HomeMy WebLinkAbout11-01-2017 Operations Committee Meeting Agenda Packet Orange County Sanitation District Wednesday, November 1, 2017
Regular Meeting of the a 5:00 P.M.
OPERATIONS COMMITTEE Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM: Clerk of the Board
PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's
Form(located at the table outside of the Board Room)and submit it to the Clerk of the Board or notify the Clerk
of the Board the item number on which you want to speak. Speakers will be recognized by the Chairman and
are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous
matters of general interest to the Committee Members. These reports are for information only and require no
action by the Committee.
• Capital Improvement Program (CIP) Video Presentation
CONSENT CALENDAR: The Consent Calendar Items are considered routine and will be enacted, by
the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for
separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the October 4, 2017 Operations
Committee Meeting.
2. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
RECOMMENDATION: Receive and file the Fiscal Year 2017/18 First Quarter Odor
Complaint Summary.
11101/2017 Operations Comm@tee Agenda Page 1 of 4
3. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Receive and file
the Capital Improvement Program Contract Performance Report for the period ending
September 30, 2017.
4. RECTANGULAR PRIMARY CLARIFIER RELIABILITY STUDY
AT PLANT NO. 1, PROJECT NO. PS 16-04 (Rob Thompson)
RECOMMENDATION:
A. Approve a Task Order with RMC Water and Environment, FE15-00-06, to
provide engineering design services for the Rectangular Primary Clarifier
Reliability Study at Plant No. 1, Project No. PS 16-04, for an amount not to
exceed $156,518; and
B. Approve a contingency in the amount of$16,000 (10.2%).
5. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72
(Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Approve a
Cooperative Agreement between the Orange County Sanitation District and the City
of Anaheim for paving, landscaping, and sewer improvements on State College
Boulevard along portions of the Newhope-Placentia Trunk Replacement, Segment B,
Project No. 2-72B, for an estimated amount of$802,000 to be reimbursed by the City
of Anaheim.
6. SLATER PUMP STATION VALVE REPLACEMENTS, PROJECT NO. FE16-14
(Rob Thompson)
RECOMMENDATION:
A. Delegate authority to the General Manager to approve Task Order FE15-00-
01-03 with Dudek to provide engineering design services for the Slater Pump
Station Valve Replacements, Project No. FE16-14, for an amount not to
exceed $175,500; and
B. Approve a contingency in the amount of$24,500 (14%).
11/01/2017 Operations Comm@tee Agenda Page 2 of 4
NON-CONSENT:
7. DIGESTER GAS FACILITIES REHABILITATION, PROJECT NO. J-124
(Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with Brown and Caldwell
to provide engineering design services for the Digester Gas Facilities
Rehabilitation, Project No. J-124, for an amount not to exceed $11,770,000;
and
B. Approve a contingency of$1,177,000 (10%).
8. SOLE SOURCE PURCHASE OF A TEFC MOTOR CLOSE COUPLED PUMP #2
FOR STEVE ANDERSON LIFT STATION (Ed Torres)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for the
purchase of a Totally Enclosed Fan Cooled (TEFC) Motor Close Coupled
Pump from Hidrostal for $211,260, delivered, plus applicable sales tax, for the
Steve Anderson Lift Station; and
B. Approve a contingency for Flo-Systems, Inc. of$21,126 (10%).
9. LUBRICATION PROGRAM ASSESSMENT (Ed Torres)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Purchase Order Contract with Nona Corporation for Lubrication
Program Assessment, Spec No. CS-2017-821, for an amount not to exceed
$189,584; and
B. Approve a contingency of$37,917 (20°/%).
10. PLANT NO. 1 CONTROL CENTER UPS REPLACEMENT, PROJECT NO. MP-234
(Ed Torres)
RECOMMENDATION:
A. Approve a Purchase Order contract for the purchase and installation of an
uninterruptible power supply (UPS) system for the Plant No. 1 Control Center
using the U.S. Communities Master Agreement No. MA-IS-1340234-4 to
Graybar Electric, for an amount not to exceed $104,704; and
B. Approve a contingency of$20,941 (20%).
11101/2017 Operations Comm@tee Agenda Page 3 of 4
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, December 6, 2017 at
5:00 P.M.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue,
Fountain Valley,California,not less than 72 hours prior to the meeting date and time above. All public records relating
to each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or a majority
of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
Aaenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting,items must be submitted to the
Clerk of the Board 14 days before the meeting.
Kelly A. Lore
Clerk of the Board
(714)593-7433
klore(&,ocsd.cem
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherberniftesd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rohirelli(ri)ocsd.com
Director of Engineering Rob Thompson (714)593-7310 rthompson(rpocsd.com
Director of Environmental Services Jim Colston (714)593-7450 icolston0ocad.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com
11/01/2017 Operations Committee Agenda Page 4 of 4
ITEM NO. 1
MINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, October 4, 2017, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, October 4, 2017 at 5:03 p.m. in the Administration Building.
Director Shaw led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
John Withers, Chair Bob Ghirelli, Assistant General Manager
Ellery Deaton, Vice-Chair Celia Chandler, Director of Human Resources
Denise Barnes Jim Colston, Director of Environmental Services
Robert Collacott Rob Thompson, Director of Engineering
Brooke Jones (Alternate) Ed Torres, Director of Operations and Maintenance
Steve Jones Lorenzo Tyner, Director of Finance &
Richard Murphy Administrative Services
Chuck Puckett (Alternate) Tina Knapp, Deputy Clerk of the Board
Tim Shaw Jeff Armstrong
Fred Smith Bob Bell
Michelle Steel Jennifer Cabral
Mariellen Yarc Mike Dorman
Greg Seboum, Board Chair Marc Dubois
David Shawver, Board Vice-Chair Dean Fisher
Lisa Frigo
COMMITTEE MEMBERS ABSENT: Alfredo Garcia
None. Mark Manzo
Kathy Millea
Jim Spears
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director (CMSD)
Patrick Sheilds, IRWD
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
10/04/2017 Operations Committee Minutes Page 1 &7
REPORT OF GENERAL MANAGER:
Assistant General Manager Bob Ghirelli indicated that Director of Engineering Rob
Thompson would provide a report later in the meeting regarding the Orange County
Streetcar project. Dr. Ghirelli also indicated that a recently produced video regarding the
OCSD budget will be shown after the procurement process presentation. This video will
be used in a variety of ways, including new Board Member orientation. This video is part
of the recent video library update project.
Board Vice-Chair Shawver arrived at 5:05 p.m.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
September 6, 2017 Operations Committee Meeting.
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
2. CONTRACTING FORMER EMPLOYEE MICHAEL E. MCCARTHY FOR
ENVIRONMENTAL MONITORING SERVICES (Jim Colston)
MOVED. SECONDED, and DULY CARRIED TO: Award a Purchase Order
Contract to retired employee Michael E. McCarthy not to exceed $30,000, for the
period November 1, 2017 through June 30, 2018, to provide the Ocean Monitoring
Program with specialized skills in marine invertebrate taxonomy, and to assist in
other aspects of the program such as field sampling and data analysis that are
necessary to meet the Clean Water Act permit-mandated environmental
monitoring requirements.
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
3. CONTRACTING FORMER EMPLOYEE VLADIMIR KOGAN FOR
ENVIRONMENTAL COMPLIANCE SERVICES (Jim Colston)
MOVED. SECONDED. and DULY CARRIED TO: Award a Purchase Order
Contract to retired employee Vladimir Kogan not to exceed $63,802, for the period
10/04/2017 Operations Committee Minutes Page 2 of 7
October 1, 2017 through September 30, 2018, to provide the environmental
compliance program with Dr. Kogan's specialized skills and knowledge in air
quality toxics health risk assessment (AB 2588) and in other aspects of the air
quality compliance program.
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
4. NEW COMBO TRUCK/RECYCLER COOPERATIVE PROCUREMENT WITH
VACTOR (Ed Torres)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve the purchase of one (1) VACTOR brand compressed natural gas
(CNG) sewer combo cleaning, water recycling truck (combo truck) from
Haaker Equipment Company using the National Joint Powers Alliance
cooperative Contract Number 022014-FSC with Vactor, for an amount not
to exceed $739,427, in accordance with Ordinance No. OCSD47, Section
2.03(B), Cooperative Purchases; and
B. Approve a contingency of$36,971 (5%).
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
5. HEAVY DUTY TOW TRUCK COOPERATIVE PROCUREMENT WITH
NATIONAL AUTO FLEET GROUP (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Approve the purchase of one
(1) 2018 Freightliner Cascadia alternative fuel Compressed Natural Gas (CNG)
heavy-duty tow truck (CNG Day-Tractor), using the National Joint Powers Alliance
cooperative Contract Number 081716-NAF with National Auto Fleet Group for a
total cost of $180,145 in accordance with Ordinance No. OCSD-47, Section
2.03(B), Cooperative Purchases.
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
10/04/2017 Operations committee Minutes Page 3 of 7
NOES: None
ABSTENTIONS: None
ABSENT: None
6. SERVICE AGREEMENT FOR CENTRAL GENERATION AUTOMATION/
CONTINUOUS EMISSIONS MONITORING SYSTEMS (CEMS), CONTRACT
NO. J-79-lA(Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Service Purchase Order Agreement with CEMTEK
Environmental for maintenance services of the Central Generation
automation/continuous emissions monitoring systems at both Central
Generation facilities for a five-year period beginning November 23, 2017
through November 22, 2022, for a total amount not to exceed $580,625;
and
B. Approve a contingency of$58,063 (10%)
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
7. LABOR COMPLIANCE PROGRAM, SPECIFICATION NO. CS-2017-876BD
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with The Solis Group for the
development and implementation of a Labor Compliance Program,
Specification No. CS-2017-876BD, for an amount not to exceed $391,567;
and
B. Approve a contingency in the amount of$39,157 (10%).
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
10/04/2017 Operations committee Minutes Page 4 of 7
NON-CONSENT CALENDAR:
8. BAY BRIDGE PUMP STATION AND FORCE MAIN REPLACEMENT,
PROJECT NO. 5-67 (Rob Thompson)
Director of Engineering Rob Thompson provided an informative PowerPoint
presentation outlining this project and responded to a variety of questions from the
Committee, including budgetary and environmental concerns.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Arcadis US Inc. to
provide engineering design services for the Bay Bridge Pump Station and
Force Main Replacement, Project No. 5-67, for an amount not to exceed
$7,137,000; and
B. Approve a contingency of$713,700 (10%).
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
9. OCSD/OCWD JOINT AGREEMENT FOR GWRS FINAL EXPANSION
(Rob Thompson)
Mr. Thompson reviewed this item and indicated the purpose of the amendment is
clarification of the agreement already in place, to address the availability of grant
funding and the reimbursement of costs of the project should grant funding be
awarded.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the First Amendment to the Second Amended and Restated
Joint Exercise of Powers Agreement for the Development, Operation, and
Maintenance of the Groundwater Replenishment System and Green Acres Project
between Orange County Sanitation District and Orange County Water District.
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
10/04/2017 Operations Committee Minutes Page 5 of 7
INFORMATION ITEMS:
10. STRATEGIC PLAN UPDATE (Bob Ghirelli)
Dr. Ghirelli reviewed this item, indicating that the Plan would be presented to the
Board for approval in November. Dr. Ghirelli briefly reviewed the strategic goals
and the changes staff is recommending in the Strategic Goals Levels of Service.
Dr. Ghirelli indicated the Plan is being presented to the Administration Committee
at the meeting of October 11.
11. ORANGE COUNTY SANITATION DISTRICT PROCUREMENT PROCESS
(Lorenzo Tyner)
Director of Finance & Administrative Services Lorenzo Tyner introduced this item
and gave a snapshot of the daily spending at the Sanitation District and the related
importance of procurement and the processes used. Mr. Tyner introduced
Contract and Purchasing Manager Marc Dubois, who provided a PowerPoint
presentation that included an overview of the Sanitation District's procurement
process, the types of procurements, methods, approval thresholds, and ethics
involved in procurement.
Mr. Dubois responded to a variety of questions from the Committee, including
when a sole source procurement is utilized. Mr. Tyner indicated that an audit
process is conducted on these types procurements. Mr. Dubois indicated he would
provide the approximate cost of a procurement to the Committee in the near future.
The Committee expressed an interest in increasing the threshold for approval
requirements.
The video regarding the OCSD budget was shown.
Directors S. Jones and Steel departed the meeting at 6:00 p.m.
DEPARTMENT HEAD REPORTS:
Mr. Thompson provided an update on the Orange County Streetcar project, on which the
Sanitation District is cooperatively working with the Orange County Transportation
Authority. Mr. Thompson briefly reviewed how this project directly impacts the Sanitation
District, as the project plans run directly over an existing OCSD sewer pipeline.
CLOSED SESSION:
None.
10/04/2017 Operations committee Minutes Page 6 of 7
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
Board Vice-Chair Shawver reported that he and Director Collacott recently attended the
California Special Districts Association annual conference and would be happy to share
the information he obtained.
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 6:17 p.m. to the next
scheduled meeting of Wednesday, November 1, 2017 at 5:00 p.m.
Submitted by,
Tina Knapp, CMC
Deputy Clerk of the Board
10/04/2017 Operations Committee Minutes Pagel of
OPERATIONS COMMITTEE Meeting Date To ad.of Dir.
ulor/v —
AGENDA REPORT IWm Number Item Number
z -
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: QUARTERLY ODOR COMPLAINT REPORT
GENERAL MANAGER'S RECOMMENDATION
Receive and file the Fiscal Year 2017/18 First Quarter Odor Complaint Summary.
BACKGROUND
During the 1st cluarterof FY 2017118, Plant No. 1 and Plant No. 2 had no odor complaints
attributable to the Orange County Sanitation District (Sanitation District). The collection
system had two odor complaints attributable to the Sanitation District. A brief summary
of the odor complaints, with a table tracking the history, is included as an attachment.
RELEVANT STANDARDS
• Zero odor incidents/events under normal operating conditions for Plant Nos. 1 &2
• Operate and maintain facilities to minimize impacts on surrounding communities,
including odor, noise, and lighting
• 12 or fewer odor complaints per year under normal operating conditions in the
collections system
ATTACHMENT
The following attachment is included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.coml with the complete agenda package:
• Fiscal Year 2017/18 First Quarter Odor Complaint Summary
Page 1 of 1
Orange County Sanitation District
Odor Complaint Report
Fiscal Year 2017/18 — 1st Quarter
1. Plant No. 1 Treatment Facility Odor Complaint Summary
Plant No. 1 received no attributable odor complaint during the 1s'quarter.
2. Plant No. 2 Treatment Facility Odor Complaint Summary
Plant No. 2 received no attributable odor complaint during the 1"quarter.
3. Collection Facilities Odor Complaints- 1-'Quarter FY 2017/18
The collection system received two attributable odor complaints during the 1s' quarter. Odor
complaints were caused by sewer ventilation where foul air released from maintenance holes. The
manholes have been sealed to reduce sewer odors and a damaged gas-flap has been replaced to
prevent foul air intrusion into city sewer line.
All Odor Complaints Tracking
1°t
Jul. 2017 to Sept. 2017 Qtr Cumulative
FY FY 17/18
17/18
All Public Collections P7 P2 Total Total
Complaints
Attributable 2 0 0 2 2
to OCSD
Not
Attributable 7 3 1 11 11
to OCSD
Total Public
Complaints 9 3 1 13 13
Received:
OPERATIONS COMMITTEE Meeting Date TOBd.Of Dir.
u/ot/v utts/ 7
AGENDA REPORT emNumber Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE
REPORT
GENERAL MANAGER'S RECOMMENDATION
Receive and file the Capital Improvement Program Contract Performance Report for the
period ending September 30, 2017.
BACKGROUND
The Capital Improvement Program involves awarding and managing many construction
and consulting contracts. In 2008, the Orange County Sanitation District (Sanitation
District) Board of Directors began awarding contingencies along with construction and
consulting contracts. The contingencies allow the General Manager to approve change
orders for construction contracts and amendments for consulting contracts up to the
amount of the approved contingency. This practice reduces administrative costs,
expedites resolution of project issues that arise, helps avoid Contractor delay claims, and
facilitates efficient management of many contracts.
The Capital Improvement Program Contract Performance Report summarizes
construction and consulting contract performance and activities for the quarter ending
September 30, 2017. This report is updated quarterly.
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
ATTACHMENT
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(wwwocsd.com) with the complete agenda package:
• Capital Improvement Program Contract Performance Report for the period ending
September 30, 2017
JM:dm:gc
Page 1 of 1
t
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2017
DATE: October 24, 2017
TO: Orange County Sanitation District
Board of Directors
FROM: James D. Herberg, General Manager
Through: Rob Thompson, Director of Engineering
This report summarizes the status, activities, and performance of public works
construction contracts and consultant agreements. This report also identifies the names
and status of projects being performed under master budgets for facilities engineering,
planning studies, and research.
PART 1 - CONSTRUCTION CONTRACTS
When the Orange County Sanitation District (Sanitation District) Board awards a
construction contract, a contingency is also approved which allows the General Manager
to approve contract change orders up to the amount of the contingency. One of the
purposes of this report is to document how that contingency is managed and how much
of the contingency is utilized. A project's change order rate can only be documented when
the work is complete. As such, the change order performance charts in this report are
based only on projects closed since the Board began approving contingencies in 2008.
Page 1 of 5
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2017
Activity in Last Quarter
Rehabilitation of Fleet Services Building, Contract Award 26-Jul-17
Building 8 and Paving Area, P1-115B
East Lido Force Main Rehabilitation, FE15-10 Contract Award 23-Aug-17
Lights, Ladder and Walkway Hazards, Contract Award 23-Aug-17
J-126BFG
Roof Fall Protection and Skylights, J-126E Contract Award 27-Sep-17
Activated Sludge Aeration Basin Deck Repair Contract Award 27-Sep-17
at Plant No. 2, 132-118
Trunk Line Odor Control Improvements, Final Completion 29-Sep-17
P1-123
Anticipated Activity in Next Quarter
Carbon Canyon Clay Pipe Repairs, FE16-08 Final Completion 12-Oct-17
Digester Rehabilitation at Plant 1, P1-100 Final Completion 06-Oct-17
Gisler- Red Hill Trunk Improvements— Final Completion 16-Oct-17
Reach B, 7-37
Newhope-Placentia Trunk Replacement, Final Completion 31-Oct-17
2--72A
Plant No. 2 Trickling Filter Chemical Odor Final Completion 27-Dec-17
Control, FE13-04
Page 2 of 5
t
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2017
PART 2 — DESIGN CONSULTANT AGREEMENTS
The Sanitation District engages design consultants through Professional Design Services
Agreements (PDSAs), Professional Consultant Services Agreements (PCSAs), and
Master Professional Services Agreements (Master Agreements). PDSAs are used to
obtain design engineering services, and PCSAs are a subsequent agreement with the
design consultant to provide support services during construction.
Master Agreements are issued to a pool of pre-qualified consultants for smaller projects.
On those smaller projects, the Sanitation District solicits task order proposals from three
or four of the firms, and awards a task order to the most qualified consultant. There are
currently four sets of Master Agreements, including three design sets from 2009, 2012,
and 2015, a set for CEQA studies, a set for collection-systems planning studies, and a
set for plant-related planning studies. The two older design sets have expired, meaning
no new task orders can be issued under them, but previously-issued task orders remain
active until completed. The other Master Agreements have $200,000 task order limits
per Sanitation District Ordinance No. OCSD-47. No task orders have yet been issued for
the CEQA, Collections Planning Studies, and Plant Planning Studies sets.
Activity in Last Quarter
Bay Bridge Pump Station Replacement, 5-67 RFP 06-Jul-17
Advertisement
Anticipated Activity in Next Quarter
Process Control Systems Upgrades Study, RFP 02-Oct-17
SP-196 Advertisement
Bay Bridge Pump Station Replacement, 5-67 PDSA Award 25-Oct-17
Return Activated Sludge Piping RFP 30-Oct-17
Replacement at Plant 2, P2-123 Advertisement
Digester Gas Facilities Rehabilitation, J-124 PDSA Award 15-Nov-17
Uninterruptable Power Supply Improvements RFP 22-Nov-17
at Plant 1, P1-132 Advertisement
Page 3 of 5
t
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2017
PART 3 — MASTER BUDGET PROJECTS
The Board-adopted budget for Fiscal Years 2016-17 and 2017-18 includes master
program budgets that allow staff to more quickly initiate, execute, and manage smaller
projects that fit within the scope of a particular program. The projects chartered under
these program budgets are referred to as sub-projects, and are managed to the same
standards as projects specifically listed in the adopted budget. A status table for each of
these programs listing the sub-projects is attached.
Master Program Title Status Table
Planning Studies Table 3.1
Research Program Table 3.2
Facilities Engineering Program — Collections Table 3.3
Facilities Engineering Program — Plant Table 3.4
Information Technology Capital Program Table 3.5
PART 4— STAFF AUGMENTATION CONTRACT
In May 2016, the Sanitation District Board of Directors approved a $41 million
professional services agreement with Jacobs Project Management Co. to provide
supplemental engineering and support staff services for a four-year term with the option
of three one-year renewals. The benefits of using staff augmentation, as opposed to
hiring full-time staff or limited-term employees, include rapid mobilization of highly
skilled/technical staff, Flexibility to change the mix of staff positions on an immediate and
as-needed basis, the ability to reduce staff as workloads decrease, access to technical
experts to support special tasks, and access to staff with wastewater project experience.
