HomeMy WebLinkAbout09-04-2013 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, September 4, 2013
Regular Meeting of the " 5:00 P.M.
Operations Committee Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Committee Members. These reports are for information
only and require no action by the Committee.
CONSENT CALENDAR:
1. Approve Minutes of July 3, 2013, Operations Committee meeting.
2. Recommend to the Board of Directors to:
A. Approve a Professional Services Agreement with Black & Veatch
Corporation for providing Gas Facilities Study for Plants 1 & 2, Project No.
SP-141, for an amount not to exceed $665,021; and,
B. Approve a contingency of$13,306 (2%)
3. Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with Carollo
Engineers to provide construction support services for Plant Water
System Rehabilitation at Plant No. 2, Project No. P2-101, for an amount
not to exceed $225,108; and,
B. Approve a contingency of$22,511 (10%).
09/04/13 Operations Committee Agenda Page 1 of 2
INFORMATION ITEMS:
4. ENFOTECH IPACS Pretreatment System Implementation
DEPARTMENT HEAD REPORTS:
Odor Complaints Update
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, October 2, 2013,
at 5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Maria E.Ayala
Clerk of the Board
(714)593-7130
mavalaaocsd.mm
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherbera(Mocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rohirelliacies i.com
Director of Engineering Nick Kanetis (714)593-7310 nkanetisOomd.com
Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(ri?ocsd.com
Director of Operations&Maintenance Ed Tortes 714 593-7080 etomes ocsd.cem
09/04/13 Operations Committee Agenda Page 2 of 2
Item No. 1
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on July 3, 2013, at 6:00 p.m. at the OCSD Plant 2 Control Center.
(The Operations Committee was led on a walking tour of Plant 2 prior to the meeting
being called to order. The Tour began at 5 p.m. and concluded at about 5:45 p.m.).
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Tom Beamish, Chair Jim Herberg, General Manager
John Nielsen, Vice Chair Nick Kanetis, Director of Engineering
Keith Curry Nick Arhontes, Director of Facilities Support
Steve Jones Services
Lucille Kring Jeff Reed, Director, Human Resources
Michael Levitt Ed Torres, Director of Operations & Maintenance
Brett Murdock Lorenzo Tyner, Director of Finance &
Steve Nagel Administrative Services
Greg Sebourn Maria Ayala, Clerk of the Board
Fred Smith Cindy Ambrose
Constance Underhill (Alternate) Jennifer Cabral
Troy Edgar, Board Chair Rich Castillon
John Anderson, Board Vice Chair Dean Fisher
Norbert Gaia
Operations Directors Absent: Al Garcia
David Benavides Dave Halverson
David Shawver Todd Haynes
Scott Nelson
Others Present:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Chair Beamish thanked Chris Cervellone, Engineering Manager, for leading the
Operations Committee on a walking tour prior to the meeting.
07/03/13 Operations CommRtee Minutes Page 1 of 3
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg, did not give a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of June 5, 2013,
Operations Committee Meeting.
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with AECOM Technical
Services, Inc. to provide construction support services for the Balboa Trunk
Sewer Rehabilitation Project, Project No. 5-47, for an amount not to exceed
$284,951; and,
B. Approve a contingency of$28,495(10%).
3. Item PULLED (by staff)
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effeGtve August 1, 2013 threugh July 31, 2015, for an amGunt not to exceed
$300,000, with three one year renewal opt oRs, Rot to exceed $150,000 pe
FeReWai .
4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve a contingency increase of $59,661 (3%) to the Professional Design
Services Agreement with Black & Veatch Corporation for CenGen Emissions
Control, Project No. J-111, for a total contingency of$ 258,529 (13%).
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a Service Contract to Ayala Engineering for Manhole Frame and
Cover Replacement, Specification No. S-2013-569, for a total annual
amount not to exceed $256,950 for the period July 1, 2013 through June
30, 2014, with four one-year renewal options; and,
B. Approve a contingency of$25,695 (10%).
07/03/13 Operations CommRtee Minutes Page 2 of 3
NON-CONSENT:
Umesh Murthy, CIP Project Manager, presented a brief PowerPoint presentation on the
different facets of the P2-66 project.
6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve a contingency increase of$499,970 (0.26%)to the construction contract
with J.F. Shea Construction, Inc. for Headworks Improvements at Plant No. 2,
Project No. P2-66, for a total contingency of$7,230,333 (3.76%).
INFORMATION ITEMS:
7. Maximo Asset Management System Implementation
Rich Castillon, Information Technology Manager, and Dave Halverson,
Engineering Manager, provided an informational report on the Maximo system,
its various phases and its benefits and advantages for OCSD.
Board Chair Edgar departed the meeting at 6:30 p.m.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Committee Chair Beamish announced that the Operations Committee is dark in August
and will not meet again until September.
ADJOURNMENT:
Committee Chair Beamish declared the meeting adjourned at 6:43 p.m.
Submitted by:
Maria E. Ayala
Clerk of the Board
07/03/13 Operations Committee Minutes Page 3 d 3
OPERATIONS COMMITTEE Meeting Dare TOBA.Of DIr.
09/04/13 Og/25/13
AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Mike Lahlou
SUBJECT: GAS FACILITIES STUDY FOR PLANTS 1 & 2, PROJECT NO. SP-141
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Services Agreement with Black & Veatch Corporation for
providing Gas Facilities Study for Plants 1 & 2, Project No. SP-141, for an
amount not to exceed $665,021; and,
B. Approve a contingency of$13,306 (2%)
SUMMARY
The Orange County Sanitation District (Sanitation District) desires the services of a
consulting engineering firm to conduct a comprehensive study of the digester gas
facilities at Plant Nos. 1 and 2.
The facilities consist of low-pressure digester gas (LPDG) distribution piping from
anaerobic sludge digesters, gas compressor buildings with gas compressors and
associated dehumidification equipment, high-pressure digester gas (HPDG) piping to
the Central Generation (CenGen) Buildings, and HPDG interplant line, HPDG flares,
activated carbon vessels, and a low-pressure digester gas holder. The facilities were
built during the 1980s and commissioned in the early 1990s and are in need of
upgrading and optimization to meet current and future needs. In addition, equipment
obsolescence and equipment at the end of useful life must be addressed.
The purpose of this study is to address these needs by providing capacity and needs
study, gas treatment1cleaning, operational and regulation evaluation, equipment
condition assessment, and evaluation of alternatives with recommendations and budget
estimates. The results of this study will be used to identify and plan future rehabilitation
efforts for the Digester Gas System Improvements, Project No. J-124.
In response to a Request for Proposal (RFP) four fines submitted proposals. Sanitation
District staff reviewed the proposals in accordance with Sanitation District policy. Based
on the project understanding and approach, related project experience, and project
team and qualifications, staff recommends awarding a Professional Services Agreement
(PSA)to Black &Veatch Corporation, for an amount not to exceed $665,021.
Page 1 of 3
This comprehensive study is recommended because there are several major issues
with the digester gas handling systems that are interrelated.
An overall plan is needed to clarify and resolve those issues, and provide a
comprehensive scope of work for future Project No. J-124, Digester Gas System
Improvements.
The Sanitation District will benefit greatly by having a consistent facility-wide
assessment of the digester gas system that addresses equipment condition problems,
capacity expansion, new technology opportunities, and anticipated regulatory drivers.
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
Request for Proposals (RFP)
An RFP which outlined the Scope of Work and selection criteria for this study was sent
to all firms who were registered in the Online Bidding System. Four proposals were
received. A panel of staff members reviewed and ranked each proposal in accordance
with the evaluation process set forth in the Sanitation District's Resolution No. OCSD
07-04, Section 5.07. The proposals were evaluated and ranked according to the
following criteria:
Evaluation Criteria Weighting
Project Understanding and Ap roach 40%
Related Project Experience 25%
Project Team and Staff Qualifications 35%
PROPOSAL EVALUATION & RANKING
Consultant Rankin
Black & Veatch 1
Carollo 2
Brown and Caldwell 3
Worley Parsons 4
Page 2 of 3
The Black & Veatch team has the combination of the digester gas facilities assessment
and wastewater treatment plant design experience needed to develop responsive and
practical alternatives. The Black & Veatch team has a full services project team of
experienced managers, engineers, and designers with competitive hourly rates. Based
on the above, staff determined the final cost proposal of $665,021 to be fair and
reasonable for the scope of work.
Background
There are several major issues with the Digester Gas handling systems that are
interrelated. An overall plan is needed to clarify and resolve those issues.
Scope of Work
The proposed study will conduct a comprehensive study of the digester gas facilities at
Plants No. 1 and 2 (both plants) in Fountain Valley and Huntington Beach.
The Scope Elements are summarized below:
1. Develop a capacity and needs study of the digester gas facilities at both plants.
2. Evaluate current and anticipated future AQMD and NFPA requirements pertaining to
the digester gas facilities at both plants.
3. Evaluate and mitigate operational concerns for the digester gas facilities at both
plants.
4. Provide a condition assessment of the digester gas facilities at both plants.
5. Produce an evaluation of the various alternatives recommended in the previous
elements, development of preferred alternatives, and prepare budget estimates for
future operation of the digester gas facilities at both plants.
CEQA
Notice of Exemption was filed on April 14, 2011.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (Line item: Section 8, Page 74) at $700,000
which is sufficient.
Date of ADuroval Contract Amount Continaencv
09/25/13 $665,021 $13,306
ATTACHMENT
The following affachment(s) maybe viewed on-line at the OCSD website (www.ocsd.corn with the
complete agenda package:
Professional Services Agreement
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PLANNING SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 25th day of
September, 2013 by and between the ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "SANITATION DISTRICT', and Black & Veatch Corporation,
for purposes of this AGREEMENT hereinafter referred to as "CONSULTANT'. The
SANITATION DISTRICT and CONSULTANT are referred to herein collectively as the
"Parties" or individually as a "Party."
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a consultant for a
Gas Facilities Study for Plants 1 &2, SP-141, and to produce a study that will
provide a condition assessment, capacity and needs study, regulation evaluations, and
evaluation of alternatives with recommendations and budget estimates; and
WHEREAS, CONSULTANT is qualified to provide the necessary services in
connection with these requirements and has agreed to provide the necessary planning
services; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the
selection of planning services and has proceeded in accordance with said procedures to
select CONSULTANT to perform this work; and,
WHEREAS, at its regular meeting on August 28, 2013, the Board of Directors, by
Minute Order, accepted the recommendation of the Operations Committee to approve
this AGREEMENT between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which
will result to the parties in carrying out the terms of this AGREEMENT, it is mutually
agreed as follows:
1. SCOPE OF WORK. CONSULTANT agrees to furnish necessary planning
services to accomplish those project elements outlined in the Scope of Work
attached hereto as "Attachment A", and by this reference made a part of this
AGREEMENT. In the event of a conflict between the Scope of Work and this
AGREEMENT, the terms of this AGREEMENT shall prevail.
A. The CONSULTANT shall be responsible for the professional quality,
technical accuracy, and completeness of the work and services furnished
by the CONSULTANT under this AGREEMENT, including the work
performed by its Subconsultants. Where approval by the SANITATION
DISTRICT is indicated, it is understood to be conceptual approval only
and does not relieve the CONSULTANT of responsibility for complying
with all applicable laws, regulations, codes, industry standards and liability
for damages caused by errors, omissions, noncompliance with industry
standards, and/or negligence on the part of the CONSULTANT or its
Subconsultants.
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B. CONSULTANT is responsible for the quality of work prepared under this
AGREEMENT and shall ensure that all work is performed to the standards
of best professional practice for clarity, uniformity, and completeness.
CONSULTANT shall timely respond to all comments, suggestions, and
recommendations from the SANITATION DISTRICT. All comments from
the SANITATION DISTRICT, or its agent, shall be incorporated into the
report prior to the next review deadline or addressed, in writing, as to why
the comment(s) has/have not been incorporated. CONSULTANT shall
ensure that each submittal is 100% accurate for the level of work
submitted (i.e. correct references, terms, capitalization or equal status,
spelling, punctuation, etc.)
C. In the event that CONSULTANT's services and/or work product(s) is not to
the satisfaction of the SANITATION DISTRICT and/or does not conform to
the requirements of this AGREEMENT or the applicable industry
standards, the CONSULTANT shall, without additional compensation,
promptly correct or revise any errors or deficiencies in its work product(s)
within the timeframe specified by the Project Engineer/Project Manager.
The SANITATION DISTRICT may charge to CONSULTANT all costs,
expenses and damages associated with any such corrections or revisions.
D. Any CAD drawings, figures, and other work shall be produced by
CONSULTANT and Subconsultants using the SANITATION DISTRICT
CAD Manual. Conversion of CAD work from any other non-standard CAD
format to the SANITATION DISTRICT format shall not be acceptable in
lieu of this requirement.
Electronic files shall conform to the Format for Deliverables listed in
"Attachment A", Scope of Work. Any changes to these specifications by
the CONSULTANT require advance written approval of the SANITATION
DISTRICT.
E. All planning services performed by the CONSULTANT, including, but not
limited to, all drafts, data, correspondence, proposals, and reports
compiled or composed by the CONSULTANT, pursuant to this
AGREEMENT, are for the sole use of the SANITATION DISTRICT, its
agents and employees. Neither the documents nor their contents shall be
released to any third party without the prior written consent of the
SANITATION DISTRICT. This provision does not apply to information that
(a)was publicly known, or otherwise known to the CONSULTANT, at the
time that it was disclosed to the CONSULTANT by the SANITATION
DISTRICT, or (b) subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION
DISTRICT. Except for Subconsultants covered by Section 2 (a) neither
the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT.
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2. COMPENSATION. Total compensation shall be paid to CONSULTANT for
services performed in accordance with the following provisions:
A. Total Compensation.
Total compensation for the services provided under this AGREEMENT
shall be in an amount not to exceed $665,021("Total Compensation").
Total Compensation to CONSULTANT, which includes burdened labor
(salaries plus benefits), overhead, profit, direct costs, and
Subconsultant(s)fees and costs, shall not exceed the sum set forth
herein.
As a portion of the Total Compensation, CONSULTANT shall pay to all
Subconsultants, excluding out-of-pocket costs, on an hourly-rate basis per
Attachment 'B." The SANITATION DISTRICT shall pay to CONSULTANT
the actual costs of Subconsultant fees and charges subject to the
limitations set forth herein.
Profit for CONSULTANT and Subconsultants shall be 10%. Amendments
shall be governed by the established profit percentage stated in the RFP.
The profit percentage shall apply to the Prime CONSULTANT and all
Subconsultants.
B. Labor. As a portion of the Total Compensation to be paid to
CONSULTANT, the SANITATION DISTRICT shall pay to CONSULTANT
a sum equal to the fully burdened salaries (salaries plus benefits and
overhead and profit) charged on an hourly-rate basis to this Project.
CONSULTANT and all Subconsultants will provide the SANITATION
DISTRICT with certified payroll records of all employees where time is
charged to this Project.
C. Overhead. As a portion of the total compensation to be paid to
CONSULTANT, the SANITATION DISTRICT shall compensate
CONSULTANT for overhead at a rate equal to 117.0% of burdened labor
paid by CONSULTANT pursuant to this Compensation Section hereof.
D. Subconsultants. CONSULTANT shall pay all Subconsultants in accordance
with Section 2. Total Compensation. Payments shall be based on the
hourly-rates per the schedule attached hereto as Attachment "J".
