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HomeMy WebLinkAbout07-18-2018 Operations Committee Meeting Agenda Packet07/18/2018 Operations Committee Agenda Page 1 of 4 Orange County Sanitation District Regular Meeting of the OPERATIONS COMMITTEE Wednesday, July 18, 2018 5:00 P.M. Administration Building Board Room 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker’s Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairman and are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee. CONSENT CALENDAR: The Consent Calendar Items are considered routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1.APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the Special and Regular meetings of the Operations Committee held on June 6, 2018. 2.EXTENSION FOR FISH TRACKING STUDY SOLE SOURCE CONTRACT WITHDR. CHRISTOPHER LOWE – CALIFORNIA STATE UNIVERSITY LONG BEACH(Jim Colston) RECOMMENDATION: Recommend to the Board of Directors to: Ratify and approvea contract extension to Dr. Christopher Lowe of the California State University LongBeach for the period July 1, 2018 through October 31, 2018 at a cost not to exceed$14,058 for a total contract cost not to exceed $214,058. 07/18/2018 Operations Committee Agenda Page 2 of 4 3. AGREEMENTS FOR THE PURCHASE OF SODIUM HYPOCHLORITE (BLEACH SOLUTION), SPECIFICATION NO. C-2018-939BD FOR ODOR CONTROL AND PLANT WATER DISINFECTION IN THE TREATMENT PLANTS (Ed Torres) RECOMMENDATION: Recommend to the Board of Directors to: A. Award a Chemical Supplier Agreement to Olin Corporation, for the purchase of bulk Sodium Hypochlorite (Bleach Solution), Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $0.698/gallon, delivered, plus applicable sales tax, for a total estimated annual amount of $910,890 with four (4) one-year renewal options; B. Award a Contract Purchase Order to Waterline Technologies, Inc., for the purchase of chemical totes of Sodium Hypochlorite, Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $1.16/gallon, delivered, plus applicable sales tax, for a total estimated annual amount of $4,996 with four (4) one-year renewal options; and C. Approve a unit price contingency of 10% per year for General Manager’s Recommendation Items A and B. NON-CONSENT: 4. CEQA PLAN 2017 – MASTER CONTRACT NO. CEQA PLAN2017-00 (Rob Thompson) RECOMMENDATION: Recommend to the Board of Directors to: A. Approve Amendments to Master Contracts for annual Professional Services Agreements with HDR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for on-call CEQA Master Contract No. CEQA PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement; and B. Authorize the General Manager to approve amendments for the remaining annual renewals of the Master Contracts with HDR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for on-call CEQA Master Contract No. CEQA PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. 07/18/2018 Operations Committee Agenda Page 3 of 4 5. ON-CALL PLANNING STUDIES MASTER CONTRACT NO. PLAN2017-00 (Rob Thompson) RECOMMENDATION: Recommend to the Board of Directors to: A. Approve Amendments to Master Contracts for the annual Professional Services Agreements with Brown and Caldwell; AECOM Technical Services, Inc.; HDR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for on-call Planning Studies Master Contract No. PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement; and B. Authorize the General Manager to approve amendments for the remaining annual renewals of the Master Contracts with Brown and Caldwell; AECOM Technical Services, Inc.; HDR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for on-call Planning Studies Master Contract No. PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. INFORMATION ITEMS: 6. SLATER PUMP STATION VALVE REPLACEMENTS, PROJECT NO. FE16-14 (Rob Thompson) 7. LABORATORY, MONITORING, AND COMPLIANCE DIVISION UPDATE (Jim Colston) DEPARTMENT HEAD REPORTS: CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Operations Committee meeting is scheduled for September 5, 2018 at 5:00 p.m. 07/18/2018 Operations Committee Agenda Page 4 of 4 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A. Lore Clerk of the Board (714) 593-7433 klore@ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Herberg (714) 593-7300 jherberg@ocsd.com Assistant General Manager Bob Ghirelli (714) 593-7400 rghirelli@ocsd.com Assistant General Manager Director of Environmental Services Rob Thompson Jim Colston (714) 593-7310 (714) 593-7450 rthompson@ocsd.com jcolston@ocsd.com Director of Operations & Maintenance Ed Torres (714) 593-7080 etorres@ocsd.com 06/06/2018 Operations Committee Minutes – SPECIAL MEETING Page 1 of 2 MINUTES OF THE OPERATIONS COMMITTEE SPECIAL MEETING Orange County Sanitation District Wednesday, June 6, 2018, 4:00 p.m. A special meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, June 6, 2018 at 4:00 p.m. in the Administration Building. A quorum was not declared but attendance was as follows: BOARD MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Cheryl Brothers (Alternate) Robert Collacott Brooke Jones (Alternate) Peter Kim Scott Peotter STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Dean Fisher, Engineering Manager Mike Dorman, Engineering Manager Brian Bingman, Engineering Supervisor OTHERS PRESENT: None. PUBLIC COMMENTS: None. ITEM NO. 1 06/06/2018 Operations Committee Minutes – SPECIAL MEETING Page 2 of 2 WELCOME & OPENING REMARKS: Assistant General Manager Rob Thompson welcomed the Directors and provided a brief overview of today’s tour. TOUR: 1.TOUR OF PROJECT NO. P1-101 SLUDGE DEWATERING AND ODOR CONTROL (Rob Thompson) A detailed tour was provided of the Sludge Dewatering and Odor Control facilitywhich includes truck loading, biosolids storage, temporary loading facilities, sludgethickening facilities, and biosolids dewatering facilities. The tour provided a background for an upcoming contingency increase request. ADJOURNMENT: Committee Chair Withers declared the meeting adjourned at 5:06 p.m. to the next scheduled meeting of Wednesday, June 6, 2018 at 5:00 p.m. Submitted by, ______________________ Kelly A. Lore, MMC Clerk of the Board 06/06/2018 Operations Committee Minutes Page 1 of 8 MINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, June 6, 2018, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, June 6, 2018 at 5:07 p.m. in the Administration Building. Director Tim Shaw led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Kris Beard (Alternate) Allan Bernstein Robert Collacott Brooke Jones (Alternate) Scott Peotter Fred Smith Tim Shaw Mariellen Yarc David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Denise Barnes Greg Sebourn, Board Chair Michelle Steel STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Cindi Ambrose Natalia Bassett Ron Coss Dean Cutler Mike Dorman Dean Fisher Alfredo Garcia Lina Hsiao Cortney Light Rebecca Long Mark Manzo Kathy Millea Jeff Mohr Nasrin Nasrollahi Adam Nazaroff Giti Radvar Roya Sohanaki Steve Speakman OTHERS PRESENT: Brad Hogin, General Counsel Bob Ooten, Alternate Director, CMSD Cheryl Brothers, Alternate Director, City of Fountain Valley Al Krippner, Alternate Director, MCSD James Clark, Black & Veatch 06/06/2018 Operations Committee Minutes Page 2 of 8 PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the May 2, 2018 Operations Committee Meeting. AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes, Bernstein, Sebourn and Steel 2. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Sewer Transfer Agreement between the Orange County Sanitation District and the City of Anaheim, conveying existing sewer pipe and appurtenant facilities, located on State College Boulevard to the City of Anaheim, in conjunction with Newhope-Placentia Trunk Replacement, Segment B, Contract No. 2-72B and direct the Clerk of the Board to record the Agreement upon completion of the project. AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes, Bernstein, Sebourn and Steel 3. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: 06/06/2018 Operations Committee Minutes Page 3 of 8 A. Award a Construction Contract to IQA Construction for the Safety Improvements Program, Contract No. J-126L, for a total amount not to exceed $212,700, to address identified roof safety and fall protection issues; and B. Approve a contingency of $21,270 (10%). AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes, Bernstein, Sebourn and Steel 4.LIGHTING SYSTEMS INSPECTIONS, MAINTENANCE, AND REPAIRSERVICES FOR OCCUPIED BUILDINGS (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board ofDirectors to: A. Approve a Service Contract with Inter-Pacific, Inc., Specification No. S-2018-907BD, to provide lighting systems inspections, maintenance, and repair services at Plant Nos. 1 and 2, for one 3-year period from August 1, 2018 through July 31, 2021, for an amount not to exceed $560,200, with one 3-year renewal option; and B. Approve a contingency of $112,040 (20%) for each 3-year contract period. AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes, Bernstein, Sebourn and Steel 5.AWARD AN AGREEMENT FOR LIQUID OXYGEN PURCHASE ANDASSOCIATED VAPORIZATION SYSTEM MAINTENANCE – SPECIFICATIONNO. C-2018-926BD (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board ofDirectors to: A. Award a Chemical Supplier Agreement to Airgas USA, LLC for the purchase of liquid oxygen, Specification No. C-2018-926BD, for the period beginning August 21, 2018 through August 20, 2019 for a unit price of $0.2345 per centum cubic feet (ccf) delivered, plus applicable sales tax, for a total estimated annual amount of $404,278; with four (4) one-year renewal options; B. Authorize the General Manager to approve price adjustments based upon indices from Southern California Edison’s Rate Time-of-Use (TOU)-8 Base Interruptible Program (BIP) and Bureau of Labor Statistics’ Employment Cost Index for subsequent agreement periods; and 06/06/2018 Operations Committee Minutes Page 4 of 8 C. Authorize services related to routine and emergency maintenance of the Orange County Sanitation District’s liquid oxygen storage and vaporization equipment for the period beginning August 21, 2018 through August 20, 2019 a total estimated annual amount of $20,000; with four (4) one-year renewal options. AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes, Bernstein, Sebourn and Steel Item No. 6 was pulled from consideration. 6. TRICKLING FILTER “A” PLANT NO. 2 REPAIR (Ed Torres) RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order to Ovivo USA, LLC to refurbish and repair Trickling Filter “A” rotary distributor and associated damaged components for a total amount not to exceed $175,085; and B. Approve a contingency of $35,017 (20%). NON-CONSENT CALENDAR: 7. PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO. FE14-05 (Rob Thompson) Assistant General Manager Rob Thompson provided a brief description of the project and the reason for the bid rejection. