raised in the Solicitation Protest Statement
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shall be deemed waived, including as a part of the award protest. Failure to file
the Solicitation Protest Statement within the time period specified herein shall
constitute a waiver of the right to protest the specifications or requirements of the
RFTOB.
Solicitation Protest Statements are public documents. OCSD will provide copies
of the Solicitation Protest Statements upon written request.
2. Evaluation and Determination
No hearing will be held on the protest. OCSD's Contracts, Purchasing and
Materials Management Division Manager(Purchasing Manager), or designee, will
review all material submitted, conduct an investigation of the facts, and may, but
need not, request other Contractors to submit statements or arguments regarding
the protest. OCSD's Purchasing Manager, or designee, may in his/her sole
discretion, discuss the protest with the protestor.
OCSD's Purchasing Manager, or designee, shall issue a final written decision
regarding any solicitation protest to each Contractors prior to TOB submittal due
date. The written decision will cite any actions that will or will not be taken in
response to the Solicitation Protest Statement. The decision of the Purchasing
Manager concerning the Solicitation Protest Statement shall be final, and there
shall be no further administrative recourse.
B. Award Protest
1. Award Recommendation
Following opening and evaluation of the TOBs, OCSD will issue an award
Recommendation to each Contractors through any one of the following methods:
a. Delivery via overnight carrier; or
b. Posting the Award Recommendation on OCSD's online bidding system as
identified within the RFTOB.
On the date OCSD issues an award recommendation, OCSD shall make copies
of all submitted TOBs available upon request. Requests shall be made to
Purchasing(a ocsd.com and shall contain the following in the subject line of the
e-mail: "[Identify: Project/TOB name and Specification No.]— Request for Copies."
2. Contents and Requirements
Any Interested Party, who has reason to believe that a free and open competition
has not taken place in the TOB submittal, evaluation of the TOBs, and award
recommendation, is permitted to protest OCSD's award recommendation by
submitting an Award Protest Statement to OCSD identified in the RFTOB, via
electronic mail (e-mail) at Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific
Time zone) on the third (3rd ) day after OCSD issues the Award Recommendation
or some similar announcement. OCSD will not accept an Award Protest
Statement, or similar document, prior to the date OCSD issues its award
recommendation to the Contractors. Award Protest Statements, or similar
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document, received prior to the issuance of OCSD's award recommendation will
be considered premature and will be immediately returned to the party filing the
Protest without consideration.
The Award Protest Statement must be submitted timely and contain all of the
following to be considered:
a. The name, address and telephone number of the protestor;
b. The title and number of the specification being protested;
c. The OCSD action or recommendation that is being protested;
d. The name(s) of all Affected Parties;
e. A detailed statement setting forth the grounds, legal authority and facts in
support of the protest, including all documents and evidence;
f. Each and every ground on which the protestor bases the protest by specific
references to parts of the RFTOB, which shall be attached as exhibits;
g. Each and every reason that all other Affected Parties who may be in line for
the purchase or contract award should not be awarded the purchase or
contract;
h. A clear statement of the relief requested and the statutory or case law basis for
such relief; and
i. Signed and sworn by a principal of the protestor.
If the submitted Award Protest Statement does not comply with the requirements
set forth herein, then it will not be considered for evaluation, and will be returned
to the protestor. The Award Protest Statement shall not be amended after filing,
and OCSD will not consider any unsolicited information provided after filing. Any
argument not raised in the Award Protest Statement shall be deemed waived.
Award Protest Statements are public documents. OCSD will notify the Affected
Parties when a protest has been submitted and will provide copies of the Protest
Statements to the Interested Parties as soon as is reasonably practical.
3. Evaluation and Determination
The Affected Parties may file responsive statements in support of or in opposition
to the protest no later than 4:00 p.m. on the third business day after the receipt of
the Award Protest Statement from OCSD. The Purchasing Manager, or designee,
shall review the facts and all submittals relative to the Award Protest Statement
and shall issue a written decision setting forth the basis for such decision. The
written decision will be issued to the protestor and to all Affected Parties.
Unless otherwise required by law, no evidentiary hearing or oral argument shall be
provided, except in the sole discretion of the Purchasing Manager, or designee.
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In the event a hearing is conducted, the Purchasing Manager, or designee, shall
issue written notice to the protestor and Affected Parties identifying the date and
time for the hearing, along with rules concerning the hearing.
4. Appeal Process
In the event of an adverse decision by the Purchasing Manager, or designee, the
protestor shall submit a written appeal to the Director of Administrative Services
and the Director of the Department requesting the Procurement, and immediately
send copies to all Affected Parties. The appeal must be submitted via email to
Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific Time zone) within three
(3) days after the date the Purchasing Manager, or designee, rendered a decision.
The protestor shall only submit: (1) information and documentation previously
submitted to the Purchasing Manager, or designee; (2) a copy of the final decision
of the Purchasing Manager, or designee; and (3) a brief statement setting forth all
factual and legal bases for the appeal. The Director of Administrative Services,
together with the Director of the Department requesting the Procurement shall
evaluate each Award Protest Statement and determine whether to uphold or reject
the Purchasing Manager's determination. For Task Orders to be awarded by the
General Manager, the decision of the Director of Administrative Services and the
Director of the Department requesting the Procurement shall be final.
C. Delay in Award
Execution of any proposed contract shall be delayed pending the resolution of the
protest unless one or more of the following conditions is present:
1. The items or services being procured are urgently required;
2. Delivery or performance will be unduly delayed by failure to make award promptly;
or
3. Failure to make prompt award will otherwise cause undue harm to OCSD.
D. No Limitation on Remedies
Nothing contained herein shall be construed to act as a limitation on OCSD's choice
of remedies or confer any right upon any Interested Party or Affected Party to a
remedy.
E. Basis for Choice of Remedy
In determining the appropriate remedy, OCSD shall consider all the circumstances
surrounding the RFTOB and/or award, including, but not limited to:
1. Seriousness of any deficiency found to exist in the contracting process;
2. The effect of the action on the competitive process;
3. Any urgency surrounding the contract requirement; and
4. The effect that implementing the remedy will have on OCSD.
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F. Remedies
If OCSD determines that the award or proposed award was not made in accordance
with applicable statutes, regulations, policies and/or procedure, OCSD, in its sole
discretion, may grant any of the following remedies or any other remedy it deems
appropriate:
1. Prior to award, OCSD may issue a new solicitation, make a new selection/award
recommendation, or award a contract consistent with applicable statutes,
regulations, policies and procedures.
2. In its sole discretion, take no further action; or
3. Take any other action that is permitted by law to promote compliance.
G. Le-gal Action
Any legal action to set aside the final determination of OCSD must be filed no later than
the 9011 day following the date of the final determination consistent with Code of Civil
Procedure section 1094.6. In the event a protestor files a legal action related to the
protest, if OCSD prevails, OCSD reserves the right to seek reimbursement of its costs,
including attorneys' fees, to the fullest extent permitted by law.
43. Notices All notices under this Contract must be in writing. Written notice shall be
delivered by personal service or sent by registered or certified mail, postage prepaid,
return receipt requested, or by any other overnight delivery service which delivers to the
noticed destination and provides proof of delivery to the sender. Rejection or other refusal
to accept or the inability to deliver because of changed address or which no notice was
given as provided hereunder shall be deemed to be receipt of the notice, demand or
request sent. All notices shall be effective when first received at the following addresses:
OCSD: Cori Voss, Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Contractor: Rhonda O'Connell, President
O'Connell Engineering & Construction, Inc.
36572 Deauville Road
Winchester, CA 92596
Each party shall provide the other party written notice of any change in address as soon as
practicable.
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IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
Gregory C. Sebourn, PLS
Chair, Board of Directors
Dated: By:
Clerk of the Board
Dated: By:
Contracts, Purchasing and Materials
Management Manager
O'Connell Engineering & Construction Inc.
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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MASTER SERVICES CONTRACT
Maintenance & Repair Services
Specification No. S-2018-942BD-7
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and W.A. Rasic Construction
Company, Inc. with a principal place of business at 4150 Long Beach Boulevard, Long Beach,
CA 90807 (hereinafter referred to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to retain the services of Contractor for Maintenance & Repair
Services "Services"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with
Ordinance No. OCSD-52 and
WHEREAS, at its regular meeting on October 24, 2018, the Board of Directors of OCSD,
by minute order, authorized execution of this Contract between OCSD and Contactor; and;
WHEREAS, Contractor is qualified by virtue of experience, training, and education and
expertise to accomplish such Services,
NOW THEREFORE, in consideration of the promises and mutual benefits exchanged
between the Parties, it is mutually agreed as follows:
1. Introduction
1.1 This Master Services Contract and all attachments hereto (called the "Contract") is made
by OCSD and Contractor. The terms and conditions herein exclusively govern the
purchase of Services as described in the Scope of Services, attached hereto and
incorporated herein by reference as Attachment "A".
1.2 All Task Order Bids awarded under this Master Services Contract shall be incorporated
by reference and made part hereof, upon issuance of the Task Order Bid Purchase Order.
1.3 Attachments to this Contract are incorporated by reference and made a part of this
Contract as though fully set forth at length herein. Attachments to this Contract are as
follows:
Individual Task Order Bids, inclusive of:
Task Order Bid Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
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1.4 In the event of any conflict or inconsistency between the provisions of this Contract,
provisions of the Task Order(s) and any of the provisions of the attachments hereto, the
provisions of this Contract shall govern and control in the order of precedence set forth
below:
Master Services Contract, and any amendments thereto
Master Services Contract Attachment "B" General Conditions
Master Services Contract Attachment"C" Acknowledgement of Insurance Requirements
Master Services Contract Attachment "D" OCSD Safety Standards
Individual Task Order Bids, inclusive of: Task Order Attachment A- Scope of Services
Master Services Contract Attachment "A" Scope of Services
1.5 The provisions of this Contract and attachments hereto are applicable at the Task Order
level. It is OCSD's intent that all use of the word "Contract" in Attachment"A" and the Task
Order Attachments thereto shall mean Task Order Bid.
1.6 The provisions of this Contract and provisions of the Task Order(s) may be amended or
waived only by a writing executed by authorized representatives of both Parties hereto.
1.7 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any Paragraph or provision hereof.
1.8 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.9 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.10 The term "hours", when used in this Contract, shall be defined in the Request for Task
Order Bid, Attachment "A" Task Order Scope of Services.
1.11 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under the Task Order Bid.
