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HomeMy WebLinkAbout06-26-2019 Steering Committee Agenda Packet.pdf06/26/2019 Steering Committee SPECIAL Meeting Agenda Page 1 of 3 AGENDA CALL TO ORDER DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker’s Form (located at the table at the back of the room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to three minutes. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the Regular Meeting of the Steering Committee held May 22, 2019. NON-CONSENT ITEMS: 2. GENERAL MANAGER’S FY 2018-2019 WORK PLAN YEAR-END UPDATE (Jim Herberg) RECOMMENDATION: Recommend to the Board of Directors to: Receive and File the General Manager’s FY 2018-2019 Work Plan Year-End Update. INFORMATION ITEMS: None. Orange County Sanitation District SPECIAL Meeting of the STEERING COMMITTEE Wednesday, June 26, 2019 4:30 P.M. Administration Building Conference Rooms A & B 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 06/26/2019 Steering Committee SPECIAL Meeting Agenda Page 2 of 3 UCLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION. (1) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1)) Title: General Manager (2) CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED INITIATION OF LITIGATION (Government Code Section 54956.9(d)(4)) Number of Potential Cases: 1 Action against Sany Crane based on sale of a defective crane. (3) CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED INITIATION OF LITIGATION (Government Code Section 54956.9(d)(4)) Number of Potential Cases: 4 Initiation of litigation regarding improvements interfering with pipeline easement at 8192 Willow Drive (APN 262-032-27), 8201 Denni Street (APN No. 262-032-28), 8191 Willow Drive (APN No. 262-032-37), and 8187 Willow Drive (APN No. 262-032-38), in the city of Cypress, CA. (4) CONFER WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Laura Kalty, Liebert Cassidy Whitmore; James Herberg; Lorenzo Tyner; and Celia Chandler. Employee Organizations: 3 • International Union of Operating Engineers, Local 501; Orange County Employees Association; and the Supervisors and Professionals Group. RECONVENE IN REGULAR SESSION. 06/26/2019 Steering Committee SPECIAL Meeting Agenda Page 3 of 3 UCONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Board members may request staff to place an item on a future agenda. ADJOURNMENT: To the Steering Committee meeting scheduled for Wednesday, July 24, 2019 at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A. Lore, MMC Clerk of the Board (714) 593-7433 klore@ocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Herberg (714) 593-7300 30T30T31T30Tjherberg@ocsd.com30T30T30T31T Assistant General Manager Lorenzo Tyner (714) 593-7550 ltyner@ocsd.com Assistant General Manager Rob Thompson (714) 593-7310 rthompson@ocsd.com Director of Human Resources Celia Chandler (714) 593-7202 30T30T31T30Tcchandler@ocsd.com Director of Engineering Kathy Millea (714) 593-7365 kmillea@ocsd.com Director of Environmental Services Lan Wiborg (714) 593-7450 lwiborg@ocsd.com 05/22/2019 Steering Committee Minutes Page 1 of 3 MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, May 22, 2019 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman David Shawver on Wednesday, May 22, 2019 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: David Shawver, Board Chair John Withers, Board Vice-Chair Robert Collacott, Operations Committee Chair Peter Kim, LaPA Committee Chair Glenn Parker, Member-At-Large Chad Wanke, Administration Committee Chair COMMITTEE MEMBERS ABSENT: Tim Shaw, Member-At-Large STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board Stephanie Barron Jennifer Cabral Thys DeVries Damein Fabrizio Al Garcia Tom Grant Tina Knapp Laura Maravilla Jeff Mohr Wally Ritchie Thomas Vu OTHERS PRESENT: Brad Hogin, General Counsel Gary Weisberg, Woodruff, Spradlin & Smart Roger Cerda, Alston & Bird, Special Counsel Laura Kalty, Liebert Cassidy Whitmore, Special Counsel ITEM NO. 1 05/22/2019 Steering Committee Minutes Page 2 of 3 PUBLIC COMMENTS: No public comments were provided. REPORTS: Chair Shawver did not provide a report. General Manager Jim Herberg stated that the 35 percent Preliminary Design Report for the new Headquarters Building has been received and is currently undergoing review. The project continues to move forward as planned. Mr. Herberg stated that a Headquarters Complex Ad Hoc Committee meeting has been called for June 20 to review the design. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO:] Approve Minutes of the Regular Meeting of the Steering Committee held April 24, 2019. AYES: Collacott, Kim, Parker, Shawver, Wanke and Withers NOES: None ABSTENTIONS: None ABSENT: Shaw 2. PROPERTY MANAGEMENT SERVICES FOR 18350 MT. LANGLEY STREET, 18429 PACIFIC STREET, 18368-18375 AND 18410-18436 BANDILIER CIRCLE, FOUNTAIN VALLEY (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve Amendment No. 3 with The Muller Company for Property Management Services to extend the services for twelve-months, from September 1, 2019 through August 31, 2020, with all terms and provisions of the Agreement remaining unmodified and in full force and effect. AYES: Collacott, Kim, Parker, Shawver, Wanke and Withers NOES: None ABSTENTIONS: None ABSENT: Shaw NON-CONSENT ITEMS: None. INFORMATION ITEMS: None. 05/22/2019 Steering Committee Minutes Page 3 of 3 CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957.6, 54956.9(d)(1) & 54956.8: The Board convened in closed session at 5:05 p.m. to discuss three items. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 5:57 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. UBOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Shawver declared the meeting adjourned at 5:57 p.m. to the next Steering Committee meeting to be held on Wednesday, June 26, 2019 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 1 of 2 STEERING COMMITTEE Meeting Date 06/26/19 To Bd. of Dir. 06/26/19 AGENDA REPORT Item Number 2 Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager SUBJECT: GENERAL MANAGER’S FY 2018-2019 WORK PLAN YEAR-END UPDATE GENERAL MANAGER'S RECOMMENDATION Receive and File the General Manager’s FY 2018-2019 Work Plan Year-End Update. BACKGROUND Each year, the General Manager prepares a work plan of activities supporting Orange County Sanitation District’s strategic goals and initiatives to be accomplished during the fiscal year. The General Manager’s FY 2018-2019 work plan was reviewed with the Steering Committee in September 2018 and a mid-year update was provided in January 2019. Attached is the year-end update for the General Manager’s FY 2018-2019 work plan. RELEVANT STANDARDS • Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard • Plan for and execute succession, minimizing vacant position times • Cultivate a highly qualified, well-trained, and diverse workforce • Maintain and adhere to appropriate internal planning documents (Biosolids, Odor, and Energy Master Plans) • Use practical and effective means for resource recovery PRIOR COMMITTEE/BOARD ACTIONS January 2019 - Board of Directors received and filed the mid-year update of the General Manager’s FY 2018-2019 Work Plan. September 2018 - Board of Directors received and filed the General Manager’s FY 2018-2019 Work Plan. ADDITIONAL INFORMATION The General Manager’s work plan includes goals for the fiscal year. All items in the work plan were successfully put into motion and a majority completed. Page 2 of 2 FINANCIAL CONSIDERATIONS All items included in the General Manager’s Work Plan were budgeted in the FY 2018-2019 Budget. ATTACHMENT The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: • General Manager’s FY 2018-2019 Work Plan Year-End Update ORANGE COUNTY SANITATION DISTRICT Memorandum June 19, 2019 TO: Chairman and Members of the Board of Directors FROM: James D. Herberg, General Manager SUBJECT: General Manager’s Fiscal Year 2018-2019 Work Plan Year-End Update I am pleased to present the year-end update for my Fiscal Year 2018-2019 work plan. The work plan includes nineteen goals organized under five focus areas including safety and security, succession planning, resource recovery, reliability, and operational optimization. The work plan was reviewed with the Steering Committee in August 2018 and a mid-year update was provide in January 2019. 1. Safety and Security • Emergency Preparedness – Develop and conduct an external emergency response and recovery drill by June 30, 2019 that tests the Integrated Emergency Response Plan (IERP). UPDATE: In lieu of developing our own external emergency response and recovery drill, a team of 50 OCSD employees participated in the 2019 Orange Crush Regional Emergency Preparedness and Training Exercise on January 30, 2019. This county-wide exercise used a scenario of a magnitude 7.8 earthquake strike along the San Andreas Fault. A full Emergency Operations Center (EOC) activation occurred, which gave OCSD the opportunity to test the IERP. Page 2 • Safety Engineering Solutions – Continue the 11 Safety Improvement Construction Projects and implement physical site security enhancements as needed to ensure all facilities remain secure. All identified safety improvement contracts and task orders are awarded by May 30, 2019. UPDATE: All 11 construction projects have been awarded. The last one, NFPA 820 HVAC and Electrical Improvements (J-126C), was awarded in March 2019. Risk Management continues to monitor progress to ensure safety and security is maintained. • Voluntary Protection Plan (VPP) Certification – Complete a full review and audit of all Safety and Health policies, conduct a third-party VPP readiness assessment, and draft a VPP implementation plan by June 30, 2019. UPDATE: A third-party VPP readiness assessment was completed by Arcadis in August 2018. The audit findings were presented