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HomeMy WebLinkAbout09-25-2013 Steering Committee Agenda Packet.pdf Wednesday, September 25, 2013 Orange County Sanitation District 5:30 P.M. Regular Meeting of the Administration Building Steering Committee - Conference Rooms A R B 10844 Ellis Avenue Fountain Valley, CA 92708 "r E (714) 593-7130 AGENDA DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. Legislative and Public Affairs Special Committee Update CONSENT CALENDAR: 1. Approve Minutes of the August 28, 2013 Steering Committee Meeting. ACTION ITEMS: None INFORMATION ITEMS: 2. SAWPA Remedial Plan Update 09/25/13 Steering Committee Agenda Page 1 of 4 CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property, (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. Convene in closed session. (A) CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54967.6) Agency Designated Representatives: James D. Herberg, General Manager, Jeff Reed, Director of Human Resources, and James D. Ruth, Chief Negotiator Employee Organizations: Supervisor Group and Professional Group (B) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) 4 cases: (1) Case: Mladen Buntich v. Orange County Sanitation District, Riverside County Superior Court, Case No. RIC 1201005 (2) Case: Santa Ana Watershed Project Authority v. Orange County Sanitation District, Contractual Arbitration before Judicial Arbitration and Mediation Services, Jams Reference No. 1210030062 (3) Case: City of Cypress, at al., v. Matosantos, at al., Sacramento Superior Court, Case No. 34-2013-80001585 (4) Case: City of Fountain Valley, at al., v. Matosantos, et al., Sacramento Superior Court, Case No. 34-2013-80001564 (C) See next page (C) CONFERENCE WITH LEGAL COUNSEL RE. ANTICIPATED LITIGATION (Government Code Section 54956.9(d)(4)) 09/25/13 Steering Committee Agenda Page 2 of 4 2 cases: (1) Anticipation of Litigation re: SAWPA Enforcement Action /Cost Recovery Action (2) Anticipation of Litigation re: Disclosure of Information Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Steering Committee meeting is scheduled for Wednesday, October 23, 2013, at 5:30 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. 09/25/13 Steering Committee Agenda Page 3 of 4 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Made E.Ayala Clerk of the Board (714)593-7130 mavalaOZocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7110 iherbergaocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghireIIk5Docsd.com Director of Engineering Nick Kanetis (714)593-7310 nkanetis(ftosd.com Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(alocsd.com Director of Finance and Lorenzo Tyner (714)593-7550 Itvner(a)ocsd.com Administrative Services Director of Human Resources Jeff Reed (714)593-7144 ireed(aocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres(@,ocsd.com 09/25/13 Steering Committee Agenda Page 4 of 4 Item No. 1 MINUTES STEERING COMMITTEE MEETING Orange County Sanitation District The Steering Committee meeting convened on Wednesday, August 28, 2013, at 5:30 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS STAFF PRESENT PRESENT: Jim Herberg, General Manager Troy Edgar, Chair Bob Ghirelli, Assistant General John Anderson, Vice-Chair Manager Tom Beamish, Operations Committee Nick Arhontes, Director of Facilities Chair Support Services Brad Reese, Administration Committee Nick Kanetis, Director of Engineering Chair Jeff Reed, Director of Human John Nielsen Resources Ed Torres, Director of Operations & Maintenance COMMITTEE MEMBERS ABSENT: Lorenzo Tyner, Director of Finance & John Withers Administrative Services Maria Ayala, Clerk of the Board Janine Aguilar Jim Colston Norbert Gaia Rich Spencer OTHERS PRESENT: Brad Hogin, General Counsel Jim Ruth, Consultant Heather Stratman, Townsend Public Affairs PUBLIC COMMENTS: None. COMMITTEE CHAIR REPORT: Chair Edgar reported on having attended the Sanitation District's Honor Walk Ceremony and being able to present the Honor Walk Brick to two retired employees as well as a former Board Member. Minutes of the Steering Committee August 28, 2013 Page 2 of 4 Chair Edgar announced the two upcoming Board Workshops, scheduled to take place on September 11 and October 2. These will be sessions where the Board will focus on the District's vision statement and 5-Year Strategic Plan. A draft statement of the vision statement was distributed. Chair Edgar also announced that he and General Manager, Jim Herberg, will be speaking at the Water Advisory Committee of Orange County next week and give a presentation on the District's Capital Improvement Projects and Full Secondary treatment. Vice-Chair Anderson reported on having attended the CASA Conference in San Diego. Chair Anderson commented on various topics of discussion throughout the conference. GENERAL MANAGER REPORT: General Manager, Jim Herberg, distributed a draft copy of the General Manager's 2013/14 Work Plan for the Committee's review. A final draft will be presented to the Board next month for approval. Mr. Herberg also reminded the Committee about the tentative dates for the Ocean Monitoring tour. Chair Edgar encouraged the Committee to participate in the tour. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the July 24, 2013 Steering Committee Meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to Professional Services Agreement with Townsend Public Affairs (Purchase Order No. 104836-OB) for State Legislative Services, to enhance legislative assistance for the period September 1, 2013 through August 31, 2014, for an additional contractual amount of$2,500 per month. ACTION ITEMS: Mr. Herberg briefly reported on the current resolution for purchasing and contracting (from 2007), and General Counsel's plan to update it, and establish it as an ordinance. The Committee held considerable discussion on this item. Minutes of the Steering Committee August 28, 2013 Page 3 of 4 3. Direct General Manager and General Counsel to include approval authority up to $200,000 for standing Committees in the draft purchasing and contracting ordinance. After the Committee held considerable discussion on this item, the following action was taken: MOTION, SECONDED, AND, DULY CARRIED to leave the current purchasing and contracting resolution, Resolution No. OCSD 07-04, as is. 4. Establish a Legislative and Public Affairs Committee of the Board of Directors. After the Committee held considerable action on this item, the following action was taken: MOTION, SECONDED, AND DULY CARRIED to form a new committee titled the Legislative and Public Affairs Special Committee. The Committee will consist of seven members and be compliant with the Brown Act. The Committee will be active for one year to develop the District's legislative and public affairs programs, and will report to the Board. INFORMATION ITEMS: 5. Legislative Update Jim Colston, Environmental Compliance and Regulatory Affairs Manager, reported on the federal legislation as it pertains to the District, such as: the Federal Resources Water Act Bill; EPA; municipal bonds, etc. Heather Stratman, Senior Director for Townsend Public Affairs, provided a state legislative update as it pertains to the District, such as: SB 691; SB 33, etc. Ms. Stratman also reported on the County's legislative platform. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1), 54956.9(d)(4), and 54957.6. The Committee convened in closed session at 6:00 p.m. to discuss five items. Confidential Minutes of the closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. Minutes of the Steering Committee August 28, 2013 Page 4 of 4 RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:24 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 6:24 p.m. Submitted by: Maria E. Ayala Clerk of the Board STEERING COMMITTEE Meeting Dare To ad.of W. 09,25,13 -- AGENDA REPORT Item Number Item Number 2 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering SUBJECT: SAWPA REMEDIAL PLAN UPDATE GENERAL MANAGER'S RECOMMENDATION Information Item SUMMARY On January 23, 2013, the Board of Directors approved and directed staff to issue the final Remedial Plan to the Santa Ana Watershed Project Authority (SAWPA) to correct significant deficiencies in its pretreatment program. Staff will provide an oral report on the status of SAWPA's work to date to develop and implement a competent pretreatment program. The update will include a status on the 11 requirements of the Remedial Plan, the schedule to date, and accumulated costs. The SAWPA Remedial Plan is due for completion on January 17, 2014. PRIOR COMMITTEE/BOARD ACTIONS January 2012 — The Board approved the Final SAWPA Remedial Plan and directed staff to issue the final Remedial Plan to the Santa Ana Watershed Project Authority (SAWPA) to correct significant deficiencies in its pretreatment program. December 2012 — The Steering Committee reviewed the draft Remedial Plan, found the draft acceptable in concept, and directed staff to work on the plan with SAWPA. November 2012 — The Steering Committee reviewed the SAWPA Audit and directed staff to prepare a Remedial Plan for issuance to SAWPA. ADDITIONAL INFORMATION N/A CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A Page 1 of 1 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary AQMD Air Quality Management District ASCE American Society of Civil Engineers BOO Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor becomes the D(f for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)—Goals to support environmental and public expectations for performance. NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.