CHARTS AND TABLES
Chart 1.1 — Program Overview
Chart 1.2 — Change Order Rates Over Time—All Closed Projects
Chart 1.3— Change Order Rates Over Time— Collections Projects
Chart 1.4— Change Order Rates Over Time— Plant Projects
Table 1.1 — Summary of Closed Projects by Category
Table 1.2— Construction Contract Performance—Active Projects
Table 1.3—Active Construction Contracts by Contractor
Page 4 of 5
t
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2017
Table 2.1 —Active Design Consultant Contracts by Consultant
Table 2.2—Activity Report for 2012 Master Professional Design Services Agreements
Table 2.3—Activity Report for 2015 Master Professional Design Services Agreements
Table 3.1 — Planning Studies Status Report
Table 3.2— Research Program Status Report
Table 3.3— Facilities Engineering Program —Collections Status Report
Table 3.4— Facilities Engineering Program — Plant Status Report
Table 3.5— Information Technology Capital Program Status Report
Table 4.1 — Staff Augmentation Contract Status
Table 4.2— Staff Augmentation Labor Summary
Page 5 of 5
Chart 1.1
Program Overview
CUMULATIVE DATA THROUGH QUARTER ENDING JUNE 30,2017 43 QTR FY16/17)
•colleulons .Collections
•Plant Projects .Plani Projects
CLOSED PROJECTS DISTRIBUTION BY CATEGORY" ACTIVE PROJECTS DISTRIBUTION BY CATEGORY
Total Base Contract Value $ 1,178,051,927 Total Base Contract Value $ 287,295,560
Collections $ 275,678,312 23.0% Collections $ 40,265,951 14.0%
Plant Projects $ 902,373,615 77.0% Plant Projects $ 247,019,609 86.0%
Total Base fl of Contracts 65 Total Base fl of Contracts 13
Collections 28 Collections 3
Plant Projects 37 Plant Projects 30
"Projects closed since 2 QTR FY07/08
Chart 1.2
Change Order Rates Over Time
All Closed Projects
7.00%
6.08%
6.00%
.65%
4.97%
5.00% 4.66% 4.75% 4.75% 4.84%
4.99%
4.62% 4.6]% 4.59%
3.84%
4.00% 3.78% 3.78% 82%
3.51% 3.52%
3.37%
3.00%
2.00%
1.00%
0.00%
Chart 1.3
Change Order Rates Over Time
Closed Collections Projects
14.00%
12.35%
12.00%
L6.77%
10.00%
9.43%
8.00%
].14% 697% 7.14% ].10%
6.19%5.86% 5.86% 5.61%6.00% 5.51%
4.00%
2.00%
0.00%
Chart 1.4
Change Order Rates Over Time
Closed Plant Projects
7.00%
6.00% 5.73%
5.00%
4.31% q 28y6 4.36%
IL
4.19% 4.18% 4.11% 4.20%
4.00% 3.89%
3.11%
3.00% — 2.88% 2,90%
2.70% 2.59%
2.00%
1.00%
0.00%
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0 0 0 0 6 6 6 6 6 6 6C3"tr tr tr 6 6 6 0 6 6 0 0 6 6 6 6 6 6 6 Ct 6 6 tr tr 6 6 6 6 6 0
Table 1.1
Summary of Closed Projects by Category
Original Contract Approved Change Final Change Order Category
Project Category Value Orders Contract Value Percentage Change Order Goal
COLLECTIONS $275,678,312 $26,001,386 $301,679,698 9.43% 6.50%
PLANT PROJECTS $902,373,615 $28,039,705 $930,413,320 3.11% 2.75%
Total $1,178,051,927 S 54,041,091 $1,232,093,018 4.59% 5.0 %%
Table 1.2
Construction Contract Performance - Active Projects
Construction Original Contract Approved Change Current Contract
Project No %Complete Amount Orders Amount
Collections
2-72A 66.00% $ 21,134,650 $ 558,298 $ 21,692,948
6-17 3.00% $ 3,699,301 $ - $ 3,699,301
7-37 40.00% $ 15,432,000 $ 849,889 $ 16,281,889
Plant Projects
P1-100 99.00% $ 33,500,000 $ 9,626,793 $ 43,126,793
P3-101 95.00% $ 126,908,300 $ 1,460,607 $ 128,368,907
1`1-1156 0.00% $ 2,235,563 $ - $ 2,235,563
P2-92 37.00% $ 49,850,000 $ 737,542 $ 50,587,542
P2-92A 0.00% $ 3,304,000 $ - $ 3,304,000
P2-110 0.00% $ 16,730,000 $ - $ 16,730,000
P2-118 0.00% $ 906,975 $ - $ 906,975
J-126BFG 0.00% $ 557,759 $ - $ 557,759
J-126E 0.00% $ 418,000 $ - $ 418,000
J-117A 0.00% $ 12,609,012 $ - $ 12,609,012
Table 1.3
Active Construction Contracts by Contractor
Contractor/Project Number Project Name Current Contract
qqv Value �
Amtek Construction
J-126BFG Lights, Ladder and Walkway Hazards $ 557,759
Charles King
FE15-10 East Lido Force Main Rehabilitation $ 1,389,000
Charles King Company,Inc.
6-17 District 6 Trunk Sewer Relief $ 3,699,301
Environmental Const. Inc.
P1-123 Trunk Line Odor Control Improvements $ 5,344,626
Flatiron West Inc
P2-110 Consolidated Demolition and Utility Improvements at Plant 2 $ 16,730,000
Fleming Engineering
FE32-02 P1 Hazardous Waste Storage Relocation $ 398,111
J.R. Filanc Construction Company,Inc.
PS-100 Digester Rehabilitation at Plant 1 $ 33,500,000
Jamison Engineeering
FE32-05 15th St, RPPS and BPPS Fall Protection Improvements $ 164,253
Kiewit
7-37 Gisler-Red Hill Trunk Improvements-Reach B $ 15,432,000
P2-92A Truck Loading Bay Odor Control at Plant 2 $ 3,304,000
Kiewit Pacific Co.
FE13-04 Plant No.2 Trickling Filter Chemical Odor Control $ 2,514,000
CDC Engineering and Technology
FE09-04 P3 Potable Water System-In and Near City Water Pump Station $ 168,500
FE32-10 IT Server Room Cooling Improvements $ 281,000
P1-115B Rehabilitation of Fleet Services Building, Building 8 and Paving Area $ 2,235,563
SANCON Engineering
FE16-08 Carbon Canyon Clay Pipe Repairs $ 303,563
Shimmick Construction
1-110 Final Effluent Sampler and Building Area Upgrades $ 9,716,000
Table 1.3
Active Construction Contracts by Contractor
Contractor/Project Number Project Name Current Contract
Value
1-117A Interplant Effluent Pipeline Rehabilitation $ 12,609,012
P2-92 Sludge Dewatering and Odor Control at Plant 2 $ 49,850,000
Tharsos,Inc.
FE14-03 Rehabilitation of Digester Mixing Pumps at P2 Digesters E, H, R,S, and T $ 594,000
WM Lyles Company
P1-301 Sludge Dewatering and Odor Control at Plant 1 $ 126,908,300
Table 2.1
Active Design Consultant Contracts by Consultant
Project Agreement Original Number of Amendments
Number Project Name Type Value Amendments To Date
AECOM Technical Services,Inc. $ 20,923,626 1 $ 113,728
3-64 Rehabilitation of Western Regional Sewers PDSA $ 17,639,250 1 $ 113,728
PI-100 Digester Rehabilitation at Plant l PCSA $ 2,761,337 0 $ -
PSd29 ASI RAS Header Piping Replacement at Plant 1 PDSA $ 523,039 0 $ -
Arcadis $ I,5401000 1 $ 1,500,000
J-126 Safety Improvements Program PDSA $ 1,540,000 1 $ 1,500,000
Atkins North America,Inc. $ 611,307 2 $ 61,019
J-110 Final Effluent Sampler and Building Area Upgrades PCSA $ 611,307 2 $ 61,019
Black&Veatch $ 21,106,979 3 $ 247,992
P2-98 Primary Treatment Rehabilitation at Plant 2 PDSA $ 18,141,423 1 $ 87,599
PSIS-01 Biosolids Master Plan PSA $ 2,965,556 2 $ 160,393
Brown and Caldwell $ 23,431,094 21 $ 5,725,350
SEO Newport Force Main Rehabilitation PCSA $ 2,231,925 4 $ 839,714
J-117 Ocean Outfall System Rehabilitation PDSA $ 6,778,015 9 $ 2,841,088
J-117A Interplant Effluent Pipeline Rehabilitation PCSA $ 1,121,666 0 $ -
P2-107 SCADA System and Network Upgrades PDSA $ 2,818,197 1 $ 203,863
P2-92 Sludge Dewatering and Odor Control at Plant 2 PDSA $ 5,682,963 7 $ 1,840,685
PCSA $ 4,798,328 0 $ -
Carollo Engineers $ 21,190,979 3 $ 208,411
PLAIDS Headworks Rehabilitation and Expansion at Plant I PDSA $ 17,528,957 0 $ -
PI-123 Trunk Line Odor Control Improvements PCSA $ 529,970 0 $ -
P535-10 2017 Facilities Master Plan PSA $ 3,132,052 3 $ 208,411
CDM Smith $ 5,319,930 0 $
P2-122 Headworks Modifications at Plant 2 for GWRS Final Expansion PDSA $ 5,319,930 0 $ -
DUDEK&ASSOCIATES,INC. $ 256,478 0 $
P515.07 Pressurization and Odor Control Study at Newport Beach PSA $ 256,479 0 $ -
GeosyntecConsultants $ 2,578,028 0 $
PSIS-06 Seismic Hazard Evaluation at Plant Nos.1 and 2 PSA $ 2,578,028 0 $ -
HDR Engineering,Inc. $ 19,057,648 3 $ 1,228,613
FE16-11 Lane Channel Crossing PDCSSA $ 131,939 0 $ -
PI-101 Sludge Dewatering and Odor Control at Plant 1 PCSA $ 7,140,000 2 $ 1,131,373
P3-128 Headquarters Complex,Site and Security,and Entrance Realignment Program PDSA $ 11,785,709 1 $ 97,240
Lee&Ro $ 11,722,178 2 $ 350,974
2-72 Newhope-Placentia Trunk Replacement PDSA $ 8,468,232 2 $ 350,974
PCSA $ 3,253,946 0 $ -
LSA ASSOCIATES INC $ 420,927 0 $
PI-128 Headquarters Complex,Site and Security,and Entrance Realignment Program PSA $ 420,927 0 $ -
Table 2.1
Active Design Consultant Contracts by Consultant
Project Agreement Original Number of Amendments
Number Project Name Type Value Amendments To Date
MICHAEL BAKER INTERNATIONAL,INC. $ 571,925 1 $
241-8 SARI Rack Stabilizers Removal PDSA $ 399,008 0 $ -
PSA $ 172,917 1 $ -
MWHAMERICAS,INC. $ 9,116,973 3 $ 291,296
362 Seal Beach Pump Station Rehabilitation PDSA $ 6,917,175 2 $ 195,435
P2-89 Solids Thickening and Processing Upgrades PCSA $ 2,199,798 1 $ 95,861
PM Web Inc $ 1,022,500 0 $
J-128 Project Management Information System PSA $ 1,022,500 0 $ -
RBF CONSULTING,INC. $ 475,308 3 $ 37,466
SP-179 Bay Bridge Pumpstation and Force Mains Rehabilitation Study PSA $ 475,309 3 $ 37,466
RMC Water&Environment $ 3,092,675 1 $
6-17 District 6 Trunk Sewer Relief PCSA $ 290,000 1 $ -
P515-08 Collections Capacity Evaluation Study PSA $ 2,802,675 0 $ -
StantecConsultingSemices,lnc. $ 1,499,839 0 $
P2-110 Consolidated Demolition and Utility Improvements at Plant 2 PCSA $ 1,499,839 0 $ -
Tetra Tech,Inc. $ 270,000 1 $ 10,000
7-37 Gisler-Red Hill Trunk Improvements-ReachB PCSA $ 270,000 1 $ 10,000
THE AUSIN COMPANY $ 2,806,622 6 $ 549,321
PI-115 Title 24 Access Compliance and Building Rehabilitation Project PDSA $ 2,200,000 6 $ 549,321
PCSA $ 606,622 0 $ -
Table 2.2
Activity Report for 2012 Master Professional Design Services Agreement
Firm Task Order Status PROJECT TITLE/DESCRIPTION FY12.13 FY13-14 FY14.15
FE13-02, Repairs to Bar Screen at D Headworks at
12-00-01-01 Closed
P2 $ 27,980.00
FE13-02 Amendment No.1 $ 9,200.00
FE13-02 Amendment No.2 $ 6,770.00
FR12-035,Edinger Pump Station Record Drawing $ 42,511.00
LEE&RO, INC 12-00-01-02 Closed Preparation
PO#104615-OB FR12-035 Amendment No. 1 $ 10,455.00
Contract No.FE12-00-01 Closed FE13-01,(5-60)Newport Force Main Rehabilitation $ 74,600.00
12-00-01-03
FE13-01 5-60 Amendment No. 1 $ 24,943.00
FR13-020, Plant No.2 Gas Compressor Building $ 68,917.00
12-00-01-04 Open Piping Replacement
FR13-020 Amendment No. 1 $ 30,568.00
FR13-020 Amendment No.2 $ 25,896.00
CUMULATIVE $ 43,950.00 $ 152,509.00 $ 125381.00
12-00-02-01 Closed FE12-06,84-inch P2 PI Line for Dist.Box B Rehab. $ 64,095.00
and Flow Meter Structure Alban.CLOSED
DUDEK&ASSOCIATES, INC. FE09-04, P1 Potable Water System Improvements $ 50,472.00
PO#104616-OB 12-00-02-0240ossedContract No.FE12-00-02 FE09-04 Amendment No.1 $ 13,320.00
12-00-02-03FE14-04, Primary Influent Channels Repair at Plant l $71,841.00
CUMULATIVE $ 64,095.00 $ 63,792.00 $ 71,841.00
FR12-003,Warner Avenue Manholes StructuralRMC WATER AND ENVIRONMENT 12-00-03-01Repair Project $ 42,081.00
PO#104611-OB FR12-003 Amendment No. 1 $ 24,739.00
Contract No.FE12-00-03 12-00-03-02 Closed FR13-012,Santa Ana River Interceptor $ 56,404.00
CUMULATIVEI $ 66,820.00 1 $ 56,404.00 1E
Table 2.2
Activity Report for 2012 Master Professional Design Services Agreement
Firm Task Order Status PROJECT TITLE/DESCRIPTION FY12-13 FY13-14 FY14-15
TRAN CONSULTING ENGINEERS 12-00-04-01 Closed FR32-012,Slater Ave VFD Replacement $ 39,963.00
PO#104617-OB
Contract No.FE12-00-04 FR12-012 Amendment No. 1 $ 26,968.00
CUMULATIVE $ 66,931.00 $ $
FE30-19, Landscaping and Miscellaneous $ 74,957.00
RBF CONSULTING 12-00-05-01 Closed Improvements Along Ellis Avenue
PO#104626-OB FE10-19 Amendment No.1 $ 12,295.00
Contract No.FE12-00-05 I FE10-19 Amendment No.2 $ 5,876.00
CUMULATIVE $ 93128.00 $ $
12-00-06-01 Closed FR12-030,P2 Solids Loading Station Truck Loading $ 15,935.00
Auger Access
FE12-05, 15th St,Rocky Point and Bitter Point Pump
IDS GROUP 12-00-06-02 Closed Station Fall Protection Improvements $ 40,575.00
PO#Contract
No.FE FE12-05 Amendment No.1 $ 2,330.00
Contract No.FE12-00-06 12-00-06-03 Open FE12-10, IT Server Room Cooing Improvements $ 43,470.00
12-00-06-04 Closed FE14-01, Plant 1 Primary Sludge Handling $6,200.00
Modifications
CUMULATIVE $ 58,840.00 $ 43,470.00 $ 6,200.00
PSOMAS 12-00-07-01 Closed FE12-02, Pl Hazardous Waste Storage Relocation $ 51,400.00
PO#104610-OB
Contract No. FE12-00-01
CUMULATIVE $ 51400.00 $ $
Table 2.2
Activity Report for 2012 Master Professional Design Services Agreement
Finn Task Order Status PROJECT TITLEIDESCRIPTION FY12-13 FY13-14 FY14-15
FE10-21,Area 02 Craig Regional Park Manhole $ 58,440.00
12-00-08-01 Open Improvements
FE10-21 Amendment No.1 $ 18,780.00
FE10-21 Amendment No.2 $ 22,780.00
GRID 12-00-08-02 Closed FE32-07, Upgrade PLC Panels at P3 and P2- $ 69,940.00
PO#104612-OB FE33-04, Plant 2 Trickling Filter Odor Control System $ 74,910.00
Contract No.FE12-00-08 Upgrade
12-00-08-03 Open FE13-04 Amendment No.1 $ 9,635.00
FE13-04 Amendment No.2 $ 14,455.00
FE13-04 Amendment No.3 $ 24,235.00
FE13-04 Amendment No.4 $ 11,095.00
CUMULATIVE $ 169840.00 $ $ 134330.00
RMS ENGINEERING&DESIGN, INC. 12-00-09-01 Closed FE12-08, P2 TF/SC Blower Insultation Modifications $ 57,351.00
PO#104625-OB
Contract No.FE12-00-09 FE12-08 Amendment No. 1 $ 27,390.00
CUMULATIVE $ $ 84741.00 $
HARRIS AND ASSOCIATES
PO#104613-OB
Contract No.FE12-00-10 CUMULATIVE $ $ $
TOTAL $ 615 004.00 $ 400 916.00 $ 331752.00
Table 2.3
Activity Report for 2015 Master Professional Design Services Agreement
Firm Task Order Status Project Title/Description FY15-16 FY16-17 FY17-18
FE14-05,Plant No. 1 Fleet Services UST Leak $86,116.00
DUDEK FE15-00-01-01 Open Remediation
PURCHASE ORDER NO.10543506 FE14-05 Amendment No. 1 $53,137.00
CONTRACT NO.FE15-00-01 FE15-00-01-02 Open lFEI5-09, CenGen Hot Water Pipe Bracing at P1 $146,516.00
FISCAL YEAR TOTAL $138 253.00 $146 516.00 $0.00
LEE& RO, INC.
PURCHASE ORDER NO. 105436OB
CONTRACT NO. FE15-00-02
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
GHD,INC.
PURCHASE ORDER NO. 105469OB
CONTRACT NO.FE15-00-03
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
FE15-00-04-01 Open PS17-02Guidelines for Development in the Area of $93,186.61
AECOM OCSD Facilities
PURCHASE ORDER NO. 105440OB
CONTRACT NO.FE15-00-04
FISCAL YEAR TOTAL $0.00 $0.00 $93,186.61
HAZEN AND SAWYER
PURCHASE ORDER NO. 105451OB
CONTRACT NO.FE15-00-05
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
RMC WATER AND ENVIRONMENT
PURCHASE ORDER NO. 105441 OB
CONTRACT NO.FE15.00.06
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
Table 2.3
Activity Report for 2015 Master Professional Design Services Agreement
Firm Task Order Status Project Title/Description FY15-16 FYI 6-17 FY17-18
PROJECTLINE TECHNICAL FE15-00-07-01 Closed FE15-02, Plant No.2 Control Center Server Room $83,624.00
SERVICES,INC. HVAC Upgrade
PURCHASE ORDER NO.105452OB
CONTRACT NO.FE15-00-07
FISCAL YEAR TOTAL $83,624.00 $0.00 $0.00
TAIT&ASSOCIATES,INC.
PURCHASE ORDER NO. 105449OB
CONTRACT NO.FE15-00-08
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
BEYAZ&PATEL,INC.
PURCHASE ORDER NO. 105445OB
CONTRACT NO.FE15-00-09
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
IDS GROUP,INC.
PURCHASE ORDER NO. 105437OB
CONTRACT NO.FE15-00-10
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
KLEINFELDER,INC.
PURCHASE ORDER NO.105433OB
CONTRACT NO.FE15-00-11
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
FE15-00-12-01 Open FE16-10, East Basin Distribution Box Repair $79,990.00
RMS ENGINEERING&DESIGN,INC.