1.12 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Prevailing Wa-ge Rates The Contractor shall comply with California Labor Code Section
1771 by the payment of prevailing wages as established by the Director of the State
Department of Industrial Relations. In accordance with Labor Code Section 1775, the
Contractor and any Subcontractor shall forfeit, as a penalty to OCSD, not more than Two
Hundred Dollars ($200)for each calendar day or portion thereof for each worker paid less
than the established prevailing rates for such work or craft in which such worker is
employed for any Work done under the Contract in violation of the provisions of the
California Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and
pursuant to said Section 1775, for each day or portion thereof in which each worker was
paid less than the prevailing wage rate the difference between such established prevailing
wage rates and the amount paid to each worker shall be paid to each worker by the
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Contractor. Per California Labor Code 1773.2, OCSD will have on file copies of the
prevailing rate of per diem wages at its principal office and at each job site, which shall be
made available to any interested party upon request.
3. California Department of Industrial Relations (DIR) Re_pistration and Record of
Wages
3.1 To the extent Contractor's employees and/or its Subcontractors who will perform Work on
a construction contract for which Prevailing Wage Determinations have been issued by
the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its Subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its Subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776, and shall submit payroll
records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for
non-compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its Subcontractors shall furnish
a copy of all certified payroll records to OCSD and/or general public upon request,
provided the public request is made through OCSD, the Division of Apprenticeship
Standards or the Division of Labor Standards Enforcement of the Department of Industrial
Relations.
3.4 The Contractor and its Subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments
Each individual task order shall specify the method of payment to be used. Payment may
be based on milestones, lump sum or monthly methods.
Milestones: Payments shall be made upon approval by OCSD Project Manager or his
designee, of invoices submitted for milestones completed as described in the Task Order
Bid. OCSD, in its sole discretion, shall determine whether tasks and deliverables for each
milestone has been satisfactorily completed.
Lump Sum: Payment will be made in one lump sum after completion and acceptance of
the Services. OCSD, at its sole discretion, shall be the determining party as to whether
all Work has been satisfactorily completed.
Monthly: OCSD shall pay monthly for Services rendered.
OCSD shall pay, Net 30 days upon receipt of itemized invoices, submitted in duplicate, in
a form acceptable to OCSD to enable audit of the charges thereon.
5. Invoices
OCSD shall pay within 30 days of completion and receipt and approval by OCSD's Project
Manager of an itemized invoice, in a form acceptable to OCSD to enable audit of the
charges thereon. All cash discounts shall be taken and computed from the date of
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completion of tasks or acceptance of equipment, material, installation and training, or from
the date of receipt of invoice, whichever occurs last.
In an effort to provide quicker payment, OCSD may offer payment by MasterCard.
Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(a_OCSD.com and reference the following in the subject line: "INVOICE", the
Purchase Order number, the Project Manager(s), and [Specification No.]
6. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
7. Scope of Services Subject to the terms of this Contract, Contractor shall perform the
Services identified in the individual Task Order Scope of Services, in accordance with the
Standards and Requirements contained therein.
8. Modifications to Scope of Services Requests for modifications to the Task Order
Scope of Services hereunder can be made by OCSD at any time. All modifications must
be made in writing and signed by both Parties. Refer to General Conditions.
9. Contract Term The Services provided under this Contract shall commence on December
1, 2018 and continue through November 30, 2019. Task Order Bids can be competed
during the initial term and each renewal period of the Contract. The Contract shall remain
in effect until all Task Order Services have been completed and accepted by OCSD.
10. Renewals
OCSD may exercise the option to renew the Contract for up to two (2) one-year periods
as mutually agreed upon between both parties. OCSD shall make no obligation to renew
nor give reason if it elects not to renew.
11. Termination
11.1 Termination for Convenience OCSD reserves the right to terminate this Contract for its
convenience, with or without cause, in whole or in part, at any time, by written notice from
OCSD of intent to terminate. Upon receipt of a termination notice, Contractor shall
immediately discontinue all the Work under this Contract (unless the notice directs
otherwise). OCSD shall thereafter, within thirty (30) days, pay Contractor for the Work
performed (cost and fee)to the date of termination. Contractor expressly waives any claim
to receive anticipated profits to be earned during the uncompleted portion of this Contract.
Such notice of termination shall terminate this Contract and release OCSD from any
further fee, cost or claim hereunder by Contractor other than for Work performed to the
date of termination.
11.2 Termination for Default If the Contractor refuses or fails to prosecute the Work in any
awarded Task Order Bid or any separable part thereof with such diligence as will ensure
its completion within the time specified herein, or any authorized extension thereof, or fails
to perform the Work in a manner required by the Contract Documents and/or industry
standards, or fails to complete such Work within such time as required under the Contract
Documents or, if the Contractor should be adjudged as bankrupt, or is otherwise deemed
insolvent by OCSD based on good cause and is unable to proceed with the Work, or if the
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Contractor should make a general assignment for the benefit of creditors, or if a receiver
should be appointed on account of insolvency, or if the Contractor files a petition to take
advantage of any debtor's act, or should any Subcontractor violate any of the provisions
of the Contract, or if the Contractor should persistently or repeatedly refuse or fail, except
in cases for which an authorized extension of time is provided, to supply enough properly
skilled workers or proper materials to complete the Work in the time specified, or if the
Contractor should fail to make prompt payment to Subcontractors for material or labor, or
if the Contractor should persistently disregard laws, or instructions given by OCSD, or if
the Contractor otherwise substantially fails to fulfill its obligations under the Contract
Documents, OCSD may, without prejudice to any other right or remedy, serve written
notice upon the Contractor and Sureties of OCSD's intention to terminate the Contractor's
performance under the Task Order Bid. Said notice shall contain the reasons for such
intention to terminate the Contractor's performance under the Contract, and unless, within
ten (10) days after the service of such notice, such violations cease and/or satisfactory
arrangements for the corrections thereof have been made, the OCSD may terminate
Contractor's performance under the Task Order Bid and the Contractor shall not be
entitled to receive any further payment until the Work is finished.
In the event of any such termination, OCSD shall serve written notice thereof upon the
Surety and Contractor, and the Surety shall have the right to take over and perform the
Task Order Bid. However, if the Surety, within five (5) days after the service of a notice of
termination, does not give OCSD written notice of its intention to take over and perform
the Task Order Bid, and if it serves such notice of its intent to take over and perform the
Task Order Bid and does not begin performance thereof within fifteen (15) days from the
date of serving said notice, OCSD may take over the Work and prosecute the same to
completion by contract or by any other method it may deem advisable for the account and
at the expense of the Contractor, and the Sureties and/or Contractor shall be liable to
OCSD for any excess cost or other damage incurred by OCSD thereby. In such an event
OCSD may without liability for so doing, take possession of and utilize such materials,
tools, equipment, supplies and other property belonging to the Contractor and/or assume
assignment of any and all subcontracts for Subcontractors and/or Suppliers that may be
on the worksite and be necessary to complete the Work. For any portion of such Work
that OCSD elects to complete by furnishing its own employees, materials, tools, and
equipment, OCSD shall be compensated in accordance with the schedule of
compensation for force account Work as stated in the General Conditions section entitled
Task Order Bid Price Adjustments and Payments.
If the Surety assumes the Contractor's terminated Work, it shall take the Contractor's
place in all respects for that part and shall be paid by OCSD for all Work performed by it
in accordance with the terms of the Contract Documents. If the Surety assumes the entire
Task Order Bid, all money due the Contractor at the time of its default shall be payable to
the Surety as the Work progresses, subject to the terms of the Task Order Bid.
Contractor hereby consents to assigning to OCSD and/or OCSD's replacement contractor
all subcontracts and other agreements of any and all Subcontractors and/or Suppliers that
may be on the worksite and/or may be necessary to complete the Work in the event of
Termination for Default or Termination for Convenience, as set forth below. Contractor
agrees to obtain, by way of a subcontract provision, the consent of each and every
Subcontractor and/or Supplier for such assignment prior to the commencement of each
such Subcontractor's and/or Supplier's Work on the Task Order Bid.
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In the event of such termination, the Contractor will be paid the actual amount due based
on unit prices or lump sums in any awarded Task Order Bid and the quantity of Work
completed at the time of termination, less damages caused to OCSD by acts of the
Contractor causing the termination, including but not limited to, all costs to OCSD arising
from professional services and attorneys' fees and all costs generated to insure or bond
the Work of substituted Contractors or Subcontractors utilized to complete the Work, such
excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the
Contractor shall pay the difference to OCSD promptly upon demand. On failure of the
Contractor to pay, the Surety shall pay on demand by OCSD. Any portion of such
difference not paid by the Contractor or Surety within thirty (30) days following the mailing
of a demand for such costs shall earn interest at the maximum rate authorized by
California law.
The Contractor and OCSD agree that nothing in this section is intended to be or is a
prevailing party clause as it pertains to attorney's fees.
The foregoing provisions are in addition to and not in limitation of any other rights or
remedies under law or in equity available to OCSD.
If it is later determined by OCSD that the Contractor had an excusable reason for not
performing, such as a fire, flood, or other event which was not the fault of or was beyond
the control of the Contractor, OCSD, after setting up a new performance schedule, may
allow the Contractor to continue Work, or treat the termination as a termination for
convenience, and the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of OCSD.
All OCSD property in the possession or control of Contractor shall be returned by
Contractor to OCSD upon demand, or at the termination of the Task Order Bid, whichever
occurs first.
12. Bonds Contractor shall, before entering into the performance of any Task Order Bid
awarded under this Contract, furnish bonds, if required as specified in an individual
Request for Task Order Bid. The form of each bond shall be provided in the Request for
Task Order Bid. The bonds shall be approved by OCSD's General Counsel - one in the
amount of one hundred percent (100%) of the Task Order Bid amount, to guarantee the
faithful performance of the Work, and the other in the amount of one hundred percent
(100%) of the Task Order Bid amount, to guarantee payment of all claims for labor and
materials furnished. Task Order Bid shall not become effective until such bonds are
supplied to and approved by OCSD. Bonds must be issued by a surety authorized by the
State Insurance Commissioner to do business in California and must be maintained
throughout the life of the Task Order and during the warranty period.
Contractor is hereby notified that it is required that the person executing the Bonds must
have on file with the County Clerk, County of Orange, a Power of Attorney and
authorization to execute said Bonds for and on behalf of the corporate surety. The
purpose of this requirement is to insure that the provisions of Code of Civil Procedure
Section 995.630 requiring such authority to be on file with the Orange County Clerk are
satisfied in order for the OCSD and its officers to approve the bond.
