HomeMy WebLinkAbout09-26-2018 Steering Committee Agenda Packet.pdf09/26/2018 Steering Committee Agenda Page 1 of 3
AGENDA
CALL TO ORDER
DECLARATION OF QUORUM: Clerk of the Board
PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a
Speaker’s Form (located at the table at the back of the room) and submit it to the Clerk of the Board or
notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to three minutes.
REPORTS: The Committee Chairperson and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors.
CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be
enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be considered in the regular order of business.
1.APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the Regular Meeting of the SteeringCommittee held August 22, 2018.
NON-CONSENT:
2.GENERAL MANAGER’S FISCAL YEAR 2018-2019 WORK PLAN (Jim Herberg)
RECOMMENDATION: Recommend to the Board of Directors to: Receive and File
the General Manager’s Fiscal Year 2018-2019 Work Plan.
Orange County Sanitation District Regular Meeting of the STEERING COMMITTEE
Wednesday, September 26, 2018 5:00 P.M. Administration Building Conference Rooms A & B
10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433
09/26/2018 Steering Committee Agenda Page 2 of 3
3.PROPERTY MANAGEMENT SERVICES FOR 18429 PACIFIC STREET, 18368-18375 AND 18410-18436 BANDILIER CIRCLE, FOUNTAIN VALLEY
(Lorenzo Tyner)
RECOMMENDATION: Recommend to the Board of Directors to: Approve an
amendment with The Muller Company for Property Management Services, for an
additional management fee of $3,293 per month plus other incurred expenses, forthe additional of District acquired properties on Bandilier Circle and Pacific Streetincluding two additional renewal periods of six months each.
INFORMATION ITEMS:
None.
CLOSED SESSION:
CONVENE IN CLOSED SESSION
(1) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Number of Cases: 2
Klean Waters, Inc. et al. v. Orange County Sanitation District, et al., United States District Court, Central District of California, Southern Division, Case No. 8:15−cv−00627.
Klean Waters, Inc. et al. v. Orange County Sanitation District, et al. United States
District Court, Central District of California, Southern Division, Case No. 8:15−cv−01498.
(2) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
Number of Cases: 1
Wesley Bauer v. Orange County Sanitation District, Orange County Superior Court,
Central Justice Center, Case No. 30-2017-00956252.
(3) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Number of Cases: 1
Craneveyor v. Orange County Sanitation District, Los Angeles Superior Court, Stanley Mosk Courthouse, Case No. BS175021.
09/26/2018 Steering Committee Agenda Page 3 of 3
RECONVENE IN REGULAR SESSION.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY:
ADJOURNMENT: To the Steering Committee meeting scheduled for Wednesday, October 24, 2018 at 5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-9433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, and on the Sanitation District’s website at 30T30TUUwww.ocsd.comUU30T30T not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A. Lore, MMC Clerk of the Board (714) 593-7433 klore@ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Herberg (714) 593-7300 30T30T30Tjherberg@ocsd.com30T30T30T Assistant General Manager Lorenzo Tyner (714) 593-7550 ltyner@ocsd.com Assistant General Manager Rob Thompson (714) 593-7310 rthompson@ocsd.com Director of Environmental Services Jim Colston (714) 593-7450 30T30T30Tjcolston@ocsd.com30T30T30T Director of Human Resources Celia Chandler (714) 593-7202 30T30T30Tcchandler@ocsd.com30T Director of Operations & Maintenance Ed Torres (714) 593-7080 etorres@ocsd.com
08/22/2018 Steering Committee Minutes Page 1 of 3
MINUTES OF THE STEERING COMMITTEE
Orange County Sanitation District Wednesday, August 22, 2018 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Boar Chairman Greg Sebourn on Wednesday, August 22, 2018 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair Peter Kim, LaPA Committee Chair Chad Wanke, Administration Committee
Chair
John Withers, Operations Committee Chair Ellery Deaton, Member-At-Large Donald Wagner, Member-At-Large
COMMITTEE MEMBERS ABSENT:
David Shawver, Board Vice-Chair
STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General
Manager
Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services
Ed Torres, Director of Operations &
Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board
Laurie Klinger
Cortney Light Laura Maravilla Kathy Millea Gilbert Padilla
Tyler Ramirez
Annalisa Saqui Thomas Vu
OTHERS PRESENT:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
No public comments were provided.
