HomeMy WebLinkAbout08-24-2016 Steering Committee Agenda Packet.pdf Orange County Sanitation District Wednesday, August 24, 2016
Regular Meeting of the t
5:00 P.M.
STEERING COMMITTEE Administration Building
Conference Rooms A&B
10844 Ellis Avenue Fountain
Valley, CA 92708
(714)593-7433
AGEND0
CALL TO ORDER
DECLARATION OF QUORUM: Clerk of the Board
PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a
Speaker's Form (located at the table at the back of the room) and submit it to the Clerk of the Board or
nobly the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by
the Chairman and are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors.
CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be
enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the regular meeting of the Steering
Committee held on July 27, 2016.
NON-CONSENT CALENDAR:
2. PROPOSED ORANGE COUNTY SANITATION DISTRICT ENERGY POLICY
(Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Adopt Resolution
No. OCSD 16-12 entitled, "A Resolution of the Board of Directors of the Orange
County Sanitation District adopting an Energy Policy."
08/24/2016 Sleenag Committee Agenda Page 1 of 4
INFORMATION ITEMS:
3. GENERAL MANAGER'S FY 2016-2017 DRAFT WORK PLAN (Jim Herberg)
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the Board,
the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations,pending orpotential litigation,or personnel matters,pursuant to Government Code Sections
54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation;
(c) employment actions or negotiations with employee representatives,,or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
CONVENE IN CLOSED SESSION.
(1) CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Laura Kalty, Chief Negotiator from Liebert
Cassidy Whitmore; James Herberg; Robert Ghirelli; Celia Chandler; and Andrew
Nau.
Employee Organizations: Supervisor & Professional Management Group (SPMT),
International Union of Operating Engineers Local 501 (Local 501), and Orange
County Employees Association (OCEA).
(2) CONFERENCE WITH LEGAL COUNSEL RE. ANTICIPATED LITIGATION
(Government Code Section 54956.9(d)(2))
Significant Exposure to Litigation pursuant to paragraph (2) of subdivision (d) of
Section 54956.9.
Number of Potential Cases: 1
Claim for Damage or Injury from Steven and Jennifer Gates
(3) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: 10950 Virginia Cit. Fountain Valley, CA -APN No.156-165-05;
10870 Spencer Ave. Fountain Valley, CA- APN No.156-163-07;
18480 Pacific St. Fountain Valley, CA - APN No.156-165-04;
18430 Pacific St. Fountain Valley, CA- APN No.156-165-06;
18370 Pacific St. Fountain Valley, CA- APN No.156-165-08;
18484 Bandilier Cit. Fountain Valley, CA-APN No.156-163-06;
08/24/2016 Steering Committee Agerda Page 2 of 4
18429 Pacific St. Fountain Valley, CA- APN No.156-163-09;
18410 Bandilier .Cir. Fountain Valley, CA-APN No.156-163-10;
18368 Bandilier .Cir. Fountain Valley, CA-APN No.156-163-11;
10700 Spencer St. Fountain Valley, CA -APN No.156-163-16;
10700 Spencer Ave. Fountain Valley, CA- APN No.156-154-07;
18350 Mt. Langley St. Fountain Valley, CA - APN No.156-154-08;
18386 Mt. Langley St. Fountain Valley, CA - APN No.156-154-06;
18385 Bandilier .Cir. Fountain Valley, CA-APN No.156-163-12;
18401 Bandilier .Cir. Fountain Valley, CA-APN No.156-163-13;
18424 Mt. Langley St. Fountain Valley, CA - APN No.156-154-05;
18435 Bandilier .Cir. Fountain Valley, CA-APN No.156-163-14;
18475 Bandilier .Cir. Fountain Valley, CA-APN No.156-163-15;
10725 Ellis Ave. Fountain Valley, CA- APN No.156-154-04; and
10540 Talbert Ave. Fountain Valley, CA - APN No.156-151-03
Agency negotiators: General Manager, Jim Herberg; Director of Engineering, Rob
Thompson; Engineering Managers, Kathy Millea and Jeff Mohr; CIP Project
Manager, Wendy Sevenandt; Kevin Turner and John Gallivan, Cushman and
Wakefield.
