Loading...
HomeMy WebLinkAbout06-27-2018 Steering Committee Agenda Packet.pdf06/27/2018 Steering Committee Agenda Page 1 of 4 AGENDA CALL TO ORDER DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker’s Form (located at the table at the back of the room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to three minutes. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the Regular Meeting of the Steering Committee held May 23, 2018. NON-CONSENT: 2. IRVINE RANCH WATER DISTRICT OUT OF AREA SERVICE FOR LOS ALISOS ADDITION (Rob Thompson) RECOMMENDATION: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District supporting Irvine Ranch Water District’s Local Agency Formation Commission application to expand Orange County Sanitation District’s service boundary to include Portola Hills and Baker Ranch per the May 8, 2017 Agreement with Irvine Ranch Water District.” Orange County Sanitation District Regular Meeting of the STEERING COMMITTEE Wednesday, June 27, 2018 5:00 P.M. Administration Building Conference Rooms A & B 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 06/27/2018 Steering Committee Agenda Page 2 of 4 3. GENERAL MANAGER’S FY 2017-2018 WORK PLAN YEAR-END UPDATE (Jim Herberg) RECOMMENDATION: Recommend to the Board of Directors to: Receive and File the General Manager’s FY 2017-2018 Work Plan Year-End Update. 4. TITLE XVI BUREAU OF RECLAMATION FUNDING OPPORTUNITY FOR EFFLUENT REUSE PROJECT UNDER THE WATER INFRASTRUCTURE IMPROVEMENTS FOR THE NATION (WIIN) ACT (Bob Ghirelli) RECOMMENDATION: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District approving and authorizing the grant application for the Title XVI Water Recycling Projects under the Water Infrastructure Improvements for the Nation (WIIN) Act including Orange County Sanitation District’s Effluent Reuse Project; and the Execution of Grant Documents with the United States Department of the Interior, Bureau of Reclamation.” INFORMATION ITEMS: None. UCLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION. (1) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: 15T10950 Virginia Cir. Fountain Valley, CA -15T APN No.15T156-165-05; 10870 Spencer Ave. 15TFountain Valley, CA - 15TAPN No.156-163-07; 18480 Pacific St. 15TFountain Valley, CA - 15TAPN No.156-165-04; 18430 Pacific St. 15TFountain Valley, CA - 15TAPN No.156-165-06; 18370 Pacific St. 15TFountain Valley, CA - 15TAPN No.156-165-08; 18429 Pacific St. 15TFountain Valley, CA - 15TAPN No.156-163-09; 18410 Bandilier Cir. 15TFountain Valley, CA - 15TAPN No.156-163-10; 18368 Bandilier Cir. 15TFountain Valley, CA -15T APN No.156-163-11; 10700 Spencer St. 15TFountain Valley, CA -15T APN No.156-163-16; 10700 Spencer Ave. 15TFountain Valley, CA -15T APN No.156-154-07; 18386 Mt. Langley St. 15TFountain Valley, CA -15T APN No.156-154-06; 06/27/2018 Steering Committee Agenda Page 3 of 4 18385 Bandilier Cir. Fountain Valley, CA - APN No.156-163-12; 18401 Bandilier Cir. Fountain Valley, CA - APN No.156-163-13; 18424 Mt. Langley St. Fountain Valley, CA - APN No.156-154-05; 18435 Bandilier Cir. Fountain Valley, CA - APN No.156-163-14; 18475 Bandilier Cir. Fountain Valley, CA - APN No.156-163-15; 10725 Ellis Ave. Fountain Valley, CA - APN No.156-154-04; and 10540 Talbert Ave. Fountain Valley, CA - APN No.156-151-03 Agency negotiators: General Manager, Jim Herberg; Assistant General Manager, Bob Ghirelli; Assistant General Manager, Rob Thompson; Director of Finance and Administrative Services, Lorenzo Tyner and Attorney Gary Weisberg. Negotiating parties: Valley Business Park, APN Nos. 156-165-05, 156-165-06, 156-163-07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165-08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The Ins Trust Shabtai, Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; Fountain Valley Star LLC, APN No. 156-154-06; TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC, APN No. 156-163-13; Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156-154-04; and SFII Fountain Valley LLC, APN No. 156-151-03 Under negotiation: Instruction to negotiator will concern price and terms of payment. (2) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Number of Cases: 1 Wesley Bauer v. Orange County Sanitation District, Orange County Superior Court, Central Justice Center, Case No. 30-2017-00956252. (3) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1)) Title: General Manager RECONVENE IN REGULAR SESSION. 06/27/2018 Steering Committee Agenda Page 4 of 4 CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: To the Steering Committee meeting scheduled for Wednesday, July 25, 2018 at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-9433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A. Lore Clerk of the Board (714) 593-7433 klore@ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Herberg (714) 593-7300 jherberg@ocsd.com Assistant General Manager Bob Ghirelli (714) 593-7400 rghirelli@ocsd.com Assistant General Manager Rob Thompson (714) 593-7310 rthompson@ocsd.com Director of Environmental Services Jim Colston (714) 593-7450 jcolston@ocsd.com Director of Finance and Administrative Services Director of Human Resources Lorenzo Tyner Celia Chandler (714) 593-7550 (714) 593-7202 ltyner@ocsd.com cchandler@ocsd.com Director of Operations & Maintenance Ed Torres (714) 593-7080 etorres@ocsd.com 05/23/2018 Steering Committee Minutes Page 1 of 3 MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, May 23, 2018 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Sebourn on Wednesday, May 23, 2018 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair David Shawver, Board Vice-Chair Chad Wanke, Administration Committee Chair Ellery Deaton, Member-At-Large Tim Shaw, Member-At-Large John Withers, Operations Committee Chair Donald Wagner, Member-At-Large COMMITTEE MEMBERS ABSENT: None STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Angela Brandt Jennifer Cabral Mike Dorman Alfredo Garcia Tom Grant Chris Johnson Tina Knapp Jeff Mohr Andrew Nau Tyler Ramirez OTHERS PRESENT: Kendra Carney, Assistant General Counsel PUBLIC COMMENTS: No public comments were provided. ITEM NO. 1 05/23/2018 Steering Committee Minutes Page 2 of 3 REPORTS: Chair Sebourn did not provide a report. General Manager Jim Herberg provided an update on Orange County Local Agency Formation Commission’s (OC LAFCO) Municipal Service Review (MSR) process for special districts and the steps our District has currently taken. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO:] Approve Minutes of the Regular Meeting of the Steering Committee held on April 25, 2018. AYES: Deaton; Sebourn, Shaw; Shawver; Wanke; and Withers NOES: None ABSTENTIONS: None ABSENT: Wagner NON-CONSENT: 2. IRVINE RANCH WATER DISTRICT SOLIDS AGREEMENT EXTENSION (Rob Thompson) Assistant General Manager Rob Thompson provided a brief introduction to the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve Amendment No. 2 to the Agreement for Transfer of Wastewater Solids Residuals between the Irvine Ranch Water District (As Successor to County Sanitation District No. 14) and the Orange County Sanitation District, transferring solids from Irvine Ranch Water District’s Michelson Water Recycling Plant to the Orange County Sanitation District Wastewater System and reimbursing the Orange County Sanitation District for its costs, in a form approved by General Counsel. AYES: Deaton; Sebourn, Shaw; Shawver; Wanke; and Withers NOES: None ABSTENTIONS: None ABSENT: Wagner INFORMATION ITEMS: None. 05/23/2018 Steering Committee Minutes Page 3 of 3 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.8: The Committee convened in closed session at 5:04 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. Director Wagner arrived at 5:10 p.m. during Closed Session. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:18 p.m. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5:19 p.m. to the next Steering Committee meeting to be held on Wednesday, June 27, 2018 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 1 of 2 STEERING COMMITTEE Meeting Date 06/27/18 To Bd. of Dir. 06/27/18 AGENDA REPORT Item Number 2 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: IRVINE RANCH WATER DISTRICT OUT OF AREA SERVICE FOR LOS ALISOS ADDITION GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 18-XX entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District supporting Irvine Ranch Water District’s Local Agency Formation Commission application to expand Orange County Sanitation District’s service boundary to include Portola Hills and Baker Ranch per the May 8, 2017 Agreement with Irvine Ranch Water District.” BACKGROUND Irvine Ranch Water District (IRWD) provides local wastewater collection services within the service boundaries of Orange County Sanitation District (Sanitation District), in the area of former County Sanitation of Orange County District No. 14. As such, IRWD is subject to the Sanitation District’s Wastewater Discharge Regulations, Ordinance No. OCSD-48. The Wastewater Discharge Regulations are critical to assuring the Sanitation District maintains regulatory compliance and to assure the water received by the Groundwater Replenishment System meets pretreatment requirements. On December 31, 2000, IRWD was consolidated with the Los Alisos Water District and began to provide wastewater collection and treatment for the former Los Alisos Water District service area, an area outside of the Sanitation District’s boundaries. However, over time, the areas of Portola Hills and Baker Ranch (Los Alisos area) have been rerouted to drain to the Michelson Water Recycling Plant within the Sanitation District’s service boundaries. To accommodate flows from the Los Alisos area, the Sanitation District entered into an out of service area sewer service agreement with IRWD on May 8, 2017. Recently, IRWD contacted Sanitation District staff and requested the Board of Directors adopt a Resolution in support of IRWD’s Local Agency Formation Commission (LAFCO) application to adjust the Sanitation District boundary to include the Portola Hills and Baker Ranch areas defined in the May 8, 2017 Agreement. This resolution has been requested by LAFCO. Page 2 of 2 RELEVANT STANDARDS • Maintain collaborative and cooperative relationships with regulators, stakeholders, and neighboring communities PROBLEM IRWD requires approval from LAFCO so they can change the Sanitation District service area boundary. PROPOSED SOLUTION Adopt a Resolution that will assist IRWD with the LAFCO approval process. TIMING CONCERNS N/A RAMIFICATIONS OF NOT TAKING ACTION IRWD may not receive LAFCO approval. PRIOR COMMITTEE/BOARD ACTIONS April 2017 - Approved an agreement with the Irvine Ranch Water District, which was executed May 8, 2017, allowing wastewater flows to enter Orange County Sanitation District’s service area from the Los Alisos area, for a period of three years, from date of execution, and to support Irvine Ranch Water District’s application to the Local Agency Formation Commission for a change to Orange County Sanitation District’s service boundaries to permanently service these areas. ADDITIONAL INFORMATION N/A CEQA N/A FINANCIAL CONSIDERATIONS N/A ATTACHMENTS The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: • Resolution No. OCSD 18-XX OCSD 18-XX-1 RESOLUTION NO. OCSD 18-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT SUPPORTING IRVINE RANCH WATER DISTRICT’S LOCAL AGENCY FORMATION COMMISSION APPLICATION TO EXPAND ORANGE COUNTY SANITATION DISTRICT’S SERVICE BOUNDARY TO INCLUDE PORTOLA HILLS AND BAKER RANCH PER THE MAY 8, 2017 AGREEMENT WITH IRVINE RANCH WATER DISTRICT WHEREAS, The Orange County Sanitation District (“OCSD”) is a duly organized County Sanitation District, existing pursuant to the County Sanitation District Act, California Health & Safety Code Sections 4700 et seq., providing for the ownership, operation, and maintenance of sewage collection, treatment, and disposal facilities; and WHEREAS, Irvine Ranch Water District (“IRWD”) is organized and existing pursuant to the California Water District Law, California Water Code Section 34000 et seq., and also owns, operates, and maintains sewage collection, treatment, recycling and disposal facilities pursuant to powers granted by such Law; and WHEREAS, OCSD has established and maintains two (2) separate Revenue Areas, the Consolidated Revenue Area (CRA) and Revenue Area 14 (RA14), to provide for, among other things, segregated accounting of revenues and expenses; and WHEREAS, RA14 is entirely within IRWD’s jurisdictional boundaries, and within said boundaries IRWD provides local sewage collection service and delivers a portion of the sewage collected within IRWD’s service area to OCSD’s trunk sewer and treatment plant facilities for treatment and disposal, pursuant to the terms and conditions of those certain agreements between IRWD and OCSD, as the successor to County Sanitation District No. 14 of Orange County (“RA14 Agreements”); and OCSD 18-XX-2 WHEREAS, the RA14 Agreements provide for IRWD’s use and funding of capacity and ownership equity on the basis of OCSD’s annual integration adjustment and Capital Outlay Revolving Fund (“CORF”) sharing formulas, utilizing flows generated within RA14; and WHEREAS, RA14 encompasses the portions of IRWD’s service area from which sewage flows are diverted to OCSD’s regional treatment facilities or are capable of being discharged either to IRWD’s Michelson Water Recycling Plant (“MWRP”) or OCSD’s regional treatment facilities, and through RA14 and OCSD trunk sewers, OCSD conveys to its regional treatment and disposal facilities the sewage flows