Loading...
HomeMy WebLinkAbout06-06-2013 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, June 5, 2013 Regular Meeting of the " 5:00 P.M. Operations Committee Administration Building Board Room 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7130 AGENDA PLEDGE OF ALLEGIANCE: DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee. CONSENT CALENDAR: 1. Approve Minutes of May 1, 2013, Operations Committee meeting. 2. Recommend to the Board of Directors to: Approve Professional Services Agreements for providing on-call Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection System and Treatment Plant Projects, PSA2013-003, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total)with the following two firms: A. CSI Services, Inc. B. V&A Consulting Engineers 3. Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call surveying services for Collection System and Treatment Plant Projects, PSA2013-002, for a three- year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total) with the following two firms: A. RBF Consulting, A Baker Company B. Stantec Consulting Services, Inc. 4. Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant projects, PSA2013-001, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($600,000 total)with the following three firms: A. Koury Engineering & Testing, Inc. B. Sequoia Consultants, Inc. C. URS/Signet Testing Labs, Inc. 5. Recommend to the Board of Directors to: Award a contract to the lowest responsive and responsible bidder, Air Products and Chemicals Inc., Specification No. C-2013-56713D, for the period August 1, 2013 through July 31, 2014 with four additional one-year renewals, for the purchase of liquid oxygen at a unit price of $0.19 per 100 cubic feet delivered, plus applicable sales tax for an estimated annual amount of $328,320 subject to price adjustments based upon energy, labor, maintenance and distribution indices from Southern California Edison and Bureau of Labor Statistics for subsequent contract periods; and for services related to routine and emergency maintenance of OCSD's liquid oxygen storage and vaporization equipment for an estimated annual amount of $20,000, based upon actual invoice costs plus 20% and labor cost at established manpower hourly rates adjusted annually based upon Bureau of Labor Statistics' Employment Cost Index. 6. Recommend to the Board of Directors to: A. Award a contract to responsive and responsible bidder, Paso Robles Tank, Inc. for the Plant 1 Low Pressure Gas Holder (LPGH) Repairs, Specification No. FR11-006, for a total amount not to exceed $493,500, effective July 1, 2013; and, B. Approve a contingency of$98,700 (20%). 7. Recommend to the Board of Directors to: A. Award a contract to the lowest responsive and responsible bidder, CDC Engineering & Technology, for Plant 2 Tunnel Covers Replacement, Specification No. FR-2011494 BD for a total amount not to exceed $347,980, effective July 1, 2013; and, B. Approve a contingency of$69,600 (20%). 8. Recommend to the Board of Directors to: Authorize the General Manager to approve payment to Midway City Sanitary District in an amount of $54,630 for the reimbursement of sidewalk, curbs and driveway repairs. 9. Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with The Austin Company for construction support services for Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115. 10. Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Dudek & Associates, Inc. for construction support services for Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No. P2-106. 11. Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 13-XX, certifying the Notice of Exemption for the Tustin/Rose Avenue Grade Separation Project, Finding that the Lead Agency CEQA Compliance Obligations have been Fulfilled, and Related Actions (Project No. 2-76); and, B. Approve a Utility Agreement OCSD-1 with the Orange County Transportation Authority, which includes a reimbursement amount not to exceed $300,000, in a form approved by General Counsel. 12. A. Approve a Professional Design Services Agreement with Hazen and Sawyer, P.C. to provide engineering design services for Oxygen Plant Demolition at Plant No. 2, Project No. SP-129, for an amount not to exceed $134,640; and, B. Approve a contingency of$13,464 (10%). NON-CONSENT: None. INFORMATION ITEMS: 13. Cost Recovery for Urban Runoff Flows 14. Permitting Process for Sewer Connections 15. Proposed Revisions to FY 2013-14 Budget DEPARTMENT HEAD REPORTS: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Operations Committee meeting is scheduled for Wednesday, July 3, 2013, at 5:00 p.m. 06/05/13 Operations Committee Agenda Page 4 of 5 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E.Ayala Clerk of the Board (714)593-7130 mavalaaocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7300 iherbem(Wocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(c3ocsd.com Director of Engineering Nick Kanetis (714)593-7310 nkanetisQocsd.com Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(Wocsd.com Director of Operations&Maintenance Ed Tortes 714 593-7080 etorres ocsd.com O6/05/13 Operations Committee Agenda Page 5 of 5 OPERATIONS COMMITTEE Meenrg Date T06tl.of Dir.06/O6/13 O6/26113 AGENDA REPORT emNumbe IemNumber z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Terry Krie, Senior Construction Inspector Supervisor SUBJECT: CORROSION TESTING SERVICES GENERAL MANAGER'S RECOMMENDATION Approve Professional Services Agreements for providing on-call Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection System and Treatment Plant Projects, PSA2013-003, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total) with the following two firms: A. CSI Services, Inc. B. V&A Consulting Engineers SUMMARY The Orange County Sanitation District (Sanitation District) uses outside Consultants for coating inspection and corrosion testing services in support of Capital Improvement and Maintenance Projects during the planning, design, and construction of facilities both inside the plants and for the collection systems. The proposed service Agreements shall cover a three-year period (FY2013-2015). The recommended contract amounts are based on average of the number and type of tests and inspections utilized over the past three years, and the anticipated needs going forward for the next three years. Staff will use these Consultants on an as-needed basis only. The total agreement cost is not guaranteed, nor is it paid to the consultant if their services are not used. PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION Project Scope of Work: The Scope of Work includes coating inspection, corrosion testing, and confined space entry services in support of Capital Improvement and Maintenance Projects during the planning, design, and construction of facilities both inside the plants and for the collection systems. Page 1 of 3 Request for Proposal: The Sanitation District has a need for on-call coating inspection, corrosion testing, and confined entry services. Currently, the Sanitation District has contracts with two firms that provide these services. The current contracts are expiring and this Request for Proposals (RFP)was issued to provide continuance of these services. The RFP, which outlined the Consultant's Scope of Work and criteria required for this project, was advertised on April 9 and April 16, 2013, in the Orange County Register. Furthermore, an email notification was sent to 1,687 firms registered in the Sanitation District vendor database in the categories of Appraisers & Surveyors, Laboratory Testing (Outside) - Other, Architecture & Engineering, Construction Management, Engineering, Professional Services & Consultants — Other, Engineering — Civil, Engineering — General, Geotechnical, Inspection (Construction), Material Testing, Engineering, and Laboratory. As a result, four proposals were received on May 1, 2013, from the following firms: ( Corrosion Probe, Inc. ( CSI Services, Inc. ( HDR Engineering, Inc. dba HDRISchiff ( V&A Consulting Engineers, Inc. A Staff Evaluation Committee, consisting of four representatives from Engineering, reviewed and ranked each of the proposals in accordance with the evaluation process set forth in the Sanitation District Resolution No. OCSD 07-04, Section 4.09 and the evaluation criteria stated in the RFP. A representative from the Contracts Administration participated in the evaluation process as a non-voting member. The proposals were evaluated according to the following criteria: (1) project approach and understanding of the scope of work; (2) staff qualifications; (3) related project experience; and (4) safety and accident prevention. After reviewing and scoring the four proposals, the Consultant firms were ranked according to the scores of the evaluators. The Evaluation Committee is recommending two firms as the top ranked firms: ( CSI Services, Inc. ( V&A Consulting Engineers All proposals were accompanied by a sealed fee proposal. The fee proposals were not opened until the after evaluation and the recommended firms were selected in accordance with Sanitation District Resolution No. OCSD 07-04, Section 4.09. The Consultants submitted unit rates proposals for a wide variety of testing services. Staff reviewed their pricing and held discussions with some of the firms to clarify and reduce pricing. Because these contracts are as-needed, the Sanitation District has established a not-to-exceed amount of $200,000 for the term of each of these Agreements. Staff determined the final unit rate proposals to be fair and reasonable Page 2&3 and recommends awarding Professional Services Agreements to CSI Services, Inc., and V&A Consulting Engineers, each for an amount not to exceed $200,000. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE These Professional Services Agreements comply with the authority levels of the Sanitation District's Delegation of Authority. These funds are included in the individual project budgets that require these services. Date of Approval Contract Amount Contingency 06/26/13 $400,000 N/A ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (Mmocsd.com) with the complete agenda package: ( Draft Professional Services Agreements (14 Pages) NK:TK:TC:dm:gc Page 3 of 3 OPERATIONS COMMITTEE Meenrg Date T06tl.of Dir.06/O6/13 O6/26113 AGENDA REPORT emNumbe IemNumber 3 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Terry Krie, Senior Construction Inspector Supervisor SUBJECT: SURVEYING SERVICES GENERAL MANAGER'S RECOMMENDATION Approve Professional Services Agreements to provide on-call Surveying Services for Collection System and Treatment Plant Projects, PSA2013-002, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total)with the following two firms: A. RBF Consulting, A Baker Company B. Stantec Consulting Services, Inc. SUMMARY The Orange County Sanitation District (Sanitation District) uses outside Consultants for on-call surveying services in support of Capital Improvement and Maintenance Projects, during the planning, design, and construction of facilities both inside the plants and for the collection systems. The proposed service Agreements shall cover a three-year period (FY2013-2015). The recommended contract amounts are based on average of the number and type of services utilized over the past three years, and the anticipated needs going forward for the next three years. Staff will use these Consultants on an as-needed basis only. The total agreement cost is not guaranteed, nor is it paid to the consultant if their services are not used. PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION Project Scope of Work: The Scope of Work provides for surveying services for Capital Improvement Program and Maintenance Projects. Page 1 of 3 Request for Proposal: The Sanitation District has a need for on-call surveying services. Currently, the Sanitation District has contracts with two firms that provide these services. The current contracts are expiring and this Request for Proposals (RFP) was issued to provide continuance of these services. The RFP, which outlined the Consultant's Scope of Work and criteria required for this project, was advertised on April 9 and April 16, 2013, in the Orange County Register. Furthermore, an email notification was sent to 1,687 firms registered in the Sanitation District vendor database in the categories of Appraisers & Surveyors, Laboratory Testing (Outside) - Other, Architecture & Engineering, Construction Management, Engineering, Professional Services & Consultants — Other, Engineering — Civil, Engineering — General, Geotechnical, Inspection (Construction), Material Testing, Engineering, and Laboratory. As a result, 13 proposals were received on May 1, 2013, from the following firms: ( AEI-CASC Consulting ( Johnson-Frank &Associates, Inc. ( Bush & Associates, Inc. ( KDM Meridian, Inc. ( Cannon ( PENCO Engineering, Inc. ( Case Land Surveying, Inc. ( RBF Consulting, A Baker Company ( DMc Engineering ( SDR Surveying, Inc. ( D. Woolley&Associates, Inc. ( Stantec Consulting Services, Inc. ( Guide Surveying, Inc. A Staff Evaluation Committee, consisting of four representatives from Engineering, reviewed and ranked each of the proposals in accordance with the evaluation process set forth in the Sanitation District Resolution No. OCSD 07-04, Section 4.09 and the evaluation criteria stated in the RFP. A representative from the Contracts Administration participated in the evaluation process as a non-voting member. The proposals were evaluated according to the following criteria: (1) project approach and understanding of the scope of work; (2) staff qualifications; (3) related project experience; and (4) safety and accident prevention. After reviewing and scoring the 13 proposals, the Consultant firms were ranked according to the scores of the evaluators. The Evaluation Committee is recommending two firms as the top ranked firms: ( RBF Consulting, A Baker Company ( Stantec Consulting Services, Inc. All proposals were accompanied by a sealed fee proposal. The fee proposals were not opened until the after evaluation and the recommended firms were selected in accordance with Sanitation District Resolution No. OCSD 07-04, Section 4.09. The Consultants submitted unit rates proposals for various surveying services. Staff reviewed their pricing and held discussions with some of the firms to clarify and reduce pricing. Because these contracts are as-needed, the Sanitation District has established Page 2 of 3 a not-to-exceed amount of $200,000 for the term of each of these Agreements. Staff determined the final unit rate proposals to be fair and reasonable and recommends awarding Professional Services Agreements to RBF Consulting, A Baker Company, and Stantec Consulting Services, Inc., each for an amount not to exceed $200,000. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE These Professional Services Agreements comply with the authority levels of the Sanitation District's Delegation of Authority. These funds are included in the individual project budgets that require these services. Date of Approval Contract Amount Contingency 06/26/13 $400,000 N/A ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: ( Draft Professional Services Agreements (14 Pages) NK:TK:TC:dm:gc Page 3 of 3 OPERATIONS COMMITTEE M?e!M ate Tom.ofDir. 06/06/13 06/26/13 AGENDA REPORT iem Number Rem Numbe 4 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Terry Krie, Senior Construction Inspector Supervisor SUBJECT: GEOTECHNICAL TESTING SERVICES GENERAL MANAGER'S RECOMMENDATION Approve Professional Services Agreements to provide on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant projects, PSA2013-001, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($600,000 total) with the following three firms: A. Koury Engineering &Testing, Inc. B. Sequoia Consultants, Inc. C. URS/Signet Testing Labs, Inc. SUMMARY The Orange County Sanitation District (Sanitation District) uses outside Consultants for taking samples, laboratory and field material testing, geotechnical testing, and analysis in support of Capital Improvement and Maintenance projects during the planning, design, and construction of facilities both inside the plants and for the collection systems. The proposed service Agreements shall cover a three-year period (FY2013-2015). The recommended contract amounts are based on average of the number and type of tests and inspections utilized over the past three years, and the anticipated needs going forward for the next three years. Staff will use these Consultants on an as-needed basis only. The total agreement cost is not guaranteed, nor is it paid to the Consultant if their services are not used. PRIOR COMMITTEE/BOARD ACTIONS None. Page 1 of 3 ADDITIONAL INFORMATION Proiect Scope of Work: The Scope of Work includes taking samples, laboratory and field material testing, geotechnical testing, and analysis for Capital Improvement Program and Maintenance projects. Request for Proposal: The Sanitation District has a need for on-call sampling, laboratory and field material testing, geotechnical testing, and analysis for Capital Improvement Program and Maintenance projects. Currently, the Sanitation District has contracts with two firms that provide these services. The current contracts are expiring and this Request for Proposals (RFP)was issued to provide continuance of these services. The RFP, which outlined the Consultant's Scope of Work and criteria required for this project, was advertised on April 9 and April 16, 2013, in the Orange County Register. Furthermore, an email notification was sent to 1,687 firms registered in the Sanitation District vendor database in the categories of Appraisers & Surveyors, Laboratory Testing (Outside) - Other, Architecture & Engineering, Construction Management, Engineering, Professional Services & Consultants — Other, Engineering — Civil, Engineering — General, Geotechnical, Inspection (Construction), Material Testing, Engineering, and Laboratory. As a result, seven proposals were received on May 1, 2013, from the following firms: ( AESCO, Inc. ( AMEC Environment & Infrastructure, Inc. ( Heider Engineering Services, Inc. ( Koury Engineering &Testing, Inc. ( Sequoia Consultants, Inc. ( United Inspection &Testing ( URS/Signet Testing Labs, Inc. A Staff Evaluation Committee, consisting of four representatives from Engineering, reviewed and ranked each of the proposals in accordance with the evaluation process set forth in the Sanitation District Resolution No. OCSD 07-04, Section 4.09 and the evaluation criteria stated in the RFP. A representative from the Contracts Administration participated in the evaluation process as a non-voting member. The proposals were evaluated according to the following criteria: (1) project approach and understanding of the scope of work; (2) staff qualifications; (3) related project experience; and (4) safety and accident prevention. Page 2 d 3 After reviewing and scoring the seven proposals, the Consultant firms were ranked according to the scores of the evaluators. The Evaluation Committee is recommending three firms as the top ranked firms: ( Koury Engineering & Testing, Inc. ( Sequoia Consultants, Inc. ( URS/Signet Testing Labs, Inc. All proposals were accompanied by a sealed fee proposal. The fee proposals were not opened until the after evaluation and the recommended firms were selected in accordance with Sanitation District Resolution No. OCSD 07-04, Section 4.09. The Consultants submitted unit rates proposals for a wide variety of testing services. Staff reviewed their pricing and held discussions with some of the firms to clarify and reduce pricing. Because these contracts are as-needed, the Sanitation District has established a not-to-exceed amount of $200,000 for the term of each of these agreements. Staff determined the final unit rate proposals to be fair and reasonable and recommends awarding Professional Services Agreements to Koury Engineering & Testing, Inc.; Sequoia Consultants, Inc.; and URS/Signet Testing Labs, Inc., each for an amount not to exceed $200,000. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE These Professional Services Agreements comply with the authority levels of the Sanitation District's Delegation of Authority. These funds are included in the individual project budgets that require these services. Date of Approval Contract Amount Contingency 06/26/13 $600,000 N/A ATTACHMENT The following affachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: ( Draft Professional Services Agreements (14 Pages) NK:TK:TC:dm:gc Page 3 03 OPERATIONS COMMITTEE M?e! Dre rose.ofoir. 06/06/13 06/26/13 AGENDA REPORT Rem Number Rem Number s Orange County Sanitation District FROM: James Herberg, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: CONTRACT AWARD FOR LIQUID OXYGEN PURCHASE AND ASSOCIATED VAPORIZATION SYSTEM MAINTENANCE GENERAL MANAGER'S RECOMMENDATION Award a contract to the lowest responsive and responsible bidder, Air Products and Chemicals Inc., Specification No. C-2013-567BD, for the period August 1, 2013 through July 31, 2014 with four additional one-year renewals, for the purchase of liquid oxygen at a unit price of $0.19 per 100 cubic feet delivered, plus applicable sales tax for an estimated annual amount of$328,320 subject to price adjustments based upon energy, labor, maintenance and distribution indices from Southern California Edison and Bureau of Labor Statistics for subsequent contract periods; and for services related to routine and emergency maintenance of OCSD's liquid oxygen storage and vaporization equipment for an estimated annual amount of $20,000, based upon actual invoice costs plus 20% and labor cost at established manpower hourly rates adjusted annually based upon Bureau of Labor Statistics' Employment Cost Index. SUMMARY Oxygen is required for the operation of the Plant No. 2 activated sludge secondary treatment process. Since May 2012, the oxygen needs of this process are met with delivered liquid oxygen utilizing the newly installed liquid oxygen vaporization system. This contract is for the supply of the liquid oxygen and for the maintenance activities related to its associated vaporization system. OCSD received five (5) bids in response to this competitively bid process, Specification No. C-2013-567BD. The bids were evaluated in accordance with the OCSD's policies and procedures. Air Products and Chemicals, Inc. was deemed the lowest responsive, responsible bidder. Staff recommends awarding a contract to Air Products and Chemicals, Inc. for the liquid oxygen supply and services related to emergency maintenance of OCSD's liquid oxygen storage and vaporization equipment, for an estimated amount of $328,320 for the first annual period August 1, 2013 through July 31, 2014. The contract allows for four additional one-year renewals subject to price adjustments based upon energy, labor, maintenance and distribution indices from Southern California Edison and Bureau of Labor Statistics for the liquid oxygen pricing and Bureau of Labor Statistics' Employment Cost Index for the maintenance activities related pricing. Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION Summary information on the bids received for liquid oxygen purchase, Specification No. C-2013-567BD is as follows: Bidder Product Price $/ccf delivered (excluding taxes) Air Products and Chemicals, Inc. $0.19 Air Liquids Industrial U.S. LP $0.22 Linde Gas North America, LLC $0.24 Matheson Trigas, Inc. $0.28 Praxair, Inc. $0.29 CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the OCSD's Delegation of Authority. This item has been budgeted in Division 840 operating budget line item 53070. ATTACHMENTS The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: Draft Purchase Contract (9 Pages) DH:SSB:ysh:cf Page 2 of 2 OPERATIONS COMMITTEE Meetln2D!W To3d.ofDir. O6/OS/13 06/26/13 AGENDA REPORT Rem Number Rem Numbe 6 Orange County Sanitation District FROM: James D. Herberg, General Manager Nick Arhontes, P.E., Director of Facilities Support Services Engineering Manager: Mark Esquer, P.E., Facilities Support Services Project Manager: Steve Speakman, P.E. SUBJECT: AWARD REPAIRS TO PLANT 1, LOW PRESSURE GAS HOLDER (LPGH), SPECIFICATION NO. FR11-006 GENERAL MANAGER'S RECOMMENDATION A. Award a contract to responsive and responsible bidder, Paso Robles Tank, Inc. for the Plant 1 Low Pressure Gas Holder (LPGH) Repairs, Specification No. FR11-006, for a total amount not to exceed $493,500, effective July 1, 2013; and, B. Approve a contingency of$98,700 (20%). SUMMARY This will repair the tank bladder's pulley system and the exterior stairway to the tank roof. The work also includes replacing the tank's flexible bladder and associated appurtenances. The project will also provide protective coatings to the interior and exterior of the tank. The project is located adjacent to the Digester Gas Compressor building at Orange County Sanitation District's (OCSD) Plant No. 1 in the City of Fountain Valley. Per our plans and specifications, OCSD advertised for bids on April 2, 2013. One sealed bid was received on May 9, 2013. The bid was evaluated in accordance with OCSD's policies and procedures. Paso Robles Tank, Inc. was deemed a responsive, responsible bidder. Staff recommends awarding a contract to Paso Robles Tank, Inc. for a total amount not to exceed $493,500. Summary information on the bid submittal for the contract is as follows: Engineer's Estimate $510,000 Bidder Amount of Bid Paso Robles Tank, Inc. $493,500 PRIOR COMMITTEE/BOARD ACTIONS None. Page 1 of 2 ADDITIONAL INFORMATION The low pressure digester gas holder was built in 1990 and is used to provide digester gas at a constant rate and pressure to the gas compressors. The gas compressors feed the engines in the Central Power Generation (Cengen) System. Every 10 years, the gas holder tank undergoes a planned safety inspection as required by federal safety regulations. This repair project is planned to begin in July 2013 and repairs are estimated to be completed by December 2013. During the needed repairs, digester gas will be routed around the holder. Routing the gas around the holder requires that the gas compressors operate off of gas line pressure. This operation is not as reliable as routing gas through the gas holder but the Cengen facility is able to operate normally in this mode. CEQA Notice of Exemption was filed on March 21, 2013. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the OCSD's Delegation of Authority. This repair will be funded through the Small Capital Replacement/Rehabilitation Project SP-34 (Budget Update Fiscal Year 2012-2013 and 2013-2014 Misc. & Support Projects; Section 8— Page 111). This Small Capital fund is used to pay for capital repairs and/or direct replacements. The SP-34 budget is adequate to cover this project. Date of ADDroval Contract Amount Continaencv 06/26/13 $493,500 $98,700 ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package and attachments: ( Service Contract (8 Pages) ME:SRS:eh Page 2 of 2 OPERATIONS COMMITTEE Meeting Date To ad.of Dim O6/ps/13 g6/26/13 AGENDA REPORT Ire. Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Arhontes, P.E., Director of Facilities Support Services Engineering Manager: Mark Esquer, P.E., Facilities Support Services Project Manager: John Falkenstein, P.E. SUBJECT: AWARD REPLACEMENT OF PLANT 2 TUNNEL COVERS, SPECIFICATION NO. FR-2011-494 BD GENERAL MANAGER'S RECOMMENDATION A. Award a contract to the lowest responsive and responsible bidder, ODC Engineering & Technology, for Plant 2 Tunnel Covers Replacement, Specification No. FR-2011-494 BD for a total amount not to exceed $347,980, effective July 1, 2013; and, B. Approve a contingency of$69,600 (20%). SUMMARY This project consists of the repair, and/or replacement of 48 deteriorated concrete tunnel cover panels located over the Lindstrom, Harris, Ella, Billing, Slough and Ribal tunnels at Treatment Plant No. 2. Repairs to existing cracks in structurally sound tunnel covers will be completed by using an epoxy injection. Replacement of deteriorated and/or damaged covers will be completed by installing new covers made of reinforced concrete per current engineering standards. The work also includes temporary relocation of existing utilities that are attached with brackets and hangers to the existing tunnel covers. This project's scope is based on an assessment by Orange County Sanitation District (OCSD) staff in 2010. This project when completed will also remove temporary shoring and steel cover plates that are currently in use to provide reliable surfaces for vehicles driving over them. Per our plans and specifications, OCSD advertised for bids on March 21, 2013. Sealed bids were received on May 7, 2013. The bids were evaluated in accordance with the OCSD's policies and procedures. ODC Engineering & Technology was deemed the lowest responsive, responsible bidder. Staff recommends awarding a contract to ODC Engineering & Technology for Plant 2 Tunnel Covers Replacement, Specification No. FR-2011494 BD for a total amount not to exceed $347,980. PRIOR COMMITTEE/BOARD ACTIONS None Page 1 of 2 ADDITIONAL INFORMATION Summary information on the bid submittal for Plant 2 Tunnel Covers Replacement, Specification No. FR-2011-494 BD is as follows: Engineer's Estimate $425,000 Bidder Amount of Bid CDC Engineering &Technology $347,980 O'Connell Engineering & Construction, Inc. $349,900 Kaveh Engineering & Construction, Inc. $374,200 J.F. Shea Construction, Inc. $481,105 TTS Engineering Inc. $481,588 Tharsos $518,000 The Richards Group $553,300 Not making these repairs and/or replacements could result in tunnel collapse or disruption of utilities and/or pipeline systems and further limit vehicle access in the facilities. The new concrete tunnel covers, designed to current standards are expected to last at least 50 years under normal conditions. The project is scheduled begin July 2013 and construction is anticipated to be complete by December 2013. CEQA A Notice of Exemption has been filed for this work. The project is categorically exempt from CEQA under section 15302 (c)— replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the OCSD's Delegation of Authority. This repair will be funded through the Small Capital Replacement /Rehabilitation Project SP- 34 (Budget Update Fiscal Year 2012-2013 and 2013-2014 Misc. & Support Projects; Section 8 — Page 111). This Small Capital fund is used to pay for capital repairs and/or direct replacements. The SP-34 budget is adequate to cover this project. Date of Approval Contract Amount Continnencv 06/26/13 $347,980 $69,600 ATTACHMENTS The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.cmn with the complete agenda package and attachments, • Service Agreement (7 pages) ME:JF:eh Page 2 of 2 OPERATIONS COMMITTEE Meeting Date To ad.of Dir. 06/05/13 06/26/13 AGENDA REPORT learnNumber IMn Number a Orange County Sanitation District FROM: James Herberg, General Manager Originator: Nick Arhontes, P.E., Director of Facility Support Services Engineering Manager: Mark Esquer, P.E., Facilities Support Services SUBJECT: MIDWAY CITY SANITARY DISTRICT REPAIR WORK REIMBURSEMENT GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to approve payment to Midway City Sanitary District in an amount of$54,630 for the reimbursement of sidewalk, curbs and driveway repairs. SUMMARY Since 2001, OCSD has continuously added chemicals to the Miller Holder and/or Knott Trunk Sewers for odor and corrosion control. The OCSD chemical feed station is located at the Midway City Sanitary District (MCSD) Maintenance Yard. MCSD has hosted this station at no cost to OCSD. Chemicals are delivered by large tanker trailer trucks about 3 to 4 times per week. The MCSD driveway was not designed to accommodate these large trucks with their large turning radius. Due to their size, the chemical tanker trucks were having difficulty entering and exiting the MCSD facilities. As a result, they drove over the sidewalk, curb and landscaping, and caused damage to the sidewalk and driveway at MCSD. Repairs to the sidewalk, curb and driveway were designed by MCSD. OCSD requested that the facility also be designed to accommodate the chemical delivery vehicles. The repair work included: ( Repair of north driveway entrance ( Concrete removal Installation of swing gate ( Removal and disposal of trees, bushes and planters ( Replacement of concrete wall ( Repair of a parking stall and travel path, in compliance with Americans with Disabilities Act (ADA)design standards The project is now complete and total amount of reimbursement negotiated with MCSD is $54,630. Staff recommends that the payment be approved. PRIOR COMMITTEE/BOARD ACTIONS NA Page 1 ADDITIONAL INFORMATION MCSD provides an ideal host site for dosing chemicals since it allows access to two different trunk sewers and is a fenced and secure facility. MCSD approved their Project on November 6, 2012. A portion of this work was for the sidewalk, curbs, and driveway repairs, as stated above for which they are requesting reimbursement. All construction and installation work must comply with the city standards and fire department requirements. The repairs made by MCSD also comply with the 2010 Americans Disabilities Act(ADA) Standards. Each 18-wheeler tanker trailer truck load delivery has a capacity of approximately 4,000 gallons of chemicals. The standard dimension for the tanker trailer trucks are: 13 feet high, 8.5 feet wide and maximum overall weight limit is 80,000 pounds. CEOA N/A: This is an MCSD project. BUDGET / DELEAGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the OCSD's Delegation of Authority. This repair will be funded through Division 342, Odor & Corrosion Control (Budget Update Fiscal Year 2012-2013 and 2013-2014; Section 6 — Page 52) (342.54010. 09810125). This fund is used to pay for repairs and maintenance service. Date of Approval Reimbursement Amount Contingency O6/26/13 $54,630 N/A ATTACHMENT None MPV:ME:NA:eh Page 2 OPERATIONS COMMITTEE Meetln2Da To ad.ofDir. O6/O6/13 06/26/13 AGENDA REPORT Rem Number Rem Numbe 9 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Wendy Sevenandt SUBJECT: TITLE 24 ACCESS COMPLIANCE AND BUILDING REHABILITATION, PROJECT NO. P1-115 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to negotiate a Professional Consultant Services Agreement with The Austin Company for construction support services for Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115. SUMMARY Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115, will retrofit existing support buildings and trailers at Plant No. 1 to meet accessibility requirements and other code requirements, and provide maintenance replacements such as roofs and lighting. The Austin Company (Austin) is providing architectural and engineering services for this project. Austin has satisfactorily furnished engineering services for the design of Project No. P1-115 and their engineering support services are needed during construction to provide continuity through the completion of the project. The proposed construction services will include reviewing submittals, answering Contractor's requests for information, reviewing design changes, supporting Orange County Sanitation District with City inspections, providing claims avoidance and dispute resolution assistance, providing special inspections and final inspection, preparing record drawings, and assisting in closeout of the project. This Professional Consultant Services Agreement will be presented to the Board of Directors for approval at a future meeting. Staff is requesting authorization to negotiate the agreement now so that contracted documents can be approved and in place prior to the award of a Construction Contract at a future meeting. PRIOR COMMITTEE/BOARD ACTIONS May 2012 — Approved a contingency increase of $330,000 (15%) to the Professional Design Services Agreement with The Austin Company for the Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115, for a total contingency of $550,000 (25%). Page 1 of 2 July 2011 — Approved a Professional Design Services Agreement with The Austin Company to provide professional design services for Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115, for an amount not to exceed $2,200,000 and approved a contingency of$220,000 (10%). ADDITIONAL INFORMATION None. CEQA A Notice of Exemption was filed for this project on January 5, 2011. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2012-13 Section 8, Page 100) and the budget is sufficient for the recommended action. WS:dm:gc Page 2 d 2 OPERATIONS COMMITTEE M?e!M ate TOBd.of Dlr. O6/O6/13 O6/26/13 AGENDA REPORT Rem Number Item Number 10 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Wendy Sevenandt SUBJECT: BOILER SYSTEM REHABILITATION AND SCRUBBERS H & I DEMOLITION AT PLANT NO. 2, PROJECT NO. P2-106 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Dudek & Associates, Inc. for construction support services for Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, ProjectNo. P2- 106. SUMMARY Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No. P2-106, will replace feed water and burner systems at the existing boilers at Plant No. 2 and demolish H & I Scrubbers including associated equipment, ductwork, piping and electrical systems. Dudek & Associates, Inc. (Dudek) is providing engineering services for this project. Dudek has satisfactorily furnished engineering services for the design of Project No. P2-106 and their engineering support services are needed during construction to provide continuity through the completion of the project. The proposed construction services will include reviewing submittals, answering Contractor's requests for information, reviewing design changes, providing claims avoidance and dispute resolution assistance, providing final inspection, preparing record drawings, and assisting in closeout of the project. This Professional Consultant Services Agreement will be presented to the Board of Directors for approval at a future meeting. Staff is requesting authorization to negotiate the agreement now so that contracted documents can be approved and in place prior to the award of a Construction Contract at a future meeting. PRIOR COMMITTEE/BOARD ACTIONS August 2012 - Approved a name change for Project No. P2-106 from "Chemical Scrubber Conversions and Piping System Improvements" to "Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2:' Page 1 of 2 July 2010 - Approved a Professional Design Services Agreement with Dudek for Chemical Scrubber Conversions and Piping System Improvements, Project No. P2-106, providing for engineering design services for an amount not to exceed $165,559 and approve a contingency in the amount of$16,555 (10%). ADDITIONAL INFORMATION None. CEQA A Notice of Exemption was filed for this project on August 24, 2006. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (FY2012-13 Section 8, Page 81) and the budget is sufficient for the recommended action. WS:dm:gc Page 2 d 2 OPERATIONS COMMITTEE meemnft To ad.ofDlr. fi/o6/13 6/26/13 AGENDA REPORT em1umbe Item Number u Orange County Sanitation District FROM: James Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Wendy Smith SUBJECT: TUSTIN/ROSE AVENUE GRADE SEPARATION PROJECT NO. 2-76, UTILITY AGREEMENT OCSD-1 GENERAL MANAGER'S RECOMMENDATION A. Adopt Resolution No. OCSD 13-XX, certifying the Notice of Exemption for the Tustin/Rose Avenue Grade Separation Project, Finding that the Lead Agency CEQA Compliance Obligations have been Fulfilled, and Related Actions (Project No. 2-76); and, B. Approve a Utility Agreement OCSD-1 with the Orange County Transportation Authority, which includes a reimbursement amount not to exceed $300,000. SUMMARY In conjunction with the City of Anaheim and the City of Placentia, the Orange County Transportation Authority (OCTA) is performing the Tustin/Rose Avenue Grade Separation Project. The project consists of raising the grade of Tustin/Rose Avenue over the Burlington Northern and Santa Fe (BNSF) railroad tracks. The location of the bridge abutments will necessitate the relocation of the Orange County Sanitation District's (OCSD) facilities, Project No. 2-76. The project will be constructed by OCTA to OCSD standards. Project construction is scheduled to begin in June 2013. Due to the complicated nature of property rights, OCTA and OCSD will be executing two utility agreements (OCSD-1 and OCSD-2). OCSD-1 applies to the 24-inch pipe located in Orangethorpe Avenue. OCSD does not have an easement for the OCSD-1 facility. OCSD-2 applies to the 27-inch pipe located in Tustin Avenue, for which OCSD has an easement. Please reference Exhibit A for a map of the project area. OCSD has the right to use the public right-of-way within our service boundary to construct, operate, and maintain facilities for wastewater transportation (CA Health and Safety Code Section 4759 and 4759.1); however, the right is considered a statutory franchise right and as such the principle of "prior in time, prior in right" applies. The public right-of-way existed before OCSD's facility was constructed in Orangethorpe Avenue; therefore, it is OCSD's responsibility to pay for the relocation of this portion of pipe. Page 1 of 2 Per the terms of Utility Agreement OCSD-1, OCSD will reimburse OCTA for the construction costs of the project. OCTA has agreed to pay for the design costs and construction administration costs. PRIOR COMMITTEEIBOARD ACTIONS N/A ADDITIONAL INFORMATION OCSD's pipeline is located in the City of Anaheim public right-of-way. OCSD's facilities consist of a 24-inch to 27-inch reinforced concrete pipe that conveys flow from east to west along Orangethorpe Avenue, turns south on Tustin Avenue, and continues south across the railroad right-of-way. The new pipeline alignment on Orangethorpe Avenue will continue to be located within the public right of way. The new pipeline alignment in Tustin Avenue will be located within a non-exclusive easement corridor located on adjacent Orange County Water District property. OCSD has the right to have an on-site inspector at the construction site to oversee the work for the duration of the project. Due to the fact that OCSD and OCTA are represented by the same law firm, OCSD has retained the services of Rutan and Tucker, LLP concerning this project and agreement. CEQA The City of Placentia is the lead agency under the California Environmental Quality Act (CEQA), for the proposed Tustin/Rose Avenue Grade Separation Project. Resolution No. OCSD 13-XX makes CEQA findings required from OCSD as a CEQA responsible agency and then makes a finding that the City of Placentia has satisfied CEQA compliance. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 22). Project contingency funds will not be used for this agreement. ATTACHMENTS The following atfachment(s) may be viewed on-line at the OCSD website (wwmocsd.com) with the complete agenda package: 1. Resolution No. OCSD 13-XX 2. Utility Agreement OCSD-1 3. Exhibit A WS:sa:gc Page 2 of 2 Return to Mende Rom RESOLUTION NO. OCSD 13-XX CERTIFYING THE NOTICE OF EXEMPTION FOR THE TUSTIN/ROSE GRADE SEPARATION PROJECT, FINDING THAT LEAD AGENCY CEQA COMPLIANCE OBLIGATIONS HAVE BEEN FULFILLED, AND RELATED ACTIONS A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT CERTIFYING THE NOTICE OF EXEMPTION FOR THE TUSTIN/ROSE GRADE SEPARATION PROJECT; AND FINDING THAT LEAD AGENCY CEQA COMPLIANCE OBLIGATIONS HAVE BEEN FULFILLED. The Board of Directors of the Orange County Sanitation District does hereby find: A. The Orange County Sanitation District (OCSD) owns sewers in the Tustin/Rose Grade Separation Project area. B. The Cities of Placentia and Anaheim have contracted with the Orange County Transportation Agency (OCTA) to design and construct the Tustin/Rose Grade Separation Project. C. The Orange County Transportation Agency (OCTA) has proposed the relocation of the sewers along Orangethorpe Avenue and Tustin Avenue to accommodate a railroad grade separation. D. The City of Placentia is the lead agency under the California Environmental Quality Act (CEQA), for the proposed protection/relocation of the Tustin/Rose Grade Separation Project. E. The City of Placentia prepared a Notice of Exemption for the Tustin/Rose Grade Separation Project pursuant to the requirements of the California Environmental Quality Act(CEQA), the Slate CEQA Guidelines. F. The City of Placentia certified the project and the Notice of Exemption on November 17, 2008 and filed a Notice of Determination on November 18, 2008. G. No comments or challenges were filed during the 30-day review period for the Project. H. OCSD is a responsible agency under the California Environmental Quality Act(CEQA). NOW,THEREFORE, the Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER: 1 Return to Mende Rom Section 1: That the Board of Directors certifies the Notice of Exemption as complete and adequate in that it addresses all of the environmental effects of the Project and fully complies with the requirements of CEQA and the CEQA Guidelines environmental analysis procedures. All of the information comprising the Notice of Exemption is on file with the City of Placentia at 401 East Chapman Avenue, Placentia, California. Section 2: The Board of Directors finds that the Project has no known potentially significant environmental impacts. Section 3: The Board of Directors finds that no substantial evidence has been presented which would call into question the facts and conclusions of the City of Placentia in preparing and filing a Notice of Exemption. Section 4: The Board of Directors finds that the Notice of Exemption reflects the independent review and judgment of the Orange County Sanitation District. Section 5: The Board of Directors finds that a Notice of Exemption serves as adequate and appropriate environmental documentation for the Project. PASSED AND ADOPTED at a regular meeting held , 2013. Chair, Orange County Sanitation District ATTEST: Clerk of the Board 2 Return to Aaenda Rom OCTA orarga cmuoq uamrpanauam Authority UTILITY AGREEMENT Page 1 of 3 Proteet Counly, Route Location Tustin Avenue Orange Orangetral Tustin Avenue Grade Separation Rail Corridor between Atwood Channeland Orangethome Avenue No OCSD-1 Federal Aid No. CLMN$011(OB1) Numbberer Camara File:501 OCSD ltilM1y AgmemenLdocx Date: Grade ® Yee ❑ No Se .ration: UTILITY AGREEMENT NO: OCSD-1 DATE The Orange County Tramportabon Audacity,(OCTA)proposes to construct a gratle separation at Tustin Avenue between Atwood Channel and Orangetame Avenue(Grade Separation Project)an behalf of the Cities of Anaheim and Placentia. Orange County Sambition District (OCSD) pace and maintains sanitary sewer holders (Facilities) within the boundaries of the Grade Separation Project The Facilities must be relocated in order to command the Grade Separation cooled. To accommodate the Grade Separation Project, It is hereby mutually agreed that I. WORK TO BE PERFORMED In accordance with Notice to Owner(in the form attached hereto as Exhibit"A"), OCTA shall relocate the Facilities (Facilities Relocation)on behalf of OCSD within the street egbla of way of the Cities of Anaheim and Placentia, OCTA will provide plans, specifications and estimates(Relocation Plans)for the Facilities Relocation to OCSD far review and approval at least 30 calendar days before advertisement of the Relocation Plans for bids. The Relocation Plans will be prepared in conformance with OCSD's regulations, procedures,manuals,standards and specifications, and other applicable agency standards. OCTA shall perform the Facilities Relocation in substantial couformancewfth the Relocation Plans. No modification,waiver or amendment of the Relocation Plans will be east unless the same is in writing and executed by duly authorized representatives of OCTA and OCSD. OCTA shall not interrupt the waiver services provided by OCSD to its customers without the poor written approval of OCSD,OCTA's Contractor shall make every etoo to minimize the duration of temporary sewer facility use.OCSD shall be responsible for the cost and expense of providing temporary sewer facilities to avoid sever service interruption. II. LIABILITY FOR WORK The Faalitles will be relocated in accordance with OCSD's statutory franchise In the sheets of the Cities of Anaheim and Placentia for this relocation,OCTA's expense shall be Zaro(094)and OCSD's expense shall be One Hundred Percent(100%). The estimated cost to OCSD for the Facilities Relocation is Two hundred sixty-four thousand Dollars($264,000)(Estimated Cost);provided that,no contract to perform the Facilities Relocation will be let for a sum excee ling Three hundred thousand Ddlam($300,000)without the poor,writen consent of the Board of directors of OCSD. Moreover,no change orders will be approved that cause the cost to arousal Three hundred thousand dollars ($300,000) without the prior, written consent of the Board of Directors of OCSD. OCSD acknowledges that the Estimated Coat is an estimate only,and that OCTA does not amount,promise,or otherwise, represent that the Facilities Relocation will or can be performed for the Estimated Cost. Nothing in this agreement limits or modges OCSD's obligation by law to relocate its Faclities to accommodate the Grade Separation Project. III. PERFORMANCE OF WORK: OCTA agrees to perionm the Facilities Relocation with its own fortes or to cause the Facilities Relocation to be performed by OCTA's contractor as a component of the contract for the Grade Separation Project,and to furnish all necessary labor,materials,tools and equipment required therefore,and to prosecute said work diligently to completion. OCTA agrees to require all legally required bands,including a Faithful Performance Bond and a Labor and material Bond. IV. PAYMENTFORWORK OCSD shall be fully mermaids for the reasonable payment of the coat and expense to construct the Facilities Relocation,subject to the cap referenced in Section II. All Pat incurred by OCTA to construct the Facilities Relocaton (OCSD Project Costs), will bra billed pumuant to the[eons and condNonw of this Agreement. Revised W912013 Return to Agenda Rom OCTA oranga County nansvonauoo Amnonry UTILITY AGREEMENT Page 2 of 3 Subject to the limitations retain,OCSD shall pay its snare of the actual cost of the OCSD Project Cost within 90 days after receipt of OCTAL,itemized bill in quintuplicate,signed by a responsible official of OCTA and prepared on OCTA letterhead,compiled on the basis of the actual cost and expanse incurred and charged or allocated Write Facilities Relocation in accordance with the applicable system of accounts prescribed to OCSD by 01 It is understood and agreed that the OCTA will not pay for any beVerment or increase in cepi of the Facilities. Not more frequently than monthly,but not lass than manner ,OCTA will prepare and submit progress bills for 01 Project Costa incurred as of the billing date,less estimated credlls,if any,applicable to completed work. The OCTA shall submit a final bill to the OCSD for OCSD Project Costs within 90 days after the compiler of the Facilities Relocation. The final bill shall be in rite Wnm of an temimd statement of the total OCSD Project Costs attributable to the Facilities Relocation, less credits,if any,and less any amcuMs covered by progress payments. Any and all increases in the OCSD Project Canals that are the direct resut of deviations from the work described in Section I of this Agreement shall have the poor concurrence of both OCSD and OCTA. Detailed records from which the bill is compiled shall be retained by the OCTA for a period of three years from the date of the final bill and will be available for audit by OCSD small Federal auditors. V. INSURANCE OCTA will require its.Contractors and sub-conVactom to maintain the following insurance coverage during the entire period of the Facilities Relocation at levels no less than required by law,with the following minimum insurance coverage: a. Commercial General Liability, to include Products/Completed Operations, Independent Contractors, Contractual Liability and Personal Injury Liability with at least$5,000.000 of coverage. b. Automobile Lability Insurance with the following limits'. I Bodily Injury and Property Damage with limits of$1,000,000.00 per accident combined single limit; n. Waders Compensation with limits as required by the Slate of California. OCTA