13. Insurance Contractor and all Subcontractors shall purchase and maintain, throughout
the life of this Contract and any periods of warranty or extensions, insurance in amounts
equal to the requirements set forth in the signed Acknowledgement of Insurance
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Requirements (attached hereto and incorporated herein as Attachment "C"). Contractor
shall not commence Work under this Contract until all required insurance is obtained in a
form acceptable to OCSD, nor shall Contractor allow any Subcontractor to commence
service pursuant to a subcontract until all insurance required of the Subcontractor has
been obtained. Failure to maintain required insurance coverage shall result in termination
of this Contract. Nothing contained in these insurance requirements is to be construed as
limiting the liability of the Contractor or the Contractor's Sureties.
14. General Indemnification The Contractor shall, with respect to all Work covered by or
incidental to these Contract Documents, be responsible for any liability imposed by law
and shall indemnify, defend and hold OCSD, the Engineer, the Consultant and its
subconsultants, and each of their directors, officers, agents and employees, and all public
entities issuing permits to the Contractor, free and harmless from and against all of the
following:
Any claim, suit or action of every name, kind, and description, loss, damage, cost,
expenses, including reasonable attorney's fees and expert fees, costs of compliance with
administrative orders and directives, litigation, arbitration, awards, fines, and
administratively or judicially-imposed penalties or judgments, arising by reason of death
or bodily injury to person(s), injury to property, or other loss, damage or expense, resulting
from the construction of the Work, design defects (if design originated by the Contractor
only), defects in the Work, or by or on account of acts, errors or omissions of the Contractor
or Contractor's Subcontractors, Suppliers, employees, invitees, or agents or from any
other cause whatsoever arising during the progress of the Work or at any time prior to its
completion and Final Acceptance, including any of the same resulting from OCSD's
alleged or actual acts, errors, or omissions regardless of whether on or off of the worksite.
Said responsibility shall extend to claims, demands or liability for loss, damage or injuries
occurring or discovered after completion of the Work, as well as during the progress of the
Work. However, the Contractor shall not be obligated under this Contract to indemnify
OCSD, the Engineer or its Consultant(s) with respect to the active negligence, sole
negligence or willful misconduct of OCSD, the Engineer, or its Consultant(s).
In addition, if any action is brought against the Contractor or any Subcontractor to enforce
a stop payment notice or Notice to Withhold, which names OCSD as a party to said action,
OCSD shall be entitled to reasonable attorney's fees, costs and necessary disbursements
arising out of the defense of such action by OCSD. OCSD shall be entitled to deduct its
costs for any stop payment notice filed, whether court action is involved or not.
In any and all claims against the indemnified parties by an employee of the Contractor,
any Subcontractor, any Supplier, anyone directly or indirectly employed by any of them,
or anyone for whose acts any of them may be liable, the indemnification obligation as
specified herein shall not be limited in any way by the amount or type of damages,
compensation, or benefits payable by or for the Contractor, or any Subcontractor, or any
Supplier or other person under Workers' Compensation acts, disability benefit acts, or
other employee acts.
The obligations of the Contractor as specified herein shall not extend to the liability of the
Engineer, the Consultant or its subconsultants, and each of their directors, officers, agents
and employees, arising out of or resulting from or in connection with the preparation of
approval of maps, Drawings, opinions, reports, surveys, designs or Specifications,
provided that the foregoing was the sole and exclusive cause of the loss, damage or injury.
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The Contractor shall also be responsible for and shall indemnify, defend and hold
harmless OCSD, the Engineer, the Consultant and its subconsultants, and each of their
directors, officers, employees, and agents from and against all losses, expenses,
damages(including damages to the Work itself), attorney's fees, and other costs, including
all costs of defense, which any of them may incur with respect to the failure, neglect, or
refusal of the Contractor to faithfully perform the Work and all of the Contractor's
obligations under the Contract. Such costs, expenses, and damages shall include all
costs, including attorney's fees incurred by the indemnified parties in any lawsuit to which
they are a party.
In the event Contractor or its insurer refuses or fails to provide a legal defense to OCSD
after receiving written notice of the legal action and a tender and demand for defense,
OCSD shall have the right to select counsel of its own choice to represent all the interests
of OCSD at Contractor's cost and expense. Contractor agrees that the amount of legal
costs and expenses, including attorneys' fees, may be withheld by OCSD from any
Contract amounts due and owing to Contractor until such time as a final determination is
made as to the responsibility for payment of said fees and costs. Contractor further agrees
that to the extent OCSD incurs such damages and the damages exceed any remaining
Contract amounts due and owing to Contractor, Contractor shall reimburse OCSD for all
such additional damages upon demand by OCSD for the same.
Contractor and OCSD agree that nothing in this section is intended to be or is a prevailing
party clause as it pertains to attorney's fees.
15. Safety Standards and Human Resources (HR) Policies OCSD requires all contractors
to follow and ensure their employees and all subcontractors follow all State and Federal
regulations as well as OCSD requirements while working at OCSD locations. If during the
course of a contract it is discovered that OCSD policies, safety manuals, or contracts do
not comply with State or Federal regulations then the Contractor is required to follow the
most stringent regulatory requirement at no additional cost to OCSD. Contractor and all
its employees and Subcontractors, shall adhere to all applicable OCSD Safety Standards
attached hereto in Exhibit "D".
16. Performance Time is of the essence in the performance of this Contract and the
provisions hereof.
17. Delay and Liquidated Damages Liquidated Damages, if any, shall be specified in any
Task Order Bids. In the event the Contractor fails to achieve Final Completion of the Task
Order within the required period of performance or fails to meet any other time
requirements set forth in the Contract, including the timely submittal or update of the Task
Order Schedule or achievement of any designated milestones or deadline as required in
the approved Task Order Bid Price Form, after due allowance for extensions of time made
in accordance with the Contract Documents, if any, OCSD will sustain damage which
would be extremely difficult and impracticable to ascertain. The parties therefore agree
that in each such event, Contractor will pay to OCSD a determined sum per day, as
Liquidated Damages, and not as a penalty, for each and every calendar day during which
Final Completion of the Task Order Bid is so delayed, or timely submittal or update of the
Task Order Schedule is so delayed. If deadlines for milestones are identified in the
approved Task Order Bid Price Form, Contractor shall pay OCSD the Liquidated Damage
amount corresponding to that milestone for each and every day during which the
achievement of the milestone is delayed. Contractor agrees to pay such Liquidated
Damages and further agrees that OCSD may offset the amount of Liquidated Damages
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from any monies due or that may become due Contractor under this Contract. Contractor
also agrees that to the extent the amount of Liquidated Damages exceeds any monies
due to the Contractor under this Contract, Contractor shall pay all such amounts to OCSD
upon demand. Liquidated Damages due to delays in achieving a milestone or deadline
will not be credited toward Liquidated Damages due to delays in achieving subsequent
milestones, deadlines or Final Completion of the Task Order. If this Section herein entitled
"Delay and Liquidated Damages," is found for any reason to be void, invalid or otherwise
inoperative so as to disentitle OCSD from claiming Liquidated Damages, OCSD is entitled
to claim against the Contractor damages at law for the Contractor's failure to complete the
Task Order by the Final Completion date.
18. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
19. Freight(F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated
with delivery of all products deemed necessary under this Contract.
20. Familiarity with Services By executing this Contract, Contractor warrants that: 1) it has
investigated the services to be performed; 2) it has investigated the site of the services
and is aware of all conditions there; and 3) it understands the facilities, difficulties and
restrictions of the services under this Contract. Should Contractor discover any latent or
unknown conditions materially differing from those inherent in the work or as represented
by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at
Contractor's risk, until written instructions are received from OCSD.
21. Regulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements.
22. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants
to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever
nature that are legally required to engage in this Work. Any and all fees required by State,
County, City and/or municipal laws, Codes and/or tariffs that pertain to the Work performed
under the terms of this Contract will be paid by Contractor.
23. Applicable Laws and Re-gulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
24. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components
or structures, shall comply with the appropriate rules and regulations of the SCAQMD.
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25. Governing Law This Contract shall be governed by and interpreted under the laws of
The State of California and the Parties submit to jurisdiction in Orange County, in the event
any action is brought in connection with this Contract or the performance thereof.
26. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate
as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
27. Remedies In addition to other remedies available in law or equity, if the Contractor fails
to make delivery of the goods or Services or repudiates its obligations under this Contract,
or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the task order price,
together with any incidental or consequential damages.
28. Dispute Resolution
28.1 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the
resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation
shall be conducted in accordance with the Commercial Mediation Rules of the American
Arbitration Contract, through the alternate dispute resolution procedures of Judicial
Arbitration through Mediation Services of Orange County ("JAMS"), or any similar
organization or entity conducting an alternate dispute resolution process.
28.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of Contract, each party shall select an arbitrator, and
those two arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the
laws of the State of California. The arbitrator's decision and award shall be subject to
review for errors of fact or law in the Superior Court for the County of Orange, with a right
of appeal from any judgment issued therein.
29. Attorney's Fees If any action at law or in equity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
30. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
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31. Severability If any section, subsection, or provision of this Contract, or any Contract or
instrument contemplated hereby, or the application of such section, subsection, or
provision is held invalid, the remainder of this Contract or instrument in the application of
such section, subsection or provision to persons or circumstances other than those to
which it is held invalid, shall not be affected thereby, unless the effect of such invalidity
shall be to substantially frustrate the expectations of the Parties.
32. Dama_pe to OCSD's Property Any of OCSD's property damaged by Contractor, any
Subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
33. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from these Services without the prior written consent from OCSD.
34. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act as OCSD's
officers, employees, or agents. Contractor and its officers, employees, and agents shall
obtain no rights to any benefits which accrue to OCSD's employees.
35. Limitations upon Subcontractin_p and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
36. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Contractor.
37. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
38. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
39. Authority to Execute The persons executing this Contract, inclusive of Task Order Bids
on behalf of the Parties warrant that they are duly authorized to execute this Contract and
that by executing this Contract, the Parties are formally bound.
40. Entire Contract This Contract constitutes the entire Contract of the Parties and
supersedes all prior written or oral and all contemporaneous oral Contracts,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
41. Task Orders OCSD does not guarantee that Contractor will receive any individual Task
Order Bids, nor that the Contractor will receive an equal number of Task Order Bids as
compared to any other awarded Contractors. OCSD makes no guarantee that the
Maintenance & Repair Services Program budget, identified in the RFQ, will be expended.
41.1 Each Task Order will be limited to no greater than $300,000.
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41.2 OCSD will order the Services through a Request for Task Order Bid. Each Request for
Task Order Bid will contain a detailed Scope of Services and may require attendance at a
job walk (including Subcontractors, as needed) prior to the submission of a Task Order
Bid.
41.3 Task Order Bid will be awarded on the basis of the lowest responsive Bid.
41.4 The Request for Task Order Bid will identify the project, location of the Work, and other
general and special requirements.
