HomeMy WebLinkAbout06-27-2018 Steering Committee Agenda Packet.pdf06/27/2018 Steering Committee Agenda Page 1 of 4
AGENDA CALL TO ORDER
DECLARATION OF QUORUM: Clerk of the Board
PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a
Speaker’s Form (located at the table at the back of the room) and submit it to the Clerk of the Board or
notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to three minutes.
REPORTS: The Committee Chairperson and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors. CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be
enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the Regular Meeting of the Steering Committee held May 23, 2018. NON-CONSENT: 2. IRVINE RANCH WATER DISTRICT OUT OF AREA SERVICE FOR LOS ALISOS ADDITION (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District supporting Irvine Ranch Water District’s Local Agency Formation Commission application to expand Orange County Sanitation District’s service boundary to include Portola Hills and Baker Ranch per the May 8, 2017
Agreement with Irvine Ranch Water District.”
Orange County Sanitation District Regular Meeting of the STEERING COMMITTEE
Wednesday, June 27, 2018 5:00 P.M. Administration Building Conference Rooms A & B
10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433
06/27/2018 Steering Committee Agenda Page 2 of 4
3. GENERAL MANAGER’S FY 2017-2018 WORK PLAN YEAR-END UPDATE (Jim Herberg)
RECOMMENDATION: Recommend to the Board of Directors to: Receive and File the General Manager’s FY 2017-2018 Work Plan Year-End Update. 4. TITLE XVI BUREAU OF RECLAMATION FUNDING OPPORTUNITY FOR
EFFLUENT REUSE PROJECT UNDER THE WATER INFRASTRUCTURE IMPROVEMENTS FOR THE NATION (WIIN) ACT (Bob Ghirelli) RECOMMENDATION: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX entitled, “A Resolution of the Board of Directors of the Orange
County Sanitation District approving and authorizing the grant application for the Title
XVI Water Recycling Projects under the Water Infrastructure Improvements for the Nation (WIIN) Act including Orange County Sanitation District’s Effluent Reuse Project; and the Execution of Grant Documents with the United States Department of the Interior, Bureau of Reclamation.”
INFORMATION ITEMS: None.
UCLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate
negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation;
(c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION.
(1) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: 15T10950 Virginia Cir. Fountain Valley, CA -15T APN No.15T156-165-05; 10870 Spencer Ave. 15TFountain Valley, CA - 15TAPN No.156-163-07;
18480 Pacific St. 15TFountain Valley, CA - 15TAPN No.156-165-04; 18430 Pacific St. 15TFountain Valley, CA - 15TAPN No.156-165-06; 18370 Pacific St. 15TFountain Valley, CA - 15TAPN No.156-165-08; 18429 Pacific St. 15TFountain Valley, CA - 15TAPN No.156-163-09; 18410 Bandilier Cir. 15TFountain Valley, CA - 15TAPN No.156-163-10;
18368 Bandilier Cir. 15TFountain Valley, CA -15T APN No.156-163-11; 10700 Spencer St. 15TFountain Valley, CA -15T APN No.156-163-16; 10700 Spencer Ave. 15TFountain Valley, CA -15T APN No.156-154-07; 18386 Mt. Langley St. 15TFountain Valley, CA -15T APN No.156-154-06;
06/27/2018 Steering Committee Agenda Page 3 of 4
18385 Bandilier Cir. Fountain Valley, CA - APN No.156-163-12; 18401 Bandilier Cir. Fountain Valley, CA - APN No.156-163-13;
18424 Mt. Langley St. Fountain Valley, CA - APN No.156-154-05; 18435 Bandilier Cir. Fountain Valley, CA - APN No.156-163-14; 18475 Bandilier Cir. Fountain Valley, CA - APN No.156-163-15; 10725 Ellis Ave. Fountain Valley, CA - APN No.156-154-04; and 10540 Talbert Ave. Fountain Valley, CA - APN No.156-151-03
Agency negotiators: General Manager, Jim Herberg; Assistant General Manager, Bob Ghirelli; Assistant General Manager, Rob Thompson; Director of Finance and Administrative Services, Lorenzo Tyner and Attorney Gary Weisberg.
Negotiating parties: Valley Business Park, APN Nos. 156-165-05, 156-165-06, 156-163-07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165-08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11;
The Ins Trust Shabtai, Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; Fountain Valley Star LLC, APN No. 156-154-06; TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC, APN No. 156-163-13;
Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156-154-04; and SFII Fountain Valley LLC, APN No. 156-151-03
Under negotiation: Instruction to negotiator will concern price and terms of payment. (2) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Number of Cases: 1 Wesley Bauer v. Orange County Sanitation District, Orange County Superior Court, Central Justice Center, Case No. 30-2017-00956252.
(3) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1)) Title: General Manager
RECONVENE IN REGULAR SESSION.
06/27/2018 Steering Committee Agenda Page 4 of 4
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY:
ADJOURNMENT: To the Steering Committee meeting scheduled for Wednesday, July 25, 2018 at 5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-9433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda
has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting.
Kelly A. Lore Clerk of the Board (714) 593-7433 klore@ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Herberg (714) 593-7300 jherberg@ocsd.com Assistant General Manager Bob Ghirelli (714) 593-7400 rghirelli@ocsd.com Assistant General Manager Rob Thompson (714) 593-7310 rthompson@ocsd.com Director of Environmental Services Jim Colston (714) 593-7450 jcolston@ocsd.com Director of Finance and
Administrative Services Director of Human Resources
Lorenzo Tyner
Celia Chandler
(714) 593-7550
(714) 593-7202
ltyner@ocsd.com
cchandler@ocsd.com Director of Operations & Maintenance Ed Torres (714) 593-7080 etorres@ocsd.com
05/23/2018 Steering Committee Minutes Page 1 of 3
MINUTES OF THE STEERING COMMITTEE
Orange County Sanitation District Wednesday, May 23, 2018 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Sebourn on Wednesday, May 23, 2018 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Greg Sebourn, Board Chair David Shawver, Board Vice-Chair Chad Wanke, Administration Committee Chair
Ellery Deaton, Member-At-Large
Tim Shaw, Member-At-Large John Withers, Operations Committee Chair Donald Wagner, Member-At-Large
COMMITTEE MEMBERS ABSENT:
None
STAFF PRESENT:
Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager
Celia Chandler, Director of Human
Resources Jim Colston, Director of Environmental Services Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Angela Brandt
Jennifer Cabral
Mike Dorman Alfredo Garcia Tom Grant Chris Johnson
Tina Knapp
Jeff Mohr Andrew Nau Tyler Ramirez
OTHERS PRESENT:
Kendra Carney, Assistant General Counsel
PUBLIC COMMENTS:
No public comments were provided.
