Loading...
HomeMy WebLinkAbout09-13-2017 Administration Committee ONLINE Agenda.pdf Orange County Sanitation District Wednesday, September 13, 2017 Regular Meeting of the 5:00 P.M. ADMINISTRATION - Administration Building COMMITTEE Board Room 10844 Ellis Avenue w` Fountain Valley, CA 714 593-7433 AGENDA CALL TO ORDER: PLEDGE OF ALLEGIANCE: DECLARATION OF QUORUM: (Clerk of the Board) PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairman and are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the July 12, 2017 Administration Committee Meeting. 2. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF (Lorenzo Tyner) RECOMMENDATION: Recommend to the Board of Directors to: Receive and file report of reimbursements to Board Members and Staff per Government Code Section 53065.5 for the period of July 1, 2016 through June 30, 2017. 09/13/2017 Administration Committee Agenda Page 1 of 3. CONTINUITY OF OPERATIONS PLAN CONSULTING AND SOFTWARE (Celia Chandler) RECOMMENDATION: A. Approve a Professional Services Agreement with BOLDplanning Inc. for consulting services and Continuity of Operations Management Software under GSA Contract GS35FO301Y or its successor, for an amount not to exceed $118,000; and B. Approve a contingency amount of$11,800 (10%). NON-CONSENT: 4. CINTAS FIRE PROTECTION (SAFETY TRAINING) (Celia Chandler) RECOMMENDATION: A. Ratify a change order to P.O. 105830-013, U.S. Communities contract number 12-JLH-011C, issued to Cintas Fire Protection, for safety training for an additional $30,000 for a contract amount not to exceed $129,000 for the period from October 1, 2016 to June 30, 2017; and B. Add funding to P.O. 105963-013, U.S. Communities contract number 12-JLH-011C, issued to Cintas Fire Protection, for safety training for an additional $30,000 for a contract amount not to exceed $129,000 for the period from July 1, 2017 to June 30, 2018. INFORMATION ITEMS: 5. BENEFITS PROGRAM UPDATE (Celia Chandler) 6. URBAN RUNOFF PROGRAM (Jim Colston) 7. SPACE UTILIZATION NEEDS (Rob Thompson) CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations,pending or potentiallifigation,orpersonnel matters,pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. 09/13/2017 Administration Commiftee Agenda Page 2 of 4 CONVENE IN CLOSED SESSION. (1) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: 10950 Virginia Cir. Fountain Valley, CA - APN No.156-165-05; 10870 Spencer Ave. Fountain Valley, CA -APN No.156-163-07; 18480 Pacific St. Fountain Valley, CA -APN No.156-165-04; 18430 Pacific St. Fountain Valley, CA -APN No.156-165-06; 18370 Pacific St. Fountain Valley, CA -APN No.156-165-08; 18429 Pacific St. Fountain Valley, CA -APN No.156-163-09; 18410 Bandilier Cir. Fountain Valley, CA -APN No.156-163-10; 18368 Bandilier Cir. Fountain Valley, CA -APN No.156-163-11; 10700 Spencer St. Fountain Valley, CA-APN No.156-163-16; 10700 Spencer Ave. Fountain Valley, CA -APN No.156-154-07; 18350 Mt. Langley St. Fountain Valley, CA-APN No.156-154-08; 156-163-17; 18386 Mt. Langley St. Fountain Valley, CA-APN No.156-154-06; 18385 Bandilier Cir. Fountain Valley, CA -APN No.156-163-12; 18401 Bandilier Cir. Fountain Valley, CA -APN No.156-163-13; 18424 Mt. Langley St. Fountain Valley, CA-APN No.156-154-05; 18435 Bandilier Cir. Fountain Valley, CA -APN No.156-163-14; 18475 Bandilier Cir. Fountain Valley, CA -APN No.156-163-15; 10725 Ellis Ave. Fountain Valley, CA -APN No.156-154-04; and 10540 Talbert Ave. Fountain Valley, CA -APN No.156-151-03 Agency negotiators: General Manager, Jim Herberg; Assistant General Manager, Bob Ghirelli; Director of Finance and Administrative Services, Lorenzo Tyner; Director of Engineering, Rob Thompson; Engineering Managers, Kathy Millea and Jeff Mohr; CIP Project Manager, Tom Grant; Kevin Turner and John Gallivan, Cushman and Wakefield. Negotiating parties: Valley, Business Park, APN Nos. 156-165-05; 156-165-06, 156-163-07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165-08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The Ins Trust Shabtai, Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; K & A Investments LP, APN No. 156-154-08; 156-163-17; Fountain Valley Star LLC, APN No. 156-154-06; TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC, APN No. 156-163-13; Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156-154-04; and SFII Fountain Valley LLC, APN No. 156-151-03 09/13/2017 Administration Committee Agenda Page 3 of 4 Under negotiation: Instruction to negotiator will concern price and terms of payment. RECONVENE IN REGULAR SESSION. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Administration Committee meeting is scheduled for Wednesday, October 11, 2017 at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A.Lore Clerk of the Board (714)593-7433 kloreCd)ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager James Herberg (714)593-7300 iherbergfa),omd.com Assistant General Manager Bob Ghirelli (714)593-7400 rohirellita)msd.com Director of Finance and Lorenzo Tyner (714)593-7550 Itwerfiiocsd.com Administrative Services Director of Human Resources Celia Chandler 714 593-7202 cchandler ocsd.com 09/13/2017 Administration Committee Agenda Page 4 of 4 ITEM NO. 1 MINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, July 12, 2017 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Vice-Chair Wagner on July 12, 2017 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Director Kim led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: Chad Wanke, Chair Jim Herberg, General Manager Donald P. Wagner, Vice-Chair Bob Ghirelli, Assistant General Manager Jim Ferryman Celia Chandler, Director of Human Resources Peter Kim Jim Colston, Director of Environmental Services Al Krippner Rob Thompson, Director of Engineering Steve Nagel Lorenzo Tyner, Director of Finance & Scott Peotter Administrative Services Erik Peterson (Alternate) Tina Knapp, Deputy Clerk of the Board Teresa Smith Janine Aguilar Sal Tinajero Gilbert Barela David Shawver, Board Vice-Chair Rod Collins Al Garcia COMMITTEE MEMBERS ABSENT: Rebecca Long Glenn Parker Andrew Nau Greg Seboum, Board Chair Man Nguyen Richard Spencer Mike White OTHERS PRESENT: Brad Hogin, General Counsel Karen K. Delaney, Alliant PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Vice-Chair Wagner did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg reminded the Committee about the dates of the Orange County Leadership Symposium, which begins on October 61h and ends November 3rd and 07/12/2017 Administration Committee Minutes Page 1 of 5 includes five half-day sessions. Interested Board Members can contact the Clerk of the Board to register. Mr. Herberg also reminded the Committee that there will not be an Administration Committee meeting in the month of August. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services Lorenzo Tyner did not provide a report. CONSENT CALENDAR: Item No. 2 was pulled from consideration for separate discussion. 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the June 14, 2017 Administration Committee Meeting. AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Shawver, T. Smith, and Wagner NOES: None ABSTENTIONS: None ABSENT: Parker, Seboum, Tinajero, and Wanke 3. INDEPENDENT FINANCIAL AUDITORS' COMMUNICATION LETTER FOR THE AUDIT OF THE ORANGE COUNTY SANITATION DISTRICT FINANICAL STATEMENTS AS OF AND FOR THE YEAR ENDED JUNE 30, 2017 (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Communication Letter dated June 15, 2017 prepared by the Orange County Sanitation District's independent financial auditors, Macias Gini & O'Connell LLP (MGO). AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Shawver, T. Smith, and Wagner NOES: None ABSTENTIONS: None ABSENT: Parker, Seboum, Tinajero, and Wanke Item No. 2 was pulled from consideration for separate discussion. Item No. 2 was approved via a separate vote. Director Tinajero arrived at 5:09 p.m. Chair Wanke arrived at 5:12 p.m. 07/12/2017 Administration Committee Minutes Page 2 d 5 2. 2018 BENEFITS INSURANCE RENEWAL (Celia Chandler) Staff responded to questions from the Committee regarding how the costs and increases in costs are shared between OCSD and employees and provided information regarding the insurance pool. The Committee requested that an explanation of how benefits, and the renewal of same, are incorporated into the Memoranda of Understanding be provided in the future. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Orange County Sanitation District 2018 Benefits Insurance Renewal for the not-to-exceed amounts specified below: A. Employee Benefit Specialists (medical, dental, and vision plans; Employee Assistance Program [EAP])— not-to-exceed $10,507,891; B. Prudential (basic life, short- and long-term disability) — not-to-exceed $598,011; and C. The Standard (EMT & Manager disability)— not-to-exceed $30,000. AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Shawver, T. Smith, Tinajero, Wagner, and Wanke NOES: None ABSTENTIONS: None ABSENT: Parker and Sebourn NON-CONSENT: 4. SETTLEMENT AGREEMENT FOR CHARGES AND FEES OWED BY ONE INDUSTRIAL WASTEWATER DISCHARGE PERMITTEE (Lorenzo Tyner) Director of Finance & Administrative Services Lorenzo Tyner provided a brief overview of this item. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the settlement agreement negotiated by the General Manager for the collection of charges owed for sanitary sewer service charges, plus interest of 6.00%,with Thompson Energy Resources, LLC, in a form approved by General Counsel. AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Shawver, T. Smith, Tinajero, Wagner, and Wanke NOES: None ABSTENTIONS: None ABSENT: Parker and Sebourn 07/12/2017 Administration Committee Minutes Page 3 of 5 5. DEFERRED PAYMENT AGREEMENT FOR CHARGES AND FEES OWED BY ONE INDUSTRIAL WASTEWATER DISCHARGE PERMITTEE (Lorenzo Tyner) Mr. Tyner provided an overview of this item and provided information as to why the charges and fees are owed by the permittee. The Committee requested that staff research the flexibility in the governing documents in changing the payment cycle to monthly as opposed to quarterly. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the deferred payment agreement negotiated by the General Manager for the collection of all charges and fees owed for sanitary sewer service charges, plus interest of 6.00% per annum, with Aseptic Technology, LLC, in a form approved by General Counsel. AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Shawver, T. Smith, Tinajero, Wagner, and Wanke NOES: None ABSTENTIONS: None ABSENT: Parker and Sebourn INFORMATION ITEMS: 6. WASTEWATER FLOW & LOADING STUDY UPDATE (Lorenzo Tyner) Mr. Tyner provided an overview of this item, highlighting the methodologies to be used in the study. Mr. Tyner indicated that this study is not anticipated to be completed in advance of the development of the new OCSD rate structure. General Counsel Brad Hogin provided additional information regarding implementation and methodology of the new rate structure. 7. HUMAN RESOURCES —WORKFORCE PLANNING, SAFETY AND SECURITY (Celia Chandler) Director of Human Resources Celia Chandler introduced Human Resources Manager Richard Spencer. Mr. Spencer provided a PowerPoint presentation on this item that included an overview of workforce planning, workforce development, retirement eligibility, education levels of OCSD employees, and workforce vulnerability assessment. Mr. Spencer's presentation also provided information regarding safety and health, risk identification, incident reporting, training and awareness, occupational health, compliance, recordable injuries, security and emergency planning, physical security, contract security services, and emergency planning. Mr. Spencer answered a question from the Committee regarding coordination between OCSD and the Orange County Water District regarding security patrols and indicated that an OCSD armed security officer patrols the Groundwater Replenishment System area overnight. Director of Engineering Rob Thompson provided information as to personnel required for technology advancements within the plant in the future. Mr. Spencer provided information 07/12/2017 Administration Committee Minutes Page 4 of 5 regarding the OCSD Medical Response Team. The Committee asked that staff look into conducting coordinated drills with local emergency response agencies. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Wanke declared the meeting adjourned at 5:50 p.m.to the next regularly scheduled meeting of Wednesday, September 13, 2017 at 5:00 p.m. Submitted by: Tina Knapp, CIVIC Deputy Clerk of the Board 07/12/2017 Administration Committee Minutes Page 5 of 5 ADMINISTRATION COMMITTEE Neeln9Dale TOBE.Or .Dir. 09/13/17 09/27/17 AGENDA REPORT ItemNumber Item Number z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: REIMBURSEMENTS TO BOARD MEMBERS AND STAFF GENERAL MANAGER'S RECOMMENDATION Receive and file report of reimbursements to Board Members and Staff per Government Code Section 53065.5 for the period July 1, 2016 through June 30, 2017. BACKGROUND Government Code Section 53065.5 requires all Special Districts, including the Orange County Sanitation District(Sanitation District),to disclose any reimbursements paid within the immediately preceding fiscal year of at least one hundred dollars ($100) or more for each individual charge for services or product(s) received. The individual charge includes, but is not limited to, tuition reimbursement, certificate or license reimbursement, meals, lodging, transportation, or registration fee reimbursed to any employee or member of the governing body of the Sanitation District. The disclosure requirement shall be fulfilled by including the reimbursement information in a document published or printed at least annually by a date determined by that district and shall be made available for public inspection. RELEVANT STANDARDS • Government Code Section 53065.5 ATTACHMENTS The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: • Report of Reimbursements per Government Code Section 53065.5 for the Period July 1, 2016 through June 30, 2017. Page 1 of 1 Orange County Sanitation District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Acayan,Antonio Engineer 1,095.00 NETA Powertest Conference Anaheim,CA 2/27 3/3/17 Adams,Matt Senior Plant Operator 300.00 Certification Reimbursement Aguilar,Janine M. Principal Human Resources Analyst 643.53 NeoGOV Conference Las Vegas,NV 10/11 -10/14/16 Ambnz,Jose Juan Emn ronmental Technician 716.08 Tri-State Seminar Las Vegas,NV 9/19 9122/16 Ambrose,Cynthia D. Contracts Supervisor 512.26 ISM Advanced Contracting Training San Jose,CA 6/27-6/28/16 Amezcua,Gerardo Operations Supervisor 955A1 CWEA Conference Palm Springs,CA 4/25 4/28/17 Andrews,David R. Plant Operator 300.00 Certification Reimbursement Mudd,Minam Principal Laboratory Analyst 1,350.87 Chrome Software Training South Band,IL 7/31 -8/4/16 Anton, Emilio Power Plant Operator II 580.93 Tuition Reimbursement Armstrong,Jeffrey I. Environmental Supervisor 105.00 SEATAC Conference Dana Point,CA 4/27/17 Avalon-Portillo,Jessica Senior Safety and Health Representative 165.27 Confined Space Trainer Course San Diego,CA 10127 10/28/16 Avalon-Portillo,Jessica Senior Safety and Health Representative 140.00 Certification Reimbursement Baez,Jesus Senior Mechanic 1,493.99 Certification Reimbursement Baker,Charles Eddie Operations Supervsor 340.00 Certification Reimbursement Buick,Ana A. Administrative Assistant 135.35 Ford for ORM Engagement Survey Meeting Barela,Gilbert G. Senior Mechanic 340.57 CWEA Conference Palm Springs,CA 4/26 4127/17 Barela,Gilbert G. Senior Mechanic 137.00 Certification Reimbursement Battle,Gilbert G. Senior Mechanic 245.82 Tuition Reimbursement Barrett,Michael J. Lead Plant Operator 502.00 Tri-State Seminar Las Vegas,NV 9/19-9/22/16 Banal,Shabbir S. Senior Engineer 188.66 CIP Training Commerce,CA 10/9-10/14/16 Bell,Robert M. Maintenance Supervisor 1,035.19 Total Productive Maintenance Training-week 4 Columbus,OH 10/23-10/28/16 Bell,Robert M. Maintenance Supervisor 1,075.64 Total Productive Maintenance Training-week 1 Columbus,OH 7/10-7/15/16 Bell,Robert M. Maintenance Supervisor 1,125.59 Total Productive Maintenance Training-week 3 Columbus,OH 9/25-9/30116 Bed,Robert M. Maintenance Supervisor 1,148.14 Total Productive Maintenance Training-week 2 Columbus,OH 8/28-9/2/16 Bell,Robert M. Maintenance Supervisor 760.46 Government Fleet Expo San Antonio,TX 6/11 6/15/17 Behan, Rajkumar Senior Information Technology Analyst 493.84 FASTER Conference Norfolk,VA 10/16 10/19/16 Behan, Rejkumar Senior Information Technology AnatWt 574.99 ESRI Conference Ratio Springs,CA 3/7-3/10117 Biederman,Jason C. Mobile Crane Operator 1,054.99 