Negotiating parties:
Valley, Business Park, APN Nos. 156-165-05, 156-165-06, 156-163-07;
DK-USA LLC, APN No.156-165-04;
Fountain Valley Industrial Parcel 13, APN No.156-165-08;
Bender Properties, APN No.156-163-06;
Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11;
The Ins Trust Shabtai, Nevon, APN No. 156-163-16;
The Ins Trust, APN No. 156-154-07;
K & A Investments LP, APN No. 156-154-08;
Fountain Valley Star LLC, APN No. 156-154-06;
TN Sheet Metal Inc., APN No. 156-163-12;
18401 Bandilier LLC, APN No. 156-163-13;
Phone Lilly Lin-Lin TR, APN No. 156-154-05;
JDK Partners, APN No. 156-163-14;
Chandler Real Properties, APN No. 156-163-15;
Ellis Avenue LLC, APN No. 156-154-04; and
SFII Fountain Valley LLC, APN No. 156-151-03
RECONVENE IN REGULAR SESSION.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
08/24/2016 Staining Committee Agenda Page 3 of 4
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS
IF ANY:
ADJOURNMENT:
To the Steering Committee meeting scheduled for Wednesday, September28 2016 at
5:00 p.m.
Accommodations for the Disabled: Meeting Rooms am wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Aaenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com, not less than
72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any
public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are
available for public inspection in the office of the Clerk of the Board.
Agenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be
submitted to the Clerk of the Board 14 days before the meeting.
Kelly A. Lore
Clerk of the Board
(714)593-7433
klomaocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherberg(&ocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rohirelli(aocsd.com
Director of Engineering Rob Thompson (714)593-7310 rthompsonCdomd.com
Director of Environmental Services Jim Colston (714)593-7450 icolstonfglocsd.com
Director of Finance and Lorenzo Tyner (714)593-7550 Itvneraocsd.com
Administrative Services
Director of Human Resources Celia Chandler (714)593-7202 cohandlerOomd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com
08/24/2016 Steering Committee Agenda Page 4 of 4
ITEM NO. 1
MINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, July 27, 2016 at 4:30 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Chair Nielsen on Wednesday, July 27, 2016 at
4:36 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
John Nielsen, Chair Jim Herberg, General Manager
Greg Sebourn, Vice-Chair Bob Ghirelli, Assistant General Manager
Keith Curry, Administration Committee Celia Chandler, Director of Human
Chair Resources
John Withers, Operations Committee Jim Colston, Director of Environmental
Chair Services
Tom Beamish, Member-At-Large Rob Thompson, Director of Engineering
Lucille Kring, Member-At-Large Ed Torres, Director of Operations &
David Shawver, Member-At-Large Maintenance
Lorenzo Tyner, Director of Finance &
COMMITTEE MEMBERS ABSENT: Administrative Services
None Kelly A. Lore, Clerk of the Board
Marc Brown
Jennifer Cabral
Al Garcia
Stephanie Good
Lori Karaguezian
Mark Kawamoto
Randy Kleinman
Laurie Klinger
Tina Knapp
Mark Manzo
Laura Maravilla
Andrew Nau
OTHERS PRESENT:
Brad Hogin, General Counsel
Rich Haller, SAWPA
Georg Krammer, Koff& Associates
Laura Kalty, Liebert Cassidy Whitmore
07/27/2016 Steering Committee Minutes Page 1 of
PUBLIC COMMENTS:
No public comments were provided.
REPORTS:
Chair Nielsen did not provide a report.
General Manager Jim Herberg reported on the following: Rolling black outs and flex
alerts; grant application to support AquaCritox; UAAL unfunded pension liability pay
down; succession management and leadership; broker agreement on the Board
meeting agenda tonight; and a possible Special Steering Committee meeting in mid-
August.
Questions regarding the pay down of the unfunded pension liability, the date of pay
off, interest earned, and the risks of market fluctuation, were responded to by Director
of Finance & Administrative Services, Lorenzo Tyner.
Mr. Herberg also reported on recent community outreach efforts.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
June 22, 2016 Regular Steering Committee Meeting.
AYES: Beamish; Curry; Kring; Nielsen; Sebourn; and Shawver
NOES: None
ABSTENTIONS: None
ABSENT: Withers
2. GENERAL MANAGER'S FY 2015-2016 FINAL YEAR END WORK PLAN
UPDATE (Jim Herberg)
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Receive and file the General Manager's FY 2015-2016 Work
Plan Year End Update.