will require that OCSD is an additional insured fa purposes of this insurance coverage. VI. WARRANTY OCTA will obtain on behalf of OCSD a one-year warranty on the work W be performed for all of OCSD sewer facilities from OCTA's constmction contrector.OCTA will promptly naiy OCSD of the commencement of the warranty period Mich commencement shall not occur prior to 01 acceptance of the work as complete. Such warranty will read as follows: 'Contractor guaranteed for a period of one (1) year from the date of final acceptance of the work by OCTA(for OCSD) that the Contractor will repair or move and replace any work,together with any other work which may be displaced in so doing,this is found to be defective in workmanship and/or materials without any expense to OCTA or its assigns,ordinary wear and tear excepted. If Contractor falls to comply with this warranty within one (1)week after being notified in writing,OCTA(OCSD)or Is assigns ere authorized to proceed to have the defects remedied at Contractors expense. Contractor will pay the cost and changes thereof immediately on demand If in the opinion a OCTA(OCSD)or Its assigns, defective work detected during the guarantee dead creates a dangerous condition or requires immediate correction or modification W prevent further loss to OCTA (OCSD)or its assigns or to prevent interruption of OCTAL,(OCSD)or its assigns operations,OCTA(OCSD)or its assigns will be authorized W repair the condition without prior notice to the Contractor and Contractor will pay the cost and charges thereof immediately upon demand.Coors dais obligations under this sedimn are In addition to Contractor's other express or implied assurances under the Construction Contact and State and in no way diminish any other rights that OCTA(OCSD) or its assigns may have against Corg actor Wr faulty materials,equipment,or work. Contactor agrees that this warranty antl guarantee will be freely assignable to the Orange County Sanitation District without any further notice to or consent from Contractor. VII. INDEMNIFICATION a. OCTA shall defend, Indemnify and hold harmless 01 and its officers,agents,elected officials,and employees,from and against all a utility,claims,losses and demands,including defense dry a and reasonable alWmeys fees,whether resulting from hurl brand or otherwise,arising out of the acts or omissions of OCTA,its othcers,agents,or employees,in the performance of this Agreement,excepting acts or omissions directed by OCSD,or by its officers,agents or employees,acting within the scope of their employment,for which the OCSD agrees to defend and indemnity OCTA In a like manner. This indemnity shall survive even after the termination of this Agreement. b. OCSD shall defend, indemnify and hold harmless OCTA,and its office, agents,elected officials, and employees tram and against all liability,claims,losses and demands,including defense costs and reasonable attorneys'fees,whether resulting from court action or otherwise,arising out of the acts or omissions of OCSD,its officers,agents,or employees,in the performance of the Agreement,excepting acts or omissions directed by OCTA,or by its officers,agents,or employees,acting within the scope of their employment,for which OCTA agrees W defend and indemnity OCSD in a like manner. This indemnity shall survive even after the temrination of this Agreement. Revised W912013 Return to Agenda Rom OCTA orange County Transrynetian Authority UTILITY AGREEMENT Page 3 of 3 Vill.GENERAL CONDITIONS If the Goode Separation Project is canceled or moulded ad as to eliminate the necessity for the Facilities Relocation,OCTA will notify OCSD in writing.Thereafter,the parties will meat and confer to discuss an amendment to this agreement that shall provide for close out of the work. OCTA agrees to cease all work under this agreement on or before the effective data of any such notice. The amendment shall provide that OCTA reimburse OCSD the cost of the Facilities Relocation Project, Such costs shall include but not be limited t0 the cost of labor and materials. OCTA shall submit a Notice of Completion to the OCSD within 30 days of the completion of work described herein. The parties intend the Facilities Relocation to ba made within the street rights of way of the Cities of Anaheim and Placentia,subject to all of the rights,restrictions,and limitations of OCSD's statutory franchise In the Cities streets. OCTA agrees to provide all staff,employees,agents,consultants and contractors deemed necessary and appropriate by OCTA to manage, administer, coordinate and oversee engineering design, right-of-way, construction and construction management of the Facilities Relocation. As deemed necessary and appropriate by OCTA, OCTA agrees further to prepare construction contract documents,advertise and award construction contacts,and conduct construction administration and construction management for the Facilities Pascatlon. OCTA will invite OCSD staff to all construction progress meetings that are focused on the Facilities Relocation. OCTA will made OCSD staff with contractor schedules and updates. OCTA will notify OCSD 08 hours prior to the need for an Inspection. OCTA will cause OCSD t0 be provided with'as-built drawings of the relocated Facilities upon completion of the Facilities Relocation. OCSD will perform a recorded closed circuit lelemsion jccm)review of the Sewer FacilBes before and after combustion and wil the last 20 business days of the warranty period. OCSD will provide a copy of the recordings to OCTA promptly after each review is performed. OCSD shall ba entitled to a 60-day submtlUl review period OCSD shall be entitled to have an on-site inspector in the wont area. Oki shall have ability to witness and verify geotechnical testing and survey elevations. Both patties agree to collaborate and cooperate with staff, consultants, employees, agents and contractors during design and construction of the Facilities Relocations. OWNER shall comply with the Federal Highway Administration(FHWA)Buy Americo Requirements of 23 Code of Federal Regulations (CFR)635 410,which permits FHWA participation In the Agreement only if domestic steel and iron will be used on the project. To be considered domestic,all steel and iron used and all products manufactured from steel and iron must be produced in the United States and all manufacturing processes, Including application of a coating, for these materials must occur in the United States. Coating includes all processes that protect or enhance the In.of the material to which the coating Is applied This requirement does not preclude minimal use of foreign steel and iron materials,provided the cost of such materials does not exceed 01%of the total contract cost. This agreement contains the entire agreement between the parties and superaedes any prior oral or written statements or agreements between the pur UTILITY AGREEMENT NO.00SD0.l IN WITNESS WHEREOF,the parties have executed this AGREEMENT as of.and this AGREEMENT shall he effective as of,the'Date'set forth on the face page of this AGREEMENT. ORANGE COUNTY SANITATION DISTRICT: By: Print Name: Title: Approved!As To Form: By: Mr.Robert Owen,Ruled S Tucker,LLP Special Counsel Revised W912013 Return to Agenda Rom OCTA ora�9a coemy Tae:ponam�mm�omy UTILITY AGREEMENT Page 4 of 3 ORANGE COUNTY TRANSPORTATION AUTHORITY, A public agency By: Print Name: Tire: Approve)As To Form: By: Mr.Don MC IMyre, Special Counsel Revised 5Q912013 Lie PM Ll FV5 OPERATIONS COMMITTEE Meeting Date To Bd.of Dir. 06/05/13 — AGENDA REPORT Item Number Item Number 12 — Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Jeff Mohr SUBJECT: OXYGEN PLANT DEMOLITION AT PLANT NO. 2, PROJECT NO. SP-129 GENERAL MANAGER'S RECOMMENDATION A. Approve a Professional Design Services Agreement with Hazen and Sawyer, P.C. to provide engineering design services for Oxygen Plant Demolition at Plant No. 2, Project No. SP-129, for an amount not to exceed $134,640; and, B. Approve a contingency of$13,464 (10%). SUMMARY The Activated Sludge Plant at Plant No. 2 uses high purity oxygen (HPO). Until recently, the HPO was supplied by an on-site cryogenic oxygen generation plant. This pure oxygen plant was constructed in the late 1970s under a US EPA grant, and had been operated and maintained by Air Products, Inc. under a long-term contract. After an evaluation, a determination was made that purchasing liquid oxygen was more cost effective than rehabilitating or replacing the existing plant. As a result, facilities were recently constructed to accommodate the use of liquid oxygen, and the oxygen generation plant was permanently abandoned. This project will demolish the existing oxygen generation facilities, and where possible, salvage the equipment and material to offset the cost of construction. This project will also provide cathodic protection for two existing buried HPO lines to minimize the potential for corrosion. Because the original facility was funded by the US EPA, the Sanitation District will likely need to refund to the US EPA a proportional share of the value of equipment salvaged during demolition. The proposed Professional Design Services Agreement (PDSA) includes the preparation of a Preliminary Design Report, Final Design which includes the preparation of construction documents (plans and specifications), and bid support services. The Orange County Sanitation District (Sanitation District) advertised a Request for Proposal (RFP) and four proposals were received. Based on the overall qualifications and expertise, staff recommends awarding a PDSA to Hazen and Sawyer, P.C. for an amount not to exceed $134,640. Page 1 of 4 PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION Proiect Scope of Work: The project Scope of Work includes demolition of mechanical and electrical equipment associated with the generation of high purity oxygen, and the associated facilities. The project will also provide cathodic protection for two buried HPO lines. Request for Proposal: The evaluation and selection process is based on procedures pursuant to the California Government Code requiring the Sanitation District to select "the best qualified firm' for architectural and engineering services and to negotiate a "fair and reasonable" fee with that firm. An RFP which outlined Consultant's Scope of Work and criteria required for this project was advertised on February 13 and February 19, 2013 in the Orange County Register. Furthermore, an email notification was sent to all engineering consultants registered in the Sanitation District vendor database in the categories of Oxygen Plant Services, Professional Services and Consultants, Engineering, Wastewater Engineering, Chemical Engineering, Civil Engineering, Environmental Engineering, General Engineering, Mechanical Engineering, Structural Engineering, Electrical Engineering, and Instrumentation and Controls Engineering. As a result, four proposals were received on March 18, 2013. A Staff Evaluation Committee consisting of three representatives from Engineering reviewed and ranked each of the proposals in accordance with the evaluation process set forth in Sanitation District Resolution No. OCSD 07-04, Section 5.07. A representative from the Contracts Administration Division participated in the evaluation process as a non-voting member. The proposals were evaluated according to the following criteria: (1) project understanding and approach; (2) related project experience; and (3) project team and staff qualifications. After reviewing and scoring the proposals, the four Consultant firms were ranked according to the score achieved. The Evaluation Committee interviewed the top two firms: Hazen and Sawyer, P.C. and LEE & RO, Inc. to meet the proposed key team members and further evaluate the firms' proposals. Pursuant to the results of the interview, the Evaluation Committee selected Hazen and Sawyer, P.C. as the top- ranked firm as shown in Table 1. Page 2 of 4 TABLE 1 PROPOSAL EVALUATION* Consultant Hazen andSawyer LEE & RO Evaluator Reviewer A 1 2 Reviewer B 1 2 Reviewer C 1 2 Overall Ranking 1 2 Proposal Fee $102,899 $249,097 Negotiated Fee $134,640 n/a Proposal * Based on scores after interview Hazen and Sawyer, P.C. was ranked highest by all three members of the Evaluation Committee based on their extensive understanding of the technical challenges of the project, a clear and efficient approach for generating highly biddable construction documents, and a streamlined and highly qualified project team. All proposals were accompanied by a sealed fee proposal estimate. The fee proposal estimates were not opened until the proposals were evaluated and a top-ranked firm was selected in accordance with Sanitation District Resolution No. OCSD 07-04, Section 5.07. Staff conducted negotiations with Hazen and Sawyer, P.C. to clarify the requirements of the Scope of Work and to establish the final negotiated fee. During the negotiation meeting, the project Scope of Work, assumptions, and the design process were discussed and clarified as required for the completion of the Scope of Work for the project. Of particular concern was that Hazen and Sawyer, P.C., who has not previously worked for the Sanitation District, fully understand the degree of engagement expected of consultants, and that sufficient time was budgeted for field investigations and verifications. As a result of these negotiations, Hazen and Sawyer, P.C. submitted a revised not-to-exceed budget of$134,640. Although the not-to-exceed amount increased, the additional funds will improve the quality of the final project which will reduce the risk of design problems, construction change orders, and claims. The new fee is still well below the proposed fee for the other short-listed firm, and represents a good value for the Sanitation District. Based on the above, staff determined the final cost proposal to be fair and reasonable for the Scope of Work and recommends awarding the Professional Design Services Agreement to Hazen and Sawyer, P.C. for an amount not to exceed $134,640. CECIA Notice of Exemption was filed on February 9, 2010. Page 3 of 4 BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This complies with the authority levels in the Sanitation District's Delegation of Authority. This item has been budgeted (FY 2012-13, Section 8, Page 80) and the project budget is sufficient for the recommended action. Date of Aooroval Contract Amount Contingency 06/05/13 $134,640 $13,464 (10%) ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: Professional Design Services Agreement (17 Pages) JM:dm:gc Page 4 of 4 OPERATIONS COMMITTEE MeetlmgDate To ad.ofDir. 