ITEM NO. 1
05/23/2018 Steering Committee Minutes Page 2 of 3
REPORTS: Chair Sebourn did not provide a report.
General Manager Jim Herberg provided an update on Orange County Local Agency
Formation Commission’s (OC LAFCO) Municipal Service Review (MSR) process for
special districts and the steps our District has currently taken.
CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO:] Approve Minutes of the Regular Meeting of the Steering Committee held on April 25, 2018. AYES: Deaton; Sebourn, Shaw; Shawver; Wanke; and Withers NOES: None
ABSTENTIONS: None
ABSENT: Wagner NON-CONSENT:
2. IRVINE RANCH WATER DISTRICT SOLIDS AGREEMENT EXTENSION
(Rob Thompson) Assistant General Manager Rob Thompson provided a brief introduction to the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve Amendment No. 2 to the Agreement for Transfer of Wastewater Solids Residuals between the Irvine Ranch Water District (As
Successor to County Sanitation District No. 14) and the Orange County
Sanitation District, transferring solids from Irvine Ranch Water District’s Michelson Water Recycling Plant to the Orange County Sanitation District Wastewater System and reimbursing the Orange County Sanitation District for its costs, in a form approved by General Counsel.
AYES: Deaton; Sebourn, Shaw; Shawver; Wanke; and Withers
NOES: None ABSTENTIONS: None ABSENT: Wagner
INFORMATION ITEMS:
None.
05/23/2018 Steering Committee Minutes Page 3 of 3
CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTION 54956.8: The Committee convened in closed session at 5:04 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in
the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings.
Director Wagner arrived at 5:10 p.m. during Closed Session.
RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:18 p.m. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY: None. ADJOURNMENT:
Chair Sebourn declared the meeting adjourned at 5:19 p.m. to the next Steering Committee meeting to be held on Wednesday, June 27, 2018 at 5:00 p.m. Submitted by:
__________________ Kelly A. Lore, MMC
Clerk of the Board
Page 1 of 2
STEERING COMMITTEE Meeting Date 06/27/18 To Bd. of Dir. 06/27/18
AGENDA REPORT Item Number 2 Item Number
Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: IRVINE RANCH WATER DISTRICT OUT OF AREA SERVICE FOR LOS
ALISOS ADDITION GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 18-XX entitled: “A Resolution of the Board of Directors of
the Orange County Sanitation District supporting Irvine Ranch Water District’s Local Agency Formation Commission application to expand Orange County Sanitation District’s service boundary to include Portola Hills and Baker Ranch per the May 8, 2017 Agreement with Irvine Ranch Water District.”
BACKGROUND Irvine Ranch Water District (IRWD) provides local wastewater collection services within the service boundaries of Orange County Sanitation District (Sanitation District), in the area of former County Sanitation of Orange County District No. 14. As such, IRWD is
subject to the Sanitation District’s Wastewater Discharge Regulations, Ordinance No. OCSD-48. The Wastewater Discharge Regulations are critical to assuring the Sanitation District maintains regulatory compliance and to assure the water received by the Groundwater Replenishment System meets pretreatment requirements.
On December 31, 2000, IRWD was consolidated with the Los Alisos Water District and began to provide wastewater collection and treatment for the former Los Alisos Water District service area, an area outside of the Sanitation District’s boundaries. However, over time, the areas of Portola Hills and Baker Ranch (Los Alisos area) have been rerouted to drain to the Michelson Water Recycling Plant within the Sanitation District’s
service boundaries. To accommodate flows from the Los Alisos area, the Sanitation District entered into an out of service area sewer service agreement with IRWD on May 8, 2017. Recently, IRWD contacted Sanitation District staff and requested the Board of Directors adopt a
Resolution in support of IRWD’s Local Agency Formation Commission (LAFCO) application to adjust the Sanitation District boundary to include the Portola Hills and Baker Ranch areas defined in the May 8, 2017 Agreement. This resolution has been requested by LAFCO.
Page 2 of 2
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with regulators, stakeholders,
and neighboring communities PROBLEM
IRWD requires approval from LAFCO so they can change the Sanitation District service
area boundary. PROPOSED SOLUTION
Adopt a Resolution that will assist IRWD with the LAFCO approval process. TIMING CONCERNS N/A
RAMIFICATIONS OF NOT TAKING ACTION IRWD may not receive LAFCO approval.
PRIOR COMMITTEE/BOARD ACTIONS
April 2017 - Approved an agreement with the Irvine Ranch Water District, which was executed May 8, 2017, allowing wastewater flows to enter Orange County Sanitation District’s service area from the Los Alisos area, for a period of three years, from date of
execution, and to support Irvine Ranch Water District’s application to the Local Agency Formation Commission for a change to Orange County Sanitation District’s service boundaries to permanently service these areas. ADDITIONAL INFORMATION
N/A CEQA
N/A FINANCIAL CONSIDERATIONS N/A
ATTACHMENTS
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
• Resolution No. OCSD 18-XX
OCSD 18-XX-1
RESOLUTION NO. OCSD 18-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE ORANGE COUNTY SANITATION DISTRICT
SUPPORTING IRVINE RANCH WATER DISTRICT’S LOCAL AGENCY FORMATION COMMISSION APPLICATION TO EXPAND ORANGE COUNTY SANITATION DISTRICT’S SERVICE BOUNDARY TO
INCLUDE PORTOLA HILLS AND BAKER RANCH PER
THE MAY 8, 2017 AGREEMENT WITH IRVINE RANCH WATER DISTRICT WHEREAS, The Orange County Sanitation District (“OCSD”) is a duly organized
County Sanitation District, existing pursuant to the County Sanitation District Act,
California Health & Safety Code Sections 4700 et seq., providing for the ownership,
operation, and maintenance of sewage collection, treatment, and disposal facilities; and
WHEREAS, Irvine Ranch Water District (“IRWD”) is organized and existing
pursuant to the California Water District Law, California Water Code Section 34000 et
seq., and also owns, operates, and maintains sewage collection, treatment, recycling and
disposal facilities pursuant to powers granted by such Law; and