REPORTS:
Chair Sebourn did not provide a report.
ITEM NO. 1
08/22/2018 Steering Committee Minutes Page 2 of 3
General Manager Herberg did not provide a report.
CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO:] Approve Minutes of the
Regular Meeting of the Steering Committee held on July 25, 2018. AYES: Deaton, Kim, Sebourn, and Wanke
NOES: None
ABSTENTIONS: None ABSENT: Shawver; Wagner and Withers
Director Wagner arrived at 5:05 p.m.
NON-CONSENT: 2. RETIREMENT OF ROBERT P. GHIRELLI ASSISTANT GENERAL MANAGER OF THE ORANGE COUNTY SANITATION DISTRICT (Jim Herberg)
Mr. Herberg provided a brief overview of Mr. Ghirelli’s accomplishments. MOVED, SECONDED, AND DULY CARRIED TO:] Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-13 entitled, “A Resolution of
the Board of Directors of the Orange County Sanitation District commending
Dr. Robert P. Ghirelli for his contributions and dedication to public service as Assistant General Manager of the Orange County Sanitation District.” AYES: Deaton, Kim, Sebourn, Wagner and Wanke NOES: None ABSTENTIONS: None ABSENT: Shawver and Withers
3. GENERAL MANAGER’S FISCAL YEAR 2018-2019 DRAFT WORK PLAN
(Jim Herberg)
A revised/updated Draft Work Plan was distributed to the Committee as Late communication.
Mr. Herberg provided a brief report as to the changes incorporated into the Draft Work Plan after the Executive Management Team’s recent retreat and responded to questions from the Committee.
MOVED, SECONDED, AND DULY CARRIED TO:] Receive and File the
General Manager’s Fiscal Year 2018-2019 Draft Work Plan.
08/22/2018 Steering Committee Minutes Page 3 of 3
AYES: Deaton, Kim, Sebourn, Wagner and Wanke
NOES: None ABSTENTIONS: None ABSENT: Shawver and Withers
4.GENERAL MANAGER’S COMPENSATION AND BENEFITS
(Greg Sebourn)
Additional base salary and total monthly compensation comparison data was
distributed to the Committee as Late communication at the request of Chair Sebourn.
MOVED, SECONDED, AND DULY CARRIED TO:] Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District approving salary increase and salary range adjustment for the General Manager for Fiscal Year 2018 to 2019,” authorizing the Board Chair to implement a base building
salary increase of 5.0%, consisting of a 2.5% salary range adjustment and a 2.5% merit increase commencing in the first pay period of July 2018 for fiscal year 2018 to 2019. The total salary cost increase is $13,832 for the fiscal year. Compensation and benefits costs based on impacts to existing benefits total an amount not to exceed $17,761.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY:
At the request of Director Deaton, Mr. Herberg provided a brief update on the
purchase of the Sukut property and stated that a supplemental item had been added to tonight’s Board meeting addressing the purchase.
ADJOURNMENT:
Chair Sebourn declared the meeting adjourned at 5:15 p.m. to the next Steering Committee meeting to be held on Wednesday, September 26, 2018 at 5:00 p.m.
Submitted by:
_________________ Kelly A. Lore, MMC
Clerk of the Board
Page 1 of 2
STEERING COMMITTEE Meeting Date 09/26/18 To Bd. of Dir. 09/26/18
AGENDA REPORT Item Number 2 Item Number
Orange County Sanitation District
FROM: James D. Herberg, General Manager
SUBJECT: GENERAL MANAGER’S FISCAL YEAR 2018-2019 WORK PLAN
GENERAL MANAGER'S RECOMMENDATION
Receive and File the General Manager’s Fiscal Year 2018-2019 Work Plan.
BACKGROUND
Each year, the General Manager prepares a work plan of activities supporting the Orange County Sanitation District’s strategic goals and initiatives to be accomplished during the fiscal year. The draft work plan was submitted to the Steering Committee for review and
input from the Directors in August. This final work plan is being submitted to the Steering
Committee and Board of Directors for approval.
