HomeMy WebLinkAbout01-25-2017 Steering Committee Agenda Packet.pdf Orange County Sanitation District Wednesday, January 25, 2017
Regular Meeting of the t
5:00 P.M.
STEERING COMMITTEE Administration Building
Conference Rooms A&B
10844 Ellis Avenue
Fountain Valley, CA 92708
(714)593-7433
AGEND0
CALL TO ORDER
DECLARATION OF QUORUM: Clerk of the Board
PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a
Speaker's Form (located at the table at the back of the room) and submit it to the Clerk of the Board or
notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by
the Chairperson and are requested to limit comments to three minutes.
REPORTS: The Committee Chairperson and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors.
CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be
enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the regular meeting of the Steering
Committee held on November 16, 2016.
NON-CONSENT CALENDAR:
2. OUTREACH FOR GROUNDWATER REPLENISHMENT SYSTEM (GWRS)
BOTTLED WATER AND THE 10TH ANNIVERSARY OF THE GWRS (Bob Ghirelli)
RECOMMENDATION: Recommend to the Board of Directors to: Approve $63,000
as the Orange County Sanitation District's share of costs related to GWRS bottled
water outreach efforts.
01/25/2017 Sleenag Committee Agenda Page 1 of 4
3. GENERAL MANAGER'S FY 2016-2017 WORK PLAN MID-YEAR UPDATE
(Jim Herberg)
RECOMMENDATION: Recommend to the Board of Directors to: Receive and file
the General Manager's FY 2016-2017 Work Plan Mid-Year Update.
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the Board,
the Chairperson may convene the Board in closed session to consider matters of pending real estate
negotiations,pending orpotential litigation,or personnel matters,pursuant to Government Code Sections
54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation;
(c) employment actions or negotiations with employee representatives,,or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
CONVENE IN CLOSED SESSION.
(1) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
Number of Cases: 1
City of Los Angeles v. County of Kern, Tulare County Superior Court,
Case No. 242057.
(2) CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION
(Government Code Section 54956.9(d)(2))
Number of Potential Cases: 2
Claim for damages or injury from: Melissa Forman-Woodbridge
Claim for damages or injury from: Roy Handy
(3) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: 300 East Coast Highway, Newport Beach, CA - APN No. 440-12-60
Agency negotiators: General Manager, Jim Herberg; Assistant General Manager,
Bob Ghirelli; Director of Finance and Administrative Services, Lorenzo Tyner;
Director of Engineering, Rob Thompson; Engineering Managers, Kathy Millea and
Jeff Mohr, and CIP Project Manager, Adam Nazaroff.
01/25/2017 Steering Committee Agenda Page 2 of 4
Negotiating parties: Bayside Village Marina LLC
Under negotiation: Instruction to negotiator will concern price and terms of payment.
(4) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: 10950 Virginia Cir. Fountain Valley, CA -APN No.156-165-05;
10870 Spencer Ave. Fountain Valley, CA- APN No.156-163-07;
18480 Pacific St. Fountain Valley, CA- APN No.156-165-04;
18430 Pacific St. Fountain Valley, CA- APN No.156-165-06;
18370 Pacific St. Fountain Valley, CA- APN No.156-165-08;
18429 Pacific St. Fountain Valley, CA- APN No.156-163-09;
18410 Bandilier Cir. Fountain Valley, CA-APN No.156-163-10;
18368 Bandilier Cir. Fountain Valley, CA-APN No.156-163-11;
10700 Spencer St. Fountain Valley, CA -APN No.156-163-16;
10700 Spencer Ave. Fountain Valley, CA - APN No.156-154-07;
18350 Mt. Langley St. Fountain Valley, CA - APN No.156-154-08;
18386 Mt. Langley St. Fountain Valley, CA - APN No.156-154-06;
18385 Bandilier Cir. Fountain Valley, CA-APN No.156-163-12;
18401 Bandilier Cir. Fountain Valley, CA-APN No.156-163-13;
18424 Mt. Langley St. Fountain Valley, CA -APN No.156-154-05;
18435 Bandilier Cir. Fountain Valley, CA-APN No.156-163-14;
18475 Bandilier Cir. Fountain Valley, CA-APN No.156-163-15;
10725 Ellis Ave. Fountain Valley, CA- APN No.156-154-04;
10540 Talbert Ave. Fountain Valley, CA-APN No.156-151-03; and
7311 Doig Drive Garden Grove, CA- APN No. 131-651-20
Agency negotiators: General Manager, Jim Herberg; Assistant General Manager,
Bob Ghirelli; Director of Finance and Administrative Services, Lorenzo Tyner;
Director of Engineering, Rob Thompson; Engineering Managers, Kathy Millea and
Jeff Mohr; CIP Project Manager, Wendy Sevenandt; and Kevin Turner and John
Gallivan, Cushman and Wakefield.