CONEXPO Conference Las Vegas, NV 3/6-3/11117 Dingman, Brian Engineering Supervisor 115.00 Certification Reimbursement Dingman, Deirdre E. Principal Environmental Specialist 130.24 Biosolids Vendor Site Visit Yuma,AZ 3/22//17 Bingman, Deirdre E. Principal Environmental Specialist 102.13 Awards, Food R Misc. Items for Bionotid Outreach Event Bingman, Deirdre E. Principal Environmental Specialist 145.57 Constant Contact Service for Biosolids Newsletter Bingman, Deirdre E. Principal Environmental Specialist 180.00 Reimbursement for Phone Charges due to Plan Change Bingman, Deirdre E. Principal Environmental Specialist 204.00 Constant Contact Service for Biosolids Newsletter Bingman, Deirdre E. Principal Environmental Specialist 231.63 Food for Deferred Comp Committee Meeting Bingman, Deirdre E. Principal Environmental Specialist 247.41 Biosolids Soil Sample Shipping Charges Bingman, Deirdre E. Principal Environmental Specialist 287.04 Postage for Sample Shipping of WERF High Quality Didactics Study Bingman, Deirdre E. Principal Environmental Specialist 294.22 Postage for Sample Shipping of WERF High Quality Bios lids Study Bingman, Deirdre E. Principal Environmental Specialist 336.79 Postage for Sampte Shipping of WERF High Quality Biosolids Study Bingman, Deirdre E. Principal Environmental Specialist 679.54 Food for Deferred Comp Lunch n Learn Birdsall,Richard S. Senor Engineer 115.00 Certification Reimbursement Birdsall,Richard S. Senior Engineer 225.00 Membership Renewal Bradley Jr.,Jon 0. Chief Plant Operator 151.36 Food for 1/22/17 Rain Event Brown,Andrew P. Engineer 115.00 Certification Reimbursement Brown,Jeffrey Senior Engineer 587.011 WEF Conference San Francisco,CA 3/15 3/16/17 Brown,Jeffrey Senior Engineer 116.00 Certification Reimbursement Brown,Jeffrey Senior Engineer 200.00 Certification Reimbursement Brown,Marc A. Principal Staff Analyst 914.20 NAGDCA Conference Denver,CO 9/18-9/21/16 Burke,Pinky E. Staff Analyst 4,426.32 Tuition Reimbursement Page I of i 1 Prepared by: Use Hensbaw,7/27/2017 Orange County Sanitation District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Cabral,James Maintenance Supervisor 521.60 Tri-State Seminar Las Vegas, NV 9/19-9/22116 Cabral,James Maintenance Supervisor 469.59 Project Site visit San Francisco,CA 8/9-8110/16 Cabral,James Maintenance Supervisor 244.00 Utility Management Conference Tampa,FL 2/7-2/10/17 Cabral,Jennifer M. Public Affairs Supervisor 549.39 CASA/CWEA Conference Oakland,CA 10/17-10/18/16 Cabral,Jennifer M. Public Affairs Supervisor 1,099.04 Ragan Conference San Francisco,CA 11/8-11/11/16 Cabral,Jennifer M. Public Affairs Supervisor 126.28 Resource Trends Meeting San Jose,CA 12/5/16 Cabral,Jennifer M. Public Affairs Supervisor 961.25 Legislative Meeting Washington,DC 5/1 513/17 Calvo,Reed Storekeeper 291.00 Tuition Reimbursement Camarillo,Frank Plant Operator 230.00 Certification Reimbursement Caner,Damn L. Source Control Inspector 1 851.44 Tri-State Seminar Las Vegas,NV 9/19 9/22/16 Carrillo,Dindo A. Senior Environmental Specialist 110.00 CWEA Workshop Long Beach,CA 2/8/12 Carrillo,Dindo A. Senior Environmental Specialist 1,157.48 CWEA Conference Palm Springs,CA 4/26 4/28/17 Carrillo,Dindo A. Senior Environmental Specialist 112.00 Membership Renewal Cassidy,William D. Engineering Supervisor 390.51 Project Site visit San Francisco,CA 8/9-8/10/16 Cassidy,William D. Engineering Supervisor 191.00 Certification Reimbursement Cecil,Jim D. Plant Operator 230.00 Certification Reimbursement Chang,Anthony Plant Operator 300.00 Certification Reimbursement Chang,Esther H. Plant Operator 103.66 Safety Lunch Chang,Esther H. Plant Operator 991.62 Tuition Reimbursement Chang, Frankie Plant Operator 300.00 Certification Reimbursement Chang,Jim K. Instrumentation Technician ll 1,071.99 Tri-State Seminar Las Vegas, NV 9/19-9/23/16 Chang,He K. Instrumentation Technician 11 540.00 Certification Reimbursement Ch.a,James M. Environmental Technician 306.35 CWEA Conference Palm Springs,CA 4/26-4/27/17 Chaffs, Peter Lead Mechanic 667.80 Tri-State Seminar Las Vegas, NV 9/19-9/23/16 Cheffs, Peter Lead Mechanic 103.00 Meal Per Main for Unscheduled O/T Chaffs,Peter Lead Mechanic 197.00 Certification Reimbursement Chaffs,Peter Lead Mechanic 181.00 Certification Reimbursement Choi,Samuel laboratory Supervisor 2,080.04 Tuition Reimbursement Choi,Yeom Senior Engineer 115.00 Certification Reimbursement Christensen, Kimberly C. Senior Scientist 1,516.24 Pittcon Conference Chicago,IL 3/4-3/9/17 Clark,Tyler T. Maintenance Worker 160.00 Certification Reimbursement Coghill,Adam D. Senor Engineer 116.00 Certification Reimbursement Collins, Rodney L. Safety and Health Supervisor 140.00 Certification Reimbursement Collins, Rodney L. Safety and Health Supervisor 195.00 Certification Reimbursement Collins, Rodney L. Safety and Health Supervisor 125.00 Certification Reimbursement Colston,James E. Director of Environmental Services 203.42 NACWA Seminar Kansas City,MO 10131 11/3/16 Colston,James E. Director of Environmental Services 142.16 CASA Conference Monterey,CA 8/10-8/12/16 Colston,James E. Director of Environmental Services 220.00 Biosolids Conference Seattle,WA 418-4/11/17 Colston,James E. Director of Environmental Services 235.00 CASA Conference Washington,DC 2/26 3/1/12 Conklin,Gary P. Senior Engineer 1,820.92 WEFTEC Conference New Orleans,LA 9125-9129/16 Connor,Matthew J. Senior Plant Operator 300.00 Certification Reimbursement Criminal,Robbie A. Maintenance Planner/Scheduler 340.00 Certification Reimbursement Coronel,Robbie A. Maintenance Planner/Scheduler 2,895.00 Tuition Reimbursement Corral,Cesar Senior Mechanic 1,323.38 Tri-State Seminar Las Vegas, NV 9119-9/23/16 Cortez,Ronald C. Lead Plant Operator 417.60 Tri-State Seminar Las Vega; NV 9/19-9/22/16 Coss, Ronald J. Environmental Laboratory and Ocean Monitoring Manager 1,054.49 AWWA Conference New Orleans,LA 3/17 3123/17 Coss, Ronald J. Environmental Laboratory and Ocean Monitoring Manager 925.24 CWEA Conference Palm Springs,CA 4/25-4/28/17 Coss, Ronald J. Environmental Laboratory and Ocean Monitoring Manager 109.43 Environmental Laboratory Advisory Meeting Sacramento,CA 8/24/16 Coss, Ronald J. Environmental Laboratory and Ocean Monitoring Manager 113.46 Environmental Laboratory Advisory Meeting Sacramento,CA 5/30/17 Page 2 of 11 Prepared by: Lisa Henshaw,7/27/2017 Orange County Sanitarian District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Can, Ronald J. Environmental Laboratory and Ocean Monitoring Manager 220.00 Membership Renewal Crofton,Ann M. Principal Financial Analyst 932.42 NAGDCA Conference Denver,CO 9/18-9121/16 Crow,Chad C. Senior Information Technology Analyst 2,100.05 HDI Conference Washington,DC 5/8-5/12/17 Cuellar,Raul Engineering Supervisor 365.45 NASTT Conference Washington,DC 416-4/12/17 Curry,Ian P. Information Technology Analyst 111 954.08 Power Monitor Administrator Training Nashville,TN 3/26 3/30/17 Cutter, Donald W. Construction In Progress Project Manager 115.00 Certification Reimbursement Cutler, Donald W. Construction In Progress Project Manager 200.00 Certification Reimbursement Cutler, Donald W. Construction In Progress Project Manager 405.00 Certification Reimbursement Dalgoff,Jacob Engineer 115.00 Certification Reimbursement Dalgoff,Jacob Engineer 549.05 Project Site visit Fairfield,CA 11/2 11/3/16 Dalgoff,Jacob Engineer 210.92 CWEA Conference Palm Springs,CA 4/25 412/12 Daly,Geoffrey J. Environmental Specialist 102.52 Supplies for The Nerissa Daly,Geoffrey J. Environmental Specialist 113.39 Supplies for The Nerissa Daly,Geoffrey J. Environmental Specialist 166.16 Lab Aquarium Supplies Daly,Geoffrey J. Environmental Specialist 126.04 Ocean Monitoring Unit Supplies Daly,Geoffrey J. Environmental Specialist 192.80 Ocean Monitoring Unit Supplies Daly,Geoffrey J. Environmental Specialist 196.91 Ocean Monitoring Unit SuppUes Daly,Geoffrey J. Environmental Specialist 209.18 Ocean Monitoring Unit Suppties Daly,Geoffrey J. Environmental Specialist 259.53 Ocean Monitoring Unit Supplies Daly,Geoffrey J. Environmental Specialist 669.68 Ocean Monitoring Unit Supplies Daniel,Jason A. Engineer 673.34 P3S Conference Santa Rosa,a 2/27-3/1/17 Daniel,Jason A. Engineer 116.00 Certification Reimbursement DaSilva,Andy Engineer 250.80 Western No-Dig Conference Las Vegas,NV 10/16-10/18/16 DaSilva,Andy Engineer 400.00 Certification Reimbursement DZSllva,Andy Engineer 3,350.53 Tuition Reimbursement Davidson,James R. Source Control Inspector II 851.44 Tri-State Seminar Las Vegas, NV 9/19-9/22116 Davila,Rudy Engineer 168.44 Booth Supplies for Open House de Guzman, Rhea M. Senior Accountant 111.11 CMTA Conference Newport Beach,CA 4/26-4/28/17 de Guzman, Rhea M. Senior Accountant 595.47 Municipal Debt Essential Training Sacramento,CA 10/25-10/28/16 Defending,Gregg J. Graphics Coordinator 139.75 Department Supplies DeVries,Patrick Thys Senior Human Resources Analyst 150.00 Certification Reimbursement Diaz,Arturo Principal Laboratory Analyst 164.00 Membership Renewal Onion,Carla D. Engineering Supervisor 395.00 UCLA Extension Course Los Angeles,CA 11/3-11/4/16 Dillon,Carla D. Engineering Supervisor 1,688.26 WEF Conference New Orleans,LA 9123 9128/16 Dillon,Carla D. Engineering Supervisor 243.27 WEF Conference San Francisco,CA 3114 3/16/17 Dix,Martin A. Engineering Supervisor 115.00 Certification Reimbursement Dorman,Michael T. Engineering Manager 115.00 Certification Reimbursement Downer,Sid M. Senior Plant Operator 300.00 Certification Reimbursement Dubois,Marcus Contract and Purchasing Manager 733.74 CAPPO Conference Napa,CA 1/24-1/27/12 Dumlao,Allan P. Plant Operator 124.97 Ice for January Storm Event Dumlao,Allan P. Plant Operator 230.00 Certification Reimbursement Durieux,Shelley J. Human Resources Analyst 674.17 Cornerstone Conference San Diego,CA 6/5 6/7/12 Durieux,Shelley J. Human Resources Analyst 5,250.00 Tuition Reimbursement Escobar,Santiago A. Associate Engineer 1,721.50 Turbo Pump Conference Houston,T% 9111 -9/15/16 Esqueq Mark A. Engineering Manager 764.85 Fleet Expo Conference San Antonio,TX 6/11 6/16/17 Esquer,Mark A. Engineering Manager 329.28 AWWA Conference-Lodging for James Cabal Tampa,FL 2/7-2111/17 Esquer,Mark A. Engineering Manager 1,225.38 AWWA Conference Tampa,FL 2/2-2/11/17 Falkenstein,John B. Engineer 127.10 Plan Check Fee Faimep Michele Principal Environmental Specialist 150.00 Membership Renewal Page 3 of I I Prepared by: Use Harsh. ,7/27/2017 Orange County Sanitation District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Former,Michele Principal Environmental Specialist 165.00 Membership Renewal Fenton,Justin M. Engineer 2,283.95 Tuition Reimbursement Ferraro,Benjamin J. Senior Environmental Specialist 135.17 SEATAC Conference Dana Point,CA 4/27/19 Ferrara,Joseph D. laboratory Analyst 255.00 Certification Reimbursement Ferry,Cynthia L. Administrative Assistant 109.99 Replace Microwave Oven Ferry,Cynthia L. Administrative Assistant 114.44 Food for Staff Appreciation Lunch Ferry,Cynthia L. Administrative Assistant 426.84 Food for Staff Appreciation Lunch Fisher, Dean M. Engineering Manager 150.00 Certification Reimbursement Fladrich,John C. Senior Plant Operator 300.00 Certification Reimbursement Francis,Victoria L. Senior Engineer 964.61 CWEA Conference Palm Springs,CA 4125 4/26/17 Frost,April Lead Plant Operator 340.00 Certification Reimbursement Fuchs,Shannon D. Maintenance Worker 117.01 Mileage&Meal Per Diem for Rocky Point Incident Gabriel, Lawrence C Plant Operator 300.00 Certification Reimbursement Gamber,Robert M. Senior Environmental Specialist 105.00 SEATAC Conference Dana Point,CA 4/27/17 Garchow,Matthew N. Senior Information Technology Analyst 582.59 IPACS User Conference North Brunswick,14J10111 10/14/16 Garchow,Matthew N. Senior Information Technology Analyst 1,330.60 LabWare Conference Orlando, FL 5/7-5112/17 Gerber,Harold T. Engineering Supervisor 652.45 IPACS User Conference North Brunswick,NJ10/11 -10/17/16 Ghireth,Robert P. Assistant General Manager 411.60 CASA Conference Pat.Springs,CA 1/18 1/20/17 Gilbert,William L. Construction Inspector Supervisor 299.09 Western No-Dig Conference Las Vegas,NV 10116 10/18/16 Gilbert,William L. Construction Inspector Supervisor 240.00 Certification Reimbursement Goldsmith,Mathew G. Construction Inspector 495.00 Certification Reimbursement Goldsmith,Matthew G. Construction Inspector 1,408.25 CIP Level 1 Training Commerce,CA 10/9-10/14/16 Goldsmith,Matthew G. Construction Inspector 110.00 Certification Reimbursement Goldsmith,Matthew G. Construction Inspector 130.00 Membership Renewal Genies,Casey Plant Operator 210.00 Certification Reimbursement Gonad.,Jed C. Maintenance Superintendent 3T2.48 CWEA Conference Palm Springs,CA 4/26-4127/17 Gonulez,John G. Maintenance Supervisor 2,360.96 WEFTEC Conference New Orleans,IA 9/24 9129/16 Gonulez,Jahn G. Maintenance Supervisor 869J2 CWEA Conference Palm Springs,CA 4/25-4128/17 Gonulez,John G. Maintenance Supervisor 134.96 Interview Panel Lunch Gonulez,Lorenzo Plant Operator 350.00 Certification Reimbursement Gonzalez,Lorenzo Plant Operator 350.00 Certification Reimbursement Grande,Steve Senior Mechanic 652.80 Tri-State Seminar Las Vegas, NV 9119-9/23/16 Halt,Brent M. Senior Mechanic 198.88 CWEA Conference Martinez,CA 5/15-5/16/17 Hamilton,Bradley A. Principal Information Technology Analyst 367.32 Equipment Testing Las Vegas,NV 8130-9/1/16 Hamilton,Bradley A. Principal Information Technology Analyst 1,170.n Gartner Summit Conference Las Vegas,NV 12/4-12/8/16 Hamilton,Bradley A. Principal Information Technology Analyst 3,858.60 Tuition Reimbursement Haney,Lisa Regulatory Specialist 383.92 CASA Winter Conference Palm Springs,CA 1/18-1/20/17 Haney,Use Regulatory Specialist 837.24 CASQA Conference San Diego,CA 9/11 -9114/16 Harvey,Elvia Administrative Assistant 413.97 City Clerks Nuts&Bolts Workshop Modest.,CA 7/6 7/8/16 Harvey,Elvia Administrative Assistant 237.95 Food for Safety Award Breakfast Haworth,MichaeLT. Operations Supervisor 267.05 Project Site visit Oakland,CA 11/2 11/3/16 Haworth,Michael T. Operations Supervisor 340.00 Certification Reimbursement Hawthorne,Donald A. Reliability Maintenance Technician 1,401.53 IMVAC Conference Orlando,FL 10/30-11/3/16 Henderson,Dale 0. Senior Construction Inspector 622.42 Equipment Test Witness Ashland,OH 1/3 1/6/17 Henderson,Dale 0. Senior Construction Inspector 118.81 Equipment Test Witness Hayward,CA 12/20/16 Henderson,Dale 0. Senior Construction Inspector 135.87 Factory Site Visit Hayward,CA 216/17 Henderson,Dale 0. Senior Construction Inspector 989.13 Factory Site Visit Hayward,CA 3/6-319/17 Henderson,Dale 0. Senior Construction Inspector 220.11 Equipment Test Witness Oakland,CA 4/25-4/26/17 Herberg,James D. General Manager 599.64 CASA Conference Monterey,CA 8/10-8/12/16 Page 4 of 11 Prepared by: Use Henshaw,7/27/2017 Orange County sanitation District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Herberg,James D. General Manager 832.54 Lobby Days Meeting Washington, DC 5/1 -5/3/17 Hemgstad,Carl A. Lead Instrumentation Technician 682.87 Employee Appreciation Luncheon Hetherington,Michelle R. Senior Engineer 2,112.T2 WEFiEC Conference New Orleans,IA 9/25-9/28/16 No,Chia Fang Maintenance Supervisor 504.45 Maximo Conference Atlanta,GA 7/25-7127/16 No,Chia Feng Maintenance Supervisor 1,118.30 Total Productive Maintenance Training-week 1 Columbus,ON 7/10 7/15/16 No,Chia Feng Maintenance Supervisor 1,153.79 Total Productive Maintenance Training-week 3 Columbus,ON 9/25 9130/16 No,Chia Fang Maintenance Supervisor 1,161.55 Total Productive Maintenance Training-week 2 Columbus,ON 8/28 9/2/16 No,Chia Fang Maintenance Supervisor 1,164.30 Total Productive Maintenance Training-week 4 Columbus,ON 10123 10/28/16 No,Chia Fang Maintenance Supervisor 915.56 IBM Conference Las Vegas, NV 3/19-3/23/17 Hrckensmith,Bryce K. Accountant 4,158.36 Tuition Reimbursement Holdman,Robert Senior Construction Inspector 538.11 Factory Site Visit Burlington, IA 11/15 11/18/16 Holdman,Robert Senior Construction Inspector 429.44 Factory Site Visit Houston,TX 11/28 12/1/16 Holdman,Robert Senior Construction Inspector 132.87 Factory Site Visit Las Vegas, NV 6/7 6/8/17 Howard,Steven E. Maintenance Supervisor 239.75 SMRP Conference Jacksonville, FL 10117-10/21/16 Hsiao,Una Accounting Supervisor 169.05 Certification Reimbursement Hsieh, Eric S. Principal Information Technology Analyst 1,295.48 JOE Meeting Denver,CO 9/7-8110/16 Jaime,Aurelio Senior Mechanic 178.88 CWEA Seminar Martinez,CA 5/15-5/16/17 Jenkins,Stuart A. Plant Operator 300.00 Certification Reimbursement Johnson,Christopher L. Plant Operator 170.00 Certification Reimbursement Johnson,Lawrence D. Lead Facilities Worker 399.00 Underground Storage Tank Operator Course