HomeMy WebLinkAbout11-06-2013 Operations Committee Agenda Packet Orange County Sanitation District .„„ Wednesday, November 6, 2013
Regular Meeting of the b s 5:00 P.M.
Operations Committee Administration Building
Board Room
10844 Ellis Avenue
.� Fountain Valley, CA 92708
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Committee Members. These reports are for information
only and require no action by the Committee.
DEPARTMENT HEAD REPORTS:
CONSENT CALENDAR:
1. Approve Minutes of October 2, 2013, Operations Committee meeting.
2. Recommend to the Board of Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Brown & Caldwell for construction support services for the
Newport Force Main Rehabilitation, Project No. 5-60.
3. Recommend to the Board of Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Black & Veatch Corporation (Black & Veatch) for construction
support services for CenGen Emissions Control, Project No. J-111.
11/06/13 Operations Committee Agenda Page 1 of 4
4. Recommend to the Board of Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with HH Fremer Architects, Inc. (HH Framer) for construction support
services for the Operations Center Entrance/Building Repairs, Project No. J-122.
5. Recommend to the Board of Directors to:
A. Award a contract to the lowest responsive and responsible bidder, Danny
Letner DBA Letner Roofing Company, for Plant 2 Operations Center Roof
Replacement Specification No. FR13-006, for a total amount not to
exceed $220,000; and
B. Approve a contingency of$44,000 (20%).
6. Recommend to the Board of Directors to:
A. Approve Amendment No. 2 to the Professional Design Services
Agreement with Atkins North America, Inc. for Final Effluent Sampler and
Building Upgrades, Project No. J-110, for an additional amount of
$163,300, increasing the total amount not to exceed $2,068,891; and
B. Approve a contingency increase of $71,865 for a total contingency of
$248,267 (12%).
7. Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with The Austin
Company to provide construction support services for Maintenance Area
building Improvements and Building H Demolition, Contract No. P1-115A,
part of Title 24 Access Compliance and Building Rehabilitation Project,
Project No. P1-115, for an amount not to exceed $680,226; and
B. Approve a contingency of$68,023 (10%).
8. Items A-D:
Recommend to the Board of Directors to:
A. Rescind July 24, 2013 Board Meeting Minute Order#4 awarding a service
contract to Specialized Reuse and Recycling for biosolids hauling service
bid, Specification No. S-2013-5798D, due to the vendor's failure to comply
with insurance requirements; and
B. Award a service contract to the second lowest responsive and responsible
bidder, Sierra Transport, Inc., for Specification No. S-2013-57913D, to haul
the Orange County Sanitation District's biosolids from Reclamation Plant
No. 1 and/or Treatment Plant No. 2 to Orange County Waste and
11/06/13 Operations Committee Agenda Page 2 of 4
Recycling's Prima Deshecha landfill, for the period from December 2,
2013 through December 1, 2014, at the unit price of $12.80 per ton
coupled with a fuel surcharge, for an estimated annual contract amount
not to exceed $473,000 per year, with four one-year renewal options; and
C. Approve hauling to alternative sites at a unit price of $2.75/ton/mile within
50-100 miles and $2.35/ton/mile within 101-200 miles; and
D. Approve a (10%) unit price contingency for both primary and alternate unit
prices.
NON-CONSENT ITEMS:
9. Recommend to the Board of Directors to:
Ratify the General Manager's Use of Emergency Purchasing Authority Pursuant
to Delegation of Authority Resolution 07-04, Section 3.09, approving a
contingency increase of $1,237,800 (20%) to the construction contract with Mike
Bubalo Construction Co., Inc. for the Dover Drive Trunk Sewer Relief, Contract
No. 5-63, for a total contingency of$1,856,700 (30%).
10. Recommend to the Board of Directors to:
A. Approve a budget decrease of $800,000 to Title 24 Access Compliance
and Building Rehabilitation Project, Project No. P1-115, for a total budget
of$31,982,778.
B. Establish a budget for Administrative Facilities Implementation Planning,
Project No. SP-194, in the amount of$800,000; and
C. Authorize the General Manager to issue a Request for Proposal for
architectural and engineering services to prepare an Administrative
Facilities Implementation Plan for the replacement of Orange County
Sanitation District's existing administration facilities as part of said project;
and
D. Authorize the General Manager to negotiate a Professional Services
Agreement for said project with the most qualified firm to be awarded at a
future Board of Director's meeting.
INFORMATION ITEMS:
11. Quarterly Odor Complaint Report
12. Southwest Costa Mesa Trunk, Project No. 6-19
11/06/13 Operations Committee Agenda Page 3 of 4
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, December 4,
2013, at 5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Made E.Ayala
Clerk of the Board
(714)593-7130
mavalarglocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherbern(&,cmd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(olocsd.com
Director of Engineering Nick Kanetis (714)593-7310 nkanetisrrpocsd.com
Director of Facility Support Services Nick Amontes (714)593-7210 namontes0ocsd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com
11/06/13 Operations Committee Agenda Page 4 of
Item No. 1
CORRECTED MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on October 2, 2013, at 5:00 p.m. at the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Tom Beamish, Chair Jim Herberg, General Manager
John Nielsen, Vice Chair Robert Ghirelli, Assistant General Manager
Steve Jones Nick Kanetis, Director of Engineering
Lucille Kring Nick Arhontes, Director of Facilities Support
Michael Levitt Services
Brett Murdock Ed Torres, Director of Operations & Maintenance
Steve Nagel Jeff Reed, Director of Human Resources
Greg Sebourn Lorenzo Tyner, Director of Finance &
David Shawver Administrative Services
Fred Smith Kelly Lore, Administrative Assistant
John Anderson, Board Vice Chair Cindy Ambrose
Jennifer Cabral
Operations Directors Absent: Rich Castillon
Keith Curry Jim Colston
Troy Edgar, Board Chair Carla Dillon
Scott Nelson Mark Dubois
Mark Esquer
Norbert Gaia
AI Garcia
Todd Haynes
Hardat Khublall
Rob Thompson
Others Present:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director
PUBLIC COMMENTS:
No public comments.
10/02/13 Operations Comm'M1tee Minutes Page i of 5
REPORT OF COMMITTEE CHAIR:
Tom Beamish, Committee Chair, did not provide a report.
REPORT OF GENERAL MANAGER:
Jim Herberg, General Manager, did not provide a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of September 4,
2013, Operations Committee meeting.
2. MOVED, SECONDED, and DULY CARRIED:
A. Award a service contract to the lowest responsive and responsible bidder,
Kaveh Engineering and Construction, Inc., for P1 CenGen Hot Water Pipe
Repairs, Project No. FR11-015-R for a total amount not to exceed
$144,695; and,
B. Approve a contingency of$43,400 (30%).
3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Amendment No. 1 to the Facilities Engineering Task Order No. 12-00-
04-01 with Tran Consulting Engineers providing additional design and
construction services for Slater Ave Pump Station VFD Replacement, FR12-012,
for an additional amount of$26,968, increasing the total not to exceed amount to
$66,931.
4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a service contract to the lowest responsive and responsible bidder,
CDC Engineering & Technology, for P1 Potable Water Valve
Replacement, Project No. FR11-020 for a total amount not to exceed
$412,000; and,
B. Approve a contingency of$82,400 (20%).
10/02113 Operations Committee Minutes Page 2 of 5
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a service contract to the lowest responsive and responsible bidder,
Mode Engineering, for Warner Avenue Relief Sewer Manholes Structural
Repairs, Specification No. FR12-003 for a total amount not to exceed
$338,000; and,
B. Approve a contingency of$67,600 (20%).
6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Revision No. 1 to the Black & Veatch PLAN2010-01, Task Order 05
(Ocean Outfall Assessments, Project SP-187) in the amount of $19,569 for
additional engineering services to develop Ocean Outfall Booster Station
refurbishment scope of work items, for a total amount not to exceed $67.593.
7. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with Dudek &
Associates, Inc. to provide construction support services for Boiler System
Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No.
P2-106, for an amount not to exceed $222,503; and,
B. Approve a contingency of$22,250 (10%).
NON-CONSENT:
8. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a budget increase of $390,000 for the Bitter Point Force Main
Rehabilitation, Project No. 5-58, for a total project budget of $46,219,000;
and,
B. Approve an increase in contingency of $89,445 (15%), for a total
contingency of $149,075 (25%), to the Professional Consultant Services
Agreement with Black & Veatch to provide construction support services
for the Bitter Point Force Main Rehabilitation, Project No. 5-58, to support
the Santa Ana River Levee and In-Plant Repairs, Phase 2.
10/02/13 Operations Committee Minutes Page 3 of 5
Dean Fisher, Engineering Manager, presented a PowerPoint regarding the Santa
Ana River Levees and In-Plant Repairs; providing background on Project 5-58,
Bitter Point Force Main Rehabilitation and its status.
9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve the Purchasing Ordinance, Ordinance No. OCSD-XX entitled
"Establishing Requirements and Procedures for the Purchase of Goods,
Services, and Public Works Projects" for first reading at the October 2013 Board
meeting.
Lorenzo Tyner, Director of Finance & Administrative Services provided a short
presentation to the Committee regarding the background of the current
Purchasing Authority and changes that are to be incorporated into the new
Ordinance. Mr. Tyner answered questions from the Committee regarding
Prequalification, bid protests and online bidding.
INFORMATION ITEMS:
10. Waste Discharge Requirement (WDR) Order for Sewers - Internal Audit Report
and Amended Order Update.
Carla Dillon, Engineering Supervisor, presented a PowerPoint regarding the
Amended Order Update and Internal Audit Report on Waste Discharge
Requirements for Sewers, and answered questions from the Committee
regarding Sanitary Sewer Overflows and the comparison of Orange County
Sanitation District to other agencies.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
10/02/13 Operations Committee Minutes Page 4 of 5
ADJOURNMENT:
At 5:45 p.m., Committee Chair Beamish declared the meeting adjourned to the next
scheduled meeting on Wednesday, November 6, 2013 at 5:00 p.m.
Sub 'ttad by:
Kelly . L r
Ad nist b e Assistant
1010M 3 Operations Committee Minutes Page 5 of 5
OPERATIONS COMMITTEE Neeting Dare TOBA.of Dlr.
11/06/13 11/20/13
AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Martin Dix
SUBJECT: NEWPORT FORCE MAIN REHABILITATION, PROJECT NO. 5-60
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Brown & Caldwell for construction support services for the Newport
Force Main Rehabilitation, Project No. 5-60.
SUMMARY
This project will rehabilitate the Newport Force Main system located on Pacific Coast
Highway in Newport Beach between Bitter Point Pump Station and Dover Drive. The
project will use various rehabilitation methods, including cured-in-place pipe
rehabilitation, open cut method replacement, and tunneling for replacement of pipe in
difficult to access locations. More than half of the force main system will be rehabilitated
rather than replaced to minimize impacts to the community, businesses, tourism, and
the environment.
Brown & Caldwell has successfully provided Preliminary Design and Final Design
services for this project and is in the best position to provide construction support
services to maintain design continuity through the completion of the project. The
proposed engineering services during construction will include reviewing submittals,
responding to Contractor's Requests for Information, reviewing and preparing design
changes, preparing record drawings, and assisting in closeout of the project.
The construction contract is scheduled to be awarded in March 2014. Staff is
requesting authorization to negotiate construction support services with Brown &
Caldwell so that the agreement will be approved in conjunction with award of the
construction contract.
PRIOR COMMITTEE/BOARD ACTIONS
December 2011 — Approved a Professional Design Services Agreement with Brown &
Caldwell for engineering design services for Newport Force Main Rehabilitation, Project
No. 5-60, for an amount not to exceed $1,944,364 and approved a contingency of
$388,873 (20%).
Page 1 of 2
ADDITIONAL INFORMATION
None.
CEQA
The Newport Force Main Rehabilitation, Project No. 5-60, is within the scope of the
Program Environmental Impact Report (PEIR) for the Collection System Improvement
Plan, SCH #2006101018, certified in August 2007. Pursuant to CEQA Guidelines
section 15168(c)(4), the Orange County Sanitation District (Sanitation District) is
preparing an addendum to the PEIR to cover the greenhouse gas emissions section
which was not included in the original PEIR.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (FY2013-14 Update, Page A-7, Item 24) and
the budget is sufficient for the recommended action.
ATTACHMENTS
None.
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OPERATIONS COMMITTEE Neeting Dare TOBA.Of DIr.
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AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Jeff Mohr
SUBJECT: CENGEN EMISSIONS CONTROL, PROJECT NO. J-111
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Black & Veatch Corporation (Black & Veatch) for construction support
services for CenGen Emissions Control, Project No. J-111.
SUMMARY
This project will provide new emissions reduction systems for the central generation
engines at both plants to comply with new air quality regulations. The project will also
include two elements related to heat recovery that will reduce the electrical and natural
gas costs.
Black & Veatch Corporation has successfully provided Preliminary Design and Final
Design services for this project and is in the best position to provide construction
support services to maintain design continuity through the completion of the project.
The proposed engineering services during construction will include reviewing
submittals, responding to Contractor's Requests for Information, reviewing and
preparing design changes, preparing record drawings, and assisting in closeout of the
project.
The construction contract is scheduled to be awarded in April 2014. Staff is requesting
authorization to negotiate construction support services with Black & Veatch so that the
agreement will be approved in conjunction with award of the construction contract.
PRIOR COMMITTEE/BOARD ACTIONS
July 2013 — Approved a contingency increase of $59,661 (3%) to the Professional
Design Services Agreement with Black & Veatch Corporation for CenGen Emissions
Control, Project No. J-111, for a total contingency of$ 258,529 (13%).
May 2012 - Approved a Professional Design Services Agreement with the Black &
Veatch Corporation for engineering design services for Central Generation Emissions
Control at Plant No. 1 and Plant No. 2, Project No. J-111, for an amount not to exceed
$1,988,683, and approved a contingency of$198,868 (10%).
Page 1 of 2
ADDITIONAL INFORMATION
None.
CEQA
A Notice of Exemption for this project was filed on September 24, 2012.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Orange County Sanitation District's
Delegation of Authority. This item has been budgeted (FY2013-14 Update, Page A-10)
and the budget is sufficient for the recommended action.
ATTACHMENTS
None.
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OPERATIONS COMMITTEE Neeting Dare TOBA.of Dlr.
11/06/13 11/20/13
AGENDA REPORT Item Number Item Number
a
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Jeff Mohr
SUBJECT: OPERATIONS CENTER ENTRANCE/BUILDING REPAIRS,
PROJECT NO. J-122
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with HH Framer Architects, Inc. (HH Framer) for construction support
services for the Operations Center Entrance/Building Repairs, Project No. J-122.
SUMMARY
This project will repair differential settlement issues at the entrance of the Plant No. 2
Operations Center Building (Operations Center) that has sustained damage to the front
of the building. The project will mitigate settlement by removing the foyer entrance
structure and replacing it with a new front facade and stairway, making soil/foundation
improvements, and installing a new at-grade entryway. Additional project elements
include modifying the restrooms on the main floor to comply with State-mandated
accessibility requirements.
HH Framer has successfully provided Preliminary Design and Final Design services for
this project and is in the best position to provide construction support services to
maintain design continuity through the completion of the project. The proposed
engineering services during construction will include reviewing submittals, responding to
Contractor's Requests for Information, reviewing and preparing design changes,
preparing record drawings, and assisting in closeout of the project.
The construction contract is scheduled to be awarded in March 2014. Staff is
requesting authorization to negotiate construction support services with HH Framer so
that the agreement will be approved in conjunction with award of the construction
contract.
PRIOR COMMITTEE/BOARD ACTIONS
December 2012 — Approved a contingency increase of $32,200 (17%) to the
Professional Design Services Agreement with HH Framer Architecture Inc. for
Operations Center Entrance and Building Repairs, Project No. J-122, for a total
contingency of$60,370 (32%).
Page 1 of 2
November 2011 — Approved a Professional Design Services Agreement with HH
Framer Architects, Inc. for professional design services for Operations Center
Entrance/Building Repairs, Project No. J-122, for an amount not to exceed $187,800
and approved a contingency of$28,170 (15%).
ADDITIONAL INFORMATION
None.
CEQA
A Notice of Exemption for this project was filed on July 30, 2012.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (FY2013-14 Update, Page A-11) and the
budget is sufficient for the recommended action.
ATTACHMENTS
None.
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OPERATIONS COMMITTEE Neetlng Dare TOBA.of Dlr.
11/06/13 11/20/13
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Arhontes, P.E., Director of Facilities Support Services
Engineering Manager: Mark Esquer, P.E., Facilities Support Services
Project Manager: John Falkenstein, P.E.
SUBJECT: PLANT 2 OPERATIONS CENTER ROOF REPLACEMENT
SPECIFICATION NO. FR13-006
GENERAL MANAGER'S RECOMMENDATION
A. Award a contract to the lowest responsive and responsible bidder, Danny Letner
DBA Letner Roofing Company, for Plant 2 Operations Center Roof Replacement
Specification No. FR13-006, for a total amount not to exceed $220,000; and
B. Approve a contingency of$44,000 (20%).
SUMMARY
This project will replace the Plant 2 Operations Center building roof covering and
insulation. This existing roof has many leaks and is at the end of its 20 year useful life.
The building houses sensitive electrical equipment, offices, laboratory, and staff
associated with plant operations. The Plant 2 Operations Center roof is 11,000 square
feet. The new roof will be under warranty by the manufacturer for a period of 20 years.
The Orange County Sanitation District (Sanitation District) advertised for bids on
August 5, 2013. Eight sealed bids were received on September 12, 2013. The bids
were evaluated in accordance with the Sanitation District's policies and procedures.
Danny Letner DBA Letner Roofing Company was deemed the lowest responsive,
responsible bidder. Staff recommends awarding a contract to Danny Letner DBA Letner
Roofing Company for Plant 2 Operations Center Roof Replacement Specification No.
FR13-006, for a total amount not to exceed $220,000.
The estimated duration of this project is 60 calendar days. The actual work will take
approximately one week to complete and will be scheduled during a period when no
rain is forecasted. 20% contingency is being proposed due to unforeseen conditions
such as damaged steel decking or plywood.
Page 1 of 3
Summary information on the bid opening for Plant 2 Roof Replacement
Specification No. FR13-006 is as follows:
Engineer's Estimate $ 180,000
Bidder Amount of Bid
Danny Letner DBA Letner Roofing Company $ 220,000
BEST Contracting Services, Inc. $ 258,900
ADS Inc. dba Superior Roofing $ 260,420
Chapman Coast Roof $ 265,000
Cool Roofing Systems, Inc. $ 283,400
Rite-Way Roof Corporation $ 315,461
FC And Sons Roofing, Inc. $ 319,351
Tecta America $ 346,500
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
A report prepared by Weatherproofing Technologies Inc. in May 13, 2010 provided a
detailed assessment of the condition of the existing roof. The report recommended
replacement of the roof covering and insulation due to the deteriorated condition of the
roof covering, insulation, and leakage into the interior of the buildings during inclement
weather. An asbestos survey report was prepared on July 9, 2002 by Health Science
Associates, and listed asbestos containing materials in the existing roof. Removal of
asbestos containing material is included in the Letner Roofing Company Bid.
CEQA
The FE13-006 project has been determined to be categorically exempt in accordance
with Section 15302 (c) of the California Environmental Quality Act. A Notice of
Exemption was filed on September 13 ,2013.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the OCSD's Delegation of Authority. This
repair will be funded through the Small Capital Replacement/Rehabilitation Project
SP-34 (Budget Update Fiscal Year 2012-2013 and 2013-2014 Misc. & Support Projects;
Section 8 — Page 111). This Small Capital fund is used to pay for capital repairs and/or
direct replacements. The SP-34 budget is adequate to cover this project.
Date of Approval Contract Amount Continnencv
11/20/13 $220,000 $44,000
Page 2 of 3
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.corn with the
complete agenda package and attachments:
Draft Service Agreement (7 pages)
ME:JF:eh
Page 3 of 3
Return to Mends Report
SERVICE CONTRACT
Plant 2 Operations Center Roof Replacement
Specification No. FR13-006
THIS CONTRACT is made and entered into as of the date fully executed below by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708-7018 (hereinafter referred to as "OCSD") and Comoanv
Name with a Principal business at address _ (hereinafter
referred to as "Contractor")collectively referred to as the"Parties".
WITNESSETH
WHEREAS, OCSD desires to retain the services of Oractor for replacement of
Operations Center Roof and OCSD Plant No.2 "Services"; and
WHEREAS, OCSD has chosen Contractor to conduct5ervices in accor%ce i
Resolution No. OCSD07-04; and _
WHEREAS, on the Operations Committee of the OCSD Board of
Directors authorized execution of this Contract between OCSD and Contractor; and
WHEREAS, Contractor is qualified by virtue of experience, training, and education and
expertise to accomplish such Services,
NOW THEREFORE, in consideration of the omises and rr�tuaTbenefits exchanged between
the Parties, it is mutually agreed Is follows:
1. Introduction
1.1 This Contract and all exhibits hereto called the "Contract') is made by OCSD and
Contractor. The Terms and Conditions herein exclusively govern the purchase of Services as
described in the Scope of Work, attached hereto and incorporated herein by reference as
Exhibit"A".
1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract
as though fully set forth at length herein. Exhibits to this Contract are as follows in order of
precedence:
Exhibit "A" Scope of Work
Exhibit'B"
Exhibit"C"
Exhibit"D"
1.3 In the event of any conflict or inconsistency between the provisions of this Contract and
any of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects
govern and control.
1.4 The provisions of this Contract may be amended or waived only by a writing executed by
authorized representatives of both Parties hereto.
1.5 The various headings in this Contract are inserted for convenience only and shall not
affect the meaning or interpretation of this Contract or any Paragraph or provision hereof.
Orange County Sanitation District 1 of 7 Specification No. FR13-006
DRAFT CONTRACT-DO NOT SUBMIT
Return to Mends Rom
1.6 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.7 The term "hours", when used in this Contract, shall be as defined in Exhibit"
1.8 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under"Compensation" below.