Negotiating parties:
Valley, Business Park, APN Nos. 156-165-05, 156-165-06, 156-163-07;
DK-USA LLC, APN No.156-165-04;
Fountain Valley Industrial Parcel 13, APN No.156-165-08;
Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11;
The Ins Trust Shabtai, Nevon, APN No. 156-163-16;
The Ins Trust, APN No. 156-154-07;
K & A Investments LP, APN No. 156-154-08;
Fountain Valley Star LLC, APN No. 156-154-06;
TN Sheet Metal Inc., APN No. 156-163-12;
18401 Bandilier LLC, APN No. 156-163-13;
Phone Lilly Lin-Lin TR, APN No. 156-154-05;
JDK Partners, APN No. 156-163-14;
Chandler Real Properties, APN No. 156-163-15;
01/25/2017 Sleenag Committee Agenda Page 3 of 4
Ellis Avenue LLC, APN No. 156-154-04; and
SFII Fountain Valley LLC, APN No. 156-151-03
Under negotiation: Instruction to negotiator will concern price and terms of payment.
(5) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957(b)(1))
Number of Employees: 1
• General Counsel
RECONVENE IN REGULAR SESSION.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
ADJOURNMENT:
To the Steering Committee meeting scheduled for Wednesday, February 22, 2017 at
5:00 p.m.
Accommodations for the Disabled: Meeting Rooms am wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation Dishict's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com, not less than
72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any
public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors, are
available for public inspection in the office of the Clerk of the Board.
Aaenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be
submitted to the Clerk of the Board 14 days before the meeting.
Kelly A. Lore
Clerk of the Board
(714)593-7433
klore(Wocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherbamitilocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(cocsd.wm
Director of Engineering Rob Thompson (714)593-7310 rthompson6bocsd.com
Director of Environmental Services Jim Colston (714)593-7450 icolston(oloced.com
Director of Finance and Lorenzo Tyner (714)593-7550 INnertWocsd.com
Administrative Services
Director of Human Resources Celia Chandler (714)593-7202 cchandlentibomd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorms omd.com
01125f2017 Steering Committee Agenda Page 4 of 4
ITEM NO. 1
MINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, November 16, 2016 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Chair Nielsen on Wednesday, November 16, 2016 at
5:03 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
John Nielsen, Chair Jim Herberg, General Manager
Greg Sebourn, Vice-Chair Bob Ghirelli, Assistant General Manager
Keith Curry, Administration Committee Celia Chandler, Director of Human
Chair Resources
Tom Beamish, Member-At-Large Jim Colston, Director of Environmental
Lucille Kring, Member-At-Large Services
David Shawver, Member-At-Large Rob Thompson, Director of Engineering
John Withers, Operations Committee Ed Torres, Director of Operations &
Chair Maintenance
Lorenzo Tyner, Director of Finance &
COMMITTEE MEMBERS ABSENT: Administrative Services
None Kelly Lore, Clerk of the Board
Jennifer Cabral
Michael Dorman
Al Garcia
Lori Klinger
Mark Manzo
Gerry Matthews
Kathy Millea
Andrew Nau
Kelly Newell
OTHERS PRESENT:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
No public comments were provided.
11/16/2016 Steering Committee Minutes Page 1 of 5
REPORTS:
Chair Nielsen did not provide a report.
General Manager Jim Herberg highlighted items from his status report including: the
success of the Design Consultant Open House; Award of Excellence in IT received
from the Municipal Information Systems Association of California; OCSD's IDEA
program successes including employee Juan Ambriz's custom manhole cover design
that will save the District an estimated $38,000 a year in labor costs; and the BLAST
program, which is celebrating its 51h anniversary.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
October 26, 2016 Regular Steering Committee Meeting.
