HomeMy WebLinkAbout06-06-2013 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, June 5, 2013
Regular Meeting of the " 5:00 P.M.
Operations Committee Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and
give it to the Clerk of the Board. Speakers are requested to limit comments to three
minutes.
REPORTS: The Committee Chair and the General Manager may present verbal
reports on miscellaneous matters of general interest to the Committee Members. These
reports are for information only and require no action by the Committee.
CONSENT CALENDAR:
1. Approve Minutes of May 1, 2013, Operations Committee meeting.
2. Recommend to the Board of Directors to:
Approve Professional Services Agreements for providing on-call Coatings
Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection
System and Treatment Plant Projects, PSA2013-003, for a three-year period
effective July 1, 2013, for an amount not to exceed $200,000 per individual
agreement ($400,000 total)with the following two firms:
A. CSI Services, Inc.
B. V&A Consulting Engineers
3. Recommend to the Board of Directors to:
Approve Professional Services Agreements to provide on-call surveying services
for Collection System and Treatment Plant Projects, PSA2013-002, for a three-
year period effective July 1, 2013, for an amount not to exceed $200,000 per
individual agreement ($400,000 total) with the following two firms:
A. RBF Consulting, A Baker Company
B. Stantec Consulting Services, Inc.
4. Recommend to the Board of Directors to:
Approve Professional Services Agreements to provide on-call Materials Testing,
Inspection, and other Geotechnical Testing Services for Collection System and
Treatment Plant projects, PSA2013-001, for a three-year period effective July 1,
2013, for an amount not to exceed $200,000 per individual agreement ($600,000
total)with the following three firms:
A. Koury Engineering & Testing, Inc.
B. Sequoia Consultants, Inc.
C. URS/Signet Testing Labs, Inc.
5. Recommend to the Board of Directors to:
Award a contract to the lowest responsive and responsible bidder, Air Products
and Chemicals Inc., Specification No. C-2013-56713D, for the period August 1,
2013 through July 31, 2014 with four additional one-year renewals, for the
purchase of liquid oxygen at a unit price of $0.19 per 100 cubic feet delivered,
plus applicable sales tax for an estimated annual amount of $328,320 subject to
price adjustments based upon energy, labor, maintenance and distribution
indices from Southern California Edison and Bureau of Labor Statistics for
subsequent contract periods; and for services related to routine and emergency
maintenance of OCSD's liquid oxygen storage and vaporization equipment for an
estimated annual amount of $20,000, based upon actual invoice costs plus 20%
and labor cost at established manpower hourly rates adjusted annually based
upon Bureau of Labor Statistics' Employment Cost Index.
6. Recommend to the Board of Directors to:
A. Award a contract to responsive and responsible bidder, Paso Robles
Tank, Inc. for the Plant 1 Low Pressure Gas Holder (LPGH) Repairs,
Specification No. FR11-006, for a total amount not to exceed $493,500,
effective July 1, 2013; and,
B. Approve a contingency of$98,700 (20%).
7. Recommend to the Board of Directors to:
A. Award a contract to the lowest responsive and responsible bidder, CDC
Engineering & Technology, for Plant 2 Tunnel Covers Replacement,
Specification No. FR-2011494 BD for a total amount not to exceed
$347,980, effective July 1, 2013; and,
B. Approve a contingency of$69,600 (20%).
8. Recommend to the Board of Directors to:
Authorize the General Manager to approve payment to Midway City Sanitary
District in an amount of $54,630 for the reimbursement of sidewalk, curbs and
driveway repairs.
9. Recommend to the Board of Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with The Austin Company for construction support services for Title
24 Access Compliance and Building Rehabilitation, Project No. P1-115.
10. Recommend to the Board of Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Dudek & Associates, Inc. for construction support services for
Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2,
Project No. P2-106.
11. Recommend to the Board of Directors to:
A. Adopt Resolution No. OCSD 13-XX, certifying the Notice of Exemption for
the Tustin/Rose Avenue Grade Separation Project, Finding that the Lead
Agency CEQA Compliance Obligations have been Fulfilled, and Related
Actions (Project No. 2-76); and,
B. Approve a Utility Agreement OCSD-1 with the Orange County
Transportation Authority, which includes a reimbursement amount not to
exceed $300,000, in a form approved by General Counsel.
12. A. Approve a Professional Design Services Agreement with Hazen and
Sawyer, P.C. to provide engineering design services for Oxygen Plant
Demolition at Plant No. 2, Project No. SP-129, for an amount not to
exceed $134,640; and,
B. Approve a contingency of$13,464 (10%).
NON-CONSENT:
None.
INFORMATION ITEMS:
13. Cost Recovery for Urban Runoff Flows
14. Permitting Process for Sewer Connections
15. Proposed Revisions to FY 2013-14 Budget
DEPARTMENT HEAD REPORTS:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, July 3, 2013, at
5:00 p.m.
06/05/13 Operations Committee Agenda Page 4 of 5
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Maria E.Ayala
Clerk of the Board
(714)593-7130
mavalaaocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherbem(Wocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(c3ocsd.com
Director of Engineering Nick Kanetis (714)593-7310 nkanetisQocsd.com
Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(Wocsd.com
Director of Operations&Maintenance Ed Tortes 714 593-7080 etorres ocsd.com
O6/05/13 Operations Committee Agenda Page 5 of 5
OPERATIONS COMMITTEE Meenrg Date T06tl.of Dir.06/O6/13 O6/26113
AGENDA REPORT emNumbe IemNumber
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Terry Krie, Senior Construction Inspector Supervisor
SUBJECT: CORROSION TESTING SERVICES
GENERAL MANAGER'S RECOMMENDATION
Approve Professional Services Agreements for providing on-call Coatings Inspection,
Corrosion Testing, and Confined-Space Entry Services for Collection System and
Treatment Plant Projects, PSA2013-003, for a three-year period effective July 1, 2013,
for an amount not to exceed $200,000 per individual agreement ($400,000 total) with
the following two firms:
A. CSI Services, Inc.
B. V&A Consulting Engineers
SUMMARY
The Orange County Sanitation District (Sanitation District) uses outside Consultants for
coating inspection and corrosion testing services in support of Capital Improvement and
Maintenance Projects during the planning, design, and construction of facilities both
inside the plants and for the collection systems.
The proposed service Agreements shall cover a three-year period (FY2013-2015). The
recommended contract amounts are based on average of the number and type of tests
and inspections utilized over the past three years, and the anticipated needs going
forward for the next three years. Staff will use these Consultants on an as-needed
basis only. The total agreement cost is not guaranteed, nor is it paid to the consultant if
their services are not used.
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
Project Scope of Work:
The Scope of Work includes coating inspection, corrosion testing, and confined space
entry services in support of Capital Improvement and Maintenance Projects during the
planning, design, and construction of facilities both inside the plants and for the
collection systems.
Page 1 of 3
Request for Proposal:
The Sanitation District has a need for on-call coating inspection, corrosion testing, and
confined entry services. Currently, the Sanitation District has contracts with two firms
that provide these services. The current contracts are expiring and this Request for
Proposals (RFP)was issued to provide continuance of these services.
The RFP, which outlined the Consultant's Scope of Work and criteria required for this
project, was advertised on April 9 and April 16, 2013, in the Orange County Register.
Furthermore, an email notification was sent to 1,687 firms registered in the Sanitation
District vendor database in the categories of Appraisers & Surveyors, Laboratory
Testing (Outside) - Other, Architecture & Engineering, Construction Management,
Engineering, Professional Services & Consultants — Other, Engineering — Civil,
Engineering — General, Geotechnical, Inspection (Construction), Material Testing,
Engineering, and Laboratory.
As a result, four proposals were received on May 1, 2013, from the following firms:
( Corrosion Probe, Inc.
( CSI Services, Inc.
( HDR Engineering, Inc. dba HDRISchiff
( V&A Consulting Engineers, Inc.
A Staff Evaluation Committee, consisting of four representatives from Engineering,
reviewed and ranked each of the proposals in accordance with the evaluation process
set forth in the Sanitation District Resolution No. OCSD 07-04, Section 4.09 and the
evaluation criteria stated in the RFP. A representative from the Contracts
Administration participated in the evaluation process as a non-voting member. The
proposals were evaluated according to the following criteria: (1) project approach and
understanding of the scope of work; (2) staff qualifications; (3) related project
experience; and (4) safety and accident prevention.
After reviewing and scoring the four proposals, the Consultant firms were ranked
according to the scores of the evaluators. The Evaluation Committee is recommending
two firms as the top ranked firms:
( CSI Services, Inc.
( V&A Consulting Engineers
All proposals were accompanied by a sealed fee proposal. The fee proposals were not
opened until the after evaluation and the recommended firms were selected in
accordance with Sanitation District Resolution No. OCSD 07-04, Section 4.09.
The Consultants submitted unit rates proposals for a wide variety of testing services.
Staff reviewed their pricing and held discussions with some of the firms to clarify and
reduce pricing. Because these contracts are as-needed, the Sanitation District has
established a not-to-exceed amount of $200,000 for the term of each of these
Agreements. Staff determined the final unit rate proposals to be fair and reasonable
Page 2&3
and recommends awarding Professional Services Agreements to CSI Services, Inc.,
and V&A Consulting Engineers, each for an amount not to exceed $200,000.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
These Professional Services Agreements comply with the authority levels of the
Sanitation District's Delegation of Authority. These funds are included in the individual
project budgets that require these services.
Date of Approval Contract Amount Contingency
06/26/13 $400,000 N/A
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (Mmocsd.com) with the
complete agenda package:
( Draft Professional Services Agreements (14 Pages)
NK:TK:TC:dm:gc
Page 3 of 3
OPERATIONS COMMITTEE Meenrg Date T06tl.of Dir.06/O6/13 O6/26113
AGENDA REPORT emNumbe IemNumber
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Terry Krie, Senior Construction Inspector Supervisor
SUBJECT: SURVEYING SERVICES
GENERAL MANAGER'S RECOMMENDATION
Approve Professional Services Agreements to provide on-call Surveying Services for
Collection System and Treatment Plant Projects, PSA2013-002, for a three-year period
effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement
($400,000 total)with the following two firms:
A. RBF Consulting, A Baker Company
B. Stantec Consulting Services, Inc.
SUMMARY
The Orange County Sanitation District (Sanitation District) uses outside Consultants for
on-call surveying services in support of Capital Improvement and Maintenance Projects,
during the planning, design, and construction of facilities both inside the plants and for
the collection systems.
The proposed service Agreements shall cover a three-year period (FY2013-2015). The
recommended contract amounts are based on average of the number and type of
services utilized over the past three years, and the anticipated needs going forward for
the next three years. Staff will use these Consultants on an as-needed basis only. The
total agreement cost is not guaranteed, nor is it paid to the consultant if their services
are not used.
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
Project Scope of Work:
The Scope of Work provides for surveying services for Capital Improvement Program
and Maintenance Projects.
Page 1 of 3
Request for Proposal:
The Sanitation District has a need for on-call surveying services. Currently, the
Sanitation District has contracts with two firms that provide these services. The current
contracts are expiring and this Request for Proposals (RFP) was issued to provide
continuance of these services.
The RFP, which outlined the Consultant's Scope of Work and criteria required for this
project, was advertised on April 9 and April 16, 2013, in the Orange County Register.
Furthermore, an email notification was sent to 1,687 firms registered in the Sanitation
District vendor database in the categories of Appraisers & Surveyors, Laboratory
Testing (Outside) - Other, Architecture & Engineering, Construction Management,
Engineering, Professional Services & Consultants — Other, Engineering — Civil,
Engineering — General, Geotechnical, Inspection (Construction), Material Testing,
Engineering, and Laboratory.
As a result, 13 proposals were received on May 1, 2013, from the following firms:
( AEI-CASC Consulting ( Johnson-Frank &Associates, Inc.
( Bush & Associates, Inc. ( KDM Meridian, Inc.
