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HomeMy WebLinkAbout09-28-2016 Steering Committee Agenda Packet.pdf Orange County Sanitation District Wednesday, September 28, 2016 Regular Meeting of the •' ' 5:00 P.M. STEERING COMMITTEE F Administration Building Conference Rooms A& B 10844 Ellis Avenue Fountain Valley, CA 92708 ,� ,�•' (714) 593-7433 AGENDA CALL TO ORDER DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's Form (located at the table at the back of the mom) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairman and are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the regular meeting of the Steering Committee held on August 24, 2016. NON-CONSENT CALENDAR: 2. GENERAL MANAGER'S FY 2016-2017 WORK PLAN (Jim Herberg) RECOMMENDATION: Recommend to the Board of Directors to: Receive and file the General Manager's FY 2016-2017 Work Plan. 09/28/2016 Steering Committee Agenda Page 1 of 4 CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations,pending orpotential litigation,or personnel matters,pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION. (1) CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Laura Kalty, Chief Negotiator from Liebert Cassidy Whitmore; James Herberg; Robert Ghirelli; Celia Chandler; and Andrew Nau. Employee Organizations: Supervisor & Professional Management Group (SPMT), International Union of Operating Engineers Local 501 (Local 501), and Orange County Employees Association (OCEA). (2) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: 10950 Virginia Cir. Fountain Valley, CA -APN No.156-165-05; 10870 Spencer Ave. Fountain Valley, CA-APN No.156-163-07; 18480 Pacific St. Fountain Valley, CA-APN No.156-165-04; 18430 Pacific St. Fountain Valley, CA -APN No.156-165-06; 18370 Pacific St. Fountain Valley, CA -APN No.156-165-08; 18484 Bandilier Cir. Fountain Valley, CA-APN No.156-163-06; 18429 Pacific St. Fountain Valley, CA-APN No.156-163-09; 18410 Bandilier Cir. Fountain Valley, CA-APN No.156-163-10; 18368 Bandilier Cir. Fountain Valley, CA-APN No.156-163-11; 10700 Spencer St. Fountain Valley, CA -APN No.156-163-16; 10700 Spencer Ave. Fountain Valley, CA-APN No.156-154-07; 18350 Mt. Langley St. Fountain Valley, CA - APN No.156-154-08; 18386 Mt. Langley St. Fountain Valley, CA - APN No.156-154-06; 18385 Bandilier Cir. Fountain Valley, CA-APN No.156-163-12; 18401 Bandilier Cir. Fountain Valley, CA-APN No.156-163-13; 18424 Mt. Langley St. Fountain Valley, CA - APN No.156-154-05; 18435 Bandilier Cir. Fountain Valley, CA-APN No.156-163-14; 18475 Bandilier Cir. Fountain Valley, CA-APN No.156-163-15; 10725 Ellis Ave. Fountain Valley, CA -APN No.156-154-04; and 10540 Talbert Ave. Fountain Valley, CA -APN No.156-151-03 09/28/2016 Steering Committee Agenda Page 2 of 4 Agency negotiators: General Manager, Jim Herberg; Assistant General Manager, Bob Ghirelli; Director of Finance, Lorenzo Tyner; Director of Engineering, Rob Thompson; Engineering Managers, Kathy Millea and Jeff Mohr; CIP Project Manager, Wendy Sevenandt; Kevin Turner and John Gallivan, Cushman and Wakefield. Negotiating parties: Valley, Business Park, APN Nos. 156-165-05, 156-165-06, 156-163-07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165-08; Bender Properties, APN No.156-163-06; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The Ins Trust Shabtai, Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; K &A Investments LP, APN No. 156-154-08; Fountain Valley Star LLC, APN No. 156-154-06; TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC, APN No. 156-163-13; Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156-154-04; and SFII Fountain Valley LLC, APN No. 156-151-03 Under negotiation: Instruction to negotiator will concern price and terms of payment. (3) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Number of Cases: 1 Caravetta v. Orange County Sanitation District, Orange County Superior Court, Case No. 30-2016-008326:31-CU-OR-CJC RECONVENE IN REGULAR SESSION. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY: 09/28/2016 Steering Committee Agenda Kayo 3 , 4 ADJOURNMENT: To the Steering Committee meeting scheduled for Wednesday, October 26, 2016 at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Aaenda Postina: In accordance with the requirements of California Govemment Code Section 54954.2,this agenda has been posted outside the main gale of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A. Lone Clerk of the Board (714)593-7433 klorefcD,ocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7300 iherbergAocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 mhirellifalomd.com Director of Engineering Rob Thompson (714)593-7310 rthomusoneocsd.com Director of Environmental Services Jim Colston (714)593-7450 icolstonCdocsd.com Director of Finance and Lorenzo Tyner (714)593-7550 Itvneraocsd.com Administrative Services Director of Human Resources Celia Chandler (714)593-7202 cchandlerfalocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com 09/28/2016 Steering Committee Agenda Page 4 of 