HomeMy WebLinkAbout10-14-2015 Administration Committee Agenda Orange County Sanitation District Wednesday, October 14, 2015
Regular Meeting of the 5:30 P.M.
ADMINISTRATION COMMITTEE Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA
714 593-7433
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to address the Board of Directors on any item, please complete a
Speaker's Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or
notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by
the Chairman and are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Committee Members. These reports are for information
only and require no action by the Committee.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be
enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the September 9, 2015,Administration
Committee Meeting.
10/14/15 Administration Committee Agenda Page 1 of 3
2. COOPERATIVE PROCUREMENT WITH ADMIN MINNESOTA MATERIALS
MANAGEMENT DIVISION MINNESOTA WSCA-NASPO MASTER
AGREEMENT (Lorenzo Tyner)
RECOMMENDATION: Recommend to the Board of Directors to:
Authorize purchases of information technology computer and peripheral
equipment using the Admin Minnesota Department of Administration, Materials
Management Division, Minnesota WSCA-NASPO Master Agreement number
MNWNC-115 through the contract expiration date, March 31, 2017 for a total
amount not to exceed $500,000, in accordance with Ordinance OCSD47, Section
2.03(B) Cooperative Purchases.
3. ELECTRONIC RECORDING MEMORANDUM OF UNDERSTANDING COUNTY
OF ORANGE CLERK-RECORDER'S OFFICE (Bob Ghirelli)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve the Electronic Recording Memorandum of Understanding (MOU)
between the County of Orange and Orange County Sanitation District for
the use of the Secure Government to Government (G2G) Portal for a term
of five (5) years; and
B. Authorize the Clerk of the Board, or her designee, to transmit/record any
and all required Orange County Sanitation District real property documents
in an electronic format.
4. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner)
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file District purchases made under the General Manager's authority
for the period of July 1, 2015—September 30, 2015.
NON-CONSENT CALENDAR:
None.
INFORMATION ITEMS:
5. BIOSOLIDS PROGRAM (Rob Thompson)
CLOSED SESSION:
None.
10/14/15 Administration Committee Agenda Page 2 of 3
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
ADJOURNMENT:
The next Administration Committee meeting is scheduled forTHURSDAY November 12,
2015 at 5:30 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 108" Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item,including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
Agenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to
the Clerk of the Board 14 days before the meeting.
Kelly A.Lore
Clerk of the Board
(714)593-7433
klorerglocsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager James Herberg (714)593-7300 iherbsm(cDocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghirelliCdocsd.com
Director of Finance and Lorenzo Tyner (714)593-7550 Itvnerlglocsd.com
Administrative Services
10/14/15 Administration Committee Agenda Page 3 of 3
ITEM NO. 1
MINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, September 9, 2015, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Vice-Chair Kring on September 9, 2015, at
5:30 p.m., in the Administration Building of the Orange County Sanitation District.
Committee Vice-Chair Kring led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
Lucille Kring, Vice-Chair Jim Herberg, General Manager
Steven Choi Bob Ghirelli, Assistant General Manager
Tyler Diep Lorenzo Tyner, Director of Finance
James Ferryman Rob Thompson, Director of Engineering
Jim Katapodis Ed Torres, Director of Operations &
Peter Kim Maintenance
Greg Mills Carrie Robles, Secretary Pro Tern
Glenn Parker Jennifer Cabral
Teresa Smith Al Garcia
Greg Sebourn, Board Vice-Chair Norbert Gaia
Richard Spencer
COMMITTEE MEMBERS ABSENT: Mike White
Keith Curry, Chair Kathy Millea
Sal Tinajero Jim Colston
John Nielsen, Board Chair Rhea De Guzman
OTHERS PRESENT:
Brad Hogin, General Counsel
Mehul Patel, OCWD, Principal Process
Engineer/GWRS Program Manager
PUBLIC COMMENTS:
None.
09109i2015 Adminisaabon Committee Minutes Page 1 of4
REPORT OF COMMITTEE CHAIR:
Committee Vice-Chair Kring reported on the recent SAWPA tour that she participated in.
She expressed what a wonderful opportunity it was to visit the various facilities and she
encouraged the Directors to take advantage of the tour the next time it is made available.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg did not provide a report.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner reported on the recent
Board approved payment of$50 million that was made to the Orange County Employee
Retirement System (OCERS). This additional payment will result in an annual savings of
$2 million per year. This advance payment will also result in a much lower payment next
year.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED AND DULY CARRIED TO: Approve Minutes of the
July 8, 2015, Administration Committee Meeting.
AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero
2. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF (Lorenzo Tyner)
MOVED SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file report of reimbursements to Board Members and Staff per
Government Code 53065.5 for the period July 1, 2014 through June 30, 2015.
AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero
09/09/2015 AEminisaabon Committee Minutes Page 2 of 4
3. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner)
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file District purchases made under the General Manager's authority
for the period of April 1, 2015— June 30, 2015.
AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero
NON-CONSENT CALENDAR:
Assistant General Manager, Bob Ghirelli and Human Resources/Risk Manager, Richard
Spencer provided a brief presentation for item 4.