from the portion of the IRWD service area that are in excess of the amount of sewage IRWD delivers to MWRP; and WHEREAS, OCSD, in partnership with Orange County Water District, is engaged in the indirect potable reuse of sewage through the Ground Water Replenishment System, and the treated effluent tributary to the Ground Water Replenishment System, including all sewage and urban runoff diversions from RA14, is subject to advanced source control requirements to limit substances that would render the sewage unsuitable for subsequent indirect potable reuse; and WHEREAS, IRWD is prohibited from bringing sewage into OCSD’s service area that may reach OCSD’s facilities, directly or indirectly, without OCSD authorization; and WHEREAS, IRWD’s service territory also includes areas that discharge sewage to IRWD’s Los Alisos Water Recycling Plant (“LAWRP”) and/or other treatment facilities, as depicted in the attached Agreement dated May 8, 2017 (Exhibit “A”), attached hereto and incorporated herein by this reference (the “Los Alisos Area”); and OCSD 18-XX-3 WHEREAS, IRWD currently is not authorized to discharge from LAWRP to MWRP via the San Diego Creek Interceptor Sewer, since this flow originates from outside of OCSD’s service area; and WHEREAS, more particularly, the Los Alisos Area includes the following subareas, depicted in the Agreement dated May 8, 2017 attached hereto and incorporated herein by this reference: • Portion of Portola Hills (“Area 1”) – flows were delivered by a lift station to Santa Margarita Water District’s Chiquita Water Recycling Plant. IRWD has removed the lift station and constructed a gravity sewer that conveys Area 1 flows to MWRP; • Portion of Baker Ranch (“Area 2”) – when Area 2 is developed, flows from a portion of the area will be tributary to MWRP, and flows from the remainder will be tributary to LAWRP; • The former Los Alisos Water District (“LAWD”) service area, consolidated with IRWD on December 31, 2000, with IRWD as the consolidated successor district, (“Area 3”) – flows are tributary to LAWRP, but could also be delivered to MWRP with system modifications; and WHEREAS, Areas 1, 2, and 3 of the Los Alisos Area are located outside of, but in close proximity to, the jurisdictional boundary of OCSD, and to provide for discharge capability from areas outside the OCSD boundary to RA14, an out-of-area service agreement is required between IRWD and OCSD; and WHEREAS, OCSD and IRWD have set forth the terms and conditions for an out- of-area service agreement that initially covers Areas 1 and 2; and WHEREAS, IRWD does not intend to send sewage, treated sewage, or solids from Area 3 to MWRP, or by extension to OCSD facilities at this time. OCSD 18-XX-4 NOW, THEREFORE, in consideration thereof, the Board of Directors of the Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER: Section 1: OCSD supports the expansion of its Service Boundary. OCSD supports IRWD’s application to the Orange County Local Agency Formation Commission to expand OCSD’s Service Boundary to encompass Area 1 (Portola Hills) and Area 2 (Baker Ranch) into RA14. Section 2: Delivery to RA14 and OCSD. OCSD will allow IRWD’s connection of its sewage collection systems serving Area 1 and Area 2 to IRWD’s trunk sewer system having the capability of delivering flows to RA14 and OCSD facilities for conveyance, treatment and disposal. Section 3: Industrial Waste Monitoring. The Area 1 and 2 shall be subject to the Memorandum of Understanding between County Sanitation District No. 14 of Orange County, California and Irvine Ranch Water District Governing Industrial Waste Program Administration, dated February 11, 1987. All Class 1, Class 2, Urban Runoff, and Special Purpose Dischargers within Area 1 and Area 2 shall obtain permits from OCSD per OCSD Ordinance 48, which may be amended from time to time. OCSD 18-XX-5 PASSED AND ADOPTED at a regular meeting of the Board of Directors held June 27, 2018. __________________________________ Gregory C. Sebourn, PLS Board Chairman ATTEST: ___________________________________ Kelly A. Lore, MMC Clerk of the Board APPROVED AS TO FORM: ___________________________________ Bradley R. Hogin General Counsel OCSD 18-XX-6 STATE OF CALIFORNIA ) ) ss COUNTY OF ORANGE ) I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OCSD 18-XX was passed and adopted at a regular meeting of said Board on the 27th day of June 2018, by the following vote, to wit: AYES: NOES: ABSTENTIONS: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 27th day of June 2018. Kelly A. Lore, MMC Clerk of the Board of Directors Orange County Sanitation District AGREEMENT RELATING TO IRVINE RANCH WATER DISTRICT LOS ALISOS AREA AND INCLUSION OF FLOWS IN REVENUE AREA 14 FLOW CALCULATIONS THIS AGREEMENT is made and entered into, to be effective this i._!_~ay of ~ , 2017, by and between ORANGE COUNTY SANITATION DISTRICT, a County Sanitation District, hereinafter referred to as "OCSD," and IRVINE RANCH WATER DISTRICT, hereinafter referred to as "IRWD." RECITALS WHEREAS, OCSD is a duly organized County Sanitation District, existing pursuant to the County Sanitation District Act, California Health & Safety Code Sections 4 700 et seq., providing for the ownership, operation, and maintenance of sewage collection, treatment, and disposal facilities; and WHEREAS, IRWD is organized and existing pursuant to the California Water District Law, California Water Code Section 34000 et seq., and also owns, operates, and maintains sewage collection, treatment, recycling and disposal facilities pursuant to powers granted by such Law; and WHEREAS, OCSD has established and maintains two (2) separate Revenue Areas, the Consolidated Revenue Area (CRA) and Revenue Area 14 (RA14), to provide for, among other things, segregated accounting of revenues and expenses; and WHEREAS, RA 14 is entirely within IR WD' s jurisdictional boundaries, and within said boundaries IRWD provides local sewage collection service and delivers a portion of the sewage collected within IRWD's service area to OCSD's trunk sewer and treatment plant facilities for 1 1213387.3 treatment and disposal, pursuant to the terms and conditions of those certain agreements between IRWD and OCSD, as the successor to County Sanitation District No. 14 of Orange County ("RA14 Agreements"); and WHEREAS, the RA14 Agreements provide for IRWD's use and funding of capacity and ownership equity on the basis of OCSD's annual integration adjustment and Capital Outlay Revolving Fund ("CORF")-sharing formulas, utilizing flows generated within RA14; and WHEREAS, RA14 encompasses the portions of IRWD's service area from which sewage flows are diverted to OCSD's regional treatment facilities or are capable of being discharged either to IRWD's Michelson Water Recycling Plant ("MWRP") or OCSD's regional