1.9 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Compensation Compensation for this project sh�not exceed the total amount of
and 00/00 Dollars ($ ). �&
$. Pavmwnie Pavmants sFaWhp4*gde Unnn Inroval by OCSD Prnjeet Manager, John
Falkenstein or his designee, of invoices submitted Wwork completed as described in Exhibit
"A". OCSD, at its sole discretion, shall be the determining party as to whether the tasks and
deliverables have bee)%gatisfactoril completed.
4. Invoi s ``
4.1 OCSD s pP
days of completion and receip*d prow b��D Project
Manager of an it in a form acceptable to OCSD to enable audit of the charges
thereon. Contract all not pay less than the prevailin we, if applicable. Invoices shall
include the Purchase Order Number.
5. Audit Riahts Contractor agrees that, during th of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine any
directly pertinent books, documents, and records of Contractor relating to the invoices submitted
by Contractor pursuant to this Contract.
5.1 Invoices shall be emailed by Contractor to OCSD at the following email address and the
Pure a Order number shall be referenced in the subject line: APStaff(a).00SD.com.
6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the
Services identified in Exhibit "A" and . Contractor shall perform said Services in
accordance with generally accepted industry and professional standards.
7. Modifications to Scope of Work Requests for modifications to the Scope of Work
hereunder can be made by OCSD at any time. All modifications must be made in writing and
signed by both Parties.
8. Contract Term The Services provided under this Contract shall be completed within 60
days from the date of notice to proceed.
9. Termination
9.1 OCSD reserves the right to terminate this Contract for its convenience, with or without
cause, in whole or in part, at any time, by written notice from OCSD, (delivered by certified mail,
return receipt requested) of intent to terminate. Upon receipt of a termination notice, Contractor
shall immediately discontinue all work under this Contract (unless the notice directs otherwise).
OCSD shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee)
to the date of termination. Contractor expressly waives any claim to receive anticipated profits to
Orange County Sanitation District 2 of 7 Specification No. FR13-006
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be earned during the uncompleted portion of this Contract. Such notice of termination shall
terminate this Contract and release OCSD from any further fee, cost or claim hereunder by
Contractor other than for work performed to the date of termination.
9.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's
determination that Contractor is not meeting specification requirements, if the level of service is
inadequate, or any other default of this Contract.
9.3 OCSD may also immediately cancel for default of this Contract in whole or in part by
written notice to Contractor:
• if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or
• if Contractor sells its business; or
• if Contractor breaches any of the terms of this Contror
• if total amount of compensation exceeds the amoun orized under this Contract.
9.4 All OCSD mmnarty in the nnssagsien or control of Contractor shall he returned by
Contractor to OCSD upon demand, or at the terminatioh of this Contract, whichever occurs first.
10. Insurance Contractor and all subcontractors shall purchase and maintain, throughout
the life of thi4ontract and any periods of warranty or extensions, insurance in amounts equal
to the requirenents set forth in the signed Acknowledgement of Insurance Requirements
(attached hereto and incorporated herein as Exhibit " "). Contractor shall not
commence work under this Eontract until all required insurance is obtained in a form acceptable
to OCSD, nor shall Contractor allow any subcontractor to commence service pursuant to a
subcontract until all insurance required of the subcontractor has been obtained. Failure to
maintain required insurance coverage shall result in termination of this Contract.
11. Indemnification and Hold Harmless Provision Contractor agrees to save, indemnify,
defend and hold harmless OCSD against anyy_,�and all liability, claims, judgments, cost and
demands, including demands arising from injuries or death of persons and damage to property,
arising directly or indirectly out of the negligence or willful misconduct of Contractor, its
employees or agents, in relation to the rendition of services pursuant to this Contract, except
claims or litigations arising through the sole negligence or willful misconduct of OCSD.
ntractor agrees to reimburse OCSD for any expenditure, including reasonable attorney's
Tees, OCSD may incur by reason of such matters, and, if requested by OCSD, will defend any
such suits at the cost and expense of Contractor.
12. Safety and Human Resources (HR) Policies Contractor shall adhere to the Safety and
Human Resources Policies in [Exhibit "B" hereto
orhtti)7//www.oGsewers.com/index.asi)x?r)aqe=38&r)arent=1395
13. Warranty
13.1 Manufacturer's standard warranty shall apply. All manufacturer warranties will begin at
date of completion of this Contract.
13.2 Contractor's warranty: If, within the 12-month period following completion of its Services,
OCSD informs Contractor that any part of the Services fails to meet the standards required
under this Contract, Contractor shall, within the time agreed to by OCSD and Contractor, take
all such actions as are necessary to correct or complete the noted deficiency(ies).
14. Performance Time is of the essence in the performance of this Contract and the
provisions hereof.
Orange County Sanitation Distract 3 of 7 Specification No. FR13-006
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15. Force Majeure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said
party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force
Majeure condition may be rescheduled by mutual consent or may be eliminated from the
Contract.
16. Freight(F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated with
delivery of all products deemed necessary under this Contract.
17. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has
investigated the work to be performed; 2) it has investigated the site of the work and is aware of
all conditions there; and 3) it understands the facilities, diffjKlties and restrictions of the work
under this Contract. Should Contractor discover any latelMr unknown conditions materially
differing from those inherent in the work or as represented by OCSD, it shall immediately inform
OCA) of thic and %hail not nrnr_.eed, Pxnent nt QnntrR&nr'F rick, until writtAn instructions are
received from OCSD. y
18. Regulatory Requirements Contractor shall perform all work under this Contract in
strict conformance with applicable federal, state, and local regulatory requirements iriLlu sing,
but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, T3, and
California Water Codes Division 2.
19. Licenses. Permits. Ordinances and Regulations Contractor newesents and warrants
to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever
nature that are legally required to engage in this work. Any and all fees required by State,
County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under the
terms of this Contract will be paid by Contractor.
20. Applicable Laws and Regulations Contractor shall comply with all applicable federal,
state, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included herein
shall be deemed included as a part of this Contract whether or not specifically referenced.
21. Public Contracts Law OCSD has been advised by the State of California Director of
Industrial Relations of its determination of the general prevailing rate of per diem wages and the
general prevailing rate for legal holiday and overtime work in the locality in which the work is to
be performed for each craft or type of work needed to execute this Contract. Contractor agrees
that not less than said prevailing rates shall be paid to workers employed on this project as
required by Labor Code Section 1774 of the State of California.
22. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with the
latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All
contract work practices, which may have associated emissions such as sandblasting, open field
spray painting or demolition of asbestos containing components or structures, shall comply with
the appropriate rules and regulations of the SCAQMD.
23. Governing Law This Contract shall be governed by and interpreted under the laws of
the State of California and the Parties submit to jurisdiction in Orange County, in the event any
action is brought in connection with this Contract or the performance thereof.
Orange County Sanitation District 4 of 7 Specification No. FR13-006
DRAFT CONTRACT-DO NOT SUBMIT
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24. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any other
provision or of any subsequent breach or violation of this Contract or default thereunder. Any
breach by Contractor to which OCSD does not object shall not operate as a waiver of OCSD's
rights to seek remedies available to it for any subsequent breach.
25. Remedies In addition to other remedies available in law or equity, if the Contractor fails
to make delivery of the ands or Services or repudiates its obligations under this Contract, or if
OCSD rejects the goods or Services or revokes acceptance of the goods or Services, OCSD
may (1) cancel the Contract; (2) recover whatever amount of the purchase price OCSD has
paid, and/or (3) "cover' by purchasing, or contracting to purchase, substitute goods or Services
for :hose due from Contractor. In the event OCS elects to "cover' as described in (3), OCSD
shall be entitled to recover from Contractor a es th�fference between the cost of the
substitute goods or Services and th price, gether with any incidental
consequential damages.
26. Dispute Resolution
26.1 In the event of a dispute as to the struction or interpretation of this Contract, or any
rights or obligations hereunder, the Parti hall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of
the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted
in accordance with the Commercial Mediation Rules of the American Arbitration Agreement,
through the alternate dispute resolution procedures of Judicial Arbitration through Mediation
Services of Orange County ("JAMS"), or any similar organization or entity conducting an
alternate dispute resolution process.
26.2 In the event the Parties are una�imely r he dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure,
Part 3, Title 9, Sections 1280 at seq. For suchggurpose, an agreed arbitrator shall be selected,
or in the absence of agreement, each party sh5II select an arbitrator, and those two arbitrators
shall select a third. Discovery may be conducted in connection with the arbitration proceeding
pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three
arbit=rs acting as a board, shall take such evidence and make such investigation as deemed
alpropriate and shall render a written decision on the matter in question. The arbitrator shall
d tide each and every dispute in accordance with the laws of the State of California. The
arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior
Court for the County of Orange, with a right of appeal from any judgment issued therein.
27. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorneys fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
28. Survival The provisions of this Contract dealing with Payment, Warranty, and Forum for
Enforcement, shall survive termination or expiration of this Contract.
29. Severability If any section, subsection, or provision of this Contract, or any agreement
or instrument contemplated hereby, or the application of such section, subsection, or provision
is held invalid, the remainder of this Contract or instrument in the application of such section,
subsection or provision to persons or circumstances other than those to which it is held invalid,
shall not be affected thereby, unless the effect of such invalidity shall be to substantially
frustrate the expectations of the Parties.
Orange County Sanitation District 5 of 7 Specification No. FR13-006
DRAFT CONTRACT-DO NOT SUBMIT
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30. Damage to OCSD's Property Any of OCSD's property damaged by Contractor, any
subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
31. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from this project without the prior written consent from OCSD.
32. Limitations upon Subcontracting and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD. Any
such attempted delegation or assignment shall be void.
33. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Contractor. .
34. Read and Understood By signing this Contract, Contractor represents that he has read
and "mderstnnd the terms and cnnditinng of the rnntrgct.
35. Authority to Execute The persons executing this Contract on behalf of the Parties
warrant that they are duly authorized to execute this Contract arigI that by executing this
Contract, the Parties are formally bound. `�
36. Entire Contract This Contract constitutes the entire�reement % a' and
supersedes all prior written or oral and all contemporaneous oral agreements, understandings,
and negotiations between the Parties with respect to the subject matter hereof.
Orange County Sanitation District 6 of 7 Specification No. FR13-006
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37. Notices All notices under this Contract must be in writing. Written notice shall be sent
by registered or certified mail, postage prepaid, return receipt requested, or by any other
overnight delivery service which delivers to the noticed destination and provides proof of
delivery to the sender. All notices shall be effective when first received at the following
addresses:
OCSD: Clarice M. Marcin
Senior Contracts Administrator
Orange Countv Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Contractor: Company
4t
IN WITNESS WHERXVVU
e have hereunto set their hands the day and year
indicated below.
,5
ANGE COUNTY SANI TION DISTRICT
0
Dated: By:
air Ope�ions Committee
Dated:
CI rk of the Board
Date By:
Contracts/Purchasing Manager
COMPANY
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
Orange County Sanitation District 7 of 7 Specification No. FR13-006
DRAFT CONTRACT-DO NOT SUBMIT
OPERATIONS COMMITTEE Neeting Dare TOBA.Of DIr.
11/06/13 11/20/13
AGENDA REPORT Item Number Item Number
6
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Umesh Murthy
SUBJECT: FINAL EFFLUENT SAMPLER AND BUILDING UPGRADES,
PROJECT NO. J-110
GENERAL MANAGER'S RECOMMENDATION
A. Approve Amendment No. 2 to the Professional Design Services Agreement with
Atkins North America, Inc. for Final Effluent Sampler and Building Upgrades,
Project No. J-110, for an additional amount of $163,300, increasing the total
amount not to exceed $2,068,891; and
B. Approve a contingency increase of $71,865 for a total contingency of $248,267
(12%).
SUMMARY
Project No. J-110 originally included the following work:
1. Replace the existing final effluent sampler trailer with a new building.
2. Rehabilitate corroded portions of the short outfall, pipelines, associated junction
boxes, and surge tower.
3. Replace pavement and improve drainage around these areas.
The Professional Design Services Agreement (PDSA) approved by the Board in
May 2012 includes a Preliminary Design Report (PDR), Final Design, and construction
documents (plans and specifications) for the work items listed above. The majority of
the initial 10% contingency approved for the PDSA in May 2012, was expended for
additional efforts to complete conditional assessment and corrosion evaluation of
pipelines.
During the PDR phase, the project team identified additional work within the physical
boundaries of this project. The project team also reviewed scopes of work of other
projects within the near physical vicinity of this project and concluded that the J-110
project would provide the most cost-effective and best fit for the additional scope of
work.
Page 1 of 3
Additional work includes:
1. Abandon Valve Box #3 and 30 feet of 72-inch pipeline that connects the valve box
to the short ouffall. This structure is a part of the previously demolished Foster
Pump Station and was not properly abandoned. Structural modifications are also
required for the transition section to the120-inch pipeline to render a smooth bend
after abandonment.
2. Detailed analysis of drainage at the south eastern part of the plant to design
appropriate sub-surface drainage systems prior to paving. The south end of the
plant gets flooded during heavy rains and appropriate drainage is needed in these
areas.
3. Removal and replacement of 4-inch and 6-inch gas lines from the gas metering
vault to Operations Building and Cogeneration Facility. These gas lines have been
in service since 1974 and are corroded in several areas and in need of
replacement.
PRIOR COMMITTEE/BOARD ACTIONS
May 2012 — Approved a Professional Design Services Agreement with Atkins North
America, Inc. for engineering design services for Final Effluent Sampler and Building
Area Upgrades, Project No. J-110, for an amount not to exceed $1,764,022, and
approved a contingency of$176,402 (10%).
ADDITIONAL INFORMATION
The Orange County Sanitation District's (Sanitation District) Asset Management Group
has spent considerable efforts to identify outfall assets that should receive condition
assessment and potential rehabilitation. It is suggested that the assets posing higher
risk to operations be addressed first. Based on this viewpoint, staff recommends adding
the proposed additional scope of work to the J-110 project. Staff believes that including
the proposed additional work is logical and a cost-effective extension for this project.
Staff has reviewed additional costs proposed by Atkins North America, Inc. for this
additional work and found it to be acceptable. An additional contingency of 3.5% is
being requested for unexpected changes prior to completion of the design. Atkins North
America, Inc. has done a good job in executing the J-110 project to date. They have a
good understanding of the additional work that needs to be done and are in the best
position to execute this work in a timely fashion.
CEQA
Notice of Exemption was filed on May 5, 2008.
Page 2 of 3
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (FY 2013-14 Budget Update, Page A-9) and
will be funded from the current project budget.
Date of Approval Contract Amount Contincencv
05/23/12 $1,764,022 $176,402(10%)
02/05/13(GM) $ 141,569 $ 0
11/20/13 163,300 71,865
$2,068,891 $248,267(12%)
ATTACHMENT
The following attachment(s) maybe viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
Amendment No. 2 to Professional Design Services Agreement
NK:UM:dm:gc
Page 3 of 3
AMENDMENT NO. 2 TO AGREEMENT Return to Mende Repo
THIS AMENDMENT NO. 2 TO AGREEMENT, is made and entered into to be
effective the 20' day of November, 2013, by and between the ORANGE COUNTY
SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and ATKINS
NORTH AMERICA, INC., of Orange, for purposes of this Agreement hereinafter referred to
as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously
executed an Agreement dated May 23, 2012, together with Amendment No. 1 dated
February 5, 2013 for professional design services for Project No. J-110, Final Effluent
Sampler and Building Area Upgrades; and,
WHEREAS, the SANITATION DISTRICT has determined that additional engineering
services are necessary beyond that proposed in the original Scope of Work; and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in
connection with these additional requirements based on its demonstrated competence and
has agreed to provide the necessary engineering services, and has been selected in
accordance with the SANITATION DISTRICT selection policy regarding professional design
services; and,
WHEREAS, the SANITATION DISTRICT acting through its General Manager has
negotiated with CONSULTANT, and has certified the final negotiated fee for said services
as reasonable, and,
Amendment No. 2 -1- Project No. J-110
Re ised 12/01/10
Return to Mende Report
WHEREAS, the Board of Directors has accepted the recommendation of the
Operations Committee pursuant to the current Resolution, has approved this Amendment
No. 2 between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which
will result to the parties in carrying out the terms of this Amendment No. 2, it is mutually
agreed as follows:
1. CONSULTANT agrees to provide services necessary for additional engineering
services as outlined in Consultant's letter dated October 2, 2013, designated as Exhibit"A",
attached hereto and by this reference made a part of this Amendment No. 2 to Agreement.
2. Article 2 of that certain Agreement dated May 23, 2012, between the
SANITATION DISTRICT and CONSULTANT is hereby amended to increase the total
compensation by $163,300 from $1,905,591 to an amount not to exceed $2,068,891, all in
accordance with the same terms and conditions as otherwise specified in Article 3 and the
other provisions of said Agreement.
3. The additional compensation authorized hereby and sums paid by the
SANITATION DISTRICT to CONSULTANT pursuant hereto shall be based upon and
allocated as follows:
Amendment No. 2 -2- Project No. J-110
Re ised 12/01/10
Return to Aaenda Reood
Change Amended Aareem
Current Contract Amount per Amendment ant
No. 2
ATKINS NORTH AMERICA, INC
Burdened Labor(Raw labor+Fdoge@145%) $ 331,279 $ 96,043 $ 427,322
Overhead at90% $ 298,151 $ 86,438 $ 384,589
Fixed Profit at 8% $ 50,354 $ 14,598 $ 64,952
Direct Cost, NTE $ 16,000 $ 0 $ 16,000
Subconsultant A: AECOM
Burdened Labor(Raw labor+Fringe @140%) $ 299,275 $ (9,340) $ 289,935
Overhead at 96% $ 287,304 $ (8,967) $ 278,337
Fixed Profit at 9.25% $ 54,259 $ (1,693) $ 52,566
Direct Cost, NTE $ 9,400 $ 0 $ 9,400
Subconsultant B: JAMISON ENG.
Burdened Labor(Raw labor+Fringe @140%) $ 40,800 $ (4,545) $ 36,255
Overhead at 100% $ 40,800 $ (4,545) $ 36,255
Fixed Profit at 10% $ 8,160 $ (909) $ 7,251
Direct Cost, NTE $ 298,526 $ - $ 298,526
Subconsultant under 100K fees NTE
Bush and Associates $ 23,998 $ $ 23,998
V&A Engineering $ 75,000 $ 75,000
Ninyo and Moore $ 33,540 $ $ 33,540
Kane Pipeline $ 14,965 $ - $ 14,965
CCR $ 23,780 $ (3,780) $ 20,000
Allowance $ - $ - $ -
Total Not To Exceed $ 1,905,591 $ 163,300 $ 2,068,891
4. The SANITATION DISTRICT agrees to pay CONSULTANT on a monthly basis
pursuant to invoices submitted to the SANITATION DISTRICT from CONSULTANT and as
approved by the SANITATION DISTRICT's Director of Engineering.
5. This modifying Amendment is supplemental to the Agreement dated
May 23, 2012 and Amendment No. 1 dated February 5, 2013, and is by reference made a
part of said Agreement. All of the terms, conditions, and provisions thereof, unless
specifically modified herein, shall continue in full force and effect.
6. In the event of any conflict or inconsistency between the provisions of this
Amendment and any of the provisions of the original Agreement and Amendment No. 1, the
provisions of this Amendment No. 2 shall in all respects govern and control.
Amendment No. 2 -3- Project No. J-110
Revised 12/01/10
Return to Mends Report
IN WITNESS WHEREOF, this Amendment No. 2 to Agreement has been executed
in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and
executed by CONSULTANT as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
By
Clerk of the Board Date
ATKINS NORTH AMERICA, INC.
By
Date
By
Date
ORANGE COUNTY SANITATION DISTRICT
By
Marc Dubois Date
Contracts/Purchasing Manager
UM:dm
EDMS:003979857/5.1h
Amendment No. 2 -4- Project No. J-110
Revised 12/01/10
OPERATIONS COMMITTEE Neeting Dare TOBA.of Dlr.
11/06/13 11/20/13
AGENDA REPORTItem Number Item Number
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Wendy Sevenandt
SUBJECT: TITLE 24 ACCESS COMPLIANCE AND BUILDING REHABILITATION
PROJECT, PROJECT NO. P1-115
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Consultant Services Agreement with The Austin
Company to provide construction support services for Maintenance Area Building
Improvements and Building H Demolition, Contract No. P1-115A, part of Title 24
Access Compliance and Building Rehabilitation Project, Project No. P1-115, for
an amount not to exceed $606,622; and,
B. Approve a contingency of$60,662 (10%).
SUMMARY
Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115 will
retrofit existing support buildings and trailers at Plant No. 1 to meet accessibility
requirements and other code requirements, and provide maintenance replacements
such as roofs and lighting. The Austin Company (Austin) is providing architectural and
engineering services for this project.
Austin has satisfactorily furnished engineering services for the design of Contract
No. P1-115A which is a portion of the total project. Project P1-115A renovates eleven
buildings (Buildings 1, 2, 3, 4, 5, 6, 7, Shop A, Shop B, Warehouse, and Purchasing
Conference Room), demolishes Building H and makes paving and drainage
improvements in the vicinity of the renovated buildings and Building H at the Orange
County Sanitation District's (Sanitation District)Wastewater Reclamation Plant No. 1.
Austin's engineering support services are needed during the bid and award period and
the construction phase to provide continuity through the completion of the project. The
proposed services will include attending pre-bid meeting, reviewing and responding to
bidder questions and preparing addenda during bid. During construction the proposed
services will include reviewing submittals, answering Contractor's requests for
information, reviewing design changes, supporting the Sanitation District with City
inspections, providing special inspections, preparing record drawings, and assisting in
closeout of the project.
Page 1 of 2
Staff negotiated with Austin for these support services in accordance with the Sanitation
District's adopted policies and procedures. A review of the proposed price was
conducted using estimated quantities of requests for information, submittals, meetings,
site visits, change order review, and design revisions, as well as the level of effort to
prepare record drawings. Based on this review, staff determined the negotiated fee to
be fair and reasonable for these services. Staff recommends awarding a Professional
Consultant Services Agreement with Austin for an amount not to exceed $606,622 and
approving a contingency of$60,662 (10%).