4. UPDATE TO OCSD PERSONNEL POLICIES AND PROCEDURES MANUAL
(Bob Ghirelli)
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 15-XX entitled, "A Resolution of the Board of
Directors of Orange County Sanitation District approving a Board of Directors
Personnel Policies and Procedures Manual providing for classification,
compensation, and other terms, conditions, policies, and procedures governing
employment of District employees; and repealing Resolution No. OCSD 98-33 and
all associated amendments."
AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero
INFORMATION ITEMS:
5. GROUND WATER REPLENISHMENT SYSTEM (Rob Thompson)
Engineering Manager Kathy Millea provided a PowerPoint presentation providing
an overview of the Groundwater Replenishment System which included: changes
from wastewater treatment to resource recovery; 10-year partnership between
OCWD and OCSD partnership, services areas; critical source of water; GWRS
09/09/2015 Administration Committee Minutes Page 3 of
logistics, process and distribution system; Steering Committee members; agency
contributions to and direct benefits from GWRS. Ms. Millea provided the
challenges faced with the system as well as a look into future plans.
OCSD Staff and Mehul Patel, OCWD Principal Process Engineer/GWRS Program
Manager responded to questions pertaining to: possible health risks attributed to
100 percent flow into GWRS; outfall distance at five miles; capacity of underground
aquifers; Prado Dam and SARI line; mid basin injection;future reliance on imported
water; captured runoff water; and differences of basins and damming.
Director Parker arrived at 5:39 p.m.
Director Smith arrived at 5:50 p.m.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS
IF ANY:
Committee Vice-Chair Kring indicated that she and Committee Chair Curry had discussed
the possibility of changing the committee meeting start time to 5:00 p.m. and wanted to
get feedback from the committee members. Director Parker expressed that the earlier
start time would difficult for him due to his commute from Redlands. The committee
meeting start time will remain at 5:30 p.m.
ADJOURNMENT:
Committee Vice-Chair Kring declared the meeting adjourned at 6:10 p.m. to the next
regularly scheduled meeting of October 14, 2015 at 5:30 p.m.
Submitted by:
Carrie Robles
Secretary Pro Tem
09/09/2015 Administration Committee Minutes Page 4 of 4
ADMINISTRATION COMMITTEE Meeting Date TOBE.Or .Dir.
10 14115 lB/ze/15
AGENDA REPORT ItemNumber Item Number
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director, Finance and Administrative Services
SUBJECT: COOPERATIVE PROCUREMENT WITH ADMIN MINNESOTA
MATERIALS MANAGEMENT DIVISION MINNESOTA WSCA-NASPO
MASTER AGREEMENT
GENERAL MANAGER'S RECOMMENDATION
Authorize purchases of information technology computer and peripheral equipment using
the Admin Minnesota Department of Administration, Materials Management Division,
Minnesota WSCA-NASPO Master Agreement number MNWNC-115 through the contract
expiration date, March 31, 2017 for a total amount not to exceed $500,000, in accordance
with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases.
SUMMARY
In order to properly maintain and repair Orange County Sanitation District's (OCSD)
facilities the Information Technology division has needs to purchase Hewlett Packard
computer systems (desktops, laptops, tablets, servers, and storage including related
peripherals and services). Such item requirements have been forecasted based upon
projected obsolete equipment, historical product failure rates, and new items to address
general capacity, redundancy, or security. Due to the frequent changes in technology, it
is not appropriate to stock these items in OCSD's warehouses.
OCSD desires to select Admin Minnesota Materials Management Division Minnesota
WSCA-NASPO Master Agreement contract number MNWNC-115 as established by HP
as the lead agency, as the primary providers of computer and peripheral equipment based
on contract pricing, breadth of product offerings, availability and the ease of using online
ordering systems.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Master Agreement No. MNWNC-115 with Hewlett Packard Company has been assigned
to two independent companies. Master Agreements have been established for each
company. All terms, conditions, and pricing remain the same. Each company will sell
different bands; Master Agreement No. MNNVP-133 with HP Inc. (Bands 1, 2, & 3)
providing Desktops, Laptops and Tablets including related peripherals and services, and
Page 1 of 2
Master Agreement No. MNNVP-134 with Hewlett Packard Enterprise (Bands 4 & 5)
providing Servers and Storage including related peripherals and services.
Utilization of these contracts is pending participating addenda by California.
NASPO, The National Association of State Procurement Officials, is a non-profit
association dedicated to strengthening the procurement community through education,
research, and communication. It is made up of the directors of the central purchasing
offices in each of the 50 states, the District of Columbia, and the territories of the United
States. NASPO is an organization through which the member purchasing officials provide
leadership in professional public purchasing, improve the quality of purchasing and
procurement, exchange information, and cooperate to attain greater efficiency and
economy. In 1993, the 15 states from NASPO's western region came together to establish
a means by which states may join together in cooperative multi-state contracting in order
to achieve cost-effective and efficient acquisition of quality products and services. This
group is better known as WSCA,the Western States Contracting Alliance. States included
in this group are Alaska, Arizona, California, Colorado, Hawaii, Idaho, Minnesota,
Montana, Nevada, New Mexico, Oregon, South Dakota, Utah, Washington, and
Wyoming. As a result of the great success in the western region, NASPO leaders initiated
the NASPO Cooperative Purchasing Committee in 2002 to assist member states both in
and outside of the western region in establishing cooperative multi-state contracts. Similar
to the original WSCA model, NASPO assists member states in all regions in establishing
cooperative multi-state contracts.