AYES: Beamish; Curry; Kring; Nielsen; Sebourn; and Shawver
NOES: None
ABSTENTIONS: None
ABSENT: Withers
0]/2]/2016 Steering Committee Minutes Page 2 of 4
NON-CONSENT CALENDAR:
3. 2015 INTERNAL SAWPA PRETREATMENT PROGRAM AUDIT REPORT
(James E. Colston)
Director of Environmental Services, Jim Colston provided a brief presentation
regarding the preparation of the report; the recommendations and the
implementation plan.
Public comment was received from Rich Haller, Manager of Engineering and
Operations, SAWPA, who thanked the District for their assistance and
continued cooperation on the implementation of the Pretreatment Program.
Hearing no objection Chair Nielsen ordered the 2015 Internal SAWPA
Pretreatment Program Audit Report received and filed.
Director Withers arrived at 4:53 p.m.
4. COMPENSATION STUDY FINAL RESULTS (Celia Chandler)
The Clerk of the Board provided a late communication memo and the Executive
Summary of the Report of the Total Compensation Study to the Committee
Members.
Director of Human Resources, Celia Chandler introduced Georg Krammer, Koff
& Associates who provided a PowerPoint presentation regarding the
Compensation Study overview and methodology. Mr. Krammer reviewed the
goals of the study; survey elements including the benchmark classifications and
the data collected. The market findings were presented in percentiles according
to base pay and total compensation.
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Receive and file the Compensation Study final results.
AYES: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and
Withers
NOES: None
ABSTENTIONS: None
ABSENT: None
INFORMATION ITEMS:
None.
0]/2]/2016 Steering Committee Minutes Page 3 of 4
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS 54957.6. 54956.9(d)(2) & 54956.9(d)(1):
The Committee convened in closed session at 5:05 p.m. to discuss four items.
Confidential minutes of the Closed Session have been prepared in accordance with
the above Government Code Sections and are maintained by the Clerk of the Board
in the Official Book of Confidential Minutes of Board and Committee Closed Session
Meetings.
RECONVENED IN REGULAR SESSION:
The Committee reconvened in regular session at 5:50 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 5:50 p.m. to the next Steering
Committee meeting to be held on Wednesday, August 24, 2016 at 5:00 p.m.
Submitted by:
Kelly A. Lore
Clerk of the Board
07/27/2016 Steering Committee Minutes Page 4 of 4
STEERING COMMITTEE Meeting Dare To ad.ofDir.
08/24,16
AGENDA REPORT ItemNumber Item Number
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: PROPOSED ORANGE COUNTY SANITATION DISTRICT ENERGY
POLICY
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 16-12 entitled, "A Resolution of the Board of Directors of the
Orange County Sanitation District adopting an Energy Policy."
BACKGROUND
The Orange County Sanitation District (Sanitation District) is a large energy consumer
and producer. The solids produced by our operations are a rich source of carbon neutral
energy. The State of California is issuing goals and regulations for electricity supplies
and transportation fuel supplies to meet renewable energy targets. The Sanitation District
is receiving unsolicited proposals to utilize our digester gas or convert our sludge to
energy to help meet the State's renewable energy goals.
RELEVANT STANDARDS
Maintain a culture of improving efficiency
PROBLEM
Unsolicited proposals are being received for energy conversion or utilization. An energy
policy is necessary to guide decision making.
PROPOSED SOLUTION
Adopt the recommended Energy Policy to guide staff in decision making and inform
companies submitting unsolicited proposals.
TIMING CONCERNS
No specific timing concern.
RAMIFICATIONS OF NOT TAKING ACTION
Staff will continue to be presented with well-meaning, profit-driven proposals to meet the
State mandated energy goals with no formal policy direction from the Board of Directors.
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
July 2016 — Operations and Administration Committee were provided a presentation on
the proposed Energy Policy.