WHEREAS, OCSD has established and maintains two (2) separate Revenue
Areas, the Consolidated Revenue Area (CRA) and Revenue Area 14 (RA14), to provide
for, among other things, segregated accounting of revenues and expenses; and
WHEREAS, RA14 is entirely within IRWD’s jurisdictional boundaries, and within
said boundaries IRWD provides local sewage collection service and delivers a portion of
the sewage collected within IRWD’s service area to OCSD’s trunk sewer and treatment
plant facilities for treatment and disposal, pursuant to the terms and conditions of those
certain agreements between IRWD and OCSD, as the successor to County Sanitation
District No. 14 of Orange County (“RA14 Agreements”); and
OCSD 18-XX-2
WHEREAS, the RA14 Agreements provide for IRWD’s use and funding of capacity
and ownership equity on the basis of OCSD’s annual integration adjustment and Capital
Outlay Revolving Fund (“CORF”) sharing formulas, utilizing flows generated within RA14;
and
WHEREAS, RA14 encompasses the portions of IRWD’s service area from which
sewage flows are diverted to OCSD’s regional treatment facilities or are capable of being
discharged either to IRWD’s Michelson Water Recycling Plant (“MWRP”) or OCSD’s
regional treatment facilities, and through RA14 and OCSD trunk sewers, OCSD conveys
to its regional treatment and disposal facilities the sewage flows from the portion of the
IRWD service area that are in excess of the amount of sewage IRWD delivers to MWRP;
and
WHEREAS, OCSD, in partnership with Orange County Water District, is engaged
in the indirect potable reuse of sewage through the Ground Water Replenishment
System, and the treated effluent tributary to the Ground Water Replenishment System,
including all sewage and urban runoff diversions from RA14, is subject to advanced
source control requirements to limit substances that would render the sewage unsuitable
for subsequent indirect potable reuse; and
WHEREAS, IRWD is prohibited from bringing sewage into OCSD’s service area
that may reach OCSD’s facilities, directly or indirectly, without OCSD authorization; and
WHEREAS, IRWD’s service territory also includes areas that discharge sewage to
IRWD’s Los Alisos Water Recycling Plant (“LAWRP”) and/or other treatment facilities, as
depicted in the attached Agreement dated May 8, 2017 (Exhibit “A”), attached hereto and
incorporated herein by this reference (the “Los Alisos Area”); and
OCSD 18-XX-3
WHEREAS, IRWD currently is not authorized to discharge from LAWRP to MWRP
via the San Diego Creek Interceptor Sewer, since this flow originates from outside of
OCSD’s service area; and
WHEREAS, more particularly, the Los Alisos Area includes the following subareas,
depicted in the Agreement dated May 8, 2017 attached hereto and incorporated herein
by this reference:
• Portion of Portola Hills (“Area 1”) – flows were delivered by a lift station to
Santa Margarita Water District’s Chiquita Water Recycling Plant. IRWD has removed the lift station and constructed a gravity sewer that conveys Area 1 flows to MWRP;
• Portion of Baker Ranch (“Area 2”) – when Area 2 is developed, flows from a portion of the area will be tributary to MWRP, and flows from the remainder will be tributary to LAWRP;
• The former Los Alisos Water District (“LAWD”) service area, consolidated with IRWD on December 31, 2000, with IRWD as the consolidated successor district, (“Area 3”) – flows are tributary to LAWRP, but could also be delivered to MWRP with system modifications; and
WHEREAS, Areas 1, 2, and 3 of the Los Alisos Area are located outside of, but in
close proximity to, the jurisdictional boundary of OCSD, and to provide for discharge
capability from areas outside the OCSD boundary to RA14, an out-of-area service
agreement is required between IRWD and OCSD; and
WHEREAS, OCSD and IRWD have set forth the terms and conditions for an out-
of-area service agreement that initially covers Areas 1 and 2; and
WHEREAS, IRWD does not intend to send sewage, treated sewage, or solids from
Area 3 to MWRP, or by extension to OCSD facilities at this time.
OCSD 18-XX-4
NOW, THEREFORE, in consideration thereof, the Board of Directors of the Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
Section 1: OCSD supports the expansion of its Service Boundary. OCSD
supports IRWD’s application to the Orange County Local Agency Formation Commission
to expand OCSD’s Service Boundary to encompass Area 1 (Portola Hills) and Area 2
(Baker Ranch) into RA14.
Section 2: Delivery to RA14 and OCSD. OCSD will allow IRWD’s connection
of its sewage collection systems serving Area 1 and Area 2 to IRWD’s trunk sewer system
having the capability of delivering flows to RA14 and OCSD facilities for conveyance,
treatment and disposal.
Section 3: Industrial Waste Monitoring. The Area 1 and 2 shall be subject to the
Memorandum of Understanding between County Sanitation District No. 14 of Orange
County, California and Irvine Ranch Water District Governing Industrial Waste Program
Administration, dated February 11, 1987. All Class 1, Class 2, Urban Runoff, and Special
Purpose Dischargers within Area 1 and Area 2 shall obtain permits from OCSD per OCSD
Ordinance 48, which may be amended from time to time.
OCSD 18-XX-5
PASSED AND ADOPTED at a regular meeting of the Board of Directors held June 27, 2018.
__________________________________ Gregory C. Sebourn, PLS Board Chairman
ATTEST:
___________________________________
Kelly A. Lore, MMC Clerk of the Board
APPROVED AS TO FORM:
___________________________________ Bradley R. Hogin
General Counsel
OCSD 18-XX-6
STATE OF CALIFORNIA )
) ss
COUNTY OF ORANGE ) I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation
District, do hereby certify that the foregoing Resolution No. OCSD 18-XX was passed and adopted at a regular meeting of said Board on the 27th day of June 2018, by the following vote, to wit:
AYES:
NOES: ABSTENTIONS: ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 27th day of June 2018.
Kelly A. Lore, MMC
Clerk of the Board of Directors Orange County Sanitation District
AGREEMENT RELATING TO
IRVINE RANCH WATER DISTRICT
LOS ALISOS AREA AND
INCLUSION OF FLOWS IN REVENUE
AREA 14 FLOW CALCULATIONS
THIS AGREEMENT is made and entered into, to be effective this i._!_~ay of
~ , 2017, by and between ORANGE COUNTY SANITATION DISTRICT, a County
Sanitation District, hereinafter referred to as "OCSD," and IRVINE RANCH WATER
DISTRICT, hereinafter referred to as "IRWD."
