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HomeMy WebLinkAbout09-26-2018 Steering Committee Agenda Packet.pdf09/26/2018 Steering Committee Agenda Page 1 of 3 AGENDA CALL TO ORDER DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker’s Form (located at the table at the back of the room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to three minutes. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1.APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the Regular Meeting of the SteeringCommittee held August 22, 2018. NON-CONSENT: 2.GENERAL MANAGER’S FISCAL YEAR 2018-2019 WORK PLAN (Jim Herberg) RECOMMENDATION: Recommend to the Board of Directors to: Receive and File the General Manager’s Fiscal Year 2018-2019 Work Plan. Orange County Sanitation District Regular Meeting of the STEERING COMMITTEE Wednesday, September 26, 2018 5:00 P.M. Administration Building Conference Rooms A & B 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 09/26/2018 Steering Committee Agenda Page 2 of 3 3.PROPERTY MANAGEMENT SERVICES FOR 18429 PACIFIC STREET, 18368-18375 AND 18410-18436 BANDILIER CIRCLE, FOUNTAIN VALLEY (Lorenzo Tyner) RECOMMENDATION: Recommend to the Board of Directors to: Approve an amendment with The Muller Company for Property Management Services, for an additional management fee of $3,293 per month plus other incurred expenses, forthe additional of District acquired properties on Bandilier Circle and Pacific Streetincluding two additional renewal periods of six months each. INFORMATION ITEMS: None. CLOSED SESSION: CONVENE IN CLOSED SESSION (1) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Number of Cases: 2 Klean Waters, Inc. et al. v. Orange County Sanitation District, et al., United States District Court, Central District of California, Southern Division, Case No. 8:15−cv−00627. Klean Waters, Inc. et al. v. Orange County Sanitation District, et al. United States District Court, Central District of California, Southern Division, Case No. 8:15−cv−01498. (2) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Number of Cases: 1 Wesley Bauer v. Orange County Sanitation District, Orange County Superior Court, Central Justice Center, Case No. 30-2017-00956252. (3) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Number of Cases: 1 Craneveyor v. Orange County Sanitation District, Los Angeles Superior Court, Stanley Mosk Courthouse, Case No. BS175021. 09/26/2018 Steering Committee Agenda Page 3 of 3 RECONVENE IN REGULAR SESSION. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: To the Steering Committee meeting scheduled for Wednesday, October 24, 2018 at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-9433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at 30T30TUUwww.ocsd.comUU30T30T not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A. Lore, MMC Clerk of the Board (714) 593-7433 klore@ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Herberg (714) 593-7300 30T30T30Tjherberg@ocsd.com30T30T30T Assistant General Manager Lorenzo Tyner (714) 593-7550 ltyner@ocsd.com Assistant General Manager Rob Thompson (714) 593-7310 rthompson@ocsd.com Director of Environmental Services Jim Colston (714) 593-7450 30T30T30Tjcolston@ocsd.com30T30T30T Director of Human Resources Celia Chandler (714) 593-7202 30T30T30Tcchandler@ocsd.com30T Director of Operations & Maintenance Ed Torres (714) 593-7080 etorres@ocsd.com 08/22/2018 Steering Committee Minutes Page 1 of 3 MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, August 22, 2018 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Boar Chairman Greg Sebourn on Wednesday, August 22, 2018 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair Peter Kim, LaPA Committee Chair Chad Wanke, Administration Committee Chair John Withers, Operations Committee Chair Ellery Deaton, Member-At-Large Donald Wagner, Member-At-Large COMMITTEE MEMBERS ABSENT: David Shawver, Board Vice-Chair STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Laurie Klinger Cortney Light Laura Maravilla Kathy Millea Gilbert Padilla Tyler Ramirez Annalisa Saqui Thomas Vu OTHERS PRESENT: Brad Hogin, General Counsel PUBLIC COMMENTS: No public comments were provided. REPORTS: Chair Sebourn did not provide a report. ITEM NO. 1 08/22/2018 Steering Committee Minutes Page 2 of 3 General Manager Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO:] Approve Minutes of the Regular Meeting of the Steering Committee held on July 25, 2018. AYES: Deaton, Kim, Sebourn, and Wanke NOES: None ABSTENTIONS: None ABSENT: Shawver; Wagner and Withers Director Wagner arrived at 5:05 p.m. NON-CONSENT: 2. RETIREMENT OF ROBERT P. GHIRELLI ASSISTANT GENERAL MANAGER OF THE ORANGE COUNTY SANITATION DISTRICT (Jim Herberg) Mr. Herberg provided a brief overview of Mr. Ghirelli’s accomplishments. MOVED, SECONDED, AND DULY CARRIED TO:] Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-13 entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District commending Dr. Robert P. Ghirelli for his contributions and dedication to public service as Assistant General Manager of the Orange County Sanitation District.” AYES: Deaton, Kim, Sebourn, Wagner and Wanke NOES: None ABSTENTIONS: None ABSENT: Shawver and Withers 3. GENERAL MANAGER’S FISCAL YEAR 2018-2019 DRAFT WORK PLAN (Jim Herberg) A revised/updated Draft Work Plan was distributed to the Committee as Late communication. Mr. Herberg provided a brief report as to the changes incorporated into the Draft Work Plan after the Executive Management Team’s recent retreat and responded to questions from the Committee. MOVED, SECONDED, AND DULY CARRIED TO:] Receive and File the General Manager’s Fiscal Year 2018-2019 Draft Work Plan. 08/22/2018 Steering Committee Minutes Page 3 of 3 AYES: Deaton, Kim, Sebourn, Wagner and Wanke NOES: None ABSTENTIONS: None ABSENT: Shawver and Withers 4.GENERAL MANAGER’S COMPENSATION AND BENEFITS (Greg Sebourn) Additional base salary and total monthly compensation comparison data was distributed to the Committee as Late communication at the request of Chair Sebourn. MOVED, SECONDED, AND DULY CARRIED TO:] Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District approving salary increase and salary range adjustment for the General Manager for Fiscal Year 2018 to 2019,” authorizing the Board Chair to implement a base building salary increase of 5.0%, consisting of a 2.5% salary range adjustment and a 2.5% merit increase commencing in the first pay period of July 2018 for fiscal year 2018 to 2019. The total salary cost increase is $13,832 for the fiscal year. Compensation and benefits costs based on impacts to existing benefits total an amount not to exceed $17,761. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: At the request of Director Deaton, Mr. Herberg provided a brief update on the purchase of the Sukut property and stated that a supplemental item had been added to tonight’s Board meeting addressing the purchase. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5:15 p.m. to the next Steering Committee meeting to be held on Wednesday, September 26, 2018 at 5:00 p.m. Submitted by: _________________ Kelly A. Lore, MMC Clerk of the Board Page 1 of 2 STEERING COMMITTEE Meeting Date 09/26/18 To Bd. of Dir. 09/26/18 AGENDA REPORT Item Number 2 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager SUBJECT: GENERAL MANAGER’S FISCAL YEAR 2018-2019 WORK PLAN GENERAL MANAGER'S RECOMMENDATION Receive and File the General Manager’s Fiscal Year 2018-2019 Work Plan. BACKGROUND Each year, the General Manager prepares a work plan of activities supporting the Orange County Sanitation District’s strategic goals and initiatives to be accomplished during the fiscal year. The draft work plan was submitted to the Steering Committee for review and input from the Directors in August. This final work plan is being submitted to the Steering Committee and Board of Directors for approval. RELEVANT STANDARDS •Sustain 1, 5, 20-year planning horizons •24/7/365 treatment plant reliability •Negotiate fair and equitable labor agreements •Commitment to safety & reducing risk in all operations •Meet volume and water quality needs for the GWRS •Maintain a culture of improving efficiency to reduce the cost to provide the currentservice level or standard PRIOR COMMITTEE/BOARD ACTIONS August 2018 – Draft work plan was reviewed by the Steering Committee. ADDITIONAL INFORMATION The General Manager’s work plan includes goals for the 2018-2019 fiscal year. The work plan has five areas of focus which include: Safety and Security; Succession Planning; Resource Recovery; Reliability; and Operational Optimization. FINANCIAL CONSIDERATIONS All items included in the General Manager’s Work Plan are budgeted in the FY 2018-2019 Budget. Page 2 of 2 ATTACHMENT The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: •General Manager’s Fiscal Year 2018-2019 Work Plan ORANGE COUNTY SANITATION DISTRICT Memorandum September 26, 2018 TO: Chairman and Members of the Board of Directors FROM: James D. Herberg, General Manager SUBJECT: General Manager’s Fiscal Year 2018-2019 Work Plan I am pleased to present for your consideration my proposed work plan for Fiscal Year 2018- 2019. I have identified five areas of focus for the next year to ensure that: 1) our operations are safe and reliable; 2) we continue to attract, develop, and retain a capable workforce; and 3) we enhance our sustainability by maximizing water recycling and sound financial practices. This forward-looking work plan is designed to position our agency to continue providing our customers with a high level of service while seizing opportunities and meeting future challenges. My five focus areas are: 1.Safety and Security •Emergency Preparedness – Develop and conduct an external emergency response and recovery drill by June 30, 2019 that tests the Integrated Emergency Response Plan (IERP). •Safety Engineering Solutions – Continue the 11 Safety Improvement Construction Projects and implement physical site security enhancements as needed to ensure all facilities remain secure. All identified safety improvement contracts and task orders are awarded by May 30, 2019. Page 2 •Voluntary Protection Plan (VPP) Certification – Complete a full review and audit of all Safety and Health policies, conduct a third-party VPP readiness assessment, and draft a VPP implementation plan by June 30, 2019. •Safety Help Desk – Create a Safety Help Desk Program by June 30, 2019 with software and in-house telephone extension monitored by Risk Management staff, intended to provide internal customers with prompt information and support related to health and safety services. Services include but are not limited to: troubleshooting safety problems, scheduling contractor orientation, or getting policy guidance. •Security Committee & Plan – Reconvene the Security Committee to facilitate development and implementation of a Physical and Cyber Security Plan by March 31, 2019. 