AYES: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver, and
Withers
NOES: None
ABSTENTIONS: None
ABSENT: None
NON-CONSENT CALENDAR:
2. SALARY RANGE ADJUSTMENTS FOR NON-EXEMPT CONFIDENTIAL
EMPLOYEES (Jim Herberg)
Mr. Herberg presented a brief overview of Item Nos. 2 & 3 stating that these
resolutions are the effort of prior discussions and direction from the Board of
Directors involving the 15 Unrepresented Confidential Employees.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Adopt Resolution No. OCSD 16-25, entitled, "A Resolution of
the Board of Directors of the Orange County Sanitation District Approving
Salary and Benefit Adjustments for Unrepresented Non-Exempt Confidential
Employees for Fiscal Years 2 01 61201 7, 2017/2018 &2018/2019."
AYES: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver;and
Withers
NOES: None
ABSTENTIONS: None
ABSENT: None
11/16/2016 Steering Committee Minutes Page 2 of 5
3. SALARY RANGE ADJUSTMENTS FOR EXEMPT LEVEL CONFIDENTIAL
EMPLOYEES (Jim Herberg)
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Adopt Resolution No. OCSD 16-26, entitled, "A Resolution of
the Board of Directors of the Orange County Sanitation District Approving
Salary and Benefit Adjustments for Unrepresented Exempt Confidential
Employees for Fiscal Years 2016/2017, 2017/2018 &2018/2019."
AYES: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and
Withers
NOES: None
ABSTENTIONS: None
ABSENT: None
4. EXECUTIVE MANAGEMENT TEAM COMPENSATION AND BENEFITS
AND MANAGER GROUP COMPENSATION (Jim Herberg)
Mr. Herberg presented Item No. 4 and stated that these resolutions are the
effort of prior discussions and direction from the Board of Directors. He further
discussed the current market position, structural adjustments, possible merit
based increases, and benefit changes for the two unrepresented groups. He
then responded to questions regarding clarification as to the salary ranges.
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to:
A. Adopt Resolution No. OCSD 16-27 entitled, "A Resolution of the Board
of Directors of the Orange County Sanitation District approving changes
to the salary schedule, salary increases, performance-based increases,
and the distribution of any remaining funds based on changes to scope,
duties, or responsibilities for At-Will Executive Management Team
employees for Fiscal Years 2016-2017, 2017-2018, and 2018-2019,"
authorizing the General Manager to implement a salary structure
adjustment for Fiscal Year 2016 to bring Executive Management Team
salary ranges in alignment with the market, 2.5% salary increases and
range adjustments in Fiscal Years 2017 and 2018, and increases to
benefits.
B. Adopt Resolution No. OCSD 16-28 entitled, "A Resolution of the Board
of Directors of the Orange County Sanitation District approving changes
to the salary schedule, salary increases, performance-based increases,
and the distribution of any remaining funds based on changes to scope,
duties, or responsibilities for unrepresented management employees for
Fiscal Years 2016-2017, 2017-2018, and 2018-2019," authorizing the
General Manager to implement a salary structure adjustment for Fiscal
11/16/2016 Steering Committee Minutes Page 3 of 5
Year 2016 to bring the Manager Group salary ranges in alignment with
the market, 2.5% salary increases and range adjustments in Fiscal
Years 2017 and 2018, and minor increases to benefits.
AYES: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver;and
Withers
NOES: None
ABSTENTIONS: None
ABSENT: None
5. GENERAL MANAGER COMPENSATION AND BENEFITS (John Nielsen)
Director of Human Resources Celia Chandler provided an overview of the item
and stated that this resolution is the result of prior discussions and direction
from the Board of Directors. Chair Nielsen added that he had met with the
General Manager to discuss his position and compensation.
General Manager Jim Herberg left the room during discussion and vote.