to the EMT in December 2018. Risk Management presented the VPP implementation strategies to the EMT in January 2019 and is on track to apply for the Cal OSHA VPP status by the end of the 2019 calendar year. • Safety Help Desk – Create a Safety Help Desk Program by June 30, 2019 with software and in-house telephone extension monitored by Risk Management staff, intended to provide internal customers with prompt information and support related to health and safety services. Services include, but are not limited to: troubleshooting safety problems, scheduling contractor orientation, or getting policy guidance. UPDATE: The new Medgate/Cority Safety Management software module went live in July 2018. Cority is the software program used for online safety requests. Risk Management worked with the IT Department to develop the necessary electronic form in the Cority portal and assigned a telephone extension – SAFE Page 3 (x7233) to respond to employee inquiries and provide customer service on safety requests. • Security Committee & Plan – Reconvene the Security Committee to facilitate development and implementation of a Physical and Cyber Security Plan by March 31, 2019. UPDATE: In December 2018 the EMT provided direction regarding committee member composition. Standard Operating Procedures for a Security Committee were developed by Risk Management and approved by the General Manager to define the scope, roles, and responsibilities. The first Security Committee meeting took place in June and the group will meet on an ongoing basis to facilitate the development and implementation of a Physical and Cyber Security Plan. 2. Succession Planning • Realignment of Operations, Maintenance & Engineering (Maintenance Mode) – Assess the roles and responsibilities of each department and workgroup within the Operation and Maintenance and Engineering Departments and adjust the structure and roles to more efficiently support delivery of services to operate, maintain, refurbish, and replace Orange County Sanitation District assets by November 30, 2018. Make the necessary adjustments to the organization by March 31, 2019. UPDATE: An Operations, Maintenance, and Engineering realignment effort was designed by the managers of the departments. The realignment was designed around asset management principles with clearer roles and responsibilities between work groups and improved technical support of craft labor and operations. The plan was rolled out to staff in November 2018 and was fully implemented in January 2019. Page 4 • Labor Negotiations – Complete successful negotiations with all represented bargaining units by June 30, 2019. UPDATE: After selecting a Chief Negotiator, Human Resources worked with management to develop bargaining topics and began negotiations with all represented groups in February 2019. The OCSD negotiations team has met numerous times with each employee organization and is close to reaching successor agreements. It is anticipated that agreements will be reached in June for Board adoption. • Leadership Development – Provide at least two specialized trainings tailored to the Supervisory Level by June 30, 2019. UPDATE: Two specialized trainings were provided to Supervisors. OCSD's Workers Compensation Consultant developed training content targeted for supervisors and above to provide the tools and resources needed to address issues at the onset. This training was completed in February 2019. The second training was the Supervisory Leadership Development module that was provided by Brandman University to all Supervisors. This training focused on team building, communications, conflict management, and developing others. This training was a two-part series and was completed in December 2018. 3. Resource Recovery • Water Quality for Water Recycling – Update OCSD’s wastewater ordinance to reflect necessary discharge regulations resulting from alkaline hydrolysis to protect water quality by June 30, 2019. UPDATE: An update to OCSD’s wastewater ordinance was adopted by the Board of Directors in May 2019. The adopted version was sent to the State Water Resources Board seeking regulatory approval and will become effective in July 2019. Page 5 4. Reliability • Asset Management Plan – Develop an Asset Management Plan by October 31, 2018 that includes an inventory of critical assets for each process area, the collection system and fleet; an evaluation of their condition and performance; and a budgeting and implementation plan to maintain, rehabilitate, and replace these assets to meet the required levels of service at the lowest life cycle cost and at an acceptable level of risk. UPDATE: An Asset Management intranet site with all the required information was set up in October 2018 and is live. Staff are in the second annual update cycle. A published annual report will be printed at the completion of the second cycle to support the budgeting process. 