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HomeMy WebLinkAbout10-23-2013 Steering Committee Agenda Packet.pdf Wednesday, October 23, 2013 Orange County Sanitation District 5:30 P.M. Regular Meeting of the Administration Building Steering Committee - Conference Rooms A R B 10844 Ellis Avenue Fountain Valley, CA 92708 "r E (714) 593-7130 AGENDA DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. Legislative and Public Affairs Special Committee Update CONSENT CALENDAR: 1. Approve Minutes of the September 25, 2013 Steering Committee Meeting. ACTION ITEMS: 2. A. Receive and file a letter from the City of Yorba Linda dated October 16, 2013 requesting a transfer of its seat on the OCSD Board of Directors to the Yorba Linda Water District; and B. Direct staff to prepare a legislative proposal to transfer the City of Yorba Linda's seat on the OCSD Board of Directors to the Yorba Linda Water District. INFORMATION ITEMS: 3. ADMINISTRATIVE FACILITIES IMPROVEMENTS 10/23/13 Steering Committee Agenda Page 1 of 3 CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. Convene in closed session. (1) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION (Government Code Section 54956.9(d)(1) Number of Cases: 2 (A) Mladen Buntich v. Orange County Sanitation District, Riverside County Superior Court, Case No. RIC 1201005 (B) Santa Ana Watershed Project Authority v. Orange County Sanitation District, Contractual Arbitration - Jams Reference No. 1210030062 (2) CONFERENCE WITH LEGAL COUNSEL RE. ANTICIPATED LITIGATION — LITIGATION THAT MAY BE FILED BY THE DISTRICT (Government Code Section 54956.9(d)(4)) Number of Cases: 2 (A) SAWPA Enforcement Action / Cost Recovery Action (B) Disclosure of Information (3) PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957(b)(1)) Number of Cases: 1 (4) COMPLAINTS OR CHARGES AGAINST PUBLIC EMPLOYEES (Government Code Section 54957(b)(1)) Number of Cases: 1 10/23/13 Steering Committee Agenda Page 2 of 3 (5) CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION — SIGNIFICANT EXPOSURE TO LITIGATION (Government Code Section 54956.9(d)(2)) Number of Potential Cases: 1 Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Steering Committee meeting is scheduled for Wednesday, October 23, 2013, at 5:30 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Made E.Ayala Clerk of the Board (714)593-7130 mavala(a)ocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7110 iherberg(&ocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rohirelli(alomd.com Director of Engineering Nick Kanetis (714)593-7310 nkanetis(ftosd.com Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(@Iomd.com Director of Finance and Lorenzo Tyner (714)593-7550 Itvneraocsd.com Administrative Services Director of Human Resources Jeff Reed (714)593-7144 ireeclaocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres oosd.com 10/23/13 Steering Committee Agenda Page 3 of 3 ITEM NO. 1 MINUTES STEERING COMMITTEE MEETING Orange County Sanitation District The Steering Committee meeting convened on Wednesday, September 25, 2013, at 5:30 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS STAFF PRESENT PRESENT: Jim Herberg, General Manager John Anderson, Vice-Chair Bob Ghirelli, Assistant General Tom Beamish, Operations Committee Manager Chair Nick Arhontes, Director of Facilities Brad Reese, Administration Committee Support Services Chair Nick Kanetis, Director of Engineering John Nielsen Jeff Reed, Director of Human John Withers Resources Ed Torres, Director of Operations & COMMITTEE MEMBERS ABSENT: Maintenance Troy Edgar, Chair Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Janine Aguilar Jim Colston Norbert Gaia Andrew Nau Rich Spencer OTHERS PRESENT: Brad Hogin, General Counsel Jim Ruth, Consultant PUBLIC COMMENTS: None. COMMITTEE CHAIR REPORT: Vice-Chair Anderson briefly reported on the recent OCSD VIP (Volunteer Incentive Program) Event. Minutes of the Steering Committee September 25,2013 Page 2 of 3 GENERAL MANAGER REPORT: General Manager, Jim Herberg, reported that he and Chair Edgar presented at WACO, and also reported on the recent media attention to the What 2 Flush campaign. Mr. Herberg reported on the following from his monthly report: Lorenzo Tyner presenting at the OCERS Directors' meeting; Nick Kanetis presenting at the WACO Committee meeting; and an update on the recent chemical fire near the Santa Ana River. He reminded the Committee about the upcoming GWRS Committee meeting on Monday at 5 p.m.; and the second Board workshop on October 2. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the August 28, 2013 Steering Committee Meeting. ACTION ITEMS: None. INFORMATION ITEMS: 2. SAWPA Remedial Plan Update Jim Colston, Environmental Compliance and Regulatory Affairs Manager, and Mark Kawamoto, Engineer, gave an update on the SAWPA Remedial Plan. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1), 54956.9(d)(4), and 54957.6. The Committee convened in closed session at 5:51 p.m. to discuss seven items. Confidential Minutes of the closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. Minutes of the Steering Committee September 25, 2013 Page 3 of 3 RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:24 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 6:25 p.m. Submitted by: Maria E. Ayala Clerk of the Board STEERING COMMITTEE Neeting oate T X0/i3/ Dir. 10/23/2013 10/23/13 AGENDA REPORT em Number Item Numbe z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering SUBJECT: OCSD LEGISLATIVE PROPOSAL GENERAL MANAGER'S RECOMMENDATION A. Receive and file a letter from the City of Yorba Linda dated October 16, 2013 requesting a transfer of its seat on the OCSD Board of Directors to the Yorba Linda Water District; and B. Direct staff to prepare a legislative