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Adopt Resolution No. OCSD 16-29 entitled, "A Resolution of
the Board of Directors of the Orange County Sanitation District approving
salary increase, salary range adjustment, and changes to the benefits for the
General Manager for Fiscal Years 2016 to 2017 and 2017 to 2018,"authorizing
the Board Chair to implement a base building salary increase of 8% and a
salary range adjustment commencing in the first pay period of July 2016 for
fiscal year 2016 to 2017 and a base building salary increase of 8%and a salary
range adjustment in the first pay period of July 2017 for fiscal year 2017 to
2018 for a total salary cost of $39,429 and an added benefits cost of $24,000
for both fiscal years. Compensation and benefits costs including impact to
existing benefits of an amount not to exceed $76,448.
AYES: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and
Withers
NOES: None
ABSTENTIONS: None
ABSENT: None
INFORMATION ITEMS:
None.
11/16/2016 Steering Committee Minutes Page 4 of 5
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTION 54956.8:
General Counsel Brad Hogin stated there was no closed session.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 5:16 p.m. to the next Steering
Committee meeting to be held on Wednesday, December 14, 2016 at 5:00 p.m.
Submitted by:
Kelly A. Lore
Clerk of the Board
11/16/2016 Steenng Committee Minutes Page 5 of 5
STEERING COMMITTEE Melting D310 TOBE.Or Dir.
Bl/2SI17 01/zs/17
AGENDA REPORT ItemNumber Item Number
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Robert P. Ghirelli, Assistant General Manager
SUBJECT: OUTREACH FOR GROUNDWATER REPLENISHMENT SYSTEM
(GWRS) BOTTLED WATER AND THE 10TH ANNIVERSARY OF THE
GWRS
GENERAL MANAGER'S RECOMMENDATION
Approve $63,000 as the Orange County Sanitation District's share of costs related to
GWRS bottled water outreach efforts.
BACKGROUND
The GWRS is an historic water infrastructure project that has made a world-wide impact
on the public acceptance of water reuse for drinking water purposes. With the passage
of Assembly Bill (AB) 2022 in 2016, allowing the bottling of GWRS water, there is now an
opportunity to promote water recycling to policy makers beyond Orange County in
conjunction with the 10m anniversary of the project.
RELEVANT STANDARDS
• Build brand, trust, and support with policy makers and community leaders
• Use all practical and effective means for recovering wastewater for reuse
• Maintain collaborative and cooperative relationships with regulators/Stakeholders
PROBLEM
The GWRS has been online for nine years. Media coverage has been positive and has
included prominent media outlets over the course of the last nine years and even
increased in 2015 and early to mid-2016 due to the drought; however, media inquiries are
slowly declining as other topics dominate the media's interest.
The 1011 anniversary of the GWRS will occur in January 2018 and is deserving of
commemoration.
Regulations for Direct Potable Reuse (DPR) are currently being drafted and reviewed by
the state of California. Public acceptance of DPR will be critical to California's water
future.
Page 1 of 3
PROPOSED SOLUTION
Implement an outreach plan that reinforces the Orange County Water District (OCWD)
and Orange County Sanitation District's(Sanitation District)leadership role in water reuse
and maintains relevance in the media. Implement an outreach plan that utilizes a balance
of traditional and nontraditional media tactics to draw more positive impressions on social
media and in national media outlets including GWRS "taste tests" throughout California
and nationwide. Procure the services of a consultant/firm to assist in executing an
outreach plan that has far reaching impacts.
TIMING CONCERNS
The first bottling of GWRS water is tentatively set to occur in January 2017 and be
available for distribution in February 2017. Other agencies qualify under AB 2022 to bottle
advanced purified water in 2017. OCWD and the Sanitation District may have a small
window of opportunity to publicize the GWRS bottled water before other agencies.
RAMIFICATIONS OF NOT TAKING ACTION
Communities that do not have existing groundwater basins or reservoirs to store reused
water are developing plans for DPR. The OCWD and Sanitation District decision to bottle
GWRS water can have a tremendous impact on educating the public, media, and policy
makers, and can serve as an important communications tool to gamer support for DPR
projects and additional Indirect Potable Reuse projects.
The marketing of bottled GWRS water and commemorating the 101h anniversary of GWRS
will help support industry efforts to get support for DPR. It will also keep the GWRS,
OCWD, and the Sanitation District at the forefront of positive media attention and further
solidify the agencies' global leadership role in the water industry for which agencies,
media, and policy makers will seek their expertise.