( Cannon ( PENCO Engineering, Inc.
( Case Land Surveying, Inc. ( RBF Consulting, A Baker Company
( DMc Engineering ( SDR Surveying, Inc.
( D. Woolley&Associates, Inc. ( Stantec Consulting Services, Inc.
( Guide Surveying, Inc.
A Staff Evaluation Committee, consisting of four representatives from Engineering,
reviewed and ranked each of the proposals in accordance with the evaluation process
set forth in the Sanitation District Resolution No. OCSD 07-04, Section 4.09 and the
evaluation criteria stated in the RFP. A representative from the Contracts
Administration participated in the evaluation process as a non-voting member. The
proposals were evaluated according to the following criteria: (1) project approach and
understanding of the scope of work; (2) staff qualifications; (3) related project
experience; and (4) safety and accident prevention.
After reviewing and scoring the 13 proposals, the Consultant firms were ranked
according to the scores of the evaluators. The Evaluation Committee is recommending
two firms as the top ranked firms:
( RBF Consulting, A Baker Company
( Stantec Consulting Services, Inc.
All proposals were accompanied by a sealed fee proposal. The fee proposals were not
opened until the after evaluation and the recommended firms were selected in
accordance with Sanitation District Resolution No. OCSD 07-04, Section 4.09.
The Consultants submitted unit rates proposals for various surveying services. Staff
reviewed their pricing and held discussions with some of the firms to clarify and reduce
pricing. Because these contracts are as-needed, the Sanitation District has established
Page 2 of 3
a not-to-exceed amount of $200,000 for the term of each of these Agreements. Staff
determined the final unit rate proposals to be fair and reasonable and recommends
awarding Professional Services Agreements to RBF Consulting, A Baker Company, and
Stantec Consulting Services, Inc., each for an amount not to exceed $200,000.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
These Professional Services Agreements comply with the authority levels of the
Sanitation District's Delegation of Authority. These funds are included in the individual
project budgets that require these services.
Date of Approval Contract Amount Contingency
06/26/13 $400,000 N/A
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
( Draft Professional Services Agreements (14 Pages)
NK:TK:TC:dm:gc
Page 3 of 3
OPERATIONS COMMITTEE M?e!M ate Tom.ofDir.
06/06/13 06/26/13
AGENDA REPORT iem Number Rem Numbe
4
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Terry Krie, Senior Construction Inspector Supervisor
SUBJECT: GEOTECHNICAL TESTING SERVICES
GENERAL MANAGER'S RECOMMENDATION
Approve Professional Services Agreements to provide on-call Materials Testing,
Inspection, and other Geotechnical Testing Services for Collection System and
Treatment Plant projects, PSA2013-001, for a three-year period effective July 1, 2013,
for an amount not to exceed $200,000 per individual agreement ($600,000 total) with
the following three firms:
A. Koury Engineering &Testing, Inc.
B. Sequoia Consultants, Inc.
C. URS/Signet Testing Labs, Inc.
SUMMARY
The Orange County Sanitation District (Sanitation District) uses outside Consultants for
taking samples, laboratory and field material testing, geotechnical testing, and analysis
in support of Capital Improvement and Maintenance projects during the planning,
design, and construction of facilities both inside the plants and for the collection
systems.
The proposed service Agreements shall cover a three-year period (FY2013-2015). The
recommended contract amounts are based on average of the number and type of tests
and inspections utilized over the past three years, and the anticipated needs going
forward for the next three years. Staff will use these Consultants on an as-needed
basis only. The total agreement cost is not guaranteed, nor is it paid to the Consultant if
their services are not used.
PRIOR COMMITTEE/BOARD ACTIONS
None.
Page 1 of 3
ADDITIONAL INFORMATION
Proiect Scope of Work:
The Scope of Work includes taking samples, laboratory and field material testing,
geotechnical testing, and analysis for Capital Improvement Program and Maintenance
projects.
Request for Proposal:
The Sanitation District has a need for on-call sampling, laboratory and field material
testing, geotechnical testing, and analysis for Capital Improvement Program and
Maintenance projects. Currently, the Sanitation District has contracts with two firms that
provide these services. The current contracts are expiring and this Request for
Proposals (RFP)was issued to provide continuance of these services.
The RFP, which outlined the Consultant's Scope of Work and criteria required for this
project, was advertised on April 9 and April 16, 2013, in the Orange County Register.
Furthermore, an email notification was sent to 1,687 firms registered in the Sanitation
District vendor database in the categories of Appraisers & Surveyors, Laboratory
Testing (Outside) - Other, Architecture & Engineering, Construction Management,
Engineering, Professional Services & Consultants — Other, Engineering — Civil,
Engineering — General, Geotechnical, Inspection (Construction), Material Testing,
Engineering, and Laboratory.
As a result, seven proposals were received on May 1, 2013, from the following firms:
( AESCO, Inc.
( AMEC Environment & Infrastructure, Inc.
( Heider Engineering Services, Inc.
( Koury Engineering &Testing, Inc.
( Sequoia Consultants, Inc.
( United Inspection &Testing
( URS/Signet Testing Labs, Inc.
A Staff Evaluation Committee, consisting of four representatives from Engineering,
reviewed and ranked each of the proposals in accordance with the evaluation process
set forth in the Sanitation District Resolution No. OCSD 07-04, Section 4.09 and the
evaluation criteria stated in the RFP. A representative from the Contracts
Administration participated in the evaluation process as a non-voting member. The
proposals were evaluated according to the following criteria: (1) project approach and
understanding of the scope of work; (2) staff qualifications; (3) related project
experience; and (4) safety and accident prevention.
Page 2 d 3
After reviewing and scoring the seven proposals, the Consultant firms were ranked
according to the scores of the evaluators. The Evaluation Committee is recommending
three firms as the top ranked firms:
( Koury Engineering & Testing, Inc.
( Sequoia Consultants, Inc.
( URS/Signet Testing Labs, Inc.
All proposals were accompanied by a sealed fee proposal. The fee proposals were not
opened until the after evaluation and the recommended firms were selected in
accordance with Sanitation District Resolution No. OCSD 07-04, Section 4.09.
The Consultants submitted unit rates proposals for a wide variety of testing services.
Staff reviewed their pricing and held discussions with some of the firms to clarify and
reduce pricing. Because these contracts are as-needed, the Sanitation District has
established a not-to-exceed amount of $200,000 for the term of each of these
agreements. Staff determined the final unit rate proposals to be fair and reasonable
and recommends awarding Professional Services Agreements to Koury Engineering &
Testing, Inc.; Sequoia Consultants, Inc.; and URS/Signet Testing Labs, Inc., each for an
amount not to exceed $200,000.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
These Professional Services Agreements comply with the authority levels of the
Sanitation District's Delegation of Authority. These funds are included in the individual
project budgets that require these services.
Date of Approval Contract Amount Contingency
06/26/13 $600,000 N/A
ATTACHMENT
The following affachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
( Draft Professional Services Agreements (14 Pages)
NK:TK:TC:dm:gc
Page 3 03
OPERATIONS COMMITTEE M?e! Dre rose.ofoir.
06/06/13 06/26/13
AGENDA REPORT Rem Number Rem Number
s
Orange County Sanitation District
FROM: James Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: CONTRACT AWARD FOR LIQUID OXYGEN PURCHASE AND
ASSOCIATED VAPORIZATION SYSTEM MAINTENANCE
GENERAL MANAGER'S RECOMMENDATION
Award a contract to the lowest responsive and responsible bidder, Air Products and
Chemicals Inc., Specification No. C-2013-567BD, for the period August 1, 2013 through
July 31, 2014 with four additional one-year renewals, for the purchase of liquid oxygen
at a unit price of $0.19 per 100 cubic feet delivered, plus applicable sales tax for an
estimated annual amount of$328,320 subject to price adjustments based upon energy,
labor, maintenance and distribution indices from Southern California Edison and Bureau
of Labor Statistics for subsequent contract periods; and for services related to routine
and emergency maintenance of OCSD's liquid oxygen storage and vaporization
equipment for an estimated annual amount of $20,000, based upon actual invoice costs
plus 20% and labor cost at established manpower hourly rates adjusted annually based
upon Bureau of Labor Statistics' Employment Cost Index.
SUMMARY
Oxygen is required for the operation of the Plant No. 2 activated sludge secondary
treatment process. Since May 2012, the oxygen needs of this process are met with
delivered liquid oxygen utilizing the newly installed liquid oxygen vaporization system.
This contract is for the supply of the liquid oxygen and for the maintenance activities
related to its associated vaporization system.
OCSD received five (5) bids in response to this competitively bid process, Specification
No. C-2013-567BD. The bids were evaluated in accordance with the OCSD's policies
and procedures. Air Products and Chemicals, Inc. was deemed the lowest responsive,
responsible bidder. Staff recommends awarding a contract to Air Products and
Chemicals, Inc. for the liquid oxygen supply and services related to emergency
maintenance of OCSD's liquid oxygen storage and vaporization equipment, for an
estimated amount of $328,320 for the first annual period August 1, 2013 through July
31, 2014.
The contract allows for four additional one-year renewals subject to price adjustments
based upon energy, labor, maintenance and distribution indices from Southern
California Edison and Bureau of Labor Statistics for the liquid oxygen pricing and
Bureau of Labor Statistics' Employment Cost Index for the maintenance activities
related pricing.
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Summary information on the bids received for liquid oxygen purchase, Specification No.
C-2013-567BD is as follows:
Bidder Product Price
$/ccf delivered
(excluding taxes)
Air Products and Chemicals, Inc. $0.19
Air Liquids Industrial U.S. LP $0.22
Linde Gas North America, LLC $0.24
Matheson Trigas, Inc. $0.28
Praxair, Inc. $0.29
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the OCSD's Delegation of Authority. This
item has been budgeted in Division 840 operating budget line item 53070.
ATTACHMENTS
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
Draft Purchase Contract (9 Pages)
DH:SSB:ysh:cf
Page 2 of 2
OPERATIONS COMMITTEE Meetln2D!W To3d.ofDir.
O6/OS/13 06/26/13
AGENDA REPORT Rem Number Rem Numbe
6
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Nick Arhontes, P.E., Director of Facilities Support Services
Engineering Manager: Mark Esquer, P.E., Facilities Support Services
Project Manager: Steve Speakman, P.E.
SUBJECT: AWARD REPAIRS TO PLANT 1, LOW PRESSURE GAS HOLDER
(LPGH), SPECIFICATION NO. FR11-006
GENERAL MANAGER'S RECOMMENDATION
A. Award a contract to responsive and responsible bidder, Paso Robles Tank, Inc.
for the Plant 1 Low Pressure Gas Holder (LPGH) Repairs, Specification No.
FR11-006, for a total amount not to exceed $493,500, effective July 1, 2013; and,
B. Approve a contingency of$98,700 (20%).
SUMMARY
This will repair the tank bladder's pulley system and the exterior stairway to the tank
roof. The work also includes replacing the tank's flexible bladder and associated
appurtenances. The project will also provide protective coatings to the interior and
exterior of the tank. The project is located adjacent to the Digester Gas Compressor
building at Orange County Sanitation District's (OCSD) Plant No. 1 in the City of
Fountain Valley.
Per our plans and specifications, OCSD advertised for bids on April 2, 2013. One
sealed bid was received on May 9, 2013. The bid was evaluated in accordance with
OCSD's policies and procedures. Paso Robles Tank, Inc. was deemed a responsive,
responsible bidder. Staff recommends awarding a contract to Paso Robles Tank, Inc.
for a total amount not to exceed $493,500.
Summary information on the bid submittal for the contract is as follows:
Engineer's Estimate $510,000
Bidder Amount of Bid
Paso Robles Tank, Inc. $493,500
PRIOR COMMITTEE/BOARD ACTIONS
None.