treatment facilities, and through RA 14 and OCSD trunk sewers, OCSD conveys to its regional treatment and disposal facilities the sewage flows from the portion of the IR WD service area that are in excess of the amount of sewage IRWD delivers to MWRP; and WHEREAS, OCSD, in partnership with Orange County Water District, is engaged in the indirect potable reuse of sewage through the Ground Water Replenishment System, and the treated effluent tributary to the Ground Water Replenishment System, including all sewage and urban runoff diversions from RA14, is subject to advanced source control requirements to limit substances that would render the sewage unsuitable for subsequent indirect potable reuse; and WHEREAS, IRWD is prohibited from bringing sewage into OCSD's service area that may reach OCSD's facilities, directly or indirectly, without OCSD authorization; and WHEREAS, IRWD's service territory also includes areas that discharge sewage to IRWD's Los Alisos Water Recycling Plant ("LA WRP") and/or other treatment facilities, as depicted in Exhibit "A," attached hereto and incorporated herein by this reference (the "Los Alisos Area"); and 2 1213387.3 WHEREAS, IR WD currently is not authorized to discharge from LA WRP to MWRP via the San Diego Creek Interceptor Sewer, since this flow originates from outside of OCSD's service area; and WHEREAS, more particularly, the Los Alisos Area includes the following subareas, depicted in Exhibit "A," attached hereto and incorporated herein by this reference: • Portion of Portola Hills ("Areal")-flows were delivered by a lift station to Santa Margarita Water District's Chiquita Water Recycling Plant. IRWD has removed the lift station and constructed a gravity sewer that conveys Area 1 flows toMWRP; • Portion of Baker Ranch ("Area 2") -when Area 2 is developed, flows from a portion of the area will be tributary to MWRP, and flows from the remainder will be tributary to LA WRP; • The former Los Alisos Water District (LAWD) service area, consolidated with IR WD on December 31 , 2000, with IR WD as the consolidated successor district, ("Area 3")-flows are tributary to LA WRP, but could also be delivered to MWRP with system modifications; and WHEREAS, Areas 1, 2 and 3 of the Los Alisos Area are located outside of, but in close proximity to, the jurisdictional boundary of OCSD, and to provide for discharge capability from areas outside the OCSD boundary to RA14, an out-of-area service agreement is required between IRWD and OCSD; and WHEREAS, OCSD and IRWD intend to set forth the terms and conditions for an out-of- area service agreement that will initially cover Areas land 2 (referred to hereafter as the "Included Area"); and WHEREAS, IR WD does not intend to send sewage, treated sewage or solids from Area 3 to MWRP, or by extension to OCSD facilities at this time; and WHEREAS, because the flows to RA14 from the Included Area, as measured through the 3 12 13387.3 Main Street Flume as sewage or diverted solids, constitute flows that are tributary to MWRP, the Parties have determined that the formula adjustment of flows to highest-four-months, specified in the RA14 Agreements for purposes of calculating IRWD's annual integration adjustment and CORF-sharing allocation, shall be applicable to flows from the Included Area conveyed to the RA14 and OCSD regional collection, treatment and disposal facilities ; AGREEMENT NOW, THEREFORE, in consideration of the mutual promises set forth herein, the parties hereto agree as follows: Section 1: Out of Area Service. OCSD and IR WD agree that the Included Area shall receive out-of-area service from OCSD under the terms and conditions of this Agreement. At the effective date ofthis Agreement, the Included Area shall consist of Area 1 and Area 2 only. Area 3 is specifically excluded from this Agreement at this time and flows from Area 3 will not be allowed to be conveyed to RA14 or by extension to MWRP as these flows of sewage and sludge would be tributary to OCSD. Section 2: Delivery to RA14 and OCSD. OCSD agrees to IRWD's connection of its sewage collection systems serving the Included Area to IRWD's trunk sewer system having the capability of delivering flows to RA 14 and OCSD facilities for conveyance, treatment and disposal. Section 3: Addition of Included Areas Flows to RA 14 Flows. For purposes of determining the RA14 share of the OCSD CORF and operation and maintenance costs, RA14 will be charged for flows and/or solids delivered from the Included Area to OCSD's regional trunk sewer system in the same manner as for other RA 14 flows measured at the Main Street Flume, pursuant to the RA14 Agreements. This flow information shall be displayed via the 4 1213387.3 Monthly Gallonage Summary Report that is generated by OCSD. Section 4: Inclusion in RA14 Cost Sharing To Be In Lieu of OCSD Charges. In consideration of the application of the funding obligations with respect to the Los Alisos Area flows as described in Section 2, no capital facilities charges, connection charges or other charges shall be owed to OCSD for the Included Area. Section 5: Industrial Waste Monitoring. The parties agree that Area 1 and 2 shall, upon becoming an Included Area, be subject to the Memorandum of Understanding between County Sanitation District No. 14 of Orange County, California and Irvine Ranch Water District Governing Industrial Waste Program Administration, dated February 11 , 1987. All Class 1, Class 2, Urban Runoff, and Special Purpose Dischargers shall obtain permits from OCSD per OCSD Ordinance 48, which may be amended from time to time. IR WD and OCSD shall bring the Included Area into permit compliance within 120 days of the effective date ofthis Agreement. All OCSD permit fees and charges shall be billed to IR WD as any RA 14 permit would be billed. IR WD shall collect any user fees directly from customers. Section 6: Termination. This agreement shall terminate three years after the effective date. This term will allow for the lawful conveyance of sewage from the Included Area while the Parties work to agree on a longer-term plan for the service provision to the Los Alisos Area. The Parties acknowledge their mutual intention that the longer-term plan will be implemented by seeking annexation of the Included Area to OCSD, along with OCSD's administrative inclusion of the Included Area in RA14. The Parties agree to work diligently and in good faith to pursue such actions as expeditiously as possible. IR WD agrees to serve as the applicant to the Local Agency Formation Commission for the annexation of the Included Area to OCSD. Section 7: Entire Agreement. This instrument contains the entire agreement between 5 1213387.3 the parties relating to the rights herein granted and the obligations herein assumed. IN WITNESS WHEREOF, this Agreement has been executed in duplicate in the names of the respective Districts by their duly authorized officers, effective as of the day and year first above written. APPROVED AS TO FORM: BRADLEY R. HOGIN, ::s~4~ APPROVED AS TO FORM: BOWIE, ARNESON, WILES & GIANNONE 1213387.3 ORANGE COUNTY SANITATION DISTRICT By ~~ IRVINE RANCH WATER DISTRICT 6 - the parties relating to the rights herein granted and the obligations herein assumed. IN WITNESS WHEREOF, this Agreement has been executed in duplicate in the names of the respective Districts by their duly authorized officers, effective as of the day and year first above written. APPROVED AS TO FORM: BRADLEY R. HOGIN, DISTRICT COUNSEj BY.