RELEVANT STANDARDS
•Sustain 1, 5, 20-year planning horizons
•24/7/365 treatment plant reliability
•Negotiate fair and equitable labor agreements
•Commitment to safety & reducing risk in all operations
•Meet volume and water quality needs for the GWRS
•Maintain a culture of improving efficiency to reduce the cost to provide the currentservice level or standard
PRIOR COMMITTEE/BOARD ACTIONS
August 2018 – Draft work plan was reviewed by the Steering Committee.
ADDITIONAL INFORMATION
The General Manager’s work plan includes goals for the 2018-2019 fiscal year. The work plan has five areas of focus which include: Safety and Security; Succession Planning; Resource Recovery; Reliability; and Operational Optimization.
FINANCIAL CONSIDERATIONS
All items included in the General Manager’s Work Plan are budgeted in the FY 2018-2019 Budget.
Page 2 of 2
ATTACHMENT
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
•General Manager’s Fiscal Year 2018-2019 Work Plan
ORANGE COUNTY SANITATION DISTRICT
Memorandum
September 26, 2018
TO: Chairman and Members of the Board of Directors
FROM: James D. Herberg, General Manager
SUBJECT: General Manager’s Fiscal Year 2018-2019 Work Plan
I am pleased to present for your consideration my proposed work plan for Fiscal Year 2018-
2019. I have identified five areas of focus for the next year to ensure that: 1) our
operations are safe and reliable; 2) we continue to attract, develop, and retain a capable
workforce; and 3) we enhance our sustainability by maximizing water recycling and sound
financial practices. This forward-looking work plan is designed to position our agency to
continue providing our customers with a high level of service while seizing opportunities
and meeting future challenges. My five focus areas are:
1.Safety and Security
•Emergency Preparedness – Develop and conduct an external emergency
response and recovery drill by June 30, 2019 that tests the Integrated
Emergency Response Plan (IERP).
•Safety Engineering Solutions – Continue the 11 Safety Improvement
Construction Projects and implement physical site security enhancements as
needed to ensure all facilities remain secure. All identified safety improvement
contracts and task orders are awarded by May 30, 2019.
Page 2
•Voluntary Protection Plan (VPP) Certification – Complete a full review and
audit of all Safety and Health policies, conduct a third-party VPP readiness
assessment, and draft a VPP implementation plan by June 30, 2019.
•Safety Help Desk – Create a Safety Help Desk Program by June 30, 2019 with
software and in-house telephone extension monitored by Risk Management
staff, intended to provide internal customers with prompt information and
support related to health and safety services. Services include but are not
limited to: troubleshooting safety problems, scheduling contractor orientation,
or getting policy guidance.
•Security Committee & Plan – Reconvene the Security Committee to facilitate
development and implementation of a Physical and Cyber Security Plan by
March 31, 2019.
2.Succession Planning
•Realignment of Operations, Maintenance & Engineering (Maintenance
Mode) – Assess the roles and responsibilities of each department and
workgroup within the Operation and Maintenance and Engineering
Departments and adjust the structure and roles to more efficiently support
delivery of services to operate, maintain, refurbish, and replace Orange County
Sanitation District (OCSD) assets by November 30, 2018. Make the necessary
adjustments to the organization by March 31, 2019.
•Labor Negotiations – Complete successful negotiations with all represented
bargaining units by June 30, 2019.
•Leadership Development – Provide at least two specialized trainings tailored
to the Supervisory Level by June 30, 2019.
Page 3
3. Resource Recovery
• Water Quality for Water Recycling – Update OCSD’s wastewater ordinance
to reflect necessary discharge regulations resulting from alkaline hydrolysis
to protect water quality by June 30, 2019.
4. Reliability
• Asset Management Plan – Develop an Asset Management Plan by
October 31, 2018 that includes an inventory of critical assets for each process
area, the collection system and fleet; an evaluation of their condition and
performance; and a budgeting and implementation plan to maintain,
rehabilitate, and replace these assets to meet the required levels of service
at the lowest life cycle cost and at an acceptable level of risk.
5. Operational Optimization
• OCSD Headquarters Building – Create a final concept plan for the new
building complex north of Ellis Avenue by February 28, 2019.
• Board Meeting Agenda Management Software System – Select and install a
new Board Meeting Agenda Management Software System by June 30, 2019.