E. Direct Costs. As a portion of the Total Compensation, the SANITATION
DISTRICT shall reimburse CONSULTANT and Subconsultants for the
expenses described as Other Direct Costs, and identified as allowable on
Attachment "D" hereto that CONSULTANT and Subconsultants actually
incur in performance of this AGREEMENT. Attachment "D" is hereby
incorporated by reference. Reimbursement for Other Direct Costs for
CONSULTANT and all Subconsultants shall not include markup of any
kind. CONSULTANT shall provide to the SANITATION DISTRICT
itemized receipts, regardless of amount, and other documentary records
to support each request for reimbursement. SANITATION DISTRICT shall
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pay to CONSULTANT the actual direct costs for an amount not to exceed
$34,020. The SANITATION DISTRICT shall also pay to CONSULTANT
actual costs for equipment rentals, leases or purchases with prior written
approval of the SANITATION DISTRICT. All incidental expenses shall be
included in overhead pursuant to Compensation Section above. (See
Attachment E).
3. REALLOCATION OF TOTAL COMPENSATION. The SANITATION DISTRICT,
by its Director of Engineering, shall have the right to approve a reallocation of the
incremental amounts constituting the Total Compensation, provided that the
Total Compensation is not increased.
4. When the SANITATION DISTRICT determines that all Work authorized under the
AGREEMENT is fully complete and that the SANITATION DISTRICT requires no
further work from CONSULTANT, or the AGREEMENT is otherwise terminated or
expires in accordance with the terms of the AGREEMENT, the SANITATION
DISTRICT shall give the Consultant written notice that the AGREEMENT will be
closed out. CONSULTANT shall submit all outstanding billings, work submittals,
deliverables, reports or similarly related documents as required under the
AGREEMENT within thirty (30) days of receipt of notice of AGREEMENT closeout.
Upon receipt of CONSULTANT'S submittals, the SANITATION DISTRICT shall
commence a closeout audit of the AGREEMENT and will either:
I. Give the CONSULTANT a final AGREEMENT Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items
which must be furnished, completed, or corrected at the CONSULTANT'S
cost.
Notwithstanding the final AGREEMENT acceptance, the CONSULTANT will not
be relieved of its obligations hereunder, nor will the CONSULTANT be relieved of
its obligations to complete any portions of the work, the non-completion of which
were not disclosed to the SANITATION DISTRICT (regardless of whether such
nondisclosures were fraudulent, negligent, or otherwise), and the CONSULTANT
shall remain obligated under all those provisions of the AGREEMENT which
expressly or by their nature extend beyond and survive final AGREEMENT
Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT'S request for final AGREEMENT Acceptance as set forth above
shall not be deemed to be an acceptance of the work by the SANITATION
DISTRICT for any purpose nor imply acceptance of, or AGREEMENT with, the
Consultant's request for final AGREEMENT Acceptance.
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5. PAYMENT.
A. CONSULTANT will submit monthly statements covering services and/or
work performed for payment for those items included in Section 2 hereof
no later than the second Wednesday of the following month and in the
format required by the SANITATION DISTRICT. The format must include,
as a minimum: 1) current billing period invoicing, 2) current billing period
"total percent invoiced to date", 3)future activities, 4) previous billing
period "total invoiced to date', 5) potential items that are not included in
the Scope of Work, 6) concerns and possible delays, 7) percentage of
completion to date, and 8) budget status and amount remaining. Such
requests shall be accompanied by such supporting data as may be
required by the SANITATION DISTRICT.
Monthly Invoice. CONSULTANT shall include in its monthly invoice, a
detailed breakdown of costs associated with the performance of any
corrections or revisions of the work for that invoicing period. CONSULTANT
shall warrant and certify the accuracy of these costs and provide all support
documentation required by the SANITATION DISTRICT. CONSULTANT
understands that submitted costs are subject to Section 12 Audit Provisions.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one
hundred percent (100%) of the invoiced amount on a per-project-element
basis.
If the SANITATION DISTRICT determines that the work under this
AGREEMENT or any specified project element hereunder, is incomplete
and that the amount of payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director
of Engineering to be adequate for the protection of the
SANITATION DISTRICT; or
ii. The percentage of the work accomplished for each project element,
The SANITATION DISTRICT may, at the discretion of the Director of
Engineering, retain an amount equal to that which insures that the total
amount paid to that date does not exceed the percentage of the
completed work for the Project in its entirety.
B. Upon satisfactory completion by CONSULTANT of the work called for
under the terms of this AGREEMENT, and upon acceptance of such work
by the SANITATION DISTRICT, CONSULTANT will be paid the unpaid
balance of any money due for such work based on the monthly
statements, including any retained percentages relating to this portion of
the work.
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C. Upon satisfactory completion of the work performed hereunder and prior
to final payment under this AGREEMENT for such work, or prior
settlement upon termination of this AGREEMENT, and as a condition
precedent thereto, CONSULTANT shall execute and deliver to the
SANITATION DISTRICT a release of all claims against the SANITATION
DISTRICT arising under or by virtue of this AGREEMENT other than such
claims, if any, as may be specifically exempted by CONSULTANT from
the operation of the release in stated amounts to be set forth therein.
D. Pursuant to the California False Claims Act (Government Code sections
12650-12655), any CONSULTANT that knowingly submits a false claim to
the SANITATION DISTRICT for compensation under the terms of this
AGREEMENT may be held liable for treble damages and up to a $10,000
civil penalty for each false claim submitted. This section shall also be
binding on all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a
false claim when the CONSULTANT or Subconsultant: (a) knowingly
presents or causes to be presented to an officer or employee of the
SANITATION DISTRICT a false claim or request for payment or approval;
(b) knowingly makes, uses, or causes to be made or used a false record
or statement to get a false claim paid or approved by the SANITATION
DISTRICT; (c) conspires to defraud the SANITATION DISTRICT by
getting a false claim allowed or paid by the SANITATION DISTRICT; (d)
knowingly makes, uses, or causes to be made or used a false record or
statement to conceal, avoid, or decrease an obligation to the
SANITATION DISTRICT; or (a) is a beneficiary of an inadvertent
submission of a false claim to the SANITATION DISTRICT, and fails to
disclose the false claim to the SANITATION DISTRICT within a
reasonable time after discovery of the false claim.
6. PREVAILING WAGES
A. To the extent CONSULTANT intends to utilize employees who will perform
work during the contract, as more specifically defined under Labor Code
Section 1720, CONSULTANT shall be subject to prevailing wage
requirements with respect to such employees.
7. DOCUMENT OWNERSHIP—SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS —CONSULTANT PERFORMANCE
A. Ownership of Documents for the Planning Services performed, all
documents in all forms (electronic, paper, etc.), including, but not limited
to, studies, sketches, drawings, computer printouts, disk files, and
electronic copies prepared in connection with or related to the Scope of
Work or Planning Services, shall be the property of the SANITATION
DISTRICT. The SANITATION DISTRICT's ownership of these documents
includes use of, reproduction or reuse of and all incidental rights, whether
or not the work for which they were prepared has been performed. The
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SANITATION DISTRICT ownership entitlement arises upon payment or
any partial payment for work performed and includes ownership of any
and all work product completed prior to that payment. This Section shall
apply whether the CONSULTANT's Planning Services are terminated: a)
by the completion of the AGREEMENT, or b) in accordance with other
provisions of this AGREEMENT. Notwithstanding any other provision of
this paragraph or AGREEMENT, the CONSULTANT shall have the right to
make copies of all such plans, studies, sketches, drawings, computer
printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by
subsequent changes to or uses of the study or deliverable where the
subsequent changes or uses are not authorized or approved by
CONSULTANT, provided that the service rendered by CONSULTANT was
not a proximate cause of the damage.
C. The CONSULTANT's performance shall be evaluated by the
SANITATION DISTRICT. A copy of the evaluation shall be sent to the
CONSULTANT for comment. The evaluation, together with the comments,
shall be retained by the SANITATION DISTRICT and may be considered
in future CONSULTANT selection processes.
8. INSURANCE.
A. General.
i. Insurance shall be issued and underwritten by insurance
companies acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and
Financial Rating of at least Class Vill, or better, in accordance with
the most current A.M. Best's Guide Rating. However, the
SANITATION DISTRICT will accept State Compensation Insurance
Fund, for the required policy of Worker's Compensation Insurance
subject to the SANITATION DISTRICT's option to require a change
in insurer in the event the State Fund financial rating is decreased
below"B". Further, the SANITATION DISTRICT will require
CONSULTANT to substitute any insurer whose rating drops below
the levels herein specified. Said substitution shall occur within 20
days of written notice to CONSULTANT, by the SANITATION
DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work
under this AGREEMENT.
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B. General Liability:
The CONSULTANT shall maintain during the life of this AGREEMENT,
including the period of warranty, Commercial General Liability Insurance
written on an occurrence basis providing the following minimum limits of
liability coverage: $2,000,000 per occurrence with $2,000,000 aggregate.
Said insurance shall include coverage for the following hazards: Premises-
Operations, blanket contractual liability (for this AGREEMENT), products
liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability
and severability of interest clauses. A statement on an insurance
certificate will not be accepted in lieu of the actual additional insured
endorsement(s). If requested by SANITATION DISTRICT and applicable,
XCU coverage (Explosion, Collapse and Underground) must be included
in the General Liability policy and coverage must be reflected on the
submitted Certificate of Insurance.
C. Umbrella Excess Liability:
The minimum limits of general liability and automotive liability insurance
required, as set forth herein, shall be provided for through either a single
policy of primary insurance or a combination of policies of primary and
umbrella excess coverage. Umbrella excess liability coverage shall be
issued with limits of liability which, when combined with the primary
insurance, will equal the minimum limits for general liability and
automotive liability.
D. Automotive/Vehicle liability Insurance:
The CONSULTANT shall maintain a policy of Automotive Liability
insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following
minimum limits of liability coverage: Combined single limit of$1,000,000
or alternatively, $1,000,000 per person for bodily injury and $1,000,000
per accident for property damage. A statement on an insurance certificate
will not be accepted in lieu of the actual additional insured endorsement.
E. Worker's Compensation Insurance:
The CONSULTANT shall provide such Workers' Compensation Insurance
as required by the Labor Code of the State of California in the amount of
the statutory limit, including Employer's Liability Insurance with a minimum
limit of$1,000,000 per occurrence. Such Worker's Compensation
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Insurance shall be endorsed to provide for a waiver of subrogation in favor
of the SANITATION DISTRICT. A statement on an insurance certificate
will not be accepted in lieu of the actual endorsements unless the
insurance carrier is State of California Insurance Fund and the identifier
"SCIF" and endorsement numbers 2570 and 2065 are referenced on the
certificate of insurance.
F. Errors and Omissions/Professional Liability:
CONSULTANT shall maintain in full force and effect, throughout the term
of this AGREEMENT, standard industry form professional negligence
errors and omissions insurance coverage in an amount of not less than
two million dollars ($2,000,000)with limits in accordance with the
provisions of this Paragraph. If the policy of insurance is written on a
"claims made" basis, said policy shall be continued in full force and effect
at all times during the term of this AGREEMENT, and for a period of five
(5) years from the date of the completion of the services hereunder.
In the event of termination of said policy during this period, CONSULTANT
shall obtain continuing insurance coverage for the prior acts or omissions
of CONSULTANT during the course of performing services under the term
of this AGREEMENT. Said coverage shall be evidenced by either a new
policy evidencing no gap in coverage or by separate extended "tail'
coverage with the present or new carrier.
In the event the present policy of insurance is written on an "occurrence"
basis, said policy shall be continued in full force and effect during the term
of this AGREEMENT or until completion of the services provided for in this
AGREEMENT, whichever is later. In the event of termination of said
policy during this period, new coverage shall be obtained for the required
period to insure for the prior acts of CONSULTANT during the course of
performing services under the term of this AGREEMENT.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate
of insurance in a form acceptable to the SANITATION DISTRICT
indicating the deductible or self-retention amounts and the expiration date
of said policy, and shall provide renewal certificates not less than ten (10)
days prior to the expiration of each policy term.
G. Proof of Coverage:
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said
policies and endorsements shall conform to the requirements herein
stated. All certificates and endorsements are to be received and approved
by the SANITATION DISTRICT before work commences. The
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SANITATION DISTRICT reserves the right to require complete, certified
copies of all required insurance policies, including endorsements,
Effecting the coverage required, at any time. The following are approved
forms that must be submitted as proof of coverage:
• Certificate of ACORD Form 25 or equivalent.
Insurance
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of(ISO Forms) CG
2010 1001 and CG 2037 1001
All other Additional Insured
endorsements must be submitted for
approval by the SANITATION
DISTRICT, and the SANITATION
DISTRICT may reject alternatives that
provide different or less coverage to the
SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier
(Auto Liability) for the SANITATION DISTRICT
approval.
• Waiver of State Compensation Insurance Fund
Subrogation Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
H. Cancellation Notice:
Each insurance policy required herein shall be endorsed to state that
coverage shall not be cancelled by either party, except after thirty (30)
days' prior written notice. The Cancellation Section of ACORD Form 25
shall state the required thirty (30) days' written notification. The policy
shall not terminate, nor shall it be cancelled, nor the coverage reduced
until thirty (30) days after written notice is given to the SANITATION
DISTRICT except for nonpayment of premium, which shall require not less
than ten (10) days written notice to the SANITATION DISTRICT. Should
there be changes in coverage or an increase in deductible or SIR
amounts, the CONSULTANT and its insurance broker/agent shall send to
the SANITATION DISTRICT a certified letter which includes a description
of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Purchasing,
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Div. 230, and shall be received by the SANITATION DISTRICT not less
than thirty (30) days prior to the effective date of the change(s) if the
change would reduce coverage or increase deductibles or SIR amounts or
otherwise reduce or limit the scope of insurance coverage provided to the
SANITATION DISTRICT.
I. Primary Insurance:
All liability policies shall contain a Primary and Non Contributory Clause.
Any other insurance maintained by the SANITATION DISTRICT shall be
excess and not contributing with the insurance provided by
CONSULTANT.
J. Separation of Insured:
All liability policies shall contain a "Separation of Insureds" clause.
K. Non-Limiting (if applicable):
Nothing in this document shall be construed as limiting in any way, nor
shall it limit the indemnification provision contained in this AGREEMENT,
or the extent to which CONSULTANT may be held responsible for
payment of damages to persons or property.
L. Deductibles and Self-Insured Retentions:
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles
and/or self-insured retentions require approval by the SANITATION
DISTRICT. At the option of the SANITATION DISTRICT, either: the
insurer shall reduce or eliminate such deductible or self-insured retention
as respects the SANITATION DISTRICT; or the CONSULTANT shall
provide a financial guarantee satisfactory to the SANITATION DISTRICT
guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
M. Defense Costs:
Liability policies shall have a provision that defense costs for all insureds
and additional insureds are paid in addition to and do not deplete any
policy limits.
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N. Subconsultants:
The CONSULTANT shall be responsible to establish insurance
requirements for any Subconsultant hired by the CONSULTANT. The
insurance shall be in amounts and types reasonably sufficient to deal with
the risk of loss involving the Subconsultant's operations and work.
9. SCOPE CHANGES. In the event of a change in the Scope of Work or a change
in the proposed Project, as requested by the SANITATION DISTRICT, the
Parties hereto shall execute an Amendment to this AGREEMENT setting forth
with particularity all terms of the new AGREEMENT, including, but not limited to
any additional CONSULTANT's fees, changes in the period of performance, or
modifications to the Scope of Work. CONSULTANT must obtain written approval
from the SANITATION DISTRICT Project Manager prior to performing any work
outside the approved Scope of Work.
When CONSUTLANT foresees the possibility that any of the Project goals will
not be met, CONSULTANT shall immediately notify the SANITATION DISTRICT
Project Manager to discuss a corrective plan. A corrective plan will be required
for any changes to Attachment "A", Scope of Work, schedule, budget, or level of
quality.