Page 1 of 2
ADDITIONAL INFORMATION
The low pressure digester gas holder was built in 1990 and is used to provide digester
gas at a constant rate and pressure to the gas compressors. The gas compressors
feed the engines in the Central Power Generation (Cengen) System. Every 10 years,
the gas holder tank undergoes a planned safety inspection as required by federal safety
regulations. This repair project is planned to begin in July 2013 and repairs are
estimated to be completed by December 2013. During the needed repairs, digester gas
will be routed around the holder. Routing the gas around the holder requires that the
gas compressors operate off of gas line pressure. This operation is not as reliable as
routing gas through the gas holder but the Cengen facility is able to operate normally in
this mode.
CEQA
Notice of Exemption was filed on March 21, 2013.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the OCSD's Delegation of Authority. This
repair will be funded through the Small Capital Replacement/Rehabilitation Project
SP-34 (Budget Update Fiscal Year 2012-2013 and 2013-2014 Misc. & Support Projects;
Section 8— Page 111). This Small Capital fund is used to pay for capital repairs and/or
direct replacements. The SP-34 budget is adequate to cover this project.
Date of ADDroval Contract Amount Continaencv
06/26/13 $493,500 $98,700
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package and attachments:
( Service Contract (8 Pages)
ME:SRS:eh
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date To ad.of Dim
O6/ps/13 g6/26/13
AGENDA REPORT Ire. Item Number
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Arhontes, P.E., Director of Facilities Support Services
Engineering Manager: Mark Esquer, P.E., Facilities Support Services
Project Manager: John Falkenstein, P.E.
SUBJECT: AWARD REPLACEMENT OF PLANT 2 TUNNEL COVERS,
SPECIFICATION NO. FR-2011-494 BD
GENERAL MANAGER'S RECOMMENDATION
A. Award a contract to the lowest responsive and responsible bidder, ODC
Engineering & Technology, for Plant 2 Tunnel Covers Replacement, Specification
No. FR-2011-494 BD for a total amount not to exceed $347,980, effective July 1,
2013; and,
B. Approve a contingency of$69,600 (20%).
SUMMARY
This project consists of the repair, and/or replacement of 48 deteriorated concrete
tunnel cover panels located over the Lindstrom, Harris, Ella, Billing, Slough and Ribal
tunnels at Treatment Plant No. 2. Repairs to existing cracks in structurally sound tunnel
covers will be completed by using an epoxy injection. Replacement of deteriorated
and/or damaged covers will be completed by installing new covers made of reinforced
concrete per current engineering standards. The work also includes temporary
relocation of existing utilities that are attached with brackets and hangers to the existing
tunnel covers. This project's scope is based on an assessment by Orange County
Sanitation District (OCSD) staff in 2010. This project when completed will also remove
temporary shoring and steel cover plates that are currently in use to provide reliable
surfaces for vehicles driving over them.
Per our plans and specifications, OCSD advertised for bids on March 21, 2013. Sealed
bids were received on May 7, 2013. The bids were evaluated in accordance with the
OCSD's policies and procedures. ODC Engineering & Technology was deemed the
lowest responsive, responsible bidder. Staff recommends awarding a contract to ODC
Engineering & Technology for Plant 2 Tunnel Covers Replacement, Specification No.
FR-2011494 BD for a total amount not to exceed $347,980.
PRIOR COMMITTEE/BOARD ACTIONS
None
Page 1 of 2
ADDITIONAL INFORMATION
Summary information on the bid submittal for Plant 2 Tunnel Covers Replacement,
Specification No. FR-2011-494 BD is as follows:
Engineer's Estimate $425,000
Bidder Amount of Bid
CDC Engineering &Technology $347,980
O'Connell Engineering & Construction, Inc. $349,900
Kaveh Engineering & Construction, Inc. $374,200
J.F. Shea Construction, Inc. $481,105
TTS Engineering Inc. $481,588
Tharsos $518,000
The Richards Group $553,300
Not making these repairs and/or replacements could result in tunnel collapse or
disruption of utilities and/or pipeline systems and further limit vehicle access in the
facilities. The new concrete tunnel covers, designed to current standards are expected
to last at least 50 years under normal conditions. The project is scheduled begin July
2013 and construction is anticipated to be complete by December 2013.
CEQA
A Notice of Exemption has been filed for this work. The project is categorically exempt
from CEQA under section 15302 (c)— replacement or reconstruction of existing utility
systems and/or facilities involving negligible or no expansion of capacity.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the OCSD's Delegation of Authority. This
repair will be funded through the Small Capital Replacement /Rehabilitation Project SP-
34 (Budget Update Fiscal Year 2012-2013 and 2013-2014 Misc. & Support Projects;
Section 8 — Page 111). This Small Capital fund is used to pay for capital repairs and/or
direct replacements. The SP-34 budget is adequate to cover this project.
Date of Approval Contract Amount Continnencv
06/26/13 $347,980 $69,600
ATTACHMENTS
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.cmn with the
complete agenda package and attachments,
• Service Agreement (7 pages)
ME:JF:eh
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date To ad.of Dir.
06/05/13 06/26/13
AGENDA REPORT learnNumber IMn Number
a
Orange County Sanitation District
FROM: James Herberg, General Manager
Originator: Nick Arhontes, P.E., Director of Facility Support Services
Engineering Manager: Mark Esquer, P.E., Facilities Support Services
SUBJECT: MIDWAY CITY SANITARY DISTRICT REPAIR WORK
REIMBURSEMENT
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to approve payment to Midway City Sanitary District in
an amount of$54,630 for the reimbursement of sidewalk, curbs and driveway repairs.
SUMMARY
Since 2001, OCSD has continuously added chemicals to the Miller Holder and/or Knott
Trunk Sewers for odor and corrosion control. The OCSD chemical feed station is
located at the Midway City Sanitary District (MCSD) Maintenance Yard. MCSD has
hosted this station at no cost to OCSD.
Chemicals are delivered by large tanker trailer trucks about 3 to 4 times per week. The
MCSD driveway was not designed to accommodate these large trucks with their large
turning radius. Due to their size, the chemical tanker trucks were having difficulty
entering and exiting the MCSD facilities. As a result, they drove over the sidewalk, curb
and landscaping, and caused damage to the sidewalk and driveway at MCSD. Repairs
to the sidewalk, curb and driveway were designed by MCSD. OCSD requested that the
facility also be designed to accommodate the chemical delivery vehicles.
The repair work included:
( Repair of north driveway entrance
( Concrete removal
Installation of swing gate
( Removal and disposal of trees, bushes and planters
( Replacement of concrete wall
( Repair of a parking stall and travel path, in compliance with Americans with
Disabilities Act (ADA)design standards
The project is now complete and total amount of reimbursement negotiated with MCSD
is $54,630. Staff recommends that the payment be approved.
PRIOR COMMITTEE/BOARD ACTIONS
NA
Page 1
ADDITIONAL INFORMATION
MCSD provides an ideal host site for dosing chemicals since it allows access to two
different trunk sewers and is a fenced and secure facility.
MCSD approved their Project on November 6, 2012. A portion of this work was for the
sidewalk, curbs, and driveway repairs, as stated above for which they are requesting
reimbursement. All construction and installation work must comply with the city
standards and fire department requirements. The repairs made by MCSD also comply
with the 2010 Americans Disabilities Act(ADA) Standards.
Each 18-wheeler tanker trailer truck load delivery has a capacity of approximately 4,000
gallons of chemicals. The standard dimension for the tanker trailer trucks are: 13 feet
high, 8.5 feet wide and maximum overall weight limit is 80,000 pounds.
CEOA
N/A: This is an MCSD project.
BUDGET / DELEAGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the OCSD's Delegation of Authority. This
repair will be funded through Division 342, Odor & Corrosion Control (Budget Update
Fiscal Year 2012-2013 and 2013-2014; Section 6 — Page 52) (342.54010.
09810125). This fund is used to pay for repairs and maintenance service.
Date of Approval Reimbursement Amount Contingency
O6/26/13 $54,630 N/A
ATTACHMENT
None
MPV:ME:NA:eh
Page 2
OPERATIONS COMMITTEE Meetln2Da To ad.ofDir.
O6/O6/13 06/26/13
AGENDA REPORT Rem Number Rem Numbe
9
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Wendy Sevenandt
SUBJECT: TITLE 24 ACCESS COMPLIANCE AND BUILDING REHABILITATION,
PROJECT NO. P1-115
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with The Austin Company for construction support services for Title 24
Access Compliance and Building Rehabilitation, Project No. P1-115.
SUMMARY
Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115, will retrofit
existing support buildings and trailers at Plant No. 1 to meet accessibility requirements
and other code requirements, and provide maintenance replacements such as roofs
and lighting. The Austin Company (Austin) is providing architectural and engineering
services for this project.
Austin has satisfactorily furnished engineering services for the design of Project
No. P1-115 and their engineering support services are needed during construction to
provide continuity through the completion of the project. The proposed construction
services will include reviewing submittals, answering Contractor's requests for
information, reviewing design changes, supporting Orange County Sanitation District
with City inspections, providing claims avoidance and dispute resolution assistance,
providing special inspections and final inspection, preparing record drawings, and
assisting in closeout of the project.
This Professional Consultant Services Agreement will be presented to the Board of
Directors for approval at a future meeting. Staff is requesting authorization to negotiate
the agreement now so that contracted documents can be approved and in place prior to
the award of a Construction Contract at a future meeting.
PRIOR COMMITTEE/BOARD ACTIONS
May 2012 — Approved a contingency increase of $330,000 (15%) to the Professional
Design Services Agreement with The Austin Company for the Title 24 Access
Compliance and Building Rehabilitation, Project No. P1-115, for a total contingency of
$550,000 (25%).
Page 1 of 2
July 2011 — Approved a Professional Design Services Agreement with The Austin
Company to provide professional design services for Title 24 Access Compliance and
Building Rehabilitation, Project No. P1-115, for an amount not to exceed $2,200,000
and approved a contingency of$220,000 (10%).
ADDITIONAL INFORMATION
None.
CEQA
A Notice of Exemption was filed for this project on January 5, 2011.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (FY2012-13 Section 8, Page 100) and the
budget is sufficient for the recommended action.
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OPERATIONS COMMITTEE M?e!M ate TOBd.of Dlr.
O6/O6/13 O6/26/13
AGENDA REPORT Rem Number Item Number
10
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Wendy Sevenandt
SUBJECT: BOILER SYSTEM REHABILITATION AND SCRUBBERS H & I
DEMOLITION AT PLANT NO. 2, PROJECT NO. P2-106
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Dudek & Associates, Inc. for construction support services for Boiler
System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, ProjectNo. P2-
106.
SUMMARY
Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project
No. P2-106, will replace feed water and burner systems at the existing boilers at Plant
No. 2 and demolish H & I Scrubbers including associated equipment, ductwork, piping
and electrical systems. Dudek & Associates, Inc. (Dudek) is providing engineering
services for this project.
Dudek has satisfactorily furnished engineering services for the design of Project
No. P2-106 and their engineering support services are needed during construction to
provide continuity through the completion of the project. The proposed construction
services will include reviewing submittals, answering Contractor's requests for
information, reviewing design changes, providing claims avoidance and dispute
resolution assistance, providing final inspection, preparing record drawings, and
assisting in closeout of the project.
This Professional Consultant Services Agreement will be presented to the Board of
Directors for approval at a future meeting. Staff is requesting authorization to negotiate
the agreement now so that contracted documents can be approved and in place prior to
the award of a Construction Contract at a future meeting.
PRIOR COMMITTEE/BOARD ACTIONS
August 2012 - Approved a name change for Project No. P2-106 from "Chemical
Scrubber Conversions and Piping System Improvements" to "Boiler System
Rehabilitation and Scrubbers H & I Demolition at Plant No. 2:'
Page 1 of 2
July 2010 - Approved a Professional Design Services Agreement with Dudek for
Chemical Scrubber Conversions and Piping System Improvements, Project No. P2-106,
providing for engineering design services for an amount not to exceed $165,559 and
approve a contingency in the amount of$16,555 (10%).
