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HomeMy WebLinkAbout06-10-2015 Administration Committee Agenda Orange County Sanitation District Wednesday, June 10, 2015 Regular Meeting of the ��,_ 5:30 P.M. Administration Committee - Administration Building Board Room 10844 Ellis Avenue Fountain Valley, CA 714 593-7433 AGENDA PLEDGE OF ALLEGIANCE: DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak,please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: CONSENT CALENDAR: 1. Approve Minutes of the May 13, 2015, Administration Committee Meeting. 2. Recommend to the Board of Directors: Authorize purchases of software licensing and maintenance agreements for IBM Maximo and WebSphere using GSA Advantage contract#GS-35F-0265X through the expiration date, May 2, 2016 for a total amount not to exceed $200,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. O6H0A5 Administration Committee Agenda Page 1 of 3 3. Recommend to the Board of Directors: Authorize purchases of information technology computer and peripheral equipment using the Admin Minnesota Materials Management Division contract release#C-1084(5)through the contract expiration date, December 15, 2015 for a total amount not to exceed $250,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. 4. Recommend to the Board of Directors: Authorize purchases of information technology computer and peripheral equipment using the HP WSCA/NASPO contract # B27164 with Nth Generation Computing Inc. through the contract expiration date, September 30, 2015 for a total amount not to exceed $200,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. 5. Recommend to the Board of Directors: Adopt Resolution No. OCSD 15-13, entitled, "A Resolution of the Board of Directors of Orange County Sanitation District Establishing Use Charges for the 2015-16 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")". 6. Recommend to the Board of Directors: Adopt Resolution No. OCSD 15-14 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2015-16 for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code." 7. Recommend to the Board of Directors: Approve the FY 2015-16 "not-to-exceed" quotes for the following insurance vendors: A. Employee Benefit Specialists (medical, dental, and vision plans; Employee Assistance Program)— Not to Exceed $11,305,763 B. Prudential (basic life, long-term disability, short-term disability) — Not to Exceed $494,290 C. The Standard (EMT & Manager disability)— Not to Exceed $30,000 06/10/15 AEministnation Committee Agenda Page 2 of 3 INFORMATION ITEMS: 8. Environmental Laboratory & Ocean Monitoring CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY: ADJOURNMENT: The next Administration Committee meeting is scheduled for Wednesday, July 8, 2015 at 5:30 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A.Lore Clerk of the Board (714)593-7433 klore(olocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager James Herberg (714)593-7300 iherbergrcDlocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghirelliGDocsd.00m Director of Finance and Lorenzo Tyner (714)593-7550 INner().ocsd.com Administrative Services 0e/10/15 Administration Committee Agenda Page 3 of 3 ITEM NO. 1 MINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, May 13, 2015, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Vice-Chair Curry on May 13, 2015, at 5:30 p.m., in the Administration Building of the Orange County Sanitation District. Chair Beamish led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: Tom Beamish, Board Chair Jim Herberg, General Manager John Withers, Chair Bob Ghirelli, Assistant General Manager Keith Curry, Vice-Chair Lorenzo Tyner, Director of Finance Steven Choi Rob Thompson, Director of Engineering Tyler Diep Kelly Lore, Clerk of the Board James Ferryman Jennifer Cabral Peter Kim Norbert Gaia Greg Mills Al Gard Glenn Parker Randy Kleinman Erik Peterson (Alternate) Kathy Millea Teresa Smith Richard Spencer Sal Tinajero Mike White John Nielsen, Board Vice-Chair Eros Yong COMMITTEE MEMBERS ABSENT: OTHERS PRESENT: Brad Hogin, General Counsel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Vice-Chair Curry did not provide a report. W13/2015 Administration Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, reported that an invitation has been received from SAW PA to hold a joint meeting/tour on Tuesday, June 2, 2015. The Clerk of the Board will send out notification to the Directors. Committee Chair Withers arrived at 5:31 p.m. and presided. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED and DULY CARRIED TO: Approve Minutes of the April 8, 2015, Administration Committee Meeting. AYES: Beamish, Choi, Curry, Diep, Ferryman, Mills, Peterson (Alternate) and Withers NOES: None ABSTENTIONS: Kim ABSENT: Nielsen, Parker, Smith and Tinajero 2. MOVED, SECONDED and DULY CARRIED TO: Ratify change order#1 to P.O. 104652-OB, Specification S-2011-498, issued to Clean Harbors Environmental Service for hazardous waste services for an additional $70,000 for a contract amount not to exceed $195,000, for the remainder of the contract ending June 30, 2017. AYES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Peterson (Alternate) and Withers NOES: None ABSTENTIONS: None ABSENT: Nielsen, Parker, Smith and Tinajero 0513/2015 Administration Committee Minutes Page 2 of 5 3. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file District purchases made under the General Manager's authority for the period of January 1, 2015 - March 31, 2015. AYES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Peterson (Alternate) and Withers NOES: None ABSTENTIONS: None ABSENT: Nielsen, Parker, Smith and Tinajero 4. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file Orange County Sanitation District Third Quarter Financial Report for the period ended March 31, 2015. AYES: Beamish, Choi, Curry, Diep, Ferryman, Mills, Peterson (Alternate) and Withers NOES: None ABSTENTIONS: Kim ABSENT: Nielsen, Parker, Smith and Tinajero Director Parker arrived at 5:36 p.m. Vice-Chair Nielsen arrived at 5:37 p.m Director Smith arrived at 5:40 p.m. Director Tinajero arrived at 5:42 p.m. NON-CONSENT CALENDAR: Dennis Mulqueeney, Sr. Vice-President of Alliant, provided a PowerPoint presentation regarding the proposed insurance rates and answered questions regarding: rate increases; claims and earthquake insurance. 5. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Approve not-to-exceed numbers as follows, with the understanding that the Sanitation District's insurance broker will continue to negotiate with insurers to seek the lowest possible premiums prior to the expiration date of the current major insurance policies: A. Excess liability insurance - $4037662. 0513/2015 Administration Committee Minutes Page 3 of 5 B. Excess workers compensation insurance - a rate of $0.3805 per $100 of payroll (estimated premium at $240,000). C. Property and Boiler & Machinery combined - $705,186. D. Earthquake insurance - $88,587. AYES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Nielsen, Parker, Peterson (Alternate), Smith, Tinajero and Withers NOES: None ABSTENTIONS: None ABSENT: None INFORMATION ITEMS: 6. Capital Improvement Program (CIP) Update for FY 2015-16 Director of Engineering, Rob Thompson provided an informative PowerPoint presentation regarding the CIP budget for FY 2015/16 including: the budget process; drivers for new CIP projects; condition assessment program; the top budget increases and decreases; project cancellations; new projects at Plant Nos. 1 & 2, the collections systems and the proposed 10-year CIP spending. Mr. Thompson answered questions regarding: odors; procedures and timeframes for replacement of pipes; bypass of flow; robot detection; and types and life expectancy of pipes. Director Diep departed the meeting at 6:10 p.m. 7. Informational Presentation on the 2015-16 Budget Director of Finance and Administrative Services, Lorenzo Tyner provided a short PowerPoint presentation on the 2015-16 budget update including: revenues and outlays; CIP - four distinct areas, dropped rate increases and comparison SFR rates. Mr. Tyner answered questions regarding: Outstanding UAL paydown; reduced rate increases; public outreach; debt payments and debt issuance. Beamish complimented the past and current Boards and Staff on the financial affairs of the District. Mr. Herberg answered further questions and received comments regarding: GWRS; influent totals; percentages recycled; recent grand jury report; strategic goal for 100% recycling; and current policy/agreement with OCWD for GWRS. Director Smith departed the meeting at 6:32 p.m. 0513/2015 Administration Committee Minutes Page 4 of 5 CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Withers declared the meeting adjourned at 6:55 p.m., to the next regularly scheduled meeting of June 10, 2015 at 5:30 p.m. Submitted by: Kelly A. Lore Clerk of the Board 0513/2015 Administration Committee Minutes Page 5 of 5 ADMINISTRATION