10. PROJECT TEAM AND SUBCONSULTANTS. CONSULTANT shall provide to
SANITATION DISTRICT, prior to execution of this AGREEMENT, the names and
full description of all Subconsultants and CONSULTANT's project team members
anticipated to be used on this Project under this AGREEMENT by
CONSULTANT. CONSULTANT shall include a description of the work and
services to be done by each Subconsultant and each of CONSULTANT's Project
team members. CONSULTANT shall include the respective compensation
amounts for CONSULTANT and each Subconsultant on a per-project-element
basis, broken down as indicated in Section 2 (Compensation).
There shall be no substitution of the listed Subconsultants and CONSULTANT's
project team members without prior written approval by the SANITATION
DISTRICT.
11. ENGINEERING REGISTRATION. The CONSULTANT's employees and
Subconsultants are comprised of registered engineers and a staff of specialists
and draftsmen in each department. The firm itself is not a registered engineer
but represents and agrees that wherever, in the performance of this
AGREEMENT, the services of a registered engineer is required, such services
hereunder will be performed under the direct supervision of registered engineers
who are registered in California.
12. AUDIT PROVISIONS.
A. SANITATION DISTRICT retains the reasonable right to access, review,
examine, and audit, any and all books, records, documents and any other
evidence of procedures and practices that the SANITATION DISTRICT
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determines are necessary to discover and verify that the CONSULTANT is
in compliance with all requirements under this AGREEMENT. The
CONSULTANT shall include the SANITATION DISTRICT's right as
described above, in any and all of their subagreements, and shall ensure
that these rights are binding upon all Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's
books, records, documents and any other evidence of procedures and
practices that the SANITATION DISTRICT determines are necessary to
discover and verify all direct and indirect costs, of whatever nature, which
are claimed to have been incurred, or anticipated to be incurred or to
ensure CONSULTANT's compliance with all requirements under this
AGREEMENT during the term of this AGREEMENT and for a period of
three (3) years after its termination.
C. CONSULTANT shall maintain complete and accurate records in
accordance with generally accepted industry standard practices and the
SANITATION DISTRICT's policy. The CONSULTANT shall make
available to the SANITATION DISTRICT for review and audit, all Project
related accounting records and documents, and any other financial data
within 15 days after receipt of notice from the SANITATION DISTRICT.
Upon SANITATION DISTRICT's request, the CONSULTANT shall submit
exact duplicates of originals of all requested records to the SANITATION
DISTRICT. If an audit is performed, CONSULTANT shall ensure that a
qualified employee of the CONSULTANT will be available to assist
SANITATION DISTRICT's auditor in obtaining all Project related
accounting records and documents, and any other financial data.
13. LEGAL RELATIONSHIP BETWEEN PARTIES. The legal relationship between
the parties hereto is that of an independent contractor and nothing herein shall
be deemed to transform CONSULTANT, its staff, independent contractors, or
Subconsultants into employees of the SANITATION DISTRICT.
CONSULTANT'S staff performing services under the AGREEMENT shall at all
times be employees and/or independent contractors of CONSULTANT.
CONSULTANT shall monitor and control its staff and pay wages, salaries, and
other amounts due directly to its staff in connection with the AGREEMENT.
CONSULTANT shall be responsible for hiring, review, and termination of its staff
and shall be accountable for all reports and obligations respecting them, such as
social security, income tax withholding, unemployment compensation, workers'
compensation and similar matters.
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14. NOTICES. All notices hereunder and communications regarding the
interpretation of the terms of this AGREEMENT, or changes thereto, shall be
effected by delivery of said notices in person or by depositing said notices in the
U.S. mail, registered or certified mail, return receipt requested, postage prepaid
and addressed as follows:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708
Attention: Sarah L. Strader, Senior Contract Administrator
CONSULTANT:
Black &Veatch Corporation
Jeffrey S. Berk, P.E.
15651 Alton Parkway, #300. Irvine, CA 92618
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other OCSD staff must be approved by the OCSD
Project Manager prior to action from the CONSULTANT.
15. TERMINATION. The SANITATION DISTRICT may terminate this AGREEMENT
at any time, without cause, upon giving thirty (30) days written notice to
CONSULTANT. In the event of such termination, CONSULTANT shall be
entitled to compensation for work performed on a prorated basis through and
including the effective date of termination.
CONSULTANT shall be permitted to terminate this AGREEMENT upon thirty (30)
days written notice only if CONSULTANT is not compensated for billed amounts
in accordance with the provisions of this AGREEMENT, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT at the
address listed in Paragraph 13.
16. DOCUMENTS AND STUDY MATERIALS. The documents and study materials
for this Project shall become the property of the SANITATION DISTRICT upon
the termination or completion of the work. CONSULTANT agrees to furnish to
the SANITATION DISTRICT copies of all memoranda, correspondence,
electronic materials, computation and study materials in its files pertaining to the
work described in this AGREEMENT, which is requested in writing by the
SANITATION DISTRICT.
COMPLIANCE. CONSULTANT certifies by the execution of this AGREEMENT
that it pays employees not less than the minimum wage as defined by law, and
that it does not discriminate in its employment with regard to race, color, religion,
sex or national origin; that it is in compliance with all federal, state and local
directives and executive orders regarding non-discrimination in employment; and
that it agrees to demonstrate positively and aggressively the principle of equal
opportunity in employment.
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17. AGREEMENT EXECUTION AUTHORIZATION. Both the SANITATION
DISTRICT and CONSULTANT do covenant that each individual executing this
document by and on behalf of each Party is a person duly authorized to execute
this AGREEMENT for that Party.
18. DISPUTE RESOLUTION. In the event of a dispute arising between the parties
regarding performance or interpretation of this AGREEMENT, the dispute shall
be resolved by binding arbitration under the auspices of the Judicial Arbitration
and Mediation Service ("JAMS"), or similar organization or entity conducting
alternate dispute resolution services.
19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS. If any
action at law or inequity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this
AGREEMENT, the prevailing party shall be entitled to reasonable attorney's fees,
costs and necessary disbursements in addition to any other relief to which he
may be entitled.
20. WARRANTY. CONSULTANT shall perform its services in accordance with
generally accepted industry and professional standards. If, within the 12-month
period following completion of its services, the SANITATION DISTRICT informs
CONSULTANT that any part of the services fails to meet those standards,
CONSULTANT shall, within the time prescribed by the SANITATION DISTRICT,
take all such actions as are necessary to correct or complete the noted
deficiency(ies).
21. INDEMNIFICATION. To the fullest extent permitted by law, CONSULTANT shall
indemnify, defend (at CONSULTANT'S sole cost and expense and with legal
counsel approved by the SANITATION DISTRICT, which approval shall not be
unreasonably withheld), protect and hold harmless the SANITATION DISTRICT
and all of SANITATION DISTRICT'S officers, directors, employees,
CONSULTANT's, and agents (collectively the "Indemnified Parties"), from and
against any and all claims, damages, liabilities, causes of action, suits, arbitration
awards, losses,judgments, fines, penalties, costs and expenses (including,
without limitation, attomeys' fees, disbursements and court costs, and all other
professional, expert or CONSULTANT'S fees and costs and the SANITATION
DISTRICT'S general and administrative expenses; individually, a "Claim";
collectively, "Claims")which may arise from, pertain to, or relate to any work
performed, or any operations, activities, or services provided by CONSULTANT
in carrying out its obligations under this AGREEMENT to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its
principals, officers, agents, employees, CONSULTANT'S suppliers,
CONSULTANT, subconsultants, subcontractors, and/or anyone employed
directly or indirectly by any of them, regardless of any contributing negligence or
strict liability of an Indemnified Party. Notwithstanding the foregoing, nothing
herein shall be construed to require CONSULTANT to indemnify the Indemnified
Parties from any Claim arising solely from:
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(A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C) the independent action of a third party who is neither one of the Indemnified
Parties nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT'S supplier, CONSULTANT, subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to
the fullest extent permitted by law, indemnify the Indemnified Parties, from
Claims arising from more than one cause if any such cause taken alone would
otherwise result in the obligation to indemnify hereunder.
CONSULTANT'S liability for indemnification hereunder is in addition to any
liability CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this AGREEMENT. Under no
circumstances shall the insurance requirements and limits set forth in this
AGREEMENT be construed to limit CONSULTANT'S indemnification obligation
or other liability hereunder. The terms of this AGREEMENT are contractual and
the result of negotiation between the parties hereto. Accordingly, any rule of
construction of contracts (including, without limitation, California Civil Code
Section 1654)that ambiguities are to be construed against the drafting party,
shall not be employed in the interpretation of this AGREEMENT.
23. DUTY TO DEFEND. The duty to defend hereunder is wholly independent of and
separate from the duty to indemnify and such duty to defend shall exist
regardless of any ultimate liability of CONSULTANT and shall be consistent with
Civil Code section 2782.8. Such defense obligation shall arise immediately upon
presentation of a Claim by any person if, without regard to the merit of the Claim,
such Claim could potentially result in an obligation to indemnify one or more
Indemnified Parties, and upon written notice of such Claim being provided to
CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a
condition precedent to enforcing such Indemnified Party's rights to
indemnification hereunder. In the event a final judgment, arbitration, award,
order, settlement, or other final resolution expressly determines that the claim did
not arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the CONSULTANT, to any extent, then the DISTRICT will
reimburse CONSULTANT for the reasonable costs of defending the Indemnified
Parties against such claims.
CONSULTANT'S indemnification obligation hereunder shall survive the
expiration or earlier termination of this AGREEMENT until such time as action
against the Indemnified Parties for such matter indemnified hereunder is fully and
finally barred by the applicable statute of limitations.
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24. ENTIRE AGREEMENT. This AGREEMENT constitutes the entire understanding
and AGREEMENT between the Parties and supersedes all previous negotiations
between them pertaining to the subject matter thereof.
IN WITNESS WHEREOF, this AGREEMENT has been executed in the name of the
SANITATION DISTRICT, by its officers thereunto duly authorized, and CONSULTANT
as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
By
Chair, Board of Directors Date
By
Clerk of the Board Date
BLACK & VEATCH CORPORATION
By
Date
By
Date
ORANGE COUNTY SANITATION DISTRICT
By
Marc Dubois Date
Contracts, Purchasing and Materials Management Manager
SLS:ms
EDMS: 003977287
Attachments:
Attachment"A:'—Scope of Work
Attachment"B" (NOT USED)
Attachment"C" (NOT USED)
Attachment"D"—Allowable Direct Costs
Attachment"E"—Fee Proposal Form
Attachment"F" (NOT USED)
Attachment"G"—Cost Matrix
Attachment"H" (NOT USED)
Attachment"I" (NOT USED)
Attachment"J"—Minor Subconsultant Hourly Rate Schedule
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ATTACHMENT "A"
SCOPE OF WORK
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GAS FACILITIES STUDY FOR PLANTS 1 &2
ATTACHMENT "A"
SCOPE OF WORK
PROJECT DESCRIPTION....................................................................................................4
II DESCRIPTION OF PROJECT ELEMENTS.........................................................................4
A PROJECT ELEMENT 1 —CAPACITY AND NEEDS STUDY.......................................................4
1. Issues......................................................................................................................4
a) Compressor Motor Type, Capacity and Quantity.................................................5
b) Compressor Type, Quantity and Capacity...........................................................5
c) Compressor and Gas Cooling..............................................................................5
d) Adequacy of the Compressor Building at Plant 2.................................................5
e) Gas Flare Systems Utilization and Capacity........................................................5
f) Low-Pressure Gas Storage Requirements..........................................................5
g) Gas Dehumidification Requirements ...................................................................5
h) Pressure Requirements for Digester Gas............................................................5
1) Electrical, PLC's and Instrumentation Systems Requirements............................6
j) Digester Gas Venting...........................................................................................6
k) Gas Treatment........................................................................................6
1) Pipe System Sizing Evaluation ............................................................................6
ii. General....................................................................................................................6
III. Deliverables............................................................................................................6
a) Current and Future System Capacity and Needs Study Details for Digester Gas
Facility Components at Each Plant......................................................................7
b) Tabulated Data ....................................................................................................7
c) Minutes of Meetings, Workshops and Records of all Pertinent Project
Correspondence ..................................................................................................7
d) Detailed Conclusions...........................................................................................7
e) Recommendations Regarding the Current and Future Capacity and Needs of
the Digester Gas Systems at Each Plant.............................................................7
B PROJECT ELEMENT 2—AQMD AND NFPA REQUIREMENTS................................................7
i. Issues......................................................................................................................8
a) AQMD Compliance Issues...................................................................................8
b) NFPA Compliance Issues....................................................................................9
ii. General..................................................................................................................10
III. Deliverables..........................................................................................................10
a) Current and Potential AQMD (including Title V)and NFPA Compliance Issuesl1
b) Risks and Consequences to the SANITATION DISTRICT of Non Compliance
with AQMD (including Title V)and With NFPA Requirements...........................11
c) Minutes of Meetings, Workshops and Records of all Pertinent Project
Correspondence ................................................................................................11
d) Tabulated Data ..................................................................................................11
e) Detailed Conclusions.........................................................................................11
f) Recommended Actions for Compliance of Each Plant with Current and
Anticipated Future AQMD (including Title V)and NFPA Requirements ............11
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GAS FACILITIES STUDY FOR PLANTS 1 &2
C PROJECT ELEMENT 3—OPERATIONAL ISSUES ....................................................11
i. Low-Pressure Digester Gas Venting...................................................................11
ii. Flare Systems .......................................................................................................12
a) Design and build new LP flare systems complete with all controls and
instrumentation as a replacement for the existing HP flare systems and to have
the capability to flare both LP and HP gas........................................ .........12
b) Design and build new LP flare systems to work in conjunction with the existing
HPflare systems................................................................................................12
c)Options a)and b) but utilizing the existing flare tower after upgrading the
burners and other components as applicable....................................................12
III. Motor Control Centers (MCC)..............................................................................12
iv. Compressors and Motors....................................................................................12
a) Plant 1 ................................................................................................................13
b) Plant 2................................................................................................................13
v. Compressor Buildings.........................................................................................13
a) Plant 2 Building Replacement..............................................................................1
b) Plant 1 and Plant 2 Bird and Animal Entry Control.............................................13
c) Plant 1 Gas Condensate Drainage System........................................................14
d) Plant 2 Confined Space Area.............................................................................14
e) Plant 2 Control Room.........................................................................................14
vi. Control and Instrumentation Systems Enclosures...........................................14
vii. Electrical Improvements......................................................................................15
viii.Low-pressure Gas Storage..................................................................................15
ix. Electrical Control Systems..................................................................................15
x. Gas Treatment......................................................................................................15
A. Standby Power.....................................................................................................16
a) Plant 1 ................................................................................................................16
b) Plant 2................................................................................................................16
xii. General ..................................................................................................................16
xiii.Deliverables...........................................................................................................17
a) Detailed Description and Discussion of Each Operational Issue .......................17
b) Minutes of Meetings, Workshops and Records of all Pertinent Project
Correspondence ................................................................................................17
c)Tabulated Data...................................................................................................17
d) Detailed Conclusions .........................................................................................17
e) Recommendations for Each Identified Operational Issue......................................