PRIOR COMMITTEE/BOARD ACTIONS
June 2013 — Authorized staff to enter into negotiations with The Austin Company for
construction support services for Title 24 Access Compliance and Building
Rehabilitation, Project No. P1-115.
ADDITIONAL INFORMATION
None.
CEQA
A Notice of Exemption was filed and recorded on January 5, 2011.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (Line item: FY 2013-14 Update, Page A-11)
and the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
11/20/13 $606,622 $60,662 (10%)
ATTACHMENT
The following attachment(s) maybe viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
Professional Consultant Services Agreement
NK:DF:WS:dm:gc
Page 2 of 2
Return to Aaenda Report
PROFESSIONAL CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 20' day of November,
2013 by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to
as "SANITATION DISTRICT, and THE AUSTIN COMPANY, for purposes of this Agreement
hereinafter referred to as "CONSULTANT.
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a CONSULTANT to provide
Construction Support Services for Maintenance Area Building Improvements and Building H
Demolition, Contract No. PI.115A part of Title 24 Access Compliance and Building
Rehabilitation Project, Project No. P1-115; and,
WHEREAS, CONSULTANT is qualified to provide the necessary services for
Construction Support Services in connection with these requirements; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures in accordance with
the Delegation of Authority(DOA) Section 5.7 (f)and (g)for the selection of Construction
Support Services and has proceeded in accordance with said procedures to perform this work;
and,
WHEREAS, at its regular meeting on November 20, 2013 the Board of Directors, by
Minute Order, accepted the recommendation of the Operations Committee to approve this
Agreement between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional and technical services to
accomplish those project elements outlined in the Scope of Work attached hereto as
"Attachment A", and by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, completeness, and coordination of all design, drawings, specifications,
and other services furnished by the CONSULTANT under this Agreement,
including the work performed by its Subconsultants. Where approval by the
SANITATION DISTRICT is indicated, it is understood to be conceptual approval
only and does not relieve the CONSULTANT of responsibility for complying with
all laws, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
PCSA CONTRACT NO.Pi-115A
Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition
Page 1 of 17
B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall ensure that all work is performed to the standards of best
engineering practice for clarity, uniformity, and completeness.
C. In the event that work is not performed to the satisfaction of the SANITATION
DISTRICT and does not conform to the requirements of this agreement or any
applicable industry standards, the CONSULTANT shall, without additional
compensation, promptly correct or revise any errors or deficiencies in its designs,
drawings, specifications, or other services within the timeframe specified by the
Project Engineer/Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. All CAD drawings, figures, and other work shall be produced by CONSULTANTS
and Subconsultants using the SANITATION DISTRICT standard software.
Conversion of CADD work from any other non-standard CAD format to the
SANITATION DISTRICT format shall not be acceptable in lieu of this
requirement.
Electronic files shall be subject to an acceptance period of thirty (30)calendar
days during which the SANITATION DISTRICT shall perform appropriate
acceptance tests. CONSULTANT shall correct any discrepancies or errors
detected and reported within the acceptance period at no additional cost to the
SANITATION DISTRICT.
E. All professional services performed by the CONSULTANT, including but not
limited to all drafts, data, correspondence, proposals, reports, and estimates
compiled or composed by the CONSULTANT, pursuant to this Agreement, are
for the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT. This provision
does not apply to information that (a)was publicly known, or otherwise known to
the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, (b)subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed Six Hundred Six
Thousand Six Hundred Twenty-Two Dollars ($606,622.00). Total compensation
to CONSULTANT including burdened labor(salaries plus benefits), overhead,
profit, direct costs, and Subconsultant(s)fees and costs shall not exceed the sum
set forth in Attachment"E" - Fee Proposal.
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B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits)actually paid by CONSULTANT
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment"E"- Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
subconsulting services fees with a value greater than $2,500,000, the maximum
Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment"E"- Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment"E"- Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis per the attached hourly rate Schedule and as specified in the Scope of
Work. The SANITATION DISTRICT shall pay to CONSULTANT the actual costs
of Subconsultant fees and charges in an amount not to exceed the sum set forth
in Attachment"E"- Fee Proposal.
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F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment"E"- Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, see Attachment"D"—Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 -COMPENSATION above.
3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the total compensation,
provided that the total compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period. CONSULTANT shall allocate costs
in the same manner as it would for payment requests as described in this Section
of the Agreement. CONSULTANT shall warrant and certify the accuracy of these
costs and understand that submitted costs are subject to Section 11 -AUDIT
PROVISIONS.
B. CONSULTANT may submit monthly or periodic statements requesting payment
for those items included in Section 2- COMPENSATION hereof in the format as
required by the SANITATION DISTRICT. Such requests shall be based upon the
amount and value of the work and services performed by CONSULTANT under
this Agreement and shall be prepared by CONSULTANT and accompanied by
such supporting data, including a detailed breakdown of all costs incurred and
project element work performed during the period covered by the statement, as
may be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent (100%)of the invoiced amount on a per-project-element basis.
If the SANITATION DISTRICT determines that the work under this Agreement or
any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
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i. The amount considered by the SANITATION DISTRICT's Director of
Engineering to be adequate for the protection of the SANITATION DISTRICT;
or
ii. The percentage of the work accomplished for each project element.
He may, at his discretion, retain an amount equal to that which insures that the
total amount paid to that date does not exceed the percentage of the completed
work for each project element or the project in its entirety.
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 -COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's Director of Engineering determines that no satisfactory
progress has been made since the prior payment, or in the event of a delay in the
work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by the SANITATION
DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for
such work, including any retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon
termination of this Agreement, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a
release of all claims against the SANITATION DISTRICT arising under or by
virtue of this Agreement other than such claims, if any, as may be specifically
exempted by CONSULTANT from the operation of the release in stated amounts
to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code Sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this Agreement
may be held liable for treble damages and up to a $10,000 civil penalty for each
false claim submitted. This Section shall also be binding on all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: a) knowingly presents or
causes to be presented to an officer or employee of the SANITATION DISTRICT
a false claim or request for payment or approval; b) knowingly makes, uses, or
causes to be made or used a false record or statement to get a false claim paid
or approved by the SANITATION DISTRICT; c)conspires to defraud the
SANITATION DISTRICT by getting a false claim allowed or paid by the
SANITATION DISTRICT; d) knowingly makes, uses, or causes to be made or
used a false record or statement to conceal, avoid, or decrease an obligation to
the SANITATION DISTRICT; or e) is a beneficiary of an inadvertent submission
of a false claim to the SANITATION DISTRICT, and fails to disclose the false
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claim to the SANITATION DISTRICT within a reasonable time after discovery of
the false claim.
5. PREVAILING WAGES
To the extent CONSULTANT intends to employ employees who will perform work during
the design and preconstruction phases of a construction contract, as more specifically
defined under Labor Code Section 1720, CONSULTANT shall be subject to prevailing
wage requirements with respect to such employees.
6. DOCUMENT OWNERSHIP—SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS
A. Ownership of Documents for the Professional Services performed.
All documents, including but not limited to, original plans, studies, sketches,
drawings, computer printouts and disk files, and specifications prepared in
connection with or related to the Scope of work or Professional Services, shall be
the property of the SANITATION DISTRICT. The SANITATION DISTRICT's
ownership of these documents includes use of, reproduction or reuse of and all
incidental rights, whether or not the work for which they were prepared has been
performed. The SANITATION DISTRICT ownership entitlement arises upon
payment or any partial payment for work performed and includes ownership of
any and all work product completed prior to that payment. This Section shall
apply whether the CONSULTANT's Professional Services are terminated: a) by
the completion of the Agreement, or b) in accordance with other provisions of this
Agreement. Notwithstanding any other provision of this paragraph or Agreement,
the CONSULTANT shall have the right to make copies of all such plans, studies,
sketches, drawings, computer printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the plans or specifications, where the subsequent changes
or uses are not authorized or approved by CONSULTANT, provided that the
service rendered by CONSULTANT was not a proximate cause of the damage.
7. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial
Rating of at least Class Vill, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept
State Compensation Insurance Fund, for the required policy of Worker's
Compensation Insurance subject to the SANITATION DISTRICT's option to
require a change in insurer in the event the State Fund financial rating is
decreased below"B". Further, the SANITATION DISTRICT will require
Contractor to substitute any insurer whose rating drops below the levels
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herein specified. Said substitution shall occur within 20 days of written
notice to Contractor, by the SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under
this Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage: Two
Million Dollars ($2,000,000) per occurrence with Two Million Dollars ($2,000,000)
aggregate. Said insurance shall include coverage for the following hazards:
Premises-Operations, blanket contractual liability(for this Agreement), products
liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground) must be included in the General Liability policy and coverage
must be reflected on the submitted Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and automotive liability insurance required,
as set forth herein, shall be provided for through either a single policy of primary
insurance or a combination of policies of primary and umbrella excess coverage.
Umbrella excess liability coverage shall be issued with limits of liability which,
when combined with the primary insurance, will equal the minimum limits for
general liability and automotive liability.
D. AutomotiveNehicle liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of One Million Dollars ($1,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
E. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
One Million Dollars ($1,000,000) per occurrence. Such Worker's Compensation
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Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. A statement on an insurance certificate will not be
accepted in lieu of the actual endorsements unless the insurance carrier is State
of California Insurance Fund and the identifier"SCIF" and endorsement numbers
2570 and 2065 are referenced on the certificate of insurance.
F. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than Three Million Dollars
($3,000,000)with limits in accordance with the provisions of this Paragraph. If
the policy of insurance is written on a "claims made" basis, said policy shall be
continued in full force and effect at all times during the term of this Agreement,
and for a period of five (5) years from the date of the completion of the services
hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior ads or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended "tail" coverage with the present or
new carrier.
In the event the present policy of insurance is written on an "occurrence" basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior ads
of CONSULTANT during the course of performing services under the term of this
Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10)days prior to the
expiration of each policy term.
G. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
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• Certificate of Insurance ACORD Form 25-S(7/97)or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of(ISO Forms)
CG 2010 10 01 and CG 2037 10 01
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
H. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30)days' prior written
notice. The Cancellation Section of ACORD Form 25-S (7/97)shall state the
required thirty(30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty(30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Contracts
Administration, Div. 230, and shall be received by the SANITATION DISTRICT
not less than thirty (30) days prior to the effective date of the change(s) if the
change would reduce coverage or increase deductibles or SIR amounts or
otherwise reduce or limit the scope of insurance coverage provided to the
SANITATION DISTRICT.
I. Primary Insurance
All liability policies shall contain a Primary and Non Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
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J. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
K. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
L. Deductibles and Self-Insured Retentions
Any deductible and/or self insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
M. Defense Costs
Liability policies shall have a provision that defense costs for all insureds and
additional insureds are paid in addition to and do not deplete any policy limits.
N. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
8. SCOPECHANGES
In the event of a change in the scope of the proposed project, requested by
SANITATION DISTRICT, the parties hereto shall execute an addendum to this
Agreement setting forth with particularity all terms of the new Agreement, including but
not limited to any additional CONSULTANT's fees.
9. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
Agreement, the names and full description of all Subconsultants and CONSULTANT's
project team members anticipated to be used on this project by CONSULTANT.
CONSULTANT shall include a description of the scope of work to be done by each
Subconsultant and each CONSULTANT's project team member. CONSULTANT shall
include the respective compensation amounts for CONSULTANT and each
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Subconsultant on a per-project-element basis, broken down as indicated in Section 2-
COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
10. ENGINEERING REGISTRATION
The CONSULTANT's personnel are comprised of registered engineers and a staff of
specialists and draftsmen in each department. The firm itself is not a registered
engineer but represents and agrees that wherever in the performance of this Agreement
requires the services of a registered engineer. Such services hereunder will be
performed under the direct supervision of registered engineers.
11. AUDIT PROVISIONS
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this Agreement. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this Agreement during the term of this Agreement
and for a period of three (3)years after its termination.
C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the
SANITATION DISTRICT for review and audit, all Project related accounting
records and documents, and any other financial data within 15 days after receipt
of notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
be available to assist SANITATION DISTRICT's auditor in obtaining all Project
related accounting records and documents, and any other financial data.
12. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to make CONSULTANT an employee of the
SANITATION DISTRICT.
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13. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid.
Notices shall be mailed to the SANITATION DISTRICT at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Natasha K. Dubrovski, Principal Contracts Administrator
Copy: Wendy Sevenandt, Project Manager
Notices shall be mailed to CONSULTANT at:
The Austin Company
6410 Oak Canyon, Suite 150
Irvine, CA 92618
Attention: Jim Robinson
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT's staff must be approved in
writing by the SANITATION DISTRICT's Project Manager prior to action from the
CONSULTANT.
14. TERMINATION
The SANITATION DISTRICT may terminate this Agreement at any time, without cause,
upon giving thirty(30) days written notice to CONSULTANT. In the event of such
termination, CONSULTANT shall be entitled to compensation for work performed on a
prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30)days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT and/or
CONSULTANT in accordance with Section 13- NOTICES.
15. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work.
CONSULTANT agrees to furnish to the SANITATION DISTRICT copies of all
memoranda, correspondence, computation and study materials in its files pertaining to
the work described in this Agreement, which is requested in writing by the SANITATION
DISTRICT.
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16. COMPLIANCE
CONSULTANT certifies by the execution of this Agreement that it pays employees not
less than the minimum wage as defined by law, and that it does not discriminate in its
employment with regard to race, color, religion, sex or national origin; that it is in
compliance with all federal, state and local directives and executive orders regarding
non-discrimination in employment; and that it agrees to demonstrate positively and
aggressively the principle of equal opportunity in employment.
17. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly authorized to
execute agreements for that party.
18. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution services.
19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which he may be entitled.
20. PROGRESS REPORTS
Monthly progress reports shall be submitted for review by the tenth day of the following
month and must include as a minimum: 1) current activities, 2)future activities, 3)
potential items that are not included in the Scope of Work, 4) concerns and possible
delays, 5) percentage of completion, and 6) budget status.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
services fails to meet those standards, CONSULTANT shall, within the time prescribed
by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT'S sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
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and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT'S
officers, directors, employees, CONSULTANT's, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses,judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys' fees, disbursements and court costs,
and all other professional, expert or CONSULTANT'S fees and costs and the
SANITATION DISTRICT'S general and administrative expenses; individually, a"Claim";
collectively, "Claims")which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this Agreement to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT'S suppliers, CONSULTANT,
Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
(A)the active negligence or willful misconduct of the Indemnified Parties; or
(B)a natural disaster or other act of God, such as an earthquake; or
(C)the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT'S supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A)through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT'S liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to
limit CONSULTANT'S indemnification obligation or other liability hereunder. The terms
of this Agreement are contractual and the result of negotiation between the parties
hereto. Accordingly, any rule of construction of contracts (including, without limitation,
California Civil Code Section 1654)that ambiguities are to be construed against the
drafting party, shall not be employed in the interpretation of this Agreement.
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
PCSA CONTRACT NO.Pi-115A
Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition
Page 14 of 17
Return to Aaenda Report
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the claim did not arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then the DISTRICT will reimburse CONSULTANT for the reasonable costs of defending
the Indemnified Parties against such claims.
CONSULTANT'S indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
24. CONSULTANT PERFORMANCE
The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT.
A copy of the evaluation shall be sent to the CONSULTANT for comment. The
evaluation, together with the comments, shall be retained by the Department and may
be considered in future CONSULTANT selection processes.
25. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
Agreement is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the Agreement is otherwise terminated or expires in
accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the
Consultant written notice that the Agreement will be closed out. CONSULTANT shall
submit all outstanding billings, Work submittals, deliverables, reports or similarly related
documents as required under the Agreement within thirty (30)days of receipt of notice of
Agreement closeout.
Upon receipt of CONSULTANT'S submittals, the SANITATION DISTRICT shall
commence a closeout audit of the Agreement and will either:
i. Give the CONSULTANT a final Agreement Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT'S cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative Closeout efforts identified in this Agreement. Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the Work, the non-completion of which were not disclosed to
the SANITATION DISTRICT (regardless of whether such nondisclosures were
fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under
all those provisions of the Agreement which expressly or by their nature extend beyond
and survive final Agreement Acceptance.
PCSA CONTRACT NO.Pi-115A
Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition
Page 15 of 17
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT'S request for final Agreement Acceptance as set forth above shall not be
deemed to be Acceptance of the Work by the SANITATION DISTRICT for any purpose
nor imply Acceptance of, or agreement with, the Consultant's request for final
Agreement Acceptance.
26. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the
Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
PCSA CONTRACT NO.Pi-115A
Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition
Page 16 of 17
Return to Aaence Report
IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION
DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year
first above written.
CONSULTANT: THE AUSTIN COMPANY
By
Date
Printed Name &Title
ORANGE COUNTY SANITATION DISTRICT
By
Chair, Board of Directors Date
By
Maria Ayala
Clerk of the Board Date
By
Marc Dubois Date
Contracts, Purchasing and Materials
Management Division Manager
Attachments: Attachment"A"—Scope of Work
Attachment'B"—Labor Hour Matrix
Attachment"C"— Not attached
Attachment"D"—Allowable Direct Costs
Attachment"E"—Fee Proposal
Attachment"F"— Not attached
Attachment"G"— Not attached
Attachment"H"— Not attached
Attachment"I"—Not attached
NKD:ms:yp
EDMS: 003980187
PCSA CONTRACT NO.Pi-115A
Revised 0729/13 Maintenance Area Building Improvements and Building H Demolition
Page 17 of 17
P1 -115A PCSA
ATTACHMENT "A"
SCOPE OF WORK
FOR
CONSTRUCTION SUPPORT SERVICES
Return to Aaenda Rew,
ATTACHMENT "A"
SCOPE OF WORK FOR
CONSTRUCTION SUPPORT SERVICES
Maintenance Area Building Improvements and Building H Demolition,
Contract No. P1-115A
Part of
Title 24 Access Compliance and Building Rehabilitation Project
Project No. P1-115
TABLE OF CONTENTS
I. SUMMARY......................................................................................................................2
It. PROJECT ELEMENTS...................................................................................................2
III. PROJECT SCHEDULE...................................................................................................3
IV. PROJECT IMPLEMENTATION ......................................................................................3
PHASE 3-DESIGN, BID AND AWARD.........................................................................3
PHASE 4-CONSTRUCTION AND INSTALLATION SERVICES ..................................4
PHASE 5-NOT USED...................................................................................................8
PHASE6-CLOSEOUT..................................................................................................8
V. STAFF ASSISTANCE...................................................................................................10
VI. ATTACHMENTS ...........................................................................................................10
October 2013 Contract No. P1-115A
Page 1 of 10
I. SUMMARY
Provide construction support services for the construction and installation and closeout
of the project described herein.
Contract No. P1-115A is a portion of Project No. P1-115. This original PCSA is for
P1-115A, which renovates eleven buildings (Buildings 1, 2, 3, 4, 5, 6, 7, Shop A,
Shop B, Warehouse, and Purchasing Conference Room), demolishes Building H and
makes paving and drainage improvements in the vicinity of the renovated buildings and
Building H at the Orange County Sanitation District's (Sanitation District)Wastewater
Reclamation Plant No. 1 (Plant 1).
Areas of work include bathroom and shower/locker room remodels; fall protection
installation and retrofits, building modifications for accessibility clearances, braille
signage, relocation of light switches and receptacles, reconstruction of stairs, elevator
improvements, retrofit of sinks and counters, electrical work, seismic anchorage of
shelving, roof replacements and roof improvements, HVAC, lighting replacements, paint
removal and painting of interior walls and impacted piping, replacement of acoustical
ceiling systems, constructing a new office space within the warehouse, area drainage
improvements, paving replacements, and other minor items.
This project also demolishes Building H. Items to accomplish the demolition include
fiber and telephone wire reconnection, area lighting installation, grading, paving and
striping, and electrical work.
Austin shall support the activities associated with City of Fountain Valley inspections.
Austin shall meet with the inspector and Contractor as requested by Sanitation District
and provide design clarifications, interpretations, and guidance to assist the Contractor
in remedying correction notices associated with the building permits.
This project includes abatement of asbestos in building materials and abatement of lead
containing paint. Austin will not provide services in connection with the abatement of
hazardous materials.
II. PROJECT ELEMENTS
Austin prepared the final design for the Maintenance Area Building Improvements and
Building H Demolition to include rehabilitation of buildings in the maintenance area,
demolition of Building H, and drainage and pavement improvements.
October 2013 Contract No. P1-115A
Page 2 of 10
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III. PROJECT SCHEDULE
Major Milestones Estimated Schedule
Provide Construction Support May 2014 to May 2016
Project Closeout May 2016 to July 2016
TOTAL SCHEDULE TIME 27 Months
IV. PROJECT IMPLEMENTATION
All Sanitation District projects are divided into six (6) phases. Under this Agreement,
Austin shall provide engineering support services for Phase 3— Design, Bid and Award,
Phase 4—Construction, and Phase 6—Closeout. Phase 5—This project is a building
rehabilitation and commissioning services are not applicable.
Phase 3— Design, Bid and Award
Phase 4— Construction and Installation Services
Phase 5— Not Used
Phase 6—Closeout
PHASE 3—DESIGN, BID AND AWARD SERVICES
The design phase Scope of Work in the Professional Design Services Agreement for
this project referenced the design guidelines for services to be rendered during bid and
award phase. The only requirement in the design guidelines is to prepare the
conformed documents. This scope provides for additional bid and award phase
services and also adds scope to address unanticipated plan check comments from the
City of Fountain Valley, such as energy standards.
Task 3.1 — NOT USED
Task 3.2— Bid and Award
During bid and award, Austin shall provide additional professional services to respond
to bidder's questions and prepare verbiage and drawings for addenda. The Sanitation
District shall prepare the formal addenda.
An addendum item shall be prepared to provide an additional roof curb for a second
HVAC unit for installation at a later date. The roof curb shall be installed under
P1-115A during the roof rework.
Prepare addendum materials to place junction boxes in the ceiling for Ethernet and
power for a reconfiguration of the upstairs office area of Building 6. Two circuits will be
required, one for normal power and one for UPS power.
October 2013 Contract No. P1-115A
Page 3 of 10
Austin shall attend the pre-bid conference. The Project Manager and Lead Architect
shall attend. The Sanitation District will prepare the agenda and minutes, and run the
meeting. Austin shall describe the project technical aspects in the pre-bid conference
and lead the site tour.