06/05/13 -- AGENDA REPORT em number Item Number 3 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering SUBJECT: COST RECOVERY FOR URBAN RUNOFF FLOWS GENERAL MANAGER'S RECOMMENDATION Information Only. SUMMARY Since 1999, The Orange County Sanitation District (OCSD), as a part of a county-wide regional effort, has been accepting, treating, and properly disposing of bacterial laden urban runoff from several coastal watersheds in Orange County to reduce bacterial impacts on Orange County's beaches. The effectiveness of this Urban Runoff Program has been demonstrated through an observable and gradual decrease in the number of beach closures along Huntington State beach and other city beaches. To date, the program continues to provide public health and environmental protection for Orange County's coastal resources, while also providing an economic benefit to the local economy by helping to keep its beaches open. Due to increasingly strict receiving water quality standards, OCSD is receiving requests to accept additional urban runoff discharges. On an annual basis, urban runoff discharges average 2 million gallons per day (MGD); however, during the heaviest discharge months, the flows peak at 3.5 MGD. Proposed new urban runoff flows will result in average monthly flows of 4-6 MGD. Under the current Urban Runoff Policy, Resolution No. 01-07, all permit holders will pay for all treatment costs when the monthly average flow from urban runoff permits exceeds 4 MGD. The flows from these proposed diversions would trigger the collection of wastewater treatment charges for the first time since inception of the urban runoff program. Concurrently, the Board of Directors requested action to amend the Urban Runoff Policy. As part of the 2010 and 2011 Strategic Plan initiatives, staff was directed to seek cost recovery for Urban Runoff discharges. In response to the Strategic Plan, OCSD staff have met with the participating cities and agencies to explain the issues and costs associated with the current Urban Runoff Diversion Program. OCSD staff discussed cost sharing among the Municipal Separate Stormwater Sewer Systems (MS4) National Pollutant Discharge Elimination System (NPDES) permit members, and with OC Watersheds, the lead agency for Orange County's NPDES Stormwater permit. The conclusion of these discussions was that: (1) OC Watersheds doesn't have the legal authority to impose fees; therefore, a mechanism for equitably allocating the costs to the MS4 members did not appear feasible through the regulatory scope of that agency; and (2)the diversions proposed by MS4 NPDES permittees are for pollutants (mainly bacteria and selenium) that are not readily treatable by conventional stormwater best management practices. Based on conversations with stakeholders, staff has developed alternatives to the current resolution to share the cost between OCSD and the permit holders. The alternatives provide relief for the first 4-6 MGD of urban runoff discharges, but modes the resolution to institute a user charge provision for flows above the 4-6 MGD threshold to recover some of the treatment costs. Page 1 015 The charges would be applicable only to those flows above 4-6 MGD. Charges would be based upon flow and strength (Biochemical Oxygen Demand (BOD)) and Suspended Solids (SS). Costs would be divided among all permittees based upon their proportional contribution to the total flow. PRIOR COMMITTEEIBOARD ACTIONS November 2011 —Adopted the updated Strategic Plan which reiterates the desire for cost recovery for urban runoff flows. Direction is given to negotiate with the County of Orange as the MS4 NPDES permit holder. November 2010 — Adopted the updated Strategic Plan which included a new goal, the full-cost recovery for the urban runoff flows. March 2001 — Adopted Resolution No. 01-07 Establishing Dry Weather Urban Runoff Policy. ADDITIONAL INFORMATION Since 1999, OCSD has treated a total of 7.0 billion gallons of dry-weather urban runoff from the City of Huntington Beach, Orange County Public Works, City of Newport Beach, Irvine Ranch Water District, and The Irvine Company. The total cost for treatment of these flows has reached $5.9 million during this period. OCSD will continue to receive between 500 and 700 million gallons per year if current discharge trends remain unchanged and no new diversion systems are added. The urban runoff treatment cost for 2011-12 was $922,000 based upon the reported diversion of 640 million gallons. Treatment costs are projected to increase to $1,013,000 for fiscal year 2012- 13 if the diversion flows remain at that level. Five additional urban runoff diversions have been proposed to deal with bacteria and selenium loading to the Newport Back Bay Watershed: Peters Canyon in the City of Irvine, Big Canyon Wash in the City of Newport Beach, and the Delhi, Santa Fe, and Lane flood control channels in the City of Santa Ana. Pursuant to OCSD's Dry-Weather Urban Runoff Policy (Resolution No. 01-07), no fees or charges shall be imposed until the accumulative discharge of urban runoff from all sources exceeds 4 MGD in any one month. However, when the discharge surpasses 4 MGD, the current resolution imposes operation and maintenance fees to cover the cost of treating the entire flow, along with any related administrative costs. The discharge from the additional five proposed diversions combined with the existing diversion flows will exceed the 4 MGD payment threshold. At present, Urban Runoff permit holders include: City of Huntington Beach, Irvine Ranch Water District, the Irvine Company, and Orange County Public Works. The permitting process for the Newport Dunes diversion has been initiated with the City of Newport Beach, and this permit is expected to be issued shortly. Proceeding with this initiative, staff has: A. Presented the preliminary Urban Runoff Cost Recovery Plan to the County of Orange NPDES Technical Advisory Committee JAC). Staff met with the TAC on two additional occasions to update them on the cost recovery issue including the proposed options, document their suggested changes to the rate structure, and to inform the group of the plan to take this item to the OCSD Board for consideration. B. Met with the following County of Orange representatives at OC Watersheds: Senior water quality engineer- OC Watersheds Manager- Environmental Resources-OC Watersheds Page 2 of 5 Manager-OC Public Works- OC Engineering, Flood Control Manager-OC Watersheds C. Met with City of Newport Beach assistant city engineer and the City of Huntington Beach environmental engineer. D. Drafted a revised Urban Runoff Policy to replace Resolution No 01-07. The revised document eliminates all language referring to waiving fees and charges, and it establishes provisions for levying a permit application fee and various use charges (revised draft may need further revisions based upon the Board's direction). E. Met with the TAC subcommittee (representatives from Huntington Beach, Irvine, and Newport Beach) to discuss the urban runoff rate structure options. Met with a representative from the City of Santa Ana after the TAC subcommittee meeting. F. Met with representatives from the City of Irvine and the Irvine Ranch Water District to discuss the diversion of Peters Canyon. OPTIONS FOR BOARDICOMMITTEE CONSIDERATION Resolution No. 01-07 suggested that the Board of Directors would eventually consider imposing costs for the urban runoff diversion flows. Consistent with OCSD's policy of Fair Share Cost Recovery for Services Provided, it has been proposed that OCSD begin charging for the diversion of urban runoff proportionate to the treatment costs for such flows. Without the incentive provided by cost recovery, the urban runoff permittees have less motivation to minimize or eliminate dry weather flows. Once essentially free sewer disposal is off-the-table, more stringent practices and strategies, such as managed diversion pumping regimes, stormwater system improvements aimed at controlling infiltration, or wetlands restoration and enhancement, might become viable alternatives for controlling bacterial levels and pollutant contamination in Orange County's recreational waters. OCSD staff has formulated three alternative options for cost allocation of Urban Runoff discharges, and a fourth option as suggested by the Orange County NPDES Technical Advisory Committee (TAC). The four options are: Option 1: Maintain Resolution No. 01-07(Status Quo) Option No. 1 would maintain the existing waiver of sewer use charges for all costs below the 4 MGD threshold, but would charge the permittees for the entire flow volume, including the initial 4 MGD, if the threshold were exceeded. This option requires no changes to Resolution No. 01-07. The addition of Urban Runoff Use Charge language to the fee Ordinance is advised. Option 2: Cancel Urban Runoff Cost Recovery Completely Option No. 2 would remove all requirements for permittees to pay any treatment costs from the Urban Runoff Program. This option would require modifications to Resolution No. 01-07. Option 3: Beuin Cost Recovery for Flows Above 4 MGD on a Proportional Basis Option No. 3 would waive all costs below the 4 MGD threshold, but would proportionally charge the permittees a use charge based upon flow, Biochemical Oxygen Demand (BOD), and Suspended Solids (SS) for flows above the 4 MGD threshold monthly average. This option would require the Board of Directors to repeal and replace Resolution 01-07. Page 3 of 5 The Orange County NPDES TAC formally supported Option 2 above; but as an alternative, it is requesting OCSD's Board of Directors consider the following proposal and modifications to the urban runoff cost recovery rate structure: Option 4: Change the Threshold for charges to begin at 6 MGD This proposal, offered by the TAG, recognizes the merit of Option No. 3 above, but requests increasing the threshold from 4 MGD to 6 MGD. Regardless which proposal the Board ultimately chooses to advance, the TAC supports the following Urban Runoff Policy modifications: ( Increase the 4 MGD cost recovery threshold to 6 MGD. ( Change the average flow calculation method for the threshold from monthly to yearly (this essentially allows the permittees to manage flows on an annual basis to avoid all treatment charges). ( Stipulate that charges be applied to the flows over the threshold and not retroactively applied to the flows from the first gallon to the threshold amount (OCSD would assume the cost of treating all flows up to the threshold amount). OCSD staff recommends that all options retain the daily 10 MGD cap on Urban Runoff discharges. URBAN RUNOFF TREATMENT COST COMPARISON' (Cost Estimates in Million Dollars per Year) A-,,. OPtionl option2 Option3 Option Daily Pe,mh[eea' Pe,mLLtees Pem,areee Puma l' Dlsmarge aLSnacmr cml Or50'itost cmr OUSID"Oost Est Maws can C. 0-4 MGD bx 0 0-2 0 0-2 0 0-2 0 4-6 MGD 0 2-3 2-3 0 2 0-1 2-3 0 6-10 MGD 0 3-5 3-5 0 2 1-3 3 0-2 'Cost projections based upon 2012 diversion discharge flows(FY 2012-13 Class I use charge rates) Comparison Cost Analysis* OCSD would cover$2,000,000 of Urban Runoff treatment costs up to the 4 MGD threshold under options 1 and 3 based upon 2011-12 flow diversion numbers and sewer use rates. Under option 3, the permittees would collectively assume the treatment cost for up to 6 MGD (flows between the 4 MGD threshold and the 10 MGD cap) at a potential annual cost of $3,000,000 allocated according to the proportional contribution of each permittee. Under option 2, OCSD would potentially incur the entire Urban Runoff treatment cost of$5,000,000 if diversion flows reach the 10 MGD cap. The entire cost of treatment for all Urban Runoff diversion flows shifts to the permittees above 4 MGD under option 1. 