COMMITTEE Melting Dat0 TOBE.Of Dir. 06/10/15 O6/24/15 AGENDA REPORT ItemNumber Item Number z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director, Finance and Administrative Services SUBJECT: COOPERATIVE PROCUREMENT WITH GENERAL SERVICE ADMINISTRATION (GSA)ADVANTAGE THROUGH MAY 2, 2016 GENERAL MANAGER'S RECOMMENDATION Authorize purchases of software licensing and maintenance agreements for IBM Maximo and Websphere using GSA Advantage contract# GS-35F-0265X through the expiration date, May 2, 2016 for a total amount not to exceed $200,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. SUMMARY In order to properly maintain and repair Orange County Sanitation District's (OCSD) facilities,the Information Technology(IT)division has needs to purchase software support and maintenance as a service for IBM Maximo and IBM Websphere software. Such requirements will help maintain our Enterprise Asset Management system (IBM Maximo) and financial management system (JDE). The renewal and payment for software support and maintenance is executed on an annual basis. OCSD's Purchasing Division, in collaboration with the Information Technology division, administered a bidding process for this purchase (Bid# S-2015-68013D), obtaining competitive sealed bids from multiple vendors in accordance with Section 2.02 of Ordinance OCSD-44. The lowest bidder could not fulfil our pricing requirements and withdrew its bid. As a result, Bid# S-2015-68OBD was cancelled as pricing was not per section 3.10 of our specification. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION GS-35F-0265X GSA Advantage, Special Item Number 132-34 — includes software maintenance agreements and software licenses for IBM products. Staff will use this agreement to purchase the annual maintenance contracts that expire June 30, 2015 as well as additional licenses identified in the current Maximo implementation phase. Page 1 of 2 IBM Maximo was implemented in January 2015 and is used in the lifecycle management of the treatment plants' physical assets. The product provides real-time visibility into asset performance and enables staff to pro-actively control and optimize asset performance. This includes improved asset and labor productivity, better optimization of maintenance resources, improved efficiency in inventory management, and prevent asset failure. IBM WebSphere is a necessary software component of our JD Edwards, our financial information system. CEQA N/A BUDGET / PURCHASING ORDINANCE COMPLIANCE This request complies with authority levels of the Sanitation District's Purchasing Ordinance. The items purchased through the process are budgeted in the yearly Joint Operating Budget. ATTACHMENT N/A Page 2 of 2 ADMINISTRATION COMMITTEE Melting Dat0 TOBE.Or Dir. 06/10/15 O6/24/15 AGENDA REPORT Item Item Number 3 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director, Finance and Administrative Services SUBJECT: COOPERATIVE PROCUREMENT WITH ADMIN MINNESOTA MATERIALS MANAGEMENT DIVISION GENERAL MANAGER'S RECOMMENDATION Authorize purchases of information technology computer and peripheral equipment using the Admin Minnesota Materials Management Division contract release #C-1084(5) through the contract expiration date, December 15, 2015 for a total amount not to exceed $250,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. SUMMARY In order to properly maintain and repair Orange County Sanitation District's (OCSD) facilities the Information Technology division has needs to purchase computers and peripheral parts and supplies. Such item requirements have been forecasted based upon projected obsolete equipment, historical product failure rates, and new items to address general capacity, redundancy, or security. Since technology changes so frequently, it is not appropriate to stock these items in OCSD's warehouses. OCSD wishes to select the Admin Minnesota Materials Management Division contract release#C-1084(5)as established by The Office of Enterprise Technology (OET)and the Department of Administration, State of Minnesota to standardize specifications for computer desktops, notebooks, tablets, and peripherals. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION OCSD is using the Microsoft Surface Pro as our standard desktop/notebook replacement. These devices are being used extensively by field staff to connect to our network while away from one's desk. The State of Minnesota has established standard specifications for computer desktops, notebooks, tablets, and monitors. Each State standard specification has a list of upgrade options that allows agencies to customize Page 1 of 2 configurations for their needs. The Office of Enterprise Technology (OET) and the Department of Administration have approved the implementation of these standards as a mandatory requirement for state agencies. OCSD staff has verified that pricing has been checked for competitiveness based upon volume pricing through this cooperative. CEQA N/A BUDGET / PURCHASING ORDINANCE COMPLIANCE This request complies with authority levels of the Sanitation District's Purchasing Ordinance. The items purchased through the process are budgeted in the yearly Joint Operating Budget. ATTACHMENT N/A Page 2 of 2 ADMINISTRATION COMMITTEE Melting Dat0 TOBE.Or Dir. 06/10/15 O6/24/15 AGENDA REPORT ItemNumber Item Number 4 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director, Finance and Administrative Services SUBJECT: COOPERATIVE PROCUREMENT WITH NTH GENERATION COMPUTING, INC. GENERAL MANAGER'S RECOMMENDATION Authorize purchases of information technology computer and peripheral equipment using the HP WSCA/NASPO contract # B27164 with Nth Generation Computing Inc. through the contract expiration date, September 30, 2015 for a total amount not to exceed $200,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. SUMMARY In order to properly maintain and repair Orange County Sanitation District's (OCSD) facilities the Information Technology division has needs to purchase computers and peripheral parts and supplies. Such item requirements have been forecasted based upon projected obsolete equipment, historical product failure rates, and new items to address general capacity, redundancy, or security. Since technology changes so frequently, it is not appropriate to stock these items in OCSD's warehouses. OCSD desires to select the Western States Contracting Alliance (WSCA)/ National Association of State Procurement Officials (NASPO) contract#1327164 as established by HP as the lead agency, as the primary providers of computer and peripheral equipment based on contract pricing, breadth of product offerings, availability and the ease of using online ordering systems. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION Nth generation is a participating and approved subcontractor of HP under WSCA/NASPO contract# B27164. Page 1 of 2 NASPO, The National Association of State Procurement Officials, is a non-profit association dedicated to strengthening the procurement community through education, research, and communication. It is made up of the directors of the central purchasing offices in each of the 50 states, the District of Columbia, and the territories of the United States. NASPO is an organization through which the member purchasing officials provide leadership in professional public purchasing, improve the quality of purchasing and procurement, exchange information, and cooperate to attain greater efficiency and economy. In 1993, the 15 states from NASPO's western region came together to establish a means by which states mayjoin together in cooperative multi-state contracting in order to achieve cost-effective and efficient acquisition of quality products and services. This group is better known as WSCA, the Western States Contracting Alliance. States included in this group are Alaska, Arizona, California, Colorado, Hawaii, Idaho, Minnesota, Montana, Nevada, New Mexico, Oregon, South Dakota, Utah, Washington, and Wyoming. WSCA is a national leader in facilitating cooperative purchasing that benefits the states, cities, counties, public schools, and institutions of higher education. These contracting initiatives are administered by a western region state and follow a review process managed by the state directors from the western region. As a result of the great success in the western region, NASPO leaders initiated the NASPO Cooperative Purchasing Committee in 2002 to assist member states both in and outside of the western region in establishing cooperative multi-state contracts. Similar to the original WSCA model, NASPO assists member states in all regions in establishing cooperative multi-state contracts. All authorized governmental entities are welcome to use NASPO ValuePoint (formerly WSCA-NASPO) approved agreements. CEQA N/A BUDGET/ PURCHASING ORDINANCE COMPLIANCE This request complies with authority levels of the Sanitation District's Purchasing Ordinance. The items purchased through the