4 ITEM NO. 1 MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, August 24, 2016 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Nielsen on Wednesday, August 24, 2016 at 5:05 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: John Nielsen, Chair Jim Herberg, General Manager Greg Sebourn, Vice-Chair Bob Ghirelli, Assistant General Manager John Withers, Operations Committee Celia Chandler, Director of Human Chair Resources Tom Beamish, Member-At-Large Jim Colston, Director of Environmental Lucille Kring, Member-At-Large Services David Shawver, Member-At-Large Rob Thompson, Director of Engineering Ed Torres, Director of Operations & COMMITTEE MEMBERS ABSENT: Maintenance Keith Curry, Administration Committee Lorenzo Tyner, Director of Finance & Chair Administrative Services Kelly A. Lore, Clerk of the Board Janine Aguilar Marc Brown Jennifer Cabral Marc Dorman April Frost Al Garcia Stephanie Good Randy Kleinman Tina Knapp Mark Manzo Kathy Millea Jeff Mohr Andrew Nau Wendy Sevenandt OTHERS PRESENT: Brad Hogin, General Counsel Laura Kalty, Liebert Cassidy Whitmore John Gallivan, Cushman &Wakefield Kevin Turner, Cushman &Wakefield 08/24/2016 Steering Committee Minutes Page 1 of 3 PUBLIC COMMENTS: No public comments were provided. REPORTS: Chair Nielsen did not provide a report. General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the July 27, 2016 Regular Steering Committee Meeting. AYES: Beamish; Kring; Nielsen; Sebourn; Shawver; and Withers NOES: None ABSTENTIONS: None ABSENT: Curry NON-CONSENT CALENDAR: 2. PROPOSED ORANGE COUNTY SANITATION DISTRICT ENERGY POLICY (Rob Thompson) Director of Engineering Rob Thompson provided a brief presentation regarding the proposed policy, received comments and answered questions regarding food waste; anaerobic digestion;future rate setting at time of use; methane gas self-contained facility; engine timing and shaving of energy during peak hours. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 16-12 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District adopting an Energy Policy." AYES: Beamish; Kring; Nielsen; Sebourn; Shawver; and Withers NOES: None ABSTENTIONS: None ABSENT: Curry 08/24/2016 Steering Committee Minutes Page 2 of 3 INFORMATION ITEMS: 3. GENERAL MANAGER'S FY 2016-2017 DRAFT WORK PLAN (Jim Herberg) Mr. Herberg provided a brief overview of his proposed draft work plan and asked for suggestions and input from the Committee before finalization of the plan at next month's meeting. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957.6. 54956.9(d)(2) & 54956.8: The Committee convened in closed session at 5:18 p.m. to discuss three items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:58 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 5:59 p.m. to the next Steering Committee meeting to be held on Wednesday, September 28, 2016 at 5:00 p.m. Submitted by: Kelly A. Lore Clerk of the Board 08/24/2016 Steering Committee Minutes Page 3 of 3 STEERING COMMITTEE Melting Dat0 TOBE.Or Dir. 09/28/16 09/28/16 AGENDA REPORT ItemNumber Item Number z Orange County Sanitation District FROM: James D. Herberg, General Manager SUBJECT: GENERAL MANAGER'S FY 2016-2017 WORK PLAN GENERAL MANAGER'S RECOMMENDATION Receive and file the General Manager's FY 2016-2017 Work Plan. BACKGROUND Each year, the General Manager prepares a work plan of activities supporting the Orange County Sanitation District strategic goals and initiatives to be accomplished during the fiscal year. RELEVANT STANDARDS • 1, 5, 20 year planning horizons Negotiate fair and equitable labor agreements • Support OCWD expansion of GWRS • Maintain a culture of improving efficiency PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The General Managers Work Plan includes goals for the 2016-2017 fiscal year. The Work Plan has five areas of focus. CEQA N/A FINANCIAL CONSIDERATIONS All items included in the General Manager's Work Plan are budgeted in the FY 2016-2017 Budget. Page 1 of 2 ATTACHMENT The following attachment is included in hard copy and may also be viewed on-line at the OCSD website (mn .ocsd.coml with the complete agenda package: • General Manager's FY 2016-2017 Work Plan Page 2 of 2 s ORANGE COUNTY SANITATION DISTRICT Memorandum July 18,2016 TO: Chairman and Members of the Board of Directors FROM: James D. Herberg, General Manager SUBJECT: Fiscal Year 2016-2017 General Manager's Work Plan I am pleased to present for your consideration my work plan for Fiscal Year 2016-17. 