May 2016 — Steering Committee was presented a proposed Energy Strategy. The
Committee directed staff to bring back a more detailed strategy.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s)is included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.coml with the complete agenda package:
Resolution No. OCSD 16-12
RT:gc
Page 2 of 2
RESOLUTION NO. OCSD 16-12
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
ORANGE COUNTY SANITATION DISTRICT ADOPTING AN
ENERGY POLICY
WHEREAS, the District is a resource recovery agency, which is concerned with
energy conservation and energy creation; and
WHEREAS, the District is committed to providing resilient and reliable service
recovering resources and protecting public health and the environment; and
WHEREAS, the District creates energy from the organic residual solids collected
in the sewage it receives in the form of biogas created by its anaerobic digestion
processes; and
WHEREAS, the District has in place the infrastructure to convert biogas into 18
MW of electricity, process heat, and occupied building cooling, and that energy production
is currently constrained by a lack of biogas; and
WHEREAS, the District utilizes more energy than is currently created in the form
of biogas; and
WHEREAS, the District has an active research program investigating
improvements to energy efficiency and energy conversion from organic solids, including
the potential to receive additional organic material from non-sewage sources; and
WHEREAS, the District is concerned with the stability of the electrical and natural
gas supply systems in Southern California, which are experiencing large shifts in supply,
from nuclear to gas-fired generation, and experiencing natural gas storage and delivery
issues; and
WHEREAS, the Board of Directors desires to create an Energy Policy to provide
guidance to staff regarding how to focus its limited research and project implementation
resources to maximize reliability and efficiency in energy utilization and recovery.
NOW, THEREFORE, the Board of Directors of Orange County Sanitation District,
DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1: Adoption of Policv. The Board of Directors hereby adopts the Energy
Policy:
The District strives to be energy independent by minimizing energy utilization and
maximizing useful energy recovery from the sewage it receives. Energy independence
supports the District's primary mission by providing resilient, reliable operations at the
lowest cost and environmental impact. Priority will be given to increasing the useful
OCSD 16-12-1
energy conversion and internal use of its biogas. Once the District's energy needs are
met, excess renewable energy may be sold to support the electrical grid, natural gas
distribution, or as transportation fuel.
PASSED AND ADOPTED at a regular meeting of the Board of Directors held
August 24, 2016.
John Nielsen
Board Chair
ATTEST:
Kelly A. Lore
Clerk of the Board
OCSD 16-12-2
STATE OF CALIFORNIA )
ss
COUNTY OF ORANGE )
I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation
District, do hereby certify that the foregoing Resolution No. OCSD 16-12 was passed and
adopted at a regular meeting of said Board on the 24th day of August, 2016, by the
following vote, to wit:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal
of Orange County Sanitation District this 24th day of August, 2016.
Kelly A. Lore
Clerk of the Board
Orange County Sanitation District
OCSD 16-12-3
STEERING COMMITTEE Meeting Date To ad.ofDk.
08/24,16 —
AGENDA REPORT Item Number Item Number
3 —
Orange County Sanitation District
FROM: James D. Herberg, General Manager
SUBJECT: GENERAL MANAGER'S FY 2016-2017 DRAFT WORK PLAN
GENERAL MANAGER'S RECOMMENDATION
Information only.
BACKGROUND
Each year, the General Manager prepares a work plan of activities supporting the Orange
County Sanitation District's strategic goals and initiatives to be accomplished during the
fiscal year.
RELEVANT STANDARDS
• 1, 5, 20 year planning horizons
• Negotiate fair and equitable labor agreements
• Support OCWD expansion of GWRS
• Maintain a culture of improving efficiency
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The General Manager's work plan includes goals for the 2016-2017 fiscal year.
FINANCIAL CONSIDERATIONS
All items included in the General Manager's Work Plan are budgeted in the
FY 2016-2017 Budget.
ATTACHMENT
The following attachment(s)is included in hard copy and may also be viewed on-line at the OCSD website
(mm w.ocsd.com) with the complete agenda package:
• General Manager's FY 2016-2017 Draft Work Plan
Page 1 of 1
s ORANGE COUNTY SANITATION DISTRICT
Memorandum
July 14, 2016
TO: Chairman and Members of the Board of Directors
FROM: James D. Herberg, General Manager
SUBJECT: Fiscal Year 2016-2017 General Manager's Work Plan
I am pleased to present for your consideration my proposed work plan for Fiscal Year 2016-17. 1 have
identified five areas of focus during the next year to ensure that our operations are safe and reliable;
that we continue to attract, develop and retain a capable workforce; and, that we enhance our
sustainability by maximizing water recycling and sound financial practices. This forward-looking work
plan is designed to position our agency to continue providing our customers with a high level of service
while seizing opportunities and meeting future challenges. My five focus areas are:
1. Safety and Security
• Cyber Security and Physical Site Security—Address the top ten longer-term cyber security
items/projects. Implement outstanding high priority physical site security improvements
and conduct training for all employees.