Santa Ana,CA 6/8/17 Jones,Christopher N. Plant Operator 110.00 Certification Reimbursement Kiraguezian,Lori Principal Staff Analyst 105.26 Centre for Organization Effectiveness Training San Diego,CA 2/l/17 Kenerson,Roger A. Senior Plant Operator 300.00 Certification Reimbursement Khublall,Hardat S. Construction In Progress Project Manager 164.00 Certification Reimbursement Kibby,Mark A. Boat Captain 102.15 Supplies for The Nerissa Kibby,Mark A. Boat Captain 1,012.62 A raft for the Nerissa Killion,Matthew J. Principal Information Technology Analyst 1,155.26 Power Monitor Administrator Training Nashville,TN 3/26-3/30/17 Killion,Matthew J. Principal Information Technology Analyst 300.00 Certification Reimbursement Kim,An H. Engineer 115.00 Certification Reimbursement Kim,An H. Engineer 115.00 Certification Reimbursement Kleinbergs,Mika S. Engineer 115.00 Certification Reimbursement Kleinbergs,Mika S. Engineer 236.86 Division Celebratory Lunch Klinger,Laurie J. Senior Human Resources Analyst 738.56 CALPELRA Conference Monterey,CA 11/1 11/4/16 Klinger,Laurie J. Senior Human Resources Analyst 150.00 Certification Reimbursement Knapp,Tina Deputy Clerk of the Board 683.09 Boats Secretary Training Monterey,CA 11/14-11/17/16 Knapp,Tina Deputy Clerk of the Board 527.17 Certified Municipal Clerk Training Riverside,CA 3/14 3/17/17 Kobzoff,Michael Maintenance Supervisor 067.30 SMRP Conference Jacksonville, FL 10/17-10/21/16 Krasnoff,Michael Maintenance Supervisor 218.88 Project Site visit Oakland,CA 11/2 11/3/16 Kottke, Bratty Maintenance Worker 155.00 Certification Reimbursement Kovac,Lilia Staff Analyst 100.00 Certification Reimbursement Krzysiak,Paul Principal Info Tech Analyst 1,171.13 Intemp ITX Conference Las Vegas,NV 5/14-5/19/17 Kyi,May T. Senior Engineer 264.63 Project Site visit Fairfield,CA 11/2 11/3/16 Kyi,May T. Senior Engineer 116.00 Certification Reimbursement Lagade,Jackie Buyer 278.45 CAPPO Conference Napa,CA 1/22-1/]/1] Lagads,Jackie M Buyer 1,413.82 Tuition Reimbursement Lam,Thomas J. Senior Engineer 116.00 Certification Reimbursement Lambertz,Marcus G. Maintenance Supervisor 1,031.00 SMRP Conference Jacksonville, FL 10/17-10/21/16 Upite, Elizabeth A. Administrative Assistant 1,145.00 Tuition Reimbursement Leak,Anthony D. Construction Inspector 500.78 Equipment Test Witness Cleveland,ON 9/26-9/28/16 Page 5 of 11 Prepared by: Use Henshaw,7/29/2017 Orange County sanitation District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Light,Cortney A. Staff Analyst 718.18 Government Fleet Expo San Actual,TX 6/12 6/15/17 Lin,John H. Senior Engineer 115.00 Certification Reimbursement Long,Rebecca Senior Public Information Specialist 128.00 ICS400 Training Long Beach,CA 5/30-611/17 Long,Rebecca Senior Public Information Specialist 426.34 CASA Conference Palm Springs,CA 1/18 1/20/17 Long,Rebecca Senior Public Information Specialist 334.74 CASA Conference Sacramento,CA 4/18 4/19/17 Long,Rebecca Senior Public Information Specialist 133.38 Water ReUse Conference San Diego,CA 3/20/17 Long,Rebecca Senior Public Information Specialist 1,374.17 CASA Conference Washington,DC 2126 3/l/12 Lopez,John M. Plant Operator 300.00 Certification Reimbursement Lore,Kelly A. Clerk of the Board 785.91 California Clerks Conference Pat.Springs,CA 4/11 4/14/17 Lore,Kelly A. Clerk of the Board 595.98 Municipal Clerk Training San Jose,CA 2/7-2/10/17 Losurdo,Linda Administrative Assistant 160.94 Employee Appreciation Luncheon Luna, Lourdes Human Resources Assistant 8,823.15 Tuition Reimbursement Lyons,Christopher D. Safety and Health Representative 360.81 Vogelsang Pump Training Ravenna,ON 4/5-4/0/1] Lyons,Christopher D. Safety and Health Representative 105.00 Certification Reimbursement Malone,Javitta Records Management Specialist 1,327.34 Managing Electronic Records Conference Chicago,IL 5/6-5/10/17 Malone,Javitts Records Management Specialist 1,222.83 ARMA Conference San Arund,U 9124-9/28/16 Malone,Javitta Records Management Specialist 958.00 Certification Reimbursement Matpede,Jaime M. Source Control Supervisor 646.55 Tri-State Seminar Las Vegas, NV 9/20-9/22/16 Matpede,Jaime M. Source Control Supervisor 181.00 Certification Reimbursement Matpede,Jaime M. Source Control Supervisor 227.55 Safety Lunch Matpede,Jaime M. Source Control Supervisor 241.13 Supplies for Sample Transportation Manning,David Planner/Scheduler 385.00 Certification Reimbursement Mansell 11,Selwyn D. Senior Plant Operator 340.00 Certification Reimbursement Mansell,Selwyn D. Operations Supervisor 340.00 Certification Reimbursement Manzella,Joseph Senior Laboratory Analyst 142.92 EnvlronmentaL Measurement Symposium Garden Grove,CA 8/8-8/12/16 Marta,Luis A. Senior Mechanic 213.18 Mileage for call out to P1 Martin,Marie C. Accounting Assistant II 5,310.00 Tuition Reimbursement Martinez,Chad M. Source Control Inspector 1 122.00 Membership Renewal Martinez,Denise M. Senior Human Resources Analyst 726.79 NeuGOV Conference Las Vegas, NV 10/11 -10/14/16 Martinez,Denise M. Senior Human Resources Analyst 200.00 Certification Reimbursement McDonald,James E. Plant Operator 230.00 Certification Reimbursement McKinley,Lorinda Senior Environmental Specialist 140.00 SEATAC Membership Renewal McKinley,Lorinda Senior Environmental Specialist 181.00 Membership Renewal McKinley,Lorinda Senior Environmental Specialist 200.00 AAEES Membership Renewal Mciaren,David Instrumentation Technician II 328.00 Certification Reimbursement McMurdy,Adam M. Senior Mechanic 612.55 Vogelsang Pump Training Ravenna,ON 311 -3/4/17 MCMurdy,Adam M. Senior Mechanic 1,951.05 Tuition Reimbursement Media,Mark Operations Supervisor 102.20 Employee Appreciation Luncheon Malloy,Mark Operations Supervisor 522.00 Tuition Reimbursement Mendez,Mamas D. Data Management Technician II 285.00 Certification Reimbursement Mendez,Thomas J. Senior Plant Operator 300.00 Certification Reimbursement Milligan,Shane P. Power Plant Operator II 192.00 Membership Renewal Mohr,Jeffrey D. Engineering Manager 115.00 Certification Reimbursement Moinuddin,Riaz K. Engineering Manager 231.15 IBM Conference Las Vegas, NV 3/20-3123/17 Moline,William M. Operations SupeMsor 103.04 Employee Appreciation Luncheon Moline,William M. Operations Supervisor 112.08 Safety Lunch Moline,William M. Operations Supervisor 112.37 Employee Appreciation Luncheon Moore, Brad A. Senior Engineer 116.00 Certification Reimbursement Moore, Brad A. Senior Engineer 250.80 Western No-Dig Conference Las Vegas, NV 10/16-10/18/16 Page 6 of I I Prepared by: Use Henshaw,7/27/2017 Orange County Sardtation District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by MD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Morey,Michael N. Senior Plant Operator 300.00 Certification Reimbursement Murthy, Umesh N. Engineering Supervisor 115.00 Certification Reimbursement Murthy, Umesh N. Engineering Supervisor 140.45 Operations Process Engineering Group Lunch Murthy, Umesh N. Engineering Supervisor 200.00 Certification Reimbursement Myers,Dawn K. Senior Laboratory Analyst 3,092.49 Tuition Reimbursement Namini,Shamand F. CIP Project Manager 246.90 Project Site visit Fairfield,CA 11/2-11/6/16 Namini,Shamatd F. CIP Project Manager 115.00 Certification Reimbursement Nasrollahi, Nasrin Engineer 2,252.71 ASCE-MRI Conference Sacramento,CA 5120 5/25/17 Nasrollahi, Nasrin Engineer 123.08 Open House Supplies Nasrollahi, Nasrin Engineer 132.34 Employee Appreciation Luncheon Nasroltahi,Nasrin Engineer 123.50 Certification Reimbursement Nau,Andrew H. Principal Human Resources Analyst 700.35 CALPELRA Conference Monterey,CA 11/1 -11/4/16 Nararotl,Adam A. Construction In Progress Project Manager 840.28 NAGDCA Conference Denver,CO 9/18-9121/16 Nauroff,Adam A. Construction In Progress Project Manager 243.54 Project Site visit San Francisco,CA 8/9-8/10116 Nazaroff,Adam A. Construction In Progress Project Manager 116.00 Certification Reimbursement Newell,Kelly C. Public Affairs Specialist 123.02 Holiday Party Supplies Newsom,Adam P. Reliability Maintenance Technician 1,697.10 Machinery Training Salem,MA 10/2-10/9/16 Newsom,Adam P. Reliability Maintenance Technician 275.00 Certification Reimbursement Nguyen,Hums-Hoang Senior Engineer 823.48 NAGDCA Conference Denver,CO 9/18-9121/16 Nguyen, Huan-Hoang Senior Engineer 116.00 Certification Reimbursement Nguyen,Jennifer Buyer 918.91 Tuition Reimbursement Nguyen,Quynh D. Engineering Associate 286.13 ESRI User Conference San Diego,CA 6/29 6130/16 Oberly,Michael A. Maintenance Planner/Scheduler 1,606.39 Tn-State Seminar Las Vegas,NV 9119 9/23/16 Oruganti,Jagadish Senior Information Technology Analyst 288.78 JOE Training Las Vegas,NV 4/1 -416/17 Omgi nti,Jagadish Senior Information Technology Anatyst 2,010.00 Tuition Reimbursement Padilla,Gilbert Senior Mechanic 396.31 CWEA Conference Palm Springs,CA 4/26-4127/12 Paik,Sang Senior Information Technology Analyst 696.60 Enfuse Conference Las Vegas,NV 5121 5/25/17 Park,Sang Senior Information Technology Analyst 973.52 Qualys Conference Las Vegas, NV 10/9-10113/16 Pais,Sang Senior Information Technology Analyst 1,207.04 Black Hat Training Las Vegas,NV 7/29-814/16 Park,Sang Senior Information Technology Analyst 869.18 Intrusion Methodology Training Pasadena,CA 9/13-9116/16 Paik,Sang Senior Information Technology Analyst 2,238.68 RSA Conference San Francisco,CA 2112 2/18/17 Paik,Sang Senior Information Technology Analyst 216.95 Certification Reimbursement Fantod., Enrique Senior Plant Operator 300.00 Certification Reimbursement Persons,Fernando Welder/Fabricator 119.90 Certification Reimbursement Paramo,Giovanni Automotive/Heavy Equipment Assistant 5,763.00 Tuition Reimbursement Park,Heather L. Contract/Purchasing Assistant 1,448.17 Tuition Reimbursement Pasco,Louis W. Mechanic 170.00 Certification Reimbursement Patel,Madankumar B. Senior Engineer 116.00 Certification Reimbursement Patel,Samir Information Technology Analyst 111 1,025.64 Inspirex Conference New Orleans,IA 2/12 2/15/17 Patel,Samir Information Technology Analyst 111 669.80 Cornerstone Training San Diego,CA 6/5-60/17 Patel,Samir Information Technology Analyst 111 1,260.28 SharePoint Training San Francisco,CA 10/4-10/11/16 Patel,Sandip S. Senior Engineer 1,095.00 NETA Powertest Conference Anaheim,CA 2/27-3/1117 Patel,Sandip S. Senior Engineer 1,111.00 Tuition Reimbursement Patel,Sejal Engineer 115.00 Certification Reimbursement Pere ,Leyla D. Principal Environmental Specialist 286.50 CWEA Conference Pat.Springs,CA 4/26 4/27/17 Pharr,Dun M. Information Technology Analyst 111 1,432.99 VEEAM Conference New Orleans,LA 5/14-5/18/17 Phonsin,Vanh Principal Laboratory Analyst 7,722.39 Tuition Reimbursement Phuong,Ddau Lead Plant Operator 2,336.62 WEFTEC Conference New Orleans,IA 9123-9/29/16 Phuong,Ddau Lead Plant Operator 1,165.15 CWEA Conference Palm Springs,CA 4/24-4/28117 Page 7 of 11 Prepared by: Lisa Henshaw,7/29/2017 Orange County Sanitation District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Pilko,Victoria Construction In Progress Project Manager 293.00 Certification Reimbursement Powetl,Jonathon E. Associate Engineer 234.37 CWEA Conference Ratio Springs,CA 4/26-4/28/17 Powell,Jonathon E. Associate Engineer 297.43 Advanced Environmental Crimes Training San Luis Obispo,CA 10/17 10/28/16 Powell,Jonathon E. Associate Engineer 769.83 P3S Conference Santa Rosa,CA 2/26-3/l/17 Preciado,Elvba Plant Operator 230.00 Certification Reimbursement Quiroz,Carlos Maintenance Manager 488.70 Maximo Conference Atlanta,GA 7/25 1/27/16 Quiroz,Carlos Maintenance Manager 1,116.36 Total Productive Maintenance Training-week2 Columbus,OH 8/28-9/2/16 Quiroz,Calif. Maintenance Manager 1,162.48 Total Productive Maintenance Training-week4 Columbus,OH 10/26-10/28/16 Quiroz,Carlos Maintenance Manager 1,214.48 Total Productive Maintenance Training-week3 Columbus,OH 9/25-9/30/16 Quiroz,Carlos Maintenance Manager 1,300.42 Total Productive Maintenance Training-week 1 Columbus,OH 7/10-7/15116 Quiroz,Carlos Maintenance Manager 787.92 IBM Conference Las Vegas,NV 3/19-3123117 Quiroz,Carlos Maintenance Manager 961.96 CWEA Conference Palm Springs,CA 4/25 4/28/17 Ralston,John R. Accounting Supervisor 300.00 Certification Reimbursement Ratto,Valerie I. Engineer 1,248.62 CWEA Conference Park Springs,CA 4/25 4128/17 Ratto,Valerie I. Engineer 2,107.34 Factory Site Visit Stuttgart,Germany 12/2-12/12/16 Rech,Doug E. Senior Mechanic 123.71 Mileage&Meal Per Diem for Rocky Point Incident Newport Beach,CA 5/6-5/]/1] Redinger,Sarah Senior Human Resources Analyst 1,642.97 NAGDCA Conference Denver,CO 9/18 9/21/16 Reed,Brian K. Senior Environmental Specialist 176.00 Certification Reimbursement Reynolds,Roy J. Maintenance Supervisor 706.27 CWEA Conference Palm Springs,CA 4/25 4/28/17 Riley,Cory J. Plant Operator 230.00 Certification Reimbursement Roberts,Mark S. Operations SupeMsor 130.48 Employee Appreciation Luncheon Roberts,Mark S. Operations Supervisor 137.49 Food for January Storm Event Roberts,Mark S. Operations Supervisor 340.00 Certification Reimbursement Robertson,George L. Senior Scientist 160.00 Membership Renewal Robertson,George L. Senior Scientist 1,108.56 Decor's 16 Conference Monterey,CA 9119 9/23/16 Robertson,George L. Senior Scientist 206.59 Oceanology Conference San Diego,CA 2114-2/15/17 Robertson,George L. Senior Scientist 133.00 Membership Renewal Robertson,George L. Senior Scientist 164.00 Membership Renewal Robertson,George L. Senior Scientist 468.00 Membership Renewal Roche,Johnny J. Lead Plant Operator 1,298.63 Tuition Reimbursement Roche,Milton Senior Plant Operator 300.00 Certification Reimbursement Rodriguez,David Engineer 115.00 Certification Reimbursement Rodriguez,David Engineer 112.00 Membership Renewal Rosa; Henry M. Lead Electrical Technician 129.96 Mileage It Meal Per Diem for January Storm Event 1122-1/23/1T Buckman,Ernest S. Senior Environmental Specialist 105.00 SEATAC Conference Dana Point,CA 4/27-4/28/17 Rudnick,Taylor D. Maintenance Worker 167.30 Mileage&Meal Per Diem for Rocky Point Incident Newport Beach,CA 5/6 5/7/17 Rudnick,Taylor D. Maintenance Worker 112.00 Certification Reimbursement Ruiz,Stefanie R. Administrative Assistant 106.49 Mileage&Meal Per Diem for Rocky Point Incident Newport Beach,CA 5/6-5/7/17 Ruiz,Stefanie R. Administrative Assistant 3,196.00 Tuition Reimbursement Russell,David L. Information Technology Analyst II 172.00 Membership Renewal Sabri,Julian F. Engineering Supervisor 1,065.04 Total Productive Maintenance Training-week3 Columbus,OH 9/25-9/30/16 Sabri,Julian F. Engineering Supervisor 1,071.04 Total Productive Maintenance Training-week 4 Columbus,OH 10/26 10/28/16 Sabri,Julian F. Engineering Supervisor 1,129.66 Total Productive Maintenance Training-weekI Columbus,OH 7/10 7/15/16 Sabri,Julian F. Engineering Supervisor 1,155.28 Total Productive Maintenance Training-week2 Columbus,OH 8/28 9/2/16 Sabri,Julian F. Engineering Supervisor 3,155.12 Civit Engineer Training Irvine,CA 1/14-3/18/17 Sakamoto,Ken A. Senior Environmental Speciatist 154.43 SEATAC Conference Dana Point,CA 4/27 4128/17 Sakamoto,Ken A. Senior Environmental Specialist 290.50 ESRI Training Redlands,CA 12/7 1219/16 Sakamoto,Ken A. Senior Environmental Specialist 297.56 ESRI Training Redlands,CA 11/1 11/3/16 Sakamoto,Ken A. Senior Environmental Specialist 194.45 Food&Supplies for Ocean Monitoring Trip Page 8 of 11 Prepared by: Use Henshaw,7/27/2017 Orange county Sanitation District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Salami Ken A. Senior Environmental Specialist 409.31 Food&Supplies for Rig Fishing Sakamoto,Ken A. Senior Environmental Specialist 443.O7 Food&Supplies for Trawl 8/16 3/18116 Sakamoto,Ken A. Senior Environmental Specialist 459.76 Food it Supplies for Trawl Sakamoto,Ken A. Senior Environmental Specialist 543.36 Food&Supplies for Trawl 7/26 7/28/16 Salgado,Henry R. Principal Information Technology Analyst 997.00 Pink Elephant Business Relationship Training Las Vegas,NV 2/22-2/25/17 Sanchez,Monica A. Contract/Purchasing Assistant 115.83 Hotel Reimbursement for February Storm Event 2/17-2/18/17 Santos,Robert Welder/Fabricator 118.00 Certification Reimbursement Saqui,Annalisa S. Information Technology Analyst III 431.09 ESRI Users Conference San Diego,CA 6/28 6/29/16 Saqui,Annalea S. Information Technology Analyst III 5,115.00 Tuition Reimbursement Savanna,Ernest R. Lead Mechanic 325.42 CWEA Seminar Martinez,CA 5115-5/16/17 Savedra,Ernest R. Lead Mechanic 469.59 Project Site visit San Francisco,CA 8/9-8/10/16 Sch afelbein,Cheryl Administrative Assistant 203.61 Holiday Party Supplies Schiefelbein,Cheryl Administrative Assistant W9.60 Halloween Supplies Scott,Gregg A. Plant Operator 340.00 Certification Reimbursement Scott,Gregg A. Plant Operator 110.00 Certification Reimbursement Sebourn,Gregory