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HomeMy WebLinkAbout11-06-2013 Operations Committee Agenda Packet Orange County Sanitation District .„„ Wednesday, November 6, 2013 Regular Meeting of the b s 5:00 P.M. Operations Committee Administration Building Board Room 10844 Ellis Avenue .� Fountain Valley, CA 92708 (714) 593-7130 AGENDA PLEDGE OF ALLEGIANCE: DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee. DEPARTMENT HEAD REPORTS: CONSENT CALENDAR: 1. Approve Minutes of October 2, 2013, Operations Committee meeting. 2. Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Brown & Caldwell for construction support services for the Newport Force Main Rehabilitation, Project No. 5-60. 3. Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black & Veatch Corporation (Black & Veatch) for construction support services for CenGen Emissions Control, Project No. J-111. 11/06/13 Operations Committee Agenda Page 1 of 4 4. Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with HH Fremer Architects, Inc. (HH Framer) for construction support services for the Operations Center Entrance/Building Repairs, Project No. J-122. 5. Recommend to the Board of Directors to: A. Award a contract to the lowest responsive and responsible bidder, Danny Letner DBA Letner Roofing Company, for Plant 2 Operations Center Roof Replacement Specification No. FR13-006, for a total amount not to exceed $220,000; and B. Approve a contingency of$44,000 (20%). 6. Recommend to the Board of Directors to: A. Approve Amendment No. 2 to the Professional Design Services Agreement with Atkins North America, Inc. for Final Effluent Sampler and Building Upgrades, Project No. J-110, for an additional amount of $163,300, increasing the total amount not to exceed $2,068,891; and B. Approve a contingency increase of $71,865 for a total contingency of $248,267 (12%). 7. Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with The Austin Company to provide construction support services for Maintenance Area building Improvements and Building H Demolition, Contract No. P1-115A, part of Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for an amount not to exceed $680,226; and B. Approve a contingency of$68,023 (10%). 8. Items A-D: Recommend to the Board of Directors to: A. Rescind July 24, 2013 Board Meeting Minute Order#4 awarding a service contract to Specialized Reuse and Recycling for biosolids hauling service bid, Specification No. S-2013-5798D, due to the vendor's failure to comply with insurance requirements; and B. Award a service contract to the second lowest responsive and responsible bidder, Sierra Transport, Inc., for Specification No. S-2013-57913D, to haul the Orange County Sanitation District's biosolids from Reclamation Plant No. 1 and/or Treatment Plant No. 2 to Orange County Waste and 11/06/13 Operations Committee Agenda Page 2 of 4 Recycling's Prima Deshecha landfill, for the period from December 2, 2013 through December 1, 2014, at the unit price of $12.80 per ton coupled with a fuel surcharge, for an estimated annual contract amount not to exceed $473,000 per year, with four one-year renewal options; and C. Approve hauling to alternative sites at a unit price of $2.75/ton/mile within 50-100 miles and $2.35/ton/mile within 101-200 miles; and D. Approve a (10%) unit price contingency for both primary and alternate unit prices. NON-CONSENT ITEMS: 9. Recommend to the Board of Directors to: Ratify the General Manager's Use of Emergency Purchasing Authority Pursuant to Delegation of Authority Resolution 07-04, Section 3.09, approving a contingency increase of $1,237,800 (20%) to the construction contract with Mike Bubalo Construction Co., Inc. for the Dover Drive Trunk Sewer Relief, Contract No. 5-63, for a total contingency of$1,856,700 (30%). 10. Recommend to the Board of Directors to: A. Approve a budget decrease of $800,000 to Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for a total budget of$31,982,778. B. Establish a budget for Administrative Facilities Implementation Planning, Project No. SP-194, in the amount of$800,000; and C. Authorize the General Manager to issue a Request for Proposal for architectural and engineering services to prepare an Administrative Facilities Implementation Plan for the replacement of Orange County Sanitation District's existing administration facilities as part of said project; and D. Authorize the General Manager to negotiate a Professional Services Agreement for said project with the most qualified firm to be awarded at a future Board of Director's meeting. INFORMATION ITEMS: 11. Quarterly Odor Complaint Report 12. Southwest Costa Mesa Trunk, Project No. 6-19 11/06/13 Operations Committee Agenda Page 3 of 4 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Operations Committee meeting is scheduled for Wednesday, December 4, 2013, at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Made E.Ayala Clerk of the Board (714)593-7130 mavalarglocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7300 iherbern(&,cmd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(olocsd.com Director of Engineering Nick Kanetis (714)593-7310 nkanetisrrpocsd.com Director of Facility Support Services Nick Amontes (714)593-7210 namontes0ocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com 11/06/13 Operations Committee Agenda Page 4 of Item No. 1 CORRECTED MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on October 2, 2013, at 5:00 p.m. at the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Tom Beamish, Chair Jim Herberg, General Manager John Nielsen, Vice Chair Robert Ghirelli, Assistant General Manager Steve Jones Nick Kanetis, Director of Engineering Lucille Kring Nick Arhontes, Director of Facilities Support Michael Levitt Services Brett Murdock Ed Torres, Director of Operations & Maintenance Steve Nagel Jeff Reed, Director of Human Resources Greg Sebourn Lorenzo Tyner, Director of Finance & David Shawver Administrative Services Fred Smith Kelly Lore, Administrative Assistant John Anderson, Board Vice Chair Cindy Ambrose Jennifer Cabral Operations Directors Absent: Rich Castillon Keith Curry Jim Colston Troy Edgar, Board Chair Carla Dillon Scott Nelson Mark Dubois Mark Esquer Norbert Gaia AI Garcia Todd Haynes Hardat Khublall Rob Thompson Others Present: Brad Hogin, General Counsel Bob Ooten, Alternate Director PUBLIC COMMENTS: No public comments. 10/02/13 Operations Comm'M1tee Minutes Page i of 5 REPORT OF COMMITTEE CHAIR: Tom Beamish, Committee Chair, did not provide a report. REPORT OF GENERAL MANAGER: Jim Herberg, General Manager, did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of September 4, 2013, Operations Committee meeting. 2. MOVED, SECONDED, and DULY CARRIED: A. Award a service contract to the lowest responsive and responsible bidder, Kaveh Engineering and Construction, Inc., for P1 CenGen Hot Water Pipe Repairs, Project No. FR11-015-R for a total amount not to exceed $144,695; and, B. Approve a contingency of$43,400 (30%). 3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Amendment No. 1 to the Facilities Engineering Task Order No. 12-00- 04-01 with Tran Consulting Engineers providing additional design and construction services for Slater Ave Pump Station VFD Replacement, FR12-012, for an additional amount of$26,968, increasing the total not to exceed amount to $66,931. 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Award a service contract to the lowest responsive and responsible bidder, CDC Engineering & Technology, for P1 Potable Water Valve Replacement, Project No. FR11-020 for a total amount not to exceed $412,000; and, B. Approve a contingency of$82,400 (20%). 10/02113 Operations Committee Minutes Page 2 of 5 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Award a service contract to the lowest responsive and responsible bidder, Mode Engineering, for Warner Avenue Relief Sewer Manholes Structural Repairs, Specification No. FR12-003 for a total amount not to exceed $338,000; and, B. Approve a contingency of$67,600 (20%). 6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Revision No. 1 to the Black & Veatch PLAN2010-01, Task Order 05 (Ocean Outfall Assessments, Project SP-187) in the amount of $19,569 for additional engineering services to develop Ocean Outfall Booster Station refurbishment scope of work items, for a total amount not to exceed $67.593. 7. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with Dudek & Associates, Inc. to provide construction support services for Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No. P2-106, for an amount not to exceed $222,503; and, B. Approve a contingency of$22,250 (10%). NON-CONSENT: 8. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a budget increase of $390,000 for the Bitter Point Force Main Rehabilitation, Project No. 5-58, for a total project budget of $46,219,000; and, B. Approve an increase in contingency of $89,445 (15%), for a total contingency of $149,075 (25%), to the Professional Consultant Services Agreement with Black & Veatch to provide construction support services for the Bitter Point Force Main Rehabilitation, Project No. 5-58, to support the Santa Ana River Levee and In-Plant Repairs, Phase 2. 10/02/13 Operations Committee Minutes Page 3 of 5 Dean Fisher, Engineering Manager, presented a PowerPoint regarding the Santa Ana River Levees and In-Plant Repairs; providing background on Project 5-58, Bitter Point Force Main Rehabilitation and its status. 9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve the Purchasing Ordinance, Ordinance No. OCSD-XX entitled "Establishing Requirements and Procedures for the Purchase of Goods, Services, and Public Works Projects" for first reading at the October 2013 Board meeting. Lorenzo Tyner, Director of Finance & Administrative Services provided a short presentation to the Committee regarding the background of the current Purchasing Authority and changes that are to be incorporated into the new Ordinance. Mr. Tyner answered questions from the Committee regarding Prequalification, bid protests and online bidding. INFORMATION ITEMS: 10. Waste Discharge Requirement (WDR) Order for Sewers - Internal Audit Report and Amended Order Update. Carla Dillon, Engineering Supervisor, presented a PowerPoint regarding the Amended Order Update and Internal Audit Report on Waste Discharge Requirements for Sewers, and answered questions from the Committee regarding Sanitary Sewer Overflows and the comparison of Orange County Sanitation District to other agencies. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. 10/02/13 Operations Committee Minutes Page 4 of 5 ADJOURNMENT: At 5:45 p.m., Committee Chair Beamish declared the meeting adjourned to the next scheduled meeting on Wednesday, November 6, 2013 at 5:00 p.m. Sub 'ttad by: Kelly . L r Ad nist b e Assistant 1010M 3 Operations Committee Minutes Page 5 of 5 OPERATIONS COMMITTEE Neeting Dare TOBA.of Dlr. 11/06/13 11/20/13 AGENDA REPORT Item Number Item Number z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Martin Dix SUBJECT: NEWPORT FORCE MAIN REHABILITATION, PROJECT NO. 5-60 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Brown & Caldwell for construction support services for the Newport Force Main Rehabilitation, Project No. 5-60. SUMMARY This project will rehabilitate the Newport Force Main system located on Pacific Coast Highway in Newport Beach between Bitter Point Pump Station and Dover Drive. The project will use various rehabilitation methods, including cured-in-place pipe rehabilitation, open cut method replacement, and tunneling for replacement of pipe in difficult to access locations. More than half of the force main system will be rehabilitated rather than replaced to minimize impacts to the community, businesses, tourism, and the environment. Brown & Caldwell has successfully provided Preliminary Design and Final Design services for this project and is in the best position to provide construction support services to maintain design continuity through the completion of the project. The proposed engineering services during construction will include reviewing submittals, responding to Contractor's Requests for Information, reviewing and preparing design changes, preparing record drawings, and assisting in closeout of the project. The construction contract is scheduled to be awarded in March 2014. Staff is requesting authorization to negotiate construction support services with Brown & Caldwell so that the agreement will be approved in conjunction with award of the construction contract. PRIOR COMMITTEE/BOARD ACTIONS December 2011 — Approved a Professional Design Services Agreement with Brown & Caldwell for engineering design services for Newport Force Main Rehabilitation, Project No. 5-60, for an amount not to exceed $1,944,364 and approved a contingency of $388,873 (20%). Page 1 of 2 ADDITIONAL INFORMATION None. CEQA The Newport Force Main Rehabilitation, Project No. 5-60, is within the scope of the Program Environmental Impact Report (PEIR) for the Collection System Improvement Plan, SCH #2006101018, certified in August 2007. Pursuant to CEQA Guidelines section 15168(c)(4), the Orange County Sanitation District (Sanitation District) is preparing an addendum to the PEIR to cover the greenhouse gas emissions section which was not included in the original PEIR. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2013-14 Update, Page A-7, Item 24) and the budget is sufficient for the recommended action. ATTACHMENTS None. NK:MD:dm:gc Page 2 of 2 OPERATIONS COMMITTEE Neeting Dare TOBA.Of DIr. 11/06/13 11/20/13 AGENDA REPORT Item Number Item Number 3 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Jeff Mohr SUBJECT: CENGEN EMISSIONS CONTROL, PROJECT NO. J-111 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black & Veatch Corporation (Black & Veatch) for construction support services for CenGen Emissions Control, Project No. J-111. SUMMARY This project will provide new emissions reduction systems for the central generation engines at both plants to comply with new air quality regulations. The project will also include two elements related to heat recovery that will reduce the electrical and natural gas costs. Black & Veatch Corporation has successfully provided Preliminary Design and Final Design services for this project and is in the best position to provide construction support services to maintain design continuity through the completion of the project. The proposed engineering services during construction will include reviewing submittals, responding to Contractor's Requests for Information, reviewing and preparing design changes, preparing record drawings, and assisting in closeout of the project. The construction contract is scheduled to be awarded in April 2014. Staff is requesting authorization to negotiate construction support services with Black & Veatch so that the agreement will be approved in conjunction with award of the construction contract. PRIOR COMMITTEE/BOARD ACTIONS July 2013 — Approved a contingency increase of $59,661 (3%) to the Professional Design Services Agreement with Black & Veatch Corporation for CenGen Emissions Control, Project No. J-111, for a total contingency of$ 258,529 (13%). May 2012 - Approved a Professional Design Services Agreement with the Black & Veatch Corporation for engineering design services for Central Generation Emissions Control at Plant No. 1 and Plant No. 2, Project No. J-111, for an amount not to exceed $1,988,683, and approved a contingency of$198,868 (10%). Page 1 of 2 ADDITIONAL INFORMATION None. CEQA A Notice of Exemption for this project was filed on September 24, 2012. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Orange County Sanitation District's Delegation of Authority. This item has been budgeted (FY2013-14 Update, Page A-10) and the budget is sufficient for the recommended action. ATTACHMENTS None. JM:dm:gc Page 2 of 2 OPERATIONS COMMITTEE Neeting Dare TOBA.of Dlr. 11/06/13 11/20/13 AGENDA REPORT Item Number Item Number a Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Jeff Mohr SUBJECT: OPERATIONS CENTER ENTRANCE/BUILDING REPAIRS, PROJECT NO. J-122 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to negotiate a Professional Consultant Services Agreement with HH Framer Architects, Inc. (HH Framer) for construction support services for the Operations Center Entrance/Building Repairs, Project No. J-122. SUMMARY This project will repair differential settlement issues at the entrance of the Plant No. 2 Operations Center Building (Operations Center) that has sustained damage to the front of the building. The project will mitigate settlement by removing the foyer entrance structure and replacing it with a new front facade and stairway, making soil/foundation improvements, and installing a new at-grade entryway. Additional project elements include modifying the restrooms on the main floor to comply with State-mandated accessibility requirements. HH Framer has successfully provided Preliminary Design and Final Design services for this project and is in the best position to provide construction support services to maintain design continuity through the completion of the project. The proposed engineering services during construction will include reviewing submittals, responding to Contractor's Requests for Information, reviewing and preparing design changes, preparing record drawings, and assisting in closeout of the project. The construction contract is scheduled to be awarded in March 2014. Staff is requesting authorization to negotiate construction support services with HH Framer so that the agreement will be approved in conjunction with award of the construction contract. PRIOR COMMITTEE/BOARD ACTIONS December 2012 — Approved a contingency increase of $32,200 (17%) to the Professional Design Services Agreement with HH Framer Architecture Inc. for Operations Center Entrance and Building Repairs, Project No. J-122, for a total contingency of$60,370 (32%). Page 1 of 2 November 2011 — Approved a Professional Design Services Agreement with HH Framer Architects, Inc. for professional design services for Operations Center Entrance/Building Repairs, Project No. J-122, for an amount not to exceed $187,800 and approved a contingency of$28,170 (15%). ADDITIONAL INFORMATION None. CEQA A Notice of Exemption for this project was filed on July 30, 2012. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2013-14 Update, Page A-11) and the budget is sufficient for the recommended action. ATTACHMENTS None. JM:dm:gc Page 2 of 2 OPERATIONS COMMITTEE Neetlng Dare TOBA.of Dlr. 11/06/13 11/20/13 AGENDA REPORT Item Number Item Number s Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Arhontes, P.E., Director of Facilities Support Services Engineering Manager: Mark Esquer, P.E., Facilities Support Services Project Manager: John Falkenstein, P.E. SUBJECT: PLANT 2 OPERATIONS CENTER ROOF REPLACEMENT SPECIFICATION NO. FR13-006 GENERAL MANAGER'S RECOMMENDATION A. Award a contract to the lowest responsive and responsible bidder, Danny Letner DBA Letner Roofing Company, for Plant 2 Operations Center Roof Replacement Specification No. FR13-006, for a total amount not to exceed $220,000; and B. Approve a contingency of$44,000 (20%). SUMMARY This project will replace the Plant 2 Operations Center building roof covering and insulation. This existing roof has many leaks and is at the end of its 20 year useful life. The building houses sensitive electrical equipment, offices, laboratory, and staff associated with plant operations. The Plant 2 Operations Center roof is 11,000 square feet. The new roof will be under warranty by the manufacturer for a period of 20 years. The Orange County Sanitation District (Sanitation District) advertised for bids on August 5, 2013. Eight sealed bids were received on September 12, 2013. The bids were evaluated in accordance with the Sanitation District's policies and procedures. Danny Letner DBA Letner Roofing Company was deemed the lowest responsive, responsible bidder. Staff recommends awarding a contract to Danny Letner DBA Letner Roofing Company for Plant 2 Operations Center Roof Replacement Specification No. FR13-006, for a total amount not to exceed $220,000. The estimated duration of this project is 60 calendar days. The actual work will take approximately one week to complete and will be scheduled during a period when no rain is forecasted. 20% contingency is being proposed due to unforeseen conditions such as damaged steel decking or plywood. Page 1 of 3 Summary information on the bid opening for Plant 2 Roof Replacement Specification No. FR13-006 is as follows: Engineer's Estimate $ 180,000 Bidder Amount of Bid Danny Letner DBA Letner Roofing Company $ 220,000 BEST Contracting Services, Inc. $ 258,900 ADS Inc. dba Superior Roofing $ 260,420 Chapman Coast Roof $ 265,000 Cool Roofing Systems, Inc. $ 283,400 Rite-Way Roof Corporation $ 315,461 FC And Sons Roofing, Inc. $ 319,351 Tecta America $ 346,500 PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION A report prepared by Weatherproofing Technologies Inc. in May 13, 2010 provided a detailed assessment of the condition of the existing roof. The report recommended replacement of the roof covering and insulation due to the deteriorated condition of the roof covering, insulation, and leakage into the interior of the buildings during inclement weather. An asbestos survey report was prepared on July 9, 2002 by Health Science Associates, and listed asbestos containing materials in the existing roof. Removal of asbestos containing material is included in the Letner Roofing Company Bid. CEQA The FE13-006 project has been determined to be categorically exempt in accordance with Section 15302 (c) of the California Environmental Quality Act. A Notice of Exemption was filed on September 13 ,2013. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the OCSD's Delegation of Authority. This repair will be funded through the Small Capital Replacement/Rehabilitation Project SP-34 (Budget Update Fiscal Year 2012-2013 and 2013-2014 Misc. & Support Projects; Section 8 — Page 111). This Small Capital fund is used to pay for capital repairs and/or direct replacements. The SP-34 budget is adequate to cover this project. Date of Approval Contract Amount Continnencv 11/20/13 $220,000 $44,000 Page 2 of 3 ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.corn with the complete agenda package and attachments: Draft Service Agreement (7 pages) ME:JF:eh Page 3 of 3 Return to Mends Report SERVICE CONTRACT Plant 2 Operations Center Roof Replacement Specification No. FR13-006 THIS CONTRACT is made and entered into as of the date fully executed below by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708-7018 (hereinafter referred to as "OCSD") and Comoanv Name with a Principal business at address _ (hereinafter referred to as "Contractor")collectively referred to as the"Parties". WITNESSETH WHEREAS, OCSD desires to retain the services of Oractor for replacement of Operations Center Roof and OCSD Plant No.2 "Services"; and WHEREAS, OCSD has chosen Contractor to conduct5ervices in accor%ce i Resolution No. OCSD07-04; and _ WHEREAS, on the Operations Committee of the OCSD Board of Directors authorized execution of this Contract between OCSD and Contractor; and WHEREAS, Contractor is qualified by virtue of experience, training, and education and expertise to accomplish such Services, NOW THEREFORE, in consideration of the omises and rr�tuaTbenefits exchanged between the Parties, it is mutually agreed Is follows: 1. Introduction 1.1 This Contract and all exhibits hereto called the "Contract') is made by OCSD and Contractor. The Terms and Conditions herein exclusively govern the purchase of Services as described in the Scope of Work, attached hereto and incorporated herein by reference as Exhibit"A". 1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as though fully set forth at length herein. Exhibits to this Contract are as follows in order of precedence: Exhibit "A" Scope of Work Exhibit'B" Exhibit"C" Exhibit"D" 1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects govern and control. 1.4 The provisions of this Contract may be amended or waived only by a writing executed by authorized representatives of both Parties hereto. 1.5 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any Paragraph or provision hereof. Orange County Sanitation District 1 of 7 Specification No. FR13-006 DRAFT CONTRACT-DO NOT SUBMIT Return to Mends Rom 1.6 The term "days", when used in the Contract, shall mean calendar days, unless otherwise noted as business days. 1.7 The term "hours", when used in this Contract, shall be as defined in Exhibit" 1.8 Contractor shall provide OCSD with all required premiums and/or overtime work at no charge beyond the price provided under"Compensation" below. 