Austin shall support the bid evaluation phase as requested by the Sanitation District.
PHASE 4—CONSTRUCTION AND INSTALLATION SERVICES
The Sanitation District shall administer and provide field inspection for construction
contracts. Construction and installation support services shall be provided by Austin as
requested by the Sanitation District. Austin shall refer to the Engineering Design
Guidelines, Chapter 01 as a reference for the specific requirements herein.
Austin shall provide the key management personnel as described in their proposal on
this project. Austin shall not reassign the key project personnel without prior approval
of the Sanitation District. The Sanitation District may request reassignment of any of
Austin's or their subconsultants personnel, based on that individual's performance.
For purposes of the proposal, Austin shall include hours and fees in their proposal for
appropriate personnel classifications to perform the tasks described below. Hours
and/or hours per task provided in the proposal are for estimating purposes only. Hours
invoiced shall be based on actual hours to complete the task and not based on the
assumptions made in the proposal. All tasks and services are to be provided at the
request of OCSD and shall be billed based on actual hours worked.
Task 4.1 — Preconstruction Conference
Austin shall participate in a Preconstruction Conference attended by Sanitation District
staff, Austin, the Contractor, subcontractors, and vendors. This meeting will be
scheduled and presided over by the Sanitation District. In this meeting, the Sanitation
District Engineer shall introduce Austin and describe their role in the project as the
Design Engineer and the services Austin will provide during construction. Austin's
Construction Services Project Manager and Lead Architect shall attend. The Sanitation
District will prepare the meeting agenda and meeting minutes.
Task 4.2—Submittals
The Sanitation District will receive and log in all submittals from the Contractor. The
Sanitation District will forward the electronic version of all shop drawings, data, and
submittals requiring Design Consultant review. Austin will review and provide
comments (electronically)to (or take other appropriate action in respect of)the shop
drawings and other data which the Contractor is required to submit for conformance
with the information given in the contract documents and compatibility with the design
concept of the completed project as a functioning whole as indicated in the contract
documents. Such reviews and approvals or other action will not extend to means,
methods, techniques, sequences, or procedures of construction or to safety precautions
and programs. Austin shall review physical samples at the Sanitation District site.
October 2013 Contract No. P1-115A
Page 4 of 10
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Austin shall return the submittal review comments to the Sanitation District within the
time frame that allows the Sanitation District to meet the specification requirements for
review. Austin shall return comments to the Sanitation District allowing sufficient time
for the Sanitation District to incorporate all comments into a combined review comment
set that the Sanitation District will return to the Contractor. Austin's estimate for this
task shall be based on the Contractor providing an acceptable submittal as either the
original submittal or the first resubmittal. Austin shall accommodate occasional
expedited reviews for time sensitive submittals. Submittals shall include but not be
limited to shop drawings, commissioning plan, vendor tests, certifications, and test
reports.
Pre-Submittal Meeting: Austin shall attend a two-hour pre-submittal meeting with the
Sanitation District and Contractor staff to coordinate the submittal effort.
For the purpose of this proposal, Austin shall assume 75 Contractor submittals/shop
drawings and 50 resubmittals shall be reviewed by Austin.
Task 4.3— Request for Information (RFIs)
The Sanitation District will log in and forward to Austin, RFIs generated by the
Contractor or the Sanitation District. Austin shall return written responses to the
Sanitation District clarifying the requirements of the contract documents. Austin shall
generate necessary sketches for the clarification which can be created as CAD or hand
sketches. Austin shall occasionally expedite the review of time sensitive RFIs.
Austin will issue necessary clarifications, interpretations, and redesign of the contract
documents requested by the Contractor through the Sanitation District, as appropriate
for the orderly completion of the work. Such clarifications and interpretations will be
consistent with the intent of and reasonably inferable from the contract documents.
For the purpose of estimating the effort for this task, assume that 100 RFIs shall be
reviewed and responded to by Austin.
Task 4.4—Contract Modifications, Design Changes, and Change Orders
If the contract documents require modifications, due to changed conditions, the
Sanitation District requested changes, omissions or design errors; Austin shall prepare
preliminary change order documents and forward them to the Sanitation District. The
Sanitation District shall review the proposed change and request Austin to incorporate
any changes. The Sanitation District will issue the change order documents in a formal
Request for Proposal (RFP)or Field Change Order(FCO)to the Contractor. Austin
shall forward design calculations and other design backup documents as necessary to
the Sanitation District. Austin shall prepare cost estimates for the changes when
requested by the Sanitation District.
For the purpose of this proposal, Austin shall assume 160 hours for actual designer
time plus appropriate hours for investigative work, planning the change, communication,
design reviews, and other necessary tasks to support the actual design effort. OCSD
will prepare cost estimate and random order of magnitude estimates for the purpose of
negotiating change orders with the Contractor.
October 2013 Contract No. P1-115A
Page 5 of 10
Any contract document that requires changes shall be identified with date of change
and reference (RFI number, RFP number, FCO number, etc.) shown on the document.
Changes shown on drawings shall be clearly marked and "clouded"for accurate
identification of the scope of change by the Contractor and inspection staff. Austin shall
maintain up-to-date contract documents. When a change is required on a contract
drawing that has previously undergone a change, the updated drawing showing the
previous change shall be used as the base document to identify new changes.
Austin shall submit complete change documentation to the Sanitation District for use in
RFls, RFPs, and FCOs. This change documentation shall include plan drawings,
schematics, details, schedules, and specifications, as required.
Task 4.5—Site Visits, Weekly Progress Meetings, and As-Built Review Meetings
Twice a month, Austin shall have their Construction Project Manager and Lead
Architect or Project Engineer attend the weekly progress meetings. Austin shall bring
other design engineers or subconsultants to the weekly progress meetings as
requested by the Sanitation District. The Sanitation District will generate meeting
minutes.
When requested by the Sanitation District, Austin shall inspect the Contractor's as-built
drawings at the 50 and 100 percent of project completion to verify that the Contractor
has included all relevant information from approved change orders and RFls. Austin
shall prepare a summary of the findings for each of these inspections and forward it to
the Sanitation District.
Austin shall make field site visits or attend job site meetings to assist in field problem
resolution and design clarification/verification to help resolve construction issues as
they arise and as requested by the Sanitation District. Austin shall report the nature of
the field site visits, the problem resolved, and identify staff conducting the site visit in
Austin's monthly project report. The Sanitation District will provide project inspection.
Austin shall attend the job walk for beneficial occupancy.
Austin shall assume 24 site visits for the Project Manager and 60 site visits for the
Project Engineer which includes attendance at progress meetings, as-built drawing
checks, site visits to resolve construction issues, and attendance at the job walk for
beneficial occupancy. Each meeting shall be estimated at 4 hours each.
Task 4.6—Structural and Roof Inspections, Assistance with City Inspection
Austin shall provide structural observations as noted in the General Notes on the
structural drawings. Austin shall supplement the Sanitation District staff in making
determinations on roofing substrate damage and recommending necessary corrections
in association with the Sanitation District staff.
Austin shall support the activities associated with City of Fountain Valley inspections.
Austin shall meet with the inspector and Contractor as requested by Sanitation District
and provide design clarifications, interpretations, and guidance to assist the Contractor
in remedying correction notices associated with the building permits.
October 2013 Contract No. P1-115A
Page 6 of 10
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Task 4.7 — Claim Avoidance and Dispute Resolution Assistance - Not Used.
Task 4.8 — Project Management for Phase 4
Task 4.8.1 General Management
Austin shall be responsible for management of their staff and subconsultants and shall
keep the Sanitation District appraised of the status of their work on the project.
Austin shall provide the key management personnel as described in their proposal on
this project. Austin shall not reassign the key project personnel without prior approval
of the Sanitation District per Section 9 of the Professional Consultant Services
Agreement. The Sanitation District may request reassignment of any of Austin's or their
subconsultants personnel, based on that individual's poor performance.
Austin's Project Manager shall conduct monthly project meetings via telephone with the
Sanitation District's Project Manager. These meetings shall be at a mutually agreeable
time, generally around the second week of the month. The purpose of the meetings
shall be to review the Austin Project Manager's report and the status of the project
scope and budget. Meetings should be arranged so that the progress report can be
discussed at each meeting. Other meetings shall be scheduled on an as needed basis
or conducted when Austin's Project Manager plans to be at the Sanitation District for
other site visits.
Task 4.8.2 Progress Report
Regardless of when the monthly Project Manager's meetings occur, Austin shall submit
a monthly progress report that will include the following:
• Work completed to in the past month
• Work anticipated for the upcoming month
• Outstanding project issues
• Status and issues impacting project scope and budget
• Construction contract changes
• Percent complete, tabulated on a per task basis
• Overall project budget, tabulated on a per task basis
• Travel and site visit summary
Task 4.8.3 - Invoices
Austin shall prepare and submit monthly invoices to the Sanitation District. The
invoices shall document the resource hours and billing rate for each person that works
on the project for each task. Overhead, profit, and any direct costs shall also be shown
for each task. As part of the summary section of the invoice, Austin shall also include
the following information:
• Budget
• Previous billing period total invoiced to date
• Current billing period invoicing
• Current billing period total invoice to date
October 2013 Contract No. P1-115A
Page 7 of 10
• Budget Amount Remaining
• Current billing period total percent completed to date
A Excel file workbook shall be provided by the Sanitation District that contains the
required data entry cells. This workbook shall be filled out by Austin and transmitted
electronically to the Sanitation District Project Manager for each invoice.
The cost component breakdown for each element above shall match that of the PCSA.
The monthly progress report shall be submitted with the project invoice as part of the
monthly request for payment.
Austin shall also provide percent budget spent for each of the Sanitation District's cost
codes (i.e. by work package and phase). The list of cost codes by phase is included
with the Request for Proposal and included in the invoice workbook. The workbook
shall be originally filled out as the proposal matrix. The workbook is included as Exhibit
1 for the proposal and for the invoices. This workbook will be subsequently modified by
Sanitation District and used as the invoice structure to track resource hours and
expenditures against the work breakdown structure.
Austin shall include hours for project management services including tasks that will be
performed by Austin throughout the construction and closeout phases of the project.
These tasks are included in a separate section to facilitate tracking of resource hours
and fees by both Austin and the Sanitation District. These services include coordination
of staff and subconsultants, and project status tracking and reporting.
PHASE 5—NOT USED
PHASE 6—CLOSEOUT
Closeout tasks include completion of punchlist work by the Contractor, final inspection,
completion of record drawings, and finalizing electronic data. Austin shall submit a final
invoice at the completion of the project.
Task 6.1 — Final Inspection - Not Used.
Task 6.2— Record Drawings
With resource hours accounted for under Site Visit Task 4.5, Austin shall inspect the
field markup set maintained by the Contractor and inspected by the Sanitation District
staff at the 50 and 100 percent completion points of construction. As part of the review
process, Austin shall verify that the Contractor's As-Built set correctly reflects the
information included in the approved shop drawings, approved field change orders, plan
clarifications, plan changes and other deviations from the conformed drawings, and that
the information in the set is complete.
Based on the findings, Austin shall prepare a written report on the completeness of the
field markup set. Austin shall attend periodic workshops with the Inspector, Resident
Engineer, and Enterprise Information Management to ensure Contractors As-Built set
contains all relevant material. Discipline engineers shall meet with the Contractor and
inspector to reconcile conflicting information and ensure all contract changes have been
incorporated.
October 2013 Contract No. P1-115A
Page 8 of 10
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Under this task 6.2, Austin shall prepare draft record drawings from the approved
Contractor's As-Built set for all drawings in accordance with the requirements in the
CAD Manual. The Austin shall submit the draft record drawings to the Sanitation
District Project Resident Engineer. The draft record drawings will be reviewed for
content and CAD Compliance by the Sanitation District staff. A comment log will be
returned to Austin and, if any comments are generated, Austin shall revise the record
drawings and resubmit to the Resident Engineer for review of the changes and
acceptance of the record drawings.
When no additional comments are identified, Austin shall prepare the final record
drawings and submit them along with the Contractor's field markup set to the Project
Manager. All record drawings shall contain a stamp indicating:
"Record Drawings
These Record Drawings have been prepared based on information
provided by others. The Engineer has not verified the accuracy of
this information and shall not be responsible for any errors or
omissions which may be herein as a result."
The stamp shall optimally be placed in the bottom right hand corner of the border and
may be included via x-ref. If importing the stamp via x-ref interferes with content in the
bottom right hand comer, the stamp may also be placed in other open space along the
bottom of the border. In addition, a note shall be placed over the engineer's seal stating
that"This drawing was originally approved for construction by [name of engineer] on
[date] and sealed by [name of engineer] a licensed professional engineer in the State of
California No. [License number]". Austin shall submit an electronic copy of the record
drawings to the Sanitation District for review and approval. The acceptance of the
record drawings shall be deemed a condition for completion of work.
The Contractor generated drawings described in the Design Guidelines and the shop
drawings will not be updated by Austin.
The format for delivery of the submittals shall be as specified in the Design Guidelines
section titled "Software and Electronic File Format Requirements". Native electronic
CAD files and PDF electronic files shall be submitted. One set of hard copy on bond
shall be submitted.
Austin shall prepare the electronic file of the Final Conduit, Tray and Cable Schedule
updated to reflect the as-built conditions based on the Contractor's and the Sanitation
District's "red-line" drawings, and ready to merge to Facility Model documentation
(electronic media submittal is required).
Task 6.3— Lessons Learned - Not Used.
Task 6.4— Project Management
Austin shall also include project management support resource hours related to
Closeout under this Phase for the subtasks described in Task 4.9 above. Monthly
progress meeting may be via telephone call.
October 2013 Contract No. P1-115A
Page 9 of 10
V. STAFF ASSISTANCE
The Sanitation District staff member or designee assigned to work with Austin on the
construction phase of this project is Wendy Sevenandt at(714) 593-7392 or email at
wsevenandt2Docsd.com.
VI. ATTACHMENTS
Exhibit 1 —Proposal/Invoice Workbook
WS:dm
EDMS:003977809/5.1.
October 2013 Contract No. P1-115A
Page 10 of 10
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P1 -115A PCSA
EXHIBIT 1
INVOICE WORKBOOK
EXHIBIT 1-INVOICE WORKBOOK
The Austin Company Invoice
Address to send checks to
Invoice Date:
Period Ending:
Invoice No.:
Invoice Total $
Orange County Sanitation District
P.O.Box 8127
Fountain Valley,CA 92728-8127
ATTN: Lisa Rogers,Accounts Payable
cc:Wendy Sevenandt.CIP Project Manager
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
Part of
Project P7-115-Title 24 Access Compliance and Building Rehabilitation Project
OCSD Purchase Order No. TIED
SUMMARY CONTRACT STA TUB
Budget Amount Previously This Period TO Dale Remaining Budget %
Billed Com leh
Lom,OH $ 555,888 $ $ $ $ 555,888 0
Prof, $ 27,794 $ $ $ 1 $ 27,794 0
Direct Costs $ 2.940 1 $ 1$ 1$ 1 $ 2,940 0
SubconsultaMs I a 20,000 1 $ 1$ 1 $ 1 $ 20,000 0
Totall is 606,622 $ $ $ ERemaining
606,622 D
Work Package Doserlptlon Budget Amount Previously This Period To Out. %
Billed ud N Com late
325415,214 $ $ $ 15,214 0