~ /ilr ORANGE COUNTY SANITATION DISTRICT By ~ IRVINE R. 6 ·|}þ §¨¦ ·|}þ §¨¦ ·|}þ Area 2 Area 1 Area 3 Area 3 B AKE L A P A Z EL TORO SANTIAGO CANYON BAKE L A P A Z MELINDA L O S A LISOS M ARIN E RA NCHO IRVINE CABOT SA N T A M A R G A RIT A BARRANCA O L Y MPIAD EL TORO M A RGUERI T E TRABUCO AVENIDADELACARLOTA ALTON PORTOLA JERONIMO TOLEDO MUIRLANDS GLENN R A N C H LAKEFO REST RIDGEROUTE ROCKFIELD IRV I N E CE N TE R 5 241 241 .0 0.3 0.6Miles X:\Planning\GIS\Projects\Hoolihan-LFA_OCSD_OutofAreaService\LF_OCSD_SA2017Grayscale.mxd Legend Sewer Service Area Area 1 - Portola Hills Area 2 - Baker Ranch Area 3 - IRWD/SOCWA Area 3 - TCWD/SOCWA IRWD/OCSD OCSD/IRWDOut of Area Service AgreementLos Alisos Area April 2017 Page 1 of 2 STEERING COMMITTEE Meeting Date 06/27/18 To Bd. of Dir. 06/27/18 AGENDA REPORT Item Number 3 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager SUBJECT: GENERAL MANAGER’S FY 2017-2018 WORK PLAN YEAR-END UPDATE GENERAL MANAGER'S RECOMMENDATION Receive and File the General Manager’s FY 2017-2018 Work Plan Year-End Update. BACKGROUND Each year, the General Manager prepares a work plan of activities supporting Orange County Sanitation District’s strategic goals and initiatives to be accomplished during the fiscal year. The General Manager’s FY 2017-2018 work plan was reviewed with the Steering Committee in September 2017 and a mid-year update was provided in January 2018. Attached is the year-end update for the General Manager’s FY 2017-2018 work plan. RELEVANT STANDARDS • Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard • Plan for and execute succession, minimizing vacant position times • Cultivate a highly qualified, well-trained, and diverse workforce • Maintain and adhere to appropriate internal planning documents (Biosolids, Odor, and Energy Master Plans) • Use practical and effective means for resource recovery PRIOR COMMITTEE/BOARD ACTIONS September 2017 – Board of Directors received and filed the General Manager’s FY 2017-2018 Work Plan. January 2018 – Board of Directors received and filed the mid-year update of the General Manager’s FY 2017-2018 Work Plan. ADDITIONAL INFORMATION The General Manager’s work plan includes goals for the fiscal year. All items in the work plan were successfully put into motion and a majority completed. Page 2 of 2 FINANCIAL CONSIDERATIONS All items included in the General Manager’s Work Plan were budgeted in the FY 2017-2018 Budget. ATTACHMENT The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: • General Manager’s FY 2017-2018 Work Plan Year-End Update • General Manager’s Work Plan FY 2017-2018 Year-End Update Presentation ORANGE COUNTY SANITATION DISTRICT Memorandum June 19, 2018 TO: Chairman and Members of the Board of Directors FROM: James D. Herberg, General Manager SUBJECT: Fiscal Year 2017-2018 General Manager’s Work Plan Year-End Update I am pleased to present the year-end update for my Fiscal Year 2017-18 work plan. The work plan includes fourteen goals organized under five focus areas including safety and security, succession planning, resource recovery, reliability and operational resiliency. The work plan was reviewed with the Steering Committee in September 2017 and a mid-year update was provided in January 2018. 1. Safety and Security • Cyber Security: Continue efforts started in FY 2016-17 to increase investment in resources to thwart any threats and ensure operational continuity and reliability. • Implement findings of consultant report on cyber-security risks. • Build/maintain bench of qualified IT cyber-security staff. • Replace outdated switches in the industrial control system (ICS) network that are unable to support the newer, more secure, communication protocols. UPDATE: Staff completed the purchase and implementation of a software system to audit file sharing in the Industrial Control System (ICS) network as well as increase the security of all engineering laptops. Staff will continue to work with the Process Control Integration (PCI) team on restricting internal/ICS traffic flows. The teams will continue researching and evaluating solutions to provide better visibility of ICS devices and when changes occur on the network. A proof of concept/pilot was completed and staff are exploring options based on the results of the pilot. Staff also continue to address the growth of cyber security threats by building and maintaining a bench of qualified cyber-security staff. This year, we increased Cyber Security staff, adding an additional staff member to strengthen the overall cyber security and reliability of our organization by protecting critical business assets. We also participate in local organizations Page 2 like the SCAP Cybersecurity Committee and Water Sector Cyber Threat Briefings by WaterISAC. The Department of Homeland Security audit identified twelve switches that have been classified as “end of life” by the manufacturer and have a severe security vulnerability. Staff ordered and replaced the Cisco replacement switches. • Safety Engineering Solutions and Physical Site Security: Continue the Safety Improvement Project efforts and implement physical site security enhancements as needed to ensure all facilities remain secure. UPDATE: The Safety Improvement Project efforts that were grouped into 11 construction projects are in various phases of completion. Three packages are in the construction phase, one package is in the bid and award phase, four packages are in the design phase, and three packages are in the preliminary design phase. Plant No. 1 site security upgrades are in the preliminary design phase. One Plant No. 2 security project is in the construction phase. • Voluntary Protection Plan (VPP) Certification: Complete a full review and audit of all Safety and Health policies and implement the new safety software module. Conduct a third-party VPP readiness assessment and draft a VPP implementation plan by June 2018. UPDATE: The new Medgate/Cority Safety Management software module is being implemented and will go live in July 2018. The VPP assessment will be conducted during the 4th quarter of the calendar year and all safety policies will be