1.9 Except as expressly provided otherwise, OCSD accepts no liability for any expenses, losses, or action incurred or undertaken by Contractor as a result of work performed in anticipation of purchases of said services by OCSD. 2. Compensation Compensation for this project sh�not exceed the total amount of and 00/00 Dollars ($ ). �& $. Pavmwnie Pavmants sFaWhp4*gde Unnn Inroval by OCSD Prnjeet Manager, John Falkenstein or his designee, of invoices submitted Wwork completed as described in Exhibit "A". OCSD, at its sole discretion, shall be the determining party as to whether the tasks and deliverables have bee)%gatisfactoril completed. 4. Invoi s `` 4.1 OCSD s pP days of completion and receip*d prow b��D Project Manager of an it in a form acceptable to OCSD to enable audit of the charges thereon. Contract all not pay less than the prevailin we, if applicable. Invoices shall include the Purchase Order Number. 5. Audit Riahts Contractor agrees that, during th of this Contract and for a period of three (3) years after its termination, OCSD shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract. 5.1 Invoices shall be emailed by Contractor to OCSD at the following email address and the Pure a Order number shall be referenced in the subject line: APStaff(a).00SD.com. 6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the Services identified in Exhibit "A" and . Contractor shall perform said Services in accordance with generally accepted industry and professional standards. 7. Modifications to Scope of Work Requests for modifications to the Scope of Work hereunder can be made by OCSD at any time. All modifications must be made in writing and signed by both Parties. 8. Contract Term The Services provided under this Contract shall be completed within 60 days from the date of notice to proceed. 9. Termination 9.1 OCSD reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OCSD, (delivered by certified mail, return receipt requested) of intent to terminate. Upon receipt of a termination notice, Contractor shall immediately discontinue all work under this Contract (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee) to the date of termination. Contractor expressly waives any claim to receive anticipated profits to Orange County Sanitation District 2 of 7 Specification No. FR13-006 DRAFT CONTRACT-DO NOT SUBMIT Return b Mende Report be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OCSD from any further fee, cost or claim hereunder by Contractor other than for work performed to the date of termination. 9.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's determination that Contractor is not meeting specification requirements, if the level of service is inadequate, or any other default of this Contract. 9.3 OCSD may also immediately cancel for default of this Contract in whole or in part by written notice to Contractor: • if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or • if Contractor sells its business; or • if Contractor breaches any of the terms of this Contror • if total amount of compensation exceeds the amoun orized under this Contract. 9.4 All OCSD mmnarty in the nnssagsien or control of Contractor shall he returned by Contractor to OCSD upon demand, or at the terminatioh of this Contract, whichever occurs first. 10. Insurance Contractor and all subcontractors shall purchase and maintain, throughout the life of thi4ontract and any periods of warranty or extensions, insurance in amounts equal to the requirenents set forth in the signed Acknowledgement of Insurance Requirements (attached hereto and incorporated herein as Exhibit " "). Contractor shall not commence work under this Eontract until all required insurance is obtained in a form acceptable to OCSD, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to maintain required insurance coverage shall result in termination of this Contract. 11. Indemnification and Hold Harmless Provision Contractor agrees to save, indemnify, defend and hold harmless OCSD against anyy_,�and all liability, claims, judgments, cost and demands, including demands arising from injuries or death of persons and damage to property, arising directly or indirectly out of the negligence or willful misconduct of Contractor, its employees or agents, in relation to the rendition of services pursuant to this Contract, except claims or litigations arising through the sole negligence or willful misconduct of OCSD. ntractor agrees to reimburse OCSD for any expenditure, including reasonable attorney's Tees, OCSD may incur by reason of such matters, and, if requested by OCSD, will defend any such suits at the cost and expense of Contractor. 12. Safety and Human Resources (HR) Policies Contractor shall adhere to the Safety and Human Resources Policies in [Exhibit "B" hereto orhtti)7//www.oGsewers.com/index.asi)x?r)aqe=38&r)arent=1395 13. Warranty 13.1 Manufacturer's standard warranty shall apply. All manufacturer warranties will begin at date of completion of this Contract. 13.2 Contractor's warranty: If, within the 12-month period following completion of its Services, OCSD informs Contractor that any part of the Services fails to meet the standards required under this Contract, Contractor shall, within the time agreed to by OCSD and Contractor, take all such actions as are necessary to correct or complete the noted deficiency(ies). 14. Performance Time is of the essence in the performance of this Contract and the provisions hereof. Orange County Sanitation Distract 3 of 7 Specification No. FR13-006 DRAFT CONTRACT-DO NOT SUBMIT Return to Mende Report 15. Force Majeure Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Contract. 16. Freight(F.O.B. Destination) Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 17. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has investigated the work to be performed; 2) it has investigated the site of the work and is aware of all conditions there; and 3) it understands the facilities, diffjKlties and restrictions of the work under this Contract. Should Contractor discover any latelMr unknown conditions materially differing from those inherent in the work or as represented by OCSD, it shall immediately inform OCA) of thic and %hail not nrnr_.eed, Pxnent nt QnntrR&nr'F rick, until writtAn instructions are received from OCSD. y 18. Regulatory Requirements Contractor shall perform all work under this Contract in strict conformance with applicable federal, state, and local regulatory requirements iriLlu sing, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, T3, and California Water Codes Division 2. 19. Licenses. Permits. Ordinances and Regulations Contractor newesents and warrants to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever nature that are legally required to engage in this work. Any and all fees required by State, County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under the terms of this Contract will be paid by Contractor. 20. Applicable Laws and Regulations Contractor shall comply with all applicable federal, state, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold harmless from any and all damages and liabilities assessed against OCSD as a result of Contractor's noncompliance therewith. Any permission required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically referenced. 21. Public Contracts Law OCSD has been advised by the State of California Director of Industrial Relations of its determination of the general prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime work in the locality in which the work is to be performed for each craft or type of work needed to execute this Contract. Contractor agrees that not less than said prevailing rates shall be paid to workers employed on this project as required by Labor Code Section 1774 of the State of California. 22. South Coast Air Quality Management District's (SCAQMD) Requirements It is Contractor's responsibility that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All contract work practices, which may have associated emissions such as sandblasting, open field spray painting or demolition of asbestos containing components or structures, shall comply with the appropriate rules and regulations of the SCAQMD. 23. Governing Law This Contract shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in Orange County, in the event any action is brought in connection with this Contract or the performance thereof. Orange County Sanitation District 4 of 7 Specification No. FR13-006 DRAFT CONTRACT-DO NOT SUBMIT Return to Mends Report 24. Breach The waiver of either party of any breach or violation of, or default under, any provision of this Contract, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OCSD does not object shall not operate as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach. 25. Remedies In addition to other remedies available in law or equity, if the Contractor fails to make delivery of the ands or Services or repudiates its obligations under this Contract, or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services, OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price OCSD has paid, and/or (3) "cover' by purchasing, or contracting to purchase, substitute goods or Services for :hose due from Contractor. In the event OCS elects to "cover' as described in (3), OCSD shall be entitled to recover from Contractor a es th�fference between the cost of the substitute goods or Services and th price, gether with any incidental consequential damages. 26. Dispute Resolution 26.1 In the event of a dispute as to the struction or interpretation of this Contract, or any rights or obligations hereunder, the Parti hall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. 26.2 In the event the Parties are una�imely r he dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 at seq. For suchggurpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party sh5II select an arbitrator, and those two arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three arbit=rs acting as a board, shall take such evidence and make such investigation as deemed alpropriate and shall render a written decision on the matter in question. The arbitrator shall d tide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 27. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorneys fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 28. Survival The provisions of this Contract dealing with Payment, Warranty, and Forum for Enforcement, shall survive termination or expiration of this Contract. 29. Severability If any section, subsection, or provision of this Contract, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. Orange County Sanitation District 5 of 7 Specification No. FR13-006 DRAFT CONTRACT-DO NOT SUBMIT Return to Mende Report 30. Damage to OCSD's Property Any of OCSD's property damaged by Contractor, any subcontractors or by the personnel of either will be subject to repair or replacement by Contractor at no cost to OCSD. 31. Disclosure Contractor agrees not to disclose, to any third party, data or information generated from this project without the prior written consent from OCSD. 32. Limitations upon Subcontracting and Assignment Contractor shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OCSD. Any such attempted delegation or assignment shall be void. 33. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OCSD and Contractor. . 34. Read and Understood By signing this Contract, Contractor represents that he has read and "mderstnnd the terms and cnnditinng of the rnntrgct. 35. Authority to Execute The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract arigI that by executing this Contract, the Parties are formally bound. `� 36. Entire Contract This Contract constitutes the entire�reement % a' and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. Orange County Sanitation District 6 of 7 Specification No. FR13-006 DRAFT CONTRACT-DO NOT SUBMIT Return to Mende Report 37. Notices All notices under this Contract must be in writing. Written notice shall be sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. All notices shall be effective when first received at the following addresses: OCSD: Clarice M. Marcin Senior Contracts Administrator Orange Countv Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Contractor: Company 4t IN WITNESS WHERXVVU e have hereunto set their hands the day and year indicated below. ,5 ANGE COUNTY SANI TION DISTRICT 0 Dated: By: air Ope�ions Committee Dated: CI rk of the Board Date By: Contracts/Purchasing Manager COMPANY Dated: By: Print Name and Title of Officer IRS Employer's I.D. Number Orange County Sanitation District 7 of 7 Specification No. FR13-006 DRAFT CONTRACT-DO NOT SUBMIT OPERATIONS COMMITTEE Neeting Dare TOBA.Of DIr. 11/06/13 11/20/13 AGENDA REPORT Item Number Item Number 6 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Umesh Murthy SUBJECT: FINAL EFFLUENT SAMPLER AND BUILDING UPGRADES, PROJECT NO. J-110 GENERAL MANAGER'S RECOMMENDATION A. Approve Amendment No. 2 to the Professional Design Services Agreement with Atkins North America, Inc. for Final Effluent Sampler and Building Upgrades, Project No. J-110, for an additional amount of $163,300, increasing the total amount not to exceed $2,068,891; and B. Approve a contingency increase of $71,865 for a total contingency of $248,267 (12%). SUMMARY Project No. J-110 originally included the following work: 1. Replace the existing final effluent sampler trailer with a new building. 2. Rehabilitate corroded portions of the short outfall, pipelines, associated junction boxes, and surge tower. 3. Replace pavement and improve drainage around these areas. The Professional Design Services Agreement (PDSA) approved by the Board in May 2012 includes a Preliminary Design Report (PDR), Final Design, and construction documents (plans and specifications) for the work items listed above. The majority of the initial 10% contingency approved for the PDSA in May 2012, was expended for additional efforts to complete conditional assessment and corrosion evaluation of pipelines. During the PDR phase, the project team identified additional work within the physical boundaries of this project. The project team also reviewed scopes of work of other projects within the near physical vicinity of this project and concluded that the J-110 project would provide the most cost-effective and best fit for the additional scope of work. Page 1 of 3 Additional work includes: 1. Abandon Valve Box #3 and 30 feet of 72-inch pipeline that connects the valve box to the short ouffall. This structure is a part of the previously demolished Foster Pump Station and was not properly abandoned. Structural modifications are also required for the transition section to the120-inch pipeline to render a smooth bend after abandonment. 2. Detailed analysis of drainage at the south eastern part of the plant to design appropriate sub-surface drainage systems prior to paving. The south end of the plant gets flooded during heavy rains and appropriate drainage is needed in these areas. 3. Removal and replacement of 4-inch and 6-inch gas lines from the gas metering vault to Operations Building and Cogeneration Facility. These gas lines have been in service since 1974 and are corroded in several areas and in need of replacement. PRIOR COMMITTEE/BOARD ACTIONS May 2012 — Approved a Professional Design Services Agreement with Atkins North America, Inc. for engineering design services for Final Effluent Sampler and Building Area Upgrades, Project No. J-110, for an amount not to exceed $1,764,022, and approved a contingency of$176,402 (10%). ADDITIONAL INFORMATION The Orange County Sanitation District's (Sanitation District) Asset Management Group has spent considerable efforts to identify outfall assets that should receive condition assessment and potential rehabilitation. It is suggested that the assets posing higher risk to operations be addressed first. Based on this viewpoint, staff recommends adding the proposed additional scope of work to the J-110 project. Staff believes that including the proposed additional work is logical and a cost-effective extension for this project. Staff has reviewed additional costs proposed by Atkins North America, Inc. for this additional work and found it to be acceptable. An additional contingency of 3.5% is being requested for unexpected changes prior to completion of the design. Atkins North America, Inc. has done a good job in executing the J-110 project to date. They have a good understanding of the additional work that needs to be done and are in the best position to execute this work in a timely fashion. CEQA Notice of Exemption was filed on May 5, 2008. Page 2 of 3 BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY 2013-14 Budget Update, Page A-9) and will be funded from the current project budget. Date of Approval Contract Amount Contincencv 05/23/12 $1,764,022 $176,402(10%) 02/05/13(GM) $ 141,569 $ 0 11/20/13 163,300 71,865 $2,068,891 $248,267(12%) ATTACHMENT The following attachment(s) maybe viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: Amendment No. 2 to Professional Design Services Agreement NK:UM:dm:gc Page 3 of 3 AMENDMENT NO. 2 TO AGREEMENT Return to Mende Repo THIS AMENDMENT NO. 2 TO AGREEMENT, is made and entered into to be effective the 20' day of November, 2013, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and ATKINS NORTH AMERICA, INC., of Orange, for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated May 23, 2012, together with Amendment No. 1 dated February 5, 2013 for professional design services for Project No. J-110, Final Effluent Sampler and Building Area Upgrades; and, WHEREAS, the SANITATION DISTRICT has determined that additional engineering services are necessary beyond that proposed in the original Scope of Work; and, WHEREAS, CONSULTANT is qualified to provide the necessary services in connection with these additional requirements based on its demonstrated competence and has agreed to provide the necessary engineering services, and has been selected in accordance with the SANITATION DISTRICT selection policy regarding professional design services; and, WHEREAS, the SANITATION DISTRICT acting through its General Manager has negotiated with CONSULTANT, and has certified the final negotiated fee for said services as reasonable, and, Amendment No. 2 -1- Project No. J-110 Re ised 12/01/10 Return to Mende Report WHEREAS, the Board of Directors has accepted the recommendation of the Operations Committee pursuant to the current Resolution, has approved this Amendment No. 2 between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 2, it is mutually agreed as follows: 1. CONSULTANT agrees to provide services necessary for additional engineering services as outlined in Consultant's letter dated October 2, 2013, designated as Exhibit"A", attached hereto and by this reference made a part of this Amendment No. 2 to Agreement. 2. Article 2 of that certain Agreement dated May 23, 2012, between the SANITATION DISTRICT and CONSULTANT is hereby amended to increase the total compensation by $163,300 from $1,905,591 to an amount not to exceed $2,068,891, all in accordance with the same terms and conditions as otherwise specified in Article 3 and the other provisions of said Agreement. 3. The additional compensation authorized hereby and sums paid by the SANITATION DISTRICT to CONSULTANT pursuant hereto shall be based upon and allocated as follows: Amendment No. 2 -2- Project No. J-110 Re ised 12/01/10 Return to Aaenda Reood Change Amended Aareem Current Contract Amount per Amendment ant No. 2 ATKINS NORTH AMERICA, INC Burdened Labor(Raw labor+Fdoge@145%) $ 331,279 $ 96,043 $ 427,322 Overhead at90% $ 298,151 $ 86,438 $ 384,589 Fixed Profit at 8% $ 50,354 $ 14,598 $ 64,952 Direct Cost, NTE $ 16,000 $ 0 $ 16,000 Subconsultant A: AECOM Burdened Labor(Raw labor+Fringe @140%) $ 299,275 $ (9,340) $ 289,935 Overhead at 96% $ 287,304 $ (8,967) $ 278,337 Fixed Profit at 9.25% $ 54,259 $ (1,693) $ 52,566 Direct Cost, NTE $ 9,400 $ 0 $ 9,400 Subconsultant B: JAMISON ENG. Burdened Labor(Raw labor+Fringe @140%) $ 40,800 $ (4,545) $ 36,255 Overhead at 100% $ 40,800 $ (4,545) $ 36,255 Fixed Profit at 10% $ 8,160 $ (909) $ 7,251 Direct Cost, NTE $ 298,526 $ - $ 298,526 Subconsultant under 100K fees NTE Bush and Associates $ 23,998 $ $ 23,998 V&A Engineering $ 75,000 $ 75,000 Ninyo and Moore $ 33,540 $ $ 33,540 Kane Pipeline $ 14,965 $ - $ 14,965 CCR $ 23,780 $ (3,780) $ 20,000 Allowance $ - $ - $ - Total Not To Exceed $ 1,905,591 $ 163,300 $ 2,068,891 4. The SANITATION DISTRICT agrees to pay CONSULTANT on a monthly basis pursuant to invoices submitted to the SANITATION DISTRICT from CONSULTANT and as approved by the SANITATION DISTRICT's Director of Engineering. 5. This modifying Amendment is supplemental to the Agreement dated May 23, 2012 and Amendment No. 1 dated February 5, 2013, and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 6. In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement and Amendment No. 1, the provisions of this Amendment No. 2 shall in all respects govern and control. Amendment No. 2 -3- Project No. J-110 Revised 12/01/10 Return to Mends Report IN WITNESS WHEREOF, this Amendment No. 2 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. ORANGE COUNTY SANITATION DISTRICT By Clerk of the Board Date ATKINS NORTH AMERICA, INC. By Date By Date ORANGE COUNTY SANITATION DISTRICT By Marc Dubois Date Contracts/Purchasing Manager UM:dm EDMS:003979857/5.1h Amendment No. 2 -4- Project No. J-110 Revised 12/01/10 OPERATIONS COMMITTEE Neeting Dare TOBA.of Dlr. 11/06/13 11/20/13 AGENDA REPORTItem Number Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Wendy Sevenandt SUBJECT: TITLE 24 ACCESS COMPLIANCE AND BUILDING REHABILITATION PROJECT, PROJECT NO. P1-115 GENERAL MANAGER'S RECOMMENDATION A. Approve a Professional Consultant Services Agreement with The Austin Company to provide construction support services for Maintenance Area Building Improvements and Building H Demolition, Contract No. P1-115A, part of Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for an amount not to exceed $606,622; and, B. Approve a contingency of$60,662 (10%). SUMMARY Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115 will retrofit existing support buildings and trailers at Plant No. 1 to meet accessibility requirements and other code requirements, and provide maintenance replacements such as roofs and lighting. The Austin Company (Austin) is providing architectural and engineering services for this project. Austin has satisfactorily furnished engineering services for the design of Contract No. P1-115A which is a portion of the total project. Project P1-115A renovates eleven buildings (Buildings 1, 2, 3, 4, 5, 6, 7, Shop A, Shop B, Warehouse, and Purchasing Conference Room), demolishes Building H and makes paving and drainage improvements in the vicinity of the renovated buildings and Building H at the Orange County Sanitation District's (Sanitation District)Wastewater Reclamation Plant No. 1. Austin's engineering support services are needed during the bid and award period and the construction phase to provide continuity through the completion of the project. The proposed services will include attending pre-bid meeting, reviewing and responding to bidder questions and preparing addenda during bid. During construction the proposed services will include reviewing submittals, answering Contractor's requests for information, reviewing design changes, supporting the Sanitation District with City inspections, providing special inspections, preparing record drawings, and assisting in closeout of the project. Page 1 of 2 Staff negotiated with Austin for these support services in accordance with the Sanitation District's adopted policies and procedures. A review of the proposed price was conducted using estimated quantities of requests for information, submittals, meetings, site visits, change order review, and design revisions, as well as the level of effort to prepare record drawings. Based on this review, staff determined the negotiated fee to be fair and reasonable for these services. Staff recommends awarding a Professional Consultant Services Agreement with Austin for an amount not to exceed $606,622 and approving a contingency of$60,662 (10%). PRIOR COMMITTEE/BOARD ACTIONS June 2013 — Authorized staff to enter into negotiations with The Austin Company for construction support services for Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115. ADDITIONAL INFORMATION None. CEQA A Notice of Exemption was filed and recorded on January 5, 2011. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (Line item: FY 2013-14 Update, Page A-11) and the budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 11/20/13 $606,622 $60,662 (10%) ATTACHMENT The following attachment(s) maybe viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: Professional Consultant Services Agreement NK:DF:WS:dm:gc Page 2 of 2 Return to Aaenda Report PROFESSIONAL CONSULTANT SERVICES AGREEMENT THIS AGREEMENT, is made and entered into to be effective the 20' day of November, 2013 by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT, and THE AUSTIN COMPANY, for purposes of this Agreement hereinafter referred to as "CONSULTANT. WITNESSETH: WHEREAS, the SANITATION DISTRICT desires to engage a CONSULTANT to provide Construction Support Services for Maintenance Area Building Improvements and Building H Demolition, Contract No. PI.115A part of Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115; and, WHEREAS, CONSULTANT is qualified to provide the necessary services for Construction Support Services in connection with these requirements; and, WHEREAS, the SANITATION DISTRICT has adopted procedures in accordance with the Delegation of Authority(DOA) Section 5.7 (f)and (g)for the selection of Construction Support Services and has proceeded in accordance with said procedures to perform this work; and, WHEREAS, at its regular meeting on November 20, 2013 the Board of Directors, by Minute Order, accepted the recommendation of the Operations Committee to approve this Agreement between the SANITATION DISTRICT and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows: 1. SCOPE OF WORK CONSULTANT agrees to furnish necessary professional and technical services to accomplish those project elements outlined in the Scope of Work attached hereto as "Attachment A", and by this reference made a part of this Agreement. A. The CONSULTANT shall be responsible for the professional quality, technical accuracy, completeness, and coordination of all design, drawings, specifications, and other services furnished by the CONSULTANT under this Agreement, including the work performed by its Subconsultants. Where approval by the SANITATION DISTRICT is indicated, it is understood to be conceptual approval only and does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry standards and liability for damages caused by errors, omissions, noncompliance with industry standards, and/or negligence on the part of the CONSULTANT or its Subconsultants. PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 1 of 17 B. CONSULTANT is responsible for the quality of work prepared under this Agreement and shall ensure that all work is performed to the standards of best engineering practice for clarity, uniformity, and completeness. C. In the event that work is not performed to the satisfaction of the SANITATION DISTRICT and does not conform to the requirements of this agreement or any applicable industry standards, the CONSULTANT shall, without additional compensation, promptly correct or revise any errors or deficiencies in its designs, drawings, specifications, or other services within the timeframe specified by the Project Engineer/Project Manager. The SANITATION DISTRICT may charge to CONSULTANT all costs, expenses and damages associated with any such corrections or revisions. D. All CAD drawings, figures, and other work shall be produced by CONSULTANTS and Subconsultants using the SANITATION DISTRICT standard software. Conversion of CADD work from any other non-standard CAD format to the SANITATION DISTRICT format shall not be acceptable in lieu of this requirement. Electronic files shall be subject to an acceptance period of thirty (30)calendar days during which the SANITATION DISTRICT shall perform appropriate acceptance tests. CONSULTANT shall correct any discrepancies or errors detected and reported within the acceptance period at no additional cost to the SANITATION DISTRICT. E. All professional services performed by the CONSULTANT, including but not limited to all drafts, data, correspondence, proposals, reports, and estimates compiled or composed by the CONSULTANT, pursuant to this Agreement, are for the sole use of the SANITATION DISTRICT, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the SANITATION DISTRICT. This provision does not apply to information that (a)was publicly known, or otherwise known to the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the SANITATION DISTRICT, (b)subsequently becomes publicly known to the CONSULTANT other than through disclosure by the SANITATION DISTRICT. 2. COMPENSATION Total compensation shall be paid to CONSULTANT for services in accordance with the following provisions: A. Total Compensation Total compensation shall be in an amount not to exceed Six Hundred Six Thousand Six Hundred Twenty-Two Dollars ($606,622.00). Total compensation to CONSULTANT including burdened labor(salaries plus benefits), overhead, profit, direct costs, and Subconsultant(s)fees and costs shall not exceed the sum set forth in Attachment"E" - Fee Proposal. PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 2 of 17 Return to Aaenda Report B. Labor As a portion of the total compensation to be paid to CONSULTANT, the SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the burdened salaries (salaries plus benefits)actually paid by CONSULTANT charged on an hourly-rate basis to this project and paid to the personnel of CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT shall provide the SANITATION DISTRICT with certified payroll records of all employees' work that is charged to this project. C. Overhead As a portion of the total compensation to be paid to CONSULTANT, the SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants for overhead at the rate equal to the percentage of burdened labor as specified in Attachment"E"- Fee Proposal. D. Profit Profit for CONSULTANT and Subconsultants shall be a percentage of consulting services fees (Burdened Labor and Overhead). When the consulting or subconsulting services amount is $250,000 or less, the maximum Profit shall be 10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by a straight declining percentage between 10% and 5%. For consulting or subconsulting services fees with a value greater than $2,500,000, the maximum Profit shall be 5%. Addenda shall be governed by the same maximum Profit percentage after adding consulting services fees. As a portion of the total compensation to be paid to CONSULTANT and Subconsultants, the SANITATION DISTRICT shall pay profit for all services rendered by CONSULTANT and Subconsultants for this project according to Attachment"E"- Fee Proposal. E. Subconsultants For any Subconsultant whose fees for services are greater than or equal to $100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to Subconsultant total compensation in accordance with the Subconsultant amount specified in Attachment"E"- Fee Proposal. For any Subconsultant whose fees for services are less than $100,000, CONSULTANT may pay to Subconsultant total compensation on an hourly-rate basis per the attached hourly rate Schedule and as specified in the Scope of Work. The SANITATION DISTRICT shall pay to CONSULTANT the actual costs of Subconsultant fees and charges in an amount not to exceed the sum set forth in Attachment"E"- Fee Proposal. PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 3 of 17 F. Direct Costs The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants the actual costs of permits and associated fees, travel and licenses for an amount not to exceed the sum set forth in Attachment"E"- Fee Proposal. The SANITATION DISTRICT shall also pay to CONSULTANT actual costs for equipment rentals, leases or purchases with prior approval of the SANITATION DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION DISTRICT receipts and other documentary records to support CONSULTANT's request for reimbursement of these amounts, see Attachment"D"—Allowable Direct Costs. All incidental expenses shall be included in overhead pursuant to Section 2 -COMPENSATION above. 3. REALLOCATION OF TOTAL COMPENSATION The SANITATION DISTRICT, by its Director of Engineering, shall have the right to approve a reallocation of the incremental amounts constituting the total compensation, provided that the total compensation is not increased. 4. PAYMENT A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed breakdown of costs associated with the performance of any corrections or revisions of the work for that invoicing period. CONSULTANT shall allocate costs in the same manner as it would for payment requests as described in this Section of the Agreement. CONSULTANT shall warrant and certify the accuracy of these costs and understand that submitted costs are subject to Section 11 -AUDIT PROVISIONS. B. CONSULTANT may submit monthly or periodic statements requesting payment for those items included in Section 2- COMPENSATION hereof in the format as required by the SANITATION DISTRICT. Such requests shall be based upon the amount and value of the work and services performed by CONSULTANT under this Agreement and shall be prepared by CONSULTANT and accompanied by such supporting data, including a detailed breakdown of all costs incurred and project element work performed during the period covered by the statement, as may be required by the SANITATION DISTRICT. Upon approval of such payment request by the SANITATION DISTRICT, payment shall be made to CONSULTANT as soon as practicable of one hundred percent (100%)of the invoiced amount on a per-project-element basis. If the SANITATION DISTRICT determines that the work under this Agreement or any specified project element hereunder, is incomplete and that the amount of payment is in excess of: PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 4 of 17 Return to Aaenda Report i. The amount considered by the SANITATION DISTRICT's Director of Engineering to be adequate for the protection of the SANITATION DISTRICT; or ii. The percentage of the work accomplished for each project element. He may, at his discretion, retain an amount equal to that which insures that the total amount paid to that date does not exceed the percentage of the completed work for each project element or the project in its entirety. C. CONSULTANT may submit periodic payment requests for each 30-day period of this Agreement for the profit as set forth in Section 2 -COMPENSATION above. Said profit payment request shall be proportionate to the work actually accomplished to date on a per-project-element basis. In the event the SANITATION DISTRICT's Director of Engineering determines that no satisfactory progress has been made since the prior payment, or in the event of a delay in the work progress for any reason, the SANITATION DISTRICT shall have the right to withhold any scheduled proportionate profit payment. D. Upon satisfactory completion by CONSULTANT of the work called for under the terms of this Agreement, and upon acceptance of such work by the SANITATION DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for such work, including any retained percentages relating to this portion of the work. E. Upon satisfactory completion of the work performed hereunder and prior to final payment under this Agreement for such work, or prior settlement upon termination of this Agreement, and as a condition precedent thereto, CONSULTANT shall execute and deliver to the SANITATION DISTRICT a release of all claims against the SANITATION DISTRICT arising under or by virtue of this Agreement other than such claims, if any, as may be specifically exempted by CONSULTANT from the operation of the release in stated amounts to be set forth therein. F. Pursuant to the California False Claims Act (Government Code Sections 12650- 12655), any CONSULTANT that knowingly submits a false claim to the SANITATION DISTRICT for compensation under the terms of this Agreement may be held liable for treble damages and up to a $10,000 civil penalty for each false claim submitted. This Section shall also be binding on all Subconsultants. A CONSULTANT or Subconsultant shall be deemed to have submitted a false claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes to be presented to an officer or employee of the SANITATION DISTRICT a false claim or request for payment or approval; b) knowingly makes, uses, or causes to be made or used a false record or statement to get a false claim paid or approved by the SANITATION DISTRICT; c)conspires to defraud the SANITATION DISTRICT by getting a false claim allowed or paid by the SANITATION DISTRICT; d) knowingly makes, uses, or causes to be made or used a false record or statement to conceal, avoid, or decrease an obligation to the SANITATION DISTRICT; or e) is a beneficiary of an inadvertent submission of a false claim to the SANITATION DISTRICT, and fails to disclose the false PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 5 of 17 claim to the SANITATION DISTRICT within a reasonable time after discovery of the false claim. 5. PREVAILING WAGES To the extent CONSULTANT intends to employ employees who will perform work during the design and preconstruction phases of a construction contract, as more specifically defined under Labor Code Section 1720, CONSULTANT shall be subject to prevailing wage requirements with respect to such employees. 6. DOCUMENT OWNERSHIP—SUBSEQUENT CHANGES TO PLANS AND SPECIFICATIONS A. Ownership of Documents for the Professional Services performed. All documents, including but not limited to, original plans, studies, sketches, drawings, computer printouts and disk files, and specifications prepared in connection with or related to the Scope of work or Professional Services, shall be the property of the SANITATION DISTRICT. The SANITATION DISTRICT's ownership of these documents includes use of, reproduction or reuse of and all incidental rights, whether or not the work for which they were prepared has been performed. The SANITATION DISTRICT ownership entitlement arises upon payment or any partial payment for work performed and includes ownership of any and all work product completed prior to that payment. This Section shall apply whether the CONSULTANT's Professional Services are terminated: a) by the completion of the Agreement, or b) in accordance with other provisions of this Agreement. Notwithstanding any other provision of this paragraph or Agreement, the CONSULTANT shall have the right to make copies of all such plans, studies, sketches, drawings, computer printouts and disk files, and specifications. B. CONSULTANT shall not be responsible for damage caused by subsequent changes to or uses of the plans or specifications, where the subsequent changes or uses are not authorized or approved by CONSULTANT, provided that the service rendered by CONSULTANT was not a proximate cause of the damage. 7. INSURANCE A. General i. Insurance shall be issued and underwritten by insurance companies acceptable to the SANITATION DISTRICT. ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial Rating of at least Class Vill, or better, in accordance with the most current A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept State Compensation Insurance Fund, for the required policy of Worker's Compensation Insurance subject to the SANITATION DISTRICT's option to require a change in insurer in the event the State Fund financial rating is decreased below"B". Further, the SANITATION DISTRICT will require Contractor to substitute any insurer whose rating drops below the levels PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 6 of 17 Return to Anemia Report herein specified. Said substitution shall occur within 20 days of written notice to Contractor, by the SANITATION DISTRICT or its agent. iii. Coverage shall be in effect prior to the commencement of any work under this Agreement. B. General Liability The CONSULTANT shall maintain during the life of this agreement, including the period of warranty, Commercial General Liability Insurance written on an occurrence basis providing the following minimum limits of liability coverage: Two Million Dollars ($2,000,000) per occurrence with Two Million Dollars ($2,000,000) aggregate. Said insurance shall include coverage for the following hazards: Premises-Operations, blanket contractual liability(for this Agreement), products liability/completed operations (including any product manufactured or assembled), broad form property damage, blanket contractual liability, independent contractors liability, personal and advertising injury, mobile equipment, owners and contractors protective liability, and cross liability and severability of interest clauses. A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement(s). If requested by SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse and Underground) must be included in the General Liability policy and coverage must be reflected on the submitted Certificate of Insurance. C. Umbrella Excess Liability The minimum limits of general liability and automotive liability insurance required, as set forth herein, shall be provided for through either a single policy of primary insurance or a combination of policies of primary and umbrella excess coverage. Umbrella excess liability coverage shall be issued with limits of liability which, when combined with the primary insurance, will equal the minimum limits for general liability and automotive liability. D. AutomotiveNehicle liability Insurance The CONSULTANT shall maintain a policy of Automotive Liability insurance on a comprehensive form covering all owned, non-owned, and hired automobiles, trucks, and other vehicles providing the following minimum limits of liability coverage: Combined single limit of One Million Dollars ($1,000,000) or alternatively, One Million Dollars ($1,000,000) per person for bodily injury and One Million Dollars ($1,000,000) per accident for property damage. A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement. E. Worker's Compensation Insurance The CONSULTANT shall provide such Workers' Compensation Insurance as required by the Labor Code of the State of California in the amount of the statutory limit, including Employer's Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per occurrence. Such Worker's Compensation PCSA CONTRACT NO.Pi-115A Revised 07/29/13 Maintenance Area Building Improvements and Building H Demolition Page 7 of 17 Insurance shall be endorsed to provide for a waiver of subrogation in favor of the SANITATION DISTRICT. A statement on an insurance certificate will not be accepted in lieu of the actual endorsements unless the insurance carrier is State of California Insurance Fund and the identifier"SCIF" and endorsement numbers 2570 and 2065 are referenced on the certificate of insurance. F. Errors and Omissions/Professional Liability CONSULTANT shall maintain in full force and effect, throughout the term of this Agreement, standard industry form professional negligence errors and omissions insurance coverage in an amount of not less than Three Million Dollars ($3,000,000)with limits in accordance with the provisions of this Paragraph. If the policy of insurance is written on a "claims made" basis, said policy shall be continued in full force and effect at all times during the term of this Agreement, and for a period of five (5) years from the date of the completion of the services hereunder. In the event of termination of said policy during this period, CONSULTANT shall obtain continuing insurance coverage for the prior ads or omissions of CONSULTANT during the course of performing services under the term of this Agreement. Said coverage shall be evidenced by either a new policy evidencing no gap in coverage or by separate extended "tail" coverage with the present or new carrier. In the event the present policy of insurance is written on an "occurrence" basis, said policy shall be continued in full force and effect during the term of this Agreement or until completion of the services provided for in this Agreement, whichever is later. In the event of termination of said policy during this period, new coverage shall be obtained for the required period to insure for the prior ads of CONSULTANT during the course of performing services under the term of this Agreement. CONSULTANT shall provide to the SANITATION DISTRICT a certificate of insurance in a form acceptable to the SANITATION DISTRICT indicating the deductible or self-retention amounts and the expiration date of said policy, and shall provide renewal certificates not less than ten (10)days prior to the expiration of each policy term. G. Proof of Coverage The CONSULTANT shall furnish the SANITATION DISTRICT with original certificates and amendatory endorsements effecting coverage. Said policies and endorsements shall conform to the requirements herein stated. All certificates and endorsements are to be received and approved by the SANITATION DISTRICT before work commences. The SANITATION DISTRICT reserves the right to require complete, certified copies of all required insurance policies, including endorsements, effecting the coverage required, at any time. The following are approved forms that must be submitted as proof of coverage: PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 8 of 17 Return to Aaende Report • Certificate of Insurance ACORD Form 25-S(7/97)or equivalent. • Additional Insurance (ISO Form) CG2010 11 85 or (General Liability) The combination of(ISO Forms) CG 2010 10 01 and CG 2037 10 01 All other Additional Insured endorsements must be submitted for approval by the SANITATION DISTRICT, and the SANITATION DISTRICT may reject alternatives that provide different or less coverage to the SANITATION DISTRICT. • Additional Insured Submit endorsement provided by carrier for the (Auto Liability) SANITATION DISTRICT approval. • Waiver of Subrogation State Compensation Insurance Fund Endorsement No. 2570 or equivalent. • Cancellation Notice State Compensation Insurance Fund Endorsement No. 2065 or equivalent. H. Cancellation Notice Each insurance policy required herein shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30)days' prior written notice. The Cancellation Section of ACORD Form 25-S (7/97)shall state the required thirty(30) days' written notification. The policy shall not terminate, nor shall it be cancelled, nor the coverage reduced until thirty(30) days after written notice is given to the SANITATION DISTRICT except for nonpayment of premium, which shall require not less than ten (10) days written notice to the SANITATION DISTRICT. Should there be changes in coverage or an increase in deductible or SIR amounts, the CONSULTANT and its insurance broker/agent shall send to the SANITATION DISTRICT a certified letter which includes a description of the changes in coverage and/or any increase in deductible or SIR amounts. The certified letter must be sent to the attention of Contracts Administration, Div. 230, and shall be received by the SANITATION DISTRICT not less than thirty (30) days prior to the effective date of the change(s) if the change would reduce coverage or increase deductibles or SIR amounts or otherwise reduce or limit the scope of insurance coverage provided to the SANITATION DISTRICT. I. Primary Insurance All liability policies shall contain a Primary and Non Contributory Clause. Any other insurance maintained by the SANITATION DISTRICT shall be excess and not contributing with the insurance provided by CONSULTANT. PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 9 of 17 J. Separation of Insured All liability policies shall contain a "Separation of Insureds" clause. K. Non-Limiting (if applicable) Nothing in this document shall be construed as limiting in any way, nor shall it limit the indemnification provision contained in this Agreement, or the extent to which CONSULTANT may be held responsible for payment of damages to persons or property. L. Deductibles and Self-Insured Retentions Any deductible and/or self insured retention must be declared to the SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or self insured retentions require approval by the SANITATION DISTRICT. At the option of the SANITATION DISTRICT, either: the insurer shall reduce or eliminate such deductible or self-insured retention as respects the SANITATION DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory to the SANITATION DISTRICT guaranteeing payment of losses and related investigations, claim administration and defense expenses. M. Defense Costs Liability policies shall have a provision that defense costs for all insureds and additional insureds are paid in addition to and do not deplete any policy limits. N. Subconsultants The CONSULTANT shall be responsible to establish insurance requirements for any Subconsultant hired by the CONSULTANT. The insurance shall be in amounts and types reasonably sufficient to deal with the risk of loss involving the Subconsultant's operations and work. 8. SCOPECHANGES In the event of a change in the scope of the proposed project, requested by SANITATION DISTRICT, the parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new Agreement, including but not limited to any additional CONSULTANT's fees. 9. PROJECT TEAM AND SUBCONSULTANTS CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this Agreement, the names and full description of all Subconsultants and CONSULTANT's project team members anticipated to be used on this project by CONSULTANT. CONSULTANT shall include a description of the scope of work to be done by each Subconsultant and each CONSULTANT's project team member. CONSULTANT shall include the respective compensation amounts for CONSULTANT and each PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 10 of 17 Return to Aaenda Report Subconsultant on a per-project-element basis, broken down as indicated in Section 2- COMPENSATION. There shall be no substitution of the listed Subconsultants and CONSULTANT's project team members without prior written approval by the SANITATION DISTRICT. 