PURCHASE ORDER NO. 105439OB
CONTRACT NO.FE15-00-12
FISCAL YEAR TOTAL $0.00 $79,990.02
TOTAL $222,877.00 $226,506.00 $93,186.61
Table 3.1
Planning Studies Status Report
Project Numbe Project Name Status Allocated Budget
PS15-01 P515.01 Blosolids Master Plan Project Develop. $ 4,150,000
PS15-02 PS35-02 Edinger Pump Station Rehabilitation Study Project Develop. $ 637,000
PSIS-03 PS35-03 Slater Pump Station Rehabilitation Study Project Develop. $ 348,400
PS15-04 PS15-04 Network Architecture Master Plan Cancelled $ 7,511
PSIS-0S PS35-05 SARI Sewershed Capacity Study Closed $ 3,043
PSIS-06 PS35-06 Seismic Hazard Evaluation at Plant Nos. 1 and 2 Project Develop. $ 3,860,000
PSIS-07 PS35-07 Pressurization and Odor Control Study at Newport Beach Project Develop. $ 535,200
PS15-08 PS15-08 Collections Capacity Evaluation Study Project Develop. $ 4,529,678
PS15-09 P515.09 Wastehauler and Fueling Stations Relocation Study Project Develop. $ 164,577
PS15-10 PS15-10 2017 Facilities Master Plan Project Develop. $ 4,150,000
PSIS-11 PS35-11 Office Trailer Relocation Evaluation Closed $ 35,781
PS16-01 PS16-01 Stormwater Master Plan Project Develop. $ 1,415,700
PS16-02 PS36-02 SCE Feed Reliability Improvements Study Project Develop. $ 293,000
PS16-03 PS36-03 Banning Gate Study Not Authorized $ -
P516-04 PS36-04 Rectangular Primary Clarifier Reliability Study at Plant No. 1 Project Develop. $ 420,000
PS17-01 PS17-01 Fire Flow Testing at Plant No. 1 Project Develop. $ 78,000
PS17-02 P517.02 Guidelines for Development in the Area of OCSD Facilities Project Develop. $ 176,000
PS17-03 PS17-03 Active Fault Location Study at Plant No.2 Project Develop. $ 500,000
Grand Total $ 21,303,890
Total Chartered Project 18
Board Approved Program Budget $ 28,652,000
Remaining Unallocated Budget $ 7,348,110
Table 3.2
Research Program Status Report
Project Nu� Project Name Status Allocated Budget
RE16-01 RE16.01 Operational Research Technical Support FY16.17 Closed $ 100,000
RE17-01 RE17-01 Operational Research Technical Support FY17-18 Project Develop. $ 100,000
RE17-02 RE17-02 Biogas Scrubber Evaluation Project Develop. $ 865,000
RE17-03 RE17-03 Reliant Wet Well Wizard Test Project Develop. $ 74,000
Grand Total $ 1,139,000
Total Chartered Project 4
Board Approved Program Budget $ 8,500,000
Remaining Unallocated Budget $ 7,361,000
Table 3.3
Facilities Engineering Program - Collections Status Report
Project Number Project Name Status Allocated Budget
FEIO.21 FE10.21 Area 02 Craig Regional Park Manhole Improvements Design $ 1,359,000
FE25-01 FEIS-01 Fullerton Creek Channel Crossing Design $ 260,000
FE15-03 FEIS-03 Safety Improvements at all Pump Stations Cancelled $ 13,580
FEIS-10 FE15-10 East Lido Force Main Rehabilitation Construction $ 2,628,000
FEIS-13 FEIS-13 Doig Drive Building Improvements Cancelled $ 54,683
FEI6-01 FE16-01 Big Canyon Nature Park Improvements Project Develop. $ 533,000
FE36-02 FE36-02 Jamboree Sewer Realignment at Big Canyon Project Develop. $ 896,000
FEI6-04 FE16-04 Rehabilitation of the Bushard Diversion Box Cancelled $ -
FEI6.08 FE16-08 Carbon Canyon Clay Pipe Repairs Construction $ 1,131,000
FE26-11 FE16-11 Lane Channel Crossing Project Develop. $ 1,251,000
FEI6-13 FE36-13 Collections Infrastructure Relocation at Plant 2, Phase 1B Project Develop. $ 216,000
FE16-14 FE16-14 Slater Pump Station Valve Replacements Project Develop. $ 906,000
FE17-01 FE17-01 Carbon Canyon Pipeline Sag Repairs Preliminary Des. $ 500,000
Grand Total $ 9,748,263
Total Chartered Project 13
Board Approved Program Budget $ 14,192,000
Remaining Unallocated Budget $ 4,443,737
Table 3.4
Facilities Engineering Program - Plant Status Report
Project Number Project Name oc e u
FE10-20 FE30-20 2011 Miscellaneous Fall Protection Improvements Closed $ 1,031,558
FE12-08 FE12-08 TF/SC Modifications to Blower Building and Air Piping Closed $ 295,853
FE12-10 FE12-10 IT Server Room Cooling Improvements Warranty $ 960,000
FE13-04 FE33-04 Plant No.2 Trickling Filter Chemical Odor Control Construction $ 4,290,000
FE14-01 FE14-01 Plant 1 Primary Sludge Handling Modifications Closed $ 289,710
FE34-02 FE14-02 Plant 1 Primary West Side Sludge Pumping Modifications Closed $ 10,109
FE34-03 FE34-03 Rehabilitation of Digester Mixing Pumps at P2 Digesters E,H,R,S,a Construction $ 1,360,000
FE14-04 FE14-04 Primary Influent Channels Repair at Plant 1 Warranty $ 1,089,000
FE34-05 FE14-05 Plant No. 1 Fleet Services UST Leak Remediation Design $ 7,032,000
FE34-06 FE34-06 Plant No.2 Repairs to Air Dampers at COBS Closed $ 213,028
FE35-02 FE35-02 Plant No.2 Control Center Server Room HVAC Upgrade Cancelled $ 139,339
FE35-04 FE35-04 Plant No. 1 Primary Clarifier Backwash System Demo Closed $ 67,307
FE1S-0S FE35-05 Main Exit Gate Card Reader at Plant 2 Closed $ -
FE35-06 FE15-06 Gas Compressor Building Piping Replacement at Plant 2 Construction $ 3,924,000
FE35-07 FE15-07 Secondary Treatment and Plant Water VFD Replacement at Plant 1 Design $ 3,315,000
FE15-08 FE15-08 ASl RAS Header Piping Replacement at Plant 1 Cancelled $ 70,655
FE35-09 FE35-09 CenGen Hot Water Pipe Bracing at Plant 1 Design $ 425,000
FE36-03 FE36-03 Return Activated Sludge Piping Replacement at Plant 2 Cancelled $ -
FE16-05 FE16-05 Buried Water Valve Support Upgrades at Plant 2 Project Develop. $ 500,000
FE36-06 FE36-06 Fuel Cell Facilities Demolition Project Develop. $ 166,000
FE16-07 FE16-07 Security Monitoring and Source Control Trailers at Plant 1 Cancelled $ -
FE16-09 FE16-09 Server Room Power Reliability Upgrades Plant 1 Cancelled $ -
FE36-10 FE36-10 East Basin Distribution Box Repair Design $ 854,000
FE16-12 FE16-12 Gar0eld Road Perimeter Security Fence Project Develop. $ 121,000
FE17-02 FE17-02 Trailer Complex at Plant 1 Not Authorized $ -
Grand Total $ 26,153,559
Total Chartered Project 25
Board Approved Program Budget $ 43,325,000
Remaining Unallocated Budget $ 17,171,441
Table 3.5
Information Technology Capital Program Status Report
Project Number Project Name Status Allocated Budget
IT16.01 ITI6-01 Enterprise Storage Arrays Active $ 300,000
IT36-02 IT36-02 Conference Room Monitors Active $ 43,000
IT16-03 IT16-03 Plant 2Internet Connection Active $ 50,000
IT16-04 IT36-04 Replace back-up Web Proxy(TMG) Active $ 70,000
IT16-05 IT36-05 Plant 2 Radio Repeater Upgrade Active $ 35,000
IT36-06 IT36-06 Network Equipment 2016-17 Active $ 101,900
IT36-07 ITI6-07 Server Replacement and Obsolescence Active $ 309,600
ITI6-08 ITI6-08 IT Security 2016-17 Active $ 162,000
IT16.09 ITI6-09 iPACS Enhancements Active $ 85,000
IT16-20 IT16-10 LIMS Compliance Improv Project Active $ 490,000
IT16-11 IT16-11 Business Continuity Plan Active $ 490,000
IT17-01 IT17-01 VMWare Server Implementation Active $ 400,000
IT37-02 IT37-02 Upgrade Active Directory Directory to 2016 Active $ 56,000
IT37-03 IT37-03 Upgrade ShoreTel System Server Active $ 190,000
IT37-04 IT37-04 Setup Virtual VAX Servers Active $ 44,000
IT37-05 IT37-05 Conference Room Monitor Upgrade Active $ 75,000
IT17.06 IT17.06 Upgrade MFP Equipment Active $ 350,000
IT17-07 IT17-07Implement Safety Management Suite Active $ 106,000
Grand Total $ 3,357,500
Total Chartered Project 18
Board Approved Program Budget $ 10,000,000
Remaining Unallocated Budget $ 6,642,500
Table 4.1 Staff Augmentation Contract Status
Total Fees Time
Contract $41,000,000 86 months Iti
Actuals to Date $7,081,434 17% 17 months 20%
Remaining $33,918,566 83% 69 months 80%
Assuming three 1-year extensions
Table 4.2 Staff Augmentation Labor Summary
This Quarter Inception to Date
Labor Hours 8,721 50,073
Full Time Equivalents 19.4 19.6
Labor Costs(no expenses) $1,200,956 $6,938,726
Average Hourly Rate $138 $139
OPERATIONS COMMITTEE Meeting Date To Bd.of Dir.
u,otw
AGENDA REPORT Item Number Item Number
a
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: RECTANGULAR PRIMARY CLARIFIER RELIABILITY STUDY AT
PLANT NO. 1, PROJECT NO. PS 16-04
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Task Order with RMC Water and Environment, FE15-00-06, to
provide engineering design services for the Rectangular Primary Clarifier
Reliability Study at Plant No. 1, Project No. PS 16-04, for an amount not to
exceed $156,518; and
B. Approve a contingency in the amount of$16,000 (10.2%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) Plant No. 1 includes two
parallel trains of primary clarifiers: one set of three circular clarifiers built in 1959, and
one set of ten rectangular clarifiers built in 1992 and expanded in 2003. Primary
clarifiers are critical process units. A recent concept report determined that the circular
clarifiers, which are in very poor condition, should be replaced rather than rehabilitated.
Replacement will require the circular clarifiers to be out of service for at least three wet
seasons.
The rectangular primary clarifiers currently treat up to 30 million gallons per day (mgd)
of waste backwash water from the Groundwater Replenishment System (GWRS). The
backwash water does not require primary treatment,and could be routed directly to the
secondary processes, freeing primary capacity.
Sanitation District staff has identified primary effluent lines that require joint liner repairs,
which will require major shutdowns to accommodate. The schedule for these repairs
must be coordinated with other projects, other maintenance activities, and avoid high-
flow periods.
RELEVANT STANDARDS
24/7/365 treatment plant reliability
• Protection of Orange County Sanitation District assets
Page 1 of 4
PROBLEM
The reduction of peak flow capacity during replacement of the circular primary clarifiers
will increase the risk of wastewater spills during a wet weather peak flow event.
PROPOSED SOLUTION
Conduct a study to evaluate alternatives to improve the hydraulic capacity and
operating reliability of the rectangular primary clarifiers during replacement of the
circular primary clarifiers. The study will consider the elimination of hydraulic
restrictions, addition of sludge pumping redundancy, a bypass of backwash water
around the rectangular clarifiers to recover primary clarifier capacities currently used to
treat the backwash water, and construction sequencing for primary effluent pipe repairs.
TIMING CONCERNS
The study must be completed within a year to allow time for a subsequent project to
design and install the recommended work prior to taking the circular clarifiers out of
service for replacement.
RAMIFICATIONS OF NOT TAKING ACTION
Delays to this project may delay replacement of the circular clarifiers and increase the
risk of peak wet weather spills.
PRIOR COMMITTEE/BOARD ACTIONS
June 2017 - Amendment No. 2, Contract No. FE15-00-06, extending the contract period
until June 30, 2018, was approved by the General Manager.
May 2016 - Amendment No. 1, Contract No. FE15-00-06, extending the contract period
until June 30, 2017, was approved by the General Manager.
July 2015 - Approved annual Professional Design Services Agreements (Master
Contracts) with RMC Water and Environment and eleven (11) other firms for
professional engineering design and construction support services, Contract
No. FE15-00-06, commencing July 1, 2015, with a maximum annual fiscal year contract
limitation not to exceed $400,000 for each Master Contract, and up to two (2) additional
one-year optional extensions.
ADDITIONAL INFORMATION
Consultant Selection:
A Request for Task Order Proposal (RFTOP) was issued to three Consultants in
accordance with Ordinance No. OCSD-47 (Purchasing Ordinance). Proposals were
Page 2 of 4
received from Hazen and Sawyer and RMC Water and Environment. Dudek declined to
propose.
Both Proposals were responsive to the RFTOP and staff determined both firms capable
of completing the Scope of Work (Scope). Staff selected RMC Water and Environment
as the most qualified to complete the Scope based on its proposed team members for
hydraulic modeling and sequence of construction planning.
Review of Fee Proposal and Negotiations:
Proposals were accompanied by sealed Fee Proposals. In accordance with the
Purchasing Ordinance, only the Fee Proposal of the selected firm was opened after
concurrence by the Director of Engineering of the recommendation. Staff conducted
negotiations with RMC Water and Environment to clarify the requirements of the Scope,
assumptions used for the estimated level of effort, and proposed approach to meet the
objectives and schedule for the project.
RMC Water and Environment's revised Proposal and Fee Proposal were determined to
be fair and reasonable. The estimated level of effort was evaluated in detail for each
task and subtask and determined to be justified based on the Scope, agreed upon
assumptions, and expectation for the quality of services.
Based on the above, staff has determined that the final negotiated fee is fair and
reasonable for the level of effort required for this project and recommends award of the
Task Order to RMC Water and Environment.
CEQA
A NOE will be filed after the approval of this project. The proposed Study is exempt
from CEQA pursuant to CEQA Guidelines Section 15262 [Feasibility and Planning
Studies]. Specifically, a project involving only feasibility or planning studies for possible
future actions which the agency Board has not approved, adopted, or funded does not
require that preparation of an EIR or negative declaration.
The proposed Rectangular Primary Clarifier Reliability Study will be used as a planning
tool for possible future action. The proposed Study will analyze and make
recommendations regarding potential infrastructure improvements that may be needed
to ensure reliability.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted, (FY 2017-18, Section 8 - Page 78,
M-Studies) and the budget is sufficient for the recommended action.
Page 3 d4
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.com) with the
complete agenda package:
Task Order Notice to Proceed
DM:dm:sa:gc
Page 4 d 4
Serving: Orange County Sanitation District
Anaheim. 10944 Ellis Avenue,Fountain Valley,GA 92708
714.962.2411 • www.ocsd.com
Brea
Buena Par November 2, 2017 Overnight Mail
Cypres
Fountain Valley Scott Goldman
RMC Water and Environment
Fullerton 24422 Avenida de Is Caridad, Suite 180
Garden Grove Laguna Hills, CA 92653
Huntington Beach SUBJECT: NOTICE TO PROCEED—TASK ORDER
Irvine Task Order No. FE15-00-06-01
Re: PS16-04, Rectangular Primary Clarifier Reliability Study at
La Habra Plant 1
La Palma
Los Alamitos This letter constitutes the Notice to Proceed for the subject Task Order
pertaining to the above referenced project. The effective date is
Newport Beactaft November 6, 2017.
Oran.
Please execute the professional engineering services described in the
Placentia attached Task Order No. FE15-00-06-01 attached hereto. The total Task
Santa Ana Order amount is not to exceed one hundred fifty-six thousand five hundred
eighteen dollars ($156,518.00).
Seal Beach
Please contact Donald Cutler, Engineering Supervisor, at (714) 593-7803 for
Stanton questions.
Tustin
Villa Park
County of DranA John Withers
Costa Mesa Chair, Operations Committee
Sanitary District
Midway city LR:ms
Sanitary District
Irene Ran c Attachment
Water DistrA,
cc: J. Mohr, D. Cutler, M. Kyi, L. Roberson, L. Henshi
vorba Linda Contract File 8.12.1a
Y'later.4isgi
FFF
Our Mission: To protect public health and the environment by
providing affective wastewater collection, treatmen4 and recycling.
suing; Orange County Sanitation District
Anaheim 10844 Ellis Avenue,Fountain Valley,CA 92708
714.962.2411 • www.omd.com
Brea
Buena Parse October 12, 2017 Hand Delivery
Cypress Scott Goldman
Fountain valley RMC Water and Environment
15510-C Rockfield Boulevard, Suite 200
Fullerton Irvine, CA 92618
Garden Sro
- SUBJECT: TASK ORDER NO. FE15-00-06-01
Huntington Be Re: PS16-04, Rectangular Primary Clarifier Reliability Study at
Iry
Plant 1
La Habra'.'
This letter serves to document the agreement between the Orange County
La Palma Sanitation District (Sanitation District) and RMC Water and Environment
Los Alamitos (RMC) pertaining to the subject Task Order for professional engineering
services regarding the above referenced project. The Task Order consists of
Nawport Beach the following components:
Orange
• Attachment "A"— Scope of Work (negotiated and conformed)
Placentia . Attachment "D"—Allowable Direct Costs
Santa Ana • Attachment"I"— Cost Matrix & Summary
• Attachment"K"— Hourly Rate Schedules
Seal Beach
Stanton Please confirm below, RMC's agreement to complete the Task Order as
described in the documents listed above and attached hereto in an amount
Tustin not to exceed one hundred fifty-six thousand five hundred eighteen dollars
Villa Park ($156,518.00).
Comity of orange
Costa Mesa
Sanitary District Print Name
Midway City
i
Sanitary District
Irvine Ranch /
Water District Signa Ire
Yorba Linda
Water District !o-1 Z_/ 7
Date
Our Mission. To protect public health and the environment by
providing effective wastewater collection, treatment, and recycling.
� Y SANg1/,p
O� 4
9
l�
Scott Goldman
Page 2
October 12, 2017
Please sign and return this letter along with the attachments to Larry
Roberson at the address below on or before Friday, October 20, 2017.
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Please contact me at (714) 593-7548 for any questions regarding this matter.
L rry Roberson
Senior Contracts Administrator
LR:ms
Attachment(s)
cc: D. MacDonald, M. Kyi, L. Henshaw, Contract File 5.5.5c
ATTACHMENT "A"
SCOPE OF WORK
Rectangular Primary Clarifier Reliability Study at Plant 1
Project No. PS16-04
ATTACHMENT "A" - SCOPE OF WORK
TABLE OF CONTENTS
1. SUMMARY...........................................................................................................................2
It. BACKGROUND AND GENERAL PROJECT DESCRIPTION .............................................2
III. PROJECT SCHEDULE........................................................................................................4
IV. PROJECT EXECUTION.......................................................................................................5
PHASE 1 — PROJECT DEVELOPMENT..................................................................................a
Task 1 — PISS Modifications................................................................... ._.............. ...._....5
Task 2—GWRS MF Backwash Piping................—...................... ........... ...........................6
Task 3—Dilute Sludge Pumping.............. ......_ ................................................._..............6
Task 4—Primary Effluent Pipe Repairs...............................................................................6
Task5— Project Approach...................................................................................................7
Task 6 - Construction Project Cost Estimate........................................................................8
Task 7 - Project Submittals..................................................................................................8
Task8—Workshops and Meetings......................................................................................9
Task 9—Project Management...........................................................................................12
Task10—Quality Control ..........................................................................................._._..14
V. GENERAL..........................................................................................................................15
VI.STAFF ASSISTANCE........................................................................................................17
EXHIBITS: ..............................................................................................................................17
Project No. PS16-04 Conformed Scope of Work
Page 1 of 18
I. SUMMARY
Provide professional engineering services to prepare the Rectangular Primary Clarifier
Reliability Study at Plant 1 for the Orange County Sanitation District(Sanitation District).
II. BACKGROUND AND GENERAL PROJECT DESCRIPTION
BACKGROUND
In 1993, the Sanitation District constructed ten (10) rectangular primary clarifiers (PCs) 6-15 on
the westside of the primary treatment area. This work was performed as project P1-33. In
2006, the Sanitation District added sixteen (16) new rectangular clarifiers under project P1-37,
resulting in a primary clarifier complex of twenty-six (26) rectangular clarifiers. As part of project
P1-37, the Sanitation District replaced the dome covers with flat covers on the circular PCs 3,
4, and 5. The rectangular clarifiers are numbered in sequence from 6 to 31 and can be
identified by quadrant location as shown in the table below.
Table 1 - Primary Clarifier Legend
PCs 7-15 PCs 6-14
NW quadrant NE quadrant
Project P7-33 Project P1-33
PCs 17-31 PCs 16-30
SW quadrant SE quadrant
Project P1-37 Project P7-37
PCs 6-15 and PCs 17-31 were not designed to thicken and pump sludge directly from the
clarifiers to the digesters. Each clarifier has two (2) basins with independent sludge hoppers.
project P1-37 included the construction of two (2) common dilute sludge sumps with centrifugal
pumps to pump dilute sludge from PCs 6-15 and PCs 17-31 to PCs 16-30. The thickened
sludge, which is collected in rectangular PCs 16-30, is drained from the sludge hoppers by
eight (8)thickened sludge pumps located in the main gallery.
Dilute Sludge Sump No. 1 collects the sludge from PCs 6-15, and Dilute Sludge Sump No. 2
collects the sludge from PCs 17-31. The PCs drain valves are set on timers to drain from
individual PCs to the dilute sludge sumps. Sludge blankets would be minimal with a dilute
sludge density less than one percent(1%). Minimizing the sludge blanket improves TSS and
BOD removal efficiencies by five to ten percent(5-10%) and eliminates operator rounds for
Project No. PS16-04 Conformed Scope of Work
Page 2 of 18
sludge blanket level. Three (3) 3,000 gpm VFD centrifugal chopper pumps are installed at each
dilute sludge sump. The pumps maintain an operator adjustable level in the dilute sumps and
pump dilute sludge to the sludge distribution flumes to mix with the primary influent for PCs 16-
30.
The dilute sludge settles with the primary influent solids and is conveyed to the sludge hoppers
in PCs 16-30(even number). Ferric chloride can be injected into the dilute sludge discharge
line to aid in the settling of the sludge in PCs 16-30, Polymer can be injected into the influent
channels to aid in the settling of the sludge in all PCs. The thickened sludge in PCs 16-30 is
pumped to a discharge header which connects to the two (2) 12-inch primary sludge piping,
PSI and PS2, which can only be used one (1) at a time. Sludge Handling Schematic was
designed in project P1-37 for the rectangular PCs 6-31, and can be found in Exhibits under
project P1-37. The primary sludge piping, PSI and PS2, convey the thickened sludge to
digesters or/and to sludge blending tanks being installed under project P1-101 to be co-
thickened with secondary sludge in a centrifuge.
Modifications have been made to isolate PCs 6-14 from the other rectangular clarifiers for the
dedicated treatment of the Micro Filtration (MF) backwash from the Orange County Water
District (DOWD), generally known as GWRS MF backwash. The underflow from the clarifiers is
drained to the Waste Side Stream Pump Station (WSSPS) and pumped back to the Primary
Influent Splitter Box (PISB) at the rectangular clarifier complex.