ADDITIONAL INFORMATION
None.
CEQA
A Notice of Exemption was filed for this project on August 24, 2006.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (FY2012-13 Section 8, Page 81) and the
budget is sufficient for the recommended action.
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OPERATIONS COMMITTEE meemnft To ad.ofDlr.
fi/o6/13 6/26/13
AGENDA REPORT em1umbe Item Number
u
Orange County Sanitation District
FROM: James Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Wendy Smith
SUBJECT: TUSTIN/ROSE AVENUE GRADE SEPARATION PROJECT
NO. 2-76, UTILITY AGREEMENT OCSD-1
GENERAL MANAGER'S RECOMMENDATION
A. Adopt Resolution No. OCSD 13-XX, certifying the Notice of Exemption for the
Tustin/Rose Avenue Grade Separation Project, Finding that the Lead Agency
CEQA Compliance Obligations have been Fulfilled, and Related Actions (Project
No. 2-76); and,
B. Approve a Utility Agreement OCSD-1 with the Orange County Transportation
Authority, which includes a reimbursement amount not to exceed $300,000.
SUMMARY
In conjunction with the City of Anaheim and the City of Placentia, the Orange County
Transportation Authority (OCTA) is performing the Tustin/Rose Avenue Grade
Separation Project. The project consists of raising the grade of Tustin/Rose Avenue
over the Burlington Northern and Santa Fe (BNSF) railroad tracks.
The location of the bridge abutments will necessitate the relocation of the Orange
County Sanitation District's (OCSD) facilities, Project No. 2-76. The project will be
constructed by OCTA to OCSD standards. Project construction is scheduled to begin in
June 2013.
Due to the complicated nature of property rights, OCTA and OCSD will be executing
two utility agreements (OCSD-1 and OCSD-2). OCSD-1 applies to the 24-inch pipe
located in Orangethorpe Avenue. OCSD does not have an easement for the OCSD-1
facility. OCSD-2 applies to the 27-inch pipe located in Tustin Avenue, for which OCSD
has an easement. Please reference Exhibit A for a map of the project area.
OCSD has the right to use the public right-of-way within our service boundary to
construct, operate, and maintain facilities for wastewater transportation (CA Health and
Safety Code Section 4759 and 4759.1); however, the right is considered a statutory
franchise right and as such the principle of "prior in time, prior in right" applies. The
public right-of-way existed before OCSD's facility was constructed in Orangethorpe
Avenue; therefore, it is OCSD's responsibility to pay for the relocation of this portion of
pipe.
Page 1 of 2
Per the terms of Utility Agreement OCSD-1, OCSD will reimburse OCTA for the
construction costs of the project. OCTA has agreed to pay for the design costs and
construction administration costs.
PRIOR COMMITTEEIBOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OCSD's pipeline is located in the City of Anaheim public right-of-way. OCSD's facilities
consist of a 24-inch to 27-inch reinforced concrete pipe that conveys flow from east to
west along Orangethorpe Avenue, turns south on Tustin Avenue, and continues south
across the railroad right-of-way. The new pipeline alignment on Orangethorpe Avenue
will continue to be located within the public right of way. The new pipeline alignment in
Tustin Avenue will be located within a non-exclusive easement corridor located on
adjacent Orange County Water District property.
OCSD has the right to have an on-site inspector at the construction site to oversee the
work for the duration of the project.
Due to the fact that OCSD and OCTA are represented by the same law firm, OCSD has
retained the services of Rutan and Tucker, LLP concerning this project and agreement.
CEQA
The City of Placentia is the lead agency under the California Environmental Quality Act
(CEQA), for the proposed Tustin/Rose Avenue Grade Separation Project. Resolution
No. OCSD 13-XX makes CEQA findings required from OCSD as a CEQA responsible
agency and then makes a finding that the City of Placentia has satisfied CEQA
compliance.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Line item: Section 8, Page 22). Project
contingency funds will not be used for this agreement.
ATTACHMENTS
The following atfachment(s) may be viewed on-line at the OCSD website (wwmocsd.com) with the
complete agenda package:
1. Resolution No. OCSD 13-XX
2. Utility Agreement OCSD-1
3. Exhibit A
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Page 2 of 2
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RESOLUTION NO. OCSD 13-XX
CERTIFYING THE NOTICE OF EXEMPTION FOR THE
TUSTIN/ROSE GRADE SEPARATION PROJECT, FINDING THAT LEAD
AGENCY CEQA COMPLIANCE OBLIGATIONS HAVE BEEN
FULFILLED, AND RELATED ACTIONS
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE
COUNTY SANITATION DISTRICT CERTIFYING THE NOTICE OF
EXEMPTION FOR THE TUSTIN/ROSE GRADE SEPARATION
PROJECT; AND FINDING THAT LEAD AGENCY CEQA COMPLIANCE
OBLIGATIONS HAVE BEEN FULFILLED.
The Board of Directors of the Orange County Sanitation District does hereby find:
A. The Orange County Sanitation District (OCSD) owns sewers in the
Tustin/Rose Grade Separation Project area.
B. The Cities of Placentia and Anaheim have contracted with the Orange
County Transportation Agency (OCTA) to design and construct the
Tustin/Rose Grade Separation Project.
C. The Orange County Transportation Agency (OCTA) has proposed the
relocation of the sewers along Orangethorpe Avenue and Tustin Avenue
to accommodate a railroad grade separation.
D. The City of Placentia is the lead agency under the California
Environmental Quality Act (CEQA), for the proposed protection/relocation
of the Tustin/Rose Grade Separation Project.
E. The City of Placentia prepared a Notice of Exemption for the Tustin/Rose
Grade Separation Project pursuant to the requirements of the California
Environmental Quality Act(CEQA), the Slate CEQA Guidelines.
F. The City of Placentia certified the project and the Notice of Exemption on
November 17, 2008 and filed a Notice of Determination on November 18,
2008.
G. No comments or challenges were filed during the 30-day review period for
the Project.
H. OCSD is a responsible agency under the California Environmental Quality
Act(CEQA).
NOW,THEREFORE, the Board of Directors of Orange County Sanitation District,
DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
1
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Section 1: That the Board of Directors certifies the Notice of Exemption as
complete and adequate in that it addresses all of the environmental effects of the Project
and fully complies with the requirements of CEQA and the CEQA Guidelines
environmental analysis procedures. All of the information comprising the Notice of
Exemption is on file with the City of Placentia at 401 East Chapman Avenue, Placentia,
California.
Section 2: The Board of Directors finds that the Project has no known
potentially significant environmental impacts.
Section 3: The Board of Directors finds that no substantial evidence has
been presented which would call into question the facts and conclusions of the City of
Placentia in preparing and filing a Notice of Exemption.
Section 4: The Board of Directors finds that the Notice of Exemption reflects
the independent review and judgment of the Orange County Sanitation District.
Section 5: The Board of Directors finds that a Notice of Exemption serves as
adequate and appropriate environmental documentation for the Project.
PASSED AND ADOPTED at a regular meeting held , 2013.
Chair, Orange County Sanitation District
ATTEST:
Clerk of the Board
2
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OCTA orarga cmuoq uamrpanauam Authority
UTILITY AGREEMENT Page 1 of 3
Proteet Counly, Route Location
Tustin Avenue Orange Orangetral Tustin Avenue
Grade Separation Rail Corridor between Atwood
Channeland
Orangethome
Avenue
No OCSD-1 Federal Aid No. CLMN$011(OB1)
Numbberer
Camara File:501 OCSD ltilM1y AgmemenLdocx
Date: Grade ® Yee ❑ No
Se .ration:
UTILITY AGREEMENT NO: OCSD-1 DATE
The Orange County Tramportabon Audacity,(OCTA)proposes to construct a gratle separation at Tustin Avenue between Atwood Channel
and Orangetame Avenue(Grade Separation Project)an behalf of the Cities of Anaheim and Placentia.
Orange County Sambition District (OCSD) pace and maintains sanitary sewer holders (Facilities) within the boundaries of the Grade
Separation Project The Facilities must be relocated in order to command the Grade Separation cooled.
To accommodate the Grade Separation Project,
It is hereby mutually agreed that
I. WORK TO BE PERFORMED
In accordance with Notice to Owner(in the form attached hereto as Exhibit"A"), OCTA shall relocate the Facilities (Facilities
Relocation)on behalf of OCSD within the street egbla of way of the Cities of Anaheim and Placentia, OCTA will provide plans,
specifications and estimates(Relocation Plans)for the Facilities Relocation to OCSD far review and approval at least 30 calendar
days before advertisement of the Relocation Plans for bids. The Relocation Plans will be prepared in conformance with OCSD's
regulations, procedures,manuals,standards and specifications, and other applicable agency standards. OCTA shall perform the
Facilities Relocation in substantial couformancewfth the Relocation Plans. No modification,waiver or amendment of the Relocation
Plans will be east unless the same is in writing and executed by duly authorized representatives of OCTA and OCSD. OCTA shall
not interrupt the waiver services provided by OCSD to its customers without the poor written approval of OCSD,OCTA's Contractor
shall make every etoo to minimize the duration of temporary sewer facility use.OCSD shall be responsible for the cost and expense
of providing temporary sewer facilities to avoid sever service interruption.
II. LIABILITY FOR WORK
The Faalitles will be relocated in accordance with OCSD's statutory franchise In the sheets of the Cities of Anaheim and Placentia
for this relocation,OCTA's expense shall be Zaro(094)and OCSD's expense shall be One Hundred Percent(100%). The estimated
cost to OCSD for the Facilities Relocation is Two hundred sixty-four thousand Dollars($264,000)(Estimated Cost);provided that,no
contract to perform the Facilities Relocation will be let for a sum excee ling Three hundred thousand Ddlam($300,000)without the
poor,writen consent of the Board of directors of OCSD. Moreover,no change orders will be approved that cause the cost to arousal
Three hundred thousand dollars ($300,000) without the prior, written consent of the Board of Directors of OCSD. OCSD
acknowledges that the Estimated Coat is an estimate only,and that OCTA does not amount,promise,or otherwise, represent that
the Facilities Relocation will or can be performed for the Estimated Cost. Nothing in this agreement limits or modges OCSD's
obligation by law to relocate its Faclities to accommodate the Grade Separation Project.
III. PERFORMANCE OF WORK:
OCTA agrees to perionm the Facilities Relocation with its own fortes or to cause the Facilities Relocation to be performed by OCTA's
contractor as a component of the contract for the Grade Separation Project,and to furnish all necessary labor,materials,tools and
equipment required therefore,and to prosecute said work diligently to completion.
OCTA agrees to require all legally required bands,including a Faithful Performance Bond and a Labor and material Bond.
IV. PAYMENTFORWORK
OCSD shall be fully mermaids for the reasonable payment of the coat and expense to construct the Facilities Relocation,subject to
the cap referenced in Section II.
All Pat incurred by OCTA to construct the Facilities Relocaton (OCSD Project Costs), will bra billed pumuant to the[eons and
condNonw of this Agreement.
Revised W912013
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OCTA oranga County nansvonauoo Amnonry
UTILITY AGREEMENT Page 2 of 3
Subject to the limitations retain,OCSD shall pay its snare of the actual cost of the OCSD Project Cost within 90 days after receipt of
OCTAL,itemized bill in quintuplicate,signed by a responsible official of OCTA and prepared on OCTA letterhead,compiled on the
basis of the actual cost and expanse incurred and charged or allocated Write Facilities Relocation in accordance with the applicable
system of accounts prescribed to OCSD by 01
It is understood and agreed that the OCTA will not pay for any beVerment or increase in cepi of the Facilities.
Not more frequently than monthly,but not lass than manner ,OCTA will prepare and submit progress bills for 01 Project Costa
incurred as of the billing date,less estimated credlls,if any,applicable to completed work.