The new computer systems will be used to replace obsolete systems, increase capacity
as required, and provide a new remote disaster recovery site.
CEQA
N/A
BUDGET / PURCHASING ORDINANCE COMPLIANCE
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. The items purchased through the process are budgeted in the yearly Joint
Operating Budget and associated Capital Improvement Projects.
ATTACHMENT
N/A
Page 2 of 2
ADMINISTRATION COMMITTEE Meeting Date TOBE.Or .Dir.
10/14/15 10/28/15
AGENDA REPORT emNumber IemNumber
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Robert Ghirelli, Assistant General Manager
SUBJECT: ELECTRONIC RECORDING MEMORANDUM OF UNDERSTANDING
COUNTY OF ORANGE CLERK-RECORDER'S OFFICE
GENERAL MANAGER'S RECOMMENDATION
A. Approve the Electronic Recording Memorandum of Understanding (MOU)
between the County of Orange and Orange County Sanitation District for the use
of the Secure Government to Government (G2G) Portal for a term of five (5)years;
and
B. Authorize the Clerk of the Board, or her designee, to transmit/record any and all
required Orange County Sanitation District real property documents in an
electronic format.
SUMMARY
The County of Orange, Clerk-Recorder's Office accepts electronically recorded
documents in lieu of written paper documents. Orange County Sanitation District(OCSD)
and the Clerk-Recorder have determined that an electronic recordation system benefits
both entities economically and operationally. Valuable staff hours are saved in the
transportation of documents to and from the County with long waiting periods for
recordation.
OCSD's Clerk of the Board has been using the current Electronic Recording (ER)
software for the past two years, from a secure location in the Board Services Vault. This
ER computer workstation is exclusively dedicated to Electronic Recording and may only
be used to transmit documents to, or receiving messages/confirmations from the Clerk-
Recorder's Office. The workstation cannot be used by OCSD staff for any other function.
The recording takes a few minutes and an answer is received within minutes to hours of
either its successful recordation or a notification of its failure and reason why.
The Orange County Clerk-Recorder Department has released a new version of the
electronic recording system that is now called SECURE G2G. The new system is owned
by the Counties of Orange, Los Angeles, Riverside and San Diego, with the County of
Orange serving as the lead county. Migration off of the current system to the new
SECURE G2G System is anticipated to take place on October 31, 2015. The Clerk-
Recorder is working with all participating agencies to ensure a smooth transition, and to
avoid any interruptions to our current recording abilities.
Page 1 of 2
There is no additional cost to OCSD, as the County will install the new system on our
existing dedicated equipment. The County will also provide training to the appropriate
staff during installation at our facility, and will further maintain and update the system free
of charge. The minimal indirect cost of the Board Services staff time maintaining the
system and recording documents is still a substantial savings in comparison to the
existing indirect cost of other district staff's travel time (to/from County offices), postage
costs, locating, routing and/or transferring documents to other departments.
PRIOR COMMITTEE/BOARD ACTIONS
September 2013 - Approved the Electronic Recording Memorandum of Understanding
(MOU)with the County of Orange, Clerk-Recorder's office; and
Authorized the Clerk of the Board, or her designee, to transmit/record
any and all required Orange County Sanitation District real property
documents in an electronic format.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
BUDGET/PURCHASING ORDINANCE COMPLIANCE
This request complies with the authority levels of the Sanitation District's Purchasing
Ordinance. Orange County Sanitation District is exempt from recording costs. Any
unforeseen, additional costs will be absorbed by Board Services if the need arises.
ATTACHMENTS
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.coml with the complete agenda package:
• Memorandum of Understanding — Secure Government to Government (G2G)
Portal
JH:RG:kl
Page 2 of 2
RETURN TO AGENDA
MEMORANDUM OF UNDERSTANDING AGREEMENT
BETWEEN OWNER COUNTIES AND PARTICIPANTS
FOR THE USE OF THE SECURE GOVERNMENT TO GOVERNMENT (G2G)
PORTAL
THIS MEMORANDUM OF UNDERSTANDING ("MOU" or"Agreement'), made and entered into
on, , is between the counties of Los Angeles, Orange, Riverside,
and San Diego that own the Statewide Electronic Courier Universal Recording Environment
("SECURE") with the Orange County Clerk-Recorder acting on their behalf as the Lead County
(collectively "Owners'), participating counties and the
submitting party ("Government Agency'), recording electronically through the SECURE G2G
Portal. The Owners, Participating Counties and Government Agency are collectively referred to
as the"Parties."
WHEREAS, California Government Code Section 27279(b) states "the recorder of
any county may, in lieu of written paper, accept for recording digitized images, digital
images, or both, of a recordable instrument, paper, or notice if the requester and addressee
for delivery of the recorded images are the same and can be readily identified as a local or
state government entity, or an agency, branch or instrumentality of the federal government."
WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego are the
Owners of the SECURE G2G Portal and a County that uses the SECURE system, but is not
an Owner, is considered a Participating County; and
WHEREAS, the SECURE G2G Portal functions as a separate portal under the same
security framework as the existing SECURE system; and
WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego entered
into an agreement to share the ownership and ongoing maintenance of a multi-county
Government to Government electronic recording portal; and
WHEREAS, Orange County is the "Lead County' in supporting this SECURE G2G
Portal and is responsible for executing any agreements with participants with the approval of
the other Owners.