GENERAL PROJECT DESCRIPTION
The purpose of this project is to study and evaluate alternatives to modify the rectangular
primary clarifiers at Plant 1. The goal of this project is to improve process reliability and
efficiency of the rectangular clarifiers during the construction of project P1-126, circular
clarifiers. This study includes the elimination of hydraulic restrictions at the PISB, the addition
of dilute sludge piping and sludge pumps, new piping to deliver GWRS MF backwash water to
the rectangular clarifier effluent box, and replacement of the damaged joint liners on the
primary effluent piping system.
There are several project approaches which improve the reliability of the rectangular primary
clarifiers at Plant 1. The study objectives are listed below. The project recommendations will be
made at the end of this study.
PROJECT OBJECTIVES
1 Configuration of PISB
• Influent launders and flow gates evaluation
• Scum skimming and disposal system evaluation
• Grit accumulation control and removal
Project Objective No.1 is to improve the peak wet weather capacity of the
rectangular PCs by reconfiguration of the PISB. The evaluation will consider the
removal or modification of the influent weir launders and flow gates at the PISB,
which will allow for additional peak flow capacity to the rectangular PCs. The project
objective will also include the study of scum skimming and disposal systems to
control and remove the built up of scum in the box. The PISB could be structurally
reconfigured to control grit built up or an air mixing system could be provided to
Project No. PS16-04 Conformed Scope of Work
Page 3 of 18
control fine grit settling. This Project Objective will identify the box reconfiguration
for optimum hydraulic capacity.
2. MF Backwash Water Pipe Routing
Project Objective No. 2 is to reduce hydraulic flow to the rectangular clarifiers by
relocating the MF backwash to the PEJSs. At the current time, GWRS MF
backwash is processed in PCs 6-14 and the settled sludge is drained to the Waste
Side Stream Pump Station (WSSPS) and returned/recycled to PISB. This project
objective will evaluate adding new pipelines to bypass the GWRS MF backwash to
the rectangular clarifiers' eastside or westside primary effluent junction box,
eliminating the recycle mode and increasing the hydraulic capacity of clarifiers to
process primary influent. This project objevtive will also evaluate modifications to
the GWRS MF backwash disposal pumps to accommodate changes to the pumping
hydraulics.
3. Dilute Sludge Management
The modifications described in Project Objective No. 2, above, will allow PCs 6-14
to operate as conventional clarifiers, thus increasing the process reliability. This
project objective will include new dilute sludge pumps and piping to convey the
sludge from Dilute Sludge Sumps Nos. 1 and 2 to the sludge pipelines PS1 and
PS2 pipe gallery.
4. Primary Effluent Pipe Joints
Four(4) major pipelines transport primary effluent from the PCs 6-31 to the Primary
Effluent Distribution Box No. 2 (PEDB2) for further conveyance and treatment
systems at Plant 1. The piping varies in size from 66 to 108 inches with over 150
pipe joints. The majority of the pipeline is approximately 1,000 feet of 108-inch and
400 feet of 90-inch RCP. The existing pipe joint liner, which was attached using an
adhesive, has failed at almost all of the pipe joints. This project objective is to
reduce the leakage at the pipe joints and eliminate the collection of failed joint
material and debris. The Consultant will study the replacement of all joint liner strips
with 6-inch and 1-inch wide PVC weld strips or other cost effective alternatives
which comply with the manufacturer's recommendations.
III. PROJECT SCHEDULE
The project has been separated into several major tasks as presented in Section IV. The
milestones and deadlines presented in Table 2 are based on submittals of the draft reports for
each task. Workshops and focused meetings required by the project are not reflected in the
milestone schedule. The Consultant may recommend alternative deadlines for each task to
improve communications and provide timely execution of the work. The Consultant's schedule
in the Proposal must include all of the major milestones listed below as well as the Sanitation
District review periods (ten (10) business days minimum) for submittal review.
Project No. PS16-04 Conformed Scope of Work
Page 4 of 18
Table 2-Project Milestones and Delivery Deadlines
MILESTONE DEADLINE
Workdays from
NTP
Draft TM 1 -Task No. 1 55
Draft TM 2-Task No. 2 65
Draft TM 3-Task No. 3 40
Draft TM 4-Task No. 4 25
Draft TM 5-Tasks Nos. 5, 6, and 7 75
Draft Final Report 95
Final Report 110
IV. PROJECT EXECUTION
All Sanitation District projects are divided into six (6) phases. The Consultant shall provide
engineering services for all project objectives listed in Section II of this Scope of Work for the
following Phases:
Phase 1 - Project Development
Phase 2-Preliminary Design (Not in this Scope of Work)
Phase 3-Design (Not in this Scope of Work)
Phase 4-Construction (Not in this Scope of Work)
Phase 5-Commissioning (Not in this Scope of Work)
Phase 6-Close Out (Not in this Scope of Work)
PHASE 1 - PROJECT DEVELOPMENT
The Scope of Work is separated into the following project tasks supported by subtasks as
outlined below.
PROJECT TASKS
TASK NO. 1 - PISB MODIFICATIONS
The Consultant shall perform hydraulic analysis for the gravity flow from Headworks No.
2 through the rectangular primary clarifier system to PEDB 2 by using the Info Works
Project No. PS16-04 Conformed Scope of Work
Page 5 of 18
hydraulic model developed by project SP-173, Effluent Reuse Project. The hydraulic
profile shall be calculated to illustrate three alternatives for the modification of the PISS
launders and gates, including the existing conditions, total removal of the launders or
changes in the launder elevation. The Consultant shall evaluate the potential for scum
accumulation within the PISS and recommend methods for removal and disposal of the
accumulation scum. The Consultant shall also study and recommend the
reconfiguration of the PISP concrete walls and floors to reduce the potential for grit
accumulation.
TASK NO. 2—GWRS MF BACKWASH PIPING
The Consultant shall analyze the feasibility of extending the GWRS MF backwash
pipeline from the PISS to the eastside or westside PEJS. The analysis shall include the
locations of connections to the pipeline at the PEJSs, as well as, the three (3) potential
pipeline alignments along the eastside of the rectangular clarifiers and two (2)
alignments along the west side of the rectangular clarifiers.
The Consultant will evaluate the process impacts from discontinuing the discharge of
the MF backwash from the PCs 6-14 to the trickling filters.
The Consultant shall prepare pump hydraulic profiles for each pipeline alignment and
evaluate the impact of the changes in system pressure on the OCWD pump
performance curves. The evaluation will identify any modifications needed to the
OCWD backwash pumps and any required pipe and valve modifications to the OCWD
facilities.
TASK NO. 3— DILUTE SLUDGE PUMPING
The Consultant shall prepare concept sketches and layout drawings for installing dilute
sludge pumps and connecting the dilute sludge pumping discharge to the existing
sludge recycle piping and conveyance piping PS1 and PS2. The concept design shall
include the size and type of sludge pump as well as the electrical feed and
instrumentation requirements.
TASK NO. 4— PRIMARY EFFLUENT PIPE REPAIRS
The Consultant shall prepare site plans showing the locations of the primary effluent
pipelines and all pipe joints to be repaired. The Consultant shall prepare a concept
design of the joint repair and coordinate the design with the pipe manufacturer. The
Consultant shall identify the construction methods required to accomplish the work
including the pipeline dewatering, Sanitation District's LOTO procedures, work space
ventilation, and confined space entry requirements. The Consultant shall recommend
locations for permanent pipeline air vents to eliminate air pockets and local corrosion
problems. The Consultant shall refer to the Sanitation District's Corrosion Assessment
Report entitled; Plant 1 108-inch to 60-inch West Side Primary Effluent Pipelines.
Project No. PS16-04 Conformed Scope of Work
Page 6 of 18
TASK NO. 5 — PROJECT APPROACH
Construction Sequencing and Schedule
The Consultant shall prepare a construction sequencing plan and a construction
schedule for the recommended project objectives outlined above. The sequencing plan
shall consider individual projects, as well as, an integrated project construction plan.
The sequencing plan shall be in diagram form illustrating the sequencing of construction
activities. The sequencing diagrams will be used to develop a time line schedule using
Microsoft Project or Primavera 6 scheduling software. The schedules shall include
activities for project development, preliminary design, final design, and the bidding
process. The time allocations shall reflect Sanitation District's standard project
procedures. The Consultant shall budget two (2)workshops with the Sanitation District
to review the construction schedule. The sequence of work and schedule must be
acceptable to the Sanitation District's Operations and Maintenance groups.
Program Coordination
The work under this project must be coordinated with other projects being performed by
the Sanitation District at Plants 1 and 2. The Consultant shall combine the schedule
prepared in Task No. 5 with the schedules of other significant Sanitation District
projects. This Program Coordination Schedule shall include:
• Project P1-105 Headworks Rehabilitation and Expansion at Plant 1;
• Project FE16-10 East Basin Distribution Box Repair;
• Project P1-126 Primary Clarifiers Replacement and Improvements at Plant No.
1;
• Project P2-98A The A-Side Primary Clarifiers Replacement at Plant 2;
• Project P2-98B The B/C Side Primary Clarifiers Interim Repair at Plant 2;
• Project P2-122 Headworks Modifications at Plant 2 for GWRS Final Expansion.
The coordination schedule shall consider all flow diversions, bypass systems, and
facility shut downs required to accomplish the work and provide the optimum flow
capacity for summer and winter conditions. The Sanitation District's goal is to provide
flow capacity for summer flows to GWRS of 130 MGD and peak wet weather flows of
320 MGD through the entire Plant 1 primary treatment system, which includes the PCs
3, 4 and 5. The program schedule shall identify the operating parameters for the east
side circular clarifiers during the construction of the rectangular clarifier reliability
features and pipeline improvements.
CEQA Requirements
The Consultant shall evaluate the implementation of the Rectangular Clarifier Reliability
Study and provide an option regarding the CEQA documentation requirements for the
project. The Consultant shall consider the validity of a categorical exemption or the
need to prepare an initial study to support a negative declaration or a supplemental
EIR. The Consultant shall coordinate their evaluation with the Sanitation District's
CEQA Manager.
Project Safety
All construction planning and scheduling shall consider the Sanitation District's
requirements for safety in particular open trench work in access roads and confined
space work in basins and large pipeline. The consultant shall coordinate this review the
Sanitation District's risk management and safety personnel.
Project No. PS16-04 Conformed Scope of Work
Page 7 of 18
TASK NO. 6 -CONSTRUCTION PROJECT COST ESTIMATE
The Consultant shall prepare a construction cost estimate based on the construction
activities identified in Task No. 5. The Consultant shall use standard cost manuals such
R.S. Means Construction Cost Manuals and preliminary price quotes from material
suppliers and equipment manufacturers. The Consultant will use the Sanitation
District's standard cost estimating template. The construction cost estimates will
conform to AACE International Recommended Practice No. 18 R 97 "Cost Estimating
Classification System". The construction costs will be based on sketches and layouts
developed by the Consultant.
The construction cost will be marked up by thirty percent(30%) to cover contractor
overhead, insurance, and bonds. A project level allowance of twenty percent (20%)will
be used. The intent is for a Class 3 estimate with an excepted accuracy range of-20%
to +30% of the actual cost of construction.
The construction cost will be marked-up by forty-five percent (45%) to cover
engineering, inspection, commissioning and close out cost. The cost estimate will be
submitted to the Sanitation District for review before the final submittal.
TASK NO. 7 - PROJECT SUBMITTALS
The Consultant shall prepare a Technical Memorandum (TM)for each of the project
tasks outlined above. The Consultant shall budget one (1)workshop at the kickoff of the
study, two (2) 2-hour workshops for each TM, and a workshop after the submittal of the
draft TM. Task Nos. 5, 6, and 7 can be consolidated into a single TM. The deliverable
quantities for each submittal are summarized in Table 3. The workshops for the TMs
are described in Table 4.
After the review of each TM, the Consultant shall assemble the TMs into a final Concept
Report. A final workshop will be held the review the final document. After acceptance of
the Concept Report, the Consultant will submit copies of the report and the report
documents in electronic format shown below.
Table 3— Deliverable Quantities
DELIVERABLES HARD COMPILED NATIVE
COPIES PDFS FILES
Draft TM 1 —Task No. 1 6 0 0
Draft TM 2—Task No. 2 6 0 0
Draft TM3—Task No .3 6 0 0
Draft TM 4—Task No. 4 6 0 0
Draft TM 5—Tasks Nos. 5, 6, and 7 6 0 0
Draft Planning Study Report 6 0 0
Final Planning Study Report 6 ® H
Project No. PS16-04 Conformed Scope of Work
Page 8 of 18
TASK NO. 8 -WORKSHOPS AND MEETINGS
Consultant shall hold meetings and workshops throughout the project to keep the
Sanitation District apprised of the work, review work-in-progress, share information,
discuss project submittals, present findings of technical analyses, receive and resolve
comments, and obtain decisions and direction by Sanitation District staff. This task
defines the major meetings and workshops to be held by the Consultant. Consultant
shall also hold additional meetings as required to keep the Sanitation District apprised
of the work, to review work-in-progress, and to receive and resolve comments.
When informal meetings or conference calls are held during the course of the project,
the Consultant shall document all conclusions reached in those meetings by an email to
the Sanitation District's Project Manager and Project Engineer describing the context of
the meeting, the discussions, and the conclusions. The email shall be sent within three
(3) business days of the meeting or conference call. Discussions and decisions made
without documentation from an email will not be recognized as having occurred.
Workshop and Meeting Planning
To assure adequate communication and timely attendance at meetings, meetings may need to
be scheduled up to four(4) weeks in advance. The Consultant's Project Manager shall create
and maintain a log of all anticipated meetings. The log shall also be used to track submission,
review, and finalization of agendas and minutes.
The log shall include, as a minimum, the following information for each meeting:
• Subject of meeting. If the meeting is specifically included in the Scope of Work, use
that title. Provide enough of a description that none of the meetings have the same
exact subject description.
• Scheduling Reference. Examples might include"4 weeks after Kickoff Meeting", "Upon
submittal of DM 5", or"1 week after receipt of the draft DM."
• Date. If the meeting is too far in the future to schedule, indicate that the date is
tentative.
• Date Minutes Drafted. This should be the date that the draft minutes were transmitted
to the Sanitation District.
• Date Minutes Reviewed. This should be the date that the Sanitation District transmitted
its comments on the minutes, or indicated that there were no comments on the minutes.
Workshop and Meeting Agendas
Consultant shall submit an agenda to the Sanitation District for review at least one (1) week
prior to each meeting and workshop. The agenda shall include the following:
• Topics: A listing of each topic to be covered with sufficient detail so that the Sanitation
District attendees can reasonably determine if their participation is needed or not. A
one-line description is not typically sufficient for that purpose. The topic description shall
include what information will be presented, and what decisions will be needed.
Project No. PS16-04 Conformed Scope of Work
Page 9 of 18
• Timing: The proposed timing of each topic on the agenda including the projected start
and stop time for the subject. The purpose of this item is to allow Sanitation District staff
who cannot attend the entire meeting to attend the portions where they are needed.
• Attendees. The agenda shall include both Sanitation District and Consultant team
members. The Sanitation District's Project Manager will add the Sanitation District staff
attendees to the agenda prepared by the Consultant, based on the Consultant's agenda
and the Consultant's recommendation of which Sanitation Distrct staff members should
attend.
• Meeting time and Place. The Consultant shall work with the Sanitation District's Project
Manager to set the meeting date and time. Most meetings will be held at the Sanitation
District's offices. The Sanitation District's Project Manager will reserve the conference
room.
• A preliminary list of material to be provided at the meeting.
Materials to be used by the meeting attendees to prepare for the meeting shall be sent with the
meeting agenda.
The Consultant shall transmit to the Sanitation District's Project Manager the following by the
time of the meeting:
• Hard copies of the agenda, one (1)for each attendee
• One (1) sign-in sheet with the names of attendees pre-listed.
• Native electronic files used for the presentation. With the exceptions noted below, hard
copies of presentation materials will generally not be required. The Sanitation District's
Project Manager will make the electronic files available to the Sanitation District's
project team internally.
• Hardcopies of all materials that cannot be easily viewed when projected on a screen.
Examples might include design drawings and spreadsheets.
Meeting Minutes
Consultant shall transmit the minutes to the Sanitation District's Project Manager within three
(3) business days of the meeting in MS Word format using the Sanitation District's template, or
an approved substitution. Consultant shall also update and transmit the Action Item Log,
Decision Log, and Design Issues Log with the minutes.
The Sanitation District's Project Manager will distribute the minutes for internal review. If there
are no Sanitation District comments on the minutes within three (3) business days, they will be
considered final. If there are comments, the Sanitation District's Project Manager will
incorporate all appropriate Sanitation District comments on the MS Word file with changes
tracked. The updated MS Word file will be transmitted back to Consultant. If Consultant has no
comments on the Sanitation District edits, the minutes will be considered final. If the Consultant
has further comments on the Sanitation District edits, those comments should be discussed
with the Sanitation District's Project Manager and Project Engineer.
Project No. PS16-04 Conformed Scope of Work
Page 10 of 18
Informal Meeting Requirements
Informal meetings such as office meetings shall be recorded as follows:
• Consultant shall notify the Sanitation District's Project Manager and Project Engineer
prior to the meeting.
• Consultant shall prepare minutes for the meeting.
• The minutes shall be submitted to the Sanitation District's Project Manager and Project
Engineer.
• After review and modification, the minutes will be filed as a formal record of the
meeting.
• Meetings that do not follow this procedure will not be recognized as having occurred.
Consultant shall prepare for all telephone and teleconferencing meetings in the same manner
as outlined above.
A copy of all comments on project issues obtained by the Consultant from Sanitation District
staff without Sanitation District's Project Manager's direct involvement shall be submitted for
the Project Manager's approval within three (3) business days of receipt.
Task No. 8.1 Workshops
Workshops shall be held during the project to review the topics listed below. The list below also
indicates the number of workshops to be held to cover the specific topic. Unless otherwise
noted, each workshop shall be two (2)to four (4) hours in length. These workshops are
dedicated to specific tasks and involve the team members assigned to those tasks.
Table 4-Workshops
Task Topic Number of Description
Workshops
N/A Project Kickoff 1 Project organization, schedules communication plan, etc.
1 PISB 2 Review alternatives; Review draft TM 1
2 MF Backwash 2 Review pipeline alignments and hydraulics; Review draft
Pipe TM 2
3 Sludge Pumping 2 Review pump and piping layouts; Review draft TM 3
4 Primary Effluent 2 Discuss construction methods, safety issues, process shut
Pipe Repairs downs; Review draft TM 4
5, 6, and 7 Construction Cost 2 Review construction sequencing and cost; Review draft
and Schedules TM 5
N/A Draft Report 1 Review format and content of the draft report
N/A Final Report 1 Review final comments
Project No. PS16-04 Conformed Scope of Work
Page 11 of 18
Consultant shall develop a detailed schedule for these workshops at the beginning of the
project, and coordinate with the Sanitation District's Project Manager to set tentative dates,
material to be covered, and attendee lists for each.
Task No. 8.1.1 Kickoff Workshop
A project kick-off meeting shall be held with Sanitation District staff to introduce principal
members of Sanitation District's and Consultant's teams. The discussion topics shall include:
overview of project Scope of Work, Sanotation District's responsibilities, Consultant's
responsibilities, data collection methods, and project schedule with milestones.
Consultant shall also establish contact with the Sanitation District's project team participating in
this project. Consultant shall work in partnership with the project team which shall provide
information and input the Consultant shall use to perform the engineering services per this
Scope of Work.
TASK NO.9—PROJECT MANAGEMENT
Consultant shall be responsible for managing its project execution, schedule, budget,
subconsultants, and coordination with other projects.
Task No. 9.1 Project Management Progress Meetings
Consultant shall prepare an agenda and conduct biweekly project management meetings with
the Sanitation District's Project Manager and the Consultant's Project Manager. The purpose of
the meetings will be to review the Consultant's overall progress and its monthly Progress
Report. Other meetings shall be scheduled on an as-needed basis.
Task No. 9.2 Project Schedule
Consultant shall create a detailed project schedule using a Critical Path Method approved by
the Sanitation District's Project Manager. The schedule shall include milestones for all dates
listed in Section III—Project Schedule. Schedule updates shall be submitted with the monthly
Progress Report.
At a minimum, the schedule shall indicate the following:
• Projected start date and finish date for each activity
• Each project task and subtask in the WBS with predecessors and successors
• Major meetings and workshops
• Physical percent complete for each activity in the WBS and percent complete by Phase
Consultant shall prepare a planned, actual, and earned value curves for the Baseline Schedule
and for monthly updates. Monthly updates shall also include Cost Performance Index (CPI) and
Schedule Performance Index (SPI) calculations.
Project No. PS16-04 Conformed Scope of Work
Page 12 of 18
Task No. 9.3 Project Logs
Consultant shall produce and maintain on at least a biweekly basis the following logs through
the course of the project:
Proiect Decision Loa. The project decision log shall track decisions made during workshops
and meetings, and as a result of Sanitation District review of deliverables. The log shall include
the date of the decision, the title of the meeting where it was made If applicable), a description
of the decision, and a brief summary of the impacts.
Action Item Loa. The action item log is used to track action items generated during meetings.
Action items may only be assigned to members of the Sanitation District's or Consultant's
teams. If action is required by a different party, the action item shall be assigned to the person
on the team to track who will track the action item with that person. The action item log is not
intended to include normal Consultant tasks, or to include comments on deliverables. The
Action Item log shall include a tracking number(typically coded to the date), the date it was
created, a description of the action required, the lead person, and the date it was resolved. If
action is required by more than one person, the person who will be asked to coordinate the
action shall be listed.
Meeting Log. See Task No. 9 Workshops and Meetings, Workshop, and Meeting Planning.
Task No. 9.4 Progress Reports
Consultant shall submit monthly progress reports at the same time as monthly invoices that
include the following contents:
• Work activities completed to date, in the current reporting period, and projected for the
coming month.
• A brief description of outstanding issues and their potential for impact on the Scope of
Work, schedule, budget, and quality.