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Reject the bid from Engineering/Remediation Resources Group, Inc. (ERRG) as “Non-Responsive” due to its failure to comply with the Invitation for Bids requirements. AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes, Bernstein, Sebourn and Steel 8. BIOSOLIDS MASTER PLAN, PROJECT NO. PS15-01 (Rob Thompson) Mr. Thompson provided a brief verbal description of the project. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: 06/06/2018 Operations Committee Minutes Page 5 of 8 A. Consider, receive, and certify the Final Program Environmental Impact Report for the Biosolids Master Plan, Project No. PS15-01, dated May 2018; and B. Adopt Resolution No. OCSD 18-XX, entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District Certifying the Program Environmental Impact Report for the Biosolids Master Plan, Project No. PS15-01; Adopting a Statement of Facts and Findings; Adopting a Mitigation Monitoring and Reporting Program; and Approving the Biosolids Master Plan, Project No. PS15-01. AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes, Bernstein, Sebourn and Steel Director Bernstein arrived at the meeting at 5:14 p.m. 9.BIOGAS SCRUBBING PROCESS IMPROVEMENT, PROJECT RE17-02(Rob Thompson) Mr. Thompson provided information regarding the pilot project and responded toquestions from the Committee members. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a sole source Professional Consultant Services Agreement to provide Biogas Scrubber Evaluation, Phase 3 Pilot Testing Services, with Carollo Engineers, Inc. for an amount not to exceed $656,783; B. Approve a contract contingency of $98,517 (15%); and C. Approve a royalty agreement with Carollo Engineers, Inc., to affirm Carollo’s obligation to provide the Orange County Sanitation District with 20% of the net revenue from licensing. AYES: Beard (Alternate), Bernstein, Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes, Sebourn and Steel 10.ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENTS, CONTRACTNO. FE18-00-XX (Rob Thompson) Mr. Thompson provided a brief description of the annual agreements. 06/06/2018 Operations Committee Minutes Page 6 of 8 MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Annual Professional Design Services Agreements with the following firms for professional engineering design and construction support services commencing July 1, 2018 with a maximum annual fiscal year contract limitation not to exceed $600,000 for each Professional Design Services Agreement: 1.AECOM Technical Services, Inc., Contract No. FE18-00-012.Black & Veatch Corporation, Contract No. FE18-00-023.Dudek, Contract No. FE18-00-034.GHD, Inc., Contract No. FE18-00-04 5.HDR Engineering, Inc., Contract No. FE18-00-05 6.IDS Group Inc., Contract No. FE18-00-067.Infrastructure Engineering Corporation, Contract No. FE18-00-078.Michael Baker International, Inc., Contract No. FE18-00-08; and B. Approve two additional one-year optional extensions for each PDSA. AYES: Beard (Alternate), Bernstein, Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Barnes, Sebourn and Steel Director Barnes arrived at meeting at 5:23 p.m. 11.HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCEREALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) Mr. Thompson provided a PowerPoint Presentation regarding the general plan ofProject P1-128, the revised strategy of the Headquarters Building, and the need tostudy Laboratory Building options due to the insufficient land available on the newEllis Avenue Property. Mr. Thompson then responded to questions regarding current and potential zoning. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board ofDirectors to: A. Designate the currently owned property at 18475 Pacific Street and 18484 Bandilier Circle as the preferred location for the Headquarters Building, with a pedestrian bridge to Plant No. 1; and B. Direct staff to re-evaluate options for the rehabilitation or replacement of the Laboratory Building. 06/06/2018 Operations Committee Minutes Page 7 of 8 AYES: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel Alternate Director Brooke Jones departed the meeting at 5:39 p.m. 12.SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECTNO. P1-101 (Rob Thompson) Engineering Manager, Dean Fisher provided an informative PowerPointpresentation and responded to questions from the Committee regarding: the scopeof Project No. P1-101; current construction progress; project challenges anddelays, and various lessons learned from construction. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board ofDirectors to: Approve a contingency increase of $5,076,400 (4%) to theconstruction contract with W.M. Lyles Company for Sludge Dewatering and OdorControl at Plant No. 1, Project No. P1-101, for a total contingency of $14,594,400 (11.5%). AYES:Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES:None ABSTENTIONS: NoneABSENT:B. Jones (Alternate), Sebourn and Steel INFORMATION ITEMS: 13.2018-19 & 2019-20 BUDGET UPDATE PRESENTATION(Lorenzo Tyner) Director of Finance and Administrative Services Lorenzo Tyner distributed the hardcopy of the Proposed Budget to each Committee member and providedinformation of its contents as well as the executive summary. He then provided aPowerPoint presentation reviewing revenue and outlays, anticipated salaries andthe CIP program. Mr. Tyner then responded to questions from the Committee. DEPARTMENT HEAD REPORTS: Director of Environmental Services Jim Colston reported that on May 22 following an inspection, AQMD issued two Notices of Violation (one each for Plant) and a Notice to Comply (Plant 1). He stated the Notice to Comply addressed the emissions of four small boilers located in the laboratory building, which when discovered, were immediately taken out of service and are in the process of being replaced. The Notices of Violation were issued for items related to testing and reporting requirements and digester gas venting 06/06/2018 Operations Committee Minutes Page 8 of 8 incidents. Mr. Colston stated that the internal issues have been addressed with procedures to avoid future lapses. He further stated that OCSD staff take all compliance events seriously, and we strive to maintain continuous compliance. We will keep the Board of Directors apprised of further notifications. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: The Committee came to the consensus and instructed the Clerk of the Board to set the next meeting date of the Operations Meeting to be held on July 18, 2018 at 5:00 p.m. ADJOURNMENT Committee Chair Withers declared the meeting adjourned at 6:03 p.m. to the next meeting of Wednesday, July 18, 2018 at 5:00 p.m. Submitted by, ______________________ Kelly A. Lore, MMC Clerk of the Board Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 07/18/18 To Bd. of Dir. 07/25/18 AGENDA REPORT Item Number 2 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: James Colston, Director of Environmental Services SUBJECT: EXTENSION FOR FISH TRACKING STUDY SOLE SOURCE CONTRACT WITH DR. CHRISTOPHER LOWE – CALIFORNIA STATE UNIVERSITY LONG BEACH GENERAL MANAGER'S RECOMMENDATION Ratify and approve a contract extension to Dr. Christopher Lowe of the California State University Long Beach for the period July 1, 2018 through October 31, 2018 at a cost not to exceed $14,058 for a total contract cost not to exceed $214,058. BACKGROUND In July 2016, the Orange County Sanitation District (Sanitation District) Board of Directors approved a sole source contract with Dr. Christopher Lowe of the California State University Long Beach to conduct a fish tracking study in support of the Sanitation District’s NPDES ocean discharge permit. The contract period was July 1, 2016 through June 30, 2018 for an amount not to exceed $200,000. RELEVANT STANDARDS •Comply with NPDES permit requirements •Comply with California Ocean Plan Standards PROBLEM Due to unanticipated changes in fish abundances, it took several months longer than planned to collect and tag the target fish species required for the study. This lengthened the time for data analysis and report generation beyond the two-year contract period. PROPOSED SOLUTION Extend the contract from July 1, 2018 through October 31, 2018 and increase the contract amount by $14,058 to cover additional costs incurred. Some work may be performed after June 30, 2018 due to the timing of data gathering and analysis which is critical to the project. TIMING CONCERNS N/A Page 2 of 2 RAMIFICATIONS OF NOT TAKING ACTION The Sanitation District will not receive a complete project report, which is intended to be used to inform potential changes in the Ocean Monitoring Program. PRIOR COMMITTEE/BOARD ACTIONS July 2016 - Approved a sole source contract with Dr. Christopher Lowe of the California State University Long Beach to conduct a fish tracking study in support of the Sanitation District’s NPDES ocean discharge permit. FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. Sufficient funds have been allocated in the Fiscal Years 2018-2019 Laboratory, Monitoring, and Compliance Operating Budget. Project contingency funds will not be used for this contract. Date of Approval Contract Amount Contingency July 6, 2016 $200,000 0 July 25, 2018 $ 14,058 0 ATTACHMENT The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: •Amendment No. 1 Amendment No. 1 FISH TRACKING STUDY 032018 AMENDMENT NO. 1 To SOLE SOURCE CONTRACT FISH TRACKING STUDY THIS AMENDMENT TO THE CONTRACT is made and entered into, to be effective this July 25, 2018, by and between Orange County Sanitation District, (hereinafter referred to as "OCSD") and California State University Long Beach Research Foundation, a non-profit corporation under the laws of State of California, in the county of Los Angeles (hereinafter referred to as "CSULBRF") collectively referred to as the “Parties”. WHEREAS, OCSD and CSULBRF executed, delivered and entered into the Contract between OCSD and CSULBRF, the effective date of which is September 20, 2016 (“Contract”); and WHEREAS, the Parties wish to amend the Contract to make certain modifications which shall be called Amendment No. 1 (“Amendment”); and WHEREAS, on July 25, 2018, the Board of Directors of OCSD, by minute order, authorized execution of this Amendment between OCSD and CSULBRF; and WHEREAS, the Parties to the Contract desire that this Amendment be incorporated