• Document Management – In preparation for creating a more digital
workplace and reducing physical record storage, develop a Scope of Work by
November 30, 2018 to issue a Request for Proposals for a Trusted System
Needs Assessment and award a contract by February 28, 2019. Present the
records retention schedule to the Board of Directors for approval by
December 31, 2018.
Page 4
Operational Optimization (continued)
•Sludge Dewatering and Odor Control Plant No. 1 – Begin production of
dewatered biosolids cake by March 31, 2019.
•American Society of Civil Engineers Peer Review – Complete a peer review
of the Engineering Department’s Capital Improvement Program delivery
system by the American Society of Civil Engineers by May 31, 2019.
•Communications Audit – Develop scope of work and issue RFP by
June 30, 2019 to select firm to conduct a communications audit to review
effectiveness of OCSD’s communication efforts to redefine and rescope the
program.
•Lobbyist Contract – Complete selection and contract implementation of
legislative lobbyist contracts by December 31, 2018.
•Return to Work Program – Develop a formal Return to Work Program to
communicate expectations of what is expected of all parties (employees,
supervisors, physicians, etc.) by June 30, 2019.
Page 1 of 2
STEERING COMMITTEE Meeting Date 09/26/18 To Bd. of Dir. 09/26/18
AGENDA REPORT Item Number 3 Item Number
Orange County Sanitation District
FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: PROPERTY MANAGEMENT SERVICES FOR 18429 PACIFIC STREET,
18368-18375 AND 18410-18436 BANDILIER CIRCLE, FOUNTAIN VALLEY
GENERAL MANAGER'S RECOMMENDATION
Approve an amendment with The Muller Company for Property Management Services, for an additional management fee of $3,293 per month plus other incurred expenses, for the additional of District acquired properties on Bandilier Circle and Pacific Street including two additional renewal periods of six months each.
BACKGROUND
On September 27, 2017, the Board of Directors approved the purchase of property at 18350 Mt. Langley Street in Fountain Valley. The property closed escrow on March 12, 2018. The property is occupied by commercial tenants and is managed by The Muller
Company, a property management company. Some of the tenant leases extend out to 2021. Orange County Sanitation District (Sanitation District) is anticipating using this property for staff offices but may continue to lease unneeded space to commercial tenants.
On August 28, 2018, the District acquired properties on Bandilier Circle and Pacific Street as the future site of its Administration Building.
RELEVANT STANDARDS
•Protection of Orange County Sanitation District assets
PROBLEM
Although the Sanitation District now owns additional property, the need to professionally manage the property utilizing services such as maintenance, security and repairs currently exists. At present, the Sanitation District does not employ staff with this scope of commercial property management expertise.
PROPOSED SOLUTION
For a short-term basis, engage the firm currently managing the property until a permanent property management strategy has been developed.
Page 2 of 2
TIMING CONCERNS
Although the Sanitation District acquired the properties on August 28, 2018 and has
assumed responsibility for management of the property, the Sanitation District does not
have in-house property management resources.
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District will lose continuity of care of the property and of services to existing
tenants while developing the permanent property management strategy.
PRIOR COMMITTEE/BOARD ACTIONS
February 28, 2018 – Approved a sole source agreement with The Muller Company for
Property Management Services, for the period March 1, 2018 through August 31, 2018, for a management fee of $4,200 per month plus other incurred expenses, including two additional renewal periods of six months each.
September 27, 2017 - Approved a Standard Offer, Agreement and Escrow Instructions
for and Authorized General Manager and General Counsel to Execute any and all Instruments Related to the Transaction of Purchase of Real Estate (Purchase Agreement) with K&A Investments LP for Property at 18350 Mt. Langley Street, Fountain Valley.
ADDITIONAL INFORMATION
Monthly expenses for services such as utility bills and repair work will vary month to month. All expenses will be reviewed and approved by Sanitation District staff.
CEQA
N/A
FINANCIAL CONSIDERATIONS
The property management costs will be offset by rents collected on the commercial leases.