PRIOR COMMITTEE/BOARD ACTIONS
December 7, 2016 - Authorize $15,000 in the Public Affairs Department budget for the
initial testing and bottling of GWRS water, with the cost of the bottling and testing to be
shared between OCWD and the Sanitation District. Authorize the General Managers of
OCWD and OCSD to approve the label for the first-run of GWRS water bottles.
January 9, 2017-OCWD/Sanitation District staff presented a summary of activities to the
GWRS Steering Committee for discussion and consideration. The Committee directed
staff to go back to their respective Boards for further review and recommendation.
ADDITIONAL INFORMATION
The $126,000, which will be split between OCWD and the Sanitation District will include
the public relations consultant, staffing of events, overall event management, securing
Page 2 of 3
venues for events and displays, developing and creating a pop-up display, and marketing
and media relations, including creation of media kits and media lists.
Below are the costs related to the GW RS bottled water outreach events.
Overall Base Level Budget
Budget Item Projected Cost
Public Relations Consultant $56,500
$4,350/month
Statewide Events $40,000
Roadshow Display $4,500
Sponsorships of Events $25,000
Total $126,000
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item will be funded in the approved FY 2016-17 operating budget. (Line
item: Other, Section 6, Page 12.)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
N/A
Page 3 of 3
STEERING COMMITTEE Neelog Dare TOBd.Of Dir.
0I/25/v oI/zs/v
AGENDA REPORT IemNumber Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
SUBJECT: GENERAL MANAGER'S FY 2016-2017 WORK PLAN MID-YEAR
UPDATE
GENERAL MANAGER'S RECOMMENDATION
Receive and file the General Manager's FY 2016-2017 Work Plan Mid-Year Update.
BACKGROUND
Each year, the General Manager prepares a work plan of activities to be accomplished
during the fiscal year. Attached is the mid-year update for the General Manager's
FY 2016-2017 work plan.
RELEVANT STANDARDS
• Maintain a culture of improving efficiency
• Plan for and execute succession, minimizing vacant position times
• Highly qualified, well trained, motivated, and diverse workforce
• Biosolids, Odor, and Energy Master Plans
• Use practical and effective means for recovering energy, wastewater for reuse
PRIOR COMMITTEE/BOARD ACTIONS
August 2016 - Proposed General Manager's FY 2016-2017 Work Plan presented to the
Steering Committee for review.
September 2016 - Board of Directors approved the General Manager's FY 2016-2017
Work Plan.
ADDITIONAL INFORMATION
The General Manager's Work Plan includes goals for the fiscal year. At mid-year, six
out of 15 work plan items were completed and nine items are on track to be completed
by, or prior to, the end of the fiscal year and the deadline of the overall Work Plan.
FINANCIAL CONSIDERATIONS
All items included in the General Manager's Work Plan are budgeted in the
FY 2016-2017 Budget.
Page 1 of 2
ATTACHMENT
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD
website(h55 .ocsd.coml with the complete agenda package:
• General Manager's FY 2016-2017 Work Plan Mid-Year Update
Page 2 of 2
ORANGE COUNTY SANITATION DISTRICT
Memorandum
January 16, 2017
TO: Chairman and Members of the Board of Directors
FROM: James D. Herberg, General Manager
SUBJECT: Fiscal Year 2016-2017 General Manager's Work Plan
I am pleased to present the mid-year update for my Fiscal Year 2016-17 work plan. The work plan
includes fifteen goals organized under five focus areas including safety and security, succession
planning, resource recovery, reliability and operational resiliency. The work plan was reviewed with
the Steering Committee in August 2016.
1. Safety and Security
• Cyber Security—Address the top ten longer-term cyber security items/projects.
Update: Various measures to address the Cyber Security issues are underway. A Cyber
Security awareness program was launched offering quarterly training for all OCSD staff. An
additional cyber security analyst has been hired to join the team. Staff is working with
Microsoft to maximize our ability to respond to security incidents and improve the program's
security incident management capabilities.An advanced threat protection tool was deployed
for our servers,workstations, and laptops to improve endpoint protection from threats.The
Network Architecture Verification and Validation(NAVY)assessment from the Department of
Homeland Security was completed and the Post Assessment-Report Feedback meeting with
the Industrial Control Systems Cyber Emergency Response Team (ICS-CERT) representative is
being scheduled.