6 MGD Threshold Cost Analysis" OCSD would cover$3,000,000 of Urban Runoff treatment costs up to the 6 MGD threshold under option 4. Under option 4, the permittees would collectively assume the treatment cost for up to 4 MGD (flows between the 6 MGD threshold and the 10 MGD cap) at a potential annual cost of $2,000,000 allocated according to the proportional contribution of each permittee. Page 4 of 5 Estimated Future Cost Under Current Poll * The following table provides an estimated allocation of charges under the current policy based upon actual 2012 diversion discharges plus the estimated flows from the proposed diversions if the total of those five additional discharges reach their projected flow of 4 MGD. At this projected diversion level, the average monthly discharge will likely exceed the 4 MGD threshold during six months of the year. CURENT POLICY ON ESTIMATED URBAN RUNOFF CHARGESrts (Estimated User Charges in Dollars per Year) Huntington Beach Newport Beach IRWD OCpW Santa Ana DCSD Option 267,295 32,506 536,261 339,737 679,103 711,078 % 10% 1% 21% 13% 26% 28% "Estimate based upon FY 2012-13 Class I use charge rates CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE Depending on the outcome of the process, changes to the annual budget may be necessary to cover increased or reduced costs for flow and strength of wastewater. ATTACHMENTS The following attachments)is included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package and attachments. ( Urban Runoff Diversion Report(7 pages) MS:JC:jb:gc Page 5 of 5 Return to Mende Report 71 Orange County Sanitation District URBAN RUNOFF DIVERSION REPORT BOARD STEERING COMMITTEE May 22, 2013 Prepared by Environmental Compliance Division Return to Aaenda Report Supplemental Urban Runoff Questions 1. Where do urban runoff flows originate geographically? What upstream cities/areas contribute to the diversions? Orange County Public Works(OCPW)Santa Ana River Diversion While the Santa Ana River watershed runs all the way to San Bernardino,due to the capture of the surface water below Prado Dam for groundwater recharge,the majority of the flow reaching the OCPW diversion originates downstream of the percolation basins near Anaheim Stadium. Cities contributing to the Santa Ana River diversion include Anaheim,Garden Grove,Orange,Santa Ana, Fountain Valley,a tiny corner of Costa Mesa,and by way of the Santiago Creek tributary,Villa Park and Tustin. OCPW Greenville Channel Diversion The Greenville Channel drains approximately 9.0 square(sq.)miles on the eastern side of the Santa Ana River.A single tributary,the Fairview Channel,flows into Greenville Channel south of Adams Avenue and the system terminates at the Santa Ana River south of Hamilton Avenue.This system provides flood protection to the cities of Costa Mesa and Santa Ana. OCPW Huntington Beach Channel The Huntington Beach channel Begins at Adams Avenue and ends at its confluence with Talbert Channel.Since this diversion is located at the head of the channel,the only tributary to this diversion is the City of Huntington Beach's local storm drain system that runs all the way to Ellis Avenue.All flows to this diversion originate within Huntington Beach. OCPW Talbert Channel Diversion The Talbert Channel drains approximately 13.3 sq. miles on the western side of the Santa Ana River.The Talbert Channel ends at Brookhurst Street where it feeds into the restored Talbert Marsh wetlands. Initially constructed by early settlers to make the land usable for agriculture,the flood channels were re-engineered in the late 1950's to contain 65%of a 25 year flood. In 1990,steel sheet piles were installed to meet the 100 year flood standard.This system,which includes the Fountain Valley Channel tributary,provides flood protection to the cities of Huntington Beach and Fountain Valley. Huntington Beach Diversions All eleven Huntington Beach (HB)diversions are linked to a local storm drain system.With the exception of the 1"Street diversion,these systems are adjacent to either a county flood channel or the Santa Ana River where they discharge during wet weather. Flows for all the HB diversions originate within Huntington Beach. Irvine Ranch Water District(IRWD)Diversions The two IRWD diversions, Los Trancos Canyon and Muddy Canyon,are both natural creeks that originate in the San Joaquin Hills just southwest of Highway 73. Los Trancos drains approximately 2.2 sq.miles and terminates in the Pacific Ocean at Crystal Cove. Farther south, Muddy Canyon drains approximately 1.7 sq.miles and terminates in the Pacific Ocean at El Morro. Both diversion structures are located on the inland side of Pacific Coast Highway.All flows to these two diversions originate within the area annexed by the City of Newport Beach in 2002.While these watersheds now reside within Newport Beach, both of these diversions are regulated through permits issued to IRWD,the agency that owns and maintains the structures. Page 2 Return to Aaenda Report Newport Beach-Dunes Diversion The Newport Beach-Dunes diversion is located off of Back Bay Drive at Jamboree Road on the southwest corner of the Hyatt Resort.The storm drain system flows into the Newport Dunes swimmer's area adjacent to the foot bridge. In addition to several local storm drain systems,the diversion is fed by the overflow from a golf course lake. Flows to this diversion originate within Newport Beach. The Irvine Company-Pelican Point Diversion The Pelican Point diversion,located on The Pelican Hill Golf Club's Ocean South Course,is bordered by the Pacific Coast Highway to the northeast,and Crystal Cove State Park to the southwest.This subwatershed drains approximately 0.2 sq. miles.The outlet of the storm drain is on the southeast corner of the golf course under a Crystal Cove State Park foot bridge.The outlet runs a short distance through a canyon and flows over the beach and into the Irvine Coast Area of Special Biological Significance. Flows to this diversion originate within Newport Beach. 2. What sources contribute to the diversion flows? The dry weather diversion flows originate from rising groundwater,shallow groundwater seepage,well development and purging,and limited urban runoff contributions.The flow source that predominates at each diversion depends on the particular location.Subterranean seepage appears amplified due to tidal action at several of the HB diversions. OCPW Santa Ana River Diversion Direct sources of flow in the Santa Ana River include rising groundwater due to shallow bedrock,along with intermittent well development and purging contributions. Indirect sources include groundwater seepage and urban runoff from local storm system point sources located along the river and its main tributary,Santiago Creek. OCPW Greenville Channel Diversion The predominant flow source is direct shallow groundwater seepage to the channel,or by way of the Fairview Channel tributary.Other sources include groundwater seepage and urban runoff from local storm system point sources located along the channel. OCPW Huntington Beach Channel Diversion The predominant flow source is shallow groundwater seepage from the local storm drain system.The storm drain system that feeds this particular channel may be experiencing excessive infiltration due to the Orange County Water District's Talbert Barrier Injection Program.This possibility is currently being investigated in conjunction with Orange County Water District hydrologists. OCPW Talbert Channel Diversion The predominant flow source is direct shallow groundwater seepage to the channel,or by way of the Fountain Valley Channel tributary.Other sources include groundwater seepage and urban runoff from local storm system point sources located along the channel. Huntington Beach Diversions The dry weather flows to the HB diversion pump stations appear to originate primarily from subterranean seepage into the storm drain system,with a minor contribution from urban runoff. Contributing factors include infiltration into the storm drain system and the high water table in the vicinity of the county flood channels,or along the Santa Ana River in the case of the Meredith diversion.The areas adjacent to the flood channel,where the local storm drain systems reside,are inherently impacted by leakage from the channels into the surrounding Page 3 Return to Aaende Report permeable soil.The continuous pumping of the storm drain diversions to the sewer perpetuates this channel leakage by causing a localized zone of depression around the storm drain system which enhances the groundwater flow by creating a path of least resistance. In addition,subterranean seepage appears amplified due to tidal action at several of the HB diversions,particularly the Atlanta, Newland,Banning,and Hamilton diversions. IRWD Diversions The two canyons that terminate at the IRWD diversions(Los Trancos Canyon and Muddy Canyon)extend from the coastline to near Signal Peak,an elevation of 1,164 feet.These canyons are relatively deep and thus intercept the water table contributing to groundwater seepage,the predominant flow source to these diversions. Both canyons have experienced extensive residential(Los Trancos 34%residential, Muddy Canyon 21%residential)and commercial development, including a large golf course.This development has led to the importation of recycled and potable water into the watersheds,particularly for landscape irrigation.This water increases groundwater recharge significantly,which in turn increases groundwater seepage into the canyon creeks.' Newport Beach-Dunes Diversion In this subwatershed,groundwater seepage and urban runoff from the local storm drain systems and the overflow of the golf course lake are the predominant sources of flow for this diversion. Irrigation of residential lawns and commons,golf courses,and the major landscape areas around the Hyatt Resort and along Jamboree Road all contribute to groundwater recharge which leads to this subterranean seepage. Landscape irrigation and resort maintenance may lead to some surface runoff to the storm drain system as well. The Irvine Company-Pelican Point Diversion The land use in this relatively small subwatershed includes a gated community consisting of 55 single family residences,surface streets,a golf course,and some heavily landscaped common areas.Runoff is directed by a storm drain system consisting of area drains from the residential lots,street inlets,and drainage grates on the golf course. The flow to this diversion is predominantly from seepage into the storm drain system as a result of groundwater recharge due to the golf course irrigation with a smaller contribution by the residential landscaping. 'Newport Coastal Seepage Study 3. What additional projects are being considered to the urban runoff program? What are the estimated additional and combined flow rates? Three proposed projects which have been gaining momentum recently are the Delhi Channel,Peters Canyon,and the Big Canyon Wash. These proposed diversions are in response to the impacts these flows are having to the Upper Newport Bay Ecological Reserve. The discharge for the Delhi Channel, Peters Canyon,and Big Canyon Wash are estimated at 1.8,1.4,and 0.1 million gallons per day(MGD)respectively. Combined,the flows from these three proposed diversions will approach 3.3 MGD. Combined with the current urban runoff Row which can reach 3.2 MGD during some months,OCSD is looking at a doubling of the diversion flow with an equivalent increase in urban runofftreatment costs. Santa Ana Delhi Channel The Santa Ana Delhi Channel subwatershed encompasses 17 sq. miles and empties into the far northwestern end of Upper Newport Bay.The subwatershed primarily includes urban land uses in the cities of Costa Mesa, Page 4 Return to Aware Report Santa Ana, Irvine and Newport Beach.The channel is the second largest tributary to the Upper Newport Bay. Dry weather fecal indicator bacteria (FIB)concentrations from the Santa Ana Delhi channel suggest that this channel maybe impacting the water quality in the Bay.While FIB concentrations appear to increase dramatically during wet weather,during dry weather,the Delhi FIB concentrations are markedly higher than the other tributaries! Peters Canyon Creek Peters Canyon Creek,the largest tributary to the San Diego Creek,accounts for 27%,or approximately 41 sq. miles,of the 154 total sq. miles of drainage in the Upper Newport Bay watershed.Based upon the similarity of land use patterns in the San Diego Creek watershed, Peters Canyon watershed is approximately 50%urbanized, 15%agricultural,and 35%open space.3 Peters Canyon Wash,which collects selenium from selenium-laden shallow groundwater, is the biggest contributor of selenium in the San Diego Creek watershed in dry weather.