• Potential changes in the project Scope of Work.
• Budget status including estimates of actual costs to date, earned value, costs to
complete, and costs at completion. The budget status overtime shall be presented on a
graph with associated tabular data indicating for each month the actual costs incurred,
earned value, and planned value.
• A discussion of corrective actions to be taken to avoid or mitigate cases where
estimated costs at completion exceed budgets.
• Schedule status, including an updated project schedule as a color hardcopy and as a
native format electronic file.
• A discussion of corrective actions to be taken to avoid or mitigate cases where the
project schedule is expected to be delayed.
• Updated Project Decision Log
Project No. PS16-04 Conformed Scope of Work
Page 13 of 18
• Updated Action Item Log
• Updated Meeting Log
• Summary of the status of Consultant invoices, including identification of invoices not yet
submitted and submitted but unpaid invoices.
• Overall project budget and schedule completion in graphical format on the same graph.
Show actual budget used, original schedule completion, and actual estimated project
completion on the graph.
• The approved WBS shall form the basis for reporting the status of each Scope of Work
task in the monthly project Progress Report and the project invoices.
All calculations of earned value and estimates to complete shall be made at the same level of
detail as included in the Cost Matrix and Summary submitted with Consultant's Proposal.
Furthermore, for estimating earned value, tasks shall be further broken down to subtasks of no
more than ten thousand dollars ($10,000). Progress reports shall include the basis for
estimating earned value for each task and subtask.
Task No. 9.5 Project Invoices
Consultant shall prepare and submit monthly invoices to the Sanitation District no later than the
first Wednesday of the following month. Invoices shall be submitted for every month that work
is being performed.
The invoices shall document the labor hours and billing rate for each person that works on the
project. Overhead, profit, and any direct costs shall also be shown for each task. As part of the
summary section of the invoice, the Cnsultant shall also include the following information:
• Budget
• Current billing period invoicing
• Previous billing period "total invoiced to date"
• Budget Amount Remaining
• Current billing period "total percent invoiced to date"
Approval of an invoice by the Sanitation District requires a Progress Report for the period
covered by the invoice. Payment of an invoice will be delayed until the Progress Report is
submitted.
Sanitation District will provide a sample invoice structure to the Consultant at the beginning of
the project.
TASK NO. 10—QUALITY CONTROL
Submittals that contain gross deficiencies or errors requiring a significant amount of Sanitation
District staff time for checking will be returned without review until the Sanitation District is
Project No. PS16-04 Conformed Scope of Work
Page 14 of 18
satisfied that a thorough review(i.e., checking and correction for coherence, consistency,
spelling, etc.) has been performed by the Consultant.
Quality Control Requirements
Consultant shall develop a Quality Assurance/Quality Control (QA/QC) Plan for implementation
with the Scope of Work.
Major elements of the QA/QC Plan shall include the following:
• Consultant shall be responsible for the technical adequacy and quality control of the
work.
• Consultant controls shall assure that planning inputs are correctly translated into project
Scope of Work, budget, and schedules.
• Consultant's planning and report activities shall be controlled through the review
workshop process, including document reviews by an independent project review team.
Prior to submitting to the Sanitation District, each deliverable identified in the Scope of Work
shall be thoroughly reviewed and corrected by a member of the Consultant's QA/QC team. The
reviewer shall attest to their review in the form of a written affidavit outlining the submittal
subject and identifying the corrected deficiencies. The Sanitation District may request a copy of
the internal QA/QC documentation/comments at any time to audit that QA/QC is being
conducted.
Documentation of Level of Effort for QA/QC
Consultant shall include labor hours for all QA/QC activities related to each Task, including the
development of the QA/QC Plan and review of submittals either by Consultant, or by the
Consultant in conjunction with Sanitation District staff in meetings and workshops. The level of
effort will be reviewed by Sanitation District staff.
V. GENERAL
OCSD Safety Standards
Consultant shall adhere to the requirements of the Sanitation District's safety standards (OCSD
Safety Standards).
Project Phases and Tasks
Project tasks and deliverables shall include the requirements described in this Scope of Work.
Working Hours
Meetings with Sanitation District staff shall be scheduled Monday through Thursday between
the hours of 8:00 AM and 4:00 PM. Consultant's on-site staff shall conform to Sanitation District
work schedules. Consultant shall refer to the Engineering Design Guidelines, Chapter 01, and
Section 01.3.5 "Consultant Inspection of Treatment Facilities" for further requirements.
Project No. PS16-04 Conformed Scope of Work
Page 15 of 18
Software
Consultant is expected to develop and provide the deliverables using the standard software
currently approved for use by the Sanitation District. The standard Sanitation District software
includes, but is not limited to, the following:
o Windows 10
o ESRI software(Arc GIS)
o Microsoft Internet Explorer 11
o AutoCAD P&ID (for P&ID drawings only)
o AutoCAD Map 3D (for all other drawings)
o Microsoft Office 2016
o Maximo 7.5
o Bluebeam Revu eXtreme 2017 for working With PDFs
o Primavera P6 for scheduling
o Database software as defined elsewhere in the Scope of Work
The Sanitation District has standardized on the use of Bluebeam Revu for reviewing and
providing comments to PDF files. To facilitate the use of Bluebeam, the following Bluebeam
commands shall be executed prior to submission of PDF files:
1. Reduce file size with Document\Process\Reduce File Size
2. Make PDF searchable with Document\OCR
3. Create page labels with Thumbnails Toolbar\Create Page Labels
4. Enable hyperlinks with File\Batch\Link\New
5. Create bookmarks with Create Bookmarks\Page Labels
PDF files will be hosted in a cloud-based Studio session for review:
1. The purpose of the Studio session is to provide cloud-based review and collaboration.
The session provides multiple attendees, despite location, the opportunity to review and
comment on the same PDFs in real time. All review actions are tracked and recorded.
2. The Sanitation District's Project Engineer will create the Bluebeam Studio session,
invite attendees, configure, and manage the Studio session.
3. Bluebeam provides reviewers with tools for annotating PDFs. An annotation is also
called a markup. Sanitation District provides two (2) toolboxes for annotating PDFs:
"OCSD Drawings Review" and "OCSD Report Review."
4. Reviewers or session attendees will need to install the OCSD Profile and Toolboxes
containing the Bluebeam tools for providing markups. Sanitation District's team
members and Consultant's may use these tools during their review.
5. Markups are both graphical and tabular. When the graphic markup is placed,
corresponding tabular data are created. The collection of tabular data is considered the
markup list.
6. The markup is automatically populated with various properties including author, sheet
number, comment, markup type, etc. to make reviewing consistent. The tabular data
within the markup list are hypedinked to the graphical markup for back-and-forth
viewing.
Project No. PS16-04 Conformed Scope of Work
Page 16 of 18
7. The markup list may be sorted or filtered. For example, filtering markups by author
makes that attendee's markups more prominent on the page by dimming everyone
else's markups.
8. Within a Studio session, markups may only be modified by the markup author except
for the Status data field using the "Set Status" command. The SanitationDistrict has
customized this field for the reconciliation of comments and back check. Session
attendees may"Reply"to the markup of other reviewers. Replying to a markup provides
the responder the opportunity to explain how the markup will be incorporated.
9. The reconciliation steps are summarized below:
a. Provide comments
b. Agree/Disagree (disagrees requires comments)
c. Reconcile the disagrees (through email, phone, or meeting)
d. Incorporated/Not incorporate (not incorporated needs a response)
e. Open/Closed (for Sanitation District back check)
10. Alerts concerning a markup may be sent to a session attendee. They will receive an
email with a snapshot view of the selected markup and available, associated metadata.
The snapshot is also a link into the session and clicking it will not only take the recipient
directly into the session, but straight to the markup as well.
11. Studio sessions may persist and remain active throughout design and construction and
multiple submittals may be contained within a Studio session for back check.
Any software that the Consultant needs to comply with these standards shall be purchased and
maintained by the Consultant at no cost to the Sanitation District. In the event the Sanitation
District provides the Consultant with access to Sanitation District software and hardware at a
Sanitation District facility in order to facilitate performance of its work, all software shall remain
the property of the Sanitation District. Only software licensed to the Sanitation District shall be
installed on Sanitation District equipment. In addition, only Sanitation District Information
Technology Department staff will perform the installation of software.
VI. STAFF ASSISTANCE
The Sanitation District staff members assigned to work with the Consultant on the Scope of
Work of this project is Donald Cutler at(714) 593-7803, e-mail to: dcutler(rpocsd.com and May
Kyi, Project Engineer at (714) 593- 7376, email to: mkviAocsd.com .
EXHIBITS:
The following documents can be downloaded from the Sanitation District's FTP Site:
FTP://fti)reader:road4shortAftp.ocsd.com
com
Folder: PS16-04 Rectangular Primary Clarifier Reliability Study at Plant 1
Username: FTPREADER
Password: ROAD48HORT
Project No. PS16-04 Conformed Scope of Work
Page 17 of 18
• Project SP-173 Info Works Software and database
• Corrosion Assessment Report dated 2/15/2015 (in-house asset management
report)
• Drawings, Project P1-33- PCs 6 -15
• Drawings, Project P1-37—PCs 16 —31
• Project P1-126 — Concept Report
• Carollo— PS15-10, TM entitled "Peak Influent Flow Projections"
• Carollo— P1-105, Evaluation Memo No. 6
• CDM—SP-173 Effluent Reuse Study Section 4, Hydraulic Capacity Analysis
• Jacobs Engineers, P1-126 , TM entitled Hydraulic analysis of PCs 3,4&5
• Plant 1- O&M Manual ,Primary Treatment/ Primary Clarification/Theory of
Operation /Sludge and Scum Pumping
Project No. PS16-04 Conformed Scope of Work
Page 18 of 18
ATTACHMENT " D"
ALLOWABLE DIRECT COSTS
ATTACHMENT "D"
ALLOWABLE DIRECT COSTS
LONG DISTANCE All long distance telephone charges incurred will be reimbursed as direct costs.
TELEPHONE CHARGES Telephone charges to area codes serving Los Angeles, Orange, Riverside, and
San Bernardino Counties will not be reimbursed.
FACSIMILE TRANSMISSION Facsimile transmission charges will not be reimbursed, except the long distance toll
CHARGES charges, as described above.
In-house reproduction of records and documents will not be reimbursed by the
REPRODUCTION AND Sanitation District. Use of an outside copy service for specialty items and volume
PRINTING CHARGES reproduction will be reimbursed at direct cost. Use of a professional printing service
will be reimbursed at actual cost.
OVERNIGHT MAIL DELIVER Use of Federal Express, Express Mail, United Postal Service, or such similarly-
AND MESSENGER SERVICE related service, as well as a messenger service,will be reimbursed at direct cost
only when necessary.
POSTAGE Incidental postage will not be reimbursed by the Sanitation District.
FILM PROCESSING Film processing will be reimbursed at actual cost.
COMPUTER USAGE Computer use by Consultant and/or support staff will not be reimbursed.
MILEAGE Per mile reimbursement will be at the Current rate set by the Internal Revenue
Service (IRS).
TEMPORARY STAFF The use of outside temporary support staff will be reimbursed at direct cost with
prior approval of the Sanitation District.
OFFICE SUPPLIES The purchase of office supplies by Consultant will not be reimbursed.
The cost of lodging including room and all applicable taxes will be reimbursed on a
per diem basis as an allowable maximum as established by U.S. General Services
Administration. Lodging incidentals as defined by IRS are included in the per diem
rates. Lodging personal incidentals including movies, internet, laundry service, valet
LODGING service, room service, etc., will not be reimbursed. Receipts must be provided for
the actual incurred cost.
Cancellations of the hotel reservations by the Consultant must be per the hotel
policy. Late cancellations, early or late departure will not be reimbursed by the
Sanitation District.
The cost of ground transportation for taxi, shuttle, train,etc., will be reimbursed.
GROUND TRANSPORTATION Limousine service will not be reimbursed. The Consultant shall use the most
economic and practical mode of transportation that is reasonably available.
PS16-04 Allowable Direct Costs
Revision 06231
Page 1 of 2
Airline ticket cost including one(1) bag will be reimbursed only if preapproved by
the Sanitation District. First class tickets will not be reimbursed unless
AIRFARE pre-approved by the Sanitation District. Membership dues for corporate card
frequent user programs or the cost of airline club membership will not be
reimbursed.
Rental car cost for intermediate or standard model, mid-size car(Class"C")or the
AUTO RENTAL smaller car compatible with the specific need and rental car gas will be reimbursed.
Receipts must be provided to substantiate requested reimbursements.
Parking fees for hotel,airport, rail station, etc. will be reimbursed.Consultant shall
PARKING FEE use the most economic and practical parking location as reasonably available.
Excessive parking fees that are deemed unreasonable by the Sanitation District will
not be reimbursed.
Travel meals will be reimbursed on a per diem basis as established by U.S.
General Services Administration. Per diem rates include gratuities(tips)and will not
TRAVEL MEALS be separately reimbursed by the Sanitation District. Personal expenses such as
cost of alcoholic beverages will not be reimbursed. No receipts are required for the
approved meals. The daily total reimbursement for meals shall not exceed the
Sanitation District per diem rate which is available upon request.
PER DIEM DAILY RATE FOR The Sanitation District may utilize per diem daily rate that includes lodging, meals,
LODGING AND MEALS and incidentals(M&IE)as established by IRS and U.S. General Services
Administration for pre-approved travel when reasonable.
RENTAL EQUIPMENT Consultant will be reimbursed at actual cost, no mark-up.
Sanitation District may authorize other items that may be necessitated due to
modifications in Scope of Work resulting from field investigations and required field
work.These Items may include special equipment,test equipment and tooling and
other materials and services not previously identified. These items will be
OTHER DIRECT COSTS reimbursed based on actual cost incurred.A one-time mark-up of fifteen percent
(15%)for additional equipment rentals, materials,and outside services required for
field work and investigations may be allowed, as applicable, if justified. No
additional markup is allowed by Consultant on other direct costs resulting from work
performed by its subconsultants/subcontractors.
Cost of miscellaneous personal items such as, but not limited to newspapers,
toiletries, shoeshine, tobacco products, pay TV, movies, valet services, health club
MISCELLANEOUS charges, in-room mini bars, clothing and footwear will not be reimbursed.
ATM/bank fees incurred by Consultant while traveling will not be reimbursed.
Costs for project team lunches will not be reimbursed unless pre-approved by the
Sanitation District,
PS16-04 Allowable Direct Costs
Revision 06231
Page 2 of 2
ATTACHMENT 661"
COST MATRIX AND SUMMARY
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ATTACHMENT "K"
HOURLY RATE SCHEDULES
Attachment K— Hourly Labor Rate Schedule
PS16-04, Primary Clarifier Reliability Study at Plant 1
Labor Category Hourly
Ra[e
Senior Technical Practice Leader $ 448.92
Senior Technical Manager $ 332.63
Senior Project Manager $ 299-87
Project Manager 2 $ 269.65
Project Manager 1 $ 233.72
Lead 18C $ 318.68
Lead Electrical $ 206.46
Project Engineer 2/Project Planner 2 $ 181.59
Engineer 3/Scientist 3/Planner 3 157. 66
Engineer 2/Scientist 2/Planner2 $ 142.03
Engineer 1/Scientist 1/Planner 1 $ 130.88
CADD Designer $ 149.58
Project Assistant $ 96.18
is
8
Overhead rate per audit report is 176.15%. We have capped at
161%to lower labor multiplier below 3.4
OPERATIONS COMMITTEE Meeting Date TOBd.Of Dir.
u/oiry7 at 7
AGENDA REPORT IWrnNumber Item Number
s
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72
GENERAL MANAGER'S RECOMMENDATION
Approve a Cooperative Agreement between the Orange County Sanitation District and
the City of Anaheim for paving, landscaping, and sewer improvements on State College
Boulevard along portions of the Newhope-Placentia Trunk Replacement, Segment B,
Project No. 2-72B, for an estimated amount of$802,000 to be reimbursed by the City of
Anaheim.
BACKGROUND
Newhope-Placentia Trunk Replacement, Segment B, Project No. 2-72B, replaces the
Newhope-Placentia Trunk with a larger sewer in State College Boulevard from the
91 Freeway to Orangewood Avenue, Anaheim. The project is currently undergoing final
design.
Within areas of the project, the City of Anaheim (City) would like to improve median
landscaping, paving, and sewers. The Orange County Sanitation District (Sanitation
District)and the City have concluded it would be beneficial for both entities, and the public,
if this work occurred within the same timeframe and under one construction contract. City
and Sanitation District staff have negotiated a cooperative agreement that allows these
City improvements to be designed and constructed by the Sanitation District. Sanitation
District costs related to the design and construction of these City facilities will be
reimbursed by the City. The estimated costs for the design and construction of these
facilities is $802,000.
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with neighboring agencies
• Ensure the public's money is wisely spent
PROBLEM
The Sanitation District needs to replace the Newhope-Placentia Trunk sewer alignment
and the City would like to perform certain improvements in the same area. Constructing
these facilities separately would cost more and cause more public disruption.
Page 1 of 3
PROPOSED SOLUTION
The Sanitation District will design and construct these improvements for the City. The
City has agreed to reimburse the Sanitation District for the associated costs.
TIMING CONCERNS
The agreement requires approval so the design of the City facilities can be incorporated
into the Newhope-Placentia Trunk Replacement, Segment B, Project No. 2-72B, without
delaying the project.
RAMIFICATIONS OF NOT TAKING ACTION
Without the Cooperative Agreement, the City will need to perform the improvements
independently, which may conflict with the Sanitation District work and increase impacts
to the public.
PRIOR COMMITTEE/BOARD ACTIONS
March 2017 - Approved Cooperative Agreement between the Sanitation District and the
City of Anaheim for water line replacements.
September 2016 -Approved Cooperative Agreement between the Sanitation District and
the City of Fullerton for street paving.
ADDITIONAL INFORMATION
The Sanitation District approved a similar Cooperative Agreement with the City of
Anaheim under the Newhope-Placentia Trunk Replacement, Segment B, Project 2-72B
for water line replacement work. That agreement was with the Utilities Department. The
proposed agreement is with the Public Works Department.
CEQA
The Sanitation District, as lead agency, prepared a Program Environmental Impact
Report (PEIR) entitled 1999 OCSD Strategic Plan. The Board certified the PEIR on
October 27, 1999. The Sanitation District filed a Notice of Determination on
October 29, 1999. In February 2016, the Sanitation District received and filed an
Addendum to the PEIR.
FINANCIAL CONSIDERATIONS
The additional costs associated with the design and construction for the City
improvements will be reimbursed by the City.
Page 2 of 3
ATTACHMENTS
The following atfachment(s)are attached in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.corn with the complete agenda package:
City of Anaheim Cooperative Agreement
AN:dm:gc
Page 3 of 3
AGREEMENT
BETWEEN THE ORANGE COUNTY SANITATION DISTRICT AND THE
CITY OF ANAHEIM FOR CONSTRUCTION OF CITY FACILITIES IN
CONJUNCTION WITH THE STATE COLLEGE BOULEVARD SEWER
PROJECT
THIS AGREEMENT ("Agreement"), is made and entered into on this day of
2017,by and between the:
ORANGE COUNTY SANITATION DISTRICT,
a County Sanitation District,hereinafter referred to as "OCSD";
AND
CITY OF ANAHEIM, California, a Municipal Corporation,
hereinafter referred to as "City."
OCSD and City are sometimes hereinafter individually referred to as "Party" and
hereinafter collectively referred to as "Parties."
RECITALS
WHEREAS, OCSD is a duly organized County Sanitation District existing pursuant to
the County Sanitation District Act, California Health and Safety Code section 4700, et seq.,
providing for the ownership, operation, and maintenance of waste collection, treatment, and
disposal facilities within Orange County, California; and
WHEREAS, City is a municipal corporation duly organized and validly existing under
the laws of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California; and
WHEREAS, OCSD owns, operates and maintains a sewer main within the City located
beneath a street called State College Boulevard between Orangewood Avenue to the south and
the 91 Freeway to the north; and
WHEREAS, this sewer facility currently consists of one 33 to 42-inch diameter sewer
pipeline which OCSD intends to upsize to a 54-inch diameter sewer pipeline as part of a project
known as"Project 2-72B'; and
WHEREAS, within the same portion of State College Boulevard, the City would like the
following work to be performed (1) re-paving of the south bound State College lanes between
Vermont and Underhill Avenue (Paving);; (3) construction of City sewers at South St and
Westport Dr (City Sewers); and (4) three future sewer connections with manholes and pipes;
collectively,these projects shall be referred hereinafter as the the"City Projects; and
1
WHEREAS, Project 2-72B and the City Projects are in the same vicinity and it is
advantageous to both Parties for the construction of the facilities to occur simultaneously to
minimize the impacts to the environment,the public, and the surrounding homeowners; and
WHEREAS, OCSD agrees to design, administer, and manage a construction contract for
the simultaneous construction of the City Projects and Project 2-72B (collectively "the
Projects'); and
WHEREAS, the cost allocation for the City Projects shall be as set forth herein below;
and
WHEREAS, the Parties agree to enter into an Agreement for the work associated with
the City Projects in a manner and subject to the terms and conditions set forth below;
NOW, THEREFORE, in consideration of the mutual promises set forth herein, the
Parties hereto agree as follows:
Section 1: Recitals. The Recitals above are deemed true and correct, are hereby
incorporated in this Section as though fully set forth herein, and each Party to this Agreement
acknowledges and agrees that they are bound by the same.
Section 2: Elements of Agreement. OCSD and City will work cooperatively so the
Projects can be constructed in a manner that minimizes the costs and impacts to the public. The
specific terms and conditions governing the elements of this Agreement are set forth hereinafter.
Section 3: OCSD's Specific Obligations.