RECITALS
WHEREAS, OCSD is a duly organized County Sanitation District, existing pursuant to
the County Sanitation District Act, California Health & Safety Code Sections 4 700 et seq.,
providing for the ownership, operation, and maintenance of sewage collection, treatment, and
disposal facilities; and
WHEREAS, IRWD is organized and existing pursuant to the California Water District
Law, California Water Code Section 34000 et seq., and also owns, operates, and maintains
sewage collection, treatment, recycling and disposal facilities pursuant to powers granted by such
Law; and
WHEREAS, OCSD has established and maintains two (2) separate Revenue Areas, the
Consolidated Revenue Area (CRA) and Revenue Area 14 (RA14), to provide for, among other
things, segregated accounting of revenues and expenses; and
WHEREAS, RA 14 is entirely within IR WD' s jurisdictional boundaries, and within said
boundaries IRWD provides local sewage collection service and delivers a portion of the sewage
collected within IRWD's service area to OCSD's trunk sewer and treatment plant facilities for
1
1213387.3
treatment and disposal, pursuant to the terms and conditions of those certain agreements between
IRWD and OCSD, as the successor to County Sanitation District No. 14 of Orange County
("RA14 Agreements"); and
WHEREAS, the RA14 Agreements provide for IRWD's use and funding of capacity and
ownership equity on the basis of OCSD's annual integration adjustment and Capital Outlay
Revolving Fund ("CORF")-sharing formulas, utilizing flows generated within RA14; and
WHEREAS, RA14 encompasses the portions of IRWD's service area from which sewage
flows are diverted to OCSD's regional treatment facilities or are capable of being discharged
either to IRWD's Michelson Water Recycling Plant ("MWRP") or OCSD's regional treatment
facilities, and through RA 14 and OCSD trunk sewers, OCSD conveys to its regional treatment
and disposal facilities the sewage flows from the portion of the IR WD service area that are in
excess of the amount of sewage IRWD delivers to MWRP; and
WHEREAS, OCSD, in partnership with Orange County Water District, is engaged in the
indirect potable reuse of sewage through the Ground Water Replenishment System, and the
treated effluent tributary to the Ground Water Replenishment System, including all sewage and
urban runoff diversions from RA14, is subject to advanced source control requirements to limit
substances that would render the sewage unsuitable for subsequent indirect potable reuse; and
WHEREAS, IRWD is prohibited from bringing sewage into OCSD's service area that
may reach OCSD's facilities, directly or indirectly, without OCSD authorization; and
WHEREAS, IRWD's service territory also includes areas that discharge sewage to
IRWD's Los Alisos Water Recycling Plant ("LA WRP") and/or other treatment facilities, as
depicted in Exhibit "A," attached hereto and incorporated herein by this reference (the "Los
Alisos Area"); and
2
1213387.3
WHEREAS, IR WD currently is not authorized to discharge from LA WRP to MWRP via
the San Diego Creek Interceptor Sewer, since this flow originates from outside of OCSD's
service area; and
WHEREAS, more particularly, the Los Alisos Area includes the following subareas,
depicted in Exhibit "A," attached hereto and incorporated herein by this reference:
• Portion of Portola Hills ("Areal")-flows were delivered by a lift station to
Santa Margarita Water District's Chiquita Water Recycling Plant. IRWD has
removed the lift station and constructed a gravity sewer that conveys Area 1 flows
toMWRP;
• Portion of Baker Ranch ("Area 2") -when Area 2 is developed, flows from a
portion of the area will be tributary to MWRP, and flows from the remainder will
be tributary to LA WRP;
• The former Los Alisos Water District (LAWD) service area, consolidated with
IR WD on December 31 , 2000, with IR WD as the consolidated successor district,
("Area 3")-flows are tributary to LA WRP, but could also be delivered to
MWRP with system modifications; and
WHEREAS, Areas 1, 2 and 3 of the Los Alisos Area are located outside of, but in close
proximity to, the jurisdictional boundary of OCSD, and to provide for discharge capability from
areas outside the OCSD boundary to RA14, an out-of-area service agreement is required between
IRWD and OCSD; and
WHEREAS, OCSD and IRWD intend to set forth the terms and conditions for an out-of-
area service agreement that will initially cover Areas land 2 (referred to hereafter as the
"Included Area"); and
WHEREAS, IR WD does not intend to send sewage, treated sewage or solids from Area 3
to MWRP, or by extension to OCSD facilities at this time; and
WHEREAS, because the flows to RA14 from the Included Area, as measured through the
3
12 13387.3
Main Street Flume as sewage or diverted solids, constitute flows that are tributary to MWRP, the
Parties have determined that the formula adjustment of flows to highest-four-months, specified
in the RA14 Agreements for purposes of calculating IRWD's annual integration adjustment and
CORF-sharing allocation, shall be applicable to flows from the Included Area conveyed to the
RA14 and OCSD regional collection, treatment and disposal facilities ;
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises set forth herein, the parties
hereto agree as follows:
Section 1: Out of Area Service. OCSD and IR WD agree that the Included Area shall
receive out-of-area service from OCSD under the terms and conditions of this Agreement. At
the effective date ofthis Agreement, the Included Area shall consist of Area 1 and Area 2 only.
Area 3 is specifically excluded from this Agreement at this time and flows from Area 3 will not
be allowed to be conveyed to RA14 or by extension to MWRP as these flows of sewage and
sludge would be tributary to OCSD.
Section 2: Delivery to RA14 and OCSD. OCSD agrees to IRWD's connection of its
sewage collection systems serving the Included Area to IRWD's trunk sewer system having the
capability of delivering flows to RA 14 and OCSD facilities for conveyance, treatment and
disposal.
Section 3: Addition of Included Areas Flows to RA 14 Flows. For purposes of
determining the RA14 share of the OCSD CORF and operation and maintenance costs, RA14
will be charged for flows and/or solids delivered from the Included Area to OCSD's regional
trunk sewer system in the same manner as for other RA 14 flows measured at the Main Street
Flume, pursuant to the RA14 Agreements. This flow information shall be displayed via the
4
1213387.3
Monthly Gallonage Summary Report that is generated by OCSD.
Section 4: Inclusion in RA14 Cost Sharing To Be In Lieu of OCSD Charges. In
consideration of the application of the funding obligations with respect to the Los Alisos Area
flows as described in Section 2, no capital facilities charges, connection charges or other charges
shall be owed to OCSD for the Included Area.
Section 5: Industrial Waste Monitoring. The parties agree that Area 1 and 2 shall,
upon becoming an Included Area, be subject to the Memorandum of Understanding between
County Sanitation District No. 14 of Orange County, California and Irvine Ranch Water District
Governing Industrial Waste Program Administration, dated February 11 , 1987. All Class 1,
Class 2, Urban Runoff, and Special Purpose Dischargers shall obtain permits from OCSD per
OCSD Ordinance 48, which may be amended from time to time. IR WD and OCSD shall bring
the Included Area into permit compliance within 120 days of the effective date ofthis
Agreement. All OCSD permit fees and charges shall be billed to IR WD as any RA 14 permit
would be billed. IR WD shall collect any user fees directly from customers.