41.5 All Task Order Bids will be lump sum.
41.6 Contractors will be required to list Subcontractors in accordance with Public Contract Code
Section 4104.
41.7 Payment terms will be specified in each Request for Task Order Bid.
41.8 Payment & Performance Bond requirements, if applicable, will be specified in each
Request for Task Order Bid. Notice to Proceed shall not be made until the bonds are
approved by OCSD.
41.9 OCSD does not guarantee that any qualified Contractor will be awarded any individual
Task Order Bids.
41.10 The Contractor shall submit its Task Order Bid within the time specified in the Request for
Task Order Bid. Late Task Order Bids will not be accepted.
41.11 Changes to the Task Order Bid Services shall be made in accordance with Master
Services Contract Attachment "B" General Conditions.
42. Task Order Bid Protest Procedures
This section sets forth the procedure and remedies concerning submittal and
consideration of all protests received by OCSD with respect to this Request for Task Order
Bid (RFTOB) issued under this Master Services Contract. All communications to OCSD
relating to a Protest shall be in writing and submitted electronically to
Purchasing@ocsd.com. By submitting a Task Order Bid JOB), each Contractor hereby
agrees and understands that the Contractor must comply with these protest procedures
and exhaust all administrative remedies set forth herein prior to the initiation of any type
of related legal action. Upon the express written consent of the parties, this protest
procedure can also be used to resolve issues surrounding OCSD's determination of a
Contractor as not responsible. This procedure is not intended to address issues
concerning TOB responsiveness. The following terms as used in this Section shall have
the following meanings:
• Affected Parties shall mean proposers on a procurement, whose direct economic
interest would be affected by a submitted protest.
• Protest shall mean a written objection by an interested party or Affected Party to
(i) the requirements or specifications contained in the RFTOB (solicitation protest); or
(ii) a proposed award recommendation (award protest).
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• Days shall mean calendar days, unless otherwise specified.
• Interested Party shall mean (1) on solicitation, all Contractors or prospective
Contractors; (2) on award, the unsuccessful Contractor(s) with a direct economic
interest in the outcome of their protest.
• Solicitation Protest Statement shall mean a written objection during the solicitation
phase of the procurement, which shall be submitted prior to the Task Order Bid due
date as specified herein.
• Award Protest Statement shall mean a written objection to the award
recommendation prior to final action to award the Task Order Bid, which shall be
submitted after receipt of Task Order Bids, but before award of a Task Order Bid, as
specified herein.
• File or Submit shall refer to the date of receipt by OCSD.
Specific procedures and requirements are as follows:
A. Solicitation Phase Protest
The purpose of this RFTOB is to obtain competitive TOBs from awarded Contractors.
Any Interested Party who has reason to believe that a free and open competition has
not taken place or that a particular specification or requirement is impractical, unduly
restrictive, or ambiguous may advise OCSD of its concerns by submitting a detailed
Solicitation Protest Statement in accordance with the requirements set forth below in
this Section A.
1. Contents and Requirements
A Solicitation Protest Statement must be submitted via email to
Purchasing@OCSD.com and addressed to OCSD's Buyer identified in the RFTOB
by 4:00 p.m. (Pacific Time zone) no less than three (3) days prior to the TOB due
date, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protestor;
b. The title, TOB description, and number of the specification/ project number
being protested;
c. A detailed statement setting forth the grounds for protest, which shall include,
in sufficient detail to establish the merits of the protest, all the factual and legal
documentation in support of the protest; and
d. The desired resolution to the protest.
If the submitted Solicitation Protest Statement does not comply with the
requirements set forth herein, than it will not be considered for evaluation and will
be returned to the protestor. The Solicitation Protest Statement shall not be
amended after filing, and OCSD will not consider any unsolicited information
provided after filing. Any argument not raised in the Solicitation Protest Statement
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shall be deemed waived, including as a part of the award protest. Failure to file
the Solicitation Protest Statement within the time period specified herein shall
constitute a waiver of the right to protest the specifications or requirements of the
RFTOB.
Solicitation Protest Statements are public documents. OCSD will provide copies
of the Solicitation Protest Statements upon written request.
2. Evaluation and Determination
No hearing will be held on the protest. OCSD's Contracts, Purchasing and
Materials Management Division Manager(Purchasing Manager), or designee, will
review all material submitted, conduct an investigation of the facts, and may, but
need not, request other Contractors to submit statements or arguments regarding
the protest. OCSD's Purchasing Manager, or designee, may in his/her sole
discretion, discuss the protest with the protestor.
OCSD's Purchasing Manager, or designee, shall issue a final written decision
regarding any solicitation protest to each Contractors prior to TOB submittal due
date. The written decision will cite any actions that will or will not be taken in
response to the Solicitation Protest Statement. The decision of the Purchasing
Manager concerning the Solicitation Protest Statement shall be final, and there
shall be no further administrative recourse.
B. Award Protest
1. Award Recommendation
Following opening and evaluation of the TOBs, OCSD will issue an award
Recommendation to each Contractors through any one of the following methods:
a. Delivery via overnight carrier; or
b. Posting the Award Recommendation on OCSD's online bidding system as
identified within the RFTOB.
On the date OCSD issues an award recommendation, OCSD shall make copies
of all submitted TOBs available upon request. Requests shall be made to
Purchasing(a ocsd.com and shall contain the following in the subject line of the
e-mail: "[Identify: Project/TOB name and Specification No.]— Request for Copies."
2. Contents and Requirements
Any Interested Party, who has reason to believe that a free and open competition
has not taken place in the TOB submittal, evaluation of the TOBs, and award
recommendation, is permitted to protest OCSD's award recommendation by
submitting an Award Protest Statement to OCSD identified in the RFTOB, via
electronic mail (e-mail) at Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific
Time zone) on the third (3rd ) day after OCSD issues the Award Recommendation
or some similar announcement. OCSD will not accept an Award Protest
Statement, or similar document, prior to the date OCSD issues its award
recommendation to the Contractors. Award Protest Statements, or similar
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document, received prior to the issuance of OCSD's award recommendation will
be considered premature and will be immediately returned to the party filing the
Protest without consideration.
The Award Protest Statement must be submitted timely and contain all of the
following to be considered:
a. The name, address and telephone number of the protestor;
b. The title and number of the specification being protested;
c. The OCSD action or recommendation that is being protested;
d. The name(s) of all Affected Parties;
e. A detailed statement setting forth the grounds, legal authority and facts in
support of the protest, including all documents and evidence ;
f. Each and every ground on which the protestor bases the protest by specific
references to parts of the RFTOB, which shall be attached as exhibits;
g. Each and every reason that all other Affected Parties who may be in line for
the purchase or contract award should not be awarded the purchase or
contract;
h. A clear statement of the relief requested and the statutory or case law basis for
such relief; and
i. Signed and sworn by a principal of the protestor.
If the submitted Award Protest Statement does not comply with the requirements
set forth herein, then it will not be considered for evaluation, and will be returned
to the protestor. The Award Protest Statement shall not be amended after filing,
and OCSD will not consider any unsolicited information provided after filing. Any
argument not raised in the Award Protest Statement shall be deemed waived.
Award Protest Statements are public documents. OCSD will notify the Affected
Parties when a protest has been submitted, and will provide copies of the Protest
Statements to the Interested Parties as soon as is reasonably practical.
3. Evaluation and Determination
The Affected Parties may file responsive statements in support of or in opposition
to the protest no later than 4:00 p.m. on the third business day after the receipt of
the Award Protest Statement from OCSD. The Purchasing Manager, or designee,
shall review the facts and all submittals relative to the Award Protest Statement
and shall issue a written decision setting forth the basis for such decision. The
written decision will be issued to the protestor and to all Affected Parties.
Unless otherwise required by law, no evidentiary hearing or oral argument shall be
provided, except in the sole discretion of the Purchasing Manager, or designee.
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In the event a hearing is conducted, the Purchasing Manager, or designee, shall
issue written notice to the protestor and Affected Parties identifying the date and
time for the hearing, along with rules concerning the hearing.
4. Appeal Process
In the event of an adverse decision by the Purchasing Manager, or designee, the
protestor shall submit a written appeal to the Director of Administrative Services
and the Director of the Department requesting the Procurement, and immediately
send copies to all Affected Parties. The appeal must be submitted via email to
Purchasing(a)OCSD.com no later than 4:00 p.m. (Pacific Time zone) within three
(3) days after the date the Purchasing Manager, or designee, rendered a decision.
The protestor shall only submit: (1) information and documentation previously
submitted to the Purchasing Manager, or designee; (2) a copy of the final decision
of the Purchasing Manager, or designee; and (3) a brief statement setting forth all
factual and legal bases for the appeal. The Director of Administrative Services,
together with the Director of the Department requesting the Procurement shall
evaluate each Award Protest Statement and determine whether to uphold or reject
the Purchasing Manager's determination. For Task Orders to be awarded by the
General Manager, the decision of the Director of Administrative Services and the
Director of the Department requesting the Procurement shall be final.
C. Delay in Award
Execution of any proposed contract shall be delayed pending the resolution of the
protest unless one or more of the following conditions is present:
1. The items or services being procured are urgently required;
2. Delivery or performance will be unduly delayed by failure to make award promptly;
or
3. Failure to make prompt award will otherwise cause undue harm to OCSD.
D. No Limitation on Remedies
Nothing contained herein shall be construed to act as a limitation on OCSD's choice
of remedies or confer any right upon any Interested Party or Affected Party to a
remedy.
E. Basis for Choice of Remedy
In determining the appropriate remedy, OCSD shall consider all the circumstances
surrounding the RFTOB and/or award, including, but not limited to:
1. Seriousness of any deficiency found to exist in the contracting process;
2. The effect of the action on the competitive process;
3. Any urgency surrounding the contract requirement; and
4. The effect that implementing the remedy will have on OCSD.
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F. Remedies
If OCSD determines that the award or proposed award was not made in accordance
with applicable statutes, regulations, policies and/or procedure, OCSD, in its sole
discretion, may grant any of the following remedies or any other remedy it deems
appropriate:
1. Prior to award, OCSD may issue a new solicitation, make a new selection/award
recommendation, or award a contract consistent with applicable statutes,
regulations, policies and procedures.
2. In its sole discretion, take no further action; or
3. Take any other action that is permitted by law to promote compliance.
G. Legal Action
Any legal action to set aside the final determination of OCSD must be filed no later
than the 9011 day following the date of the final determination consistent with Code of
Civil Procedure section 1094.6. In the event a protestor files a legal action related to
the protest, if OCSD prevails, OCSD reserves the right to seek reimbursement of its
costs, including attorneys' fees, to the fullest extent permitted by law.