10. ENGINEERING REGISTRATION The CONSULTANT's personnel are comprised of registered engineers and a staff of specialists and draftsmen in each department. The firm itself is not a registered engineer but represents and agrees that wherever in the performance of this Agreement requires the services of a registered engineer. Such services hereunder will be performed under the direct supervision of registered engineers. 11. AUDIT PROVISIONS A. SANITATION DISTRICT retains the reasonable right to access, review, examine, and audit, any and all books, records, documents and any other evidence of procedures and practices that the SANITATION DISTRICT determines are necessary to discover and verify that the CONSULTANT is in compliance with all requirements under this Agreement. The CONSULTANT shall include the SANITATION DISTRICT's right as described above, in any and all of their subcontracts, and shall ensure that these rights are binding upon all Subconsultants. B. SANITATION DISTRICT retains the right to examine CONSULTANT's books, records, documents and any other evidence of procedures and practices that the SANITATION DISTRICT determines are necessary to discover and verify all direct and indirect costs, of whatever nature, which are claimed to have been incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance with all requirements under this Agreement during the term of this Agreement and for a period of three (3)years after its termination. C. CONSULTANT shall maintain complete and accurate records in accordance with generally accepted industry standard practices and the SANITATION DISTRICT's policy. The CONSULTANT shall make available to the SANITATION DISTRICT for review and audit, all Project related accounting records and documents, and any other financial data within 15 days after receipt of notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's request, the CONSULTANT shall submit exact duplicates of originals of all requested records to the SANITATION DISTRICT. If an audit is performed, CONSULTANT shall ensure that a qualified employee of the CONSULTANT will be available to assist SANITATION DISTRICT's auditor in obtaining all Project related accounting records and documents, and any other financial data. 12. LEGAL RELATIONSHIP BETWEEN PARTIES The legal relationship between the parties hereto is that of an independent contractor and nothing herein shall be deemed to make CONSULTANT an employee of the SANITATION DISTRICT. PCSA CONTRACT NO.Pi-115A Revised 07/29/13 Maintenance Area Building Improvements and Building H Demolition Page 11 of 17 13. NOTICES All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of said notices in person or by depositing said notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid. Notices shall be mailed to the SANITATION DISTRICT at: ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Attention: Natasha K. Dubrovski, Principal Contracts Administrator Copy: Wendy Sevenandt, Project Manager Notices shall be mailed to CONSULTANT at: The Austin Company 6410 Oak Canyon, Suite 150 Irvine, CA 92618 Attention: Jim Robinson All communication regarding the Scope of Work, will be addressed to the Project Manager. Direction from other SANITATION DISTRICT's staff must be approved in writing by the SANITATION DISTRICT's Project Manager prior to action from the CONSULTANT. 14. TERMINATION The SANITATION DISTRICT may terminate this Agreement at any time, without cause, upon giving thirty(30) days written notice to CONSULTANT. In the event of such termination, CONSULTANT shall be entitled to compensation for work performed on a prorated basis through and including the effective date of termination. CONSULTANT shall be permitted to terminate this Agreement upon thirty (30)days written notice only if CONSULTANT is not compensated for billed amounts in accordance with the provisions of this Agreement, when the same are due. Notice of termination shall be mailed to the SANITATION DISTRICT and/or CONSULTANT in accordance with Section 13- NOTICES. 15. DOCUMENTS AND STUDY MATERIALS The documents and study materials for this project shall become the property of the SANITATION DISTRICT upon the termination or completion of the work. CONSULTANT agrees to furnish to the SANITATION DISTRICT copies of all memoranda, correspondence, computation and study materials in its files pertaining to the work described in this Agreement, which is requested in writing by the SANITATION DISTRICT. PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 12 of 17 Return to Aaenda Report 16. COMPLIANCE CONSULTANT certifies by the execution of this Agreement that it pays employees not less than the minimum wage as defined by law, and that it does not discriminate in its employment with regard to race, color, religion, sex or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. 17. AGREEMENT EXECUTION AUTHORIZATION Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual executing this document by and on behalf of each party is a person duly authorized to execute agreements for that party. 18. DISPUTE RESOLUTION In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar organization or entity conducting alternate dispute resolution services. 19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 20. PROGRESS REPORTS Monthly progress reports shall be submitted for review by the tenth day of the following month and must include as a minimum: 1) current activities, 2)future activities, 3) potential items that are not included in the Scope of Work, 4) concerns and possible delays, 5) percentage of completion, and 6) budget status. 21. WARRANTY CONSULTANT shall perform its services in accordance with generally accepted industry and professional standards. If, within the 12-month period following completion of its services, the SANITATION DISTRICT informs CONSULTANT that any part of the services fails to meet those standards, CONSULTANT shall, within the time prescribed by the SANITATION DISTRICT, take all such actions as are necessary to correct or complete the noted deficiency(ies). 22. INDEMNIFICATION To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at CONSULTANT'S sole cost and expense and with legal counsel approved by the SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect PCSA CONTRACT NO.Pi-115A Revised 07/29/13 Maintenance Area Building Improvements and Building H Demolition Page 13 of 17 and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT'S officers, directors, employees, CONSULTANT's, and agents (collectively the "Indemnified Parties"), from and against any and all claims, damages, liabilities, causes of action, suits, arbitration awards, losses,judgments, fines, penalties, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs, and all other professional, expert or CONSULTANT'S fees and costs and the SANITATION DISTRICT'S general and administrative expenses; individually, a"Claim"; collectively, "Claims")which may arise from or are in any manner related, directly or indirectly, to any work performed, or any operations, activities, or services provided by CONSULTANT in carrying out its obligations under this Agreement to the extent of the negligent, recklessness and/or willful misconduct of CONSULTANT, its principals, officers, agents, employees, CONSULTANT'S suppliers, CONSULTANT, Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of them, regardless of any contributing negligence or strict liability of an Indemnified Party. Notwithstanding the foregoing, nothing herein shall be construed to require CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from: (A)the active negligence or willful misconduct of the Indemnified Parties; or (B)a natural disaster or other act of God, such as an earthquake; or (C)the independent action of a third party who is neither one of the Indemnified Parties nor the CONSULTANT, nor its principal, officer, agent, employee, nor CONSULTANT'S supplier, CONSULTANT, Subconsultant, subcontractor, nor anyone employed directly or indirectly by any of them. Exceptions (A)through (B) above shall not apply, and CONSULTANT shall, to the fullest extent permitted by law, indemnify the Indemnified Parties, from Claims arising from more than one cause if any such cause taken alone would otherwise result in the obligation to indemnify hereunder. CONSULTANT'S liability for indemnification hereunder is in addition to any liability CONSULTANT may have to the SANITATION DISTRICT for a breach by CONSULTANT of any of the provisions of this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit CONSULTANT'S indemnification obligation or other liability hereunder. The terms of this Agreement are contractual and the result of negotiation between the parties hereto. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654)that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. 23. DUTY TO DEFEND The duty to defend hereunder is wholly independent of and separate from the duty to indemnify and such duty to defend shall exist regardless of any ultimate liability of CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense obligation shall arise immediately upon presentation of a Claim by any person if, without regard to the merit of the Claim, such Claim could potentially result in an obligation to indemnify one or more Indemnified Parties, and upon written notice of such Claim being provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 14 of 17 Return to Aaenda Report payment or advance of defense costs by any Indemnified Party shall not be a condition precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In the event a final judgment, arbitration, award, order, settlement, or other final resolution expressly determines that the claim did not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent, then the DISTRICT will reimburse CONSULTANT for the reasonable costs of defending the Indemnified Parties against such claims. CONSULTANT'S indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until such time as action against the Indemnified Parties for such matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 24. CONSULTANT PERFORMANCE The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT. A copy of the evaluation shall be sent to the CONSULTANT for comment. The evaluation, together with the comments, shall be retained by the Department and may be considered in future CONSULTANT selection processes. 25. CLOSEOUT When the SANITATION DISTRICT determines that all Work authorized under the Agreement is fully complete and that the SANITATION DISTRICT requires no further work from CONSULTANT, or the Agreement is otherwise terminated or expires in accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the Consultant written notice that the Agreement will be closed out. CONSULTANT shall submit all outstanding billings, Work submittals, deliverables, reports or similarly related documents as required under the Agreement within thirty (30)days of receipt of notice of Agreement closeout. Upon receipt of CONSULTANT'S submittals, the SANITATION DISTRICT shall commence a closeout audit of the Agreement and will either: i. Give the CONSULTANT a final Agreement Acceptance: or ii. Advise the CONSULTANT in writing of any outstanding item or items which must be furnished, completed, or corrected at the CONSULTANT'S cost. CONSULTANT shall be required to provide adequate resources to fully support any administrative Closeout efforts identified in this Agreement. Such support must be provided within the timeframe requested by the SANITATION DISTRICT. Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to complete any portions of the Work, the non-completion of which were not disclosed to the SANITATION DISTRICT (regardless of whether such nondisclosures were fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under all those provisions of the Agreement which expressly or by their nature extend beyond and survive final Agreement Acceptance. PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 15 of 17 Any failure by the SANITATION DISTRICT to reject the work or to reject the CONSULTANT'S request for final Agreement Acceptance as set forth above shall not be deemed to be Acceptance of the Work by the SANITATION DISTRICT for any purpose nor imply Acceptance of, or agreement with, the Consultant's request for final Agreement Acceptance. 26. ENTIRE AGREEMENT This Agreement constitutes the entire understanding and agreement between the Parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 16 of 17 Return to Aaence Report IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year first above written. CONSULTANT: THE AUSTIN COMPANY By Date Printed Name &Title ORANGE COUNTY SANITATION DISTRICT By Chair, Board of Directors Date By Maria Ayala Clerk of the Board Date By Marc Dubois Date Contracts, Purchasing and Materials Management Division Manager Attachments: Attachment"A"—Scope of Work Attachment'B"—Labor Hour Matrix Attachment"C"— Not attached Attachment"D"—Allowable Direct Costs Attachment"E"—Fee Proposal Attachment"F"— Not attached Attachment"G"— Not attached Attachment"H"— Not attached Attachment"I"—Not attached NKD:ms:yp EDMS: 003980187 PCSA CONTRACT NO.Pi-115A Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition Page 17 of 17 P1 -115A PCSA ATTACHMENT "A" SCOPE OF WORK FOR CONSTRUCTION SUPPORT SERVICES Return to Aaenda Rew, ATTACHMENT "A" SCOPE OF WORK FOR CONSTRUCTION SUPPORT SERVICES Maintenance Area Building Improvements and Building H Demolition, Contract No. P1-115A Part of Title 24 Access Compliance and Building Rehabilitation Project Project No. P1-115 TABLE OF CONTENTS I. SUMMARY......................................................................................................................2 It. PROJECT ELEMENTS...................................................................................................2 III. PROJECT SCHEDULE...................................................................................................3 IV. PROJECT IMPLEMENTATION ......................................................................................3 PHASE 3-DESIGN, BID AND AWARD.........................................................................3 PHASE 4-CONSTRUCTION AND INSTALLATION SERVICES ..................................4 PHASE 5-NOT USED...................................................................................................8 PHASE6-CLOSEOUT..................................................................................................8 V. STAFF ASSISTANCE...................................................................................................10 VI. ATTACHMENTS ...........................................................................................................10 October 2013 Contract No. P1-115A Page 1 of 10 I. SUMMARY Provide construction support services for the construction and installation and closeout of the project described herein. Contract No. P1-115A is a portion of Project No. P1-115. This original PCSA is for P1-115A, which renovates eleven buildings (Buildings 1, 2, 3, 4, 5, 6, 7, Shop A, Shop B, Warehouse, and Purchasing Conference Room), demolishes Building H and makes paving and drainage improvements in the vicinity of the renovated buildings and Building H at the Orange County Sanitation District's (Sanitation District)Wastewater Reclamation Plant No. 1 (Plant 1). Areas of work include bathroom and shower/locker room remodels; fall protection installation and retrofits, building modifications for accessibility clearances, braille signage, relocation of light switches and receptacles, reconstruction of stairs, elevator improvements, retrofit of sinks and counters, electrical work, seismic anchorage of shelving, roof replacements and roof improvements, HVAC, lighting replacements, paint removal and painting of interior walls and impacted piping, replacement of acoustical ceiling systems, constructing a new office space within the warehouse, area drainage improvements, paving replacements, and other minor items. This project also demolishes Building H. Items to accomplish the demolition include fiber and telephone wire reconnection, area lighting installation, grading, paving and striping, and electrical work. Austin shall support the activities associated with City of Fountain Valley inspections. Austin shall meet with the inspector and Contractor as requested by Sanitation District and provide design clarifications, interpretations, and guidance to assist the Contractor in remedying correction notices associated with the building permits. This project includes abatement of asbestos in building materials and abatement of lead containing paint. Austin will not provide services in connection with the abatement of hazardous materials. II. PROJECT ELEMENTS Austin prepared the final design for the Maintenance Area Building Improvements and Building H Demolition to include rehabilitation of buildings in the maintenance area, demolition of Building H, and drainage and pavement improvements. October 2013 Contract No. P1-115A Page 2 of 10 Return to Mende Report III. PROJECT SCHEDULE Major Milestones Estimated Schedule Provide Construction Support May 2014 to May 2016 Project Closeout May 2016 to July 2016 TOTAL SCHEDULE TIME 27 Months IV. PROJECT IMPLEMENTATION All Sanitation District projects are divided into six (6) phases. Under this Agreement, Austin shall provide engineering support services for Phase 3— Design, Bid and Award, Phase 4—Construction, and Phase 6—Closeout. Phase 5—This project is a building rehabilitation and commissioning services are not applicable. Phase 3— Design, Bid and Award Phase 4— Construction and Installation Services Phase 5— Not Used Phase 6—Closeout PHASE 3—DESIGN, BID AND AWARD SERVICES The design phase Scope of Work in the Professional Design Services Agreement for this project referenced the design guidelines for services to be rendered during bid and award phase. The only requirement in the design guidelines is to prepare the conformed documents. This scope provides for additional bid and award phase services and also adds scope to address unanticipated plan check comments from the City of Fountain Valley, such as energy standards. Task 3.1 — NOT USED Task 3.2— Bid and Award During bid and award, Austin shall provide additional professional services to respond to bidder's questions and prepare verbiage and drawings for addenda. The Sanitation District shall prepare the formal addenda. An addendum item shall be prepared to provide an additional roof curb for a second HVAC unit for installation at a later date. The roof curb shall be installed under P1-115A during the roof rework. Prepare addendum materials to place junction boxes in the ceiling for Ethernet and power for a reconfiguration of the upstairs office area of Building 6. Two circuits will be required, one for normal power and one for UPS power. October 2013 Contract No. P1-115A Page 3 of 10 Austin shall attend the pre-bid conference. The Project Manager and Lead Architect shall attend. The Sanitation District will prepare the agenda and minutes, and run the meeting. Austin shall describe the project technical aspects in the pre-bid conference and lead the site tour. Austin shall support the bid evaluation phase as requested by the Sanitation District. PHASE 4—CONSTRUCTION AND INSTALLATION SERVICES The Sanitation District shall administer and provide field inspection for construction contracts. Construction and installation support services shall be provided by Austin as requested by the Sanitation District. Austin shall refer to the Engineering Design Guidelines, Chapter 01 as a reference for the specific requirements herein. Austin shall provide the key management personnel as described in their proposal on this project. Austin shall not reassign the key project personnel without prior approval of the Sanitation District. The Sanitation District may request reassignment of any of Austin's or their subconsultants personnel, based on that individual's performance. For purposes of the proposal, Austin shall include hours and fees in their proposal for appropriate personnel classifications to perform the tasks described below. Hours and/or hours per task provided in the proposal are for estimating purposes only. Hours invoiced shall be based on actual hours to complete the task and not based on the assumptions made in the proposal. All tasks and services are to be provided at the request of OCSD and shall be billed based on actual hours worked. Task 4.1 — Preconstruction Conference Austin shall participate in a Preconstruction Conference attended by Sanitation District staff, Austin, the Contractor, subcontractors, and vendors. This meeting will be scheduled and presided over by the Sanitation District. In this meeting, the Sanitation District Engineer shall introduce Austin and describe their role in the project as the Design Engineer and the services Austin will provide during construction. Austin's Construction Services Project Manager and Lead Architect shall attend. The Sanitation District will prepare the meeting agenda and meeting minutes. Task 4.2—Submittals The Sanitation District will receive and log in all submittals from the Contractor. The Sanitation District will forward the electronic version of all shop drawings, data, and submittals requiring Design Consultant review. Austin will review and provide comments (electronically)to (or take other appropriate action in respect of)the shop drawings and other data which the Contractor is required to submit for conformance with the information given in the contract documents and compatibility with the design concept of the completed project as a functioning whole as indicated in the contract documents. Such reviews and approvals or other action will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions and programs. Austin shall review physical samples at the Sanitation District site. October 2013 Contract No. P1-115A Page 4 of 10 Return to Mende Report Austin shall return the submittal review comments to the Sanitation District within the time frame that allows the Sanitation District to meet the specification requirements for review. Austin shall return comments to the Sanitation District allowing sufficient time for the Sanitation District to incorporate all comments into a combined review comment set that the Sanitation District will return to the Contractor. Austin's estimate for this task shall be based on the Contractor providing an acceptable submittal as either the original submittal or the first resubmittal. Austin shall accommodate occasional expedited reviews for time sensitive submittals. Submittals shall include but not be limited to shop drawings, commissioning plan, vendor tests, certifications, and test reports. Pre-Submittal Meeting: Austin shall attend a two-hour pre-submittal meeting with the Sanitation District and Contractor staff to coordinate the submittal effort. For the purpose of this proposal, Austin shall assume 75 Contractor submittals/shop drawings and 50 resubmittals shall be reviewed by Austin. Task 4.3— Request for Information (RFIs) The Sanitation District will log in and forward to Austin, RFIs generated by the Contractor or the Sanitation District. Austin shall return written responses to the Sanitation District clarifying the requirements of the contract documents. Austin shall generate necessary sketches for the clarification which can be created as CAD or hand sketches. Austin shall occasionally expedite the review of time sensitive RFIs. Austin will issue necessary clarifications, interpretations, and redesign of the contract documents requested by the Contractor through the Sanitation District, as appropriate for the orderly completion of the work. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the contract documents. For the purpose of estimating the effort for this task, assume that 100 RFIs shall be reviewed and responded to by Austin. Task 4.4—Contract Modifications, Design Changes, and Change Orders If the contract documents require modifications, due to changed conditions, the Sanitation District requested changes, omissions or design errors; Austin shall prepare preliminary change order documents and forward them to the Sanitation District. The Sanitation District shall review the proposed change and request Austin to incorporate any changes. The Sanitation District will issue the change order documents in a formal Request for Proposal (RFP)or Field Change Order(FCO)to the Contractor. Austin shall forward design calculations and other design backup documents as necessary to the Sanitation District. Austin shall prepare cost estimates for the changes when requested by the Sanitation District. For the purpose of this proposal, Austin shall assume 160 hours for actual designer time plus appropriate hours for investigative work, planning the change, communication, design reviews, and other necessary tasks to support the actual design effort. OCSD will prepare cost estimate and random order of magnitude estimates for the purpose of negotiating change orders with the Contractor. October 2013 Contract No. P1-115A Page 5 of 10 Any contract document that requires changes shall be identified with date of change and reference (RFI number, RFP number, FCO number, etc.) shown on the document. Changes shown on drawings shall be clearly marked and "clouded"for accurate identification of the scope of change by the Contractor and inspection staff. Austin shall maintain up-to-date contract documents. When a change is required on a contract drawing that has previously undergone a change, the updated drawing showing the previous change shall be used as the base document to identify new changes. Austin shall submit complete change documentation to the Sanitation District for use in RFls, RFPs, and FCOs. This change documentation shall include plan drawings, schematics, details, schedules, and specifications, as required. Task 4.5—Site Visits, Weekly Progress Meetings, and As-Built Review Meetings Twice a month, Austin shall have their Construction Project Manager and Lead Architect or Project Engineer attend the weekly progress meetings. Austin shall bring other design engineers or subconsultants to the weekly progress meetings as requested by the Sanitation District. The Sanitation District will generate meeting minutes. When requested by the Sanitation District, Austin shall inspect the Contractor's as-built drawings at the 50 and 100 percent of project completion to verify that the Contractor has included all relevant information from approved change orders and RFls. Austin shall prepare a summary of the findings for each of these inspections and forward it to the Sanitation District. Austin shall make field site visits or attend job site meetings to assist in field problem resolution and design clarification/verification to help resolve construction issues as they arise and as requested by the Sanitation District. Austin shall report the nature of the field site visits, the problem resolved, and identify staff conducting the site visit in Austin's monthly project report. The Sanitation District will provide project inspection. Austin shall attend the job walk for beneficial occupancy. Austin shall assume 24 site visits for the Project Manager and 60 site visits for the Project Engineer which includes attendance at progress meetings, as-built drawing checks, site visits to resolve construction issues, and attendance at the job walk for beneficial occupancy. Each meeting shall be estimated at 4 hours each. Task 4.6—Structural and Roof Inspections, Assistance with City Inspection Austin shall provide structural observations as noted in the General Notes on the structural drawings. Austin shall supplement the Sanitation District staff in making determinations on roofing substrate damage and recommending necessary corrections in association with the Sanitation District staff. Austin shall support the activities associated with City of Fountain Valley inspections. Austin shall meet with the inspector and Contractor as requested by Sanitation District and provide design clarifications, interpretations, and guidance to assist the Contractor in remedying correction notices associated with the building permits. October 2013 Contract No. P1-115A Page 6 of 10 Return to Mende Report Task 4.7 — Claim Avoidance and Dispute Resolution Assistance - Not Used. Task 4.8 — Project Management for Phase 4 Task 4.8.1 General Management Austin shall be responsible for management of their staff and subconsultants and shall keep the Sanitation District appraised of the status of their work on the project. Austin shall provide the key management personnel as described in their proposal on this project. Austin shall not reassign the key project personnel without prior approval of the Sanitation District per Section 9 of the Professional Consultant Services Agreement. The Sanitation District may request reassignment of any of Austin's or their subconsultants personnel, based on that individual's poor performance. Austin's Project Manager shall conduct monthly project meetings via telephone with the Sanitation District's Project Manager. These meetings shall be at a mutually agreeable time, generally around the second week of the month. The purpose of the meetings shall be to review the Austin Project Manager's report and the status of the project scope and budget. Meetings should be arranged so that the progress report can be discussed at each meeting. Other meetings shall be scheduled on an as needed basis or conducted when Austin's Project Manager plans to be at the Sanitation District for other site visits. Task 4.8.2 Progress Report Regardless of when the monthly Project Manager's meetings occur, Austin shall submit a monthly progress report that will include the following: • Work completed to in the past month • Work anticipated for the upcoming month • Outstanding project issues • Status and issues impacting project scope and budget • Construction contract changes • Percent complete, tabulated on a per task basis • Overall project budget, tabulated on a per task basis • Travel and site visit summary Task 4.8.3 - Invoices Austin shall prepare and submit monthly invoices to the Sanitation District. The invoices shall document the resource hours and billing rate for each person that works on the project for each task. Overhead, profit, and any direct costs shall also be shown for each task. As part of the summary section of the invoice, Austin shall also include the following information: • Budget • Previous billing period total invoiced to date • Current billing period invoicing • Current billing period total invoice to date October 2013 Contract No. P1-115A Page 7 of 10 • Budget Amount Remaining • Current billing period total percent completed to date A Excel file workbook shall be provided by the Sanitation District that contains the required data entry cells. This workbook shall be filled out by Austin and transmitted electronically to the Sanitation District Project Manager for each invoice. The cost component breakdown for each element above shall match that of the PCSA. The monthly progress report shall be submitted with the project invoice as part of the monthly request for payment. Austin shall also provide percent budget spent for each of the Sanitation District's cost codes (i.e. by work package and phase). The list of cost codes by phase is included with the Request for Proposal and included in the invoice workbook. The workbook shall be originally filled out as the proposal matrix. The workbook is included as Exhibit 1 for the proposal and for the invoices. This workbook will be subsequently modified by Sanitation District and used as the invoice structure to track resource hours and expenditures against the work breakdown structure. Austin shall include hours for project management services including tasks that will be performed by Austin throughout the construction and closeout phases of the project. These tasks are included in a separate section to facilitate tracking of resource hours and fees by both Austin and the Sanitation District. These services include coordination of staff and subconsultants, and project status tracking and reporting. PHASE 5—NOT USED PHASE 6—CLOSEOUT Closeout tasks include completion of punchlist work by the Contractor, final inspection, completion of record drawings, and finalizing electronic data. Austin shall submit a final invoice at the completion of the project. Task 6.1 — Final Inspection - Not Used. Task 6.2— Record Drawings With resource hours accounted for under Site Visit Task 4.5, Austin shall inspect the field markup set maintained by the Contractor and inspected by the Sanitation District staff at the 50 and 100 percent completion points of construction. As part of the review process, Austin shall verify that the Contractor's As-Built set correctly reflects the information included in the approved shop drawings, approved field change orders, plan clarifications, plan changes and other deviations from the conformed drawings, and that the information in the set is complete. Based on the findings, Austin shall prepare a written report on the completeness of the field markup set. Austin shall attend periodic workshops with the Inspector, Resident Engineer, and Enterprise Information Management to ensure Contractors As-Built set contains all relevant material. Discipline engineers shall meet with the Contractor and inspector to reconcile conflicting information and ensure all contract changes have been incorporated. October 2013 Contract No. P1-115A Page 8 of 10 Return to Mende Report Under this task 6.2, Austin shall prepare draft record drawings from the approved Contractor's As-Built set for all drawings in accordance with the requirements in the CAD Manual. The Austin shall submit the draft record drawings to the Sanitation District Project Resident Engineer. The draft record drawings will be reviewed for content and CAD Compliance by the Sanitation District staff. A comment log will be returned to Austin and, if any comments are generated, Austin shall revise the record drawings and resubmit to the Resident Engineer for review of the changes and acceptance of the record drawings. When no additional comments are identified, Austin shall prepare the final record drawings and submit them along with the Contractor's field markup set to the Project Manager. All record drawings shall contain a stamp indicating: "Record Drawings These Record Drawings have been prepared based on information provided by others. The Engineer has not verified the accuracy of this information and shall not be responsible for any errors or omissions which may be herein as a result." The stamp shall optimally be placed in the bottom right hand corner of the border and may be included via x-ref. If importing the stamp via x-ref interferes with content in the bottom right hand comer, the stamp may also be placed in other open space along the bottom of the border. In addition, a note shall be placed over the engineer's seal stating that"This drawing was originally approved for construction by [name of engineer] on [date] and sealed by [name of engineer] a licensed professional engineer in the State of California No. [License number]". Austin shall submit an electronic copy of the record drawings to the Sanitation District for review and approval. The acceptance of the record drawings shall be deemed a condition for completion of work. The Contractor generated drawings described in the Design Guidelines and the shop drawings will not be updated by Austin. The format for delivery of the submittals shall be as specified in the Design Guidelines section titled "Software and Electronic File Format Requirements". Native electronic CAD files and PDF electronic files shall be submitted. One set of hard copy on bond shall be submitted. Austin shall prepare the electronic file of the Final Conduit, Tray and Cable Schedule updated to reflect the as-built conditions based on the Contractor's and the Sanitation District's "red-line" drawings, and ready to merge to Facility Model documentation (electronic media submittal is required). Task 6.3— Lessons Learned - Not Used. Task 6.4— Project Management Austin shall also include project management support resource hours related to Closeout under this Phase for the subtasks described in Task 4.9 above. Monthly progress meeting may be via telephone call. October 2013 Contract No. P1-115A Page 9 of 10 V. STAFF ASSISTANCE The Sanitation District staff member or designee assigned to work with Austin on the construction phase of this project is Wendy Sevenandt at(714) 593-7392 or email at wsevenandt2Docsd.com. VI. ATTACHMENTS Exhibit 1 —Proposal/Invoice Workbook WS:dm EDMS:003977809/5.1. October 2013 Contract No. P1-115A Page 10 of 10 Return to Aaenda Rom P1 -115A PCSA EXHIBIT 1 INVOICE WORKBOOK EXHIBIT 1-INVOICE WORKBOOK The Austin Company Invoice Address to send checks to Invoice Date: Period Ending: Invoice No.: Invoice Total $ Orange County Sanitation District P.O.Box 8127 Fountain Valley,CA 92728-8127 ATTN: Lisa Rogers,Accounts Payable cc:Wendy Sevenandt.CIP Project Manager Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition Part of Project P7-115-Title 24 Access Compliance and Building Rehabilitation Project OCSD Purchase Order No. TIED SUMMARY CONTRACT STA TUB Budget Amount Previously This Period TO Dale Remaining Budget % Billed Com leh Lom,OH $ 555,888 $ $ $ $ 555,888 0 Prof, $ 27,794 $ $ $ 1 $ 27,794 0 Direct Costs $ 2.940 1 $ 1$ 1$ 1 $ 2,940 0 SubconsultaMs I a 20,000 1 $ 1$ 1 $ 1 $ 20,000 0 Totall is 606,622 $ $ $ ERemaining 606,622 D Work Package Doserlptlon Budget Amount Previously This Period To Out. % Billed ud N Com late 325415,214 $ $ $ 15,214 0 3350 Conseudionllnstalla0on $ 498,902 $ $ $ 498,902 0 Closeout 92,506 $ $ $ 92,506 0 $ 808,622 0 AMOUNT DUE THIS INVOICE $ - The Austin Company Page 1 of 17 Return to Agenda Report Invoice Invoice Date: 11011900 Period Ending, 11011900 Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolitior TASK-BY-TASK INVOICE SUMMARY Work Package 33H-Combustion and Installation Services Budget Previously Remaining This Periotl To Data °/.Complete Task No. Oesin Amount Billed Butl et 3.1 TOe 2481ate EnergyCompliance(NOT USED) 3.2 8itl antl FwarE $ 15214 3 - 5 - $ - $ 15214 0 Total $ 15,214 1 $ $ $ $ 15,210 1 $ Work Package 3350-Construction and Installation Services Bud,. Previously Remaining Task No. Description Amount Billed This Period To Data Bud el %Lomplele 4.1 Preconstruction Conference S 1748 f - $ $ - $ 1,748 0 4.2 Su0rn81als $ 13 .924 $ - $ - $ - $ 134,924 0 43 Re,ureite for Information S 119439 S - $ - $ - $ 119439 0 4.4 Contract Made and Change Ordem $ 5],11] S - E - $ - $ 57,117 0 4.5 She Vlsils and Warkly Mee0ns S 58451 S - $ - $ - $ 58451 0 4.6 Structural and Roof Ina ectlprm $ 30.307 E - E - $ - $ 30,307 0 4.7 Claims AvcdancalDiSule Rem ion S - $ - E - $ - S gDIVl01 43 pro'ant Manaemera ]691] 76917 0 TeWI E 4]8,903 E E $ $ 478,903 0 Work Packa e35H-Closeorut ButlgN Previously Remaining Task No. Description Amoum Billetl ThisPeriotl To Data Budget X Gwnplate 6.1 Final heardlon $ - $ $ $ - 8 MDIVI01 6.2 Record Drewi s $ ]6,96] f f $ - $ 76,967 0 6.3 Final Decumentatlan I S - S I f $ - 8 IVIV101 6.4 Lesson Learned 1$ 15,539 1$ $ $ - $ 15,539 0 Total $ 92,%6 1 E $ $ $ 92,506 0 Phase SrIv 3360 PENCO $ 20,000 $ $ $ - $ 20,000 1 0 Page 2 of 17 Role Name Rate Principal 122.30 Senior Promect M r 97.55 Promect Manager 60.46 Promect Coordiantor 68.43 Managing Architect 101.92 Lead Architect 78.62 Senior Architect 59.70 Architect/Lead Desi ner 46.59 Designer/Drafter 34.94 Managing Engineer 106.29 Lead Engineer 90.27 Senior Engineer 78.62 Engineer/Lead Designer 62.61 Designer/Drafter 34.94 M r of Const/Acct/Purch 101.92 Pro ect Accountant 62.61 Estimator 101.92 Administrative 45.14 Clerical/Re ro ra hits 29 12 FRINGE AT% 45.60% OVERHEAD AT% 65.00% PROFIT AT % 5.00% Page 3 of 17 Return to Acende Rom Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3254-DESIGN,BID AND AWARD SERVICES TASK 3.1 -TITLE 24 STATE ENERGY STANDARDS COMPLIANCE(NOT USED PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 $ Senior Project M r $ 9T 55 $ Project Manager $ 60.46 $ Poled Coordiantor $ WAS $ Mena In Archbed $ 101.92 $ Lead Architect $ 78.62 $ Senior Architect $ 59.70 $ ArchitecVLead Designer $ 46.59 $ Desl nedDrefter $ 34.94 $ ManaL E 106.29 $ineer $ W.27 1 $ Senior Engineer $ 78.62 1 $ En IneenLead Designer $ 62.61 1 $ Desi nerlDrefter $ 34.90 1 $ Mgr of COnsVAcc9Pumir $ 101.92 $ Project A urdant $ 62.61 $ Estimator $ 101.92 $ Atlministative $ 45.14 $ ClencaVRe re him $ 29.12 $ $ $ Total ManhourslBurdened Labor Cosh O.aO E OVERHEAD AT% 65.00% $ - PROFIT AT% 5.00% S TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPEN CHARGED RATE QUANTITY TOTAL ORcelMaillOther Died Actual NIA $ Printing 8 Photo Direct Actual NIA $ Travel O,n,.tl Actual I NIA $ Telephone Direotl Actual I NIA $ Total Direct Upon. S SUMMARY TASK STATUS Previously This Period TO Data Remaining %Complete allied Budget Labor+OH $ Profit $ Direct Costs $ Total Page 4 of 17 Invoice Invoice Dale: 11011900 Period Ending: 1/0/1900 Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3254-DESIGN,BID AND AWARD SERVICE: TASK 3.2-BID AND AWARD PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 $ Senior Project M r $ 97 55 $ Project Manager $ 60.46 $ Project Coordiantor $ WAS $ Mena In Amhtect $ 101.92 $ Lead Architect $ 78.62 $ Senior Architect $ 59.70 $ ArchitecVLead Designer $ 46.59 $ Desl nedDrefter $ 34.94 $ ManaL E 106.29 $!neer $ W.27 1 $ Senior Engineer $ 78.62 1 $ En IneenLead Designer $ 62.61 1 $ Designer/Drafter $ 34.94 1 $ Mgr of Const(Accl/Pumh $ 101.92 $ Project Accountant $ 62.61 $ Estimator $ 101.92 $ Atlminisba5ve $ 45.14 $ ClericallRepregraphior $ 29.12 $ $ $ $ Total ManhourslBurdened Labor Gosh 0.00 E OVERHEAD AT% 65.00% $ - PROFIT AT% 5.00% E TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPEN CHARGED RATE QUANTITY TOTAL OficelMail/Other DraGt Actual NIA $ Printing8 Photo Direct Actual NIA $ Travel I Direct I Actual NIA $ Telephone Direct I Actual NIA $ Total Direet Expenses S SUMMARY TASK STATUS Budget Previously Tbia Period TO Date Remaining %Complete Aount Billed Boa al Labor+OH $ 14,261 I $ $ $ $ 14,261.00 0 Pro0t $ 713 $ $ 1$ $ 713.00 0 Direct Costa 1 $ 240 1 $ $ $ $ 240.00 0 Tolaill E 15,214 E is 15,214.00 0 Page 5 of 17 Return to Aaenda Rom Invoice Invoice Dale: 11011900 Period Ending: 1/0/1900 Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICE: TASK 4.1 -PRECONSTRUCTION CONFERENCE PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 $ Senior Project M r $ 97 55 $ Project Manager $ 60.46 $ Project Coordiantor $ WAS $ Mena In ArcM1bect $ 101.92 $ Lead Architect $ 78.62 $ Senior Architect $ 59.70 $ AmhilecVLead Designer $ 46.59 $ D.In ner/Drafter $ 34.94 $ ManaL E 106.29 $ineer $ W.27 1 $ Senior Engineer $ 78.62 1 $ En IneerlLead Designer $ 62.61 1 $ Designer/Drafter $ 34.9,1 1 $ Mgr of ConstrAcetlPumh $ 101.92 $ Project Accourdant $ 62.61 $ Estimator $ 101.92 $ Ansinisbadve $ 45.14 $ ClencaVRe m him $ 29.12 $ $ Total ManhourslBurdened Labor Gosh 0.00 E OVERHEAD AT% 65.00% $ - PROFIT AT% 5.00% E TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPEN CHARGED RATE QUANTITY TOTAL ORcelMail/Other Diroct Actual NIA $ Printing 8 Ph to Direct AC al NIA $ Travel I Direct I Actual I N/A $ Telephone Direct I Actual NIA $ Total Direct Ea anses E SUMMARY TASK STATUS Budget Previously This Period TO Data Remaining %Complai Aount Billed Batl al Labor+OH $ 1,646 1 $ $ $ $ 1,646.00 0 Profit $ 82 $ $ 1$ $ 82.00 0 Direct Costs 1 $ 20 $ $ $ 1 $ 20.00 0 Tonsil $ 1,748 is is is 1,746.0U 0 Page 6 of 17 Invoice Date: 1/0/1900 Periotl Ending: 1/0/1900 Contract P1.115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3360-CONSTRUCTION AND INSTALLATION SERVICE£ TASK 4.2-SUBMITTALS PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 $ Senior Project Mgr $ 97,55 $ Project Manager $ 60.46 $ Project CooNiantor $ 68.43 $ Mana In Architect $ 101A2 $ Lead Architect $ 7862 $ Senior Architect $ 5970 $ ArchltecVLead Designer $ 46.59 $ Desi ner/Dmfter $ 34.94 $ Mang in En inee $ 106.29 $ Lead En Veer $ W.27 $ Senior Engineer $ 78.62 1 $ En ineeni-end Designer $ 62.61 1 $ Desi nerlDmfier $ MS4 $ Mgr of Const/Acciii $ 101.92 $ Pro ect Accountant $ 62.61 $ Estimator $ 101.92 $ Aachroustrw $ 45.14 $ CledcaVRe m hics $ 29.12 $ $ $ $ $ $ Total Manhoum/Burdened Labor Costa 0.00 $ OVERHEAD AT% 6500% $ - PROFITAT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL Once/Mail/Other Direct Actual N/A $ Printing 8 Photo Direct Actual N/A $ Travel Direct Actual NIA $ Telephone Direct I Actual N/A 1 $ Total Direct Expenses $ SUMMARY TASK STATUS Butlget Prevlously This Period To Date Remaining % Amount Billed Budget Complete Labor+OH $ 127,928 $ $ $ $ 127,928.00 0 Profit $ 6,396 $ $ $ $ 6,39600 0 Direct Costs 1 $ 600 $ $ $ $ 600.00 0 Total $ 134,924 Is $ $ 134,924.00 0 Page 7 of 17 Return to Agenda RepoFM rt Invoice Invoice Date: 11011900 Pedod Ending, 1/0/1900 Contract PI-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES TASK 4.3-REQUESTS FOR INFORMATION PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 $ Senior Project Mgr $ 97,55 $ Project Manager $ 6046 $ Project Coordiantor $ 68.43 $ Mana In Architect $ 101.92 $ Lead Architect $ ]8.62 $ Senior Architect $ 59.70 $ Architect/Lead Designs $ 46.59 $ Desi nar/Drafter $ 34.94 $ Mane in Engineer $ 106.29 $ Lead En liner $ 90.27 1 $ Senior Engineer $ 78,62 $ En IneenLeed Designer $ 62.61 1 $ Desi nenDrafter $ 34.94 1 $ Mgr of Const/Ax Purch $ 101.92 $ Project Accountant $ 62.61 $ Estimator $ 101.92 $ Administrative $ 45.14 $ Clenc,alfi1eprograpirks $ 29.12 $ $ $ $ Total ManhounlBur Labor Cosh 0.00 Ili Enter E der% OVERHEAD6500% $ - PROFRAT% 500% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL OfOcelMel/Other Direct Actual N/A $ Printing 8 Photo Direct Actual N/A $ Travel I Dired ACNaI NIA $ Telephone Direct I Actual N/A $ Total Direct Expenses $ SUMMARY TASK STATUS Budget Previously Title Pedod To Data Remaining % Amount Billed Budget Com late L.l ,OH $ 113,561 $ $ $ $ 113,561.00 0 ProfitI $ 5,678 $ $ $ $ 5,678.00 0 Direct Costs1 $ 200 1 $ 1 $ 1 $ 1 $ 200.00 0 Total $ 119,439 $ is I $ $ 119,439.00 0 Page 8 of 17 Invoice Date: 1/0/1900 Period Ending; 1/0/1900 Contract P14I SA-Maintenance Area Building Rehabilitation and Building H Demolitior WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES TASK 4.4-CONTRACT MODIFICATIONS,DESIGN CHANGES,AND CHANGE ORDERS PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 $ Senior ProedMgr $ 97.55 $ Pmjed Manager $ 60.46 $ Pro'ed Coordiantcr $ 68A3 $ Mana In Architect $ 101.92 $ Lead Architect $ 78.62 $ Senior Architect $ 59.70 $ Architect/Lead Designer $ 46.59 $ Desi ner0rafter $ 34.94 $ Mana in En ineer $ 108.29 $ Lead En ineer $ 90.27 $ Senior Engineer $ 78.62 $ En InaerlLead Desl ner $ 62el $ Desi ner0rafter $ 34.94 $ Mgr of Const/AcWPurch $ 101.92 $ noun Pro'ed Ac Ecou sfi nt $ 62.6 $1 $ mator $ 101.92 $ Administrative $ 45A4 $ Clencall/Reprollrephlts $ 29.12 $ $ $ E $ 8 Total ManhourslBurdanatl Labor Costs 0.00 $ OVERHEAD AT% 65.00% $ - PROFITAT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL o0icrimAlloft, Direct Actual N/A S Printing 8 Photo Direct Actual N/A $ Travel I Direct Actual I WA $ Telephone Direct I Actual N/A $ Total Direct Expenses f SUMMARY TASK STATUS Budget Prevlously This Period TO Dab Remaining % Amount Billed Bud at complete LaborvOH $ 54,111 $ $ $ $ 54111.00 0 profit $ 2,706 1 $ $ $ 1 $ 2,706.00 0 Direct Costs1 $ 300 1 $ $ 1 $ 1 $ 300.00 0 Totill $ 57,117 $ Is is $ 57,117.00 0 Page 9 of 17 Return to Agenda Rom Invoice Invoice Dale: 110/1900 Period Ending: 1/0/1900 Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICE: TASK 4.5-SITE VISITS AND WEEKLY PROGRESS MEETINGS AND AS-BUILT REVIEW MEETING: PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 $ Senior Project M r $ 97 55 $ Project Manager $ 60.46 $ Project Coordiantor $ WAS $ Mena In Archbect $ 101.92 $ Lead Architect $ 78.62 $ Senior Architect $ 59.70 $ AmhilecSLead Designer $ 46.59 $ Desl ner/Drafter $ 34.94 $ Maranina Enaineer $ 106.29 $ Lead Engineer $ W.27 $ Senior Engineer $ 78.62 $ En IneerlLead Designer $ 62.61 $ Designer/Drafter $ 34.94 $ Mgr of Cons6Aco9Purch $ 101.92 $ Project Aanurdant $ 82.81 $ Estlmetor $ 101.92 $ Adminis"bve $ 45.14 $ Clerical/Re raphim $ 29.12 $ $ $ $ $ $ Total Manhours/Burdened Labor Cosh 0.00 1 $ OVERHEAD AT% 65.00% $ - PROFIT AT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPEN CHARGED RATE QUANTITY TOTAL ORcelMail/Other DmGt Actual NIA $ Printing 8 Photo Dlrect AC al NIA $ Travel I Direct I Actual I N/A $ Telephone Direct I Aotual NIA $ Total Direct Es apses $ SUMMARY TASK STATUS Budget Previously This Period To Date Remaining % m Aount Billed Buda Com lete Labor+OH $ 54,506 $ $ $ $ 54,506.00 0 PmSt $ 2,725 $ $ $ $ 2,]25.00 0 Direct Coats 1 $ 11220 1 $ $ $ Is 1,220.00 0 Totall $ 58,451 is is $ Sil,d51.00 0 Page 10 of 17 FM Invoice Invoice Date: 11011900 Period Ending, 1/0/1900 Contract PI-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES TASK 4.6-STRUCTURAL AND ROOF INSPECTIONS PROPOSAL DETAIL LABOR COSTS THIS PERI00 TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnncipal $ 122.30 $ Senior ProjectM r $ 97,55 $ Project Manager $ 6046 $ Project Coordiantor $ 6843 $ Mena In Architect $ 101.92 $ Lead Architect $ ]8.62 $ Senior Architect $ 59.70 $ Architact/Lead Desi ner $ 46.59 $ Designer/Drafter $ 34.94 $ Mane in Engineer $ 106.29 $ Lead En ineer $ 90.27 $ Senior Engineer $ 78,62 $ En Inert-ead Designer $ 62.61 1 $ Designer/Drafter $ 34.94 1 $ M rof Const/Ax Pumh $ 101.92 $ Project Accountant $ 62.61 $ Estimator $ 101.92 $ Administrative $ 45.14 $ ClencallRe ro raphi. $ 29.12 $ $ $ $ $ Total ManhounlBurdaned Labor Cosh 0.00 E OVERHEAD AT% 65.00% $ - PROFRAT% 500% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL OfflcelMel/Other Direct Actual N/A $ Printing 8 Photo Direct Actual N/A $ Travel I Direct Actual NIA $ Telephone Direct I A al N/A 1 $ Total Direct Expenses $ SUMMARY TASK STATUS Budget Previously Thls Period To Data Ramalning % Amount Billed Budge Com late Labor+OH $ 28,521 $ $ $ $28,52L29 0 Profit $ 1,426 $ $ $ $ 1,426.06 0 Direct Costs $ 360 $ $ $ $ 360,00 0 Total $ 30,307 $ is $ $30,301.3E 0 Page 11 of 17 Return to Agenda Report Invoice Invoice Date: 1/0/1900 Period Ending: 1/0/1900 Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERMCEE TASK 4.7-CLAIMS AVOIDANCE AND DISPUTE RESOLUTION ASSISTANCE PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 $ Senior Pro ed M r $ 97.55 $ Project Man.mrr $ 6046 $ Project Coordamor $ 68.43 $ Mena In AmMted $ 101.92 $ Leaf Amhl.t $ 78.62 $ Senior Architect $ 59,70 $ Archilect&ea,Designer $ 46.59 $ Designer/Drafter $ 34.94 $ Mang in En inee $ 108.29 $ Lea,En inear $ W27 $ Senior Engineer $ 78.62 $ En i...r/Leed Desi ne $ 62.61 $ Designer/Drafter $ 34.94 $ M rof ConsVAccWumh $ 101S2 $ Pjed Accountant $ 62.61 $ Estimator $ 101.92 $ A,ministrative $ 45.14 $ Clencal/Re re Eics $ 29.12 $ $ $ Total ManM1ouraglurtlenatl Labor Coss 0.00 § OVERHEAD AT X 65.00% $ - PROFIT AT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL IN cs/MaiVDlhsr Dired Adual NIA $ PnMing S Photo Direct Adual NIA $ Trevel I Direct I Adual NIA $ Telephone I Direct I Actual WA $ Total Direct Expenses $ SUMMARY TASK STATUS Budget PreYlously This Peftd TO Dale Remaining Budget % Amount Billed Cam Ieb Labor*OH $ $ $ $ $ #DIVI01 P roOt 1 $ $ $ $ $ #DIVI01 Direci Cosis1 $ $ $ Is $ Total $ $ is MDIVmI Page 12 of 17 FM Invoice Invoice Date: 1/0/1900 Period Ending, 1/0/1900 Contract P7-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES PROJECT MANAGEMENT FOR PHASE 4 PROPOSAL DETAIL LABOR COSTS THIS PERI00 TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 $ Senior Project Mgr $ 97,55 $ Project Manager $ 6046 $ Project Coordimarr $ 6843 $ Mena In Architect $ 101.92 $ Lead Architect $ 78.62 $ Senior Architect $ 59.70 $ Architact/Lead Desi ner $ 46.59 $ Designer/Drafter $ 34.94 $ Mane in Engineer $ 106.29 $ Lead Engineer $ 90.27 1 $ Senior Engineer $ 78,62 $ En Ineerl-ead Designer $ 62.61 1 $ Desi nedDrafter $ 34.94 1 $ lv rof Const/Ax Pumh $ 101.92 $ Project Accountant $ 62.61 $ Estimator $ 101.92 $ Administrative $ 45.14 $ Cledca102e ro raphi. $ 29.12 $ $ $ $ $ Total ManhourelBurdaned Labor Cosh 0.00 E OVERHEAD AT% 65.00% $ - PROFRAT% 500% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL OffcelMel/Other Dined Actual N/A $ Printing 8 Photo Direct Actual N/A $ Travel I Direct Actual NIA $ Telephone Direct I A ai N/A $ Total Direct Expenses $ SUMMARY TASK STATUS Budget Previously This Period To Data Remaining % Amount Blllad Budget Complete Labor+OH $ 73,254 $ $ $ $ 73,254.00 0 Profit $ 3,663 $ $ $ $ 3,663.00 0 Direct Costs $ $ $ $ $ Total $ 76,917 $ $ $ $ 76,917.00 0 Page 13 of 17 Return to AOenda Report Invoice Invoice Date: 110/1900 Period Ending: 110/1900 Contract Pi-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3550-CLOSE-OUT TASK 6.1 -FINAL INSPECTION PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Princi al $ 122.30 $ Senior Pme Mgr $ 97.55 $ Proed Mana er $ 60.46 $ Pio'ect CooMi.mr $ 6843 $ Mane in Archict $ 101.92 $ Laatl Architteect $ 78.62 $ Senior Archlted $ 59.70 $ ArohitecOLead Designer $ 4659 $ Deai nerlOrsOer $ 34.94 $ Mana In En inear $ 106.29 $ Lead En Ineer $ 90.27 1 $ Senior En inear $ 78.62 $ Engineer/Lead Designer $ 62.61 $ Desi ner/DmOer $ 34.94 $ Mar of ConsUAccUPumh $ 101.92 $ Pro'ed Acwuntsnt $ 62.61 $ Eatimabr $ 101.92 $ Administrative $ 45.14 $ Cl.ric.I/Rep.a.phl. $ 29.12 $ $ $ $ $ $ Total ManM1ourelBUManed Labor Coats 0.00 $ OVERHEADAT% 65.00% S - PROFIT AT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL Ogme/MaillOther Diced Actual NIA $ Prindn BPhato Direct AcNal N/A $ Travel I Direct I Actual I N/A $ Telephone Direct I Acual N/A $ Total Direct Expenses $ SUMMARY TASK STATUS Budget Previously This Period TO Data Remaining %ComPleh Amount Billed Bud at Labor+OH $ $ $ $ $ IFDIV10 Profit1 $ $ Dived Coate I $ $ $ 1$ Is #DIV/01 Total $ S $ $ $ #DN/UI Page 14 of 17 Invoice Invoice Date: 1/0/1900 Period Ending: 1/0/1900 Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor WORK PACKAGE 3550-CLOSE-0UT TASK 6.2- RECORD DRAWINGS PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 $ Senior Feted Mgr $ 97,55 $ Project Mena gar $ W.46 $ Project CmrLiantor $ M.43 $ Mana in Archited $ 101 92 $ Leatl A, W.t $ 76.62 $ Senior Amhitact $ 5970 $ ArchitecVLead Designer $ 46,59 $ Desi ner/DraMr $ 34.94 $ Man In er 0 .29 etlEEO, $ Le n $ W.2] $ Senior Engineer $ 78,62 1 $ Engineer/Lead Desi ne $ 62.61 1 $ Desi ner/DmRer $ 34,94 1 $ M rd Const/Acet Purch $ 101.92 $ Project Acmuntant $ 62,61 $ Estimator $ 101.92 $ Atlministra0ve $ 45,14 $ Cledcal/RopMraphics $ 29.12 $ $ $ Total Manhours/Burdened Labor Coab 0.00 1 $ OVERHEAD AT% 65.00% $ - PROFIT AT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE 1 CHARGED RATE QUANTITY TOTAL Office/MalltOther Dired Actual NIA $ Printing&PM1oto I Direct Acual I NIA $ Travel Dired Actual NIA $ Telephone Direct I Actual NIA $ Total Dired Ex en $ SUMMARY TASK STATUS Budget Previously This Period TO Date Remaining %Complete Am BIINd Bud et Labor+OH $ ]3,W2.302 $ $ $ $ ]3,302.00 0 Preflt $ 3,865 $ $ $ $ 3,685.00 0 Direct Collis 1 $ $ $ Is $ Tatall S ]6,96] $ Is Is $ 76,967.00 0 Page 15 of 17 Return to AOenda Report Invoice Invoice Date: 1/0/1900 Period Ending: 1/0/1900 Contreet P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor WORK PACKAGE 3550-CLOSE-OUT TASK 6.3-LESSONS LEARNED PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 $ Senior Pro ed M r $ 97.55 $ Project Man.mrr $ 6046 $ Project Coodiamor $ 68.43 $ Mena In AmMted $ 101.92 $ Leaf Amhl.t $ 78.62 $ Senior Architect $ 59,70 $ Archilect&ea,Designer $ 46.59 $ Designer/Drafter $ 34.94 $ Mana in En inee $ 108.29 $ Lea,En inear $ W27 $ Senior Engineer $ 78.62 $ En i...r/Leed Desi ne $ 62.61 $ Designer/Drafter $ 34.94 $ M rof ConsVAccWumh $ 101S2 $ Pjed Accountant $ 62.61 $ Estimator $ 101.92 $ A,ministrative $ 45.14 $ Clencal/Re re hics $ 29.12 $ $ $ Total ManM1ouraglurtlenatl Labor Coss 0.00 § OVERHEAD AT X 65.00% $ - PROFIT AT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL Office/MaiVOlher Dired Acual NIA $ PnMing a Photo Direct Actual NIA $ Trevel I Direct I Actual NIA $ Telephone I Direct I Actual WA is Total Direct Expenses $ SUMMARY TASK STATUS Budget PreYlously This Peftd TO Date Remalning Y.ComplOb Amount Billed Butl at Labor*OH $ $ $ $ $ #DIVIO! ProOt1 $ 1 $ $ $ $ #DIV/01 Dired Cosis1 $ 1 $ $ 1 $ $ #DIVIOI Total $ $ #DIVIOI Page 16 of 17 Invoice Invoice Date: 1/0/1900 Period Ending: 1/0/1900 Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor WORK PACKAGE 3550-CLOSE-OUT TASK 6.4-(PM CloseOut) PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS IABOR COST Pnnci al $ 122.30 $ Senior Pro ed Mgr $ 97.55 $ Project Man.mrr $ 6046 $ Project Coodiamor $ 68.43 $ Mena I?A mMled $ 101.92 $ Le Amhl.t $ ]8.62 $ Senior Architect $ 59,70 $ ArchilrrrM-ea,Designer $ 46.59 $ Designer/Drafter $ 34,94 $ Mana in En inee $ f08.29 $ Lea,En ineer $ 90.2]I $ Senior Engineer $ 78.62 1 $ En i...r/Leed Designer $ 62.61 1 $ Designer/Drafter $ 34.94 1 $ M rof ConsVAccWumh $ 101S2 $ Project Accountant $ 62.61 $ Estimator $ 101.92 $ A,ministrative $ 45.14 $ Clerical/Ra re him $ 29,12 $ $ $ $ $ Total ManM1oursLened Labor costs 0.00 $ Enter% OVERHEAD AT X 65.00% $ - PROFIT AT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL Office/MaNClher Dired Acual NIA $ PnMing a Photo Direct Actual NIA $ Trevel I Direct I Actual NIA $ Telephone I Direct I Actual WA I $ Tolal Direct Expenses $ SUMMARY TASK STATUS Sudget Previously Remaining Amount Billed This Perbtl To DaU Butl at %Complete Labor*OH $ 14,799 $ $ $ $ 14,79900 0 ProOt1$ 740 1 $ $ $ $ 74000 0 Direct Coate $ $ $ $ $ Total 15.509 $ 15,539.00 0 Page 17 of 17 Return to Aaenda Report P1 -115A PCSA ATTACHMENT " B" LABOR HOUR MATRIX PROPOSAL WORKBOOK The Austin Company Proposed Budget Address to send checks to $ 606,622 Orange County Sanitation District P.O.Box 8127 Fountain Valley,CA 92728-8127 ATTN: Lisa Rogers,Accounts Payable cc:Wendy Sevenandt.CIP Project Manager Contract Pi-115A-Maintenance Area Building Rehabilitation and Building H Demolition Part of Project P7-115-Title 24 Access Compliance and Building Rehabilitation Project OCSD Purchase Order No. TBD SUMMARY CONTRACT STA TUS Budget Amount Previously This Period To Date Remaining Budge Dom Into Lom,OH $ 555,a88 Prof, $ 2],]94 Direct Costs $ 2.940 Suboonsu8ants 20,009 Total $ aga,al2 Work Package Daserlptlon Budget Amount Previously This Period To Date Remaining Budget Billed Co. lots 3254 Desi n Bid and AWard $ 15,214 3350 Consbudionllnstalladon $ 498,903 3550 Closeout 92,506 Total $ 6g8,822 The Austin Company Page 1 of 18 Return to Aaenda Report Proposed Budget Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition TASK-BY-TASK INVOICE SUMMARY Work Package 3330-Construction and Installation Services Budget Previously Remaining This Perlotl To Date °/.Complete Task No. Oescri i Amoun[ Billetl Butl et 3.1 TOe.Sons Energy Compliance 6 3T 8itl antl FwarU I$ 15214 Total S 15,214 Work Package 3350-Construction and Installation Services Bud'et Previously Remaining Task No. Description Amount B This Periotl TO Da. gutl e[ %Complete illetl 4.1 Prermenj Lion Conference S 1748 4.2 Submittals $ 134924 4.3 Requests(or Information S 119"a 4.A Contract Mods and Change Orders $ 57,112 4.5 Site Vlsils and Weekly Mee0ns S 58451 4.6 Structural and Roof Inspections $ 30.307 4.7 Claims AvoidancelDlsute Resolution S 48 Pro'act Management 96917 Total $ 4T8,9o4 Work Packa e35N�CIoseaR Bud," Imenfo Mly Remaining Task No. Oescri h Amount Billetl TM1M Patlotl TODab B. it %Casmaama 6.1 Final Ina ctlon $ 6.2 Remand Deal $ 76.967 6.3 Final Documentation $ 6.4 Lessons Learned $ 15,539 Total S Sense PMse SUM 3254 $ - 33W $ 20,000 36W $ - subtrual $ 20,000 Page 2 of 18 Role Name Rate Principal 122.30 Senior Promect M r 97.55 Promect Manager 60.46 Promect Coordiantor 68.43 Managing Architect 101.92 Lead Architect 78.62 Senior Architect 59.70 Architect/Lead Desi ner 46.59 Designer/Drafter 34.94 Managing Engineer 106.29 Lead Engineer 90.27 Senior Engineer 78.62 Engineer/Lead Designer 62.61 Designer/Drafter 34.94 M r of Const/Acct/Purch 101.92 Pro ect Accountant 62.61 Estimator 101.92 Administrative 45.14 Clerical/Re ro ra hits 29 12 FRINGE AT% 45.60% OVERHEAD AT% 65.00% PROFIT AT % 5.00% Page 3 of 18 Return to Agenda Rom Proposed Budget Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3254-DESIGN,BID AND AWARD SERVICES TASK 3.1 -TITLE 24 STATE ENERGY STANDARDS COMPLIANCE(OPTIONAL PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 $ Senior Project M r $ 97 55 $ Pro'ed Manager $ 60.46 $ Project Coordiantor $ WAS $ Mana In ArcM1bed $ 101.92 $ Lead Architect $ 78.62 $ Senior Architect $ 59.70 $ Architec ead Designer $ 46.59 $ Desl ner/Drafter $ 34.94 $ Mananino Enaineer $ 106.29 $ Lead Engineer $ 90.27 $ Senior Engineer $ 78.62 $ En IneerlLead Designer $ 62.61 $ Desi nerlDmiter $ 34.94 $ Mgr of COns6Acc9Purch $ 101.92 $ Project A urdant $ 62.61 $ Estimator $ 101.92 $ Adminis"Itive $ 45.14 $ Clencal/Re ra him $ 29.12 $ $ $ $ Total ManhourslBurdened Labor Cosh O.aO E OVERHEAD AT% 65.00% $ - PROFIT AT% 5.00% S TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPEN CHARGED RATE QUANTITY TOTAL ORcelMail/Other Dmd Actual NIA $ Printing 8 Ph to Direct Actual N/A $ Travel I O,re.tl Actual I N/A $ Telephone Directl Actual I N/A $ Total Dirsot Upon. S SUMMARY TASK STATUS Previously This Period TO Data Remaining %Complete Billaa Budget Labor+OH $ Profit $ Direct Costs $ Total Page 4 of 18 Proposed Budget Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3254-DESIGN,BID AND AWARD SERVICE: TASK 3.2-BID AND AWARD PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 4.00 $ 489.22 Senior Project M r $ 97 55 24.00 $ 2341.25 Project Manager $ 60.46 $ Project Coordiantor $ WAS $ Mena In ArcM1fect $ 101.92 20.00 $ 2,038.40 Lead Architect $ 78.62 8.00 $ 628.99 Senior Architect $ 59.70 $ AmhitecVLead Designer $ 46.59 $ Desl ner/Draft, $ 34.94 $ Manaoino Enaineer $ 106.29 16.00 $ 1,700.61 Lead Engineer $ 90.27 $ Senior Engineer $ 78.62 8,00 $ 628.99 En IneenLaad Designer $ 62.61 $ Desi nerlDmfer $ 34.94 $ Mgr of COns(Mol/Pumh $ 101.92 $ Project A ur9ant $ 62.61 $ Estimator $ 101.92 8.00 $ 815.38 Administrative $ 45.14 $ ClencafRe ra him $ 29.12 $ $ $ $ $ Total ManhourelBurdaned Labor C I 1 88.00 E 8,842.82 OVERHEAD AT% 65.00% $ 5,617.83 PROFIT AT% 5.00% $ 713.03 TOTAL LABOR COST $ 14,973.68 DIRECT EXPENSES THIS PERIOD DIRECT EXPEN CHARGED RATE QUANTITY TOTAL ORceIMail/Other Diroct Actual NIA $ Printing 3 Photo Direct AC al NIA $ 200.00 Travel I Direct I Actual NIA $ 40.00 Telephone Direct I Actual NIA $ Total Direct a... $ 240.00 SUMMARY TASK STATUS PreviouslyjThi.Period TO Data Remaining %Complete Billetl Budget Labor+OH $ 14,261 NJ Profit $ T13 Direct Costs $ 261 Total E 15,214 Page 5 of 18 Return to Aaentla Rom Proposed Budget Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICE: TASK 4.1 -PRECONSTRUCTION CONFERENCE PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 $ Senior Project M r $ 97 55 5.00 $ 487.76 Project Manager $ 60.46 $ Project Coordiantor $ 68.43 $ Mena In Archltad $ 101.92 5.00 $ 509.60 Lead Amhilect $ 78.62 $ Senior Architect $ 59.70 $ ArchitecVLead Dewner $ 46.59 $ D.In nedDrefter $ 34.94 $ ManaL E 16.29 $!neer $ W.2T 1 $ Senior Engineer $ 78.62 1 $ En IneenLead Designer $ 62.61 1 $ Desi nerlDrefter $ 34.9,1 1 $ Mgr al'ConsVA otflin it $ 101.92 $ Project A uMant $ 62.61 $ Estimator $ 1M.92 $ Atlministalive $ 45.14 $ ClencaVRe re him $ 29.12 $ $ $ HE I Total Maahoursl,mdened Labor Cosh 10.00 $ 997.36 OVERHEAD AT% 65.00% $ 645.28 PROFIT AT% 5.00% $ 82.28 TOTAL LABOR COST $ 1,727.93 DIRECT EXPENSES THIS PERIOD DIRECT EXPEm CHARGED RATE QUANTITY TOTAL ORcelMail/Other Direct Actual NIA $ Printing 8 Photo D'vacl AC al NIA $ Travel I Direct I Actual I NIA $ 20.00 Telephone I Direct I Actual NIA $ Total Direct Up... $ 20.00 SUMMARY TASK STATUS PreviouslyjThis Period TO Data Remaining %Complete allied Budget Labor+OH $ 1,648 NJ Profit $ 82 Direct Costs 8 20 Total 1,T48 Page 6 of 18 Proposed Budget Contract Pl-11SA.Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3360-CONSTRUCTION AND INSTALLATION SERVICE£ TASK 4.2-SUBMITTALS PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 $ Senior Project Mgr $ 97,55 125.00 $ 12,19400 Project Manager $ 60.46 $ Proect Coordiantor $ 68.43 $ Mana in ArcM1Rect $ 101.92 100.00 $ 10.182.00 Lead Architect $ ]8.62 10U.00 $ 7,862.40 Senior Architect $ 59.70 $ Amhlte .ml Duragras $ 46.59 $ Designer/Drafter $ 34.94 $ Mang 10,628.80 a 6 LeE nee 90.27 I 100.00 $ 9,027.20 Senior Engineer $ 78.62 1 200.00 $ 15,724.80 Engineer/Lead Designer $ 62.61 1 100.00 $ 6,260.80 Desi nerlDrefter $ 34.94 $ Mgr of ConstlAcct/Pumh $ 101.92 $ Pro ad Accountsnt $ 62.61 $ Estimator $ 101.92 $ Adminisaa0ve $ 45.14 125.00 $ 5,642.00 ClencallRe ra hits $ 29.12 $ $ $ $ $ Total ManhaumlBurtlenetl Labor Costs 950.00 E ]],532.00 OVERHEAD AT% 6500% $ 50,395.80 PROFIT AT% 5.00% $ 6,396.39 TOTAL LABOR COST $ 134,324.19 DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL Once/MaillOther Direct Actual N/A $ Printing 8 Photo Direct Actual N/A $ 600.00 Travel Direct Actual NIA $ Telephone Direct I Actual N/A $ Total Direct Expenses $ 600.00 SUMMARY TASK STATUS RAmounti.villed ly This Period TO Date Remaining % Bud et Com leteLabor+OH fitDiredCosts Total $ 13d,92d Page 7 of 18 Return to Agenda Report Proposed Budget Contract PI-11SA-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES TASK 4.3-REQUESTS FOR INFORMATION PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 $ Senior Project Mgr $ 97,55 80.00 $ 7,804.16 Project Manager $ 60.46 $ Project Coordianlor $ 68.43 $ Mena In Architect $ 101.92 120.00 $ 12,230.40 Lead Architect $ 78.62 200.00 $ 15,724.80 Senior Architect $ 59.70 $ ArchiWWLead Desi ner $ 46.59 $ Designer/Drafter $ 34.94 $ Mane in Engineer $ 106.29 120.00 $ 12,754.56 Lead En ineer $ 90.27 1 200.00 $ 18,054.40 Senior Engineer $ 78,62 $ En InesoLead Designer $ 62.61 1 $ Designer/Drafter $ 34.94 1 $ M rof Consb)%x Pumh $ 101.92 $ Project Accountant $ 62.61 $ Esdmetor $ 101.92 $ Administrative $ 45.14 50.00 $ 2,256.80 CledsallRe ro raphi. $ 29.12 $ $ $ $ $ �T.,ManhourelBur Labor Cosh 770.00 E 88,825.12 Enter E der% OVERHEAD ATX 65.00% 4 , 8. PROFIT AT 5 ATX 500% ,676]B.070] TOTAL LABOR COST $ 119,239.52 DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL OffcelMel/Other Direct Actual N/A $ Printing 8 Photo Direct Actual N/A $ 200,00 Travel I Dired Acual NIA $ Telephone Dired I A al N/A $ Total Direct Expenses $ 200.00 SUMMARY TASK STATUS Budget Previously This Period To Dah Remaining % Amounl Billed Bud et Core fete Labor+OH $ 115,678 Profit $ 3,561 Direct Costs $ 200 Total $ 119,MO Page 8 of 18 Proposed Budget Contract P1415A-Maintenance Area Building Rehabilitation and Building H Demolitior WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES TASK 4.4-CONTRACT MODIFICATIONS,DESIGN CHANGES,AND CHANGE ORDERS PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 16.00 $ 1,956.86 Senior Project Mgr $ 97.55 80.00 $ 7,804.16 Project Manager $ 60.46 $ Project Coordiantor $ 68.43 $ Mena In Architect $ 101.92 60.00 $ 6,078.80 Lead Architect $ ]8.62 80.00 $ 6,289.92 Senior Architect $ 59.70 $ Architecl/Lead Designer $ 46.59 $ Desl ner0rafter $ 36.94 $ Mane in En ineer $ 108.29 80.00 $ 8,3T/.28 La d Engineer $ 90.27 $ Senior Engineer $ 78.62 80.00 $ 6,289.92 En In.adl-eid Deal ner $ 62.61 $ Desi nerMadler $ 34.94 $ Mgr of Const/AccUPurch $ 101.92 $ Project Accountant $ 62.61 $ hstmator $ 101.92 $ Administrative $ 45A4 $ CledcaIIRe ra hits $ 29.12 $ E $ 8 Total ManhourslBurdanatl Labor Costs 1 1 358.00 E 32]94.96 OVERHEAD AT% 65.00% $ 21,316.71 PROFITAT% 5.00% $ 2,705.0 TOTAL LABOR COST $ 56,817.24 DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL OOicelMailloft, Direct Actual N/A $ Printing 8 Photo Direct Actual N/A $ 200.00 Travel I Direct Actual I WA $ 100.00 Telephone Direct I Actual I N/A $ Total Direct Expenses $ 300.00 SUMMARY TASK STATUS Budget Previously This Period To Dale Ramalning Amount Billed Bud et Co. late LaborvOH $ 54,112 profit $ 2,706 Direct Costs1 $ 300 Total $ 51,117 Page 9 of 18 Return to Acenda Rom Proposed Budget Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICE: TASK 4.5-SITE VISITS AND WEEKLY PROGRESS MEETINGS AND AS-BUILT REVIEW MEETING: PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 24.00 $ 2,935.30 Senior Project r $ 9755 96.00 $ 9,364.99 Project Manager $ 60.46 $ Project Coordiantor $ 68.43 $ Mena In Amhtect $ 101.92 $ Lead Architect $ 78.62 W.00 $ 6,289.92 Senior Architect $ 59.70 $ Amhileot Lead Designer $ 46.59 $ Desl nerlDrafter $ 34.94 $ Mana in En inea $ 106.29 $ Leatl En,!near $ W.2]I 16U.00 $ 14,443.52 Senior Engineer $ 78.62 1 $ En IneerlLead Designer $ 62.61 1 $ Desi nerlDrefter $ 34.94 1 $ Mgr of ConsbAc AlPurch $ 101.92 $ Project Accountant $ 62.61 $ Estimator $ 101.92 $ Atlministabve $ 45.14 $ Clencal/Reprographics $ 29.12 $ $ $ $ $ Total ManhourslBurdened or Cosh 360.00 E 33,033.73 OVERHEAD AT% 65.00% $ 21,471.92 PROFIT AT% 5.00% $ 2,725.28 TOTAL LABOR COST $ 57,230.93 DIRECT EXPENSES THIS PERIOD DIRECT EXPEN CHARGED RATE 1 QUANTITY TOTAL ORcelMaillOther Direct Actual NIA $ Printing It Photo Direct AC al NIA $ Travel I Direct I Actual I NIA $ 1,220.0o Telephone Direct I Actual NIA $ Total Direct Up... $ 1,220.00 SUMMARY TASK STATUS Budget Previously This Period To Date jB WC.. Amount Billed Labor+OH $ 54,506 PmBt $ 2,]25 Direct Coats $ 1,220 Total 58,451 Page 10 of 18 Proposed Budget Contract PI-115A-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES TASK 4.6-STRUCTURAL AND ROOF INSPECTIONS PROPOSAL DETAIL LABOR COSTS THIS PERIOD EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnncipal $ 122.30 6.00 $ 733.82 Senior Project Mgr $ 97,55 16.00 $ 1,560.83 Project Manager $ 60.46 $ Project Coordiantor $ 68.43 $ Mena In Architect $ f01.92 ]2.00 $ 7,338.24 Lead Architect $ 78.62 $ Senior Architect $ 59.70 $ Architect/Lead Desi ner $ 46.59 $ Designer/Drafter $ 34.94 $ Mane in Engineer $ 106.29 72.00 $ 7,66274 Lead En ineer $ 90.27 1 $ Senior Engineer $ 78,62 $ En Inearl-eed Designer $ 62.61 1 $ Designer/Drafter $ 34.94 1 $ M rof Const/Ax Pumh $ 101.92 $ Project Accountant $ 62.61 $ Esdmetor $ 101.92 $ Administrative $ 45.14 $ ClensallRe ro raphi. $ 29.12 $ $ $ $ �,.,manhounlBurdaned Labor Cosh 188.00 E 1T,285.83 OVERHEAD AT% 65.00% $ 11,235.66 PROFIT AT% 500% $ 1,426.06 TOTAL LABOR COST $ 29,947.36 DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL OffcelMel/Other Direct Actual N/A $ Printing 8 Photo Direct Actual N/A $ Travel I DireG Actual NIA $ 360.00 Telephone I Direct I A al N/A 1 $ Total Direct Expenses $ 360.00 SUMMARY TASK STATUS Budget Previously This Period To Dale Remaining % Amount Billed Bud et C. late Labor+OH $ 28,521 Profit $ 1,426 Direct Costs $ 360 Total $ 30,307 Page 11 of 18 Return to Anemia Report Proposed Budget Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERMCEE TASK 4.7-CLAIMS AVOIDANCE AND DISPUTE RESOLUTION ASSISTANCE PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 $ Senior Pro ed M r $ 97.55 $ Project Mana gErr $ 6046 $ Project Coor,iamor $ 69.43 $ Mena In AmMted $ 101.92 $ Leaf Amhl.t $ ]8.62 $ Senior Architect $ 59]0 $ Antftacl ea,Designer $ 46.59 $ Designer/Drafter $ 34.94 $ Mane in En inee $ f08.29 $ Lea,En inter $ 90.2]I $ Senior Engineer $ 79.62 1 $ En ineerlLead Desi ne $ 62.61 1 $ Designer/Drafter $ 34.94 $ M rof ComVAccWumh $ 101S2 $ Pled Accounlam $ 62.61 $ Estimator $ 101.92 $ A,ministra0ve $ 45.14 $ Cleneal/Repnewsphics $ 29.12 $ $ $ $ $ Total ManM1ouraBurtlenatl Labor Coss 0.00 § OVERHEAD AT X 65.00% $ - PROFIT AT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL OlficelMaiVOlher Dired Adual NIA $ PmAing S Photo Dired Adual NIA $ Trevel I Dired I Adual NIA $ Telephone I Direct I Actual WA $ Total Direct Expenses $ SUMMARY TASK STATUS Budget Previously This Pinned To Data Remaining Budget Amount Billatl Com late