process are budgeted in the yearly Joint Operating Budget. ATTACHMENT N/A Page 2 of 2 ADMINISTRATION COMMITTEE Meeting Dare TOBd.Of Dir. 06/10/15 06/24/15 AGENDA REPORT Item Number Item Number s Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: SAWPA RESOLUTION FY 2015-16 GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 15-13, entitled, "A Resolution of the Board of Directors of Orange County Sanitation District Establishing Use Charges for the 2015-16 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")". SUMMARY Currently, OCSD invoices Santa Ana Watershed Project Authority on a quarterly basis for the wastewater discharge we receive from the SARI line. Annually, the rates for flow, biochemical oxygen demand (BOD), and total suspended solids (TSS) are calculated based upon the fiscal year budget for treatment and disposal costs and the 1996 Wastewater Treatment and Disposal agreement. The rates calculated for each constituent for FY 2015-16 for wastewater discharge are: FLOW $178.94 BOD $284.12 TSS $396.19 The FY 2015-16 rates are a 2.08 percent decrease from the FY 2014-15 rates due to a 2.08 percent decrease in the treatment and disposal costs in the proposed FY 2015-16 Budget. These rates are separate from the rates charged for additional capacity purchases by SAWPA. PRIOR COMMITTEE/BOARD ACTIONS June 2014 - Adopted Resolution No OCSD 14-06 Establishing Use Charges for the FY 2014-15 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. June 2013 - Adopted Resolution No OCSD 13-11 Establishing Use Charges for the FY 2013-14 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. June 2012 - Adopted Resolution No OCSD 12-08 Establishing Use Charges for the FY 2012-13 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. Page 1 of 2 June 2011 - Adopted Resolution No OCSD 11-08 Establishing Use Charges for the FY 2011-12 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. June 2010 - Adopted Resolution No OCSD 10-09 Establishing Use Charges for the FY 2010-11 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. June 2009 - Adopted Resolution No OCSD 09-08 Establishing Use Charges for the FY 2009-10 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. June 2008 - Adopted Resolution No OCSD 08-09 Establishing Use Charges for the FY 2008-09 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. June 2007 - Adopted Resolution No OCSD 07-15 Establishing Use Charges for the FY 2007-08 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. ADDITIONAL INFORMATION None. CEQA N/A BUDGET / PURCHASING ORDINANCE COMPLIANCE N/A ATTACHMENT The following attachment is included in hard copy and may be viewed online at the OCSD website (www.ocsd.corn with the complete agenda package. • Draft Resolution No. OCSD 15-13 Page 2 of 2 RETURN TO AGENDA RESOLUTION NO. OCSD 15-13 A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ESTABLISHING USE CHARGES FOR THE 2015-16 FISCAL YEAR PURSUANT TO THE WASTEWATER TREATMENT AND DISPOSAL AGREEMENT WITH THE SANTA ANA WATERSHED PROJECT AUTHORITY ("SAW PA") WHEREAS, the Board of Directors has approved the Wastewater Treatment and Disposal Agreement with the SANTA ANA WATERSHED PROJECT AUTHORITY ("SAWPA'); and, WHEREAS, said agreement provides for payment of Disposal Costs for the measured and sampled flow of Wastewater discharged from SAWPA's SARI Service Area to Districts' facilities; and, WHEREAS, said agreement provides for adjustment of said Disposal Costs on an annual basis. NOW, THEREFORE, The Board of Directors of the Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER: Section 1. That pursuant to Section C4 of the Wastewater Treatment and Disposal Agreement, the 2015-16 fiscal year charges for Disposal Costs are hereby established as follows: For Flow: $ 178.94 per million gallons of flow For Biochemical Oxygen Demand: $ 284.12 per thousand pounds For Total Suspended Solids: $ 396.19 per thousand pounds PASSED AND ADOPTED at a regular meeting of the Board of Directors held June 24, 2015. Tom Beamish Chair ATTEST: Kelly A. Lore Clerk of the Board OCSD 15-13-1 RETURN TO AGENDA STATE OF CALIFORNIA ) ss COUNTY OF ORANGE ) I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OCSD 15-13 was passed and adopted at a regular meeting of said Board on the 2411 day of June 2015, by the following vote, to wit: AYES: NOES: ABSTENTIONS: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 2411 day of June, 2015. Kelly A. Lore Clerk of the Board of Directors Orange County Sanitation