3350 Conseudionllnstalla0on $ 498,902 $ $ $ 498,902 0
Closeout 92,506 $ $ $ 92,506 0
$ 808,622 0
AMOUNT DUE THIS INVOICE $ -
The Austin Company
Page 1 of 17
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Invoice
Invoice Date: 11011900
Period Ending, 11011900
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolitior
TASK-BY-TASK INVOICE SUMMARY
Work Package 33H-Combustion and Installation Services
Budget Previously Remaining
This Periotl To Data °/.Complete
Task No. Oesin Amount Billed Butl et
3.1 TOe 2481ate EnergyCompliance(NOT USED)
3.2 8itl antl FwarE $ 15214 3 - 5 - $ - $ 15214 0
Total $ 15,214 1 $ $ $ $ 15,210 1 $
Work Package 3350-Construction and Installation Services
Bud,. Previously Remaining
Task No. Description Amount Billed This Period To Data Bud el %Lomplele
4.1 Preconstruction Conference S 1748 f - $ $ - $ 1,748 0
4.2 Su0rn81als $ 13 .924 $ - $ - $ - $ 134,924 0
43 Re,ureite for Information S 119439 S - $ - $ - $ 119439 0
4.4 Contract Made and Change Ordem $ 5],11] S - E - $ - $ 57,117 0
4.5 She Vlsils and Warkly Mee0ns S 58451 S - $ - $ - $ 58451 0
4.6 Structural and Roof Ina ectlprm $ 30.307 E - E - $ - $ 30,307 0
4.7 Claims AvcdancalDiSule Rem ion S - $ - E - $ - S gDIVl01
43 pro'ant Manaemera ]691] 76917 0
TeWI E 4]8,903 E E $ $ 478,903 0
Work Packa e35H-Closeorut
ButlgN Previously Remaining
Task No. Description Amoum Billetl ThisPeriotl To Data Budget X Gwnplate
6.1 Final heardlon $ - $ $ $ - 8 MDIVI01
6.2 Record Drewi s $ ]6,96] f f $ - $ 76,967 0
6.3 Final Decumentatlan I S - S I f $ - 8 IVIV101
6.4 Lesson Learned 1$ 15,539 1$ $ $ - $ 15,539 0
Total $ 92,%6 1 E $ $ $ 92,506 0
Phase SrIv
3360 PENCO $ 20,000 $ $ $ - $ 20,000 1 0
Page 2 of 17
Role Name Rate
Principal 122.30
Senior Promect M r 97.55
Promect Manager 60.46
Promect Coordiantor 68.43
Managing Architect 101.92
Lead Architect 78.62
Senior Architect 59.70
Architect/Lead Desi ner 46.59
Designer/Drafter 34.94
Managing Engineer 106.29
Lead Engineer 90.27
Senior Engineer 78.62
Engineer/Lead Designer 62.61
Designer/Drafter 34.94
M r of Const/Acct/Purch 101.92
Pro ect Accountant 62.61
Estimator 101.92
Administrative 45.14
Clerical/Re ro ra hits 29 12
FRINGE AT% 45.60%
OVERHEAD AT% 65.00%
PROFIT AT % 5.00%
Page 3 of 17
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Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3254-DESIGN,BID AND AWARD SERVICES
TASK 3.1 -TITLE 24 STATE ENERGY STANDARDS COMPLIANCE(NOT USED
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 $
Senior Project M r $ 9T 55 $
Project Manager $ 60.46 $
Poled Coordiantor $ WAS $
Mena In Archbed $ 101.92 $
Lead Architect $ 78.62 $
Senior Architect $ 59.70 $
ArchitecVLead Designer $ 46.59 $
Desl nedDrefter $ 34.94 $
ManaL E 106.29 $ineer $ W.27 1 $
Senior Engineer $ 78.62 1 $
En IneenLead Designer $ 62.61 1 $
Desi nerlDrefter $ 34.90 1 $
Mgr of COnsVAcc9Pumir $ 101.92 $
Project A urdant $ 62.61 $
Estimator $ 101.92 $
Atlministative $ 45.14 $
ClencaVRe re him $ 29.12 $
$
$
Total ManhourslBurdened Labor Cosh O.aO E
OVERHEAD AT% 65.00% $ -
PROFIT AT% 5.00% S
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPEN
CHARGED RATE QUANTITY TOTAL
ORcelMaillOther Died Actual NIA $
Printing 8 Photo Direct Actual NIA $
Travel O,n,.tl Actual I NIA $
Telephone Direotl Actual I NIA $
Total Direct Upon. S
SUMMARY TASK STATUS
Previously This Period TO Data Remaining %Complete
allied Budget
Labor+OH $
Profit $
Direct Costs $
Total
Page 4 of 17
Invoice
Invoice Dale: 11011900
Period Ending: 1/0/1900
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3254-DESIGN,BID AND AWARD SERVICE:
TASK 3.2-BID AND AWARD
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 $
Senior Project M r $ 97 55 $
Project Manager $ 60.46 $
Project Coordiantor $ WAS $
Mena In Amhtect $ 101.92 $
Lead Architect $ 78.62 $
Senior Architect $ 59.70 $
ArchitecVLead Designer $ 46.59 $
Desl nedDrefter $ 34.94 $
ManaL E 106.29 $!neer $ W.27 1 $
Senior Engineer $ 78.62 1 $
En IneenLead Designer $ 62.61 1 $
Designer/Drafter $ 34.94 1 $
Mgr of Const(Accl/Pumh $ 101.92 $
Project Accountant $ 62.61 $
Estimator $ 101.92 $
Atlminisba5ve $ 45.14 $
ClericallRepregraphior $ 29.12 $
$
$
$
Total ManhourslBurdened Labor Gosh 0.00 E
OVERHEAD AT% 65.00% $ -
PROFIT AT% 5.00% E
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPEN CHARGED RATE QUANTITY TOTAL
OficelMail/Other DraGt Actual NIA $
Printing8 Photo Direct Actual NIA $
Travel I Direct I Actual NIA $
Telephone Direct I Actual NIA $
Total Direet Expenses S
SUMMARY TASK STATUS
Budget Previously Tbia Period TO Date Remaining %Complete
Aount Billed Boa al
Labor+OH $ 14,261 I $ $ $ $ 14,261.00 0
Pro0t $ 713 $ $ 1$ $ 713.00 0
Direct Costa 1 $ 240 1 $ $ $ $ 240.00 0
Tolaill E 15,214 E is 15,214.00 0
Page 5 of 17
Return to Aaenda Rom
Invoice
Invoice Dale: 11011900
Period Ending: 1/0/1900
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICE:
TASK 4.1 -PRECONSTRUCTION CONFERENCE
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 $
Senior Project M r $ 97 55 $
Project Manager $ 60.46 $
Project Coordiantor $ WAS $
Mena In ArcM1bect $ 101.92 $
Lead Architect $ 78.62 $
Senior Architect $ 59.70 $
AmhilecVLead Designer $ 46.59 $
D.In ner/Drafter $ 34.94 $
ManaL E 106.29 $ineer $ W.27 1 $
Senior Engineer $ 78.62 1 $
En IneerlLead Designer $ 62.61 1 $
Designer/Drafter $ 34.9,1 1 $
Mgr of ConstrAcetlPumh $ 101.92 $
Project Accourdant $ 62.61 $
Estimator $ 101.92 $
Ansinisbadve $ 45.14 $
ClencaVRe m him $ 29.12 $
$
Total ManhourslBurdened Labor Gosh 0.00 E
OVERHEAD AT% 65.00% $ -
PROFIT AT% 5.00% E
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPEN
CHARGED RATE QUANTITY TOTAL
ORcelMail/Other Diroct Actual NIA $
Printing 8 Ph to Direct AC al NIA $
Travel I Direct I Actual I N/A $
Telephone Direct I Actual NIA $
Total Direct Ea anses E
SUMMARY TASK STATUS
Budget Previously This Period TO Data Remaining %Complai
Aount Billed Batl al
Labor+OH $ 1,646 1 $ $ $ $ 1,646.00 0
Profit $ 82 $ $ 1$ $ 82.00 0
Direct Costs 1 $ 20 $ $ $ 1 $ 20.00 0
Tonsil $ 1,748 is is is 1,746.0U 0
Page 6 of 17
Invoice Date: 1/0/1900
Periotl Ending: 1/0/1900
Contract P1.115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3360-CONSTRUCTION AND INSTALLATION SERVICE£
TASK 4.2-SUBMITTALS
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 $
Senior Project Mgr $ 97,55 $
Project Manager $ 60.46 $
Project CooNiantor $ 68.43 $
Mana In Architect $ 101A2 $
Lead Architect $ 7862 $
Senior Architect $ 5970 $
ArchltecVLead Designer $ 46.59 $
Desi ner/Dmfter $ 34.94 $
Mang in En inee $ 106.29 $
Lead En Veer
$ W.27 $
Senior Engineer $ 78.62 1 $
En ineeni-end Designer $ 62.61 1 $
Desi nerlDmfier $ MS4 $
Mgr of Const/Acciii $ 101.92 $
Pro ect Accountant $ 62.61 $
Estimator $ 101.92 $
Aachroustrw $ 45.14 $
CledcaVRe m hics $ 29.12 $
$
$
$
$
$
Total Manhoum/Burdened Labor Costa 0.00 $
OVERHEAD AT% 6500% $ -
PROFITAT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
Once/Mail/Other Direct Actual N/A $
Printing 8 Photo Direct Actual N/A $
Travel Direct Actual NIA $
Telephone Direct I Actual N/A 1 $
Total Direct Expenses $
SUMMARY TASK STATUS
Butlget Prevlously This Period To Date Remaining %
Amount Billed Budget Complete
Labor+OH $ 127,928 $ $ $ $ 127,928.00 0
Profit $ 6,396 $ $ $ $ 6,39600 0
Direct Costs 1 $ 600 $ $ $ $ 600.00 0
Total $ 134,924 Is $ $ 134,924.00 0
Page 7 of 17
Return to Agenda RepoFM rt
Invoice
Invoice Date: 11011900
Pedod Ending, 1/0/1900
Contract PI-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES
TASK 4.3-REQUESTS FOR INFORMATION
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 $
Senior Project Mgr $ 97,55 $
Project Manager $ 6046 $
Project Coordiantor $ 68.43 $
Mana In Architect $ 101.92 $
Lead Architect $ ]8.62 $
Senior Architect $ 59.70 $
Architect/Lead Designs $ 46.59 $
Desi nar/Drafter $ 34.94 $
Mane in Engineer $ 106.29 $
Lead En liner $ 90.27 1 $
Senior Engineer $ 78,62 $
En IneenLeed Designer $ 62.61 1 $
Desi nenDrafter $ 34.94 1 $
Mgr of Const/Ax Purch $ 101.92 $
Project Accountant $ 62.61 $
Estimator $ 101.92 $
Administrative $ 45.14 $
Clenc,alfi1eprograpirks $ 29.12 $
$
$
$
Total ManhounlBur Labor Cosh 0.00 Ili Enter
E der%
OVERHEAD6500% $ -
PROFRAT% 500% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
OfOcelMel/Other Direct Actual N/A $
Printing 8 Photo Direct Actual N/A $
Travel I Dired ACNaI NIA $
Telephone Direct I Actual N/A $
Total Direct Expenses $
SUMMARY TASK STATUS
Budget Previously Title Pedod To Data Remaining %
Amount Billed Budget Com late
L.l ,OH $ 113,561 $ $ $ $ 113,561.00 0
ProfitI $ 5,678 $ $ $ $ 5,678.00 0
Direct Costs1 $ 200 1 $ 1 $ 1 $ 1 $ 200.00 0
Total $ 119,439 $ is I $ $ 119,439.00 0
Page 8 of 17
Invoice Date: 1/0/1900
Period Ending; 1/0/1900
Contract P14I SA-Maintenance Area Building Rehabilitation and Building H Demolitior
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES
TASK 4.4-CONTRACT MODIFICATIONS,DESIGN CHANGES,AND CHANGE ORDERS
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 $
Senior ProedMgr $ 97.55 $
Pmjed Manager $ 60.46 $
Pro'ed Coordiantcr $ 68A3 $
Mana In Architect $ 101.92 $
Lead Architect $ 78.62 $
Senior Architect $ 59.70 $
Architect/Lead Designer $ 46.59 $
Desi ner0rafter $ 34.94 $
Mana in En ineer $ 108.29 $
Lead En ineer $ 90.27 $
Senior Engineer $ 78.62 $
En InaerlLead Desl ner $ 62el $
Desi ner0rafter $ 34.94 $
Mgr of Const/AcWPurch $ 101.92 $
noun Pro'ed Ac Ecou sfi
nt $ 62.6 $1 $
mator $ 101.92 $
Administrative $ 45A4 $
Clencall/Reprollrephlts $ 29.12 $
$
$
E
$
8
Total ManhourslBurdanatl Labor Costs 0.00 $
OVERHEAD AT% 65.00% $ -
PROFITAT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
o0icrimAlloft, Direct Actual N/A S
Printing 8 Photo Direct Actual N/A $
Travel I Direct Actual I WA $
Telephone Direct I Actual N/A $
Total Direct Expenses f
SUMMARY TASK STATUS
Budget Prevlously This Period TO Dab Remaining %
Amount Billed Bud at complete
LaborvOH $ 54,111 $ $ $ $ 54111.00 0
profit $ 2,706 1 $ $ $ 1 $ 2,706.00 0
Direct Costs1 $ 300 1 $ $ 1 $ 1 $ 300.00 0
Totill $ 57,117 $ Is is $ 57,117.00 0
Page 9 of 17
Return to Agenda Rom
Invoice
Invoice Dale: 110/1900
Period Ending: 1/0/1900
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICE:
TASK 4.5-SITE VISITS AND WEEKLY PROGRESS MEETINGS AND AS-BUILT REVIEW MEETING:
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 $
Senior Project M r $ 97 55 $
Project Manager $ 60.46 $
Project Coordiantor $ WAS $
Mena In Archbect $ 101.92 $
Lead Architect $ 78.62 $
Senior Architect $ 59.70 $
AmhilecSLead Designer $ 46.59 $
Desl ner/Drafter $ 34.94 $
Maranina Enaineer $ 106.29 $
Lead Engineer $ W.27 $
Senior Engineer $ 78.62 $
En IneerlLead Designer $ 62.61 $
Designer/Drafter $ 34.94 $
Mgr of Cons6Aco9Purch $ 101.92 $
Project Aanurdant $ 82.81 $
Estlmetor $ 101.92 $
Adminis"bve $ 45.14 $
Clerical/Re raphim $ 29.12 $
$
$
$
$
$
Total Manhours/Burdened Labor Cosh 0.00 1 $
OVERHEAD AT% 65.00% $ -
PROFIT AT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPEN
CHARGED RATE QUANTITY TOTAL
ORcelMail/Other DmGt Actual NIA $
Printing 8 Photo Dlrect AC al NIA $
Travel I Direct I Actual I N/A $
Telephone Direct I Aotual NIA $
Total Direct Es apses $
SUMMARY TASK STATUS
Budget Previously This Period To Date Remaining %
m Aount Billed Buda Com lete
Labor+OH $ 54,506 $ $ $ $ 54,506.00 0
PmSt $ 2,725 $ $ $ $ 2,]25.00 0
Direct Coats 1 $ 11220 1 $ $ $ Is 1,220.00 0
Totall $ 58,451 is is $ Sil,d51.00 0
Page 10 of 17
FM Invoice
Invoice Date: 11011900
Period Ending, 1/0/1900
Contract PI-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES
TASK 4.6-STRUCTURAL AND ROOF INSPECTIONS
PROPOSAL DETAIL
LABOR COSTS THIS PERI00
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnncipal $ 122.30 $
Senior ProjectM r $ 97,55 $
Project Manager $ 6046 $
Project Coordiantor $ 6843 $
Mena In Architect $ 101.92 $
Lead Architect $ ]8.62 $
Senior Architect $ 59.70 $
Architact/Lead Desi ner $ 46.59 $
Designer/Drafter $ 34.94 $
Mane in Engineer $ 106.29 $
Lead En ineer $ 90.27 $
Senior Engineer $ 78,62 $
En Inert-ead Designer $ 62.61 1 $
Designer/Drafter $ 34.94 1 $
M rof Const/Ax Pumh $ 101.92 $
Project Accountant $ 62.61 $
Estimator $ 101.92 $
Administrative $ 45.14 $
ClencallRe ro raphi. $ 29.12 $
$
$
$
$
Total ManhounlBurdaned Labor Cosh 0.00 E
OVERHEAD AT% 65.00% $ -
PROFRAT% 500% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
OfflcelMel/Other Direct Actual N/A $
Printing 8 Photo Direct Actual N/A $
Travel I Direct Actual NIA $
Telephone Direct I A al N/A 1 $
Total Direct Expenses $
SUMMARY TASK STATUS
Budget Previously Thls Period To Data Ramalning %
Amount Billed Budge Com late
Labor+OH $ 28,521 $ $ $ $28,52L29 0
Profit $ 1,426 $ $ $ $ 1,426.06 0
Direct Costs $ 360 $ $ $ $ 360,00 0
Total $ 30,307 $ is $ $30,301.3E 0
Page 11 of 17
Return to Agenda Report
Invoice
Invoice Date: 1/0/1900
Period Ending: 1/0/1900
Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERMCEE
TASK 4.7-CLAIMS AVOIDANCE AND DISPUTE RESOLUTION ASSISTANCE
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 $
Senior Pro ed M r $ 97.55 $
Project Man.mrr $ 6046 $
Project Coordamor $ 68.43 $
Mena In AmMted $ 101.92 $
Leaf Amhl.t $ 78.62 $
Senior Architect $ 59,70 $
Archilect&ea,Designer $ 46.59 $
Designer/Drafter $ 34.94 $
Mang in En inee $ 108.29 $
Lea,En inear $ W27 $
Senior Engineer $ 78.62 $
En i...r/Leed Desi ne $ 62.61 $
Designer/Drafter $ 34.94 $
M rof ConsVAccWumh $ 101S2 $
Pjed Accountant $ 62.61 $
Estimator $ 101.92 $
A,ministrative $ 45.14 $
Clencal/Re re Eics $ 29.12 $
$
$
Total ManM1ouraglurtlenatl Labor Coss 0.00 §
OVERHEAD AT X 65.00% $ -
PROFIT AT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
IN cs/MaiVDlhsr Dired Adual NIA $
PnMing S Photo Direct Adual NIA $
Trevel I Direct I Adual NIA $
Telephone I Direct I Actual WA $
Total Direct Expenses $
SUMMARY TASK STATUS
Budget PreYlously This Peftd TO Dale Remaining Budget %
Amount Billed Cam Ieb
Labor*OH $ $ $ $ $ #DIVI01
P
roOt
1 $ $ $ $ $ #DIVI01
Direci Cosis1 $ $ $ Is $
Total $ $ is MDIVmI
Page 12 of 17
FM Invoice
Invoice Date: 1/0/1900
Period Ending, 1/0/1900
Contract P7-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES
PROJECT MANAGEMENT FOR PHASE 4
PROPOSAL DETAIL
LABOR COSTS THIS PERI00
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 $
Senior Project Mgr $ 97,55 $
Project Manager $ 6046 $
Project Coordimarr $ 6843 $
Mena In Architect $ 101.92 $
Lead Architect $ 78.62 $
Senior Architect $ 59.70 $
Architact/Lead Desi ner $ 46.59 $
Designer/Drafter $ 34.94 $
Mane in Engineer $ 106.29 $
Lead Engineer $ 90.27 1 $
Senior Engineer $ 78,62 $
En Ineerl-ead Designer $ 62.61 1 $
Desi nedDrafter $ 34.94 1 $
lv rof Const/Ax Pumh $ 101.92 $
Project Accountant $ 62.61 $
Estimator $ 101.92 $
Administrative $ 45.14 $
Cledca102e ro raphi. $ 29.12 $
$
$
$
$
Total ManhourelBurdaned Labor Cosh 0.00 E
OVERHEAD AT% 65.00% $ -
PROFRAT% 500% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
OffcelMel/Other Dined Actual N/A $
Printing 8 Photo Direct Actual N/A $
Travel I Direct Actual NIA $
Telephone Direct I A ai N/A $
Total Direct Expenses $
SUMMARY TASK STATUS
Budget Previously This Period To Data Remaining %
Amount Blllad Budget Complete
Labor+OH $ 73,254 $ $ $ $ 73,254.00 0
Profit $ 3,663 $ $ $ $ 3,663.00 0
Direct Costs $ $ $ $ $
Total $ 76,917 $ $ $ $ 76,917.00 0
Page 13 of 17
Return to AOenda Report
Invoice
Invoice Date: 110/1900
Period Ending: 110/1900
Contract Pi-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3550-CLOSE-OUT
TASK 6.1 -FINAL INSPECTION
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Princi al $ 122.30 $
Senior Pme Mgr $ 97.55 $
Proed Mana er $ 60.46 $
Pio'ect CooMi.mr $ 6843 $
Mane in Archict $ 101.92 $
Laatl Architteect $ 78.62 $
Senior Archlted $ 59.70 $
ArohitecOLead Designer $ 4659 $
Deai nerlOrsOer $ 34.94 $
Mana In En inear $ 106.29 $
Lead En Ineer $ 90.27 1 $
Senior En inear $ 78.62 $
Engineer/Lead Designer $ 62.61 $
Desi ner/DmOer $ 34.94 $
Mar of ConsUAccUPumh $ 101.92 $
Pro'ed Acwuntsnt $ 62.61 $
Eatimabr $ 101.92 $
Administrative $ 45.14 $
Cl.ric.I/Rep.a.phl. $ 29.12 $
$
$
$
$
$
Total ManM1ourelBUManed Labor Coats 0.00 $
OVERHEADAT% 65.00% S -
PROFIT AT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
Ogme/MaillOther Diced Actual NIA $
Prindn BPhato Direct AcNal N/A $
Travel I Direct I Actual I N/A $
Telephone Direct I Acual N/A $
Total Direct Expenses $
SUMMARY TASK STATUS
Budget Previously This Period TO Data Remaining %ComPleh
Amount Billed Bud
at
Labor+OH $ $ $ $ $ IFDIV10
Profit1 $ $
Dived Coate I $ $ $ 1$ Is #DIV/01
Total $ S $ $ $ #DN/UI
Page 14 of 17
Invoice
Invoice Date: 1/0/1900
Period Ending: 1/0/1900
Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor
WORK PACKAGE 3550-CLOSE-0UT
TASK 6.2- RECORD DRAWINGS
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 $
Senior Feted Mgr $ 97,55 $
Project Mena gar $ W.46 $
Project CmrLiantor $ M.43 $
Mana in Archited $ 101 92 $
Leatl A, W.t $ 76.62 $
Senior Amhitact $ 5970 $
ArchitecVLead Designer $ 46,59 $
Desi ner/DraMr $ 34.94 $
Man In er 0 .29 etlEEO, $
Le n $ W.2] $
Senior Engineer $ 78,62 1 $
Engineer/Lead Desi ne $ 62.61 1 $
Desi ner/DmRer $ 34,94 1 $
M rd Const/Acet Purch $ 101.92 $
Project Acmuntant $ 62,61 $
Estimator $ 101.92 $
Atlministra0ve $ 45,14 $
Cledcal/RopMraphics $ 29.12 $
$
$
Total Manhours/Burdened Labor Coab 0.00 1 $
OVERHEAD AT% 65.00% $ -
PROFIT AT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE 1 CHARGED RATE QUANTITY TOTAL
Office/MalltOther Dired Actual NIA $
Printing&PM1oto I Direct Acual I NIA $
Travel Dired Actual NIA $
Telephone Direct I Actual NIA $
Total Dired Ex en $
SUMMARY TASK STATUS
Budget Previously This Period TO Date Remaining %Complete
Am BIINd Bud et
Labor+OH $ ]3,W2.302 $ $ $ $ ]3,302.00 0
Preflt $ 3,865 $ $ $ $ 3,685.00 0
Direct Collis 1 $ $ $ Is $
Tatall S ]6,96] $ Is Is $ 76,967.00 0
Page 15 of 17
Return to AOenda Report
Invoice
Invoice Date: 1/0/1900
Period Ending: 1/0/1900
Contreet P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor
WORK PACKAGE 3550-CLOSE-OUT
TASK 6.3-LESSONS LEARNED
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 $
Senior Pro ed M r $ 97.55 $
Project Man.mrr $ 6046 $
Project Coodiamor $ 68.43 $
Mena In AmMted $ 101.92 $
Leaf Amhl.t $ 78.62 $
Senior Architect $ 59,70 $
Archilect&ea,Designer $ 46.59 $
Designer/Drafter $ 34.94 $
Mana in En inee $ 108.29 $
Lea,En inear $ W27 $
Senior Engineer $ 78.62 $
En i...r/Leed Desi ne $ 62.61 $
Designer/Drafter $ 34.94 $
M rof ConsVAccWumh $ 101S2 $
Pjed Accountant $ 62.61 $
Estimator $ 101.92 $
A,ministrative $ 45.14 $
Clencal/Re re hics $ 29.12 $
$
$
Total ManM1ouraglurtlenatl Labor Coss 0.00 §
OVERHEAD AT X 65.00% $ -
PROFIT AT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
Office/MaiVOlher Dired Acual NIA $
PnMing a Photo Direct Actual NIA $
Trevel I Direct I Actual NIA $
Telephone I Direct I Actual WA is
Total Direct Expenses $
SUMMARY TASK STATUS
Budget PreYlously This Peftd TO Date Remalning Y.ComplOb
Amount Billed Butl at
Labor*OH $ $ $ $ $ #DIVIO!