D PROJECT ELEMENT 4—CONDITION ASSESSMENT...............................................17
I. Plant 1 ....................................................................................................................17
a) Piping .................................................................................................................17
b)Gas Compressor Building ..................................................................................19
c) Compressors......................................................................................................19
d) Refrigerated Drier (Gas Dehumidification) System............................................19
e) Flares.................................................................................................................20
f) Digester Gas Holder............................................................................................20
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GAS FACILITIES STUDY FOR PLANTS 1 &2
it. Plant 2....................................................................................................................21
a) Piping .................................................................................................................21
b) Gas Compressor Building ..................................................................................22
c) Compressors......................................................................................................23
d) Refrigerated Drier(Gas Dehumidification) System............................................23
e) Flares.................................................................................................................23
f) Digester Gas Holder............................................................................................24
Ill. General..................................................................................................................25
iv. Deliverables..........................................................................................................25
a)Assessment Details and Descriptions................................................................25
b) Structures and Components Assessed and Scope of Assessments .................25
c) Research Findings (plans, specifications, O&M details) ....................................25
d) Meeting Minutes, Workshop Minutes and Records of all Pertinent Project
Correspondence ................................................................................................25
e)Tabulated Data...................................................................................................25
f) Detailed Conclusions and Recommendations.....................................................25
E PROJECT ELEMENT 5—EVALUATION OF ALTERNATIVES, DEVELOPMENT OF BUDGET
ESTIMATES AND PREFERRED ALTERNATIVES...................................................................26
I. General..................................................................................................................27
it. Deliverables..........................................................................................................27
a) Details of all Alternates Considered for Evaluation............................................27
b) Methodology for Alternates Evaluation Including Life Cycle Costing and Risk-
BenefitAnalysis .................................................................................................27
c) Spreadsheets for all Evaluation of alternatives Completed................................27
d) Tabulated Source and Final Data ......................................................................27
e) Conclusions .......................................................................................................27
f) Recommended Preferred Alternatives and Budget Estimates for Each ............27
g) Minutes of Meetings, Workshops and Records of all Pertinent Project
Correspondence ................................................................................................27
III PROJECT MANAGEMENT................................................................................................28
A KICKOFF MEETINGS.........................................................................................................28
BPROGRESS REPORTS......................................................................................................28
C PROJECT SCHEDULES.....................................................................................................29
DSCOPE CHANGES............................................................................................................29
E MANAGEMENT OF STAFF ANDSUBCONSULTANTS........................................................30
F MEETING PROCEDURES...................................................................................................30
G SUBMITTAL PROCEDURES...............................................................................................31
HINVOICING.......................................................................................................................31
1 QUALITY CONTROL AND RISK MANAGEMENT...................................................................32
J PROJECT SCHEDULE.......................................................................................................33
KDELIVERABLES................................................................................................................33
L SANITATION DISTRICT STAFF CONTACT......................................................................34
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GAS FACILITIES STUDY FOR PLANTS 1 &2
1 PROJECT DESCRIPTION
The Orange County Sanitation District (SANITATION DISTRICT) desires the
services of a consulting engineering firm to conduct a comprehensive study of the
digester gas facilities at Plants No. 1 and 2 in Fountain Valley and Huntington
Beach, CA. The facilities consist of low-pressure digester gas (LPDG) distribution
piping from anaerobic sludge digesters, gas compressor buildings with gas
compressors and associated dehumidification equipment, high-pressure digester
gas (HPDG) piping to the Central Generation (CenGen) Buildings and HPDG
interplant line, HPDG flares, activated carbon canisters and vessels, and a low-
pressure digester gas holder.
The facilities were built during the 1980s and completed in the early 1990s and are
in need of upgrading and optimization to meet current and future needs. Project P2-
79 was chartered in 2002 to address the facilities operational issues, however recent
changes in Air Quality Management District (AQMD) and National Fire Protection
Association (NFPA) regulations and additional operational issues were not
specifically addressed. These requirements need to be evaluated and incorporated
into a long-term plan for the Plant 1 and Plant 2 facilities. In addition equipment
obsolescence and equipment at the end of useful life must be addressed.
The purpose of this study is to address these needs by providing a condition
assessment, capacity and needs study, regulation evaluation, and evaluation of
alternatives with recommendations and budget estimates. The results of this study
will be used to identify and plan future rehabilitation efforts for the digester gas
facilities. The CONSULTANT shall provide a site layout recommendation and a
process control system overview.
II DESCRIPTION OF PROJECT ELEMENTS
The project is divided into five project elements including a capacity and needs
study, AQMD and NFPA requirements, operational issues, condition assessments,
and evaluation of alternatives.
A PROJECT ELEMENT 1 — CAPACITY AND NEEDS STUDY
L ISSUES
This project element comprises a capacity and needs study of the digester
gas facilities at both plants.
SANITATION DISTRICT produced a "White Paper" which provided
information on the anticipated digester gas production and how the current
equipment will manage and be affected by the future digester gas production.
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CONSULTANT shall review the white paper and make any recommended
comments and changes. CONSULTANT will then use this as the basis for
future capacity and needs at both plants.
The objective is to provide recommendations to ensure that the digester gas
facilities at both plants will meet the current and anticipated future
performance and capacity needs of the SANITATION DISTRICT.
The capabilities and capacities of the existing digester gas facilities at both
plants shall be reviewed in detail. CONSULTANT shall review and update
the calculations for the current and projected digester gas production and
demands at both plants from the "white paper". Based on the information a
detailed recommendation shall be made regarding the applicability of the
current capacities of the digester gas facilities at each plant to the current
and projected requirements for the CenGen facilities at each plant.
CONSULTANT shall recommend the following in terms of the needs and
capacity of the digester gas systems at both plants:
a) Compressor Motor Type, Capacity and Quantity
b) Compressor Type, Quantity and Capacity
CONSULTANT shall determine at a minimum whether new compressors
are required. CONSULTANT shall specify the compressors and the
potential location for construction.
c) Compressor and Gas Cooling
Project No. J-109 CenGen Cooling Water System Replacement is
currently replacing the cooling water piping.
d) Adequacy and constructability of the Compressor Building at Plant 2
e) Gas Flare Systems Utilization and Capacity
CONSULTANT shall determine at a minimum whether additional flares
are required. CONSULTANT shall specify the flares and the potential
location for construction.
f) Low-Pressure Gas Storage Requirements
g) Gas Dehumidification Requirements
h) Pressure Requirements for Digester Gas:
Project No: J-106 did rehabilitation of the interplant pipeline and had to
comply with Department of Transportation (DOT) reporting requirements.
DOT has jurisdiction over 19,000 feet of mainly16-inch HOPE gas pipeline,
about 50-100 feet inside Plant No. 1 and Plant No. 2. The recirculating valves
need to be replaced if the compressors are replaced. The Contractor hired to
do any work on the gas facilities needs to be an operator-qualified and DOT
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qualified Contractor. If there is a need to do work on the flares, the Contractor
has the possibility of bringing temporary flares and permitting them.
Project No.J-106 may allow for gas storage and running engines fully, and
may minimize the need to flare. However, related Department of
Transportation (D.O.T) regulations may require to have the possibility of
flaring available to handle the overpressure of the interplant gas pipe.
SANITATION DISTRICT Engineering and Construction Division hired Jacobs
Engineering to conduct a pressure analysis for both Plant No.1 and No.2. A
copy of the report will be available on June 2013.
1) Electrical, PLC's and Instrumentation Systems Requirements
PLCs are outside and pick-up dirt. There are malfunction issues with
the programming. CONSULTANT shall make recommendations on
replacing these PLCs and whether they should be housed in an
enclosure.
j) Digester Gas Venting
Project No. FR11-006 is currently working on Plant No.1 digester gas
venting and SANITATION DISTRICT Engineering & Construction Division
along with SANITATION DISTRICT Maintenance Division are evaluating
and addressing the digester gas venting at Plant No.2.
k) Gas Treatment
1) Pipe System Sizing Evaluation
ii. GENERAL
Workshops shall be held at both plants to obtain input from staff at the
SANITATION DISTRICT on the current and future capacity needs for the
various components of the digester gas facilities at the both plants. Two
workshops shall be scheduled for a minimum of four hours at each plant for a
total of four workshops for this task. SANITATION DISTRICT shall assist in
the identification of appropriate staff to attend the workshops.
iii. DELIVERABLES
Technical Memorandum (TM-1) shall be prepared to provide details,
discussions, conclusions and recommended solutions to the needs and
capacity issues of the digester gas facilities at both plants.
Technical Memorandum (TM-1) shall, as a minimum, address the following:
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a) Current and Future System Capacity and Needs Study Details for Digester
Gas Facility Components at Each Plant
It should be noted that Irvine Ranch Water District (IRWD) will stop
sending their solids to SANITATION DISTRICT for digestion by 2016 so
this will translate into an increase in SANITATION DISTRICT digester
capacity, and a decrease in SANITATION DISTRICT gas production.
Furthermore, SANITATION DISTRICT Planning Division is evaluating the
use of food waste and, if implemented, it will increase gas production and
may optimize the operation of the digesters.
SANITATION DISTRICT has found that it is not worthwhile to add a
dedicated receiving station for FOG deliveries. FOG already enters
through sewers and waste hauler deliveries.
SANITATION DISTRICT is currently investigating the use of food waste
under SP-125-3 (lab work is complete and the next step is a full scale
demonstration on one digester. The food waste will be trucked to the
holding tank and then pumped into one digester in Plant No.2 because of
the availability of footprint and capacity. The food waste is expected to
almost double SANITATION DISTRICT gas production.
b) Tabulated Data
c) Minutes of Meetings, Workshops and Records of all Pertinent Project
Correspondence
d) Detailed Conclusions
e) Recommendations Regarding the Current and Future Capacity and Needs
of the Digester Gas Systems at Each Plant
B PROJECT ELEMENT 2 —AQMD AND NFPA REQUIREMENTS
This project element comprises the evaluation of current and anticipated future
AQMD and NFPA requirements pertaining to the digester gas facilities at both
plants.
CONSULTANT shall review and evaluate the current specific regulations,
including facility permits that apply specifically to the digester gas facilities at
both plants. The impact of any anticipated regulatory changes shall also be
evaluated so that a path forward can be formulated.
The objective is to ensure that the digester gas facilities at both plants continue
to comply with AQMD and NFPA regulatory requirements.
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i. ISSUES
This project element comprises an engineering evaluation of the AQMD
(including Title V) and NFPA requirements and issues, specifically as they
apply to the digester gas facilities.
a) AQMD Compliance Issues
CONSULTANT shall review the white paper developed by Project No.
P1-111 which discusses the specific AQMD (including Title V)
requirements, and SANITATION DISTRICT venting incidences at Plant 1
due to interruption of service from Southern California Edison or for other
reasons. CONSULTANT shall also review SANITATION DISTRICT
venting incidences pertaining to the digester gas facilities at Plant 2 and
appropriate SANITATION DISTRICT personnel shall be interviewed. In
January 2009, SANITATION DISTRICT was issued Title V operating
permits for its facilities, and is required to self-report all instances of raw
digester gas venting.
Currently, a proposal for gas treatment (removal of H2S and siloxanes) has
been received and is being evaluated. SANITATION DISTRICT Planning
Division is also evaluating the Speece Cone for gas treatment.
Also the implications of potential future changes to AQMD (including Title
V) requirements and the implications of recommendations from the TM-1
submittals shall be investigated and evaluated.
CONSULTANT shall give their expert opinion based on their experiences
with other agencies and briefly discuss how others comply with AQMD
requirements.
The pertinent issues include but shall not be limited to the following:
i) Low-Pressure Gas Storage
Currently low-pressure gas can be stored in the gas holders at both
plants. The gas holders provide short term process buffers allowing
operations staff to address process upsets (such as compressor
breakdowns) without having to vent raw digester gas to the
atmosphere. In addition, the interplant digester gas pipeline between
Plants 1 and 2 may provide a larger gas storage facility than the gas
holders alone. CONSULTANT shall evaluate the use of the two low-
pressure gas holders for short term gas storage as a means of
providing code compliance and to minimize gas venting.
CONSULTANT shall review the scope of work of Project No. FR11-
006 and evaluate the use of canisters at both plants.
ii) Carbon Canisters
Carbon canisters are installed on the individual digesters for controlled
release of raw digester gases when required generally as a result of
abnormal process conditions or equipment breakdown. CONSULTANT
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shall evaluate the use of the carbon canisters and the practice of raw
digester gas venting to the atmosphere. It should be noted that the
canisters at Plant No.1 Digesters have been placed at the bottom of the
digesters. The evaluation shall as a minimum include current inspection
and maintenance procedures for the canisters, frequency, volume and
cause of gas venting events (this information will be provided by
SANITATION DISTRICT staff) and the reliability of the J-tubes or other
regulating devices associated with the canisters.
CONSULTANT shall investigate the applicable AQMD rules and
regulations (including Title V permit conditions) regarding the discharge
of raw digester gas to the atmosphere through carbon canisters.
iii) High-pressure Digester Gas Flares
CONSULTANT shall evaluate the operation of the existing gas flares
with respect to code compliance to include, but not limited to,
minimum bum temperature, time to reach the minimum bum
temperature, maximum gas flow rate, system controls, and the
percentage of total gas production flared. In addition, code
compliance for new high-pressure gas flares and their ancillary control
systems shall be evaluated.
iv) Low-pressure Digester Gas Flares
CONSULTANT shall evaluate code compliance regarding modifying
or replacing the existing high-pressure flare systems with low-
pressure gas flares.
CONSULTANT shall provide details regarding anticipated AQMD
regulatory changes (including to Title V) with respect to the digester
gas facilities, and specifically flaring.
b) NFPA Compliance Issues
The specific current and probable future NFPA requirements as they
pertain to the existing digester gas facilities, piping, and tunnels that were
not addressed under Project J-35-2, and to any modifications or upgrades
recommended in Technical Memoranda TM-tat both plants shall be
evaluated and reviewed in detail. The pertinent issues shall include but
not be limited to the following:
i) Plant No. 1 Compressor Building Basement Ventilation: The
CONSULTANT shall review the ventilation work done under J33-4.
ii) Plant No. 2 Confined Space Vault Housing Filters, Condensers, and
Compressor Motors.
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iii) Plants 1 and 2
a) Obsolete Compressors
b) Obsolete Compressor Buildings
c) Control Panels and Enclosures (for Gas Compressor Systems and
Gas Flares)
d) Electrical and Instrumentation Systems
e) Control Rooms and MCC Rooms
f) Flame Arrestors on the Carbon Canisters on Each Digester and
Gas Holder
g) Gas Flares
CONSULTANT shall evaluate the current level of NFPA code compliance
and the projected future compliance requirements through a review of
SANITATION DISTRICT, NFPA and other available pertinent document
sources, physical inspection of the facilities and from interviews with
appropriate SANITATION DISTRICT personnel. Recommendations shall
be developed to address all areas of non-compliance found.
ii. GENERAL
A workshop shall be held at both plants to obtain input from SANITATION
DISTRICT staff regarding known requirements and potential future issues for
AQMD (including Title V) and for NFPA compliance for the digester gas
facilities at both plants. The workshops shall be scheduled for a minimum of
four hours at each plant. SANITATION DISTRICT shall assist in the
identification of appropriate staff to attend the workshops.
iii. DELIVERABLES
Technical Memorandum (TM-2) shall be prepared to indicate the AQMD Title
V and with NFPA code requirements and the current level of compliance,
provide specific details on the requirements, and make recommendations to
address any identified areas of non-compliance. The TM-2 document shall
also quantify the financial and public image risk to SANITATION DISTRICT
of current or potential future incidences of non-compliance.