A. OCSD will be responsible for compliance with the California
Environmental Quality Act ("CEQA") (Pub. Resources Code, Section
21000 et seq.). OCSD will be the Lead Agency for purposes of CEQA
and, in such capacity, OCSD will conduct the applicable
environmental review. OCSD will supply to City copies of the OCSD-
approved environmental documents for City's files.
B. OCSD will enter into and administer contracts for the design services
needed for the City Projects which includes contracting with the necessary
engineering consulting services to accomplish the design and construction
support efforts. OCSD will issue an amendment to the consultant
currently retained by OCSD to design Project 2-72B. This amendment
will contain a scope of work that will ensure the City Projects are
designed and constructed as required by the City.
C. OCSD will submit prepared plans and specifications for the design and
construction of the City Projects for review, comment, and written
2
approval by City. If City does not approve the proposed plans and
specifications, City will provide OCSD its basis for denial and OCSD
shall require its consultant to correct the plans and specifications to City's
reasonable satisfaction. The plans and specifications approved in writing
by the City shall be referred to hereinafter as "Approved Plans and
Specifications".
D. OCSD shall be responsible for advertising, awarding, and administering a
contract for the construction of the City Projects, in conformance with
all applicable laws governing construction of public works. OCSD will
issue a public works bid package and enter into a construction contract in
accordance with the Approved Plans and Specifications. The contract will
also contain Project 2-72B so the Projects will be constructed under a
single contract. The bid package will contain specific bid items that
pertain to the City Projects which will be used to determine the
reimbursement amount City will pay to OCSD for the City Projects.
E. OCSD shall ensure the contractor for the City Projects has the appropriate
license from the California State License Board and ensure the contractor
complies with prevailing wage laws including,but not limited to,
California Labor Code Sections 1720 et seq. and 1770 et seq., as well as
California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing
Wage Laws").
F. Upon award of the contract to the successful bidder, OCSD will submit
such information to City for their files.
G. For the duration of the construction of the City Projects, OCSD will:
a. Provide City staff with contractor schedules and updates within ten
(10)days of acceptance by OCSD staff; and
b. Invite City staff to construction progress meetings.
H. OCSD shall allow City to review, check, and inspect any part of the City
Projects at any time. OCSD shall provide City inspectors uninhibited
access to the area of the City Projects and an adequate on-site work
space to perform such work. OCSD shall not accept any portion of the
work associated with the City Projects unless the work has been
inspected and approved in writing by the City. OCSD will document and
inform City of the date of final acceptance, which is the date when the
notice of completion is filed. OCSD shall furnish City with one set of
record drawings for the completed City Project and a copy of the filed
notice of completion. No notice of completion shall be filed by OCSD
until OCSD receives City's prior written concurrence to such filing.
3
I. OCSD will obtain on behalf of City a one-year warranty on the work to be
performed for the City Projects from OCSD's construction contractor.
This one-year warranty shall commence at the time the notice of
completion is issued specifically for the City Projects.
J. City Landscaping requires a 90 day establishment period before the
standard one year warranty can commence. OCSD's one year warranty
provision begins after Final Completion of the Contractor's work. OCSD
will require that all landscaping be completed 90 days before Final
Completion. If the landscaping is not completed 90 days before Final
Completion,the Contractor shall post a surety bond in an amount equal to
10 percent of the final construction cost of the landscape planting and
irrigation system and a performance bond in an amount equal to 10
percent of the construction bid for the project. The bonds shall continue in
effect for a minimum of 455 (365 +90)days after Final Completion.
K. OCSD, its agents and contractors shall keep the City Projects free from
any statutory or common law liens arising out of any work performed,
materials furnished or obligations incurred by OCSD, its agents or
contractors.
L. OCSD shall obtain all necessary permits and pay to City all applicable
plan check, inspection, and permit fees.
M. OCSD shall ensure that in all contracts or agreements OCSD enters into
with any person(s)or firms)to perform work on the City Projects,
including without limitation construction contractors, design professionals,
and consultants, shall contain indemnification and insurance provisions, in
favor of OCSD and City, their respective officials, officers, and
employees,that include requirements, limits, coverages, and terms and
conditions in conformance with sound risk management principles for
projects of this kind,nature,risk, and complexity. Further, OCSD shall
ensure that such contracts or agreements provide for indemnity and
insurance protection for City in amounts and form at least equal to the
protection OCSD secures for itself.
Section 4: City's Specific Obligations.
A. City will provide inspection services for the City Projects as it deems
necessary, or promptly upon request by OCSD as described in Section
4(b) to assure compliance with the Approved Plans and Specifications,
including, but not limited to, shop drawing review and/or material
inspection. City will promptly notify OCSD if any portion of the work
appears not to conform to the Approved Plans and Specifications, and
OCSD shall cause its contractor to correct such non-conforming work.
4
B. City will respond to OCSD's request for an inspection within two (2)
working days. City will be responsible for OCSD's contractor's
downtime and/or delay due to failure to comply with this provision.
C. OCSD shall promptly inform City of any proposed changes to the
construction contract as it relates to the City Projects and obtain City's
written approval prior to agreeing to a change order relating to the City
Projects. Copies of proposed changes affecting City will be provided to
City within five (5) working days of submission to OCSD. City shall
respond to OCSD regarding requests for change orders within within
frvetwo (5) working days of receipt. City shall not be responsible for
increased costs due to any change order related to the City Projects
without City's prior written approval. City's Public Works Director may
approve or deny change order requests on behalf of the City. City's
obligation to pay for change order costs shall only apply to segments
where City is responsible for reimbursement per Section 5 of this
Agreement.
D. City shall return comments to OCSD on all shop drawing submittals,
requests for information, and change order requests within ten (10)
working days from receipt of submittals by City. City will be responsible
for OCSD's contractor's downtime and/or delay due to failure to comply
with this provision. This provision shall not apply to plan and specification
review process.
E. Prior to City's acceptance of City Projects and OCSD filing a notice of
completion, City shall review and provide written approval of the City
Projects. The City's written approval shall only be withheld for work not
completed in accordance with the Approved Plans and Specifications.
Upon City's written approval, City shall assume ownership and
maintenance obligations for improvements within the City Projects.
Section 5: City Projects Reimbursement and Total Costs
The table below provides a specific description of the City Projects. As design
progresses to the preparation of the construction documents, the numbers in this table may
change and if so will require an amendment to this Agreement in the event the City's
reimbursement obligation is increased under Section S.B. In the event there is no increase to
City's obligation under Section S.B., changes to the table below will not require an amendment
to this Agreement. OCSD and City staff may agree in writing to changes to this table prior to
construction advertisement. The final values shall be documented in writing.
Design Provided by
Extents
Name City Project Decription
5
Grind and cap with new asphalt, From south of Vermont Ave OCSD
adjust utility covers,striping, to northerly Underhill Ave.
Paving Southerly direction lanes 1-3
and traffic control loop
replacement. and associated left and right
hand turn pockets.
Re-direct flow from City Ball City Sewer manhole SWI06206 easterly to Ball Road and State College
at Ball Road new OCSD manhole Intersection
City Sewer 135 LF of 15"VCP in Steel City
at South Casing,connecting to new NHP Coming from the east side
Street MH27 crossing the existing 85" of south street
MWD line
Move new OCSD MH 29 north City(City sewer)
City Sewer by 40 feet resulting in needing OCSD(OCSD sewer
at Westport to relocate additional waterline, Westport Drive at Reseda &waterline)
add 300 LF of 12"VCP and
connect to existing MHSWI1311
Future City Manholes and sewer pipe OCSD
Sewer connected to OCSD manhole for Artisan Court,Wright Circle
Connections a future installation
A. OCSD shall be responsible for design costs where it is indicated in the table
above. If the City cannot provide the design as indicated in the table above, OCSD will provide
for full reimbursement of Design Consultant costs per section 5.B.
B. City's obligation to reimburse OCSD hereunder for the design and construction of
the City Projects shall not exceed a cumulative total of EIGHT HUNDRED AND TWO
THOUSAND DOLARS (802,000) unless otherwise approved by City Council by amendment of
this Agreement. City has budgeted EIGHT HUNDRED AND TWO THOUSAND DOLARS
(802,000) for the City Projects, including but not limited to design costs, construction costs,
reimbursements, fees, and admistration costs. If City's obligation to reimburse OCSD for the
City Projects exceeds EIGHT HUNDRED AND TWO THOUSAND DOLARS (802,000),
OCSD shall not be responsible for bearing City's excess share. OCSD agrees to notify City at the
earliest opportunity if City's share is expected to exceed EIGHT HUNDRED AND TWO
THOUSAND DOLARS (802,000) anytime during the project. If reimbursement over and above
EIGHT HUNDRED AND TWO THOUSAND DOLARS (802,000) is requested by OCSD, City
staff will request approval from City Council to increase the maximum reimbursement amount.
Section 6: Timing of Reimbursement
For each progress payment made by OCSD to its consultant or contractor, OCSD shall
submit an invoice to the City setting forth City's share of the payment, accompanied by all
supporting documentation. The invoice shall be itemized for each City Project in accordance
with Section 5. City will review the progress payment request and provide OCSD with any
comments within ten (10) working days. After the invoice is approved by the City, City shall
pay OCSD within forty-five (45) days of City's receipt of invoices and supporting
6
documentation. City shall pay invoices to OCSD based on progress payments until 100% of
City's share is paid.
Section 7: Indemnification.
A. OCSD will indemnify, defend and hold City, its officers, agents,
employees, and consultants harmless from any and all actions, suits,
claims, liability or expense for death, injury, loss, or damage to persons or
property which may arise or is claimed to have arisen during or out of
construction or the acceptance by City of City's City facilities, as a result
of any work or action performed by or on behalf of OCSD, its officers,
agents,employees or consultants, save and except in those instances where
such expense, liability or claim is solely caused by any act, omission, or
negligence of City, its officers, agents,employees or consultants.
B. City will indemnify, defend and hold OCSD, its elected and appointed
officials, officers, agents, employees, and consultants, harmless from any
and all actions, suits, claims, liability or expense for death, injury, loss or
damage to persons or property which may arise or is claimed to have
arisen as a result of any act performed by City, its officers, agents,
employees or consultants, with respect to the construction of City sewer
facilities as a result of or in connection with the maintenance and
operation of City's improvements, save and except in those instances
where such expense, liability or claim is solely caused by any act,
omission or negligence of OCSD, its officers, agents, employees or
consultants. City will also indemnify, defend and hold OCSD, its elected
and appointed officials, officers, agents, employees, and consultants,
harmless from any and all actions, suits, claims, liability, cost or expense
which may arise or is claimed to have arisen as a result of City's denial of
any change order or part thereof.
Section 8: Term. This Agreement will be in full force and effect until the specified
obligations of both Parties have been fulfilled. Notwithstanding the foregoing, either Party may
terminate this Agreement with or without cause upon giving the other Party one hundred (100)
calendar days prior written notice. If this Agreement is terminated, OCSD will be paid for those
incurred reimbursable costs in accordance with Section 5.
Section 9: Agents. Any contractor or subcontractor performing work in connection with
the work described herein on behalf of either Party will be conclusively deemed to be the servant
and agent of each respective Party employing said contractor or subcontractors hereof, acting on
behalf and within the scope of such contractor and subcontractor employment for said Party.
Section 10: Notices. All notices or other communications required or permitted
hereunder will be in writing and will be personally delivered or sent by registered or certified
mail, postage prepaid, return receipt requested, delivered or sent by electronic transmission, and
will be deemed received upon the earlier of: (i) the date of delivery to the address of the person
7
to receive such notice if delivered personally or by messenger or overnight courier; (it) three (3)
business days after the date of posting by the United States Post Office if by mail; or (iii) when
sent if given by electronic transmission. Any notice, request, demand, direction, or other
communication sent by electronic transmission must be confirmed within 72 hours by letter
mailed or delivered. Notices or other communications will be addressed as follows:
To OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Attention: Kelly Lore, Clerk of the Board
Facsimile: (714)962-0356
To City: City of Anaheim—Public Works Department
200 South Anaheim Boulevard
Anaheim, CA 92805
Attention: Rudy Emami, PublicWorks Manager
Facsimile: (714) 714-765-5176
Section 11: Jurisdiction. In the event of a dispute regarding performance or
interpretation of this Agreement, the venue for any action to enforce or interpret this Agreement
will lie in the Superior Court of California for Orange County.
Section 12: No Third Party Beneficiaries. This Agreement is entered into by and for
City and OCSD, and nothing herein is intended to establish rights or interests in individuals or
entities not a party hereto.
Section 13: Force Maieure. Except for the payment of money, neither Party will be
liable for any delays or other non-performance resulting from circumstances or causes beyond its
reasonable control, including without limitation, fire or other casualty, act of God, strike or labor
dispute, war or other violence, acts of third parties, or any law, order, or requirement of any
governmental agency or authority.
Section 14: Governing Law. This Agreement will be governed by the laws of the
State of California.
Section 15: Entire Agreement. This Agreement constitutes the entire understanding
and agreement between the Parties and supersedes all previous negotiations and agreements
between the Parties pertaining to the subject matter hereof.
Section 16: Waiver. A waiver of a breach of the covenants, conditions, or obligations
under this Agreement by either Party will not be construed as a waiver of any succeeding breach
of the same or other covenants, conditions, or obligations of this Agreement.
Section 17: Modification. Alteration, change, or modification of this Agreement will
be in the form of a written amendment, which will be signed by both Parties.
8
Section 18: Sevembiliri. If any term or portion of this Agreement is held to be
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement will continue in full force and effect
Section 19: Agreement Execution and Authorization. Each of the undersigned
represents and warrants that they are duly authorized to execute and deliver this Agreement and
that such execution is binding upon the entity on whose behalf they are executing this
Agreement.
[SIGNATURES ON THE NEXT PAGE]
9
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
APPROVED AS TO FORM:
GENERAL COUNSEL
By:
Greg Seboum,
Chair, Board of Directors
ATTEST:
By: By:
Bradley R. Begin, Kelly Lore,
Orange County Sanitation District Clerk of the Board, Board of Directors
CITY OF ANAHEIM
By:
Tom Tait,Mayor
APPROVED AS TO FORM: ATTEST:
By: By:
Bryn M. Morley, Linda Andal, City Clerk
Deputy City Attorney
10
OPERATIONS COMMITTEE Meeting Date To ad.of Dir.
u oiw —
AGENDA REPORT em Number Item Number
6 —
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: SLATER PUMP STATION VALVE REPLACEMENTS, PROJECT
NO. FE16-14
GENERAL MANAGER'S RECOMMENDATION
A. Delegate authority to the General Manager to approve Task Order FE15-00-01-03
with Dudek to provide engineering design services for the Slater Pump Station
Valve Replacements, Project No. FE16-14,for an amount not to exceed $175,500;
and
B. Approve a contingency in the amount of$24,500 (14%).
BACKGROUND
The Orange County Sanitation District's (Sanitation District) Slater Avenue Pump Station,
located in Huntington Beach, was originally constructed in 1998. Each of the five pumps
has suction and discharge isolation valves that are required to service the pumps and
remove rags. Service is required on a weekly to monthly basis. The valves are near the
end oftheir useful life, and have experienced failures, which make their associated pumps
unavailable for service. For this reason, valve failures could cause a pump station failure
and spill.
Replacing the valves, however, requires bypass pumping. As the station is currently
configured, this would include temporary piping that would block Slater Avenue for the
duration of the repair.
RELEVANT STANDARDS
• Protection of Orange County Sanitation District assets
• Less than 2.1 sewer spills per 100 miles
PROBLEM
The pump suction and discharge valves are unreliable for safe isolation of the pumps and
must be replaced. Replacement of the valves requires bypassing the pump station. As
the station is currently configured, the temporary bypass piping would block Slater
Avenue.
Page 1 of 3
PROPOSED SOLUTION
Install new bypass piping lines with isolation valves in both of the pump station discharge
lines to allow bypass pumping without blocking Slater Avenue. Replace the existing pump
isolation valves with new isolation valves.
TIMING CONCERNS
The construction work should be completed before October 2018 when next years wet
weather flows start to minimize the risk of a spill.
RAMIFICATIONS OF NOT TAKING ACTION
If a pump fails, it cannot be isolated for repair, and the pump station could cause a spill.
PRIOR COMMITTEE/BOARD/CONTRACT ACTIONS
June 2017 - Amendment No. 2, Contract No. FE15-00-01, extending the contract period
until June 30, 2018, was approved by the General Manager.
May 2016 - Amendment No. 1, Contract No. FE15-00-01, extending the contract period
until June 30, 2017, was approved by the General Manager.
July 2015 - Approved annual Professional Design Services Agreements (Master
Contracts) with Dudek and 11 other firms for professional engineering design and
construction support services, Contract No. FE15-00-01, commencing July 1, 2015, with
a maximum annual fiscal year contract limitation not to exceed $400,000 for each Master
Contract, and up to two additional one-year optional extensions.
ADDITIONAL INFORMATION
Consultant Selection
A Request for Task Order Proposal was issued to three Consultants in accordance with
the Sanitation District's Purchasing Ordinance, but only one proposal was received, from
Dudek. RMC Water and Environment and AECOM declined to propose. Dudek's
proposal was responsive and staff determined the firm is well qualified for the work.
Dudek's individual team members have significant relevant experience with Sanitation
District projects, pump station valve replacement, and pump station bypass pumping.
Review of Fee Proposal and Negotiations
Proposals were accompanied by sealed Fee Proposals. In accordance with the
Sanitation District's Purchasing Ordinance, the Fee Proposal of the selected firm was
opened after concurrence by the Director of Engineering that the single proposing firm
was qualified for the project. Staff clarified with Dudek the requirements of the project,
assumptions used for the estimated level of effort, and proposed approach to meet the
Page 2 of 3
objectives and schedule for the project. Staff determined that the final negotiated fee is
fair and reasonable for the level of effort required for this project and recommends
approval of the Task Order.
The finalized contract is being prepared and is anticipated to be completed shortly after
the Committee meeting in November. As time is of the essence to complete the work
before the 2018-19 wet season, staff is requesting that the Committee delegate approval
authority to the General Manager for this Task Order.
CEC;A
A Notice of Exemption will be filed with the Orange County Clerk Recorder following Board
approval of this Task Order. The project is exempt from CEQA under the Class 1
categorical exemption set forth in California Code of Regulations Section 15301.
Section 15301 (Class 1)exempts from CEQA the operation, repair, maintenance or minor
alteration of existing public or private structures, facilities involving negligible or no
expansion of use beyond that existing at the time of the lead agency's determination
including"(b)Existing facilities of both investor and publicly-owned utilities used to provide
electric power, natural gas, sewerage, or other public utility services."
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation Districfs Purchasing
Ordinance. This item has been budgeted. (Budget FY2016-17 and 2017-18, Section 8,
Page 85) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
N/A
RB:W B:dm:gc
Page 3 d 3
OPERATIONS COMMITTEE Neebn9Date ToBd.ofon.
11/01/17 11/15/17
AGENDA REPORT Item7M IemNumber
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: DIGESTER GAS FACILITIES REHABILITATION, PROJECT NO. J-124
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Design Services Agreement with Brown and Caldwell to
provide engineering design services for the Digester Gas Facilities Rehabilitation,
Project No. J-124, for an amount not to exceed $11,770,000; and
B. Approve a contingency of$1,177,000 (10%).
BACKGROUND
Wastewater solids generated from wastewater are stabilized and reduced in anaerobic
digesters at both Orange County Sanitation District's (Sanitation District) plants, which
produce a methane-rich digester gas used in engine generators. Required gas handling
facilities include compressors, holders, filters, piping, flares, and a building for the
compressors. The Plant No. 1 facilities were built in 1992 and the Plant No. 2 facilities
were built in 1983.
The Digester Gas Facilities Study for Plant Nos. 1 and 2, Project No. SP-141,
recommended replacement of the digester gas compressors due to their age and
condition, installation of a new flare system, and replacement of the Digester Gas
Compressor Building at Plant No. 2.
RELEVANT STANDARDS
• Biosolids Master Plan, Energy Master Plan
• Use all practical and effective means for recovering energy
• Government Code 4526: Select the "best qualified firm" and "negotiate fair and
equitable fees"
PROPOSED SOLUTION
Rehabilitate the low and high-pressure digester gas facilities at Plant Nos. 1 and 2 in order
to ensure reliable operations of the power generation systems and maintain the ability to
flare any unused digester gas in a safe and regulatory compliant manner. A project of
this complexity requires a design consultant.
Page 1 of 5
TIMING CONCERNS
The digester handling equipment is nearing the end of its useful life and replacement
parts are becoming increasingly difficult to obtain.
RAMIFICATIONS OF NOT TAKING ACTION
Not proceeding with this project would increase the risk that safe, reliable, and compliant
operation of the gas handling and power generation systems could be impaired.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Consultant Selection:
The Sanitation District requested and advertised for proposals for Digester Gas Facilities
Rehabilitation, Project No. J-124, on May 17, 2017. The following evaluation criterion
were described in the Request for Proposals (RFP) and used to determine the most
qualified Consultant.
CRITERION WEIGHT
Project Understanding and Approach 45%
Related Project Experience 25%
Project Team and Staff Qualifications 30%
Four proposals were received on August 2, 2017. A pre-selected Evaluation Team
consisting of the following Sanitation District staff reviewed the proposals.
Jeff Mohr Engineering Manager
Michael Dorman Engineering Manager
Dean Fisher Engineering Manager
Riaz Moinuddin Engineering Manager
Victoria Pilko CIP Project Manager
The Evaluation Team reviewed and ranked each of the proposals in accordance with the
evaluation process set forth in the Sanitation District Board of Director's Ordinance
No. OCSD-47 (Purchasing Ordinance). Three additional representatives participated in
the evaluation process as non-voting members; two from the Contracts Administration
Division and one from Engineering.