abor*OH $ Pmgt $ Dmacl Costs $ Total $ Page 12 of 18 Proposed Budget Contact PI-11 SA-Maintenance Area Building Rehabilitation and Building H Demolition WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES PROJECT MANAGEMENT FOR PHASE 4 PROPOSAL DETAIL LABOR COSTS THIS PERIOD EMPLOYEE BURDENED PERSONNEL CATEGORY RATE HOURS Pdncipal $ 122.30 50.00 $ 6,115.20 Senior Project Mgr $ 97.55 300.00 $ 29,265.60 Project Manager $ 60.46 $ Project Coordiantor $ 68.43 $ Mena In Architect $ 101.92 $ Lead Architect $ 78.62 $ Senior Archited $ 59.70 $ ArchiWWLead Desi ner $ 46.59 $ Desi ner/Drafter $ 34.94 $ Mane in Engineer $ 106.29 $ Lead Engineer $ 90.27 $ Senior Engineer $ 78.62 $ En Ineerl-ead Deal ner $ 62.61 $ Designer/Drafter $ 34.94 $ M rof ConstAoWPureh $ 101.92 $ Project Accountant $ 62.61 144.00 $ 9,015.55 Estimator $ 101.92 $ Administrative $ 45.14 $ Cledsald2e ro ra im $ 29.12 $ $ $ $ $ �T.,ManhounlBurdaned Labor Cosh 696.00 E 46,398.35 OVERHEAD ATX 65.00% $ 28,857.63 PROFIT ATX 500% $ 3,662.70 TOTAL LABOR COST $ 76,916.68 DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL Of6celMail/Other Direct Actual N/A $ Printing 8 Photo Direct Actual N/A $ Travel I Direct A .l NIA $ Telephone Direct I A al N/A 1 $ Total Direct Expenses $ SUMMARY TASK STATUS Budget Previously This Period TODate Remaining k Amount Billed Budget Complete LaborNOH $ 73,254 Profit $ 3,663 Direct Costs $ Total $ 76,917 Page 13 of 18 Return to Armada Report Proposed Budget Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolklor WORK PACKAGE 3550-CLOSE-OUT TASK 6.1 -FINAL INSPECTION PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 S Senior Pro ed Mgr $ 97.55 $ Prow Mena go, $ 6046 $ Project CmrLianlor $ 68.43 $ Mana in Archited $ 101.92 $ Lead Archited $ 78.62 $ Senior Amhitact $ 59.70 $ ArchileWLead Designer $ 46.59 $ Designer/Drafter $ 34.94 $ Man 06.29 etlEEO, $ Le n In er $ 90.2] $ Senior Engineer $ 78,62 1 $ Engineer/Lead Designer $ 62.61 1 $ Designer/Drafter $ 34.94 1 $ M rot ConsVAm umh $ 101.92 $ Project Acmuntant $ 62,61 $ Estimator $ 101.92 $ Administra6ve $ 45.14 $ CledmllRe re hies $ 29.12 $ $ $ $ $ $ Total Manhoura/Burdened Labor Costa 0.00 $ OVERHEAD AT% 65.00% $ - PROFIT AT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE TITY TOTAL Office/MalllOthor Dired 'h.I NIA $ Printing 6 Photo Dired Adual I NIA $ Travel Dired Adual WA $ Telephone Direct I Actual WA $ Total Dired Ex e $ SUMMARY TASK STATUS Budget Previously This Period TO Date Remaining %Complete Amount Billed Bud at Labor+OH $ Profit $ Dired Coals $ Total $ Page 14 of 18 Proposed Budget Contmet P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor WORK PACKAGE 3550-CLOSE-0UT TASK 6.2- RECORD DRAWINGS PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Principal $ 122.30 8,00 $ 978.43 Senior Poled Mgr $ 97.55 40,00 $ 3,902.08 Pitied Mena go, $ 60.46 $ Project CmrLiantor $ 68.43 $ Mana in Archited $ 101.92 8.00 $ 815.36 Leatl Archited $ 78.62 $ SeniorAmhitect $ 59.70 $ ArchiteWLead Designer $ 46,59 140.00 $ 6,52 Afl Designer/Drafter $ 34.94 140.00 $ 4,892.16 Mana 2.55091 E Lead nee $ W.2] $ Senior Engineer $ 78,62 1 $ Engineer/Lead Desi ne $ 62.61 1 256.00 $ 16,021.65 Designer/Drafter $ 34,94 1 250.00 $ 8,7WD0 M rMConst/ c umh $ 101.92 $ Prtied Acmuntant $ 62,61 $ Ediramor $ 101.92 $ Administrative $ 45,14 $ Clerwi/Roprographim $ 29.12 $ Total ManM1ouratBurtlenetl Labor Costsfi6fi.0o $ 44p25.4T OVERHEADAT% 65.00% $ 20,87656 PROFIT AT% 5.00% $ 3,665JI) TOTAL LABOR COST $ 76,967.13 DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL Office/MawOthcr Dired Adual NIA $ Printing 8 Photo Dired Actual NIA $ Travel Dired Adual NIA $ Telephone Direct I Actual NIA $ Total Dired Ex en $ SUMMARY TASK STATUS Budget Previously This Period TO Date Remaining %Complete Amount Billed Bud at or+OH Lab $ 73.302 PmBt $ 3,865 Dired Costs $ Totall 76,96T Page 15 of 18 Return to AOenda Report Proposed Budget Contreet P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor WORK PACKAGE 3550-CLOSE-OUT TASK 6.3-LESSONS LEARNED PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST Pnnci al $ 122.30 $ Senior Pro ed M r $ 97.55 $ Project Man.mrr $ 6046 $ Project Coodiamor $ 68.43 $ Mena In AmMted $ 101.92 $ Leaf Amhl.t $ T8.62 $ Senior Architect $ 59]0 $ Archilect&ea,Designer $ 46.59 $ Designer/Drafter $ 34.94 $ Mana in En inee $ 108.29 $ Lea,En inear $ W27 $ Senior Engineer $ 78.62 $ En i...rlLeed Desi ne $ 62.61 $ Designer/Drafter $ 34.94 $ M rof ConsVAccWumh $ 101S2 $ Pjed Accountant $ 62.61 $ Estimator $ 101.92 $ A,ministrative $ 45.14 $ ClencallRe re hics $ 29.12 $ $ $ Total ManM1ouraBurtlenatl Labor Coss 0.00 § OVERHEAD AT X 65.00% $ - PROFIT AT% 5.00% $ TOTAL LABOR COST $ - DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL OfficelMaiVOlher Dired Acual NIA $ PnMing a Photo Direct Actual NIA $ Trevel I Direct I Actual NIA $ Telephone I Direct I Actual WA is Total Direct Expenses $ SUMMARY TASK STATUS Budget Previously This Perl.d TO Date Remalning %Complete m Aount Billed Bud et abor*OH $ WoOt $ Dired Cosis $ Total $ Page 16 of 18 Proposed Budget Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor WORK PACKAGE 3550-CLOSE-OUT TASK 6.4-(PM Closeout) PROPOSAL DETAIL LABOR COSTS THIS PERIOD TOTAL EMPLOYEE BURDENED BURDENED PERSONNEL CATEGORY RATE HOURS LABOR COST P,nci al $ 122.30 5,00 $ 611,52 Senior PmedMgr $ 97.55 60.00 $ 5,853.12 Project Man.mrr $ 6046 $ Project Coordiamor $ 68.43 $ Mena In 101.92 $ Leaf AmhlAmMted $ .t $ ]862 $ Senior Architect $ 59,70 $ Architec -ea,Designer $ 46.59 $ Designer/Drafter $ 34,94 $ Mana in En Inca $ 108.29 $ Lea,En ineer $ 90.2]1 $ Senior Engineer $ 78.62 1 $ En i...rlLeed Desi ne $ 62.61 Designer/Drafter $ 34.94 $ M rof ConsVAccWumh $ 101S2 $ Project Accountant $ 62.61 40.00 $ 2,504.32 Estimator $ 101.92 $ A,ministrative $ 45.14 $ Clerical/Reprographics $ 29,12 $ $ $ $ $ Total ManM1ouraBurEnter Labor Coss 105.00 $ 8,968.98 Enter OVERHEAD AT X 65.00% $ 5,829.82 PROFPROFIT73 AT% 5.00% $ ]39.949d TOTAL LABOR COST $ 15,538.72 DIRECT EXPENSES THIS PERIOD DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL OfficelMaiVO4her Dined Acual NIA $ PrMing a Photo Direct Actual NIA $ Trevel I Direct I Actual NIA $ Telephone I Direct I Acual NIA $ Total Direct Expenses $ SUMMARY TASK STATUS Budget I Previously Remalning Amount Billed This Perlotl TO Date Butl et %Complete Labor*OH $ 14,]99 ProOt $ 0 Direct Coate $ TMaI 15.539 Page 17 of 18 Return to Aaenda Reoorl Orange County Sanitation District Contract Pl-115A - Maintenance Area Building Rehabilitation and Building H Demolition Subconsultants PHASE 3 4 6 Total Cost Subconsultants Penco $ 20,000 $ 20,000 TOTAL 1 $ 20,000 1 $ - I $ 20,000 Page 18 of 18 ATTACHMENT "D" ALLOWABLE DIRECT COSTS Return to Aaenda Report ATTACHMENT "D" ALLOWABLE DIRECT COSTS LONG DISTANCE TOLL All long distance toll charges incurred will be reimbursed as direct costs. Toll CHARGES charges to area codes serving Los Angeles, Orange, Riverside, and San Bernardino Counties will not be reimbursed. FACSIMILE TRANSMISSION Facsimile transmission charges will not be reimbursed, except the long distance toll CHARGES charges, as described above. In-house reproduction of records and documents will not be reimbursed by the REPRODUCTION AND OCSD. Use of an outside copy service for specialty items and volume reproduction PRINTING CHARGES will be reimbursed at direct cost. Use of a professional printing service will be reimbursed at actual cost. OVERNIGHT MAIL DELIVER Use of Federal Express, Express Mail, UPS, or such similarly-related service,as AND MESSENGER SERVICE well as a messenger service,will be reimbursed at direct cost only when necessary. POSTAGE Incidental postage will not be reimbursed by OCSD. FILM PROCESSING Film processing will be reimbursed at actual cost. COMPUTER USAGE Computer use by Consultant and/or support staff will not be reimbursed. MILEAGE AND TOLL FEES Per mile reimbursement will be at the current rate set by the Internal Revenue Service. Toll fees will be reimbursed. TEMPORARY STAFF The use of outside temporary support staff will be reimbursed at direct cost with prior approval of OCSD. OFFICE SUPPLIES The purchase of office supplies by Consultant will not be reimbursed. The cost of lodging including room and all applicable taxes will be reimbursed. LODGING Lodging incidentals including movies, Internet, laundry service, valet service, room service, etc,will not be reimbursed. GROUND TRANSPORTATION The cost of ground transportation for taxi, shuttle, train, etc.,will be reimbursed. Limousine service will not be reimbursed. Aldine ticket cost including one bag will be reimbursed only if pre-approved by AIRFARE OCSD. First class tickets will not be reimbursed unless pre-approved by OCSD. Membership dues for corporate card frequent user programs or the cost of airline club membership will not be reimbursed. AUTO RENTAL Rental car cost and rental car gas will be reimbursed. PARKING FEE Parking fees for hotel, airport, rail station, etc will be reimbursed. Meals including tip for traveler will be reimbursed. Meals for non-traveler included on traveler receipt will not be reimbursed. Cost of alcoholic beverages will not be TRAVEL MEALS reimbursed. Multiple travelers must get individual receipts. All receipts must be itemized; credit card receipts without an itemized receipt will not be reimbursed. The daily total reimbursement for meals shall not exceed the OCSD per diem rate which is available upon request. Cost of miscellaneous personal items such as, but not limited to newspapers, toiletries, shoeshine, tobacco products, pay TV, movies,valet services, health club MISCELLANEOUS charges, in-room mini bars, clothing and footwear will not be reimbursed. ATM/bank fees incurred by professional while traveling will not be reimbursed. Costs for project team lunches will not be reimbursed unless pre-approved by OCSD. RENTAL EQUIPMENT Consultant will be reimbursed at actual cost, no mark-up. PCSA-ATTACHMENT D CONTRACT NO P11-115A Revision 081613 Maintenance Area Building Rehabilitation and Building H Demolition P1 -115A PCSA ATTACHMENT " E" FEE PROPOSAL Return to Mends Report Fee Proposal Letter Form Contract Pl-115A-Maintenance Area Building Rehabilitation and Building H Demolition Part of Project P1-115-Title 24 Access Compliance and Building Rehabilitation Project Consultant Services Including: rounded per OCSD method Austin Raw Labor $ 231,389.00 $ 231,389.00 Fringe Rate% (Raw Labor x%) 45.6% $ 105,513.38 $ 105,513.00 Burdened Labor(Raw Labor+ Fringe Rate) $ 336,902.38 $ 336,902.00 Overhead (%x Burden Labor) 65.00% $ 218,986.55 $ 218,986.00 Subtotal $ 555,888.93 $ 555,888.00 Profit(Overhead + Burdened Labor) 5% $ 27,794.45 $ 27,794.00 Total Direct Cost, not to exceed $ 2,940.00 $ 2,940.00 Subotal-Austin Consulting Services, not to exceed $ 586,623.38 $ 586,622.00 Subconsultant Services: (Section used for Subconsultant fees greater than $100,000) Not Applicable $ - (Section used for Subconsultants under$100,000) Pence Engineering (Civil Consultant) $ 20,000.00 $ 20,000.00 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ Subtotal Subconsultant fees at hourly rates, not to exceed $ 20,000.00 $ 20,000.00 GRAND TOTAL for Consultant Services, not to exceed: $ 606,623.38 $ 606,622.00 Page 1 of 2 "bg,L. �rn,v_ 25� FEE SCHEDULE Effective January 1,21113 through December 31,2013 PERSONNEL HOURLYRATE Pdnapal $195.00 Engineeing Manager $170.00 Senior Project Manager $1R1.0o Projed Manager $155.00 Survey Mapping Manager $155.00 Senior Project Engineer $143.00 Projed Engineer $135.00 Senior Design Engineer $120.00 Design Engineer $ 110A0 Associate Engineer $ 95.00 Engineering Techrdaan $ 80.00 Projed Assistant $ 85.m Processor $ %.m Senior Project Surveyor $143.00 Projed Surveyor $120.00 Senior Survey Technician $loam Survey Technician $ non 3-Mon Survey Crew $240.00 2.Man Survey Crew $200.00 2-Man Svrvey Crew w/CPS $235.00 1-Man Survey Crew $165.00 Any work performed afpr above effn8ve date shall be billed under new fee whednie rates to be issued on or before Dnembn3lu of ewhyen. RELMBLBSABLE COSTS Reproduc0ons;delivnies;travel;meals soul lodging fscasniles;models,renderings and phows;Mylars;anot CDs,not included in scope of work • Msccounts are one,not 30 days from the date of invoice • Outslandingacountesha0bechmm,,11.0%pxmonth • A] qutredoverOmeworkaha bffledatl50%oftbehourlyrato EDMS:003980188 PCSA—Attachment E CONTRACT NO. PI.115A Maintenance Area Building Rehabilitation and Building H Demolition Page 2 of 2 OPERATIONS COMMITTEE Neeting Dare TOBA.of Dlr. 11/06/13 11/2o/13 AGENDA REPORT Item Number Item Number B Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering SUBJECT: RE-AWARDING BIOSOLIDS HAULING SERVICE CONTRACT GENERAL MANAGER'S RECOMMENDATION A. Rescind July 24, 2013 Board Meeting Minute Order #4 awarding a service contract to Specialized Reuse and Recycling for biosolids hauling service bid, Specification No. S-2013-579BD, due to the vendor's failure to comply with insurance requirements; B. Award a service contract to the second lowest responsive and responsible bidder, Sierra Transport, Inc., for Specification No. S-2013-57913D, to haul the Orange County Sanitation District's biosolids from Reclamation Plant No. 1 and/or Treatment Plant No. 2 to Orange County Waste and Recycling's Prima Deshecha landfill, for the period from December 2, 2013 through December 1, 2014, at the unit price of $12.80 per ton coupled with a fuel surcharge, for an estimated annual contract amount not to exceed $473,000 per year, with four one-year renewal options; C. Approve hauling to alternative sites at a unit price of $2.75/ton/mile within 50-100 miles and $2.35/ton/mile within 101-200 miles; and D. Approve a (10%) unit price contingency for both primary and alternate unit prices. SUMMARY OCSD received four bids in response to this competitive bid process, Specification No. S-2013-579131), of which 74 prospective vendors were notified. The bids were evaluated based on pre-defined minimum qualifications and cost in accordance with the Orange County Sanitation District's (OCSD) policies and procedures. Following the evaluation, Specialized Reuse and Recycling (SRR) met the minimum qualifications and were deemed the lowest responsive and responsible bidder. No protests or challenges were received. However, due to SRR failure to provide insurance requirements, as stipulated in Specification No. S-2013-579BD, staff recommends awarding the contract to Sierra Transport, Inc. (STI), the second lowest responsive and responsible bidder for an estimated annual amount not to exceed $473,000. OCSD was diligent and responsive in reviewing SRR's insurance submittals, providing them a reasonable time of three months to submit insurance requirements and Page 1 of 3 certification of ability to provide and maintain coverage specified; however, the vendor had not been timely or responsive to cure critical insurance deficiencies including: (1) failure to identify insurance companies; (2) failure to submit a MCS-90 document (Endorsement for Motor Carrier Policies of Insurances), which guarantees that the federal government will back up any losses; (3) failure to submit a pollution liability insurance, and (4) failure to submit "additional insured" documents, which would guarantee that OCSD will be defended by the insurance company if OCSD is sued alongside the vendor or subcontractor. The original annual contract amount of $290,000 awarded to SRR was based on the lowest bid offer and fuel surcharge compared to $473,000 with Sierra Transport Inc., which is the next lowest bid offer. The cost for contracting with STI is approximately 63% higher than SRR. The contract allows for a term of one-year with an option to renew for four additional one-year periods, which mutually acceptable contract terms can be negotiated. This contract, if awarded, will fall into the biosolids management pool, Blanket Purchase Order No. 104696-OB as approved by the Board (Minute Order#14) dated February 27, 2013. PRIOR COMMITTEE/BOARD ACTIONS July 24, 2013 - Approved a contract with Specialized Reuse and Recycling to haul biosolids to Prima Deshecha Landfill. February 27, 2013 - Approved to re-establish a Biosolids Account Pool utilizing a Blanket Purchase Order for the efficient management of all biosolids contracts in one account. August 1, 2012 - Approved a contract with Tule Ranch to manage OCSD's biosolids for land application and/or landfill disposal. November 7, 2012 - Approved a Waste Disposal Agreement with OCWR to receive and dispose of OCSD's biosolids at the Prima Deshecha Landfill. November 2011 - Approved 2011 Strategic Plan. ADDITIONAL INFORMATION Summary information on the bids received for biosolids hauling service, Specification No. 5-2013-579BD is as follows: Unit Price $/ton of biosolids (excludes Bidder fuel surcharge) Specialized Reuse and Recycling $7.49 Sierra Transport Inc. $12.80 Page 2 of 3 GIC Corporation $12.95 Shaen Magan $13.00 Fuel Surcharge Explanation: Vendor was required to provide a "Multiplier,"which is a value that takes into account variables such as the total miles round trip to landfill (60 miles), Fuel Efficiency trucks (5mpg), and load (25 tons) and other variables. The Multiplier is multiplied by the difference of diesel cost of the average diesel fuel price for California based on the U.S. Energy Information Administration for the billing month minus the base diesel fuel price per gallon in California for April 2013, which is $4.134. These average monthly diesel fuel price for California is based on data from the U.S. Energy Information Administration, which is found by going to www.ela.gov/petroleum/gasdiesel. The addition of a fuel surcharge will only apply if the average monthly diesel fuel price is greater than $0.25 above the base price for diesel fuel (CA) for April 2013, which is $4.134. CEQA CEQA Analysis: Reference November 7, 2012 Agenda Report - Waste Disposal Agreement with Orange County Waste and Recycling. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 5, Page 11). Project contingency funds (will or will not) be used for this (type of document, i.e. amendment). Date of Aooroval Contract Amount Contlnoencv 11/20/13 $473,000 10 ATTACHMENT The following attachment(s) maybe viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: Draft Service Contract JC:jb:gc Page 3 of 3 Return to Mende Report SERVICE CONTRACT Biosolids Hauling Specification No. S-2013.579BD THIS AGREEMENT is made and entered into as of the dale fully executed below by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708-7018 (hereinafter referred to as "OCSD") and CONTRACTOR with a principal business at xxxxxxxxxxxxxxxxxx (hereinafter referred to as "Service Provider") collectively referred to as the "Parties". WITNESSETH AO WHEREAS, OCSD desires to retain the services of Service Provider for biosolids hauling "Services"to Orange County Waste and Recycling's Prima Deshecha Landfill located in the City of San Juan Capistrano, California and to alternative sites; and WHEREAS, OCSD has chosen Service Provider to conduct Services in accordance with Purchasing Resolution No. OCSD07-04; and WHEREAS, on , the Board of Direct SD, by minute order, authorized execution of this Agreement between and Servi eider; and WHEREAS, Service Provider is qualifi y exper training, and education and expertise to accomplish such Services, NOW THEREFORE, in consideration of the s and al benefits exchanged between the Parties, it is mutually agreed as follows: 1. Introduction, 1.1 This Contract and all exhibits hereto (called the "Contract") is made by OCSD and Service Provider. The Terms and Conditions herein exclusively govern the purchase of Services as desc ' ed in the Scope of Work, attached hereto and incorporated herein by reference as Exhib' 1.2 bits to this Contract are rporated by reference and made a part of this Contract as thou Ily set forth a gth h ein. Exhibits to this Contract are as follows in order of preceden Exhibit" Sc f Work(Including all Appendices) Exhibit"B" and Human Resources Policies Exhibit"C" nowledgement of Insurance Requirements 1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects govern and control. 1.4 The provisions of this Contract may be amended or waived only by a writing executed by authorized representatives of both Parties hereto. 1.5 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any Paragraph or provision hereof. Orange County Sanitation District 1 of 7 Specification No. S-2013-579BD Return to Mends Rom 1.6 The term "days", when used in the Contract, shall mean calendar days, unless otherwise noted as business days. 1.7 The term "hours", when used in this Contract, shall be as defined in Exhibit"A". 1.8 Service Provider shall provide OCSD with all required premiums and/or overtime work at no charge beyond the price provided under"Compensation" below. 1.9 Except as expressly provided otherwise, OCSD accepts no liability for any expenses, losses, or action incurred or undertaken by Service Provider as a result of work performed in anticipation of purchases of said services by OCSD. 2. Compensation Compensation for this project shall not exceed the total amount of $ Dollars ($ per ton of biosolids). 3. Payments Payments shall be made mo upon approval by OCSD Operatons and Environmental Compliance Managers or their nees, of invoices submitted for Services performed as described in Exhibit "A". OCSD, s sole discretion, shall be the determining party as to whether Services have been satisfactorily performed. 4. Audit Rights Contractor agrees that, during the term of this Agreement and for a period of three (3) years after its termination, OCSD shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Agreement. + 5. Invoices 5.1 OCSD shall pay within 30 days of completion and receipt and approval by OCSD Operations and Environmental Compliance Managers of an itemized invoice, in a form acceptable to OCSD to enable audit of the charges thereon. Service Provider shall not pay less than the prevailing wage, K applicable. Invoices shall include the Purchase Order Number. 5.2 Invoices shall be emailed by Service Provider to OCSD at the following email address and the.Purchase Order number shall be referenced in the subject line: APStaff(cbOCSD.com. 6. Scope of Work Subject to the terms of this Contract, Service Provider shall perform the Services identified in Exhibit "A" . Service Provider shall perform said Services in accordance with generally accepted industry and professional standards. 7. Modifications to Scope of Work Requests for modifications to the Scope of Work hereunder can be made by OCSD at any time. All modifications must be made in writing and signed by both Parties. 6. Contract Term The Services provided under this Contract shall commence on and continue through 9. Renewals 9.1 OCSD may exercise the option to renew the Agreement for up to four (4) one-year periods based upon the criteria set forth in the specifications, Exhibit "A", if mutually acceptable contract terms can be negotiated. OCSD shall make no obligation to renew nor give reason if it elects not to renew. 9.2 Renewals may be made through the OCSD Purchase Order Process. Orange County Sanitation District 2 of 7 Specification No. S-2013-579BD Return to Mende Report 10. Termination 10.1 OCSD reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OCSD, (delivered by certified mail, return receipt requested) of intent to terminate. Upon receipt of a termination notice, Service Provider shall immediately discontinue all work under this Contract (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay Service Provider for work performed (cost and fee)to the date of termination. Service Provider expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OCSD from any further fee, cost or claim hereunder by Service Provider other than for work performed to the date of termination. 10.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's determination that Service Provider is not meeting specification requirements, if the level of service is inadequate, or any other default of this Contract. 10.3 OCSD may also immediately cancel for default of this Contract Ole or in part by written notice to Service Provider: • if Service Provider becomes insolvent or files a petitio r the Bankru Act; or • if Service Provider sells its business; or • if Service Provider breaches any of the terms of ntract; or • if total amount of compensation exceeds the amount authorized under this Contract. 