Technical Memorandum (TM-2) shall address as a minimum the following:
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a) Current and Potential AQMD (including Title V) and NFPA Compliance
Issues
b) Risks and Consequences to the SANITATION DISTRICT of Non
Compliance with AQMD (including Title V) and With NFPA Requirements
c) Minutes of Meetings, Workshops and Records of all Pertinent Project
Correspondence
d) Tabulated Data
e) Detailed Conclusions
f) Recommended Actions for Compliance of Each Plant with Current and
Anticipated Future AQMD (including Title V) and NFPA Requirements
The TM-2 document shall also take into account all applicable data,
recommendations and conclusions from the approved TM-1 submittals.
C PROJECT ELEMENT 3— OPERATIONAL ISSUES
This project element comprises the evaluation and mitigation of operational
concerns for the digester gas facilities at both plants.
CONSULTANT shall review all available records including design specifications,
plans, and performance data in order to determine the operational demands on
the gas facilities at both plants.
The objective is to provide recommendations to mitigate outstanding issues and
to provide operational improvements to the digester gas facilities at both plants.
The following operational issues have been identified by the SANITATION
DISTRICT and shall be, investigated, evaluated, and recommendations shall be
made on each item:
i. LOW-PRESSURE DIGESTER GAS VENTING
The low-pressure gas venting system comprises activated charcoal
canisters, flame arrestors and J-tubes mounted on top of each digester and
gas holder. This system is designed to facilitate the direct release of low-
pressure digester gas to the atmosphere under"over pressure" conditions
such as a compressor shutdown. The release of digester gases to the
atmosphere is controlled by AQMD Title V operating permits and
SANITATION DISTRICT has a self-reporting obligation.
The use of the existing system shall be evaluated for suitability for purpose,
efficiency, reliability, and maintainability. The application of each component
shall be considered independently and as part of the overall venting system.
Engineering alternates shall be considered to optimize the gas venting
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system to include, but not be limited to, the low-pressure flare systems and
centralized emergency gas venting locations with pressure relief systems.
The frequency, duration and primary causes for digester gas venting events
shall be evaluated and correlated with the reporting requirements of AQMD
Title V under Element 2 of the scope of work.
ii. FLARE SYSTEMS
Currently there are three high-pressure (HP)flares at each plant to facilitate
flaring of compressed digester gas when it cannot be utilized at the CenGen
facilities.
CONSULTANT shall evaluate the use and operation of the existing high-
pressure flare systems to include the following: control systems (e.g.,
shutdown only one flare at a time), pilot lights, heating time (time to reach
required minimum temperature, actual burn temperature; temperature
sensors, thermo couplers, louvers, fire block, auto-ignition to avoid wasting
gas), natural gas usage and emissions limits. CONSULTANT shall evaluate
the continued use, rehabilitation or replacement of the three existing HP
flares by LP flares at each plant.
Currently the high-pressure flare system cannot release the low-pressure (LP)
gases during over pressure condition therefore; most of the raw digester gases
are processed through a carbon canister and released to the atmosphere.
CONSULTANT shall evaluate all applicable gas flare options including the
following:
a) Design and build new LP flare systems complete with all controls and
instrumentation as a replacement for the existing HP flare systems and to
have the capability to flare both LP and HP gas.
b) Design and build new LP flare systems to work in conjunction with the
existing HP flare systems.
c) Options a) and b) but utilizing the existing flare tower after upgrading the
burners and other components as applicable.
Also the CONSULTANT shall investigate the use of LP gas flares in the
waste water and biogas industry and the advantages and disadvantages of
these systems shall be evaluated.
iii. MOTOR CONTROL CENTERS (MCC)
The CONSULTANT shall evaluate the operation, maintenance and spares
availability of the MCC's at both plants. Project P1-100 already replaced
some of the MCCs at Plant No.1.
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iv. COMPRESSORS AND MOTORS
CONSULTANT shall evaluate the compressors in terms of their operating
characteristics, capacity, reliability and maintenance. Alternatives shall be
evaluated that include their replacement with different types of compressor or
different output capacities.
a) Plant 1
New motors were recently installed for the three compressors in an effort to
provide NFPA compliance. CONSULTANT shall evaluate the new motors to
confirm their proper performance, reliability and to determine if they are the best
type of motor for this application. Consideration shall be given to different types
of motor and to the possible future use of variable frequency drives (VFD's).
CONSULTANT shall evaluate the replacement of the three existing compressor
systems (compressors, motors and control systems) with new systems that are
optimally sized to meet the current and projected demands of Plant 1.
b) Plant 2
The compressor motors were recently rebuilt, but may still have outstanding
NFPA compliance issues (see Element 2). CONSULTANT shall evaluate the
re-built motors to confirm their proper performance and to determine if they are
the optimum type of motor for this application. Consideration shall be given to
different types of motor and to the use of variable frequency drives (VFD).
CONSULTANT shall evaluate the accessibility of instrumentation and
controls for the compressors and evaluate the possibility of their relocation or
re-design. This issue was evaluated by Earthtech under Project P2-79 in the
Engineering Studies Report dated March 27th, 2006 and CONSULTANT
should review this information.
CONSULTANT shall evaluate the replacement of the three existing compressor
systems (compressors, motors and control systems) with new systems that are
optimally sized to meet the current and projected demands of Plant 2.
v. COMPRESSOR BUILDINGS
a) Plant 2 Building Replacement
CONSULTANT shall evaluate the possibility of replacing the existing
compressor building with a new building that meets the needs of the future
gas compression facilities. The evaluation shall include but not be limited to
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constructability, operations and maintenance, code (NFPA, EPA, OSHA, and
AQMD) implications, space availability, future digester gas productions and
overall economics.
b) Plant 1 and Plant 2 Bird and Animal Entry Control
CONSULTANT shall evaluate the current means and efficiency of controlling
the entry of birds and other wild animals into the existing compressor
buildings. CONSULTANT shall also provide recommendations for improved
entry control methods (e.g., sliding door, etc.).
c) Plant 1 Gas Condensate Drainage System
If it is not recommended to replace the compressor building, CONSULTANT
shall evaluate the high pressure gas and low pressure gas condensate
drainage systems (including automation, NFPA 820 compliance, sump pumps,
low spots, etc.) located on the main level and in the basement. CONSULTANT
shall provide recommendations on the safe operation of the condensate drains.
d) Plant 2 Confined Space Area
A small area located below grade immediately outside the compressor building
(originally a part of the piping gallery passing under the Compressor Building)
contains gas filters, Flow meter, condensers and other equipment. Inspection
and routine maintenance is required 4 or more times per year on this
equipment. This area was identified under a hazardous area re-classification
study (Project J-35-2) as requiring modification and was sealed with a wall from
the main piping gallery and is now a permit required confined space. This has
resulted in difficult confined space entries with self-contained breathing
apparatus and forced air ventilation to mitigate the risk of explosion from the
high LEL levels that often causes suspension of the work in order to access the
equipment for routine cleaning, maintenance or repairs.
If it is not recommended to replace the compressor building, CONSULTANT
shall evaluate the options and recommendations made for relocating the
facilities and associated pipe and fittings located inside the permit required
confined space area to a non-permitted area to provide ease and simplicity
for future maintenance tasks without the risks associated with working in a
potentially high lower explosive limit (LEL) environment. The option to
maintain the equipment in its current location and to provide enhanced air
circulation to reduce the local high LEL's to acceptable limits during the
required confined space entries shall also be evaluated.
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e) Plant 2 Control Room
CONSULTANT shall evaluate the operation and efficiency of this building
and its contained control systems.
vi. CONTROL AND INSTRUMENTATION SYSTEMS ENCLOSURES
CONSULTANT shall evaluate the design and functional adequacy of the
control and instrumentation enclosures for both plants.
vii. ELECTRICAL IMPROVEMENTS
CONSULTANT shall verify and list Project J-47 electrical design
recommendations for cable trays, wiring methods, voltage drop, and
grounding in compliance with SANITATION DISTRICT standards and with
the latest applicable code for NEC, ANSI C1, NFPA 70, and NFPA 520.
CONSULTANT shall verify and list Project J-254 applicable corrective
actions that were generated after it performed the comprehensive electrical
power distribution and generation system analyses and evaluation.
viii. LOW-PRESSURE GAS STORAGE
The gas holders provide a limited low pressure gas storage buffer that
reduces flaring or venting of digester gas during intermittent production or
process events.
The need for low pressure gas holder shall be evaluated with the new gas
compression, flaring, and treatment system. If the holder is retained, a
comprehensive condition analysis, and refurbishment scope shall be
developed. Consideration shall be given during the evaluation to the current
condition, capacity, code compliance, and operability of the gas holders.
CONSULTANT shall evaluate the options for the future operation of the gas
holders and recommendations developed to include retaining the existing
facilities and specific system improvements.
ix. ELECTRICAL CONTROL SYSTEMS
The electrical control systems for the compressors, compressor motors, and
flares at both plants are more than 20 years old and while operational at this
time, CONSULTANT shall assume new Sanitation District standard controls
will be used and will create a process flow diagram and operation narrative
for the new system and equipment. Also, spare parts while currently
available are becoming increasingly difficult to locate as the control systems
are becoming obsolete.
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x. GAS TREATMENT
The requirements for gas treatment systems at both plants shall be
evaluated with respect to the overall operation of the digester gas facilities
and to the gas feed requirements of the two CenGen plants. The current
operability and status of the existing dehumidification systems at each plant
shall be evaluated for efficiency, capacity and ability to meet the overall
requirements of the digester gas processing facilities at each plant.
CONSULTANT shall investigate gas treatment options for removal of H2S,
siloxane compounds, water, CO2 and VOCs. CONSULTANT shall
recommend and specify a gas treatment system based on cost (life cycle),
operability, maintainability, permit requirements, and gas suitability for
energy production. CONSULTANT shall also indicate the potential location
for the construction of the recommended gas treatment system.
A. STANDBY POWER
CONSULTANT shall review and comment on the standby power
requirements for the gas system at each plant (Compressors, flares (LP
and/or HP), venting).
a) Plant 1
Power for the gas compressors and flares is fed from Power Building No. 5
(1313-5). Because PB-5 does not have a diesel generator, standby power is
provided by manually closing a connection to the diesel generators at Power
Building No. 3A (PB-3A). The connection of PB-5 to PB-3A is normally locked-
out at PB-3A. It could take some time for SANITATION DISTRICT to close this
connection in the event of a Southern California Edison (SCE) power outage.
The gas compression system would be out of operation and low pressure
digester gas would be vented to the atmosphere until standby or SCE power is
enabled. It has not been determined how frequently these outages occur.
Reliability of current operation of compressors, flares, treatment, and venting
shall be addressed. Safety and permit compliance are paramount.
CONSULTANT shall review and comment on the white paper and meeting
notes compiled by Project No.131-111, which analyzed the back-up power
availability and needs for the compressors at Plant No.1.
b) Plant 2
Reliability of current operation of compressors, flares, treatment, and venting
shall be addressed. Safety and permit compliance are paramount.
CONSULTANT shall review the white paper and meeting notes compiled by
Project No.P1-111, which analyzed the back-up power availability and needs
for the compressors at Plant No.1 and comment on its relativity to Plant No. 2.
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xii. GENERAL
A workshop shall be held at both plants in order to obtain input from
SANITATION DISTRICT staff on the operational issues regarding the
digester gas facilities. Each of the workshops shall be scheduled for a
minimum of four hours. SANITATION DISTRICT shall assist in the
identification of appropriate staff to attend the workshops.
xiii. DELIVERABLES
Technical Memorandum (TM-3) shall provide details, discussions, conclusions
and recommended solutions to the operational issues identified at both plants.
Technical Memorandum (TM-3) shall as a minimum comprise the following:
a) Detailed Description and Discussion of Each Operational Issue
b) Minutes of Meetings, Workshops and Records of all Pertinent Project
Correspondence
c) Tabulated Data
d) Detailed Conclusions
e) Recommendations for Each Identified Operational Issue
D PROJECT ELEMENT 4—CONDITION ASSESSMENT
This project element comprises the condition assessment of the digester gas
facilities at both plants.
CONSULTANT shall review all available records, including design
specifications, plans, performance data, assessment data (will be provided
by SANITATION DISTRICT where indicated) and maintenance records, and
carry out a comprehensive condition assessment of the existing digester gas
facilities at both plants. CONSULTANT shall consider conducting FMEA
(Failure Mode Effect Analysis)for critical process equipment should
CONSULTANT recommend to keep this equipment.
The objective of the condition assessments is to determine the current
condition of the facilities at both plants. The condition assessments will
require close coordination and scheduling with the SANITATION DISTRICT's
operations and maintenance staff.
CONSULTANT shall perform detailed condition assessments on the existing
digester gas facilities at both plants including, but not be limited to, the
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digester gas piping, gas dehumidifiers, low-pressure gas holders, digester
gas flare systems, and asphalt surrounding buildings and infrastructure.
i. PLANT 1
a) Piping
The LPDG piping from the anaerobic digesters to the gas compressor facility
and gas holder were installed under multiple projects with the digesters. The
high-pressure digester gas (HPDG) piping runs from the gas compressor
facilities to the CenGen building and to the gas flares. The LPDG line also runs
from the CenGen building to where it transitions below ground at Digester 10.
This piping was originally installed under project P1-34-tin 1993. The LPDG
and HPDG piping was modified under project J-35-2 in 2002.
In 1991, the 16-inch HPDG interplant gas pipeline was installed under
Project No. 1-9. This pipeline is currently out of service for rehabilitation under
Project No. J-106 and is scheduled to return to service on June 2013.
Digester gases are corrosive to many metallic piping materials because they
contain aggressive condensate and hydrogen sulfide. The piping was
constructed above grade, inside tunnels, and buried. The piping is constructed
of grade-316 stainless steel or non-metallic materials and may be suitable for
the service conditions as indicated. However, some of the piping is constructed
of steel or cast/ductile iron and may be susceptible to internal corrosion. The
buried sections may also be susceptible to external corrosion.
CONSULTANT shall evaluate buried pipe sections for electrical isolation.
CONSULTANT shall evaluate the feasibility of applying and operating
cathodic protection systems in accordance with applicable National
Association of Corrosion Engineers (NACE) practices and criteria.
CONSULTANT shall conduct condition assessments to determine the
physical condition of the digester gas piping and fittings. CONSULTANT
may conduct additional assessments as necessary to confirm the condition
of the piping systems.
i) Ultrasonic Wall Thickness Measurements
Wall thickness measurements around the full pipe circumference of the
pipelines using B-Scan and C-Scan technology shall be recorded by
CONSULTANT at selected representative locations using calibrated
equipment suitable for reading through a bonded coating. A-Scan technology
will also be utilized at selected isolated locations where appropriate, but not
including the inside of the compressor buildings.
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ii) Pit Depth Measurements
CONSULTANT shall measure pit depths and dimensions to determine
remaining wall thickness so that RSTRENG software, American Standards
for Mechanical Engineering B31 G, or other similar analysis can be performed
in relation to the pipe material and operating conditions per piping codes.
CONSULTANT shall assess the areas of visible external corrosion of the
circumferential welds on the stainless steel LPDG piping. SANITATION
DISTRICT will make the assessment data (including photographs).
CONSULTANT shall evaluate the current functionality of the piping systems
and develop a reliable estimate of its remaining useful life.
CONSULTANT shall assess the condensate traps on the LPDG piping and
HPDG piping systems for proper operation. The existing placement of all
condensate traps, drain piping, and drainage control mechanisms shall be
reviewed. The CONSULTANT shall perform a condition assessment for the
condensate traps. Recommendations shall be provided that will provide an
effective, safe, and low-maintenance condensate drainage system.
b) Gas Compressor Building
The building was constructed under project P1-34-1 in 1993 with three
digester gas compressors and ancillary process equipment. The
compressors are located on the main floor level and the associated
dehumidification, chiller, gas/gas exchanger equipment, and high-pressure
gas meter are located in the building basement.