ProOt1 $ 1 $ $ $ $ #DIV/01
Dired Cosis1 $ 1 $ $ 1 $ $ #DIVIOI
Total $ $ #DIVIOI
Page 16 of 17
Invoice
Invoice Date: 1/0/1900
Period Ending: 1/0/1900
Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor
WORK PACKAGE 3550-CLOSE-OUT
TASK 6.4-(PM CloseOut)
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS IABOR COST
Pnnci al $ 122.30 $
Senior Pro ed Mgr $ 97.55 $
Project Man.mrr $ 6046 $
Project Coodiamor $ 68.43 $
Mena I?A mMled $ 101.92 $
Le Amhl.t $ ]8.62 $
Senior Architect $ 59,70 $
ArchilrrrM-ea,Designer $ 46.59 $
Designer/Drafter $ 34,94 $
Mana in En inee $ f08.29 $
Lea,En ineer $ 90.2]I $
Senior Engineer $ 78.62 1 $
En i...r/Leed Designer $ 62.61 1 $
Designer/Drafter $ 34.94 1 $
M rof ConsVAccWumh $ 101S2 $
Project Accountant $ 62.61 $
Estimator $ 101.92 $
A,ministrative $ 45.14 $
Clerical/Ra re him $ 29,12 $
$
$
$
$
Total ManM1oursLened Labor costs 0.00 $
Enter%
OVERHEAD AT X 65.00% $ -
PROFIT AT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
Office/MaNClher Dired Acual NIA $
PnMing a Photo Direct Actual NIA $
Trevel I Direct I Actual NIA $
Telephone I Direct I Actual WA I $
Tolal Direct Expenses $
SUMMARY TASK STATUS
Sudget Previously Remaining
Amount Billed This Perbtl To DaU Butl at %Complete
Labor*OH $ 14,799 $ $ $ $ 14,79900 0
ProOt1$ 740 1 $ $ $ $ 74000 0
Direct Coate $ $ $ $ $
Total 15.509 $ 15,539.00 0
Page 17 of 17
Return to Aaenda Report
P1 -115A PCSA
ATTACHMENT " B"
LABOR HOUR MATRIX
PROPOSAL WORKBOOK
The Austin Company Proposed Budget
Address to send checks to
$ 606,622
Orange County Sanitation District
P.O.Box 8127
Fountain Valley,CA 92728-8127
ATTN: Lisa Rogers,Accounts Payable
cc:Wendy Sevenandt.CIP Project Manager
Contract Pi-115A-Maintenance Area Building Rehabilitation and Building H Demolition
Part of
Project P7-115-Title 24 Access Compliance and Building Rehabilitation Project
OCSD Purchase Order No. TBD
SUMMARY CONTRACT STA TUS
Budget Amount Previously This Period To Date Remaining Budge
Dom Into
Lom,OH $ 555,a88
Prof, $ 2],]94
Direct Costs $ 2.940
Suboonsu8ants 20,009
Total $ aga,al2
Work Package Daserlptlon Budget Amount Previously This Period To Date Remaining Budget
Billed Co. lots
3254 Desi n Bid and AWard $ 15,214
3350 Consbudionllnstalladon $ 498,903
3550 Closeout 92,506
Total $ 6g8,822
The Austin Company
Page 1 of 18
Return to Aaenda Report
Proposed Budget
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
TASK-BY-TASK INVOICE SUMMARY
Work Package 3330-Construction and Installation Services
Budget Previously Remaining
This Perlotl To Date °/.Complete
Task No. Oescri i Amoun[ Billetl Butl et
3.1 TOe.Sons Energy Compliance 6
3T 8itl antl FwarU I$ 15214
Total S 15,214
Work Package 3350-Construction and Installation Services
Bud'et Previously Remaining
Task No. Description Amount B This Periotl TO Da. gutl e[ %Complete
illetl
4.1 Prermenj Lion Conference S 1748
4.2 Submittals $ 134924
4.3 Requests(or Information S 119"a
4.A Contract Mods and Change Orders $ 57,112
4.5 Site Vlsils and Weekly Mee0ns S 58451
4.6 Structural and Roof Inspections $ 30.307
4.7 Claims AvoidancelDlsute Resolution S
48 Pro'act Management 96917
Total $ 4T8,9o4
Work Packa e35N�CIoseaR
Bud," Imenfo Mly Remaining
Task No. Oescri h Amount Billetl TM1M Patlotl TODab B. it %Casmaama
6.1 Final Ina ctlon $
6.2 Remand Deal $ 76.967
6.3 Final Documentation $
6.4 Lessons Learned $ 15,539
Total S Sense
PMse SUM
3254 $ -
33W $ 20,000
36W $ -
subtrual $ 20,000
Page 2 of 18
Role Name Rate
Principal 122.30
Senior Promect M r 97.55
Promect Manager 60.46
Promect Coordiantor 68.43
Managing Architect 101.92
Lead Architect 78.62
Senior Architect 59.70
Architect/Lead Desi ner 46.59
Designer/Drafter 34.94
Managing Engineer 106.29
Lead Engineer 90.27
Senior Engineer 78.62
Engineer/Lead Designer 62.61
Designer/Drafter 34.94
M r of Const/Acct/Purch 101.92
Pro ect Accountant 62.61
Estimator 101.92
Administrative 45.14
Clerical/Re ro ra hits 29 12
FRINGE AT% 45.60%
OVERHEAD AT% 65.00%
PROFIT AT % 5.00%
Page 3 of 18
Return to Agenda Rom
Proposed Budget
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3254-DESIGN,BID AND AWARD SERVICES
TASK 3.1 -TITLE 24 STATE ENERGY STANDARDS COMPLIANCE(OPTIONAL
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 $
Senior Project M r $ 97 55 $
Pro'ed Manager $ 60.46 $
Project Coordiantor $ WAS $
Mana In ArcM1bed $ 101.92 $
Lead Architect $ 78.62 $
Senior Architect $ 59.70 $
Architec ead Designer $ 46.59 $
Desl ner/Drafter $ 34.94 $
Mananino Enaineer $ 106.29 $
Lead Engineer $ 90.27 $
Senior Engineer $ 78.62 $
En IneerlLead Designer $ 62.61 $
Desi nerlDmiter $ 34.94 $
Mgr of COns6Acc9Purch $ 101.92 $
Project A urdant $ 62.61 $
Estimator $ 101.92 $
Adminis"Itive $ 45.14 $
Clencal/Re ra him $ 29.12 $
$
$
$
Total ManhourslBurdened Labor Cosh O.aO E
OVERHEAD AT% 65.00% $ -
PROFIT AT% 5.00% S
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPEN
CHARGED RATE QUANTITY TOTAL
ORcelMail/Other Dmd Actual NIA $
Printing 8 Ph to Direct Actual N/A $
Travel I O,re.tl Actual I N/A $
Telephone Directl Actual I N/A $
Total Dirsot Upon. S
SUMMARY TASK STATUS
Previously This Period TO Data Remaining %Complete
Billaa Budget
Labor+OH $
Profit $
Direct Costs $
Total
Page 4 of 18
Proposed Budget
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3254-DESIGN,BID AND AWARD SERVICE:
TASK 3.2-BID AND AWARD
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 4.00 $ 489.22
Senior Project M r $ 97 55 24.00 $ 2341.25
Project Manager $ 60.46 $
Project Coordiantor $ WAS $
Mena In ArcM1fect $ 101.92 20.00 $ 2,038.40
Lead Architect $ 78.62 8.00 $ 628.99
Senior Architect $ 59.70 $
AmhitecVLead Designer $ 46.59 $
Desl ner/Draft, $ 34.94 $
Manaoino Enaineer $ 106.29 16.00 $ 1,700.61
Lead Engineer $ 90.27 $
Senior Engineer $ 78.62 8,00 $ 628.99
En IneenLaad Designer $ 62.61 $
Desi nerlDmfer $ 34.94 $
Mgr of COns(Mol/Pumh $ 101.92 $
Project A ur9ant $ 62.61 $
Estimator $ 101.92 8.00 $ 815.38
Administrative $ 45.14 $
ClencafRe ra him $ 29.12 $
$
$
$
$
Total ManhourelBurdaned Labor C I 1 88.00 E 8,842.82
OVERHEAD AT% 65.00% $ 5,617.83
PROFIT AT% 5.00% $ 713.03
TOTAL LABOR COST $ 14,973.68
DIRECT EXPENSES THIS PERIOD
DIRECT EXPEN CHARGED RATE QUANTITY TOTAL
ORceIMail/Other Diroct Actual NIA $
Printing 3 Photo Direct AC al NIA $ 200.00
Travel I Direct I Actual NIA $ 40.00
Telephone Direct I Actual NIA $
Total Direct a... $ 240.00
SUMMARY TASK STATUS
PreviouslyjThi.Period TO Data Remaining %Complete
Billetl Budget
Labor+OH $ 14,261 NJ
Profit $ T13
Direct Costs $ 261
Total E 15,214
Page 5 of 18
Return to Aaentla Rom
Proposed Budget
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICE:
TASK 4.1 -PRECONSTRUCTION CONFERENCE
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 $
Senior Project M r $ 97 55 5.00 $ 487.76
Project Manager $ 60.46 $
Project Coordiantor $ 68.43 $
Mena In Archltad $ 101.92 5.00 $ 509.60
Lead Amhilect $ 78.62 $
Senior Architect $ 59.70 $
ArchitecVLead Dewner $ 46.59 $
D.In nedDrefter $ 34.94 $
ManaL E 16.29 $!neer $ W.2T 1 $
Senior Engineer $ 78.62 1 $
En IneenLead Designer $ 62.61 1 $
Desi nerlDrefter $ 34.9,1 1 $
Mgr al'ConsVA otflin it $ 101.92 $
Project A uMant $ 62.61 $
Estimator $ 1M.92 $
Atlministalive $ 45.14 $
ClencaVRe re him $ 29.12 $
$
$
HE I Total Maahoursl,mdened Labor Cosh 10.00 $ 997.36
OVERHEAD AT% 65.00% $ 645.28
PROFIT AT% 5.00% $ 82.28
TOTAL LABOR COST $ 1,727.93
DIRECT EXPENSES THIS PERIOD
DIRECT EXPEm CHARGED RATE QUANTITY TOTAL
ORcelMail/Other Direct Actual NIA $
Printing 8 Photo D'vacl AC al NIA $
Travel I Direct I Actual I NIA $ 20.00
Telephone I Direct I Actual NIA $
Total Direct Up... $ 20.00
SUMMARY TASK STATUS
PreviouslyjThis Period TO Data Remaining %Complete
allied Budget
Labor+OH $ 1,648
NJ
Profit $ 82
Direct Costs 8 20
Total 1,T48
Page 6 of 18
Proposed Budget
Contract Pl-11SA.Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3360-CONSTRUCTION AND INSTALLATION SERVICE£
TASK 4.2-SUBMITTALS
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 $
Senior Project Mgr $ 97,55 125.00 $ 12,19400
Project Manager $ 60.46 $
Proect Coordiantor $ 68.43 $
Mana in ArcM1Rect $ 101.92 100.00 $ 10.182.00
Lead Architect $ ]8.62 10U.00 $ 7,862.40
Senior Architect $ 59.70 $
Amhlte .ml Duragras $ 46.59 $
Designer/Drafter $ 34.94 $
Mang
10,628.80 a 6
LeE nee 90.27 I 100.00 $ 9,027.20
Senior Engineer $ 78.62 1 200.00 $ 15,724.80
Engineer/Lead Designer $ 62.61 1 100.00 $ 6,260.80
Desi nerlDrefter $ 34.94 $
Mgr of ConstlAcct/Pumh $ 101.92 $
Pro ad Accountsnt $ 62.61 $
Estimator $ 101.92 $
Adminisaa0ve $ 45.14 125.00 $ 5,642.00
ClencallRe ra hits $ 29.12 $
$
$
$
$
Total ManhaumlBurtlenetl Labor Costs 950.00 E ]],532.00
OVERHEAD AT% 6500% $ 50,395.80
PROFIT AT% 5.00% $ 6,396.39
TOTAL LABOR COST $ 134,324.19
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
Once/MaillOther Direct Actual N/A $
Printing 8 Photo Direct Actual N/A $ 600.00
Travel Direct Actual NIA $
Telephone Direct I Actual N/A $
Total Direct Expenses $ 600.00
SUMMARY TASK STATUS
RAmounti.villed
ly This Period TO Date Remaining %
Bud et Com leteLabor+OH fitDiredCosts
Total $ 13d,92d
Page 7 of 18
Return to Agenda Report
Proposed Budget
Contract PI-11SA-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES
TASK 4.3-REQUESTS FOR INFORMATION
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 $
Senior Project Mgr $ 97,55 80.00 $ 7,804.16
Project Manager $ 60.46 $
Project Coordianlor $ 68.43 $
Mena In Architect $ 101.92 120.00 $ 12,230.40
Lead Architect $ 78.62 200.00 $ 15,724.80
Senior Architect $ 59.70 $
ArchiWWLead Desi ner $ 46.59 $
Designer/Drafter $ 34.94 $
Mane in Engineer $ 106.29 120.00 $ 12,754.56
Lead En ineer $ 90.27 1 200.00 $ 18,054.40
Senior Engineer $ 78,62 $
En InesoLead Designer $ 62.61 1 $
Designer/Drafter $ 34.94 1 $
M rof Consb)%x Pumh $ 101.92 $
Project Accountant $ 62.61 $
Esdmetor $ 101.92 $
Administrative $ 45.14 50.00 $ 2,256.80
CledsallRe ro raphi. $ 29.12 $
$
$
$
$
�T.,ManhourelBur Labor Cosh 770.00 E 88,825.12
Enter
E der%
OVERHEAD ATX 65.00% 4 , 8.
PROFIT AT
5
ATX 500% ,676]B.070]
TOTAL LABOR COST $ 119,239.52
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
OffcelMel/Other Direct Actual N/A $
Printing 8 Photo Direct Actual N/A $ 200,00
Travel I Dired Acual NIA $
Telephone Dired I A al N/A $
Total Direct Expenses $ 200.00
SUMMARY TASK STATUS
Budget Previously This Period To Dah Remaining %
Amounl Billed Bud et Core fete
Labor+OH $ 115,678
Profit $ 3,561
Direct Costs $ 200
Total $ 119,MO
Page 8 of 18
Proposed Budget
Contract P1415A-Maintenance Area Building Rehabilitation and Building H Demolitior
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES
TASK 4.4-CONTRACT MODIFICATIONS,DESIGN CHANGES,AND CHANGE ORDERS
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 16.00 $ 1,956.86
Senior Project Mgr $ 97.55 80.00 $ 7,804.16
Project Manager $ 60.46 $
Project Coordiantor $ 68.43 $
Mena In Architect $ 101.92 60.00 $ 6,078.80
Lead Architect $ ]8.62 80.00 $ 6,289.92
Senior Architect $ 59.70 $
Architecl/Lead Designer $ 46.59 $
Desl ner0rafter $ 36.94 $
Mane in En ineer $ 108.29 80.00 $ 8,3T/.28
La d Engineer $ 90.27 $
Senior Engineer $ 78.62 80.00 $ 6,289.92
En In.adl-eid Deal ner $ 62.61 $
Desi nerMadler $ 34.94 $
Mgr of Const/AccUPurch $ 101.92 $
Project Accountant $ 62.61 $
hstmator $ 101.92 $
Administrative $ 45A4 $
CledcaIIRe ra hits $ 29.12 $
E
$
8
Total ManhourslBurdanatl Labor Costs 1 1 358.00 E 32]94.96
OVERHEAD AT% 65.00% $ 21,316.71
PROFITAT% 5.00% $ 2,705.0
TOTAL LABOR COST $ 56,817.24
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
OOicelMailloft, Direct Actual N/A $
Printing 8 Photo Direct Actual N/A $ 200.00
Travel I Direct Actual I WA $ 100.00
Telephone Direct I Actual I N/A $
Total Direct Expenses $ 300.00
SUMMARY TASK STATUS
Budget Previously This Period To Dale Ramalning
Amount Billed Bud et Co. late
LaborvOH $ 54,112
profit $ 2,706
Direct Costs1 $ 300
Total $ 51,117
Page 9 of 18
Return to Acenda Rom
Proposed Budget
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICE:
TASK 4.5-SITE VISITS AND WEEKLY PROGRESS MEETINGS AND AS-BUILT REVIEW MEETING:
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 24.00 $ 2,935.30
Senior Project r $ 9755 96.00 $ 9,364.99
Project Manager $ 60.46 $
Project Coordiantor $ 68.43 $
Mena In Amhtect $ 101.92 $
Lead Architect $ 78.62 W.00 $ 6,289.92
Senior Architect $ 59.70 $
Amhileot Lead Designer $ 46.59 $
Desl nerlDrafter $ 34.94 $
Mana in En inea $ 106.29 $
Leatl En,!near
$ W.2]I 16U.00 $ 14,443.52
Senior Engineer $ 78.62 1 $
En IneerlLead Designer $ 62.61 1 $
Desi nerlDrefter $ 34.94 1 $
Mgr of ConsbAc AlPurch $ 101.92 $
Project Accountant $ 62.61 $
Estimator $ 101.92 $
Atlministabve $ 45.14 $
Clencal/Reprographics $ 29.12 $
$
$
$
$
Total ManhourslBurdened or Cosh 360.00 E 33,033.73
OVERHEAD AT% 65.00% $ 21,471.92
PROFIT AT% 5.00% $ 2,725.28
TOTAL LABOR COST $ 57,230.93
DIRECT EXPENSES THIS PERIOD
DIRECT EXPEN CHARGED RATE 1 QUANTITY TOTAL
ORcelMaillOther Direct Actual NIA $
Printing It Photo Direct AC al NIA $
Travel I Direct I Actual I NIA $ 1,220.0o
Telephone Direct I Actual NIA $
Total Direct Up... $ 1,220.00
SUMMARY TASK STATUS
Budget Previously This Period To Date jB
WC..
Amount Billed
Labor+OH $ 54,506
PmBt $ 2,]25
Direct Coats $ 1,220
Total 58,451
Page 10 of 18
Proposed Budget
Contract PI-115A-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES
TASK 4.6-STRUCTURAL AND ROOF INSPECTIONS
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnncipal $ 122.30 6.00 $ 733.82
Senior Project Mgr $ 97,55 16.00 $ 1,560.83
Project Manager $ 60.46 $
Project Coordiantor $ 68.43 $
Mena In Architect $ f01.92 ]2.00 $ 7,338.24
Lead Architect $ 78.62 $
Senior Architect $ 59.70 $
Architect/Lead Desi ner $ 46.59 $
Designer/Drafter $ 34.94 $
Mane in Engineer $ 106.29 72.00 $ 7,66274
Lead En ineer $ 90.27 1 $
Senior Engineer $ 78,62 $
En Inearl-eed Designer $ 62.61 1 $
Designer/Drafter $ 34.94 1 $
M rof Const/Ax Pumh $ 101.92 $
Project Accountant $ 62.61 $
Esdmetor $ 101.92 $
Administrative $ 45.14 $
ClensallRe ro raphi. $ 29.12 $
$
$
$
�,.,manhounlBurdaned Labor Cosh 188.00 E 1T,285.83
OVERHEAD AT% 65.00% $ 11,235.66
PROFIT AT% 500% $ 1,426.06
TOTAL LABOR COST $ 29,947.36
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
OffcelMel/Other Direct Actual N/A $
Printing 8 Photo Direct Actual N/A $
Travel I DireG Actual NIA $ 360.00
Telephone I Direct I A al N/A 1 $
Total Direct Expenses $ 360.00
SUMMARY TASK STATUS
Budget Previously This Period To Dale Remaining %
Amount Billed Bud et C.
late
Labor+OH $ 28,521
Profit $ 1,426
Direct Costs $ 360
Total $ 30,307
Page 11 of 18
Return to Anemia Report
Proposed Budget
Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERMCEE
TASK 4.7-CLAIMS AVOIDANCE AND DISPUTE RESOLUTION ASSISTANCE
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 $
Senior Pro ed M r $ 97.55 $
Project Mana gErr $ 6046 $
Project Coor,iamor $ 69.43 $
Mena In AmMted $ 101.92 $
Leaf Amhl.t $ ]8.62 $
Senior Architect $ 59]0 $
Antftacl ea,Designer $ 46.59 $
Designer/Drafter $ 34.94 $
Mane in En inee $ f08.29 $
Lea,En inter $ 90.2]I $
Senior Engineer $ 79.62 1 $
En ineerlLead Desi ne $ 62.61 1 $
Designer/Drafter $ 34.94 $
M rof ComVAccWumh $ 101S2 $
Pled Accounlam $ 62.61 $
Estimator $ 101.92 $
A,ministra0ve $ 45.14 $
Cleneal/Repnewsphics $ 29.12 $
$
$
$
$
Total ManM1ouraBurtlenatl Labor Coss 0.00 §
OVERHEAD AT X 65.00% $ -
PROFIT AT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
OlficelMaiVOlher Dired Adual NIA $
PmAing S Photo Dired Adual NIA $
Trevel I Dired I Adual NIA $
Telephone I Direct I Actual WA $
Total Direct Expenses $
SUMMARY TASK STATUS
Budget Previously This Pinned To Data Remaining Budget
Amount Billatl Com late
abor*OH $
Pmgt $
Dmacl Costs $
Total $
Page 12 of 18
Proposed Budget
Contact PI-11 SA-Maintenance Area Building Rehabilitation and Building H Demolition
WORK PACKAGE 3350-CONSTRUCTION AND INSTALLATION SERVICES
PROJECT MANAGEMENT FOR PHASE 4
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
EMPLOYEE BURDENED
PERSONNEL CATEGORY RATE HOURS
Pdncipal $ 122.30 50.00 $ 6,115.20
Senior Project Mgr $ 97.55 300.00 $ 29,265.60
Project Manager $ 60.46 $
Project Coordiantor $ 68.43 $
Mena In Architect $ 101.92 $
Lead Architect $ 78.62 $
Senior Archited $ 59.70 $
ArchiWWLead Desi ner $ 46.59 $
Desi ner/Drafter $ 34.94 $
Mane in Engineer $ 106.29 $
Lead Engineer $ 90.27 $
Senior Engineer $ 78.62 $
En Ineerl-ead Deal ner $ 62.61 $
Designer/Drafter $ 34.94 $
M rof ConstAoWPureh $ 101.92 $
Project Accountant $ 62.61 144.00 $ 9,015.55
Estimator $ 101.92 $
Administrative $ 45.14 $
Cledsald2e ro ra im $ 29.12 $
$
$
$
$
�T.,ManhounlBurdaned Labor Cosh 696.00 E 46,398.35
OVERHEAD ATX 65.00% $ 28,857.63
PROFIT ATX 500% $ 3,662.70
TOTAL LABOR COST $ 76,916.68
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
Of6celMail/Other Direct Actual N/A $
Printing 8 Photo Direct Actual N/A $
Travel I Direct A .l NIA $
Telephone Direct I A al N/A 1 $
Total Direct Expenses $
SUMMARY TASK STATUS
Budget Previously This Period TODate Remaining k
Amount Billed Budget Complete
LaborNOH $ 73,254
Profit $ 3,663
Direct Costs $
Total $ 76,917
Page 13 of 18
Return to Armada Report
Proposed Budget
Contract P1-115A-Maintenance Area Building Rehabilitation and Building H Demolklor
WORK PACKAGE 3550-CLOSE-OUT
TASK 6.1 -FINAL INSPECTION
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 S
Senior Pro ed Mgr $ 97.55 $
Prow Mena go, $ 6046 $
Project CmrLianlor $ 68.43 $
Mana in Archited $ 101.92 $
Lead Archited $ 78.62 $
Senior Amhitact $ 59.70 $
ArchileWLead Designer $ 46.59 $
Designer/Drafter $ 34.94 $
Man 06.29 etlEEO, $
Le n In er $ 90.2] $
Senior Engineer $ 78,62 1 $
Engineer/Lead Designer $ 62.61 1 $
Designer/Drafter $ 34.94 1 $
M rot ConsVAm umh $ 101.92 $
Project Acmuntant $ 62,61 $
Estimator $ 101.92 $
Administra6ve $ 45.14 $
CledmllRe re hies $ 29.12 $
$
$
$
$
$
Total Manhoura/Burdened Labor Costa 0.00 $
OVERHEAD AT% 65.00% $ -
PROFIT AT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE TITY TOTAL
Office/MalllOthor Dired 'h.I NIA $
Printing 6 Photo Dired Adual I NIA $
Travel Dired Adual WA $
Telephone Direct I Actual WA $
Total Dired Ex e $
SUMMARY TASK STATUS
Budget Previously This Period TO Date Remaining %Complete
Amount Billed Bud at
Labor+OH $
Profit $
Dired Coals $
Total $
Page 14 of 18
Proposed Budget
Contmet P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor
WORK PACKAGE 3550-CLOSE-0UT
TASK 6.2- RECORD DRAWINGS
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Principal $ 122.30 8,00 $ 978.43
Senior Poled Mgr $ 97.55 40,00 $ 3,902.08
Pitied Mena go, $ 60.46 $
Project CmrLiantor $ 68.43 $
Mana in Archited $ 101.92 8.00 $ 815.36
Leatl Archited $ 78.62 $
SeniorAmhitect $ 59.70 $
ArchiteWLead Designer $ 46,59 140.00 $ 6,52 Afl
Designer/Drafter $ 34.94 140.00 $ 4,892.16
Mana 2.55091 E
Lead
nee $ W.2] $
Senior Engineer $ 78,62 1 $
Engineer/Lead Desi ne $ 62.61 1 256.00 $ 16,021.65
Designer/Drafter $ 34,94 1 250.00 $ 8,7WD0
M rMConst/ c umh $ 101.92 $
Prtied Acmuntant $ 62,61 $
Ediramor $ 101.92 $
Administrative $ 45,14 $
Clerwi/Roprographim $ 29.12 $
Total ManM1ouratBurtlenetl Labor Costsfi6fi.0o $ 44p25.4T
OVERHEADAT% 65.00% $ 20,87656
PROFIT AT% 5.00% $ 3,665JI)
TOTAL LABOR COST $ 76,967.13
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
Office/MawOthcr Dired Adual NIA $
Printing 8 Photo Dired Actual NIA $
Travel Dired Adual NIA $
Telephone Direct I Actual NIA $
Total Dired Ex en $
SUMMARY TASK STATUS
Budget Previously This Period TO Date Remaining %Complete
Amount Billed Bud at
or+OH Lab $ 73.302
PmBt $ 3,865
Dired Costs $
Totall 76,96T
Page 15 of 18
Return to AOenda Report
Proposed Budget
Contreet P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor
WORK PACKAGE 3550-CLOSE-OUT
TASK 6.3-LESSONS LEARNED
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
Pnnci al $ 122.30 $
Senior Pro ed M r $ 97.55 $
Project Man.mrr $ 6046 $
Project Coodiamor $ 68.43 $
Mena In AmMted $ 101.92 $
Leaf Amhl.t $ T8.62 $
Senior Architect $ 59]0 $
Archilect&ea,Designer $ 46.59 $
Designer/Drafter $ 34.94 $
Mana in En inee $ 108.29 $
Lea,En inear $ W27 $
Senior Engineer $ 78.62 $
En i...rlLeed Desi ne $ 62.61 $
Designer/Drafter $ 34.94 $
M rof ConsVAccWumh $ 101S2 $
Pjed Accountant $ 62.61 $
Estimator $ 101.92 $
A,ministrative $ 45.14 $
ClencallRe re hics $ 29.12 $
$
$
Total ManM1ouraBurtlenatl Labor Coss 0.00 §
OVERHEAD AT X 65.00% $ -
PROFIT AT% 5.00% $
TOTAL LABOR COST $ -
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
OfficelMaiVOlher Dired Acual NIA $
PnMing a Photo Direct Actual NIA $
Trevel I Direct I Actual NIA $
Telephone I Direct I Actual WA is
Total Direct Expenses $
SUMMARY TASK STATUS
Budget Previously This Perl.d TO Date Remalning %Complete
m Aount Billed Bud et
abor*OH $
WoOt $
Dired Cosis $
Total $
Page 16 of 18
Proposed Budget
Contract P1-115A-Maintenance Area Building Rehabilitation and Building K Demolklor
WORK PACKAGE 3550-CLOSE-OUT
TASK 6.4-(PM Closeout)
PROPOSAL DETAIL
LABOR COSTS THIS PERIOD
TOTAL
EMPLOYEE BURDENED BURDENED
PERSONNEL CATEGORY RATE HOURS LABOR COST
P,nci al $ 122.30 5,00 $ 611,52
Senior PmedMgr $ 97.55 60.00 $ 5,853.12
Project Man.mrr $ 6046 $
Project Coordiamor $ 68.43 $
Mena In 101.92 $
Leaf AmhlAmMted $
.t $ ]862 $
Senior Architect $ 59,70 $
Architec -ea,Designer $ 46.59 $
Designer/Drafter $ 34,94 $
Mana in En Inca $ 108.29 $
Lea,En ineer $ 90.2]1 $
Senior Engineer $ 78.62 1 $
En i...rlLeed Desi ne $ 62.61
Designer/Drafter $ 34.94 $
M rof ConsVAccWumh $ 101S2 $
Project Accountant $ 62.61 40.00 $ 2,504.32
Estimator $ 101.92 $
A,ministrative $ 45.14 $
Clerical/Reprographics $ 29,12 $
$
$
$
$
Total ManM1ouraBurEnter Labor Coss 105.00 $ 8,968.98
Enter
OVERHEAD AT X 65.00% $ 5,829.82
PROFPROFIT73
AT% 5.00% $ ]39.949d
TOTAL LABOR COST $ 15,538.72
DIRECT EXPENSES THIS PERIOD
DIRECT EXPENSE CHARGED RATE QUANTITY TOTAL
OfficelMaiVO4her Dined Acual NIA $
PrMing a Photo Direct Actual NIA $
Trevel I Direct I Actual NIA $
Telephone I Direct I Acual NIA $
Total Direct Expenses $
SUMMARY TASK STATUS
Budget I Previously Remalning
Amount Billed This Perlotl TO Date Butl et %Complete
Labor*OH $ 14,]99
ProOt $ 0
Direct Coate $
TMaI 15.539
Page 17 of 18
Return to Aaenda Reoorl
Orange County Sanitation District
Contract Pl-115A - Maintenance Area Building Rehabilitation and Building H Demolition
Subconsultants
PHASE
3 4 6 Total Cost
Subconsultants
Penco $ 20,000 $ 20,000
TOTAL 1 $ 20,000 1 $ - I $ 20,000
Page 18 of 18
ATTACHMENT "D"
ALLOWABLE DIRECT COSTS
Return to Aaenda Report
ATTACHMENT "D"
ALLOWABLE DIRECT COSTS
LONG DISTANCE TOLL All long distance toll charges incurred will be reimbursed as direct costs. Toll
CHARGES charges to area codes serving Los Angeles, Orange, Riverside, and San
Bernardino Counties will not be reimbursed.