° The Peters Canyon diversion project is proposing to add an additional 736 MGY of flow to OCSD's collection system.Some of this flow is generated by three permanent roadway dewatering locations,two operated by the City of Irvine and one operated by CalTrans.The project is expected to reduce the loading of selenium and nitrogen to the Upper Newport Bay by 2581bs.and 70,0001bs. respectively.' Big Canyon Wash The Big Canyon Wash watershed is a small (<2 sq. miles)watershed tributary to Upper Newport Bay.The watershed is highly developed(96%)with homes,commercial areas,a golf course,cemetery,and other urban features.The 60-acre undeveloped lower portion of Big Canyon(Big Canyon Creek Nature Park)has been identified by the Southern California Wetlands Recovery Project(SCWRP)as an important resource that is in need of restoration.Selenium measured in water samples collected throughout the Nature Park and just upstream of the park exceeded the California Toxics Rule(CTR)freshwater chronic criterion for selenium of 5 micrograms per liter(pg/L) under both wet and dry conditions.` Newport Bay Fecal Coliiform Source Management Plan 'San Diego Creek Watershed Natural Treatment System Project °Newport Bay Toxics TMDL 'Peters Canyon Channel Water Capture and Reuse Pipeline Proposal 6 Big Canyon Watershed Preliminary Selenium Source Tracking Studies 4. What happens if urban runoff flows aren't diverted to the sewer? Are there any regulatory obligations, i.e. RWQCB or NPDES mandates,which specifically require diversion of urban runoff to the sewer? OCPW Diversions Orange County Watersheds(OCW),the lead agency coordinating the county's NPDES permit efforts,considers this diversion program essential for maintaining the quality of surfzone waters along Huntington Beach. Furthermore,OCW believes urban runoff diversion to be the only recognized practically effective method by which they can protect the coastline from the bacterial sources found in the Lower Santa Ana River drainage areas.Orange County Watersheds sites the following directive,order,and grant stipulation in their request to continue the diversions. Section 13267 Directive: The Section 13267 Directive refers to the October 15, 1999 letter from the Santa Ana Regional Water Quality Control Board (SARWQCB) in response to the summer 1999 beach closures along Huntington Beach due to high surfzone bacteria concentrations.Citing authority from Section 13267 of the California Water Code,the letter required the named agencies(County of Orange and cities of Huntington Page 5 Return to Aaenda Report Beach,Costa Mesa, Fountain Valley,and Santa Ana)to submit"a plan to identify and control sources which may be contributing to bacteria concentrations in urban runoff'from Talbert Channel, Lower Santa Ana River,and Greenville Banning Channel,in order to minimize or prevent bacterial contamination and standards exceedances along the Huntington Beach oceanfront. In response,the County of Orange as lead responsible agency submitted the"Summer 2000 ACTION Plan for Huntington Beach Coastal Waters',which outlined the proposed structural program of dry weather urban runoff diversion to the sanitary sewer system from storm drain system pump stations of the County and the City of Huntington Beach and the three drainage channels cited in the directive.The County also outlined and conducted a series of water quality investigations to better characterize and quantify the nature and source of surfzone bacteria contamination,with emphasis on characterizing the contribution of dry weather urban runoff from the subject channels.OCPW eventually completed four dry weather urban runoff diversions, Huntington Beach Pump Station,Talbert Channel,Santa Ana River,and Greenville Banning Channel,essentially diverting dry weather urban runoff from the Talbert—Lower Santa Ana River Watershed,an area of 16,575 acres. SARWQCB Order No. R8-2009-0030-FINDINGS,Section I. POTENTIAL POLLUTANTS IN STORM WATER RUNOFF/IMPACTS ON BENEFICIAL USES:34.During the summers of 1999 and 2000,a number of locations along the Orange County coast exhibited elevated bacterial levels.Since then a number of studies have been conducted that indicate that urban runoff,especially dry weather runoff,is a major contributing factor to the Orange County coastal bacterial contamination problems.To address this bacterial problem,the permittees currently divert dry weather low flows from some of these areas to the sanitary sewer.With the diversion of dry weather flaws to the sanitary sewer,there have been significant improvements in the beach water quality.A number of studies have been conducted to determine the source of this microbial contamination and to develop permanent remedial measures.These studies have not conclusively determined the sources or solutions to this problem. SARWQCB Order No. R8-2009-0030-PERMIT REQUIREMENTS,Section IV. RECEIVING WATER LIMITATIONS: 1. Discharges from the MS4s shall not cause or contribute to exceedances of receiving water quality standards (designated beneficial uses and water quality objectives)for surface waters or groundwaters. 2.The DAMP(Drainage Area Management Plan)and its components shall be designed to achieve compliance with receiving water limitations.It is expected that compliance with receiving water limitations will be achieved through an iterative process and the application of increasingly more effective BMPs.The permittees shall comply with Sections 111.2 and IVA of this order through timely implementation of control measures and other actions to reduce pollutants in urban runoff in accordance with the DAMP and other requirements of this order, including any modifications thereto. Grant Requirements-State Clean Beach Initiative Grant Agreement No.01-072-55-0: A 2002 State Clean Beach Initiative grant of$999,999 was used to construct the subject diversion facilities.The agreement stipulates in Exhibit E,Special Conditions that"the Project demonstrates the ability to produce sustained benefits for 20 years" (1. Bond Terms)and that the County agrees to"properly staff,operate,and maintain all portions of the Project during the Project's useful life",where failure to comply with this"shall be considered a material breach and violation of this Agreement,and a nonexclusive remedy shall include reimbursement by the Contractor(County)of all grant funds disbursed under this Agreement." Page 6 Return to Agenda Report Huntington Beach Diversions The City of Huntington Beach(City)and the Orange County Public Works(OCPW)diversions were implemented primarily due to the beach closures in 1999-2000,followed by Huntington State Beach's listing as impaired for the indicator bacteria enterococcus. From their renewal application for the city's urban runoff permits:The City of Huntington Beach is regulated by the Clean Water Act,section 402(p);40 CFR Parts 122,123,and 124; Porter-Cologne Water Quality Control Act(Division 7 of the California Water Code,section 13000);Water Quality Control Plan for the Santa Ana River Basin(Basin Plan);California Toxics Rule(CTR);California Toxics Rule Implementation Plan;and NPDES Permit,Order No. 18-2009-0030,CAS618030.The permit renewal application goes on to state.To abide by the above-mentioned regulations,the City must put in controls to reduce the discharge of pollutants to the maximum extent practicable, including management practices,control techniques and system,design and engineering methods,and such other provisions as the Administrator orthe State determines appropriate for the control of such pollutants. Urban runoff collected at this pump station may create a public health and/or environmental problem associated with the discharge of runoff directly into the adjacent channel which discharges into the Pacific Ocean. Irvine Ranch Water District/The Irvine Company Diversions The Newport Coast Watershed discharges into two Areas of Special Biological Significance,the Newport Beach (Robert E. Badham)Marine Life Refuge(ASBS No.32)and the Irvine Coast Marine Life Refuge(ASBS No.33).The Pelican Point, Los Trancos,and Muddy Canyon diversions were implemented in response to the Regional Water Quality Control Board's Cease and Desist Order No.00-87,dated November 16,2000, prohibiting new discharges of waste,including storm water and non-storm runoff,from developed regions into these areas. Considering these subwatersheds now include significant development,all entities involved including The Irvine Company, IRWD,the City of Newport,and the Regional Water Quality Control Board,deem these three diversions essential for the protection of the beneficial uses and water quality objectives specified in California's 1997 Ocean Plan. Newport Beach-Dunes Diversion The Newport Dunes diversion started as a demonstration project after OCSD received a penalty(ACL#99-58) from the Regional Water Quality Control Board (RWQCB)for a July 1998 sewage spill.OCSD agreed to spend $40,000 of the$50,000 fine on a Supplemental Environmental Project in the City of Newport Beach(City).The project proposed redirecting the bacteria polluted nuisance flows from a golf course lake and local storm drain system that drain into the Newport Dunes Lagoon to the sanitary sewer system.After the RWQCB accepted the proposal,the project proceeded through design and construction,with the diversion going on-line in 2001. Newport Bay(Bay) is the second largest estuarine embayment in southern California.The Bay is made up of two water bodies: 1)the Upper Bay,currently a high value estuary that contains a State Ecological Reserve;and 2) the Lower Bay(commonly referred to as Newport Harbor),a regionally important recreational area where thousands of people visit every year and take part in various recreational activities,including swimming and boating. In 1986,the Santa Ana Regional Water Quality Control Board(Regional Board) identified and listed Newport Bay(Lower and Upper)as a water quality limited receiving water body for pathogens in accordance with Section 303(d)of the Federal Clean Water Act.'Therefore,the City of Newport considers the Dunes diversion essential for maintaining the beneficial uses and water quality of this heavily used recreational area. 'Newport Bay Fecal Coliform Source Management Plan Page 7 OPERATIONS COMMITTEE Meeting Date To ad,of Dir. 06/OS/13 -- AGENDA REPORT em Number I em Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Engineering Manager: Robert Thompson SUBJECT: PERMITTING PROCESS FOR SEWER CONNECTIONS GENERAL MANAGER'S RECOMMENDATION Information Only. SUMMARY Staff will present an informational overview of the connection permitting process. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION Orange County Sanitation District (OCSD) works closely with individual city building departments, local sewering agencies, and the county building department to identify, permit, and collect capital facility capacity charges (CFCC). OCSD, as are other agencies and special districts, is reliant on these other departments to enforce our fee collections. The presentation will provide an overview of the connection process, the history of our local service and records, and describe our policy for collection of fees. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A JDH:NK:RT:sa Page 1 of 1 OPERATIONS COMMITTEE MeetiO6/ng Date To Bd.of Dir. AGENDA REPORT Item Number Item Number s Orange County Sanitation District FROM: Jim Herberg, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: PROPOSED REVISIONS TO FY 2013-14 BUDGET GENERAL MANAGER'S RECOMMENDATION: Information Only. SUMMARY The following are proposed revisions to the Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2013-14, as follows: Originally Proposed Adopted Budget Revised Budget FY 2013-14 FY 2013-14 Operations&Maintenance $155,761,100 $151,227,990 Capital Improvement Program 174,421,000 141,600,000 Rehabilitation, Replacement, &Refurbishment - 3,303,000 DebtICOP Service 97,576,000 98,450,000 Re-Purchase of Excess Capacity - 2,200,000 General Liability and Property Self-Insurance 1,512,200 1,512,200 Workers Compensation Self Insurance 700,000 640,000 TOTAL $429,970,300 $398,933,190 Developing a two-year budget increases efficiencies and provides a longer planning horizon. This update represents known revisions to the second year of the two-year budget. The FY 2013-14 Proposed Revised Budget is enclosed for the Committee's consideration. The Budget has been presented to the Operations Committee at the regular June meeting in order to allow each Standing Committee an opportunity to review the proposal prior to the June Board meeting. Although each Committee has had an opportunity to review the proposal, it remains the responsibility of the Administration Committee to recommend approval. The Administration Committee is requested to recommend that the Board of Directors approve this budget. Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS June 2012 — The Board approved the FY 2012-13 and FY 2013-14 Two-Year Budget for the period July 1, 2012 through June 30, 2014. Budget overviews are being presented to the Operations and Administration Committees in June 2013. ADDITIONAL INFORMATION None. ATTACHMENTS None. JH:LT:MW:jf Page 2 of 2