5. Operational Optimization • OCSD Headquarters Building – Create a final concept plan for the new building complex north of Ellis Avenue by February 28, 2019. UPDATE: Two special meetings of the Headquarters Complex Ad-Hoc Committee took place in October and November to provide information to Committee members about the proposed project and the preliminary design concepts leading up to the current layout. OCSD Management met in December to review renderings of the proposed layout. The final concept plan for the new headquarters building was submitted in January 2019. • Board Meeting Agenda Management Software System – Select and install a new Board Meeting Agenda Management Software System by June 30, 2019. UPDATE: The Granicus software and hardware setup and installation has been completed along with user training. Board Services is working with the vendor on fine-tuning various templates. The software is anticipated to go live in July 2019. Page 6 • Document Management – In preparation for creating a more digital workplace and reducing physical record storage, develop a Scope of Work by November 30, 2018 to issue a Request for Proposals for a Trusted System Needs Assessment and award a contract by February 28, 2019. Present the records retention schedule to the Board of Directors for approval by December 31, 2018. UPDATE: A Scope of Work was developed in preparation for creating a more digital workplace and reducing physical record storage. The RFP was advertised in January 2019 with submittals also due back in January 2019. The RFP was awarded to ThirdWave Corporation and approved by the Administration Committee. The needs assessment began in June 2019 with a kickoff meeting. The Records Retention Schedule was approved at the December 2018 Board Meeting with a recommendation to adopt the Records Management Program Policy and Procedures & Updated Records Retention Schedule, Authorizing Destruction of Obsolete Records. • Sludge Dewatering and Odor Control Plant No. 1 – Begin production of dewatered biosolids cake by March 31, 2019. UPDATE: The first dewatered cake was produced in November 2018. Commissioning of the dewatering system was completed in March 2019. • American Society of Civil Engineers Peer Review – Complete a peer review of the Engineering Department’s Capital Improvement Program delivery system by the American Society of Civil Engineers (ASCE) by May 31, 2019. UPDATE: The ASCE Peer Review began in April 2019 and included an OCSD site visit with multi-day interviews of staff, design consultants, and contractors. The Peer Review Panel completed their review in May 2019. • Communications Audit – Develop scope of work and issue RFP by June 30, 2019 to select firm to conduct a communications audit to review Page 7 effectiveness of OCSD’s communication efforts to redefine and rescope the program. UPDATE: The scope of work for the communications audit was finalized and an RFP will be issued by June 30, 2019 to select a firm to conduct the audit. • Lobbyist Contract – Complete selection and contract implementation of legislative lobbyist contracts by December 31, 2018. UPDATE: In November 2018, the Legislative and Public Affairs Committee approved professional agreements with Townsend Public Affairs Inc. for State Legislative Services and ENS Resources for Federal Legislative Services. • Return to Work Program – Develop a formal Return to Work (RTW) Program to communicate expectations of what is expected of all parties (employees, supervisors, physicians, etc.) by June 30, 2019. UPDATE: Human Resources staff completed their research on RTW programs and established a project team to develop program guidelines and implement a formal RTW Policy. The project team has drafted a formal RTW policy and RTW Standard Operating Procedures. These documents are pending review and feedback from management and legal counsel. The program will be presented to the EMT in July 2019, and an agencywide training will be offered prior to implementation in August - September 2019. 1419458.1 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: June 18, 2019 RE: Closed Session Items The Steering Committee desires to hold a closed session on June 26, 2019 for the purpose of conferring for the evaluation of the General Manager. Said closed session will be held pursuant to the authority of Government Code Section 54957(b)(1). Respectfully submitted, By: _________________________ Bradley R. Hogin, General Counsel CLOSED SESSION 1 1114541.2 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: June 18, 2019 RE: Closed Session Items The Steering Committee desires to hold a closed session on June 26, 2019 for the purpose of conferring with its legal counsel regarding potential litigation. Based on existing facts and circumstances, the Committee is deciding whether to initiate litigation against another party. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(4). The facts and circumstances are as follows: The District purchased a crane from Sany Crane. The crane proved to be defective. The Committee wishes to consider initiating litigation against Sany Crane based on Sany Crane’s manufacture and sale of a defective crane. Respectfully submitted, By: _________________________ Bradley R. Hogin, General Counsel CLOSED SESSION 2 1419454.1 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: June 18, 2019 RE: Closed Session Items The Steering Committee desires to hold a closed session on June 26, 2019 for the purpose of conferring with its legal counsel regarding potential litigation. Based on existing facts and circumstances, the Committee is deciding whether to initiate litigation against another party. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(4). The facts and circumstances are as follows: The District owns and operates a pipeline within an easement in the City of Cypress. The pipeline and easement run under the following properties: 8192 Willow Drive (APN 262-032-27), 8201 Denni Street (APN No. 262- 032-28), 8191 Willow Drive (APN No. 262-032-37), and 8187 Willow Drive (APN No. 262- 032-38). Improvements have been constructed on these properties that interfere with the District’s easement and a planned project to replace the pipeline. The District will consider litigation to establish and enforce the District’s access to the easement and thereby facilitate the pipe replacement project. Respectfully submitted, By: _________________________ Bradley R. Hogin, General Counsel CLOSED SESSION 3 1419446.1 555 AN T O N B O U L E V A R D, SU I T E 12 0 0 C O S T A ME S A , CA 9 2 6 26-7 6 70 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: June 18, 2019 RE: Closed Session Items The Steering Committee will hold a closed session on June 26, 2019 for the purpose of conferring with its labor negotiators to discuss negotiations with the International Union of Operating Engineers Local 501, the Orange County Employees Association, and the Supervisors and Professionals Group. The Agency Designated Representatives are Laura Kalty, Liebert Cassidy Whitmore, James Herberg, Lorenzo Tyner, and Celia Chandler. The closed session will be held pursuant to authority of California Government Code Section 54957.6. Respectfully submitted, By: __________________________ Bradley R. Hogin, General Counsel CLOSED SESSION 4 ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LAFCO Local Agency Formation Commission RWQCB Regional Water Quality Control Board APWA American Public Works Association LOS Level Of Service SARFPA Santa Ana River Flood Protection Agency AQMD Air Quality Management District MGD Million Gallons Per Day SARI Santa Ana River Interceptor ASCE American Society of Civil Engineers MOU Memorandum of Understanding SARWQCB Santa Ana Regional Water Quality Control Board BOD Biochemical Oxygen Demand NACWA National Association of Clean Water Agencies SAWPA Santa Ana Watershed Project Authority CARB California Air Resources Board NEPA National Environmental Policy Act SCADA Supervisory Control And Data Acquisition CASA California Association of Sanitation Agencies NGOs Non-Governmental Organizations SCAP Southern California Alliance of Publicly Owned Treatment Works CCTV Closed Circuit Television NPDES National Pollutant Discharge Elimination System SCAQMD South Coast Air Quality Management District CEQA California Environmental Quality Act NWRI National Water Research Institute SOCWA South Orange County Wastewater Authority CIP Capital Improvement Program O & M Operations & Maintenance SRF Clean Water State Revolving Fund CRWQCB California Regional Water Quality Control Board OCCOG Orange County Council of Governments SSMP Sewer System Management Plan CWA Clean Water Act OCHCA Orange County Health Care Agency SSO Sanitary Sewer Overflow CWEA California Water Environment Association OCSD Orange County Sanitation District SWRCB State Water Resources Control Board EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load EPA US Environmental Protection Agency OSHA Occupational Safety and Health Administration TSS Total Suspended Solids FOG Fats, Oils, and Grease PCSA Professional Consultant/Construction Services Agreement WDR Waste Discharge Requirements gpd gallons per day PDSA Professional Design Services Agreement WEF Water Environment Federation GWRS Groundwater Replenishment System POTW Publicly Owned Treatment Works WERF Water Environment & Reuse Foundation ICS Incident Command System ppm parts per million WIFIA Water Infrastructure Finance and Innovation Act IERP Integrated Emergency Response Plan PSA Professional Services Agreement WIIN Water Infrastructure Improvements for the Nation Act JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban runoff. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. The Orange County Sanitation District’s service area is in the Santa Ana River Watershed.