HomeMy WebLinkAbout09-25-2013 Steering Committee Agenda Packet.pdf Wednesday, September 25, 2013
Orange County Sanitation District 5:30 P.M.
Regular Meeting of the Administration Building
Steering Committee - Conference Rooms A R B
10844 Ellis Avenue
Fountain Valley, CA 92708
"r E
(714) 593-7130
AGENDA
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors.
Legislative and Public Affairs Special Committee Update
CONSENT CALENDAR:
1. Approve Minutes of the August 28, 2013 Steering Committee Meeting.
ACTION ITEMS:
None
INFORMATION ITEMS:
2. SAWPA Remedial Plan Update
09/25/13 Steering Committee Agenda Page 1 of 4
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board, the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code
Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property, (b) matters of pending or potential litigation;
(c) employment actions or negotiations with employee representatives;or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
Convene in closed session.
(A) CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54967.6)
Agency Designated Representatives: James D. Herberg, General Manager, Jeff
Reed, Director of Human Resources, and James D. Ruth, Chief Negotiator
Employee Organizations: Supervisor Group and Professional Group
(B) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
4 cases:
(1) Case: Mladen Buntich v. Orange County Sanitation District, Riverside
County Superior Court, Case No. RIC 1201005
(2) Case: Santa Ana Watershed Project Authority v. Orange County
Sanitation District, Contractual Arbitration before Judicial Arbitration and
Mediation Services, Jams Reference No. 1210030062
(3) Case: City of Cypress, at al., v. Matosantos, at al., Sacramento Superior
Court, Case No. 34-2013-80001585
(4) Case: City of Fountain Valley, at al., v. Matosantos, et al., Sacramento
Superior Court, Case No. 34-2013-80001564
(C) See next page
(C) CONFERENCE WITH LEGAL COUNSEL RE. ANTICIPATED LITIGATION
(Government Code Section 54956.9(d)(4))
09/25/13 Steering Committee Agenda Page 2 of 4
2 cases:
(1) Anticipation of Litigation re: SAWPA Enforcement Action /Cost Recovery
Action
(2) Anticipation of Litigation re: Disclosure of Information
Reconvene in regular session.
Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Steering Committee meeting is scheduled for Wednesday, October 23, 2013,
at 5:30 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
09/25/13 Steering Committee Agenda Page 3 of 4
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Made E.Ayala
Clerk of the Board
(714)593-7130
mavalaOZocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7110 iherbergaocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghireIIk5Docsd.com
Director of Engineering Nick Kanetis (714)593-7310 nkanetis(ftosd.com
Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(alocsd.com
Director of Finance and Lorenzo Tyner (714)593-7550 Itvner(a)ocsd.com
Administrative Services
Director of Human Resources Jeff Reed (714)593-7144 ireed(aocsd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorres(@,ocsd.com
09/25/13 Steering Committee Agenda Page 4 of 4
Item No. 1
MINUTES
STEERING COMMITTEE MEETING
Orange County Sanitation District
The Steering Committee meeting convened on Wednesday, August 28, 2013, at
5:30 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS STAFF PRESENT
PRESENT: Jim Herberg, General Manager
Troy Edgar, Chair Bob Ghirelli, Assistant General
John Anderson, Vice-Chair Manager
Tom Beamish, Operations Committee Nick Arhontes, Director of Facilities
Chair Support Services
Brad Reese, Administration Committee Nick Kanetis, Director of Engineering
Chair Jeff Reed, Director of Human
John Nielsen Resources
Ed Torres, Director of Operations &
Maintenance
COMMITTEE MEMBERS ABSENT: Lorenzo Tyner, Director of Finance &
John Withers Administrative Services
Maria Ayala, Clerk of the Board
Janine Aguilar
Jim Colston
Norbert Gaia
Rich Spencer
OTHERS PRESENT:
Brad Hogin, General Counsel
Jim Ruth, Consultant
Heather Stratman, Townsend Public
Affairs
PUBLIC COMMENTS:
None.
COMMITTEE CHAIR REPORT:
Chair Edgar reported on having attended the Sanitation District's Honor Walk
Ceremony and being able to present the Honor Walk Brick to two retired
employees as well as a former Board Member.
Minutes of the Steering Committee
August 28, 2013
Page 2 of 4
Chair Edgar announced the two upcoming Board Workshops, scheduled to take
place on September 11 and October 2. These will be sessions where the Board
will focus on the District's vision statement and 5-Year Strategic Plan. A draft
statement of the vision statement was distributed.