43. Notices All notices under this Contract must be in writing. Written notice shall be
delivered by personal service or sent by registered or certified mail, postage prepaid,
return receipt requested, or by any other overnight delivery service which delivers to the
noticed destination and provides proof of delivery to the sender. Rejection or other refusal
to accept or the inability to deliver because of changed address or which no notice was
given as provided hereunder shall be deemed to be receipt of the notice, demand or
request sent. All notices shall be effective when first received at the following addresses:
OCSD: Cori Voss, Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Contractor: Walter A. Rasic, Jr.
W. A. Rasic Construction Company, Inc.
4150 Long Beach Boulevard
Long Beach, CA, 90807
Each party shall provide the other party written notice of any change in address as soon as
practicable.
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IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
Gregory C. Sebourn, PLS
Chair, Board of Directors
Dated: By:
Clerk of the Board
Dated: By:
Contracts, Purchasing and Materials
Management Manager
W. A. Rasic Construction Company, Inc.
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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OPERATIONS COMMITTEE Meeting Date To Dir.
10/03/18 10/0/24/18
AGENDA REPORT Item Number Item Number
5
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: SOLE SOURCE PURCHASE OF TWO (2) TEFC MOTOR CLOSE
COUPLED PUMPS FOR STEVE ANDERSON LIFT STATION
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for the
purchase of two (2) Totally Enclosed Fan Cooled (TEFC) Motor Close Coupled
Pumps from Hidrostal for the Steve Anderson Lift Station for $369,960, delivered,
plus applicable sales tax; and
B. Approve a contingency to Flo-Systems, Inc. for $11,099 (3%).
BACKGROUND
The Orange County Sanitation District's (Sanitation District) Steve Anderson Lift Station
(SALS) is a critical asset for diverting flow from tributary to our Huntington Beach Plant
No. 2 into our Fountain Valley Plant No. 1 for reclamation in the Ground Water
Replenishment System (GWRS). The SALS has experienced frequent pump motor
failures since the pump station was commissioned almost 10 years ago. Operations and
Maintenance Reliability Engineering staff have performed a detailed investigation of the
pump failures at SALS and recommends the systematic replacement of the existing
pumps with an alternative pump motor assembly.
In October 2016, the Sanitation District's Board of Directors authorized staff to purchase
and evaluate a Totally Enclosed Fan Cooled (TEFC) motor close coupled to the existing
Hidrostal pump as an alternative to the existing Hidrostal submersible motor and pump
assembly that has proven to be unreliable. Staff worked directly with Hidrostal on the
design and installation of this new unit. The new TEFC motor and pump assembly has
been in operation for 17 months and has proven to be very reliable, based upon all
evaluation criteria. A second unit was approved for purchase in November 2017, and will
be installed soon to replace a failing submersible pump.
RELEVANT STANDARDS
• Meet volume and water quality needs for the GWRS
• Maintain a culture of improving efficiency to reduce the cost to provide the
current service level or standard
• Use all practical and effective means for resource recovery
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PROBLEM
The two-remaining legacy Hidrostal submersible pumps are failing, and must be rebuilt
or replaced accordingly.
PROPOSED SOLUTION
Given the successful demonstration of the first TEFC motor close coupled Hidrostal
pump, it is recommended to purchase two additional units to replace the two remaining
submersible pumps. Staff is requesting a Sole Source Purchase Order Contract to Flo-
Systems, Inc., the sole authorized representative for Hidrostal.
TIMING CONCERNS
These two TEFC pumps should be installed within the next 18 months to avoid disruption
in level of service to the GWRS, based upon historical life of the existing submersible
pumps.
RAMIFICATIONS OF NOT TAKING ACTION
Without the purchase of two new TEFC motor/pump assemblies, staff will pursue the
repair of two motors at an estimated cost of $100,000. Due to the poor reliability of the
Hidrostal immersible motor/pump assembly, the units will likely fail within the next 12-24
months, resulting in subsequent expenditures for repair, plus potential impacts to the
Sanitation District's ability to meet our Level of Service commitment to the GWRS.
PRIOR COMMITTEE/BOARD ACTIONS
November 2017 - Approved a sole source purchase order agreement with Flo-Systems
for one TEFC pump for $211,260 plus a 10% contingency.
October 2016 - Approved a sole source purchase order agreement with Flo-Systems for
one TEFC pump for $184,110 plus a 10% contingency.
ADDITIONAL INFORMATION
The first installation of the TEFC close coupled motor/pump assembly approved October
2016 has proven to be an effective solution. As a result, maintenance will be transitioning
to the TEFC closed coupled assembly for the remaining units and re-evaluate the need
for spare units. Staff has developed the transition plan to migrate the remaining units to
the more reliable TEFC closed coupled motor/pump assemblies for SALS and budgeted
them accordingly. It is now the time to purchase the two remaining units, taking into
account the remaining asset life and available run time of the currently installed legacy
motor/pump units.
Page 2 of 3
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted in the FY18/19 and FY19/20 Budget (Line item:
Operations and Maintenance Capital Program, Section 8, Page 50). Project contingency
funds may be used for this agreement.
Date of Approval Contract Amount Contingency
10/24/2018 $369,960 $11,099 (3%)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
Page 3 of 3
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
10/03/18 10/24/18
AGENDA REPORT Item Number Item Number
6
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT TOSHIBA 12KV CIRCUIT BREAKER PURCHASE, SPECIFICATION
NUMBER E-2018-963BD
GENERAL MANAGER'S RECOMMENDATION
A. Award a purchase order to Superior Electric Motor Services for the replacement
of ten (10) Toshiba HVK 12Kv circuit breakers, Specification No. E-2018-963BD,
for the Plant No. 1 Central Generation Facility for a total amount not to exceed
$194,880; and
B. Approve a contingency of $9,744 (5%)
BACKGROUND
The Orange County Sanitation District's Plant No. 1 Central Generation Facility's 12Kv
circuit breakers are over 20 years old and have reached the end of their useful life. The
circuit breakers currently in use are the Toshiba VK type 1, for which parts are no longer
available or serviceable by Toshiba's field service repair shop. Parts are not available.
Toshiba redesigned the circuit breakers and changed their designation to HVK. The
Toshiba HVK circuit breakers are the only circuit breakers compatible with 12Kv
switchgear in the Central Generation Facility.
RELEVANT STANDARDS
• Maintain a proactive asset management program
• Meet volume and water quality needs for the GWRS
• 24/7/365 treatment plant reliability
PROBLEM
Toshiba model VK circuit breakers have reached the end of their useful life and need to
be replaced.
PROPOSED SOLUTION
Competitively bid and subsequently award a contract to the lowest responsive and
responsible bidder, for the purchase of ten (10) new Toshiba HVK 12Kv circuit breakers
for the Plant No. 1 Central Generation Facility.
Page 1 of 2
TIMING CONCERNS
N/A
RAMIFICATIONS OF NOT TAKING ACTION
Failure to act increases the risk of circuit breaker failure resulting in a disruption of
power throughout the Plant No. 1 Facility; impacting process, and potentially impacting
meeting compliance standards.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Of the prospective bidders only two responded with formal bids which are listed below.
The lowest responsive and responsible bidder is Superior Electric Motor Service.
Superior Electric Motor Service: $194,880.00
Curley Wholesale Electric: $217,358.63
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted in the FY18/19 and FY19/20 Budget (Line
item: Operations and Maintenance Capital Program, Section 8, Page 50). Project
contingency funds may be used for this agreement.
Date of Approval Contract Amount Contingency
10/24/2018 $194,880 $9,744 (5%)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date To Dir.
10/03/18 10/0/24/18
AGENDA REPORT Item Number Item Number
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT: OUT OF SERVICE AREA SEWER SERVICE AGREEMENT AMENDMENT
WITH IRVINE RANCH WATER DISTRICT FOR THE EL MORRO
ELEMENTARY SCHOOL AND MORO CAMPGROUND
GENERAL MANAGER'S RECOMMENDATION
Approve the Amended and Restated Out of Service Area Sewer Service Agreement for
the El Morro Elementary School and Moro Campground, between the Irvine Ranch Water
District and the Orange County Sanitation District, in a form approved by General
Counsel.
BACKGROUND
The Irvine Ranch Water District (IRWD) collects wastewater from homes and businesses
within its boundaries and transfers some of the collected wastewater to the Orange
County Sanitation District (Sanitation District) system for treatment when they lack the
infrastructure to convey wastewater to its Michelson Water Recycling Plant.
The El Morro Elementary School and Moro Campground are located outside of the
Sanitation District's southern jurisdictional boundary, where IRWD serves as the local
sewer service provider and the San Joaquin Hills make conveyance to Michelson Water
Recycling Plant impractical. However, the Sanitation District owns and maintains a
nearby regional trunk sewer.
In July 2002, the Sanitation District and IRWD entered into an agreement to allow IRWD
to connect to the Sanitation District's South Coast Trunk Sewer for flows originating from
the El Morro Elementary School. Since then, the Moro Campground has connected to
the school's system. The Moro Campground connection was never approved by the
Sanitation District. This amended and restated agreement will approve the connection
from the Moro Campground and provide billing rates and procedures for Sanitation
District fees.
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with regulators, stakeholders,
and neighboring communities
Page 1 of 2
PROBLEM
IRWD currently accepts flows from both the El Morro Elementary School and Moro
Campground and conveys to the Sanitation District's Trunk Sewer, yet only the school's
wastewater is allowed by the existing agreement.
PROPOSED SOLUTION
Amend the 2002 Sewer Service Agreement to include the Campground.
TIMING CONCERNS
N/A
RAMIFICATIONS OF NOT TAKING ACTION
Moro Campground would be connected to the Sanitation District's sewer system without
an agreement to allow for billing monitoring and Wastewater Ordinance enforcement.
PRIOR COMMITTEE/BOARD ACTIONS
March 2002 -Approved Sewer Service and Connection Agreement between Irvine Ranch
Water District for connection of El Morro Elementary School that is currently located
outside of the Orange County Sanitation District boundaries, in a form approved by
General Counsel.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• Amended and Restated Sewer Service Agreement
• Sewer Service Agreement (July 2002)
AN:sa:gc
Page 2 of 2
AMENDED AND RESTATED
SEWER SERVICE AGREEMENT
(El Morro Elementary School and Moro Campground)
This Amended and Restated Sewer Service Agreement("Agreement") is effective as of
2018 ("Effective Date") and is between ORANGE COUNTY SANITATION DISTRICT
("Sanitation District") and IRVINE RANCH WATER DISTRICT ("IRWD"). IRWD and
Sanitation District are each a"Party" and together are the "Parties."