ATTACHMENT
The following attachment(s) in attached in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
•Amendment No. 1 to Management Agreement
-1-
AMENDMENT NO. 1 TO MANAGEMENT AGREEMENT
This AMENDMENT NO. 1 TO MANAGEMENT AGREEMENT ("Amendment") is made and entered into effective as of August 28, 2018, by and between ORANGE COUNTY SANITATION DISTRICT, a county sanitation district duly organized and existing pursuant to Section 4700 et. seq. of the Health & Safety Code of
the State of California ("Owner"), and THE MULLER COMPANY, LLC ("Manager").
R E C I T A L S :
A. Owner and Manager entered into that certain Management Agreement dated as of February 28,
2018 (the "Agreement") pursuant to which Owner contracted with Manager to provide management services for18350 Mount Langley, Fountain Valley, California, the "Property".
B. Except as otherwise set forth herein, all capitalized terms used in this Amendment shall have the same meaning given such terms in the Agreement.
C. Owner and Manager desire to amend the Agreement to change the Management Fee and Properties, as hereinafter provided.
NOW, THEREFORE, in consideration of the foregoing Recitals and the mutual covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
1.The Parties agree to correct an inadvertent error in the Management Agreement with respect toTHE MULLER COMPANY name. Through this Amendment No. 1 to Management Agreement,the name of the Manager is hereby revised to read THE MULLER COMPANY, LLC. The Partiesdesire that this Item 1 of Amendment No, 1 to Management Agreement be incorporated into the
Agreement, and become a part thereof from the beginning.
2.Parties agree to exercise the Option to renew the Agreement for a six (6) month term from
August 28, 2018 through February 28, 2019.
3.The Agreement shall be expanded to include the management of the following: 18368, 18375,18381, 18384, 18410, 18430, 18436 Bandilier Circle and 18429 Pacific Street, Fountain Valley(“Additional Properties”)
4.Effective Date of Additional Properties: August 28, 2018
5.The parties hereby agree that the Owner shall pay to Manager, as compensation for Manager’smanagement services, on a monthly basis, a management fee (the “Additional PropertiesManagement Fee”) in the amount equal to $0.05/psf/month for the actual Additional Propertiesin addition to the existing Management Fee in the Agreement for the Property. The squarefootage of the Additional Properties and Additional Properties Management Fee per eachindividual Additional Property is as follows:
-2-
a.18368 Bandilier Circle 6,000 sq.ft.$ 300.00/month b. 18375 Bandilier Circle 6,000 sq.ft.$ 300.00/month c.18381 Bandilier Circle 6,000 sq.ft.$ 300.00/month d. 18384 Bandilier Circle 6,000 sq.ft.$ 300.00/month
e.18410 Bandilier Circle 6,000 sq.ft.$ 300.00/month f.18430 Bandilier Circle 6,000 sq.ft.$ 300.00/month g.18436 Bandilier Circle 6,000 sq.ft.$ 300.00/month
h. 18429 Pacific Street 23,847 sq.ft.$ 1,192.35/month
Total square footage: 65,847 @ $0.05/psf/month = $ 3,292.35/month
6.No Further Modification. Except as set forth in this Amendment, all of the terms and provisionsof the Agreement shall remain unmodified and in full force and effect.
IN WITNESS WHEREOF, this Amendment has been executed as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
Dated: ____________________________ By:______________________________
Gregory C. Sebourn, PLS Chair, Board of Directors
Dated: ____________________________ By:______________________________
Kelly A. Lore Clerk of the Board
Dated:____________________________ By:______________________________
Marc Dubois, Contracts, Purchasing and
Materials Manager
THE MULLER COMPANY, LLC
Dated:____________________________ By:_____________________________
_______________________________ Print Name and Title of Officer
____________________________________________________________
IRS Employer’s I.D. Number
1347901.1
555 AN T O N B O U L E V A R D, SU I T E 12 0 0
C O S T A ME S A , CA 9 2 6 26-7 6 70
(714) 558-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation Steering Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: September 17, 2018
RE: Closed Session Items
The Steering Committee desires to hold a closed session on September 26, 2018 for the
purpose of conferring with its legal counsel regarding existing litigation to which the District is a
party. The title of the cases are Klean Waters, Inc. et. al. v. Orange County Sanitation District,
United States District Court, Central District of California, Southern Division, Case No. 8:15-cv-
00627 and Klean Waters, Inc. et. al. v. Orange County Sanitation District, United States District
Court, Central District of California, Southern Division, Case No. 8:15-cv-01498. The closed
session will be held pursuant to the authority of California Government Code Section
54956.9(d)(1).