NOW THEREFORE, the Parties, for and in consideration of the mutual promises and
agreements herein continued, do agree to the following:
1. Definitions
Owners: The owners of the SECURE G2G Portal consisting of Los Angeles, Orange,
Riverside and San Diego Counties.
Participating County(ies): Any non-owner county that is part of the SECURE System
and uses the SECURE G2G Portal to electronically receive and return documents for
recording.
G2G MOU Page 1
RETURN TO AGENDA
SECURE G2G Portal: Refers to the SECURE Government to Government Portal.
Government Agency: The Agency or Department under this Agreement that submits
package(s) of documents electronically to an Owner or Participating County using the
SECURE G2G Portal for the purpose of electronically recording.
Operational Issues: Issues regarding the business rules that dictate what can be
recorded by an individual Owner county or Participating County.
Technical Issues: Issues regarding how the SECURE G2G Portal electronically
receives and returns recordable documents.
Infrastructure: The non-software components used to electronically receive and return
recordable documents through the SECURE G2G Portal.
Department Representative: The contact person within the Owner or Participating
County tasked with supervising the scanning personnel used for the act of electronic
recording.
SECURE: The Statewide Electronic Courier Universal Recording Environment
(SECURE) used by multiple participating counties to electronically receive and return
documents for recording.
Government to Government: The act of a county recorder recording a document for a
government entity through the SECURE G2G Portal.
2. Purpose
The purpose of this Memorandum of Understanding (MOU) is to define the requirements,
rules and policies needed for Parties to share in the use of the SECURE G2G Portal to
electronically record documents in a secure electronic recording environment.
3. Term
This Agreement shall become effective upon the signature of the Parties and shall expire
five (5) years thereafter unless terminated in writing by either party in accordance with this
Agreement.
4. Fees and Cost:
Government Agency is exempt from fees for SECURE G2G Portal system use, maintenance
and technical support. Government Agency may be held responsible to pay any other
applicable fees, taxes, and other charges, however denominated, for the recordation of
documents. Startup costs may include reimbursements for setup and tokens if applicable.
5. Elinibility
Established government agencies at the local, state or federal level, as defined below, will
be allowed to submit legal documents for electronic recording through the SECURE G2G
G2G MOU Page 2
RETURN TO AGENDA
Portal pursuant to California Government Code section 27279(b), which states in part "the
recorder of any county may, in lieu of written paper, accept for recording digitized images,
digital images, or both, of a recordable instrument, paper, or notice if the requester and
addressee for delivery of the recorded images are the same and can be readily identified as
a local or state government entity, or an agency, branch or instrumentality of the federal
government."
6. SECURE G2G Portal Recording Requirements
SECURE G2G Portal recording requirements and specifications are generally set forth in
Attachment A and Attachment B, incorporated herein by reference, to this Agreement.
6.1 Government Agency shall comply with any and all requirements and specifications.
6.2 Government Agency understands that the requirements and specifications may
change from time to time.
6.3 Government Agency understands that the requirements and specifications set forth in
the attachments could be specific to individual Owner or Participating Counties.
6.4 Government Agency acknowledges that the recording requirements and specifications
contained in the attachments may not be exhaustive of the recording requirements for
the individual Owners and Participating Counties.
6.5 Owners will provide written notice to the Government Agency within a reasonable
period of time if there are any changes to the requirements or spec cations.
6.6 Attachment A — Provides the technical specifications including submission methods,
communication protocol, security framework and imaging standards.
6.7 Attachment B — Contains the processing schedules, hours of operation, policies,
sample document types and authority, technical service contact and security incident
contact information for electronic recording with each individual Owner or Participating
County.
7. Government Agency Acknowledgments and Responsibilities
7.1 Government Agency must supply all electronic recording equipment, i.e., computer,
monitor, scanner, printer, an internet connection and a token from the Lead County, if
applicable.
7.2 The electronic documents or records shall be considered the 'original' record of the
transaction in substitution for, and with the same intended effect as, paper documents
or records. In the case that such documents or records bear a digital or electronic
signature, those signatures shall have the same effect as paper documents or records
bearing handwritten signatures.
7.3 Government Agency is responsible for the accuracy, completeness and content of
documents submitted for Government to Government recording.
G2G MOU Page 3
RETURN TO AGENDA
7.4 Government Agency shall immediately notify Lead County of any security incident,
including but not limited to attempts at or actual unauthorized access which could
compromise or otherwise adversely affect SECURE's data systems.
7.5 Government Agency shall ensure that all security measures and credentials
implemented are protected. Government Agency assumes all responsibility for
documents submitted through unique credentials provided to Government Agency for
the purposes of engaging in Government to Government recording.
7.6 Government Agency is responsible for receiving and verifying receipt of documents
recorded to ensure that the source of the receipt is the county where the document
was to be recorded.
7.7 Government Agency shall address all Operational Issues related to the electronic
recording process with the individual Owner or Participating Counties.
7.8 Government Agency shall notify the Lead County of all problems involving Technical
Issues. Government Agency shall work in good faith with the Lead County to resolve
any Technical Issues. Resolution of Technical Issues may require Government
Agency to provide onsite access to Lead County.