Section 6: Termination. This agreement shall terminate three years after the effective
date. This term will allow for the lawful conveyance of sewage from the Included Area while
the Parties work to agree on a longer-term plan for the service provision to the Los Alisos Area.
The Parties acknowledge their mutual intention that the longer-term plan will be implemented by
seeking annexation of the Included Area to OCSD, along with OCSD's administrative inclusion
of the Included Area in RA14. The Parties agree to work diligently and in good faith to pursue
such actions as expeditiously as possible. IR WD agrees to serve as the applicant to the Local
Agency Formation Commission for the annexation of the Included Area to OCSD.
Section 7: Entire Agreement. This instrument contains the entire agreement between
5
1213387.3
the parties relating to the rights herein granted and the obligations herein assumed.
IN WITNESS WHEREOF, this Agreement has been executed in duplicate in the names
of the respective Districts by their duly authorized officers, effective as of the day and year first
above written.
APPROVED AS TO FORM:
BRADLEY R. HOGIN,
::s~4~
APPROVED AS TO FORM:
BOWIE, ARNESON,
WILES & GIANNONE
1213387.3
ORANGE COUNTY SANITATION DISTRICT
By ~~
IRVINE RANCH WATER DISTRICT
6 -
the parties relating to the rights herein granted and the obligations herein assumed.
IN WITNESS WHEREOF, this Agreement has been executed in duplicate in the names
of the respective Districts by their duly authorized officers, effective as of the day and year first
above written.
APPROVED AS TO FORM:
BRADLEY R. HOGIN,
DISTRICT COUNSEj
BY.~ /ilr
ORANGE COUNTY SANITATION DISTRICT
By ~
IRVINE R.
6
·|}þ
§¨¦
·|}þ
§¨¦
·|}þ
Area 2
Area 1
Area 3
Area 3
B AKE
L
A
P
A
Z
EL TORO
SANTIAGO CANYON
BAKE
L
A
P
A
Z
MELINDA
L
O
S
A
LISOS
M
ARIN
E
RA NCHO
IRVINE
CABOT
SA N T A M A R G A RIT A
BARRANCA
O L Y MPIAD
EL TORO
M
A
RGUERI
T
E
TRABUCO
AVENIDADELACARLOTA
ALTON
PORTOLA
JERONIMO
TOLEDO
MUIRLANDS
GLENN R A N C H
LAKEFO REST
RIDGEROUTE
ROCKFIELD
IRV I N E CE N TE R
5
241
241
.0 0.3 0.6Miles
X:\Planning\GIS\Projects\Hoolihan-LFA_OCSD_OutofAreaService\LF_OCSD_SA2017Grayscale.mxd
Legend
Sewer Service Area
Area 1 - Portola Hills
Area 2 - Baker Ranch
Area 3 - IRWD/SOCWA
Area 3 - TCWD/SOCWA
IRWD/OCSD
OCSD/IRWDOut of Area Service AgreementLos Alisos Area
April 2017
Page 1 of 2
STEERING COMMITTEE Meeting Date 06/27/18 To Bd. of Dir. 06/27/18
AGENDA REPORT Item Number 3 Item Number
Orange County Sanitation District FROM: James D. Herberg, General Manager SUBJECT: GENERAL MANAGER’S FY 2017-2018 WORK PLAN YEAR-END UPDATE
GENERAL MANAGER'S RECOMMENDATION Receive and File the General Manager’s FY 2017-2018 Work Plan Year-End Update.
BACKGROUND Each year, the General Manager prepares a work plan of activities supporting Orange County Sanitation District’s strategic goals and initiatives to be accomplished during the
fiscal year. The General Manager’s FY 2017-2018 work plan was reviewed with the
Steering Committee in September 2017 and a mid-year update was provided in January 2018. Attached is the year-end update for the General Manager’s FY 2017-2018 work plan.
RELEVANT STANDARDS
• Maintain a culture of improving efficiency to reduce the cost to provide the
current service level or standard
• Plan for and execute succession, minimizing vacant position times
• Cultivate a highly qualified, well-trained, and diverse workforce
• Maintain and adhere to appropriate internal planning documents (Biosolids, Odor, and Energy Master Plans)
• Use practical and effective means for resource recovery
PRIOR COMMITTEE/BOARD ACTIONS September 2017 – Board of Directors received and filed the General Manager’s FY 2017-2018 Work Plan.
January 2018 – Board of Directors received and filed the mid-year update of the General Manager’s FY 2017-2018 Work Plan. ADDITIONAL INFORMATION
The General Manager’s work plan includes goals for the fiscal year. All items in the work plan were successfully put into motion and a majority completed.
Page 2 of 2
FINANCIAL CONSIDERATIONS All items included in the General Manager’s Work Plan were budgeted in the
FY 2017-2018 Budget.
ATTACHMENT
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
• General Manager’s FY 2017-2018 Work Plan Year-End Update
• General Manager’s Work Plan FY 2017-2018 Year-End Update Presentation
ORANGE COUNTY SANITATION DISTRICT
Memorandum
June 19, 2018
TO: Chairman and Members of the Board of Directors
FROM: James D. Herberg, General Manager
SUBJECT: Fiscal Year 2017-2018 General Manager’s Work Plan Year-End Update
I am pleased to present the year-end update for my Fiscal Year 2017-18 work plan. The work plan includes
fourteen goals organized under five focus areas including safety and security, succession planning, resource
recovery, reliability and operational resiliency. The work plan was reviewed with the Steering Committee
in September 2017 and a mid-year update was provided in January 2018.
1. Safety and Security
• Cyber Security: Continue efforts started in FY 2016-17 to increase investment in resources to
thwart any threats and ensure operational continuity and reliability.
• Implement findings of consultant report on cyber-security risks.
• Build/maintain bench of qualified IT cyber-security staff.
• Replace outdated switches in the industrial control system (ICS) network that are
unable to support the newer, more secure, communication protocols.
UPDATE: Staff completed the purchase and implementation of a software system to audit file
sharing in the Industrial Control System (ICS) network as well as increase the security of all
engineering laptops. Staff will continue to work with the Process Control Integration (PCI)
team on restricting internal/ICS traffic flows. The teams will continue researching and
evaluating solutions to provide better visibility of ICS devices and when changes occur on the
network. A proof of concept/pilot was completed and staff are exploring options based on
the results of the pilot.
Staff also continue to address the growth of cyber security threats by building and maintaining
a bench of qualified cyber-security staff. This year, we increased Cyber Security staff, adding
an additional staff member to strengthen the overall cyber security and reliability of our
organization by protecting critical business assets. We also participate in local organizations
Page 2
like the SCAP Cybersecurity Committee and Water Sector Cyber Threat Briefings by
WaterISAC.