• Safety Engineering Solutions and Physical Site Security — Retain a contractor to begin
addressing the 75 high priority items identified in the Safety Study. Implement outstanding high
priority physical site security improvements and conduct training for all employees.
Update:A contractor was retained to begin addressing the 75 high priority items identified in
the Safety Study which are scheduled for completion by April 2017. A new contract was
entered into with a Security firm and the transitions to the improved site security elements
will begin taking place this month. Additional safety recommendations will be reviewed by
our in-house experts in February 2017.
• Voluntary Protection Plan (VPP)Certification—Implement the recommendations from the
feasibility analysis report for obtaining VPP certification from California OSHA.
Update: A Safety Culture Assessment is being led by Operations and Maintenance; Risk
Management has increased field time; and deficiencies identified in the analysis report have
been addressed.
1
2. Succession Plannina
• Labor Negotiations—Complete negotiations with all represented bargaining units and develop
a performance based pay structure for unrepresented employees.
Update: Negotiations with all six bargaining units are concluded and the three (3) year
agreements (MOUs) were ratified by the Board of Directors. The performance based pay
structure for EMT and Managers has been implemented.
• Employee Engagement — Conduct follow-up actions to address issues identified during the
employee engagement survey and the 2015 EMT/manager leadership training.
Update:All departments have prepared after action plans and submitted them to the General
Manager's Office. Departments will be spending the remainder of the Fiscal Year completing
the items on their action plans.
• Workforce Planningand Development—Address key vulnerabilities identified in theworkforce
vulnerability and talent readiness assessments conducted during 2015-16 by implementing
focused job shadowing, job assignments, training and mentoring. Implement streamlined
policies and procedures to more quickly fill vacancies and ensure adequate staffing levels.
Update:The workforce vulnerability assessment was completed by all departments. HR met
with department heads and high priorities opportunities were identified. Departments will
implement plans to address their needs and gaps.Additionally,a streamlined HR recruitment
process was implemented resulting in approximately 50 positions being filled in the first six
months of the fiscal year.Another 50 positions are currently in active recruitment.
3. Resource Recovery
• Water Recycling — Execute a new agreement with Orange County Water District (OCWD) for
the ultimate expansion of the Groundwater Replenishment System (GWRS). Work with OCWD
to secure grant funding and complete preliminary engineering and environmental work on the
expanded facilities to recycle effluent from OCSD's Treatment Plant No. 2.
Update:A new agreement with OCWD for GWRS was executed. OCSD will continue to work
with OCWD to provide ongoing support as needed.
• Research — Present findings and recommendations on Super Critical Water Oxidation to the
Board of Directors.
Update:Findings on Super Critical Water Oxidation were presented to the Board of Directors.
Staff will continue to provide ongoing support as needed.
• Monitoring Program—Evaluate the nature and frequency of all of OCSD's current
environmental monitoring for the protection of OCSD's collection system and treatment plants;
water recycling; ocean discharge; and biosolids recycling. Prepare a plan based on the future
monitoring needs of OCSD.
Update: A project manager was selected and an initial comprehensive list of monitoring
activities was developed. Stakeholders reviewed the list and statistical and compliance
analyses are underway.The plan is under development.Stakeholders met to discuss current
and proposed monitoring to prepare the future monitoring needs of OCSD.
2
4. Reliability
• Planned Maintenance — Complete a gap analysis and implement measures to fully deploy
planned maintenance using Maximo and process improvements to improve reliability.
Update: A Gap Analysis of the Maintenance/Asset Management program was performed
with the assistance of an outside consultant and a report with recommendations was
developed. The report pointed out opportunities to strengthen our program and the
implementation of the Enterprise Asset Management tool (Maximo). Most of the
recommendations have been completed including forming anew Maintenance Reliability&
Planning Division to focus on asset management efforts, the establishment of Asset
Management and Maximo Change Management Committees, and the formation of several
working teams to improve communication across the maintenance division.
• Civil Assets Maintenance—Implement the operational housekeeping program, and develop a
multi-year program for condition assessment and maintenance of civil assets.