A. Sanitation District is a duly organized County Sanitation District, existing pursuant
to County Sanitation District Act, California Health and Safety Code section 4700, et seq.,
providing for the ownership, operation, and maintenance of wastewater collection, treatment, and
disposal facilities within Orange County, California.
B. IRWD is organized and existing pursuant to the California Water District Law,
California Water Code Section 34000, et seq., under which it owns, operates, and maintains
wastewater collection, treatment, recycling and disposal facilities.
C. On July 22, 2002, Sanitation District and IRWD entered into a Sewer Service
Agreement(the "Sewer Service Agreement"), which provided the terms under which IRWD
would collect the wastewater from El Morro Elementary School ("School") and convey it to
Sanitation District for treatment. The School is located outside of Sanitation District's and
IRWD's boundaries, as shown on Exhibit A.
D. Adjacent to the School is the Moro Campground("Campground"), which was
redeveloped by the State of California, Department of Parks and Recreation. The Campground is
also located outside of Sanitation District's and IRWD's boundaries, as shown on Exhibit A.
E. In 2002, the Orange County Local Agency Formation Commission approved sewer
service by Sanitation District and IRWD to the School and Campground. IRWD serves as the local
sewer service agency for the School and Campground.
F. Under a Joint Development Agreement between the State of California, Department
of Parks and Recreation and Laguna Beach Unified School District For Design and Construction
of Two Lift Stations, Storm Drainage Improvements And Entrance Road Improvements And
Maintenance of Entrance Road effective September 9, 2002, wastewater collection and
conveyance facilities were constructed to connect the School and the Campground to the
Sanitation District South Coast Trunk Sewer located in Pacific Coast Highway at the Southern
edge of Sanitation District's jurisdictional boundaries ("Trunk Sewer").
G. IRWD owns and operates the local wastewater collection and conveyance facilities,
consisting of the El Morro Elementary School lift station, force main, and a manhole upstream of
the El Morro Elementary School lift station(the "IRWD Facilities"). The Campground's sewer
flows are combined with the School's sewer flows in the IRWD Facilities, which are then
conveyed and discharged to the Trunk Sewer.
1333782.1 1
H. IRWD must allocate operational costs, including Sanitation District's sanitary
sewer service charges, between the School and the Campground. The Parties intend by this
Agreement to allocate those operational costs, and to amend and restate the Sewer Service
Agreement.
The Parties therefore agree as follows:
1. IRWD Collection and Metering.
1.1 Sewer Service. IRWD shall serve as the local sewer service agency for the
School and the Campground.
1.2 Metering. IRWD shall operate and maintain a flow meter to measure the
combined discharge to the Trunk Sewer from the School and the Campground and provide to
OCSD annual meter calibration reports. IRWD shall provide annual flow reports to OCSD by July
10, or upon request, containing the monthly meter read data of combined discharge and the
respective read date.
2. Sanitation District's Acceptance and Treatment of Wastewater. Sanitation District
shall accept into the Trunk Sewer and shall treat and dispose all wastewater from the School and
the Campground that is conveyed through the IRWD Facilities. Discharges to Sanitation District's
system must be in compliance with Sanitation District's Wastewater Discharge Regulations
Ordinance limits, terms, and conditions. No other discharge to the Trunk Sewer is authorized by
this Agreement.
3. User Fees. IRWD shall pay to Sanitation District sanitary sewer service fees ("User
Fees") for the School and the Campground discharge to the Trunk Sewer. Sanitation District shall
calculate the combined User Fees applicable to the School and the Campground, and Sanitation
District shall accordingly invoice IRWD annually.
3.1 User Fees will be based on metered flows at standard quality/strength
concentrations for Biochemical Oxygen Demand("BOD") and Suspended Solids ("SS"), 250
mg/L each, at OCSD's Class I permittee rate.
3.2 Sanitation District may periodically adjust the rate. Sanitation District's
2018-2019 Class I rate includes the following: $1,433.49 per million gallons of flow, $658.09 per
1000 pounds of BOD, and $716.60 per 1000 pounds of SS.
4. Connection Permit/Capacity Charges. Per the Sewer Service Agreement, Sanitation
District invoiced IRWD and IRWD paid capital facility capacity charges for the El Morro
Elementary School. Also, the State of California, Department of Parks and Recreation obtained a
Trunk Connection Permit from Sanitation District and paid the processing and annexation fees and
capital facility capacity charges in 2004 in anticipation of the connection of the local sewer to the
Trunk Sewer. If any of the connected facilities are expanded, then additional capital facility
capacity charges will be due to Sanitation District at Sanitation District's then-existing applicable
rates, fees, and charges.
1333782.1 2
5. Breach, Cure, and Remedies.
5.1 For purposes of this Agreement, a material breach may include, but is not
limited to:
A. IRWD's failure to timely pay,upon demand, the User Fees or capital
facilities capacity charges described in Section 3 or Section 4;
B. IRWD's failure to provide, upon demand, the operation and
maintenance services described in Section 2;
C. IRWD's failure to provide reports or information required by this
Agreement;
D. Sanitation District's failure to provide sewer services.
5.2 Upon the occurrence of any material breach, the non-breaching Party shall
provide notice to the allegedly breaching Party and give 30 days to cure the breach.
6. Termination. This Agreement will continue in full force and effect until terminated
for either of the following reasons: (a) by mutual written agreement of Sanitation District and
IRWD or(b) for any material breach of this Agreement by either of the Parties that remains
uncured 30 days after notice. To the extent of any termination for a material breach of this
Agreement, the parties shall retain all rights and remedies that they may have hereunder at law or
in equity.
7. Notice.
7.1 All notices must be in writing, and delivered as follows:
A. by hand, nationally-recognized overnight carrier, or U.S. mail, with
B. a courtesy copy sent by email.
7.2 Notices will be deemed received upon the date of delivery if by hand or
overnight carrier, or three business days after the date of posting if by U.S. mail.
7.3 Notices must be addressed as follows:
To Sanitation District:
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, Ca 92708
Attention: General Manager
1333782.1 3
To IRWD:
Irvine Ranch Water District
If by hand delivery or overnight carrier:
15600 Sand Canyon Avenue
Irvine, CA 92618
If by U.S. Mail
Post Office Box 57000
Irvine, CA 92618-7000
Attention: General Manager
With a Courtesy Copy by email to: Burtonkirwd.com
7.4 Either Party may, by written notice to the other, designate a different
address or addressee, which will be substituted immediately for that specified above.
8. Severability. If any provision of this Agreement, for any reason, is held to be
invalid, illegal, or unenforceable in any respect, that invalidity, illegality, or unenforceability will
not affect any other provision of this Agreement, but this Agreement will be construed as if the
invalid, illegal, or unenforceable provision had never been set forth herein, and the remainder will
be enforceable to the fullest extent permitted by law.
9. Successors &Assims. The terms of this Agreement are binding upon and will inure
to the benefit of and be enforceable by the respective successors and assigns of the Parties.
10. Mutual Indemnity. Each party shall indemnify and hold harmless the other party,
and its elected officials, officers, agents, and employees from and against any and all losses,
liability, damages, claims, suits, actions, and administrative proceedings or demands (including
reasonable attorney's fees)relating to acts or omissions of the indemnitor, its officers, agents, or
employees arising out of or incidental to the performance of any of the provisions of this
Agreement. This Section 10 survives termination of the Agreement.
11. Counterparts. This Agreement may be executed in counterparts, each of which is an
original, but all of which together will constitute one and the same instrument.
12. Choice of Law. This Agreement shall be governed by, interpreted under, and
constructed and enforced in accordance with, the laws of the State of California.
13. Integration. This Agreement contains the entire agreement between the Parties with
respect to sewer service to the School and the Campground. Any prior agreements or
representations not expressly set forth herein are of no legal force or effect.
14. Supersession. This Agreement amends, supersedes, and replaces the Sewer Services
Agreement.
1333782.1 4
The Parties are entering into this Agreement to be effective as of the Effective Date.
ORANGE COUNTY SANITATION DISTRICT
By:
Gregory C. Sebourn, PLS
Chair of the Board of Directors
By:
Kelly A. Lore, MMC
Clerk of the Board
APPROVED AS TO FORM:
By:
Bradley R. Hogin
General Counsel
IRVINE RANCH WATER DISTRICT
By:
Paul A. Cook
General Manager
By:
Secretary
APPROVED AS TO FORM:
By:
General Counsel
1333782.1 5
� .� OCSD/IRWD Out of Area
(04 Service Agreement
El Morro Elementary School
IRWD and Campground Exhibit A
December 2017
Sewer Service Area
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SEWER SERVICE AGREEMENT
1 ��,t
THIS SEWER SERVICE AGREEMENT ("Agreement") is made this )', day of
2002 by and between:
ORANGE COUNTY SANITATION DISTRICT, a
County Sanitation District, hereinafter referred to
as "OCSD",
AND
IRVINE RANCH WATER DISTRICT, a California
Water District, hereinafter referred to as "IRWD".
RECITALS
WHEREAS, OCSD is a duly organized County Sanitation District, existing
pursuant to County Sanitation District Act, California Health and Safety Code section
4700, et seq., providing for the ownership, operation, and maintenance of wastewater
collection, treatment, and disposal facilities within Orange County, California.
WHEREAS, IRWD is organized and existing pursuant to the California Water Act,
California Water Code section 34000 et seq.
WHEREAS, El Morro Elementary School ("School"), an elementary school in
Laguna Beach Unified School District, is currently on a septic tank system and needs to
connect to a sanitary sewer system. The School is located at 8681 N. Coast Highway,
Laguna Beach, California, as shown on Exhibit A hereto.
WHEREAS, the School is located outside of, but in close proximity to, the
jurisdictional boundaries of both IRWD and OCSD. IRWD and OCSD recognize that the
property on which the School is located may, in the future, be annexed into both IRWD
and OCSD's jurisdictional boundaries.
151245.1 1 IIIIIII'llll III IIIIIII I II III
019095069913
WHEREAS, IRWD has proposed to act as the School's local sewering agency and
construct, at its sole expense, all the necessary sewage collection and conveyance
facilities to connect the School to the OCSD South Coast Trunk Sewer located in Pacific
Coast Highway at the Southern edge of OCSD's jurisdictional boundaries (hereinafter
"Trunk Sewer").
WHEREAS, OCSD is willing to allow IRWD to connect those collection and
conveyance facilities to the Trunk Sewer.
NOW THEREFORE, in consideration of the mutual promises set forth herein, the
parties hereto agree as follows:
Section 1. The recitals set forth above are true and correct and are incorporated
into this Agreement.