7.9 Government Agency shall comply with each county's individual recording
requirements. Government Agency's submission of a document via the SECURE G2G
Portal for transmission to a particular county for recording does not guarantee the
document will be recorded by that individual County. Each Owner or Participating
County may have its own specific requirements for the recordation of documents
including, but not limited to, document types authorized for recording and payment
methods. Documents not meeting a county's specific requirements for recording may
be rejected by the respective county.
7.10 Following the electronic recordation of a document, Government Agency agrees to
deliver the original document and/or notify the real party in interest.
8. Lead County Responsibilities
8.1 Lead County shall conduct ongoing monitoring of the SECURE G2G Portal in an effort
to protect the integrity of the transmission process.
8.2 Lead County shall test and maintain the SECURE G2G Portal software and hardware.
8.3 If the SECURE G2G Portal experiences delays or power failures that interfere with the
normal course of business, the Lead County will work with the individual Participating
County and Government Agency until the problem has been remedied.
8.4 Lead County will coordinate the SECURE G2G Portal administration, training, policy
creation, access control and establishment of contracts required for Government
Agency to submit to Participating Counties.
G2G MOU Page 4
RETURN TO AGENDA
8.5 Lead County shall facilitate all communication between Government Agency and
Participating Counties.
9. SECURE G2G Portal Review
Government Agency's right to submit documents under this Agreement is subject to Owners
review and acceptance of Government Agency's standards and procedures. Such approval
will not be unreasonably withheld by Owners. This review is to confirm that all requirements
of this Agreement are met.
10. General Recording Reauirements
Submission, acceptance, recording and rejection of any document must comply with all
applicable federal, state and local laws. County specific recording requirements are
generally set forth in Attachment B.
11. Suspension
Lead County may suspend Government Agency's submission of documents to the SECURE
G2G Portal, restrict access, or deny access to Government Agency and any of Government
Agency's individual staff members at any time in its sole discretion as it deems necessary.
Notice of suspension will be immediately provided to Government Agency by Lead County
on behalf of Owners. Government Agency may resume submission upon satisfactory
resolution of the reason for suspension after notification from the Lead County. Whether a
matter is resolved is determined solely by the SECURE Owners.
The following is a non-exhaustive list of reasons for suspension:
11.1 To protect the public interest.
11.2 To protect the integrity of public records.
11.3 To protect real property owners from financial harm.
11.4 To prevent fraud.
11.5 For Government Agency's violation of, or to prevent the violation of, any federal, state,
or local law.
11.6 For Government Agency's failure to notify Lead County of modifications which could
compromise or otherwise adversely affect SECURE's data systems.
11.7 For Government Agency's default of any provision of this Agreement.
12. Limitation of Liability
G2G MOU Page 5
RETURN TO AGENDA
Owners and Participating Counties shall be held harmless from and not incur any liability for
any damages whatsoever caused either directly or indirectly for:
12.1 Information electronically transmitted by the Government Agency.
12.2 Any breach of security, fraud or deceit resulting from electronic recording.
12.3 Damages resulting from software, hardware, or other equipment failure.
12.4 Delays or power failures that interfere with the normal course of electronic recording.
12.5 Restricting or terminating Government Agency's ability to electronically record
documents.
12.6 Claims, disputes or legal actions concerning an electronic transaction, including, but
not limited to, the accuracy, completeness or content of documents submitted for
recording.
12.7 Government Agency, Owners and Participating Counties shall not be liable to each
other for:
12.7.1 Any special, incidental, exemplary or consequential damages arising from
or as a result of any delay, omission or error in the electronic recording
transmission or receipt.
12.7.2 Any failure to perform processing of the transactions and documents
where such failure is beyond the parry's reasonable control (including,
without limitation, any mechanical, electronic or communications failure,
which prevents the parties from transmitting or receiving the electronic
recording transactions).
12.7.3 Except for payment and indemnity obligations hereunder, any cessation,
interruption or delay in the performance of an obligation hereunder due to
earthquake, flood, fire, storm, natural disaster, act of God, war, armed
conflict, terrorist action, labor strike, lockout boycott, provided that the
party relying upon this paragraph: (a) shall have given the other party
written notice thereof promptly and, in any event within five (5) days of
discovery thereof and, (b) shall take all reasonable steps reasonably
necessary under the circumstances to mitigate the effects of the force
majeure event upon which such notice is based in the event the force
majeure event described in this paragraph extends for a period in excess
of 3 days.
13. Indemnification
13.1 Owners and Participating Counties shall not be liable for, and Government Agency
shall defend and indemnify Parties against, any and all claims, demands, liability,
judgments, awards, fines, mechanics' liens or other liens, labor disputes, losses,
damages, expenses, charges or costs of any kind or character, including attorneys'
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fees and court costs (hereinafter collectively referred to as"Claim" or"Claims"), related
to this Agreement and arising either directly or indirectly from any act, error, omission
or negligence of Government Agency or its contractors, licensees, agents, servants or
employees, including, without limitation, Claims caused by the concurrent negligent
act, error or omission, whether active or passive, of Owners. Government Agency shall
have no obligation, however, to defend or indemnify Owners from a Claim if it is
determined by a court of competent jurisdiction that such Claim was caused by the
sole negligence or willful misconduct of Owners.