into the Contract and become a part thereof from the beginning; and WHEREAS, the Parties desire that the Contract as modified by this Amendment shall constitute the sole and entire Contract among the Parties; NOW, THEREFORE, in consideration of these premises and the mutual covenants contained herein, the Parties agree to amend the Contract to: 1.Extend the term of the Contract from July 1, 2018 through October 31, 2018; and 2.Provide additional Services in accordance with the “Research Contract Scope of Work – Addition” and “OCSD Fish Tracking Budget” received from CSULBRF on July 1, 2018, attached hereto aspart of this Amendment No. 1; and 3.Increase the total compensation amount by Fourteen Thousand Fifty-Eight Dollars ($14,058.00) fora new total amount not to exceed Two Hundred Fourteen Thousand Fifty-Eight Dollars($214,058.00). Except as expressly amended above, the Contract will remain unchanged and in full force and effect. IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Amendment No. 1 to be signed by the duly authorized representatives as of the day and year last signed below. Orange County Sanitation District California State University Long Beach Research Foundation By: Chair, Board of Directors Date Date Name: Clerk of the Board Date Title: Contracts, Purchasing and Materials Management Manager Date /cmm 1 RESEARCH CONTRACT SCOPE OF WORK - ADDITION PROJECT TITLE: Movement patterns and habitat association of hornyhead turbot (Pleuronichthys verticalis), California scorpionfish (Scorpaena guttata), and English sole (Parophrys vetulus) along the Orange County Sanitation District outfall. PROJECT LEADER: Dr. Christopher Lowe, Dept. of Biological Sciences, California State University, Long Beach, 1250 Bellflower Blvd., Long Beach, CA 90840; ph. 562-985-4918; chris.lowe@csulb.edu PROJECT RATIONALE: Due to unanticipated changes in local abundance, it took longer than expected to capture and tag the appropriate number of target species. Methods were adjusted to include two more abundant and potentially relevant species: Sebastes miniatus and Citharichthys sordidus. Due to limited abundances of all species in the OCSD reference site (near T11), twenty C. sordidus were captured at the outfall (near T1) and moved to the reference region. The duration of time dedicated to the acoustic monitoring of individuals fitted with tags was altered in order to provide one full year of acoustic receiver data on the last individual tagged (beginning at the end of June 2017 and extending until July 2018). All acoustic receivers will be recovered at the end of July 2018 and data will be downloaded and sent to Vemco for position processing. The rendering process takes 8-10 weeks to complete. Once data are returned and fine-scale positions of individuals within the sites are rendered, statistical analyses will be run. Analyses will address habitat and area use over time on both a species and individual level. All analyses will be compared to a control model, in which datasets assume the random movement of individuals. Because of the size of the dataset addition time is needed for the graduate student, Echelle Burns, to complete the data analysis. This scope of work amendment is a request for additional funds to pay Ms. Burns throughout the summer to complete this very laborious, but necessary comprehensive data processing and analyses, as well and remove the array at the end of July. 2 Budget 7/1/17-6/30/18 0.93 months $11,375 $11,375 Fringe (8.85%)$1,006 $1,006 1450 hrs (yr 1); 500 hrs (yr 2) at $18/hr; 480 hrs (yr 2 summer) at $21/hr $26,101 $ *9180 $10,080 $45,361 Fringe (10.68%)$2,788 $980 $1077 $4,845 Salaries & Fringe Total $41,270 $ 10,160.00 $11,157 $62,587 $3,000 $ 2,000.00 $$5,000 Travel Total $3,000 $ 2,000.00 $$5,000 $60,000 $60,000 $5,600 $5,600 $4,000 $4,000 $14,000 $14,000 $800 $800 $3,000 $3,000 $3,600 $3,600 $1,300 $1,300 $1,200 $1,200 $500 $500 $1,080 $1,080 $5,220 $5,220 Materials and Supplies Total $100,300 $100,300 $ 2,000.00 $$2,000 Other Total $ 2,000.00 $$2,000 Total Direct Costs $144,570 $ 14,160.00 $11,157 $169,887 Indirect Costs/Overhead (26% of Total Direct Costs) $37,588 $ 3,682.00 $2,901 $44,171 Total Costs $182,158 $ 17,842.00 $14,058 $214,058 - Other: Publication costs - field notebook - acoustic receiver batteries (40 at $27)- acoustic releases (6 at $870)- acoustic release batteries (36 at $100)- acoustic release burnwires (162 at $8)- mooring supplies - VPS rendering (1 year, 3 downloads)- surgical supplies - boat fuel - coded acoustic transmitters (V9-2H, 150 at $400)- synch tags (V16, 14 at $400)- reference tags (V9, 10 at $400)- Travel: Domestic travel to conferences (air, hotel, registration) Materials and Supplies: Salaries & Fringe Benefits: Lowe - - Burns (graduate student) OCSD Fish Tracking Budget 8/1/16-6/30/17 5/31/2018-9/1/2018 Project Total •there is a 2% escalator for salary for the graduate student during year 2. Page 1 of 3 OPERATIONS COMMITTEE Meeting Date 07/18/18 To Bd. of Dir. 07/25/18 AGENDA REPORT Item Number 3 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: AGREEMENTS FOR THE PURCHASE OF SODIUM HYPOCHLORITE (BLEACH SOLUTION), SPECIFICATION NO. C-2018-939BD FOR ODOR CONTROL AND PLANT WATER DISINFECTION IN THE TREATMENT PLANTS GENERAL MANAGER'S RECOMMENDATION A. Award a Chemical Supplier Agreement to Olin Corporation, for the purchase of bulk Sodium Hypochlorite (Bleach Solution), Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $0.698/gallon, delivered, plus applicable sales tax, for a total estimated annual amount of $910,890 with four (4) one-year renewal options; B. Award a Contract Purchase Order to Waterline Technologies, Inc., for the purchase of chemical totes of Sodium Hypochlorite, Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $1.16/gallon, delivered, plus applicable sales tax, for a total estimated annual amount of $4,996 with four (4) one-year renewal options; and C. Approve a unit price contingency of 10% per year for General Manager’s Recommendation Items A and B. BACKGROUND The Orange County Sanitation District (the Sanitation District) utilizes sodium hypochlorite for odor control, treating foul air in chemical scrubbers, and oxidizing hydrogen sulfide from the odorous air collected from the sewers and treatment processes. Bleach is also used for disinfecting plant water. Staff estimates approximately 1,100,000 gallons of bleach usage per year at both plants. RELEVANT STANDARDS •Maintain a proactive asset management program •Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting. •Zero odor incidents/events under normal operating conditions for PlantNos. 1 and 2 Page 2 of 3 PROBLEM Wastewater treatment processes at Plant Nos. 1 and 2 generate foul odors that must be controlled to minimize adverse impact to our neighbors and use of treated plant water for any internal purposes requires disinfection. PROPOSED SOLUTION Bleach has been effective in controlling hydrogen sulfide odors from our treatment facilities and is an effective disinfectant for plant water. RAMIFICATIONS OF NOT TAKING ACTION Shortages in available bleach will impede our ability to control and mitigate odor at both plants and result in increased odor to the surrounding neighbors. Furthermore, it makes the plant water unsafe for reuse and solids dewatering. Also, bleach is required by our permit for disinfection in the event we had to discharge out the one-mile emergency outfall. PRIOR COMMITTEE/BOARD ACTIONS NA ADDITIONAL INFORMATION The following information is the award summary for procurement. This procurement includes purchase of bleach in bulk and totes. A Notice Inviting Bids was issued on April 3, 2018 via PlanetBids and closed on May 1, 2018. Four (4) bids were received for the procurement, below is a list of firms who submitted a responsive bid: Description Bidder #1 Univar Bidder #2 Olin Corp. Bidder #3 JCI Jones Chemicals, Inc Bidder #4 Waterline Technologies, Inc. Bulk Bleach Unit Cost ($/gal) No Bid $0.698 $0.779 $1.00 Bulk Bleach ($) No Bid $837,600 $944,383 1,205,411 Tote Bleach Unit Cost ($/gal) $2.518 $2.42 $1.16 Tote Bleach ($) $9,969.30 $9,583.20 $4,593.60 Olin Corporation is the Low Bidder for bulk bleach at a cost of $0.698/Gallon (Delivered) plus applicable Sales Tax; and Waterline Technologies Inc. is the Low Bidder for bleach in totes at a cost of $1.16/Gallon (Delivered) plus applicable Sales Tax. Page 3 of 3 CEQA N/A FINANCIAL CONSIDERATIONS This complies with authority levels of the Sanitation District's Purchasing Ordinance. This item has been budgeted in the FY 2018-19 and 2019-20 Operating Budget, Division 830 and 840 (Line item: Supplies, Section 6, pages 84 and 88). Date of Approval Contract Amount Contingency 07/25/2018 $910,890 ($0.698/gal) 10% 07/25/2018 $ 4,996 ($1.16/gal) 10% ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: •Chemical Supplier Agreement ____________________________________ ___________ Orange County Sanitation District 1 of 9 Specification No. C-2018-939BD 032018 CHEMICAL SUPPLIER AGREEMENT FOR PURCHASE OF SODIUM HYPOCHLORITE – NaOCl (BLEACH) SOLUTION Specification No. C-2018-939BD THIS AGREEMENT is made and entered into as of the date fully executed below, by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708 (hereinafter referred to as “OCSD”) and Olin Corporation with a principal place of business at Olin Chlor-Alkali Products 26700 South Banta Road, Tracy, CA 95304 (hereinafter referred to as “Supplier”) collectively referred to as the “Parties”. W I T N E SS E T H WHEREAS, OCSD desires to temporarily engage Supplier to provide Sodium Hypochlorite – NaOCl (BLEACH) Solution, Specification No. C-2018-939BD described in Exhibit “A”; and WHEREAS, Supplier submitted its Bid dated May 1, 2018; and WHEREAS, on July 25, 2018, the Board of Directors of OCSD, by minute order, authorized execution of this Agreement between OCSD and Supplier; and WHEREAS, OCSD has chosen Supplier to provide Sodium Hypochlorite – NaOCl (BLEACH) Solution in accordance with Ordinance No. OCSD-47; and NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agreed as follows: 1.Introduction 1.1 This Agreement and all exhibits hereto (called the “Agreement”) is made by OCSD and the Supplier. The terms and conditions herein exclusively govern the purchase of Sodium Hypochlorite – NaOCl (BLEACH) Solution as described in Exhibit “A”. 1.2 Exhibits to this Agreement are incorporated by reference and made a part of this Agreement as though fully set forth at length herein. Exhibit “A” Scope of Work, including Addendum No. 1 issued on April 17, 2018 Exhibit “B” Bid Exhibit “C” Acknowledgement of Insurance Requirements Exhibit “D” OCSD Safety Standards Exhibit “E” Not Used 1.3 In the event of any conflict or inconsistency between the provisions of this Agreement and any of the provisions of the exhibits hereto, the provisions of this Agreement shall in all respects govern and control. 