HomeMy WebLinkAbout08-26-2015 Steering Committee Agenda Packet.pdf Orange County Sanitation District Wednesday, August 26, 2015
Regular Meeting of the 5:00 P.M.
Steering Committee _ Administration Building
Conference Rooms A R B
10844 Ellis Avenue
.+ Fountain Valley, CA 92708
" (714) 593-7433
AGENDA
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to address the Board of Directors on any item, please complete a
Speaker's Form(located at the table outside of the Board Room) and submit if to the Clerk of the Board or
notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by
the Chairman and are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors.
CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be
enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be conserved in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the June 24, 2015 Regular Steering
Committee Meeting.
NON-CONSENT CALENDAR:
None.
INFORMATION ITEMS:
None.
O8 26/15 Sfeenng Commiffee Agenda Page 1 of 4
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the Board,
the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations,pending or potentiallitigation,orpersonnel matters,pursuant to Government Code Sections
54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation;
(c)employment actions or negotiations with employee representatives;or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
Convene in closed session.
(1) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
Number of Cases: 3
Klean Waters, Inc. v. Orange County Sanitation District, United States
District Court, Central District of California, Southern Division, Case No.
8:15-cv-00627-JVS-FFM.
Alex Shaaban v. Orange County Sanitation District, Orange County
Superior Court, Case No. 30-2014-00714555
Kelly Ross v. Orange County Sanitation District, Orange County Superior
Court, Case No. 30-2014-00714553
(2) CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: James Herberg, Robert Ghirelli, Richard
Spencer, Andrew Nau and Laurie Klinger.
Employee Organizations: 1
International Union of Operating Engineers, Local 501
(3) CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: James Herberg, Robert Ghirelli
Unrepresented Employees: Managers Group: Environmental Compliance
and Regulatory Affairs Manager; Controller; Engineering Manager; Human
Resources Manager; IT Systems & Operations Manager; Contracts and
08/2615 Sfeenng Commiffee Agenda Page 2 of 4
Purchasing Manager; Public Affairs Manager; Risk Manager; Operations
Manager; Environmental Lab & Ocean Monitoring Manager; Maintenance
Manager; Information Technology Manager; and Facilities Manager.
(4) CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: James Herberg
Unrepresented Employees: Executive Managers Group: Assistant General
Manager; Director of Finance and Administrative Services; Director of
Human Resources; Director or Operations and Maintenance; and Director
of Facility Support Services.
(5) CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: John Nielsen
Unrepresented Employees: General Manager
Reconvene in regular session.
CONSIDERATION OF ACTION ON MATTERS CONSIDERED IN CLOSED SESSION,
IF ANY:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
ADJOURNMENT:
To the Steering Committee meeting scheduled for Wednesday, August 26, 2015, at
5:00 P.M.
08/2815 Steenng Comminee Agenda Page 3 of 4
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)
593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and
the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com, not less than 72
hours prior to the meeting dale and time above. All public records relating to each agenda item,including any public
records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available
for public inspection in the office of the Clerk of the Board.
Agenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to
the Clerk of the Board 14 days before the meeting.
Kelly A.Lore
Clerk of the Board
(714)593-7433
klore@ocsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherbem(a)ocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rohirellifa0esd.com
Director of Engineering Rob Thompson (714)593-7310 rthompsorntDocsd.com
Director of Facility Support Services Nick Arhontes (714)593-7210 narhontesQocsd.cem
Director of Finance and Lorenzo Tyner (714)593-7550 ItvnentDoosd.com
Administrative Services
Director of Operations& Ed Torres (714)593-7080 etorres0oosd.com
Maintenance
08/26/15 Steenng Committee Agenda Page 4 of 4
ITEM NO. 1
MINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, July 22, 2015 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Chair Beamish on Wednesday, July 22, 2015 at
5:02 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
John Nielsen, Chair Jim Herberg, General Manager
Greg Sebourn, Vice-Chair Bob Ghirelli, Assistant General
Keith Curry, Administration Committee Manager
Chair Lorenzo Tyner, Director of Finance &
John Withers, Operations Committee Administrative Services
Chair Ed Torres, Director of Operations &
Tom Beamish, Member-At-Large Maintenance
Lucille Kring, Member-At-Large Nick Arhontes, Director of Facility
David Shawver, Member-At-Large Support Services
Kelly A. Lore, Clerk of the Board
COMMITTEE MEMBERS ABSENT: Jennifer Cabral
Jim Colston
Dean Fisher
Norbert Gaia
Al Garcia
Mark Kawamoto
Laurie Klinger
Laura Maravilla
Julian Sabri
Richard Spencer
Gina Tetsch
OTHERS PRESENT:
Brad Hogin, General Counsel
James Finete, Savage Finete, APLC
PUBLIC COMMENTS:
None.