Board of Directors 629.18 Lobby Days Meeting Washington,DC 5/1 5/3/12 Sevenandt,Wendy T. Construction In Progress Project Manager 164.00 Membership Renewal Shelp,Curt V. Operations Supervisor 340.00 Certification Reimbursement Shelp,Curt V. Operations Supervisor 261.19 Project Site visit Oakland,CA 11/2-11/3/16 Shelp,Curt V. Operations Supervisor 147.O8 Safety Boots Simpson,Donald D. Senior Mechanic 133.92 Mileage for call out to Pi Smith,Duane T. Senior Plant Operator 926.55 CWEA Conference Palm Springs,CA 4/25-4/28/17 Smith,Wendy A. Engineer 413.11 CWEA Conference Palm Springs,CA 4/26-4128/17 Sohanaki,Roya Engineering Manager 115.00 Certification Reimbursement Solis,Robert C. Senior Mechanic 170.00 Certification Reimbursement Speakman,Steven R. Senior Engineer 415.80 Project Site visit San Francisco,CA 8/9-8/10116 Spears,James Operations Manager 340.00 Certification Reimbursement Stacklin,Christopher A. Engineer 1,195.71 WET Meeting Coral Gables, FL 1/251/28/17 Stacklin,Christopher A. Engineer 1,965.05 WEFTEC Conference New Orleans,IA 9/23-9/29/16 Stacklin,Christopher A. Engineer 1,081.74 Water Reuse Conference Tampa,FL 9/10-9/14/16 Stacklin,Christopher A. Engineer 1,658.34 WET Government Committee Meeting Washington,DC 3/19 3123/17 Stahl, Keith C. Plant Operator 230.00 Certification Reimbursement Steiger, Frank R. Engineering Supervisor 115.00 Certification Reimbursement Stemin,Warren L. Information Technology Supervisor 788.41 Gartner Summit Conference Las Vegas,NV 12/4 12/8/16 Stettin,Warren L. Information Technology Supervisor 982.50 HP Discover Conference Las Vegas,NV 6/5-6/8/1T Stewart,Ruben L. Senior Plant Operator 44O.DO Certification Reimbursement Stokes,Don F. Maintenance Superintendent 1,006.46 Total Productive Maintenance Training-week 4 Columbus,OH 10/26-10/28/16 Stokes,Don F. Maintenance Superintendent 1,169.26 Total Productive Maintenance Training-week 2 Columbus,OH 8/28-9/2/16 Stokes,Don F. Maintenance Superintendent 1,257J1 Total Productive Maintenance Training-week 3 Columbus,OH 9/25-9/30/16 Stokes,Don F. Maintenance Superintendent 381.39 CWEA Conference Palm Springs,CA 4/26-4128/17 Stratmoen,Erik D. Lead Mechanic 102.00 Meal Per Diem for Unscheduled O/T Stratmoen,Erik D. Lead Mechanic 493.60 Tri-State Seminar Las Vegas,NV 9/19-9/2/16 Swindler,John W. Information Technology System&Operations Manager 1,235.40 Fusion IT Service Conference Las Vegas,NV 10/31 -11/4/16 Swindler,John W. Information Technology System&Operations Manager 1,285.90 Pink Elephant Business Relationship Training Las Vegas,NV 2/22-2124/17 Swindler,John W. Information Technology System&Operations Manager 1,645.96 SANS Network Security Training Las Vegas,NV 9/11 -9/16/16 Swindler,John W. Information Technology System&Operations Manager 757.60 MISAC Conference San Diego,CA 10/9-10/12/16 Swindler,John W. Information Technology System Operations Manager 058.78 Cornerstone Training San Diego,CA 6/5-6/7/17 Swindler,John W. Information Technology System&Operations Manager 1,004.76 Water and Wastewater CIO Forum Washington, DC 4/23-4/29/17 TafoUa,Brian J. Reliability Maintenance Technician 664.33 Advanced Machine Condition Analysis Training Pewaukee,WI 4/10 4/13/17 Page 9 of 11 Prepared by: Use Hinshaw,7/27/2017 Orange County Sanitarian District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Tang,Luc H. Senior Mechanic 247.88 Vogelsang Pump Training Ravenna,OH 4/5 4/8/17 Tang,Luc H. Senior Mechanic 126.89 Mileage for call out to P2 Tang,Luc H. Senior Mechanic 454.00 Tuition Reimbursement Taula,Eli Lead Facilities Worker 258.30 CWEA Conference Palm Springs,CA 4/25-4/28/17 Terrell, Brian D. Engineer 963.30 SMRP Conference Jacksonville, FL 10/17-10/21/16 Terrell, Brian D. Engineer 1,800.00 SMRP Conference Jacksonville, FL 10/17-10/21/16 Terrell, Brian D. Engineer 1,194.12 15011 Train.no Knoxville,TN 5/14-5/19117 Terrell, Brian D. Engineer 536.14 Pump Site Visit San Francisco,CA 819-8/10/16 Terrell, Brian D. Engineer 115.00 Certification Reimbursement Terriquez,Lauer A. Senior Environmental Specialist 1,657.07 Ocean s 16 Conference Monterey,CA 9/19 9/23/16 Teriquez,Laura A. Senior Environmental Specialist 160.76 ArcGIS l Training Redlands,CA 10/17-10/18/16 Terriquez,Laura A. Senior Environmental Specialist 189.13 ESRI Training Redlands,CA 11/1 -11/3/16 Teriquez,-aum A. Senior Environmental Specialist 271.62 Arci II Training Redlands,CA 4/12-4/14/17 Ter iquez,Laum A. Senior Environmental Specialist 154.23 Oceanology Conference San Diego,CA 2115/17 Tetsch,Gina A. Occupational Health Nurse 1,830.92 AAOHN Conference New Orleans,IA 4/21 -4127/17 Tetsch,Gina A. Occupational Health Nurse 821.55 CSAOHN Conference San Diego,CA 11/2-11/5/16 Telsch,Gina A. Occupational Health Nurse 161.00 Professional Liability Insurance Thiede, Robert J. Principal Project Controls Analyst 129.00 Membership Renewal Thompson,Robert C. Director of Engineering 1,075.00 WEFTEC Conference New Orleans,IA 9127 9/28/16 Thompson,Robert C. Director of Engineering 1,899.01 WEFTEC Conference New Orleans,IA 9/23 9/28/16 Thompson,Robert C. Director of Engineering 2,399.79 Great Water Cities Summit New York, NY 5/12-5/17/17 Thompson,Robert C. Director of Engineering 116.00 Certification Reimbursement Thompson,Robert C. Director of Engineering 312.00 Membership Renewal Thompson,Robert C. Director of Engineering 312.00 Membership Renewal Thornburg,Steven M. Maintenance Supervisor 281.91 Project Site visit Oakland,CA 11/2-11/3/16 Togia,Liamatua M. Maintenance Worker 521.60 Tri-State Seminar Las Vegas, NV 9/19-9/22/16 Togia,Liamatua M. Maintenance Worker 100.32 Mileage a Meal Per Diem for Rocky Point Incident Togia,Liamatua M. Maintenance Worker 122.00 Certification Reimbursement Tran,Jane H. Engineer 115.00 Certification Reimbursement Trang,Lon T. Senior Information Technology Analyst 213.00 Ignite Conference Atlanta,GA 9/25 9130/16 Timing,Loc T. Senior Information Technology Analyst 367.32 DR Deployment a Equipment Testing Las Vegas,NV 8/30-9/1/16 Tuiasosopo-Kemper,Gary J. Operations Supervisor 340.00 Certification Reimbursement Creep,Bobby L. Lead Mechanic 351.93 Government Fleet Expo San Antonio,T% 6/11 -6/16/17 Vale. ,MarcoPolo S. Associate Engineer 955.28 NAGDCA Conference Denver,CO 9/18 9/21/16 Velasco,Marcoliolo S. Associate Engineer 101.85 Building Permit Reimbursement Villalobos,Ginetto Mobile Crane Operator 1,284.48 CONE%PO Conference Las Vegas,NV 3/6-3/11/12 Vuong,Michael Operations Supervisor 340.00 Certification Reimbursement Walker,Christopher B. Maintenance Worker 583.65 CWEA Conference Pat.Springs,CA 4/26-4/28/17 Weedagama,Wasantha Senior Information Technology Analyst 1,034.24 Inspirex Conference New Orleans,IA 2/12-2/15/17 Wheatley,Caleb Plant Operator 326.03 Tuition Reimbursement Wheatley,Christopher R. Plant Operator 230.00 Certification Reimbursement Wheatley,Christopher R. Plant Operator 350.00 Certification Reimbursement White,Allen J. Senior Plant Operator 300.00 Certification Reimbursement White,Mike Controller 161.71 GFOA Training Long Beach,CA 1/23-1/27/17 White,Mike Controller 120.00 Certification Reimbursement Whitney,Robert M. Construction Inspector 105.00 Membership Renewal Willis,Bryan Automotive/Heavy Equipment Technician 645.50 FASTER Conference Portsmouth,VA 10/16-10/19/16 Yandi Mazen Electrical Technician II 100.00 Certification Reimbursement Yamout,Maw Electrical Technician II 160.00 Certification Reimbursement Page 10 of 11 Prepared by: Use Hinshaw,7/27/R017 Orange County Sanitarian District Government Code 5 53065-5,Public Disclosure Reports-Reimbursements by OCSD July 1,2016 through June 30,2017 Employee Name Title Amount Description Site Location Duration Yin,Shooing Senior Engineer 200.00 Certification Reimbursement Yin,Shuang Senior Engineer W.55 CWEA Conference Palm Springs,CA 4/25 4/27/17 Yong,Eros Engineering Supervisor 1,120.49 WEE Conference Nev,Orleans,IA 9/25-9/28/16 Yong,Eros Engineering Superiksor 391.76 CWEA Conference Palm Springs,CA 4/26-4/27117 Yong,Eros Engineering Supervisor 115.00 Certification Reimbursement Yong,Eros Engineering Supervisor 129.00 Certification Reimbursement Yu,Hue Y. Senior Information Technology Analyst 367.32 DR Deployment it Equipment Testing Las Vegas,NV 8/30-9/1/16 Yu,Hue Y. Senior Information Technology Analyst 750.83 CISCO Training Las Vegas,NV 7/10-7114/16 Zedek,Michael 1. Engineer 115.00 Certification Reimbursement Zeiler,Paula A. Senior Plant Operator 340.00 Certification Reimbursement Page 11 of 11 Prepared by: Lisa Horatio ,7/27/R017 ADMINISTRATION COMMITTEE Meeting Dare To ad.of Dk 09/13,17 — AGENDA REPORT Item Number Item Number 3 — Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Celia Chandler, Director of Human Resources SUBJECT: CONTINUITY OF OPERATIONS PLAN CONSULTING AND SOFTWARE GENERAL MANAGER'S RECOMMENDATION A. Approve a Professional Services Agreementwith BOLDplanning Inc.for consulting services and Continuity of Operations Management Software under GSA Contract GS35F0301 Y or its successor, for an amount not to exceed $118,000; and B. Approve a contingency amount of$11,800 (10%). BACKGROUND A comprehensive, agency-wide Continuity of Operations Plan is critical to ensure the Sanitation District remains prepared, resilient, and positioned to maintain the highest level of service in the event of an unforeseen medium to long-term emergency and/or disaster. Staff is recommending the use of a specialized Continuity of Operations Management Software in conjunction with highly experienced consultants that will work directly with key Orange County Sanitation District (Sanitation District) leadership to ensure the software application is populated with critical and relevant data and information. This provides the Sanitation District with a comprehensive, agency-wide, integrated Continuity of Operations Plan. RELEVANT STANDARDS • Protection of Orange County Sanitation District assets PROBLEM Continuity of Operations Plans are currently fragmented across the Sanitation District departments and are managed and updated by individual divisions, and are not interconnected in a single source repository that is integrated and easily updated, cloud hosted, and available to key decision makers from any location. PROPOSED SOLUTION Purchase a one-year software license, as well as comprehensive consultant services, to facilitate the development of a Continuity of Operations Plan that allows the Sanitation District to effectively remain in operation in the event of a medium or long-term emergency and/or disaster. Page 1 of 3 TIMING CONCERNS Recognizing that emergencies and/or disasters happen when least expected, though relatively infrequently, it remains prudent to have a Continuity of Operations Plan in place that is maintained and periodically updated to meet the changing needs of the Sanitation District and protect the public. RAMIFICATIONS OF NOT TAKING ACTION Though there are individual department and division plans in place to address a critical event, a comprehensive, overarching, agency-wide integrated Continuity of Operations Plan will ensure the Sanitation District is optimally positioned to handle a critical emergency and/or disaster event. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION Project Phases BOLDplanning Inc. has a strong presence in the government sector with numerous city, county, and special district clients. Their approach is focused on ensuring that government organizations meet DHS/FEMA planning elements required for local organizations, as well as private sector best practices. The project includes substantial time conducting on-site training and facilitation with key Sanitation District stakeholders and leadership staff, thereby developing a comprehensive Continuity of Operations Plan that is customized to the Sanitation District industry and needs. The proposal calls for eight (8) distinct phases: • Phase 1: System Licensing, Branding, and Customization • Phase 2: Project Initiation and Preparation • Phase 3: Kickoff and Plan Development • Phase 4: Mid-Term Workshops • Phase 5: Plan Review • Phase 6: Plan Finalization Workshops • Phase 7: Plan Verification and Completion • Phase 8: Plan Maintenance At the conclusion of the project, the Sanitation District will have a fully integrated, cloud hosted Continuity of Operations Plan that is centrally located and easily updated and maintained to ensure future changes in our operations are easily and quickly incorporated into the plan. Page 2 of 3 Vendor Selection Staff evaluated other potential firms and participated in several vendor and product demonstrations. Though the market is saturated with numerous software providers, the primary focus is on specialized software applications that are not specific to government. Furthermore, the consulting and implementation teams focused on getting the data into the software application, and had limited government experience. Staff were unable to locate a single other vendor with wastewater experience. Staff found BOLDplanning Inc. was the only vendor with specific knowledge and Continuity of Operations Planning experience in wastewater. One of the firm's principals co-authored the Continuity of Operations Planning for water utilities in a document titled Guidance Document, for the Water Research Foundation. Though the various software applications viewed had some minor differences, BOLDplanning's government and industry expertise was a critical factor in staffs decision to select BOLDplanning, whose current GSA contract allows for a highly competitive rate. The existence of a GSA contract allows the Sanitation District to utilize a contract for the procurement of common goods and services for greater economy and efficiency. Cooperative Purchasing from such a contract is permitted in the Sanitation District's Purchasing Ordinance. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This item has been budgeted IFY 2017-18 Budget Update, Page 41), and the budget is sufficient for the recommended action. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the complete agenda package: Professional Services Agreement Page 3 of 3 PROFESSIONAL SERVICES AGREEMENT BOLDplanning, Inc. Software Implementation Requisition NO. 98834 OR THIS AGREEMENT is made and entered into as of the date fully executed below, by and between ORANGE COUNTY SANITATION DISTRICT, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708-7018 (hereinafter referred to as "OCSD") and BOLDplanning, Inc. with a principal business at 4515 Harding Pike#325, Nashville, TN 37205 (hereinafter referred to as"CONSULTANT") collectively referred to as the "Parties". WITNESSETH WHEREAS, based on CONSULTANT's expertise and experience, OCSD desires to temporarily engage CONSULTANT to provide Business Continuity Planning Software and Services as described in Attachment"A" OCSD Scope of Work; and WHEREAS, CONSULTANT submitted its proposal, dated June 7, 2017; and WHEREAS, OCSD has chosen CONSULTANT to conduct Services in accordance with Ordinance No. OCSD-47; and WHEREAS, on September 13, 2017, the Administration Committee of OCSD, by minute order, authorized execution of this Agreement between OCSD and CONSULTANT; and NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agree as follows: 1. Definitions 1.1. As-Built Documentation. The term "As-Built Documentation" means the Baseline Documentation plus the Documentation for any Configuration Changes and Customization Modifications. All "As-Built Documentation" shall supplement and not conflict with the terms of this Agreement. In the event of a conflict, the terms of this Agreement shall prevail. 1.2. Configuration Changes. The term "Configuration Changes" is defined as any modification or changes other than a Custom Modification. 1.3. CONSULTANT Application Software. The term "CONSULTANT Application Software" is defined as any Software owned or sublicensed, installed and/or configured by CONSULTANT as a component of the Project, whether in machine readable or printed form, including, but not limited to any applications, modules, subsystems, Interfaces, Configuration Changes, Custom Modifications, Updates, and Documentation. 1.4. Custom Modification. The term "Custom Modification" is defined as a modification of the CONSULTANT Application Software Source Code or data base structure, which provides new or improved functions or features to address specific requirements of this Agreement. 