1.4 This Agreement may not be modified, changed, or supplemented, nor may any obligations hereunder be waived or extensions of time for performance granted, except by written instrument signed by both Parties. ____________________________________ ___________ Orange County Sanitation District 2 of 9 Specification No. C-2018-939BD 032018 1.5 The various headings in this Agreement are inserted for convenience only and shall not affect the meaning or interpretation of this Agreement or any section or provision hereof. 1.6 The term “days”, when used in the Agreement, shall mean calendar days, unless otherwise noted as workdays. 1.7 The term “workday”. Workdays are defined as all days that are not Saturday, Sunday, or OCSD observed holidays. Meetings with OCSD staff shall be scheduled from Monday through Thursday between the hours of 8 a.m. and 4 p.m. (exception is Operations staff who maintain plant operations 24 hours per day 7 days per week and work a rotated 12-hour shift) and shall conform to OCSD work schedules. 1.8 OCSD holidays (non-working days) are as follows: New Year’s Day, Lincoln’s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.9 Work Hours: The work required under this Agreement may include normal business hours, evenings, and weekends. 1.10 Supplier shall provide OCSD with all required premiums and/or overtime work at no charge beyond the total amount of the Agreement. 1.11 Except as expressly provided otherwise, OCSD accepts no liability for any expenses, losses, or action incurred or undertaken by Supplier as a result of work performed in anticipation of purchases of said services by OCSD. 2.Delivery 2.1 LOCATIONS: Deliveries shall be made in accordance with the Scope of Work, Exhibit “A”. 2.2 OCSD will pay only for the actual quantity of Sodium Hypochlorite – NaOCl (BLEACH) Solution delivered, based upon certified tare weight and net weight. The quantity invoiced by Supplier and payable by OCSD will be for the total net weight of Sodium Hypochlorite – NaOCl (BLEACH) Solution delivered (loaded gross weight minus the tare weight). Tare weight shall be determined immediately after each delivery and prior to cleaning, emptying, or clearing the delivery tank. 2.3 A bill of lading shall accompany all shipments in accordance with Exhibit “A”. 3.Possession Ownership and control of all Sodium Hypochlorite – NaOCl (BLEACH) Solutiondelivered pursuant to this Agreement shall remain solely and exclusively with Supplier, untilcomplete transfer of possession by delivery to OCSD at the designated locations is made by Supplier. 4.Quantity 4.1 OCSD makes no guarantee to actual use or quantity of Sodium Hypochlorite – NaOCl (BLEACH) Solution purchased. Use may be sporadic based on the wastewater treatment requirements unique to each treatment plant. ____________________________________ ___________ Orange County Sanitation District 3 of 9 Specification No. C-2018-939BD 032018 4.2 OCSD will, through the term of this Agreement, purchase Sodium Hypochlorite – NaOCl (BLEACH) Solution from Supplier exclusively, except when OCSD determines Supplier cannot make delivery within the time specified, with the quality and quantity specified, at the Agreement price, the level of Service is inadequate, OCSD unapproved increase in active dry pound rate or for any other default or breach of this Agreement. In such event, OCSD may purchase Sodium Hypochlorite – NaOCl (BLEACH) Solution elsewhere and charge Supplier any difference in the delivered price to OCSD from that provided in this Agreement, or alternatively, OCSD may terminate the Agreement based on said breach or failure to deliver the specified product. Quality control tests will be performed by OCSD on the delivered Sodium Hypochlorite – NaOCl (BLEACH) Solution to ensure it is consistent with the requirements specified in Exhibit ”A”. 5.Pricing and Invoicing 5.1 Supplier will invoice for Sodium Hypochlorite – NaOCl (BLEACH) Solution delivered in accordance with Exhibit “A”, and in accordance with the unit price(s) for bulk deliveries as listed in Exhibit “B”. Prices shall include all cartage and taxes except California State Sales Tax. The sales tax will be paid by OCSD. 5.2 OCSD shall pay, net thirty (30) days, upon receipt and approval by OCSD of itemized invoices, submitted in a form acceptable to OCSD to enable audit of the charges thereon. Supplier shall email invoices to OCSD Accounts Payable at APStaff@OCSD.com and “INVOICE” with the Purchase Order Number and Sodium Hypochlorite – NaOCl (BLEACH) Solution, Specification No. C-2018-939BD shall be referenced in the subject line. All invoices shall include a description of the delivery location, the delivery date, and the unit price(s). 6. Modifications 6.1 This Agreement may be modified or changed only by written instrument in the form of an amendment to this Agreement signed by both Parties. 6.2 Pricing modifications: The prices established in this Agreement shall remain firm for the one (1) year Agreement term. Quarterly pricing will not be accepted. Any adjustments made will allow for increases or decreases in the manufactured cost of the Sodium Hypochlorite – NaOCl (BLEACH) Solution and will be based upon OCSD validated information furnished by Supplier and OCSD sources. Adjustments will only be reviewed on an annual basis. OCSD reserves the right to agree with or reject the proposed unit price increase or decrease. 6.3 Price changes may be made through the OCSD Purchase Order Process. 7. Agreement Term The Services provided under this Agreement shall be for the period ofone (1) year commencing on September 1, 2018 and continuing through August 31, 2019. 8. Renewals 8.1 OCSD may exercise the option to renew the Agreement for up to four (4) one-year periods based upon the criteria set forth in Exhibit “A”, if mutually acceptable terms can be negotiated. OCSD shall make no obligation to renew nor give reason if it elects not to renew. The prices established in the original Agreement may be adjusted. The adjustment will allow for any increase or decrease in the manufactured cost of the Sodium Hypochlorite – NaOCl ____________________________________ ___________ Orange County Sanitation District 4 of 9 Specification No. C-2018-939BD 032018 (BLEACH) Solution and will be based upon OCSD validated information furnished by Supplier and OCSD sources. Adjustments will only be reviewed on an annual basis. OCSD reserves the right to agree with or reject the proposed unit price increase or decrease. 8.2 Renewals may be made through the OCSD Purchase Order Process. 9. Termination 9.1 OCSD reserves the right to terminate this Agreement for its convenience, with or without cause, in whole or in part, at any time, by written notice from OCSD. Upon receipt of a termination notice, Supplier shall immediately discontinue all work under this Agreement (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay Supplier for work performed (cost and fee) to the date of termination. Supplier expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Agreement. Such notice of termination shall terminate this Agreement and release OCSD from any further fee, cost or claim hereunder by Supplier other than for work performed to the date of termination. 9.2 OCSD reserves the right to terminate this Agreement immediately upon OCSD’s determination that Supplier is not meeting specification requirements for delivery of quantities needed, the level of service is inadequate, for poor quality of product, for OCSD unapproved increase in unit price(s), or any other default or breach of this Agreement. 9.3 OCSD may also immediately terminate for default of this Agreement in whole or in part by written notice to Supplier: •if Supplier becomes insolvent or files a petition under the Bankruptcy Act; or •if Supplier sells its business; or •if Supplier breaches any of the terms of this Agreement; or •if total amount of compensation exceeds the amount authorized under this Agreement. 9.4 All OCSD property in the possession or control of Supplier shall be returned by Supplier to OCSD upon demand, or at the termination of this Agreement, whichever occurs first. 10.Indemnification and Hold Harmless Supplier shall assume all responsibility for damagesto property and/or injuries to persons, including accidental death, which may arise out of or be caused by Supplier's services under this Agreement, or by its subcontractor or by anyonedirectly or indirectly employed by Supplier, and whether such damage or injury shall accrueor be discovered before or after the termination of the Agreement. Except as to the sole active negligence of or willful misconduct of OCSD, Supplier shall indemnify, protect, defendand hold harmless OCSD, its elected and appointed officials, officers, agents andemployees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage toproperty or interference with the use of property, arising out of or in connection withSupplier's performance under this Agreement, and/or (b) on account of any goods andservices provided under this Agreement. This indemnification provision shall apply to anyacts or omissions, willful misconduct, or negligent misconduct, whether active or passive,on the part of Supplier of or anyone employed by or working under Supplier. To themaximum extent permitted by law, Supplier's duty to defend shall apply whether or not suchclaims, allegations, lawsuits, or proceedings have merit or are meritless, or which involveclaims or allegations that any of the parties to be defended were actively, passively, or ____________________________________ ___________ Orange County Sanitation District 5 of 9 Specification No. C-2018-939BD 032018 concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Supplier agrees to provide this defense immediately upon written notice from OCSD, and with well qualified, adequately insured, and experienced legal counsel acceptable to OCSD. This section shall survive the expiration or early termination of the Agreement. 11. Insurance Supplier shall purchase and maintain, throughout the life of this Agreement andany periods of warranty or extensions, insurance in amounts equal to the requirements setforth in the signed Acknowledgement of Insurance Requirements, Exhibit “C“. Supplier shallnot commence work under this Agreement until all required insurance is obtained in a formacceptable to OCSD, nor shall Supplier allow any subcontractor to commence servicepursuant to a subcontract until all insurance required of the subcontractor has beenobtained. Failure to maintain required insurance coverage shall result in termination of thisAgreement. 