Respectfully submitted,
By_________________________________
Bradley R. Hogin, General Counsel
1347896.1
555 AN T O N B O U L E V A R D, SU I T E 12 0 0
C O S T A ME S A , CA 9 2 6 26-7 6 70
(714) 558-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: September 17, 2018
RE: Closed Session Items
The Steering Committee desires to hold a closed session on September 26, 2018 for the
purpose of conferring with its legal counsel regarding existing litigation to which the District is a
party. The title of the case is Wesley Bauer v. Orange County Sanitation District, Orange
County Superior Court, Central Justice Center, Court Case No. 30-2017-00956252. The closed
session will be held pursuant to the authority of California Government Code Section
54956.9(d)(1).
Respectfully submitted,
By_________________________________
Bradley R. Hogin, General Counsel
1348210.1
555 AN T O N B O U L E V A R D, SU I T E 12 0 0
C O S T A ME S A , CA 9 2 6 26-7 6 70
(714) 558-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation Steering Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: September 18, 2018
RE: Closed Session Items
The Steering Committee desires to hold a closed session on September 26, 2018 for the
purpose of conferring with its legal counsel regarding existing litigation to which the District is a
party. The title of the case is Craneveyor v. Orange County Sanitation District, Los Angeles
Superior Court, Stanley Mosk Courthouse, Case No. BS175021. The closed session will be held
pursuant to the authority of California Government Code Section 54956.9(d)(1).
Respectfully submitted,
By_________________________________
Bradley R. Hogin, General Counsel
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LAFCO Local Agency Formation
Commission RWQCB Regional Water Quality
Control Board
APWA American Public Works
Association LOS Level Of Service SARFPA Santa Ana River Flood
Protection Agency
AQMD Air Quality Management
District MGD Million Gallons Per Day SARI Santa Ana River
Interceptor
ASCE American Society of Civil Engineers MOU Memorandum of Understanding SARWQCB Santa Ana Regional WaterQuality Control Board
BOD Biochemical Oxygen Demand NACWA National Association of CleanWater Agencies SAWPA Santa Ana Watershed Project Authority
CARB California Air Resources
Board NEPA National Environmental
Policy Act SCADA Supervisory Control And
Data Acquisition
CASA California Association of Sanitation Agencies NGOs Non-Governmental Organizations SCAP
Southern California
Alliance of Publicly Owned
Treatment Works
CCTV Closed Circuit Television NPDES National Pollutant Discharge
Elimination System SCAQMD South Coast Air Quality
Management District
CEQA California Environmental
Quality Act NWRI National Water Research
Institute SOCWA South Orange County
Wastewater Authority
CIP Capital Improvement
Program O & M Operations & Maintenance SRF Clean Water State
Revolving Fund
CRWQCB California Regional Water
Quality Control Board OCCOG Orange County Council of
Governments SSMP Sewer System
Management Plan
CWA Clean Water Act OCHCA Orange County Health CareAgency SSO Sanitary Sewer Overflow
CWEA California Water Environment
Association OCSD Orange County Sanitation
District SWRCB State Water Resources
Control Board
EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids
EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load
EPA US Environmental Protection
Agency OSHA Occupational Safety and
Health Administration TSS Total Suspended Solids
FOG Fats, Oils, and Grease PCSA
Professional
Consultant/Construction Services Agreement WDR Waste Discharge
Requirements
gpd gallons per day PDSA Professional Design Services
Agreement WEF Water Environment
Federation
GWRS Groundwater Replenishment
System POTW Publicly Owned Treatment
Works WERF Water Environment &
Reuse Foundation
ICS Incident Command System ppm parts per million WIFIA Water Infrastructure
Finance and Innovation Act
IERP Integrated Emergency
Response Plan PSA Professional Services
Agreement WIIN
Water Infrastructure
Improvements for the
Nation Act
JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and the Orange County
Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the
Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban runoff.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. The Orange County Sanitation District’s service area is in the Santa Ana River Watershed.