CONSULTANT shall assess the condition of the building to include the
building foundations, floors (use coating on top of concrete instead of vinyl
floor), walls, drain sump, doors, roof, stairway, and stair landing, to evaluate
structural integrity, functionality, and fitness for purpose. The CONSULTANT
shall also examine the efficacy of the ventilation and foul air removal systems
on the building's main floor and basement for air exchange rates and code
compliance. The air supply fans may not be operational and Project SP-145-
1 is currently evaluating ventilation at both plants.
c) Compressors
In 1993, three gas compressors were installed under Project No. P1-34-1. In
2008, the compressor motors were upgraded to comply with the National
Fire Protection Agency (NFPA) code requirements.
The gas compressors, control systems, and instrumentation systems are
aging and, while still functional, are becoming obsolete. Spare parts are
becoming increasingly more difficult to obtain.
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CONSULTANT shall determine the feasibility of continued long-term
operation of the existing compressors and examine the schedule for their
replacement. CONSULTANT shall evaluate the use of Variable Frequency
Drives (VFDs)for the compressor motors.
The compressor cooling system uses a once-through process utilizing plant
water. Plant water is chlorinated secondary effluent and is corrosive to steel,
cast iron and ductile iron. The condition of the cooling water piping and
fittings shall be assessed by visual inspection, pit depth measurement, and
ultrasonic wall thickness measurements. Ultrasonic wall thickness
measurements shall be made at selected locations around the circumference
of the pipelines using B-Scan technology including where internal or external
inspections have indicated internal corrosion and pitting.
d) Refrigerated Drier (Gas Dehumidification) System
In 1993, a gas dehumidification (refrigerated drier) system was installed in
the compressor building basement under project P1-34-1. However, the
system is currently out of operation because it is not in compliance with
NFPA 820 and the Freon has been removed.
CONSULTANT shall perform condition assessment and research the
historical issues regarding the system and its long-term non operation.
CONSULTANT shall determine why the system cannot be operated as
installed (e.g., NFPA 820 Classification per Project No. J-35-2) and provide
recommendations for a reliable and efficient gas dehumidification system.
e) Flares
In 1993, three high-pressure digester gas flares were installed under Project
No. J-21 to safely burn off excess compressed digester gas.
A detailed condition assessment and hazard analysis shall be performed on
the three flares and associated piping and control systems. The assessment
shall include but not be limited to the following:
i) Piping and Fittings
CONSULTANT shall perform a detailed condition assessment on the above
grade piping and fittings including leak tests and a functional evaluation of all
valves and other fittings. CONSULTANT shall conduct ultrasonic wall
thickness surveys, pit depth measurements and coating inspections.
CONSULTANT shall use ultrasonic wall thickness, pit depth data and coating
inspection data for their evaluation and for inclusion in their technical
memorandum as applicable. It shall be noted that some of the piping in Plant
No.1 has been changed to stainless steel.
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ii) Flare Towers
CONSULTANT shall perform a general internal and external condition
assessment of the flare towers and components including the pilot lights and
burner systems for corrosion, general deterioration and proper function per
the manufacturer's specifications.
iii) Internal Flooring and Drain Systems
CONSULTANT shall perform an assessment of the internal floor for possible
corrosion and degradation due to condensate build-up (e.g., TV the drains)
and to the possible effects of rainwater accumulation. The condition and
operation of the floor drains shall be assessed so that condensate and
rainwater accumulation can be minimized.
f) Digester Gas Holder
The existing gas holder was constructed under Project No. P1-34-1 in 1993.
The Project No. FR11-006 - Low Pressure Gas Holder Repair was out for bid
on April 2013. A condition assessment and hazard analysis shall be
performed to include the stairways, coating system, gas venting system
(including the gas level sensor), and floating diaphragm as outlined below:
i) Stairway
CONSULTANT shall perform a structural assessment of the stairways to
determine if their condition meets design requirements. CONSULTANT shall
also review the findings of Project SP-145-1 and implement its
recommendations.
ii) Coating and Lining System
CONSULTANT shall perform a coating and lining surveys to determine the
current condition of the coating and lining and to develop future maintenance
and recoating/relining schedules.
iii) Gas Venting System
CONSULTANT shall assess the structural integrity of all components (e.g.,
mechanical vents, carbon canisters, etc..) to insure that it is operating per the
original design and that meets operational and code compliance
requirements.
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iv) Floating Diaphragm (Roof/Piston Assembly)
CONSULTANT shall assess the floating roof, associated wire-support ropes,
and the pulley counter weight system for integrity and for proper function per
the original design data and drawings.
ii. PLANT 2
a) Piping
The LPDG piping from the anaerobic digesters to the gas compressor facility
and gas holder were installed under multiple projects. In 1979, the piping
was modified under Project No. P2-24-1 along with the gas compressor
building and gas holder.
The HPDG piping runs from the gas compressor facilities to the CenGen
building and to the gas flares. The LPDG line runs from the CenGen building
to where it transitions below ground just outside of the CenGen building. This
piping was originally installed under project J-19-2 in 1990. The plant LPDG
and HPDG piping was modified under project J-35-2 in 2002.
Digester gases are corrosive to many metallic piping materials because they
contain aggressive condensate and hydrogen sulfide. The piping was
constructed above grade, inside tunnels, and buried. The piping is constructed
of grade-316 stainless steel or non-metallic materials and may be suitable for
the service conditions as indicated. However, some of the piping is
constructed of steel or cast/ductile iron and may be susceptible to internal
corrosion. The buried sections may also be susceptible to external corrosion.
All buried metallic pipe shall be inspected and tested for electrical isolation
and evaluated for the feasibility of applying and operating cathodic protection
systems in accordance with applicable National Association of Corrosion
Engineers (NACE) practices and criteria.
CONSULTANT shall perform a condition assessment to determine the
physical condition of the digester gas piping and fittings. The CONSULTANT
may conduct additional assessments as necessary to confirm the condition
of the piping.
i) Ultrasonic Wall Thickness Measurements
CONSULTANT shall record wall thickness measurements around the full
pipe circumference of the pipelines using B-Scan or C-Scan technology at
selected locations using calibrated equipment suitable for reading through a
bonded coating. A-Scan technology will also be utilized at selected isolated
locations where appropriate.
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ii) Pit Depth Measurements
CONSULTANT shall measure pit depths and dimensions to determine
remaining wall thickness so that RSTRENG software, American Standards
for Mechanical Engineering B31 G, or other similar analysis can be performed
in relation to the pipe material and operating conditions per piping codes.
CONSULTANT shall assess the areas of visible external corrosion on the
circumferential welds on the stainless steel LPDG piping.
CONSULTANT shall evaluate the current functionality of the piping system
and develop a reliable estimate of its remaining useful life.
The condensate traps on the LPDG piping and HPDG piping systems shall
be assessed for proper operation. The existing placement of all condensate
traps, drain piping, and drainage control mechanisms shall be reviewed.
Recommendations shall be provided that will provide an effective, safe, and
low-maintenance condensate drainage system.
b) Gas Compressor Building
The building was constructed under project P2-24-1 in 1979 and contains
three digester gas compressors. The building was modified under projects J-
19-2 in 1989. Additional modifications were performed in 1996 under P2-43-3
for three new digester gas compressor assemblies and ancillary process
plant. The compressors and associated equipment are located on the main
floor level. The high-pressure condenser drains, filters and gas meter are
located in a pipe gallery below the compressor building.
The condition assessment shall include the building foundations, floors,
walls, doors, roof, and overhead crane to evaluate structural integrity,
functionality, and fitness for purpose. In addition, CONSULTANT shall
examine the efficacy of the ventilation system and the foul air removal
system on the building's main floor, pipe gallery below the main floor and any
restricted access/vault areas for air exchange rates and for code compliance.
CONSULTANT shall also evaluate the replacement of the existing 32 year
old building with a new building to better meet the current and future needs
of the SANITATION DISTRICT.
CONSULTANT shall also review the condition assessment done by Project
No.P2-79 and evaluate constructability.
c) Compressors
In 1990, the gas compressors were installed under project J-19-2. The
compressor motors were rehabilitated in 2008.
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The gas compressors, control systems, and instrumentation systems are
aging and, while still functional, are becoming obsolete. Spare parts are
becoming increasingly more difficult to obtain.
CONSULTANT shall determine the feasibility of continued long-term
operation of the existing compressors and examine the schedule for their
replacement.
The compressor cooling system uses a once-through process utilizing plant
water. Plant water is chlorinated secondary effluent and is corrosive to steel,
cast iron and ductile iron. CONSULTANT shall assess the condition of the
cooling water piping and fittings using visual inspection, pit depth
measurements, and from ultrasonic wall thickness measurements at selected
locations around the circumference of the pipelines using B-Scan technology
including locations where internal or external inspections indicated internal
corrosion or pitting.
d) Refrigerated Drier(Gas Dehumidification) System and Other Gas
Cleaning Systems
In 1989, a refrigerated drier or gas dehumidification system was installed in
the compressor building basement under project J-19-2. This system was
replaced or rehabilitated in 2008, and then replaced in March 2013
CONSULTANT shall perform a condition assessment of the system and
review the operation of the system and provide recommendations for a
reliable and efficient gas dehumidification system.
CONSULTANT shall evaluate the use of other gas treatment systems to
reduce the levels of contaminants such as H2S, CO2, and siloxanes. After
reviewing the treatment processes, CONSULTANT shall evaluate the
possibility of selling the digester gas in the open market. SANITATION
DISTRICT is currently exempt from California Accidental Release Prevention
(CAL/ARP) reporting because SANITATION DISTRICT uses the biogas as a
fuel. If SANITATION DISTRICT opts to inject the gas into the pipeline (even
partially), SANITATION DISTRICT will have to comply with new regulations
(including seismic study, hazard analysis). CAL/ARP regulations are more
stringent than Department of Transportation (DOT) regulations.
e) Flares
In 1990, three high-pressure digester gas flares were installed under project
J-21 to safely burn off excess compressed digester gas.
CONSULTANT shall perform a detailed condition assessment and hazard
analysis of the three flares and their associated piping and control systems.
The assessment shall include but not be limited to the following:
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i) Piping and Fittings
CONSULTANT shall perform a detailed condition assessment on the above
grade piping and fittings including leak tests and a functional evaluation of all
valves and other fittings. CONSULTANT shall conduct ultrasonic wall
thickness surveys, pit depth measurements and coating inspections and
analyze the data.
ii) Flare Towers
CONSULTANT shall perform a general internal and external condition
assessment on the flare towers and components including the pilot lights,
and burner systems for corrosion, and general deterioration, and proper
function per the manufacturer's specifications.
iii) Internal Flooring and Drain System
The internal floor shall be assessed for possible corrosion and degradation
due to condensate build-up and to the possible effects of rainwater
accumulation. The condition and operation of the floor drains shall be
assessed so that condensate and rainwater accumulation can be minimized.
f) Digester Gas Holder
The existing gas holder was constructed under project P2-24-1 in 1979,
recently the gas holder has been subject to rehabilitation under a separate
project.
CONSULTANT shall perform a condition assessment and hazard analysis to
include the stairways, coating system, gas venting system (including the gas
level sensor), and floating diaphragm as outlined below:
i) Stairway
CONSULTANT shall perform a structural assessment of the stairways to
determine if their condition meets design requirements. CONSULTANT shall
review the findings of Project SP-145-1 and implement the related
recommendations.
ii) Coating System
CONSULTANT shall perform a coating survey to determine the current
condition of the coating and to develop future maintenance and recoating
schedules.
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iii) Gas Venting System
CONSULTANT shall asses the structural integrity of all components (e.g.,
mechanical vents, carbon canisters, etc.) to insure that it is operating per the
original design and that meets operational and code compliance
requirements. The goal is to eliminate any gas venting. SANITATION
DISTRICT Engineering and Construction Division and SANITATION
DISTRICT Maintenance Division are currently conducting an assessment of
any fugitive gas releases. The goal is to eliminate any leakage.
iv) Floating Diaphragm (Roof/Piston Assembly)
CONSULTANT shall assess the floating roof, associated wire-support ropes,
and the pulley counter weight system for integrity and for proper function per
the original design data and drawings.
iii. GENERAL
A workshop shall be held at both plants to obtain input from District staff on
the operation, maintenance and current condition of the digester gas facilities
at each plant. Each of the workshops shall be scheduled for a minimum of
four hours. The District shall assist in the identification of appropriate staff to
attend the workshops.
iv. DELIVERABLES
The remaining useful life, areas of concern and potential problems shall be
identified for the digester gas facilities components including but not limited
to the compressors, compressor motors, driers and HP flare systems, at both
plants based upon the data obtained during the condition assessments,
workshops, and any other data provided by the SANITATION DISTRICT.
Technical Memorandum (TM-4) shall as a minimum detail the following:
a) Assessment Details and Descriptions
b) Structures and Components Assessed and Scope of Assessments
c) Research Findings (plans, specifications, O&M details)
d) Meeting Minutes, Workshop Minutes and Records of all Pertinent Project
Correspondence
e) Tabulated Data
f) Detailed Conclusions and Recommendations
E PROJECT ELEMENT 5— EVALUATION OF ALTERNATIVES, DEVELOPMENT
OF BUDGET ESTIMATES AND PREFERRED ALTERNATIVES
This project element comprises a detailed evaluation of the various alternatives
recommended in Technical Memoranda TM-1, 2, 3 and 4, the development of
preferred alternatives, and preparation of budget estimates for future operation
of the digester gas facilities at both plants. All proposed alternatives shall be in
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accordance with SANITATION DISTRICT's design guidelines and standard
specifications.
The recommendations offered in TM-1, TM-2, TM-3 and TM-4 by
CONSULTANT shall be consolidated and evaluated. For regulatory compliance
items, consideration shall be given to direct and non-direct costs and
implications to the SANITATION DISTRICT for non-compliance. The evaluation
of alternatives shall include feasibility studies, risk and benefit analysis, and life
cycle costing in order to determine the most efficient and cost effective long term
options available to the SANITATION DISTRICT.
i. GENERAL
A workshop shall be held at each plant to obtain input from SANITATION
DISTRICT staff regarding all the alternates under evaluation for the digester
gas facilities at both plants. Two workshops shall be scheduled at each plant
for a minimum of four hours each for a total of four workshops. The
SANITATION DISTRICT shall assist in the identification of the appropriate
staff to attend the workshops.
ii. DELIVERABLES
Technical Memorandum (TM-5) shall be prepared to include the alternates
that were evaluated to provide the required system improvements and
regulatory compliance for long term operations of the digester gas facilities at
both plants.
Technical Memorandum (TM-5) shall as a minimum address the following:
a) Details of all Alternates Considered for Evaluation including preliminary
floor plans
b) Methodology for Alternates Evaluation Including Life Cycle Costing and
Risk-Benefit Analysis
c) Spreadsheets for all Evaluation of alternatives Completed
d) Tabulated Source and Final Data
e) Conclusions
f) Recommended Preferred Alternatives and Budget Estimates for Each
g) Minutes of Meetings, Workshops and Records of all Pertinent Project
Correspondence
The TM-5 document shall also incorporate all applicable data,
recommendations, and conclusions from the approved TM-1, TM-2, TM-3
and TM-4 submittals.
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III PROJECT MANAGEMENT
CONSULTANT will be responsible for completing each task assignment on
schedule, within budget, at an acceptable level of quality, and to manage the
resources to perform the work. Monitoring and control efforts needed to reach this
goal are considered "Project Management."