12.Equipment Loss OCSD will be responsible for any loss or damage to Supplier-ownedequipment, when OCSD determines OCSD is at fault, only to the extent of OCSD’s fault,and will reimburse Supplier for such loss or damage upon receipt of invoices, minus adeduction for any amount determined to be the fault of Supplier or its subcontractor or a third party. 13.Conflict of Interest and Reporting Supplier shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement. 14. Supplier’s Relationship to OCSD Supplier’s relationship to OCSD in the performance of this Agreement is that of an independent contractor. The personnel performing Servicesunder this Agreement shall, at all times, be under Supplier’s exclusive direction and control,and shall be employees of Supplier and not employees of OCSD. Supplier shall pay allwages, salaries and other amounts due its employees in connection with this Agreement,and shall be responsible for all legal reports and obligations respecting them, such as socialsecurity, income tax withholding, unemployment compensation, worker’s compensation andsimilar matters. 15.OCSD Safety Standards 15.1 In addition to the requirements set forth in Exhibit “A”, Supplier shall meet with personnel from OCSD'S Risk Management Division prior to providing Services to OCSD to review safety and accident prevention policies and procedures. All subcontractors should be present at this meeting. Supplier is responsible to inform all subcontractors of the items discussed at this meeting. Supplier shall not be permitted to provide Services to OCSD prior to this meeting. 15.2 OCSD requires Supplier and its subcontractor(s)to follow and ensure their employees follow all Federal, State, and local regulations as well as OCSD Safety Standards while working at OCSD locations. If during the course of the Agreement it is discovered that OCSD Safety Standards do not comply with Federal, State, or local regulations, then the Supplier is required to follow the most stringent regulatory requirement at no additional cost to OCSD. Supplier and all of its employees and subcontractors, shall adhere to all applicable OCSD Safety Standards attached hereto in Exhibit “D”. ____________________________________ ___________ Orange County Sanitation District 6 of 9 Specification No. C-2018-939BD 032018 16.Drug-Free Workplace All employees of Supplier who will perform work under thisAgreement must adhere to the California Drug-Free Workplace Act, Government Code Sections 8350 through 8357. 17. Assignments Neither this Agreement nor any interest herein or any claim hereunder may be assigned by Supplier either voluntarily or by operation of law, nor may all or substantiallyall of this Agreement be further subcontracted by Supplier without the prior written consentof OCSD. 18.Attorney’s Fees If any action at law or in equity is necessary to enforce or interpret theterms of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees,costs and necessary disbursements, in addition to any other relief to which it may be entitled. 19.Permits, Ordinances and Regulations Any and all fees required by Federal, State,County, City and/or municipal laws, codes and/or tariffs that pertain to work performed underthe terms of this Agreement shall be paid by Supplier. Fees demanded for obtainingcertificates, including associated inspection fees and expenses of regulatory inspectorsshall be paid by Supplier. 20. Training Certification When required by regulation, certificates of training shall bemaintained on-site for the duration of the activity that requires an employee of Supplier tobe certified. Certificates shall be current. Lack of certificates when required will be cause for removal of offending personnel from the site, termination of the Agreement, or both. 21.Compliance with Law Supplier warrants that under the performance of this Agreement, it shall comply with all applicable Federal, State and local laws, and all lawful orders rules andregulations thereunder. In connection with the execution of this Agreement, Supplier shallnot discriminate against employees or an applicant for employment because of race,religion, color, sex or national origin. Supplier shall take affirmative action to ensure thatapplicants are employed and employees are treated during their employment without regardto their race, religion, color, sex or national origin. Such action shall include, but not belimited to, the following: employment, upgrading, demotion or transfer; recruitment orrecruitment advertising; lay-off or termination; rate of pay, or other forms of compensation;and selection for training, including apprenticeship. 22. Disputes 22.1 This Agreement shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in Orange County, in the event any action is brought in connection with this Agreement or the performance thereof. Pending final resolution of a dispute hereunder, Supplier shall proceed diligently with the performance of this Agreement and in accordance with OCSD’S decision. 22.2 In the event of a dispute as to the construction or interpretation of this Agreement, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. ____________________________________ ___________ Orange County Sanitation District 7 of 9 Specification No. C-2018-939BD 032018 22.3 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of Agreement, each party shall select an arbitrator, and those two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 23.Right to Review Services, Facilities, and Records 23.1 OCSD reserves the right to review any portion of the Services performed by Supplier under this Agreement, and Supplier agrees to cooperate to the fullest extent possible. Supplier shall furnish to OCSD such reports, statistical data, and other information pertaining to Supplier’s Services as shall be reasonably required by OCSD to carry out its rights and responsibilities under its agreements with its bondholders or noteholders an in connection with the issuance of its official statements and other prospectuses with respect to the offering, sale, and issuance of its bond and other obligations. 23.2 The right of OCSD to review or approve specifications, procedures, instructions, reports, test results, calculations, schedules, or other data that are developed by Supplier shall not relieve Supplier of any obligation set forth herein. 24.Incorporated Documents 24.1 The Scope of Work, Bid, Acknowledgement of Insurance Requirements, and OCSD Safety Standards are hereby incorporated into and made a part of this Agreement, and unless modified or changed hereinabove, are controlling for all matters pertaining to the supply of Sodium Hypochlorite – NaOCl (BLEACH) Solution and the manner of performance thereof. 24.2 In the event of any conflict or inconsistency between the provisions of this Agreement and any of the provisions of the other incorporated documents, the provisions of this Agreement shall in all respects govern and control. 25. Severability Any provision of this Agreement which is found to be invalid or unenforceableshall be ineffective to the extent of such invalidity or unenforceability, and the invalidity orunenforceability of such provision shall not affect the validity or enforceability of the remaining provisions hereof. 26. Waiver The waiver of either party of any breach or violation of, or default under, anyprovision of this Agreement, shall not be deemed a continuing waiver by such party of anyother provision or of any subsequent breach or violation of this Agreement or defaultthereunder. 27. Breach Any breach by Supplier to which OCSD does not object shall not operate as awaiver of OCSD to seek remedies available to it for any subsequent breach. ____________________________________ ___________ Orange County Sanitation District 8 of 9 Specification No. C-2018-939BD 032018 28.Public Contracts Law OCSD is subject to the provisions listed in the prevailing wage determination made by the Director of the Department of Industrial Relations pursuant toCalifornia Labor Code Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1. It isagreed that all provisions of law applicable to public contracts are part of this Agreement to the same extent as though set forth herein and will be complied with by Supplier. Suppliershall not pay less than the prevailing wage. 29.South Coast Air Quality Management District’s (SCAQMD) Requirements It isSupplier’s responsibility that all equipment furnished and installed be in accordance with thelatest rules and regulations of the South Coast Air Quality Management District (SCAQMD).All work practices, which may have associated emissions such as sandblasting, open fieldspray painting or demolition of asbestos containing components or structures, shall complywith the appropriate rules and regulations of the SCAQMD. 30. Performance Time is of the essence in the performance of the provisions hereof. 31.Familiarity with Work By executing this Agreement, Supplier warrants that: 1) it hasinvestigated the work to be performed; 2) it has investigated the site of the work and is aware of all conditions there; and 3) it understands the facilities, difficulties and restrictions of thework under this Agreement. Should Supplier discover any latent or unknown conditionsmaterially differing from those inherent in the work or as represented by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at Supplier’s risk, untilwritten instructions are received from OCSD. 32.Damage to OCSD’S Property Any OCSD property damaged by Supplier, itssubcontractor(s), or by the personnel of either will be subject to repair or replacement bySupplier at no cost to OCSD. 33.Third Party Rights Nothing in this Agreement shall be construed to give any rights orbenefits to anyone other than OCSD and Supplier. 34.Authority to Execute The persons executing this Agreement on behalf of the Partieswarrant that they are duly authorized to execute this Agreement and that by executing thisAgreement, the Parties are formally bound. 35.Read and Understood By signing this Agreement, Supplier represents that it has read andunderstood the terms and conditions of the Agreement. 