The OCTA shall submit a final bill to the OCSD for OCSD Project Costs within 90 days after the compiler of the Facilities
Relocation.
The final bill shall be in rite Wnm of an temimd statement of the total OCSD Project Costs attributable to the Facilities Relocation,
less credits,if any,and less any amcuMs covered by progress payments. Any and all increases in the OCSD Project Canals that are
the direct resut of deviations from the work described in Section I of this Agreement shall have the poor concurrence of both OCSD
and OCTA.
Detailed records from which the bill is compiled shall be retained by the OCTA for a period of three years from the date of the final bill
and will be available for audit by OCSD small Federal auditors.
V. INSURANCE
OCTA will require its.Contractors and sub-conVactom to maintain the following insurance coverage during the entire period of the
Facilities Relocation at levels no less than required by law,with the following minimum insurance coverage:
a. Commercial General Liability, to include Products/Completed Operations, Independent Contractors, Contractual Liability and
Personal Injury Liability with at least$5,000.000 of coverage.
b. Automobile Lability Insurance with the following limits'.
I Bodily Injury and Property Damage with limits of$1,000,000.00 per accident combined single limit;
n. Waders Compensation with limits as required by the Slate of California.
OCTA will require that OCSD is an additional insured fa purposes of this insurance coverage.
VI. WARRANTY
OCTA will obtain on behalf of OCSD a one-year warranty on the work W be performed for all of OCSD sewer facilities from OCTA's
constmction contrector.OCTA will promptly naiy OCSD of the commencement of the warranty period Mich commencement shall
not occur prior to 01 acceptance of the work as complete. Such warranty will read as follows:
'Contractor guaranteed for a period of one (1) year from the date of final acceptance of the work by OCTA(for OCSD) that the
Contractor will repair or move and replace any work,together with any other work which may be displaced in so doing,this is found
to be defective in workmanship and/or materials without any expense to OCTA or its assigns,ordinary wear and tear excepted. If
Contractor falls to comply with this warranty within one (1)week after being notified in writing,OCTA(OCSD)or Is assigns ere
authorized to proceed to have the defects remedied at Contractors expense. Contractor will pay the cost and changes thereof
immediately on demand If in the opinion a OCTA(OCSD)or Its assigns, defective work detected during the guarantee dead
creates a dangerous condition or requires immediate correction or modification W prevent further loss to OCTA (OCSD)or its
assigns or to prevent interruption of OCTAL,(OCSD)or its assigns operations,OCTA(OCSD)or its assigns will be authorized W
repair the condition without prior notice to the Contractor and Contractor will pay the cost and charges thereof immediately upon
demand.Coors dais obligations under this sedimn are In addition to Contractor's other express or implied assurances under the
Construction Contact and State and in no way diminish any other rights that OCTA(OCSD) or its assigns may have against
Corg actor Wr faulty materials,equipment,or work. Contactor agrees that this warranty antl guarantee will be freely assignable to
the Orange County Sanitation District without any further notice to or consent from Contractor.
VII. INDEMNIFICATION
a. OCTA shall defend, Indemnify and hold harmless 01 and its officers,agents,elected officials,and employees,from and
against all a utility,claims,losses and demands,including defense dry a and reasonable alWmeys fees,whether resulting from
hurl brand or otherwise,arising out of the acts or omissions of OCTA,its othcers,agents,or employees,in the performance of
this Agreement,excepting acts or omissions directed by OCSD,or by its officers,agents or employees,acting within the scope
of their employment,for which the OCSD agrees to defend and indemnity OCTA In a like manner. This indemnity shall survive
even after the termination of this Agreement.
b. OCSD shall defend, indemnify and hold harmless OCTA,and its office, agents,elected officials, and employees tram and
against all liability,claims,losses and demands,including defense costs and reasonable attorneys'fees,whether resulting from
court action or otherwise,arising out of the acts or omissions of OCSD,its officers,agents,or employees,in the performance of
the Agreement,excepting acts or omissions directed by OCTA,or by its officers,agents,or employees,acting within the scope
of their employment,for which OCTA agrees W defend and indemnity OCSD in a like manner. This indemnity shall survive even
after the temrination of this Agreement.
Revised W912013
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OCTA orange County Transrynetian Authority
UTILITY AGREEMENT Page 3 of 3
Vill.GENERAL CONDITIONS
If the Goode Separation Project is canceled or moulded ad as to eliminate the necessity for the Facilities Relocation,OCTA will notify
OCSD in writing.Thereafter,the parties will meat and confer to discuss an amendment to this agreement that shall provide for close
out of the work. OCTA agrees to cease all work under this agreement on or before the effective data of any such notice. The
amendment shall provide that OCTA reimburse OCSD the cost of the Facilities Relocation Project, Such costs shall include but not
be limited t0 the cost of labor and materials.
OCTA shall submit a Notice of Completion to the OCSD within 30 days of the completion of work described herein. The parties
intend the Facilities Relocation to ba made within the street rights of way of the Cities of Anaheim and Placentia,subject to all of the
rights,restrictions,and limitations of OCSD's statutory franchise In the Cities streets.
OCTA agrees to provide all staff,employees,agents,consultants and contractors deemed necessary and appropriate by OCTA to
manage, administer, coordinate and oversee engineering design, right-of-way, construction and construction management of the
Facilities Relocation. As deemed necessary and appropriate by OCTA, OCTA agrees further to prepare construction contract
documents,advertise and award construction contacts,and conduct construction administration and construction management for
the Facilities Pascatlon.
OCTA will invite OCSD staff to all construction progress meetings that are focused on the Facilities Relocation.
OCTA will made OCSD staff with contractor schedules and updates.
OCTA will notify OCSD 08 hours prior to the need for an Inspection.
OCTA will cause OCSD t0 be provided with'as-built drawings of the relocated Facilities upon completion of the Facilities Relocation.
OCSD will perform a recorded closed circuit lelemsion jccm)review of the Sewer FacilBes before and after combustion and wil
the last 20 business days of the warranty period. OCSD will provide a copy of the recordings to OCTA promptly after each review is
performed.
OCSD shall ba entitled to a 60-day submtlUl review period
OCSD shall be entitled to have an on-site inspector in the wont area.
Oki shall have ability to witness and verify geotechnical testing and survey elevations.
Both patties agree to collaborate and cooperate with staff, consultants, employees, agents and contractors during design and
construction of the Facilities Relocations.
OWNER shall comply with the Federal Highway Administration(FHWA)Buy Americo Requirements of 23 Code of Federal Regulations
(CFR)635 410,which permits FHWA participation In the Agreement only if domestic steel and iron will be used on the project. To be
considered domestic,all steel and iron used and all products manufactured from steel and iron must be produced in the United States
and all manufacturing processes, Including application of a coating, for these materials must occur in the United States. Coating
includes all processes that protect or enhance the In.of the material to which the coating Is applied This requirement does not
preclude minimal use of foreign steel and iron materials,provided the cost of such materials does not exceed 01%of the total contract
cost.
This agreement contains the entire agreement between the parties and superaedes any prior oral or written statements or agreements between the
pur
UTILITY AGREEMENT NO.00SD0.l
IN WITNESS WHEREOF,the parties have executed this AGREEMENT as of.and this AGREEMENT shall he effective as of,the'Date'set forth on
the face page of this AGREEMENT.
ORANGE COUNTY SANITATION DISTRICT:
By:
Print Name:
Title:
Approved!As To Form:
By:
Mr.Robert Owen,Ruled S Tucker,LLP
Special Counsel
Revised W912013
Return to Agenda Rom
OCTA ora�9a coemy Tae:ponam�mm�omy
UTILITY AGREEMENT Page 4 of 3
ORANGE COUNTY
TRANSPORTATION AUTHORITY,
A public agency
By:
Print Name:
Tire:
Approve)As To Form:
By:
Mr.Don MC IMyre,
Special Counsel
Revised 5Q912013
Lie PM
Ll
FV5
OPERATIONS COMMITTEE Meeting Date To Bd.of Dir.
06/05/13 —
AGENDA REPORT Item Number Item Number
12 —
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Jeff Mohr
SUBJECT: OXYGEN PLANT DEMOLITION AT PLANT NO. 2,
PROJECT NO. SP-129
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Design Services Agreement with Hazen and Sawyer, P.C.
to provide engineering design services for Oxygen Plant Demolition at Plant No. 2,
Project No. SP-129, for an amount not to exceed $134,640; and,
B. Approve a contingency of$13,464 (10%).
SUMMARY
The Activated Sludge Plant at Plant No. 2 uses high purity oxygen (HPO). Until
recently, the HPO was supplied by an on-site cryogenic oxygen generation plant. This
pure oxygen plant was constructed in the late 1970s under a US EPA grant, and had
been operated and maintained by Air Products, Inc. under a long-term contract.
After an evaluation, a determination was made that purchasing liquid oxygen was more
cost effective than rehabilitating or replacing the existing plant. As a result, facilities
were recently constructed to accommodate the use of liquid oxygen, and the oxygen
generation plant was permanently abandoned.
This project will demolish the existing oxygen generation facilities, and where possible,
salvage the equipment and material to offset the cost of construction. This project will
also provide cathodic protection for two existing buried HPO lines to minimize the
potential for corrosion. Because the original facility was funded by the US EPA, the
Sanitation District will likely need to refund to the US EPA a proportional share of the
value of equipment salvaged during demolition.
The proposed Professional Design Services Agreement (PDSA) includes the
preparation of a Preliminary Design Report, Final Design which includes the preparation
of construction documents (plans and specifications), and bid support services.
The Orange County Sanitation District (Sanitation District) advertised a Request for
Proposal (RFP) and four proposals were received. Based on the overall qualifications
and expertise, staff recommends awarding a PDSA to Hazen and Sawyer, P.C. for an
amount not to exceed $134,640.
Page 1 of 4
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
Proiect Scope of Work:
The project Scope of Work includes demolition of mechanical and electrical equipment
associated with the generation of high purity oxygen, and the associated facilities. The
project will also provide cathodic protection for two buried HPO lines.
Request for Proposal:
The evaluation and selection process is based on procedures pursuant to the California
Government Code requiring the Sanitation District to select "the best qualified firm' for
architectural and engineering services and to negotiate a "fair and reasonable" fee with
that firm.
An RFP which outlined Consultant's Scope of Work and criteria required for this project
was advertised on February 13 and February 19, 2013 in the Orange County Register.
Furthermore, an email notification was sent to all engineering consultants registered in
the Sanitation District vendor database in the categories of Oxygen Plant Services,
Professional Services and Consultants, Engineering, Wastewater Engineering,
Chemical Engineering, Civil Engineering, Environmental Engineering, General
Engineering, Mechanical Engineering, Structural Engineering, Electrical Engineering,
and Instrumentation and Controls Engineering.
As a result, four proposals were received on March 18, 2013. A Staff Evaluation
Committee consisting of three representatives from Engineering reviewed and ranked
each of the proposals in accordance with the evaluation process set forth in Sanitation
District Resolution No. OCSD 07-04, Section 5.07. A representative from the Contracts
Administration Division participated in the evaluation process as a non-voting member.
The proposals were evaluated according to the following criteria: (1) project
understanding and approach; (2) related project experience; and (3) project team and
staff qualifications.
After reviewing and scoring the proposals, the four Consultant firms were ranked
according to the score achieved. The Evaluation Committee interviewed the top two
firms: Hazen and Sawyer, P.C. and LEE & RO, Inc. to meet the proposed key team
members and further evaluate the firms' proposals. Pursuant to the results of the
interview, the Evaluation Committee selected Hazen and Sawyer, P.C. as the top-
ranked firm as shown in Table 1.