1.5. Defect. The term "Defect" is defined as any error, failure, deficiency, or any other unacceptable variance or failure of the System or any component thereof to fully conform to the warranties and requirements described in this Agreement. With respect to the CONSULTANT Application Software, the term "Defect" is defined as any error, Orange County Sanitation District 1 of 19 Requisition No 98834 OR failure, or deficiency or any other unacceptable variance from any required, specified, or expected program behaviors as may be required by OCSD or necessary for the CONSULTANT Application Software to operate correctly and in full compliance with the terms of this Agreement. This includes expected program behaviors as described in any CONSULTANT Application Software Documentation. In the event of a conflict between this Agreement and Documentation provided by CONSULTANT to OCSD, the terms and conditions of this Agreement shall prevail. 1.6. Documentation. The term "Documentation" is defined as all written, electronic, or recorded works including all "As-Built Documentation" that describe the uses, features, functional capabilities, performance standards, and reliability standards of the System, or any subsystem, component, or Interface, and that are published or provided to OCSD by CONSULTANT or its subcontractors, including, without limitation, all end user and system administrator manuals, help files, training aids and manuals, training and support guides, program listings, data models, flow charts, logic diagrams, and other materials related to or for use with the System. 1.7. Final System Acceptance. The term "Final System Acceptance" shall be defined as that date on which all Services of the Attachment "A." Scope of Work have been successfully completed by CONSULTANT and accepted by OCSD. 1.8. Fix Pack. The term "Fix Pack" is defined as a formal release of programming code and documentation that provides corrections to any CONSULTANT Application Software programs including, but not limited to, bug fixes, error corrections and patches. 1.9. Functional, Performance and Reliability Specifications and Requirements. The term "Functional, Performance and Reliability Specifications and Requirements" is defined as all definitions, descriptions, requirements, criteria, warranties, and performance standards relating to the System set forth in: (a) this Agreement; (b) any mutually agreed upon Change Orders pursuant to Section 4, Modification to Scope of Work; and (c) any functional and/or technical specifications which are published or provided by CONSULTANT or its licensors or suppliers from time to time with respect to the System or any Products. 1.10. Interfaces. The term "Interfaces" is defined as one or more of the specialized software applications developed or sublicensed by CONSULTANT and installed as a part of the Project for the purpose of sharing information (data) between CONSULTANT and/or CONSULTANT Application Software and any other software program or device. Functional requirements for each Interface to be included as a part of the System are provided in Attachment"A" Scope of Work. 1.11. Products. The term "Products" is defined as all Software listed in Attachment C, Pricing Detail and Summary. 1.12. Project. The term "Project" is defined as the totality of CONSULTANT's obligation under this Agreement to develop, supply, install, configure, test, implement and maintain the System. 1.13. Services. The term "Services" is defined as the implementation, development, training, configuration, loading, testing, project management and other services to be provided by CONSULTANT under this Agreement, including, without limitation, the tasks detailed in Attachment A, Scope of Work. 1.14. Software. The term "Software" includes the following components provided and licensed by CONSULTANT under this Agreement: (a) CONSULTANT Application Software; (b)Third-Party Software; (c) Custom Modifications and (d) Interfaces. Orange County Sanitation District 2 of 19 Requisition No 98834 OR 1.15. System. The term "System" is defined as the collective whole of all Products and Services to be purchased, developed, licensed, supplied, installed, configured, tested, and implemented by CONSULTANT under this Agreement. 1.16. System Administrator Documentation. Is defined as that portion of the Documentation addressing the operation and maintenance functions of the System. 1.17. Third-Party Software. The term "Third-Party Software" is defined as any software to be supplied under this Agreement that is purchased or licensed directly from any source external to CONSULTANT for use with or integration into the System. 1.18. Updates. The term "Updates" is defined as modifications, improvements, additions, and corrections to the Products and/or related Documentation, including functional and/or product enhancements, bug fixes, patches, new releases, new versions, and replacement modules or products that CONSULTANT makes generally available to its customers with or without an additional fee. 1.19. Support. The term "Support' is defined as all Support referred to in Attachment "A" Scope of Work. 1.20. Work Product. The term "Work Product" is defined as the Products and Services and all other programs, algorithms, reports, information, designs, plans and other items developed by CONSULTANT under this Agreement, including all partial, intermediate or preliminary versions thereof. 2. Miscellaneous 2.1. Access to Premises. OCSD shall provide CONSULTANT with reasonable and timely access to the sites and personnel necessary for CONSULTANT to perform its obligations under this Agreement. OCSD shall allow CONSULTANT personnel reasonable access to OCSD site and facilities (telephone, facsimile, parking, etc.) during normal business hours and at other reasonable times as requested by CONSULTANT and pre-approved by OCSD. The assistance or presence of OCSD's personnel will not relieve CONSULTANT of any responsibilities under this Agreement. 2.2. Amendments. No amendment or modification to this Agreement is valid unless it is contained in a writing signed by both parties. 2.3. Approvals in Writing. All approvals or consents required or contemplated by this Agreement must be in writing to be effective. 2.4. Background Checks and Removal of Personnel. Prior to being allowed to perform any work on this Project, all non-OCSD personnel assigned to the Project may be required to submit to and pass a background check by the Fountain Valley, California Police Department. In addition, OCSD shall have the sole and exclusive right to require CONSULTANT to immediately remove any individual from the Project for any reason deemed to be in the best interests of OCSD. CONSULTANT shall replace any employee removed from the project within ten (10) business days of said removal. 2.5. Compliance with Work Rules. CONSULTANT will ensure that, while they are on OCSD premises, CONSULTANT's personnel and subcontractors will comply with OCSD's working rules and policies, included in OCSD's Safety Policies. OCSD's Safety Policies can be found here at hftps://www.ocsd.com/about-us/transparency/safety-and-human- resou rces-policy/-folder-631. Orange County Sanitation District 3 of 19 Requisition No 98834 OR 2.6. Successors and Assigns. This Agreement is binding on and inures to the benefit of the parties and their respective successors and assigns. 2.7. Advertising. CONSULTANT shall not refer to the existence of this Agreement in any press release, advertising or materials distributed to prospective customers without the prior written consent of OCSD. 2.8. This Agreement and all Attachment hereto (called the "Agreement") is made by OCSD and CONSULTANT. The Terms and Conditions herein exclusively govern the purchase of Services as described in Attachment"A" Scope of Work. 2.9. Attachments to this Agreement are incorporated by reference and made a part of this Agreement as though fully set forth at length herein. Attachments to this Agreement are as follows: Attachment"A" Scope of Work Attachment"B" Acknowledgment of Insurance Requirements (AOIR) 2.10. Attachments to this Agreement are as follows in order of precedence. Order of precedence will be established as negotiated and agreed upon by both parties. The following order of precedence is provided for reference and will be negotiated by both parties. Attachment"A" Scope of Work Attachment"B" Acknowledgment of Insurance Requirements (AOIR) 2.11. In the event of any conflict or inconsistency between the provisions of this Agreement and any of the provisions of the Attachment hereto, the provisions of this Agreement shall in all respects govern and control. 2.12. This Agreement may not be modified, changed, or supplemented, nor may any obligations hereunder be waived or extensions of time for performance granted, except by written instrument signed by both Parties. 2.13. The various headings in this Agreement are inserted for convenience only and shall not affect the meaning or interpretation of this Agreement or any Paragraph or provision hereof. 2.14. The term "workday". Workdays are defined as all days that are not Saturday, Sunday, or legally observed holidays. Meetings with OCSD staff shall be scheduled from Monday through Thursday between the hours of 8AM and 4PM PT (exception operations staff who maintain plant operations 2417 and work a rotated 12-hour shift) and shall conform to OCSD work schedules. OCSD review periods shall not include legally observed holidays. 2.15. OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday, Presidents' Day Monday, Memorial Day Monday, Independence Day, Labor Day Monday, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 2.16. The term "days", when used in the Agreement, shall mean calendar days, unless otherwise noted as workdays. Orange County Sanitation District 4 of 19 Requisition No 98834 OR 2.17. Work Hours: The work required under this Agreement may include normal Business hours, evenings, and weekends. 2.18. CONSULTANT shall provide OCSD with all required premiums and/or overtime work at no charge beyond the price provided under"Compensation" below. 2.19. Except as expressly provided otherwise, OCSD accepts no liability for any expenses, losses, or action incurred or undertaken by CONSULTANT as a result of work performed in anticipation of purchases of said services by OCSD. 2.20. Goods and Services, whether stated separately or in conjunction with each other, shall mean BOLDplanning Software Implementation and the services related to the provision of such as described in Attachment"A" Scope of Work. 2.21. Construction of Agreement. This Agreement is the product of joint discussions and negotiations at arms' length between the parties, both of whom are sophisticated and knowledgeable in business matters and both of whom have relied on the advice of independent legal counsel. Any rule of law which would require interpretation of this Agreement against the party that drafted it shall have no application to this Agreement. 3. Scope of Work General requirements for the scope of this Project are listed below. A detailed list of tasks and responsibilities are included in Attachment"A" Scope of Work. 3.1. Scope of Work Subject to the terms of this Agreement, CONSULTANT shall perform the Services identified in Attachment "A" Scope of Work. CONSULTANT warrants that all of its Services shall be performed in a competent, professional, and satisfactory manner. 3.2. Modifications to Equipment and Facilities. OCSD shall be responsible for making OCSD-approved modifications identified in an OCSD approved, Site Analysis Report. Thereafter, CONSULTANT will be precluded from asserting that it is unable to perform its obligations under this Agreement because of any pre-existing condition. During implementation, any changes to the System or any costs that may be incurred in order to complete the requirements of this Agreement but were not identified in the Site Analysis Report will be the sole and exclusive responsibility of CONSULTANT. In addition, if the System is unable to meet the Functional, Performance and Reliability Specifications and Requirements in this Agreement after the identified upgrades and changes have been made, then CONSULTANT will be responsible, at its own expense, for making any further upgrades or changes necessary to achieve this result. 3.3. User Qualifications. OCSD shall use its best efforts to ensure that persons operating the System will be qualified, supervised, and trained in the use of personal computers and normal operations. CONSULTANT will ensure that all training on the System or System components will be conducted professionally and effectively so that each operator trained by CONSULTANT is proficient in its use. 3.4. Transition. CONSULTANT will work with OCSD to ensure a smooth and efficient transition from OCSD's current systems to the new System and to minimize disruption to current operations, even if it necessitates working late evening, early morning, or weekend hours. Any required disruptions to OCSD's operations shall be scheduled in advance and approved by OCSD. 4. Modifications to Scope of Work: Requests for modifications to the Scope of Work hereunder can be made by OCSD at any time. All modifications must be made in writing and signed by both Parties. A review of the time required for the modification will be made by OCSD and CONSULTANT and the Agreement period adjusted accordingly. Orange County Sanitation District 5 of 19 Requisition No 98834 OR 5. License 5.1. Grant of License. 5.1.1. CONSULTANT hereby grants to OCSD a perpetual, irrevocable, nonexclusive, and nontransferable license under applicable copyrights and/or trade secrets (either site, node locked or per user as specified in Attachment A - Scope of Work) to use all CONSULTANT Application Software provided under this Agreement for use by OCSD. OCSD shall have the right to use all CONSULTANT Application Software or any portion thereof on any equipment, either locked on a single computer node (as determined by a specific LAN address), as a site license, or concurrently on a number of computer nodes so long as the number of concurrent uses does not exceed the number licensed for the LAN, or on one or more backup computer nodes. OCSD shall permit CONSULTANT reasonable, pre-scheduled access (Monday through Friday, 8:00 to 5:00 PM PST) to OCSD facilities for license administration audit purposes. 5.1.2. OCSD shall have the right to use all CONSULTANT Application Software as may be necessary in order to operate the System purchased under this Agreement. In addition, OCSD shall have the right to use the CONSULTANT Application Software as necessary to (a) operate the System (b) conduct internal training and testing, and (c) perform disaster recovery, backup, archive, and restoration testing and implementation as may be required in OCSD's judgment. This license shall apply to all commercially available Updates throughout the term of this Agreement. OCSD shall have the right to access all CONSULTANT Application Software licensed under this Agreement on any equipment at any facility and at any location to support its authorized use of the software. 5.1.3. All license rights of Third Party Software shall originate from the manufacturer. All Third-Party Software licenses shall be provided to OCSD and become effective at the time the product is used by OCSD in a live environment. 5.1.4. The approval of CONSULTANT to use CONSULTANT Application Software and Third Party Software and OCSD's use of it shall not constitute a waiver of OCSD's right to reject the System, in whole or in part, if the requirements for Final System Acceptance are not met. 5.2. Limitations on License. Except as licensed to OCSD, CONSULTANT retains all of its current rights, title, and interest in the CONSULTANT Application Software, including Derivative Works, Custom Modifications, Configuration Changes and Updates. Unless authorized by CONSULTANT or required by law, OCSD will not: (1) make available or distribute all or part of the Software to any third party by assignment, sublicense, or any other means; or (2) disassemble, decompile, or reverse engineer the Software, or allow any third party to do so. 5.3. Security. Certain Software Packages are required to operate in conjunction with a hardware lock device or in conjunction with license administration software and a license authorization key provided by CONSULTANT or its representative. OCSD shall take no steps to avoid or defeat the purpose of any required lock device or authorization key. Use of any Software Package without a required lock device or authorization key shall be unlicensed under this Agreement. Orange County Sanitation District 6 of 19 Requisition No 98834 OR 5.4. Restricted Access. OCSD shall use every reasonable method to restrict access to the CONSULTANT Application Software, or Documentation related thereto, to persons not authorized to use the CONSULTANT Application Software under the terms of this Agreement. OCSD shall not copy the CONSULTANT Application Software or Documentation except as necessary for use under this Agreement. OCSD shall not decrypt, reverse compile or disassemble the CONSULTANT Application Software. OCSD shall not export or re-export the CONSULTANT Application Software or Documentation. Furthermore, OCSD shall abide by all applicable Federal and State Trademark and Copyright laws. 6. Compensation: Compensation to be paid by OCSD to CONSULTANT for the Services provided under this Agreement shall be a total amount not to exceed One Hundred Eighteen Thousand and 00/00 Dollars ($118,000.00). 