Update: Critical assets at both treatment plants have been identified and added to
Maximo and will be part of the Planned Maintenance (PM's) schedule. Regular removal
of grit/solids at trouble spots is taking place, job plans are being developed and
frequencies being established to implement PM's for these trouble spots. All civil assets
have been identified, hierarchy relationships have been established and job plans have
been developed. Atwo-year plan and schedule is being developed that will integrate civil
and mechanical maintenance work and capital improvement projects. Once this
plan/schedule is complete the PM's will be activated.
• Operational Resiliency— Present the results of the business continuity plan to the Board of
Directors. Identify the most critical functions to keep OCSD operating in the event of a major
event.
Update: This is a joint effort between the IT and HR departments. IT has deployed
business continuity equipment to the backup data center in Nevada and successfully
tested the systems. Routine testing of major applications critical to OCSD's operations
(JDE,SharePoint, Maximo,etc.) is being planned.
On the HR side,a scope of work will be developed to retain a consultant to work with staff
in identifying other additional critical functions to keep OCSD operating in the event of a
major event.
• Seismic—Conduct an updated study of the seismic safety needs of OCSD's Plant Facilities.
Update: Staff are on target to award the seismic study contract by June 30, 2017 to
identifythe safety needs of OCSD's Plant Facilities.
S. Operational Optimization
• Rates— Conduct planning studies including the Odor Control, Biosolids, and Facilities Master
Plans to develop updated 20-year cost projections.The outcomes of these studies will be used
next fiscal year to complete a rate study to determine the proper allocation of costs among user
types and a recommended future rate structure.
3
Update: The planning studies are underway and on target to be completed by June 30,
2017,in time to supply input to the upcoming rate study.
• OCSD Headquarters Building—Study site location options and make final site selection to begin
preparing environmental documentation to comply with CEOA.
Update: Site selections and property purchases are going forward to begin the CEQA
work. Three potential sites to be studied: Southwest corner of Plant No. 1, current
administration location area, and new property across Ellis Ave.
4
WOODRUFF, SFRADLIN&SMART CLOSED SESSION 1
555 ANTON BOULEVARD, BUITC1200
C.sIA MNsA, CA 92626-7670
(714)556-0000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: January 17,2017
RE: Closed Session Items
The Steering Committee desires to hold a closed session on January 25, 2017 for the
purpose of conferring with its legal counsel regarding existing litigation to which the District is a
party. The title of the case is City of Los Angeles, et al. v. County of Kern, Tulare County
Superior Court, Case No. 242057. The closed session will be held pursuant to the authority of
California Government Code Section 54956.9(d)(1).
Respectfully submitted,
By
Bradle . Hogin, Oeneml Counsel
1179357.1
►` WOODRUFF,.SFRADLIN&SMART CLOSED SESSION 2
555 ANTON BOULEVARD, BUITC1200
C.sIA MNsA, CA 92626-7670
(714)556-0000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogm, Esq.
General Counsel
DATE: January 19,2017
RE: Closed Session Items
The Steering Committee desires to hold a closed session on January 25, 2017 for the
purpose of conferring with its legal counsel regarding anticipated litigation. Existing facts and
circumstances reflect a significant exposure to litigation against the District. The closed session
will be held pursuant to the authority of California Government Code Section 54956.9(d)(2). The
facts and circumstances are as follows: Melissa Forman-Woodbridge is claiming damages
related to unpaid medical benefits.
Respectfully submitted,
By:
Bradlej R. Hogin, eneral Counsel
1165639.1
•T WOODRUFF,.spRADLIN&SMART
555 ANTON BOULEVARD, BUTTE 1200
C09TA MAsA, CA 92626-7670
(714)556-0000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: January 19,2017
RE: Closed Session Items
The Steering Committee desires to hold a closed session on January 25, 2017 for the
purpose of conferring with its legal counsel regarding anticipated litigation. Existing facts and
circumstances reflect a significant exposure to litigation against the District. The closed session
will be held pursuant to the authority of California Government Code Section 54956.9(d)(2). The
facts and circumstances are as follows: Roy Hendy is claiming damages related to unpaid
medical benefits.