These efforts will vary for each task assignment based on the complexity and
anticipated duration of the assignment. A general description of the requirements
for a typical task is provided in the section below.
Project Management efforts shall be billed as a separate task item, and includes
any items not specifically listed as "PROJECT ELEMENTS." This shall include, but
is not limited to:
• Attending Kickoff Meetings
• Conducting Progress Meetings
• Preparing Progress Reports, Schedule and Budget Updates
• Managing Potential Scope Changes
• Preparing Invoices
• Performing Quality Control and Risk Management
• Managing CONSULTANT's staff and SubCONSULTANTs
• Managing Project Documentation
A KICKOFF MEETINGS
There will be a project kick-off meeting to introduce principal members of the
SANITATION DISTRICT and CONSULTANT's teams. The discussion topics
shall include: the SANITATION DISTRICT responsibilities, CONSULTANT's
responsibilities, invoice procedures, personnel badges, parking, site access,
CONSULTANT's Scope of Work, detailed project schedule with milestones,
Work Breakdown Structure requirements, and the SANITATION DISTRICT
confined space and other safety training policies.
B PROGRESS REPORTS
CONSULTANT shall conduct periodic progress meetings with the SANITATION
DISTRICT Project Manager, to review the status of the project scopes,
schedules, budgets and other issues which may affect completion of the project.
These meetings shall be held at a mutually agreeable time, generally around the
second week of the month.
CONSULTANT will provide this information in a Progress Report that includes
the following:
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• Updated Schedule
• Updated Budget Status: percent complete and cost expended for each
task.
• Overall project schedule and budget in graphical format on the same
graph. Show actual budget used, original schedule completion and actual
estimated completion on the graph.
• General list of work items completed to date.
• Schedule for the upcoming month.
• Corrective plan to complete task within schedule and budget (if needed).
• Potential changes in scope of work.
• Updated Decision Log (list of major decisions and the rationale for each).
• District comment log and response status.
• Applicable billing/outstanding invoices.
• Any other outstanding project issues.
C PROJECT SCHEDULES
CONSULTANT shall create detailed schedules using a Critical Path Method
approved by the SANITATION DISTRICT Project Manager. At a minimum, the
schedule shall indicate the following:
• Start date and finish date for each activity
• Each task with established relationships
• Milestones for each task
• Submittal dates
• Meeting and workshop dates
• Allowance for SANITATION DISTRICT review periods
• Physical percent complete for each activity.
The schedule shall show the monthly earned value of work performed. The
earned value will be compared to the planned value and the actual invoice value
for the month. The CONSULTANT will need to justify any requests for monies
over the planned value and explain how the overall budget will be met over the
life of the project.
CONSULTANT shall maintain the schedule on a monthly basis.
D SCOPE CHANGES
The CONSULTANT is responsible for completing the scope items on schedule
and within budget, at an acceptable level of quality, and to manage the
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resources that perform the work. However, there may occasionally be
unforeseen circumstances and/or situations that warrant adjustments to the
Scope of Work and/or Budget.
In accordance with the Professional Service Agreement (PSA), any changes to
contracted services shall be documented by contract amendments. The
CONSULTANT must obtain written approval from the SANITATION DISTRICT
Project Manager prior to performing any work outside the approved Scope of
Work.
When the CONSULTANT foresees the possibility that any of the Project goals
will not be met, he/she shall immediately notify the SANITATION DISTRICT
Project Manager to discuss a corrective plan. This includes any changes to the
agreed Scope of Work, Schedule, Budget, or level of quality.
E MANAGEMENT OF STAFF AND SUBCONSULTANTS
CONSULTANT shall be responsible for management of his staff and
subconsultants.
CONSULTANT shall provide the key management personnel as described in
their proposal on this project. CONSULTANT shall not reassign the key project
personnel without prior approval of SANITATION DISTRICT (per the PDSA).
The SANITATION DISTRICT may request reassignment of any of the
CONSULTANT's personnel.
F MEETING PROCEDURES
Meetings with The SANITATION DISTRICT staff shall be held on the
SANITATION DISTRICT facilities from Monday through Thursday between the
hours of 8:00 AM and 4:00 PM, at a location selected by the SANITATION
DISTRICT Project Manager.
For Workshops and focused meetings, CONSULTANT shall prepare and submit
a written agenda to The SANITATION DISTRICT for review at least one week
prior to each meeting or workshop. The agenda package shall include materials
that will be discussed in the meeting.
Informal meetings and phone conversations shall follow the following procedure:
• CONSULTANT shall notify the SANITATION DISTRICT Project Manager
prior to the meeting.
• CONSULTANT shall prepare meeting minutes for the meeting.
• The meeting minutes shall be submitted to the Project Manager and
attendees for review.
• After review and revision, the meeting minutes will be filed as a formal
record of the meeting.
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CONSULTANT shall prepare for all telephone and teleconferencing meetings in
the same manner as outlined above.
CONSULTANT shall prepare and submit meeting minutes to the SANITATION
DISTRICT Project Manager for approval within three business days following the
meeting, workshop, or phone meeting.
CONSULTANT shall document the major decisions made on the Project in a
"Project Decision Log," with the date, and the rationale for each.
G SUBMITTAL PROCEDURES
Upon receipt of the SANITATION DISTRICT's comments on each project
submittal and each set of meeting or workshop materials, CONSULTANT shall
address the comments and submit a legible set of all of SANITATION
DISTRICT's comments together with CONSULTANT's detailed responses, each
written next to the respective SANITATION DISTRICT comment.
The SANITATION DISTRICT will provide a template for submission of these
comments.
A hard copy of the responses shall be submitted no later than 30 days after
receipt of the SANITATION DISTRICT's comments and at least 30 days prior to
the next submittal date.
Submittals that contain gross deficiencies or errors requiring a significant
amount of the SANITATION DISTRICT staff time for checking shall be returned
for revision without review.
H INVOICING
CONSULTANT shall prepare and submit monthly invoices to the SANITATION
DISTRICT no later than the second Wednesday of the following month. The
invoices will document the man-hours and billing rate for each person that works
on the project for each task. Overhead, profit and any direct costs shall also be
shown for each task.
The following information shall be included in the summary section of the
invoice:
• Budget
• Current billing period invoicing
• Previous billing period "total invoiced to date"
• Budget Amount Remaining
• Current billing period "total percent invoice to date"
• Current billing period "total percent completed to date"
The cost component breakdown for each element above shall match that of the
PDSA.
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1 QUALITY CONTROL AND RISK MANAGEMENT
The CONSULTANT is responsible for the quality of the work. The
CONSULTANT shall have a Quality Assurance/Quality Control (QA/QC) Plan for
implementation of the Scope of Work. The CONSULTANT's QA/QC Plan shall
be reviewed and approved by the SANITATION DISTRICT Project Manager and
shall include or reference all the controls necessary for implementation.
Major elements of the QA/QC Plan include the following:
• CONSULTANT shall be responsible for the quality control of his work.
• CONSULTANT shall be responsible for the physical control, security and
distribution of controlled documents required for performance of the
Scope of Work.
• CONSULTANT shall identify a Project Review Team consisting of
qualified individuals not directly involved in the design or supervision of
the work.
CONSULTANT shall perform discipline check and review all studies, reports,
calculations and any other deliverables required by the Scope of Work. These
requirements must be implemented by those Project Team members responsible
for the specific planning or design activity. Documentary evidence of such checking
shall be provided to the SANITATION DISTRICT with each project submittal.
All submittals shall be accompanied by a transmittal letter signed by the
CONSULTANT's Project Manager indicating that the submitted documents have
been checked, and identifying the reviewer's name. Signatures of the
respective checkers shall be included where appropriate.
At any time, the SANITATION DISTRICT may audit the CONSULTANT's work to
ensure conformance with the QA/QC Plan. CONSULTANT shall respond to any
Sanitation District comments made during the audit within two (2)weeks. If
comments are extensive, the SANITATION DISTRICT shall schedule a follow-up
audit.
The SANITATION DISTRICT may make periodic visits to the CONSULTANT's
offices to review the progress of the technical work. These visits may include
talking to CONSULTANT's personnel.
If requested by the SANITATION DISTRICT, the CONSULTANT will provide a
Risk Management Plan that identifies potential risks to the success of the
Project goals, with anticipated mitigation measures that the CONSULTANT will
take in the event that a deviation from reaching the project goals occurs.
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J PROJECT SCHEDULE
CONSULTANT shall adhere to the following schedule:
Major Milestones Deadline
(Weeks from start)
TM-1: Project Element 1 — Capacity and Needs Study 4
TM-2: Project Element 2—AQMD Title V and NFPA 8
Requirements
TM-3: Project Element 3 —Operational Issues 12
TM-4: Project Element 4—Condition Assessment 18
TM-5: Project Element 5— Evaluation of Alternatives, 24
Preferred Alternative(s) Scopes of Work and
Budget Estimates
The above schedule takes into account the SANITATION DISTRICT review
period for each project submittal.
K DELIVERABLES
CONSULTANT shall confirm the format and quantities for project deliverable
submitted to the SANITATION DISTRICT prior to preparation.
In addition to the native formats, (1) copy of every document shall be provided in
Adobe Acrobat (pdf)format with a 300 dpi resolution. The file name shall
describe the document contents. A reference list shall be provided showing (for
every document)the document name, description, and electronic file name.
Review submittals and Final document submittals shall be provided per the table
below:
Submittal Number of Printed Copies
Draft Submittal (for staff review) 10
Final Submittal (file copy) 5
The SANITATION DISTRICT typically accepts the following electronic formats.
Document Electronic Native Format
Text Documents MS Word
Cost Estimates MS Excel
Schedule MS Project or Primavera
Engineering Drawings AutoCAD
Databases MS Excel or Access
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GAS FACILITIES STUDY FOR PLANTS 1 &2
L SANITATION DISTRICT STAFF CONTACT
Contact information for the SANITATION DISTRICT Project Manager is listed
below.
The SANITATION DISTRICT Project Manager is the CONSULTANT's primary
contact. Directions from other SANITATION DISTRICT staff must be approved
by the SANITATION DISTRICT Project Manager prior to action from the
CONSULTANT.
A copy of all comments on project issues obtained by the CONSULTANT from
the SANITATION DISTRICT staff without the direct SANITATION DISTRICT
Project Manager's involvement shall be submitted for approval within three
business days of receipt.
M SAFETY
CONSULTANT will abide by the SANITATION DISTRICT's safety policies as
required for the study. The safety policies are attached to this Scope of Work as
Exhibit A.
ATTACHMENTS:
Exhibit A—Safety and Accident Prevention Requirements
May 01, 2013 SP-141 SCOPE OF WORK
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OPERATIONS COMMITTEE Meeting Dare TOBA.Of DIr.
09/04/13 Og/25/13
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Victoria Pilko
SUBJECT: PLANT WATER SYSTEM REHABILITATION AT PLANT NO. 2,
PROJECT NO. P2-101
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Consultant Services Agreement with Carollo Engineers
to provide construction support services for Plant Water System Rehabilitation at
Plant No. 2, Project No. P2-101, for an amount not to exceed $225,108; and,
B. Approve a contingency of$22,511 (10%).
SUMMARY
This project will rehabilitate or replace deteriorating plant water pipe and valves that are
in need of replacement due to corrosion. This project also includes temporary measures
to ensure that the treatment plant maintains continuous operations during the repairs.
Carollo Engineers has satisfactorily furnished engineering services for the design of
Project No. P2-101, and their engineering support services during construction will
provide continuity through the completion of the project. The proposed engineering
services during construction will be provided on an as-needed basis and will include
reviewing submittals, responding to Contractor's Requests for Information, reviewing
and preparing design changes, preparing record drawings, and assisting in closeout of
the project.
Staff negotiated with Carollo Engineers for these support services in accordance with
the Orange County Sanitation District's (Sanitation District) adopted policies and
procedures. A review of the proposed price was conducted using estimated quantities
of Requests for Information, submittals, meetings, site visits, change order review, and
design revisions, as well as the level of effort for preparing record drawings. Based on
this review, staff determined the negotiated fee to be fair and reasonable for these
services. Staff recommends awarding a Professional Consultant Services Agreement
with Carollo Engineers for an amount not to exceed $225,108, and approving a
contingency of$22,511 (10%).
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
June 2013 — Authorized staff to enter into negotiations with Carollo Engineers for
construction support services for Plant Water System Rehabilitation at Plant No. 2,
Project P2-101.
ADDITIONAL INFORMATION
None.
CEQA
A Notice of Exemption was filed and recorded on May 5, 2008.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (Line item: FY 2013-14 Update, Page A-10)
and the budget is sufficient for the recommended action.
Date of ADDroval Contract Amount Continaencv
09/25/13 $225,108 $22,511 (10%)
ATTACHMENT
The following attachment(s) maybe viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
Draft Professional Consultant Services Agreement
NK:DF:VP:dm:gc
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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 2r day of September,
2013 by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to
as "SANITATION DISTRICT", and Carollo Engineers, for purposes of this Agreement
hereinafter referred to as "CONSULTANT'.
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a CONSULTANT to provide
Construction Support Services for Plant Water System Rehabilitation at Plant No. 2, P2-101;
and,
WHEREAS, CONSULTANT is qualified to provide the necessary services for
Construction Support Services in connection with these requirements; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures in accordance with
the Delegation of Authority (DOA) Section 5.7 (f)and (g)for the selection of Construction
Support Services and has proceeded in accordance with said procedures to perform this work;
and,
WHEREAS, at its regular meeting on September 25, 2013 the Board of Directors, by
Minute Order , accepted the recommendation of the Operations Committee to approve
this Agreement between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional and technical services to
accomplish those project elements outlined in the Scope of Work attached hereto as
"Attachment A", and by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, completeness, and coordination of all design, drawings, specifications,
and other services furnished by the CONSULTANT under this Agreement,
including the work performed by its Subconsultants. Where approval by the
SANITATION DISTRICT is indicated, it is understood to be conceptual approval
only and does not relieve the CONSULTANT of responsibility for complying with
all laws, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall ensure that all work is performed to the standards of best
engineering practice for clarity, uniformity, and completeness.
PCSA P2-101
Revised 07/29/13 Plant Water System Rehabilitation at Plant No.2
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C. In the event that work is not performed to the satisfaction of the SANITATION
DISTRICT and does not conform to the requirements of this agreement or any
applicable industry standards, the CONSULTANT shall, without additional
compensation, promptly correct or revise any errors or deficiencies in its designs,
drawings, specifications, or other services within the limeframe specified by the
Project Engineer/Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. All CADD drawings, figures, and other work shall be produced by
CONSULTANTS and Subconsultants using the SANITATION DISTRICT
standard software. Conversion of CADD work from any other non-standard
CADD format to the SANITATION DISTRICT format shall not be acceptable in
lieu of this requirement.
Electronic files shall be subject to an acceptance period of«Number of Days»
calendar days during which the SANITATION DISTRICT shall perform
appropriate acceptance tests. CONSULTANT shall correct any discrepancies or
errors detected and reported within the acceptance period at no additional cost to
the SANITATION DISTRICT.
E. All professional services performed by the CONSULTANT, including but not
limited to all drafts, data, correspondence, proposals, reports, and estimates
compiled or composed by the CONSULTANT, pursuant to this Agreement, are
for the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT. This provision
does not apply to information that(a)was publicly known, or otherwise known to
the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, (b)subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed Two Hundred Twenty-
Five Thousand One Hundred Nine Dollars ($225,109). Total compensation to
CONSULTANT including burdened labor(salaries plus benefits), overhead,
profit, direct costs, and Subconsultant(s)fees and costs shall not exceed the sum
set forth in Attachment"E" - Fee Proposal.