The Department of Homeland Security audit identified twelve switches that have been
classified as “end of life” by the manufacturer and have a severe security vulnerability. Staff
ordered and replaced the Cisco replacement switches.
• Safety Engineering Solutions and Physical Site Security: Continue the Safety Improvement
Project efforts and implement physical site security enhancements as needed to ensure all
facilities remain secure.
UPDATE: The Safety Improvement Project efforts that were grouped into 11 construction
projects are in various phases of completion. Three packages are in the construction phase,
one package is in the bid and award phase, four packages are in the design phase, and three
packages are in the preliminary design phase. Plant No. 1 site security upgrades are in the
preliminary design phase. One Plant No. 2 security project is in the construction phase.
• Voluntary Protection Plan (VPP) Certification: Complete a full review and audit of all Safety
and Health policies and implement the new safety software module. Conduct a third-party
VPP readiness assessment and draft a VPP implementation plan by June 2018.
UPDATE: The new Medgate/Cority Safety Management software module is being
implemented and will go live in July 2018. The VPP assessment will be conducted during the
4th quarter of the calendar year and all safety policies will be reviewed and updated during
that time as well.
2. Succession Planning
• Workforce Planning and Development: Implement changes to the recruitment and selection
process that continue to decrease time-to-fill. Deploy semi-annual workforce vulnerability
assessments to all departments so that they can identify vulnerable positions and leverage
existing technologies to provide the organization with tools to develop and manage key talent
and talent loss due to retirements.
COMPLETE: Human Resources continues to look for efficiencies in the recruitment and
selection process to reduce time to fill, without compromising the caliber of candidates. In
the past year, changes to the process have included same-day technical assessment and fit
interviews, the use of eligibility lists, in-house assessment scoring, and the posting of positions
by job family to capture more qualified applicants for other vacant positions for which they
may be qualified. Human Resources staff also conducted meetings with all Department Heads
Page 3
in January 2018 to discuss the positions that were identified as vulnerable and provided
insight as to where succession management efforts should be focused. The results of these
meetings were summarized and presented to the General Manager. In this process, Human
Resources also worked with the Department Heads on their respective department’s staffing
priorities and needs, in preparation for the budget process. This effort is ongoing and will
continue in the same format for the foreseeable future.
• Staffing Study: Conduct a comprehensive staffing study that identifies required staffing levels
and opportunities to improve organizational efficiency and effectiveness. Develop the scopes
of work with all internal stakeholders for the studies and have the consultant(s) procured by
June 2018.
UPDATE: Human Resources staff finalized the scope of work in April 2018. During
Management review of the scope of work it was decided that an Operational Study would be
conducted prior to the Staffing Study. It is anticipated that the Operational Study, which will
be led by the Operations & Maintenance Department, will take approximately 18-months.
Upon completion of the Operational Study, Management will determine whether to move
forward with the Staffing Study as proposed.
3. Resource Recovery
• Food Waste: Issue a request for proposal (RFP) for a Professional Design Services Agreement
for the Interim Food Waste Receiving Facility Project.
COMPLETE: The RFP for Professional Design Services Agreement for the interim Food Waste
Receiving Facility Project was issued in May 2018.
4. Reliability
• New Electrical Safety Standards and Lubrication Program: 1) Develop a plan and schedule to
begin implementation of changes to the preventative maintenance program, including
identifying labor and resource needs for the electrical distribution system based upon new
electrical safety standards and for legacy assets not currently in the new maintenance
management system (MAXIMO). 2) Develop a program and schedule for implementing a
comprehensive machinery lubrication and oil analysis program for rotating equipment.
COMPLETE: 1) Staff identified Preventative Maintenance (PM) and Job Plan gaps and
developed new Job Plans based on new standards. Staff prepared an estimate of resource
impacts and a Scope of Work (SOW) for external resources required for additional testing and
preventative maintenance, and additional predictive maintenance (PdM) procedures for the
Page 4
electrical distribution systems based on industry and safety standards. The plan and schedule
are complete. Labor and resource assessments have been completed. New NFPA70B job
plan templates for the electrical equipment preventative maintenance tasks is complete.
Identified legacy assets have been added to Maximo. Staff has started implementation of
changes to the PMs for the electrical distribution equipment based on the new NFPA70B
standards.
2) Staff developed a Scope of Work for an RFP to select a consultant to conduct a Lubrication
Study to develop recommendations for a District-wide lubrication program. The lubrication
assessment study was completed. The consultant delivered the report and implementation
plan in May 2018. The implementation roadmap is complete. Based on this roadmap, staff
will start the implementation of the lubrication program next fiscal year.
• Fleet Business Plan: Recommend a Fleet Business Plan to the Board of Directors that will
include replacement policy recommendations considering regulatory requirements, green
fleet criteria and fleet best practices.
COMPLETE: The consultant completed a review of the current inventory and business
practices including a list of business recommendations and a fleet vehicle make-up and
alternative fuel strategy. A final current-state (“as is”) report was submitted to fleet
operations. Final recommendations were received in May 2018.
• Operational Resiliency: Finalize an agency-wide Continuity of Operations Plan that identifies
the most critical business and operational functions that ensure the Sanitation District
remains operational during a major disaster and/or emergency. Present the findings and plan
to the Board of Directors no later than May 2018.
COMPLETE: The initial Continuity of Operations Plan (COOP) was developed with all divisions
completing their plans. OCSD's consultant graded each division's COOP, and each division
successfully passed. The average grade was 97 out of 100. Business continuity planning is an
ongoing process with plans being updated as information changes.
• Seismic: Continue the seismic study of OCSD’s Plant Facilities, completing the sub-surface
exploratory work and engineering analysis to develop strategies to mitigate seismic
vulnerabilities.
UPDATE: The seismic study of OCSD’s Plant Facilities is underway. The Subsurface exploratory
work and Tier 1 structural evaluations are complete.
Page 5
5. Operational Optimization
• Rates: Complete a comprehensive rate study to determine the proper allocation of costs
among user types and a recommended future rate plan including Capital Facilities Capacity
Charges and Industrial User Charges. Present a 5-year rate program for residential,
commercial, and industrial users for Board consideration in April 2018.
COMPLETE: The Rate Study was completed and presented to the Administration Committee
and Board in December 2017. Notices were issued to parcel owners regarding the new rate
program and the new rate plan was adopted by the Board in March 2018.