Respectfully submitted,
By:
Bradlej R. Hogin, eneral Counsel
11656391
WOODRUFF SPRADLIN&SMART CLOSED SESSION 3
• A
555 ANTON BOULEVARD, SUITE 1200
COSTA MESA, CA 92626-7670
(714)556-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: January 17,2017
RE: Closed Session Items
The Steering Committee will hold a closed session on January 25, 2017 for the purpose
of conferring with its negotiators regarding the purchase of real property. The negotiating parties
and property are as follows: Bayside Village Marina LLC, 300 East Coast Highway, Newport
Beach, CA, APN No. 440-132-60. The District's negotiators are General Manager, Jim Herberg;
Assistant General Manager, Bob Ghirelli; Director of Finance, Lorenzo Tyner; Director of
Engineering, Rob Thompson; Engineering Managers, Kathy Millea and Jeff Mohr; and CIP
Project Manager, Adam Nazaroff. Said closed session will be held pursuant to authority of
California Government Code Section 54956.8.
Respectfully submitted,
By. /J 6-
Bradley 6-
Bradley R. Hogin, 46eneral Counsel
1206984.1
WOODRUFF SPRADLIN&SMART CLOSED SESSION 4
• A
555 ANTON BOULEVARD, SUITE 1200
COSTA MESA, CA 92626-7670
(714)556-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: January 17,2017
RE: Closed Session Items
The Steering Committee will hold a closed session on January 25, 2017 for the purpose
of conferring with its negotiators regarding the purchase of real property. The negotiating parties
and properties are as follows: Valley Business Park,APN Nos. 156-165-05, 156-165-06, 156-163-
07; DK-USA LLC,APN No.156-165-04;Fountain Valley Industrial Parcel 13,APN No.156-165-
08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The Ins Trust
Shabtai,Nevon, APN No. 156-163-16; The his Trust, APN No. 156-154-07; K& A Investments
LP,APN No. 156-154-08;Fountain Valley Star LLC,APN No. 156-154-06; TN Sheet Metal Inc.,
APN No. 156-163-12; 18401 Bandilier LLC,APN No. 156-163-13;Phone Lilly Lin-Lin TR,APN
No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-
163-15; Ellis Avenue LLC, APN No. 156-154-04; SFII Fountain Valley LLC, APN No. 156-
151-03; and 7311 Doig Drive, Garden Grove, CA, APN No. 131-651-20. The District's
negotiators are Jim Herberg, Rob Thompson, Kathy Millen and Jeff Mohr, Wendy Sevenandt,
Kevin Turner and John Gallivan, Cushman and Wakefield. Said closed session will be held
pursuant to authority of California Government Code Section 54956.8.
Respectfully submitted,
By. /f
BradleY R. Hogin, Vieneral Counsel
11921611
WOODRUFF, SPRADLIN s SMART CLOSED SESSION 5
555 ANTON BOULEVARD, SUITE 1200
COSTA MESA, CA 92626-7670
(714)558 7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: January 17, 2017
RE: Closed Session Items
The Steering Committee desires to hold a closed session on January 25, 2017 for the
purpose of conferring for the evaluation of the District's General Counsel. Said closed session
will be held pursuant to authority of California Government Code Section 54957(b)(1).
Respectfully submitted,
By:
Bradl4 R. Hogin, eneral Counsel
11s6097A
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CIP Capital Improvement Program
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
ICS Incident Command System
IERP Integrated Emergency Control Plan
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
COBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
PCSA Professional Consultant Services Agreement
POTW Publicly Owned Treatment Works
ppm Parts per million
PSA Professional Services Agreement
RFP Request For Proposal
Glossary of Terms and Abbreviations
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SRF State Revolving Fund
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
WIFIA Water Infrastructure Financing and Innovation Act
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos—The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or
near the seabed, also known as the benthic zone.
Biochemical Oxygen Demand (BOD) —The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Blogas — A gas that is produced by the action of anaerobic bacteria on organic waste matter in a
digester tank that can be used as a fuel.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria —A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coil are the most common
bacteria in wastewater.
Glossary of Terms and Abbreviations
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D/T) — the dilution at which the majority of the people detect the odor
becomes the D/T for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect").
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service(LOS)—Goals to support environmental and public expectations for performance.
NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works(POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean
for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge— Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Glossary of Terms and Abbreviations
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.