10.4 All OCSD property in the possession or control of Service Provider shall be returned by Service Provider to OCSD upon demand, or at the termination of this Contract, whichever occurs first. ' 11. Insurance Service Provider and all subcontractors shall purchase and maintain, throughout the life of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Acknowledgement of Insurance Requirements (attached hereto and incorporated herein as Exhibit "C"). Service Provider shall not commence work under this Contract until all required insurance is obtained in a form accepts a to OCSD, nor shall Service Provider allow any subcontractor to commence service pursu a subcontract until all insurance required of the subcontractor has been obtained. Fail maintain required insurance coverage shall result in termination of this Contract. 12. emnification and Hold Harmless Provision Service Provider agrees to save, indemnify, defend and hold harmless OCSD against any and all liability, claims,judgments, cost and demands, including demands arising from injuries or death of persons and damage to property, arising directly or indirectly out of the negligence or willful misconduct of Service Provider, its employees or agents, in relation to the rendition of services pursuant to this Contract, except claims or litigations arising through the sole negligence or willful misconduct of OCSD. Service Provider agrees to reimburse OCSD for any expenditure, including reasonable attorney's fees, OCSD may incur by reason of such matters, and, if requested by OCSD, will defend any such suits at the cost and expense of Service Provider. 13. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Contract. Orange County Sanitation District 3 of 7 Specification No. S-2013-579BD Return to Mende Report 14. Freight (F.O.B. Destination) Service Provider assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 15. Independent Contractor It is agreed that Service Provider shall act and be an independent contractor and not an agent or employee of OCSD, and shall obtain no rights to any benefits which accrue to OCSD's employees. 16. Limitations upon Subcontracting and Assignment Service Provider shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OCSD. Any such attempted delegation or assignment shall be void. 17. Licenses, Permits. Ordinances and Regulations Service Provider represents and warrants to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever nature that are legally required to engage in this work. Any and all fees required by State, County, City and/or municipal laws, codes and/or tariffs that peein to work performed under the terms of this Contract will be paid by Service Provider. I& Applicable Laws and Regulations Service Provider shall comply II applicable federal, state, and local laws, rules, and regulations. Service Provider also agre indemnify and hold harmless from any and all damages and liabilities assessed against OCSD as a result of Service Provider's noncompliance therewith. Any permission required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically referenced. 19. Familiarity with Work By executing this Contract, Service Provider warrants that: 1) it has investigated the work to be performed; 2) it has investigated the site of the work and is aware of all conditions there; and 3) it understands the facilities, difficulties and restrictions of the work under this Contract. Should Service Provider discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at Service Provider's risk, until written instructions are received from OCSD. 20. Public Contracts Law OCSD has b—dvised by the State of California Director of Industrial Relations of its determination of the general prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime work in the locality in which the work is to be performed for each craft or type of work needed to execute this Contract. Service Provider agrees that not less than said prevailing rates shall be paid to workers employed on this project as required by Labor Code Section 1774 of the State of California. 21. Governing Law This Contract shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in Orange County, in the event any action is brought in cogrection with this Contract or the performance thereof. 22. Dispute Resolution 22.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. Orange County Sanitation District 4 of 7 Specification No. S-2013-579BD Return to Mende Report 22.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 at seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors t or law in the Superior Court for the County of Orange, with a right of appeal from any ju t issued therein. 23. Performance Time is of the essence in the pe this Contract and the provisi ofons hereof. 24. Breach The waiver of either party of any breach or violation of, or default under, any provision of this Contract, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Service Provider to which OCSD does not object shall not operate as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach. 25. Remedies In addition to other remedies available in law or equity, if the Service Provider fails to make delivery of the goods or Services or repudiates its obligations under this Contract, or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services, OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute goods or Services for those due from Service Provider. In the event OCSD elects to "cover" as described in (3), OCSD shall be entitled to recover from Service Provider as damages the difference between the cost of the substitute goods or Services and the contract price, together with any incidental or consequential damages. It 26. Survival The provisions of this Contract dealing with Payment, Warranty, and Forum for Enforcement, shall survive termination or expiration of this Contract. 27. Severability If any section, subsection, or provision of this Contract, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 28. Disclosure Service Provider agrees not to disclose, to any third party, data or information generated from this project without the prior written consent from OCSD. 29. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OCSD and Service Provider. 30. Damage to OCSD's Property Any of OCSD's property damaged by Service Provider, any subcontractors or by the personnel of either will be subject to repair or replacement by Service Provider at no cost to OCSD. Orange County Sanitation District 5 of 7 Specification No. S-2013-579BD Return to Mende Report 31. Satety and Human Resources (HR) Policies Service Provider shall adhere to the Safety and Human Resources Policies in [Exhibit "-C' hereto orhttl)7//www.ocsewers.com/index.asi)x?paqe=38&parent=1395 . 32. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 33. South Coast Air Quality Management District's (SCAQMD) Requirements It is Service Provider's responsibility that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All contract work practices, which may have associated emissions such as sandblasting, open field spray painting or demolition of asbestos containing components or structures, shall comply with the appropriate rules and regulations of the SCAQMD. 34. Regulatory Requirements Service Provider shall perform all w der this Contract in strict conformance with applicable federal, stat and local regulatory re ents including, but not limited to, 40 CFR 122, 123, 124, 257 , 260, and 61, Title 22, 23, and California Water Codes Division 2. 35. Read and Understood By signing this Con rvice Provider represents that he has read and understood the terms and conditions of the Contract. 36. Authority to Execute The persons executing this Contract on behalf of the Parties warrant that they are duly authorized tv xecute this Contract and that by executing this Contract, the Parties are formally bound. �# 37. Entire Contract This Contract constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. Orange County Sanitation Distrct 6 of 7 Specification No. 5-2013-579BD Return to Mende Report 38. Notices All notices under this Contract must be in writing. Written notice shall be sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. All notices shall be effective when first received at the following addresses: OCSD: Clarice M. Marcin Senior Contracts Administrator Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708-70 Service Provider: IN WITNESS WHEREOF, the Parties hereto have hereunto set their hands the day and year indicated below. ORANGE COUNTY SANITATION DISTRICT Dated: By: Chair Board of Directors Dated: '41111111W the Board Dat4ek5 y: Contracts/Purchasing Manager Dated: By: Print Name and Title of Officer IRS Employer's I.D. Number Orange County Sanitation District 7 of 7 Specification No. S-2013-579BD OPERATIONS COMMITTEE Meeting Date TOBd.of Dir. 11/06/13 11/2o/13 AGENDA REPORT Item Item Number 9 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Martin Dix SUBJECT: DOVER DRIVE TRUNK SEWER RELIEF, CONTRACT NO. 5-63 GENERAL MANAGER'S RECOMMENDATION Ratify the General Manager's Use of Emergency Purchasing Authority Pursuant to Delegation of Authority Resolution 07-04, Section 3.09, approving a contingency increase of $1,237,800 (20%) to the construction contract with Mike Bubalo Construction Co., Inc. for the Dover Drive Trunk Sewer Relief, Contract No. 5-63, for a total contingency of$1,856,700 (30%). SUMMARY The Dover Drive Trunk Sewer Relief, Contract No. 5-63, provides for the increase in the hydraulic capacity of approximately 7,300 feet of existing sewer lines located along Dover Drive, between Irvine Avenue and Pacific Coast Highway, in the City of Newport Beach. The project was designed by Atkins North America, Inc. and the construction contract was competitively bid and awarded to Mike Bubalo Construction Co., Inc. in March 2013. Progress in the lower reaches of the pipe replacement has been impeded by the condition of the existing pipeline which appears to be in worse condition than previously known. The existing pipe is severely deteriorated and significantly cracked to a point it is not structurally sound. This is creating issues with isolating sewage flow and excavating near the pipe alignment, both of which are needed during the installation of the new replacement pipeline. Bypassing the Flows in locations where the new pipe alignment is very close to or ties into the damaged pipe will reduce the risk of spills or a blowout of the existing pipeline along a very busy and steeply sloped street. In order to proceed with construction and avoid a sewer spill risk, approximately 3,200 feet of the pipeline will require the installation of a separate bypass pipeline. This is a significant change in the scope of work and associated cost. Extensive field verification has been done to ascertain the condition of the pipeline from both the interior and exterior of the pipe and several options have been considered to reduce or defer this added expense. Due to risks associated with the alternatives, this bypass is considered to be the best option to continue with the project. To further mitigate risks, emergency purchasing authority was sought to provide the appropriate authorization for proceeding with the additional work without delay. At this time, this is the best estimate based on all known information, however, there is potential this could change based on field conditions and potential project delay. Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS March 2013 — Approved plans and specifications, approved Addendum Nos. 1 through 4 to the plans and specifications, awarded a construction contract to Mike Bubalo Construction Co., Inc., for a total amount not to exceed $6,189,000, and approved a contingency of$618,900 (10%). ADDITIONAL INFORMATION During the initial critical work in the intersection of Pacific Coast Highway and Dover Drive, the first section of pipe could not be isolated properly due to damage in the existing pipeline. An alternate bypass roughly 500 feet long was installed to allow the work to continue. Once out of this area, further investigation of the existing pipe condition in areas where work is required very close to this pipe have revealed that additional sections of this pipe are also at risk. The construction team concludes from this investigation that a much greater length of pipeline will also require bypassing to remove the risk of a spill or pipe collapse. The preliminary estimated cost for the entire bypassed length, approximately 3,200 feet, is estimated at$1.2 million. The budget for the construction on this project was estimated at $7.5 million and the construction contract was awarded for $6.19 million based upon the bid results. The budget has not yet been adjusted to reflect the new construction value so the project budget contains sufficient funding for this expanded bypassing effort. CEQA This project was included in the June 2007 Collections, Programmatic Environmental Impact Report, was certified on August 22, 2007, and a Notice of Determination was filed on August 23, 2007. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2013-14 Update, Page A-7) and the budget is sufficient for the recommended action. Date of ADDroval Contract Amount Continaencv 03/27/13 $6,189,000 $618,900 (10%) 11/20/13 $1,237,800 (20%1 $1,856,700 (30%) NK:DF:MD:dm:gc Page 2 of 2 OPERATIONS COMMITTEE Meeti/OBng/1 D3ale Tu11@9E.01Oir.0/13 11 AGENDA REPORT ternNumber Item Number 0 Orange County Sanitation District FROM: James D Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Wendy Sevenandt SUBJECT: ADMINISTRATIVE FACILITIES IMPLEMENTATION PLANNING GENERAL MANAGER'S RECOMMENDATION A. Approve a budget decrease of $800,000 to Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for a total budget of $31,982,778. B. Establish a budget for Administrative Facilities Implementation Planning, Project No. SP-194, in the amount of$800,000; and C. Authorize the General Manager to issue a Request for Proposal for architectural and engineering services to prepare an Administrative Facilities Implementation Plan for the replacement of Orange County Sanitation District's existing administration facilities as part of said project; and D. Authorize the General Manager to negotiate a Professional Services Agreement for said project with the most qualified firm to be awarded at a future Board of Director's meeting. SUMMARY In June 2012, the Board of Director's authorized an Administrative Facilities Master Plan to be developed by the Austin Company. The Administrative Facilities Master Plan was a planning study to develop various rehabilitation and replacement options to provide safe, building code compliant facilities for the next 30 years. This study highlighted that the continued rehabilitation of the aging administrative facilities is not the most economical long-term solution nor does it provide an efficient grouping of staff, many of which are spread across the treatment plant in temporary trailer offices. Creating an effective replacement strategy appears to be the most efficient and cost-effective long-term strategy to manage the administrative facility assets. While the Administrative Facilities Master Plan focused on comparing the life cycle costs of many varied alternatives ranging from rehabilitation only options through complete replacement, the proposed Implementation Plan will focus on options for replacement of the facilities and determining the most efficient and cost-effective plan. Page 1 of 3 The scope for this study will include services to prepare a concept design and phasing plan, recommend a contracting strategy, provide a cost analysis and determine permit requirements including California Environmental Quality Act (CEQA) compliance. This implementation plan will also review space utilization in greater detail to provide an outline for effective layout of the facilities. PRIOR COMMITTEE/BOARD ACTIONS October 2012 — Staff presented an overview of the administrative facilities and their need for rehabilitation or replacement. June 2012 —Approved a Professional Services Agreement with The Austin Company to provide engineering services to prepare an Administrative Facilities Master Plan for the Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for an amount not to exceed $175,000. ADDITIONAL INFORMATION The Administration Building, Human Resources Building, Laboratory Building, Purchasing Building, Fleet Services Building, and several temporary trailer complexes are in need of refurbishment and code upgrades. The buildings have had significant deferred maintenance pending the resolution of permitting issues with the City of Fountain Valley. In addition, the Orange County Sanitation District (Sanitation District) signed an agreement with the City of Fountain Valley to upgrade these buildings to be compliant with the City's Construction Code and Americans with Disabilities Act requirements. New compliance dates need to be negotiated. As part of the Title 24 Access Compliance and Building Rehabilitation Project, staff has performed a preliminary assessment of these buildings and temporary trailers. Significant work has been identified as being necessary. Due to the age and type of construction, significant additional risk exists and would require a very detailed design effort to create constructible plans and specifications with an acceptable level of construction risk. At the completion of this work, the buildings and temporary trailers are projected to need replacement within ten years of project completion. The Administrative Facilities Master Plan studied several project implementation strategies, including maintaining the existing buildings, repurposing and refurbishing buildings, and complete replacement. The replacement option has advantages over refurbishment because it represents the lowest Iifecycle cost, least construction risk and operational disruption, best energy efficiency, improved public access and security, and improves the work environment and efficiency by co-locating staff into one area. Based on these advantages, our study has concluded that replacement of non-compliant administrative buildings and offices is the best long-term business decision for the Sanitation District. Page 2 of 3 CEQA This project is statutorily exempt under CEQA Section 15262. This project involves only feasibility or planning studies for possible future actions which the Board of Directors has not approved, adopted, or funded. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority and the budgeted funds (FY2013-14 Update, Project No. P1-115, Page A-11) are sufficient for the recommended actions. The budget reduction in Project No. P1-115 will offset the budget for the new study project. ATTACHMENT None. NK:DF:WS:dm:gc Page 3 of 3 OPERATIONS COMMITTEE Meeting Date To BA.of Dlr. IS/06,13 -- AGENDA REPORT em number Item Numbe u Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Ed Torres, Operations and Maintenance Manager SUBJECT: QUARTERLY ODOR COMPLAINT REPORT GENERAL MANAGER'S RECOMMENDATION Information only. SUMMARY Plant 1 Treatment Facility Odor Complaint Summary During the first quarter of the 13/14 fiscal year, Plant 1 received 5 recordable odor complaints. The complaints can be attributed to digester cleaning, waste-hauler truck activity, and odors produced by the Trickling Filters. Currently, our Public Information Office (PIO) and Operations are working with a nearby neighbor regarding noticeable odors around his neighborhood. Staff believes the odor noticed by this neighbor in Costa Mesa is primarily related to the trickling filter process, though other sources could be contributing. A meeting invitation has been extended to the neighbor to meet with Operations Management in an effort to better understand the source of the odor and communicate OCSD efforts. Plant 2 Treatment Facility Odor Complaint Summary During the first quarter of the 13/14 fiscal year, Plant 2 received 11 recordable odor complaints. These complaints seem to be directly related to our new Trickling Filter process. Staff has identified several points of background odors generated by this process. The most significant odor being a "garlic smell" which is emitted from carbon towers used to treat trickling filter odors. Staff is working with nearby neighbors to better identify and mitigate odors. Staff has made several process adjustments to mitigate the odors with the most significant adjustment scheduled for the end of October when the media in the carbon odor scrubbers will be replaced. A community meeting with neighbors across from Plant 2 is scheduled for October 29" to discuss odor concerns. Collection Facilities Odor Complaints— First Quarter FY 13/14 OCSD received one odor complaint potentially due to the OCSD collection system in the first quarter of FY 13/14. Based on our current upstream sewage conditioning program, our goal for level of service is 34 or fewer complaints caused by OCSD. Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION All Odor Complaints Tracking July 2013 to September 2013 FY 13/14 Collections P1 P2 Total Total Total Complaints 9 14 11 34 34 Received Complaints from 1 4 0 5 5 Employees Total Complaints 8 10 11 30 30 from Public: Attributable to 6 5 9 20 20 OCSD Unknown Source 3 0 0 3 3 Not OCSD 3 9 2 14 14 CEQA N/A BUDGET/DELEGATION AUTHORITY COMPLIANCE N/A ATTACHMENT N/A JS:lk Page 2 of 2 OPERATIONS COMMITTEE Meeting Date To BA.of Dlr. IS/06,13 -- AGENDA REPORT Item number Item Numbe 2 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Victoria Pilko SUBJECT: SOUTHWEST COSTA MESA TRUNK, PROJECT NO. 6-19 GENERAL MANAGER'S RECOMMENDATION Information only. SUMMARY The Orange County Sanitation District (Sanitation District) is working cooperatively with Costa Mesa Sanitary District (CMSD) and the City of Newport Beach to investigate the installation of a new trunk sewer from the drainage area directly east of Plant No. 2. This project is reviewing the feasibility of a new regional trunk sewer to collect sewage from Costa Mesa and Newport Beach and convey it directly to Plant No. 2. The Sanitation District is a partner in this project in order to relieve potential wet weather capacity concerns in the Fairview Trunk. This area is currently serviced by several pump stations, including five CMSD pump stations that convey sewage to Plant No. 1 via the Fairview Trunk Sewer and three pump stations (one operated by CMSD, one private and one operated by Newport Beach) that convey sewage to Plant No. 2. If constructed, it is anticipated that this new trunk sewer will obviate the need for many, if not all, of these pump stations. This pipeline has no relationship to the proposed Banning Ranch development which is located to the south of this area. The project has investigated potential alignments for the new trunk sewer and is developing a draft Environmental Impact Report (EIR) which is scheduled to be distributed for public review in November 2013. The proposed project in the EIR will include a gravity pipeline extending from 191h Street in Costa Mesa and under the Santa Ana River to Brookhurst Street. Staff is continuing to assess the project feasibility and will make a recommendation to the Board at a future date regarding project implementation. PRIOR COMMITTEE/BOARD ACTIONS November 2011 — Approved Professional Design Services Agreement with Dudek for engineering design services for Southwest Costa Mesa Trunk, Project No. 6-19, for an amount not to exceed $884,025, and approved a contingency of$132,602 (15%). Page 1 of 2 ADDITIONAL INFORMATION The draft EIR will have a proposed project described as a gravity pipeline down the 19� Street alignment under the Santa Ana River to the Sanitation District Interplant pipeline on Brookhurst Street. The "No Project' option and three different alternative alignments are compared to the proposed project. Two alternatives include pump stations with pipelines along 191" Street alignment or the Victoria Street Bridge. The third alternative is a gravity sewer in an alignment near the Victoria Street Bridge. CEQA This project includes preparation of documentation to comply with the California Environmental Quality Act (CEQA). BUDGET/DELEGATION AUTHORITY COMPLIANCE N/A ATTACHMENT None. NK:VP:dm:gc Page 2 of 2 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary AQMD Air Quality Management District ASCE American Society of Civil Engineers BOO Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor becomes the D(f for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)—Goals to support environmental and public expectations for performance. NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.