13.2 In the event of fraud that arises directly or indirectly from Government Agency's
submission of a document through the SECURE G2G Portal for electronic recording
that impacts the value of or title to real estate, Government Agency shall defend and
indemnify the Owners (as defined in section 13.1, above) against any Claims (as
defined in section 13.1, above) for any Government to Government electronic
recording transaction in which the Government Agency engages.
14. Termination
14.1 Either party may terminate this Agreement for any reason by providing 30 calendar
days written notice of termination.
14.2 Owners may terminate this Agreement immediately if Government Agency is in default
of any of the terms of this Agreement.
14.3 Notwithstanding any other provision of this Agreement, the Owners may terminate this
Agreement immediately at any time in its sole discretion it deems necessary. The
following is a non-exhaustive list of reasons for termination:
14.3.1 To protect the public interest.
14.3.2 To protect the integrity of public records.
14.3.3 To protect real property owners from financial harm.
14.3.4 To prevent fraud.
14.3.5 For Government Agency's violation of, or to prevent the violation of, any
federal, state or local law.
14.3.6 The indemnification and limitation of liability provisions of this Agreement
shall survive any termination of this Agreement.
15. Dispute Resolution
Owners and Government Agency will attempt, in good faith, to resolve any controversy or
claim arising out of or relating to Government to Government electronic recording through
either negotiation or mediation prior to initiating litigation.
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16. Governing Laws and Venue
This Agreement has been negotiated and executed in the State of California and shall be
governed by and construed under the laws of the State of California. In the event of any
legal action to enforce or interpret this Agreement, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California.
17. Amendment
Any amendments or modifications to this Agreement shall be in writing duly executed by
each party's authorized official, which shall become effective at a time mutually agreed
upon by the Parties. No alteration or variation of the terms of this Agreement shall be valid
unless made in writing and signed by the parties hereto, and no oral understanding or
Agreement not incorporated herein shall be binding on either party.
17. Assignment
This Agreement shall not be assigned by a party, either in whole or in part, without prior
written consent of other party. Any assignment or purported assignment of this Agreement
by a party without the prior written consent of the other party will be deemed void and of
no force or effect.
18. Entire Agreement
This Agreement contains the entire and complete understanding of the Parties and
supersedes any and all other agreements, oral or written, with respect to the terms under
this Agreement.
19. Parties in Interest
None of the provisions of this Agreement or any other document relating hereto provides
any rights or remedies to any person other than the Parties hereto and the Participating
Counties and their respective successors, transferees, assumers and assigns, if any.
20. Privileged and Confidential Information
The Government Agency agrees that all personal information, which is considered
privileged and confidential under state law contained within the documents submitted for
recording will not be released by the Government Agency to any individual or other legal
entity who would not otherwise have authorized access to such information. Any release of
information by the Government Agency to any unauthorized individual or other legal entity
may result in the Owners terminating this Agreement.
21. Waiver
No waiver of the breach of any of the covenants, agreements, restrictions, or conditions of
this Agreement by Owners shall be construed to be a waiver of any succeeding breach of
the same or other covenants, agreements, restrictions, or conditions of this Agreement. No
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delay or omission of Owners, in exercising any right, power or remedy herein provided in
the event of default shall be construed as a waiver thereof or acquiescence therein, or be
construed as a waiver of a variation of any of the terms of this Agreement.
22. Severability
If any term or portion of this Agreement is held to be invalid, illegal, void or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
23. Sections and Attachments
All sections and attachments referred to herein are attached hereto and incorporated by
reference.
24. Headings
The Agreement captions, clause, section and attachment headings used in this Agreement
are inserted for convenience of reference only and are not intended to define, limit or
affect the construction or interpretation of any term or provision hereof.
25. Notice
Any notice pursuant to this Agreement shall be in writing and deemed given when
delivered personally, sent by facsimile or deposited in United States mail, postage-
prepaid, to the Parties listed below. For reporting a security incident, the Government
Agency shall call the Lead County specified below. All notices, billings, or other
communications provided for this agreement shall be sent to the respective Counties as
provided in this paragraph.
26. Government Agency
Notices for the Government Agency will be sent to the Representative according to the
Information listed below.
26.1 Government Agency Department Head (please print):
Name:
Title:
Telephone M
Fax M
Email Address:
Street Address (location of equipment/software):
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City,State and Zip Code
26.2 Government Agency Representative:
Name:
Title:
Telephone#:
Email Address:
26.3 Lead County:
Orange County Clerk-Recorder
Attn: SECURE G2G Coordinator
12 Civic Center Plaza, Room 101,
Santa Ana, CA 92701
Fax: (714)834-5808
27 Sianatures in Counterparts:
This MOU may be executed in counterparts by the parties. This MOU is in effect as to
any signatory party upon execution and, for purposes of enforcement, true copies of
signatures shall be deemed to be original signatures.
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IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed and
attested to by their proper officers thereunto duly authorized and their official seals to be
hereto affixed, as of the day and year first above written.