36.Entire Agreement This Agreement constitutes the entire agreement of the Parties andsupersedes all prior written or oral and all contemporaneous oral agreements,understandings, and negotiations between the Parties with respect to the subject matter hereof. ____________________________________ ___________ Orange County Sanitation District 9 of 9 Specification No. C-2018-939BD 032018 37. Notices All notices under this Agreement must be in writing. Written notice shall be sent byregistered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof ofdelivery to the sender. Any facsimile notice must be followed within three (3) days by writtennotice. All notices shall be effective when first received at the following addresses: OCSD: Darius Ghazi Senior Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 SUPPLIER: Kathleen E. Eells Olin Corporation Olin Chlor-Alkali Products 26700 South Banta Road Tracy, CA 95304 IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Agreement to be signed by the duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: _________________ By: ___________________________________ Gregory C. Sebourn, PLS Board Chairman Dated: _________________ By: ___________________________________ Kelly A. Lore, MMC Clerk of the Board Dated: _________________ By: ___________________________________ Contracts, Purchasing and Materials Management Manager OLIN CORPORATION Dated: _________________ By: ___________________________________ ______________________________________ Print Name and Title of Officer ______________________________________ IRS Employer’s I.D. Number Page 1 of 3 OPERATIONS COMMITTEE Meeting Date 07/18/18 To Bd. of Dir. 07/25/18 AGENDA REPORT Item Number 4 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: CEQA PLAN 2017 – MASTER CONTRACT NO. CEQA PLAN2017-00 GENERAL MANAGER'S RECOMMENDATION A. Approve Amendments to Master Contracts for annual Professional Services Agreements with HDR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for CEQA Master Contract No. CEQA PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. B. Authorize the General Manager to approve Amendments for the remaining annual renewals of the Master Contracts with HDR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for CEQA Master Contract No. CEQA PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. BACKGROUND The annual Professional Services Agreements (PSAs) with HDR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for CEQA Master Contract No. CEQA PLAN2017-00 were awarded under the authorization of the Orange County Sanitation District (Sanitation District) Ordinance No. OCSD-47, which delegated authority to the General Manager to solicit proposals for services to support engineering projects through individual task orders up to $200,000, with a maximum annual contract limitation of $400,000. Sanitation District Ordinance No. OCSD-52 (Purchasing Ordinance) was adopted by the Sanitation District Board of Directors on May 23, 2018, took effect on June 23, 2018, and repealed Ordinance No. OCSD-47. The current Purchasing Ordinance increases the individual task orders limit to $300,000, and the maximum annual contract limitation to $600,000. Page 2 of 3 RELEVANT STANDARDS •Ensure the public’s money is wisely spent. PROBLEM The annual PSAs for CEQA Master Contract No. CEQA PLAN 2017-00 were awarded under the authorization of the Sanitation District Purchasing Ordinance No. OCSD-47, which has been repealed by Purchasing Ordinance No. OCSD-52 and which increased the limits for individual task orders and annual contracts. PROPOSED SOLUTION Approve Amendments to the annual PSAs for CEQA Master Contract No. CEQA PLAN 2017-00 to be consistent with the current Purchasing Ordinance. TIMING CONCERNS If these Amendments are not issued, the current agreements will remain in place, but staff will not be able to award task orders at the higher limits, consistent with the terms of the current Purchasing Ordinance. RAMIFICATIONS OF NOT TAKING ACTION Without the Amendments, the Sanitation District would need to conduct full solicitations for professional services for CEQA work over $200,000, which will delay completion of certain projects and also increase administrative costs. Moreover, the relatively high proposal costs versus the potential project profit tends to limit the number of proposers for these smaller studies. PRIOR COMMITTEE/BOARD ACTIONS July 2017 - Approved annual Professional Services Agreements with HDR Engineering, Inc.; Michael Baker International; Helix Environmental Planning, Inc.; ESA; AECOM; and LSA for Master Contract No. CEQA PLAN2017-00, with a maximum annual fiscal year contract limitation not to exceed $400,000 for each Professional Services Agreement; and approved two additional one-year optional extensions. ADDITIONAL INFORMATION N/A CEQA N/A Page 3 of 3 FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. Budget for these task orders is included in the Master Planning Studies Program (Project No. M-Studies) budget for Fiscal Years 2018-19 and 2019-20. (Line item: FY 2018-19 and 2019-20, Section 8, Page 51). ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: •Amendments to Professional Services Agreements (6) EY:sa:gc AMENDMENT NO. 1 CEQA PLAN2017-01 Revised 12/01/10 HDR ENGINEERING, INC. -1- AMENDMENT NO. 1 TO AGREEMENT CEQA PLAN2017-01 THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and HDR ENGINEERING, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated July 26, 2017, for professional services for selected projects on a Task Order basis for CEQA planning studies, CEQA PLAN2017-01; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 CEQA PLAN2017-01 Revised 12/01/10 HDR ENGINEERING, INC. -2- 2.This modifying Amendment is supplemental to the Agreement dated July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 CEQA PLAN2017-01 Revised 12/01/10 HDR ENGINEERING, INC. -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. HDR ENGINEERING, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 CEQA PLAN2017-02 Revised 12/01/10 MICHAEL BAKER INTERNATIONAL, INC. -1- AMENDMENT NO. 1 TO AGREEMENT CEQA PLAN2017-02 THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and MICHAEL BAKER INTERNATIONAL, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated July 26, 2017, for professional services for selected projects on a Task Order basis for CEQA planning studies, CEQA PLAN2017-02; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 CEQA PLAN2017-02 Revised 12/01/10 MICHAEL BAKER INTERNATIONAL, INC. -2- 2.This modifying Amendment is supplemental to the Agreement dated July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 CEQA PLAN2017-02 Revised 12/01/10 MICHAEL BAKER INTERNATIONAL, INC. -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. MICHAEL BAKER INTERNATIONAL, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 CEQA PLAN2017-03 Revised 12/01/10 HELIX ENVIRONMENTAL PLANNING, INC. -1- AMENDMENT NO. 1 TO AGREEMENT CEQA PLAN2017-03 THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and HELIX ENVIRONMENTAL PLANNING, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated July 26, 2017, for professional services for selected projects on a Task Order basis for CEQA planning studies, CEQA PLAN2017-03; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 CEQA PLAN2017-03 Revised 12/01/10 HELIX ENVIRONMENTAL PLANNING, INC. -2- 2.This modifying Amendment is supplemental to the Agreement dated July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 CEQA PLAN2017-03 Revised 12/01/10 HELIX ENVIRONMENTAL PLANNING, INC. -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. HELIX ENVIRONMENTAL PLANNING, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 CEQA PLAN2017-04 Revised 12/01/10 ESA -1- AMENDMENT NO. 1 TO AGREEMENT CEQA PLAN2017-04 THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and ESA, for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated July 26, 2017, for professional services for selected projects on a Task Order basis for CEQA planning studies, CEQA PLAN2017-04; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 CEQA PLAN2017-04 Revised 12/01/10 ESA -2- 2.This modifying Amendment is supplemental to the Agreement dated July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 CEQA PLAN2017-04 Revised 12/01/10 ESA -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. ESA By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 CEQA PLAN2017-05 Revised 12/01/10 AECOM TECHNICAL SERVICES, INC. -1- AMENDMENT NO. 1 TO AGREEMENT CEQA PLAN2017-05 THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and AECOM TECHNICAL SERVICES, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated July 26, 2017, for professional services for selected projects on a Task Order basis for CEQA planning studies, CEQA PLAN2017-05; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 CEQA PLAN2017-05 Revised 12/01/10 AECOM TECHNICAL SERVICES, INC. -2- 2.This modifying Amendment is supplemental to the Agreement dated July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 CEQA PLAN2017-05 Revised 12/01/10 AECOM TECHNICAL SERVICES, INC. -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. AECOM TECHNICAL SERVICES, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 CEQA PLAN2017-06 Revised 12/01/10 LSA ASSOCIATES, INC. -1- AMENDMENT NO. 1 TO AGREEMENT CEQA PLAN2017-06 THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and LSA ASSOCIATES, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated July 26, 2017, for professional services for selected projects on a Task Order basis for CEQA planning studies, CEQA PLAN2017-06; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 CEQA PLAN2017-06 Revised 12/01/10 LSA ASSOCIATES, INC. -2- 2.This modifying Amendment is supplemental to the Agreement dated July 26, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 CEQA PLAN2017-06 Revised 12/01/10 LSA ASSOCIATES, INC. -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. LSA ASSOCIATES, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp Page 1 of 3 OPERATIONS COMMITTEE Meeting Date 07/18/18 To Bd. of Dir. 07/25/18 AGENDA REPORT Item Number 5 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: ON-CALL PLANNING STUDIES MASTER CONTRACT NO. PLAN2017-00 GENERAL MANAGER'S RECOMMENDATION A. Approve Amendments to Master Contracts for the annual Professional Services Agreements with Brown and Caldwell; AECOM Technical Services, Inc.; HDR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for On-Call Planning Studies Master Contract No. PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. B. Authorize the General Manager to approve Amendments for the remaining annual renewals of the Master Contracts with Brown and Caldwell; AECOM Technical Services, Inc.; HDR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for On-Call Planning Studies Master Contract No. PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. BACKGROUND The annual Professional Services Agreements (PSAs) with