• Safety Engineering Solutions — Retain a contractor to begin addressing the 75 high
priority items identified in the Safety Study.
• Voluntary Protection Plan (VPP) Certification — Prioritize and implement the
recommendations from the feasibility analysis report for obtaining VPP certification from
California OSHA.
2. Succession Planning
• Labor Negotiations—Complete negotiations with all represented bargaining units.
• Leadership Development—Conduct follow-up actions to address issues identified during
the employee engagement survey and the 2015 EMT/manager leadership training.
• Workforce Vulnerability and Talent Readiness—Address key vulnerabilities identified in
the assessments conducted during 2015-16 by implementing focused job shadowing,job
assignments,training and mentoring. Implement streamlined policies and procedures to
more quicklyfill vacancies and ensure adequate staffing levels.
1
3. Resource Recovery
• Water Recycling—Execute a new agreement with Orange County Water District(OCWD)
for the ultimate expansion of the Groundwater Replenishment System. Workwith OCWD
to secure grant funding and complete preliminary engineering and environmental work
on the expanded facilities to recycle effluent from OCSD's Treatment Plant No.2.
• Research—Present findings and recommendations on Super Critical Water Oxidation to
the Board of Directors.
• Monitoring Program—Evaluate the nature and frequency of all of OCSD's environmental
monitoring for the protection of OCSD's collection system and treatment plants; water
recycling;ocean discharge;and biosolids recycling.
4. Reliability
• Planned Maintenance— Complete a gap analysis and implement measures to fully deploy
planned maintenance using Maximo and process improvements to remove inefficiencies.
• Civil Assets Maintenance — Implement the operational housekeeping program, and
develop a multi-year program for condition assessment and maintenance of civil assets.
• Operational Resiliency—Present the results of the business continuity plan to the Board
of Directors identifying the most critical functions to keep OCSD operating in the event of
a major event.
• Seismic—Conduct an updated study of the seismic safety needs of OCSD's Plant Facilities.
S. Operational Optimization
• Rates — Conduct planning studies including the Odor Control, Biosolids, and Facilities
Master Plans to develop updated 20 year cost projections.The outcomes of these studies
will be used next fiscal year to complete a rate study to determine the proper allocation
of costs among user types and a recommended future rate structure.
• OCSD Headquarters Building — Continue to study site location options and preparing
environmental documentation to comply with CEQA.
2
WOODRUFF, SPRADUN S SMART
555 AN,oN Sort. 1200
Cos.A MesA, CA 92626-7670
(714)556-0WO
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: August 17, 2016
RE: Closed Session Items
The Steering Committee desires to hold a closed session on August 24, 2016 for the
purpose of conferring with its labor negotiators regarding negotiations with Agency Designated
Represented: Laura Kalty, Chief Negotiator from Liebert Cassidy Whitmore; James Herberg;
Robert Ghirelli; Celia Chandler; and Andrew Nau to discuss negotiations with Employee
Organizations: Supervisor& Professional Management Group (SPMT), International Union of
Operating Engineers Local 501 (Local 501), and Orange County Employees Association
(OCEA). The closed session will be held pursuant to authority of California Government Code
Section 54957.6.
Respec i submitted,
By:
Bradley It. Hogin, G neral Counsel
1185598.1
WOODRUFF, SPRADUN B SMART
555 AN,oN Sort. 1200
Cos.A MesA, CA 92626-7670
(714)556-0WO
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: August 17, 2016
RE: Closed Session Items
The Steering Committee desires to hold a closed session on August 24, 2016 for the
purpose of conferring with its legal counsel regarding anticipated litigation. Existing facts and
circumstances reflect a significant exposure to litigation against the District. The closed session
will be held pursuant to the authority of California Government Code Section 54956.9(d)(2).
The facts and circumstances are as follows: Steven and Jennifer Gates are seeking damages
relating to sewage backup at their home located at 1272 Tropicana Lane.