Page 2 of 4
TABLE 1
PROPOSAL EVALUATION*
Consultant Hazen andSawyer LEE & RO
Evaluator
Reviewer A 1 2
Reviewer B 1 2
Reviewer C 1 2
Overall Ranking 1 2
Proposal Fee $102,899 $249,097
Negotiated Fee $134,640 n/a
Proposal
* Based on scores after interview
Hazen and Sawyer, P.C. was ranked highest by all three members of the Evaluation
Committee based on their extensive understanding of the technical challenges of the
project, a clear and efficient approach for generating highly biddable construction
documents, and a streamlined and highly qualified project team.
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a top-ranked firm
was selected in accordance with Sanitation District Resolution No. OCSD 07-04,
Section 5.07.
Staff conducted negotiations with Hazen and Sawyer, P.C. to clarify the requirements of
the Scope of Work and to establish the final negotiated fee. During the negotiation
meeting, the project Scope of Work, assumptions, and the design process were
discussed and clarified as required for the completion of the Scope of Work for the
project. Of particular concern was that Hazen and Sawyer, P.C., who has not
previously worked for the Sanitation District, fully understand the degree of engagement
expected of consultants, and that sufficient time was budgeted for field investigations
and verifications. As a result of these negotiations, Hazen and Sawyer, P.C. submitted
a revised not-to-exceed budget of$134,640.
Although the not-to-exceed amount increased, the additional funds will improve the
quality of the final project which will reduce the risk of design problems, construction
change orders, and claims. The new fee is still well below the proposed fee for the
other short-listed firm, and represents a good value for the Sanitation District.
Based on the above, staff determined the final cost proposal to be fair and reasonable
for the Scope of Work and recommends awarding the Professional Design Services
Agreement to Hazen and Sawyer, P.C. for an amount not to exceed $134,640.
CECIA
Notice of Exemption was filed on February 9, 2010.
Page 3 of 4
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This complies with the authority levels in the Sanitation District's Delegation of Authority.
This item has been budgeted (FY 2012-13, Section 8, Page 80) and the project budget
is sufficient for the recommended action.
Date of Aooroval Contract Amount Contingency
06/05/13 $134,640 $13,464 (10%)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
Professional Design Services Agreement (17 Pages)
JM:dm:gc
Page 4 of 4
OPERATIONS COMMITTEE MeetlmgDate To ad.ofDir.
06/05/13 --
AGENDA REPORT em number Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
SUBJECT: COST RECOVERY FOR URBAN RUNOFF FLOWS
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
Since 1999, The Orange County Sanitation District (OCSD), as a part of a county-wide regional
effort, has been accepting, treating, and properly disposing of bacterial laden urban runoff from
several coastal watersheds in Orange County to reduce bacterial impacts on Orange County's
beaches. The effectiveness of this Urban Runoff Program has been demonstrated through an
observable and gradual decrease in the number of beach closures along Huntington State beach
and other city beaches. To date, the program continues to provide public health and environmental
protection for Orange County's coastal resources, while also providing an economic benefit to the
local economy by helping to keep its beaches open.
Due to increasingly strict receiving water quality standards, OCSD is receiving requests to accept
additional urban runoff discharges. On an annual basis, urban runoff discharges average 2 million
gallons per day (MGD); however, during the heaviest discharge months, the flows peak at 3.5
MGD. Proposed new urban runoff flows will result in average monthly flows of 4-6 MGD. Under the
current Urban Runoff Policy, Resolution No. 01-07, all permit holders will pay for all treatment costs
when the monthly average flow from urban runoff permits exceeds 4 MGD. The flows from these
proposed diversions would trigger the collection of wastewater treatment charges for the first time
since inception of the urban runoff program. Concurrently, the Board of Directors requested action
to amend the Urban Runoff Policy.
As part of the 2010 and 2011 Strategic Plan initiatives, staff was directed to seek cost recovery for
Urban Runoff discharges. In response to the Strategic Plan, OCSD staff have met with the
participating cities and agencies to explain the issues and costs associated with the current Urban
Runoff Diversion Program. OCSD staff discussed cost sharing among the Municipal Separate
Stormwater Sewer Systems (MS4) National Pollutant Discharge Elimination System (NPDES)
permit members, and with OC Watersheds, the lead agency for Orange County's NPDES
Stormwater permit. The conclusion of these discussions was that: (1) OC Watersheds doesn't
have the legal authority to impose fees; therefore, a mechanism for equitably allocating the costs to
the MS4 members did not appear feasible through the regulatory scope of that agency; and (2)the
diversions proposed by MS4 NPDES permittees are for pollutants (mainly bacteria and selenium)
that are not readily treatable by conventional stormwater best management practices.
Based on conversations with stakeholders, staff has developed alternatives to the current
resolution to share the cost between OCSD and the permit holders. The alternatives provide relief
for the first 4-6 MGD of urban runoff discharges, but modes the resolution to institute a user
charge provision for flows above the 4-6 MGD threshold to recover some of the treatment costs.
Page 1 015
The charges would be applicable only to those flows above 4-6 MGD. Charges would be based
upon flow and strength (Biochemical Oxygen Demand (BOD)) and Suspended Solids (SS). Costs
would be divided among all permittees based upon their proportional contribution to the total flow.
PRIOR COMMITTEEIBOARD ACTIONS
November 2011 —Adopted the updated Strategic Plan which reiterates the desire for cost recovery
for urban runoff flows. Direction is given to negotiate with the County of Orange as the MS4
NPDES permit holder.
November 2010 — Adopted the updated Strategic Plan which included a new goal, the full-cost
recovery for the urban runoff flows.
March 2001 — Adopted Resolution No. 01-07 Establishing Dry Weather Urban Runoff
Policy.
ADDITIONAL INFORMATION
Since 1999, OCSD has treated a total of 7.0 billion gallons of dry-weather urban runoff from the
City of Huntington Beach, Orange County Public Works, City of Newport Beach, Irvine Ranch
Water District, and The Irvine Company. The total cost for treatment of these flows has reached
$5.9 million during this period. OCSD will continue to receive between 500 and 700 million gallons
per year if current discharge trends remain unchanged and no new diversion systems are added.
The urban runoff treatment cost for 2011-12 was $922,000 based upon the reported diversion of
640 million gallons. Treatment costs are projected to increase to $1,013,000 for fiscal year 2012-
13 if the diversion flows remain at that level.
Five additional urban runoff diversions have been proposed to deal with bacteria and selenium
loading to the Newport Back Bay Watershed: Peters Canyon in the City of Irvine, Big Canyon
Wash in the City of Newport Beach, and the Delhi, Santa Fe, and Lane flood control channels in
the City of Santa Ana.
Pursuant to OCSD's Dry-Weather Urban Runoff Policy (Resolution No. 01-07), no fees or charges
shall be imposed until the accumulative discharge of urban runoff from all sources exceeds 4 MGD
in any one month. However, when the discharge surpasses 4 MGD, the current resolution imposes
operation and maintenance fees to cover the cost of treating the entire flow, along with any related
administrative costs. The discharge from the additional five proposed diversions combined with the
existing diversion flows will exceed the 4 MGD payment threshold. At present, Urban Runoff
permit holders include: City of Huntington Beach, Irvine Ranch Water District, the Irvine Company,
and Orange County Public Works. The permitting process for the Newport Dunes diversion has
been initiated with the City of Newport Beach, and this permit is expected to be issued shortly.
Proceeding with this initiative, staff has:
A. Presented the preliminary Urban Runoff Cost Recovery Plan to the County of Orange NPDES
Technical Advisory Committee JAC). Staff met with the TAC on two additional occasions to
update them on the cost recovery issue including the proposed options, document their
suggested changes to the rate structure, and to inform the group of the plan to take this item to
the OCSD Board for consideration.
B. Met with the following County of Orange representatives at OC Watersheds:
Senior water quality engineer- OC Watersheds
Manager- Environmental Resources-OC Watersheds
Page 2 of 5
Manager-OC Public Works- OC Engineering, Flood Control
Manager-OC Watersheds
C. Met with City of Newport Beach assistant city engineer and the City of Huntington Beach
environmental engineer.
D. Drafted a revised Urban Runoff Policy to replace Resolution No 01-07. The revised document
eliminates all language referring to waiving fees and charges, and it establishes provisions for
levying a permit application fee and various use charges (revised draft may need further
revisions based upon the Board's direction).
E. Met with the TAC subcommittee (representatives from Huntington Beach, Irvine, and Newport
Beach) to discuss the urban runoff rate structure options. Met with a representative from the
City of Santa Ana after the TAC subcommittee meeting.
F. Met with representatives from the City of Irvine and the Irvine Ranch Water District to discuss
the diversion of Peters Canyon.
OPTIONS FOR BOARDICOMMITTEE CONSIDERATION
Resolution No. 01-07 suggested that the Board of Directors would eventually consider imposing
costs for the urban runoff diversion flows. Consistent with OCSD's policy of Fair Share Cost
Recovery for Services Provided, it has been proposed that OCSD begin charging for the diversion
of urban runoff proportionate to the treatment costs for such flows. Without the incentive provided
by cost recovery, the urban runoff permittees have less motivation to minimize or eliminate dry
weather flows. Once essentially free sewer disposal is off-the-table, more stringent practices and
strategies, such as managed diversion pumping regimes, stormwater system improvements aimed
at controlling infiltration, or wetlands restoration and enhancement, might become viable
alternatives for controlling bacterial levels and pollutant contamination in Orange County's
recreational waters.
OCSD staff has formulated three alternative options for cost allocation of Urban Runoff discharges,
and a fourth option as suggested by the Orange County NPDES Technical Advisory Committee
(TAC). The four options are:
Option 1: Maintain Resolution No. 01-07(Status Quo)
Option No. 1 would maintain the existing waiver of sewer use charges for all costs below the 4
MGD threshold, but would charge the permittees for the entire flow volume, including the initial 4
MGD, if the threshold were exceeded. This option requires no changes to Resolution No. 01-07.
The addition of Urban Runoff Use Charge language to the fee Ordinance is advised.
Option 2: Cancel Urban Runoff Cost Recovery Completely
Option No. 2 would remove all requirements for permittees to pay any treatment costs from the
Urban Runoff Program. This option would require modifications to Resolution No. 01-07.
Option 3: Beuin Cost Recovery for Flows Above 4 MGD on a Proportional Basis
Option No. 3 would waive all costs below the 4 MGD threshold, but would proportionally charge
the permittees a use charge based upon flow, Biochemical Oxygen Demand (BOD), and
Suspended Solids (SS) for flows above the 4 MGD threshold monthly average. This option would
require the Board of Directors to repeal and replace Resolution 01-07.
Page 3 of 5
The Orange County NPDES TAC formally supported Option 2 above; but as an alternative, it is
requesting OCSD's Board of Directors consider the following proposal and modifications to the
urban runoff cost recovery rate structure:
Option 4: Change the Threshold for charges to begin at 6 MGD
This proposal, offered by the TAG, recognizes the merit of Option No. 3 above, but requests
increasing the threshold from 4 MGD to 6 MGD.
Regardless which proposal the Board ultimately chooses to advance, the TAC supports the
following Urban Runoff Policy modifications:
( Increase the 4 MGD cost recovery threshold to 6 MGD.
( Change the average flow calculation method for the threshold from monthly to yearly
(this essentially allows the permittees to manage flows on an annual basis to avoid all
treatment charges).
( Stipulate that charges be applied to the flows over the threshold and not retroactively
applied to the flows from the first gallon to the threshold amount (OCSD would assume
the cost of treating all flows up to the threshold amount).
OCSD staff recommends that all options retain the daily 10 MGD cap on Urban Runoff
discharges.
URBAN RUNOFF TREATMENT COST COMPARISON'
(Cost Estimates in Million Dollars per Year)
A-,,. OPtionl option2 Option3 Option
Daily Pe,mh[eea' Pe,mLLtees Pem,areee Puma l'
Dlsmarge aLSnacmr cml Or50'itost cmr OUSID"Oost Est Maws can C.