Chair Edgar also announced that he and General Manager, Jim Herberg, will be
speaking at the Water Advisory Committee of Orange County next week and give
a presentation on the District's Capital Improvement Projects and Full Secondary
treatment.
Vice-Chair Anderson reported on having attended the CASA Conference in San
Diego. Chair Anderson commented on various topics of discussion throughout the
conference.
GENERAL MANAGER REPORT:
General Manager, Jim Herberg, distributed a draft copy of the General Manager's
2013/14 Work Plan for the Committee's review. A final draft will be presented to
the Board next month for approval.
Mr. Herberg also reminded the Committee about the tentative dates for the Ocean
Monitoring tour. Chair Edgar encouraged the Committee to participate in the tour.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the July
24, 2013 Steering Committee Meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1
to Professional Services Agreement with Townsend Public Affairs
(Purchase Order No. 104836-OB) for State Legislative Services, to
enhance legislative assistance for the period September 1, 2013 through
August 31, 2014, for an additional contractual amount of$2,500 per month.
ACTION ITEMS:
Mr. Herberg briefly reported on the current resolution for purchasing and
contracting (from 2007), and General Counsel's plan to update it, and establish it
as an ordinance.
The Committee held considerable discussion on this item.
Minutes of the Steering Committee
August 28, 2013
Page 3 of 4
3. Direct General Manager and General Counsel to include approval authority
up to $200,000 for standing Committees in the draft purchasing and
contracting ordinance.
After the Committee held considerable discussion on this item, the following
action was taken:
MOTION, SECONDED, AND, DULY CARRIED to leave the current
purchasing and contracting resolution, Resolution No. OCSD 07-04, as is.
4. Establish a Legislative and Public Affairs Committee of the Board of
Directors.
After the Committee held considerable action on this item, the following
action was taken:
MOTION, SECONDED, AND DULY CARRIED to form a new committee
titled the Legislative and Public Affairs Special Committee. The Committee
will consist of seven members and be compliant with the Brown Act. The
Committee will be active for one year to develop the District's legislative
and public affairs programs, and will report to the Board.
INFORMATION ITEMS:
5. Legislative Update
Jim Colston, Environmental Compliance and Regulatory Affairs Manager,
reported on the federal legislation as it pertains to the District, such as: the
Federal Resources Water Act Bill; EPA; municipal bonds, etc.
Heather Stratman, Senior Director for Townsend Public Affairs, provided a
state legislative update as it pertains to the District, such as: SB 691; SB
33, etc. Ms. Stratman also reported on the County's legislative platform.
CLOSED SESSION
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1), 54956.9(d)(4), and 54957.6.
The Committee convened in closed session at 6:00 p.m. to discuss five items.
Confidential Minutes of the closed Session have been prepared in accordance
with the above Government Code Sections and are maintained by the Clerk of the
Board in the Official Book of Confidential Minutes of Board and Committee Closed
Meetings.
Minutes of the Steering Committee
August 28, 2013
Page 4 of 4
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular
session at 6:24 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 6:24 p.m.
Submitted by:
Maria E. Ayala
Clerk of the Board
STEERING COMMITTEE Meeting Dare To ad.of W.
09,25,13 --
AGENDA REPORT Item Number Item Number
2
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
SUBJECT: SAWPA REMEDIAL PLAN UPDATE
GENERAL MANAGER'S RECOMMENDATION
Information Item
SUMMARY
On January 23, 2013, the Board of Directors approved and directed staff to issue the
final Remedial Plan to the Santa Ana Watershed Project Authority (SAWPA) to correct
significant deficiencies in its pretreatment program. Staff will provide an oral report on
the status of SAWPA's work to date to develop and implement a competent
pretreatment program. The update will include a status on the 11 requirements of the
Remedial Plan, the schedule to date, and accumulated costs. The SAWPA Remedial
Plan is due for completion on January 17, 2014.
PRIOR COMMITTEE/BOARD ACTIONS
January 2012 — The Board approved the Final SAWPA Remedial Plan and directed
staff to issue the final Remedial Plan to the Santa Ana Watershed Project Authority
(SAWPA) to correct significant deficiencies in its pretreatment program.
December 2012 — The Steering Committee reviewed the draft Remedial Plan, found the
draft acceptable in concept, and directed staff to work on the plan with SAWPA.
November 2012 — The Steering Committee reviewed the SAWPA Audit and directed
staff to prepare a Remedial Plan for issuance to SAWPA.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
N/A
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOO Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor
becomes the D(f for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect').
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.