proposal to transfer the City of Yorba Linda's seat on the OCSD Board of Directors to the Yorba Linda Water District. SUMMARY The City of Yorba Linda, in a letter dated October 16, 2013 from Assistant City Manager David Christian, requested that its seat on the OCSD Board of Directors be transferred to the Yorba Linda Water District. The request is prompted by the City's action to relinquish ownership of its sewer system to the Yorba Linda Water District. This transfer, if approved by the OCSD board of directors, would require a change in OCSD's enabling legislation. At the direction of the Steering and Legislative and Public Affairs Special Committees, working with General Counsel and our lobbyist in Sacramento, staff will prepare and present to the Board of Directors, a legislative proposal to accomplish the transfer. PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION N/A CEQA N/A Page 1 of 2 BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A ATTACHMENTS Letter from Yorba Linda Assistant City Manager dated October 16, 2013. Page 2 of 2 Return to Mende Report y Ot Y011e,`~V CITY OF YORBA LINDA PA. BOX 87014 CALIFORNIA 82885-8714 k� October 16,2013 James Herberg General Manager Orange County Sanitation District 10844 Ellis Avenue Fountain Valley,CA 92708 Mr. Herberg, The City of Yorba Linda had previously entered into an agreement with the Yorba Linda Water District (YLWD),transferring our local sewer service responsibilities to YLWD. In that agreement,the City committed to supporting YLWD in seeking a seat on the Orange County Sanitation District(OCSD) Board. We are aware that it is not in OCSD's interest to increase the size of its Board from 25 to 26, nor to have an even number of Directors. Therefore,at its meeting on October 15, 2013,the City Council voted to formally request that OCSD seek a legislative change to remove the City from Its Board of Directors and replace the City's seat with a representative from the YLWD Board of Directors after the City of Yorba Linda's leadership role on the OCSD's Board has been completed. By this letter,the City is requesting that OCSD pursue the legislative change mentioned above. Please let us know if there Is anything further we can provide to assist in this matter. Sincerely, ww6�L t--: David Christian Assistant City Manager BIRTHPLACE OF RICHARD NIXON • 37'H PRESIDENT OF THE UNITED STATES STEERING COMMITTEE Meeting Dale To BE.of Dir. 0/23/13 — AGENDA REPORT Item Number Item Number 3 — Orange County Sanitation District FROM: James D Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Engineering Manager, Robert Thompson SUBJECT: ADMINISTRATIVE FACILITIES IMPROVEMENTS GENERAL MANAGER'S RECOMMENDATION Information only. SUMMARY Staff will present an overview of the administrative facilities and their need for rehabilitation or replacement. PRIOR COMMITTEE/BOARD ACTIONS May 2012 — Authorize the General Manager to negotiate a Professional Services Agreement with The Austin Company to provide architectural services for an Administrative Facilities Master Planning Study for the Title 24 Access Compliance and Building Rehabilitation Project. ADDITIONAL INFORMATION The Administration Building, Human Resources Building, Laboratory Building, and several temporary trailer complexes are in need of refurbishment and code upgrades. The buildings have had significant deferred maintenance pending the resolution of permitting issues with the City of Fountain Valley which are now resolved. In addition, the Orange County Sanitation District (Sanitation District) signed an agreement with the City of Fountain Valley to upgrade these buildings to be compliant with the City's Construction Code and Americans with Disabilities Act requirements. New compliance dates need to be negotiated. Staff has performed a preliminary assessment of these buildings and temporary trailers. Significant work has been identified as being necessary. Due to the age and type of construction, significant additional risk exists and would require a thorough inspection to create constructible plans and specifications with an acceptable change order rate. At the completion of this work, the buildings and temporary trailers are projected to need replacement within 10 years of project completion. Staff has studied several project implementation strategies including maintaining the existing buildings, repurposing and refurbishing buildings, and complete replacement. The replacement option has advantages over refurbishment because it represents the Page 1 of 2 lowest lifecycle cost, least construction risk, least operational disruption, best energy efficiency, improved public access and security, and improves the work environment and efficiency by co-locating staff into one area. Based on these advantages, our study has concluded that replacement of non-compliant administrative buildings and offices is the best long-term business decision. Staff is seeking policy direction from the Board of Directors (Board) prior to making the required significant investment in the current facilities. CEQA This project is statutorily exempt under CEQA Section 15262. This project involves only feasibility or planning studies for possible future actions which the Board has not approved, adopted, or funded. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A ATTACHMENT None JDH:NK:RT:KH:sa:gc Page 2 of 2 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary AQMD Air Quality Management District ASCE American Society of Civil Engineers BOO Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor becomes the D(f for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)—Goals to support environmental and public expectations for performance. NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.