2.Succession Planning •Realignment of Operations, Maintenance & Engineering (Maintenance Mode) – Assess the roles and responsibilities of each department and workgroup within the Operation and Maintenance and Engineering Departments and adjust the structure and roles to more efficiently support delivery of services to operate, maintain, refurbish, and replace Orange County Sanitation District (OCSD) assets by November 30, 2018. Make the necessary adjustments to the organization by March 31, 2019. •Labor Negotiations – Complete successful negotiations with all represented bargaining units by June 30, 2019. •Leadership Development – Provide at least two specialized trainings tailored to the Supervisory Level by June 30, 2019. Page 3 3. Resource Recovery • Water Quality for Water Recycling – Update OCSD’s wastewater ordinance to reflect necessary discharge regulations resulting from alkaline hydrolysis to protect water quality by June 30, 2019. 4. Reliability • Asset Management Plan – Develop an Asset Management Plan by October 31, 2018 that includes an inventory of critical assets for each process area, the collection system and fleet; an evaluation of their condition and performance; and a budgeting and implementation plan to maintain, rehabilitate, and replace these assets to meet the required levels of service at the lowest life cycle cost and at an acceptable level of risk. 5. Operational Optimization • OCSD Headquarters Building – Create a final concept plan for the new building complex north of Ellis Avenue by February 28, 2019. • Board Meeting Agenda Management Software System – Select and install a new Board Meeting Agenda Management Software System by June 30, 2019. • Document Management – In preparation for creating a more digital workplace and reducing physical record storage, develop a Scope of Work by November 30, 2018 to issue a Request for Proposals for a Trusted System Needs Assessment and award a contract by February 28, 2019. Present the records retention schedule to the Board of Directors for approval by December 31, 2018. Page 4 Operational Optimization (continued) •Sludge Dewatering and Odor Control Plant No. 1 – Begin production of dewatered biosolids cake by March 31, 2019. •American Society of Civil Engineers Peer Review – Complete a peer review of the Engineering Department’s Capital Improvement Program delivery system by the American Society of Civil Engineers by May 31, 2019. •Communications Audit – Develop scope of work and issue RFP by June 30, 2019 to select firm to conduct a communications audit to review effectiveness of OCSD’s communication efforts to redefine and rescope the program. •Lobbyist Contract – Complete selection and contract implementation of legislative lobbyist contracts by December 31, 2018. •Return to Work Program – Develop a formal Return to Work Program to communicate expectations of what is expected of all parties (employees, supervisors, physicians, etc.) by June 30, 2019. Page 1 of 2 STEERING COMMITTEE Meeting Date 09/26/18 To Bd. of Dir. 09/26/18 AGENDA REPORT Item Number 3 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: PROPERTY MANAGEMENT SERVICES FOR 18429 PACIFIC STREET, 18368-18375 AND 18410-18436 BANDILIER CIRCLE, FOUNTAIN VALLEY GENERAL MANAGER'S RECOMMENDATION Approve an amendment with The Muller Company for Property Management Services, for an additional management fee of $3,293 per month plus other incurred expenses, for the additional of District acquired properties on Bandilier Circle and Pacific Street including two additional renewal periods of six months each. BACKGROUND On September 27, 2017, the Board of Directors approved the purchase of property at 18350 Mt. Langley Street in Fountain Valley. The property closed escrow on March 12, 2018. The property is occupied by commercial tenants and is managed by The Muller Company, a property management company. Some of the tenant leases extend out to 2021. Orange County Sanitation District (Sanitation District) is anticipating using this property for staff offices but may continue to lease unneeded space to commercial tenants. On August 28, 2018, the District acquired properties on Bandilier Circle and Pacific Street as the future site of its Administration Building. RELEVANT STANDARDS •Protection of Orange County Sanitation District assets PROBLEM Although the Sanitation District now owns additional property, the need to professionally manage the property