District OCSD 15-13-2 ADMINISTRATION COMMITTEE Melting Dat0 TOBE.Or Dir. 06/10/15 O6/24/15 AGENDA REPORT Item Item Number 6 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015-16 GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 15-14 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2015-16 for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code." SUMMARY This routine annual action adopts a resolution establishing the spending limit for "proceeds of taxes" in accordance with Article XIII B of the Constitution of the State of California (Section 7910 of the Government Code). The Sanitation District's annual appropriations are well below the limit. In 1979, Proposition 4 (the Gann Initiative)was approved adding Article XIII B to the State Constitution. The provisions of this article place limits on the amount of revenue that can be appropriated by all entities of government. This initiative was designed to constrain government expenditures by placing an annual limit on jurisdictions' revenue and appropriation growth. The Appropriation Limit is based on actual appropriations during the 1978-1979 fiscal year, as increased each year using specified population and inflationary growth factors. This annual allowance growth is linked to changes in population and cost of living. The passage of Proposition 111 in June 1990 amended Article XIIIB, making changes in the base year upon which the appropriations limit is based, establishing new cost of living factors and new population factors for use by local governments, and increasing appropriations not subject to the limit (primarily qualified capital outlay projects). The financial constraints of Article XIII B apply to the State, all cities, counties, special districts and all other political subdivisions. PRIOR COMMITTEE/BOARD ACTIONS N/A Page 1 of 2 ADDITIONAL INFORMATION N/A CEQA N/A BUDGET/PURCHASING ORDINANCE COMPLIANCE N/A ATTACHMENTS The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website(www.ocsd.coml with the complete agenda package: Draft Resolution No. OCSD 15-14 Page 2 of 2 RETURN TO AGENDA RESOLUTION NO. OCSD 15-14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT ESTABLISHING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015-16 FOR THE DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held on November 6, 1979, provides that the total annual appropriations limit of each local government agency shall not exceed the appropriations limit of such entity for the prior year, adjusted for changes in the cost of living and population, except as otherwise specifically provided for in said Article; and, WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIII B of the California Constitution; and, WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly-scheduled meeting or a noticed special meeting and that fifteen (15) days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and, WHEREAS, Section 7902 (a) of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the 2015-16 fiscal year; and, WHEREAS, the Board of Directors wishes to establish the appropriations limit for fiscal year 2015-16 for the District. NOW, THEREFORE, the Board of Directors of the Orange County Sanitation District DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the Orange County Sanitation District, for fiscal year 2015-16, was available to the public in the Finance Department of said District at least fifteen (15) days prior to this date. OCSD 15-14-1 RETURN TO AGENDA Section 2: That the appropriations limit for fiscal year 2015-16 for the Orange County Sanitation District, as established in accordance with Section 7902(b) of the California Government Code is$95,984,000 which sum is within the maximum authorized spending limitation for fiscal year 2015-16. Section 3: That the Board of Directors of the Orange County Sanitation District, has determined that the percent change in California per capita personal income from the preceding year would be the cost of living factor to be used and the weighted average population change of the cities within the District would be the population factor to be used in calculating the Orange County Sanitation District's appropriations limit for the Fiscal Year 2015-16. Section 4: The determination of the appropriation limit is based upon the best and most complete information available at this time. The District reserves the right to review and re-establish a new and different limit in the event that it subsequently determines that a modification of the limitation amount is appropriate. PASSED AND ADOPTED at a regular meeting of the Board of Directors held June 24, 2015. Tom Beamish Chairman of the Board ATTEST: Kelly A. Lore Clerk of the Board OCSD 15-14-2 RETURN TO AGENDA STATE OF CALIFORNIA ) ss COUNTY OF ORANGE ) I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OCSD 15-14 was passed and adopted at a regular meeting of said Board on the 24th day of June 2015, by the following vote, to wit: AYES: None. NOES: None. ABSTENTIONS: None. ABSENT: None. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 24th day of June, 2015. Kelly A. Lore Clerk of the Board of Directors Orange County Sanitation District OCSD 15-14-3 ADMINISTRATION COMMITTEE Neeting Dare T1.1 IDir. O6/10/15 6/24/15 AGENDA REPORTItem Number Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Richard Spencer, Human Resources Manager SUBJECT: 2015-16 BENEFITS PROGRAM RENEWAL GENERAL MANAGER'S RECOMMENDATION Approve the FY 2015-16 "not-to-exceed" quotes for the following insurance vendors: A. Employee Benefit Specialists (medical, dental, and vision plans; Employee Assistance Program)— Not to Exceed $11,305,763 B. Prudential (basic life, long-term disability, short-term disability)— Not to Exceed $494,290 C. The Standard (EMT & Manager disability)— Not to Exceed $30,000 SUMMARY The Orange County Sanitation District (OCSD) provides healthcare and welfare insurance benefits as a provision contained in its Memoranda of Understanding (MOUs) and personnel policies. The Human Resources Department and the Orange County Sanitation District's (OCSD) operational insurance broker (Alliant) began the renewal process in January. The Board of Directors was provided with a non-consent agenda item regarding OCSD Medical Insurance Reopener, which included FY 2015-16 program costs in May. The total cost of insurance coverage will increase by 6.3% or $696,434 for the next fiscal year (FY 2015-16). The total cost for FY 2015-16 is $11,830,053, which is proportionally shared as follows: • OCSD cost: $9,589,807 • Employee cost: $2,240,246 PRIOR COMMITTEE/BOARD ACTIONS May 2015 — The Board of Directors adopted Resolution No. OCSD 15-11, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Approving Medical Insurance Changes Identified Through the 2015 Medical Reopener Negotiations." Page 1 of 3 ADDITIONAL INFORMATION Medical Insurance OCSD's medical benefits are designed to help maintain wellness and protect employees and their families from major financial hardship in the event of illness or injury. OCSD offers a choice of medical plans through Anthem Blue Cross and Kaiser Permanente. HMO (Health Maintenance Organization) plans offer comprehensive coverage. Employees have a choice between the Anthem Blue Cross HMO or the Kaiser HMO plan. PPO (Preferred Provider Organization) plan offers a network of doctors and healthcare facilities that provide services to plan members at special discounted rates. The PPO plan is with Anthem Blue Cross. Dental Insurance OCSD provides the Delta Dental plan to all benefit eligible employees. Vision Insurance OCSD provides vision insurance to all benefit eligible employees through Anthem Blue View Vision. Basic Life Insurance Life insurance provides protection for an employee's beneficiary in the event of death. All benefit eligible full-time and part-time employees automatically receive Basic Life and Accidental Death & Dismemberment (AD&D) insurance coverage through Prudential Insurance Company of America. The benefit amount is $50,000 for employees. Long-Term Disability Insurance Long-Term Disability (LTD) insurance plan protects employees when an illness or injury makes it impossible for them to work for an extended period of time. Under the plan, employees who are disabled for more than 90 days are eligible to receive a benefit of 67% of their basic monthly pay. Coverage is offered through Prudential. Short-Term Disability Insurance Short-Term Disability (STD) insurance plan protects employees when non-work related illness or injury makes it impossible for them to work for a short period of time. Under the plan, income may be continued for 90 days. OCSD pays the entire cost of coverage for regular full-time and part-time employees. Coverage is offered through Prudential. Employee Assistance Program Employee Assistance Program (EAP) plan protects employees and family members when they need help with personal problems such as marital and relationship