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HomeMy WebLinkAbout12-18-2013 Steering Committee Agenda Packet.pdf Orange County Sanitation District Wednesday, December 18, 2013 Regular Meeting of the 5:30 P.M. Steering Committee - Administration Building Conference Rooms A& B 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7130 AGENDA DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: 1. Approve Minutes of the November 20, 2013 Steering Committee Meeting. 2. Recommend to the Board of Directors to: Approve out-of-country travel for Orange County Sanitation District Board of Directors Chair, Troy Edgar to attend the Intemational Water Summit (IWS) in Abu Dhabi, U.A.E from January 20 - January 22, 2014 with lodging and airline costs to be reimbursed by Masdar, the host of the International Water Summit. INFORMATION ITEMS: None. 12/18J13 Sfeenng Commiffee Agenda Page 1 of 3 CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. Convene in closed session. (1) CONFERENCE WITH LEGAL COUNSEL RE. ANTICIPATED LITIGATION — LITIGATION THAT MAY BE FILED BY THE DISTRICT (Government Code Section 54956.9(d)(4)) One Case: SAW PA Enforcement Action / Cost Recovery Action (2) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) One Case: Case: Mladen Buntich V. Orange County Sanitation District, Riverside County Superior Court, Case No. RIC 1201005 (3) CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: James D. Herberg, General Manager, Jeff Reed, Director of Human Resources, and James D. Ruth, Chief Negotiator Employee Organizations: Supervisor Group and Professional Group (4) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1)) Number of Employees: 1 General Counsel Reconvene in regular session. 12/18/13 Sfeenng Committee Agenda Page 2 of 3 Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Steering Committee meeting is scheduled for Wednesday, January 22, 2014, at 5:30 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation Dishlct's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Made E.Ayala Clerk of the Board (714)593-7130 mavalaOZocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7110 iherbergaocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 mirirelli0itocsd.com Director of Engineering Nick Kanetis (714)593-7310 nkanelislolocsd.com Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(alomd.com Director of Finance and Lorenzo Tyner (714)593-7550 Ilvner(a)oosd.com Administrative Services Director of Human Resources Jeff Read (714)593-7144 ireed(alocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres(@,ocsd.com 12/18/13 Steenng Committee Agenda Page 3 of 3 ITEM NO. 1 MINUTES STEERING COMMITTEE MEETING Orange County Sanitation District The Steering Committee meeting convened on Wednesday, November 20, 2013, at 5:38 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS STAFF PRESENT PRESENT: Jim Herberg, General Manager Troy Edgar, Chair Bob Ghirelli, Assistant General Tom Beamish, Operations Committee Manager Chair Nick Arhontes, Director of Facilities Brad Reese, Administration Committee Support Services Chair Nick Kanetis, Director of Engineering John Nielsen Jeff Reed, Director of Human John Withers Resources Ed Torres, Director of Operations & COMMITTEE MEMBERS ABSENT: Maintenance Lorenzo Tyner, Director of Finance & John Anderson, Vice Chair Administrative Services Kelly A. Lore, Secretary Pro Tem Janine Aguilar Jennifer Cabral Norbert Gaia Al Garcia Mark Kawamoto Andrew Nau Julian Sabri Rich Spencer Rob Thompson OTHERS PRESENT: Brad Hogin, General Counsel James Ruth, Consultant PUBLIC COMMENTS: None. Minutes of the Steering Committee November 20, 2013 Page 2 of 4 COMMITTEE CHAIR REPORT: Chair Edgar distributed a memorandum to the Board and announced that Vice Chair Anderson will be resigning from the Board of Directors effective November 21, 2013. Chair Edgar provided an update from the last Legislative and Public Affairs Special Committee Meeting that took place on November 12, 2013. He reported on three items: Meeting with Senator Huff on November 1g1h to brief the Senator on the District's activities and ask for his support as the OCSD District Act legislation moves forward; ACC-OC Membership; and the Washington D.C. trip in January to meet with the US Army Corp. of Engineers and our legislators to request support and appropriation for the SARI line. GENERAL MANAGER REPORT: Jim Herberg, General Manager, provided a summary of his November Monthly Status Update Report. Mr. Herberg also announced that the Draft Environmental Impact Report (DEIR) for the Southwest Costa Mesa Trunk Sewer has been released to the public, and that a public hearing will be held at Plant 2 on December 3, 2013 at 6:30 p.m. Kelly Lore, Secretary Pro Tem, announced Agenda Item 1, the Minutes from the October 23, 2013, Steering Committee will be corrected as follows: • Under General Manager's Report, the word November will be replaced with October. • Under Action Item 4.B. the word COSD will be replaced with OCSD. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the October 23, 2013 Steering Committee Meeting as corrected. ACTION ITEMS: 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve the Five-Year Strategic Plan dated November 2013; and Minutes of the Steering Committee November 20,2013 Page 3 of 4 B. Direct staff to implement the goals and levels of service contained in the Plan. Bob Ghirelli, Assistant General Manager announced that this document is the result of discussions held at two Special Board Meeting Workshops, several Board Member interviews and OCSD staff focus groups. The plan includes the new vision statement, eight strategic goals and several modifications made to the level of service. 3. MOVED, SECONDED, AND DULY CARRIED: Direct the Administration Committee to obtain labor relations consulting services related to the Board's directions regarding meet-and-confer with represented employee groups, including assistance in developing labor negotiations strategies and providing assistance with other labor relations matters. Jeff Reed, Director of Human Resources provided a brief overview of this item. INFORMATION ITEMS: 4. SAWPA Remedial Plan Update. Mark Kawamoto provided the Committee with an update on the SAWPA Remedial Plan. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1), and 54957.6. The Committee convened in closed session at 5:50 p.m. to discuss two items. Confidential Minutes of the closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:28 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. Minutes of the Steering Committee November 20, 2013 Page 4 of 4 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 6:28 p.m. Submitted by: Kelly A. Lore Secretary Pro Tem STEERING COMMITTEE Meeting Dare TOBA.Of DIr. 12/18/13 12/18/13 AGENDA REPORT IternNumber Item Numbe z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Robert P. Ghirelli, Assistant General Manager SUBJECT: INTERNATIONAL WATER SUMMIT GENERAL MANAGER'S RECOMMENDATION Approve out-of-country travel for Orange County Sanitation District Board of Directors Chair, Troy Edgar to attend the International Water Summit (IWS) in Abu Dhabi, U.A.E from January 20 - January 22, 2014 with lodging and airline costs to be reimbursed by Masdar, the host of the International Water Summit. SUMMARY The International Water Summit (IWS) is a unique global platform for promoting water sustainability in and regions and will comprise of a three-day conference, an international exhibition and a range of cohosted features and activities that aim to maximize knowledge-sharing, networking and business opportunities. IWS has extended an invitation to the Orange County Sanitation District and Orange County Water District to sponsor one representative from each district to attend the summit. Chair Edgar will represent OCSD as a panelist at the conference. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A CEQA N/A BUDGET/ DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority and Resolution No. OCSD 06-01, which requires approval by the Board of Directors Steering Committee for travel outside of North America. Page 1 of 1 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary AQMD Air Quality Management District ASCE American Society of Civil Engineers BOO Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor becomes the D(f for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)—Goals to support environmental and public expectations for performance. NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.