utilizing services such as maintenance, security and repairs currently exists. At present, the Sanitation District does not employ staff with this scope of commercial property management expertise. PROPOSED SOLUTION For a short-term basis, engage the firm currently managing the property until a permanent property management strategy has been developed. Page 2 of 2 TIMING CONCERNS Although the Sanitation District acquired the properties on August 28, 2018 and has assumed responsibility for management of the property, the Sanitation District does not have in-house property management resources. RAMIFICATIONS OF NOT TAKING ACTION The Sanitation District will lose continuity of care of the property and of services to existing tenants while developing the permanent property management strategy. PRIOR COMMITTEE/BOARD ACTIONS February 28, 2018 – Approved a sole source agreement with The Muller Company for Property Management Services, for the period March 1, 2018 through August 31, 2018, for a management fee of $4,200 per month plus other incurred expenses, including two additional renewal periods of six months each. September 27, 2017 - Approved a Standard Offer, Agreement and Escrow Instructions for and Authorized General Manager and General Counsel to Execute any and all Instruments Related to the Transaction of Purchase of Real Estate (Purchase Agreement) with K&A Investments LP for Property at 18350 Mt. Langley Street, Fountain Valley. ADDITIONAL INFORMATION Monthly expenses for services such as utility bills and repair work will vary month to month. All expenses will be reviewed and approved by Sanitation District staff. CEQA N/A FINANCIAL CONSIDERATIONS The property management costs will be offset by rents collected on the commercial leases. ATTACHMENT The following attachment(s) in attached in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: •Amendment No. 1 to Management Agreement -1- AMENDMENT NO. 1 TO MANAGEMENT AGREEMENT This AMENDMENT NO. 1 TO MANAGEMENT AGREEMENT ("Amendment") is made and entered into effective as of August 28, 2018, by and between ORANGE COUNTY SANITATION DISTRICT, a county sanitation district duly organized and existing pursuant to Section 4700 et. seq. of the Health & Safety Code of the State of California ("Owner"), and THE MULLER COMPANY, LLC ("Manager"). R E C I T A L S : A. Owner and Manager entered into that certain Management Agreement dated as of February 28, 2018 (the "Agreement") pursuant to which Owner contracted with Manager to provide management services for18350 Mount Langley, Fountain Valley, California, the "Property". B. Except as otherwise set forth herein, all capitalized terms used in this Amendment shall have the same meaning given such terms in the Agreement. C. Owner and Manager desire to amend the Agreement to change the Management Fee and Properties, as hereinafter provided. NOW, THEREFORE, in consideration of the foregoing Recitals and the mutual covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1.The Parties agree to correct an inadvertent error in the Management Agreement with respect toTHE MULLER COMPANY name. Through this Amendment No. 1 to Management Agreement,the name of the Manager is hereby revised to read THE MULLER COMPANY, LLC. The Partiesdesire that this Item 1 of Amendment No, 1 to Management Agreement be incorporated into the Agreement, and become a part thereof from the beginning. 2.Parties agree to exercise the Option to renew the Agreement for a six (6) month term from August 28, 2018 through February 28, 2019. 3.The Agreement shall be expanded to include the management of the following: 18368, 18375,18381, 18384, 18410, 18430, 18436 Bandilier Circle and 18429 Pacific Street, Fountain Valley(“Additional Properties”) 4.Effective Date of Additional Properties: August 28, 2018 5.The parties hereby agree that the Owner shall pay to Manager, as compensation for Manager’smanagement services, on a monthly basis, a management fee (the “Additional PropertiesManagement Fee”) in the amount equal to $0.05/psf/month for the actual Additional Propertiesin addition to the existing Management Fee in the Agreement for the Property. The squarefootage of the Additional Properties and Additional Properties Management Fee per eachindividual Additional Property is as follows: -2- a.18368 Bandilier Circle 6,000 sq.ft.$ 300.00/month b. 18375 Bandilier Circle 6,000 sq.ft.$ 300.00/month c.18381 Bandilier Circle 6,000 sq.ft.$ 300.00/month d. 18384 Bandilier Circle 6,000 sq.ft.$ 300.00/month e.18410 Bandilier Circle 6,000 sq.ft.$ 300.00/month f.18430 Bandilier Circle 6,000 sq.ft.$ 300.00/month g.18436 Bandilier Circle 6,000 sq.ft.$ 300.00/month h. 18429 Pacific Street 23,847 sq.ft.