07/22/2015 Steering Committee Minutes Page 1 d4
REPORTS:
Chair Nielsen announced that due to a time constraint, the Chair and General
Manager reports would be deferred to the Board meeting.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
June 24, 2015 Regular Steering Committee Meeting.
AYES: Beamish; Curry; Nielsen; and Shawver
NOES: None
ABSTENTIONS: Kring
ABSENT: Sebourn and Withers
2. MOVED, SECONDED, AND DULY CARRIED TO:
A. Award a Professional Consultant Services Agreement for Specification
No. CS-2015-678 to EEC Environmental for 2015 Internal Santa Ana
Watershed Project Authority Pretreatment Program Audit, for a total
amount not to exceed $95,040; and
B. Approve a contingency of$9,504 (10%).
AYES: Beamish; Curry; Nielsen; and Shawver
NOES: None
ABSTENTIONS: Kring
ABSENT: Seboum and Withers
NON-CONSENT ITEMS:
3. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to:
Receive and File the General Manager's FY 2014-2015 Year-End Work Plan
Update.
AYES: Beamish; Curry; Nielsen; and Shawver
NOES: None
07/22/2015 Steering Committee Minutes Page 2 of 4
ABSTENTIONS: Kring
ABSENT: Seboum and Withers
Vice-Chair Sebourn arrived at 5:12 p.m. during the informational item.
Director Withers arrived at 5:14 p.m. during the informational item.
INFORMATION ITEMS
4. Classification & Compensation Studies - Comparison Agencies.
Human Resources Manager, Rich Spencer provided a report on Item 15 including:
history and purpose of the study; how the information is received; phases of the study;
and criteria used during comparison.
Comments were received from the committee regarding: elimination of Bay area
agencies; consideration of similar size and industries compared; lowering the data
points to 15 rather than 20; metrics available to equalize recommended agencies;
deflate or inflate certain, economic considerations; consideration of competitiveness
and retention; study not required by MOU's; best practices and necessity. Mr. Herberg
and Mr. Spencer responded to questions regarding these items and responded that
the hope is to draft a compensation policy for the future.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1); 54957.6
The Committee convened in closed session at 5:25 p.m. to discuss two items.
Confidential minutes of the Closed Session have been prepared in accordance with
the above Government Code Sections and are maintained by the Clerk of the Board
in the Official Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENED IN REGULAR SESSION:
The Committee reconvened in regular session at 5:45 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION
None.
07/22/2015 Steering Committee Minutes Page 3 of
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 5:45 p.m. to the next Steering
Committee meeting to be held on Wednesday, August 26, 2015 at 5:00 p.m.
Submitted by:
Kelly A. Lore
Clerk of the Board
07/22/2015 Steering Committee Minutes Page 4 of 4
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
ICS Incident Command System
IERP Integrated Emergency Control Plan
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
GOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
Glossary of Terms and Abbreviations
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos— The community of organisms, such as sea stars, worms and shrimp, which live on, in, or
near the seabed, also know as the benthic zone.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) —A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Glossary of Terms and Abbreviations
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D!f) — the dilution at which the majority of the people detect the odor
becomes the DrT for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect").
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Glossary of Terms and Abbreviations
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.