• OCSD Headquarters Building: Complete the Final Concept Design for the Headquarters
Complex. Complete the Preliminary Design and begin Detailed Design for the Ward and
Garfield Perimeter Improvements.
COMPLETE: The Final Concept for the Headquarters building was selected in April 2018 and
Preliminary design for Southwest Preliminary Design Report was completed in January 2018.
• Dental Amalgam Rule: Create oversight program to implement new federal dental amalgam
rule by June 30, 2018.
COMPLETE: The oversight program has been implemented. A Dental Office Point Source
Category website was created with FAQ’s. Professional groups were contacted for
stakeholder feedback, and initial notification letters were mailed out to local dental offices.
Dental offices within OCSD’s service area have begun the process of submitting Compliance
Reports using OCSD’s online process.
• National Laboratory Certification: Implement laboratory procedures and corrective
measures in response to national laboratory certification audit and obtain final certification
COMPLETE: OCSD’s laboratory was granted full National Environmental Laboratory
Accreditation after an extensive application process and on-site audit of all analytical
standards and procedures in November 2017.
Presented by:
Jim Herberg
GENERAL MANAGER’S WORK PLAN
Fiscal Year 2017-2018 Year-End Update
Safety and Security
•Industrial Control System Network Software Updated
•Added Cyber Security Staff
•Eleven Safety Improvement Projects Underway
•New Safety Management Software Installed
Succession Planning
•New AGM Structure in Place
•Streamlined Recruitment and Selection Process
•Departmental Succession Plans Completed
•Plan to Conduct Operational Study
Resource Recovery
•Interim Food Waste Receiving Facility Project RFP Issued
General Manager’s Work Plan
Reliability
•New Job Plans Developed Based on New Electrical Safety Standards
•Legacy Assets Added to Computerized Maintenance Management System (Maximo)
•Lubrication Assessment Study Completed
•Continuity of Operations Plan Completed
•Seismic Study of OCSD’s Plant Facilities Underway
Operational Optimization
•Rate Study and New Five Year Rate Plan in Place
•Headquarters Building Revised Concept and Design Report
•New Dental Amalgam Oversight Program Completed
•Laboratory Accreditation Complete
General Manager’s Work Plan
Page 1 of 2
STEERING COMMITTEE Meeting Date 06/27/18 To Bd. of Dir. 06/27/18
AGENDA REPORT Item Number 4 Item Number
Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Robert P. Ghirelli, Assistant General Manager SUBJECT: TITLE XVI BUREAU OF RECLAMATION FUNDING OPPORTUNITY FOR
EFFLUENT REUSE PROJECT UNDER THE WATER INFRASTRUCTURE IMPROVEMENTS FOR THE NATION (WIIN) ACT GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 18-XX entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District approving and authorizing the grant application for the Title XVI Water Recycling Projects under the Water Infrastructure Improvements for the Nation (WIIN) Act including Orange County Sanitation District’s Effluent Reuse Project; and the Execution of Grant Documents with the United States Department of the
Interior, Bureau of Reclamation.” BACKGROUND The Title XVI Water Reclamation and Reuse Projects funding opportunity allows for
sponsors of water reclamation and reuse projects that are congressionally authorized or are eligible under section 4009(c) of the WIIN Act to request cost-shared funding for planning, design, and/or construction of those projects. Water reclamation and reuse projects provide improved efficiency, flexibility during water shortages, and diversifies the water supply. Reclamation is making up to $20 million available for those projects
authorized under the WIIN Act and $34 million for the congressionally authorized Title XVI projects. The Orange County Sanitation District (Sanitation District) has been approved to receive a $1.325 million grant from the first round of funding through the Title XVI WIIN Program.
The grant covers expenses incurred from July 2017 through September 30, 2019. The grant will help fund the design of the Plant No. 2 Headworks Segregation Project (P2-122), which would increase the amount of water delivered to the Groundwater Replenishment System (GWRS).
Currently, the Sanitation District will be applying for the second round of funding for Project No. P2-122, which would cover expenses that are incurred from October 1, 2019 through September 30, 2020. RELEVANT STANDARDS
• Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
Page 2 of 2
• Use all practical and effective means for resource recovery
• Maintain collaborative and cooperative relationships with regulators, stakeholders, and neighboring communities PROBLEM
Due to the regulations, as laid out by the Bureau of Reclamation, the Sanitation District must submit a resolution with our application otherwise it will become null and void and we will have lost the opportunity to receive funding for the final expansion of the GWRS. PROPOSED SOLUTION
Approve the resolution naming the Sanitation District as a strategic partner in the expansion of the GWRS and the completion of Project No. P2-122. TIMING CONCERNS
The grant is due to the Bureau of Reclamation on July 27, 2018. According to the rules and regulations set forth by the Bureau, an approved/signed resolution must be submitted with the grant proposal. RAMIFICATIONS OF NOT TAKING ACTION Our application for the grant would not be accepted and we would not receive the funding to offset the costs of the GWRS expansion. PRIOR COMMITTEE/BOARD ACTIONS July 2017 - Approved Resolution No. OCSD 17-12 authorizing the Title XVI WIIN Grant. ADDITIONAL INFORMATION
N/A CEQA
N/A FINANCIAL CONSIDERATIONS N/A ATTACHMENT
The following attachment(s)is included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
• Resolution No. OCSD 18-XX
OCSD 18-XX-1
RESOLUTION NO. OCSD 18-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
ORANGE COUNTY SANITATION DISTRICT APPROVING
AND AUTHORIZING THE GRANT APPLICATION FOR THE TITLE XVI WATER RECYCLING PROJECTS UNDER THE WATER INFRASTRUCTURE IMPROVEMENTS FOR THE NATION (WIIN) ACT INCLUDING ORANGE COUNTY
SANITATION DISTRICT’S EFFLUENT REUSE PROJECT;
AND THE EXECUTION OF GRANT DOCUMENTS WITH THE UNITED STATES DEPARTMENT OF THE INTERIOR, BUREAU OF RECLAMATION
WHEREAS, The Board of Directors approved a five-year Strategic Plan in
November 2013 establishing future water recycling as a strategic goal; and WHEREAS, in furtherance of the Strategic Plan, the Sanitation District conducted an Effluent Reuse Study (SP-173) to assess the feasibility of water recycling at Plant No.