FACSIMILE TRANSMISSION Facsimile transmission charges will not be reimbursed, except the long distance toll
CHARGES charges, as described above.
In-house reproduction of records and documents will not be reimbursed by the
REPRODUCTION AND OCSD. Use of an outside copy service for specialty items and volume reproduction
PRINTING CHARGES will be reimbursed at direct cost. Use of a professional printing service will be
reimbursed at actual cost.
OVERNIGHT MAIL DELIVER Use of Federal Express, Express Mail, UPS, or such similarly-related service,as
AND MESSENGER SERVICE well as a messenger service,will be reimbursed at direct cost only when necessary.
POSTAGE Incidental postage will not be reimbursed by OCSD.
FILM PROCESSING Film processing will be reimbursed at actual cost.
COMPUTER USAGE Computer use by Consultant and/or support staff will not be reimbursed.
MILEAGE AND TOLL FEES Per mile reimbursement will be at the current rate set by the Internal Revenue
Service. Toll fees will be reimbursed.
TEMPORARY STAFF The use of outside temporary support staff will be reimbursed at direct cost with
prior approval of OCSD.
OFFICE SUPPLIES The purchase of office supplies by Consultant will not be reimbursed.
The cost of lodging including room and all applicable taxes will be reimbursed.
LODGING Lodging incidentals including movies, Internet, laundry service, valet service, room
service, etc,will not be reimbursed.
GROUND TRANSPORTATION The cost of ground transportation for taxi, shuttle, train, etc.,will be reimbursed.
Limousine service will not be reimbursed.
Aldine ticket cost including one bag will be reimbursed only if pre-approved by
AIRFARE OCSD. First class tickets will not be reimbursed unless pre-approved by OCSD.
Membership dues for corporate card frequent user programs or the cost of airline
club membership will not be reimbursed.
AUTO RENTAL Rental car cost and rental car gas will be reimbursed.
PARKING FEE Parking fees for hotel, airport, rail station, etc will be reimbursed.
Meals including tip for traveler will be reimbursed. Meals for non-traveler included
on traveler receipt will not be reimbursed. Cost of alcoholic beverages will not be
TRAVEL MEALS reimbursed. Multiple travelers must get individual receipts. All receipts must be
itemized; credit card receipts without an itemized receipt will not be reimbursed.
The daily total reimbursement for meals shall not exceed the OCSD per diem rate
which is available upon request.
Cost of miscellaneous personal items such as, but not limited to newspapers,
toiletries, shoeshine, tobacco products, pay TV, movies,valet services, health club
MISCELLANEOUS charges, in-room mini bars, clothing and footwear will not be reimbursed.
ATM/bank fees incurred by professional while traveling will not be reimbursed.
Costs for project team lunches will not be reimbursed unless pre-approved by
OCSD.
RENTAL EQUIPMENT Consultant will be reimbursed at actual cost, no mark-up.
PCSA-ATTACHMENT D CONTRACT NO P11-115A
Revision 081613 Maintenance Area Building Rehabilitation and Building H Demolition
P1 -115A PCSA
ATTACHMENT " E"
FEE PROPOSAL
Return to Mends Report
Fee Proposal Letter Form
Contract Pl-115A-Maintenance Area Building Rehabilitation and Building H Demolition
Part of
Project P1-115-Title 24 Access Compliance and Building Rehabilitation Project
Consultant Services Including:
rounded per
OCSD method
Austin
Raw Labor $ 231,389.00 $ 231,389.00
Fringe Rate% (Raw Labor x%) 45.6% $ 105,513.38 $ 105,513.00
Burdened Labor(Raw Labor+ Fringe Rate) $ 336,902.38 $ 336,902.00
Overhead (%x Burden Labor) 65.00% $ 218,986.55 $ 218,986.00
Subtotal $ 555,888.93 $ 555,888.00
Profit(Overhead + Burdened Labor) 5% $ 27,794.45 $ 27,794.00
Total Direct Cost, not to exceed $ 2,940.00 $ 2,940.00
Subotal-Austin Consulting Services, not to exceed $ 586,623.38 $ 586,622.00
Subconsultant Services:
(Section used for Subconsultant fees greater than $100,000)
Not Applicable $ -
(Section used for Subconsultants under$100,000)
Pence Engineering (Civil Consultant) $ 20,000.00 $ 20,000.00
0 $
0 $
0 $
0 $
0 $
0 $
0 $
Subtotal Subconsultant fees at hourly rates, not to exceed $ 20,000.00 $ 20,000.00
GRAND TOTAL for Consultant Services, not to exceed: $ 606,623.38 $ 606,622.00
Page 1 of 2
"bg,L.
�rn,v_ 25�
FEE SCHEDULE
Effective January 1,21113 through December 31,2013
PERSONNEL HOURLYRATE
Pdnapal $195.00
Engineeing Manager $170.00
Senior Project Manager $1R1.0o
Projed Manager $155.00
Survey Mapping Manager $155.00
Senior Project Engineer $143.00
Projed Engineer $135.00
Senior Design Engineer $120.00
Design Engineer $ 110A0
Associate Engineer $ 95.00
Engineering Techrdaan $ 80.00
Projed Assistant $ 85.m
Processor $ %.m
Senior Project Surveyor $143.00
Projed Surveyor $120.00
Senior Survey Technician $loam
Survey Technician $ non
3-Mon Survey Crew $240.00
2.Man Survey Crew $200.00
2-Man Svrvey Crew w/CPS $235.00
1-Man Survey Crew $165.00
Any work performed afpr above effn8ve date shall be billed under new fee
whednie rates to be issued on or before Dnembn3lu of ewhyen.
RELMBLBSABLE COSTS
Reproduc0ons;delivnies;travel;meals soul lodging fscasniles;models,renderings
and phows;Mylars;anot CDs,not included in scope of work
• Msccounts are one,not 30 days from the date of invoice
• Outslandingacountesha0bechmm,,11.0%pxmonth
• A] qutredoverOmeworkaha bffledatl50%oftbehourlyrato
EDMS:003980188
PCSA—Attachment E CONTRACT NO. PI.115A
Maintenance Area Building Rehabilitation and Building H Demolition
Page 2 of 2
OPERATIONS COMMITTEE Neeting Dare TOBA.of Dlr.
11/06/13 11/2o/13
AGENDA REPORT Item Number Item Number
B
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
SUBJECT: RE-AWARDING BIOSOLIDS HAULING SERVICE CONTRACT
GENERAL MANAGER'S RECOMMENDATION
A. Rescind July 24, 2013 Board Meeting Minute Order #4 awarding a service
contract to Specialized Reuse and Recycling for biosolids hauling service bid,
Specification No. S-2013-579BD, due to the vendor's failure to comply with
insurance requirements;
B. Award a service contract to the second lowest responsive and responsible
bidder, Sierra Transport, Inc., for Specification No. S-2013-57913D, to haul the
Orange County Sanitation District's biosolids from Reclamation Plant No. 1
and/or Treatment Plant No. 2 to Orange County Waste and Recycling's Prima
Deshecha landfill, for the period from December 2, 2013 through December 1,
2014, at the unit price of $12.80 per ton coupled with a fuel surcharge, for an
estimated annual contract amount not to exceed $473,000 per year, with four
one-year renewal options;
C. Approve hauling to alternative sites at a unit price of $2.75/ton/mile within 50-100
miles and $2.35/ton/mile within 101-200 miles; and
D. Approve a (10%) unit price contingency for both primary and alternate unit prices.
SUMMARY
OCSD received four bids in response to this competitive bid process, Specification No.
S-2013-579131), of which 74 prospective vendors were notified. The bids were evaluated
based on pre-defined minimum qualifications and cost in accordance with the Orange
County Sanitation District's (OCSD) policies and procedures. Following the evaluation,
Specialized Reuse and Recycling (SRR) met the minimum qualifications and were
deemed the lowest responsive and responsible bidder. No protests or challenges were
received. However, due to SRR failure to provide insurance requirements, as stipulated
in Specification No. S-2013-579BD, staff recommends awarding the contract to Sierra
Transport, Inc. (STI), the second lowest responsive and responsible bidder for an
estimated annual amount not to exceed $473,000.
OCSD was diligent and responsive in reviewing SRR's insurance submittals, providing
them a reasonable time of three months to submit insurance requirements and
Page 1 of 3
certification of ability to provide and maintain coverage specified; however, the vendor
had not been timely or responsive to cure critical insurance deficiencies including:
(1) failure to identify insurance companies; (2) failure to submit a MCS-90 document
(Endorsement for Motor Carrier Policies of Insurances), which guarantees that the
federal government will back up any losses; (3) failure to submit a pollution liability
insurance, and (4) failure to submit "additional insured" documents, which would
guarantee that OCSD will be defended by the insurance company if OCSD is sued
alongside the vendor or subcontractor.
The original annual contract amount of $290,000 awarded to SRR was based on the
lowest bid offer and fuel surcharge compared to $473,000 with Sierra Transport Inc.,
which is the next lowest bid offer. The cost for contracting with STI is approximately
63% higher than SRR.
The contract allows for a term of one-year with an option to renew for four additional
one-year periods, which mutually acceptable contract terms can be negotiated.
This contract, if awarded, will fall into the biosolids management pool, Blanket Purchase
Order No. 104696-OB as approved by the Board (Minute Order#14) dated February 27,
2013.
PRIOR COMMITTEE/BOARD ACTIONS
July 24, 2013 - Approved a contract with Specialized Reuse and Recycling to haul
biosolids to Prima Deshecha Landfill.
February 27, 2013 - Approved to re-establish a Biosolids Account Pool utilizing a
Blanket Purchase Order for the efficient management of all biosolids contracts in one
account.
August 1, 2012 - Approved a contract with Tule Ranch to manage OCSD's biosolids for
land application and/or landfill disposal.
November 7, 2012 - Approved a Waste Disposal Agreement with OCWR to receive and
dispose of OCSD's biosolids at the Prima Deshecha Landfill.
November 2011 - Approved 2011 Strategic Plan.
ADDITIONAL INFORMATION
Summary information on the bids received for biosolids hauling service, Specification
No. 5-2013-579BD is as follows:
Unit Price $/ton of biosolids (excludes
Bidder fuel surcharge)
Specialized Reuse and Recycling $7.49
Sierra Transport Inc. $12.80
Page 2 of 3
GIC Corporation $12.95
Shaen Magan $13.00
Fuel Surcharge Explanation:
Vendor was required to provide a "Multiplier,"which is a value that takes into account
variables such as the total miles round trip to landfill (60 miles), Fuel Efficiency trucks
(5mpg), and load (25 tons) and other variables.
The Multiplier is multiplied by the difference of diesel cost of the average diesel fuel
price for California based on the U.S. Energy Information Administration for the billing
month minus the base diesel fuel price per gallon in California for April 2013, which is
$4.134.
These average monthly diesel fuel price for California is based on data from the U.S.
Energy Information Administration, which is found by going to
www.ela.gov/petroleum/gasdiesel.
The addition of a fuel surcharge will only apply if the average monthly diesel fuel price is
greater than $0.25 above the base price for diesel fuel (CA) for April 2013, which is
$4.134.
CEQA
CEQA Analysis: Reference November 7, 2012 Agenda Report - Waste Disposal
Agreement with Orange County Waste and Recycling.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Line item: Section 5, Page 11). Project
contingency funds (will or will not) be used for this (type of document, i.e. amendment).
Date of Aooroval Contract Amount Contlnoencv
11/20/13 $473,000 10
ATTACHMENT
The following attachment(s) maybe viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
Draft Service Contract
JC:jb:gc
Page 3 of 3
Return to Mende Report
SERVICE CONTRACT
Biosolids Hauling
Specification No. S-2013.579BD
THIS AGREEMENT is made and entered into as of the dale fully executed below by and
between Orange County Sanitation District, with a principal place of business at 10844 Ellis
Avenue, Fountain Valley, CA 92708-7018 (hereinafter referred to as "OCSD") and
CONTRACTOR with a principal business at xxxxxxxxxxxxxxxxxx (hereinafter referred to as
"Service Provider") collectively referred to as the "Parties".
WITNESSETH AO
WHEREAS, OCSD desires to retain the services of Service Provider for biosolids hauling
"Services"to Orange County Waste and Recycling's Prima Deshecha Landfill located in the City
of San Juan Capistrano, California and to alternative sites; and
WHEREAS, OCSD has chosen Service Provider to conduct Services in accordance with
Purchasing Resolution No. OCSD07-04; and
WHEREAS, on , the Board of Direct SD, by minute order, authorized
execution of this Agreement between and Servi eider; and
WHEREAS, Service Provider is qualifi y exper training, and education and
expertise to accomplish such Services,
NOW THEREFORE, in consideration of the s and al benefits exchanged between
the Parties, it is mutually agreed as follows:
1. Introduction,
1.1 This Contract and all exhibits hereto (called the "Contract") is made by OCSD and
Service Provider. The Terms and Conditions herein exclusively govern the purchase of Services
as desc ' ed in the Scope of Work, attached hereto and incorporated herein by reference as
Exhib'
1.2 bits to this Contract are rporated by reference and made a part of this Contract
as thou Ily set forth a gth h ein. Exhibits to this Contract are as follows in order of
preceden
Exhibit" Sc f Work(Including all Appendices)
Exhibit"B" and Human Resources Policies
Exhibit"C" nowledgement of Insurance Requirements
1.3 In the event of any conflict or inconsistency between the provisions of this Contract and
any of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects
govern and control.
1.4 The provisions of this Contract may be amended or waived only by a writing executed by
authorized representatives of both Parties hereto.
1.5 The various headings in this Contract are inserted for convenience only and shall not
affect the meaning or interpretation of this Contract or any Paragraph or provision hereof.
Orange County Sanitation District 1 of 7 Specification No. S-2013-579BD
Return to Mends Rom
1.6 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.7 The term "hours", when used in this Contract, shall be as defined in Exhibit"A".
1.8 Service Provider shall provide OCSD with all required premiums and/or overtime work at
no charge beyond the price provided under"Compensation" below.
1.9 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Service Provider as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Compensation Compensation for this project shall not exceed the total amount of
$ Dollars ($ per ton of biosolids).
3. Payments Payments shall be made mo upon approval by OCSD Operatons and
Environmental Compliance Managers or their nees, of invoices submitted for Services
performed as described in Exhibit "A". OCSD, s sole discretion, shall be the determining
party as to whether Services have been satisfactorily performed.
4. Audit Rights Contractor agrees that, during the term of this Agreement and for a period
of three (3) years after its termination, OCSD shall have access to and the right to examine any
directly pertinent books, documents, and records of Contractor relating to the invoices submitted
by Contractor pursuant to this Agreement. +
5. Invoices
5.1 OCSD shall pay within 30 days of completion and receipt and approval by OCSD
Operations and Environmental Compliance Managers of an itemized invoice, in a form
acceptable to OCSD to enable audit of the charges thereon. Service Provider shall not pay less
than the prevailing wage, K applicable. Invoices shall include the Purchase Order Number.
5.2 Invoices shall be emailed by Service Provider to OCSD at the following email address
and the.Purchase Order number shall be referenced in the subject line: APStaff(cbOCSD.com.
6. Scope of Work Subject to the terms of this Contract, Service Provider shall perform the
Services identified in Exhibit "A" . Service Provider shall perform said Services in accordance
with generally accepted industry and professional standards.
7. Modifications to Scope of Work Requests for modifications to the Scope of Work
hereunder can be made by OCSD at any time. All modifications must be made in writing and
signed by both Parties.
6. Contract Term The Services provided under this Contract shall commence on
and continue through
9. Renewals
9.1 OCSD may exercise the option to renew the Agreement for up to four (4) one-year
periods based upon the criteria set forth in the specifications, Exhibit "A", if mutually acceptable
contract terms can be negotiated. OCSD shall make no obligation to renew nor give reason if it
elects not to renew.
9.2 Renewals may be made through the OCSD Purchase Order Process.
Orange County Sanitation District 2 of 7 Specification No. S-2013-579BD
Return to Mende Report
10. Termination
10.1 OCSD reserves the right to terminate this Contract for its convenience, with or without
cause, in whole or in part, at any time, by written notice from OCSD, (delivered by certified mail,
return receipt requested) of intent to terminate. Upon receipt of a termination notice, Service
Provider shall immediately discontinue all work under this Contract (unless the notice directs
otherwise). OCSD shall thereafter, within thirty (30) days, pay Service Provider for work
performed (cost and fee)to the date of termination. Service Provider expressly waives any claim
to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such
notice of termination shall terminate this Contract and release OCSD from any further fee, cost
or claim hereunder by Service Provider other than for work performed to the date of termination.