OWNERS
THE COUNTY OF ORANGE FOR ITSELF AND FOR OWNERS:
Approved By:
Signature:
Title:
Dated:
THE COUNTY OF ORANGE COUNTY COUNSEL
Approved as to form by:
Signature:
Title:
Dated:
GOVERNMENTAGENCY
DEPARTMENT OF (Government Agency):
Approved By:
Signature:
Title:
Dated:
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Attachment A - Technical Specifications
1. Submission Methods
SECURE G2G Portal User Interface (UI) — government agencies who will be scanning
paper or uploading image files directly into the SECURE G2G Portal must use a token
for authentication. Government agencies will receive recording confirmation via the Ul.
The UI allows user to upload a pre-scanned 300 DPI TIFF Group IV image or use a
browser scanner TWAIN plugin.
SECURE G2G Portal Web API (API) — government agencies that directly connect to the
API must adhere to the XSD standard. The XML files that are uploaded must include
Base64 encoded 300 DPI TIFF Group IV image files. This process does not require a
user to be involved in the transfer; it is an automatic process that will be programmed by
the submitter in conjunction with the County. Agencies will receive recorded information
via XML return package.
2. Communications Protocol
HTTPS is required for the submission of instruments.
3. Security Framework
The required security framework is provided for in the SECURE G2G Portal software.
The SECURE G2G Portal software shall use a minimum of 128 bit file and image
encryption. Industry standard Secure Sockets Layer(SSL) and user login with password
that is encrypted shall be employed. User passwords are controlled by the Government
Agency and at a minimum changed at 90 day intervals to reduce security exposure.
a) Endpoint Security (Authentication Token) - Government Agencies will require one
token for each agency staff member that will be utilizing the UI. For use of the token to
submit documents through the SECURE G2G Portal for recording electronically, please
refer to the SECURE G2G Portal User Manual.
b) Computers and User Accounts
Government agency computer(s) connected to the SECURE G2G Portal will have
system and application logging enabled with a retention period of 3 months. Lead
County may request reports of user access and transaction activity.
Computers on which documents originate shall have: (1) all critical operating system
patches applied within one month from when the patch first becomes available; (2) a
hardware firewall installed and maintained; (3) up to date virus scan software that shall
check for definition updates twenty-four hours; (4) screen lock must be configured for
activation after 10 minutes of inactivity; and, (5) complex passwords, as per Microsoft
password complexity requirements.
Shared user accounts may not be issued. At no time shall more than one person be
authorized access to the SECURE G2G Portal using a single SECURE G2G Portal user
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account (user account) or set of identity credentials. Each person shall be uniquely
identified. If a user's status changes, so that access to the SECURE G2G Portal is no
longer required, the users account and identity credentials shall be disabled and
revoked, but not deleted from the system. User accounts and identity credentials are
non-transferable.
4. Imaging Standards
The following imaging standards shall be complied with:
• Documents must be scanned or uploaded at 300 DPI TIFF Group IV image or
use a browser scanner TWAIN plugin.
• Documents will be scanned in portrait mode.
• All pages, including attachments, must be numbered sequentially.
• Documents must be scanned to original size.
• Document details, such as margins, font size and other similar requirements,
must meet all applicable state statute as set out in, Government Code Section
27361 at seq.
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Attachment B—Orange County
1. Hours of Operation
8:00 a.m. Recording Time:Title Company documents may be submitted from 4:01 p.m. the
previous day to 7:30 a.m. (Pacific Time).
Daily Documents: May be submitted from 7:31 a.m. to 4:00 p.m. (Pacific Time), Monday
through Friday, excluding County Holidays,for same day recording.
2. Types of Documents and Turnaround Timeframes
8:00 a.m.: (Type 1 and 2 Title Company Documents):
Documents submitted under this category will be recorded and returned daily on a First In-First
Out("FIFO")basis.
Daily: (Type 1 and 2 Documents):
Documents submitted under this category will be recorded on a FIFO basis, and will be returned
daily.
3. Concurrent Documents
Authorized Submitter must identify concurrent documents. Documents shall be identified and
submitted in the proper recording order; i.e., 1 of 3,2 of 3 etc. Concurrent documents shall be
submitted as one package and shall not be combined with additional orders.
4. Processing Schedules
Corrections must be resubmitted within 30 minutes of return from Orange County.
Resubmission of rejected document(s)will only be accepted if they are submitted prior to 4:00
p.m. on the same day. Corrections not resubmitted timely will result in the return of the entire
package.
5. Package Submittals
Before submitting any document the Authorized Submitter must be approved. Orange County
allows submitters to use the package name of their choice as long as it meets the following
requirements:
• Keep it simple.A good example of a simple package name is ABCD1234.
• Package name should be short and not contain any spaces.
Submitter shall limit the size of each package to a maximum of 25 documents.
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6. Recording Fees
All fees shall be submitted according to the Orange County Clerk-Recorder Department's
approved Financial Services Unit accounting procedures.
Submitters identified as failing to submit proper fees or incurring Non Sufficient Fund("NSF")
checks will be blocked from submitting documents until financial issues are resolved.
7. Return Options
Recorded documents will be returned to the Authorized Submitter in electronic format after
recordation is complete. Recorded documents will contain the recording label,which includes
the fees associated with the document being recorded.
Counties owning SECURE software reserve the right to make changes to the indexing and/or
Document Transfer Tax information as necessary.
Submitted documents that are rejected either as a correction or a reject/pull will be returned to
the Authorized Submitter in electronic formal along with a description of the reason(s)for
rejection.