2 and to evaluate options to improve the region's local water supply reliability by
substituting recycled water for existing potable water demands; and WHEREAS, the U.S. Department of the Interior, Bureau of Reclamation, has announced the second-round grant funding through a program entitled "Title XVI Water
Recycling Projects Under WIIN Act" (“Grant") established under Title XVI of Public Law
No. 114-322 to assist in identifying and investigating opportunities to reclaim and reuse wastewater and promote the availability of new sources of clean water while promoting water and energy efficiency and environmental stewardship; and
WHEREAS, this resolution certifies the Board of Directors' approval of the
Sanitation District's application for grant funding for the Grant. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1: The Board of Directors hereby approves the Sanitation District's application for a Grant to the United States Department of the Interior, Bureau of Reclamation, in response to funding opportunity announcement BOR–DO-18-FO11 to support projects identified by the SP-173 Effluent Reuse Study, support water reclamation
and reuse, and promote water efficiency, sustainable water management, and environmental stewardship. Section 2: The Board of Directors authorizes the General Manager or his designee to submit an application for the Grant and to negotiate and execute any
documents related to this Grant, including a grant application and cooperative agreement,
to accept financial assistance from the U.S. Department of the Interior, Bureau of Reclamation.
OCSD 18-XX-2
Section 3. If the application for the Grant is approved, the Sanitation District has the capability to provide matching grant funds and/or in-kind contributions specified in the grant requirements.
Section 4. The Sanitation District will work with the U.S. Department of the Interior, Bureau of Reclamation, to meet established deadlines for entering into a cooperative agreement.
PASSED AND ADOPTED at a regular meeting of the Board of Directors held
June 27, 2018.
Gregory C. Sebourn, PLS Chairman of the Board ATTEST:
Kelly A. Lore, MMC Clerk of the Board
OCSD 18-XX-3
STATE OF CALIFORNIA )
) ss
COUNTY OF ORANGE ) I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation
District, do hereby certify that the foregoing Resolution No. OCSD 18-XX was passed and adopted at a regular meeting of said Board on the 27th day of June 2018, by the following vote, to wit:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 27th day of June 2018.
Kelly A. Lore, MMC Clerk of the Board of Directors Orange County Sanitation District
1325045.1
555 AN T O N B O U L E V A R D, SU I T E 12 0 0
C O S T A ME S A , CA 9 2 6 26-7 6 70
(714) 558-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: June 19, 2018
RE: Closed Session Items
The Steering Committee will hold a closed session on June 27, 2018 for the purpose of
conferring with its negotiators regarding the purchase of real property. The negotiating parties
and properties are as follows: Valley Business Park, APN Nos. 156-165-05, 156-165-06, 156-163-
07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165-
08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The Ins Trust
Shabtai, Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; Fountain Valley Star
LLC, APN No. 156-154-06; TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC,
APN No. 156-163-13; Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No.
156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156-
154-04; and SFII Fountain Valley LLC, APN No. 156-151-03. The District’s negotiators are Jim
Herberg, Bob Ghirelli, Lorenzo Tyner, Rob Thompson, and Gary Weisberg. Said closed session
will be held pursuant to authority of California Government Code Section 54956.8.
Respectfully submitted,
By: ___________________________
Bradley R. Hogin, General Counsel
CLOSED SESSION 1
1325046.1
555 AN T O N B O U L E V A R D, SU I T E 12 0 0
C O S T A ME S A , CA 9 2 6 26-7 6 70
(714) 558-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: June 19, 2018
RE: Closed Session Items
The Steering Committee desires to hold a closed session on June 27, 2018 for the purpose
of conferring with its legal counsel regarding existing litigation to which the District is a party.
The title of the case is Wesley Bauer v. Orange County Sanitation District, Orange County
Superior Court, Central Justice Center, Court Case No. 30-2017-00956252. The closed session
will be held pursuant to the authority of California Government Code Section 54956.9(d)(1).
Respectfully submitted,
By_________________________________
Bradley R. Hogin, General Counsel
CLOSED SESSION 2
1325048.1
555 AN T O N B O U L E V A R D, SU I T E 12 0 0
C O S T A ME S A , CA 9 2 6 26-7 6 70
(714) 558-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: June 19, 2018
RE: Closed Session Items
The Steering Committee desires to hold a closed session on June 27, 2018 for the purpose
of conferring for the evaluation of the General Manager. Said closed session will be held
pursuant to the authority of Government Code Section 54957(b)(1).
Respectfully submitted,
By: _________________________
Bradley R. Hogin, General Counsel
CLOSED SESSION 3
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LAFCO Local Agency Formation
Commission RWQCB Regional Water Quality
Control Board
APWA American Public Works
Association LOS Level Of Service SARFPA Santa Ana River Flood
Protection Agency
AQMD Air Quality Management
District MGD Million Gallons Per Day SARI Santa Ana River
Interceptor
ASCE American Society of Civil Engineers MOU Memorandum of Understanding SARWQCB Santa Ana Regional Water Quality Control Board
BOD Biochemical Oxygen Demand NACWA National Association of Clean Water Agencies SAWPA Santa Ana Watershed Project Authority
CARB California Air Resources
Board NEPA National Environmental
Policy Act SCADA Supervisory Control And
Data Acquisition
CASA California Association of Sanitation Agencies NGOs Non-Governmental Organizations SCAP
Southern California
Alliance of Publicly Owned
Treatment Works
CCTV Closed Circuit Television NPDES National Pollutant Discharge
Elimination System SCAQMD South Coast Air Quality
Management District
CEQA California Environmental
Quality Act NWRI National Water Research
Institute SOCWA South Orange County
Wastewater Authority
CIP Capital Improvement
Program O & M Operations & Maintenance SRF Clean Water State
Revolving Fund
CRWQCB California Regional Water
Quality Control Board OCCOG Orange County Council of
Governments SSMP Sewer System
Management Plan
CWA Clean Water Act OCHCA Orange County Health Care Agency SSO Sanitary Sewer Overflow
CWEA California Water Environment
Association OCSD Orange County Sanitation
District SWRCB State Water Resources
Control Board
EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids
EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load
EPA US Environmental Protection
Agency OSHA Occupational Safety and
Health Administration TSS Total Suspended Solids
FOG Fats, Oils, and Grease PCSA
Professional
Consultant/Construction Services Agreement WDR Waste Discharge
Requirements
gpd gallons per day PDSA Professional Design Services
Agreement WEF Water Environment
Federation
GWRS Groundwater Replenishment
System POTW Publicly Owned Treatment
Works WERF Water Environment &
Reuse Foundation
ICS Incident Command System ppm parts per million WIFIA Water Infrastructure
Finance and Innovation Act
IERP Integrated Emergency
Response Plan PSA Professional Services
Agreement WIIN
Water Infrastructure
Improvements for the
Nation Act
JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and the Orange County
Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the
Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban runoff.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. The Orange County Sanitation District’s service area is in the Santa Ana River Watershed.