Section 2. IRWD shall serve as the local sewer servicing agency for the School
and shall be responsible for the operation and maintenance of the local sewers required
to connect the School to OCSD's Trunk Sewer. IRWD shall be responsible for the
installation, maintenance, and operation of all necessary equipment, including but not
limited to a pump station, force main, and collector sewer lines, as needed, from the point
of discharge, the School, to the connection with the Trunk Sewer. IRWD shall install,
operate and maintain a flow meter to measure the daily discharge from the School to the
sewerage system. IRWD shall provide monthly reports to OCSD containing the results of
the flow meter measurements of the daily discharge from the School. IRWD shall work
with OCSD to develop a method for OCSD to obtain the School flow measurements on a
daily basis through either the installation by IRWD of a Supervisory Control and Data
151245.1 2
Acquisition System which allows OCSD to download the flow data directly from such
system or by another mechanism reasonably acceptable to OCSD.
Section 3. OCSD agrees to allow the connection of IRWD's collector sewer line
serving the School to the Trunk Sewer for the transport of wastewater generated from the
School to OCSD's treatment facilities for treatment and disposal. No other discharge to
the Trunk Sewer is authorized by this Agreement.
Section 4. IRWD shall pay to OCSD sanitary sewer service charges ("user
fees") for the School discharge to the Trunk Sewer at OCSD's Class I permittee rate, as
such rate may be periodically adjusted by OCSD. OCSD's 2001-2002 Class I rate
includes the following: $224.94 per million gallons of flow, $185.07 per 1000 pounds of
Biochemical Oxygen Demand ("BOD"), and $177.07 per 1000 pounds of Suspended
Solids ("SS"). Initial estimates are that the School will discharge approximately 10,000
gallons per day, with each student generating .011 pounds per day of BOD and .008
pounds per day of SS. Assuming a 9 month school year and a school population of 525
students and faculty, the annual sanitary sewer service charge will be approximately
$991.50. The Sanitary Sewer Service charges may also be adjusted to the extent that
actual flow, BOD levels, SS levels and/or the school population varies from the estimates
provided herein. OCSD may in its discretion require periodic sampling of BOD and SS
levels, the cost of which shall be borne by IRWD. IRWD shall also provide to OCSD
annual reports identifying the average daily attendance (students and faculty) at the
School during each school year. OCSD shall invoice IRWD annually, following the
completion of each school year, for the sanitary sewer service charges applicable to the
School.
151245.1 3
Section 5. IRWD shall obtain a connection permit from OCSD for the connection
of the local sewer to the Trunk Sewer and shall pay to OCSD capital facilities capacity
charges (connection fees) prior to the commencement of discharge to the Trunk Sewer.
OCSD's capital facilities capacity charges are based on the School's total square footage
(42,203 square feet of building space) multiplied by the unit rate of $675.00 per thousand
square feet for a total charge of $28,487.03. If the School is expanded, additional capital
facility charges shall be due to OCSD at OCSD's then-existing rate.
Section 6. This Agreement shall continue in full force and effect until terminated
for either of the following reasons: (a) by mutual written agreement of OCSD and IRWD
or (b) for any material breach of this Agreement by either of the Parties. For purposes of
this Agreement, a material breach may include, but is not limited to, (a) the failure to
timely pay, upon demand, the user fees or capital facilities capacity charges described in
Sections 4 and 5 above; (b) the failure to provide, upon demand, the operation and
maintenance services described in Section 2, above; or (c) the failure to perform
sampling or provide reports or information required by this Agreement. To the extent of
any termination for a material breach of this Agreement, the parties shall retain all rights
and remedies that they may have hereunder at law or in equity.
Section 7. All notices or other communications required or permitted hereunder
shall be in writing, and shall be personally delivered or sent by registered or certified mail,
postage prepaid, return receipt requested, delivered or sent by electronic transmission,
and shall be deemed received upon the earlier of (i) the date of delivery to the address of
the person to receive such notice if delivered personally or by messenger or overnight
courier; (ii) three (3) business days after the date of posting by the United States Post
151245.1 4
Office if by mail; or (iii) when sent if given by electronic transmission. Any notice, request,
demand, direction, or other communication sent by electronic transmission must be
confirmed within forty-eight (48) hours by letter mailed or delivered. Notices or other
communications shall be addressed as follows:
To OCSD: Orange County Sanitation District
Post Office Box 8127
Fountain Valley, Ca 92728-8127
Attention: General Manager
Telephone: (714) 962-2411
Facsimile: (714) 962-0356
To IRWD: Irvine Ranch Water District
Post Office Box 57000
Irvine, CA 92618-7000
Attention: General Manager
Telephone: (949) 453-5300
Facsimile: (949) 453-1228
Either party may, by written notice to the other, designate a different address, which shall
be substituted for that specified above.
Section 8. In the event any one or more of the provisions contained in this
Agreement, for any reason, shall be held to be invalid, illegal, or unenforceable in any
respect, such invalidity, illegality, or unenforceability shall not affect any other provision of
this Agreement, but this Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been set forth herein, and the same shall be
enforceable to the fullest extent permitted by law.
Section 9. Except as otherwise provided herein, all the terms of this Agreement
shall be binding upon and shall inure to the benefit of and be enforceable by the
respective successors and assigns of the Parties thereto.
151245.1 5
Section 10. This Agreement may be executed simultaneously in counterparts,
each of which shall be deemed an original, but all of which together shall constitute one
and the same instrument.
Section 11. This Agreement shall be governed by, interpreted under, and
constructed and enforced in accordance with, the laws of the State of California.
Section 12. This Agreement contains the entire agreement between the Parties
related to the rights herein granted and the obligations herein assumed. Any prior
agreements or representations not expressly set forth herein are of no legal force or
effect.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement
to be executed as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
C
By
Chair of the Board of Directors
By
Penn yle
Secretary of the Board of Directors
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
DISTRICT COUNSEL
B
Thom s L. Vydodruff
Thomas F. Nixon
[Signatures Continued on Following Page]
151245.1 6
IRVINE RANCH WATER DISTRICT
By
President
By
erk of the Board of Directors
APPROVED AS TO FORM:
JOAN C. ARNESON
GENERAL COUNSEL
�`W C �
By
oan C. Arneson
151245.1 7
Exhibit A El Morro Elementary School, OCSD Pump Stations,
Gravit Sewers and Force Mains
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OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
10/03/18 10/24/18
AGENDA REPORT Item Number Item Number
8
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT: RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT
ACTIVATED SLUDGE PLANT NO. 1, PROJECT NO. P1-129
GENERAL MANAGER'S RECOMMENDATION
Approve a budget increase of $1,100,000 for Return Activated Sludge Piping
Replacement at Activated Sludge Plant No. 1, Project No. P1-129, for a total budget
amount of $9,000,000.
BACKGROUND
Activated Sludge Plant No. 1, constructed in 1974, is one of the three biological treatment
processes at the Orange County Sanitation District (Sanitation District) Plant No. 1 . The
facility includes 220 feet of 30-inch return activated sludge header piping required to
maintain full capacity and supply effluent to the Orange County Water District. The
condition of this discharge header pipe is compromised and it no longer provides reliable
service.
A Professional Design Services Agreement was awarded to AECOM Technical Services
Inc. to design the replacement of the leaking discharge header piping within the Return
Activated Sludge facility. As the design was developed, it was determined that removing
half of the activated sludge basins from service during construction would pose significant
risk, including potential impacts to waste discharge permit compliance and Groundwater
Replenishment System water supply. To reduce risks, the Sanitation District staff
recommended the full bypassing of the pump station for the six months required to replace
the piping. A budget increase to accommodate bypass pumping was approved during the
Sanitation District budget approval process in June 2018.
Further into the design process, it became apparent that the long duration of bypass
pumping needed for the project would make purchasing instead of renting the bypass
pumps economically feasible. An evaluation of pump capacity determined that other
projects may also benefit from the use of these pumps.
The current P1-129 budget was based on construction cost estimates developed during
the preliminary design of the project, which totaled $4.7 million. The construction cost
estimate developed during the final design phase totaled $5.8 million. The increase in
estimated construction costs are attributed to the following:
Page 1 of 3
• The project will now purchase rather than rent three temporary by-pass pumps. These
pumps, once purchased, will be reused on Headworks Rehabilitation and Expansion
at Plant No. 1, Project No. P1-105, and for emergency pumping backup for pump
stations throughout the Sanitation District.
• The bypass pumping has been fully designed and will require additional valving,
electrical, and instrumentation components to allow operations to effectively monitor,
control, and maintain the plant during construction.
• A leak on the suction side piping within the pump station occurred during design.
Replacing this leaking piping will also be included in the project.
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
• 24/7/365 treatment plant reliability
PROBLEM
Based on the Engineer's Opinion of Probable Construction Costs, the project does not
have adequate budget to award a construction contract.
PROPOSED SOLUTION
Increase the project budget by $1,100,000 for a total budget of $9,000,000.
TIMING CONCERNS
Without additional project funds to award a construction contract, future leaks could be a
safety issue and could reduce the water supply to the Groundwater Replenishment
System.
RAMIFICATIONS OF NOT TAKING ACTION
Not approving this project increase will prevent award of a construction contract for the
repair work as currently designed. Additional design costs and greater risks to operations
would be required to decrease the construction costs.
PRIOR COMMITTEE/BOARD ACTIONS
June 2018 — Approved through the Fiscal Year 2019/2020 Budget a project budget of
$7,900,000 for the Return Activated Sludge Piping Replacement at Activated Sludge
Plant No. 1, Project No. P1-129.
May 2017—Approved a Professional Design Services Agreement with AECOM Technical
Services, Inc. to provide engineering design services for the Return Activated Sludge
Piping Replacement at Activated Sludge Plant No. 1, Project No. P1-129 for an amount
not to exceed $523,039 and approved a contingency of $52,304 (10%).
Page 2 of 3
December 2016 - Approved the creation of the P1-129 project for a total project cost of
$3,300,000.
ADDITIONAL INFORMATION
N/A
CEQA
This project is exempt from CEQA under the Class 1 categorical exemptions set forth in
California Code of Regulations Section 15301—. Section 15301 (Class 1) exempts from
CEQA "the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public or private structures, facilities, mechanical equipment, or
topographical features, involving negligible or no expansion of use beyond that existing
at the time of the lead agency's determination," Including "(b) Existing facilities of both
investor and publicly-owned utilities used to provide electric power, natural gas,
sewerage, or other public utility services." The project consists of minor alterations to
existing public facilities.
A Notice of Exemption for this project was filed and recorded with the County of Orange
on May 25, 2017, and 180-day statute of limitations has passed.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted (Line item: Section 8, Page 60), but the budget
is insufficient for the recommended action. The funds will be allocated to the project from
the Future Rehabilitation and Replacement line item in the cash flow projections, FY2018-
19 and 2019-20, Section 4, Page 16.