7. Payment 7.1. CONSULTANT shall be paid by OCSD upon approval of invoices by OCSD Project Manager, or designee, for completion of each phase tasks and deliverables as follows: • Phase 1: System Licensing, Branding, and Customization $ 25,000 • Phase 2: Project Initiation and Preparation $ 27,500 • Phase 3: Kickoff and Plan Development Workshops $ 18,500 • Phase 4: Mid-Term Workshops $ 12,800 • Phase 5: Plan Reviews $ 10,500 • Phase 6: Plan Finalization Workshops $ 12,800 • Phase 7: Plan Verification and Completion $ 10,500 7.2. OCSD shall be the determining party as to whether the tasks and deliverables for each Phase have been satisfactorily completed. Any discrepancies regarding the completion should be communicated immediately to the CONSULTANT. OCSD and the CONSULTANT will work towards resolution. 6. Invoices 8.1. OCSD shall pay within 30 days of completion and receipt and approval by OCSD Project Manager of an itemized invoice, in a form acceptable to OCSD to enable audit of the charges thereon. 8.2. Invoices shall be emailed by CONSULTANT to OCSD at APStaff@OCSD.com. The Specification and Purchase Order number shall both be referenced in the subject line. 9. Audit Rights: CONSULTANT agrees that, during the term of this Agreement and for a period of three (3) years after its termination, OCSD shall have access to and the right to examine any directly pertinent books, documents, and records of CONSULTANT relating to the invoices submitted by CONSULTANT pursuant to this Agreement. 10. Performance:Time is of the essence in the performance of the provisions hereof. 11. Term 11.1. The Services to be provided by CONSULTANT under this Agreement shall commence on the date of the Notice to Proceed (Effective Date), and be completed no later than period of performance based on the Project Implementation Plan as stated in Attachment"A" Scope of Work to this Agreement following Notice to Proceed. Orange County Sanitation District 7 of 19 Requisition No 98834 OR 11.2. Effect on Project Schedule. The time periods and requirements set forth in Attachment "A" Scope of Work, will not excuse CONSULTANT from complying with the completion Time set forth in the Project Implementation Plan. Unless otherwise specified, the completion time set forth in the Project Implementation Plan constitute the time by which the CONSULTANT must complete the testing required by this Agreement and achieve Final System Acceptance of the System installed. 11.3. Deadline for Final System Acceptance. Final System Acceptance must occur once the System is accepted by OCSD as fully operational and is in full productive use by OCSD. Final System Acceptance must be achieved by the CONSULTANT within the period of performance based on the Project Implementation Plan as stated in Attachment "A• Scope of Work to this Agreement. 12. Termination OCSD reserves the right to terminate this Agreement for its convenience, with or without cause, in whole or in part, at any time, by written notice from OCSD. Upon receipt of a termination notice, CONSULTANT shall immediately discontinue all work under this Agreement (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay CONSULTANT for work performed (cost and fee) to the date of termination. CONSULTANT expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Agreement. Such notice of termination shall terminate this Agreement and release OCSD from any further fee, cost or claim hereunder by CONSULTANT other than for work performed to the date of termination. 12.1. OCSD reserves the right to terminate this Agreement immediately upon OCSD's determination that CONSULTANT is not meeting specification requirements, if the level of service is inadequate, or any other default of this Agreement. 12.2. OCSD may also immediately cancel for default of this Agreement in whole or in part by written notice to CONSULTANT: • if CONSULTANT becomes insolvent or files a petition under the Bankruptcy Act; or • if CONSULTANT sells its business; or • if CONSULTANT breaches any of the terms of this Agreement; or • if total amount of compensation exceeds the amount authorized under this Agreement. 12.3. All OCSD property in the possession or control of CONSULTANT shall be returned by CONSULTANT to OCSD on demand, or at the termination of this Agreement, whichever occurs first. In addition, CONSULTANT will deliver to OCSD all Work Product currently in existence and for which payment has been made. 12.4. Upon termination or expiration of this Agreement, CONSULTANT will cooperate with OCSD to assist with the orderly transfer of services, functions, and operations provided by CONSULTANT under this Agreement to another provider or to OCSD as determined by OCSD in its sole discretion. Prior to the termination or expiration of this Agreement, OCSD may require CONSULTANT to perform those transition services described below that OCSD deems necessary to migrate CONSULTANT's work to another provider or to OCSD. Transition services may include, but are not limited to the following: Orange County Sanitation District 8 of 19 Requisition No 98834 OR 12.4.1. Pre-Migration Services. 12.4.1.1. Working with OCSD to jointly develop a mutually agreed upon Transition Services Plan to facilitate the termination of the services; 12.4.1.2. Notifying all affected vendors and subcontractors of CONSULTANT; and 12.4.1.3. Freezing all non-critical changes to the System. 12.4.2. Migration and Post-Migration. 12.4.2.1. Performing the Transition Services Plan activities. 12.4.2.2. Answering questions regarding the services performed by CONSULTANT or the System on an as-needed basis; 12.4.2.3. Providing such other reasonable services needed to effectuate an orderly transition to a new System. 12.5. OCSD agrees to pay CONSULTANT for transition services at a reasonable out-of-pocket expense not to exceed ten percent (10%) of the aggregate hourly compensation paid. 13. Indemnification and Hold Harmless Provision: CONSULTANT shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or be caused by CONSULTANTS services under this Agreement, or by its subcontractor or by anyone directly or indirectly employed by CONSULTANT, and whether such damage or injury shall accrue or be discovered before or after the termination of the Agreement. Except as to the sole active negligence of or willful misconduct of OCSD, CONSULTANT shall indemnify, protect, defend and hold harmless OCSD, its elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising out of or in connection with CONSULTANT's performance under the Agreement, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process, or any patented or unpatented invention, article or appliance, furnished or used under the Agreement, and/or (c) on account of any goods and services provided under this Agreement. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of CONSULTANT of or anyone employed by or working under CONSULTANT. To the maximum extent permitted by law, CONSULTANTS duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. CONSULTANT agrees to provide this defense immediately upon written notice from OCSD, and with well qualified, adequately insured, and experienced legal counsel acceptable to OCSD. This section shall survive the expiration or early termination of the Agreement. 14. Warranty 14.1. System Warranty. CONSULTANT warrants that the System will meet the Functional, Performance and Reliability Specifications and Requirements as defined in this Agreement. The System and/or each of its subsystems, components and Interfaces will be capable of operating fully and correctly in conjunction with the System Hardware. CONSULTANT warrants that for the term of this Agreement, the System will perform as described in Attachment "A" Scope of Work; in material and workmanship and will remain in good working order. In the event the System does not meet these warranties, CONSULTANT shall provide, at no charge, the necessary software, hardware, and/or services required to attain the levels or standards contained in these warranties. Orange County Sanitation District 9 of 19 Requisition No 98834 OR 14.2. CONSULTANT Application Software Warranties. CONSULTANT warrants that it owns or otherwise has the right to license the CONSULTANT Application Software to OCSD and that it possesses all rights and interests necessary to enter into this Agreement. In addition, CONSULTANT warrants that: 14.2.1. All CONSULTANT Application Software licensed under this Agreement is free of known Defects, viruses, worms and Trojan horses, and any code designed to disable the Software because of the passage of time, alleged failure to make payments due, or otherwise (except for documented security measures such as password expiration functions); 14.2.2. During the term of the Agreement; the CONSULTANT Application Software will meet or exceed the Functional, Performance and Reliability Specifications and Requirements herein; 14.2.3. The CONSULTANT Application Software will: (1) store all date-related information and process all data Interfaces involving dates in a manner that unambiguously identifies the century, for all date values before, during and after the Year 2000; (2) calculate, sort, report and otherwise operate correctly and in a consistent manner for all date information processed, whether before, during or after the Year 2000; (3) calculate, sort, report and otherwise operate correctly, in a consistent manner and without interruption regardless of whether the date on which the Software is operated or executed is before, during or after the Year 2000; (4) report and display all dates with a four-digit date so that the century is unambiguously identified; and (5) handle all leap years correctly; 14.2.4. CONSULTANT Application Software is and will be general release versions that have been fully tested at CONSULTANT's site in accordance with best industry practices, and are not beta or pre-release versions (unless agreed to in writing by OCSD); and, 14.2.5. Custom Modifications and Interfaces have been fully tested in accordance with best industry practices and are free of known Defects. CONSULTANT further agrees that during the term of this Agreement, CONSULTANT will provide OCSD, if OCSD so desires, with any Updates at no additional cost (including any and all costs associated with the installation of those Updates) immediately upon their commercial availability to any other entity. 14.3. Work Quality Warranty. CONSULTANT warrants that all work performed by CONSULTANT and/or its subcontractors under this Agreement will conform to best industry practices and will be performed in a professional and workmanlike manner by staff with the necessary skills, experience, and knowledge to do so. 14.4. Regulatory Warranty. CONSULTANT warrants that, for the Term of this Agreement, the System will comply with all processing and reporting requirements for State and Federal laws, and regulations. If the Software requires updating due to a change in a State or Federal law, or regulation, affecting OCSD, CONSULTANT will provide these changes per a mutually agreed to schedule at no additional charge to OCSD. Notwithstanding this provision, in no event shall CONSULTANT provide said update later than the date required by the State or Federal law or regulation affecting OCSD. In the event OCSD is notified of a change in State or Federal law or regulations that requires updating the Software, OCSD will notify CONSULTANT of that change as soon as reasonably possible. Orange County Sanitation District 10 of 19 Requisition No 98834 OR 14.5. Documentation Warranty. CONSULTANT warrants that, for the Term of this Agreement, OCSD shall have access to the most current versions of application software documentation while this Agreement remains effective. 14.6. Service Warranty. During the term of this Agreement, CONSULTANT warrants that it will remedy any failure, malfunction, defect, or nonconformity in the System, as follows: 14.6.1. Priority One (Pl) Defects. For purposes of this Warranty, a P1 Defect includes, but is not limited to, loss of data, data corruption, a System or subsystem abort, any condition where productive use of the System or any component thereof is prohibited and no acceptable workaround is available. Examples of P1 Defects include, but are not limited to: 14.6.1.1. System is down. 14.6.1.2. Application, module, or Interface is down or non-operational. 14.6.1.3. An Interface or application critical to System operation is substantially impaired or problematic. 14.6.1.4. Loss of data or data corruption after data has been entered. 14.6.1.5. A subsystem or component thereof is non-functional. 14.6.1.6. Productive use is prohibited. 14.6.1.7. a Server goes down. 14.6.1.8. a user cannot log on to the System. 14.6.2. Priority Two (P2) Defects. For purposes of this Warranty a P2 Defect includes, but is not limited to, compromise of the primary purpose of the System, subsystem, or Interface to an external system. Productive use by the end user is substantially impacted and an acceptable workaround is not available. Examples of P2 Defects include, but are not limited to: 14.6.2.1. a software function does not work correctly. 14.6.2.2. The user cannot produce a report with correct calculations. 14.6.2.3. System, subsystem, or an Interface performance is deemed unacceptable per the Functional, Performance, and Reliability Specifications and Requirements. 14.6.2.4. Cannot create a scheduled event. 14.6.3. Priority Three (P3) Defects. For purposes of this Warranty, a P3 Defect includes, but is not limited to, incomplete operation of a System component which impacts productivity of staff but an acceptable workaround is generally available. Examples of P3 Defects include but are not limited to: 14.6.3.1. Minor deficiencies occur intermittently in any component of the System. 14.6.3.2. A mapping function doesn't work but the failure does not interfere with the user's ability to perform required tasks. 14.6.3.3. A report does not function or report provides incorrect results. 14.6.3.4. An incorrect message is presented in a dialog box. 14.6.4. Priority Four (P4) Defects. For purposes of this Warranty, a P4 Defect consists of those problems deemed by OCSD to be mainly cosmetic. Examples of P4 Defects include, but are not limited to: Orange County Sanitation District 11 of 19 Requisition No 98834 OR 14.6.4.1. A misspelled word in the header of a report or in a help file. 14.6.4.2. A minor error in output that does not interfere with the correct outputting of statistics from the system . 14.6.4.3. Minor printing errors in a report that does not impede OCSD's ability to utilize the report for the required purpose. 14.6.4.4. Minor variances in text where the help file does not match the documentation. 14.6.4.5. Minor variances in text where the documentation doesn't match the functionality but the System works properly. 14.6.4.6. A print button doesn't work but the user can still print without opening or closing multiple windows or loosing data or rebooting the system. 14.6.5. Multiple Failures. Any situation involving multiple, contemporaneous failures, regardless of their individual priorities, will be regarded as a Priority One Defect if, in OCSD's determination, the situation results in OCSD having essentially no productive use of the System or a major subsystem. 14.6.6. Permanent Cure. If OCSD accepts a workaround or other temporary cure as the remedy for any reported Defect, CONSULTANT shall provide and install at no cost to OCSD a permanent correction or cure within ten (10) days after the permanent cure becomes available. 14.6.7. Third-party Warranty Coverage. Third-party products are provided with a pass-thru-warranty from the original manufacturer. 15. Force Majeure: Neither party shall be liable for delays caused by accident, flood, ads of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Agreement. 