Page 2 of 5
After reviewing and scoring the proposals, the four Consultant firms were ranked
according to the score achieved. The Evaluation Committee interviewed the top two
proposing firms to meet the proposed key team members and further evaluate the firms'
proposals. Pursuant to the results of the interview, the Evaluation Committee selected
Brown and Caldwell as the top-ranked firm as shown in Table 1. Based on the ranking
shown below, Brown and Caldwell was selected as the most qualified Consultant.
TABLE 1
PROPOSAL EVALUATION
Consultant Evaluator Brown and Black and Veatch
Caldwell
Evaluator 1 1 2
Evaluator 2 1 2
Evaluator 3 1 2
Evaluator 4 1 2
Evaluator 5 1 2
Combined Ranking 1 2
Brown and Caldwell was selected based on the strength of their team experience and
their presentation of a well thought out approach.
Review of Fee Proposal and Negotiations
Proposals were accompanied by sealed fee proposals. In accordance with the
Purchasing Ordinance, the fee proposal of only the highest-ranked firm was opened after
approval by the Director of Engineering of the Evaluation Committee's recommendation.
The evaluation and selection process is based on procedures pursuant to the California
Government Code requiring the Sanitation District to select "the best qualified firm" for
architectural and engineering services and to negotiate a "fair and reasonable" fee with
that firm.
Staff conducted negotiations with Brown and Caldwell to clarify the requirements of the
Scope of Work, assumptions used for the estimated level of effort, and proposed
approach to meet the goals and objectives for the project. A total of 14 meetings were
held with the top-ranked proposer, Brown and Caldwell and their subconsultants, to
review in detail each project element, the assumptions regarding the project elements,
the requirements of each task in the scope, and the basis for estimating the associated
level of effort.
Page 3 of 5
Based on this review, a number of assumptions were revised and the potential need for
additional services identified. For example, one of the potential locations for the new
Compressor Building at Plant No. 2 is on an active fault. If that particular site is chosen,
despite the fault, substantial additional geotechnical and structural modeling services
would be required. Another change was to fully utilize 3D design for the compressor
buildings, and in certain crowded utility tunnel areas, where the additional efforts would
create long-term design benefits. Although the hours were reduced for a number of tasks,
the net effect of the changes was to increase the negotiated upper limit. Depending on
the outcome of certain evaluations, the effort could be significantly less.
Original Fee
Proposal Negotiated Fee
Total Hours 51,417 58,011
Total Fee $10,517,796 $11,770,000
The Consultant's fringe and overhead costs, which factor into the billing rate, have been
substantiated. The contract profit is 5%, which is based on an established formula based
on the Sanitation District's standard design agreements.
Based on the above, staff has determined that the final negotiated fee is fair and
reasonable for the level of effort required for this project and recommends award of the
Professional Design Services Agreement to Brown and Caldwell.
CEQA
Staff intends to file a Notice of Exemption at the County Clerk office following award of
this agreement by the Board. The project as it is currently proposed is exempt from CEQA
under the Class 1 and 2 categorical exemptions set forth in California Code of Regulations
sections 15301 and 15302.
Section 15301 (Class 1)exempts from CEQA the operation, repair, maintenance or minor
alteration of existing public or private structures, facilities involving negligible or no
expansion of use beyond that existing at the time of the lead agency's determination
including"(b)Existing facilities of both investor and publicly-owned utilities used to provide
electric power, natural gas, sewerage, or other public utility services."
Section 15302 (Class 2) exempts from CEQA the replacement or reconstruction of
existing structures and facilities where the new structure will be located on the same site
as the structure replaced and will have substantially the same purpose and capacity as
the structure replaced, including "(c) Replacement or reconstruction of existing utility
systems and/or facilities involving negligible or no expansion of capacity."
If studies conducted in the early part of the work substantially change the proposed project
to the extent that these exemptions are no longer applicable, then an Initial Study will be
performed to determine the CEQA requirements.
Page 4 of 5
FINANCIAL CONSIDERATIONS
This request complies with the authority levels in the Sanitation District's Purchasing
Ordinance. This item has been budgeted (Line item: FY 2016-17 and 2017-2018,
Section 8, Page 59) and the project budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
Draft Professional Design Services Agreement
VP:dm:gc
Page 5 of 5
PROFESSIONAL DESIGN SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 15' day of November,
2017 by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to
as "SANITATION DISTRICT', and BROWN AND CALDWELL, for purposes of this Agreement
hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a CONSULTANT for
Digester Gas Facilities Rehabilitation, Project No.J-124; and to provide Design services for
improving the digester gas facilities at the SANITATION DISTRICT's both Plant 1 in Fountain
Valley, and Plant 2 in Huntington Beach. The work will include upgrading and rehabilitating of
the low and high pressure gas facilities at Plant No. 1 and Plant No. 2 including optimization to
meet current and future needs such as Air Quality Management District (AQMD) and National
Fire Protection Association (NFPA) regulations, and future projected gas production. In
addition, some equipment is at the end of its useful life and needs to be evaluated for replaced
for reliability purposes and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in connection
with these requirements and has agreed to provide the necessary professional services; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the selection of
professional services and has proceeded in accordance with said procedures to select a
CONSULTANT to perform this work; and,
WHEREAS, at its regular meeting on November 15, 2017 the Board of Directors, by
Minute Order, accepted the recommendation of the Operations Committee pursuant to
SANITATION DISTRICT Board of Directors' Ordinance No. OCSD-47 to approve this
Agreement between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional and technical Services to
accomplish those project elements outlined in the Scope of Work attached hereto as
Attachment"A", and by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, completeness, and coordination of all design, drawings, specifications,
and other services furnished by the CONSULTANT under this Agreement,
including the work performed by its Subconsultants. Where approval by the
SANITATION DISTRICT is indicated, it is understood to be conceptual approval
only and does not relieve the CONSULTANT of responsibility for complying with
all laws, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
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B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall perform its work in accordance with engineering standards
in effect for clarity, uniformity, and completeness. CONSULTANT shall respond
to all comments, suggestions, and recommendations on the SANITATION
DISTRICT's review comment sheets (i.e. DS1, DS2 and DS3). All comments
shall be incorporated into the design prior to the next submittal deadline or
addressed, in writing, as to why the comment has not been incorporated.
CONSULTANT shall ensure that each submittal is 100% accurate for the level of
work submitted (i.e. correct references, terms, capitalization or equal status,
spelling, punctuation, etc.)
C. In the event that work is not performed to the satisfaction of the SANITATION
DISTRICT and does not conform to the requirements of this Agreement or any
applicable industry standards, the CONSULTANT shall, without additional
compensation, promptly correct or revise any errors or deficiencies in its designs,
drawings, specifications, or other services within the timeframe specified by the
Project Engineer/Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. All CAD drawings, figures, and other work shall be produced by CONSULTANTS
and Subconsultants using the SANITATION DISTRICT CAD Manual.
Conversion of CAD work from any other non-standard CAD format to the
SANITATION DISTRICT format shall not be acceptable in lieu of this
requirement.
Electronic files shall conform to the SANITATION DISTRICT specifications. Any
changes to these specifications by the CONSULTANT are subject to review and
approval of the SANITATION DISTRICT.
Electronic files shall be subject to an acceptance period of 30 calendar days
during which the SANITATION DISTRICT shall perform appropriate reviews and
including CAD Manual compliance. CONSULTANT shall correct any
discrepancies or errors detected and reported within the acceptance period at no
additional cost to the SANITATION DISTRICT.
E. The CONSULTANT shall ensure that all plans and specifications prepared, or
recommended under this Agreement allow for competitive bidding. The
CONSULTANT shall design such plans or specifications so that procurement of
services, labor or materials are not available from only one source, and shall not
design plans and specifications around a single or specific product, piece of
major equipment or machinery, a specific patented design or a proprietary
process, unless required by principles of sound engineering practice and
supported by a written justification that has been approved in writing by the
SANITATION DISTRICT. The CONSULTANT shall submit this written
justification to the SANITATION DISTRICT prior to beginning work on such plans
and specifications. Whenever the CONSULTANT recommends a specific
product or equipment for competitive procurement, such recommendation shall
include at least two brand names of products that are capable of meeting the
functional requirements applicable to the project.
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F. All professional services performed by the CONSULTANT, including but not
limited to all drafts, data, correspondence, proposals, reports, and estimates
compiled or composed by the CONSULTANT, pursuant to this Agreement, are
for the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT. This provision
does not apply to information that (a)was publicly known, or otherwise known to
the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, (b)subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed Eleven Million Seven
Hundred Seventy Thousand Dollars ($11,770,000). Total compensation to
CONSULTANT including burdened labor (salaries plus benefits), overhead,
profit, direct costs, and Suboonsultant(s)fees and costs shall not exceed the sum
set forth in Attachment"E" - Fee Proposal.
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits)actually paid by CONSULTANT
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment"E"- Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
subconsulting services fees with a value greater than $2,500,000, the maximum
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Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment"E"- Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment"E"- Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis per the attached hourly rate Schedule and as specified in the Scope of
Work. The SANITATION DISTRICT shall pay to CONSULTANT the actual costs
of Subconsultant fees and charges in an amount not to exceed the sum set forth
in Attachment"E"- Fee Proposal.
F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment"E"- Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, see Attachment"D"-Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 -COMPENSATION above.
G. Other Direct Costs
Other Direct Costs incurred by CONSULTANT and its Contractor due to
modifications in scope of work resulting from field investigations and field work
required by Contract. These items may include special equipment, test
equipment and tooling and other materials and services not previously identified.
Refer to attachment"D"Allowable Direct Costs for payment information.
H. Reimbursable Direct Costs
The SANITATION DISTRICT will reimburse the CONSULTANT for reasonable
travel and business expenses as described in this section and further described in
Attachment"D"-Allowable Direct Costs to this Agreement. The reimbursement of
the above mentioned expenses will be based on an "accountable plan' as
considered by Internal Revenue Service (IRS). The plan includes a combination of
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reimbursements based upon receipts and a "per diem" component approved by
IRS. The most recent schedule of the per diem rates utilized by the SANITATION
DISTRICT can be found on the U.S. General Service Administration website at
http://www.gsa.gov/portal/category/l 04711#.
The CONSULTANT shall be responsible for the most economical and practical
means of management of reimbursable costs inclusive but not limited to travel,
lodging and meals arrangements. The SANITATION DISTRICT shall apply the
most economic and practical method of reimbursement which may include
reimbursements based upon receipts and/or"per diem" as deemed the most
practical.
CONSULTANT shall be responsible for returning to the SANITATION DISTRICT
any excess reimbursements after the reimbursement has been paid by the
SANITATION DISTRICT.
Travel and travel arrangements—Any travel involving airfare, overnight stays or
multiple day attendance must be approved by the SANITATION DISTRICT in
advance.
Local Travel is considered travel by the CONSULTANT within the SANITATION
DISTRICT general geographical area which includes Orange, Los Angeles,
Ventura, San Bernardino, Riverside, San Diego, Imperial and Kern Counties.
Automobile mileage is reimbursable if CONSULTANT is required to utilize
personal vehicle for local travel.
Lodging— Overnight stays will not be approved by the SANITATION DISTRICT for
local travel. However, under certain circumstances overnight stay may be allowed
at the discretion of the SANITATION DISTRICT based on reasonableness of
meeting schedules and the amount of time required for travel by the
CONSULTANT. Such determination will be made on a case-by-case basis and at
the discretion of the SANITATION DISTRICT.
Travel Meals— Per-diem rates as approved by IRS shall be utilized for travel
meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment"D"-Allowable Direct Costs of this Agreement.
I. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT's Proposal will exceed seventy-five percent (75%) of
the not-to-exceed amount of the Agreement, including approved additional
compensation, CONSULTANT shall notify the SANITATION DISTRICT
immediately, and in writing. This written notice shall indicate the additional
amount necessary to complete the services. Any cost incurred in excess of the
approved not-to-exceed amount, without the express written consent of the
SANITATION DISTRICT's authorized representative shall be at CONSULTANT's
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own risk. This written notice shall be provided separately from, and in addition to
any notification requirements contained in the CONSULTANT's invoice and
monthly progress report. Failure to notify the SANITATION DISTRICT that the
services cannot be completed within the authorized not-to-exceed amount is a
material breach of this Agreement.
3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the total compensation,
provided that the total compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period. CONSULTANT shall allocate costs
in the same manner as it would for payment requests as described in this Section
of the Agreement. CONSULTANT shall warrant and certify the accuracy of these
costs and understand that submitted costs are subject to Section 11 -AUDIT
PROVISIONS.
B. CONSULTANT may submit monthly or periodic statements requesting payment
for those items included in Section 2- COMPENSATION hereof in the format as
required by the SANITATION DISTRICT. Such requests shall be based upon the
amount and value of the work and services performed by CONSULTANT under
this Agreement and shall be prepared by CONSULTANT and accompanied by
such supporting data, including a detailed breakdown of all costs incurred and
project element work performed during the period covered by the statement, as
may be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent (100%)of the invoiced amount on a per-project-element basis.
If the SANITATION DISTRICT determines that the work under this Agreement or
any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director of
Engineering to be adequate for the protection of the SANITATION DISTRICT;
or
it. The percentage of the work accomplished for each project element.
He may, at his discretion, retain an amount equal to that which insures that the
total amount paid to that date does not exceed the percentage of the completed
work for each project element or the project in its entirety.
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C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 -COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's Director of Engineering determines that no satisfactory
progress has been made since the prior payment, or in the event of a delay in the
work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by the SANITATION
DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for
such work, including any retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon
termination of this Agreement, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a
release of all claims against the SANITATION DISTRICT arising under or by
virtue of this Agreement other than such claims, if any, as may be specifically
exempted by CONSULTANT from the operation of the release in stated amounts
to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code Sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this Agreement
may be held liable for treble damages and up to a ten thousand dollars ($10,000)
civil penalty for each false claim submitted. This Section shall also be binding on
all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes
to be presented to an officer or employee of the SANITATION DISTRICT a false
claim or request for payment or approval; b) knowingly makes, uses, or causes to
be made or used a false record or statement to get a false claim paid or approved
by the SANITATION DISTRICT; c) conspires to defraud the SANITATION
DISTRICT by getting a false claim allowed or paid by the SANITATION DISTRICT;
d) knowingly makes, uses, or causes to be made or used a false record or
statement to conceal, avoid, or decrease an obligation to the SANITATION
DISTRICT; or e) is a beneficiary of an inadvertent submission of a false claim to
the SANITATION DISTRICT, and fails to disclose the false claim to the
SANITATION DISTRICT within a reasonable time after discovery of the false claim.
5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION
AND RECORD OF WAGES
A. To the extent CONSULTANT's employees and/or Subconsultants who will
perform Work during the design and preconstruction phases of a construction
contract for which Prevailing Wage Determinations have been issued by the DIR
and as more specifically defined under Labor Code Section 1720 at seq,
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CONSULTANT and Subconsultants shall comply with the registration
requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section
1771.4, the Work is subject to compliance monitoring and enforcement by the
DIR.
B. The CONSULTANT and Subconsultants shall maintain accurate payroll records
and shall comply with all the provisions of Labor Code Section 1776, and shall
submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants
shall furnish a copy of all certified payroll records to the SANITATION DISTRICT
and/or general public upon request, provided the public request is made through
the SANITATION DISTRICT, the Division of Apprenticeship Standards or the
Division of Labor Enforcement of the Department of Industrial Relations.
D. The CONSULTANT and Subconsultants shall comply with the job site notices
posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulation Section 16461(e).
6. DOCUMENT OWNERSHIP — SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS
A. Ownership of Documents for the Professional Services performed.
All documents, including but not limited to, original plans, studies, sketches,
drawings, computer printouts and disk files, and specifications prepared in
connection with or related to the Scope of Work or Professional Services, shall
be the property of the SANITATION DISTRICT. The SANITATION DISTRICT's
ownership of these documents includes use of, reproduction or reuse of and all
incidental rights, whether or not the work for which they were prepared has been
performed. The SANITATION DISTRICT ownership entitlement arises upon
payment or any partial payment for work performed and includes ownership of
any and all work product completed prior to that payment. This Section shall
apply whether the CONSULTANT's Professional Services are terminated: a) by
the completion of the Agreement, or b) in accordance with other provisions of this
Agreement. Notwithstanding any other provision of this paragraph or Agreement,
the CONSULTANT shall have the right to make copies of all such plans, studies,
sketches, drawings, computer printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the plans or specifications, where the subsequent changes
or uses are not authorized or approved by CONSULTANT, provided that the
service rendered by CONSULTANT was not a proximate cause of the damage.
C. SANITATION DISTRICT provided information and services.
The SANITATION DISTRICT shall furnish the CONSULTANT available studies,
reports and other data pertinent to the CONSULTANT's services; obtain or
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authorize the CONSULTANT to obtain or provide additional reports and data as
required; furnish to the CONSULTANT services of others required for the
performance of the CONSULTANT's services hereunder, and the CONSULTANT
shall be entitled to use and rely upon all such information and services provided
by the SANITATION DISTRICT or others in performing the CONSULTANT's
services under this AGREEMENT.
7. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial
Rating of at least Class Vill, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept
State Compensation Insurance Fund, for the required policy of Worker's
Compensation Insurance subject to the SANITATION DISTRICT's option to
require a change in insurer in the event the State Fund financial rating is
decreased below"B". Further, the SANITATION DISTRICT will require
CONSULTANT to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20)days of
written notice to CONSULTANT, by the SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under this
Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage:
Two Million Dollars ($2,000,000) per occurrence with Two Million Dollars
($2,000,000) aggregate. Said insurance shall include coverage for the following
hazards: Premises-Operations, products liability/completed operations (including
any product manufactured or assembled), broad form property damage,
contractual liability, independent contractors liability, personal and advertising
injury, mobile equipment, vicarious liability, and cross liability and severability of
interest clauses. A statement on an insurance certificate will not be accepted in
lieu of the actual additional insured endorsement(s). If requested by
SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground)and Riggers/On Hook Liability must be included in the
General Liability policy and coverage must be reflected on the submitted
Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and Automotive Liability Insurance
required, as set forth herein, shall be provided for through either a single policy of
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primary insurance or a combination of policies of primary and umbrella excess
coverage. Umbrella excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits
for general liability and automotive liability.
D. Automotive/Vehicle Liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of One Million Dollars ($1,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
E. Drone Liability Insurance
If a drone will be used, drone liability insurance must be maintained by
CONSULTANT in the amount of One Million Dollars ($1,000,000) in a form
acceptable by the SANITATION DISTRICT.
F. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
One Million Dollars ($1,000,000) per occurrence. Such Worker's Compensation
Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. A statement on an insurance certificate will not be
accepted in lieu of the actual endorsements unless the insurance carrier is State
of California Insurance Fund and the identifier"SCIF" and endorsement numbers
2570 and 2065 are referenced on the certificate of insurance. If an exposure to
Jones Act liability may exist, the insurance required herein shall include coverage
for Jones Act claims.
G. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than Ten Million Dollars
($10,000,000)with limits in accordance with the provisions of this Paragraph. If
the policy of insurance is written on a "claims made" basis, said policy shall be
continued in full force and effect at all times during the term of this Agreement,
and for a period of five (5) years from the date of the completion of the services
hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
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no gap in coverage or by separate extended "tail" coverage with the present or
new carrier.
In the event the present policy of insurance is written on an "occurrence" basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior acts
of CONSULTANT during the course of performing services under the term of this
Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10)days prior to the
expiration of each policy term.
H. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. CONSULTANT shall provide the
SANITATION DISTRICT with access to copies of its insurance certificates and
amendatory endorsements affecting coverage at its regional office in Irvine,
California during normal working hours. Confidential information may be redacted
from said policies, provided that verification of coverage may not be redacted.
Said policies and endorsements shall conform to the requirements herein stated.
The following are approved forms that must be submitted as proof of coverage:
• Certificate of Insurance ACORD Form 25 (5/2010)or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of(ISO Forms)
CG 2010 10 01 and CG 2037 10 01 or equivalent
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT may
reject alternatives that provide different or less
coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
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I. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30)days' prior written
notice. The Cancellation Section of ACORD Form 25 (5/2010) shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty(30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT shall send to the SANITATION
DISTRICT a certified letter which includes a description of the changes in
coverage and/or any increase in deductible or SIR amounts. The certified letter
must be sent to the attention of Risk Management, and shall be received by the
SANITATION DISTRICT not less than thirty (30) days prior to the effective date
of the change(s) if the change would reduce coverage or increase deductibles or
SIR amounts or otherwise reduce or limit the scope of insurance coverage
provided to the SANITATION DISTRICT.
J. Primary Insurance
All liability policies shall contain a Primary and Non Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
K. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
L. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
M. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self-insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses. The SANITATION
DISTRICT will not invoke the option expressed in this paragraph unless it has
reasonable cause to question CONSULTANT's financial strength.
PDSA PROJECT NO.J-124
Revised 11017 DIGESTER GAS FACILITIES REHABILITATION
Page 12 of 20
N. Defense Costs
Liability policies (except Errors and Omissions/Professional Liability)shall have a
provision that defense costs for all insureds and additional insureds are paid in
addition to and do not deplete any policy limits.
O. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
P. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
the SANITATION DISTRICT requires and shall be entitled to coverage for the
higher limits maintained by CONSULTANT. Nothing in this section, however,
requires CONSULTANT in the absence of litigation to reveal its Errors and
Omissions/Professional Liability limits beyond that required above in Section 7.
8. SCOPE CHANGES
In the event of a change in the Scope of Work, requested by SANITATION DISTRICT,
the parties hereto shall execute an amendment to this Agreement setting forth with
particularity all terms of the new Agreement, including but not limited to any additional
CONSULTANT's fees.
9. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
Agreement, the names and full description of all Subconsultants and CONSULTANT's
project team members anticipated to be used on this project by CONSULTANT.