problems; stress, anxiety and depression; grief and loss; or substance abuse. Coverage is offered through ComPsych. Page 2 of 3 EMT & Manager Disability Additional term life insurance and long-term disability insurance plan provides increased income protection for executives and managers. Under the plan, eligible employees who are disabled for more than 90 days are eligible to receive a benefit up to 67% of their basic monthly pay in coordination with the regular LTD benefit. The term life insurance amount is $100,000 for executives and managers. Coverage is offered through The Standard. CEQA N/A BUDGET/PURCHASING ORDINANCE COMPLIANCE The funds for the renewal of these insurances are derived from the OCSD Operating Budget and have been included in the FY 2015-16 budget. JDH:RPG:RS:LK Page 3 of 3 ADMINISTRATION COMMITTEE Meeting Dare To ad.ofDir. 06/10,15 — AGENDA REPORT Item Number Item Number s — Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Ed Torres, Operations and Maintenance Director SUBJECT: ENVIRONMENTAL LABORATORY& OCEAN MONITORING GENERAL MANAGER'S RECOMMENDATION Information Only. SUMMARY Staff will present an informational overview on the Environmental Laboratory & Ocean Monitoring new and on-going programs. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The Environmental Laboratory and Ocean Monitoring Division (Division 890)is composed of forty-one (41) positions and has an operating budget of $8,278,140. Division 890 supports several internal customers including Operations, Compliance, Source Control, OCSD's Research Technical Advisory Group and Capital Projects, in addition to performing as needed cooperative support for and studies with outside agencies such as the Orange County Water District (OCWD), the Southern California Coastal Water Research Project (SCCWRP) and the South Orange County Wastewater Agency (SOCWA). On an annual basis the Environmental Laboratory performs over 100,000 analyses, approximately 47% are in support of Operational monitoring and optimization, 34% are in support of Permit Compliance, 10.5% are in support of Source Control monitoring and investigations and 8.5% are in support of our Ocean Monitoring Program. All the while Division 890's budget expenditures have remained comparatively flat, increasing at a rate of 1.1% per year over the past five (5)fiscal years. Page 1 of 2 OCSD's Ocean Monitoring Program averages 74 vessel operation days per year. In the past year, our water quality program has collected samples at nearly 500 stations and collected 3,736 samples. Our sediment monitoring program collected at 97 stations and collected nearly 200 samples from the ocean floor for chemical and biological analyses, while our fish trawling program collected fish and invertebrates at 20 stations for analysis and comparison. All laboratory and ocean monitoring data are analyzed according to our NPDES permit and reported to the Santa Ana Regional Water Quality Board through monthly Discharge Monitoring Reports and Annual Ocean Monitoring Reports, in addition to in person up- dates and discussions at our semi-annual Regulatory Management Meetings. CEQA N/A BUDGET/PURCHASING ORDINANCE COMPLIANCE N/A ATTACHMENT N/A Page 2 of 2 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary Glossary of Terms and Abbreviations AQMD Air Quality Management District ASCE American Society of Civil Engineers BOD Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) ICS Incident Command System IERP Integrated Emergency Control Plan LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District GOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency Glossary of Terms and Abbreviations SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Benthos— The community of organisms, such as sea stars, worms and shrimp, which live on, in, or near the seabed, also know as the benthic zone. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) —A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Glossary of Terms and Abbreviations Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (D!f) — the dilution at which the majority of the people detect the odor becomes the DrT for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect"). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)—Goals to support environmental and public expectations for performance. NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Glossary of Terms and Abbreviations Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.