16. Insurance: CONSULTANT and all subcontractors shall purchase and maintain, throughout the life of this Agreement and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Acknowledgement of Insurance Requirements, Attachment "C" AOIR. CONSULTANT shall not commence work under this Agreement until all required insurance is obtained in a form acceptable to OCSD, nor shall CONSULTANT allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to maintain required insurance coverage shall result in termination of this Agreement. 17. Key Personnel: Personnel, as provided in Attachment "A" Scope of Work, are considered "key" to the work under this Agreement and will be available for the term of the Agreement. No person designated as key under this Agreement shall be removed or replaced without prior written consent of OCSD. If OCSD asks CONSULTANT to remove a person designated as key under this Agreement, CONSULTANT agrees to do so immediately regardless of the reason, or the lack of reason, for OCSD's request. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. 18. Confidentiality and Non-Disclosure 18.1. CONSULTANT acknowledges that in performing the Services hereunder, OCSD may have to disclose to CONSULTANT orally and in writing certain confidential information that OCSD considers proprietary and has developed at great expense and effort. Orange County Sanitation District 12 of 19 Requisition No 98834 OR 18.2. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, or corporation, without OCSD's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of OCSD. 18.3. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the term of this Agreement. 18.4. CONSULTANT agrees as follows: • To use the Confidential Information only for the purposes described herein; to not reproduce the Confidential Information; to hold in confidence and protect the Confidential Information from dissemination to and use by anyone not a party to this Agreement; and to not use the Confidential Information to benefit itself or others. • To restrict access to the Confidential Information to its CONSULTANT or personnel of CONSULTANT who (1) have a need to have such access and (2) have been advised of and have agreed in writing to treat such information in accordance with the terms of this Agreement. • To return all Confidential Information in CONSULTANT's possession upon termination of this Agreement or upon OCSD's request, whichever occurs first. • To hold in confidence information and materials, if any, developed pursuant to the Services hereunder. 18.5. The provisions of this Section shall survive termination or expiration of this Agreement and shall continue for so long as the material remains confidential. 19. Ownership of Documents All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by CONSULTANT, its employees, subcontractors, and agents in the performance of this Agreement shall be the property of OCSD and shall be promptly delivered to OCSD upon request of the Project Manager or upon the termination of this Agreement, and CONSULTANT shall have no claim for further employment or additional compensation as a result of the exercise by OCSD of its full rights of ownership of the documents and materials hereunder. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the CONSULTANT will be at OCSD's sole risk and without liability to CONSULTANT. CONSULTANT shall ensure that all its subcontractors shall provide for assignment to OCSD of any documents or materials prepared by them. 20. Ownership of Intellectual Property 20.1. OCSD acknowledges that in providing the Service, CONSULTANT utilizes (i) the BOLDplanning name, the BOLDplanning logo, the BOLDplanning domain names, the product and service names associated with the Service, and other trademarks and service marks; (ii) certain audio and visual information, documents, software and other works of authorship; and (III) other technology, software, hardware, products, processes, algorithms, user interfaces, know-how and other trade secrets, techniques, designs, inventions and other tangible or intangible technical material or information (collectively, "BOLDplanning IP") and that the BOLDplanning IP is covered by intellectual property rights owned or licensed by BOLDplanning (collectively, "BOLDplanning IP Rights"). Other than as expressly set forth in this Agreement, no license or other rights in or to the BOLDplanning IP or BOLDplanning IP Rights are granted to Customer, and all licenses and rights are expressly reserved. Orange County Sanitation District 13 of 19 Requisition No 98834 OR 20.2. CONSULTANT agrees that all designs, plans, reports, specifications, drawings, schematics, prototypes, models, inventions, and all other information and items made during the course of this Agreement and arising from the Services (hereinafter referred to as "New Developments") shall be and are assigned to OCSD as its sole and exclusive property. 20.3. CONSULTANT agrees to promptly disclose to OCSD all such New Developments. Upon OCSD's request, CONSULTANT agrees to assist OCSD, at OCSD's expense, to obtain patents or copyrights for such New Developments, including the disclosure of all pertinent information and data with respect thereto, the execution of all applications, specifications, assignments, and all other instruments and papers which OCSD shall deem necessary to apply for and to assign or convey to OCSD, its successors and assigns, the sole and exclusive right, title and interest in such New Developments. CONSULTANT agrees to obtain or has obtained written assurances from its employees and contract personnel of their agreement to the terms hereof with regard to New Developments and Confidential Information. 20.4. CONSULTANT warrants that CONSULTANT has good title to any New Developments, and the right to assign New Developments to OCSD free of any proprietary rights of any other party or any other encumbrance whatever. 20.5. The originals of all computations, drawings, designs, graphics, studies, reports, manuals, photographs, videotapes, data, computer files, and other documents prepared or caused to be prepared by CONSULTANT or its subcontractors in connection with these Services shall be delivered to and shall become the exclusive property of OCSD. OCSD may utilize these documents for OCSD applications on other projects or extensions of this project, at its own risk. 21. Infringement Claims: If an infringement claim occurs, CONSULTANT has thirty(30) days after the receipt of OCSD's written notice of the claim or the date on which CONSULTANT first becomes aware of the claim, whichever is sooner, to either: (a) procure for OCSD the right to continue using the affected Product, Service, subsystem, component or Interface and deliver or provide the Product, Service, subsystem, component, or Interface to OCSD; or (b) repair or replace the infringing Product, Service, subsystem, component, or Interface so that it becomes non-infringing, provided the performance of the System or any subsystems, components, or Interfaces is not adversely affected by the replacement or modification. In the event CONSULTANT is unable to comply with either subsection (a) or (b) of this paragraph within thirty (30) days, OCSD may terminate this Agreement without any further obligation to CONSULTANT. In the event of termination, in addition to any other legal remedies available to OCSD, CONSULTANT will refund OCSD within ten (10) days of OCSD's notice of termination, the license fees OCSD paid to CONSULTANT for the Product, Service, subsystem, component or Interface. If the inability to comply with either subsection (a) or (b) of this paragraph causes the System to fail to meet the Functional, Performance and Reliability Specifications and Requirements or to otherwise become ineffective, CONSULTANT will refund OCSD all fees paid to CONSULTANT under this Agreement. 22. No Solicitation of Employees or Subcontractors 22.1. CONSULTANT agrees that it shall not, during the term of this Agreement and for a period of one (1) year immediately following termination of this Agreement, or any extension hereof, call on, solicit, or take away any of the employees or subcontractors about whom CONSULTANT became aware as a result of CONSULTANT's Services to OCSD. Orange County Sanitation District 14 of 19 Requisition No 98834 OR 22.2. CONSULTANT acknowledges that OCSD's employees are critical to its business. CONSULTANT agrees not to employ or otherwise engage OCSD's employees or subcontractors during the term of this Agreement and for a period of one (1) year following termination of this Agreement. Should CONSULTANT violate this provision, CONSULTANT will pay OCSD fifty percent (50%) of the former employee's annual salary which payment is in addition to OCSD's rights and remedies. 23. Independent Contractor Capacity 23.1. The relationship of CONSULTANT to OCSD is that of an independent contractor and nothing herein shall be construed as creating an employment or agency relationship. 23.2. CONSULTANT shall act independently and not as an officer or employee of OCSD. OCSD assumes no liability for CONSULTANT's action and performance, nor assumes responsibility for taxes, funds, payments, or other commitments, implied or expressed, by or for CONSULTANT. 23.3. CONSULTANT shall not be considered an agent of OCSD for any purpose whatsoever, nor shall CONSULTANT have the right to, and shall not, commit OCSD to any agreement, contract or undertaking. CONSULTANT shall not use OCSD's name in its promotional material or for any advertising or publicity purposes without expressed written consent. 23.4. CONSULTANT shall not be entitled to any benefits accorded to those individuals listed on OCSD's payroll as regular employees including, without limitation, worker's compensation, disability insurance, vacation, holiday, or sick pay. CONSULTANT shall be responsible for providing, at CONSULTANT's expense, disability, workers compensation, or other insurance as well as licenses and permits usual or necessary for conducting the Services hereunder. 23.5. CONSULTANT shall be obligated to pay any and all applicable local, state and federal payroll and other taxes incurred as a result of fees hereunder. CONSULTANT hereby indemnifies OCSD for any claims, losses, costs, fees, liabilities, damages, or penalties suffered by OCSD arising out of CONSULTANT's breach of this provision. 23.6. CONSULTANT shall not be eligible to join or participate in any benefit plans offered to those individuals listed on OCSD's payroll as regular employees. CONSULTANT shall remain ineligible for such benefits or participation in such benefit plans even if a court later decides that OCSD misclassified CONSULTANT for tax purposes. 24. Licenses and Permits: CONSULTANT represents and warrants to OCSD that it has obtained all licenses, permits, qualifications and approvals of whatever nature that are legally required to engage in this work. Any and all fees required by State, County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under the terms of this Agreement will be paid by CONSULTANT. 25. Governing Law., This Agreement shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in Orange County, in the event any action is brought in connection with this Agreement or the performance thereof. 26.Applicable Laws and Regulations: CONSULTANT shall comply with all applicable federal, state, and local laws, rules, and regulations. CONSULTANT also agrees to indemnify and hold harmless from any and all damages and liabilities assessed against OCSD as a result of CONSULTANT's noncompliance therewith. Any permission required by law to be included herein shall be deemed included as a part of this Agreement whether or not specifically referenced. Orange County Sanitation District 15 of 19 Requisition No 98834 OR 27. CONSULTANT's Representations: In the performance of duties under this Agreement, CONSULTANT shall adhere to the highest fiduciary standards, ethical practices and standards of care and competence for their trade/profession. 28. Familiarity with Work., By executing this Agreement, CONSULTANT warrants that: 1) it has investigated the work to be performed; 2) it has investigated the site of the work and is aware of all conditions there; and 3) it understands the facilities, difficulties, and restrictions of the work under this Agreement. Should CONSULTANT discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at CONSULTANT's risk, until written instructions are received from OCSD. 29. Dispute Resolution 29.1. In the event of a dispute as to the construction or interpretation of this Agreement, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. 29.2. In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 30.Attorney's Fees: If any action at law or inequity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable, attorneys fees, costs, and necessary disbursements in addition to any other relief to which he may be entitled. 31. Waiver. The waiver of either party of any breach or violation of, or default under, any provision of this Agreement, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Agreement or default thereunder. Any breach by CONSULTANT to which OCSD does not object shall not operate as a waiver of OCSD'S rights to seek remedies available to it for any subsequent breach. 32. Survival:All provisions of this Agreement that by their nature would reasonably be expected to continue after the termination of this Agreement will survive the termination of this Agreement, including, without limitation, the following Sections and Paragraphs: Orange County Sanitation District 16 of 19 Requisition No 98834 OR • Payment • License • Audit • Independent Contractor • Warranties • Indemnification • Obligations Upon Expiration or Termination • Transition of Services • Confidentiality and Nondisclosure • Forum for Enforcement 33. Right to Review Services, Facilities, and Records 33.1. OCSD reserves the right to review any portion of the Services performed by CONSULTANT under this Agreement, and CONSULTANT agrees to cooperate to the fullest extent possible. 33.2. CONSULTANT shall furnish to OCSD such reports, statistical data, and other information pertaining to CONSULTANT's Services as shall be reasonably required by OCSD to carry out its rights and responsibilities under its agreements with its bondholders or noteholders and any other agreement relating to the development of the project(s) and in connection with the issuance of its official statements and other prospectuses with respect to the offering, sale, and issuance of its bonds and other obligations. 33.3. The right of OCSD to review or approve drawings, specifications, procedures, instructions, reports, test results, calculations, schedules, or other data that are developed by CONSULTANT shall not relieve CONSULTANT of any obligation set forth herein. 34. Severability If any section, subsection, or provision of this Agreement, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Agreement or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 35. OCSD Safety and Human Resources Policies: OCSD requires all contractors and CONSULTANTS to follow and ensure their employees and all subcontractors follow all State and Federal regulations as well as OCSD requirements while working at OCSD locations. If during the course of a contract it is discovered that OCSD policies, safety manuals, or contracts do not comply with State or Federal regulations then the CONSULTANT is required to follow the most stringent regulatory requirement at no cost to OCSD. CONSULTANT and all their employees and subcontractors, shall adhere to all applicable OCSD Safety and Human Resources Policies found at: OCSD.com, "Doc Central" (bottom of page), under"Safety". 36. Damage to OCSD's Property: Any OCSD property damaged by CONSULTANT will be subject to repair or replacement by CONSULTANT at no cost to OCSD. 37. Freight(F.O.B. Destination): CONSULTANT assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Agreement. 38.Assignments: CONSULTANT shall not delegate any duties nor assign any rights under this Agreement without the prior written consent of OCSD. Any such attempted delegation or assignment shall be void. Orange County Sanitation District 17 of 19 Requisition No 98834 OR 39. Changes in Control of CONSULTANT 39.1. In the event of a change in Control of CONSULTANT, OCSD shall have the option of terminating this Agreement by written notice to CONSULTANT. CONSULTANT shall notify OCSD within ten (10) days of the occurrence of a change in Control. As used in this Section, "Control" is defined as the possession, direct or indirect, of either: 39.1.1. the ownership or ability to direct the voting of fifty-one percent (51%) or more of the equity interests, value, or voting power in CONSULTANT; or 39.1.2. the power to direct or cause the direction of the management and policies of CONSULTANT, whether through ownership of voting securities, by contract, or otherwise. 