Date of Approval Contract Amount Contingency
06/27/18 $7,900,000
10/24/18 $1,100,000
$9,000,000
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
RL:dm:gc
Page 3 of 3
OPERATIONS COMMITTEE Meeting Date To Dir.
10/03/18 10/0/24/18
AGENDA REPORT Item Number Item Number
9
Orange County Sanitation District
FROM: James D Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT: HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128
GENERAL MANAGER'S RECOMMENDATION
Designate the currently-owned properties at 18475 Pacific Street, 18484 Bandilier Circle,
18429 Pacific Street, 18368-18375 Bandilier Circle, and 18410-18436 Bandilier Circle as
the preferred alternative for the Headquarters Building, with a pedestrian bridge to Plant
No. 1.
BACKGROUND
The Orange County Sanitation District (Sanitation District) staff has been pursuing a
project to address code-compliance, permitting, and condition problems with existing
occupied spaces at Plant No. 1 for a number of years. Since mid-2016, the focus has
been on minimizing the use of land within Plant No. 1 for non-process functions. Frequent
trips to and from the plant, however, dictate that the Headquarters Building should be
close.
In February 2017, the Sanitation District closed escrow on a 2.1-acre property at 18475
Pacific Street and 18484 Bandilier Circle directly across Ellis Avenue from Plant No. 1.
In June 2018, the Board of Directors approved this 2.1-acres as the preferred location for
the new Headquarters Building. Additionally, the Board directed staff to re-evaluate
options for rehabilitation or replacement of the Laboratory Building. This was proposed
because staff now believes that there may be viable options for rehabilitating it.
In August 2018, the Sanitation District closed escrow on a 3.1-acre property immediately
adjacent to and north of the property acquired in February 2017; for a total of 5.2-acres.
The design consultant has now prepared a Conceptual Plan for the Headquarters Building
and a surface parking lot on the combined 5.2-acre property.
The project also includes security and utility improvements in the southwest corner of
Plant No. 1, and this action does not affect or impact that work.
RELEVANT STANDARDS
• Meet CEQA and NEPA standards
• Provide a safe and collegial workplace
Page 1 of 3
PROBLEM
The 2.1-acre Ellis Avenue Property acquired in February 2017 was marginally sufficient
for the new Headquarters Building and a parking structure. The acquisition of the
additional 3.1-acres allows the project to have much less expensive surface parking in
lieu of constructing a multi-level parking structure.
PROPOSED SOLUTION
Construct a Headquarters Building and surface parking on the 5.23-acres with a
pedestrian bridge to Plant No. 1.
TIMING CONCERNS
An addendum to the City of Fountain Valley's recently certified Fountain Valley Crossings
Environmental Impact Report (EIR) has been prepared. Upon the Sanitation District's
Board approval of the preferred alternative, certification of the Addendum to the City's
EIR may also be approved by the Sanitation District's Board.
RAMIFICATIONS OF NOT TAKING ACTION
Delays completing CEQA documentation.
PRIOR COMMITTEE/BOARD ACTIONS
June 2018 — Authorized the General Manager to execute a Purchase & Sale agreement
in a form approved by General Counsel for the properties located at 18429 Pacific Street,
18368-18375 Bandilier Circle and 18410-18436 Bandilier Circle
June 2018 — Changed the preferred site from the area bounded by Ellis Avenue on the
south, southbound Ellis off-ramp on the east, 1-405 Freeway on the north, and Ward Street
on the west to the currently owned properties at 18475 Pacific Street and 18484 Bandilier
Circle as the preferred location of the new Headquarters Building, with a pedestrian bridge
to Plant No. 1 .
April 2017 - Changed the preferred alternative from the southwest corner of Plant No. 1
to the area bounded by Ellis Avenue on the south, southbound Ellis off-ramp on the east,
1-405 Freeway on the north, and Ward Street on the west for the location for the
Administration Building and Laboratory Building for CEQA evaluation.
November 2016 - Authorized the General Manager and General Counsel to approve
escrow documents for the purchase of the Bender Property at 18475 Pacific Street and
18484 Bandilier Circle.
October 2015 - Designated the southwest corner of Plant No. 1 for the location for the
Administration Building and Laboratory Building as the preferred alternative for CEQA
evaluation.
Page 2 of 3
CEQA
The City of Fountain Valley recently designated the area bounded by Ward Street to the
west, Talbert Avenue to the north, the Santa Ana River to the east and Ellis Avenue to
the south as the Fountain Valley Crossings. The new Headquarters Building will be
located within this area. Additionally, the City has certified an Environmental Impact
Report for the Fountain Valley Crossings. CEQA work for the Headquarters Building will
consist of the preparation and adoption of an Addendum to the Fountain Valley Crossings
Environmental Impact Report.
CEQA work for the security and utility improvements in the southwest corner of Plant
No. 1 is in progress.
FINANCIAL CONSIDERATIONS
This complies with the authority levels in the Sanitation District's Purchasing Ordinance.
This item has been budgeted in the FY2018-19 and 2019-20 budget, which is sufficient
for the recommended action.
ATTACHMENTS
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• P1-128 Property Location and Preliminary Site Plan
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Page 3 of 3
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OPERATIONS COMMITTEE Meeting Date To Bd.of Dir.
10/03/18
AGENDA REPORT Item Number Item Number
10
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: CYBER SECURITY UPDATE
GENERAL MANAGER'S RECOMMENDATION
Information Only.
BACKGROUND
High level presentation of Orange County Sanitation District's cyber security program.
RELEVANT STANDARDS
• Maintain a culture of improving efficiency to reduce the cost to provide the current
service level or standard
• Protect Orange County Sanitation District assets
ADDITIONAL INFORMATION
N/A
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
Page 1 of 1
OPERATIONS COMMITTEE Meeting Date To Bd. of Dir.
10/03/18 --
AGENDA REPORT Item Number Item Number
11 --
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Celia Chandler, Director of Human Resources
SUBJECT: ORANGE COUNTY SANITATION DISTRICT SAFETY AND SECURITY
GENERAL MANAGER'S RECOMMENDATION
Information Only.
BACKGROUND
Each month, staff provides an information presentation on topics of interest to the Board
of Directors. This month's topic: Orange County Sanitation District Safety and Security.
RELEVANT STANDARDS
• Protection of Orange County Sanitation District assets
• Provide a safe and collegial workplace
• Commitment to safety & reducing risk in all operations
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
Association of California Local Agency Formation Regional Water Quality
ACWA Water Agencies LAFCO Commission RWQCB Control Board
APWA American Public Works LOS Level Of Service SARFPA Santa Ana River Flood
Association Protection Agency
AQMD Air Quality Management MGD Million Gallons Per Day SARI Santa Ana River
District Interceptor
ASCE American Society of Civil MOU Memorandum of SARWQCB Santa Ana Regional Water
Engineers Understanding Quality Control Board
BOD Biochemical Oxygen Demand NACWA National Association of Clean SAWPA Santa Ana Watershed
Water Agencies Project Authority
CARB California Air Resources NEPA National Environmental SCADA Supervisory Control And
Board Policy Act Data Acquisition
California Association of Non-Governmental Southern California
CASA Sanitation Agencies NGOs Organizations SCAP Alliance of Publicly Owned
Treatment Works
CCTV Closed Circuit Television NPDES National Pollutant Discharge SCAQMD South Coast Air Quality
Elimination System Management District
CEQA California Environmental NWRI National Water Research SOCWA South Orange County
Quality Act Institute Wastewater Authority
CIP Capital Improvement O& M Operations&Maintenance SRF Clean Water State
Program Revolving Fund
CRWQCB California Regional Water OCCOG Orange County Council of SSMP Sewer System
Quality Control Board Governments Management Plan
CWA Clean Water Act OCHCA Orange County Health Care SSO Sanitary Sewer Overflow
Agency
CWEA California Water Environment OCSD Orange County Sanitation SWRCB State Water Resources
Association District Control Board
EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids
EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load
EPA US Environmental Protection OSHA Occupational Safety and TSS Total Suspended Solids
Agency Health Administration
Professional Waste Discharge
FOG Fats, Oils, and Grease PCSA Consultant/Construction WDR Requirements
Services Agreement
gpd gallons per day PDSA Professional Design Services WEF Water Environment
Agreement Federation
GWRS Groundwater Replenishment POTW Publicly Owned Treatment WERF Water Environment&
System Works Reuse Foundation
ICS Incident Command System ppm parts per million WIFIA Water Infrastructure
Finance and Innovation Act
Integrated Emergency Professional Services Water Infrastructure
IERP Response Plan PSA Agreement WIIN Improvements for the
Nation Act
JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS—A secondary biological wastewater treatment process where bacteria reproduce at a high
rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS —The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also
known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) — The amount of oxygen used when organic matter undergoes decomposition by
microorganisms.Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS—A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS—Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process.
This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes
treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA—A group of bacteria found in the intestines of humans and other animals, but also occasionally found
elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM — In wastewater, it is the system of typically underground pipes that receive and convey sanitary
wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP)—A type of financing where an investor purchases a share of the lease revenues of
a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) — Pharmaceuticals, hormones, and other organic wastewater
contaminants.
DILUTION TO THRESHOLD (D/T) —The dilution at which the majority of people detect the odor becomes the D/T for that air
sample.
GREENHOUSE GASES (GHG) — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and
ozone gases that are considered the cause of global warming ("greenhouse effect").
GROUNDWATER REPLENISHMENT SYSTEM(GWRS)—Ajoint water reclamation project that proactively responds to Southern
California's current and future water needs. This joint project between the Orange County Water District and the Orange County
Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS)—Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) — A N-nitrosamine suspected cancer-causing agent. It has been found in the
Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP)—An alliance of the National Association of Clean Water Agencies and Water
Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing
and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance
and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that
lead to public acceptance.
PLUME—A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW)—A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE—A regional brine line designed to convey 30 million gallons per day of non-
reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined
sewers carry both wastewater and urban runoff.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) — Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT — Biological wastewater treatment, particularly the activated sludge process, where bacteria and
other microorganisms consume dissolved nutrients in wastewater.
SLUDGE—Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS(TSS)—The amount of solids floating and in suspension in wastewater.
TRICKLING FILTER—A biological secondary treatment process in which bacteria and other microorganisms, growing as slime
on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF—Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and
oceans.
WASTEWATER—Any water that enters the sanitary sewer.
WATERSHED—A land area from which water drains to a particular water body. The Orange County Sanitation District's service
area is in the Santa Ana River Watershed.