8. Illegible Documents
Authorized Submitter is responsible for scanning at 200 dial and performing quality assurance
on each page of all documents to ensure compliance with photographically reproducible
standards. Documents or page(s)not meeting this requirement will be rejected for rescanning
and submission.
9. Preliminary Change of Ownership Report(PCOR)
PCOR's shall be scanned and submitted as a separate attachment to the document.
Documents containing PCOR's as part of the recordable document will be rejected and returned
to the submitter for correction.
10. Non-Disclosure Statements also known as Not for Public Record ("NPR")
Non-Disclosure Statements shall be scanned and submitted as a separate attachment to the
document. Documents containing a Non-Disclosure Statement as part of the recordable
document will be rejected and returned to the submitter for correction.
Authorized Submitter shall mask the applicable taxes on the face of the document.
11. Technical Service Help and Security Incident Contact Information
If assistance is needed for technical issues or a security issue needs to be reported, contact
(714)478-9891 between the hours of 7:00 a.m.and 5:00 p.m.
12. Payment Options
Authorized Submitter is responsible for the recording fees of any document submitted and must
submit checks prior to recording and no later than 8:00 a.m. on the same day.
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13. Account Setup Procedures
The Authorized Submitter must complete the applicable Memorandum of Understanding and
submit it for approval. Once approved a Customer ID for billing purpose will be created and the
account activated.
14. Reportino and Reconciliation
An invoice is printed daily and mailed to the Authorized Submitter. Authorized Submitter is
responsible for verifying the invoice and contacting the department if a discrepancy is found.
Authorized Submitter.
Signed and Approved By: Date:
Printed Name:
Title:
Telephone#: Email Address:
Revised51S15
3
ADMINISTRATION COMMITTEE Meeting Date TOBE.Of Dir.
10/14/15 10/28/15
AGENDA REPORT ItemNumber Item Number
4
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: GENERAL MANAGER APPROVED PURCHASES
GENERAL MANAGER'S RECOMMENDATION
Receive and file District purchases made under the General Manager's authority for the period
of July 1, 2015— September 30, 2015.
SUMMARY
In accordance with Board purchasing policies, Ordinance OCSD47, the General Manager has
authority to approve purchases between $50,000 and $100,000. Below is a summary of
General Manager approved purchases exceeding $50,000 for the first quarter of fiscal year
2015-16.
SUMMARY
Vendor Name Amount Department Description/Discussion
AMERICAN General Travel Blanket Order
EXPRESS TVL $60,000.00 Manager's GM 1.2, Section V(b) (1) & (2), and
RELATED SVCS Office V c
CAROLLO Administrative Non-Res Rebate/Customer Use
ENGINEERS $88,500.00 Services Analysis
FOUNTAIN VAL Sole Source # 1319
DLT SOLUTIONS Administrative Support Renewal — 3 Years with
LLC $61,176.08 Services Discount
EFF: 9/27/15 - 9/26/18
EN POINTE $64,000.00 Administrative MS Premier Support
TECHNOLOGIES Services Sole Source # 1306
PARKER DIVING Facilities
$92 47700 Support 120" & 78" Routing Inspection
.
SERVICE LLC Services Solele Sou Source # 1274
QUINN POWER Operations & Load Bank & Reliability Test ESPA &
SYSTEMS $61,166.40 Maintenance HDWRKS
Sole Source # 1309
RJ NOBLE Facilities Manhole Adjustments
COMPANY $51,800.00 Support Services Sole Source # 1303
Page 1 of 2
Vendor Name Amount Department Description/Discussion
SANCON Facilities Pipeline Rehabilitation
ENGINEERING INC $75,000.00 Support Sole Source # 1301
Services
SIEMENS DEMAG Class II Service/Repair of Turbex
DELAVAL $67,636.00 Operations & Blower
TURBOMACHINERY Maintenance Sole Source # 1313
YALE / CHASE Facilities 2015 Taylor Dunn Bigfoot Carts
MATERIALS $56,585.25 Support Board Sole Source M.O. 3/28/01 Item
HANDLING Services 12 c
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
CEQA
N/A
ATTACHMENT
N/A
Page 2 of 2
ADMINISTRATION COMMITTEE Meeting Dare To ad.of DV
g/14f15 —
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: BIOSOLIDS PROGRAM
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
As part of the ongoing Board Member Orientation effort, staff will provide a general
presentation on specific topics. Each month a different topic will be presented to both the
Operations Committee and the Administration Committee.
This presentation will provide a general overview of the Biosolids Program, which will
include information of the current state, opportunities, and challenges of OCSD's solids
handling facilities and Biosolids Management Program.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
CEQA
N/A
BUDGET/PURCHASING ORDINANCE COMPLIANCE
N/A
ATTACHMENT
The following attachment(s) maybe viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
RT:KM:JC:sa:gc
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
ICS Incident Command System
IERP Integrated Emergency Control Plan
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
GOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
Glossary of Terms and Abbreviations
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos— The community of organisms, such as sea stars, worms and shrimp, which live on, in, or
near the seabed, also know as the benthic zone.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) —A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Glossary of Terms and Abbreviations
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D!f) — the dilution at which the majority of the people detect the odor
becomes the DrT for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect").
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Glossary of Terms and Abbreviations
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.