40. Third Party Rights: Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than OCSD and CONSULTANT. 41. Non-Liability of OCSD Officers and Employees: No officer or employee of OCSD shall be personally liable to CONSULTANT, or any successor-in-interest, in the event of any default or breach by OCSD or for any amount which may become due to CONSULTANT or to its successor, or for breach of any obligation of the terms of this Agreement. 42. Conflict of Interest and Reporting 42.1. CONSULTANT shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement. 42.2. CONSULTANT affirms that to the best of its knowledge there exists no actual or potential conflict between CONSULTANT'S families, business or financial interest or its Services under this Agreement, and in the event of change in either its private interests or Services under this Agreement, it will raise with OCSD any question regarding possible conflict of interest which may arise as a result of such change. 43.Authority to Execute:The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the Parties are formally bound. 44. Read and Understood: By signing this Agreement, CONSULTANT represents that he has read and understood the terms and conditions of the Agreement. 45. Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. Orange County Sanitation District 18 of 19 Requisition No 98834 OR 46. Notices: All notices under this Agreement must be in writing. Written notice shall be delivered by personal service or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Any facsimile notice must be followed within three (3) days by written notice. Rejection or other refusal to accept or the inability to deliver because of changed address or which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices shall be effective when first received at the following addresses: OCSD: Brandon Garcia Contract Administrator Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708-7018 CONSULTANT: BOLDplanning, Inc. 4515 Harding Pike, Suite 325 Nashville, TN 37205 IN WITNESS WHEREOF, the Parties hereto have hereunto set their hands the day and year indicated below. ORANGE COUNTY SANITATION DISTRICT Dated: By: Chad Wanks Chair, Administration Committee Dated: By: Kelly Lore Clerk of the Board Dated: By: Marc Dubois Contracts and Purchasing and Materials Management Manager BOLDplanning, Inc. Dated: By: Print Name and Title of Officer IRS Employer's I.D. Number Orange County Sanitation District 19 of 19 Requisition No 98834 OR ADMINISTRATION COMMITTEE Meeting Dare To ad.of Dir. 09/13,17 — AGENDA REPORT Item Number Item Number a - Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Celia Chandler, Director of Human Resources SUBJECT: CINTAS FIRE PROTECTION (SAFETY TRAINING) GENERAL MANAGER'S RECOMMENDATION A. Ratify a change order to P.O. 105830-OB, U.S. Communities contract number 12-JLH-011 C, issued to Cintas Fire Protection, for safety training for an additional $30,000 for a contract amount not to exceed $129,000 for the period from October 1, 2016 to June 30, 2017; and B. Add funding to P.O. 105963-013, U.S. Communities contract number 12-JLH- 011 C, issued to Cintas Fire Protection, for safety training for an additional $30,000 for a contract amount not to exceed $129,000 for the period from July 1, 2017 to June 30, 2018. BACKGROUND The Orange County Sanitation District (Sanitation District) has a cooperative service agreement with Cintas Fire Protection that provides the vast majority of its safety and compliance training. The Sanitation District utilizes Elwood Staffing services to augment work in Operations and Maintenance. Individuals assigned to work at the Sanitation District have the same stringent safety training requirements as Sanitation District staff. The Sanitation District has chosen to integrate Elwood workers into its safety training classes, thereby ensuring that all individuals working in its facilities receive the same training. RELEVANT STANDARDS Provide a safe and collegial workplace Meet OSHA training requirements PROBLEM Safety training costs associated with Operation and Maintenance use of Elwood Staffing services resulted in increased safety training costs. PROPOSED SOLUTION Add additional funding to cover the costs of safety training for temporary workers supporting Operations and Maintenance. Page 1 of 2 TIMING CONCERNS Increase the purchase order amount so that the Sanitation District can process outstanding invoices in timely manner. RAMIFICATIONS OF NOT TAKING ACTION Without the additional funding for last year's purchase order, the Sanitation District cannot process and pay the outstanding invoices. Without the additional funding to this year's purchase order, the Sanitation District cannot train its temporary workers based on the established training profiles and mandated compliant training. PRIOR COMMITTEE/BOARD ACTIONS N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This item has been budgeted (FY 2016-17 Budget, Section 6— Page 16, and 2017-18 Budget Update, Page 41), and the budget is sufficient for the recommended action. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.corn with the complete agenda package: N/A Page 2 of 2 ADMINISTRATION COMMITTEE Meeting Dare To ad.ofDir. 09/13,17 — AGENDA REPORT Item Number Ism Number s - Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Celia Chandler, Director of Human Resources SUBJECT: BENEFITS PROGRAM UPDATE GENERAL MANAGER'S RECOMMENDATION Information Only. BACKGROUND On July 12, 2017, the agenda report for the 2018 benefits insurance renewal was presented on the healthcare and welfare insurance benefits that Orange County Sanitation District(Sanitation District)provides as a provision contained in its Memoranda of Understanding (MOU's) and personnel policies. A request was made to have staff return to the Administration Committee and provide a review of the Sanitation District's insurance benefits package, and obligations under the current labor agreements. RELEVANT STANDARDS • Competitive compensation and benefits SUMMARY Representatives from Alliant Insurance Services, Inc. will join Human Resources staff in providing the Administration Committee with a comprehensive overview of the Sanitation District's benefits program. PRIOR COMMITTEE/BOARD ACTIONS July 2017 - Administration Committee approved the Orange County Sanitation District 2018 Benefits Insurance Renewal. ADDITIONAL INFORMATION Medical Insurance The Sanitation District's medical benefits are designed to help maintain wellness and protect employees and their families from major financial hardship in the event of illness or injury. The Sanitation District offers a choice of medical plans through Anthem Blue Cross and Kaiser Permanents. Page 1 of 3 HMO (Health Maintenance Organization) plans offer comprehensive coverage. Employees have a choice between the Anthem Blue Cross HMO or the Kaiser HMO plan. The PPO (Preferred Provider Organization) plan offers a network of doctors and healthcare facilities that provide services to plan members at special discounted rates. The PPO plan is with Anthem Blue Cross. Dental Insurance The Sanitation District provides the Delta Dental plan to all benefit eligible employees. Vision Insurance The Sanitation District currently provides vision insurance to all benefit eligible employees through Anthem Blue View Vision. Staff negotiated with Anthem Blue View and VSP through CSAC-EIA, and recently agreed to transition from a direct provider to the shared (CSAC-EIA) pool in an effort to achieve a competitive rate and take advantage of a three-year rate lock through 2021. The total annual amount, not to exceed, is $114,829. Basic Life Insurance Life insurance provides protection for an employee's beneficiary in the event of death. All benefit eligible full-time and part-time employees automatically receive Basic Life and Accidental Death & Dismemberment insurance coverage through Prudential Insurance Company of America. The benefit amount is $50,000 for employees, and 3x's of salary for managers and executives. Short-Term Disability Insurance The short-term disability insurance plan protects employees when non-work related illness or injury makes it impossible for them to work for a short period of time. Under the plan, income may be continued for up to 26 weeks. The Sanitation District pays the entire cost of coverage for regular full-time and part-time employees. Coverage is offered through Prudential. Long-Term Disability Insurance The long-tens disability insurance plan protects employees when an illness or injury makes it impossible for them to work for an extended period of time. Under the plan, employees who are disabled for more than 90 days are eligible to receive a benefit of 67%of their basic monthly pay up to$5,000/month. The Sanitation District pays the entire cost of coverage for regular full-time and part-time employees with five or more years of service. Coverage is offered through Prudential. Executive Disability The additional long-term disability insurance plan provides increased income protection for executives and managers. Under the plan, eligible employees who are disabled for more than 90 days due to a non-work related illness or injury are eligible to receive an additional benefit of $3,100/month. The first $5,000/month is covered by the Sanitation District group long-term disability plan benefit. Coverage is offered through The Standard. Page 2 of 3 Employee Assistance Program The EAP plan protects employees and family members when they need help with personal problems such as marital and relationship problems; stress, anxiety and depression; grief and loss; or substance abuse. Coverage is offered through ComPsych. FINANCIAL CONSIDERATIONS N/A ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.corn with the complete agenda package: N/A Page 3 of 3 ADMINISTRATION COMMITTEE Meeting Dare To ad.ofDir. 09/13,17 — AGENDA REPORT Item Number Item Number 6 — Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: James Colston, Director of Environmental Services SUBJECT: URBAN RUNOFF PROGRAM GENERAL MANAGER'S RECOMMENDATION Information Only. BACKGROUND Staff will provide a presentation of the Orange County Sanitation District's (Santiation District) Urban Runoff Program. Due to beach closures from elevated levels of indicator bacteria in ocean waters along Huntington Beach in 1999,the Board of Directors adopted the Urban Runoff Policy. This policy, and subsequent amendments, allow the Sanitation District to receive urban runoff diversions into the collection system under dry-weather conditions when there is available capacity. Details about the Sanitation District's policy and current program will be provided. RELEVANT STANDARDS Maintain collaborative and cooperative relationships with neighboring agencies • Comply with the Clean Water Act PRIOR COMMITTEE/BOARD ACTIONS N/A ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the complete agenda package: N/A Page 1 of 1 ADMINISTRATION COMMITTEE Meeting Dare To ad.ofDir. 09/13,17 — AGENDA REPORTItem Number Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Director of Engineering SUBJECT: SPACE UTILIZATION NEEDS GENERAL MANAGER'S RECOMMENDATION Information Only. BACKGROUND The Orange County Sanitation District (Sanitation District) is reaching the limits of its available open space and is land constrained. The 2017 Facilities Master Plan has identified several future projects that will require extensive construction additions and contractor staging areas. RELEVANT STANDARDS • 1, 5, 20 year planning horizons • Consider life-cycle costs in all decisions • Protection of Orange County Sanitation District assets PROBLEM Shortage of usable land space. PROPOSED SOLUTION Investigate future property purchase. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.com) with the complete agenda package: N/A KM:sa Page 1 of 1 k" WOODRUFF,SPRADIJN a SmARr CLOSED SESSION 1 555 ANTON BOULEVARD, ROUTE 1200 COSTA MESA, CA 92626-7670 (714)556-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Administration Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: August 28, 2017 RE: Closed Session Item The Board of Directors will hold a closed session meeting on September 13,2017 for the purpose of conferring with its negotiators regarding the purchase of real property. The negotiating parties and properties are as follows: Valley Business Park, APN Nos. 156-165-05, 156-165-06, 156-163-07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165-08; Sukut Real Properties LLC,APN Nos. 156-163-09, 156-163-10, 156-163-11;The Ins Trust Shabtai, Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; K & A Investments LP,APN Nos. 156-154-08 and 156-163-17;Fountain Valley Star LLC,APN No. 156- 154-06; TN Sheet Metal Inc.,APN No. 156-163-12; 18401 Bandilier LLC,APN No. 156-163-13; Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156-154-04; and SFII Fountain Valley LLC,APN No. 156-151-03; 7311 Doig Drive Garden Grove, CA,APN No. 131- 654-20. The District's negotiators we Jim Herberg, Robert Ghirelli, Lorenzo Tyner, Rob Thompson, Kathy Millea, Jeff Mohr, Tom Grant, and Kevin Turner and John Gallivan, Cushman and Wakefield. Said closed session will be held pursuant to authority of California Government Code Section 54956.8. Respectfully submitted, By. /J Bradley R. Hogin, ereneral Counsel 1265990.1 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary Glossary of Terms and Abbreviations AQMD Air Quality Management District ASCE American Society of Civil Engineers BOD Biochemical Oxygen Demand CARS California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CIP Capital Improvement Program CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA US Environmental Protection Agency FOG Fats, Oils, and Grease gpd gallons per day GWRS Groundwater Replenishment System ICS Incident Command System IERP Integrated Emergency Response Plan LOS Level Of Service MGD Million Gallons Per Day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O & M Operations & Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration PCSA Professional Consultant/Construction Services Agreement PDSA Professional Design Services Agreement POTW Publicly Owned Treatment Works ppm parts per million PSA Professional Services Agreement RFP Request For Proposal RWQCB Regional Water Quality Control Board Glossary of Terms and Abbreviations SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Interceptor SARWQCB Santa Ana Regional Water Quality Control Board SAW PA Santa Ana Watershed Project Authority SCADA Supervisory Control And Data Acquisition SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SRF Clean Water State Revolving Fund SSMP Sewer System Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation W ERF Water Environment & Reuse Foundation WIFIA Water Infrastructure Finance and Innovation Act WIIN Water Infrastructure Improvements for the Nation Act W RDA Water Resources Development Act Activated sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. Benthos —The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. Biochemical Oxygen Demand (BOD) — The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biogas—A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. Biosolids—Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Glossary of Terms and Abbreviations Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system— In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP)—A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (DIT) — The dilution at which the majority of people detect the odor becomes the D/T for that air sample. Greenhouse Gases (GHG) — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment System (GWRS) — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. Levels Of Service (LOS) — Goals to support environmental and public expectations for performance. N-Nitrosodimethylamine (NDMA) — A N-nitrosamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP)—An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume — A visible or measurable concentration of discharge from a stationary source or fixed facility. Glossary of Terms and Abbreviations Publicly Owned Treatment Works (POTW) —A municipal wastewater treatment plant. Santa Ana River Interceptor(SARI) Line —A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer—Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban runoff. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total Suspended Solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff—Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed—A land area from which water drains to a particular water body. The Orange County Sanitation District's service area is in the Santa Ana River Watershed.