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits) actually paid by CONSULTANT
PCSA P2-101
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charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees'work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment"E"- Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
subconsulting services fees with a value greater than $2,500,000, the maximum
Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment"E"- Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment"E"- Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis per the attached hourly rate Schedule and as specified in the Scope of
Work. The SANITATION DISTRICT shall pay to CONSULTANT the actual costs
of Subconsultant fees and charges in an amount not to exceed the sum set forth
in Attachment"E" - Fee Proposal.
F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment"E"- Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
PCSA P2-101
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DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, see Attachment"D"—Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 - COMPENSATION above.
3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the total compensation,
provided that the total compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period. CONSULTANT shall allocate costs
in the same manner as it would for payment requests as described in this Section
of the Agreement. CONSULTANT shall warrant and certify the accuracy of these
costs and understand that submitted costs are subject to Section 11 -AUDIT
PROVISIONS.
B. CONSULTANT may submit monthly or periodic statements requesting payment
for those items included in Section 2 - COMPENSATION hereof in the format as
required by the SANITATION DISTRICT. Such requests shall be based upon the
amount and value of the work and services performed by CONSULTANT under
this Agreement and shall be prepared by CONSULTANT and accompanied by
such supporting data, including a detailed breakdown of all costs incurred and
project element work performed during the period covered by the statement, as
may be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent(100%) of the invoiced amount on a per-project-element basis.
If the SANITATION DISTRICT determines that the work under this Agreement or
any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director of
Engineering to be adequate for the protection of the SANITATION DISTRICT;
or
ii. The percentage of the work accomplished for each project element.
He may, at his discretion, retain an amount equal to that which insures that the
total amount paid to that date does not exceed the percentage of the completed
work for each project element or the project in its entirety.
PCSA P2-1 of
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C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2- COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICTS Director of Engineering determines that no satisfactory
progress has been made since the prior payment, or in the event of a delay in the
work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by the SANITATION
DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for
such work, including any retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon
termination of this Agreement, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a
release of all claims against the SANITATION DISTRICT arising under or by
virtue of this Agreement other than such claims, if any, as may be specifically
exempted by CONSULTANT from the operation of the release in stated amounts
to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code Sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this Agreement
may be held liable for treble damages and up to a $10,000 civil penalty for each
false claim submitted. This Section shall also be binding on all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: a) knowingly presents or
causes to be presented to an officer or employee of the SANITATION DISTRICT
a false claim or request for payment or approval; b) knowingly makes, uses, or
causes to be made or used a false record or statement to get a false claim paid
or approved by the SANITATION DISTRICT; c) conspires to defraud the
SANITATION DISTRICT by getting a false claim allowed or paid by the
SANITATION DISTRICT; d) knowingly makes, uses, or causes to be made or
used a false record or statement to conceal, avoid, or decrease an obligation to
the SANITATION DISTRICT; or e) is a beneficiary of an inadvertent submission
of a false claim to the SANITATION DISTRICT, and fails to disclose the false
claim to the SANITATION DISTRICT within a reasonable time after discovery of
the false claim.
5. PREVAILING WAGES
To the extent CONSULTANT intends to employ employees who will perform work during
the design and preconstruction phases of a construction contract, as more specifically
defined under Labor Code Section 1720, CONSULTANT shall be subject to prevailing
wage requirements with respect to such employees.
PCSA P2-101
Revised 07/29/13 Plant Water System Rehabilitation at Plant No.2
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6. DOCUMENT OWNERSHIP—SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS
A. Ownership of Documents for the Professional Services performed.
All documents, including but not limited to, original plans, studies, sketches,
drawings, computer printouts and disk files, and specifications prepared in
connection with or related to the Scope of work or Professional Services, shall be
the property of the SANITATION DISTRICT. The SANITATION DISTRICT's
ownership of these documents includes use of, reproduction or reuse of and all
incidental rights, whether or not the work for which they were prepared has been
performed. The SANITATION DISTRICT ownership entitlement arises upon
payment or any partial payment for work performed and includes ownership of
any and all work product completed prior to that payment. This Section shall
apply whether the CONSULTANT's Professional Services are terminated: a) by
the completion of the Agreement, or b) in accordance with other provisions of this
Agreement. Notwithstanding any other provision of this paragraph or Agreement,
the CONSULTANT shall have the right to make copies of all such plans, studies,
sketches, drawings, computer printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the plans or specifications, where the subsequent changes
or uses are not authorized or approved by CONSULTANT, provided that the
service rendered by CONSULTANT was not a proximate cause of the damage.
7. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholders Rating, or better, and Financial
Rating of at least Class Vill, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept
State Compensation Insurance Fund, for the required policy of Worker's
Compensation Insurance subject to the SANITATION DISTRICT's option to
require a change in insurer in the event the State Fund financial rating is
decreased below"B". Further, the SANITATION DISTRICT will require
Contractor to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within 20 days of written
notice to Contractor, by the SANITATION DISTRICT or its agent.
III. Coverage shall be in effect prior to the commencement of any work under
this Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage:
PCSA P2-101
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«Per Occurrence Written Amount» Dollars ($«Per Occurrence Amounb») per
occurrence with aAggregate Written Amounb> Dollars ($aAggregate Amount»)
aggregate. Said insurance shall include coverage for the following hazards:
Premises-Operations, blanket contractual liability (for this Agreement), products
liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground) must be included in the General Liability policy and coverage
must be reflected on the submitted Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and automotive liability insurance required,
as set forth herein, shall be provided for through either a single policy of primary
insurance or a combination of policies of primary and umbrella excess coverage.
Umbrella excess liability coverage shall be issued with limits of liability which,
when combined with the primary insurance, will equal the minimum limits for
general liability and automotive liability.
D. AutomotiveNehicle liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of«Coverage Written Amount)) Dollars
($<<Coverage Amount»)or alternatively, «Per Person Written Amount» Dollars
($«Per Person Written Amount») per person for bodily injury and «Per Accident
Written Amount» Dollars ($«Per Accident Amounb») per accident for property
damage. A statement on an insurance certificate will not be accepted in lieu of
the actual additional insured endorsement.
E. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
«Compensation Written Amount)) Dollars ($«Compensation Amount») per
occurrence. Such Worker's Compensation Insurance shall be endorsed to
provide for a waiver of subrogation in favor of the SANITATION DISTRICT. A
statement on an insurance certificate will not be accepted in lieu of the actual
endorsements unless the insurance carrier is State of California Insurance Fund
and the identifier"SCIF" and endorsement numbers 2570 and 2065 are
referenced on the certificate of insurance.
PCSA P2-101
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F. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than «Errors and Omission Written
Amounts Dollars ($(<Errors and Omission Amounts)with limits in accordance
with the provisions of this Paragraph. If the policy of insurance is written on a
"claims made" basis, said policy shall be continued in full force and effect at all
times during the term of this Agreement, and for a period of five (5)years from
the date of the completion of the services hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended 'tail' coverage with the present or
new carrier.
In the event the present policy of insurance is written on an "occurrence' basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior acts
of CONSULTANT during the course of performing services under the term of this
Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10) days prior to the
expiration of each policy term.
G. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
PCSA R2-1 of
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• Certificate of Insurance ACORD Form 25-S(7/97)or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of(ISO Forms)
CG 2010 10 01 and CG 2037 10 01
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
H. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty(30) days' prior written
notice. The Cancellation Section of ACORD Form 25-S (7/97) shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty(30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Contracts
Administration, Div. 230, and shall be received by the SANITATION DISTRICT
not less than thirty (30) days prior to the effective date of the change(s) if the
change would reduce coverage or increase deductibles or SIR amounts or
otherwise reduce or limit the scope of insurance coverage provided to the
SANITATION DISTRICT.
I. Primary Insurance
All liability policies shall contain a Primary and Non Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
PCSA P2-101
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J. Separation of Insured
All liability policies shall contain a "Separation of Insureds"clause.
K. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
L. Deductibles and Self-Insured Retentions
Any deductible and/or self insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
M. Defense Costs
Liability policies shall have a provision that defense costs for all insureds and
additional insureds are paid in addition to and do not deplete any policy limits.
N. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
8. SCOPE CHANGES
In the event of a change in the scope of the proposed project, requested by
SANITATION DISTRICT, the parties hereto shall execute an addendum to this
Agreement setting forth with particularity all terms of the new Agreement, including but
not limited to any additional CONSULTANT's fees.
9. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
Agreement, the names and full description of all Subconsultants and CONSULTANT's
project team members anticipated to be used on this project by CONSULTANT.
CONSULTANT shall include a description of the scope of work to be done by each
Subconsultant and each CONSULTANT's project team member. CONSULTANT shall
include the respective compensation amounts for CONSULTANT and each Subconsultant
on a per-project-element basis, broken down as indicated in Section 2-COMPENSATION.
PCSA P2-101
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There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
10. ENGINEERING REGISTRATION
The CONSULTANT's personnel are comprised of registered engineers and a staff of
specialists and draftsmen in each department. The firm itself is not a registered
engineer but represents and agrees that wherever in the performance of this Agreement
requires the services of a registered engineer. Such services hereunder will be
performed under the direct supervision of registered engineers.
11. AUDIT PROVISIONS
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this Agreement. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this Agreement during the term of this Agreement
and for a period of three (3)years after its termination.
C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the
SANITATION DISTRICT for review and audit, all Project related accounting
records and documents, and any other financial data within 15 days after receipt
of notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
be available to assist SANITATION DISTRICT's auditor in obtaining all Project
related accounting records and documents, and any other financial data.
12. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to make CONSULTANT an employee of the
SANITATION DISTRICT.
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13. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid.
Notices shall be mailed to the SANITATION DISTRICT at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Natasha K. Dubrovski, Principal Contracts Administrator
Copy: Victoria Pilko, Project Manager
Notices shall be mailed to CONSULTANT at:
CARDLLO ENGINEERS
10540 Talbert Avenue, Suite 200 East
Fountain Valley, CA 92708
Attention: Douglas J. Lanning, Project Manager
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT's staff must be approved in
writing by the SANITATION DISTRICT's Project Manager prior to action from the
CONSULTANT.
14. TERMINATION
The SANITATION DISTRICT may terminate this Agreement at any time, without cause,
upon giving thirty(30) days written notice to CONSULTANT. In the event of such
termination, CONSULTANT shall be entitled to compensation for work performed on a
prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30)days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT and/or
CONSULTANT in accordance with Section 13- NOTICES.
15. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work.
CONSULTANT agrees to furnish to the SANITATION DISTRICT copies of all
memoranda, correspondence, computation and study materials in its files pertaining to
the work described in this Agreement, which is requested in writing by the SANITATION
DISTRICT.
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16. COMPLIANCE
CONSULTANT certifies by the execution of this Agreement that it pays employees not
less than the minimum wage as defined by law, and that it does not discriminate in its
employment with regard to race, color, religion, sex or national origin; that it is in
compliance with all federal, state and local directives and executive orders regarding
non-discrimination in employment; and that it agrees to demonstrate positively and
aggressively the principle of equal opportunity in employment.
17. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly authorized to
execute agreements for that party.
18. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution services.
19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which he may be entitled.
20. PROGRESS REPORTS
Monthly progress reports shall be submitted for review by the tenth day of the following
month and must include as a minimum: 1)current activities, 2)future activities, 3)
potential items that are not included in the Scope of Work, 4) concerns and possible
delays, 5) percentage of completion, and 6) budget status.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
services fails to meet those standards, CONSULTANT shall, within the time prescribed
by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT'S sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
PCSA P2.101
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and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT'S
officers, directors, employees, CONSULTANT'S, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses,judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys'fees, disbursements and court costs,
and all other professional, expert or CONSULTANT'S fees and costs and the
SANITATION DISTRICT'S general and administrative expenses; individually, a "Claim";
collectively, "Claims")which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this Agreement to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT'S suppliers, CONSULTANT,
Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
(A)the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C)the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT'S supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A)through (B)above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT'S liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to
limit CONSULTANT'S indemnification obligation or other liability hereunder. The terms
of this Agreement are contractual and the result of negotiation between the parties
hereto. Accordingly, any rule of construction of contracts (including, without limitation,
California Civil Code Section 1654)that ambiguities are to be construed against the
drafting party, shall not be employed in the interpretation of this Agreement.
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
PCSA P2-11011
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payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the claim did not arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then the DISTRICT will reimburse CONSULTANT for the reasonable costs of defending
the Indemnified Parties against such claims.
CONSULTANT'S indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
24. CONSULTANT PERFORMANCE
The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT.
A copy of the evaluation shall be sent to the CONSULTANT for comment. The
evaluation, together with the comments, shall be retained by the Department and may
be considered in future CONSULTANT selection processes.
25. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
Agreement is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the Agreement is otherwise terminated or expires in
accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the
Consultant written notice that the Agreement will be closed out. CONSULTANT shall
submit all outstanding billings, Work submittals, deliverables, reports or similarly related
documents as required under the Agreement within thirty (30) days of receipt of notice of
Agreement closeout.
Upon receipt of CONSULTANT'S submittals, the SANITATION DISTRICT shall
commence a closeout audit of the Agreement and will either:
I. Give the CONSULTANT a final Agreement Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT'S cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative Closeout efforts identified in this Agreement. Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the Work, the non-completion of which were not disclosed to
the SANITATION DISTRICT(regardless of whether such nondisclosures were
fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under
all those provisions of the Agreement which expressly or by their nature extend beyond
and survive final Agreement Acceptance.
PCSA P2-11011
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Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT'S request for final Agreement Acceptance as set forth above shall not be
deemed to be Acceptance of the Work by the SANITATION DISTRICT for any purpose
nor imply Acceptance of, or agreement with, the Consultant's request for final
Agreement Acceptance.
26. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the
Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
PCSA P2.101
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IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION
DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year
first above written.
CONSULTANT: CARDLLO ENGINEERS
By
Date
Printed Name &Title
ORANGE COUNTY SANITATION DISTRICT
By
Chair, Board of Directors Date
By
Maria Ayala
Clerk of the Board Date
By
Marc Dubois Date
Contracts, Purchasing and Materials
Management Division Manager
Attachments: Attachment"A'—Scope of Work
Attachment"B"—Labor Hour Matrix
Attachment"C"— Not attached
Attachment"D"—Allowable Direct Costs
Attachment"E"—Fee Proposal
Attachment"F"—Not attached
Attachment"G"—Cost Matrix& Cost Summary
Attachment"H"— Not attached
Attachment"I"—Not attached
NKD:ms
EDMS:003977495
PCSA P2-101
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OPERATIONS COMMITTEE Neebng Dare To ad.of W.
09,09/13 --
AGENDA REPORT Item Number Item Number
a
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Administrative Services
Information Technology Manager: Richard Castillon
Engineering Environmental Compliance Manager: James Colston
SUBJECT: ENFOTECH IPACS PRETREATMENT SYSTEM IMPLEMENTATION
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
Staff will present an informational overview of the enfoTech iPACS Environmental
Compliance System for the Orange County Sanitation District's (OCSD) pretreatment
software implementation which will replace the current OCSD developed system.
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
OCSD is installing IPACS, a new environmental compliance system. This is a medium
sized enterprise software installation and is designed to centrally manage the industrial
waste control pretreatment program. The software replaces the current system which
was written over the past 20 years by various contract and OCSD programmers and
developers. Staff will provide an overview of the project and describe the benefits
Engineering Environmental Compliance will achieve in using the new system.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
N/A
ATTACHMENTS
None.
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOO Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (DIT) — the dilution at which the majority of the people detect the odor
becomes the D(f for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect').
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.