10.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's
determination that Service Provider is not meeting specification requirements, if the level of
service is inadequate, or any other default of this Contract.
10.3 OCSD may also immediately cancel for default of this Contract Ole or in part by
written notice to Service Provider:
• if Service Provider becomes insolvent or files a petitio r the Bankru Act; or
• if Service Provider sells its business; or
• if Service Provider breaches any of the terms of ntract; or
• if total amount of compensation exceeds the amount authorized under this Contract.
10.4 All OCSD property in the possession or control of Service Provider shall be returned by
Service Provider to OCSD upon demand, or at the termination of this Contract, whichever
occurs first. '
11. Insurance Service Provider and all subcontractors shall purchase and maintain,
throughout the life of this Contract and any periods of warranty or extensions, insurance in
amounts equal to the requirements set forth in the signed Acknowledgement of Insurance
Requirements (attached hereto and incorporated herein as Exhibit "C"). Service Provider shall
not commence work under this Contract until all required insurance is obtained in a form
accepts a to OCSD, nor shall Service Provider allow any subcontractor to commence service
pursu a subcontract until all insurance required of the subcontractor has been obtained.
Fail maintain required insurance coverage shall result in termination of this Contract.
12. emnification and Hold Harmless Provision Service Provider agrees to save,
indemnify, defend and hold harmless OCSD against any and all liability, claims,judgments, cost
and demands, including demands arising from injuries or death of persons and damage to
property, arising directly or indirectly out of the negligence or willful misconduct of Service
Provider, its employees or agents, in relation to the rendition of services pursuant to this
Contract, except claims or litigations arising through the sole negligence or willful misconduct of
OCSD. Service Provider agrees to reimburse OCSD for any expenditure, including reasonable
attorney's fees, OCSD may incur by reason of such matters, and, if requested by OCSD, will
defend any such suits at the cost and expense of Service Provider.
13. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said
party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force
Majeure condition may be rescheduled by mutual consent or may be eliminated from the
Contract.
Orange County Sanitation District 3 of 7 Specification No. S-2013-579BD
Return to Mende Report
14. Freight (F.O.B. Destination) Service Provider assumes full responsibility for all
transportation, transportation scheduling, packing, handling, insurance, and other services
associated with delivery of all products deemed necessary under this Contract.
15. Independent Contractor It is agreed that Service Provider shall act and be an
independent contractor and not an agent or employee of OCSD, and shall obtain no rights to
any benefits which accrue to OCSD's employees.
16. Limitations upon Subcontracting and Assignment Service Provider shall not
delegate any duties nor assign any rights under this Contract without the prior written consent of
OCSD. Any such attempted delegation or assignment shall be void.
17. Licenses, Permits. Ordinances and Regulations Service Provider represents and
warrants to OCSD that it has obtained all licenses, permits, qualification and approvals of
whatever nature that are legally required to engage in this work. Any and all fees required by
State, County, City and/or municipal laws, codes and/or tariffs that peein to work performed
under the terms of this Contract will be paid by Service Provider.
I& Applicable Laws and Regulations Service Provider shall comply II applicable
federal, state, and local laws, rules, and regulations. Service Provider also agre indemnify
and hold harmless from any and all damages and liabilities assessed against OCSD as a result
of Service Provider's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
19. Familiarity with Work By executing this Contract, Service Provider warrants that: 1) it
has investigated the work to be performed; 2) it has investigated the site of the work and is
aware of all conditions there; and 3) it understands the facilities, difficulties and restrictions of
the work under this Contract. Should Service Provider discover any latent or unknown
conditions materially differing from those inherent in the work or as represented by OCSD, it
shall immediately inform OCSD of this and shall not proceed, except at Service Provider's risk,
until written instructions are received from OCSD.
20. Public Contracts Law OCSD has b—dvised by the State of California Director of
Industrial Relations of its determination of the general prevailing rate of per diem wages and the
general prevailing rate for legal holiday and overtime work in the locality in which the work is to
be performed for each craft or type of work needed to execute this Contract. Service Provider
agrees that not less than said prevailing rates shall be paid to workers employed on this project
as required by Labor Code Section 1774 of the State of California.
21. Governing Law This Contract shall be governed by and interpreted under the laws of
the State of California and the Parties submit to jurisdiction in Orange County, in the event any
action is brought in cogrection with this Contract or the performance thereof.
22. Dispute Resolution
22.1 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of
the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted
in accordance with the Commercial Mediation Rules of the American Arbitration Agreement,
through the alternate dispute resolution procedures of Judicial Arbitration through Mediation
Services of Orange County ("JAMS"), or any similar organization or entity conducting an
alternate dispute resolution process.
Orange County Sanitation District 4 of 7 Specification No. S-2013-579BD
Return to Mende Report
22.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure,
Part 3, Title 9, Sections 1280 at seq. For such purpose, an agreed arbitrator shall be selected,
or in the absence of agreement, each party shall select an arbitrator, and those two arbitrators
shall select a third. Discovery may be conducted in connection with the arbitration proceeding
pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three
arbitrators acting as a board, shall take such evidence and make such investigation as deemed
appropriate and shall render a written decision on the matter in question. The arbitrator shall
decide each and every dispute in accordance with the laws of the State of California. The
arbitrator's decision and award shall be subject to review for errors t or law in the Superior
Court for the County of Orange, with a right of appeal from any ju t issued therein.
23. Performance Time is of the essence in the pe this Contract and the
provisi ofons hereof.
24. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any other
provision or of any subsequent breach or violation of this Contract or default thereunder. Any
breach by Service Provider to which OCSD does not object shall not operate as a waiver of
OCSD's rights to seek remedies available to it for any subsequent breach.
25. Remedies In addition to other remedies available in law or equity, if the Service
Provider fails to make delivery of the goods or Services or repudiates its obligations under this
Contract, or if OCSD rejects the goods or Services or revokes acceptance of the goods or
Services, OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase
price OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Service Provider. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Service Provider as damages the
difference between the cost of the substitute goods or Services and the contract price, together
with any incidental or consequential damages. It
26. Survival The provisions of this Contract dealing with Payment, Warranty, and Forum for
Enforcement, shall survive termination or expiration of this Contract.
27. Severability If any section, subsection, or provision of this Contract, or any agreement
or instrument contemplated hereby, or the application of such section, subsection, or provision
is held invalid, the remainder of this Contract or instrument in the application of such section,
subsection or provision to persons or circumstances other than those to which it is held invalid,
shall not be affected thereby, unless the effect of such invalidity shall be to substantially
frustrate the expectations of the Parties.
28. Disclosure Service Provider agrees not to disclose, to any third party, data or
information generated from this project without the prior written consent from OCSD.
29. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Service Provider.
30. Damage to OCSD's Property Any of OCSD's property damaged by Service Provider,
any subcontractors or by the personnel of either will be subject to repair or replacement by
Service Provider at no cost to OCSD.
Orange County Sanitation District 5 of 7 Specification No. S-2013-579BD
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31. Satety and Human Resources (HR) Policies Service Provider shall adhere to the
Safety and Human Resources Policies in [Exhibit "-C' hereto
orhttl)7//www.ocsewers.com/index.asi)x?paqe=38&parent=1395 .
32. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
33. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Service Provider's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD).
All contract work practices, which may have associated emissions such as sandblasting, open
field spray painting or demolition of asbestos containing components or structures, shall comply
with the appropriate rules and regulations of the SCAQMD.
34. Regulatory Requirements Service Provider shall perform all w der this Contract
in strict conformance with applicable federal, stat and local regulatory re ents including,
but not limited to, 40 CFR 122, 123, 124, 257 , 260, and 61, Title 22, 23, and California
Water Codes Division 2.
35. Read and Understood By signing this Con rvice Provider represents that he
has read and understood the terms and conditions of the Contract.
36. Authority to Execute The persons executing this Contract on behalf of the Parties
warrant that they are duly authorized tv xecute this Contract and that by executing this
Contract, the Parties are formally bound. �#
37. Entire Contract This Contract constitutes the entire agreement of the Parties and
supersedes all prior written or oral and all contemporaneous oral agreements, understandings,
and negotiations between the Parties with respect to the subject matter hereof.
Orange County Sanitation Distrct 6 of 7 Specification No. 5-2013-579BD
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38. Notices All notices under this Contract must be in writing. Written notice shall be sent
by registered or certified mail, postage prepaid, return receipt requested, or by any other
overnight delivery service which delivers to the noticed destination and provides proof of
delivery to the sender. All notices shall be effective when first received at the following
addresses:
OCSD: Clarice M. Marcin
Senior Contracts Administrator
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-70
Service Provider:
IN WITNESS WHEREOF, the Parties hereto have hereunto set their hands the day and year
indicated below.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
Chair Board of Directors
Dated:
'41111111W the Board
Dat4ek5 y:
Contracts/Purchasing Manager
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
Orange County Sanitation District 7 of 7 Specification No. S-2013-579BD
OPERATIONS COMMITTEE Meeting Date TOBd.of Dir.
11/06/13 11/2o/13
AGENDA REPORT Item Item Number
9
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Martin Dix
SUBJECT: DOVER DRIVE TRUNK SEWER RELIEF, CONTRACT NO. 5-63
GENERAL MANAGER'S RECOMMENDATION
Ratify the General Manager's Use of Emergency Purchasing Authority Pursuant to
Delegation of Authority Resolution 07-04, Section 3.09, approving a contingency
increase of $1,237,800 (20%) to the construction contract with Mike Bubalo
Construction Co., Inc. for the Dover Drive Trunk Sewer Relief, Contract No. 5-63, for a
total contingency of$1,856,700 (30%).
SUMMARY
The Dover Drive Trunk Sewer Relief, Contract No. 5-63, provides for the increase in the
hydraulic capacity of approximately 7,300 feet of existing sewer lines located along
Dover Drive, between Irvine Avenue and Pacific Coast Highway, in the City of Newport
Beach. The project was designed by Atkins North America, Inc. and the construction
contract was competitively bid and awarded to Mike Bubalo Construction Co., Inc. in
March 2013.
Progress in the lower reaches of the pipe replacement has been impeded by the
condition of the existing pipeline which appears to be in worse condition than previously
known. The existing pipe is severely deteriorated and significantly cracked to a point it
is not structurally sound. This is creating issues with isolating sewage flow and
excavating near the pipe alignment, both of which are needed during the installation of
the new replacement pipeline. Bypassing the Flows in locations where the new pipe
alignment is very close to or ties into the damaged pipe will reduce the risk of spills or a
blowout of the existing pipeline along a very busy and steeply sloped street.
In order to proceed with construction and avoid a sewer spill risk, approximately 3,200
feet of the pipeline will require the installation of a separate bypass pipeline. This is a
significant change in the scope of work and associated cost. Extensive field verification
has been done to ascertain the condition of the pipeline from both the interior and
exterior of the pipe and several options have been considered to reduce or defer this
added expense. Due to risks associated with the alternatives, this bypass is considered
to be the best option to continue with the project. To further mitigate risks, emergency
purchasing authority was sought to provide the appropriate authorization for proceeding
with the additional work without delay. At this time, this is the best estimate based on all
known information, however, there is potential this could change based on field
conditions and potential project delay.
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
March 2013 — Approved plans and specifications, approved Addendum Nos. 1 through
4 to the plans and specifications, awarded a construction contract to Mike Bubalo
Construction Co., Inc., for a total amount not to exceed $6,189,000, and approved a
contingency of$618,900 (10%).
ADDITIONAL INFORMATION
During the initial critical work in the intersection of Pacific Coast Highway and Dover
Drive, the first section of pipe could not be isolated properly due to damage in the
existing pipeline. An alternate bypass roughly 500 feet long was installed to allow the
work to continue. Once out of this area, further investigation of the existing pipe
condition in areas where work is required very close to this pipe have revealed that
additional sections of this pipe are also at risk. The construction team concludes from
this investigation that a much greater length of pipeline will also require bypassing to
remove the risk of a spill or pipe collapse. The preliminary estimated cost for the entire
bypassed length, approximately 3,200 feet, is estimated at$1.2 million.
The budget for the construction on this project was estimated at $7.5 million and the
construction contract was awarded for $6.19 million based upon the bid results. The
budget has not yet been adjusted to reflect the new construction value so the project
budget contains sufficient funding for this expanded bypassing effort.
CEQA
This project was included in the June 2007 Collections, Programmatic Environmental
Impact Report, was certified on August 22, 2007, and a Notice of Determination was
filed on August 23, 2007.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (FY2013-14 Update, Page A-7) and the budget
is sufficient for the recommended action.
Date of ADDroval Contract Amount Continaencv
03/27/13 $6,189,000 $618,900 (10%)
11/20/13 $1,237,800 (20%1
$1,856,700 (30%)
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OPERATIONS COMMITTEE Meeti/OBng/1 D3ale Tu11@9E.01Oir.0/13 11
AGENDA REPORT ternNumber Item Number
0
Orange County Sanitation District
FROM: James D Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Wendy Sevenandt
SUBJECT: ADMINISTRATIVE FACILITIES IMPLEMENTATION PLANNING
GENERAL MANAGER'S RECOMMENDATION
A. Approve a budget decrease of $800,000 to Title 24 Access Compliance and
Building Rehabilitation Project, Project No. P1-115, for a total budget of
$31,982,778.
B. Establish a budget for Administrative Facilities Implementation Planning, Project
No. SP-194, in the amount of$800,000; and
C. Authorize the General Manager to issue a Request for Proposal for architectural
and engineering services to prepare an Administrative Facilities Implementation
Plan for the replacement of Orange County Sanitation District's existing
administration facilities as part of said project; and
D. Authorize the General Manager to negotiate a Professional Services Agreement
for said project with the most qualified firm to be awarded at a future Board of
Director's meeting.
SUMMARY
In June 2012, the Board of Director's authorized an Administrative Facilities Master Plan
to be developed by the Austin Company. The Administrative Facilities Master Plan was
a planning study to develop various rehabilitation and replacement options to provide
safe, building code compliant facilities for the next 30 years.
This study highlighted that the continued rehabilitation of the aging administrative
facilities is not the most economical long-term solution nor does it provide an efficient
grouping of staff, many of which are spread across the treatment plant in temporary
trailer offices. Creating an effective replacement strategy appears to be the most
efficient and cost-effective long-term strategy to manage the administrative facility
assets.
While the Administrative Facilities Master Plan focused on comparing the life cycle
costs of many varied alternatives ranging from rehabilitation only options through
complete replacement, the proposed Implementation Plan will focus on options for
replacement of the facilities and determining the most efficient and cost-effective plan.
Page 1 of 3
The scope for this study will include services to prepare a concept design and phasing
plan, recommend a contracting strategy, provide a cost analysis and determine permit
requirements including California Environmental Quality Act (CEQA) compliance. This
implementation plan will also review space utilization in greater detail to provide an
outline for effective layout of the facilities.
PRIOR COMMITTEE/BOARD ACTIONS
October 2012 — Staff presented an overview of the administrative facilities and their
need for rehabilitation or replacement.
June 2012 —Approved a Professional Services Agreement with The Austin Company to
provide engineering services to prepare an Administrative Facilities Master Plan for the
Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for
an amount not to exceed $175,000.
ADDITIONAL INFORMATION
The Administration Building, Human Resources Building, Laboratory Building,
Purchasing Building, Fleet Services Building, and several temporary trailer complexes
are in need of refurbishment and code upgrades. The buildings have had significant
deferred maintenance pending the resolution of permitting issues with the City of
Fountain Valley. In addition, the Orange County Sanitation District (Sanitation District)
signed an agreement with the City of Fountain Valley to upgrade these buildings to be
compliant with the City's Construction Code and Americans with Disabilities Act
requirements. New compliance dates need to be negotiated.
As part of the Title 24 Access Compliance and Building Rehabilitation Project, staff has
performed a preliminary assessment of these buildings and temporary trailers.
Significant work has been identified as being necessary. Due to the age and type of
construction, significant additional risk exists and would require a very detailed design
effort to create constructible plans and specifications with an acceptable level of
construction risk. At the completion of this work, the buildings and temporary trailers
are projected to need replacement within ten years of project completion.
The Administrative Facilities Master Plan studied several project implementation
strategies, including maintaining the existing buildings, repurposing and refurbishing
buildings, and complete replacement. The replacement option has advantages over
refurbishment because it represents the lowest Iifecycle cost, least construction risk and
operational disruption, best energy efficiency, improved public access and security, and
improves the work environment and efficiency by co-locating staff into one area. Based
on these advantages, our study has concluded that replacement of non-compliant
administrative buildings and offices is the best long-term business decision for the
Sanitation District.
Page 2 of 3
CEQA
This project is statutorily exempt under CEQA Section 15262. This project involves only
feasibility or planning studies for possible future actions which the Board of Directors
has not approved, adopted, or funded.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority and the budgeted funds (FY2013-14 Update, Project No. P1-115, Page A-11)
are sufficient for the recommended actions. The budget reduction in Project No. P1-115
will offset the budget for the new study project.
ATTACHMENT
None.
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Page 3 of 3
OPERATIONS COMMITTEE Meeting Date To BA.of Dlr.
IS/06,13 --
AGENDA REPORT em number Item Numbe
u
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Operations and Maintenance Manager
SUBJECT: QUARTERLY ODOR COMPLAINT REPORT
GENERAL MANAGER'S RECOMMENDATION
Information only.
SUMMARY
Plant 1 Treatment Facility Odor Complaint Summary
During the first quarter of the 13/14 fiscal year, Plant 1 received 5 recordable odor
complaints. The complaints can be attributed to digester cleaning, waste-hauler truck
activity, and odors produced by the Trickling Filters. Currently, our Public Information
Office (PIO) and Operations are working with a nearby neighbor regarding noticeable
odors around his neighborhood. Staff believes the odor noticed by this neighbor in
Costa Mesa is primarily related to the trickling filter process, though other sources could
be contributing. A meeting invitation has been extended to the neighbor to meet with
Operations Management in an effort to better understand the source of the odor and
communicate OCSD efforts.
Plant 2 Treatment Facility Odor Complaint Summary
During the first quarter of the 13/14 fiscal year, Plant 2 received 11 recordable odor
complaints. These complaints seem to be directly related to our new Trickling Filter
process. Staff has identified several points of background odors generated by this
process. The most significant odor being a "garlic smell" which is emitted from carbon
towers used to treat trickling filter odors. Staff is working with nearby neighbors to
better identify and mitigate odors. Staff has made several process adjustments to
mitigate the odors with the most significant adjustment scheduled for the end of October
when the media in the carbon odor scrubbers will be replaced. A community meeting
with neighbors across from Plant 2 is scheduled for October 29" to discuss odor
concerns.
Collection Facilities Odor Complaints— First Quarter FY 13/14
OCSD received one odor complaint potentially due to the OCSD collection system in
the first quarter of FY 13/14. Based on our current upstream sewage conditioning
program, our goal for level of service is 34 or fewer complaints caused by OCSD.
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
All Odor Complaints Tracking
July 2013 to September 2013 FY 13/14
Collections P1 P2 Total Total
Total Complaints 9 14 11 34 34
Received
Complaints from 1 4 0 5 5
Employees
Total Complaints 8 10 11 30 30
from Public:
Attributable to 6 5 9 20 20
OCSD
Unknown Source 3 0 0 3 3
Not OCSD 3 9 2 14 14
CEQA
N/A
BUDGET/DELEGATION AUTHORITY COMPLIANCE
N/A
ATTACHMENT
N/A
JS:lk
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date To BA.of Dlr.
IS/06,13 --
AGENDA REPORT Item number Item Numbe
2
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Victoria Pilko
SUBJECT: SOUTHWEST COSTA MESA TRUNK, PROJECT NO. 6-19
GENERAL MANAGER'S RECOMMENDATION
Information only.
SUMMARY
The Orange County Sanitation District (Sanitation District) is working cooperatively with
Costa Mesa Sanitary District (CMSD) and the City of Newport Beach to investigate the
installation of a new trunk sewer from the drainage area directly east of Plant No. 2.
This project is reviewing the feasibility of a new regional trunk sewer to collect sewage
from Costa Mesa and Newport Beach and convey it directly to Plant No. 2. The
Sanitation District is a partner in this project in order to relieve potential wet weather
capacity concerns in the Fairview Trunk.
This area is currently serviced by several pump stations, including five CMSD pump
stations that convey sewage to Plant No. 1 via the Fairview Trunk Sewer and three
pump stations (one operated by CMSD, one private and one operated by Newport
Beach) that convey sewage to Plant No. 2. If constructed, it is anticipated that this new
trunk sewer will obviate the need for many, if not all, of these pump stations. This
pipeline has no relationship to the proposed Banning Ranch development which is
located to the south of this area.
The project has investigated potential alignments for the new trunk sewer and is
developing a draft Environmental Impact Report (EIR) which is scheduled to be
distributed for public review in November 2013. The proposed project in the EIR will
include a gravity pipeline extending from 191h Street in Costa Mesa and under the Santa
Ana River to Brookhurst Street.
Staff is continuing to assess the project feasibility and will make a recommendation to
the Board at a future date regarding project implementation.
PRIOR COMMITTEE/BOARD ACTIONS
November 2011 — Approved Professional Design Services Agreement with Dudek for
engineering design services for Southwest Costa Mesa Trunk, Project No. 6-19, for an
amount not to exceed $884,025, and approved a contingency of$132,602 (15%).
Page 1 of 2
ADDITIONAL INFORMATION
The draft EIR will have a proposed project described as a gravity pipeline down the 19�
Street alignment under the Santa Ana River to the Sanitation District Interplant pipeline
on Brookhurst Street. The "No Project' option and three different alternative alignments
are compared to the proposed project. Two alternatives include pump stations with
pipelines along 191" Street alignment or the Victoria Street Bridge. The third alternative
is a gravity sewer in an alignment near the Victoria Street Bridge.
CEQA
This project includes preparation of documentation to comply with the California
Environmental Quality Act (CEQA).
BUDGET/DELEGATION AUTHORITY COMPLIANCE
N/A
ATTACHMENT
None.
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Page 2 of 2
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOO Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor
becomes the D(f for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect').
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.