0-4 MGD bx 0 0-2 0 0-2 0 0-2 0
4-6 MGD 0 2-3 2-3 0 2 0-1 2-3 0
6-10 MGD 0 3-5 3-5 0 2 1-3 3 0-2
'Cost projections based upon 2012 diversion discharge flows(FY 2012-13 Class I use charge rates)
Comparison Cost Analysis*
OCSD would cover$2,000,000 of Urban Runoff treatment costs up to the 4 MGD threshold under
options 1 and 3 based upon 2011-12 flow diversion numbers and sewer use rates. Under option
3, the permittees would collectively assume the treatment cost for up to 6 MGD (flows between
the 4 MGD threshold and the 10 MGD cap) at a potential annual cost of $3,000,000 allocated
according to the proportional contribution of each permittee. Under option 2, OCSD would
potentially incur the entire Urban Runoff treatment cost of$5,000,000 if diversion flows reach the
10 MGD cap. The entire cost of treatment for all Urban Runoff diversion flows shifts to the
permittees above 4 MGD under option 1.
6 MGD Threshold Cost Analysis"
OCSD would cover$3,000,000 of Urban Runoff treatment costs up to the 6 MGD threshold under
option 4. Under option 4, the permittees would collectively assume the treatment cost for up to 4
MGD (flows between the 6 MGD threshold and the 10 MGD cap) at a potential annual cost of
$2,000,000 allocated according to the proportional contribution of each permittee.
Page 4 of 5
Estimated Future Cost Under Current Poll *
The following table provides an estimated allocation of charges under the current policy based
upon actual 2012 diversion discharges plus the estimated flows from the proposed diversions if
the total of those five additional discharges reach their projected flow of 4 MGD. At this projected
diversion level, the average monthly discharge will likely exceed the 4 MGD threshold during six
months of the year.
CURENT POLICY ON ESTIMATED URBAN RUNOFF CHARGESrts
(Estimated User Charges in Dollars per Year)
Huntington Beach Newport Beach IRWD OCpW Santa Ana DCSD
Option 267,295 32,506 536,261 339,737 679,103 711,078
% 10% 1% 21% 13% 26% 28%
"Estimate based upon FY 2012-13 Class I use charge rates
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
Depending on the outcome of the process, changes to the annual budget may be necessary to
cover increased or reduced costs for flow and strength of wastewater.
ATTACHMENTS
The following attachments)is included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com)with the complete agenda package and attachments.
( Urban Runoff Diversion Report(7 pages)
MS:JC:jb:gc
Page 5 of 5
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71
Orange County Sanitation District
URBAN RUNOFF DIVERSION REPORT
BOARD STEERING COMMITTEE
May 22, 2013
Prepared by
Environmental Compliance Division
Return to Aaenda Report
Supplemental Urban Runoff Questions
1. Where do urban runoff flows originate geographically? What upstream cities/areas
contribute to the diversions?
Orange County Public Works(OCPW)Santa Ana River Diversion
While the Santa Ana River watershed runs all the way to San Bernardino,due to the capture of the surface
water below Prado Dam for groundwater recharge,the majority of the flow reaching the OCPW diversion
originates downstream of the percolation basins near Anaheim Stadium. Cities contributing to the Santa Ana
River diversion include Anaheim,Garden Grove,Orange,Santa Ana, Fountain Valley,a tiny corner of Costa
Mesa,and by way of the Santiago Creek tributary,Villa Park and Tustin.
OCPW Greenville Channel Diversion
The Greenville Channel drains approximately 9.0 square(sq.)miles on the eastern side of the Santa Ana River.A
single tributary,the Fairview Channel,flows into Greenville Channel south of Adams Avenue and the system
terminates at the Santa Ana River south of Hamilton Avenue.This system provides flood protection to the cities
of Costa Mesa and Santa Ana.
OCPW Huntington Beach Channel
The Huntington Beach channel Begins at Adams Avenue and ends at its confluence with Talbert Channel.Since
this diversion is located at the head of the channel,the only tributary to this diversion is the City of Huntington
Beach's local storm drain system that runs all the way to Ellis Avenue.All flows to this diversion originate within
Huntington Beach.
OCPW Talbert Channel Diversion
The Talbert Channel drains approximately 13.3 sq. miles on the western side of the Santa Ana River.The Talbert
Channel ends at Brookhurst Street where it feeds into the restored Talbert Marsh wetlands. Initially
constructed by early settlers to make the land usable for agriculture,the flood channels were re-engineered in
the late 1950's to contain 65%of a 25 year flood. In 1990,steel sheet piles were installed to meet the 100 year
flood standard.This system,which includes the Fountain Valley Channel tributary,provides flood protection to
the cities of Huntington Beach and Fountain Valley.
Huntington Beach Diversions
All eleven Huntington Beach (HB)diversions are linked to a local storm drain system.With the exception of the
1"Street diversion,these systems are adjacent to either a county flood channel or the Santa Ana River where
they discharge during wet weather. Flows for all the HB diversions originate within Huntington Beach.
Irvine Ranch Water District(IRWD)Diversions
The two IRWD diversions, Los Trancos Canyon and Muddy Canyon,are both natural creeks that originate in the
San Joaquin Hills just southwest of Highway 73. Los Trancos drains approximately 2.2 sq.miles and terminates in
the Pacific Ocean at Crystal Cove. Farther south, Muddy Canyon drains approximately 1.7 sq.miles and
terminates in the Pacific Ocean at El Morro. Both diversion structures are located on the inland side of Pacific
Coast Highway.All flows to these two diversions originate within the area annexed by the City of Newport
Beach in 2002.While these watersheds now reside within Newport Beach, both of these diversions are
regulated through permits issued to IRWD,the agency that owns and maintains the structures.
Page 2
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Newport Beach-Dunes Diversion
The Newport Beach-Dunes diversion is located off of Back Bay Drive at Jamboree Road on the southwest
corner of the Hyatt Resort.The storm drain system flows into the Newport Dunes swimmer's area adjacent to
the foot bridge. In addition to several local storm drain systems,the diversion is fed by the overflow from a golf
course lake. Flows to this diversion originate within Newport Beach.
The Irvine Company-Pelican Point Diversion
The Pelican Point diversion,located on The Pelican Hill Golf Club's Ocean South Course,is bordered by the
Pacific Coast Highway to the northeast,and Crystal Cove State Park to the southwest.This subwatershed drains
approximately 0.2 sq. miles.The outlet of the storm drain is on the southeast corner of the golf course under a
Crystal Cove State Park foot bridge.The outlet runs a short distance through a canyon and flows over the beach
and into the Irvine Coast Area of Special Biological Significance. Flows to this diversion originate within Newport
Beach.
2. What sources contribute to the diversion flows?
The dry weather diversion flows originate from rising groundwater,shallow groundwater seepage,well
development and purging,and limited urban runoff contributions.The flow source that predominates at each
diversion depends on the particular location.Subterranean seepage appears amplified due to tidal action at
several of the HB diversions.
OCPW Santa Ana River Diversion
Direct sources of flow in the Santa Ana River include rising groundwater due to shallow bedrock,along with
intermittent well development and purging contributions. Indirect sources include groundwater seepage and
urban runoff from local storm system point sources located along the river and its main tributary,Santiago
Creek.
OCPW Greenville Channel Diversion
The predominant flow source is direct shallow groundwater seepage to the channel,or by way of the Fairview
Channel tributary.Other sources include groundwater seepage and urban runoff from local storm system point
sources located along the channel.
OCPW Huntington Beach Channel Diversion
The predominant flow source is shallow groundwater seepage from the local storm drain system.The storm
drain system that feeds this particular channel may be experiencing excessive infiltration due to the Orange
County Water District's Talbert Barrier Injection Program.This possibility is currently being investigated in
conjunction with Orange County Water District hydrologists.
OCPW Talbert Channel Diversion
The predominant flow source is direct shallow groundwater seepage to the channel,or by way of the Fountain
Valley Channel tributary.Other sources include groundwater seepage and urban runoff from local storm system
point sources located along the channel.
Huntington Beach Diversions
The dry weather flows to the HB diversion pump stations appear to originate primarily from subterranean
seepage into the storm drain system,with a minor contribution from urban runoff. Contributing factors include
infiltration into the storm drain system and the high water table in the vicinity of the county flood channels,or
along the Santa Ana River in the case of the Meredith diversion.The areas adjacent to the flood channel,where
the local storm drain systems reside,are inherently impacted by leakage from the channels into the surrounding
Page 3
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permeable soil.The continuous pumping of the storm drain diversions to the sewer perpetuates this channel
leakage by causing a localized zone of depression around the storm drain system which enhances the
groundwater flow by creating a path of least resistance. In addition,subterranean seepage appears amplified
due to tidal action at several of the HB diversions,particularly the Atlanta, Newland,Banning,and Hamilton
diversions.
IRWD Diversions
The two canyons that terminate at the IRWD diversions(Los Trancos Canyon and Muddy Canyon)extend from
the coastline to near Signal Peak,an elevation of 1,164 feet.These canyons are relatively deep and thus
intercept the water table contributing to groundwater seepage,the predominant flow source to these
diversions. Both canyons have experienced extensive residential(Los Trancos 34%residential, Muddy Canyon
21%residential)and commercial development, including a large golf course.This development has led to the
importation of recycled and potable water into the watersheds,particularly for landscape irrigation.This water
increases groundwater recharge significantly,which in turn increases groundwater seepage into the canyon
creeks.'
Newport Beach-Dunes Diversion
In this subwatershed,groundwater seepage and urban runoff from the local storm drain systems and the
overflow of the golf course lake are the predominant sources of flow for this diversion. Irrigation of residential
lawns and commons,golf courses,and the major landscape areas around the Hyatt Resort and along Jamboree
Road all contribute to groundwater recharge which leads to this subterranean seepage. Landscape irrigation
and resort maintenance may lead to some surface runoff to the storm drain system as well.
The Irvine Company-Pelican Point Diversion
The land use in this relatively small subwatershed includes a gated community consisting of 55 single family
residences,surface streets,a golf course,and some heavily landscaped common areas.Runoff is directed by a
storm drain system consisting of area drains from the residential lots,street inlets,and drainage grates on the
golf course. The flow to this diversion is predominantly from seepage into the storm drain system as a result of
groundwater recharge due to the golf course irrigation with a smaller contribution by the residential
landscaping.
'Newport Coastal Seepage Study
3. What additional projects are being considered to the urban runoff program? What are the
estimated additional and combined flow rates?
Three proposed projects which have been gaining momentum recently are the Delhi Channel,Peters Canyon,and
the Big Canyon Wash. These proposed diversions are in response to the impacts these flows are having to the
Upper Newport Bay Ecological Reserve. The discharge for the Delhi Channel, Peters Canyon,and Big Canyon
Wash are estimated at 1.8,1.4,and 0.1 million gallons per day(MGD)respectively. Combined,the flows from
these three proposed diversions will approach 3.3 MGD. Combined with the current urban runoff Row which can
reach 3.2 MGD during some months,OCSD is looking at a doubling of the diversion flow with an equivalent
increase in urban runofftreatment costs.
Santa Ana Delhi Channel
The Santa Ana Delhi Channel subwatershed encompasses 17 sq. miles and empties into the far northwestern
end of Upper Newport Bay.The subwatershed primarily includes urban land uses in the cities of Costa Mesa,
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Santa Ana, Irvine and Newport Beach.The channel is the second largest tributary to the Upper Newport Bay.
Dry weather fecal indicator bacteria (FIB)concentrations from the Santa Ana Delhi channel suggest that this
channel maybe impacting the water quality in the Bay.While FIB concentrations appear to increase
dramatically during wet weather,during dry weather,the Delhi FIB concentrations are markedly higher than the
other tributaries!