$ 1,192.35/month Total square footage: 65,847 @ $0.05/psf/month = $ 3,292.35/month 6.No Further Modification. Except as set forth in this Amendment, all of the terms and provisionsof the Agreement shall remain unmodified and in full force and effect. IN WITNESS WHEREOF, this Amendment has been executed as of the day and year first above written. ORANGE COUNTY SANITATION DISTRICT Dated: ____________________________ By:______________________________ Gregory C. Sebourn, PLS Chair, Board of Directors Dated: ____________________________ By:______________________________ Kelly A. Lore Clerk of the Board Dated:____________________________ By:______________________________ Marc Dubois, Contracts, Purchasing and Materials Manager THE MULLER COMPANY, LLC Dated:____________________________ By:_____________________________ _______________________________ Print Name and Title of Officer ____________________________________________________________ IRS Employer’s I.D. Number 1347901.1 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: September 17, 2018 RE: Closed Session Items The Steering Committee desires to hold a closed session on September 26, 2018 for the purpose of conferring with its legal counsel regarding existing litigation to which the District is a party. The title of the cases are Klean Waters, Inc. et. al. v. Orange County Sanitation District, United States District Court, Central District of California, Southern Division, Case No. 8:15-cv- 00627 and Klean Waters, Inc. et. al. v. Orange County Sanitation District, United States District Court, Central District of California, Southern Division, Case No. 8:15-cv-01498. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(1). Respectfully submitted, By_________________________________ Bradley R. Hogin, General Counsel 1347896.1 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: September 17, 2018 RE: Closed Session Items The Steering Committee desires to hold a closed session on September 26, 2018 for the purpose of conferring with its legal counsel regarding existing litigation to which the District is a party. The title of the case is Wesley Bauer v. Orange County Sanitation District, Orange County Superior Court, Central Justice Center, Court Case No. 30-2017-00956252. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(1). Respectfully submitted, By_________________________________ Bradley R. Hogin, General Counsel 1348210.1 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: September 18, 2018 RE: Closed Session Items The Steering Committee desires to hold a closed session on September 26, 2018 for the purpose of conferring with its legal counsel regarding existing litigation to which the District is a party. The title of the case is Craneveyor v. Orange County Sanitation District, Los Angeles Superior Court, Stanley Mosk Courthouse, Case No. BS175021. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(1). Respectfully submitted, By_________________________________ Bradley R. Hogin, General Counsel ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LAFCO Local Agency Formation Commission RWQCB Regional Water Quality Control Board APWA American Public Works Association LOS Level Of Service SARFPA Santa Ana River Flood Protection Agency AQMD Air Quality Management District MGD Million Gallons Per Day SARI Santa Ana River Interceptor ASCE American Society of Civil Engineers MOU Memorandum of Understanding SARWQCB Santa Ana Regional WaterQuality Control Board BOD Biochemical Oxygen Demand NACWA National Association of CleanWater Agencies SAWPA Santa Ana Watershed Project Authority CARB California Air Resources Board NEPA National Environmental Policy Act SCADA Supervisory Control And Data Acquisition CASA California Association of Sanitation Agencies NGOs Non-Governmental Organizations SCAP Southern California Alliance of Publicly Owned Treatment Works CCTV Closed Circuit Television NPDES National Pollutant Discharge Elimination System SCAQMD South Coast Air Quality Management District CEQA California Environmental Quality Act NWRI National Water Research Institute SOCWA South Orange County Wastewater Authority CIP Capital Improvement Program O & M Operations & Maintenance SRF Clean Water State Revolving Fund CRWQCB California Regional Water Quality Control Board OCCOG Orange County Council of Governments SSMP Sewer System Management Plan CWA Clean Water Act OCHCA Orange County Health CareAgency SSO Sanitary Sewer Overflow CWEA California Water Environment Association OCSD Orange County Sanitation District SWRCB State Water Resources Control Board EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load EPA US Environmental Protection Agency OSHA Occupational Safety and Health Administration TSS Total Suspended Solids FOG Fats, Oils, and Grease PCSA Professional Consultant/Construction Services Agreement WDR Waste Discharge Requirements gpd gallons per day PDSA Professional Design Services Agreement WEF Water Environment Federation GWRS Groundwater Replenishment System POTW Publicly Owned Treatment Works WERF Water Environment & Reuse Foundation ICS Incident Command System ppm parts per million WIFIA Water Infrastructure Finance and Innovation Act IERP Integrated Emergency Response Plan PSA Professional Services Agreement WIIN Water Infrastructure Improvements for the Nation Act JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban runoff. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. The Orange County Sanitation District’s service area is in the Santa Ana River Watershed.