RespecMy i submitted,
By:
Bradley P. Hogin, G neml Counsel
1185611.1
WOODRUFF,SPRADLIN&SMART
555 ANTON BOULE VAND, SUITE 1200
C.Elw M.EA. CA 92626-7670
(714)558 7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: August 17, 2016
RE: Closed Session Items
The Steering Committee desires to hold a closed session on August 24, 2016 for the
purpose of conferring with its agency negotiators: General Manager, Jim Herberg; Director of
Engineering,Rob Thompson; Engineering Managers, Kathy Millea and Jeff Mohr; CIP Project
Manager, Wendy Sevenandt; Kevin Turner and John Gallivan; Cushman and Wakefield to
discuss real property negotiations with negotiating parties Valley Business Park; DK-USA LLC;
Fountain Valley Industrial Parcel, Bender Properties, Sukut Real Properties LLC; The Ins Trust
Shabtati,Nevon; The his Trust,K&A Investments LP,Fountain Valley Star LLC; TN Sheet
Metal hie.; 18401 Bandilier LLC; Phone Lilly Lin-Lin TR; JDK Partners; Chandler Real
Properties; Ellis Avenue LLC; and SFII Fountain Valley LLC regarding the real property of
10950 Virginia Cir. Fountain Valley, CA—APN No. 156-165-05; 108070 Spencer Ave.
Fountain Valley, CA—APN No. 156-163-07; 18480 Pacific St. Fountain Valley, CA—APN No.
156-165-04; 18480 Pacific St. Fountain Valley, CA—APN Np. 156-165-06; 18370 Pacific St.
Fountain Valley, CA—APN No. 156-165-08; 18484 Bandilier Cir. Fountain Valley, CA—APN
No.156-163-06; 18429 Pacific St. Fountain Valley, CA APN-No. 156-163-09; 18410 Bandilier
Cir. Fountain Valley, CA—APN No. 156-163-10; 18368 Bandilier Cir. Fountain Valley, CA—
APN No. 156-163-11; 10700 Spencer St. Fountain Valley, CA—APNNo. 156-163-16; 10700
Spencer Ave. Fountain Valley, CA—APN No. 156-154-07; 18350 Mt. Langley St. Fountain
Valley, CA—APN No. 156-154-08; 18386 Mt. Langley St. Fountain Valley, CA—APN No.
156-154-06;18385 Bandilier Cir. Fountain Valley, CA—APN No. 156-163-12; 18401 Bandilier
Cr. Fountain Valley, CA—APN No. 156-154-13; 18401 Bandilier Cir. Fountain Valley, CA—
APN No. 156-163-13; 18424 Mt. Langley St. Fountain Valley, CA—APN No. 156-154-05;
18435 Bandilier Cir. Fountain Valley, CA—APN No. 156-163-14;18475 Bandilier Cir. Fountain
Valley, CA—APN No. 156-163-15; 10725 Ellis Ave. Fountain Valley,CA—APN No. 156-154-
04; and 10540 Talbert Ave. Fountain Valley, C—APN No. 156-151-03 .
1185608.1
Hon. Chair and Members of the Orange County Sanitation District Steering Committee
August 17,2016
Page 2
Said closed session will be held pursuant to authority of California Government Code
Section 54956.8.
Respectfully submitted,
By. /J
Bradley R. Hogin, 46encral Counsel
1185608.1
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CIP Capital Improvement Program
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
ICS Incident Command System
IERP Integrated Emergency Control Plan
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
COBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
PCSA Professional Consultant Services Agreement
POTW Publicly Owned Treatment Works
ppm Parts per million
PSA Professional Services Agreement
RFP Request For Proposal
Glossary of Terms and Abbreviations
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SRF State Revolving Fund
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
WIFIA Water Infrastructure Financing and Innovation Act
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos—The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or
near the seabed, also known as the benthic zone.
Biochemical Oxygen Demand (BOD) —The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Blogas — A gas that is produced by the action of anaerobic bacteria on organic waste matter in a
digester tank that can be used as a fuel.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria —A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Glossary of Terms and Abbreviations
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D/T) — the dilution at which the majority of the people detect the odor
becomes the D/T for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect").
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service(LOS)—Goals to support environmental and public expectations for performance.
NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works(POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean
for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge— Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Glossary of Terms and Abbreviations
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.