reviewed and updated during that time as well. 2. Succession Planning • Workforce Planning and Development: Implement changes to the recruitment and selection process that continue to decrease time-to-fill. Deploy semi-annual workforce vulnerability assessments to all departments so that they can identify vulnerable positions and leverage existing technologies to provide the organization with tools to develop and manage key talent and talent loss due to retirements. COMPLETE: Human Resources continues to look for efficiencies in the recruitment and selection process to reduce time to fill, without compromising the caliber of candidates. In the past year, changes to the process have included same-day technical assessment and fit interviews, the use of eligibility lists, in-house assessment scoring, and the posting of positions by job family to capture more qualified applicants for other vacant positions for which they may be qualified. Human Resources staff also conducted meetings with all Department Heads Page 3 in January 2018 to discuss the positions that were identified as vulnerable and provided insight as to where succession management efforts should be focused. The results of these meetings were summarized and presented to the General Manager. In this process, Human Resources also worked with the Department Heads on their respective department’s staffing priorities and needs, in preparation for the budget process. This effort is ongoing and will continue in the same format for the foreseeable future. • Staffing Study: Conduct a comprehensive staffing study that identifies required staffing levels and opportunities to improve organizational efficiency and effectiveness. Develop the scopes of work with all internal stakeholders for the studies and have the consultant(s) procured by June 2018. UPDATE: Human Resources staff finalized the scope of work in April 2018. During Management review of the scope of work it was decided that an Operational Study would be conducted prior to the Staffing Study. It is anticipated that the Operational Study, which will be led by the Operations & Maintenance Department, will take approximately 18-months. Upon completion of the Operational Study, Management will determine whether to move forward with the Staffing Study as proposed. 3. Resource Recovery • Food Waste: Issue a request for proposal (RFP) for a Professional Design Services Agreement for the Interim Food Waste Receiving Facility Project. COMPLETE: The RFP for Professional Design Services Agreement for the interim Food Waste Receiving Facility Project was issued in May 2018. 4. Reliability • New Electrical Safety Standards and Lubrication Program: 1) Develop a plan and schedule to begin implementation of changes to the preventative maintenance program, including identifying labor and resource needs for the electrical distribution system based upon new electrical safety standards and for legacy assets not currently in the new maintenance management system (MAXIMO). 2) Develop a program and schedule for implementing a comprehensive machinery lubrication and oil analysis program for rotating equipment. COMPLETE: 1) Staff identified Preventative Maintenance (PM) and Job Plan gaps and developed new Job Plans based on new standards. Staff prepared an estimate of resource impacts and a Scope of Work (SOW) for external resources required for additional testing and preventative maintenance, and additional predictive maintenance (PdM) procedures for the Page 4 electrical distribution systems based on industry and safety standards. The plan and schedule are complete. Labor and resource assessments have been completed. New NFPA70B job plan templates for the electrical equipment preventative maintenance tasks is complete. Identified legacy assets have been added to Maximo. Staff has started implementation of changes to the PMs for the electrical distribution equipment based on the new NFPA70B standards. 2) Staff developed a Scope of Work for an RFP to select a consultant to conduct a Lubrication Study to develop recommendations for a District-wide lubrication program. The lubrication assessment study was completed. The consultant delivered the report and implementation plan in May 2018. The implementation roadmap is complete. Based on this roadmap, staff will start the implementation of the lubrication program next fiscal year. • Fleet Business Plan: Recommend a Fleet Business Plan to the Board of Directors that will include replacement policy recommendations considering regulatory requirements, green fleet criteria and fleet best practices. COMPLETE: The consultant completed a review of the current inventory and business practices including a list of business recommendations and a fleet vehicle make-up and alternative fuel strategy. A final current-state (“as is”) report was submitted to fleet operations. Final recommendations were received in May 2018. • Operational Resiliency: Finalize an agency-wide Continuity of Operations Plan that identifies the most critical business and operational functions that ensure the Sanitation District remains operational during a major disaster and/or emergency. Present the findings and plan to the Board of Directors no later than May 2018. COMPLETE: The initial Continuity of Operations Plan (COOP) was developed with all divisions completing their plans. OCSD's consultant graded each division's COOP, and each division successfully passed. The average grade was 97 out of 100. Business continuity planning is an ongoing process with plans being updated as information changes. • Seismic: Continue the seismic study of OCSD’s Plant Facilities, completing the sub-surface exploratory work and engineering analysis to develop strategies to mitigate seismic vulnerabilities. UPDATE: The seismic study of OCSD’s Plant Facilities is underway. The Subsurface exploratory work and Tier 1 structural evaluations are complete. Page 5 5. Operational Optimization • Rates: Complete a comprehensive rate study to determine the proper allocation of costs among user types and a recommended future rate plan including Capital Facilities Capacity Charges and Industrial User Charges. Present a 5-year rate program for residential, commercial, and industrial users for Board consideration in April 2018. COMPLETE: The Rate Study was completed and presented to the Administration Committee and Board in December 2017. Notices were issued to parcel owners regarding the new rate program and the new rate plan was adopted by the Board in March 2018. • OCSD Headquarters Building: Complete the Final Concept Design for the Headquarters Complex. Complete the Preliminary Design and begin Detailed Design for the Ward and Garfield Perimeter Improvements. COMPLETE: The Final Concept for the Headquarters building was selected in April 2018 