CONSULTANT shall include a description of the scope of work to be done by each
Subconsultant and each CONSULTANT's project team member. CONSULTANT shall
include the respective compensation amounts for CONSULTANT and each
Subconsultant on a per-project-element basis, broken down as indicated in Section 2-
COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
10. ENGINEERING REGISTRATION
The CONSULTANT's personnel are comprised of registered engineers and a staff of
specialists and draftsmen in each department. The firm itself is not a registered
engineer but represents and agrees that wherever in the performance of this Agreement
requires the services of a registered engineer, such services hereunder will be
performed under the direct supervision of registered engineers.
PDSA PROJECT NO.J-124
ReAsed 11017 DIGESTER GAS FACILITIES REHABILITATION
Page 13 of 20
11. AUDIT PROVISIONS
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this Agreement. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this Agreement during the term of this Agreement
and for a period of three (3)years after its termination.
C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the
SANITATION DISTRICT for review and audit, all project related accounting
records and documents, and any other financial data within 15 days after receipt
of notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
be available to assist SANITATION DISTRICT's auditor in obtaining all project
related accounting records and documents, and any other financial data.
12. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to make CONSULTANT an employee of the
SANITATION DISTRICT.
13. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid.
Notices shall be mailed to the SANITATION DISTRICT at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Natasha Dubrovski, Principal Contracts Administrator
Copy: Victoria Pilko, Project Manager
PDSA PROJECT NO.J-124
Revised 11017 DIGESTER GAS FACILITIES REHABILITATION
Page 14 of 20
Notices shall be mailed to CONSULTANT at:
BROWN AND CALDWELL
16200 Von Kerman Avenue
Suite 400
Irvine, CA 92612
Attention: Dan Bunce, PE, PMP
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT's staff must be approved in
writing by the SANITATION DISTRICT's Project Manager prior to action from the
CONSULTANT.
14. TERMINATION
The SANITATION DISTRICT may terminate this Agreement at any time, without cause,
upon giving thirty(30) days written notice to CONSULTANT. In the event of such
termination, CONSULTANT shall be entitled to compensation for work performed on a
prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30)days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT and/or
CONSULTANT in accordance with Section 13- NOTICES.
15. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work.
CONSULTANT agrees to furnish to the SANITATION DISTRICT copies of all
memoranda, correspondence, computation and study materials in its files pertaining to
the work described in this Agreement, which is requested in writing by the SANITATION
DISTRICT.
16. COMPLIANCE
CONSULTANT certifies by the execution of this Agreement that it pays employees not
less than the minimum wage as defined by law, and that it does not discriminate in its
employment with regard to race, color, religion, sex or national origin; that it is in
compliance with all federal, state and local directives and executive orders regarding
non-discrimination in employment; and that it agrees to demonstrate positively and
aggressively the principle of equal opportunity in employment.
17. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly authorized to
execute agreements for that party.
PDSA PROJECT NO.J-124
Revised 11017 DIGESTER GAS FACILITIES REHABILITATION
Page 15 of 20
18. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution services.
19. ATTORNEYS FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which it may be entitled.
20. PROGRESS REPORTS
Monthly progress reports shall be submitted for review by the tenth day of the following
month and must include as a minimum: 1) current activities, 2)future activities, 3)
potential items that are not included in the Scope of Work, 4) concerns and possible
delays, 5) percentage of completion, and 6) budget status.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
services fails to meet those standards, CONSULTANT shall, within the time prescribed
by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted defciency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT's sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT's
officers, directors, employees, CONSULTANT's, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses,judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys' fees, disbursements and court costs,
and all other professional, expert or CONSULTANT's fees and costs and the
SANITATION DISTRICT's general and administrative expenses; individually, a "Claim";
collectively, "Claims")which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this Agreement to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT's suppliers, CONSULTANT,
Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
PDSA PROJECT NO.J-124
Revised 11017 DIGESTER GAS FACILITIES REHABILITATION
Page 16 of 20
(A)the active negligence or willful misconduct of the Indemnified Parties; or
(B)a natural disaster or other act of God, such as an earthquake; or
(C)the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT's supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A)through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT's liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to
limit CONSULTANT's indemnification obligation or other liability hereunder. The terms
of this Agreement are contractual and the result of negotiation between the parties
hereto. Accordingly, any rule of construction of contracts (including, without limitation,
California Civil Code Section 1654) that ambiguities are to be construed against the
drafting party, shall not be employed in the interpretation of this Agreement.
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the claim did not arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then the SANITATION DISTRICT will reimburse CONSULTANT for the reasonable costs
of defending the Indemnified Parties against such claims.
CONSULTANT's indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
PDSA PROJECT NO.J-124
Revised 11017 DIGESTER GAS FACILITIES REHABILITATION
Page 17 of 20
24. CONSULTANT PERFORMANCE
The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT.
A copy of the evaluation shall be sent to the CONSULTANT for comment. The
evaluation, together with the comments, shall be retained by the SANITATION
DISTRICT and may be considered in future CONSULTANT selection processes.
25. COMPLIANCE WITH SANITATION DISTRICT POLICIES AND PROCEDURES
CONSULTANT shall be required to comply with all SANITATION DISTRICT policies and
procedures including the OCSD Safety Standards, as applicable, all of which may be
amended from time to time.
26. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
Agreement is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the Agreement is otherwise terminated or expires in
accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the
Consultant written notice that the Agreement will be closed out. CONSULTANT shall
submit all outstanding billings, work submittals, deliverables, reports or similarly related
documents as required under the Agreement within thirty (30)days of receipt of notice of
Agreement closeout.
Upon receipt of CONSULTANT's submittals, the SANITATION DISTRICT shall
commence a closeout audit of the Agreement and will either:
I. Give the CONSULTANT a final Agreement Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT's cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative closeout efforts identified in this Agreement. Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the work, the non-completion of which were not disclosed to
the SANITATION DISTRICT (regardless of whether such nondisclosures were
fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under
all those provisions of the Agreement which expressly or by their nature extend beyond
and survive final Agreement Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT's request for final Agreement Acceptance as set forth above shall not be
deemed to be acceptance of the work by the SANITATION DISTRICT for any purpose
nor imply acceptance of, or agreement with, the CONSULTANT's request for final
Agreement Acceptance.
PDSA PROJECT NO.J-124
Revised 11017 DIGESTER GAS FACILITIES REHABILITATION
Page 18 of 20
27. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the
Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
28. COST ESTIMATES
The CONSULTANT has no control over the cost of labor, materials, equipment or
services furnished by others, or over the construction contractor's methods of
determining prices, or other competitive bidding or market conditions, practices or
bidding strategies. CONSULTANT shall use best engineering practices along with
experience and judgment, utilizing current local costs of labor, materials, equipment or
services to prepare cost estimates. CONSULTANT cannot and does not guarantee that
proposals, bids, actual Project construction, operation and/or lifecycle costs will not vary
from cost estimates prepared by CONSULTANT.
29. THIRD PARTIES
This Agreement is entered into by and for the SANITATION DISTRICT and the
CONSULTANT, and nothing herein is intended to establish rights or interests in
individuals or entities not a party hereto.
,X1
PDSA PROJECT NO.J-124
ReAsed 11017 DIGESTER GAS FACILITIES REHABILITATION
Page 19 of 20
IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION
DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year
first above written.
CONSULTANT: BROWN AND CALDWELL
By
Date
Printed Name &Title
ORANGE COUNTY SANITATION DISTRICT
By
Gregory C. Seboum, PLS Date
Chair, Board of Directors
By
Kelly A. Lore Date
Clerk of the Board
By
Marc Dubois Date
` Contracts, Purchasing and Materials
Management Manager
Attachments: Attachment"A' Scope of Work
Attachment"B" Labor Hour Matrix
Attachment"C" Not Attached
Attachment"D" Allowable Direct Costs
Attachment"E" Fee Proposal
Attachment"F" Not Used
Attachment"G" Not Attached
Attachment"H" Not Used
Attachment'T Cost Matrix and Cost Summary
Attachment"J" Not Attached
Attachment"K" Hourly Rate Schedule of Minor Subconsultants
Attachment"L" OCSD Safety Standards
PDSA PROJECT NO.J-124
Revised 11017 DIGESTER GAS FACILITIES REHABILITATION
Page 20 of 20
OPERATIONS COMMITTEE Meeting Date Toad. Dir.
u/ot/v a/tsd/v
AGENDA REPORT IernNumber Item Number
a
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: SOLE SOURCE PURCHASE OF A TEFC MOTOR CLOSE COUPLED
PUMP #2 FOR STEVE ANDERSON LIFT STATION
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for the
purchase of a Totally Enclosed Fan Cooled (TEFC) Motor Close Coupled Pump
from Hidrostal for $211,260, delivered, plus applicable sales tax; for the Steve
Anderson Lift Station; and
B. Approve a contingency for Flo-Systems, Inc. of$21,126 (10%).
BACKGROUND
The Orange County Sanitation District's (Sanitation District) Steve Anderson Lift Station
(SALS) consists of four operating pumps and two spare pumps. The SALS has
experienced frequent pump motor failures since the pump station was commissioned
almost 10 years ago. Operations and Maintenance Reliability Engineering staff has
performed a detailed investigation of the pump failures at SALS and written a report
detailing the findings - SALS Root Cause Analysis (RCA) Report.
In October 2016, the Board of Directors authorized Staff to purchase and evaluate a
Totally Enclosed Fan Cooled (TEFC) motor close coupled to the existing Hidrostal
pump (the sixth SALS unit) as an alternative to the existing Hidrostal submersible motor
and pump assembly that has proven to be unreliable. Staff worked directly with
Hidrostal on the design and installation of this new unit. The new TEFC motor and
pump assembly has been in operation for five months and has proven to be very
reliable based upon all evaluation criteria.
RELEVANT STANDARDS
• Meet volume and water quality needs to support GWRS System
• Support OCWD expansion of GWRS
• Maintain a proactive asset management program
• Maintain a culture of improving efficiency
Page 1 d 3
PROBLEM
One of the five Hidrostal submersible motor/pump assemblies has failed electrically,
and must be rebuilt or replaced accordingly.
PROPOSED SOLUTION
Given the successful demonstration of the first TEFC motor close coupled Hidrostal
pump, it is recommended to purchase an additional unit to replace the recently failed
motor. Staff is requesting a Sole Source Purchase Order Contract to Flo-Systems, Inc.
the sole authorized representative for Hidrostal.
TIMING CONCERNS
Replacing older pumps with the proven TEFC pumps more quickly will ensure better
reliability and consistent, greater output to the GWRS over time.
RAMIFICATIONS OF NOT TAKING ACTION
Without the purchase of a new TEFC motor/pump assembly, staff will pursue repair of
the sixth failed motor at an estimated cost of $95,000. Due to the poor reliability of the
Hidrostal submersible motor/pump assembly the unit will likely fail within the next 12-24
months, resulting in subsequent expenditures for repair plus potential impacts to the
Sanitation District's ability to meet our Level of Service commitment to GWRS.
PRIOR COMMITTEE/BOARD ACTIONS
October 2016 -Approved a sole source purchase order agreement with Flo-Systems for
one TEFC pump for$184,110 plus a 10% contingency.
ADDITIONAL INFORMATION
The first installation of the TEFC close coupled motor/pump assembly approved last
October has proven to be an effective solution. As a result, maintenance will be
transitioning to the TEFC closed coupled assembly for the remaining units and re-
evaluate the need for spare units. Staff will develop a transition plan to migrate the
remaining units to the more reliable TEFC closed coupled motor/pump assemblies for
SAILS and budget accordingly in the next budget cycle, taking into account the
remaining asset life and available run time of the recently repaired motor/pump units.
CEQA
N/A
Page 2 of 3
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted in the FY16/17 and FY17/18 Budget (Line
item: Operations and Maintenance Capital Program, Section 8, Page 86). Project
contingency funds may be used for this agreement.
Date of Auoroval Contract Amount Contingency
11/15/2017 $211,260 $21,126(10%)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
N/A
Page 3 of 3
OPERATIONS COMMITTEE Meeting Date TOBd.Of Dir.
u/oi/v a/rs/v
AGENDA REPORT emNumber Item Number
9
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: LUBRICATION PROGRAM ASSESSMENT
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Purchase Order Contract with Noria Corporation for Lubrication
Program Assessment, Spec No. CS-2017-821, for an amount not to exceed
$189,584; and
B. Approve a contingency of$37,917 (20%).
BACKGROUND
Proper asset lubrication and oil analysis at the Orange County Sanitation District
(Sanitation District)is critical to provide reliable process equipment and increase the asset
life cycle. Lubrication is the "life blood" of the asset, but, unfortunately, it is often given
very little attention. The objective of the comprehensive Lubrication Program Assessment
(Assessment) is to improve the reliability and longevity of our assets and reduce life-cycle
costs by understanding and applying industry lubrication best practices.
RELEVANT STANDARDS
• Protection of Orange County Sanitation District assets
• Efficiency efforts reduce the cost to provide the current service level or standard
• Maintain a proactive asset management program
• 24/7/365 treatment plant reliability
PROBLEM
The most basic and crucial maintenance practice is ensuring that machinery is properly
lubricated; lubrication is one of the most important elements that will help preserve the
capital investment that the Sanitation District has made, ensuring that equipment
operates smoothly and efficiently. The Sanitation District is increasing its focus on
reliability maintenance and asset management and the lubrication program is an essential
component of this effort. The goal is to determine machine condition, and then make
maintenance decisions based on condition and preventing the problems from occurring
in the first place. In order to accomplish this objective, an assessment is needed to
establish the lubrication program for Sanitation District rotating machinery assets.
Page 1 of 3
PROPOSED SOLUTION
The Lubrication Assessment will evaluate and establish a baseline program for rotating
assets. The main objective is increasing reliability and long term monetary savings by
application of lubrication best practices. The Assessment will focus on the following areas
of lubrication: lube storage & handling, oil sampling techniques, contamination control,
standards & procedures, training, program goals & metrics, and safety and disposal
guidelines.
RAMIFICATIONS OF NOT TAKING ACTION
There would be a delay in implementing lubrication best practices due to staff having to
learn these practices through self-research and conference attendance, with the result
being decreased reliability and increased cost associated with lesser practices.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Consultant will conduct a quantitative assessment, and re-engineer and deploy a
database of lubrication best practices on approximately 1300 lubricated rotating
equipment assets.
Consultant Selection:
The Sanitation District requested and advertised for proposals for Lubrication Program
Assessment. The requests for proposal were publicly bid and on April 11, 2017 and the
Sanitation District received proposals from the following three consultants:
• Noria Corporation,
• Trico Corporation, and
• Rely Supply, LLC
On July 13, 2017, a four-member panel reviewed, evaluated, and ranked the proposals
based upon the following three categories: Qualifications of Firm; Proposed Staffing and
Project Organization; and Work Plan.
The Evaluation Team reviewed and ranked each of the proposals in accordance with the
evaluation process set forth in the Sanitation District Board of Director's Ordinance No.
OCSD47 (Purchasing Ordinancel.
After reviewing and scoring the proposals, the three Consultant firms were ranked
according to the score achieved. Pursuant to the results of the review, the Evaluation
Committee selected Noria Corporation as the top-ranked firm as shown in Table 1. Based
on the ranking shown below, Noria Corporation was selected as the most qualified
Page 2 of 3
Consultant based upon the strength of their team experience and a well thought out
approach.
TABLE 1
PROPOSAL EVALUATION
Consultant None Trico Rely Supply,
Evaluator Corporation Corporation LLC
Evaluator 1 1 2 3
Evaluator 2 1 3 2
Evaluator 3 1 2 3
Evaluator 1 2 3
Combined 1 2 3
Rankin
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted in the FY 2017-18 Division 870 Operating
Budget (Line item: Professional and contractual Services, Section 6, Page 92).
Date of Approval Contract Amount Continaencv
11/15/2017 $189,584 $37,917(20%)
ATTACHMENTS
The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.com) with the
complete agenda package:
N/A
Page 3 d 3
OPERATIONS COMMITTEE Meeting Date To Bd.of Dir.
u,otw
AGENDA REPORT Item Number Item Number
0
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: PLANT NO. 1 CONTROL CENTER UPS REPLACEMENT, PROJECT
NO. MP-234
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Purchase Order contract for the purchase and installation of an
uninterruptible power supply (UPS) system for the Plant No. 1 Control Center
using the U.S. Communities Master Agreement No. MA-IS-13402344 to Graybar
Electric, for an amount not to exceed $104,704; and
B. Approve a contingency of$20,941 (20%).
BACKGROUND
Orange County Sanitation District's (Sanitation District) wastewater treatment facilities
include critical control systems, networking equipment, and facilities such as the
Plant No. 1 Control Center, which houses the control room, main server room,
communications equipment, programmable logic controllers, instrumentation, alarm
systems, and network infrastructure systems that must remain in continuous service,
even during a power interruption. For this reason, this equipment requires an
uninterruptible power supply (UPS). The existing control center UPS has failed and is
proven to be unreliable and expensive to maintain.
RELEVANT STANDARDS
• Protection of Orange County Sanitation District assets
• 24/7/365 treatment plant reliability
PROBLEM
At Plant No. 1, the Control Center houses critical plant control and network equipment.
A recent test revealed that the existing UPS for this equipment is not reliable, and even
a brief power interruption could directly impact plant operations and compliance. The
existing UPS is in "bypass mode", bypassing the batteries due to scarce spare parts
availability, thus resulting in no battery backup for critical network loads.
Page 1 of 2
PROPOSED SOLUTION
Staff recommends replacing the existing control center UPS with a new, more reliable
unit. The new UPS would be installed in the existing control center UPS room. In
addition, the proposed project will modify the bypass switching scheme to easily isolate
and maintain the UPS. The Control Center UPS is intended to provide reliable/battery
backed up power for critical IT and process control equipment.
TIMING CONCERNS
Proceeding in a timely fashion is desired due to the present unavailability of the UPS.
RAMIFICATIONS OF NOT TAKING ACTION
Not taking action will mean that the Plant No. 1 control system is more susceptible to
failure and the plant would have to be manually controlled and data collection could be
lost and critical IT systems will be impacted.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted in the FY 17/18 Budget Update, Operations
and Maintenance Department (Line item: Repairs and Maintenance, Page 49).
Date of Auoroval Contract Amount Continaencv
1 1/112 0 1 7 $104,704 $20,941 (20%)
ATTACHMENTS
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
N/A
Page 2 d 2
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology
Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARS California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CIP Capital Improvement Program
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA US Environmental Protection Agency
FOG Fats, Oils, and Grease
gpd gallons per day
GWRS Groundwater Replenishment System
ICS Incident Command System
IERP Integrated Emergency Response Plan
LOS Level Of Service
MGD Million Gallons Per Day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O & M Operations & Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
PCSA Professional Consultant/Construction Services Agreement
PDSA Professional Design Services Agreement
POTW Publicly Owned Treatment Works
ppm parts per million
PSA Professional Services Agreement
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
Glossary of Terms and Abbreviations
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Interceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAW PA Santa Ana Watershed Project Authority
SCADA Supervisory Control And Data Acquisition
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SRF Clean Water State Revolving Fund
SSMP Sewer System Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
W ERF Water Environment & Reuse Foundation
WIFIA Water Infrastructure Finance and Innovation Act
WIIN Water Infrastructure Improvements for the Nation Act
W RDA Water Resources Development Act
Activated sludge process — A secondary biological wastewater treatment process where
bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume
dissolved nutrients in the wastewater.
Benthos —The community of organisms, such as sea stars, worms, and shrimp, which live on,
in, or near the seabed, also known as the benthic zone.
Biochemical Oxygen Demand (BOD) — The amount of oxygen used when organic matter
undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of
organic matter in water.
Biogas—A gas that is produced by the action of anaerobic bacteria on organic waste matter in a
digester tank that can be used as a fuel.
Biosolids—Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farmland or further processed as an earth-like product for commercial and home gardens to
improve and maintain fertile soil and stimulate plant growth.
Glossary of Terms and Abbreviations
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of
assets. Also includes treatment improvements, additional capacity, and projects for the support
facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but
also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most
common bacteria in wastewater.
Collections system— In wastewater, it is the system of typically underground pipes that receive
and convey sanitary wastewater or storm water.
Certificate of Participation (COP)—A type of financing where an investor purchases a share of
the lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (DIT) — The dilution at which the majority of people detect the odor
becomes the D/T for that air sample.
Greenhouse Gases (GHG) — In the order of relative abundance water vapor, carbon dioxide,
methane, nitrous oxide, and ozone gases that are considered the cause of global warming
("greenhouse effect').
Groundwater Replenishment System (GWRS) — A joint water reclamation project that
proactively responds to Southern California's current and future water needs. This joint project
between the Orange County Water District and the Orange County Sanitation District provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
Levels Of Service (LOS) — Goals to support environmental and public expectations for
performance.
N-Nitrosodimethylamine (NDMA) — A N-nitrosamine suspected cancer-causing agent. It has
been found in the Groundwater Replenishment System process and is eliminated using hydrogen
peroxide with extra ultra-violet treatment.
National Biosolids Partnership (NBP)—An alliance of the National Association of Clean Water
Agencies and Water Environment Federation, with advisory support from the US Environmental
Protection Agency. NBP is committed to developing and advancing environmentally sound and
sustainable biosolids management practices that go beyond regulatory compliance and promote
public participation to enhance the credibility of local agency biosolids programs and improved
communications that lead to public acceptance.
Plume — A visible or measurable concentration of discharge from a stationary source or fixed
facility.
Glossary of Terms and Abbreviations
Publicly Owned Treatment Works (POTW) —A municipal wastewater treatment plant.
Santa Ana River Interceptor(SARI) Line —A regional brine line designed to convey 30 million
gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean
for disposal, after treatment.
Sanitary sewer—Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban runoff.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing
emissions from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated sludge
process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total Suspended Solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff—Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed—A land area from which water drains to a particular water body. The Orange County
Sanitation District's service area is in the Santa Ana River Watershed.