Brown and Caldwell; AECOM Technical Services, Inc.; HDR Engineering, Inc.; and Dudek, and Woodard & Curran, Inc. for On-Call Planning Studies Master Contract No. PLAN2017-00 were awarded under the authorization of the Orange County Sanitation District (Sanitation District) Ordinance No. OCSD-47, which delegated authority to the General Manager to solicit proposals for services to support engineering projects through individual task orders up to $200,000, with a maximum annual contract limitation of $400,000. Sanitation District Ordinance No. OCSD-52 (Purchasing Ordinance) was adopted by the Sanitation District Board of Directors on May 23, 2018, went into effect on June 23, 2018, and repealed Ordinance No. OCSD-47. The current Purchasing Ordinance increases the individual task orders limit to $300,000, and the maximum annual contract limitation to $600,000. RELEVANT STANDARDS •Ensure the public’s money is wisely spent. Page 2 of 3 PROBLEM The annual PSAs for On-Call Planning Studies Master Contract No. PLAN 2017-00 were awarded under the authorization of the Sanitation District Purchasing Ordinance No. OCSD-47, which has been replaced by Purchasing Ordinance No. OCSD-52, which allows for increased limits on individual task orders and annual contracts. PROPOSED SOLUTION Approve Amendments to the annual PSAs for On-Call Planning Studies Master Contract No. PLAN2017-00 to be consistent with the current Purchasing Ordinance. TIMING CONCERNS If these Amendments are not issued, the Agreements will remain in place, but staff will not be able to award new task orders at the higher limits consistent with the terms of the current Purchasing Ordinance. RAMIFICATIONS OF NOT TAKING ACTION Without the Amendments, the Sanitation District would need to conduct full solicitations for professional services for planning studies over $200,000, which will delay completion of certain studies and also increase administrative costs. Moreover, the relatively high proposal costs versus the potential project profit tends to limit the number of proposers for these smaller studies. PRIOR COMMITTEE/BOARD ACTIONS September 2017 – Approved annual Professional Services Agreements with Brown and Caldwell, AECOM, HDR, Dudek, and RMC, for on-call Planning Studies Master Contract No. PLAN2017-00, for the term November 1, 2017 – October 31, 2018, with a maximum annual fiscal year contract limitation not to exceed $400,000 for each Professional Services Agreement; and approved two additional one-year optional extensions. ADDITIONAL INFORMATION N/A CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. Budget for these task orders is included in the Master Planning Studies Program (Project No. M-Studies) budget for Fiscal Years 2018-19 and 2019-20. (Line item: FY 2018-19 and 2019-20, Section 8, Page 51). Page 3 of 3 ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: •Amendments to Professional Services Agreements (10) EY:sa:gc AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY COLLECTION SYSTEMS BROWN AND CALDWELL Revised 12/01/10 -1- AMENDMENT NO. 1 TO AGREEMENT PLAN2017-01 (COLLECTION SYSTEMS) THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and BROWN AND CALDWELL, for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-01; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY COLLECTION SYSTEMS BROWN AND CALDWELL Revised 12/01/10 -2- 2.This modifying Amendment is supplemental to the Agreement dated September 27, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY COLLECTION SYSTEMS BROWN AND CALDWELL Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. BROWN AND CALDWELL By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES BROWN AND CALDWELL Revised 12/01/10 -1- AMENDMENT NO. 1 TO AGREEMENT PLAN2017-01 (WASTEWATER TREATMENT FACILITIES) THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and BROWN AND CALDWELL, for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-01; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES BROWN AND CALDWELL Revised 12/01/10 -2- 2. This modifying Amendment is supplemental to the Agreement dated September 27, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3. In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 PLAN2017-01 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES BROWN AND CALDWELL Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. BROWN AND CALDWELL By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY COLLECTION SYSTEMS AECOM TECHNICAL SERVICES, INC. Revised 12/01/10 -1- AMENDMENT NO. 1 TO AGREEMENT PLAN2017-02 (COLLECTION SYSTEMS) THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and AECOM TECHNICAL SERVICES, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-02; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY COLLECTION SYSTEMS AECOM TECHNICAL SERVICES, INC. Revised 12/01/10 -2- 2. This modifying Amendment is supplemental to the Agreement dated September 27, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3. In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY COLLECTION SYSTEMS AECOM TECHNICAL SERVICES, INC. Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. AECOM TECHNICAL SERVICES, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES AECOM TECHNICAL SERVICES, INC. Revised 12/01/10 -1- AMENDMENT NO. 1 TO AGREEMENT PLAN2017-02 (WASTEWATER TREATMENT FACILITIES) THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and AECOM TECHNICAL SERVICES, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-02; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES AECOM TECHNICAL SERVICES, INC. Revised 12/01/10 -2- 2.This modifying Amendment is supplemental to the Agreement dated September 27, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 PLAN2017-02 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES AECOM TECHNICAL SERVICES, INC. Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. AECOM TECHNICAL SERVICES, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY COLLECTION SYSTEMS HDR ENGINEERING, INC. Revised 12/01/10 -1- AMENDMENT NO. 1 TO AGREEMENT PLAN2017-03 (COLLECTION SYSTEMS) THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and HDR ENGINEERING, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-03; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY COLLECTION SYSTEMS HDR ENGINEERING, INC. Revised 12/01/10 -2- 2.This modifying Amendment is supplemental to the Agreement dated September 27, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY COLLECTION SYSTEMS HDR ENGINEERING, INC. Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. HDR ENGINEERING, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES HDR ENGINEERING, INC. Revised 12/01/10 -1- AMENDMENT NO. 1 TO AGREEMENT PLAN2017-03 (WASTEWATER TREATMENT FACILITIES) THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and HDR ENGINEERING, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-03; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES HDR ENGINEERING, INC. Revised 12/01/10 -2- 2.This modifying Amendment is supplemental to the Agreement dated September 27, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 PLAN2017-03 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES HDR ENGINEERING, INC. Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. HDR ENGINEERING, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY COLLECTION SYSTEMS DUDEK Revised 12/01/10 -1- AMENDMENT NO. 1 TO AGREEMENT PLAN2017-04 (COLLECTION SYSTEMS) THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and DUDEK, for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-04; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY COLLECTION SYSTEMS DUDEK Revised 12/01/10 -2- 2.This modifying Amendment is supplemental to the Agreement dated September 27, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY COLLECTION SYSTEMS DUDEK Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. DUDEK By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES DUDEK Revised 12/01/10 -1- AMENDMENT NO. 1 TO AGREEMENT PLAN2017-04 (WASTEWATER TREATMENT FACILITIES) THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and DUDEK, for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-04; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 1 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES DUDEK Revised 12/01/10 -2- 2. This modifying Amendment is supplemental to the Agreement dated September 27, 2017, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3. In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. AMENDMENT NO. 1 PLAN2017-04 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES DUDEK Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. DUDEK By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY COLLECTION SYSTEMS WOODARD & CURRAN, INC. Revised 12/01/10 -1- AMENDMENT NO. 3 TO AGREEMENT PLAN2017-05 (COLLECTION SYSTEMS) THIS AMENDMENT NO. 3 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and WOODARD & CURRAN, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, together with Amendment No. 1 dated December 19, 2017, and Amendment No. 2 dated February 21, 2018, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-05; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 3 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 3, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 3 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY COLLECTION SYSTEMS WOODARD & CURRAN, INC. Revised 12/01/10 -2- Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. 2.This modifying Amendment No. 3 is supplemental to the Agreement dated September 27, 2017, together with Amendment No. 1 dated December 19, 2017, and Amendment No. 2 dated February 21, 2018, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3.In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement and Amendment Nos. 1 and 2, the provisions of this Amendment No. 3 shall in all respects govern and control. AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY COLLECTION SYSTEMS WOODARD & CURRAN, INC. Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 3 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. WOODARD & CURRAN, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES WOODARD & CURRAN, INC. Revised 12/01/10 -1- AMENDMENT NO. 3 TO AGREEMENT PLAN2017-05 (WASTEWATER TREATMENT FACILITIES) THIS AMENDMENT NO. 3 TO AGREEMENT, is made and entered into to be effective the 25th day of July 2018, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and WOODARD & CURRAN, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated September 27, 2017, together with Amendment No. 1 dated December 19, 2017, and Amendment No. 2 dated February 21, 2018, for professional services for selected projects on a Task Order basis for On-Call Planning Studies, PLAN2017-05; and, WHEREAS, the SANITATION DISTRICT has by adoption of Ordinance No. OCSD-52 on May 23, 2018 by the Board of Directors of OCSD increased the allowable Master Contract value to $600,000 per year and the allowable limit of each Task Order to $300,000; and, WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee, pursuant to Ordinance No. OCSD-52, and has approved this Amendment No. 3 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 3, it is mutually agreed as follows: 1.Article 4 of that certain Agreement, between the SANITATION DISTRICT and CONSULTANT is hereby changed by this Amendment No. 3 and the total Agreement amount shall not exceed the amount of Six Hundred Thousand Dollars ($600,000) per year, and each AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES WOODARD & CURRAN, INC. Revised 12/01/10 -2- Task Order shall not exceed Three Hundred Thousand Dollars ($300,000) all in accordance with the same terms and conditions as otherwise specified in Articles 2 and 3 and the other provisions of said Agreement. 2. This modifying Amendment is supplemental to the Agreement dated September 27, 2017, together with Amendment No. 1 dated December 19, 2017 and Amendment No. 2 dated February 21, 2018, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3. In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement and Amendment Nos. 1 and 2, the provisions of this Amendment No. 3 shall in all respects govern and control. AMENDMENT NO. 3 PLAN2017-05 ON-CALL PLANNING STUDY WASTEWATER TREATMENT FACILITIES WOODARD & CURRAN, INC. Revised 12/01/10 -3- IN WITNESS WHEREOF, this Amendment No. 3 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. WOODARD & CURRAN, INC. By ____________________________________________ Date ____________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By ____________________________________________ Gregory C. Sebourn, PLS Date Chair, Board of Directors By ____________________________________________ Kelly A. Lore Date Clerk of the Board By ____________________________________________ Marc Dubois Date Contracts, Purchasing and Materials Management Manager MH:yp Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 07/18/18 To Bd. of Dir. -- AGENDA REPORT Item Number 6 Item Number -- Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: SLATER PUMP STATION VALVE REPLACEMENTS, PROJECT NO. FE16-14 GENERAL MANAGER'S RECOMMENDATION Information Only. BACKGROUND The Slater Avenue Pump Station is located on Slater Avenue east of Goldenwest Street and has a peak flow capacity of 29 million gallons per day. The pump station was built in 1998. The type of pumps used are subject to plugging. When a pump is clogged, clearing a pump requires that the pump’s isolation valves must be closed, the blockage removed, and the valves reopened. If these 16 and 20-inch valves fail, which has been happening recently, the pump is unavailable for service until the entire pump station can be shut down to repair the valve. The pump station shutdown requires bypass pumping, which requires running a temporary discharge pipe across Slater Avenue. Orange County Sanitation District’s Slater Pump Station Valve Replacement, Project No. FE-16-14, will replace the failing isolation valves and install a tap to facilitate bypass pumping without impacting Slater Avenue. The project is urgent due to the risk of a valve failure during the upcoming wet season. The engineer’s estimate for the construction contract is $460,000, which does not include the cost of the valves, which have already been procured to avoid delays. The project was advertised for bids on June 21, with bids due on July 31. Due to the urgency, staff intends to bring the bid award recommendation directly to the August Board of Directors meeting since there is no August Operations Committee Meeting. RELEVANT STANDARDS •Maintain a culture of improving efficiency to reduce the cost to provide the currentservice level or standard •Ensure the public’s money is wisely spent CEQA This project is exempt from CEQA under the Class 1 categorical exemptions set forth in California Code of Regulations Section 15301. Section 15301 (Class 1) exempts from CEQA “the operation, repair, maintenance, permitting, leasing, licensing, or minor Page 2 of 2 alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency‘s determination,” including “(b) Existing facilities of both investor and publicly-owned utilities used to provide electric power, natural gas, sewerage, or other public utility services.” The project consists of maintenance replacement activities and minor alterations to allow for the activities at the Slater Pump Station. A Notice of Exemption (NOE) was filed with the Orange County Clerk-Recorder on November 20, 2017 for this project. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: N/A GR:dm:gc Page 1 of 2 OPERATIONS COMMITTEE Meeting Date 07/18/18 To Bd. of Dir. -- AGENDA REPORT Item Number 7 Item Number -- Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: James Colston, Director of Environmental Services SUBJECT: LABORATORY, MONITORING, AND COMPLIANCE DIVISION UPDATE GENERAL MANAGER'S RECOMMENDATION Information Only. BACKGROUND The Laboratory, Monitoring, and Compliance Division became part of the Environmental Services Department in July 2016 and achieved national accreditation in 2017. Staff will present an informational overview on the Division’s new and on-going programs in order to update the Board with the Division’s activities and achievements over the past year and planned future efforts. RELEVANT STANDARDS •Maintain a culture of improving efficiency to reduce the cost to provide the currentservice level or standard •Comply with environmental permit requirements •Ensure the public’s money is wisely spent •Cultivate a highly qualified, well-trained, and diverse workforce ADDITIONAL INFORMATION The Laboratory, Monitoring, and Compliance Division (Division 630) is composed of 54 positions and has an operating budget of $10,734,730. Division 630 supports several internal customers including Operations, Engineering, Resource Protection, Orange County Sanitation District’s (Sanitation District) Research Technical Advisory Group and Capital Projects, in addition to performing cooperative support for and studies with outside agencies such as the Orange County Water District (OCWD), the Southern California Coastal Water Research Project (SCCWRP) and the South Orange County Wastewater Agency (SOCWA). In July 2016, the Sanitation District reorganized to form the Environmental Services Department, and the Compliance section with its 11 positions was added to the Environmental Laboratory and Ocean Monitoring Division. This change has brought together the analytical expertise of the laboratory staff and the regulatory reporting expertise of the compliance staff. Page 2 of 2 The Environmental Laboratory performs analysis for nearly 110,000 samples per year, approximately 48% are in support of Operational Optimization and Compliance Monitoring, roughly 34% are in support of Permit Compliance, about 9% are in support of pretreatment monitoring and investigations, and nearly 8.5% are primarily in support of our Ocean Monitoring Program. In 2014, the California Environmental Laboratory Accreditation Program (ELAP) lost its standing as a nationally recognized accreditation program, resulting in a complete revision of the regulations governing environmental laboratories in California. The former accreditation standards had not been revised in nearly 30 years and were largely out of date. The Sanitation District took the initiative and became the first municipal laboratory in California to become nationally accredited through the National Environmental Laboratory Accreditation Program (NELAP), which guarantees the Sanitation District’s laboratory full accreditation in California and 13 other states through reciprocity. Currently ELAP is only approving interim accreditation to laboratories, while the Sanitation District received full accreditation. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: N/A ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LAFCO Local Agency Formation Commission RWQCB Regional Water Quality Control Board APWA American Public Works Association LOS Level Of Service SARFPA Santa Ana River Flood Protection Agency AQMD Air Quality Management District MGD Million Gallons Per Day SARI Santa Ana River Interceptor ASCE American Society of Civil Engineers MOU Memorandum of Understanding SARWQCB Santa Ana Regional WaterQuality Control Board BOD Biochemical Oxygen Demand NACWA National Association of CleanWater Agencies SAWPA Santa Ana Watershed Project Authority CARB California Air Resources Board NEPA National Environmental Policy Act SCADA Supervisory Control And Data Acquisition CASA California Association of Sanitation Agencies NGOs Non-Governmental Organizations SCAP Southern California Alliance of Publicly Owned Treatment Works CCTV Closed Circuit Television NPDES National Pollutant Discharge Elimination System SCAQMD South Coast Air Quality Management District CEQA California Environmental Quality Act NWRI National Water Research Institute SOCWA South Orange County Wastewater Authority CIP Capital Improvement Program O & M Operations & Maintenance SRF Clean Water State Revolving Fund CRWQCB California Regional Water Quality Control Board OCCOG Orange County Council of Governments SSMP Sewer System Management Plan CWA Clean Water Act OCHCA Orange County Health CareAgency SSO Sanitary Sewer Overflow CWEA California Water Environment Association OCSD Orange County Sanitation District SWRCB State Water Resources Control Board EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load EPA US Environmental Protection Agency OSHA Occupational Safety and Health Administration TSS Total Suspended Solids FOG Fats, Oils, and Grease PCSA Professional Consultant/Construction Services Agreement WDR Waste Discharge Requirements gpd gallons per day PDSA Professional Design Services Agreement WEF Water Environment Federation GWRS Groundwater Replenishment System POTW Publicly Owned Treatment Works WERF Water Environment & Reuse Foundation ICS Incident Command System ppm parts per million WIFIA Water Infrastructure Finance and Innovation Act IERP Integrated Emergency Response Plan PSA Professional Services Agreement WIIN Water Infrastructure Improvements for the Nation Act JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban runoff. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. The Orange County Sanitation District’s service area is in the Santa Ana River Watershed.