and Preliminary design for Southwest Preliminary Design Report was completed in January 2018. • Dental Amalgam Rule: Create oversight program to implement new federal dental amalgam rule by June 30, 2018. COMPLETE: The oversight program has been implemented. A Dental Office Point Source Category website was created with FAQ’s. Professional groups were contacted for stakeholder feedback, and initial notification letters were mailed out to local dental offices. Dental offices within OCSD’s service area have begun the process of submitting Compliance Reports using OCSD’s online process. • National Laboratory Certification: Implement laboratory procedures and corrective measures in response to national laboratory certification audit and obtain final certification COMPLETE: OCSD’s laboratory was granted full National Environmental Laboratory Accreditation after an extensive application process and on-site audit of all analytical standards and procedures in November 2017. Presented by: Jim Herberg GENERAL MANAGER’S WORK PLAN Fiscal Year 2017-2018 Year-End Update Safety and Security •Industrial Control System Network Software Updated •Added Cyber Security Staff •Eleven Safety Improvement Projects Underway •New Safety Management Software Installed Succession Planning •New AGM Structure in Place •Streamlined Recruitment and Selection Process •Departmental Succession Plans Completed •Plan to Conduct Operational Study Resource Recovery •Interim Food Waste Receiving Facility Project RFP Issued General Manager’s Work Plan Reliability •New Job Plans Developed Based on New Electrical Safety Standards •Legacy Assets Added to Computerized Maintenance Management System (Maximo) •Lubrication Assessment Study Completed •Continuity of Operations Plan Completed •Seismic Study of OCSD’s Plant Facilities Underway Operational Optimization •Rate Study and New Five Year Rate Plan in Place •Headquarters Building Revised Concept and Design Report •New Dental Amalgam Oversight Program Completed •Laboratory Accreditation Complete General Manager’s Work Plan Page 1 of 2 STEERING COMMITTEE Meeting Date 06/27/18 To Bd. of Dir. 06/27/18 AGENDA REPORT Item Number 4 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Robert P. Ghirelli, Assistant General Manager SUBJECT: TITLE XVI BUREAU OF RECLAMATION FUNDING OPPORTUNITY FOR EFFLUENT REUSE PROJECT UNDER THE WATER INFRASTRUCTURE IMPROVEMENTS FOR THE NATION (WIIN) ACT GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 18-XX entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District approving and authorizing the grant application for the Title XVI Water Recycling Projects under the Water Infrastructure Improvements for the Nation (WIIN) Act including Orange County Sanitation District’s Effluent Reuse Project; and the Execution of Grant Documents with the United States Department of the Interior, Bureau of Reclamation.” BACKGROUND The Title XVI Water Reclamation and Reuse Projects funding opportunity allows for sponsors of water reclamation and reuse projects that are congressionally authorized or are eligible under section 4009(c) of the WIIN Act to request cost-shared funding for planning, design, and/or construction of those projects. Water reclamation and reuse projects provide improved efficiency, flexibility during water shortages, and diversifies the water supply. Reclamation is making up to $20 million available for those projects authorized under the WIIN Act and $34 million for the congressionally authorized Title XVI projects. The Orange County Sanitation District (Sanitation District) has been approved to receive a $1.325 million grant from the first round of funding through the Title XVI WIIN Program. The grant covers expenses incurred from July 2017 through September 30, 2019. The grant will help fund the design of the Plant No. 2 Headworks Segregation Project (P2-122), which would increase the amount of water delivered to the Groundwater Replenishment System (GWRS). Currently, the Sanitation District will be applying for the second round of funding for Project No. P2-122, which would cover expenses that are incurred from October 1, 2019 through September 30, 2020. RELEVANT STANDARDS • Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard Page 2 of 2 • Use all practical and effective means for resource recovery • Maintain collaborative and cooperative relationships with regulators, stakeholders, and neighboring communities PROBLEM Due to the regulations, as laid out by the Bureau of Reclamation, the Sanitation District must submit a resolution with our application otherwise it will become null and void and we will have lost the opportunity to receive funding for the final expansion of the GWRS. PROPOSED SOLUTION Approve the resolution naming the Sanitation District as a strategic partner in the expansion of the GWRS and the completion of Project No. P2-122. TIMING CONCERNS The grant is due to the Bureau of Reclamation on July 27, 2018. According to the rules and regulations set forth by the Bureau, an approved/signed resolution must be submitted with the grant proposal. RAMIFICATIONS OF NOT TAKING ACTION Our application for the grant would not be accepted and we would not receive the funding to offset the costs of the GWRS expansion. PRIOR COMMITTEE/BOARD ACTIONS July 2017 - Approved Resolution No. OCSD 17-12 authorizing the Title XVI WIIN Grant. ADDITIONAL INFORMATION N/A CEQA N/A FINANCIAL CONSIDERATIONS N/A ATTACHMENT The following attachment(s)is included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: • Resolution No. OCSD 18-XX OCSD 18-XX-1 RESOLUTION NO. OCSD 18-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT APPROVING AND AUTHORIZING THE GRANT APPLICATION FOR THE TITLE XVI WATER RECYCLING PROJECTS UNDER THE WATER INFRASTRUCTURE IMPROVEMENTS FOR THE NATION (WIIN) ACT INCLUDING ORANGE COUNTY SANITATION DISTRICT’S EFFLUENT REUSE PROJECT; AND THE EXECUTION OF GRANT DOCUMENTS WITH THE UNITED STATES DEPARTMENT OF THE INTERIOR, BUREAU OF RECLAMATION WHEREAS, The Board of Directors approved a five-year Strategic Plan in November 2013 establishing future water recycling as a strategic goal; and WHEREAS, in furtherance of the Strategic Plan, the Sanitation District conducted an Effluent Reuse Study (SP-173) to assess the feasibility of water recycling at Plant No. 2 and to evaluate options to improve the region's local water supply reliability by substituting recycled water for existing potable water demands; and WHEREAS, the U.S. Department of the Interior, Bureau of Reclamation, has announced the second-round grant funding through a program entitled "Title XVI Water Recycling Projects Under WIIN Act" (“Grant") established under Title XVI of Public Law No. 114-322 to assist in identifying and investigating opportunities to reclaim and reuse wastewater and promote the availability of new sources of clean water while promoting water and energy efficiency and environmental stewardship; and WHEREAS, this resolution certifies the Board of Directors' approval of the Sanitation District's application for grant funding for the Grant. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: The Board of Directors hereby approves the Sanitation District's application for a Grant to the United States Department of the Interior, Bureau of Reclamation, in response to funding opportunity announcement BOR–DO-18-FO11 to support projects identified by the SP-173 Effluent Reuse Study, support water reclamation and reuse, and promote water efficiency, sustainable water management, and environmental stewardship. Section 2: The Board of Directors authorizes the General Manager or his designee to submit an application for the Grant and to negotiate and execute any documents related to this Grant, including a grant application and cooperative agreement, to accept financial assistance from the U.S. Department of the Interior, Bureau of Reclamation. OCSD 18-XX-2 Section 3. If the application for the Grant is approved, the Sanitation District has the capability to provide matching grant funds and/or in-kind contributions specified in the grant requirements. Section 4. The Sanitation District will work with the U.S. Department of the Interior, Bureau of Reclamation, to meet established deadlines for entering into a cooperative agreement. PASSED AND ADOPTED at a regular meeting of the Board of Directors held June 27, 2018. Gregory C. Sebourn, PLS Chairman of the Board ATTEST: Kelly A. Lore, MMC Clerk of the Board OCSD 18-XX-3 STATE OF CALIFORNIA ) ) ss COUNTY OF ORANGE ) I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OCSD 18-XX was passed and adopted at a regular meeting of said Board on the 27th day of June 2018, by the following vote, to wit: AYES: NOES: ABSTENTIONS: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 27th day of June 2018. Kelly A. Lore, MMC Clerk of the Board of Directors Orange County Sanitation District 1325045.1 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: June 19, 2018 RE: Closed Session Items The Steering Committee will hold a closed session on June 27, 2018 for the purpose of conferring with its negotiators regarding the purchase of real property. The negotiating parties and properties are as follows: Valley Business Park, APN Nos. 156-165-05, 156-165-06, 156-163- 07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165- 08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The Ins Trust Shabtai, Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; Fountain Valley Star LLC, APN No. 156-154-06; TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC, APN No. 156-163-13; Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156- 154-04; and SFII Fountain Valley LLC, APN No. 156-151-03. The District’s negotiators are Jim Herberg, Bob Ghirelli, Lorenzo Tyner, Rob Thompson, and Gary Weisberg. Said closed session will be held pursuant to authority of California Government Code Section 54956.8. Respectfully submitted, By: ___________________________ Bradley R. Hogin, General Counsel CLOSED SESSION 1 1325046.1 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: June 19, 2018 RE: Closed Session Items The Steering Committee desires to hold a closed session on June 27, 2018 for the purpose of conferring with its legal counsel regarding existing litigation to which the District is a party. The title of the case is Wesley Bauer v. Orange County Sanitation District, Orange County Superior Court, Central Justice Center, Court Case No. 30-2017-00956252. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(1). Respectfully submitted, By_________________________________ Bradley R. Hogin, General Counsel CLOSED SESSION 2 1325048.1 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: June 19, 2018 RE: Closed Session Items The Steering Committee desires to hold a closed session on June 27, 2018 for the purpose of conferring for the evaluation of the General Manager. Said closed session will be held pursuant to the authority of Government Code Section 54957(b)(1). Respectfully submitted, By: _________________________ Bradley R. Hogin, General Counsel CLOSED SESSION 3 ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LAFCO Local Agency Formation Commission RWQCB Regional Water Quality Control Board APWA American Public Works Association LOS Level Of Service SARFPA Santa Ana River Flood Protection Agency AQMD Air Quality Management District MGD Million Gallons Per Day SARI Santa Ana River Interceptor ASCE American Society of Civil Engineers MOU Memorandum of Understanding SARWQCB Santa Ana Regional Water Quality Control Board BOD Biochemical Oxygen Demand NACWA National Association of Clean Water Agencies SAWPA Santa Ana Watershed Project Authority CARB California Air Resources Board NEPA National Environmental Policy Act SCADA Supervisory Control And Data Acquisition CASA California Association of Sanitation Agencies NGOs Non-Governmental Organizations SCAP Southern California Alliance of Publicly Owned Treatment Works CCTV Closed Circuit Television NPDES National Pollutant Discharge Elimination System SCAQMD South Coast Air Quality Management District CEQA California Environmental Quality Act NWRI National Water Research Institute SOCWA South Orange County Wastewater Authority CIP Capital Improvement Program O & M Operations & Maintenance SRF Clean Water State Revolving Fund CRWQCB California Regional Water Quality Control Board OCCOG Orange County Council of Governments SSMP Sewer System Management Plan CWA Clean Water Act OCHCA Orange County Health Care Agency SSO Sanitary Sewer Overflow CWEA California Water Environment Association OCSD Orange County Sanitation District SWRCB State Water Resources Control Board EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load EPA US Environmental Protection Agency OSHA Occupational Safety and Health Administration TSS Total Suspended Solids FOG Fats, Oils, and Grease PCSA Professional Consultant/Construction Services Agreement WDR Waste Discharge Requirements gpd gallons per day PDSA Professional Design Services Agreement WEF Water Environment Federation GWRS Groundwater Replenishment System POTW Publicly Owned Treatment Works WERF Water Environment & Reuse Foundation ICS Incident Command System ppm parts per million WIFIA Water Infrastructure Finance and Innovation Act IERP Integrated Emergency Response Plan PSA Professional Services Agreement WIIN Water Infrastructure Improvements for the Nation Act JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban runoff. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. The Orange County Sanitation District’s service area is in the Santa Ana River Watershed.