Peters Canyon Creek
Peters Canyon Creek,the largest tributary to the San Diego Creek,accounts for 27%,or approximately 41 sq.
miles,of the 154 total sq. miles of drainage in the Upper Newport Bay watershed.Based upon the similarity of
land use patterns in the San Diego Creek watershed, Peters Canyon watershed is approximately 50%urbanized,
15%agricultural,and 35%open space.3 Peters Canyon Wash,which collects selenium from selenium-laden
shallow groundwater, is the biggest contributor of selenium in the San Diego Creek watershed in dry weather.°
The Peters Canyon diversion project is proposing to add an additional 736 MGY of flow to OCSD's collection
system.Some of this flow is generated by three permanent roadway dewatering locations,two operated by the
City of Irvine and one operated by CalTrans.The project is expected to reduce the loading of selenium and
nitrogen to the Upper Newport Bay by 2581bs.and 70,0001bs. respectively.'
Big Canyon Wash
The Big Canyon Wash watershed is a small (<2 sq. miles)watershed tributary to Upper Newport Bay.The
watershed is highly developed(96%)with homes,commercial areas,a golf course,cemetery,and other urban
features.The 60-acre undeveloped lower portion of Big Canyon(Big Canyon Creek Nature Park)has been
identified by the Southern California Wetlands Recovery Project(SCWRP)as an important resource that is in
need of restoration.Selenium measured in water samples collected throughout the Nature Park and just
upstream of the park exceeded the California Toxics Rule(CTR)freshwater chronic criterion for selenium of 5
micrograms per liter(pg/L) under both wet and dry conditions.`
Newport Bay Fecal Coliiform Source Management Plan
'San Diego Creek Watershed Natural Treatment System Project
°Newport Bay Toxics TMDL
'Peters Canyon Channel Water Capture and Reuse Pipeline Proposal
6 Big Canyon Watershed Preliminary Selenium Source Tracking Studies
4. What happens if urban runoff flows aren't diverted to the sewer? Are there any regulatory
obligations, i.e. RWQCB or NPDES mandates,which specifically require diversion of urban runoff
to the sewer?
OCPW Diversions
Orange County Watersheds(OCW),the lead agency coordinating the county's NPDES permit efforts,considers
this diversion program essential for maintaining the quality of surfzone waters along Huntington Beach.
Furthermore,OCW believes urban runoff diversion to be the only recognized practically effective method by
which they can protect the coastline from the bacterial sources found in the Lower Santa Ana River drainage
areas.Orange County Watersheds sites the following directive,order,and grant stipulation in their request to
continue the diversions.
Section 13267 Directive: The Section 13267 Directive refers to the October 15, 1999 letter from the Santa Ana
Regional Water Quality Control Board (SARWQCB) in response to the summer 1999 beach closures along
Huntington Beach due to high surfzone bacteria concentrations.Citing authority from Section 13267 of the
California Water Code,the letter required the named agencies(County of Orange and cities of Huntington
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Beach,Costa Mesa, Fountain Valley,and Santa Ana)to submit"a plan to identify and control sources which may
be contributing to bacteria concentrations in urban runoff'from Talbert Channel, Lower Santa Ana River,and
Greenville Banning Channel,in order to minimize or prevent bacterial contamination and standards
exceedances along the Huntington Beach oceanfront.
In response,the County of Orange as lead responsible agency submitted the"Summer 2000 ACTION Plan for
Huntington Beach Coastal Waters',which outlined the proposed structural program of dry weather urban
runoff diversion to the sanitary sewer system from storm drain system pump stations of the County and the City
of Huntington Beach and the three drainage channels cited in the directive.The County also outlined and
conducted a series of water quality investigations to better characterize and quantify the nature and source of
surfzone bacteria contamination,with emphasis on characterizing the contribution of dry weather urban runoff
from the subject channels.OCPW eventually completed four dry weather urban runoff diversions, Huntington
Beach Pump Station,Talbert Channel,Santa Ana River,and Greenville Banning Channel,essentially diverting dry
weather urban runoff from the Talbert—Lower Santa Ana River Watershed,an area of 16,575 acres.
SARWQCB Order No. R8-2009-0030-FINDINGS,Section I. POTENTIAL POLLUTANTS IN STORM WATER
RUNOFF/IMPACTS ON BENEFICIAL USES:34.During the summers of 1999 and 2000,a number of locations along
the Orange County coast exhibited elevated bacterial levels.Since then a number of studies have been
conducted that indicate that urban runoff,especially dry weather runoff,is a major contributing factor to the
Orange County coastal bacterial contamination problems.To address this bacterial problem,the permittees
currently divert dry weather low flows from some of these areas to the sanitary sewer.With the diversion of dry
weather flaws to the sanitary sewer,there have been significant improvements in the beach water quality.A
number of studies have been conducted to determine the source of this microbial contamination and to
develop permanent remedial measures.These studies have not conclusively determined the sources or
solutions to this problem.
SARWQCB Order No. R8-2009-0030-PERMIT REQUIREMENTS,Section IV. RECEIVING WATER LIMITATIONS:
1. Discharges from the MS4s shall not cause or contribute to exceedances of receiving water quality standards
(designated beneficial uses and water quality objectives)for surface waters or groundwaters.
2.The DAMP(Drainage Area Management Plan)and its components shall be designed to achieve compliance
with receiving water limitations.It is expected that compliance with receiving water limitations will be achieved
through an iterative process and the application of increasingly more effective BMPs.The permittees shall
comply with Sections 111.2 and IVA of this order through timely implementation of control measures and other
actions to reduce pollutants in urban runoff in accordance with the DAMP and other requirements of this order,
including any modifications thereto.
Grant Requirements-State Clean Beach Initiative Grant Agreement No.01-072-55-0:
A 2002 State Clean Beach Initiative grant of$999,999 was used to construct the subject diversion facilities.The
agreement stipulates in Exhibit E,Special Conditions that"the Project demonstrates the ability to produce
sustained benefits for 20 years" (1. Bond Terms)and that the County agrees to"properly staff,operate,and
maintain all portions of the Project during the Project's useful life",where failure to comply with this"shall be
considered a material breach and violation of this Agreement,and a nonexclusive remedy shall include
reimbursement by the Contractor(County)of all grant funds disbursed under this Agreement."
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Huntington Beach Diversions
The City of Huntington Beach(City)and the Orange County Public Works(OCPW)diversions were implemented
primarily due to the beach closures in 1999-2000,followed by Huntington State Beach's listing as impaired for
the indicator bacteria enterococcus. From their renewal application for the city's urban runoff permits:The City
of Huntington Beach is regulated by the Clean Water Act,section 402(p);40 CFR Parts 122,123,and 124;
Porter-Cologne Water Quality Control Act(Division 7 of the California Water Code,section 13000);Water
Quality Control Plan for the Santa Ana River Basin(Basin Plan);California Toxics Rule(CTR);California Toxics
Rule Implementation Plan;and NPDES Permit,Order No. 18-2009-0030,CAS618030.The permit renewal
application goes on to state.To abide by the above-mentioned regulations,the City must put in controls to
reduce the discharge of pollutants to the maximum extent practicable, including management practices,control
techniques and system,design and engineering methods,and such other provisions as the Administrator orthe
State determines appropriate for the control of such pollutants. Urban runoff collected at this pump station
may create a public health and/or environmental problem associated with the discharge of runoff directly into
the adjacent channel which discharges into the Pacific Ocean.
Irvine Ranch Water District/The Irvine Company Diversions
The Newport Coast Watershed discharges into two Areas of Special Biological Significance,the Newport Beach
(Robert E. Badham)Marine Life Refuge(ASBS No.32)and the Irvine Coast Marine Life Refuge(ASBS No.33).The
Pelican Point, Los Trancos,and Muddy Canyon diversions were implemented in response to the Regional Water
Quality Control Board's Cease and Desist Order No.00-87,dated November 16,2000, prohibiting new
discharges of waste,including storm water and non-storm runoff,from developed regions into these areas.
Considering these subwatersheds now include significant development,all entities involved including The Irvine
Company, IRWD,the City of Newport,and the Regional Water Quality Control Board,deem these three
diversions essential for the protection of the beneficial uses and water quality objectives specified in California's
1997 Ocean Plan.
Newport Beach-Dunes Diversion
The Newport Dunes diversion started as a demonstration project after OCSD received a penalty(ACL#99-58)
from the Regional Water Quality Control Board (RWQCB)for a July 1998 sewage spill.OCSD agreed to spend
$40,000 of the$50,000 fine on a Supplemental Environmental Project in the City of Newport Beach(City).The
project proposed redirecting the bacteria polluted nuisance flows from a golf course lake and local storm drain
system that drain into the Newport Dunes Lagoon to the sanitary sewer system.After the RWQCB accepted the
proposal,the project proceeded through design and construction,with the diversion going on-line in 2001.
Newport Bay(Bay) is the second largest estuarine embayment in southern California.The Bay is made up of two
water bodies: 1)the Upper Bay,currently a high value estuary that contains a State Ecological Reserve;and 2)
the Lower Bay(commonly referred to as Newport Harbor),a regionally important recreational area where
thousands of people visit every year and take part in various recreational activities,including swimming and
boating. In 1986,the Santa Ana Regional Water Quality Control Board(Regional Board) identified and listed
Newport Bay(Lower and Upper)as a water quality limited receiving water body for pathogens in accordance
with Section 303(d)of the Federal Clean Water Act.'Therefore,the City of Newport considers the Dunes
diversion essential for maintaining the beneficial uses and water quality of this heavily used recreational area.
'Newport Bay Fecal Coliform Source Management Plan
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OPERATIONS COMMITTEE Meeting Date To ad,of Dir.
06/OS/13 --
AGENDA REPORT em Number I em Number
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Engineering Manager: Robert Thompson
SUBJECT: PERMITTING PROCESS FOR SEWER CONNECTIONS
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
Staff will present an informational overview of the connection permitting process.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Orange County Sanitation District (OCSD) works closely with individual city building
departments, local sewering agencies, and the county building department to identify,
permit, and collect capital facility capacity charges (CFCC). OCSD, as are other
agencies and special districts, is reliant on these other departments to enforce our fee
collections. The presentation will provide an overview of the connection process, the
history of our local service and records, and describe our policy for collection of fees.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
N/A
JDH:NK:RT:sa
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OPERATIONS COMMITTEE MeetiO6/ng Date To Bd.of Dir.
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: Jim Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: PROPOSED REVISIONS TO FY 2013-14 BUDGET
GENERAL MANAGER'S RECOMMENDATION:
Information Only.
SUMMARY
The following are proposed revisions to the Operating, Capital, Debt/COP Service and
Self-Insurance Budgets for FY 2013-14, as follows:
Originally Proposed
Adopted Budget Revised Budget
FY 2013-14 FY 2013-14
Operations&Maintenance $155,761,100 $151,227,990
Capital Improvement Program 174,421,000 141,600,000
Rehabilitation, Replacement, &Refurbishment - 3,303,000
DebtICOP Service 97,576,000 98,450,000
Re-Purchase of Excess Capacity - 2,200,000
General Liability and Property Self-Insurance 1,512,200 1,512,200
Workers Compensation Self Insurance 700,000 640,000
TOTAL $429,970,300 $398,933,190
Developing a two-year budget increases efficiencies and provides a longer planning
horizon. This update represents known revisions to the second year of the two-year
budget.
The FY 2013-14 Proposed Revised Budget is enclosed for the Committee's
consideration. The Budget has been presented to the Operations Committee at the
regular June meeting in order to allow each Standing Committee an opportunity to
review the proposal prior to the June Board meeting.
Although each Committee has had an opportunity to review the proposal, it remains the
responsibility of the Administration Committee to recommend approval.
The Administration Committee is requested to recommend that the Board of Directors
approve this budget.
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PRIOR COMMITTEE/BOARD ACTIONS
June 2012 — The Board approved the FY 2012-13 and FY 2013-14 Two-Year Budget
for the period July 1, 2012 through June 30, 2014. Budget overviews are being
presented to the Operations and Administration Committees in June 2013.
ADDITIONAL INFORMATION
None.
ATTACHMENTS
None.
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