1 have identified five areas of focus during the next year to ensure that our operations are safe and reliable; that we continue to attract, develop and retain a capable workforce; and, that we enhance our sustainability by maximizing water recycling and sound financial practices. This forward-looking work plan is designed to position our agency to continue providing our customers with a high level of service while seizing opportunities and meeting future challenges. My five focus areas are: 1. Safety and Security • Cyber Security—Address the top ten longer-term cyber security items/projects. • Safety Engineering Solutions and Physical Site Security— Retain a contractor to begin addressing the 75 high priority items identified in the Safety Study. Implement outstanding high priority physical site security improvements and conduct training for all employees. • Voluntary Protection Plan (VPP) Certification — Implement the recommendations from the feasibility analysis report for obtaining VPP certification from California OSHA. 2. Succession Planning • Labor Negotiations — Complete negotiations with all represented bargaining units and develop a performance based pay structure for unrepresented employees. • Employee Engagement— Conduct follow-up actions to address issues identified during the employee engagement survey and the 2015 EMT/manager leadership training. • Workforce Planning and Development — Address key vulnerabilities identified in the workforce vulnerability and talent readiness assessments conducted during 2015-16 by implementing focused job shadowing, job assignments, training and mentoring. Implement streamlined policies and procedures to more quickly Hill vacancies and ensure adequate staffing levels. 1 3. Resource Recovery • Water Recycling—Execute a new agreement with Orange County Water District(OCWD) for the ultimate expansion of the Groundwater Replenishment System. Workwith OCWD to secure grant funding and complete preliminary engineering and environmental work on the expanded facilities to recycle effluent from OCSD's Treatment Plant No.2. • Research—Present findings and recommendations on Super Critical Water Oxidation to the Board of Directors. • Monitoring Program — Evaluate the nature and frequency of all of OCSD's current environmental monitoring for the protection of OCSD's collection system and treatment plants;water recycling;ocean discharge;and biosolids recycling. Prepare a plan based on the future monitoring needs of OCSD. 4. Reliability • Planned Maintenance— Complete a gap analysis and implement measures to fully deploy planned maintenance using Maximo and process improvements to improve reliability. • Civil Assets Maintenance — Implement the operational housekeeping program, and develop a multi-year program for condition assessment and maintenance of civil assets. • Operational Resiliency—Present the results of the business continuity plan to the Board of Directors. Identify the most critical functions to keep OCSD operating in the event of a major event. • Seismic—Conduct an updated study of the seismic safety needs of OCSD's Plant Facilities. S. Operational Optimization • Rates — Conduct planning studies including the Odor Control, Biosolids, and Facilities Master Plans to develop updated 20 year cost projections.The outcomes of these studies will be used next fiscal year to complete a rate study to determine the proper allocation of costs among user types and a recommended future rate structure. • OCSD Headquarters Building—Study site location options and make final site selection to begin preparing environmental documentation to comply with CEQA. 2 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary Glossary of Terms and Abbreviations AQMD Air Quality Management District ASCE American Society of Civil Engineers BOD Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CIP Capital Improvement Program CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) ICS Incident Command System IERP Integrated Emergency Control Plan LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District COBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration PCSA Professional Consultant Services Agreement POTW Publicly Owned Treatment Works ppm Parts per million PSA Professional Services Agreement RFP Request For Proposal Glossary of Terms and Abbreviations RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SRF State Revolving Fund SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation WIFIA Water Infrastructure Financing and Innovation Act Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Benthos—The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. Biochemical Oxygen Demand (BOD) —The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Blogas — A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria —A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coil are the most common bacteria in wastewater. Glossary of Terms and Abbreviations Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (D/T) — the dilution at which the majority of the people detect the odor becomes the D/T for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect"). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service(LOS)—Goals to support environmental and public expectations for performance. NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works(POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge— Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Glossary of Terms and Abbreviations Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.